Louisburg public meetings in 2025

Planning Commission

The Louisburg Planning Commission will consider text amendments to allow High Density Urethane (HDU) materials for monument signage and to establish a variance process for roof-mounted utility screening. The meeting will also include the adoption of minutes and a report on the 2024 Planning & Development Annual Report.

• Text amendment for HDU & monument signage materials
• Initial consideration for text amendment on roof-mounted utility screening
• 2024 Planning & Development Annual Report
• 2027 Budget Considerations
• 2026 Planning Commission Calendar

City Council

The Louisburg City Council will hold a public hearing on the amended 2026 budget and discuss a workshop on the Governing Body Handbook. The meeting agenda includes approval of bills, minutes, and reports from various city departments.

• Public Hearing – 2026 Budget – Amended
• Workshop – Governing Body Handbook
• Proposal to Purchase Uniforms
• Water Main Replacement Engineering RFP
• Heartland Petroleum CMB License Renewal

The council adopted an amendment to the 2026 gas operating budget and directed staff to file it as required by law. It also approved the City’s CMB licenses for Price Chopper and Heartland Petroleum, and voted to close non‑emergency offices at noon on Dec 24 and all day Dec 26. All actions passed unanimously (5‑0).

• Agenda amendment (move item 13C to 9) approved 5-0
• December 1 minutes approved 5-0
• Bills approved 5-0
• 2026 gas operating budget amendment approved 5-0
• CMB license for Price Chopper approved 5-0
• CMB license for Heartland Petroleum approved 5-0
• Close non‑emergency offices Dec 24 noon and Dec 26 approved 5-0

Historic Preservation Commission

The Commission will discuss feedback from the National Park Service regarding the city's Certified Local Government (CLG) paperwork and ordinance. Members will also review the 2025 annual report, the 2027 budget, and a draft brochure for city history.

• Review of CLG feedback requiring ordinance amendments to include historic districts
• Discussion of 2027 Budget
• Review of 2025 Annual Report
• Review of draft brochure copy regarding Louisburg's settlement and development eras
• KOMA Review

The Historic Preservation Commission unanimously adopted its agenda and approved the August 5, 2025 meeting minutes. It added a line noting standard training to the 2025 Annual Report. It also approved a motion giving the city the authority to nominate historic districts. The meeting was adjourned at 7:18 p.m.

• Adopt agenda – unanimous approval
• Approve Aug 5, 2025 meeting minutes – unanimous approval
• Add “Provided standard training in regular meeting” to 2025 Annual Report – unanimous approval
• Establish city’s ability to nominate historic districts – unanimous approval
• Adjourn meeting at 7:18 p.m. – unanimous approval

Convention and Tourism Committee

The Convention and Tourism Committee will discuss 2027 budget priorities and review the 2025 Farmer's Market wrap-up. Staff will outline a meeting to connect boards regarding the S. 2nd and Mulberry block site.

• Discussion of 2027 budget priorities
• Review of 2025 Farmer's Market events
• Potential site visit for S. 2nd and Mulberry block
• Review of CTC Fund Totals
• Discussion of Music at the Market events

The Convention and Tourism Committee unanimously adopted the agenda, approved the minutes from the November 12, 2025 meeting, and then adjourned. No formal actions were taken on the discussed on‑site meeting at 2nd & Mulberry or the 2027 budget priorities; those items remain for future consideration.

• Adopted agenda (3-0)
• Approved minutes of Nov. 12, 2025 meeting (3-0)
• Adjourned meeting (3-0)

Park & Tree Board

The board will consider a proposal to remove three declining Ash trees at the South Second and Mulberry block. Members will also discuss whether to apply for a KDHE grant for recycled tire picnic tables and safety surfacing.

• Proposed removal of three Ash trees at South Second and Mulberry block not to exceed $4,000
• Discussion of KDHE 2026 Bench/Table & Safety Surfacing Grant (50% cost reimbursement)
• Scheduled visit from Carol Aust regarding Community Garden Space

The Park & Tree Board adopted the agenda by a 6‑0 vote. A motion to remove three ash trees at the South 2nd and Mulberry block, with stumps removed below grade, passed 6‑0 as a recommendation to the city council. The board voted in favor of applying for the recycled‑tire picnic table grant. The meeting was adjourned by a 6‑0 vote.

• Adopt agenda (6-0)
• Approve removal of three ash trees and below‑grade stump removal (6-0)
• Approve applying for recycled‑tire picnic table grant (in favor)
• Adjourn meeting (6-0)

Park & Tree Board

The Park & Tree Board and Convention & Tourism Committee will meet to discuss the 2026 Farmer's Market layout and site considerations at the 2nd & Mulberry block.

• Discussion of 2026 Farmer's Market layout options
• Site visit to 2nd & Mulberry block
• Review of Music at the Market logistics
• Consideration of future budget items for 2027
• Discussion on historical society booth potential

Convention and Tourism Committee

The Convention and Tourism Committee will meet to discuss goals and objectives for the 2026 Farmer's Market, including site layout options and potential challenges at the 2nd & Mulberry block.

• Discussion of 2026 Farmer's Market site layout at 2nd & Mulberry
• Consideration of Music at the Market logistics
• Review of market operational needs like seating and bathrooms
• Potential for historical society booth at the market
• Discussion on barricading the street for safety

City Council

The Louisburg City Council meeting addressed several planning and public‑safety items, including rezoning, special use permits, and departmental proposals. Council members approved the rezoning of 105 East Amity from C‑0 to C‑3 to allow an Airbnb‑style operation, and also approved Hidden Creek Estates preliminary and final plats dividing the property into nine large‑lot parcels. The council discussed a Planned Unit Development for Middle Creek Crest, a special use permit for a fence and bollards at 901A West Amity (tabled for attorney review), and a police vehicle purchase.

• Rezoning of 105 East Amity from C‑0 to C‑3 for Airbnb‑style rentals, approved with stipulations
• Approval of Hidden Creek Estates preliminary and final plats dividing property into nine large‑lot parcels
• Discussion of Middle Creek Crest Planned Unit Development rezoning from R‑1 to PUD (33.14‑acre project)
• Special Use Permit request for fence and bollards at 901A West Amity, tabled for attorney review
• Police department vehicle purchase proposal

The council adopted an agenda amendment adding the Planning Director job description and an offer of employment (5‑0). It approved the November 17 minutes and the presented bills, including a change to credit‑card processing (both 5‑0). The CMB license for Family Dollar Store was approved (5‑0). A special‑use permit for a front‑yard fence and safety bollards was approved with a clear‑zone stipulation, voting 4‑1.

• Adopt agenda amendment adding 10B Planning Director Job Description and 10E Offer of Employment (5‑0)
• Approve November 17, 2025 minutes as presented (5‑0)
• Approve bills, including credit‑card processing change (5‑0)
• Approve CMB license for Family Dollar Store (5‑0)
• Approve Special Use Permit for front‑yard fence & safety bollards with clear‑zone stipulation (4‑1)
• Approve updated Planning Director job description (5‑0)

Planning Commission

The Planning Commission adopted the amended agenda and approved the minutes from the October 29 meeting, each by a 5‑0 vote. It also voted 5‑0 to continue the text amendment on signage material for high‑density urethane (HDU) to the December 17, 2025 meeting. No other formal actions were taken.

• Adopt amended agenda (5-0)
• Approve October 29 minutes (5-0)
• Continue signage material text amendment to Dec 17 meeting (5-0)

City Council

The City Council will discuss several planning items, including rezonings and plat approvals. The meeting also includes reviews of public works RFPs and administrative contracts.

• 105 E. Amity and Middle Creek Crest rezonings
• Hidden Creek Estates Preliminary and Final Plats
• Agape’s Grace Fence Special Use Permit
• RFPs for Water Main Replacement Engineering and Fire/Police parking lot improvements
• CMB License for Casey’s

The Louisburg City Council approved the rezoning of 105 East Amity from C‑0 to C‑3 with stipulations and approved the preliminary and final plats for Hidden Creek Estates, both by 5‑0 votes. The council also approved the CMB license renewal for Casey’s, appointed two members to the Historic Preservation Commission, and adopted the agenda amendment adding Neptune 360. The special‑use permit request for 901A West Amity was tabled pending attorney review.

• Approved CMB license renewal for Casey’s (5-0)
• Appointed Beth Cates to Historic Preservation Commission (5-0)
• Appointed Chuck Golladay to Historic Preservation Commission (5-0)
• Approved rezoning 25002-REZ of 105 East Amity from C‑0 to C‑3 (5-0)
• Approved Hidden Creek Estates preliminary and final plats (25002-PP) with stipulations (5-0)
• Adopted agenda amendment to add Neptune 360 (5-0)
• Tabled special‑use permit for 901A West Amity pending attorney review

Convention and Tourism Committee

The Convention & Tourism Committee will review the timing of Music at the Market for the 2025 Farmer’s Market and consider the approved dates for the 2026 Farmer’s Market events. A finance report will be presented showing the Cumulative Transient Guest Tax balance and recent performer fee payments. No formal actions are required on the financial items.

• Finance Report – Cumulative Transient Guest Tax revenues: $15,828.40
• Music at the Market performer fees paid: $200 each for May‑September 2025
• Discover Kansas advertising cost paid: $475
• Discussion of 2025 Music at the Market timing and possible schedule changes
• Discussion of 2026 Farmer’s Market event dates: May 9, June 13, July 11, Aug 8, Sep 12

The Convention & Tourism Committee approved the meeting agenda (4‑0) and the September 10, 2025 minutes (4‑0). No substantive policy, budget, or project decisions were made. The meeting was adjourned by a 4‑0 vote.

• Approved agenda amendment (4-0)
• Approved September 10, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Park & Tree Board

The Park & Tree Board will review a proposed fee schedule for park rentals and discuss priorities for the 2027 budget, including parking improvements and potential aquatic center expansion.

• Review of proposed park rental fees ($10-$50 per use)
• Discussion of 2027 budget priorities
• Lewis-Young Park improvements
• Aquatic center expansion and maintenance costs
• Ron Weers Park parking and trail lighting

The board adopted the meeting agenda and approved the minutes from the Oct. 8, 2025 meeting, each by a 3‑0 vote. It unanimously approved the Eagle Scout project to install metal trail signs on the Lewis and Young hiking and mountain‑bike trails, also by a 3‑0 vote. The meeting was then adjourned by a 3‑0 motion.

• Adopt agenda (3-0)
• Approve Oct. 8, 2025 minutes (3-0)
• Approve Eagle Scout trail sign project (3-0)
• Adjourn meeting (3-0)

Historic Preservation Commission

The Louisburg Historic Preservation Commission will discuss several agenda items, including a draft brochure for the 2025 Annual Report, the 2026 Activities Calendar, Holiday Magic on Broadway, the 2027 Budget, and a KOMA review. A major focus is the set of CLG Questions from the Kansas Historical Society, which require the city to amend its historic preservation ordinance to allow historic district nominations and provide several written confirmations for certification. The commission will advise staff on any changes before forwarding the annual report to City Council in January 2026.

• Review draft brochure content for the 2025 Annual Report
• Address CLG Questions requiring ordinance amendment to include historic districts
• Discuss the 2026 Activities Calendar
• Consider Holiday Magic on Broadway event
• Review the 2027 Budget

City Council

The City Council approved a $235,000 two‑year investment with First National Bank at 3.10 % interest. It also accepted a $15,000 one‑year landscaping contract with B&M Mowing and adopted revised park fees and reservation policies. The council waived the special‑event permit fee and authorized street closures for the Holiday Magic on Broadway event on Dec. 6 2025. Staff presented a cost estimate of about $1,200 to install power at the Burn Site for camera surveillance.

• Approve $235,000 investment with First National Bank at 3.10 % for two years
• Accept B&M Mowing contract for landscape services at $15,000 for one year
• Adopt revised park fee structure and update reservation policies
• Waive special‑event permit fee and approve street closure for Holiday Magic on Broadway on Dec. 6 2025
• Consider power installation at Burn Site estimated at $1,200

The council adopted the agenda, approved the minutes (changing the date to Oct. 20, 2025), and approved the bills, each by a 5‑0 vote. It also approved a motion to allow the Summer Blessings group to use Fox Hall for six dates and waive the rental fee, passing 5‑0. Additionally, the council approved a motion to permit temporary sidewalk use for 108 S. Broadway while maintaining a 36‑inch ADA ramp, also 5‑0.

• Adopt agenda (5-0)
• Approve minutes with date change to Oct. 20, 2025 (5-0)
• Approve bills (5-0)
• Approve Fox Hall use for six dates and waive rental fee (5-0)
• Approve temporary sidewalk use for 108 S. Broadway with ADA ramp requirement (5-0)

Board of Zoning Appeals

The Louisburg Board of Zoning Appeals will hold a public hearing on a variance request to reduce the required corner‑lot fence setback for the property at 901A West Amity Street (Parcel ID 1093102001001000). The board will also discuss Kansas Open Meetings Act (KOMA) provisions for subcommittees and will vote on routine agenda items such as adopting the agenda, approving minutes, and adjourning the meeting.

• Variance request (Case 25004‑VAR) to reduce corner‑lot fence setback at 901A West Amity St., parcel ID 1093102001001000, currently zoned C‑3.
• Public hearing on the variance request for the Agape’s Grace property.
• Discussion of Kansas Open Meetings Act (KOMA) changes and subcommittee requirements.
• Adoption of the meeting agenda.
• Approval of minutes from the September 24, 2025 meeting.

Planning Commission

The Planning Commission will hold public hearings on several rezoning requests and a special use permit. The body will also review preliminary and final plats for Hidden Creek Estates and a site plan for an office building.

• Special Use Permit for front yard fence and safety bollards at 901A West Amity St.
• Rezoning of 105 East Amity St. from C-0 Office and Institution District to C-3 General Business District
• Rezoning of Middle Creek Crest PUD (W. 271st St. & N. Metcalf Rd.) from R-1 to PUD
• Preliminary Development Plan for Middle Creek Crest PUD single-family residential
• Preliminary and Final Plat reviews for Hidden Creek Estates

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will review an update to the Kansas Open Meetings Act, begin discussion of the 2027 budget, and consider the 2025 annual report. The meeting also includes reports on Fox Hall usage and cemetery activities, and updates on cemetery software and a display case. No formal decisions are listed in the agenda; items are for discussion.

• Kansas Open Meetings Act (KOMA) update per HB 2134
• 2027 budget discussion for Fox Hall and Cemetery
• Review of the 2025 annual report for Fox Hall and Cemetery
• Old business: consideration of cemetery software purchase
• Old business: display case update for the cemetery

The Fox Hall & Cemetery Board approved the minutes of the July 28 and September 11 meetings and recommended the 2025 annual report to City Council. It postponed the purchase of new cemetery software and will schedule vendor demonstrations at a later date. The board then adjourned the meeting.

• Approved July 28 and Sept. 11 meeting minutes (4-0)
• Recommended 2025 annual report to City Council (4-0)
• Postponed cemetery software purchase (3-1)
• Scheduled software vendor demonstrations (date TBD)
• Adjourned meeting (4-0)

City Council

The council approved several public‑works contracts, including a cemetery mowing agreement with GroundsKeepers LLC at $800 per weekly mow, a sewer main lining contract with SAK Construction not to exceed $125,000 at $37 per foot, and a microsurfacing project on South Broadway for up to $23,075. Council members also moved to issue an RFP for repair of the north and south sewer overflow basins. Additional reports covered finance, planning, fire, and public‑works updates.

• Approve 2026 Cemetery Mowing Contract with GroundsKeepers LLC at $800 per weekly mow
• Approve award to SAK Construction for sewer main lining, not to exceed $125,000 at $37 per foot
• Approve Vance Brothers microsurfacing of 6,500 sq yd on South Broadway, not to exceed $23,075
• Motion to publish RFP for repair of north and south sewer overflow basin liners
• Discussion of Suddenlink‑related grass damage on N. Third Street (no decision made)

The council voted unanimously to invest $235,000 with First National Bank for a two‑year term at 3.10%. It also approved a $15,000 one‑year contract with B&M Mowing, adopted new park fee rates and rental policies, and authorized the Holiday Magic on Broadway event with street closures and a waived permit fee.

• Approved $235,000 investment with First National Bank (5‑0)
• Approved B&M Mowing contract for $15,000 one‑year term (5‑0)
• Approved updated park fees and rental/reservation policies (5‑0)
• Approved Holiday Magic on Broadway special event, street closure, and fee waiver (5‑0)

Park & Tree Board

The Louisburg Park & Tree Board will discuss park fee changes, the Aquatic and Recreation Fund Balance, and potential projects for the 2027 budget, including a proposed $1 million aquatic center expansion.

• Review of park rental fees and facility additions
• Aquatic and Recreation Fund Balance of $2,376,546
• Park project considerations for 2027 budget
• Potential $1 million Aquatic Center expansion
• Discussion of City Park, Lewis-Young, and Ron Weers Park projects

The Park & Tree Board adopted a uniform fee schedule for all park facilities (5‑0). It also approved moving forward with adding parking at City Park, expanding Ron Weers parking, and developing a plan for LYP improvements using remaining budgeted funds (5‑0). Additionally, the board approved the Trailcats mountain‑bike race at Lewis‑Young Park for the weekend of May 2 2026 (5‑0).

• Approved uniform park fee schedule (5‑0)
• Approved parking expansion and LYP improvement plan (5‑0)
• Approved Trailcats bike race at LYP, May 2 2026 (5‑0)

Convention and Tourism Committee

The committee will review updated fund totals and discuss music for the final 2025 Farmer's Market event. Members will also meet with representatives from the Original Market and Nomad Market to plan for 2026 events.

• Review of fund totals: $14,434 in Cumulative Transient Guest Tax Revenues and $5,695 in donations
• Discussion of the September 13 Music at the Market event
• Planning discussion for 2026 Farmer's Market events with Original Market and Nomad Market representatives
• Review of approved 2026 Music at the Market dates for May, June, July, August, and September

City Council

The Louisburg City Council will hold a regular meeting to discuss the 2026 budget, review various public works contracts, and consider a workshop on employee policies. The agenda includes items such as cemetery maintenance bids, sewer lining, and aquatic center projects.

• 2026 Budget Clarification
• Cemetery Mowing RFP Selection
• CIPP Sewer Main Lining Bids
• Aquatic Center Painting RFP
• Employee Policies, Evaluation Tools, and Processes – Workshop Consideration

The council approved a contract with SAK Construction to line city sewer mains for up to $125,000. It also approved several public‑works contracts and RFP publications, including cemetery mowing, microsurfacing on South Broadway, and work at the Aquatic Center. All actions were adopted unanimously.

• Approved award to SAK Construction for sewer main lining up to $125,000 at $37 per foot (4‑0)
• Approved 2026 Cemetery Mowing Contract with GroundsKeepers LLC at $800 per weekly mow (4‑0)
• Approved Vance Brothers microsurfacing 6,500 sq yd on South Broadway at $3.55 per sq yd, not to exceed $23,075 (4‑0)
• Approved publishing RFP for north and south sewer overflow basin liner repair (4‑0)
• Approved publishing RFP for Aquatic Center interior painting (4‑0)
• Approved publishing RFP for Aquatic Center bathhouse plumbing (4‑0)
• Approved publication of RFP for Aquatic Center painting as presented (4‑0)
• Approved publication of RFP for Aquatic Center bathhouse plumbing as presented (4‑0)

Planning Commission

The Planning Commission will hold a public hearing on the preliminary plat for Hidden Creek Estates and consider its final plat. The body will also review a site plan for a building expansion at Louisburg Family Dental and discuss zoning regulations regarding fences.

• Public hearing: 25002-PP Hidden Creek Estates Preliminary Plat
• 25002-FP Hidden Creek Estates Final Plat
• 25004-SP Louisburg Family Dental Building Expansion Site Plan
• Discussion on Zoning Regulations for fences
• Kansas Open Meetings Act (KOMA) discussion

The commission adopted the amended agenda and approved the August 27 minutes, each by a 7‑0 vote. Two Hidden Creek Estates plat items were continued to the October 29 meeting. The commission approved the Louisburg Family Dental building expansion site plan by a 7‑0 vote.

• Adopted agenda as amended (7-0)
• Approved August 27 minutes (7-0)
• Continued Hidden Creek Estates preliminary plat to Oct. 29
• Continued Hidden Creek Estates final plat to Oct. 29
• Approved Louisburg Family Dental site plan (7-0)
• Adjourned meeting (7-0)

Board of Zoning Appeals

The Louisburg Board of Zoning Appeals adopted its agenda, approved minutes, and held a public hearing on variance 25003‑VAR to deviate from the maximum lot width‑to‑depth ratio for a large‑lot estate development south of South 9th Street and east of US‑69 Highway. The board voted to approve the variance and will forward the decision to the City Council for final approval. Additional items included a public hearing on the height of ball‑field lights at the middle/high school complex, a discussion of the Kansas Open Meetings Act, and the election of board officers.

• Approval of variance 25003‑VAR for lot width‑to‑depth ratio at Hidden Creek Estates (south of South 9th St & east of US‑69 Hwy)
• Public hearing on variance for height of ball‑field lights at the middle/high school complex
• Discussion of the Kansas Open Meetings Act (KOMA)
• Election of chair (Thorvald McKiearnan), vice chair (Kirk Shaffer), and secretary (Justin Burk)
• Adoption of agenda and approval of minutes from May 28 and June 11, 2025 meetings

The Board of Zoning Appeals denied the applicant’s variance request to divide the parcel into nine large lots, voting 4‑0. Earlier, the board adopted the agenda and approved prior meeting minutes, each by a 4‑0 vote. The meeting was then adjourned by a 4‑0 vote.

• Adopted agenda (4-0)
• Approved minutes from May 28 and June 11 meetings (4-0)
• Denied variance request for 9‑lot estate development (4-0)
• Adjourned meeting (4-0)

City Council

The City Council will conduct a public hearing regarding the 2026 Budget. The meeting includes reports on public works maintenance, city administration contracts, and special event applications.

• Public hearing for the 2026 Budget
• Cider Run and Halloween on Broadway special event applications
• Landscape and bed maintenance bid award
• City Hall copier contract
• LHS Student Council request for homecoming parade road closure

The council adopted the agenda, approved the September 2 minutes and the bills, and passed the 2025 budget excluding the Employee Benefit Fund (4-1). It also approved the holiday dinner at The English Barn, street closures for the homecoming parade, the Cider Run and Halloween on Broadway special events, and authorized Public Works to solicit landscaping bids and install a light at City Park basketball court up to $1,200.

• Adopted agenda as presented (5-0)
• Approved September 2, 2025 minutes (5-0)
• Approved bills as presented (5-0)
• Approved 2025 budget excluding Employee Benefit Fund (4-1)
• Approved annual holiday dinner at The English Barn (5-0)
• Approved street closure for Oct 3 homecoming parade (5-0)
• Approved Cider Run special event, alcohol allowance, and waived fee (5-0)
• Approved Halloween on Broadway street closure, extended to 6:30 p.m., waived fee (5-0)

Fox Hall & Cemetery Board

The Fox Hall & Cemetery Board will discuss whether to use $10,000 in budgeted funds for headstone restoration or reallocate that money toward cemetery record software in 2026. The board will also elect a new secretary.

• Election of Board Secretary
• Decision on $10,000 budgeted for Louisburg Cemetery headstone restoration
• Proposal to reallocate $10,000 to 2026 software budget
• Review of restoration quotes from Wiede’s Cemetery Services & Monuments ($275/headstone) and Four County Monument

The Fox Hall/Cemetery Board adopted its agenda unanimously. It approved spending the $10,000 budgeted for headstone restoration in 2025 and voted to hire Four County Monument to perform the work. The meeting was then adjourned.

• Adopted agenda (5-0)
• Approved $10,000 for headstone restoration in 2025 (5-0)
• Selected Four County Monument as contractor (5-0)
• Adjourned meeting (5-0)

Convention and Tourism Committee

The Convention & Tourism Committee adopted its agenda, approved minutes, and received a finance report on current CTC fund totals. Members approved the September 13, 2025 date for the Music at the Market event and discussed proposed 2026 dates that overlap the FIFA World Cup. The committee also considered metrics for the program, a pending 2026 budget request for a larger musical event, and upcoming bylaws and statutory updates.

• Approval of September 13, 2025 Music at the Market date (motion carried 5-0)
• Discussion of proposed 2026 Music at the Market dates, noting overlap with World Cup
• Consideration of metrics and vendor feedback to evaluate Music at the Market program
• Review of 2026 budget request for a larger musical event (not yet approved)
• Bylaws update and review of state statutes governing the Convention & Tourism Committee

The Convention & Tourism Committee approved the meeting agenda (3‑0) and the August 13, 2025 minutes (3‑0). No substantive actions were approved; members discussed future Music at the Market timing and clarified open‑meetings rules. The meeting was adjourned (4‑0).

• Approved agenda (3-0)
• Approved August 13, 2025 minutes (3-0)
• Adjourned meeting (4-0)

Park & Tree Board

The Park and Tree Board will review a proposal to establish a community garden under the water tower, receive an update on Kansas Open Meetings Act changes, and consider a low-cost lighting solution for the City Park basketball court. The board will also hear reports on park maintenance and ongoing projects.

• Community Garden at the Water Tower (proposed site under City Hall water tower)
• KOMA Update (new Kansas state law changes effective July 1, 2025)
• Basketball court lighting at City Park (estimated cost: $1,070)
• September Park Worklist (ongoing maintenance including tree trimming and pavilion repairs)
• Lewis-Young Park improvements (septic system review and mulched trail discussion)

The Park & Tree Board voted 4-0 to support the proposal to create a community garden on the water tower lot behind City Hall, to be administered by the Louisburg Recreation Commission. The board also voted 4-0 in favor of the proposed recessed lighting solution for the City Park basketball court, costing less than $2,000. Procedural motions to adopt the agenda, approve the minutes, and adjourn the meeting were each approved unanimously.

• Adopt agenda (4-0)
• Approve meeting minutes (4-0)
• Support community garden at water tower lot (4-0)
• Approve recessed lighting solution for City Park basketball court (4-0)
• Adjourn meeting (4-0)

City Council

The Louisburg City Council will hold a workshop to review the draft budget and discuss ongoing infrastructure projects, including street repairs, cemetery maintenance, and equipment purchases. The meeting includes public hearings and department reports on finance, planning, and public works.

• Draft Budget Workshop
• 2025 Street Repair Change Order
• Cemetery Mowing RFP continued
• $31,872 additional repairs by Metro Asphalt
• $23,365 mini cold planer and $49,733 asphalt roller purchase

The council adopted Resolution 9-2-2025 to levy a property tax rate of 18.160 mills, exceeding the revenue‑neutral rate, with a 4‑1 vote. It also approved the Rolling Rock Reserve covenants and restrictions (5‑0), promoted Officer Woody Bates to full‑time status (5‑0), and authorized the 2025 Cemetery Mowing/String Trimming RFP (5‑0). Earlier agenda, minutes, and bills were approved unanimously.

• Adopted property tax rate exceeding revenue neutral rate (4-1)
• Approved agenda (5-0)
• Approved minutes as amended (5-0)
• Approved bills as presented (5-0)
• Approved Rolling Rock Reserve covenants and restrictions (5-0)
• Moved Officer Woody Bates to full‑time status (5-0)
• Published 2025 Cemetery Mowing/String Trimming RFP (5-0)

Planning Commission

The Louisburg Planning Commission will review four text amendment proposals regarding building material allowances, outdoor storage, and signage regulations. The meeting will also include the approval of previous meeting minutes and a public comment period.

• Text amendment to allow HDU and EPS materials for signage
• Text amendment to review bulk regulations tables
• Text amendment to review material allowances on non-residential buildings
• Text amendment to review outdoor storage requirements in non-residential zoning districts
• Approval of minutes from July 30, 2025, Planning Commission regular meeting

The Planning Commission adopted the meeting agenda and approved the minutes from the July 30, 2025 meeting, each by a 5‑0 vote. Several text amendment items (25002‑TXA through 25005‑TXA) were reviewed but not approved, with final approval scheduled for the fall. The commission also moved forward with scheduling an inspection of the Olive Street property slated for condemnation.

• Adopt agenda (5-0)
• Approve July 30, 2025 minutes (5-0)
• Table 25002‑TXA bulk regulations tables for fall review
• Table 25003‑TXA signage material amendment for further review
• Table 25004‑TXA material allowances amendment for further review
• Table 25005‑TXA outdoor storage requirements amendment for further review
• Proceed with scheduling inspection of Olive Street property

City Council

The City Council will discuss several requests for proposals for city maintenance and infrastructure. The meeting includes reports on the Amity crosswalk and the Middle Creek deannexation, as well as continued discussions on solid waste and NetStandard contracts.

• Cemetery Mowing, Landscape and Bed Maintenance, and Sewer Main Lining RFPs
• Bid selections for Lift Station and 2025 Concrete Work
• Middle Creek Deannexation
• Amity Crosswalk update
• Solid Waste Services Contract

The council approved the agenda amendment and reinvested a $3 million CD with First Option Bank. It authorized the deannexation of Middle Creek Lake and rejected all bids for the Lake Lift Station, directing staff to negotiate with Haynes Equipment. The council also approved purchases of asphalt repair equipment, additional Metro Asphalt work, the solid waste contract with Waste Management, and promoted Ben Miller to Public Works Director.

• Approved agenda amendment (including item 10E) 5‑0
• Accepted $3 million CD reinvestment with First Option Bank 5‑0
• Approved deannexation of Middle Creek Lake (Case 25001‑DXA) 5‑0
• Rejected all bids for Lake Lift Station and directed negotiations with Haynes Equipment 5‑0
• Approved purchase of asphalt equipment: mini cold planer $23,365 and roller $49,733 5‑0
• Approved additional Metro Asphalt work $31,872 5‑0
• Approved Solid Waste contract with Waste Management of Kansas, Inc. 5‑0
• Promoted Ben Miller to Public Works Director at current pay rate 5‑0

Convention and Tourism Committee

The committee will discuss planning for the 2026 World Cup and scheduling 2026 Music at the Market dates. Members will also review updated fund totals and discuss recommended updates to committee bylaws.

• Discussion of Music at the Market performers for August 9 and September 13
• Review of updated fund totals, including $12,314 in Cumulative Transient Guest Tax Revenues
• Discussion of 2026 World Cup planning
• Review of Council-recommended updates to committee bylaws
• Discussion of 2026 Music at the Market dates

The Convention & Tourism Committee approved its agenda and the July 9, 2025 minutes, each by a 5‑0 vote. Members also approved the proposed 2026 Music at the Market dates with a unanimous 5‑0 vote. No budget items were approved at this meeting; they remain pending.

• Approved agenda (5-0)
• Approved July 9, 2025 minutes (5-0)
• Approved 2026 Music at the Market dates (5-0)

Park & Tree Board

The Park & Tree Board is seeking input on how to use up to $250,000 for general improvements at Lewis-Young Park after City Council tabled parking lot upgrades. The board will also consider a proposal for floating wetlands at Louisburg Lakes to improve water quality.

• General improvements for Lewis-Young Park with a budget of up to $250,000
• Proposed $17,500 pilot-scale floating wetland installation at City Lake for spring/summer 2026
• Discussion on basketball court lighting at City Park
• August worklist updates for City Park, Ron Weers Park, and Lewis-Young Park
• Review of July 14, 2025, minutes including a decision to spend up to $1,500 on grills for Lewis-Young Pavilions

The Park and Tree Board adopted the meeting agenda and approved the July 14, 2025 minutes, each by a 3‑0 vote. No substantive projects were approved; discussions on park improvements, a dock, and floating wetlands were noted for future study. The meeting was adjourned at 7:13 p.m. by a 3‑0 vote.

• Adopt agenda (3-0)
• Approve July 14 minutes (3-0)
• Table floating wetlands discussion (no vote)
• Adjourn meeting (3-0)

Historic Preservation Commission

The commission will meet to receive an update on the city's Certified Local Government (CLG) status application. Members will also discuss an information booth for the Cider Run event.

• CLG Status Update regarding National Parks Service application
• Cider Run information booth

City Council

The City Council will review reports from various departments, including discussions on the Capital Improvement Fund and the sale of city-owned property. The body is also scheduled to discuss the solid waste services contract and updates on the Amity sidewalk and crossing.

• Discussion of City-Owned Property Sale
• Review of Solid Waste Services Contract
• Change Order #4 for the Louisburg Aquatic Center
• Update on Amity sidewalk and crossing
• Discussion of General Fund support for the Capital Improvement Fund

The council amended the agenda, approved the July 21 minutes and the presented bills. It approved a part‑time employee for the burn site (4‑1) and adopted the Street Marking and Crack Seal RFPs (both 5‑0). The council also approved Change Order #4, cutting the Aquatic Center renovation contract by $40,817.33 (5‑0).

• Amended agenda approved (5-0)
• July 21, 2025 minutes approved (5-0)
• Bills approved as presented (5-0)
• Part‑time employee for burn site hired at $20/hr, ≤500 hrs/yr (4-1)
• Street Marking RFP published and budget allocated (5-0)
• Crack Seal RFP published and budget allocated (5-0)
• Change Order #4 to Aquatic Center renovation decreasing price by $40,817.33 approved (5-0)
• Meeting adjourned (5-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding the deannexation of Middle Creek Lake. The body will also discuss potential updates to accessory dwelling unit rules and commercial design standards.

• Public hearing: 25001-DXA – Deannexation of Middle Creek Lake
• Discussion of Accessory Dwelling Units (ADUs)
• Discussion of commercial exterior building material design standards
• Discussion of outdoor storage requirements in commercial zoning districts
• Scheduled visitor: Bob Bazin regarding potential setback reductions at 7 W. Amity Property

The commission unanimously approved the deannexation of Middle Creek Lake (5-0). Earlier agenda and minutes from June meetings were also adopted unanimously. The commission decided not to move forward on accessory dwelling units at this time. No formal actions were taken on design standards or outdoor storage proposals.

• Adopted agenda (5-0)
• Approved June 11, 2025 minutes (5-0)
• Approved June 25, 2025 minutes (5-0)
• Approved deannexation of Middle Creek Lake (5-0)
• Did not move forward on Accessory Dwelling Units (no vote)

City Council

The City Council is meeting for Budget Workshop #5. No other specific agenda items are listed.

• Budget Workshop #5

Fox Hall & Cemetery Board

The board will review financial reports and discuss strategies to increase Fox Hall rentals. Members will also consider the budget impact of implementing cemetery software for 2026.

• Discussion on boosting Fox Hall rentals
• Review of cemetery software options with estimated costs up to $41,173
• Financial report regarding interest income from consolidated accounts
• Update on the Fox Hall display case

The Fox Hall & Cemetery Board adopted the agenda with a 3‑0 vote. The financial report showed a small profit, with Fox Hall at $3,802.39 and the Cemetery fund at $2,237.50. No actions were taken on boosting rentals, cemetery software, a display case, or a land swap. The meeting was adjourned by a 3‑0 vote.

• Approved agenda (3-0)
• No action taken on boosting Fox Hall rentals
• Adjourned meeting (3-0)

City Council

The City Council will review reports on the Lake Sewer Lift Station rebuild and a 2025 concrete RFP. The body is also continuing discussions on a solid waste contract and bids for city-owned property.

• 2025 Concrete RFP
• The Lake Sewer Lift Station Rebuild
• Convention and Tourism Committee Bylaws
• Additional hours and benefits for Mark Sullivan
• Solid Waste Contract review

The council unanimously approved the meeting agenda, the July 7 minutes, and the bills. It also voted 5‑0 to approve publishing the 2025 concrete sidewalk replacement bid and the Lake Lift Station pump rebuild bid. The City Attorney will attend future meetings only as needed.

• Agenda approved (5-0)
• July 7 minutes approved (5-0)
• Bills approved (5-0)
• Publication of 2025 concrete bid information approved (5-0)
• Publication of Lake Lift Station bid information approved (5-0)
• City Attorney attendance set to as‑needed (agreement)

Park & Tree Board

The board will discuss adding commercial grills to Lewis-Young Park pavilions and installing lighting for the City Park basketball court. Members will also provide updates on various city park areas and review a parks worklist.

• Proposed commercial grade park grills for Lewis-Young Park pavilions at $380 each
• Proposed lighting for City Park basketball court estimated between $12,000 and $15,000
• Discussion of parks idea sharing and worklist
• Updates on Aquatic Center, City Park, Ron Weers Park, and Lewis-Young Park

The Park and Tree Board approved buying two small grills and one large grill for Lewis‑Young Park, with a total cost not to exceed $1,500. The motion passed unanimously, 4‑0. The board also agreed to continue researching lighting options for the City Park basketball court and will revisit the issue at a future meeting. The meeting was adjourned after a unanimous 4‑0 vote.

• Approved agenda (4-0)
• Approved minutes of June 9, 2025 meeting (4-0)
• Approved purchase of 2 small grills and 1 large grill for Lewis‑Young Park, not to exceed $1500 (4-0)
• Adjourned meeting (4-0)

Convention and Tourism Committee

The committee will review updated fund totals and discuss performers for upcoming Farmer's Market events. Members will also review recommended updates to the committee bylaws following a City Council review.

• Discussion of Music at the Market performers for July 12, August 9, and September 13
• Review of updated CTC fund totals, including $12,314 in cumulative Transient Guest Tax revenues
• Review of bylaws updates following City Council's July 7, 2025 meeting

The Convention & Tourism Committee approved the meeting agenda and June minutes (both 4‑0). It decided to amend the bylaws: change the meeting frequency language to quarterly, permit the appointment of a Secretary to work with the Chairperson, retain the occupancy‑report provision, and shift reporting from monthly to quarterly. No other formal votes were recorded.

• Agenda approved (4‑0)
• June 11, 2025 minutes approved (4‑0)
• Bylaw language changed to require quarterly meetings (decision)
• Bylaw amended to allow appointment of a Secretary (decision)
• Bylaw retained occupancy‑report provision (decision)
• Bylaw reporting frequency updated to quarterly (decision)
• Adjournment approved (4‑0)

City Council

The City Council will discuss a rezone request for Taco Bell and review 2026 budget considerations that may exceed the revenue neutral rate. The meeting also includes reviews of a solid waste contract and cyber security upgrades.

• Case 20221-REZ: Rezone from AG to CS for Taco Bell
• 2026 Budget considerations to exceed revenue neutral rate
• Draft review of Solid Waste Contract
• Opening of sealed bids for City-Owned Property
• Public Works reports on 2025 General Street Repairs and Wilo Pump Repair

The Louisburg City Council voted 5‑0 to rezone a parcel from Agricultural to Highway Service District, permitting a drive‑through restaurant. It also approved a street‑repair contract with Metro Paving, a rebuild of the main mixer pump for $8,833.10, and the hiring of Carter Stiles as a Public Works Service Worker I. Additional actions included approving a temporary dumpster at 19 S. Broadway St for up to three weeks, authorizing a special Labor Day event with alcohol, and accepting a $15,451.04 cyber‑security upgrade quote.

• Approved rezoning from A‑L to C‑S for drive‑through restaurant (5‑0)
• Approved Metro Paving contract for 2025 General Street Repairs (5‑0)
• Approved $8,833.10 to rebuild the main mixer pump (5‑0)
• Approved hiring of Carter Stiles as Public Works Service Worker I, pay grade 2‑3C (5‑0)
• Approved temporary dumpster at 19 S. Broadway St for up to three weeks (5‑0)
• Approved American Legion Labor Day special event application and Resolution #7‑7‑25 (5‑0)
• Approved cyber‑security upgrade quote from Imagine IT for $15,451.04 (5‑0)
• Approved licensing agreements for 2025 Standard Traffic Ordinance and Uniform Public Offense Code (5‑0)

Planning Commission

The Planning Commission will discuss proposed uses for a 9.77 acre parcel and accessory dwelling units. The body is also reviewing site plans for a mini-warehouse and a Taco Bell.

• Proposed use for 9.77 acre parcel at southwest corner of K-68 and Rockville Road
• Discussion of Accessory Dwelling Units (ADUs)
• Site Plan 25002-SP: Mini-Warehouse Facility at 1100 S. Metcalf Road
• Site Plan 25003-SP: Taco Bell at SE corner of W. Amity Street and S. Crestview Drive
• Update and discussion of Special Use for Bomgaar’s

The Planning Commission adopted its agenda and approved the May 28 minutes. It then approved two site‑plan applications: the 1100 S. Metcalf Rd. mini‑warehouse (called “The Storage Barn”) with a 4‑0 vote, and the Taco Bell at the SE corner of W. Amity St. and S. Crestview Dr. with a 5‑0 vote.

• Adopt agenda (5-0)
• Approve May 28 minutes (5-0)
• Approve 25002‑SP mini‑warehouse site plan (4-0)
• Approve 25003‑SP Taco Bell site plan (5-0)

City Council

The City Council is meeting for Budget Workshop #3. The session is scheduled from 5:30 p.m. to 8:30 p.m.

• Budget Workshop #3

City Council

The City Council will receive a recommendation for municipal attorney services and discuss a land request from the Louisburg Library. The body is also reviewing police staffing benefits and a mini warehouse project.

• Interview Committee report and recommendation for Municipal Attorney Services
• Land request from Louisburg Library
• Planning report regarding 25003-SUP mini warehouse
• Proposed increase in hours and benefits for Police Special Projects Manager
• Liquor License and CMB License resolutions

The council approved Mark Hagen Law Offices, LLC as the new municipal attorney, directing staff to negotiate terms and authorize the mayor to sign. It also approved a liquor license for Black Barrel Bar and Grill at 19 S. Broadway and a CMB license for The Go To at 1 S. Broadway, both contingent on meeting statutory requirements. Additional approvals included a road closure for Halloween on Broadway, a special‑use permit for a mini‑warehouse, and the related planning recommendation.

• Approved Mark Hagen Law Offices, LLC as municipal attorney services (5-0)
• Approved liquor license resolution for Black Barrel Bar and Grill, 19 S. Broadway (5-0)
• Approved CMB license for The Go To, 1 S. Broadway (5-0)
• Approved road closure for Halloween on Broadway, Oct 25, 2025, 2:30‑6 p.m. (5-0)
• Approved case 25003‑SUP Mini‑Warehouse for Jason Crooks as recommended by planning commission (5-0)

Planning Commission

The Planning Commission will hold a public hearing to discuss rezoning a 0.98-acre parcel from agricultural to highway service district. This change is requested to allow for the construction of a drive-through Taco Bell restaurant. The commission will also consider a related lot split.

• Public hearing for Case 25001-REZ: Rezoning from A-L to C-S at SE corner of W. Amity Street and S. Crestview Drive
• Case 25001-LS: Lot split for Taco Bell at SE corner of W. Amity Street and S. Crestview Drive
• Case 25003-SP: Site Plan for Taco Bell continued to June 25, 2025

The commission approved the lot split for the Taco Bell site, including staff recommendations, with a 6‑0 vote. It also approved the rezoning of the same property from A‑L to C‑S, also 6‑0. Earlier motions to adopt the agenda, reorder agenda items, and continue a pending case were each approved unanimously.

• Adopted agenda (6-0)
• Switched order of agenda items 6 and 7 (6-0)
• Continued Case 2500 3‑SP to June 25 meeting (6-0)
• Approved lot split for Taco Bell, including staff recommendations (6-0)
• Approved rezoning of Taco Bell property from A‑L to C‑S (6-0)
• Adjourned meeting (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a variance request for a property south of West Amity Street and east of South Crestview Drive. The applicant seeks to reduce the required minimum street frontage to allow for a drive-through restaurant.

• Case 25002-VAR: Request to allow 141.84 feet of street frontage instead of the required 150 feet
• Proposed use: Drive-through Taco Bell restaurant
• Proposed rezoning of property from A-L (Agricultural) to C-S (Highway Service District)

The Board of Zoning Appeals approved a variance allowing a Taco Bell drive‑through restaurant in the HC‑O Overlay District, reducing the required lot width from 150 ft to about 141 ft. The motion was moved by Shaffer, seconded by Sharp, and carried unanimously 3‑0. The agenda was also adopted by a 3‑0 vote, and the meeting was adjourned by a 3‑0 vote.

• Adopt agenda (3-0)
• Approve variance for Taco Bell drive‑through, reducing frontage to ~141 ft (3-0)
• Adjourn meeting (3-0)

Convention and Tourism Committee

The committee will discuss updates to its bylaws and the 2026 budget. Members will also receive an update on Discover Kansas advertising and discuss the first event for the 2025 Music at the Market series.

• Review of proposed updates to committee bylaws
• Discussion of 2026 budget items
• Update on Discover Kansas advertising
• Music at the Market 2025 performers: Sean McNown, Miguel Caraballo, and Nick & Julie Nave

The committee approved the meeting agenda and the April 9 minutes, each by a 5‑0 vote. Members voted to approve the proposed bylaws and then amended the motion to change Section 4, also passing 5‑0. The amended bylaws will be forwarded to the City Council for final approval. The meeting was adjourned by a unanimous 5‑0 vote.

• Agenda approved (5-0)
• April 9 minutes approved (5-0)
• Bylaws approved as proposed (5-0)
• Amended motion to change Section 4 of bylaws approved (5-0)
• Meeting adjourned (5-0)

Park & Tree Board

The board will discuss a proposed land swap between the city-owned South 2nd and Mulberry block and the library-owned East Tower lot. Members will also share short-term goals and project ideas to improve city parks and the aquatic center.

• Proposed land swap of South 2nd and Mulberry block for East Tower lot
• Discussion of park idea sharing and short-term worklist
• Updates on the annual fishing derby at Ron Weers Park
• Review of park area of responsibility updates

The Park and Tree Board approved the meeting agenda and the minutes with unanimous votes of 5-0. No substantive actions, approvals, or denials were taken. The board then adjourned the meeting unanimously.

• Adopt agenda (5-0)
• Approve minutes (5-0)
• Adjourn meeting (5-0)

City Council

The City Council will discuss the appointment of a City Clerk and review contract extensions for municipal attorney services and landscape and bed maintenance. The meeting includes reports from city departments and a request to waive a special event fee.

• Request from Nomad Market to waive special event application fee
• Contract for Municipal Attorney Services
• Landscape and Bed Maintenance Contract Extension
• Police Department Axon Licenses
• Finance report regarding Freedom Fund Bank Account

The council waived the $75 special‑event fee for the Kids Day market on August 2, 2025. It closed the Freedom Fund bank account and transferred the money to the city operating account. The council also approved a $5,369 purchase of additional Axon body‑camera licenses and extended the 2025 landscaping and bed‑maintenance contract. All actions were approved unanimously.

• Waived $75 special‑event fee for Kids Day market (4-0)
• Closed Freedom Fund bank account and moved funds to operating account (4-0)
• Approved purchase of additional Axon camera licenses for $5,369 (4-0)
• Extended landscape and bed‑maintenance contract for 2025 (4-0)
• Adopted amended agenda removing item 3 (4-0)
• Approved meeting minutes as presented (4-0)
• Approved all bills presented (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Louisburg Planning Commission will review continued cases including a Taco Bell rezoning request at W. Amity Street and S. Crestview Drive, a mini-warehouse site plan at 1100 S. Metcalf Road, and a special use permit for the mini-warehouse. The meeting will also discuss lighting for Louisburg Middle School/High School baseball fields and a boundary line adjustment at 1102 S. Elm St.

• Rezoning from 'A-L' to 'C-S' at SE corner of W. Amity Street and S. Crestview Drive (Taco Bell)
• Lot split at SE corner of W. Amity Street and S. Crestview Drive (Taco Bell)
• Site plan for mini-warehouse facility at 1100 S. Metcalf Road
• Special use permit for mini-warehouse at 1100 S. Metcalf Road
• Baseball/softball field lighting at Louisburg Middle School/High School

The commission adopted its agenda, continued three pending cases to future meetings, and approved the April 30 minutes (all votes 5‑0). It approved a Special Use Permit for a mini‑warehouse at 1100 S. Metcalf Rd with nine stipulations, voting 4‑0. It also approved the site plan for the Louisburg Middle and High School ballfields with detailed construction and lighting conditions, voting 5‑0. The meeting was adjourned at 7:30 p.m. (vote 5‑0).

• Adopted agenda (5‑0)
• Continued Cases 25001‑REZ, 25001‑LS, 25003‑SP to June 11 meeting (5‑0)
• Continued Case 25002‑SP to June 25 meeting (5‑0)
• Approved April 30 minutes (5‑0)
• Approved Special Use Permit for mini‑warehouse at 1100 S. Metcalf Rd (4‑0)
• Approved site plan for Louisburg school ballfields (5‑0)
• Adjourned meeting (5‑0)

Board of Zoning Appeals

The Louisburg Board of Zoning Appeals will hold a public hearing on a variance request to allow 70–80-foot sports lighting poles at Louisburg Middle/High School fields, which exceed the 35-foot height limit in the R-1 zoning district. The board will also elect officers and approve past meeting minutes.

• 25001-VAR: Variance request for 70–80 ft sports lighting poles at 505 East Amity Street (Louisburg Middle/High School)
• Election of Board of Zoning Appeals Chairman, Vice-Chairman, and Secretary
• Approval of minutes from the November 30, 2022 meeting

The Board of Zoning Appeals approved the variance request for the height of the new softball and baseball field lights by a 3-0-1 vote, sending it to the City Council for final approval. The board also elected a chair, vice chair, and secretary, each by a 3-0-1 vote. The agenda and prior meeting minutes were adopted, and the meeting was adjourned.

• Add election of officers to agenda (4-0)
• Approve meeting agenda (4-0)
• Approve minutes of Nov. 30, 2022 meeting (4-0)
• Approve variance request for light height (3-0-1)
• Elect Thorvald McKiearnan as chair (3-0-1)
• Elect Kirk Shaffer as vice chair (3-0-1)
• Elect Justin Burk as secretary (3-0-1)
• Adjourn meeting (4-0)

City Council

The City Council is meeting for Budget Workshop #2. The session is scheduled from 5:30 p.m. to 8:30 p.m.

• Budget Workshop #2

City Council

The City Council will meet to discuss the preliminary and final plats for Parker Estates and review managed IT services. The body will also consider a solid waste contract extension and the appointment of a City Clerk.

• Parker Estates Preliminary & Final Plats
• Managed IT Services
• Solid Waste Contract Extension Option
• Cemetery Cannon Repair
• Appointment of City Clerk

The council appointed Jessica McGowin as City Clerk and approved the meeting agenda, minutes, and bills. It voted to close the bond reserve fund, moving $179,451 to the Water Operating Fund and the remaining balance to the Water Surplus Fund. The council also approved the Parker Estates development plats and a $1,550 cemetery cannon repair contract. An IT services contract discussion was tabled pending legal review.

• Appointed Jessica McGowin as City Clerk (5-0)
• Approved agenda (5-0)
• Approved minutes of May 5, 2025 meeting (5-0)
• Approved bills (5-0)
• Closed bond reserve fund, transferring $179,451 to Water Operating Fund and remainder to Water Surplus Fund (5-0)
• Approved Parker Estates preliminary and final plats (5-0)
• Approved cemetery cannon repair contract for $1,550 (5-0)
• IT services contract options tabled pending legal review

Convention and Tourism Committee

The Louisburg Convention and Tourism Committee will discuss an update on Discover Kansas advertising, music performers for the 2025 Farmers Market, and proposed revisions to its bylaws. The committee may vote to approve the updated bylaws, which would then be presented to the City Council on May 19, 2025. Initial discussion of the 2026 budget is also scheduled.

• Update on Discover Kansas advertising – CTC allocated $475 for half-page ad (City Council approved)
• Discussion of music performers for 2025 Farmers Market – budget of $1,450 approved by City Council
• Review and possible approval of revised committee bylaws (to be presented to City Council on May 19)
• Initial discussion of the 2026 budget
• Scheduled performers: Sean McNown (May 10, June 14), Miguel Caraballo (July 12), Nick & Julie Nave (Aug 9, Sept 13)

Fox Hall & Cemetery Board

The board will select a chair, secretary, and treasurer, and consider bids to repair the cannon base at the cemetery. Staff recommends KC Concrete Company ($3,650) over G-B Construction ($1,550). The selected bid will be forwarded to City Council for final approval.

• Select a chair, secretary, and treasurer per City Code 18-104
• Bids to repair the cannon base: G-B Construction $1,550, KC Concrete Company $3,650
• $10,000 in the 2025 Cemetery Fund available for monument restoration
• Staff recommends KC Concrete despite higher bid due to extra work they plan to include
• Approved bid will be forwarded to City Council for final approval

The board approved its agenda unanimously. Members elected Dennis DeShazer as chair, Barbara Smith as secretary, and George Karnaze as treasurer, each by a 5‑0 vote. The board accepted the G‑B Construction bid of $1,550 to repair the cemetery cannon base and will forward it to City Council for final approval. The meeting adjourned at 6:43 p.m.

• Approved agenda (5-0)
• Appointed Dennis DeShazer as chair (5-0)
• Appointed Barbara Smith as secretary (5-0)
• Appointed George Karnaze as treasurer (5-0)
• Accepted G‑B Construction bid $1,550 for cannon base repair, to forward to City Council (5-0)

Park & Tree Board

The Louisburg Park & Tree Board will consider approval of the April 14 minutes and hear public comments. New business includes discussion of the FBLA Softball Tournament (already approved by city council, with a request to allow alcohol consumption and waive the $75 permit fee), updates on park projects (Aquatic Center opening May 24, playground resurfacing, pickleball court refurbishment), event schedules (Fishing Derby June 14, Freedom Fest July 4), and a Fishing Derby budget update ($2,180). No old business or action items are listed.

• FBLA Softball Tournament request to allow alcohol consumption (not sale) and waive $75 permit fee; city council already approved
• Aquatic Center ribbon cutting May 19, open house, opening May 24
• City Park playground resurfacing scheduled within next two weeks
• Fishing Derby June 14 at Ron Weers Park with $2,180 budget
• Lewis-Young Park pavilion concrete work completed by May 14

The Park and Tree Board approved the meeting agenda by a 4-0 vote. It then approved the minutes from the April 14, 2025 meeting, also by a 4-0 vote. The board adjourned the session with a unanimous 4-0 motion. No other formal actions or votes were recorded.

• Adopt agenda (4-0)
• Approve minutes of Apr 14, 2025 meeting (4-0)
• Adjourn meeting (4-0)

Historic Preservation Commission

The Louisburg Historic Preservation Commission will hold a regular meeting with a light agenda. The main business is the election of a chairperson and secretary, followed by a training session. No public hearings or other action items are scheduled.

• Election of officers: Chairperson and Secretary
• Training session for commission members

The commission adopted a revised agenda and approved the February 19, 2025 meeting minutes. New officers were elected: Travis Thompson as Chair, Doug Carder as Vice Chair, and Heather Wilson as Secretary. The meeting was adjourned at 6:45 p.m.

• Adopted agenda with changes (4-0)
• Approved February 19, 2025 meeting minutes (unanimous)
• Elected Travis Thompson as Chair (4-0)
• Elected Doug Carder as Vice Chair (4-0)
• Elected Heather Wilson as Secretary (4-0)
• Adjourned meeting at 6:45 p.m. (unanimous)

City Council

The City Council will consider a draft request for proposals (RFP) for the sale of city-owned property and a separate RFP for contract municipal attorney services. Also on the agenda are updates on a pay and benefits study, overtime policy, and a membership renewal for the Louisburg Rotary Club. Scheduled visitors will request use of ball fields for a FBLA fundraiser and discuss agenda items.

• City-Owned Property Sales Option: draft Realtor RFP and draft Property Sales Contract
• RFP for Contract Municipal Attorney Services
• Pay and Benefits Study – Continued
• Overtime – Continued
• FBLA Special Event Application (request to use ball fields for fundraiser)

The council approved the special event application for the FBLA fundraiser on June 14, allowing use of the ballfields and concession stand. It also approved Resolution 5‑5‑25 to change the City Clerk signature line to Jean Carder. The council voted 5‑0 to purchase a 2024 Durango patrol vehicle and upfit it up to $65,000. Additional routine approvals included the agenda amendment, meeting minutes, and bills.

• Approved amended agenda to bring back appointment of City Clerk to next meeting (5-0)
• Approved minutes from the April 21, 2025 meeting (5-0)
• Approved bills as presented (5-0)
• Approved special event application for FBLA fundraiser June 14, using ballfields and concession stand (5-0)
• Approved Resolution 5-5-25 to change City Clerk signature line to Jean Carder (5-0)
• Approved purchase of a 2024 Durango patrol vehicle and upfit up to $65,000 (5-0)

Planning Commission

The Planning Commission will discuss a site plan for baseball and softball fields at Louisburg Middle and High School. The body will also consider a preliminary plat, final plat, and special use permit for Parker Estates.

• Site plan for Louisburg Middle School / High School baseball and softball fields
• Preliminary Plat, Final Plat, and Special Use Permit for Parker Estates
• Proposed text amendment regarding bulk regulations
• Discussion on wayfinding signage
• Visitor presentations on privacy slats for fences and shipping container storage at Bomgaar’s

The Planning Commission approved the modified agenda, including Item #10, by a 6‑0 vote. It also approved the minutes from the March 26, 2025 meeting by a 6‑0 vote. The commission discussed fence privacy slats, container storage, a Taco Bell site plan, and a school sports field site plan, but no motions or decisions were recorded on those items.

• Adopt agenda as modified (Item #10 added) – vote 6-0
• Approve minutes of Mar. 26, 2025 meeting – vote 6-0

Fox Hall & Cemetery Board

The board will select a chair, vice chair, and secretary and review bids for the cemetery cannon base repair. The meeting includes a presentation from a resident regarding fundraising and volunteers for a specific grave repair.

• Election of chair, vice chair, and secretary
• Review of bids to repair the cemetery cannon base
• Discussion with Debbie Hessler regarding repairs to the Clara Tawney grave
• Review of cemetery record storage
• Financial update for Fox Hall and the cemetery

The board voted 4‑0 to purchase a fire‑proof cabinet for cemetery records, costing no more than $6,000. Officer appointments were postponed until a special meeting in May. The board asked staff to confirm whether rebar and sealing are included in the canon‑repair bids and set a special meeting for early May. The meeting was adjourned with a 4‑0 vote.

• Approved agenda (4-0)
• Approved minutes of Oct. 28, 2024 and special meetings (3-0-1, Barbara Smith abstained)
• Approved purchase of fireproof cabinet not to exceed $6,000 for cemetery record storage (4-0)
• Delayed selection of officers until a May special meeting
• Requested staff to verify if rebar and sealing are included in canon‑repair bids (no vote recorded)
• Scheduled a special meeting for either May 8, May 14, or May 15 (date to be confirmed)
• Adjourned meeting (4-0)

City Council

The City Council will meet for Budget Workshop #1 from 5:30-8:30 PM at City Hall. No specific items beyond the workshop are listed on the agenda.

• Budget Workshop #1

City Council

The Louisburg City Council will consider a request to waive a sewer connection fee for a new build and discuss the potential sale of city-owned property. Department reports include updates on 2025 general street repairs, a mower replacement, a pavilion project, and RFP results for pickleball/tennis courts. The council will also continue discussions on overtime, a pay and benefits study, managed IT services, and an ordinance amending appointments.

• Lacey Lambeth requests waiver of sewer connection fee for new build
• Morgan Messer discusses sale of city-owned property
• Public Works: 2025 general street repairs, mower replacement, pavilion at LYP, RFP results for pickleball/tennis court
• Finance: insurance benefits renewal
• Police: stalker radio purchase

The council voted 4-1 to approve a trial contract with Imagine IT starting May 1, with onboarding the following month and running through the end of the year. Council members also waived the sewer hook‑up fee for the vacant lot at 303 N. Third Street (5-0) and directed staff to prepare a draft RFP for the sale of the city‑owned property near Amity (5-0). Additional actions included approving a rain‑date of May 24 for the Trailcats race and a not‑to‑exceed $1,000 for Freedom Fest entertainment, each by a 5-0 vote.

• Waived sewer hook‑up fee for 303 N. Third St. (5-0)
• Directed staff to draft RFP for city property sale near Amity (5-0)
• Approved rain date of May 24 for Trailcats race (5-0)
• Approved not‑to‑exceed $1,000 for Freedom Fest entertainment/band (5-0)
• Approved trial contract with Imagine IT starting May 1, trial through year‑end (4-1)
• Motion to approve $2,000 Freedom Fest entertainment funding died for lack of second
• Council noted consideration of special recognition for next year’s Fishing Derby (no vote)
• Approved amendment to agenda moving item 12C ahead of 10A (5-0)

Park & Tree Board

The Park & Tree Board will meet to fill a vacant Vice Chairperson position and review the roles and responsibilities of the board. Members will also discuss whether to proceed with fertilizing and weed treating Ron Weers Park due to concerns regarding blue-green algae in the lake.

• Election of Vice Chairperson
• Review of city code regarding board roles and responsibilities
• Discussion on fertilizing Ron Weers Park

The board approved its agenda and the March 10 minutes unanimously. Kenny Dover was elected Vice Chairperson by a 4‑0 vote. The board advised city staff to fertilize around Ron Weers Park except between the path and shoreline, and approved a metal‑detecting permit for Robyn Atwood by a 4‑0 vote. The meeting was adjourned by a 4‑0 vote.

• Agenda approved (4-0)
• March 10 minutes approved (4-0)
• Kenny Dover elected Vice Chairperson (4-0)
• Board advised staff to fertilize around Ron Weers Park, excluding path‑shoreline area (no vote recorded)
• Metal‑detecting permit for Robyn Atwood approved (4-0)
• Meeting adjourned (4-0)

Convention and Tourism Committee

The Louisburg Convention and Tourism Committee will discuss advertising in Discover Kansas magazine (budgeted $2,000) and funding up to $1,500 for live music at the 2025 Farmer's Market. They will also review and potentially update their bylaws, and continue discussion on creating tri-fold tourism brochures. Updates from the City Council on these items will be provided.

• Finance report shows $11,229 in cumulative transient guest tax revenues, $5,695 donation from former Louisburg Community Connection, and $2,000 budget for Discover Kansas advertising
• Discussion on placing an ad in Discover Kansas magazine (rates $550-$1,250) with potential cost-sharing with the Chamber of Commerce
• Proposal to pay performers $250-$300 per event for one Saturday a month from May to September (total $1,500)
• Review of CTC bylaws adopted Sept. 18, 2023, with possible amendments
• Continued discussion on creating a tri-fold tourism brochure, possibly printed free by KANSASWORKS

The Convention & Tourism Committee voted 5‑0 to allocate between $550 and $750 for a half‑page advertisement in Discover Kansas magazine to promote Music at the Market. The committee also voted 5‑0 to request council approval for a maximum budget of $1,450 to cover the five‑day Music at the Market event.

• Approved $550‑$750 spend for half‑page Discover Kansas ad (5‑0)
• Requested council approval for up to $1,450 Music at the Market budget (5‑0)

City Council

The City Council will discuss the 2024 Audit Report, insurance benefit proposals, and a pay and benefits study. The body is also considering the ratification of a former City Clerk's signatures and an update regarding a KOMA self-report addendum.

• 2024 Audit Report review
• Insurance Benefit Proposals
• Ratification of former City Clerk McGowin’s signatures (4/18/2023 through 3/3/2025)
• KOMA Addendum and Supplemental Information Update
• Pay and Benefits Study discussion

The council ratified former Clerk Jessica McGowin’s signature for April 18 2023‑March 3 2025 (5‑0). It approved the 2024 audit conducted by Adams Brown (5‑0) and voted to give Hireology a 30‑day cancellation notice (5‑0). The Discover Kansas advertising request was tabled for the next meeting, and no action was taken on the proposed water‑utility interconnect.

• Approved agenda (5-0)
• Approved minutes from March meetings (5-0)
• Approved bills as presented (5-0)
• Ratified former Clerk Jessica McGowin’s signature dates (5-0)
• Approved 2024 Adams Brown audit (5-0)
• Provided Hireology a 30‑day cancellation notice (5-0)
• Tabled Discover Kansas advertising item to next council meeting
• No action taken on RR2 water‑utility interconnect proposal

City Council

The Louisburg City Council will hold a workshop to discuss governing body policy. The agenda contains no specific items, ordinances, contracts, or public hearings—only procedural boilerplate.

City Council

The Louisburg City Council is holding a special call meeting on March 27, 2025, to discuss an addendum to the AG filing. The meeting will be livestreamed. No other items are on the agenda, and the item is for discussion only, not a vote.

• Discuss an addendum to the AG filing (no further details provided)

The council voted to direct City Administrator Nathan Law to submit an addendum to the Attorney General filing, including the cover letter, March 3 meeting minutes, draft minutes from the March 17 meeting, a Boxcast link, a flash‑drive video, and the original self‑report. The motion passed unanimously, 4‑0. The council then adjourned the special meeting, also by a 4‑0 vote.

• Directed City Administrator Law to submit AG filing addendum with cover letter, March 3 minutes, draft March 17 minutes, Boxcast link, flash‑drive video, and self‑report; vote 4-0
• Adjourned the special call meeting; vote 4-0

Planning Commission

The commission will hold public hearings on a preliminary plat and special use permit for Parker Estates, a five-lot large lot estate subdivision at 287th Street and US-69 Highway. They will also discuss a school district proposal for new baseball/softball fields at the middle/high school campus, a potential text amendment to the table of uses, and an update on temporary library signage. Officer elections for Chair, Vice-Chair, and Secretary will be held.

• Public hearings on Preliminary Plat (25001-PP) and Special Use Permit (25002-SUP) for Parker Estates – five large-lot parcels on 29.7 acres northeast of 287th and US-69.
• Discussion of Final Plat (25001-FP) for Parker Estates.
• Scheduled visitor Grant Thome (Hollis + Miller Architects) presenting baseball/softball field proposal for Louisburg Middle/High School – includes shipping container dugouts, stadium lighting, parking, landscaping.
• Potential text amendment to the Table of Uses in zoning regulations.
• Update on trial of temporary library signage.

The commission adopted the agenda (6‑0) and approved the prior minutes (6‑0). Commissioners elected Michael Johnson as Chair, Jason Hoffman as Vice‑Chair, and Andrew Ball as Secretary, each with a 6‑0‑1 vote (one abstention). No other actions were decided; the baseball/softball complex discussion was postponed and the Parker Estates plat was heard without a vote.

• Adopt agenda – vote 6‑0
• Approve minutes – vote 6‑0
• Elect Chair Michael Johnson – vote 6‑0‑1 (Johnson abstaining)
• Elect Vice‑Chair Jason Hoffman – vote 6‑0‑1 (Hoffman abstaining)
• Elect Secretary Andrew Ball – vote 6‑0‑1 (Ball abstaining)
• Deferred baseball/softball complex discussion – no decision
• Held public hearing on Parker Estates preliminary plat – no decision

City Council

The City Council will hold a workshop to discuss the FLIP program, then convene a regular meeting. Agenda items include approving bills and minutes, receiving reports, and discussing several public works projects, a fire equipment purchase, a special event application, fireworks display, FLIP program update, overtime review, SRO agreement, and cemetery mowing contract.

• Workshop to discuss FLIP program
• Amity Sidewalk Rectangular Rapid Flashing Beacon
• City Park Court Resurfacing RFP
• Extrication Tools Purchase Request
• SRO Agreement – Continued

The Louisburg City Council approved several public works and safety items, including adding push-button pedestals and signage to the Amity crosswalk for $25,175, accepting a $37,000 bid for playground surfacing, and purchasing extrication tools for the fire department. The council also approved a radar sign purchase for the police department, a school resource officer agreement, and a request for proposals for cemetery mowing. A motion to ratify a former city clerk's signature was postponed to a future meeting.

• Approved $25,175 for Amity crosswalk push-button pedestals and signage (5-0)
• Approved RFP for City Park court resurfacing (5-0)
• Accepted $37,000 Ecoturf bid for playground surfacing (5-0)
• Approved $37,365.21 purchase of extrication tools for fire department (5-0)
• Approved $5,700 radar sign purchase from Radarsign (4-1, Ellison no)
• Approved First National Bank special event application (5-0)
• Approved Freedom Fest fireworks display list (5-0)
• Approved SRO agreement with USD 416 (5-0)

Convention and Tourism Committee

The Louisburg Convention and Tourism Committee will discuss several agenda items including election of officers, a tourism tri-fold brochure, and a proposed $1,500 budget for live music at the 2025 Farmer's Market after the City Council tabled the request. They will also review committee bylaws, attendance policy, and charter ordinance. Old business continues discussion on changing the meeting date/time.

• Election of Committee officers (chair, vice-chair, secretary)
• Potential $1,500 budget for live music at 2025 Farmer's Market (May–Sept), previously tabled by City Council
• Possible creation of free tri-fold tourism brochures through Kansas Works
• Review of CTC bylaws, attendance policy, and updated charter ordinance
• Continued discussion on changing regular meeting date/time

The Louisburg Convention and Tourism Committee voted 4-0 to retain its current officers (Chair Anna Sprague, Vice Chair Paul Scruggs, Secretary Erin Ptacek) and to change its regular meeting time to 5 p.m. on the second Wednesday of each month. The committee discussed, but did not vote on, a local tourism brochure, Music at the Market funding, and a policy review of bylaws, attendance policy, and the charter ordinance. No finance report or public comments were presented.

• Retained current slate of officers (4-0)
• Changed meeting time to 5 p.m. on second Wednesday of each month (4-0)
• Approved agenda (4-0)
• Approved Jan 28, 2025 minutes (4-0)
• Adjourned at 5:20 p.m. (4-0)

Park & Tree Board

The board will meet to elect officers and discuss the annual Fishing Derby. Members will also consider a proposal to refurbish two existing pavilions at Lewis-Young Park instead of building a new one.

• Election of board officers and appointment of five liaison roles
• Planning for the annual Fishing Derby on June 14, 2025
• Proposed $15,500 refurbishment of two Lewis-Young Park pavilions (budgeted $30,000)
• Proposed installation of 4 recycled tire picnic tables at $1,200 each
• Proposed $10,000 concrete slab extensions for pavilions

The board voted to keep Wayne Knop as chairperson and maintain current park liaisons, leaving the vice chair seat vacant until the April 14 meeting. They also discussed the June 14 Fishing Derby, with the city providing food and equipment, and considered refurbishing existing shelters at Lewis-Young Park instead of building a new pavilion, potentially saving about $14,000.

• Approved the agenda 4-0.
• Approved the February 10, 2025, meeting minutes 4-0.
• Tabled the election of Vice Chair until April 14, 2025.
• Kept Wayne Knop as chairperson and park liaisons unchanged, with vice chair vacant until April 14.
• Discussed the 2025 Fishing Derby on June 14, with city providing food and equipment.
• Discussed refurbishing existing shelters at Lewis-Young Park instead of building a new pavilion.
• Noted removal of a brush pile at Ron Weers Park.
• Adjourned at 7:10 p.m.

City Council

The Louisburg City Council will consider an IRB Option to Purchase Resolution, a continued review of overtime, and insurance proposals for brokerage and property casualty. Department reports include updates on the Eagle Notification System at the gas regulator station and the Amity Sidewalk Rectangular Rapid Flashing Beacon. The meeting includes approval of bills and minutes, annual appointments, and public comments.

• Overtime Review – Continued
• IRB Option to Purchase Resolution
• Insurance Proposals – Brokerage and Property Casualty
• Public Works: Eagle Notification System at Gas Regulator Station
• Public Works: Amity Sidewalk Rectangular Rapid Flashing Beacon

The council voted 4-1 to strike the City Administrator from the annual appointments list, effectively not reappointing Nathan Law. The council also approved most other appointments, but rejected the reappointment of City Attorney Mary Stephenson and passed a resolution declaring her unfit for the role. The meeting included extensive public comment on the Law situation and a decision to self-report a potential KOMA violation.

• Struck City Administrator from annual appointments list (4-1)
• Rejected reappointment of City Attorney Mary Stephenson (1-3-1)
• Passed Resolution 2025-1 declaring Mary Stephenson unfit for City Attorney (3-1-1)
• Approved appointments for Fire Chief, Police Chief, Planning Director, Public Works Director, Municipal Judge, Prosecutor, City Treasurer, Finance Director, City Clerk (various votes)
• Approved $5,370 gas monitoring system purchase (5-0)
• Approved Elliott/EMC insurance proposal at $171,680.30 (5-0)
• Approved resolution for Wea Creek Apartments IRB sale (5-0)
• Directed Councilmember Stone to draft KOMA self-report letter (5-0)

City Council

The City Council is meeting with representatives from five boards and commissions to review proposed budget priorities and process changes for 2026. The workshop includes discussions on park improvements, tourism initiatives, planning updates, and cemetery maintenance.

• Park & Tree Board requests including $90,000 for City Park sidewalks and $130,000-$250,000 for Lewis-Young Park parking
• Convention & Tourism Committee request of $1,500 for monthly music at the farmers market
• Planning Commission priorities including a downtown pavilion and a sewer trunk line from Summerfield Farms to N. 15th
• Cemetery Board requests for $76,000 to extend the road at the new cemetery section and $25,000-$45,000 for software
• Fox Hall request for $7,000 for annual/semi-annual professional cleaning

Planning Commission

The Planning Commission will conduct a public hearing regarding the Bridgeway Adolescent Eating Disorder Treatment Facility. The body will also discuss fence regulations and the selection of a designee for a joint boards and commissions meeting.

• Public hearing: 25001-SUP – Bridgeway Adolescent Eating Disorder Treatment Facility
• Discussion of fence regulations
• Scheduled visitor: Jason Meier regarding property at South 9th Street and US 69 Highway
• Scheduled visitor: Morgan Messer regarding The Hound Lounge at Mulberry & Amity
• Designee selection for Joint Boards & Commissions Meeting

The Planning Commission voted 6-0 to allow the Bridgeway Adolescent Eating Disorder Treatment Facility to operate within the C-0 zoning regulations as written, without requiring a special use permit. The commission also discussed a proposed dog grooming and boarding facility and a large-lot subdivision, but took no formal action on those items.

• Approved motion to allow Bridgeway Adolescent Eating Disorder Treatment Facility in C-0 zone (6-0)
• Adopted agenda as amended, continuing Bridgeway case to 3/26/25 (5-0)
• Approved minutes of Feb. 4, 2025 meeting (4-0-1, McKiearnan abstained)
• Selected Hoffman as designee for Joint Boards & Commissions meeting

Historic Preservation Commission

The Historic Preservation Commission will consider 2026 budget requests and process changes for a joint workshop with City Council on February 27. The agenda also includes reviews of past events (Holiday Magic), a draft historic preservation brochure, and CLG status. New business covers the 2025 activity schedule, long-term planning, and an appreciation item.

• Discussion of 2026 budget priorities and proposed changes for City Council joint workshop on Feb 27
• Review of Holiday Magic on Broadway event recap and work session
• Draft historic preservation brochure for local register nominations
• CLG (Certified Local Government) status update
• Planning 2025 activity schedule and long-term plan for the commission

The commission met on February 19, 2025, and took only procedural actions: adopting the agenda and approving the November 6, 2024 minutes, both unanimously. No public hearings or substantive decisions were made; the meeting focused on reviewing past events, planning future activities, and discussing long-term ideas like historic plaques and a walking tour.

• Adopted the meeting agenda (3-0)
• Approved November 6, 2024 meeting minutes (unanimous)

Convention and Tourism Committee

The Convention and Tourism Committee is discussing the 2026 budget and the design of tourism brochures. The body is also reviewing a $1,500 funding request for live music at the 2025 Farmer's Market after the City Council requested more information on the project's goals.

• Discussion of $1,500 request for Music at the Market performers (May-September)
• Potential for Louisburg Tourism Tri-Fold Brochures to be printed by Kansas Works at no cost
• Continued 2026 Budget Discussion
• Decision on how to use remaining $500 in limited budget authority
• Discussion regarding potential CTC meeting date and time change

City Council

The City Council will review the initiation of the 2026 budget and proposals for managed IT services. The body will also discuss stormwater extensions and a draft agreement for a School Resource Officer for 2025-2026.

• 2026 Budget Initiation
• Managed IT Services Proposals
• Stormwater Extension – Line C and S. 6th & Simms
• SRO 2025-2026 Draft Agreement
• Pickleball/Tennis Court discussion

The council voted 4-1 to table all appointments until the next meeting and immediately reinstate Nathan Law to all administrative duties as city administrator, overturning his suspension. The council also approved a $124,311 vacuum trailer purchase, waived Fox Hall rental fees for Summer Blessings, and adopted a charter ordinance on the transient guest tax (3-2).

• Approved purchase of Vermeer vacuum trailer for $124,311 (5-0)
• Waived Fox Hall rental fees for Summer Blessings (5-0)
• Approved stormwater extension work for $93,627.80 (5-0)
• Moved forward with RFP process for pickleball/tennis court refurbishment (5-0)
• Adopted charter ordinance for transient guest tax (3-2)
• Directed city attorney to seek Attorney General opinion on transient guest tax (5-0)
• Tabled all appointments and reinstated Nathan Law as city administrator (4-1)

Park & Tree Board

The Louisburg Park & Tree Board will consider several new business items at its Feb. 10, 2025 meeting, including a proposed pavilion at Lewis-Young Park (LYP) and refurbishing pickleball/tennis courts at City Park using budgeted funds. They will also discuss playground surfacing, a model rocket launch request, cemetery trees, the 2025 Park Spruce-Up Day, a budget revision, and a joint idea exchange with the city council. The board will first approve the agenda and minutes from the Jan. 13, 2025 meeting, and hear public comments and department reports.

• Pavilion at Lewis-Young Park: $30,000 budgeted; staff recommends replacing Shelter Area B with an ADA-compliant structure (estimated cost $37,407) and adding picnic tables ($1,000 each).
• Pickleball/Tennis Court Refurbish at City Park: $54,000 budgeted; staff proposes resurfacing existing courts with options from ProCourts KC ranging from $50,000 to $79,000.
• Playground surfacing at City Park – item on agenda; no details provided in the source.
• Troop KS-9901 Model Rocket Launch Request – item on agenda; no details provided.
• 2025 Budget Revision – item on agenda; specifics not given.

The Park and Tree Board approved several projects: a new pavilion at Lewis Young Park (location to be decided in March), refurbishment of basketball and tennis/pickleball courts at City Park without cushioned surface, playground resurfacing at City Park, and a model rocket launch by Boy Scout troop KS-9901. All motions passed 5-0. The board also discussed cemetery tree planting, park spruce-up day, and budget omissions.

• Approved new pavilion at Lewis Young Park, location tabled to March 10 (5-0)
• Approved refurbishing basketball and tennis/pickleball courts minus cushioned surface (5-0)
• Approved playground resurfacing at City Park (5-0)
• Approved Boy Scout troop KS-9901 model rocket launch at soccer fields (5-0)

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will discuss whether to request funding for cemetery software in 2026, with three pricing options ranging from $759 per year for self-serve to $41,173 full-service. Members will also narrow a list of seven budget priorities—including tree care, monument repair, road extension, and Fox Hall cleaning—to the top five for presentation to the City Governing Body at a joint workshop on February 27.

• Cemetery software options: $759/yr self-serve, $33,170 one-time + $150/mo, or $25,000 one-time + $759/yr
• Cemetery tree care: $6,000
• Headstone monument repair: $6,000–$7,000
• Extend road at new cemetery: $58,000 asphalt + $18,000 rock base
• Annual or semi-annual Fox Hall cleaning: $7,000/yr

The Fox Hall/Cemetery Board approved the 2026 budget request lists, which prioritize cemetery tree care, headstone repair, software, and road extension, plus Fox Hall cleaning. The board also discussed cemetery software and noted 2025 budget funds for monument repair and weed/feed/over-seed. No other substantive decisions were made.

• Approved agenda for the meeting (4-0)
• Approved 2026 budget request lists (4-0)
• Adjourned meeting (4-0)

Historic Preservation Commission

The Historic Preservation Commission will review past events including the Holiday Magic recap, discuss a draft historic preservation brochure, and plan for 2025 activities. They will also begin discussions on a long-term plan and prepare for a joint workshop with the City Council on February 27 to exchange ideas on 2026 budget priorities and process changes.

• Recap of December 2024 Holiday Magic on Broadway event at Fox Hall
• Review of draft Historic Preservation Brochure outlining nomination process
• Discussion of Certified Local Government (CLG) status
• Planning the 2025 activity schedule
• Long-term plan discussion and preparation for joint City Council budget workshop on Feb 27

Planning Commission

The Planning Commission will discuss budget requests for 2026 and a joint meeting with the City Council. The body will also review development ideas for properties on South 11th Street and South 5th Street.

• Discussion of commercial development ideas for property at South 11th Street and South Metcalf Road
• Proposed lot split for 807 S. Fifth
• Planning for 2026 budget requests and a joint meeting with City Council
• Deannexation of Middle Creek Lake
• Discussion of text amendment for temporary signage and developer meetings

The Louisburg Planning Commission approved a 30-day trial period allowing the Louisburg Library to place temporary event signs in residential and non-residential yards, with a maximum of 2 signs per yard. The commission also discussed a potential text amendment for temporary signage, a possible deannexation of Middle Creek Lake, and the implementation of developer meetings, but no formal action was taken on these items.

• Approved 30-day trial for Louisburg Library temporary event signs, max 2 per yard (6-0)
• Adopted agenda as presented (6-0)
• Approved minutes from Dec. 18, 2024 and Jan. 7, 2025 meetings (6-0)
• Removed 807 South 5th Street case from agenda due to applicant absence
• Agreed to pursue priority items list from June 2024 for joint meeting with City Council
• Adjourned meeting (6-0)

City Council

The Louisburg City Council will hold a regular meeting on February 3, 2025, to discuss several continued items including the 2025 Aquatic Center entry fees and staff pay, a preliminary review of city codebook updates, and the 2025 budgeted items review. Department reports include a GAAP waiver and resolution, a sanitary sewer extension, and repair of an existing bonding loop. The council will also consider an employee survey item and a CTC funds request.

• GAAP Waiver and Resolution
• Sanitary Sewer Extension project
• Repair Existing Bonding Loop at LAC (Louisburg Aquatic Center)
• 2025 Aquatic Center Entry Fees – Continued
• CTC Funds Request (amount not specified in agenda)

The Louisburg City Council approved several expenditures and policy items, including additional sanitary sewer work not to exceed $67,825, aquatic center bonding loop repairs not to exceed $18,869, a $9,800 data pull from GWorks, and the 2025 aquatic center fees and staff pay scale. The council also passed Charter Ordinance No. 17 allowing appointed city officers to be non-residents, and appointed Councilmember Steve Town as interim CTC liaison and Mayor Pro Tem. Several items were tabled or deferred for further discussion, including the CTC music at the market request and city code updates.

• Approved additional sewer work not to exceed $67,825 (5-0)
• Approved aquatic center bonding loop repairs not to exceed $18,869 (5-0)
• Approved GWorks data pull at $9,800 (5-0)
• Approved 2025 aquatic center fees as presented (5-0)
• Approved aquatic center staff pay scale alternate 2 (5-0)
• Passed Charter Ordinance No. 17 allowing appointed officers to be non-residents (5-0)
• Appointed Steve Town as interim CTC liaison (4-0, Town abstained)
• Appointed Steve Town as interim Mayor Pro Tem (4-0, Town abstained)

Planning Commission

The Planning Commission will discuss the formal deannexation of Middle Creek Lake, which was sold to the state in 2010 but never removed from city limits. Other items include a lot split request at 807 S. 5th Street, early development ideas for a 39.69-acre property near US 69 Highway, and a potential text amendment for temporary signage. The commission will also prepare topics for a joint meeting with the City Council on the 2026 budget.

• Jason Meier – 39.69 acres south of S. 9th St. and east of US 69 Hwy: early development ideas
• Malcolm Knarr – 807 S. 5th St.: proposed lot split discussion
• Middle Creek Lake deannexation: formal process to remove lake from city limits (per 2010 contract with Kansas Dept. of Wildlife and Parks)
• Discussion of potential text amendment for temporary signage and possible trial period
• Planning Commission to select topics for Feb. joint meeting with City Council on 2026 budget

Convention and Tourism Committee

The Louisburg Convention & Tourism Committee will review its 2026 budget priorities and continue talks on adding live music to the 2025 Farmer’s Market events. Members may also consider forming a subcommittee for South 2nd and Mulberry Streets and review a potential meeting time change.

• 2026 budget discussion and joint meeting with City Council
• Live music at 2025 Farmer’s Market events (cost under $300 per performance)
• Possible subcommittee for South 2nd Street and Mulberry Street
• Potential monthly meeting time change to 4:00 or 5:00 p.m.

The Convention and Tourism Committee unanimously approved a motion to request $1,500 from the Louisburg City Council to fund a small ensemble for Music at the Market, with payments of $300 per month for five months from May through September. The committee also decided to hold its February meeting at 4:30 p.m. and will revisit the meeting time discussion later. No other substantive decisions were made.

• Approved motion to request $1,500 from City Council for Music at the Market ensemble (3-0)
• Decided to meet at 4:30 p.m. for February meeting

Convention and Tourism Committee

The committee will identify priority topics and budget requests for a joint meeting with the City Council in February. Members will also discuss the logistics and funding for live music at the 2025 Farmer's Market.

• 2026 budget recommendations and joint meeting planning with City Council
• Live music planning for 2025 Farmer's Market events
• Possible subcommittee for South 2nd Street and Mulberry Street
• Potential change of monthly meeting time to 4:00 P.M. or 5:00 P.M.

City Council

The Louisburg City Council will consider purchasing new in-car and body-worn cameras for the police department and setting 2025 aquatic center entry fees and staff pay. Other business includes a draft RFP for managed IT services, a garage sale sign moratorium, and annual pay considerations. The council will also hear a PTO request for pool pass donations and a Chamber of Commerce funding request. Two executive sessions are planned for property acquisition and personnel matters.

• Police department purchase of new in-car and body-worn cameras
• 2025 Aquatic Center Entry Fee discussion
• Aquatic Center Staff Pay considerations
• Managed Information Technology Services Draft RFP
• Garage Sale Sign Moratorium discussion

The council approved several expenditures, including $48,442 for a new Aquatic Center heater and $15,000 for the Chamber of Commerce. It also approved purchasing new police cameras from AXON, contingent on canceling the Digital Ally contract. Items tabled included the 2025 Aquatic Center entry fee and staff pay increase.

• Approved $48,442 Aquatic Center heater replacement (5-0)
• Approved $15,000 Chamber of Commerce funding (5-0)
• Approved AXON police camera purchase contingent on Digital Ally contract cancellation (5-0)
• Approved $500 additional payment to Reasonable Lawn and Tree (4-1)
• Approved donation of family pool pass to BES PTO (5-0)
• Approved garage sale sign moratorium dates (5-0)
• Approved 4% departmental pay increase authority (5-0)
• Tabled 2025 Aquatic Center entry fee and staff pay increase

City Council

The Louisburg City Council is holding a special meeting with a single agenda item: administering the oath of office to Ryan Graves (new council member) and Mayor Donna Cook (re-elected). This is a procedural ceremony with no substantive decisions or discussions.

• Oath of office for Ryan Graves, apparently a new council member
• Oath of office for Mayor Donna Cook, apparently beginning a new term

The Louisburg City Council held a special meeting solely to administer the oath of office to Councilmember Ryan Graves and Mayor Donna Cook. No other business was conducted, and the meeting adjourned immediately after the ceremony.

• Administered oath of office to Councilmember Ryan Graves
• Administered oath of office to Mayor Donna Cook
• Adjourned meeting (5-0)

Park & Tree Board

The Park & Tree Board will discuss and consider recommending pay increases for aquatic center staff (managers to $18.50–$19.50/hr, lifeguards to $14–$15/hr, concessions to $11–$12/hr) and review 2025 entry fees. They will also review the Master Parks Plan and prepare proceedings and budget requests for the City Council. Updates on park conditions and individual area responsibilities are also on the agenda.

• Recommend pay increases for aquatic center staff: managers $18.50–$19.50/hr, lifeguards $14–$15/hr, concessions $11–$12/hr (current rates $17.25, $10.50, $9.50)
• Review 2025 aquatic center entry fees (current: $30 season pass, $4 daily admission, free for under 2 and over 65)
• Review and update the Master Parks Plan
• Prepare 2024 Park and Tree Board proceedings for City Council
• Discuss 2026 Park and Tree budget requests for Council

The Louisburg Park and Tree Board approved pay raises for aquatic center staff, including a 20% increase for lifeguards, and approved maintaining current entry fees for the aquatic center. The board also discussed the Master Parks Plan, prioritizing an all-inclusive park at South 2nd and Mulberry and a sledding hill at Ron Weers Park, but took no formal action on these items.

• Approved aquatic center staff pay raises (3-0)
• Approved maintaining current aquatic center entry fees (3-0)
• Approved agenda (3-0)
• Approved amended minutes of December 12, 2024 meeting (3-0)

Fox Hall & Cemetery Board

The board will review its 2024 annual report for submission to the City Council. Members will also discuss budget requests for 2026 and prepare for a joint idea exchange meeting with the City Council in February.

• Review of 2024 Fox Hall rental data and cemetery burial/sales figures
• Proposed $6,000 budget request for tree care at the cemetery
• Discussion of 2026 budget priorities for Fox Hall and the cemetery
• Review of 2024 actions including the installation of cemetery entrance walls and a Fox Hall dumpster

The Fox Hall/Cemetery Board met on January 9, 2025, and approved its annual report to forward to the City Council. The board also discussed budget requests for 2026, including items like tree care, monument repair, and cemetery software, but did not finalize the list. A special meeting is planned for early February to complete the budget request.

• Approved meeting agenda (4-0)
• Approved annual report to forward to City Council (4-0)
• Adjourned meeting at 7:10 pm (4-0)

Planning Commission

The Planning Commission will meet to discuss a request from owner Tim Payne to change the use of the Gold Bridge facility. The proposal seeks to transition the site from a drug and alcohol adult treatment facility to an adolescent eating recovery treatment facility.

• Discussion of Special Use Permit change for Gold Bridge Treatment Center

The Louisburg Planning Commission heard a proposal from Tim Payne to convert the former Gold Bridge Treatment Center into the Bridgeway Adolescence Center, a residential facility for teens aged 13-17 with eating disorders. No formal decision was made; the commission asked Payne to provide state licensing requirements and patient capacity details. A public hearing is tentatively planned for March, with discussion in February.

• Adopted meeting agenda (6-0)
• Adjourned meeting (6-0)

City Council

The Louisburg City Council will hold a rescheduled regular meeting on January 7, 2025, with the pre-meeting workshop canceled. Key discussion items include a text amendment for commercial signage, a storm sewer extension, continued considerations for the FLIP 2025 housing program, appointment of a replacement city prosecutor, and a special event application for a working dog competition.

• Text Amendment – Commercial Signage
• Storm Sewer Extension Additional Storm Line
• FLIP 2025 Considerations Continued
• Appoint Replacement City Prosecutor
• Special Event Application – Working Dog Competition

The Louisburg City Council approved several items, including a $45,562.50 storm sewer extension under Rogers Road, an $8,663.88 gas meter replacement at the high school, an ordinance amending commercial sign regulations, and a special event permit for a dog championship. They also approved a 4.35% investment bid, a CMB license renewal, a city prosecutor appointment, FLIP documents, a league membership renewal, and an insurance RFP. No action resulted from executive sessions.

• Approved $45,562.50 storm sewer extension under Rogers Road (5-0)
• Approved $8,663.88 gas meter replacement at high school (5-0)
• Approved ordinance amending sign regulations (5-0)
• Approved First Option Bank investment bid at 4.35% (5-0)
• Approved CMB renewal for Heartland Petroleum (5-0)
• Approved Tyson Bramley as City Prosecutor (5-0)
• Approved 2025 FLIP documents (5-0)
• Approved special event permit for dog championship (5-0)