Louisburg public meetings in 2025

Planning Commission

The Louisburg Planning Commission will consider text amendments to allow High Density Urethane (HDU) materials for monument signage and to establish a variance process for roof-mounted utility screening. The meeting will also include the adoption of minutes and a report on the 2024 Planning & Development Annual Report.

• Text amendment for HDU & monument signage materials
• Initial consideration for text amendment on roof-mounted utility screening
• 2024 Planning & Development Annual Report
• 2027 Budget Considerations
• 2026 Planning Commission Calendar

City Council

The Louisburg City Council will hold a public hearing on the amended 2026 budget and discuss a workshop on the Governing Body Handbook. The meeting agenda includes approval of bills, minutes, and reports from various city departments.

• Public Hearing – 2026 Budget – Amended
• Workshop – Governing Body Handbook
• Proposal to Purchase Uniforms
• Water Main Replacement Engineering RFP
• Heartland Petroleum CMB License Renewal

The council adopted an amendment to the 2026 gas operating budget and directed staff to file it as required by law. It also approved the City’s CMB licenses for Price Chopper and Heartland Petroleum, and voted to close non‑emergency offices at noon on Dec 24 and all day Dec 26. All actions passed unanimously (5‑0).

• Agenda amendment (move item 13C to 9) approved 5-0
• December 1 minutes approved 5-0
• Bills approved 5-0
• 2026 gas operating budget amendment approved 5-0
• CMB license for Price Chopper approved 5-0
• CMB license for Heartland Petroleum approved 5-0
• Close non‑emergency offices Dec 24 noon and Dec 26 approved 5-0

Historic Preservation Commission

The Commission will discuss feedback from the National Park Service regarding the city's Certified Local Government (CLG) paperwork and ordinance. Members will also review the 2025 annual report, the 2027 budget, and a draft brochure for city history.

• Review of CLG feedback requiring ordinance amendments to include historic districts
• Discussion of 2027 Budget
• Review of 2025 Annual Report
• Review of draft brochure copy regarding Louisburg's settlement and development eras
• KOMA Review

The Historic Preservation Commission unanimously adopted its agenda and approved the August 5, 2025 meeting minutes. It added a line noting standard training to the 2025 Annual Report. It also approved a motion giving the city the authority to nominate historic districts. The meeting was adjourned at 7:18 p.m.

• Adopt agenda – unanimous approval
• Approve Aug 5, 2025 meeting minutes – unanimous approval
• Add “Provided standard training in regular meeting” to 2025 Annual Report – unanimous approval
• Establish city’s ability to nominate historic districts – unanimous approval
• Adjourn meeting at 7:18 p.m. – unanimous approval

Convention and Tourism Committee

The Convention and Tourism Committee will discuss 2027 budget priorities and review the 2025 Farmer's Market wrap-up. Staff will outline a meeting to connect boards regarding the S. 2nd and Mulberry block site.

• Discussion of 2027 budget priorities
• Review of 2025 Farmer's Market events
• Potential site visit for S. 2nd and Mulberry block
• Review of CTC Fund Totals
• Discussion of Music at the Market events

The Convention and Tourism Committee unanimously adopted the agenda, approved the minutes from the November 12, 2025 meeting, and then adjourned. No formal actions were taken on the discussed on‑site meeting at 2nd & Mulberry or the 2027 budget priorities; those items remain for future consideration.

• Adopted agenda (3-0)
• Approved minutes of Nov. 12, 2025 meeting (3-0)
• Adjourned meeting (3-0)

Park & Tree Board

The board will consider a proposal to remove three declining Ash trees at the South Second and Mulberry block. Members will also discuss whether to apply for a KDHE grant for recycled tire picnic tables and safety surfacing.

• Proposed removal of three Ash trees at South Second and Mulberry block not to exceed $4,000
• Discussion of KDHE 2026 Bench/Table & Safety Surfacing Grant (50% cost reimbursement)
• Scheduled visit from Carol Aust regarding Community Garden Space

The Park & Tree Board adopted the agenda by a 6‑0 vote. A motion to remove three ash trees at the South 2nd and Mulberry block, with stumps removed below grade, passed 6‑0 as a recommendation to the city council. The board voted in favor of applying for the recycled‑tire picnic table grant. The meeting was adjourned by a 6‑0 vote.

• Adopt agenda (6-0)
• Approve removal of three ash trees and below‑grade stump removal (6-0)
• Approve applying for recycled‑tire picnic table grant (in favor)
• Adjourn meeting (6-0)

Convention and Tourism Committee

The Convention and Tourism Committee will meet to discuss goals and objectives for the 2026 Farmer's Market, including site layout options and potential challenges at the 2nd & Mulberry block.

• Discussion of 2026 Farmer's Market site layout at 2nd & Mulberry
• Consideration of Music at the Market logistics
• Review of market operational needs like seating and bathrooms
• Potential for historical society booth at the market
• Discussion on barricading the street for safety

Park & Tree Board

The Park & Tree Board and Convention & Tourism Committee will meet to discuss the 2026 Farmer's Market layout and site considerations at the 2nd & Mulberry block.

• Discussion of 2026 Farmer's Market layout options
• Site visit to 2nd & Mulberry block
• Review of Music at the Market logistics
• Consideration of future budget items for 2027
• Discussion on historical society booth potential

City Council

The Louisburg City Council meeting addressed several planning and public‑safety items, including rezoning, special use permits, and departmental proposals. Council members approved the rezoning of 105 East Amity from C‑0 to C‑3 to allow an Airbnb‑style operation, and also approved Hidden Creek Estates preliminary and final plats dividing the property into nine large‑lot parcels. The council discussed a Planned Unit Development for Middle Creek Crest, a special use permit for a fence and bollards at 901A West Amity (tabled for attorney review), and a police vehicle purchase.

• Rezoning of 105 East Amity from C‑0 to C‑3 for Airbnb‑style rentals, approved with stipulations
• Approval of Hidden Creek Estates preliminary and final plats dividing property into nine large‑lot parcels
• Discussion of Middle Creek Crest Planned Unit Development rezoning from R‑1 to PUD (33.14‑acre project)
• Special Use Permit request for fence and bollards at 901A West Amity, tabled for attorney review
• Police department vehicle purchase proposal

The council adopted an agenda amendment adding the Planning Director job description and an offer of employment (5‑0). It approved the November 17 minutes and the presented bills, including a change to credit‑card processing (both 5‑0). The CMB license for Family Dollar Store was approved (5‑0). A special‑use permit for a front‑yard fence and safety bollards was approved with a clear‑zone stipulation, voting 4‑1.

• Adopt agenda amendment adding 10B Planning Director Job Description and 10E Offer of Employment (5‑0)
• Approve November 17, 2025 minutes as presented (5‑0)
• Approve bills, including credit‑card processing change (5‑0)
• Approve CMB license for Family Dollar Store (5‑0)
• Approve Special Use Permit for front‑yard fence & safety bollards with clear‑zone stipulation (4‑1)
• Approve updated Planning Director job description (5‑0)

Planning Commission

The Planning Commission adopted the amended agenda and approved the minutes from the October 29 meeting, each by a 5‑0 vote. It also voted 5‑0 to continue the text amendment on signage material for high‑density urethane (HDU) to the December 17, 2025 meeting. No other formal actions were taken.

• Adopt amended agenda (5-0)
• Approve October 29 minutes (5-0)
• Continue signage material text amendment to Dec 17 meeting (5-0)

City Council

The City Council will discuss several planning items, including rezonings and plat approvals. The meeting also includes reviews of public works RFPs and administrative contracts.

• 105 E. Amity and Middle Creek Crest rezonings
• Hidden Creek Estates Preliminary and Final Plats
• Agape’s Grace Fence Special Use Permit
• RFPs for Water Main Replacement Engineering and Fire/Police parking lot improvements
• CMB License for Casey’s

The Louisburg City Council approved the rezoning of 105 East Amity from C‑0 to C‑3 with stipulations and approved the preliminary and final plats for Hidden Creek Estates, both by 5‑0 votes. The council also approved the CMB license renewal for Casey’s, appointed two members to the Historic Preservation Commission, and adopted the agenda amendment adding Neptune 360. The special‑use permit request for 901A West Amity was tabled pending attorney review.

• Approved CMB license renewal for Casey’s (5-0)
• Appointed Beth Cates to Historic Preservation Commission (5-0)
• Appointed Chuck Golladay to Historic Preservation Commission (5-0)
• Approved rezoning 25002-REZ of 105 East Amity from C‑0 to C‑3 (5-0)
• Approved Hidden Creek Estates preliminary and final plats (25002-PP) with stipulations (5-0)
• Adopted agenda amendment to add Neptune 360 (5-0)
• Tabled special‑use permit for 901A West Amity pending attorney review

Convention and Tourism Committee

The Convention & Tourism Committee will review the timing of Music at the Market for the 2025 Farmer’s Market and consider the approved dates for the 2026 Farmer’s Market events. A finance report will be presented showing the Cumulative Transient Guest Tax balance and recent performer fee payments. No formal actions are required on the financial items.

• Finance Report – Cumulative Transient Guest Tax revenues: $15,828.40
• Music at the Market performer fees paid: $200 each for May‑September 2025
• Discover Kansas advertising cost paid: $475
• Discussion of 2025 Music at the Market timing and possible schedule changes
• Discussion of 2026 Farmer’s Market event dates: May 9, June 13, July 11, Aug 8, Sep 12

The Convention & Tourism Committee approved the meeting agenda (4‑0) and the September 10, 2025 minutes (4‑0). No substantive policy, budget, or project decisions were made. The meeting was adjourned by a 4‑0 vote.

• Approved agenda amendment (4-0)
• Approved September 10, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Park & Tree Board

The Park & Tree Board will review a proposed fee schedule for park rentals and discuss priorities for the 2027 budget, including parking improvements and potential aquatic center expansion.

• Review of proposed park rental fees ($10-$50 per use)
• Discussion of 2027 budget priorities
• Lewis-Young Park improvements
• Aquatic center expansion and maintenance costs
• Ron Weers Park parking and trail lighting

The board adopted the meeting agenda and approved the minutes from the Oct. 8, 2025 meeting, each by a 3‑0 vote. It unanimously approved the Eagle Scout project to install metal trail signs on the Lewis and Young hiking and mountain‑bike trails, also by a 3‑0 vote. The meeting was then adjourned by a 3‑0 motion.

• Adopt agenda (3-0)
• Approve Oct. 8, 2025 minutes (3-0)
• Approve Eagle Scout trail sign project (3-0)
• Adjourn meeting (3-0)

Historic Preservation Commission

The Louisburg Historic Preservation Commission will discuss several agenda items, including a draft brochure for the 2025 Annual Report, the 2026 Activities Calendar, Holiday Magic on Broadway, the 2027 Budget, and a KOMA review. A major focus is the set of CLG Questions from the Kansas Historical Society, which require the city to amend its historic preservation ordinance to allow historic district nominations and provide several written confirmations for certification. The commission will advise staff on any changes before forwarding the annual report to City Council in January 2026.

• Review draft brochure content for the 2025 Annual Report
• Address CLG Questions requiring ordinance amendment to include historic districts
• Discuss the 2026 Activities Calendar
• Consider Holiday Magic on Broadway event
• Review the 2027 Budget

City Council

The City Council approved a $235,000 two‑year investment with First National Bank at 3.10 % interest. It also accepted a $15,000 one‑year landscaping contract with B&M Mowing and adopted revised park fees and reservation policies. The council waived the special‑event permit fee and authorized street closures for the Holiday Magic on Broadway event on Dec. 6 2025. Staff presented a cost estimate of about $1,200 to install power at the Burn Site for camera surveillance.

• Approve $235,000 investment with First National Bank at 3.10 % for two years
• Accept B&M Mowing contract for landscape services at $15,000 for one year
• Adopt revised park fee structure and update reservation policies
• Waive special‑event permit fee and approve street closure for Holiday Magic on Broadway on Dec. 6 2025
• Consider power installation at Burn Site estimated at $1,200

The council adopted the agenda, approved the minutes (changing the date to Oct. 20, 2025), and approved the bills, each by a 5‑0 vote. It also approved a motion to allow the Summer Blessings group to use Fox Hall for six dates and waive the rental fee, passing 5‑0. Additionally, the council approved a motion to permit temporary sidewalk use for 108 S. Broadway while maintaining a 36‑inch ADA ramp, also 5‑0.

• Adopt agenda (5-0)
• Approve minutes with date change to Oct. 20, 2025 (5-0)
• Approve bills (5-0)
• Approve Fox Hall use for six dates and waive rental fee (5-0)
• Approve temporary sidewalk use for 108 S. Broadway with ADA ramp requirement (5-0)

Board of Zoning Appeals

The Louisburg Board of Zoning Appeals will hold a public hearing on a variance request to reduce the required corner‑lot fence setback for the property at 901A West Amity Street (Parcel ID 1093102001001000). The board will also discuss Kansas Open Meetings Act (KOMA) provisions for subcommittees and will vote on routine agenda items such as adopting the agenda, approving minutes, and adjourning the meeting.

• Variance request (Case 25004‑VAR) to reduce corner‑lot fence setback at 901A West Amity St., parcel ID 1093102001001000, currently zoned C‑3.
• Public hearing on the variance request for the Agape’s Grace property.
• Discussion of Kansas Open Meetings Act (KOMA) changes and subcommittee requirements.
• Adoption of the meeting agenda.
• Approval of minutes from the September 24, 2025 meeting.

Planning Commission

The Planning Commission will hold public hearings on several rezoning requests and a special use permit. The body will also review preliminary and final plats for Hidden Creek Estates and a site plan for an office building.

• Special Use Permit for front yard fence and safety bollards at 901A West Amity St.
• Rezoning of 105 East Amity St. from C-0 Office and Institution District to C-3 General Business District
• Rezoning of Middle Creek Crest PUD (W. 271st St. & N. Metcalf Rd.) from R-1 to PUD
• Preliminary Development Plan for Middle Creek Crest PUD single-family residential
• Preliminary and Final Plat reviews for Hidden Creek Estates

Fox Hall & Cemetery Board

The Fox Hall/Cemetery Board will review an update to the Kansas Open Meetings Act, begin discussion of the 2027 budget, and consider the 2025 annual report. The meeting also includes reports on Fox Hall usage and cemetery activities, and updates on cemetery software and a display case. No formal decisions are listed in the agenda; items are for discussion.

• Kansas Open Meetings Act (KOMA) update per HB 2134
• 2027 budget discussion for Fox Hall and Cemetery
• Review of the 2025 annual report for Fox Hall and Cemetery
• Old business: consideration of cemetery software purchase
• Old business: display case update for the cemetery

The Fox Hall & Cemetery Board approved the minutes of the July 28 and September 11 meetings and recommended the 2025 annual report to City Council. It postponed the purchase of new cemetery software and will schedule vendor demonstrations at a later date. The board then adjourned the meeting.

• Approved July 28 and Sept. 11 meeting minutes (4-0)
• Recommended 2025 annual report to City Council (4-0)
• Postponed cemetery software purchase (3-1)
• Scheduled software vendor demonstrations (date TBD)
• Adjourned meeting (4-0)

City Council

The council approved several public‑works contracts, including a cemetery mowing agreement with GroundsKeepers LLC at $800 per weekly mow, a sewer main lining contract with SAK Construction not to exceed $125,000 at $37 per foot, and a microsurfacing project on South Broadway for up to $23,075. Council members also moved to issue an RFP for repair of the north and south sewer overflow basins. Additional reports covered finance, planning, fire, and public‑works updates.

• Approve 2026 Cemetery Mowing Contract with GroundsKeepers LLC at $800 per weekly mow
• Approve award to SAK Construction for sewer main lining, not to exceed $125,000 at $37 per foot
• Approve Vance Brothers microsurfacing of 6,500 sq yd on South Broadway, not to exceed $23,075
• Motion to publish RFP for repair of north and south sewer overflow basin liners
• Discussion of Suddenlink‑related grass damage on N. Third Street (no decision made)

The council voted unanimously to invest $235,000 with First National Bank for a two‑year term at 3.10%. It also approved a $15,000 one‑year contract with B&M Mowing, adopted new park fee rates and rental policies, and authorized the Holiday Magic on Broadway event with street closures and a waived permit fee.

• Approved $235,000 investment with First National Bank (5‑0)
• Approved B&M Mowing contract for $15,000 one‑year term (5‑0)
• Approved updated park fees and rental/reservation policies (5‑0)
• Approved Holiday Magic on Broadway special event, street closure, and fee waiver (5‑0)

Park & Tree Board

The Louisburg Park & Tree Board will discuss park fee changes, the Aquatic and Recreation Fund Balance, and potential projects for the 2027 budget, including a proposed $1 million aquatic center expansion.

• Review of park rental fees and facility additions
• Aquatic and Recreation Fund Balance of $2,376,546
• Park project considerations for 2027 budget
• Potential $1 million Aquatic Center expansion
• Discussion of City Park, Lewis-Young, and Ron Weers Park projects

The Park & Tree Board adopted a uniform fee schedule for all park facilities (5‑0). It also approved moving forward with adding parking at City Park, expanding Ron Weers parking, and developing a plan for LYP improvements using remaining budgeted funds (5‑0). Additionally, the board approved the Trailcats mountain‑bike race at Lewis‑Young Park for the weekend of May 2 2026 (5‑0).

• Approved uniform park fee schedule (5‑0)
• Approved parking expansion and LYP improvement plan (5‑0)
• Approved Trailcats bike race at LYP, May 2 2026 (5‑0)

Convention and Tourism Committee

The committee will review updated fund totals and discuss music for the final 2025 Farmer's Market event. Members will also meet with representatives from the Original Market and Nomad Market to plan for 2026 events.

• Review of fund totals: $14,434 in Cumulative Transient Guest Tax Revenues and $5,695 in donations
• Discussion of the September 13 Music at the Market event
• Planning discussion for 2026 Farmer's Market events with Original Market and Nomad Market representatives
• Review of approved 2026 Music at the Market dates for May, June, July, August, and September

City Council

The Louisburg City Council will hold a regular meeting to discuss the 2026 budget, review various public works contracts, and consider a workshop on employee policies. The agenda includes items such as cemetery maintenance bids, sewer lining, and aquatic center projects.

• 2026 Budget Clarification
• Cemetery Mowing RFP Selection
• CIPP Sewer Main Lining Bids
• Aquatic Center Painting RFP
• Employee Policies, Evaluation Tools, and Processes – Workshop Consideration

The council approved a contract with SAK Construction to line city sewer mains for up to $125,000. It also approved several public‑works contracts and RFP publications, including cemetery mowing, microsurfacing on South Broadway, and work at the Aquatic Center. All actions were adopted unanimously.

• Approved award to SAK Construction for sewer main lining up to $125,000 at $37 per foot (4‑0)
• Approved 2026 Cemetery Mowing Contract with GroundsKeepers LLC at $800 per weekly mow (4‑0)
• Approved Vance Brothers microsurfacing 6,500 sq yd on South Broadway at $3.55 per sq yd, not to exceed $23,075 (4‑0)
• Approved publishing RFP for north and south sewer overflow basin liner repair (4‑0)
• Approved publishing RFP for Aquatic Center interior painting (4‑0)
• Approved publishing RFP for Aquatic Center bathhouse plumbing (4‑0)
• Approved publication of RFP for Aquatic Center painting as presented (4‑0)
• Approved publication of RFP for Aquatic Center bathhouse plumbing as presented (4‑0)

Board of Zoning Appeals

The Louisburg Board of Zoning Appeals adopted its agenda, approved minutes, and held a public hearing on variance 25003‑VAR to deviate from the maximum lot width‑to‑depth ratio for a large‑lot estate development south of South 9th Street and east of US‑69 Highway. The board voted to approve the variance and will forward the decision to the City Council for final approval. Additional items included a public hearing on the height of ball‑field lights at the middle/high school complex, a discussion of the Kansas Open Meetings Act, and the election of board officers.

• Approval of variance 25003‑VAR for lot width‑to‑depth ratio at Hidden Creek Estates (south of South 9th St & east of US‑69 Hwy)
• Public hearing on variance for height of ball‑field lights at the middle/high school complex
• Discussion of the Kansas Open Meetings Act (KOMA)
• Election of chair (Thorvald McKiearnan), vice chair (Kirk Shaffer), and secretary (Justin Burk)
• Adoption of agenda and approval of minutes from May 28 and June 11, 2025 meetings

The Board of Zoning Appeals denied the applicant’s variance request to divide the parcel into nine large lots, voting 4‑0. Earlier, the board adopted the agenda and approved prior meeting minutes, each by a 4‑0 vote. The meeting was then adjourned by a 4‑0 vote.

• Adopted agenda (4-0)
• Approved minutes from May 28 and June 11 meetings (4-0)
• Denied variance request for 9‑lot estate development (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Planning Commission will hold a public hearing on the preliminary plat for Hidden Creek Estates and consider its final plat. The body will also review a site plan for a building expansion at Louisburg Family Dental and discuss zoning regulations regarding fences.

• Public hearing: 25002-PP Hidden Creek Estates Preliminary Plat
• 25002-FP Hidden Creek Estates Final Plat
• 25004-SP Louisburg Family Dental Building Expansion Site Plan
• Discussion on Zoning Regulations for fences
• Kansas Open Meetings Act (KOMA) discussion

The commission adopted the amended agenda and approved the August 27 minutes, each by a 7‑0 vote. Two Hidden Creek Estates plat items were continued to the October 29 meeting. The commission approved the Louisburg Family Dental building expansion site plan by a 7‑0 vote.

• Adopted agenda as amended (7-0)
• Approved August 27 minutes (7-0)
• Continued Hidden Creek Estates preliminary plat to Oct. 29
• Continued Hidden Creek Estates final plat to Oct. 29
• Approved Louisburg Family Dental site plan (7-0)
• Adjourned meeting (7-0)

City Council

The City Council will conduct a public hearing regarding the 2026 Budget. The meeting includes reports on public works maintenance, city administration contracts, and special event applications.

• Public hearing for the 2026 Budget
• Cider Run and Halloween on Broadway special event applications
• Landscape and bed maintenance bid award
• City Hall copier contract
• LHS Student Council request for homecoming parade road closure

The council adopted the agenda, approved the September 2 minutes and the bills, and passed the 2025 budget excluding the Employee Benefit Fund (4-1). It also approved the holiday dinner at The English Barn, street closures for the homecoming parade, the Cider Run and Halloween on Broadway special events, and authorized Public Works to solicit landscaping bids and install a light at City Park basketball court up to $1,200.

• Adopted agenda as presented (5-0)
• Approved September 2, 2025 minutes (5-0)
• Approved bills as presented (5-0)
• Approved 2025 budget excluding Employee Benefit Fund (4-1)
• Approved annual holiday dinner at The English Barn (5-0)
• Approved street closure for Oct 3 homecoming parade (5-0)
• Approved Cider Run special event, alcohol allowance, and waived fee (5-0)
• Approved Halloween on Broadway street closure, extended to 6:30 p.m., waived fee (5-0)

Fox Hall & Cemetery Board

The Fox Hall & Cemetery Board will discuss whether to use $10,000 in budgeted funds for headstone restoration or reallocate that money toward cemetery record software in 2026. The board will also elect a new secretary.

• Election of Board Secretary
• Decision on $10,000 budgeted for Louisburg Cemetery headstone restoration
• Proposal to reallocate $10,000 to 2026 software budget
• Review of restoration quotes from Wiede’s Cemetery Services & Monuments ($275/headstone) and Four County Monument

The Fox Hall/Cemetery Board adopted its agenda unanimously. It approved spending the $10,000 budgeted for headstone restoration in 2025 and voted to hire Four County Monument to perform the work. The meeting was then adjourned.

• Adopted agenda (5-0)
• Approved $10,000 for headstone restoration in 2025 (5-0)
• Selected Four County Monument as contractor (5-0)
• Adjourned meeting (5-0)

Convention and Tourism Committee

The Convention & Tourism Committee adopted its agenda, approved minutes, and received a finance report on current CTC fund totals. Members approved the September 13, 2025 date for the Music at the Market event and discussed proposed 2026 dates that overlap the FIFA World Cup. The committee also considered metrics for the program, a pending 2026 budget request for a larger musical event, and upcoming bylaws and statutory updates.

• Approval of September 13, 2025 Music at the Market date (motion carried 5-0)
• Discussion of proposed 2026 Music at the Market dates, noting overlap with World Cup
• Consideration of metrics and vendor feedback to evaluate Music at the Market program
• Review of 2026 budget request for a larger musical event (not yet approved)
• Bylaws update and review of state statutes governing the Convention & Tourism Committee

The Convention & Tourism Committee approved the meeting agenda (3‑0) and the August 13, 2025 minutes (3‑0). No substantive actions were approved; members discussed future Music at the Market timing and clarified open‑meetings rules. The meeting was adjourned (4‑0).

• Approved agenda (3-0)
• Approved August 13, 2025 minutes (3-0)
• Adjourned meeting (4-0)

Park & Tree Board

The Park & Tree Board voted 4-0 to support the proposal to create a community garden on the water tower lot behind City Hall, to be administered by the Louisburg Recreation Commission. The board also voted 4-0 in favor of the proposed recessed lighting solution for the City Park basketball court, costing less than $2,000. Procedural motions to adopt the agenda, approve the minutes, and adjourn the meeting were each approved unanimously.

• Adopt agenda (4-0)
• Approve meeting minutes (4-0)
• Support community garden at water tower lot (4-0)
• Approve recessed lighting solution for City Park basketball court (4-0)
• Adjourn meeting (4-0)

City Council

The council adopted Resolution 9-2-2025 to levy a property tax rate of 18.160 mills, exceeding the revenue‑neutral rate, with a 4‑1 vote. It also approved the Rolling Rock Reserve covenants and restrictions (5‑0), promoted Officer Woody Bates to full‑time status (5‑0), and authorized the 2025 Cemetery Mowing/String Trimming RFP (5‑0). Earlier agenda, minutes, and bills were approved unanimously.

• Adopted property tax rate exceeding revenue neutral rate (4-1)
• Approved agenda (5-0)
• Approved minutes as amended (5-0)
• Approved bills as presented (5-0)
• Approved Rolling Rock Reserve covenants and restrictions (5-0)
• Moved Officer Woody Bates to full‑time status (5-0)
• Published 2025 Cemetery Mowing/String Trimming RFP (5-0)

Planning Commission

The Louisburg Planning Commission will review four text amendment proposals regarding building material allowances, outdoor storage, and signage regulations. The meeting will also include the approval of previous meeting minutes and a public comment period.

• Text amendment to allow HDU and EPS materials for signage
• Text amendment to review bulk regulations tables
• Text amendment to review material allowances on non-residential buildings
• Text amendment to review outdoor storage requirements in non-residential zoning districts
• Approval of minutes from July 30, 2025, Planning Commission regular meeting

The Planning Commission adopted the meeting agenda and approved the minutes from the July 30, 2025 meeting, each by a 5‑0 vote. Several text amendment items (25002‑TXA through 25005‑TXA) were reviewed but not approved, with final approval scheduled for the fall. The commission also moved forward with scheduling an inspection of the Olive Street property slated for condemnation.

• Adopt agenda (5-0)
• Approve July 30, 2025 minutes (5-0)
• Table 25002‑TXA bulk regulations tables for fall review
• Table 25003‑TXA signage material amendment for further review
• Table 25004‑TXA material allowances amendment for further review
• Table 25005‑TXA outdoor storage requirements amendment for further review
• Proceed with scheduling inspection of Olive Street property

City Council

The council approved the agenda amendment and reinvested a $3 million CD with First Option Bank. It authorized the deannexation of Middle Creek Lake and rejected all bids for the Lake Lift Station, directing staff to negotiate with Haynes Equipment. The council also approved purchases of asphalt repair equipment, additional Metro Asphalt work, the solid waste contract with Waste Management, and promoted Ben Miller to Public Works Director.

• Approved agenda amendment (including item 10E) 5‑0
• Accepted $3 million CD reinvestment with First Option Bank 5‑0
• Approved deannexation of Middle Creek Lake (Case 25001‑DXA) 5‑0
• Rejected all bids for Lake Lift Station and directed negotiations with Haynes Equipment 5‑0
• Approved purchase of asphalt equipment: mini cold planer $23,365 and roller $49,733 5‑0
• Approved additional Metro Asphalt work $31,872 5‑0
• Approved Solid Waste contract with Waste Management of Kansas, Inc. 5‑0
• Promoted Ben Miller to Public Works Director at current pay rate 5‑0

Convention and Tourism Committee

The Convention & Tourism Committee approved its agenda and the July 9, 2025 minutes, each by a 5‑0 vote. Members also approved the proposed 2026 Music at the Market dates with a unanimous 5‑0 vote. No budget items were approved at this meeting; they remain pending.

• Approved agenda (5-0)
• Approved July 9, 2025 minutes (5-0)
• Approved 2026 Music at the Market dates (5-0)

Park & Tree Board

The Park and Tree Board adopted the meeting agenda and approved the July 14, 2025 minutes, each by a 3‑0 vote. No substantive projects were approved; discussions on park improvements, a dock, and floating wetlands were noted for future study. The meeting was adjourned at 7:13 p.m. by a 3‑0 vote.

• Adopt agenda (3-0)
• Approve July 14 minutes (3-0)
• Table floating wetlands discussion (no vote)
• Adjourn meeting (3-0)

City Council

The council amended the agenda, approved the July 21 minutes and the presented bills. It approved a part‑time employee for the burn site (4‑1) and adopted the Street Marking and Crack Seal RFPs (both 5‑0). The council also approved Change Order #4, cutting the Aquatic Center renovation contract by $40,817.33 (5‑0).

• Amended agenda approved (5-0)
• July 21, 2025 minutes approved (5-0)
• Bills approved as presented (5-0)
• Part‑time employee for burn site hired at $20/hr, ≤500 hrs/yr (4-1)
• Street Marking RFP published and budget allocated (5-0)
• Crack Seal RFP published and budget allocated (5-0)
• Change Order #4 to Aquatic Center renovation decreasing price by $40,817.33 approved (5-0)
• Meeting adjourned (5-0)

Planning Commission

The commission unanimously approved the deannexation of Middle Creek Lake (5-0). Earlier agenda and minutes from June meetings were also adopted unanimously. The commission decided not to move forward on accessory dwelling units at this time. No formal actions were taken on design standards or outdoor storage proposals.

• Adopted agenda (5-0)
• Approved June 11, 2025 minutes (5-0)
• Approved June 25, 2025 minutes (5-0)
• Approved deannexation of Middle Creek Lake (5-0)
• Did not move forward on Accessory Dwelling Units (no vote)

Fox Hall & Cemetery Board

The Fox Hall & Cemetery Board adopted the agenda with a 3‑0 vote. The financial report showed a small profit, with Fox Hall at $3,802.39 and the Cemetery fund at $2,237.50. No actions were taken on boosting rentals, cemetery software, a display case, or a land swap. The meeting was adjourned by a 3‑0 vote.

• Approved agenda (3-0)
• No action taken on boosting Fox Hall rentals
• Adjourned meeting (3-0)

City Council

The council unanimously approved the meeting agenda, the July 7 minutes, and the bills. It also voted 5‑0 to approve publishing the 2025 concrete sidewalk replacement bid and the Lake Lift Station pump rebuild bid. The City Attorney will attend future meetings only as needed.

• Agenda approved (5-0)
• July 7 minutes approved (5-0)
• Bills approved (5-0)
• Publication of 2025 concrete bid information approved (5-0)
• Publication of Lake Lift Station bid information approved (5-0)
• City Attorney attendance set to as‑needed (agreement)

Park & Tree Board

The Park and Tree Board approved buying two small grills and one large grill for Lewis‑Young Park, with a total cost not to exceed $1,500. The motion passed unanimously, 4‑0. The board also agreed to continue researching lighting options for the City Park basketball court and will revisit the issue at a future meeting. The meeting was adjourned after a unanimous 4‑0 vote.

• Approved agenda (4-0)
• Approved minutes of June 9, 2025 meeting (4-0)
• Approved purchase of 2 small grills and 1 large grill for Lewis‑Young Park, not to exceed $1500 (4-0)
• Adjourned meeting (4-0)

Convention and Tourism Committee

The Convention & Tourism Committee approved the meeting agenda and June minutes (both 4‑0). It decided to amend the bylaws: change the meeting frequency language to quarterly, permit the appointment of a Secretary to work with the Chairperson, retain the occupancy‑report provision, and shift reporting from monthly to quarterly. No other formal votes were recorded.

• Agenda approved (4‑0)
• June 11, 2025 minutes approved (4‑0)
• Bylaw language changed to require quarterly meetings (decision)
• Bylaw amended to allow appointment of a Secretary (decision)
• Bylaw retained occupancy‑report provision (decision)
• Bylaw reporting frequency updated to quarterly (decision)
• Adjournment approved (4‑0)

City Council

The Louisburg City Council voted 5‑0 to rezone a parcel from Agricultural to Highway Service District, permitting a drive‑through restaurant. It also approved a street‑repair contract with Metro Paving, a rebuild of the main mixer pump for $8,833.10, and the hiring of Carter Stiles as a Public Works Service Worker I. Additional actions included approving a temporary dumpster at 19 S. Broadway St for up to three weeks, authorizing a special Labor Day event with alcohol, and accepting a $15,451.04 cyber‑security upgrade quote.

• Approved rezoning from A‑L to C‑S for drive‑through restaurant (5‑0)
• Approved Metro Paving contract for 2025 General Street Repairs (5‑0)
• Approved $8,833.10 to rebuild the main mixer pump (5‑0)
• Approved hiring of Carter Stiles as Public Works Service Worker I, pay grade 2‑3C (5‑0)
• Approved temporary dumpster at 19 S. Broadway St for up to three weeks (5‑0)
• Approved American Legion Labor Day special event application and Resolution #7‑7‑25 (5‑0)
• Approved cyber‑security upgrade quote from Imagine IT for $15,451.04 (5‑0)
• Approved licensing agreements for 2025 Standard Traffic Ordinance and Uniform Public Offense Code (5‑0)

Planning Commission

The Planning Commission adopted its agenda and approved the May 28 minutes. It then approved two site‑plan applications: the 1100 S. Metcalf Rd. mini‑warehouse (called “The Storage Barn”) with a 4‑0 vote, and the Taco Bell at the SE corner of W. Amity St. and S. Crestview Dr. with a 5‑0 vote.

• Adopt agenda (5-0)
• Approve May 28 minutes (5-0)
• Approve 25002‑SP mini‑warehouse site plan (4-0)
• Approve 25003‑SP Taco Bell site plan (5-0)

City Council

The council approved Mark Hagen Law Offices, LLC as the new municipal attorney, directing staff to negotiate terms and authorize the mayor to sign. It also approved a liquor license for Black Barrel Bar and Grill at 19 S. Broadway and a CMB license for The Go To at 1 S. Broadway, both contingent on meeting statutory requirements. Additional approvals included a road closure for Halloween on Broadway, a special‑use permit for a mini‑warehouse, and the related planning recommendation.

• Approved Mark Hagen Law Offices, LLC as municipal attorney services (5-0)
• Approved liquor license resolution for Black Barrel Bar and Grill, 19 S. Broadway (5-0)
• Approved CMB license for The Go To, 1 S. Broadway (5-0)
• Approved road closure for Halloween on Broadway, Oct 25, 2025, 2:30‑6 p.m. (5-0)
• Approved case 25003‑SUP Mini‑Warehouse for Jason Crooks as recommended by planning commission (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals approved a variance allowing a Taco Bell drive‑through restaurant in the HC‑O Overlay District, reducing the required lot width from 150 ft to about 141 ft. The motion was moved by Shaffer, seconded by Sharp, and carried unanimously 3‑0. The agenda was also adopted by a 3‑0 vote, and the meeting was adjourned by a 3‑0 vote.

• Adopt agenda (3-0)
• Approve variance for Taco Bell drive‑through, reducing frontage to ~141 ft (3-0)
• Adjourn meeting (3-0)

Convention and Tourism Committee

The committee approved the meeting agenda and the April 9 minutes, each by a 5‑0 vote. Members voted to approve the proposed bylaws and then amended the motion to change Section 4, also passing 5‑0. The amended bylaws will be forwarded to the City Council for final approval. The meeting was adjourned by a unanimous 5‑0 vote.

• Agenda approved (5-0)
• April 9 minutes approved (5-0)
• Bylaws approved as proposed (5-0)
• Amended motion to change Section 4 of bylaws approved (5-0)
• Meeting adjourned (5-0)

Planning Commission

The commission approved the lot split for the Taco Bell site, including staff recommendations, with a 6‑0 vote. It also approved the rezoning of the same property from A‑L to C‑S, also 6‑0. Earlier motions to adopt the agenda, reorder agenda items, and continue a pending case were each approved unanimously.

• Adopted agenda (6-0)
• Switched order of agenda items 6 and 7 (6-0)
• Continued Case 2500 3‑SP to June 25 meeting (6-0)
• Approved lot split for Taco Bell, including staff recommendations (6-0)
• Approved rezoning of Taco Bell property from A‑L to C‑S (6-0)
• Adjourned meeting (6-0)

Park & Tree Board

The Park and Tree Board approved the meeting agenda and the minutes with unanimous votes of 5-0. No substantive actions, approvals, or denials were taken. The board then adjourned the meeting unanimously.

• Adopt agenda (5-0)
• Approve minutes (5-0)
• Adjourn meeting (5-0)

City Council

The council waived the $75 special‑event fee for the Kids Day market on August 2, 2025. It closed the Freedom Fund bank account and transferred the money to the city operating account. The council also approved a $5,369 purchase of additional Axon body‑camera licenses and extended the 2025 landscaping and bed‑maintenance contract. All actions were approved unanimously.

• Waived $75 special‑event fee for Kids Day market (4-0)
• Closed Freedom Fund bank account and moved funds to operating account (4-0)
• Approved purchase of additional Axon camera licenses for $5,369 (4-0)
• Extended landscape and bed‑maintenance contract for 2025 (4-0)
• Adopted amended agenda removing item 3 (4-0)
• Approved meeting minutes as presented (4-0)
• Approved all bills presented (4-0)
• Adjourned meeting (4-0)

Board of Zoning Appeals

The Board of Zoning Appeals approved the variance request for the height of the new softball and baseball field lights by a 3-0-1 vote, sending it to the City Council for final approval. The board also elected a chair, vice chair, and secretary, each by a 3-0-1 vote. The agenda and prior meeting minutes were adopted, and the meeting was adjourned.

• Add election of officers to agenda (4-0)
• Approve meeting agenda (4-0)
• Approve minutes of Nov. 30, 2022 meeting (4-0)
• Approve variance request for light height (3-0-1)
• Elect Thorvald McKiearnan as chair (3-0-1)
• Elect Kirk Shaffer as vice chair (3-0-1)
• Elect Justin Burk as secretary (3-0-1)
• Adjourn meeting (4-0)

Planning Commission

The commission adopted its agenda, continued three pending cases to future meetings, and approved the April 30 minutes (all votes 5‑0). It approved a Special Use Permit for a mini‑warehouse at 1100 S. Metcalf Rd with nine stipulations, voting 4‑0. It also approved the site plan for the Louisburg Middle and High School ballfields with detailed construction and lighting conditions, voting 5‑0. The meeting was adjourned at 7:30 p.m. (vote 5‑0).

• Adopted agenda (5‑0)
• Continued Cases 25001‑REZ, 25001‑LS, 25003‑SP to June 11 meeting (5‑0)
• Continued Case 25002‑SP to June 25 meeting (5‑0)
• Approved April 30 minutes (5‑0)
• Approved Special Use Permit for mini‑warehouse at 1100 S. Metcalf Rd (4‑0)
• Approved site plan for Louisburg school ballfields (5‑0)
• Adjourned meeting (5‑0)

City Council

The council appointed Jessica McGowin as City Clerk and approved the meeting agenda, minutes, and bills. It voted to close the bond reserve fund, moving $179,451 to the Water Operating Fund and the remaining balance to the Water Surplus Fund. The council also approved the Parker Estates development plats and a $1,550 cemetery cannon repair contract. An IT services contract discussion was tabled pending legal review.

• Appointed Jessica McGowin as City Clerk (5-0)
• Approved agenda (5-0)
• Approved minutes of May 5, 2025 meeting (5-0)
• Approved bills (5-0)
• Closed bond reserve fund, transferring $179,451 to Water Operating Fund and remainder to Water Surplus Fund (5-0)
• Approved Parker Estates preliminary and final plats (5-0)
• Approved cemetery cannon repair contract for $1,550 (5-0)
• IT services contract options tabled pending legal review

Fox Hall & Cemetery Board

The board approved its agenda unanimously. Members elected Dennis DeShazer as chair, Barbara Smith as secretary, and George Karnaze as treasurer, each by a 5‑0 vote. The board accepted the G‑B Construction bid of $1,550 to repair the cemetery cannon base and will forward it to City Council for final approval. The meeting adjourned at 6:43 p.m.

• Approved agenda (5-0)
• Appointed Dennis DeShazer as chair (5-0)
• Appointed Barbara Smith as secretary (5-0)
• Appointed George Karnaze as treasurer (5-0)
• Accepted G‑B Construction bid $1,550 for cannon base repair, to forward to City Council (5-0)

Park & Tree Board

The Park and Tree Board approved the meeting agenda by a 4-0 vote. It then approved the minutes from the April 14, 2025 meeting, also by a 4-0 vote. The board adjourned the session with a unanimous 4-0 motion. No other formal actions or votes were recorded.

• Adopt agenda (4-0)
• Approve minutes of Apr 14, 2025 meeting (4-0)
• Adjourn meeting (4-0)

Historic Preservation Commission

The commission adopted a revised agenda and approved the February 19, 2025 meeting minutes. New officers were elected: Travis Thompson as Chair, Doug Carder as Vice Chair, and Heather Wilson as Secretary. The meeting was adjourned at 6:45 p.m.

• Adopted agenda with changes (4-0)
• Approved February 19, 2025 meeting minutes (unanimous)
• Elected Travis Thompson as Chair (4-0)
• Elected Doug Carder as Vice Chair (4-0)
• Elected Heather Wilson as Secretary (4-0)
• Adjourned meeting at 6:45 p.m. (unanimous)

City Council

The council approved the special event application for the FBLA fundraiser on June 14, allowing use of the ballfields and concession stand. It also approved Resolution 5‑5‑25 to change the City Clerk signature line to Jean Carder. The council voted 5‑0 to purchase a 2024 Durango patrol vehicle and upfit it up to $65,000. Additional routine approvals included the agenda amendment, meeting minutes, and bills.

• Approved amended agenda to bring back appointment of City Clerk to next meeting (5-0)
• Approved minutes from the April 21, 2025 meeting (5-0)
• Approved bills as presented (5-0)
• Approved special event application for FBLA fundraiser June 14, using ballfields and concession stand (5-0)
• Approved Resolution 5-5-25 to change City Clerk signature line to Jean Carder (5-0)
• Approved purchase of a 2024 Durango patrol vehicle and upfit up to $65,000 (5-0)

Planning Commission

The Planning Commission approved the modified agenda, including Item #10, by a 6‑0 vote. It also approved the minutes from the March 26, 2025 meeting by a 6‑0 vote. The commission discussed fence privacy slats, container storage, a Taco Bell site plan, and a school sports field site plan, but no motions or decisions were recorded on those items.

• Adopt agenda as modified (Item #10 added) – vote 6-0
• Approve minutes of Mar. 26, 2025 meeting – vote 6-0

Fox Hall & Cemetery Board

The board voted 4‑0 to purchase a fire‑proof cabinet for cemetery records, costing no more than $6,000. Officer appointments were postponed until a special meeting in May. The board asked staff to confirm whether rebar and sealing are included in the canon‑repair bids and set a special meeting for early May. The meeting was adjourned with a 4‑0 vote.

• Approved agenda (4-0)
• Approved minutes of Oct. 28, 2024 and special meetings (3-0-1, Barbara Smith abstained)
• Approved purchase of fireproof cabinet not to exceed $6,000 for cemetery record storage (4-0)
• Delayed selection of officers until a May special meeting
• Requested staff to verify if rebar and sealing are included in canon‑repair bids (no vote recorded)
• Scheduled a special meeting for either May 8, May 14, or May 15 (date to be confirmed)
• Adjourned meeting (4-0)

City Council

The council voted 4-1 to approve a trial contract with Imagine IT starting May 1, with onboarding the following month and running through the end of the year. Council members also waived the sewer hook‑up fee for the vacant lot at 303 N. Third Street (5-0) and directed staff to prepare a draft RFP for the sale of the city‑owned property near Amity (5-0). Additional actions included approving a rain‑date of May 24 for the Trailcats race and a not‑to‑exceed $1,000 for Freedom Fest entertainment, each by a 5-0 vote.

• Waived sewer hook‑up fee for 303 N. Third St. (5-0)
• Directed staff to draft RFP for city property sale near Amity (5-0)
• Approved rain date of May 24 for Trailcats race (5-0)
• Approved not‑to‑exceed $1,000 for Freedom Fest entertainment/band (5-0)
• Approved trial contract with Imagine IT starting May 1, trial through year‑end (4-1)
• Motion to approve $2,000 Freedom Fest entertainment funding died for lack of second
• Council noted consideration of special recognition for next year’s Fishing Derby (no vote)
• Approved amendment to agenda moving item 12C ahead of 10A (5-0)

Park & Tree Board

The board approved its agenda and the March 10 minutes unanimously. Kenny Dover was elected Vice Chairperson by a 4‑0 vote. The board advised city staff to fertilize around Ron Weers Park except between the path and shoreline, and approved a metal‑detecting permit for Robyn Atwood by a 4‑0 vote. The meeting was adjourned by a 4‑0 vote.

• Agenda approved (4-0)
• March 10 minutes approved (4-0)
• Kenny Dover elected Vice Chairperson (4-0)
• Board advised staff to fertilize around Ron Weers Park, excluding path‑shoreline area (no vote recorded)
• Metal‑detecting permit for Robyn Atwood approved (4-0)
• Meeting adjourned (4-0)

Convention and Tourism Committee

The Convention & Tourism Committee voted 5‑0 to allocate between $550 and $750 for a half‑page advertisement in Discover Kansas magazine to promote Music at the Market. The committee also voted 5‑0 to request council approval for a maximum budget of $1,450 to cover the five‑day Music at the Market event.

• Approved $550‑$750 spend for half‑page Discover Kansas ad (5‑0)
• Requested council approval for up to $1,450 Music at the Market budget (5‑0)

City Council

The council ratified former Clerk Jessica McGowin’s signature for April 18 2023‑March 3 2025 (5‑0). It approved the 2024 audit conducted by Adams Brown (5‑0) and voted to give Hireology a 30‑day cancellation notice (5‑0). The Discover Kansas advertising request was tabled for the next meeting, and no action was taken on the proposed water‑utility interconnect.

• Approved agenda (5-0)
• Approved minutes from March meetings (5-0)
• Approved bills as presented (5-0)
• Ratified former Clerk Jessica McGowin’s signature dates (5-0)
• Approved 2024 Adams Brown audit (5-0)
• Provided Hireology a 30‑day cancellation notice (5-0)
• Tabled Discover Kansas advertising item to next council meeting
• No action taken on RR2 water‑utility interconnect proposal

City Council

The council voted to direct City Administrator Nathan Law to submit an addendum to the Attorney General filing, including the cover letter, March 3 meeting minutes, draft minutes from the March 17 meeting, a Boxcast link, a flash‑drive video, and the original self‑report. The motion passed unanimously, 4‑0. The council then adjourned the special meeting, also by a 4‑0 vote.

• Directed City Administrator Law to submit AG filing addendum with cover letter, March 3 minutes, draft March 17 minutes, Boxcast link, flash‑drive video, and self‑report; vote 4-0
• Adjourned the special call meeting; vote 4-0

Planning Commission

The commission adopted the agenda (6‑0) and approved the prior minutes (6‑0). Commissioners elected Michael Johnson as Chair, Jason Hoffman as Vice‑Chair, and Andrew Ball as Secretary, each with a 6‑0‑1 vote (one abstention). No other actions were decided; the baseball/softball complex discussion was postponed and the Parker Estates plat was heard without a vote.

• Adopt agenda – vote 6‑0
• Approve minutes – vote 6‑0
• Elect Chair Michael Johnson – vote 6‑0‑1 (Johnson abstaining)
• Elect Vice‑Chair Jason Hoffman – vote 6‑0‑1 (Hoffman abstaining)
• Elect Secretary Andrew Ball – vote 6‑0‑1 (Ball abstaining)
• Deferred baseball/softball complex discussion – no decision
• Held public hearing on Parker Estates preliminary plat – no decision