Louisburg public meetings in 2023

Planning Commission

The Planning Commission is considering two text amendments to the city's zoning regulations. These changes would allow for artisanal manufacturing and the operation of micro-breweries and micro-distilleries in specific commercial districts.

• Public hearing on 23006-TXA to add artisanal manufacturing and food/beverage production to zoning regulations
• Public hearing on 23007-TXA to allow micro-breweries and micro-distilleries in C-2, C-3, and C-S districts
• Review and approval of the 2024-2025 Planning Commission Meeting and Submittal calendar
• Continued discussion regarding annexation
• Discussion regarding a potential visitor from Citizens State Bank

City Council

The Louisburg City Council will hold a public hearing on a 2023 budget amendment, consider closing Fox Hall bank accounts to consolidate funds into the city operating account, and discuss several administrative items including the 2024 holiday calendar, cleaning bids, and text amendments. The agenda also includes reports from departments and the mayor, plus three executive sessions for personnel and legal matters.

• Public hearing on 2023 budget amendment
• Fox Hall bank accounts closure discussion (combined balance $47,460)
• 2024 holiday calendar and floating holiday considerations
• Text amendments on residential zoning and accessory buildings
• Liquor license renewals for Casey's, Price Chopper, Family Dollar, Shell, Amoco, Express Stop, and Post 250 American Legion

Convention and Tourism Committee

The Convention and Tourism Committee is discussing a proposal for a plated fundraising dinner held along Broadway using local restaurants. The committee will receive a packet of information and a questionnaire regarding the event at a future meeting.

• Discussion of "Dinner on Broadway" event proposal
• Review of November 8, 2023, meeting minutes

Park & Tree Board

The board will consider pursuing a grant for an outdoor fitness court and conduct its annual review of the Louisburg Master Parks Plan. Members will also discuss park logos and receive updates on various city park areas.

• Discussion of grant for fitness court ($30,000-$50,000 grant; $150,000-$225,000 total cost)
• Annual review of the Louisburg Master Parks Plan
• Continued discussion of park logos
• Update on dog park grant from City Administrator Nathan Law

Historic Preservation Commission

The Louisburg Historic Preservation Commission is holding a regular meeting to adopt the agenda, approve minutes, and discuss old and new business. Key items include reviewing the October work session and considering the proposed 2024 meeting and activity calendar, which includes events like the Citizens Academy and a photo contest. The meeting is open to public comments, but no action will be taken on those.

• Approval of minutes from Sept. 6, 2023 meeting
• Review of October work session
• Proposed 2024 calendar: Feb 7 meeting, Apr 6 Citizens Academy, May 1 election of officers, June photo contest, Aug 7 meeting, possible architectural survey, Oct 2 work session, Nov 6 meeting, Dec holiday activity

City Council

The Louisburg City Council will hold a regular meeting on December 4, 2023, to consider several administrative items, including a 2023 budget amendment for the Gas, Water, and Cemetery funds. The council will also discuss an outside donation policy, the 2024 holiday calendar, pool pass fees, a building permit fee waiver ordinance, and a master plan review. The agenda includes routine approvals of minutes, bills, and reports from departments and commissions.

• 2023 Budget Amendment for Gas, Water, and Cemetery funds (no tax/rate changes)
• Outside Donation Policy - continued discussion
• 2024 Holiday Calendar & Considerations
• Pool Pass Fees discussion
• Building Permit Fee Waiver & Ordinance

Planning Commission

The Planning Commission will conduct public hearings regarding updates to residential zoning language and anchoring requirements for detached accessory structures. The body will also continue discussions on micro-breweries and artisanal/micro-industrial use categories.

• Public hearing on 23004-TXA to change 'Residential Districts' to 'Residentially Zoned Districts'
• Public hearing on 23005-TXA regarding anchoring requirements for detached accessory structures
• Discussion of text amendments for micro-breweries
• Discussion of text amendments for artisanal/micro-industrial use categories
• Update on general Zoning Regulation Revisions

City Council

The Louisburg City Council will hold its regular meeting on Nov. 20, 2023, to discuss and potentially act on several administrative items. These include a continued review of a draft outside donation policy, the sale of surplus items (including cemetery fence and lifeguard suits), natural gas fees, a zone change for the city cemetery, and a continued master plan review. The agenda also includes routine approvals of minutes, bills, and a scheduled visitor presentation on a demolition derby.

• Continued discussion of outside donation policy (draft attached, no budget for 2024 donations)
• Surplus sale: 200 LF of cemetery fence (est. value $7,500-$8,000) and lifeguard suits (value $2,336.90)
• Natural gas fees discussion
• Zone change for city cemetery
• Master plan review (continued)

Park & Tree Board

The board will review conceptual logos for city parks and discuss the potential addition of a 'traffic garden' for youth road safety. Members will also continue discussions on a proposed fee structure for the Louisburg Recreation Commission's use of Lewis-Young Park.

• Discussion of potential demolition derby event with Wayne Knop
• Review of conceptual park logos for City Park, Aquatic Center, Lewis-Young Park, and Ron Weers Park
• Discussion of adding a general use ballfield to Lewis-Young Park
• Discussion of a 'traffic garden' concept for City Park or the Farmers Market block
• Continued review of LRC fee structure for Lewis-Young Park using provided expense data

Convention and Tourism Committee

The Convention and Tourism Committee will discuss upcoming community events and a potential community calendar. The meeting agenda also includes the approval of previous meeting minutes.

• Discussion regarding Louisburg Stampede
• Discussion regarding 'Dinner on Broadway' event
• Discussion regarding a community calendar

City Council

The Council is discussing the Master Plan review, a new donations policy, and a cleaning RFP. The meeting also includes reports on police K-9 therapy and community placemaking grants.

• Master Plan Review (continued)
• Holiday Magic on Broadway special event application
• Proposed Donations Policy
• Cleaning RFP
• Community Placemaking Grant discussion

Planning Commission

The Louisburg Planning Commission will hold a public hearing on a request to rezone the 19.21-acre Louisburg Cemetery from R-1 to C-3 to allow an electronic messaging center sign. The commission will also discuss several zoning text amendments, including commercial uses abutting residential districts, artisanal/micro-industrial uses, micro-breweries, and anchoring accessory structures, plus continued discussion of dog park signage.

• Rezoning 23002-Z: Louisburg Cemetery (19.21 acres, West Amity Street) from R-1 to C-3 for an Electronic Messaging Center sign
• Continued discussion of dog park signage with scheduled visitors
• Text amendment to Article 5 clarifying commercial uses abutting residential 'uses' versus 'districts'
• Text amendment to allow artisanal/micro-industrial use category and definitions
• Discussion of text amendment for micro-breweries

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board is meeting to approve the agenda and minutes, review Fox Hall's financial update and rental report, and discuss ongoing projects including a robot vacuum, cemetery fence installation, old cemetery wall removal, and a display case. The board will also hear updates on the facilities coordinator job description and a cleaning services RFP.

• Fox Hall financial update attached
• Rental report: 11-20 rentals per month Jan-Dec 2023
• Cemetery fence installation expected in 4-6 weeks
• Old cemetery wall/pillar removal to begin this week
• Cleaning services RFP to go before City Council Nov. 6

City Council

The Louisburg City Council will hold its regular meeting on October 16, 2023, addressing routine items like approving minutes and bills, as well as several reports and policy discussions. Key items include a finance report on playground resurfacing allocation, a proclamation for National Community Planning Month, a donations policy, and filling a vacancy on the Louisburg Recreation Commission (LRC). The council will also revisit the dangerous animal ordinance and continue reviewing the master plan.

• Playground resurfacing allocation (finance report)
• Proclamation for National Community Planning Month
• Donations policy discussion
• LRC vacancy and process to fill (KSA 12-1926)
• Dangerous animal ordinance revisited

Convention and Tourism Committee

The committee will conduct business regarding the assignment of member terms and the election of a chairperson, vice chairperson, and secretary. The meeting also includes a discussion on the duties and responsibilities of the committee members.

• Election of Committee Chairperson
• Election of Committee Vice Chairperson
• Election of Committee Secretary
• Assignment of terms for committee members

Park & Tree Board

The Louisburg Park & Tree Board will discuss a proposed fee restructure for LRC use of Lewis-Young Park fields, a policy change for inflatable rides on city property, dog park signage, and a solar eclipse event. The board will also receive updates on the disc golf course and individual park areas. The agenda includes standard items like pledge, minutes, and public comments.

• Proposed LRC fee restructure: $10 per player for soccer/football, $25 per player for baseball/softball
• Discussion of allowing inflatable rides without Special Event permit
• Dog park sponsorship and donation signage proposal
• Powell Observatory solar eclipse event at Lewis-Young Park on Oct. 14, 10am-2pm
• Update on disc golf course by Mathew Shultz

City Council

The Louisburg City Council will hold its regular meeting on October 2, 2023, to approve bills, hear from scheduled visitors, and receive department reports. Key items include discussing sewer main and manhole repair bids, a special event permit for a solar eclipse viewing at Powell Observatory, a cemetery fence recommendation, and a possible executive session on personnel. The agenda also includes routine items like approving minutes and bills.

• Sewer main lining bids: Municipal Pipe Tool $34,285 vs. Hydro Klean $42,580.60; manhole repair bids: G-B Construction $12,000 vs. Hydro Klean $15,990
• Special event permit for Powell Observatory solar eclipse event on Oct. 14, 2023, with up to 700 attendees
• Cemetery board recommends Guier Fence bid of $30,525 for 3-ft and 6-ft fence replacement
• Bills list totaling $313,983.04, including $148,457.43 for water (MDC PUA) and $81,811.15 for storm water project
• Executive session to discuss non-elected personnel

Planning Commission

The Louisburg Planning Commission will discuss several potential zoning ordinance changes, including allowing micro-breweries and micro-industrial uses in the downtown C-2 district, and clarifying rules for commercial uses abutting residential areas. They will also consider rezoning the cemetery from R-1 to C-3 to permit a new electronic message sign, and discuss dog park signage, commissioner training, and an active transportation summit. The meeting includes public comment and approval of previous minutes.

• Discussion of rezoning cemetery from R-1 to C-3 for an electronic message sign
• Potential ordinance change to allow micro-breweries in C-2 Central Business District
• Potential ordinance change to allow micro-industrial uses in C-2 Central Business District
• Discussion of dog park sponsorship and donation signage
• Discussion of clarifying commercial use regulations when abutting residential districts vs. uses

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board is holding a special meeting to discuss options for cemetery fencing, following a City Council discussion on Sept. 5. Staff has obtained bids from three contractors for a 3-ft fence on the south side of the old cemetery and a 6-ft fence on the west side of the new cemetery. The board will review the bids and direct staff on next steps. Insurance proceeds of $27,524 are available to fund the project.

• Bid from Elite Fence & Deck: $20,579 for 3-ft and 6-ft residential steel fence (4-ft east side option removed)
• Bid from Guier Fence: $28,260 includes removing existing south fence, installing 3-ft south and 6-ft west fences
• Bid from Wildcat Fence: $27,600 for 3-ft and 6-ft black steel fence with installation
• Burge Fence & Iron has not yet provided a bid; may be presented at the meeting
• Insurance proceeds available: $27,524

City Council

The Louisburg City Council is holding a regular meeting with several action items, including a draft ordinance on animals running at large, a proposed ordinance on STO and UPOC, a purchasing policy update workshop, continued master plan review, and an executive session on non-elected personnel. The agenda also includes approval of bills, a concrete sidewalk replacement report, and a KOMA/KORA training. The meeting is a mix of routine approvals and substantive policy discussions.

• 2023 Concrete Sidewalk Replacement report
• Code Change Draft Ordinance – Running at Large
• STO and UPOC Ordinance
• Purchasing Policy Update Workshop Consideration
• Spending Approval for Little Round House Decorations

Park & Tree Board

The Louisburg Park & Tree Board will discuss upgrading the Lewis-Young playground, review tree replacement prices, and consider a rental policy for the Lewis-Young concession stand. They will also hear updates on parks, the aquatic center, and other facilities.

• Discussion of upgrading Lewis-Young playground, possibly modeled after Stilwell Community Park, with potential grants and 2025 budget inclusion
• Tree replacement pricing: State Street Maple, Swamp White Oak, Frontier Elm quotes from three vendors (e.g., $250-$385 for 2-3 inch caliper)
• Concession stand rental fee proposed at $150 plus $75 security deposit, with LRC equipment ownership and seasonal availability (mid-May to July 4)
• Updates on football field, landscaping at Louisburg Landing, and individual park areas

The board approved the purchase of replacement trees for Lewis-Young Park and Ron Weers Park pending delivery cost verification. Members discussed potential playground upgrades at Lewis-Young Park and the rental use of its concession stand. No formal action was taken on the playground or concession stand items.

• Approved purchase of two Swamp White Oaks and three State Street Maples for Lewis-Young Park (5-0)
• Approved purchase of one Swamp White Oak, one State Street Maple, and one Frontier Elm for Ron Weers Park (5-0)
• Adopted the agenda (5-0)
• Approved August 14, 2023, minutes (5-0)

Historic Preservation Commission

The Louisburg Historic Preservation Commission is holding a regular meeting with no public hearings scheduled. The agenda includes updates on the 2023 activity calendar, including the August Citizen Academy and October Talking Tombstones, a review of the Certified Local Government (CLG) status, and a refresher on the concept of 'Integrity' for evaluating historic properties. The meeting is largely procedural and informational.

• Review of 2023 Activity Calendar: August Citizen Academy and October Talking Tombstones
• Update on Certified Local Government (CLG) status
• Review of NAPC Virtual Summer Short Course
• Refresher topic: Integrity in historic preservation

The Commission approved the meeting agenda and the minutes from June 7, 2023. Members noted the completion of a Citizen Academy event and the cancellation of the October Talking Tombstones event. No new ordinances or projects were decided.

• Adopted the agenda (3-0)
• Approved June 7, 2023 minutes (4-0)
• Cancelled October Talking Tombstones event

City Council

The Louisburg City Council will consider several ordinances and reports, including updates to animal control rules for dogs running at large and dangerous animals, a draft ordinance for right-of-way maintenance along Metcalf 2.0, and bids for a lead and copper service line inventory. The council will also discuss stormwater project change orders, a purchasing policy update, and other administrative items.

• Lead/copper inventory bids: G-B Construction recommended at $145–$175 per meter; other bids from Kantex, Goins, Hettinger
• Draft ordinance to allow city control/maintenance of Metcalf 2.0 right-of-way (S. 2nd to S. 16th St.)
• Animal control ordinance updates: fines for dogs running at large ($100–$1,000), dangerous animal rules
• Stormwater project change orders 1 & 2
• Purchasing policy update workshop consideration

The City Council approved new ordinances regarding dangerous and vicious animals and established maintenance control for the Metcalf 2.0 project area. The council also approved street closures for a high school parade and stormwater construction change orders.

• Approved street closure from LHS to Wildcat Stadium for Sept. 29 parade (4-0)
• Decided to rent equipment for lead/copper work using Public Works staff instead of bid selection
• Appointed Jennifer Dansel to the Convention and Tourism Committee (5-0)
• Approved ordinance for right-of-way maintenance along Metcalf 2.0 project area (5-0)
• Approved ordinance amending Section 2-301 regarding Dangerous Animals (5-0)
• Approved ordinance amending Section 2-302 regarding Vicious Animal Destruction (5-0)
• Approved change orders for stormwater construction in S. First & Vine area (5-0)
• Denied request to change city code regulations regarding individual use of fireworks

Planning Commission

The Louisburg Planning Commission will review a text amendment to the sign regulations to allow municipal government electronic message center signs in R-1 districts and to clarify flag display rules for multi-tenant complexes. The commission will also introduce the new Community Development Director and receive an update from the wayfinding sign committee.

• Text amendment 23004-TXA to allow municipal EMC signs in R-1 districts (for city's new sign on West Amity)
• Proposed changes to feather flag regulations (max 2 per road side, 6 for multi-tenant complexes)
• Introduction of Community Development Director Sarah Altic
• Update from wayfinding sign committee
• No public hearing items scheduled

The Planning Commission discussed adding municipal government to the list of entities allowed to place Electric Messaging Center signs in R-1 districts but tabled the item. The commission also reviewed proposed language for feather flag regulations but decided to move forward with that text amendment at a later date.

• Adopted amended agenda (6-0)
• Approved minutes from August 30, 2023 meeting (4-0)
• Tabled text amendment 23004-TXA regarding EMC sign regulations
• Tabled text amendment regarding feather flag regulations

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board is holding a special meeting to discuss options for cemetery fencing, following City Council direction to purchase a less expensive fence style and add fencing along the west side of the new cemetery. The board will review multiple bids for ornamental and stone block fencing, including options for the old cemetery and a separate east-side section. The city has $27,524 in insurance claim funds to assist with the cost. The board is expected to discuss the options and direct staff accordingly.

• Bids for west side ornamental fence range from $16,100 (Burge residential) to $47,170 (Guier commercial installed)
• Stone block wall options for old cemetery: $7,949 (Dover), $10,305 (Cottonwood split), $11,704 (Cottonwood sawn)
• East side fence (135 ft) bids range from $3,982.50 (Elite residential) to $7,840 (Guier commercial installed)
• City received $27,524 in insurance claim funds for fence
• Council returned Aug. 7 recommendation to relocate existing ornamental fence and purchase additional fencing

The board discussed fencing options for the south and west sides of the cemetery. No final recommendation was made; instead, board members will attend a City Council meeting to clarify requirements before voting.

• Decided to attend a City Council meeting to determine fencing recommendations
• Adjourned meeting (4-0)

City Council

The City Council discussed potential utility assistance for the Metcalf Ridge Golf Course redevelopment into 63 homes. The Council also approved a new water rate structure to prevent utility fund deficits.

• Approved Ordinance 1186 increasing water rates to $27.56 base charge and $8.84 per 1,000 gallons
• Approved purchase of a Roomba for Fox Hall not to exceed $1,000
• Accepted investment bid from First National Bank at 4.54% for two years
• Approved amended SRO agreements for the 2023-2024 and 2024-2025 school years
• Approved special event application for the American Legion tractor pull

The City Council adopted the 2024 budget and approved several ordinances regarding zoning and city policies. The council also authorized special event resolutions for the Cider Run and Labor Day activities.

• Adopted 2024 budget (5-0)
• Approved special event resolution for Cider Run (5-0)
• Approved Local Emphasis of Investments ordinance (5-0)
• Approved Special Events Application draft ordinance (5-0)
• Approved Labor Day Truck and Tractor pull resolution (5-0)
• Approved Special Use Permit for car wash demolition and coffee shop construction (5-0)
• Approved zone change for 7 W Amity (5-0)
• Approved bills list (5-0)

Park & Tree Board

The Louisburg Park & Tree Board will discuss replacing trees removed at Ron Weers Park and Lewis-Young Park, review the 2023 Fishing Derby finances, and continue discussions on concession stand usage and bake sales. The board will also hear updates from members on their areas of responsibility.

• Discussion of tree replacement at Ron Weers Park (3 trees) and Lewis-Young Park (5 trees)
• 2023 Fishing Derby financial report: $1,213.17 remaining balance
• Concession stand usage and bake sales at parks
• Update on donation policy and signs

The Park and Tree Board approved the planting of three trees at Ron Weers Park and five trees at Lewis-Young Park. Staff will provide pricing for the recommended tree species at the next meeting. The board also reviewed the 2023 Fishing Derby finances and discussed concession stand usage rules.

• Approved planting 3 trees at Ron Weers Park (4-0)
• Approved planting 5 trees at Lewis-Young Park (4-0)
• Adopted the agenda (4-0)
• Approved July 10, 2023, minutes (4-0)

City Council

The Louisburg City Council met to discuss residential development, utility rates, and various city reports. Key discussions included updates on the master plan review, sidewalk work, and potential changes to the water utility rate.

• Approved $2 million investment in an overnight cash sweep account with Landmark National Bank at 4.08% interest
• Approved appointments to the Convention and Tourism Committee
• Approved Kirk Shaffer to the Board of Zoning Appeals
• Accepted new Park and Tree Board Donation Policy
• Approved changes to the Lead and Copper RFP

The Council approved Ordinance 1186 to increase water rates and accepted a two-year investment bid from First National Bank. Other actions included approving SRO agreements and a sidewalk replacement RFP. The Council discussed a proposed 63-home development at the former Metcalf Ridge Golf Course but took no formal action.

• Approved Ordinance 1186 water rate increase (5-0)
• Accepted investment bid from First National Bank at 4.54% for two years (5-0)
• Approved amended SRO agreements for 2023-2024 and 2024-2025 (5-0)
• Approved special event application for American Legion tractor pull (5-0)
• Approved purchase of Roomba for Fox Hall not to exceed $1,000 (5-0)
• Approved RFP to replace sidewalks on S. Third Street (5-0)
• Approved consent agenda, bills list, and previous meeting minutes (5-0)
• Tabled Master Plan review

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will discuss and possibly act on several items, including a proposal from All Funeral Services to digitize cemetery records and enable online plot sales, and the need for a paid cleaning person for Fox Hall. The board will also consider changing its recurring meeting date and receive updates on Fox Hall finances and rentals. A representative from All Funeral Services will present virtually.

• All Funeral Services proposal: 3.9% transaction fee on plot sales, $5 per decedent inventory fee (est. $12,500), multi-year financing available
• Discussion on setting a recurring meeting date different from the current fifth Monday
• Fox Hall cleaning person: consider hiring someone for between-rental cleaning
• Fox Hall financial update and rental report (Jan–Oct 2023)
• Old business: Fox Hall floor scrubber, cemetery fence, old cemetery wall

The board recommended that City Council approve a $13,940 bid for cemetery fence relocation and the purchase of a Roomba vacuum for Fox Hall. New recurring meeting dates and times were established. The board also requested additional bids for funeral record digitalization and semi-annual deep cleaning of Fox Hall.

• Approved meeting agenda (4-0)
• Approved May 30 and July 12 meeting minutes (4-0)
• Set recurring meetings for fourth Monday in Feb, April, July, and Oct (5-0)
• Set meeting time to 6:30pm (5-0)
• Recommended City Council purchase Roomba vacuum/wet mop up to $1,000 (5-0)
• Recommended City Council approve $13,940 Guier Fence Company bid for cemetery fence relocation (5-0)
• Tabled construction of proposed low rock wall at cemetery entrance
• Requested City Staff obtain additional quotes for digitalization of funeral records and deep cleaning of Fox Hall

Planning Commission

The Louisburg Planning Commission will hold public hearings on a special use permit for a Scooter's Coffee drive-thru kiosk at 1500 West Amity and a rezoning of 7 West Amity Street from R-1 to C-3. They will also hear a presentation on a proposed plot plan and continue discussions on the comprehensive plan and wayfinding signs.

• Special use permit for Scooter's Coffee drive-thru kiosk at 1500 West Amity, with demolition of existing carwash
• Rezoning of 7 West Amity Street from R-1 to C-3
• Presentation of proposed plot plan by Joel LaJoie
• Annual review of Comprehensive Plan/Community Vision and Land Use Safety page 101
• Update from wayfinding sign committee

City Council

The City Council will review the second quarter financial report and investment bids. The agenda also includes discussions on lead and copper RFP drafts, park donations policies, and master plan reviews.

• Review of 2nd Quarter Financial Report
• Public Works Lead & Copper Draft RFP
• Review of Little Round House bids
• Appointment to fill Board of Zoning Appeals vacancy
• Discussion on Park & Tree Board donations policy and trail signs

The Council approved a $2 million investment with Landmark National Bank and authorized a Lead and Copper RFP. They also appointed members to the Convention and Tourism Committee and the Board of Zoning Appeals. Additional actions included approving a Park and Tree Board donation policy and trail signage.

• Invested $2 million in overnight cash sweep account with Landmark National Bank (5-0)
• Approved sending out Lead and Copper RFP with proposed changes (5-0)
• Waived special event application fee for Halloween on Broadway (5-0)
• Appointed five members to the Convention and Tourism Committee (5-0)
• Appointed Kirk Shaffer to the Board of Zoning Appeals (5-0)
• Accepted Park and Tree Board donation policy for large infrastructure (5-0)
• Approved purchase of trail etiquette and restriction signage (4-1)
• Hired Handyman Doug for Little Round House project, not to exceed $3,500, by Oct. 31, 2023 (5-0)

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board is holding a special meeting to discuss a proposal by Mary Knecht to add screening on the west side of the cemetery, between the cemetery and the commercial district to the west. No decision is scheduled; the agenda only lists discussion and adjournment.

• Discussion of Mary Knecht's proposal for west-side cemetery screening

The Board decided to recommend that City Council relocate an existing black iron fence from the old section of the cemetery to the west side of the new section. The fence will serve as a barrier between ten existing trees. The recommendation includes the possible purchase of additional fencing if costs are comparable to previously discussed tree planting costs.

• Recommended to City Council relocating black iron fence to the west side of the new cemetery section (5-0)

Park & Tree Board

The Louisburg Park & Tree Board will consider several permit requests, including metal detecting at Lewis-Young Park, a drone group meeting at the football field, and a hobby rocket group using the park. They will also discuss a donation policy update, concession stand usage, and adding park benches at Ron Weers Park. The meeting includes public comments and updates from board members.

• Approval for Ron Guilfoyle to metal detect at Lewis-Young Park
• Approval for Marvin Hadsall to renew metal detecting permit
• Approval for Drone Group to meet at football field at Lewis-Young Park
• Approval for Hobby Rocket group to use Lewis-Young Park
• Discussion of donation policy and additional park benches at Ron Weers Park

The board approved requests for metal detecting, drone meetings, and hobby rocket launches at city parks. It recommended a new donation policy for large infrastructure items to the City Council and denied the 'Muddy Princess' event. The board also recommended the purchase of 42 new trail signs.

• Approved metal detecting at Lewis-Young Park (6-0)
• Approved permit extension for metal detecting in city parks (6-0)
• Approved drone group meetings at Lewis-Young Park football field (6-0)
• Approved hobby rocket launches at Lewis-Young Park with annual renewal and scheduling requirements (6-0)
• Recommended donation policy for large infrastructure items to City Council (6-0)
• Denied 'Muddy Princess' event
• Recommended purchase of 30 trail etiquette signs and 12 'no horse and motorized vehicle' signs (6-0)
• Approved April 10, 2023, minutes (6-0)

City Council

The City Council approved the minutes and bills, discussed a dangerous dog case, and granted a special event permit for the Louisburg Stampede Rodeo. The meeting also included department reports on public works and police hiring.

• Approved $3 million CD investment with First Option Bank at 5.01% for 18 months
• Hired Sean Bussanmas and Jacob Bonham as full-time police officers
• Approved special event permit for Louisburg Stampede Rodeo at Lewis-Young Park on July 1, 2023

The Council approved a contract for 2023 crack and seal work and approved the bills list. Several items, including a special event permit application draft, were tabled or declined. No action was taken following two executive sessions regarding non-elected personnel.

• Approved 2023 crack and seal contract for Complete Pavement Maintenance (5-0)
• Approved bills list (5-0)
• Approved June 20, 2023, meeting minutes (5-0)
• Tabled special event permit application draft
• Decided not to pursue ArchiveSocial social media archiving service

Planning Commission

The Louisburg Planning Commission will conduct its annual review of the Comprehensive Plan's Community Vision and Land Use Strategy section. The meeting includes a scheduled presentation by Doug Bohi regarding the Louisburg Landing project and a discussion on wayfinding signs. No public hearing items are scheduled for this session.

• Annual review of Part 2: Comprehensive Plan/Community Vision and Land Use Strategy
• Scheduled speaker Doug Bohi on behalf of the Louisburg Landing project
• Discussion of wayfinding signs
• Building and Zoning report

The commission heard a proposal for residential development on the former Louisburg golf course and a request to allow slab foundations for the Louisburg Landing project. No formal actions were taken on these developments due to a lack of documentation. The commission also discussed wayfinding signs and zoning reports.

• Adopted the agenda (5-0)
• Approved May 31, 2023 meeting minutes (5-0)
• Tabled Annual Review of Comprehensive Plan/Community Vision and Land Use Safety to July 26, 2023
• Deferred decision on Louisburg Landing slab foundation request pending documentation review

City Council

The June 20, 2023, meeting agenda includes discussions on a text amendment for the Highway Overlay District and the Senior Center parking lot. The council will also review the Master Plan and consider a contract for a vacuum excavator.

• Text Amendment regarding Highway Overlay District
• Public Works contract for Vacuum Excavator
• Senior Center Parking Lot update
• Master Plan Review (continued)
• Investment Bids from Finance Department

The Council approved a $3 million investment with First Option Bank and hired two full-time police officers. Other actions included approving a special event permit for a rodeo and passing two ordinances related to zoning and special use permits.

• Invested $3 million CD with First Option Bank at 5.01% for 18 months (3-0)
• Hired Sean Bussanmas as full-time police officer at pay scale grade 4-2B (3-0)
• Hired Jacob Bonham as full-time police officer at pay scale grade 4-2B (3-0)
• Approved special event permit for Louisburg Stampede Rodeo at Lewis-Young Park on July 1, 2023 (3-0)
• Approved Highway Overlay District Ordinance 1185 (3-0)
• Approved Ordinance 1186 Special Use Permit for high tunnel greenhouse at 906 N. Broadway (3-0)
• Approved drafting a letter to Miami County regarding Senior Center parking lot repairs (3-0)
• Removed public hearing from the Master Planning Review list

Historic Preservation Commission

The Louisburg Historic Preservation Commission is holding a regular meeting to review progress on 2023 activities, discuss bylaws related to the Chair's role with the State Historic Preservation Office, and cover a refresher topic on historic context. The agenda includes public comments, approval of minutes, and old/new business items. No major decisions or public hearings are scheduled.

• Review 2023 activity calendar and May Scavenger Hunt results
• Discuss bylaws regarding Chair's contact with State Historic Preservation Office
• Refresher topic: Historic Context
• Announce Historic Hunt winner
• Process maps review

The commission reviewed the 2023 activity calendar and discussed upcoming events. A refresher presentation on the context for identifying historic properties was provided. No new regulatory decisions were made.

• Adopted the agenda (3-0)
• Approved March 1, 2023 minutes (3-0)
• Scheduled Citizen Academy for Aug 12th from 10 am – noon

City Council

The Louisburg City Council met to discuss various municipal updates including stormwater projects, budget priorities, and personnel policies. The session included decisions on hiring a new human resources firm and allocating funds for regional tourism advertising.

• Approved moving forward with HR Partners for human resource services
• Approved up to $3,000 for advertising in the Kansas Travel Guide
• Approved funding not to exceed $11,940 for Lewis-Young Park disc golf expansion
• Reimbursed $1,356.3 to Nick Shultz for batting cage project costs
• Hired Cindy Margrave as full-time Court Clerk

The Council held a follow-up discussion regarding a May 20 toy drive event that faced parking and permitting issues. Residents and event organizers criticized Police Chief Weber's actions, while Council members discussed communication breakdowns and safety requirements. No formal actions were taken regarding the Police Chief's employment.

• Approved amended agenda (5-0)
• Approved May 15, 2023, minutes (5-0)
• Approved special council meeting minutes of May 24 and May 30, 2023 (5-0)
• Approved bills as presented (5-0)

Planning Commission

The commission recommended a text amendment for the Highway K-68 Corridor Overlay District to align setbacks with underlying districts. A Special Use Permit amendment for Rabbit Creek Products was also approved. The board discussed potential new sports fields and the hiring process for a City Planner.

• Recommended text amendment to 'HC-O' Highway K-68 Corridor Overlay District (7-0)
• Approved amended Special Use Permit for Rabbit Creek Products (7-0)
• Approved meeting agenda (7-0)
• Approved April 26, 2023 meeting minutes (7-0)

City Council

The Louisburg City Council will hold a special call meeting to discuss non-elected personnel matters in executive session. The council will also discuss procedures for public comments during meetings.

• Executive Session regarding non-elected personnel matters
• Discussion of procedures for public comments during Council meetings

The City Council held a special meeting primarily consisting of executive sessions regarding non-elected personnel. The Council approved allowing the City Administrator to enter salary negotiations with the Finance Director. Members also discussed managing public comments for an upcoming meeting regarding the Night Train event.

• Approved City Administrator Law to enter salary negotiations with Finance Director (3-2)

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will meet to discuss and potentially decide on cemetery improvements, including tree screening on the west side and replacing the fence with a low wall. They will also review Fox Hall finances and rental reports, and consider a request from Sunflower Studios for an additional rental date.

• Tree screening options: Green Giant Arborvitae ($179-$349 per tree) or Crimson Spire Oak ($250 each), with 15-18 trees needed for 300+ feet
• Wall construction bids: Sawn Cottonwood Block $11,704, Split Cottonwood Block $10,305, Sawn Dover Block $7,949 for 265 linear feet
• Sunflower Studios requests second rental date (Thursdays for June-August, fall date moving to Tuesdays)
• Fox Hall rentals: 11 in January, 12 in February, 16 in March, 15 in April, 14 in May, 20 in June (includes waived Summer Blessings), 12 in July, 11 in August
• Council waived rental cost for Summer Blessings meal program in June and July

The board recommended that City Council purchase and plant Canarti Juniper and Oak trees to provide screening on the west side of the cemetery. The board also maintained the $50 minimum cleaning charge for Fox Hall rentals.

• Approved minutes from January 30 and March 27, 2023 (4-0)
• Recommended to City Council the purchase and planting of Canarti Juniper and Oak trees for 300 feet of cemetery screening (4-0)
• Decided to maintain current scheduling for Sunflower Studios classes
• Maintained the $50 minimum cleaning charge for Fox Hall rentals

City Council

The Louisburg City Council will hold a special call meeting on May 24, 2023. The agenda is limited to an executive session for consultation with an attorney regarding privileged information.

• Executive Session - Consultation with an attorney

The City Council held a special meeting consisting primarily of three executive sessions to consult with an attorney. No substantive public decisions were made. Mayor Donna Cook announced that a statement regarding the May 20, 2023, Night Train event would be released the following day.

• Approved three motions to enter executive session for attorney consultation (5-0)

City Council

The City Council approved several ordinances regarding backflow preventers, natural gas rates, and tiny homes in mobile home parks. Additionally, the council accepted a $708,955 bid for stormwater priority projects and hired two full-time Public Works employees.

• Accepted Infrastructure Solutions bid of $708,955 for stormwater priority projects
• Approved Ordinance 1182 regarding backflow preventer inspection code language
• Approved Ordinance 1183 regarding natural gas rate changes
• Approved Ordinance 1184 allowing tiny home family dwellings in mobile home parks
• Hired two full-time Public Service Worker I employees for the Public Works department

The City Council approved funding for a disc golf course expansion and contracted HR Partners for human resource services. The council also hired a new Court Clerk and approved funding for tourism advertising.

• Approved funding not to exceed $11,940 for Lewis-Young Park disc golf expansion (5-0)
• Approved contracting with HR Partners for human resource services (5-0)
• Hired Cindy Margrave as full-time Court Clerk at pay scale grade 4-5A (4-0)
• Approved reimbursement of $1,356.30 to Nick Shultz for batting cage project costs (5-0)
• Approved up to $3,000 for Kansas Travel Guide advertising (5-0)
• Approved May 1 and May 2, 2023 meeting minutes (5-0)
• Approved bills list (5-0)

Park & Tree Board

The Louisburg Park & Tree Board will meet to decide on allowing a citizen to metal detect at Lewis-Young Park and to discuss several topics including trail lighting at Ron Weers Park, disc golf, Christmas lighting, a donation policy update, concession stand usage, cemetery screening, and park signage. The agenda includes public comments and reports from board members.

• Approval for citizen to metal detect at Lewis-Young Park (per City Code 12-124)
• Discussion of lighting trail at Ron Weers Park with Lake Subdivision HOA (20-ft solar lights, $4,300 each)
• Disc golf discussion with scheduled speaker Mathew Schultz
• Discussion of donation policy to allow infrastructure donations (e.g., dog park, batting cages)
• Discussion of concession stand usage and bake sales at parks

City Council

The Louisburg City Council is holding a special call meeting to discuss an electric vehicle charging station grant. No specific details regarding the grant amount or implementation were provided in the notice.

• Electric Vehicle Charging Station Grant discussion

The City Council voted unanimously to allow the city to submit a pre-application for an electric vehicle charging station grant on behalf of Louisburg Ford, ahead of the May 5 deadline. The vote included an amendment requiring a future contract with Louisburg Ford to cover additional costs, maintenance, and installation. Public comment raised concerns about taxpayer benefit, ethics, and future costs.

• Approved amended motion to allow city to apply for EV charging station grant on behalf of Louisburg Ford, contingent on a future contract covering costs and maintenance (5-0)
• Approved original motion to allow city to apply for the grant (5-0)

City Council

The Council is reviewing options for repairing or replacing sidewalks in older parts of town. The meeting also includes discussions on natural gas rates, electric vehicle charging grants, and stormwater project bids.

• Sidewalk Repair/Replace project options
• Natural Gas Rate Ordinance discussion
• Electric Vehicle Charging Station Grant
• Stormwater Priority Projects Bids
• Text Amendment 23002-TXA regarding Tiny Homes

Planning Commission

The Louisburg Planning Commission will hold a public hearing on a proposed text amendment to allow Tiny Homes on Wheels in the M-P Mobile Home Park Residential District. The commission will also discuss changes to the HC-O Highway K-68 Corridor Overlay District and garage sale signs. The agenda includes routine items like roll call, pledge, minutes approval, and public comments.

• Public hearing on 23002-TXA: Tiny Home on Wheels regulations in M-P Mobile Home Park District
• Discussion of HC-O Highway K-68 Corridor Overlay District changes (setbacks, gasoline pump distance, sign height)
• Discussion of garage sale signs (current rules allow only 3 days on sale property)
• Approval of minutes from March 29, 2023 meeting

The Planning Commission approved a text amendment for tiny home regulations and updated the code to include garage sales under Special Temporary Event Signs. A proposal for the Highway K-68 Corridor Overlay District was moved to a future public hearing.

• Approved Tiny Home Regulations Text Amendment (7-0)
• Approved adding garage sales to Special Temporary Event Signs section (7-0)
• Moved Highway K-68 Corridor Overlay District text changes to a public hearing item (6-0)
• Approved March 29, 2023 meeting minutes (6-0)

City Council

The Council approved a contract with Advanced Asphalt for work not to exceed $386,211.01 and accepted a quote from Central Square to upgrade police department software using grant funds. The meeting also addressed cemetery mowing bids, city property sales, and updates on local park projects.

• Approved Advanced Asphalt contract not to exceed $386,211.01
• Accepted Central Square quote for police software upgrade using a $109,000 grant
• Contracted Outdoor Experts for cemetery mowing for three years
• Approved ordinance number 1181 regarding Large Lot Estates text amendment
• Approved updated job description for the Finance Clerk

The Council approved a 4% increase in the gas user charge effective May 15, 2023. They also approved a front office restructure at City Hall and appointed Jessica McGowin as City Clerk. A request for a $51,401 firearm replacement project was approved.

• Approved 4% increase to gas user charge effective May 15, 2023 (4-0)
• Approved hiring Brandon Woods for Public Works (4-0)
• Approved job title changes and pay adjustments for Public Works employees (4-0)
• Approved $51,401 firearm replacement project (4-0)
• Approved appointment of Jessica McGowin as City Clerk (4-0)
• Approved front office restructure of job duties at City Hall (4-0)
• Approved closure of Vine Street between S. Fourth and S. Fifth for Earth Day event
• Authorized Mayor to sign Arbor Day and National Day of Prayer proclamations (4-0)

Park & Tree Board

The Louisburg Park & Tree Board will meet to discuss several items, including a presentation on electric bikes on walking trails, continued discussion on potential pickleball court locations, and quotes for gutters at the Ron Weers Park shelter. The board will also conduct playground inspections and discuss the 2023 Fishing Derby. The agenda includes routine items like approving minutes and electing officers.

• Discussion of electric bikes on walking trails, with a scheduled speaker and reference to Overland Park's pilot program
• Continued discussion on potential locations for a pickleball court
• Quotes for gutters at Ron Weers Park shelter: Gutter Guy $1,250, Drain Away $1,478-$1,783.50, Prairie Shield Roofing $2,100-$2,432.50, Olathe Sheet Metal $1,260.40
• Playground inspections to be conducted at parks
• Discussion of 2023 Fishing Derby scheduled for June 17, 2023

The board approved the installation of 12 trail etiquette signs at Lewis-Young and Ron Weers Park. It also recommended Olathe Sheet Metal for gutter installation at the Ron Weers Park shelter. No changes were made to officer appointments.

• Kept all officer appointments the same (6-0)
• Approved 12 trail etiquette signs for Lewis-Young and Ron Weers Park (6-0)
• Recommended Olathe Sheet Metal for gutters at Ron Weers Park shelter (6-0)
• Motion to approach Lake HOA regarding lighting failed (no second)
• Tabled decision on pickleball court locations
• Tabled decision on disk golf tournament costs

City Council

The Council is reviewing several public works items including cemetery mowing, asphalt, and concrete work bids. The agenda also includes discussions on playground surfacing maintenance and large lot subdivision amendments.

• Cemetery mowing bids
• Asphalt and 2023 concrete work bids
• Large Lot Subdivision Text Amendment
• Final Plat for Rolling Rock & Park Meadows
• Backflow Preventer Inspection Code Language

The Council approved a $386,211.01 asphalt contract and a zoning amendment to allow Large Lot Estates. They also approved a final plat for the Park Meadows Phase III and Rolling Rock Reserve subdivision.

• Approved asphalt contract with Advanced Asphalt not to exceed $386,211.01 (5-0)
• Approved ordinance 1181 adding Large Lot Estates text amendment to zoning (4-0)
• Approved final plat for Park Meadows Phase III and Rolling Rock Reserve (4-0)
• Approved three-year cemetery mowing contract with Outdoor Experts (5-0)
• Approved quote from Central Square for police software upgrades using grant funds (5-0)
• Approved updated job description for Finance Clerk (5-0)
• Approved playground pour-in-place surfacing project using city-owned property sale funds (5-0)
• Approved posting listed items for sale on Purple Wave (5-0)

Planning Commission

The Louisburg Planning Commission will hold public hearings on a final development plan for the Rolling Rock Reserve and Park Meadows Phase III subdivision, a preliminary plan for Southtrails Phase II, and a text amendment to Large Lot Estates zoning regulations. They will also discuss greenhouses on commercial property, garage sale signs, the HC-O Highway K-68 Corridor Overlay District, and tiny home regulations. The meeting includes routine items like roll call, agenda adoption, and minutes approval.

• Final Development Plan for Rolling Rock Reserve and Park Meadows Phase III (50.49 acres, northeast corner of South 16th Street and Rogers Road)
• Preliminary Development Plan for Southtrails Phase II (Parcel ID: 1093004001001000)
• Text Amendment: Large Lot Estates Zoning Regulations
• Discussion of greenhouses on commercial property (requested by Mayor Donna Cook)
• Discussion of garage sale signs

The Planning Commission approved a text amendment for Large Lot Estates and preliminary and final development plans for Southtrails Phase II and Rolling Rock Reserve. The board also moved forward with public notices for tiny home regulations and a special use permit for a high tunnel greenhouse.

• Approved Large Lot Estates zoning text amendment (7-0)
• Approved final plat for Rolling Rock Reserve and Park Meadows Phase III conditional on City Council approval of text amendment (7-0)
• Approved preliminary plat for Southtrails Phase II (7-0)
• Approved public notice for amended Special Use Permit to include a high tunnel greenhouse (7-0)
• Approved public notice for tiny home text amendment (7-0)
• Re-elected Thor McKiearnan (Chair), George Bazin (Vice-Chair), and Michelle Olson (Secretary) (6-0)
• Tabled discussion on garage sale sign permit costs

Fox Hall & Cemetery Board

The board requested bids for disassembling cemetery pillars and constructing a 2-foot rock or brick wall. Members ruled out vinyl fencing for the west side of the cemetery and will further discuss planting trees. All cemetery agenda items were continued to the May meeting.

• Requested bid to disassemble remaining pillars and preserve Purdue family plaques
• Requested bid for 2-foot rock or brick wall to replace iron fencing
• Ruled out vinyl fencing for the west side of the cemetery
• Scheduled next regular meeting for May 30th at 5pm
• Adjourned meeting (5-0)

City Council

The Louisburg City Council will hold a special call meeting to discuss a job description and pay. This is the single item scheduled for discussion.

• Discussion of job description and pay

The Council established a pay range for the court clerk position and discussed the potential combining of city and utility clerk roles. Staff will provide further information on bonuses, overtime estimates, and the impact of shifting HR duties to the Finance Director. The discussion will continue at the April 3 meeting.

• Established $19.75-$26.36 pay range for court clerk position
• Approved advertising for a court clerk
• Adjourned meeting (5-0)

City Council

The City Council approved several departmental expenditures, including a new police cruiser and a station security system. The council also addressed municipal maintenance contracts and sewer repair costs.

• Approved purchase of 2023 Dodge Durango from Superior Ford for $52,524.51
• Approved Bill Ireland Security onsite computer-based system for $15,845.20
• Approved one-year contract with C&M Creations for landscape and bed maintenance
• Approved repayment of homeowner sewer costs up to $3,700
• Approved $3 million investment at 4.51% interest rate via First National Bank for 90 days

The Council appointed Mary Stephenson as City Attorney and approved various expenditures for police, fire, and public works. The city also decided to stop pursuing a grant for the Amity Trail project to explore other sidewalk options.

• Appointed Mary Stephenson as City Attorney (5-0)
• Approved hiring Cruz Gillespie for the police department (5-0)
• Approved $15,600 bid from B J’s Electric LLC for fire station lighting (5-0)
• Approved $4,572 for fire truck nozzles (5-0)
• Approved renewal of city underwriter insurance with a $25,000 deductible (5-0)
• Approved purchase of a rock bucket for public works (5-0)
• Approved public works contract pending attorney review (5-0)
• Voted to not pursue the Amity Trail grant (5-0)

City Council

The Louisburg City Council will hold a regular meeting on March 6, 2023. Scheduled items include a discussion of backflow inspections by Fred Brucker, a finance report on investment strategy, and a public works report on landscape maintenance bids. The council will also consider stormwater project bidding, a regional resource sharing agreement, and master planning review, and may hold executive sessions for non-elected personnel.

• Discussion of backflow inspections by Fred Brucker
• Finance report on investment strategy
• Public works report on landscape maintenance bids
• Consideration of MARC Regional Resource Sharing Agreement
• Executive sessions for non-elected personnel

The City Council approved the purchase of a Dodge Durango for the police department and a new door security system. Other key actions included approving a short-term landscaping contract and a sewer claim repayment.

• Approved $3M investment with First National Bank at 4.51% for 90 days (5-0)
• Approved one-year landscaping contract with C&M Creations (5-0)
• Approved purchase of 2023 Dodge Durango for $52,524.51 (5-0)
• Approved onsite door security system from Bill Ireland Security for $15,845.20 (5-0)
• Approved sewer claim repayment to homeowner up to $3,700 with required sign-off (5-0)
• Appointed Clint Ernst as mayor pro tem (5-0)
• Decided not to participate in the MARC Regional Resource Sharing Agreement
• Approved minutes from Feb 21 and Feb 24 meetings (5-0)

Historic Preservation Commission

The Louisburg Historic Preservation Commission is holding a regular meeting to elect officers for 2022-23, approve minutes, and take public comments. The main business items are reviewing the 2023 activity calendar and a refresher on the National Register's significance criteria. No public hearings or major decisions are scheduled.

• Election of 2022-23 officers
• Review of 2023 activity calendar (Lunch & Learn, Historic Scavenger Hunt, Citizens' Academy, Talking Tombstones)
• Refresher topic: Significance (National Register criteria)
• Public comments limited to 3 minutes per speaker

The Commission elected its officers for 2023-2024 and approved the December 7, 2022 minutes. Members modified the 2023 activity calendar, moving the Lunch & Learn event from April to August. Plans were discussed for a Historic Scavenger Hunt to run from May 1 to May 31.

• Adopted agenda (4-0)
• Approved December 7, 2022 minutes (4-0)
• Elected Travis Thompson as Chair (unanimous)
• Elected Doug Carder as Vice Chair (unanimous)
• Elected Pauline Hintz as Secretary (unanimous)
• Modified 2023 activity calendar to move Lunch & Learn to August

City Council

The Louisburg City Council will hold a special meeting to discuss and appoint an acting city clerk.

• Appointment of Acting City Clerk

The City Council met for a special session to address a personnel appointment. The council approved the appointment of Kelly Bond as Acting City Clerk.

• Appointed Kelly Bond as Acting City Clerk (3-1)

Planning Commission

The Louisburg Planning Commission will discuss and review zoning regulations for tiny homes and large lot estates, following prior discussions and public input. The meeting includes routine items like agenda adoption and minutes approval, with no public hearings scheduled.

• Discussion of tiny home regulations, including proposed rules for Tiny Homes on Wheels (THOW) in Mobile Home Park District
• Review of Large Lot Estates Zoning Regulations, including lot size, setbacks, and home size requirements
• Discussion of HC-O Highway K-68 Corridor Overlay District zoning regulations
• Public comments limited to 3 minutes for non-agenda items

The Planning Commission approved the Large Lot Estates zoning regulations and scheduled them for a public hearing. Discussions regarding tiny home regulations and the Highway K-68 Corridor Overlay District were deferred to the next meeting.

• Approved Large Lot Estates zoning regulations and set for public hearing (7-0)
• Tabled tiny home regulations discussion
• Tabled Highway K-68 Corridor Overlay District zoning regulations discussion
• Approved January 25, 2023 meeting minutes (7-0)

City Council

The Louisburg City Council will discuss and potentially take action on several items including bids for natural gas system operations, street resurfacing options, a dog park location recommendation, and an ordinance to remove the state residency requirement. The meeting also includes an executive session for non-elected personnel matters and department reports.

• Three bids received for natural gas system operations: Black Hills Energy ($138,568-$198,568), USDI ($190,800), NPL ($717,534)
• Street resurfacing discussion with $880,000 in infrastructure fund and $920,000 in special streets budgeted for 2023
• Dog park location recommendation to be sent to Park Board for input on Ron Weers Park and Aquatic Center sites
• Ordinance to remove state residency requirement to be considered
• Amity Trail project update with additional $250,000 budgeted in 2022

Council approved the 2023 street improvement plan (Option 1) and a one-year natural gas operations contract with USDI. The city also designated the east side of the Aquatic Center for a new dog park and removed residency requirements for most appointed officers.

• Approved 2023 street improvement Option 1 (3-0)
• Approved one-year natural gas systems operations contract with USDI for $117,000 (3-0)
• Approved location for dog park on the east side of the pool (3-0)
• Approved Ordinance 1180 removing residency requirements for most appointed officers (4-0)
• Approved hiring Brian McMaster as a police officer at pay scale 4-2B (3-0)
• Approved Angela Fitle as City Prosecutor (4-0)
• Approved Mayor's appointments for various city positions (3-1)
• Tabled decision on Amity Trail construction

City Council

The City Council is holding a special meeting to fill a vacancy for the position of City Prosecutor.

• Appointment of City Prosecutor vacancy

Park & Tree Board

The Louisburg Park & Tree Board will discuss and potentially decide on the location of a new dog park, with two options at the Aquatic Center and Ron Weers Park. They will also hear presentations on bike trails at Lewis-Young Park and pickleball court needs, and discuss trail lighting, shelter gutters, lake aerator maintenance, cemetery screening, park cleanup, and disc golf. The board will also receive updates from members on their areas of responsibility.

• Dog park location: choose between Aquatic Center (2.15 acres) and Ron Weers Park (1.2 acres)
• Bike trails at Lewis-Young Park: presentation by Elizabeth Ellis and Gregg Rupp
• Pickleball: discussion of court sizes and lighting, with presentation by players
• Trail lighting at The Lake trail: Councilmember Town researched options
• Cemetery screening: resident requested trees or fence near commercial properties

The board identified the aquatic center as the preferred location for a new dog park and decided that a fence is the best long-term solution for cemetery screening. City staff were directed to obtain gutter pricing for Ron Weers Park and research fees for disc golf tournaments.

• Approved aquatic center as preferred dog park location (5-0)
• Denied two proposed dog park locations at Lewis-Young Park (2-3)
• Decided a fence is the best long-term solution for cemetery screening
• Decided not to charge the disc golf club for the March 4th tournament
• Directed city staff to obtain pricing for gutters at Ron Weers Park shelter
• Approved agenda (5-0)
• Approved January 9, 2023 minutes (5-0)

City Council

The City Council will hold a regular meeting with several continued discussion items from previous meetings, including master planning, a dog park, natural gas prepay options, and a streets RFP. The agenda also includes a bid review for natural gas system operations, a franchise agreement with MoKan Dial, and a grant writing update. No final votes are scheduled on these items; they remain under discussion.

• Natural Gas Prepay Option - continued discussion on a 30-year prepay agreement for wholesale natural gas pricing
• Streets RFP - continued discussion on street repair bids
• Dog Park - continued discussion on location and fundraising
• Natural Gas System Operations Bid Review
• MoKan Dial Franchise agreement discussion

The City Council approved a new on-call pay structure for public works and authorized additional spending for utility relocation on the Amity Trail. The council also approved a telephone franchise agreement and a salary range for a new Director of Community Development.

• Approved $126 per week on-call pay for public works and $18 per day for PUA (5-0)
• Approved additional expenditure for relocating utilities for Amity Trail (4-1)
• Approved Ordinance 1179 granting a telephone franchise to MoKan Dial, Inc. (5-0)
• Approved salary range of $75,000 - $85,000 for Director of Community Development (5-0)
• Approved Resolution 2-6-2023 for GAAP Waiver (5-0)
• Approved contract for Judge Pro-Tem at $500 per court docket (5-0)
• Approved staff application for First Option Trusteed Foundation grants (5-0)
• Approved 2023 family pool pass for LES PTO (5-0)

City Council

The Louisburg City Council will hold a special meeting on January 30, 2023, at 6:30 PM in the Council Chambers at City Hall. The sole purpose is attorney consultation on a matter deemed privileged under attorney-client relationship.

• Closed session for attorney consultation on privileged matter

The Council held a special meeting consisting of two executive sessions to consult with the City Attorney. No substantive public decisions were made during the open portions of the meeting.

• Approved motion to enter executive session for attorney consultation (5-0)
• Approved motion to enter second executive session for attorney consultation (5-0)

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will meet to review finances, rental reports, and several facility and cemetery items. Key discussions include purchasing a floor scrubber for Fox Hall, repairing or replacing the cemetery entrance monument, buying a fireproof cabinet for cemetery records, and addressing renter feedback. The board will also consider moving the May meeting date due to the holiday.

• Floor scrubber bids: $5,600 to $6,800 for Tornado brand scrubbers
• Cemetery monument repair estimate: $22,739 from Rosehill Gardens
• Fireproof cabinet for cemetery records: $4,000
• Display case bid from King Wood: $450 plus glass options ($265 or $350)
• Cemetery update: 38 plots sold in 2022, total $26,600

The board approved the purchase of a red oak display cabinet and tempered glass. Several items, including a floor scrubber and fireproof storage cabinet, were tabled or left undecided for future meetings.

• Approved minutes from November 28, 2022 meeting (5-0)
• Approved purchase of red oak display cabinet from King Wood for $450 (5-0)
• Approved purchase of tempered glass for cabinet for $350 (5-0)
• Tabled purchase of Fox Hall floor scrubber ($5,600-$6,800)
• Tabled decision on $4,000 fireproof storage cabinet for cemetery records

City Council

The Louisburg City Council is holding a special meeting solely for attorney consultation on a matter deemed privileged under attorney-client relationship. No other business is scheduled.

• Special meeting called for attorney consultation on privileged matter

Planning Commission

The commission established specific requirements for future large lot developments, including a 1-acre minimum lot size and 3,000 square foot minimum home size. The board also reviewed requests regarding tiny home zoning and land regulations at Amity and Vine, both of which were deferred to future meetings.

• Recommended Planning Director job description to City Council (6-0)
• Adopted agenda (6-0)
• Approved December 28, 2022 meeting minutes (5-0)
• Determined large lot development standards: 1-acre min lot size, 3,000 sq ft min home size, and 20-acre min development size
• Determined large lot development setbacks: 50ft front, 50ft rear, and 30ft side
• Determined large lot accessory building max size: 40X60 with 16ft sidewall height
• Tabled request to change Highway K-68 Corridor Overlay District regulation
• Tabled request to amend Mobile Home Park District to allow tiny homes

City Council

The Louisburg City Council will hold a regular meeting on January 17, 2023, to discuss and potentially decide on several administrative and operational items. Key topics include natural gas prepay options, continued master planning, pay considerations for staff, a SPARK grant application, and a K-68/U.S. 69 traffic signal. The agenda also includes a report on Suddenlink and updates on aquatic center maintenance and a public works facility.

• Discussion of natural gas prepay options
• Continued master planning discussion
• Pay considerations for city staff
• SPARK (BASE) grant application
• K-68/U.S. 69 traffic signal update

The City Council approved a $339,625 contract for a traffic signal at K-68/U.S. 69 and an $82,965 painting contract for the Aquatic Center. A proposed pay structure and raise for Public Works employees was denied. A natural gas prepay agreement was tabled for the next meeting.

• Approved $339,625 bid from SBB Engineering for K-68/U.S. 69 traffic signal (4-0)
• Approved $82,965 bid from Dayco Painting for Aquatic Center maintenance (4-0)
• Approved 18-month investment bid from First Option Bank at 4.25% (4-0)
• Approved switching of vehicles between Fire and Police departments (4-0)
• Denied proposed Public Works pay structure and 5% raise (2-3)
• Tabled natural gas prepay agreement to next meeting
• Decided to leave existing SPARK (BASE) grant application as is

Park & Tree Board

The Louisburg Park & Tree Board is holding a regular meeting with a routine agenda: pledge, agenda adoption, minutes approval, and public comments. No new or old business items are listed, and the meeting is expected to consist mainly of individual area updates from board members and staff. The agenda is largely procedural with no substantive decisions or discussions scheduled.

• Approval of minutes from December 12, 2022 meeting
• Public comments limited to 3 minutes per speaker, informational only
• Individual updates from board members for Aquatic Center, City Park, Ron Weers Park, Lewis-Young Park, and Forestry
• City Administrator Nathan Law to provide report

The board approved the meeting agenda and the minutes from December 12, 2022. Members discussed the need for additional pickleball courts and the status of bike trails at Lewis-Young Park, but no decisions were made on these items.

• Approved the agenda (4-0)
• Approved December 12, 2022 minutes (4-0)

City Council

This is a special meeting of the Louisburg City Council. The council will administer the oath of office to new members Scott Margrave and Tiffany Ellison, and will discuss pay considerations.

• Oath of office for Scott Margrave and Tiffany Ellison
• Pay considerations

City Clerk Traci Storey administered the oath of office to Councilmembers Scott Margrave and Tiffany Ellison. The Council discussed job descriptions and pay considerations for Public Works positions, but no action was taken.

• Administered oath of office to Councilmembers Scott Margrave and Tiffany Ellison
• Tabled pay considerations and job descriptions until January 17 meeting

City Council

The Louisburg City Council will discuss continued items from December, including a master planning report, use of park funds, pool pass fees, bids for city-owned property, personnel pay considerations, and service for out-of-city-limit customers. The meeting includes consent agenda approval, public comments, and department reports.

• Pool pass fees - continued discussion on adjusting fees to supplement operations
• Bids for city-owned property - council to consider offers
• Personnel pay consideration - review of employee compensation
• Out of city limit customers - discussion on service policies
• Master planning report - continued review of priority projects

The Council approved a 5% merit pay increase for full-time employees and sold two city-owned properties for $50,001. Additionally, the city increased pool pass fees to $30 and approved a natural gas connection for a customer outside city limits.

• Approved 5% merit pay for performance for full-time employees (5-0)
• Accepted $50,001 bid from MBB LLC for two city-owned properties (5-0)
• Increased pool pass fee to $30.00 per person; city to absorb fees for ages 2 and under and 65 and over (5-0)
• Approved natural gas connection for a customer outside city limits (5-0)
• Approved December 19, 2022, meeting minutes (5-0)
• Approved city bills (5-0)