Louisburg public meetings in 2022
18 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Planning Commission
The commission approved a preliminary plat for two residential developments. The board also established several standards for future large lot developments and declined to take action on short-term rental regulations.
- Approved preliminary plat for Park Meadows Phase 3 and Rolling Rock Reserve (5-0)
- Determined 1-acre minimum lot size for large lot developments
- Decided accessory buildings larger than 40X60 with 16-ft sidewalls require a special use permit
- Decided street lighting is required for large lot developments
- Decided sewer is required and gas is optional for large lot developments
- Decided to maintain current standards for livestock in large lot developments
- Determined no action is needed regarding short-term rental regulations at this time
City Council
The City Council adopted an amended budget and approved $15,000 in funding for the Chamber of Commerce. The council also appointed a new municipal court judge and approved a stormwater project bid.
- Adopted amended budget (4-0)
- Approved CMB and Club License renewals for seven businesses (4-0)
- Appointed Jacklyn Paletta as municipal court judge (4-0)
- Approved $4,700 bid from DLM Concrete LLC for stormwater work at S. First & Broadway (4-0)
- Approved $15,000 for Chamber of Commerce, including $3,600 in-kind rent donation (4-0)
- Approved advertising an RFP for natural gas system operations (4-0)
- Decided not to pursue recording of municipal court proceedings
Planning Commission
The Planning Commission met to discuss the requirements for the Planning Director position. The commission decided to continue the discussion at a future meeting.
- Tabled finalization of Planning Director job description
- Adjourned meeting (4-0)
Park & Tree Board
The Park & Tree Board recommended funding for pour-in-place surfacing at the aquatic center playground. The board also decided to hold remaining funds to address lighting for the Ron Weers Park walking trail.
- Approved agenda (4-0)
- Approved November 14, 2022, minutes (4-0)
- Recommended pour-in-place surfacing for aquatic center playground (4-0)
- Recommended holding remaining funds for Ron Weers Park walking trail lighting (4-0)
Historic Preservation Commission
The Commission approved a schedule of activities for 2023, including a Lunch & Learn, a Historic Scavenger Hunt, and Talking Tombstones. No other substantive business was conducted.
- Adopted 2023 activity calendar (unanimous)
- Approved November 2, 2022 minutes (4-0)
- Adopted meeting agenda (4-0)
City Council
The City Council appointed a new police chief and approved several city improvement programs, including commercial and residential FLIP initiatives. The council also awarded contracts for park and infrastructure repairs and selected a real estate firm for city-owned property sales.
- Hired Josh Weber as police chief at pay grade 16-7A (4-0)
- Approved Enhanced Commercial FLIP program citywide (4-0)
- Approved Residential FLIP program with home valuation adjusted to $250,000 or less (4-0)
- Accepted Keller Williams bid for city-owned property real estate services (4-0)
- Awarded Little Round House repair to J.C. Contracting and lift station fence project to Handyman Doug (4-0)
- Approved administrative goals as written (4-0)
- Approved publication of water operating budget amendment hearing notice (4-0)
- Approved bills and minutes from November 21 and October 12 meetings (4-0)
Board of Zoning Appeals
The Board of Zoning Appeals approved two variance requests for Citizens Bank to deviate from minimum yard setback requirements. The decision allows for a reduced rear setback and a reduced front setback to accommodate the building's placement and drive-thru canopy.
- Approved variance to reduce rear setback from 25 feet to 14.8 feet (4-0)
- Approved variance to reduce front setback from 25 feet to 13.6 feet (4-0)
- Approved agenda (4-0)
- Approved April 27, 2022 meeting minutes (4-0)
Planning Commission
The Planning Commission approved the site plan for Citizens Bank at 408 South Metcalf Road with specific stipulations. The board also established minimum lot sizes for large single-family residential lots and discussed road width alternatives for new developments.
- Approved site plan for Citizens Bank at 408 South Metcalf Road (6-0)
- Set minimum size for large single family residential lots at 1 acre
- Decided to widen roads from 20 feet to 26 feet with a paint strip as an alternative to sidewalks in new developmental areas
- Adopted agenda (6-0)
- Approved October 26, 2022 meeting minutes (6-0)
Fox Hall & Cemetery Board
The board will meet to discuss a request for reduced holiday rental rates and establish a policy for annual/holiday reservations. Discussion also continues regarding the hiring of a manager or cleaner for Fox Hall.
- Request by Bessie Stephens to reduce family holiday rental rates to $25
- Discussion on reservation policies for annual and holiday rentals
- Discussion regarding hiring a manager/cleaner for Fox Hall
- Repair of damaged monuments in the cemetery
The board decided that rental rates for Fox Hall will be the same for all renters without exceptions for special groups. The board also agreed that there will be no time limit for advance rentals, granting families with annual rentals the first right of refusal for their preferred dates.
- Approved October 24, 2022 meeting minutes (3-0)
- Approved mandate that Fox Hall rental rates be the same for all renters with no exceptions (3-1)
City Council
The City Council approved the hiring of a full-time police officer and selected First National Bank for an investment offer. Council also directed staff to apply for a waste tire grant for park improvements and scheduled a water budget amendment hearing.
- Hired Timothy Bonham as full-time police officer at pay grade 4-2B (4-0)
- Approved First National Bank investment offer at 3.83% yield (4-0)
- Directed staff to apply for KDHE recycled tire grant for park tables and surfacing (4-0)
- Approved publishing notice for water operating budget amendment hearing on Dec. 5, 2022 (4-0)
- Approved November 7, 2022 meeting minutes (4-0)
- Approved payment of bills (4-0)
Park & Tree Board
The Park & Tree Board recommended seeking a KDHE Recycled Tire Grant for eight picnic tables and pour-and-place surfacing for the Aquatic Center playground. The board decided to take no action on electric bicycles on trails and tabled further City Park improvement recommendations.
- Approved recommendation for 8 picnic tables and Aquatic Center playground surfacing (4-0)
- Decided to take no action on electric bicycles on trails
- Tabled recommendations for further City Park improvements
- Approved September 10, 2022, minutes (4-0)
- Approved agenda (4-0)
City Council
The Council approved the purchase of two Ford work trucks and the hiring of a new Public Service Worker. Other key actions included authorizing a donation for a community event, approving a street closure, and restarting the RFP process for real estate services.
- Approved purchase of Ford F250 and F350 trucks from Louisburg Ford not to exceed $101,415.32 (5-0)
- Hired Brian Joeckel as Public Service Worker 1 at pay grade 2-2A (5-0)
- Approved up to $1,000 donation for Holiday Magic on Broadway (5-0)
- Approved street closure of Broadway from Amity to S. Fifth St. on Dec. 4, 2022 (5-0)
- Approved $3,600 for stormwater drain outlet and grading work at S. Third and Rogers Road (5-0)
- Rejected all proposals for city-owned property real estate services to restart the RFP process (4-1)
- Authorized Mayor Cook to sign Ordinance 1178 for building permit fee waiver (5-0)
- Approved 2023 holiday calendar including Juneteenth as a staff holiday (4-0-1)
Historic Preservation Commission
The Commission agreed to move to quarterly meetings in 2023. Members proposed a schedule of activities for 2023, including a Lunch & Learn, a scavenger hunt, and Talking Tombstones, to be reviewed in December.
- Adopted agenda (3-0)
- Approved August 3, 2022 minutes (3-0)
- Agreed to move to quarterly meetings in March, June, September, and December for 2023
Planning Commission
The commission established a subcommittee to research wayfinding signs on K68/Amity. Members discussed adding a classification for estate-sized lots to subdivision regulations and reviewed code violation processes.
- Approved agenda amendment to include subdivision regulations discussion (7-0)
- Approved September 28, 2022 meeting minutes (7-0)
- Formed wayfinding sign subcommittee consisting of Thorvald McKiearnan, Michelle Olson, and George Bazin
Fox Hall & Cemetery Board
The Fox Hall/Cemetery Board will meet on Monday, Oct. 24, 2022, at 5 p.m. at City Hall. Agenda items include approving minutes from the Aug. 29 meeting, a financial update for Fox Hall, a report on upcoming rentals, and a scheduled visit from Bessie Stevens regarding an annual rental. New business includes discussing a policy for annual/holiday rentals, and the next meeting is set for Jan. 30, 2023.
- Approve minutes from Aug. 29, 2022 meeting
- Fox Hall financial update – income and expenses from Jan. 1 to July 31, 2022 (rental income $6,945.00, utilities $3,088.23, net profit $1,353.14)
- Scheduled visitor: Bessie Stevens – annual rental of Fox Hall
- Discuss policy for annual/holiday rentals
- Cemetery business (agenda item, no details provided)
The board approved the August 29, 2022, meeting minutes. A request to reduce rental rates for a specific family and a decision on the reservation policy were both tabled. The board discussed hiring a manager/cleaner for Fox Hall and noted that damaged cemetery monuments have been repaired.
- Approved August 29, 2022 meeting minutes (3-0)
- Tabled request to reduce holiday rental rates to $25
- Tabled decision on annual/holiday rental reservation policy
Fox Hall & Cemetery Board
The board is reviewing financial updates and upcoming rental numbers for Fox Hall. Discussion items include potential changes to the 2023 rental fee, security/cleaning deposits, and the use of round tables.
- Discussion of security/cleaning deposit
- Review of 2023 rental fees
- Report on $120 withheld for cleaning and repair services through July
Fox Hall & Cemetery Board
The board is reviewing a proposal to purchase a bundle of ten heavy duty Birchwood round folding tables and a table cart. This follows an increase in specialty rentals such as weddings and receptions at Fox Hall. The board must also decide if the tables should be available to all renters or restricted to specific event types.
- Purchase of 10 heavy duty Birchwood round folding tables and a table cart for $2,661 plus shipping
- Discussion regarding Fox Hall deed and covenants
- Report on upcoming Fox Hall rentals
Fox Hall & Cemetery Board
The board discussed future staffing options for Fox Hall following the resignation of manager Teresa Vickrey. The meeting also addressed upcoming rental numbers and updates regarding a display case pending City Council approval.
- Fox Hall checking account balance of $3,149.01 as of 11/29/21
- 16 Fox Hall rentals booked for December
- Cemetery grave space cost reduction of $100 for those 36 months or younger
- Waiver of open/close charges for cemetery burials for those 36 months or younger