Lily Lake public meetings in 2025
27 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Board
The board approved the 2026 calendar and adopted Ordinance 2025-13 for the tax levy for fiscal year 2025-2026. A motion to approve outside counsel was withdrawn and tabled. Ordinance 2025-14 amending the deputy clerk's compensation was also approved.
- Approved 2026 calendar (4-0-1, Trustee Anderson abstained)
- Adopted Ordinance 2025-13 for tax levy (4-0-1, Trustee Anderson abstained)
- Approved bills (unanimous)
- Withdrew and tabled motion to approve outside counsel
- Adopted Ordinance 2025-14 amending deputy clerk compensation (5-0)
Board
The board approved Resolution 2025-31 authorizing funds for the 2025 Village Christmas Celebration (5-1, with Trustee Blomberg voting no) and Ordinance 2025-12 amending the village code regarding the clerk's compensation (5-0). Memberships for the clerk and deputy clerk were also authorized. No other substantive decisions were made; the meeting included routine approvals and committee updates.
- Approved Resolution 2025-31 authorizing expenditure for 2025 Village Christmas Celebration (5-1)
- Approved Resolution 2025-32 authorizing memberships for the clerk and deputy clerk (5-0)
- Approved Ordinance 2025-12 amending village code regarding clerk's compensation (5-0)
- Approved October 27, 2025 regular board meeting minutes (unanimous)
- Approved bills (unanimous)
PC
The Lily Lake Plan Commission approved the meeting agenda and the minutes from the October 6, 2025 meeting. Members discussed the tree ordinance, a Plan It proposal or internship option, and ideas for Simon Anderson Park and Village Hall. No substantive decisions were made on these topics.
- Approved agenda of November 3, 2025 (unanimous)
- Approved minutes from October 6, 2025 (unanimous)
- Discussed tree ordinance, Plan It proposal, and park ideas (no vote taken)
- Discussed Village Hall ordinances and milkhouse materials update (no vote taken)
Board
The Lily Lake Board of Trustees voted 4-3 to dissolve the Events Committee, approved several resolutions including audit services and roof repairs, and tabled a motion to seek outside counsel. The board also approved new speed signs on Campton Highway, a bigger tent for the Christmas event, and an amendment to the landscaping and trees ordinance.
- Approved Village Hall lighting (5-1)
- Approved Campton Highway speed signs (4-2)
- Approved RMA 2026 coverage renewal after rebid (6-0)
- Approved bigger tent for Christmas event (6-0)
- Approved amendment to landscaping and trees ordinance (6-0)
- Approved Ordinance 2025-11 dissolving Events Committee (4-3)
- Approved Resolution 2025-28 for audit services from Lauterbach and Amen (6-0)
- Approved Resolution 2025-29 for roof repairs from A&E and Siding, Inc. (6-0)
PC
The Plan Commission approved the agenda and corrected minutes from August 4, 2025. Amanda Arnold of PlanIt Landscape Perspectives presented ideas for a park layout. No substantive decisions were made on the park or other business. The meeting adjourned at 7:48 PM.
- Approved agenda of October 6, 2025 meeting (unanimous)
- Approved corrected minutes from August 4, 2025 meeting (unanimous)
- Heard presentation from PlanIt Landscape Perspectives on park layout (no action taken)
- Adjourned meeting at 7:48 PM (unanimous)
Board
The board approved a resolution authorizing an agreement with CloudFit Software and approved the bills. A trustee submitted a formal harassment complaint against the mayor, which was entered into the record. No other substantive decisions were made.
- Approved Resolution 2025-27 authorizing CloudFit Software agreement (unanimous)
- Approved bills (unanimous)
Board
The Village Board held a special meeting to discuss capital improvements and investment options with Krueger and Associates, but no decisions were made. The board will continue the discussion after consulting with the village attorney and plans to move into closed session at a future meeting. The agenda was adopted and the meeting adjourned, both by unanimous voice votes.
- Adopted September 17, 2025 agenda (unanimous voice vote)
- Adjourned meeting at 7:49 p.m. (unanimous voice vote)
Board
The Board adopted the 2024 Comprehensive Land Use Plan via a 5-0 roll call vote. An ordinance establishing rules of organizing and procedure for the Village failed on a 1-4 vote. A resolution authorizing an agreement with CloudFit Software was tabled until the next meeting. The Board also approved a roofing repair bid and the appointment of a Village Clerk to oversee the work, not to exceed $2,500.
- Adopted 2024 Comprehensive Land Use Plan (5-0)
- Failed to adopt ordinance establishing rules of organizing and procedure (1-4)
- Tabled resolution authorizing agreement with CloudFit Software
- Approved Village Clerk to repair roof ridge cap, not to exceed $2,500
- Approved bills (unanimous)
- Approved Skyline Tree Service (4-0)
Board
The Board voted 4-2 to reconsider a snowplow bid from the July 28 agenda and also approved Resolution 2025-26 authorizing an agreement with Active Excavating and Wrecking, Inc. Trustees Blomberg and Ormond voted against both items. The meeting adjourned at 6:18 p.m.
- Approved reconsideration of snowplow bid from July 28 agenda (4-2)
- Approved Resolution 2025-26 authorizing agreement with Active Excavating and Wrecking, Inc. (4-2)
PC
The Plan Commission approved the corrected June 2, 2025 meeting minutes and the August 4, 2025 agenda, both unanimously. A public hearing on the Comprehensive Plan was scheduled for August 25, 2025 at 6:30pm. Commissioners discussed inviting a consultant for a no-cost park master plan presentation, but no decision was made. No substantive ordinances or contracts were voted on.
- Approved August 4, 2025 agenda (unanimous)
- Approved corrected June 2, 2025 meeting minutes (unanimous)
- Scheduled public hearing on Comprehensive Plan for August 25, 2025 at 6:30pm
Board
The Board approved an ordinance amending the Village Code to set the deputy clerk's compensation, approved permanent lighting on Village Hall, and approved a bid from Campton Township Highway District for crack sealing. A snowplow bid was withdrawn and a motion to rebid was approved. The roof replacement motion was withdrawn and tabled for 30 days. All other items, including the agenda, prior minutes, and bills, were approved unanimously.
- Approved Ordinance 2025-09 amending deputy clerk compensation (6-0)
- Approved permanent lighting on Village Hall (6-0)
- Approved Campton Township Highway District crack sealing bid (6-0)
- Approved snowplow rebid after original bid withdrawn (6-0)
- Approved rehab of Milkhouse at Simon Anderson Park (6-0)
- Tabled roof replacement for 30 days after motion to rebid (unanimous)
- Approved bills (unanimous)
- Adopted agenda and approved June 23, 2025 minutes (unanimous)
Board
The Board approved multiple ordinances and resolutions, including amendments to the village code regarding commercial solar farms (Ordinance 2025-05) and public comment (Ordinance 2025-07), an intergovernmental boundary agreement with Elgin (Ordinance 2025-06), and resolutions authorizing village fund investments, codification services, and building code services. The roof bidding was tabled for 30 days. The clerk's compensation ordinance was amended to an hourly rate after closed session.
- Approved Rea Landscaping (3-2)
- Approved purchase of 3 chairs for clerk, deputy clerk & treasurer, not to exceed $250 each (unanimous)
- Approved Fox Valley Fire (unanimous)
- Tabled roof bidding for 30 days (unanimous)
- Approved Ordinance 2025-05 amending village code on commercial solar farms (4-0)
- Approved Ordinance 2025-06 intergovernmental boundary agreement with Elgin (4-2)
- Approved Ordinance 2025-07 amending village code on public comment (4-1)
- Approved Resolution 2025-23 authorizing village treasurer to invest funds (unanimous)
PC
The Plan Commission reviewed a draft tree ordinance compiled by Commissioner Kowal, who will forward final edits to the Village Clerk for distribution to the Village President and Board. The commission also discussed park projects, including a bid for the Milk House renovation and a bid for playground mulch, while new playground equipment discussion remains tabled. Commissioner Kowal distributed an updated version of the Comprehensive Plan for individual review, with the table of contents to be completed later. No votes were taken on these items; the meeting was procedural and informational.
- Approved agenda for June 2, 2025 (unanimous)
- Approved corrected minutes from May 5, 2025 (unanimous)
- Reviewed draft tree ordinance; final edits to be forwarded to Village Clerk
- Discussed park projects: Milk House renovation bid received, playground mulch bid received, new playground equipment tabled
- Updated Comprehensive Plan draft distributed for review; table of contents to be completed later
Board
The board approved $5,000 for summer events, Metro West dues, up to $3,400 per month for Roll Kall, and road patching not to exceed $4,000. An ordinance amending the village clerk's compensation was tabled. Melissa Wellendorf was appointed village treasurer and an agreement with Kruger and Associates for accounting services was approved.
- Approved Metro West dues (4-0)
- Approved $5,000 for summer events (4-0)
- Approved up to $3,400 per month for Roll Kall (4-0)
- Approved road patching for Sunset Views not to exceed $4,000 (4-0)
- Tabled ordinance amending village clerk's compensation (4-0)
- Approved bills (unanimous)
- Appointed Melissa Wellendorf as village treasurer (4-0)
- Approved agreement with Kruger and Associates for accounting services (4-0)
PC
The commission discussed whether to pursue a tree ordinance or a preservation recommendation, with suggestions to tie tree preservation to building permits and to survey heritage trees. Commissioner Kowal will research ordinances in nearby villages. The commission also awaits a draft of the Comprehensive Land Use Plan from Kon Savoy and continues seeking contacts for IDOT and KCFP regarding bridge cleanup.
- Discussed tree ordinance vs. preservation recommendation; no formal action taken
- Commissioner Kowal to research tree ordinances in nearby villages
- Awaiting first draft of Comprehensive Land Use Plan from Kon Savoy
- No update on KCFP participation in IDOT Bridge Reclamation and Restoration grant
- Working to find IDOT and KCFP contacts for bridge trail cleanup
Board
The board approved the annual appropriation ordinance for the fiscal year beginning May 1, 2025, after a motion to amend. It also approved an intergovernmental agreement with Elgin regarding jurisdictional boundaries, though the vote was split. Several resolutions were passed, including updates to the village code, purchase of office equipment and a video camera, payment of legal services, and appointment of a plan commission member. The board discussed leaving speed bumps as is and focusing on radar signs and increased police patrols to address speeding.
- Approved intergovernmental agreement with City of Elgin on jurisdictional boundaries (5-1, Trustee Anderson yes, others no)
- Approved Ordinance No. 2025-04 making appropriations for FY 2025-26 (6-0, after amendment)
- Approved resolution to update village code (6-0)
- Approved Resolution No. 2025-18 for purchase of laptop and related services/software (6-0)
- Approved Resolution No. 2025-19 for payment of legal services (6-0)
- Approved Resolution No. 2025-20 for performance of services (6-0)
- Approved resolution to purchase a video camera and related services (6-0)
- Approved Resolution No. 2025-21 appointing members to Plan Commission (6-0)
PC
The Plan Commission decided to develop separate commercial and residential tree ordinances, with a draft for review in May. They also reviewed park projects including pavilion sealing and a three-phase plan for the Milk House. Edits to the Comprehensive Plan were discussed and will be compiled for the next meeting. No final votes were taken on these items.
- Decided to create separate commercial and residential tree ordinances
- Commissioner Andreacchi volunteered to apply clear coat seal to pavilion ceiling
- Reviewed and adjusted Comprehensive Plan edits for May meeting compilation
- Approved agenda and March 3, 2025 minutes (unanimous)
Board
The Lily Lake Board of Trustees approved several resolutions authorizing purchases for website services, banking matters, cleaning services, office equipment, power washing, and weather siren services. They also tabled resolutions for office equipment and camera services until the April 28 meeting. The board discussed speeding issues on Empire Road and added speed bumps on Hanson's Road to the April agenda.
- Approved Resolution 2025-11 for website services (unanimous)
- Approved Ordinance 2025-03 (unanimous)
- Tabled resolution for office equipment until April 28
- Tabled resolution for camera services until April 28
- Approved Resolution 2025-12 for banking matters (unanimous)
- Approved Resolution 2025-13 for cleaning services (unanimous)
- Approved Resolution 2025-14 for office equipment (cellphones) (unanimous)
- Approved Resolution 2025-15 for power washing services (unanimous)
MOW
The meeting was procedural only, with the Board and Plan Committee reviewing and discussing changes to the Comprehensive Plan (pages 58-76). No votes were taken on any substantive items, and the only action was a unanimous voice vote to adjourn.
- Adjourned at 8:02 p.m. (unanimous voice vote)
MOW
The Village of Lily Lake Meeting of the Whole on March 10, 2025, was primarily procedural, with the Board and Plan Committee reviewing the Comprehensive Plan (pages 26-58) and discussing a CMAP grant opportunity due April 6. No substantive decisions were made; the meeting adjourned unanimously at 8:01 p.m.
- Adjourned meeting at 8:01 p.m. (unanimous voice vote)
PC
The Lily Lake Plan Commission met on March 3, 2025, and discussed the tree ordinance, which will focus on commercial properties, new developments, undeveloped residential lots, and village open space, with an emphasis on heritage trees. They also continued work on the comprehensive plan, which is being consolidated at the request of the village board. No substantive decisions were made; the only votes were to approve the agenda and the previous meeting's minutes.
- Approved agenda for March 3, 2025 (unanimous)
- Approved minutes from February 3, 2025 (unanimous)
Board
The board unanimously approved several resolutions, including authorizing the auditor to file the annual financial report, purchasing lawn care services, establishing an events committee, and paying fees for the annual Easter egg hunt. A resolution to reduce a letter of credit for the Lily Lake Travel Center passed with two abstentions. The board also discussed future items like a summer movie night and recording meetings.
- Approved Resolution 2025-07 authorizing auditor to file annual financial report (unanimous)
- Approved Resolution 2025-08 reducing letter of credit for Lily Lake Travel Center (5-0, 2 abstentions)
- Approved Resolution 2025-09 purchasing lawn care services (unanimous)
- Approved Ordinance 2025-02 establishing Events Committee (unanimous)
- Approved Resolution 2024-10 paying fees for annual Easter egg hunt (unanimous)
- Approved resolution purchasing office equipment (unanimous)
- Approved bills (unanimous)
- Appointed members of the Event Committee (unanimous)
MOW
The Board discussed plans to create an event committee and fund an Easter Egg Hunt expansion, with formal votes expected at the next board meeting. No binding decisions were made during this Meeting of the Whole; all items remain proposals for future action.
- No binding decisions made; all items were discussed as proposals for future board action
PC
The Plan Commission approved the meeting agenda and the minutes from January 6, 2025, both unanimously. No substantive decisions were made; the meeting focused on procedural approvals and discussions, including a future Meeting of the Whole to rework the Comprehensive Plan and a feasibility study for Route 47 widening.
- Approved meeting agenda (unanimous)
- Approved January 6, 2025 meeting minutes (unanimous)
Board
The board approved a modified version of Ordinance 2024-19 for the levy and assessment of taxes for the fiscal year beginning May 1, 2024, after striking section B. Several resolutions were passed, including authorizing payment of legal services, canceling Comcast services, approving electronic banking and bill pay, purchasing software training for the clerk and deputy clerk, and approving the deputy clerk's pay for additional hours. Two items were tabled: Resolution 2025-03 supporting creation of a not-for-profit corporation and the draft audit. Mr. John Andreacchi was appointed to the Plan Commission. Old business included ongoing discussions about widening Route 47 with little progress.
- Approved modified Ordinance 2024-19 for tax levy (unanimous)
- Approved Resolution 2025-01 authorizing payment of legal services (unanimous)
- Approved Resolution 2025-02 canceling Comcast services (unanimous)
- Tabled Resolution 2025-03 supporting creation of a not-for-profit corporation (unanimous)
- Approved Resolution 2025-04 authorizing electronic banking and bill pay (unanimous)
- Approved Resolution 2025-05 for software training for Clerk and Deputy Clerk (unanimous)
- Approved Resolution 2025-06 for Deputy Clerk's pay for additional hours (unanimous)
- Appointed Mr. John Andreacchi to Plan Commission (unanimous)
MOW
The board discussed splitting the former attorney's final invoice of $33,216.24 into two installments due to budget limits: $16,608 this year and the remainder next cycle. No formal vote was taken; the discussion was procedural. Other topics included a Comcast camera system, a letter of credit for stormwater improvements, creating a 501(c)(3) for donations, and switching to direct deposit and automatic bill payments.
- Discussed splitting former attorney's $33,216.24 final invoice into two payments ($16,608 now, rest next budget)
- Discussed options for Comcast camera system (recorder vs. wireless) with $500-700 estimated cost
- Discussed reducing Oasis letter of credit to 110% of $209,000 balance for stormwater improvements
- Discussed creating a 501(c)(3) nonprofit for community event donations and sponsorships
- Discussed setting up automatic bill payments to avoid late fees
- Discussed switching to direct deposit for efficiency
- Adjourned at 8:39 p.m. (motion passed unanimously)
PC
The Plan Commission voted unanimously to recommend to the Village Board that Elgin's proposed boundary agreement be approved. Commissioners discussed that the boundary line extends up to Burlington Road, which they felt was far enough from Lily Lake to protect the village's vision of preserving farming and open space. The commission also discussed a speed study showing high violation rates on Routes 64 and 47, and briefly discussed how to encourage slower driving. No other substantive decisions were made.
- Recommended Elgin boundary agreement to Village Board (unanimous)
- Approved meeting minutes from November 4, 2024 (unanimous)
- Approved meeting agenda (unanimous)