Madison public meetings in 2023
81 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Board of Supervisors
The agenda for the December 26 meeting consists primarily of procedural items and the approval of previous minutes. The document also includes a detailed record of the November 14 meeting, covering departmental reports and fire updates.
- Approval of November 14, 2023, meeting minutes
- Report on $100,000 donation from Culpeper Wellness to Outdoor Recreation Center
- Update on Quaker Fire containment and $1.9 million estimated total cost
- Report on 911 call volume increase of 3% compared to last year
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Madison County Planning Commission will hold a workshop to review two by-right subdivision applications for agricultural lots, preview public hearings scheduled for February 7, 2024, and discuss potential amendments to zoning ordinance articles on parking for medical/dental clinics and the definition of automotive graveyard. The meeting is a workshop, so no final decisions are expected.
- Case S-02-24-01: Selvage subdivision of 9.7-acre A1 lot on N. Seminole Trail (Tax Map 40-72) into two new lots (3 and 3.6 acres) plus 3-acre residue
- Case S-02-24-02: Perl and Lillie Builders LLC subdivision of 10.9-acre A1 lot on Orange Road (Tax Map 57-115A) into two new lots (3.7 and 4.2 acres) plus 3-acre residue
- Discussion: Amend Article 14-9-13 to refer to Article 14-9-12 for medical/dental clinic parking
- Discussion: Amend Article 20-15 definition of automotive graveyard to include criteria for titled, inspected, or registered vehicles
Preliminary Development Review Committee
The Madison County Development Committee is reviewing a resubmitted special use permit application from HART Inc. for a rescue kennel at 310 Old Sparks Road, Culpeper, VA. The committee discussed the proposed facility's size, animal capacity, septic needs, and entrance standards with VDOT. No final decision was made; the item was for discussion.
- HART Inc. special use permit for rescue kennel at 310 Old Sparks Road, Culpeper, VA
- Proposed kennel up to 10,000 sq ft, up to 50 dogs and 25 cats
- Property is 35 acres zoned A1
- Discussion of temporary buildings under 256 sq ft for interim housing
- VDOT entrance standards for connection to Waylands Mill Road
🗳️ How they voted — 1 divided vote
Hoover Ridge Project Committee
The Hoover Ridge Project Committee is meeting to discuss old and new business, with the main item being a review and discussion of the preliminary design. The agenda is otherwise procedural, with no specific decisions or dollar amounts listed.
- Preliminary design review and discussion
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative items, including approving the agenda and minutes from previous meetings. They will also discuss old business, such as materials picked up from court, and new business, including an update on board membership, quotes for poll pads, and preparations for the March 5, 2024, Presidential Primary. This includes setting dates for ballot creation, logic and accuracy testing, election officer training, and upcoming meetings, as well as budget planning.
- Discussion of poll pad quotes
- Preparations for March 5, 2024, Presidential Primary
- Set dates for ballot creation, logic & accuracy testing, EO training, and upcoming meetings
- Budget planning
- Materials picked up from court on 12/11
Board of Supervisors
The Board of Supervisors will review the FY25 draft budget calendar and receive an update on the Church Hill Tower site. The meeting also includes a presentation from Brightspeed and reports from various county departments.
- Presentation by Chris Dillon of Brightspeed
- Review of FY25 Draft Budget Calendar
- Update on Church Hill Tower Site
- Notification of Comcast customer rate increase
- Case No. SU-12-23-19 review
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors and Planning Commission will hold a joint public hearing to review requests for property use changes. The items include converting an assisted living facility into a duplex and establishing an animal rescue kennel.
- Special use permit for 5289 Ridgeview Road to convert an assisted living facility to a two-family dwelling
- Special use permit for 18 and 310 Old Sparks Road to operate an animal rescue kennel housing up to 50 dogs and 25 cats
- Proposed kennel structure not to exceed 10,000 square feet 'under roof'
🗳️ How they voted — 2 divided votes
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing to consider two special use permits: one to convert a former assisted living facility into a duplex, and another to operate an animal rescue kennel. The meeting also includes routine items like approving the agenda and minutes from the previous workshop.
- SUP to convert assisted living facility to duplex at 5289 Ridgeview Road, Reva (4.2 acres, A1 zoning)
- SUP for HART animal rescue kennel at 18 and 310 Old Sparks Road, Culpeper (35 acres, max 50 dogs, 25 cats)
- Public hearing for both cases; written comments due by 1 p.m. Dec 1, 2023
- Discussion on amending or eliminating Article 14-9-13 (parking for medical and dental clinics)
Board of Supervisors
The Board of Supervisors will hold a public hearing to consider an amended contract to sell the 5.83-acre Criglersville Elementary School property to Criglersville Elementary School, LLC. The County intends to retain a 0.819-acre easement for the Madison County Historical Society museum. Additionally, the Board will review a broadband project update and a letter of support for a $400,000 local funding match for the VATI 2024 grant.
- Public hearing regarding the $25,000 sale of Criglers/ville Elementary School property
- Proposed $400,000 County match for the VATI 2024 broadband grant project
- Firefly broadband project update covering 210 miles of fiber and 1,270 passings
- Discussion of IT Personnel Policy Update
- Review of Conduit License Agreement
🗳️ How they voted (6 roll-call votes)
Board of Zoning Appeals
The Board of Zoning Appeals will hold public hearings regarding two applications for variances to front and rear setback requirements. Both applicants seek to build single-family dwellings on irregularly shaped agricultural lots.
- Variance request by Matthew Carozza (Edison Land LLC) to reduce front setback from 100 feet to 50 feet from Stillhouse Drive center and rear setback from 50 feet to 25 feet on a 3.4-acre lot
- Variance request by Lori Foster to reduce front setback from 100 feet to 21 feet from Buggy Lane center and rear setback from 50 feet to 20 feet on a 0.93-acre lot
Planning Commission
The Madison County Planning Commission is holding a workshop to review two special use permit applications that will go to a joint public hearing with the Board of Supervisors on December 6, 2023. The commission will also discuss a possible amendment to the parking requirement for medical and dental clinics. No final decisions are made at this workshop; it is a preview and discussion session.
- Special use permit to convert an assisted living facility at 5289 Ridgeview Road, Reva, into a two-family dwelling (duplex) on a 4.2-acre A1-zoned lot.
- Special use permit for HART to build and operate an animal rescue kennel on a 35-acre A1-zoned lot at 18 and 310 Old Sparks Road, Culpeper, housing up to 50 dogs and 25 cats.
- Discussion on amending or eliminating Article 14-9-13, which sets parking requirements for medical and dental clinics.
- Preview of a by-right subdivision of a 9.7-acre A1-zoned lot on N. Seminole Trail into three lots (3, 3.6, and 3 acres) for the January 3, 2024 hearing.
Electoral Board
The Madison County Electoral Board will meet to conclude the canvass for the November 7, 2023 election, including checking CAP results, reviewing election documents, and signing required certificates and abstracts. The agenda also includes public comment and approval of previous meeting minutes.
- Conclude canvass for November 7, 2023 election
- Check CAP results
- Review election documents
- Sign candidate certificates and abstracts
- Deliver election materials to court
Board of Supervisors
The Board of Supervisors will meet to consider a declaration of a local emergency and an emergency ordinance. The agenda also includes discussions on supplemental appropriations for a PSAP grant and school requests, as well as salary increases.
- Declaration of a Local Emergency & Emergency Ordinance
- Supplemental Appropriation #5 - PSAP Grant
- School Supplemental Request & Supplemental Appropriation #6
- Salary Increases
- Quaker Run Wildfire Update
🗳️ How they voted (10 roll-call votes)
Electoral Board
The Madison County Electoral Board is meeting to canvass the November 7, 2023 election, including handling provisional ballots, tabulating write-in candidates, and checking CAP results. The agenda is largely procedural, focused on finalizing election results.
- Canvass for November 7, 2023 Election
- Provisional Meeting
- Tabulation of write-in candidates
- Conclusion and checking of CAP results
Board of Supervisors
The Board is reviewing a public hearing regarding an REC easement and discussing the Hoover Ridge Outdoor Recreation Project. The meeting also includes updates on Leathers Lane, radio tower fiber, and new administrative systems.
- Public Hearing: REC Easement
- Hoover Ridge Outdoor Recreation Project Resolution
- Leathers Lane Update
- Radio Tower Fiber Update
- Discussion of new ticketing system and multi-factor authentication
🗳️ How they voted (11 roll-call votes)
Electoral Board
The Madison County Electoral Board will meet to finalize preparations for the upcoming November 7 election. Key tasks include deciding the number of ballots to order and coordinating emergency procedures. The board will also hold a closed session to discuss personnel and security.
- Decide number of ballots to order for 11/7 Election
- Sign off on Election Official Training
- Coordinate standby emergency procedures with Emergency Management
- Closed session regarding election official performance and precinct security
Planning Commission
The Madison County Planning Commission is holding a workshop to review two special use permit applications before a joint public hearing with the Board of Supervisors on December 6, 2023. The first application seeks to convert an assisted living facility into a duplex, and the second seeks to operate an animal rescue kennel. The commission will also review minutes from the October 4 joint meeting.
- Case SU-12-23-18: Special use permit to convert 3,800 sq ft assisted living facility to duplex at 5289 Ridgeview Road, Reva, VA (Tax Map 24-37C)
- Case SU-12-23-19: Special use permit for 10,000 sq ft animal rescue kennel (max 50 dogs, 25 cats) at 18 and 310 Old Sparks Road, Culpeper, VA (Tax Map 43-5)
- Public hearing preview for both cases scheduled for December 6, 2023 Joint PC/BoS meeting
- Review of minutes from October 4, 2023 Joint Planning Commission meeting
Electoral Board
The Madison County Electoral Board will meet to review ADA compliance documentation and discuss polling place accessibility. The board will also review election official training and conduct a closed session regarding personnel assignments.
- Review and sign ADA compliance documentation
- Discussion regarding ADA compliance at polling places
- Review of election official training sessions
- Closed session for election official assignments
Board of Supervisors
The Board of Supervisors will meet on October 10, 2023, to review the Transfer Station Contract and an update on a REC Easement. The agenda also includes a discussion regarding a resolution for the Hoover Ridge Outdoor Recreation Project.
- Transfer Station Contract review
- REC Easement Update
- Hoover Ridge Outdoor Recreation Project Resolution discussion
- Article 7 Filing Requirement review
- Review of September revenue and expenditure reports
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing to consider a site plan from Oak Grove Mennonite Church to expand its private school facility. The proposed one-level addition would add roughly 19,680 square feet, including a gymnasium and classroom space, and increase enrollment from about 50 to 60-70 students. The county planner recommends conditional approval, pending state and district approvals for stormwater and erosion plans, plus a VDOT-reviewed commercial entrance.
- Site plan SP-10-23-17 for Oak Grove Mennonite Church expansion at 571 and 563 Tom Johnston Road, Aroda
- Proposed 19,680 sq ft addition: 8,800 sq ft gymnasium and 10,880 sq ft school/classroom area
- Conditional approval requires DEQ stormwater plan, Culpeper Soil and Water Conservation District erosion plan, and VDOT commercial entrance design
- School enrollment to increase from ~50 to 60-70 students; parking plan shows 45 spaces (14 required)
- Public hearing scheduled for October 4, 2023, 7 p.m. at Madison County Administrative Auditorium
Board of Supervisors
The Madison County Board of Supervisors and Planning Commission will hold a joint public hearing to consider a site plan for Oak Grove Mennonite Church. The proposal includes adding a 19,680 square foot structure featuring a gymnasium and classrooms to the existing facility.
- Site Plan Case No. SP-10-23-17: Proposed 19,680 square foot addition at 571 and 563 Tom Johnston Road
- Expansion includes an 8,800 square foot gymnasium and a 10,880 square foot school/classroom area
🗳️ How they voted (3 roll-call votes)
Electoral Board
The Madison County Electoral Board is meeting to handle routine business, including recognizing a new member, electing officers, and approving the previous meeting's minutes. They will also discuss ADA compliance at polling places, review a legislative report, and plan election official training sessions. The board will enter a closed session to discuss personnel matters, specifically election official assignments.
- Recognize new member Michael Sharman
- Election of officers
- ADA compliance follow-up and polling place discussions
- Election official training on 10/11 and 10/19
- Closed session for personnel (election official assignments)
Board of Supervisors
The Board will consider a $5,000 supplemental appropriation for an EMS grant and receive an update on Leathers Lane maintenance and legal actions. Additionally, EMS officials will present a proposal for a new Community Paramedicine Program to provide home-based healthcare resources.
- $5,000 supplemental appropriation for EMS UVA SCOPES Grant
- Public hearing regarding REC Easement
- Public hearing regarding Firefly Communication Site Lease
- Update on Leathers Lane cease and desist letters and maintenance voting requirements
- Presentation on Community Paramedicine Program staffing and implementation
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review a site plan submitted by Oak Grove Mennonite Church to expand its private school facility. The proposal includes a new 19,680-square-foot structure with a gymnasium and classrooms, plus additional parking and athletic fields. The commission will also preview the public hearing scheduled for October 4, 2023, and review minutes from a prior meeting.
- Case SP-10-23-17: Oak Grove Mennonite Church site plan for school expansion on 16.98-acre A1-zoned parcel at 571 and 563 Tom Johnston Road, Aroda
- Proposed new building: 8,800 sq ft gymnasium and 10,880 sq ft classroom area, total 19,680 sq ft under roof
- Stormwater management plan pending with Virginia DEQ; erosion/sediment plan pending with Culpeper Soil and Water Conservation District
- School enrollment projected at 60-70 students with 7 staff; site plan shows 45 parking spaces vs. 14 required
- VDOT review requested for proposed entrance; commercial entrance likely required
Board of Zoning Appeals
The Board will hold a public hearing regarding an application by Michelle Leonard to subdivide a non-contiguous A1-zoned lot into two separate parcels. The request involves separating a 1.36-acre undeveloped portion from the main 2.36-acre lot located at the intersection of Tinsley Drive and George James Loop.
- Public hearing for variance request to subdivide tax map 58-39
- Review of meeting minutes from July 18, 2023
Board of Supervisors
Supervisors approved the meeting agenda as amended by a 5‑0 vote. The Board agreed to issue cease‑and‑desist letters to the parties involved in the Leathers Lane road dispute. The County Attorney was tasked with reviewing the possibility of criminal trespassing charges and will report back to the Board. The County Attorney will also prepare a report on the potential abandonment of the Leathers Lane road.
- Approved agenda as amended (5‑0 vote)
- Agreed to send cease‑and‑desist letters to both parties regarding Leathers Lane
- Directed County Attorney to examine criminal trespassing options for Leathers Lane violations
- Directed County Attorney to prepare a report on the possibility of abandoning the Leathers Lane road
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing on September 6, 2023, to consider four land-use applications: two subdivisions and two rezoning requests. The agenda includes public hearings for each case, followed by other items and adjournment. The meeting is a regular session with no other substantive business listed.
- Subdivision S-09-23-14: 10.6-acre parcel on Leon Road (Rt. 631) into two 3.7-acre parcels and one 3.2-acre residue parcel.
- Rezoning RZ-09-23-15: 2.2-acre parcel at 6279/6267 South Seminole Trail from A1 to B1 for retail/professional offices.
- Rezoning RZ-09-23-16: 1.4-acre portion of 4.4-acre parcel at 3108 Shelby Road from A1 to B1 for automotive repair shop.
- Subdivision S-09-23-17: 17-acre parcel on Ridgeview Road into seven parcels, with two layout options for private road access.
The Planning Commission recommended the approval of a subdivision on Leon Road and two rezoning requests for business use on South Seminole Trail and Shelby Road. All three recommendations were forwarded to the Board of Supervisors.
- Recommended subdivision of 10.6-acre parcel at 375 Leon Road to BoS with changes (Unanimous)
- Recommended rezoning of 2.2-acre parcel at 6279 and 6267 South Seminole Trail from A1 to B1 to BoS (Unanimous)
- Recommended rezoning of 1.4-acre portion of parcel at 3108 Shelby Road from A1 to B1 to BoS (4-2)
Board of Supervisors
The Board of Supervisors and Planning Commission will hold a joint meeting to consider four public hearing cases. The agenda includes applications for property subdivisions and rezonings for business and automotive uses.
- Subdivision application for 10.6 acres on Leon Road (Case No. S-09-23-14)
- Rezoning of 2.2 acres on South Seminole Trail from agricultural to general business (Case No. RZ-09-23-15)
- Rezoning of 1.4 acres on Shelby Road from agriculture to business with conditions (Case No. RZ-09-23-16)
- Subdivision application for 17 acres on Ridgeview Road to create seven parcels (Case No. S-09-23-17)
The Board of Supervisors approved a subdivision application and two rezoning requests from agricultural to business use. All three items were approved by a 4-0 vote with one member absent.
- Approved Case No. S-09-23-14 subdivision of a 10.6-acre parcel on Leon Road (4-0)
- Approved Case No. RZ-09-23-15 rezoning of a 2.2-acre parcel from A1 to B1 with six proffers (4-0)
- Approved Case No. RZ-09-23-16 rezoning of a 1.4-acre portion of a 4.4-acre parcel from A1 to B1 with conditions (4-0)
🗳️ How they voted (6 roll-call votes)
Electoral Board
The Madison County Electoral Board will meet to handle routine business, including approving the agenda and minutes, and discussing old and new business. Key items include appointing an acting chair, reviewing election official applications, and entering a closed session to discuss personnel and ballot security. The board will also receive a legislative report and set upcoming training dates.
- Appointment of acting Electoral Board chair
- Approve/deny new Election Official applications
- Closed session for personnel and ballot security (VA Code 2.2-3711(A)(1) and (34))
- Sign ordinance passed at 8/22/23 BOS meeting
- Upcoming training: 10/11 10am-12:30pm and 10/19 5pm-7:30pm
The Board approved the appointment of two new election officials and finalized precinct assignments for the November 8 general election. Polling place leases were tabled for further revisions. The Board also set the canvass dates for November 9 and November 14, 2022.
- Approved Larry Christensen and Fay Utz as Election Officials (All approved)
- Finalized Election Official precinct assignments for Nov 8 election (All approved)
- Approved Registrar's suggestion on ballots (All approved)
- Tabled polling place leases discussion (All approved)
- Approved minutes from August 25, 2022 meeting
- Set canvass dates for Nov 9 at 12:00 p.m. and Nov 14 at 1 p.m.
Board of Supervisors
The Board of Supervisors will hold public hearings regarding a sign ordinance amendment and zoning fee changes. The meeting also includes discussions on the Brightspeed Broadband Project and boundary line adjustments.
- Public hearing for Zoning Fee Amendment
- Sign Ordinance Amendment to address content neutrality
- RSA MOA review
- Brightspeed Broadband Project discussion
- Boundary Line Adjustment and Non-Conforming Lots Review
The Board of Supervisors approved a significant reduction in rezoning fees and amended the sign ordinance to allow signage at polling locations around election days. They also extended a 10-year Memorandum of Agreement with Orange County regarding the RSA.
- Approved amendment to Article 12 Section 12-6 of the Sign Ordinance (5-0)
- Approved 10-year RSA Memorandum of Agreement with Orange County (5-0)
- Approved Resolution #2023-11 reducing rezoning fees from $2,000 to $600 (5-0)
- Approved July 25, 2023 meeting minutes (5-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review four land-use cases scheduled for a joint public hearing with the Board of Supervisors on September 6, 2023. The cases include two subdivision applications and two rezoning requests. The commission will also preview a site plan for a school expansion scheduled for an October hearing. No final decisions are made at this workshop; it is a discussion and preview session.
- Subdivision S-09-23-14: 10.6-acre A1 parcel on Leon Road (Rt. 631) into two 3.7-acre parcels and one 3.2-acre residue
- Rezoning RZ-09-23-15: 2.2-acre parcel at 6279/6267 South Seminole Trail from A1 to B1 for retail/professional offices
- Rezoning RZ-09-23-16: 1.4-acre portion at 3108 Shelby Road from A1 to B1 with conditions for automotive repair shop
- Subdivision S-09-23-17: 17-acre parcel on Ridgeview Road (Rt. 607) into seven parcels, with two road access options
- Site plan S-10-23-18: Oak Grove Mennonite Church expansion of 19,680 sq ft school/gymnasium on Tom Johnston Road
The Planning Commission held a workshop to review subdivision and rezoning applications. No final votes were taken on the cases; the commission discussed technical requirements and ordinance compliance ahead of a joint meeting on September 6, 2023.
- Approved agenda and minutes from August 24 meeting (Unanimous)
Preliminary Development Review Committee
The Madison Development Committee is meeting to discuss a preapplication meeting process for special use permits and zoning map amendments, review a zoning matter at 5289 Ridgeview Rd., and consider a land subdivision by Mr. Al Esh. The agenda includes public comment and a closed session, but no final decisions are expected; items are for discussion and information.
- Zoning review and discussion for 5289 Ridgeview Rd.
- Subdivision of land by Mr. Al Esh
- Preapplication meeting process for special use permits and zoning map amendments
- Public comment period
- Closed session
The committee appointed a Chairman, Vice-Chairman, and Secretary. Members agreed that rezoning is not the appropriate solution for the property at 5289 Ridgeview Rd. and discussed using a special use permit for a duplex instead.
- Appointed Zachary Whitman as Chairman (8-0)
- Appointed Jonathon Weakley as Vice-Chairman (8-0)
- Appointed Kim Turner as Secretary (8-0)
- Agreed to change future meeting times to 9:30 am
- Decided to vet the preapplication template and vote at the next meeting
- Determined that rezoning is not the appropriate approach for 5289 Ridgeview Rd.
🗳️ How they voted (2 roll-call votes)
Electoral Board
The Madison County Electoral Board will meet to approve the agenda and minutes, discuss the sign ordinance, receive reports, and establish calendar dates for the November 7, 2023 election, including L&A, canvass, training, and meetings. They will also discuss communication with election officers regarding availability for election day.
- Set calendar dates for November 7, 2023 election (L&A, canvass, training)
- Discuss communication with election officers for election day availability
- Update/discuss sign ordinance
- Legislative report by Jim Smith
- VRAV Conference report by Lauren Eanes
The Board set specific dates for equipment testing, pre-processing, canvassing, and training for the November 7 election. Members also divided precincts to complete ADA compliance surveys. The Board approved the minutes from June 7 and July 5, 2023.
- Approved June 7 and July 5, 2023 meeting minutes
- Scheduled HART testing for 9/18 and PollPad testing for 11/6
- Scheduled pre-processing for 10/30 and 11/3
- Scheduled canvassing for 11/8, 11/13, and 11/14
- Scheduled training for 10/11 and 10/19
- Cancelled the 11/1 monthly meeting
- Distributed precincts among members to complete ADA compliance surveys
Board of Supervisors
The Board of Supervisors met to receive monthly reports from county departments. No substantive policy or financial decisions were recorded in the provided minutes beyond the adoption of the meeting agenda.
- Approved the meeting agenda (5-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review four upcoming public hearing items scheduled for the September 6 joint meeting with the Board of Supervisors. These include two subdivision requests and two rezoning applications, one of which would allow an automotive repair shop. The commission will also review minutes from the July 5 joint meeting.
- Subdivision of 10.6-acre parcel on Leon Road into three parcels (Case S-09-23-14)
- Rezoning of 2.2-acre parcel on South Seminole Trail from A1 to B1 for retail/offices (Case RZ-09-23-15)
- Rezoning of 1.4-acre portion on Shelby Road from A1 to B1 for automotive repair shop (Case RZ-09-23-16)
- Subdivision of 17-acre parcel on Ridgeview Road into seven parcels (Case S-09-23-17)
The Planning Commission held a workshop to preview four land-use cases ahead of a September 6th joint meeting. No final decisions were made on the cases; the session focused on staff reports and preliminary commissioner inquiries.
- Adopted meeting agenda (unanimous)
- Approved July 5 minutes (unanimous)
Board of Supervisors
The Madison County Board of Supervisors will hold a regular meeting with several action items, including a sign ordinance update, the fiscal year 2023 year-end report, a criminal justice board appointment, and a proposal for the Hoover Ridge project. The agenda also includes a resolution honoring a fallen officer and a memorandum of understanding with the Rappahannock-Rapidan Regional Commission. The meeting is scheduled for Tuesday, July 25, 2023, at 6:00 PM in the Administration Building Auditorium.
- Sign Ordinance Update – County Attorney
- FY23 Fiscal End of Year Report – Finance Director
- Thomas Jefferson Area Criminal Justice Board Appointment – Deputy Clerk
- Hoover Ridge Project Engineering Proposal – County Administrator
- Resolution Honoring Fallen Officer and Request to Amend LODA
The Board of Supervisors approved the consent agenda, which included the minutes from June 27 and July 5, 2023, and Supplemental Appropriation FY23 #21. The Board also scheduled a public hearing for the second meeting in August to discuss a sign ordinance update. The Finance Director presented a preliminary FY23 end-of-year report showing revenues exceeded expenditures in the general fund.
- Approved minutes from 06-27-2023 and 07-05-2023 (5-0)
- Approved Supplemental Appropriation FY23 #21 (5-0)
- Approved agenda as presented (5-0)
- Scheduled public hearing for sign ordinance update for the second meeting in August
🗳️ How they voted (7 roll-call votes)
Board of Supervisors
The Board will consider supplemental appropriations for FY24 and review a safety report for Rt. 231 North. Discussions are also scheduled regarding EMS ambulance replacement, zoning fees, and a trash disposal fee waiver for the Taste of the Mountain Street Festival.
- FY24 Supplemental Appropriations #1 and #2
- Rt. 231 North VDOT Safety Review Report
- Trash Disposal Fee Waiver for Taste of the Mountain Street Festival
- EMS Ambulance Replacement Plan
- Proposed amendments to Local and Regional Water Supply Planning Regulation
The Board of Supervisors approved the meeting agenda. The session primarily consisted of monthly reports from county departments, including Parks & Recreation, Zoning, Finance, the Sheriff's Office, and Emergency Medical Services.
- Approved the amended agenda (5-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing on July 5, 2023, to consider three items: a special use permit for an automotive repair shop on Shelby Road, a rezoning request for a 91.8-acre parcel on U.S. 29 to allow a solar farm, and a related special use permit for the solar farm. The solar farm proposals include a siting agreement with conditions on decommissioning, taxation, and capital payments. The agenda also includes routine items like approving the agenda and minutes from the June 21 workshop.
- Special use permit for automotive repair shop on 4.78-acre A1-zoned parcel on Shelby Road (Rt. 662), Tax Map 55-42A
- Rezoning of 91.8-acre B1/A1 parcel on South Seminole Trail (U.S. 29) to M1-C for a solar farm, Tax Map 48-12C
- Special use permit for solar farm on same 91.8-acre parcel, with binding Solar Facility Siting Agreement
- Solar farm includes $100,000 capital payment over 45-year term, with potential property tax revenue of $8,000-$10,000/year
- Public hearing on solar farm includes concerns from adjacent property owner about inconsistencies in siting agreement and viewshed analysis
The Planning Commission recommended that the Board of Supervisors approve a rezoning request and special use permit for a commercial solar energy facility. The commission also recommended approval for a special use permit to operate an automotive repair shop.
- Recommended approval of special use permit for automotive repair shop on Shelby Road (Case No. SU-07-23-11)
- Recommended approval to Board of Supervisors for rezoning 91.8 acres to M1-C for commercial solar (Case No. RZ-07-23-12)
- Recommended approval of special use permit for commercial solar energy facility (Case No. SU-07-23-13)
Electoral Board
The Madison County Electoral Board will meet to approve the agenda and minutes, discuss old business including a sign ordinance update, receive legislative and conference reports, and establish key dates for the November 7, 2023 election, including L&A, canvass, training, and monthly meetings. They will also discuss communication with election officers regarding availability for election day.
- Set calendar dates for November 7, 2023 election (L&A, canvass, training, meetings)
- Discuss communication with election officers and availability for election day
- Update/discuss sign ordinance
- Legislative report by Jim Smith
- VRAV Conference report by Lauren Eanes
The Board met to discuss the annual performance review of Madison County Registrar Lauren Eanes. Jim Smith provided an update on the sign ordinance and volunteered to work on corrections for the County Attorney. No other substantive actions were recorded.
- Voted unanimously to enter closed meeting for personnel matters
- Discussed annual performance review of Registrar Lauren Eanes
Board of Supervisors
The Board of Supervisors and Planning Commission will hold a joint meeting to discuss rezoning and special use permit applications. Key items include a proposed 91.8-acre solar energy facility on South Seminole Trail and an automotive repair shop on Shelby Road.
- Rezoning request for 91.8 acres on South Seminole Trail to M1 (limited industrial) for a solar farm
- Special use permit for a solar farm including a $100,000 capital payment and a Solar Facility Siting Agreement
- Special use permit for an automotive repair shop on 4.78 acres on Shelby Road (Rt. 662)
- Proposed construction of a 3,600 square foot metal building for auto repairs
The Board of Supervisors approved a special use permit for an automotive repair shop on Shelby Road. A rezoning request and special use permit for a solar farm were discussed, but the provided record ends before a vote was taken.
- Approved Case No. SU-07-23-11 for an automotive repair shop on Shelby Road (5-0)
- Approved amended agenda to cancel August 2nd joint meeting (5-0)
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Board will review the FY24 Budget Book and consider several fireworks and event permit applications. The agenda also includes appointments to various local boards and a public hearing notice for a sign ordinance amendment.
- FY24 Budget Book review
- Supplemental Appropriation #19
- Fireworks Permit Applications: Matthew Fant, Chad Lohr, Rapidan Baptist Camp, and Rodney Frazier
- Festival or Event Permit Forms: Bald Top Brewing Co and July 8th Tractor Pull
- Public Hearing notice for July 11th regarding Sign Ordinance Amendment
The Board of Supervisors approved two supplemental appropriations and authorized the termination of a lease. They also granted several fireworks and event permits.
- Approved Supplemental Appropriation #19 for $703,000 (4-0, 1 abstain)
- Authorized County Administrator to terminate the Jenkins’ Lease (5-0)
- Approved Supplemental Appropriation #20 for $30,000 for shooting range lead removal (5-0)
- Approved fireworks permits for Matthew Fant, Chad Lohr, Rapidan Baptist Camp, and Rodney Frazier (5-0)
- Approved minutes from June 7, 2023 (4-0, 1 abstain)
🗳️ How they voted (8 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review upcoming public hearings, including a special use permit for an automotive repair shop, a rezoning and special use permit for a solar farm, and several other rezoning and subdivision requests. No final decisions will be made at this workshop; the commission is preparing for joint public hearings with the Board of Supervisors scheduled for July 5 and August/September 2023.
- Special use permit for automotive repair shop on 4.78 acres on Shelby Road (Rt. 662), Tax Map 55-42A
- Rezoning of 91.8 acres on South Seminole Trail (U.S. 29) from B1/A1 to M1-C for a solar farm, Tax Map 48-12C
- Special use permit for solar farm on same 91.8-acre parcel, with binding siting agreement
- Rezoning of 1.4 acres at 3108 Shelby Road from A1 to B1 for automotive repair shop, Tax Map 55-16
- Site plan for 19,680 sq ft school expansion at Oak Grove Mennonite Church, 571 Tom Johnston Road, Aroda
The Planning Commission held a workshop to preview several upcoming public hearing cases. No final decisions were made on the pending land-use applications, though the commission adopted the meeting agenda and approved the June 7th minutes.
- Approved June 7th Joint Planning Commission and Board of Supervisors meeting minutes
- Adopted the June 21, 2023, meeting agenda
Board of Supervisors
The Board of Supervisors will review resolutions to appropriate the Fiscal Year 2024 operating and capital budgets. The agenda also includes reviewing supplemental appropriations and reassessment appraisal service recommendations.
- Resolution #2023-7: FY24 Operating Budget appropriation
- Resolution #2023-8: FY24 Capital Budget appropriation
- Supplemental Appropriations #17 and #18
- Reassessment Appraisal Services selection committee recommendation
- Fireworks permit applications for Bald Top Brewing Company and Senterfitt Farm
The Board of Supervisors approved the operating and capital budgets for Fiscal Year 2024. The Board also approved supplemental appropriations and a sign ordinance revision update.
- Approved FY24 Operating Budget (Resolution #2023-7)
- Approved FY24 Capital Budget (Resolution #2023-8)
- Approved Supplemental Appropriations #17 and #18
- Approved Sign Ordinance Revision Update
- Approved meeting agenda as amended (4-0)
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing on three items: a special use permit for a substance abuse day treatment center with overnight accommodations at the Sevenoaks Retreat Center, a special use permit for a 174-foot wireless communications tower for public safety radio, and a zoning ordinance amendment to allow an annual revenue share fee on utility-scale solar facilities. The meeting will also include routine items such as approving the agenda and minutes from the May 17 workshop.
- Special use permit for substance abuse treatment center at 403 Pathwork Way, Madison (Tax Map 54-14A)
- Special use permit for 174-foot wireless communications tower at 222 Church Hill Road, Etlan (Tax Map 15-55P)
- Ordinance amendment to add articles 14-20, 14-21, 14-23 for solar revenue share fee of $1,400 per MW, increasing 10% every five years
- Public hearing on all three cases; written comments due by 1 p.m. June 2, 2023
The Planning Commission denied a special use permit for a substance abuse day treatment center. The Board of Supervisors voted on a wireless communications facility, and an ordinance amendment regarding solar revenue share was discussed.
- Denied special use permit for substance abuse treatment center (3-2)
- Approved wireless communications facility for public safety radio coverage
Electoral Board
The Madison County Electoral Board will meet to approve the agenda and minutes, discuss updates to Virginia election laws and the annual voting system security plan, and review dates for the November 7, 2023 election. The board will also go into closed session for the General Registrar's annual performance review, then reconvene to vote on it. Public comments will be heard.
- Discussion of 2023 changes to VA election laws
- Review of annual voting system security plan
- Review of November 7, 2023 election calendar dates
- Closed meeting for General Registrar's annual performance review
- Vote to approve/disapprove General Registrar's review
The Electoral Board unanimously reappointed Lauren Eanes as Voter Registrar for a four-year term. The board also reviewed ADA compliance at polling places and discussed election nominations.
- Reappointed Lauren Eanes as Voter Registrar for term July 1, 2023 – June 30, 2027 (Unanimous)
- Voted unanimously to enter Closed Meeting to discuss Registrar reappointment and equipment security
Board of Supervisors
The Board of Supervisors will hold public hearings regarding a wireless communications facility and a substance abuse treatment center. They will also consider an ordinance amendment to establish annual revenue share fees for utility-scale solar facilities.
- Special use application for a 174-foot wireless communications facility at 222 Church Hill Road
- Special use permit for a substance abuse day treatment center at 403 Pathwork Way
- Ordinance amendment to authorize an annual revenue share fee of $1,400 per megawatt for solar facilities
- Discussion regarding Radio Tower deed of easement, Fall Path easement, and lease agreement
The Board approved a special use permit and related easements for a public safety wireless communications facility. A request for a special use permit to operate a substance abuse treatment center was tabled for further review by emergency services and legal teams.
- Approved special use permit SU-06-23-09 for a 174-foot wireless communications facility (4-0)
- Approved Deed of Easement, Fall Path Easement, and Lease Agreement for the radio tower (4-0)
- Tabled special use permit SU-06-23-08 for a substance abuse day treatment center
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The provided agenda text contains only links to meeting documents and livestreaming information. No specific discussion items, decisions, or proposals are listed in the text.
The Board of Supervisors adopted Ordinance 2023-3 to clarify that the minimum lot area for permitted uses is three acres per use. The Board also directed the County Attorney to rewrite a proposed sign ordinance to cover all County properties rather than just the administrative campus.
- Adopted Ordinance 2023-3 clarifying minimum lot area as 3 acres per use (5-0)
- Tasked County Attorney to amend sign ordinance to include all County properties (5-0)
- Approved consent agenda and May 9, 2023 minutes (5-0)
- Approved amended agenda to include Orange-Madison MoU and Rother case update (5-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review upcoming public hearings. They will preview special use permit applications for a substance abuse treatment center, a wireless communications tower, and an automotive repair shop, as well as a solar farm rezoning and an ordinance amendment for solar revenue fees. The commission will also review minutes from the May 3 joint meeting.
- Special use permit for substance abuse day treatment center with overnight accommodations at 403 Pathwork Way (120-acre A1 parcel)
- Special use permit for 174-foot wireless communications monopole at 222 Church Hill Road, Etlan
- Ordinance amendment to allow annual revenue share fee of $1,400 per MW on utility-scale solar facilities
- Special use permit for automotive repair shop on Shelby Road (Rt. 662)
- Rezoning and special use permit for 91.8-acre solar farm on U.S. 29 near Yoder's Country Market
The Planning Commission held a workshop to preview several special use permits, a rezoning request, and a zoning ordinance amendment. No final decisions were made on these cases, as they are scheduled for future joint meetings with the Board of Supervisors. The commission approved the agenda and previous meeting minutes.
- Approved agenda and May 3rd meeting minutes (unanimous)
Board of Supervisors
The provided document contains only links to meeting packets and livestreaming information. There are no specific proposals, decisions, or discussion topics listed in the text.
The Board approved the meeting agenda and the consent agenda, including minutes from April 25 and May 3, 2023. The session primarily consisted of departmental reports and presentations regarding regional housing and park pilot programs.
- Approved meeting agenda (5-0)
- Approved consent agenda and minutes from 4-25-23 and 5-3-23 (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing on May 3, 2023, to consider three special use permit applications and one rezoning request. The proposals include a mini-storage facility, a solar farm with a rezoning to M1-C, and an event venue with lodging. The hearing was delayed until June 7, 2023, for the joint PC/BoS meeting.
- Special use permit for mini-storage units on 2 acres at 1235 N. Seminole Trail, Madison, VA (Case SU-05-23-05)
- Rezoning to M1-C and special use permit for a 91.8-acre solar farm on South Seminole Trail (Case RZ/SU-05-23-06)
- Special use permit for an event venue with up to 120 lodging units on 189.8 acres on James City Road (Case SU-05-23-07)
- Public hearing delayed until June 7, 2023, joint PC/BoS meeting
The commission recommended approval of a special use permit for a 189.8-acre event venue with up to 120 short-term lodging units, a lodge, restaurant, and other structures on A1-zoned land (5-1). A separate request for a mini-storage facility on a B1-zoned parcel was denied (4-1) due to unanswered questions about site constraints.
- Approved special use permit for event venue with 120 lodging units, lodge, restaurant, and spa on A1-zoned land (5-1)
- Denied special use permit for mini-storage facility (up to 200 units) on B1-zoned parcel (4-1, one abstention)
Board of Supervisors
The scheduled May 3, 2023, joint meeting between the Madison County Board of Supervisors and Planning Commission has been delayed. The hearing for the proposed land use cases is now set for the June 7, 2023, joint meeting.
- Delay of public hearings for Case No. SU-05-23-05 (mini-storage units at 1235 N. Seminole Trail)
- Delay of public hearings for Case No. SU-05-23-07 (event venue on James City Road)
- Delay of public hearings for Case No. RZ/SU-05-23-06 (solar farm rezoning on South Seminole Trail)
The Board of Supervisors approved a special use permit for mini-storage units on a 2-acre B1-zoned parcel at 1235 N. Seminole Trail, adding a 10-foot vegetation buffer condition. A separate proposal for a 189.8-acre event venue with lodging, restaurant, and spa was tabled after the applicant changed the lodge size from 7,000 to 11,900 square feet, deviating from the advertised plan.
- Approved Case SU-05-23-05 (mini-storage) with 10-foot vegetation buffer condition (3-2)
- Tabled Case SU-05-23-07 (event venue) due to substantial change in lodge size from advertised 7,000 sq ft to 11,900 sq ft
🗳️ How they voted — 1 divided vote
Board of Supervisors
The provided document contains only links to the meeting agenda, packet, and livestream. There are no specific items, discussions, or decisions listed in the text.
The Board of Supervisors approved the FY2024 budget and a tax rate ordinance that maintains current rates. They also updated administrative fees and approved several event permits and a cooperative agreement for opioid abatement funding.
- Adopted FY2024 Budget Resolution 2023-4 (5-0)
- Approved Ordinance 2023-1 maintaining current CY23 tax rates (5-0)
- Approved Resolution 2023-3 adopting FY24 Administrative Fees (5-0)
- Approved Opioid Abatement Authority Cooperative Agreement (5-0)
- Approved Graves Mountain Lodge Music Festival Permit Application (5-0)
- Approved Young Farmers Tractor Pull Permit Application (5-0)
- Approved proclamation declaring May as Older Americans’ Month (5-0)
- Scheduled Sign Ordinance public hearing for May 23rd
🗳️ How they voted (9 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review the agenda, approve minutes from the April 5 joint meeting, and preview three public hearings scheduled for the May 3 joint PC/BoS meeting. The cases are a mini-storage facility, a solar farm rezoning, and a large event venue with lodging. No final decisions are being made at this workshop; the public hearings will occur on May 3.
- SU-05-23-05: Thomas Worman seeks special use permit for up to 200 mini-storage units in 8 buildings on 2 acres of a 2.5-acre B1-zoned parcel at 1235 N. Seminole Trail (Tax Map 40-104E).
- RZ/SU-05-23-06: Louth Callan Renewables requests rezoning a 91.8-acre parcel (Tax Map 48-12C) to M1-C and a special use permit for a solar farm, with a binding Siting Agreement covering decommissioning, taxation, and capital payments.
- SU-05-23-07: Ahmed Helmi seeks a special use permit for an event venue on 189.8 acres (Tax Map 33-9E) plus a 0.47-acre parcel (33-8A) for access, including up to 120 lodging units, a lodge with restaurant/bar, and other structures.
- The workshop also previews three cases for the June 7 joint meeting: an automotive repair shop (SU-06-23-08), a subdivision (S-06-23-09), and a substance abuse treatment center (SU-06-23-10).
- The April 5 minutes show the commission recommended approval of Blue Ridge Ag LLC's rezoning (RZ-04-23-4) with a change to 'completed' regarding construction timing.
The Planning Commission held a workshop to preview three cases ahead of a May 3 joint meeting. No final votes were taken on the applications; the session served as a discussion for applicants and public comment.
- Adopted the agenda (unanimous)
- Approved minutes from April 5th meeting (unanimous)
- Previewed Case SU-05-23-05 for mini-storage units at 1235 N. Seminole Trail
- Previewed Case R2/SU-05-23-06 for a solar farm on South Seminole Trail
- Previewed Case SU-05-23-07 for an event venue on James City Road
Board of Supervisors
The provided document contains only links to the meeting agenda, packet, and livestream. No specific discussion items or decisions are listed in the text.
The Board of Supervisors scheduled a public hearing for the Secondary Six-Year Road Plan for May 9, 2023. They also reappointed members to the Building Code Board of Appeals and the Industrial Development Authority. A proposed speed study on 231 North was declined.
- Scheduled Secondary Six-Year Road Plan public hearing for May 9, 2023 (5-0)
- Approved Public Safety Telecommunicators’ Week Proclamation (5-0)
- Reappointed Alvin Esh and J. Daniel Crigler to Building Code Board of Appeals (5-0)
- Reappointed William Hale and Steven Hoffman to Industrial Development Authority (4-0, 1 abstain)
- Denied request for speed study on 231 North near Hebron Church intersection
- Approved consent agenda including minutes from 03-28-23 and 04-05-23 (5-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Planning Commission recommended that the Board of Supervisors approve a rezoning request for Blue Ridge Ag LLC. The request involves rezoning 8.9 acres on N. Seminole Trail to allow for a retail agricultural supply business. Other special use permits for mini-storage, a solar farm, and an event venue were reviewed for a future hearing.
- Recommended approval of Case No. RZ-04-23-4 to rezone 8.9 acres from R1 to B1 for Blue Ridge Ag LLC (Unanimous)
Electoral Board
The Madison County Electoral Board will meet to approve the agenda and minutes from the March 1 meeting, discuss ADA compliance at polling places, and receive a status report on 2023 nominations and elections. The meeting is scheduled for April 3, 2023, at 1:00 p.m. in the Voter Registration Office.
- Approve agenda and minutes
- ADA compliance at polling places
- Status report on 2023 nominations and elections
- Next meeting set for May 3, 2023
The Board discussed ADA compliance following an inquiry from the Disability Law Center of VA and reviewed the status of the 2023 nominations and elections. No formal votes were recorded for the items discussed.
- Discussed ADA compliance and regulatory inquiry response
- Reviewed status report on 2023 Nomination and Elections
- Reviewed status of sign ordinance research by county attorney
Industrial Development Authority
The Industrial Development Authority will meet to review the Woodberry Forest School bond. The agenda also includes the approval of minutes from the June 30, 2022, meeting.
- Review of Woodberry Forest Bond
- Approval of June 30, 2022, meeting minutes
Board of Supervisors
The provided document contains only links to an agenda and a packet without visible text content. No specific topics, decisions, or discussions are recorded in the source.
The Board approved an updated Memorandum of Understanding with the Department of Social Services and authorized the solicitation of engineering services for EMS renovations. A public hearing for proposed administrative fees and the Tax Rate Ordinance was scheduled for April 25th. The Board also agreed to continue using GoTo Meeting as its streaming platform based on IT recommendations.
- Approved updated MOU between Madison County and Madison DSS (5-0)
- Authorized County Administrator to solicit engineering services for EMS renovation (5-0)
- Set public hearing for proposed administrative fees and Tax Rate Ordinance for April 25th (5-0)
- Approved consent agenda including minutes from March 2, 9, 14, and 16, and supplemental appropriations for Contingency Assessor and School Board Grant (5-0)
- Agreed to follow IT recommendation to use GoTo Meeting as the streaming platform
- Agreed to receive contractor quotes for the Arcade Building
🗳️ How they voted (6 roll-call votes)
Board of Supervisors
The Board of Supervisors is conducting a budget meeting. The provided agenda contains links to budget documents and livestreaming information.
The Board reviewed a balanced FY24 budget draft that includes a 5% COLA and no tax increase. Supervisors agreed to provide the school with $85,000 in new funds and $144,192 in contingency. The Board also discussed potential sites for an emergency service tower following a balloon test.
- Approved agenda as amended (5-0)
- Agreed to provide school $85,000 in new monies and $144,192 as contingency
- Adjourned meeting (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review upcoming public hearing items, including a rezoning for an agricultural supply business, a special use permit for mini-storage units, a solar farm rezoning and special use permit, and an event venue special use permit. The commission will also review minutes from a prior joint meeting. No final decisions are made at this workshop; public hearings are scheduled for April and May 2023.
- Rezoning of 8.9 acres on N. Seminole Trail from R1 to B1 for Blue Ridge Ag LLC agricultural supply store
- Special use permit for up to 200 mini-storage units at 1235 N. Seminole Trail, Madison
- Rezoning and special use permit for 91.8-acre solar farm on U.S. 29 near Yoder's Country Market
- Special use permit for event venue with up to 120 lodging units on 189.8 acres on James City Road
- Review of minutes from March 1, 2023 joint meeting
The Planning Commission appointed Janet Henshaw as Secretary. The commission held a workshop to preview four land-use cases, including a retail agricultural supply business, mini-storage units, a solar farm, and an event venue, ahead of a joint meeting on May 3, 2023.
- Appointed Janet Henshaw as Planning Commission Secretary (Unanimous)
- Adopted meeting agenda (Unanimous)
- Approved minutes from March 1 Joint Planning Commission and Board of Supervisors Meeting (Unanimous)
Board of Supervisors
The provided document contains only a meeting agenda header and file names without substantive content. No specific topics, proposals, or decisions are documented in the text.
The Board of Supervisors approved a contract amendment for County Administrator Jonathon Weakley and authorized the purchase of a new mower for Parks & Recreation. They also waived various fees for the 2023 Madison County Fair and recognized Emergency Management Professionals Week.
- Approved contract amendment for Jonathon Weakley setting salary at $136,000 effective July 1, 2023 (5-0)
- Approved purchase of Parks & Recreation mower using contingency funds (5-0)
- Approved exempting Madison County Fair from landfill, building inspection, and zoning fees (5-0)
- Approved proclamation recognizing March 19-25 as Emergency Management Professionals Week (5-0)
- Approved minutes from 2.16.2023 (4-0-1)
- Approved minutes from 2.23.23, 2.28.2023, and 3.1.2023 (5-0)
🗳️ How they voted (8 roll-call votes)
Board of Supervisors
This is a budget meeting of the Madison County Board of Supervisors. The agenda includes only procedural items and links to documents and a livestream. No specific budget decisions or proposals are detailed in the provided text.
- Budget meeting agenda posted
- Agenda packet available
- Livestream links provided
The Board of Supervisors agreed to budget scenario five for FY24, which includes a 7% COLA for all positions and requires employees to pay 100% of a 10% health insurance increase. The Board also approved changes to the building fee schedule and rescheduled the budget public hearing.
- Approved budget scenario five: 7% COLA for all positions, employees pay 100% of 10% health insurance increase, $85,000 provided to schools, and $1,109,406 from Fund Balance (consensus)
- Agreed to change COLA exemption date from 12/1/22 to 11/1/22 (consensus)
- Approved motion to advertise building fee changes, including adding the Fire Department as an exemption and charging for mechanical and plumbing by square foot (5-0)
- Approved amended budget calendar, moving the public hearing to April 11th (5-0)
- Tabled decision on Tax Deferral Ordinance pending further information from the Commissioners Association District meeting (consensus)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
This is a budget meeting of the Madison County Board of Supervisors. The agenda consists only of procedural boilerplate, with no specific items listed for decision or discussion.
The Board reviewed school and county operational and capital budget requests and revenue estimates. No final budget was approved, but the Board directed staff to incorporate a proposed 'skinny budget' for the school system into the final numbers.
- Approved the meeting agenda (5-0)
- Directed staff to use Supervisor Yowell's proposed school budget figures for final calculations
- Funded $4,000 of Germanna Community College request
- Funded $1,000 of Aging Together request
- Funded $2,000 of Foothill Child Advocacy request
- Funded $1,000 of Boys & Girls Club request
- Funded $500 of Madison County Fair request
- Denied funding for Legal Aid, Piedmont Dental Clinic, Thomas Jefferson EMS Council, and Madison Learning Center
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Madison County Planning Commission will hold public hearings on three applications: a by-right subdivision, a special use permit for short-term rentals, and a site plan for a poultry facility. The commission will also review minutes from a previous workshop and address other items.
- Subdivision of 10.3-acre A1 parcel on Meander Run Road into three parcels (Case S-03-23-01)
- Special use permit for three short-term rental units on 10.7-acre A1 parcel on Etlan Road (Case SU-03-23-02)
- Site plan for a 63' x 804' poultry facility on 99.8-acre A1 parcel on Locust Grove Church Road (Case SP-03-23-03)
- Review of minutes from February 15, 2023 workshop meeting
The Planning Commission recommended three cases to the Board of Supervisors: a parcel subdivision on Meander Run Road, a special use permit for short-term rentals on Etlan Road, and a poultry facility site plan on Locust Grove Church Road.
- Recommended subdivision of 10.3-acre parcel at 2093 Meander Run Road to BoS (Unanimous)
- Recommended approval of special use permit for three short-term rental units on Etlan Road to BoS (Unanimous)
- Recommended approval of poultry facility site plan at 2494 Locust Grove Church Road to BoS, pending Storm Water Management Plan approval (Unanimous)
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative business, including approving the agenda and prior minutes, signing an ordinance and a returned lease, and receiving the Registrar's Report. The board will also enter a closed meeting to discuss security matters, as permitted by state law, and will reconvene to certify the contents of that discussion.
- Closed meeting to discuss security matters under Code of Virginia 2.2-3711
- Approve minutes of 12 January 2023 meeting
- Sign ordinance
- Sign returned lease
- Registrar's Report on education, trainings, and printing election information
The Electoral Board approved fees and travel for Secretary Christensen to attend the VBRA boot camp in Roanoke, VA. The board also discussed drafting a sign ordinance for the county administrative campus.
- Approved fees and travel for Secretary Christensen to attend VBRA boot camp in Roanoke
- Approved February 2023 meeting minutes
- Approved motion to enter closed meeting for security matters (unanimous)
- Approved items discussed in closed meeting
Board of Supervisors
The Board of Supervisors approved a VRA Consent Agreement and authorized a month-to-month lease renewal for EMS. They also approved a school supplemental appropriation and waived fees for the Madison Day event. The Board discussed three EMS renovation options and agreed to pledge $100,000 in LATCF funding toward the project.
- Approved VRA Consent Agreement and authorized Chairman to execute (5-0)
- Approved school supplemental appropriation of $475,820.09 (5-0)
- Approved waiving permit and tipping fees for Madison Day event (5-0)
- Authorized Chairman to execute month-to-month EMS lease agreement (5-0)
- Agreed to pledge $100,000 LATCF funding to EMS renovation
- Authorized Chairman to execute legal services contract for Hannon Wright (5-0)
- Approved meeting agenda (5-0)
🗳️ How they voted (8 roll-call votes)
Board of Supervisors
This is a budget meeting of the Madison County Board of Supervisors. The agenda contains only procedural items and links to documents and a livestream, with no specific decisions or substantive discussions listed.
- No specific items listed beyond budget meeting documents and livestream links
The Board conducted a budget workshop featuring presentations from county departments and outside agencies. Members agreed to adjust the Deputy Commonwealth Attorney's position and denied the request for a third attorney. The Board also decided against converting an Animal Shelter part-time position to full-time.
- Approved amended agenda (5-0)
- Denied request to change Animal Shelter part-time position to full-time
- Approved adjustment to Deputy Commonwealth Attorney Wade Gelbert's position
- Denied request to add a third Commonwealth Attorney
- Adjourned meeting (5-0)
🗳️ How they voted (2 roll-call votes)
Board of Zoning Appeals
The Madison, VA Board of Zoning Appeals is meeting to consider agenda items related to zoning appeals and variance requests. The agenda includes a meeting agenda document and a packet, but specific details are not provided in the text.
- Review of zoning appeals
- Consideration of variance requests
The Board of Zoning Appeals approved a variance request from Nancy and Albin Overholt regarding lot width requirements. The decision allows for the subdivision of a 7.9-acre parcel into two lots, one of which has approximately 175 feet of lot width, which is below the 250-foot requirement.
- Approved variance from article 4-5 lot width requirements for 1602 and 1580 John Tucker Road (5-0)
- Approved minutes from August 22, 2022 meeting (unanimous voice vote)
Board of Supervisors
The Madison, VA Board of Supervisors is meeting to discuss the budget. The agenda includes a budget meeting agenda and packet, but no specific items are detailed in the provided text.
The Board of Supervisors conducted a budget workshop featuring presentations from various county departments and outside agencies. No final budget approvals were made, though the Board noted they would need to revisit the EMS budget due to its complexity and requested amount.
- Approved agenda (4-0)
- Approved remote appearance of Supervisor Dawson (4-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review and discuss five land-use applications scheduled for upcoming joint public hearings with the Board of Supervisors. These include a by-right subdivision, a special use permit for short-term rentals, a site plan for a poultry facility, a special use permit for a wireless communication tower, and a rezoning request. The commission will also review minutes from the February 1 meeting and take up any additional items.
- By-right subdivision of 10.3-acre A1 parcel on Meander Run Road (Rt. 631) into three parcels (3, 4.3, and 3 acres)
- Special use permit for three short-term rental units on 10.7-acre A1 parcel on Etlan Road (Rt. 643)
- Site plan for a 63' x 804' poultry facility on 99.8-acre A1 parcel on Locust Grove Church Road (Rt. 616)
- Special use permit for a 174-foot wireless communication tower on Church Hill Road (Rt. 643)
- Rezoning of 8.9 acres from R1 to B1 for a retail agricultural supply business on N. Seminole Trail
The Planning Commission conducted a workshop to review several land-use applications, including a proposed emergency communications tower and various subdivisions. No final decisions or recommendations were made on the substantive cases discussed.
- Adopted the meeting agenda (unanimous)
Board of Supervisors
The agenda contains only procedural boilerplate with links to PDF documents and a livestream, but no specific decisions, proposals, or public hearings are described.
The Board approved a resolution regarding opioid settlement funds and waived all permits, inspections, and tipping fees for Rose Park United Methodist Church following a traumatic event. The Board also scheduled a public hearing for March 14th regarding a VRA Consent Agreement. Additionally, the Board authorized the acceptance of $70K in returning citizen's funds from MCRS.
- Approved Opioid Settlement Update and Resolution (5-0)
- Approved public hearing for VRA Consent Agreement on March 14th (4-1)
- Approved Graves Mountain Lodge permit application for REC picnic (5-0)
- Approved waiving all permits, inspections, and tipping fees for Rose Park United Methodist Church (5-0)
- Authorized acceptance of $70K in returning citizen's funds from MCRS (5-0)
- Approved consent agenda including minutes from Jan 10, Jan 24, and Feb 2 (5-0)
🗳️ How they voted (9 roll-call votes)
Planning Commission
The Madison Planning Commission is meeting to discuss and review elements of the town's comprehensive plan, including a vision statement, a housing plan, and ideas for rural cluster developments. The agenda consists of four items, each with accompanying documents for review. No final decisions are listed on this agenda.
- Review of Comprehensive Plan Committee meeting agenda
- Review of Comprehensive Plan Committee Vision Statement
- Review of Comprehensive Plan Committee Housing Plan
- Review of Rural Cluster Developments ideas
Board of Supervisors
The Board of Supervisors is conducting a budget meeting. The provided agenda contains only document links and no specific discussion items or proposed actions.
The Board of Supervisors conducted a budget workshop featuring presentations from county departments and outside agencies regarding FY24 funding requests. No substantive budget approvals or funding decisions were made during this session.
- Approved the meeting agenda (5-0)
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
This is a procedural budget meeting of the Madison County Board of Supervisors. The agenda includes only references to a budget meeting agenda, packet, and livestream links, with no specific items for decision or discussion listed.
The Board held a budget worksession to review FY23 year-to-date figures and FY24 priorities. Members made several decisions regarding the Capital Improvement Plan (CIP), including facility renovations and equipment purchases.
- Approved request for 4 new Sheriff's vehicles
- Approved half of the AED request
- Approved purchase of water fountain for the Court House
- Decided to renovate the Rescue Squad Building instead of creating a public safety campus
- Agreed to remove playground equipment at Criglerville school
- Agreed to complete the final two phases of the Tyler-Munis Project
- Denied Sheriff's Department addition and drone request
- Decided against spending the asking amount for Red Barn repairs
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Madison County Planning Commission is holding a workshop to review four land-use applications that will be the subject of a joint public hearing with the Board of Supervisors on March 1, 2023. The commission will also elect officers for the coming year and review minutes from the January 4 joint meeting. No final decisions are made at this workshop; it is a preview and discussion session.
- By-right subdivision of 10.3-acre A1 parcel on Meander Run Road (Rt. 631) into three parcels (Kenneth Lohr Contracting LLC)
- Special use permit for three short-term rental units on 10.7-acre A1 parcel on Etlan Road (Rt. 643) (Simon Graff)
- Special use permit for 174-foot wireless communication tower on Church Hill Road (Rt. 643) for Motorola Solutions Inc. on behalf of County Emergency Services
- Site plan for new 63' x 804' poultry house on 99.8-acre A1 parcel at 2494 Locust Grove Church Road (Rt. 616) (Roger Scott)
- Election of Chair, Vice-Chair, and Secretary for term ending January 2024
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative business, including approving the agenda and minutes, signing leases, and appointing new election officials, which is required annually in the first week of February. The board will also discuss budget approval and remind about a budget workshop on February 16th. The meeting will conclude with a closed session to discuss contracts and security matters, as permitted by Virginia law.
- Appointment of new election officials (mandatory first week of February)
- Budget approval and reminder of budget workshop on February 16th at 4:25-4:45 PM in Auditorium
- Sign returned leases
- Closed meeting to discuss contracts and security under Code of Virginia 2.2-3711
The Electoral Board approved the proposed budgets for the Electoral Board and the Registrar. These budgets will be presented to the Board of Supervisors on February 16. The Board also entered a closed session to discuss personnel and security matters.
- Approved proposed budgets for the Electoral Board and the Registrar
- Approved motion to enter closed session for personnel and security matters
- Certified by roll-call that closed session discussed only lawfully exempted matters
Board of Supervisors
The Board of Supervisors has published its meeting agenda and packet. The agenda includes linked documents and livestream information. No specific items are detailed in the provided text.
- Meeting agenda and packet documents are available for review
- Livestream links are provided for remote viewing
The Board of Supervisors voted to deny the sale of the Criglersville School to Mr. Schapiro and withdrew the property from the market pending further review. The Board also ratified a lease contract for a northern radio tower site.
- Denied sale of Criglersville School to Felix Schapiro and withdrew property from market (4-1)
- Approved agenda as presented (5-0)
- Approved minutes from 01-03-23 and 01-04-23 (5-0)
- Cancelled February 1st joint meeting with the Planning Commission (5-0)
- Ratified lease contract for northern radio tower site (5-0)
- Authorized County Administrator to terminate previous contracts (5-0)
🗳️ How they voted (7 roll-call votes)
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative matters, including approving the agenda and minutes, welcoming a new member, and electing officers. The board will also review a draft election calendar, discuss precinct leases, and begin budget preparations for FY2024, which may include increased election costs and potential fee changes.
- Welcome new board member Larry Christensen (term 1/1/2023–12/31/2025)
- Review draft of first election dates calendar
- Discuss leases for precincts 001, 002, 005, 006, 008 and Brightwood Precinct
- Begin FY2024 budget preparations, including increased elections and possible raise in election officer fees
- Plan monthly meeting schedule
The Board elected its leadership and established a recurring meeting date for the first Wednesday of each month. Members coordinated required training attendance and discussed the development of a zero-based budget.
- Elected Leri Thomas as Chair, Jim Smith as Vice Chair, and Larry E. Christensen as Secretary (unanimous)
- Scheduled monthly meetings for the first Wednesday of the month
- Scheduled meetings for February 1 and March 1, 2023
- Approved motion to enter closed session for personnel and security matters (unanimous)
- Approved motion to return to open session (unanimous)
- Certified that only lawful exempt matters were discussed in closed session (unanimous)
Board of Supervisors
This meeting agenda contains only procedural boilerplate with no specific decisions, proposals, or discussions detailed. The agenda lists only document references without any actionable items.
The Board of Supervisors appointed members to several local boards and commissions. They authorized payment of two invoices totaling $84,770 for Social Services building HVAC and renewed a mental health program contract. The Board also approved extending a 45mph speed limit on Graves Mill Road.
- Approved payment of two Social Services HVAC invoices totaling $84,770 (5-0)
- Renewed Lexipol service agreement for Cordico Mental Health Program at $12,000/year for 2 years (5-0)
- Approved extending 45mph speed limit and adding hidden driveway signs on Graves Mill Road (5-0)
- Appointed Rodney Lillard to the Board of Zoning Appeals (5-0)
- Appointed Dustin Dawson to the CPMT (4-0, 1 abstain)
- Reduced Planning Commission appointees to seven and approved Nathan Cowan and Steve Carpenter (5-0)
- Appointed Bruce Bowman to the Blue Ridge Committee for Shenandoah Park Relation (5-0)
- Appointed Steve Hoffman to the Thomas Jefferson Area Criminal Justice Board (4-0, 1 abstain)
🗳️ How they voted (9 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint public hearing to consider a special use permit for Rooted Land Company LLC to operate six short-term rental units on two adjoining parcels totaling 257 acres on Graves Mill Road. The applicant proposes adding one three-bedroom unit and three park-model RVs, with the existing one unit remaining. The County Planner recommends approval with conditions, including limiting the permit to the applicant and prohibiting outdoor events.
- Special use permit for six short-term rental units on 257 acres (Tax Maps 37-7C and 37-11) at 2410 Graves Mill Road
- Proposed additions: one 3-bedroom unit and three park-model RVs, each ~400 sq ft
- County Planner recommends approval with conditions (e.g., no transfer, no outdoor events, lighting limits)
- Board of Supervisors encouraged to request VDOT speed study for Graves Mill Road
- Public hearing scheduled for January 4, 2023, 7 p.m. at Madison County Administrative Auditorium
The Planning Commission recommended that the Board of Supervisors approve a special use permit for Rooted Land Company LLC to operate six short-term rental units on two parcels. The recommendation includes a condition that the County Planner work with VDOT regarding signage or speed limits.
- Approved agenda (all aye)
- Recommended approval of Case No. SU-12-22-32 for six short-term rental units on Graves Mill Road (all aye)
Board of Supervisors
This is the Board of Supervisors' organizational meeting agenda. It contains only procedural items such as adopting the agenda and approving minutes, with no substantive policy decisions or public hearings listed.
- Organizational meeting agenda and packet
- Livestream links provided
The Board of Supervisors held its organizational meeting to elect a Chairman and Vice-Chairman. The Board approved Resolution 2023-1 and updated several committee and liaison appointments.
- Elected R. Clay Jackson as Chairman (5-0)
- Elected Carty Yowell as Vice-Chairman (4-0, 1 abstain)
- Approved the meeting agenda (5-0)
- Approved Resolution 2023-1 (5-0)
- Approved changes to the Committee Appointment list (5-0)