Madison public meetings in 2024
91 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Planning Commission
The Madison County Planning Commission will hold a workshop on December 18, 2024, to discuss a conditional rezoning of the former Criglersville Elementary School from A-1 to B-1, a special use permit for a dog boarding kennel, and two ordinance amendments. Items are at first or second workshop stage, meaning no final votes are expected at this meeting.
- Special use permit (SU-12-01) for Quietude Dog Boarding at 227 Jacks Shop Rd on 30.268 acres zoned A-1
- Conditional rezoning (RZ-10-30-24-03) for Criglersville Elementary School LLC to rezone parcel 21-61 from A-1 to B-1 for renovation
- Proposed amendment to Boundary Line Adjustment (BLA) ordinance to modify platting requirements (2024-SOA-12-18-01)
- Proposed adoption of a definition for personal campground to regulate RVs and tents on private property (2024-ZOA-12-18-02)
The Madison County Planning Commission held a workshop meeting with no final votes. They discussed a special use permit for a dog boarding kennel, a conditional rezoning for the Criglersville Elementary School, an amendment to the Boundary Line Adjustment ordinance, and a new definition for personal campgrounds. All items were continued to future meetings or public hearings.
- Adopted agenda with addition of Nomination Committee (unanimous)
- Approved December 4, 2024 minutes with correction (unanimous)
- Discussed dog boarding kennel special use permit; no action taken
- Discussed Criglersville Elementary School conditional rezoning; no action taken
- Discussed BLA ordinance amendment; no action taken
- Discussed personal campground definition; no action taken
Board of Zoning Appeals
The Madison County Board of Zoning Appeals will hold public hearings on an appeal of a denied subdivision application and two variance requests. The board will also adopt previous meeting minutes.
- Appeal by Arrington Dixon of denied subdivision at 3690 Beautiful Run Rd (8.03 acres, A-1 zoning) over lot shape requirements
- Variance request by Adam Cubbage to reduce front setback from 100 ft to 28 ft for an accessory structure at 4164 Thrift Rd, Madison
- Variance request by Jerry Smith to reduce rear yard setback from 50 ft to 43 ft to construct a new dwelling at 1914 Beautiful Run Rd after razing existing structure
The Madison County Board of Zoning Appeals approved all three variance requests on the agenda: a subdivision appeal by Arrington Dixon, a front setback reduction for Adam Cubbage's carport, and a rear setback reduction for Jerry Smith's new dwelling. The board also elected Rodney Lillard as chair and Sarah Wills as vice chair, and discussed upcoming appointments to the board.
- Approved Arrington Dixon's subdivision variance appeal (5-0)
- Approved Adam Cubbage's front setback variance from 100' to 28' (4-1)
- Approved Jerry Smith's rear setback variance from 50' to 43' (5-0)
- Elected Rodney Lillard as new chair (voice vote)
- Elected Sarah Wills as vice chair (voice vote)
- Discussed but did not act on appointments of Kyle Knight and Jessica Davis to BZA
Board of Supervisors
The Madison County Board of Supervisors is holding a regular meeting with several decisions and reports. Key action items include adopting the FY26 budget calendar and a resolution for the 2024 Emergency Operation Plan. The board will also consider a supplemental appropriation for EMS donations, receive a VDOT quarterly report, and discuss a Starlink donation. Various monthly reports from county departments are also on the agenda.
- Adoption of FY26 budget calendar
- Resolution #2024-18 for 2024 Emergency Operation Plan
- Supplemental Appropriation #12 for EMS donations
- VDOT Quarterly Report from Carrie Shepheard
- Starlink donation discussed by Deputy County Administrator
The Board of Supervisors unanimously approved the FY26 budget calendar, adopted the 2024 Emergency Operations Plan update, and accepted a $4,738 Starlink donation from the Robinson Rose Community Alliance for emergency Wi-Fi. They also rescheduled the December 24 meeting to December 23 and reappointed committee members. All votes were 5-0.
- Approved FY26 Budget Calendar (5-0)
- Adopted Resolution #2024-18 updating the Madison All-Hazards Emergency Operations Plan (5-0)
- Accepted $4,738 Starlink donation from Robinson Rose Community Alliance (5-0)
- Rescheduled Dec. 24 board meeting to Dec. 23 (5-0)
- Reappointed willing committee/board members and advertised open positions (5-0)
- Approved consent agenda including minutes and EMS donation appropriation (5-0)
- Approved contracts for County Attorney and Assistant County Attorney after closed session (5-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint meeting to conduct a public hearing on a special use permit for Meander Inn LLC to operate an event venue at 2333 North James Madison Highway, including converting a horse stable into a wedding facility and adding 10 short-term rental cabins. The meeting also includes workshops on a rezoning to recover by-right B-1 uses, a conditional rezoning for Criglersville Elementary School, and a proposed rezoning for Virginia Lawnscapes. A workshop on an amendment to the BLA ordinance and a definition for personal campgrounds are also scheduled.
- Public hearing on SUP-09-18-24: Meander Inn LLC – event venue, horse stable conversion to wedding facility, 10 cabins (short-term rentals) on 77.067-acre A-1 zoned property
- Workshop: Josh Hege seeks recovery of by-right B-1 uses on Seminole Trail (parcel 32-102)
- Second workshop: Conditional rezoning of Criglersville Elementary School parcel 21-61 from A-1 to B-1
- Second workshop: Virginia Lawnscapes rezoning of parcel 55-35I from A-1 to B-1 (postponed to January 15, 2025)
- Workshop items on amendment to BLA ordinance and adoption of personal campground definition
Board of Supervisors
The Madison County Board of Supervisors and Planning Commission will hold a joint public hearing to consider a special use permit (SUP-09-18-24) for Meander Inn LLC to operate an event venue at 2333 North James Madison Highway. The proposal includes converting a horse stable into a wedding facility and adding 10 short-term rental cabins on the 77-acre agricultural property. The meeting also includes adoption of minutes and workshop discussions on several rezoning cases, though no decisions are scheduled on those items.
- Public hearing on special use permit (SUP-09-18-24) for Meander Inn LLC to operate event venue including wedding facility and 10 cabins at 2333 N James Madison Hwy
- Proposed conditions include no outdoor amplified music after sunset, low-impact lighting, and vegetation buffers
- Workshop on Josh Hege's request to recover by-right B-1 uses on Seminole Trail (first workshop)
- Workshop on conditional rezoning of Criglersville Elementary School from A-1 to B-1 (second workshop)
- Workshop on Virginia Lawnscapes rezoning from A-1 to B-1 for landscaping equipment storage (second workshop postponed to Jan 15, 2025)
🗳️ How they voted (4 roll-call votes)
Preliminary Development Review Committee
The committee is reviewing three new business items: a special use permit for an existing dog boarding kennel, an exploratory meeting for split zoning for commercial storage, and a rezoning application to allow high-density residential development. A letter from the school superintendent indicates capacity for 100-200 additional students but notes challenges beyond that.
- Special Use Permit (SU-12-01) for Quietude Dog Boarding at 227 Jacks Shop Rd – previously operating without permit
- Exploratory meeting (RZ-11-24-02) for split zoning of 6726 S Seminole Trail (355.6 acres) for commercial vehicle/RV storage
- Rezoning application (RZ-11-24-01) by Country View Holding LLC to rezone two parcels totaling 85.285 acres entirely to R-3 for residential development at maximum density
- School capacity letter from Superintendent Anna Graham citing ability to accommodate 100-200 new students with minimal impact
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will discuss and potentially decide on a school zone camera enforcement program, an update on the new radio system go-live, and renovations to the EMS building. They will also receive the draft FY26 budget calendar and a notification of Comcast price adjustment. The consent agenda includes approval of previous meeting minutes.
- School Zone Cameras – County Administrator (Old Business, action item following speed study)
- Radio Go Live Update – Deputy County Administrator
- EMS Renovation Update – Deputy County Administrator
- Draft FY26 Budget Calendar – Finance Director (New Business)
- Comcast Price Adjustment Notice – County Administrator (Information/Correspondence)
Planning Commission
The Planning Commission will hold workshops to discuss several rezoning and special use permit applications. The body is also reviewing a draft of the Comprehensive Plan.
- Meander Inn LLC: Special use permit for an event venue, wedding facility, and 10 short-term rental cabins at 2333 North James Madison Highway
- Virginia Lawnscapes: Proposed rezoning of parcel 55-35I from Agriculture (A-1) to Business (B-1)
- Rolfe Kratz: Special use permit application for a Personal Use Campground on parcel 22-18
- Criglersville Elementary School LLC: Conditional rezoning of parcel 21-61 from A-1 to B-1 for building renovation
- Comprehensive Plan draft review
Board of Supervisors
The Madison County Board of Supervisors meets Nov 12 for regular business including monthly reports, a consent agenda, and several new business items. Key discussions include a Virginia Opioid Abatement Authority funding presentation, a Declaration of Fire Prohibition, and the 2024 General Reassessment Order. The board will also consider reappointments, a historic school nomination, and a fee waiver request.
- Virginia Opioid Abatement Authority funding presentation by Kat Dupré
- Declaration of Fire Prohibition – county administrator
- 2024 General Reassessment Order – county administrator
- Reappointment on Rapidan Service Authority Board
- Department of Historic Resources’ Criglersville School Draft Nomination
Electoral Board
This is a procedural meeting of the Madison County Electoral Board to review and approve provisional ballots cast on November 5, 2024, and to canvas the Central Absentee Precinct (CAP) results. No policy decisions or financial items are on the agenda.
- Review of November 5, 2024 provisional ballots
- Approval of November 5 provisional ballots
- Canvas of Central Absentee Precinct (CAP) results
Electoral Board
The Madison County Electoral Board will meet to approve the minutes from October 23 and certify the precinct results from the March 5 presidential primary. The meeting includes public comment periods and scheduling the next meeting for November 12.
- Certify precinct results from March 5 Presidential Primary
Preliminary Development Review Committee
The Preliminary Development Review Committee will review four applications: restoration of B-1 by-right uses for a property on Seminole Trail, a special use permit for personal RV camping on a 43-acre property, a rezoning of a landscaping equipment garage from A-1 to B-1, and a conditional rezoning of the former Criglersville Elementary School for a hotel. The committee will also approve minutes from September 3, 2024.
- Hege seeks restoration of B-1 by-right uses on Seminole Trail property (Tax Map 32-102).
- Kratz seeks special use permit for personal RV camping on 43.196-acre property (Tax Map 22-18).
- Williams/VA LAWNSCAPES rezone parcel 55-35I from A-1 to B-1 for landscaping equipment garage.
- Schapiro/Criglersville Elementary School LLC rezone parcel 21-61 from A-1 to B-1 (conditional) for hotel.
🗳️ How they voted (6 roll-call votes)
Electoral Board
The Madison County Electoral Board will meet to approve new election officials and finalize precinct assignments for the November 5 Election Day. The board will also discuss the use of a Touch Writer device on Election Day. The meeting includes public comment periods and approval of previous minutes.
- Approve new Election Officials
- November 5 Election Day precinct assignments for Election Officials
- Discussion about Touch Writer on Election Day
- Modify/Approve/Sign Minutes of September 4, 2024, Board Meeting
- Next meeting: November 5, 2024, at Canvass around 8PM
Board of Supervisors
The Madison County Board of Supervisors will consider a supplemental appropriation request from schools and approve previous meeting minutes as part of its consent agenda. The Board also will discuss the 2025 regional legislative program, appoint a delegate for VACO’s annual business meeting, and act on two VATI agreements (2024 three-party and 2022 amendment). New business items include filling committee/board vacancies and cancelling the November joint meeting.
- Supplemental Appropriation #10 – School Request
- Regional Legislative Program for 2025
- Appointment for VACO's Annual Business Meeting
- VATI 2024 Three Party Agreement
- VATI 2022 Three Party Agreement Amendment
🗳️ How they voted (9 roll-call votes)
Board of Zoning Appeals
The Board of Zoning Appeals will hold a public hearing on a variance request from Trinlie Wood to allow two dwellings on a 5.879-acre property zoned Agriculture, which currently requires three acres per dwelling. The board will also consider adopting minutes from the previous meeting on June 18, 2024. No other items are scheduled for discussion.
- Variance request (V-10-15-24) for property at 516 Church Hill Road, Etlan, to allow two dwellings on 5.879 acres zoned A-1, by remodeling an existing garage into a dwelling
- Adoption of minutes from the June 18, 2024 meeting
Board of Supervisors
The Board of Supervisors will meet to discuss a speed reduction request for Elly Road and a date for the Christmas luncheon. The meeting also includes updates on radio coverage testing and the DEQ Water Supply Plan.
- Elly Road speed reduction request
- Radio coverage testing update
- DEQ Water Supply Plan update
- 2023 visitor spending report showing $22.9 million in Madison County
- Animal Control report noting 2 seizure court hearings and 1 dangerous dog case
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Board of Supervisors and Planning Commission hold a joint meeting with public hearings on two development applications. The first is a rezoning request from Madison Wood Preservers to change a 3.71-acre vacant parcel from residential (R-2) to general industrial (M-2) to expand their receiving department. The second is a site plan for a 12,000-square-foot self-storage building addition at 4956 S Seminole Trail. A special use permit for an event venue is introduced but not yet voted on.
- Public hearing on rezoning of tax map parcel 39-95 from R-2 to M-2 for Madison Wood Preservers expansion
- Public hearing on site plan (SP-05-08-24) for a 12,000 sq ft self-storage building at 4956 S Seminole Trail
- Introduction of special use permit (SUP-09-18-24) for Meander Inn LLC to operate an event venue on 77 acres at 2333 North James Madison Highway
- Closed session scheduled for personnel and legal consultation
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint meeting with two public hearings: a rezoning request to change a 3.71-acre parcel from R-2 (Residential) to M-2 (General Industrial) for Madison Wood Preservers' expansion, and a site plan for a 12,000-square-foot self-storage building addition. The commission will also introduce a special use permit application for an event venue at 2333 North James Madison Highway.
- Public hearing on rezoning (Case RZ-08-21-24) of tax map parcel 39-95 from R-2 to M-2 for Madison Wood Preservers' receiving department expansion
- Public hearing on site plan (Case SP-05-08-24) for a 12,000 sq ft self-storage building addition at 4956 S Seminole Trail (Self-Storage of Madison)
- Introduction of special use permit (Case SUP-09-18-24) for Meander Inn LLC to operate an event venue and add 10 short-term rental cabins on 77 acres
- Adoption of minutes from September 18, 2024 meeting
- Public comment periods scheduled
Board of Supervisors
The Madison County Board of Supervisors will meet on September 24, 2024. The consent agenda includes approval of minutes and a supplemental appropriation for an IT position. New business items include a supplemental appropriation for EMS renovation contingency and large-scale outdoor event permit applications for GML Apple Harvest Festival and Overdrive Monster Trucks. The board will also receive a reassessment update and presentations from VDOT and the Blue Ridge Committee.
- Supplemental Appropriation #8 - Use of Contingency for IT Position (consent agenda)
- Supplemental Appropriation #9 - EMS Renovation Contingency (new business)
- GML Apple Harvest Festival Large-Scale Outdoor Event Permit application
- Overdrive Monster Trucks Large-Scale Outdoor Event Permit application
- Reassessment Update from County Administrator
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Madison County Planning Commission will hold a workshop to discuss three development applications: a rezoning request to change a vacant 3.71-acre parcel from residential to general industrial for Madison Wood Preservers' expansion, a site plan for a 12,000-square-foot self-storage building on Seminole Trail, and an introduction of a special use permit for an event venue with short-term rentals near Locust Dale. The commission will also vote on adopting minutes from the previous meeting. These items are under discussion, with final decisions expected at later public hearings.
- Rezone (RZ-08-21-24): 3.71 acres from R-2 to M-2 for Madison Wood Preservers at tax map 39-95, to expand receiving department
- Site plan (SP-05-08-24): 12,000 sq ft self-storage building at 4956 S Seminole Trail (Self-Storage of Madison Addition) on 8.758 acres
- Special use permit introduction (SUP-09-18-24): Event venue at 2333 N James Madison Highway with 10 cabin short-term rentals on 77 acres
- Adoption of minutes from September 4, 2024 joint meeting
- Upcoming public hearings on October 4, 2024 for the rezone and site plan
The Madison County Planning Commission held a workshop meeting with no final decisions, only discussions and introductions. They reviewed a rezoning request from Madison Wood Preservers, a site plan for a self-storage addition, and a special use permit introduction for an event venue. The commission also adopted the agenda and approved the previous meeting's minutes.
- Adopted the meeting agenda (unanimous)
- Approved September 4, 2024 minutes (unanimous, Cowan abstained)
Board of Supervisors
The Madison County Board of Supervisors will consider creating two new positions: a Director of Emergency Communication and an Attorney for the Commonwealth's Attorney office. They will also vote on three supplemental appropriations, including funds for an animal shelter part-time position, a sheriff's insurance claim, and opioid fund allocation. Additional items include a facilities UTV request and a speed reduction request for Etlan Road.
- Supplemental Appropriation #5 – Animal Shelter PT Position & Veterinarian Expenditures
- Supplemental Appropriation #6 – Sheriff’s Insurance Claim
- Supplemental Appropriation #7 – Use of Fund Balance Opioid Funds
- New Supervisor Position – Director of Emergency Communication
- New Attorney Position – Commonwealth’s Attorney
The Madison County Board of Supervisors approved several items, including authorizing the Commonwealth Attorney to advertise and fill an attorney position at the Compensation Board's minimum salary, moving $10,000 from CARP funds to purchase a UTV for Facilities & Maintenance, and converting a dispatcher position to a supervisor in Emergency Communications. The Board also approved the consent agenda, requested a speed reduction on Etlan Road, and appointed members to the Board of Equalization.
- Approved consent agenda including minutes and three supplemental appropriations (5-0)
- Authorized $10,000 transfer from CARP funds to purchase UTV for Facilities & Maintenance (5-0)
- Approved converting dispatcher position to supervisor in Emergency Communications (5-0)
- Authorized Commonwealth Attorney to advertise and implement attorney position at Comp Board minimum salary (5-0)
- Requested VDOT speed reduction from 55 MPH to 45 MPH on Etlan Road (5-0)
- Appointed seven members to Board of Equalization for one year (5-0)
🗳️ How they voted (9 roll-call votes)
Economic Development Committee
The Economic Development Committee will review and potentially approve a working draft of the Economic Development Plan for circulation to the Board of Supervisors. They will also discuss progress on information gathering from constituent groups, including survey use and anecdotal quantification.
- Review and possible approval of draft Economic Development Plan for BOS comments
- Discussion of survey use in information gathering from constituent groups
- Anecdotal quantification exercise as part of data collection
- Review of minutes from previous meeting
- Discussion of future meeting needs
The Madison County Economic Development Committee met on September 10, 2024, and discussed business location factors, workforce challenges, and CTE program staffing. No formal decisions were made; the committee adopted the agenda and July minutes, and scheduled its next meeting for November 12 at 2:30 p.m. Action items included circulating a revised business survey and researching CTE teacher qualifications.
- Adopted the meeting agenda
- Adopted the July meeting minutes as submitted
- Scheduled next meeting for November 12 at 2:30 p.m.
Electoral Board
The Electoral Board is meeting to coordinate precinct assignments and evacuation plans for election officials. The board will also address a lease termination for the Wolftown polling place at Rapidan Baptist Church.
- November 5 Election Day precinct assignments for Election Officials
- Notice of termination of lease from Rapidan Baptist Church (Wolftown polling place)
- Approval of new Election Officials
- Response to proposed rent increase at Brightwood Ruritan building
- Discussion on hand counting
The Madison County Electoral Board approved new election officials and assignments for the November 5 election, and directed the registrar to develop a unified response to voters requesting hand-counted ballots, consistent with state guidance. The board also accepted the termination of a polling place lease and began seeking alternatives.
- Approved agenda and minutes of August 14 meeting
- Approved response to Brightwood Ruritan Club regarding rental rate increase
- Directed registrar to develop bullet points on electronic ballot counting
- Approved three new election officials: Jane Hammond, Helen Hammond, Cynthia Reid
- Approved Election Official assignments for November 5 election
- Accepted Rapidan Baptist Church lease termination for Wolftown Precinct
- Directed registrar to inquire about alternative polling sites
Planning Commission
The Madison County Planning Commission and Board of Supervisors will hold a joint meeting with public hearings on two items: a special use permit for a general store at 37 Poor House Road in an Agricultural zone, and a proposed amendment to the definition of 'Home Occupation' in the zoning ordinance. They will also review a site plan for a self-storage addition and a rezoning application for an industrial expansion.
- Public hearing on SUP-07-18-24: Trail Bites by Cake Krums – general store at 37 Poor House Road, Criglersville (0.0293 acres, A-1 zoning)
- Public hearing on proposed amendment to Appendix 1, Article 20-98 (Definition – Home Occupation)
- Review of site plan SP-05-08-24: Yates Properties – 12,000 sq ft self-storage building at 4956 S Seminole Trail
- Review of rezoning RZ-08-21-24: Madison Wood Preservers – 3.71 acres from R-2 to M-2 for receiving department expansion
🗳️ How they voted — 1 divided vote
Board of Supervisors
The Board of Supervisors and Planning Commission are holding a joint meeting with public hearings on a special use permit for a general store (Trail Bites by Cake Krums) in an agricultural zone and on a proposed amendment to the home occupation definition. The board will also discuss upcoming items including a site plan for a self-storage addition and a rezone application for Madison Wood Preservers.
- Public hearing on SUP for general store at 37 Poor House Road (0.0293 acres, agricultural zoning)
- Public hearing on amendment to zoning ordinance definition of home occupation (Article 20-98)
- Upcoming review of site plan for Self-Storage of Madison addition (12,000 sq ft, 4956 S Seminole Trail)
- Upcoming rezone application by Madison Wood Preservers (3.71 acres from R-2 to M-2 for industrial expansion)
🗳️ How they voted (3 roll-call votes)
Preliminary Development Review Committee
The Preliminary Development Review Committee is meeting to discuss special use permit applications for short-term rental domes and an expansion plan for The Inn & Taverns at Meander. The body will also consider new meeting dates.
- Special Use Permit application by Orrett Morgan for Short Term Rental Domes
- Special Use Permit application by Chris Seek for The Inn & Taverns at Meander expansion (event venue and 10 cabin units)
The committee recommended Chris Seek's Special Use Permit application for The Inn & Taverns at Meander's expansion (wedding venue and 10 RV units) to the Planning Commission. For Orrett Morgan's short-term rental dome proposal, the committee determined the zoning ordinance allows a maximum of two units on the combined six-acre lot, not the six requested. The committee also voted to move future meetings to the first Tuesday of each month.
- Recommended Meander's event venue SUP to Planning Commission (6-0)
- Determined Morgan's dome application allows max 2 units on 6 acres per zoning
- Approved moving PDRC meetings to first Tuesday at 9:30 am (6-0)
- Approved 08/06/2024 meeting minutes (6-0)
- Adopted meeting agenda (6-0)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors will discuss a burn ban ordinance and a permit application for Overdrive Monster Trucks. The meeting also includes a review of the Davenport engagement timeline and a supplemental appropriation for an emergency communications grant.
- Public hearing: Burn Ban Ordinance
- Permit application: Overdrive Monster Trucks large-scale outdoor event
- Supplemental Appropriation #4: Emergency Communication PSAP DMDT Grant
- Davenport Engagement Timeline discussion
The Board of Supervisors unanimously denied the Overdrive Monster Trucks large-scale outdoor event permit due to an incomplete application and missing liability insurance. The board also approved a new Burn Ban Ordinance and a supplemental appropriation for emergency communication. No other substantive decisions were made.
- Denied Overdrive Monster Trucks event permit (5-0)
- Approved Burn Ban Ordinance #2024-7 (5-0)
- Approved consent agenda including minutes and $5,000 PSAP grant (5-0)
- Corrected consent agenda to approve 08/13/2024 minutes (5-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Madison County Planning Commission is reviewing new business including a special use permit for a general store, a rezone for industrial expansion, and a zoning definition amendment. They will also continue discussion on a site plan for a self-storage building addition. No final decisions are made at this workshop; items will advance to public hearings.
- Special use permit (SUP-07-18-24) for Trail Bites by Cake Krums to operate a general store at 37 Poor House Road, Criglersville
- Rezone application (RZ-08-21-24) for 3.71 acres from R-2 to M-2 by Madison Wood Preservers for receiving department expansion
- Proposed amendment to Home Occupation definition in zoning ordinance (Article 20-98)
- Site plan (SP-05-08-24) for Self-Storage of Madison addition: 12,000 sq ft building at 4956 S Seminole Trail
- Upcoming public hearings on September 4, 2024 for the SUP and zoning definition amendment
The Madison County Planning Commission held a workshop meeting and introduced two applications: a special use permit (SUP) for Trail Bites by Cake Krums to operate a general store at 37 Poor House Road, and a rezone request by Madison Wood Preservers, Inc. for a 3.71-acre parcel from R-2 to M-2. No final decisions were made; both items are scheduled for future public hearings. The commission also discussed a proposed amendment to the zoning ordinance definition of 'Home Occupation' and reviewed a site plan application for Self-Storage of Madison, which is still pending resolution of electric and drain field issues.
- Adopted the agenda (unanimous)
- Approved minutes from August 7, 2024 joint meeting (unanimous)
- Introduced SUP-07-18-24 Trail Bites by Cake Krums for general store at 37 Poor House Road; no vote taken
- Introduced RZ-08-21-24 Madison Wood Preservers rezone from R-2 to M-2; no vote taken
- Discussed proposed amendment to Article 20-98 (Home Occupation definition); no action taken
- Reviewed site plan SP-05-08-24 for Self-Storage of Madison addition; no action taken
- Adjourned at 8:25 PM (unanimous)
Electoral Board
The Madison County Electoral Board will meet to approve minutes and discuss preparations for the November 5, 2024 election. Agenda items include signing the annual voting system security plan, confirming ADA compliance for polling places, and setting training dates for election officials. The board will also review ballot deadlines and potential changes to logic and accuracy testing.
- Sign off on Certification of Annual Voting System Security Plan Review
- Sign off on Annual ADA Compliance Confirmation Form for polling places
- Choose dates for training and send email to election officials about availability
- Review ballot deadline and possibility of changing logic and accuracy testing
- Approve minutes from June 19 and June 24, 2024 meetings
The Madison County Electoral Board approved the schedule of events for the November 5 election, including logic and accuracy testing, pre-processing, and canvass meetings. The Board unanimously agreed to use MadRapp as its newspaper of record for legal notices and authorized a banner ad in MadRapp during early voting at a cost not to exceed $400. The Board also confirmed polling place ADA compliance and noted a rent increase for the Brightwood polling place in 2025.
- Approved amended agenda (unanimous)
- Approved minutes of June 19 and June 24 meetings (unanimous)
- Approved November 5 election schedule (unanimous)
- Approved MadRapp as newspaper of record (unanimous)
- Authorized banner ad in MadRapp, cost not to exceed $400 (unanimous)
- Confirmed polling place ADA compliance (unanimous)
- Set training dates: Oct 18, 23, and 28 (unanimous)
Board of Supervisors
The Madison County Board of Supervisors will discuss a burn ban ordinance, a drought resolution, and an animal control memorandum of understanding with the health department. They will also consider a letter of support for a grant application and review information on a rate relief letter and a Virginia Telecommunication Initiative grant award. The meeting includes a closed session for personnel and legal consultation.
- Burn Ban Ordinance presented by Deputy County Administrator
- Drought Resolution #2024-17 from Virginia Cooperative Extension
- Animal Control & Virginia Department of Health MOU by County Administrator
- Letter of Support for Grant Application by Vice-Chairman Yowell
- REC Letter for Streamlined Rate Relief and VATI 2024 Grant Award information
🗳️ How they voted (7 roll-call votes)
Economic Development Committee
The Economic Development Committee will review progress from constituent interviews and refine its draft Economic Development Plan, including revising the timeline for completion. Members will also discuss additional considerations such as service zones and scalable tax incentives before assigning tasks for the upcoming month.
- Review progress on information gathering from constituent groups
- Discuss service zones as an additional consideration
- Discuss scalable tax incentives as an additional consideration
- Refine focus and goals of the Economic Development Plan draft
- Assign tasks for the upcoming month
The Madison County Economic Development Committee met on August 13, 2024, and adopted the agenda and minutes from the June 11 meeting with one correction. Members discussed progress on data gathering, service zones, scalable tax incentives, and the current economic development plan draft. They created action items to develop and distribute a survey to local businesses, continue research, and refine the plan's goals and timeline. No formal votes or final decisions were made; the meeting was primarily procedural and planning-focused.
- Adopted agenda and June 11 minutes with one correction
- Created action item to create and distribute a survey to local businesses
- Created action item to follow up with constituent groups on information gathering
- Created action item to continue research on Service Zones and Scalable Tax Incentives
- Created action item to continue review of Economic Development Plan draft, including refining focus and goals and revising timeline
Board of Supervisors
The Madison County Board of Supervisors and Planning Commission will hold a joint public hearing on a by-right subdivision of a 9.70-acre agricultural lot on N. Seminole Trail into three lots, and consider proposed amendments to the zoning ordinance reducing off-street parking requirements for medical clinics, amending subdivision plat filing requirements, updating definitions for automobile graveyards, and clarifying boundary line adjustments. The board will also appoint staff for subdivision review and discuss upcoming site plan and special use permit applications.
- By-right subdivision of 9.70-acre A1 lot on N. Seminole Trail into three lots (3.02, 3.68, and 3.0 acres) (Case S-02-24-01)
- Proposed amendment to reduce off-street parking for medical clinics from 4 to 3 spaces per exam room (Case 2024-ZOA-07-03-01)
- Proposed amendment to reduce final plat prints from 17 to 5 and require electronic copy (Case 2024-SOA-07-03-02)
- Proposed amendments to definitions for automobile graveyard, junkyard, and inoperable vehicles (Case 2024-ZOA-07-03-03)
- Proposed amendments to boundary line adjustment procedures in zoning and subdivision ordinances (Case 2024-SOA-07-30-04)
The Madison County Board of Supervisors met on August 7, 2024, and held public hearings on a subdivision application and four ordinance amendments, but the minutes do not record any decisions or votes on these items. The board also discussed appointing staff for subdivision review under Resolution #2024-16, but no action is noted. The minutes are procedural only, with no substantive decisions recorded.
- Held public hearing on Selvage subdivision application (Case S-02-24-01) — no action recorded
- Held public hearing on off-street parking ordinance amendments (2024-ZOA-07-03-01) — no action recorded
- Held public hearing on subdivision filing requirements amendments (2024-SOA-07-03-02) — no action recorded
- Held public hearing on automobile graveyard definition amendments (2024-ZOA-07-03-03) — no action recorded
- Held public hearing on boundary line adjustment amendments (2024-SOA-07-30-04) — no action recorded
- Discussed appointing staff for subdivision review (Resolution #2024-16) — no action recorded
Planning Commission
The Madison County Planning Commission and Board of Supervisors hold a joint meeting with public hearings on a by-right subdivision on N. Seminole Trail and several ordinance amendments. They will consider reducing required off-street parking for offices and medical clinics, cutting the number of final plat prints from 17 to 5, updating definitions for automobile graveyards and junkyards, and adjusting boundary line procedures. The meeting also includes adoption of minutes and review of upcoming workshop items.
- By-right subdivision of 9.70-acre A1-zoned lot on N. Seminole Trail creating two new lots (3.02 and 3.68 acres) and a residue lot (3.0 acres)
- Proposed amendment to reduce parking for medical/dental clinics from 4 to 3 spaces per exam room, and adjust office parking language
- Proposed amendment to reduce required final plat prints from 17 to 5 and add electronic copy requirement
- Proposed amendments to definitions of automobile graveyard, junkyard, inoperable vehicle, junk, and motor vehicle
- Proposed amendments to boundary line adjustment procedures in zoning and subdivision ordinances
Preliminary Development Review Committee
The Development Committee will consider a rezoning application from Madison Wood Preservers (MWP) to rezone Parcel 39-95 from R-2 to M-2 and absorb its boundary with Parcel 39-99, creating a single 7-acre lot for a 79,380-square-foot industrial expansion. The committee will also approve minutes from July 1, 2024, and discuss renaming the committee to avoid confusion with the Economic Development Committee.
- Madison Wood Preservers application: rezone Parcel 39-95 from R-2 to M-2, absorb boundary with Parcel 39-99, and construct five storage buildings and a receiving area totaling ~79,380 sq ft on 7 acres
- Consent agenda: Approve minutes from the July 1, 2024 Development Committee meeting
- Old business: Renaming Committee discussion to change committee name due to new Economic Development Committee
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will hold a regular meeting to vote on consent agenda items including minutes and supplemental appropriations for the Sheriff's SRO Byrne Justice Grant and EMS donations. They will hear a presentation from Piedmont CASA, discuss a maintenance request for Leathers Lane, and consider a memorandum of understanding with Shenandoah National Park. Public comment and a closed session for legal and personnel matters are also scheduled.
- FY25 Supplemental Appropriation #2 – Sheriff’s Department SRO Byrne Justice Grant
- FY25 Supplemental Appropriation #3 – EMS FY24 Donation
- Leathers Lane maintenance request from County Administrator
- Shenandoah National Park & Madison County MOU discussion
- Piedmont CASA presentation by Kate Duvall
The Madison County Board of Supervisors approved the consent agenda, including minutes and two FY25 supplemental appropriations for the Sheriff's Department and EMS. They also approved a Memorandum of Understanding with Shenandoah National Park and discussed a maintenance request for Leathers Lane. No votes were recorded in the minutes.
- Approved minutes for 06/25/2024 and 07/09/2024
- Approved FY25 Supplemental Appropriation #2 for Sheriff's Department SRO Byrne Justice Grant
- Approved FY25 Supplemental Appropriation #3 for EMS FY24 Donation
- Approved Shenandoah National Park & Madison County MOU
Planning Commission
The Planning Commission is meeting to discuss a special use permit for a general store and a subdivision application. The body will also review a proposed amendment to the zoning ordinance definition of 'Home Occupation'.
- SUP application for Trail Bites by Cake Krums to operate a general store at 37 Poor House Road
- Subdivision application for James & Deborah Selvage to create three lots from a 9.7-acre lot on N. Seminole Trail
- Proposed amendment to Zoning Ordinance Article 20-98 regarding Home Occupation definitions
- Status update on the Comprehensive Plan Final Draft Review
- Public hearings scheduled for 8/7/2024 regarding parking, filing requirements, automobile graveyards, and boundary line adjustments
The Madison County Planning Commission held a workshop meeting on July 18, 2024, and introduced a special use permit (SUP) application for Trail Bites by Cake Krums, a proposed general store at 37 Poor House Road, Criglersville. The commission also discussed a proposed amendment to the Home Occupation definition and reviewed a subdivision application by James and Deborah Selvage. No final decisions were made on these items; the meeting was primarily informational and procedural.
- Adopted June 20, 2024 meeting minutes with corrections (all in favor)
- Introduced SUP application for Trail Bites by Cake Krums (no vote taken)
- Discussed proposed amendment to Home Occupation definition (no vote taken)
- Reviewed Selvage subdivision application (no vote taken)
- Received status update on Comprehensive Plan final draft (no vote taken)
Board of Zoning Appeals
The Board of Zoning Appeals will hold public hearings to decide on two variance requests regarding property setbacks. Both requests involve properties zoned as Business, General (B-1).
- Variance request for 2267 S Seminole Trail to reduce front setback from 45 feet to 2.2 feet for a gas station canopy expansion
- Variance request for 16 Campground Lane to reduce side setback from 50 feet to 4 feet for a 30’x90’ accessory storage building
Board of Supervisors
The Board will review four rural rustic resolutions for Whippoorwill Road, Emmett Road, Walkers Mill Lane, and Turner Drive. Members will also discuss a trash disposal fee waiver for the Taste of the Mountain Street Festival. Updates on the Hoover Ridge Outdoor Recreation Center and the county radio project are also scheduled.
- Rural Rustic Resolutions #2024-12 through #2024-15
- Supplemental Appropriation #19 for Animal Shelter funds
- Trash disposal fee waiver for Taste of the Mountain Street Festival
🗳️ How they voted (8 roll-call votes)
Economic Development Committee
The committee will review progress on gathering information from constituent groups and evaluate the collection process. Members will also review the current draft of the Economic Development Plan to refine its goals and focus.
- Review of minutes from the previous meeting
- Progress update on information gathering from constituent groups
- Review of the draft Economic Development Plan document
- Assignment of tasks for the upcoming month
Preliminary Development Review Committee
The committee approved edits to the pre-application meeting request form, including removing submittal fees. Members also voted to send a special use permit application for K & S Porta Johns, Inc. to the Planning Commission.
- Approved updates to Pre-application Meeting Request Form
- Voted to advance K & S Porta Johns, Inc. Special Use Permit to Planning Commission
- Decided not to associate a fee with pre-application form submittals
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Board will consider resolutions for the FY25 operating and capital budgets. The meeting also includes discussions on opioid settlement participation and various fireworks permits. Additionally, officials will present information on SRO grant funding and review new county job descriptions.
- FY25 Capital Budget Appropriation Resolution #2024-9
- FY25 Operating Budget Appropriation Resolution #2024-10
- Opioid Settlement Participation Resolution #2024-11
- Graves Mountain Lodge Large-Scale, Outdoor Event & Fireworks Permit
- SRO Grant Funding Presentation
🗳️ How they voted (9 roll-call votes)
Electoral Board
The board will review and approve provisional ballots from the June 18, 2024, primary election. The meeting also includes a canvas of the Central Absentee Precinct (CAP) results.
- Approval of June 18, 2024 provisional ballots
- Canvas of the Central Absentee Precinct (CAP) results
Planning Commission
The commission will introduce a Special Use Permit application for Kevin and Sarah Smith. Members will also begin reviewing the final draft of the Comprehensive Plan and proposed amendments to the Planning Commission By-laws.
- Introduction of Kevin and Sarah Smith Special Use Permit application
- Review of the Comprehensive Plan final draft
- Review of proposed Planning Commission By-law amendments
Electoral Board
The board will meet to approve the meeting agenda and minutes from May 1, 2024. The session includes the certification of precinct results from the June 18 primary election.
- Certification of precinct results from the June 18 Primary
- Approval of May 1, 2024 meeting minutes
Board of Zoning Appeals
The provided text contains only the statutory powers and duties of the Board of Zoning Appeals under the Code of Virginia. It does not include any specific applications, hearings, or decisions scheduled for this date.
Board of Supervisors
The Board will conduct public hearings regarding the Stormwater & Erosion & Sediment Ordinance and the Criglersville Swinging Bridge. The meeting also includes updates on the EMS Renovation Project and the Hoover Ridge Outdoor Recreation Center. Additionally, the Board will review fireworks permits for Rapidan Baptist Camp and Bald Top Brewing Co.
- Public hearing for Stormwater & Erosion & Sediment Ordinance
- Public hearing regarding Criglersville Swinging Bridge
- Fireworks permit reviews for Rapidan Baptist Camp and Bald Top Brewing Co.
- EMS Renovation Project update
- Hoover Ridge Outdoor Recreation Center update
🗳️ How they voted — 1 divided vote
Economic Development Committee
The committee is initiating a four-month process to develop economic development recommendations for the Board of Supervisors. The effort aims to increase the local tax base and resident income by reviewing tourism, agriculture, manufacturing, services, and technology sectors. The project includes analyzing past initiatives and gathering information from various stakeholders.
- Four-month timeline for research, analysis, and final report delivery
- Research assignments for tourism, agriculture, manufacturing, services, and technology sectors
- Analysis of previous business initiatives including Tractor Supply and Hechler Koch
Industrial Development Authority
The Madison Industrial Development Authority will conduct elections for Chairman, Vice-Chairman, Secretary-Treasurer, and Assistant Secretary-Treasurer. The meeting also includes the approval of May 9, 2024 minutes and a discussion regarding amended bylaws.
- Election of Chairman, Vice-Chairman, Secretary-Treasurer, and Assistant Secretary-Treasurer
- Approval of May 9, 2024 meeting minutes
- Discussion of amended bylaws
🗳️ How they voted (3 roll-call votes)
Planning Commission Subcommittees
The Agricultural, Conservation, and Residential Committee will meet on June 6, 2024. The meeting purpose is to discuss adding potential slope regulations to the Zoning and/or Subdivision Ordinances.
- Potential addition of slope regulations to Zoning and/or Subdivision Ordinances
Board of Supervisors
The Board of Supervisors will review several proposed changes to the county's Zoning and Subdivision Ordinances. These include updates to off-street parking requirements, filing requirements for final plats, and definitions for junkyards and inoperable vehicles. Staff has requested joint public hearings for these items on July 3, 2024.
- Reduction of final plat filing requirement from 17 to 5 prints
- New parking requirement of three spaces per examination room for medical and dental clinics
- Updated junkyard size threshold from 200 to 100 square feet
- Proposed new definitions for 'Junk' and 'Motor vehicle'
- Topping Committee funding request
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will review several proposed amendments to the county's zoning and subdivision ordinances. The meeting also includes discussions on upcoming workshop dates and the introduction of new items for future consideration.
- Amendments to Zoning Ordinance regarding parking and automobile graveyards
- Amendments to Subdivision Ordinance filing requirements
- Review of Yates Properties of Madison LC site plan application
- Introduction of Special Use Permit Application for Kevin and Sarah Smith
- Introduction of Comprehensive Plan final draft review
Board of Supervisors
The Madison County Board of Supervisors will meet to consider a by-right subdivision application, set EMS transport fees, approve an ambulance purchase, and review a festival permit. They will also discuss a citizen speed study request and receive updates on the Hoover Ridge Park renovation and FY24 finances.
- Case S-03-24-20: by-right subdivision of 21-acre A1 lot at Leathers Road and Etlan Road into 3 three-acre lots and a 12-acre residue
- Resolution #2024-7: Schedule of Fees for EMS Vehicle Transport Services
- EMS Ambulance Purchase
- Graves Mountain Lodge Festival of Music Large-Scale Outdoor Event Permit
- Citizen Speed Study Request for Beautiful Run Road
🗳️ How they voted (9 roll-call votes)
Board of Zoning Appeals
The Madison County Board of Zoning Appeals will hold public hearings on two variance requests to reduce required setbacks for properties in Agricultural (A-1) zoning. The board will also adopt minutes from February 20, 2024, and set its meeting schedule for the rest of 2024. The agenda includes no other substantive items.
- Variance for 11-foot side setback (required 25 feet) at 3255 Meander Run Road, tax map 42A-21, for an 18' x 24' addition
- Variance for 20-foot front and rear setbacks (required 50 feet each) at intersection of Ford's Shop Road and Meander Run Road, tax map 42-13C, for a new single-family dwelling
- Adoption of minutes from February 20, 2024 meeting
- Discussion of meeting schedule for remaining calendar year 2024
Planning Commission
At this workshop, the Madison County Planning Commission will introduce a site plan for a 12,000-square-foot self-storage facility at 4956 S Seminole Trail. The commission will also review proposed amendments to parking minimums, automobile graveyard definitions, and boundary line adjustments in the county zoning and subdivision ordinances. Staff will present draft erosion, sediment, and stormwater regulations for discussion. If adopted, these ordinance changes would dictate how future residential and commercial properties are developed, subdivided, and maintained across Madison County.
- Site plan introduction for a 12,000-square-foot self-storage building at 4956 S Seminole Trail (Tax Map 55-14)
- Review of proposed amendments to minimum off-street parking requirements in Appendix 1, Article 14-9
- Discussion of ordinance changes defining 'automobile graveyard' under Appendix 1, Article 20
- Proposed boundary line adjustment amendments to the Zoning and Subdivision Ordinances (Appendices 1 & 2)
- Review of draft erosion, sediment, and stormwater regulations for county development projects
Board of Supervisors
The Madison County Board of Supervisors will consider a stormwater and erosion control ordinance amendment, an EMS renovation project award, and a radio project capital fund update. They will also hear presentations on the local housing market and the Technology Corridor, and discuss the Criglersville Swinging Bridge and an agriculture extension agent position.
- Stormwater and E&S regulation and ordinance amendment (Chapter 14)
- EMS Renovation Project Award
- Radio Project Capital Fund Update
- Supplemental Appropriations #13
- Criglersville Swinging Bridge discussion
🗳️ How they voted (8 roll-call votes)
Industrial Development Authority
The Madison County Industrial Development Authority will meet to review two performance agreements: the final AFID agreement for Revalation Vineyards and an extension for Hidden Pines Meat Processing LLC. The board will also approve minutes from a previous meeting and discuss the annual June meeting. The agenda is otherwise routine and procedural.
- Review of Revalation Vineyards Final AFID Performance Agreement
- Review extension to Hidden Pines Meat Processing LLC AFID Performance Agreement
- Approve minutes from March 30, 2023
- Discussion of Annual June Meeting
🗳️ How they voted (2 roll-call votes)
Electoral Board
The Electoral Board will meet to assign election officials and discuss necessary trainings. The board will also review a briefing on Verity Equipment upgrades and consider changing the date of the August meeting.
- Election Official Assignments
- Verity Equipment upgrade briefing by Jim Smith
- Proposed change to August 7 meeting date due to VRAV Conference
Planning Commission
The Planning Commission and Board of Supervisors will hold a joint meeting to review multiple subdivision applications and a site plan for Hoover Ridge Park. The agenda also includes discussions on amending zoning ordinances regarding parking and "automobile graveyard" definitions.
- Site plan for a splash pad, playground, and sport courts at Hoover Ridge Park
- Subdivision of 21 acres at Leathers Road and Etlan Road into three 3-acre lots
- Subdivision of 9.7 acres on N. Seminole Trail into two new lots and a residue lot
- Subdivision of 10.9 acres at 3563 Orange Road, Aroda, into two new lots and a residue lot
- Amendments to zoning ordinances regarding parking and automobile graveyard definitions
Board of Supervisors
The Madison County Board of Supervisors and Planning Commission will hold a joint public hearing on five by-right subdivision applications and a site plan for park improvements. The board will also discuss upcoming code amendments and planning commission items. The meeting includes public comment periods and a closed session.
- Brian Kelly subdivision: 21-acre A1 lot at Leathers and Etlan Roads into 3 new 3-acre lots plus 12-acre residue (Case S-03-24-20)
- Hoover Ridge Park site plan: 6-acre development with splash pad, accessible playground, and sport courts (Case SP-05-24-01)
- Selvage subdivision: 9.7-acre A1 lot on N. Seminole Trail into two new lots and residue (Case S-02-24-01)
- Perl and Lillie Builders subdivision: 10.9-acre A1 lot on Orange Road into two new lots and residue (Case S-02-24-02)
- Dawson subdivision: 66.789-acre A1 lot on S. Blue Ridge Turnpike into three 22.263-acre lots (Case S-04-17-01)
🗳️ How they voted (6 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors is meeting to hear capstone presentations from James Madison University students. The agenda contains no other substantive business items.
- JMU Capstone Presentations
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will hold a public hearing and vote on the FY25 budget, the CY24 tax rate ordinance, and administrative fees. They will also consider a compensation study, a conduit license agreement with REC, and two large event permits. The agenda includes several proclamations and a boundary line adjustment discussion.
- FY25 Budget Resolution and CY24 Tax Rate Ordinance
- FY25 Administrative Fees Resolution
- Compensation Study
- REC Conduit License Agreement and Pole Attachment Modification
- Large Event Permits for Graves Mountain Lodge (Motorcross Race) and Madison's Tractor Pull
🗳️ How they voted (12 roll-call votes)
Planning Commission
The commission is reviewing several by-right subdivision applications and a site plan for Hoover Ridge Park. These items are being prepared for public hearings at the joint meeting on May 1, 2024. The workshop also includes discussions regarding zoning ordinance amendments.
- Site plan for a splash pad, playground, and sport courts at Hoover Ridge Park
- Subdivision of 21 acres at Leathers Road and Etlan Road into three new lots
- Subdivision of 9.7 acres on N. Seminole Trail into two new lots
- Subdivision of 10.9 acres at 3563 Orange Road, Aroda, into two new lots
- Proposed amendment to the definition of 'automotive graveyard' in the Zoning Ordinance
Preliminary Development Review Committee
The Madison County Development Committee met on April 16, 2024, to approve minutes from December 19, 2023, and introduce new Zoning Administrator Tracy Clatterbuck. The agenda contains no specific decisions or new applications for the April meeting; the provided text consists of minutes from the previous December meeting where the committee discussed the HART Inc. special use permit. The committee is a preliminary review body that does not have final approval authority over rezoning or special use permits.
- Approval of minutes from the December 19, 2023 meeting
- Introduction of new Zoning Administrator Tracy Clatterbuck
- Discussion of HART Inc. special use permit for a rescue kennel at 310 Old Sparks Road, Culpeper, VA
- Review of noise mitigation conditions for a proposed 50-dog facility
- Confirmation that VDOT deemed the access onto Route 618 generally acceptable
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors is meeting to discuss and potentially act on several financial items, including supplemental appropriations for state funding and a deputy county administrator position, as well as updates on the radio project and EMS renovation. The board will also hear about upcoming public hearings on the CY24 tax rate, FY25 administrative fees, budget, and SSYP. The agenda includes routine reports from county departments and a proclamation for National Crime Victims' Rights Week.
- Supplemental Appropriation #10: Additional State Funding DSS
- Supplemental Appropriation #11: Use of Contingency Funds for Deputy County Administrator Position
- Radio Project Capital Fund Update – Finance Director
- National Crime Victims' Rights Week Proclamation
- Upcoming Public Hearings: CY24 Tax Rate Ordinance, FY25 Administrative Fees, FY25 Budget, FY25 SSYP
🗳️ How they voted (7 roll-call votes)
Electoral Board
The board will complete LESS reporting requirements for the 2023 results. Members will also discuss software updates, candidate information for the upcoming primary, and training schedules.
- Complete 2023 LESS Acknowledgment via Jira by May 1, 2024
- Update software and record version/build numbers
- Review candidate information for the primary election
- Select training dates
Planning Commission
The Madison County Planning Commission held a workshop to review upcoming public hearings for three development proposals that will determine how specific parcels are used for storage, housing, and public recreation. Commissioners discussed site plans for a mini-storage facility on Fishback Road, a residential subdivision near Leathers and Etlan Roads, and recreational upgrades at Hoover Ridge Park. The commission asked applicants about missing documents, road access, survey scales, and project funding before forwarding the cases to a joint meeting with the Board of Supervisors.
- Public hearing preview for Madison Holdings LLC site plan to build seven mini-storage buildings on a 6-acre M1 zoned lot off Fishback Road (Rt. 722).
- Review of Brian Kelly’s by-right subdivision application to split a 21-acre A1 zoned parcel at Leathers and Etlan Roads into four lots.
- Discussion of the Board of Supervisors’ site plan for approximately six acres of Hoover Ridge Park, including a splash pad, playground, and sports courts.
- Continued discussion on amending Zoning Ordinance article 20-15 regarding automotive graveyards.
- VDOT review notes requiring the Fishback Road mini-storage entrance to meet Appendix F standards and obtain a Land Use Permit.
Board of Supervisors
The Board of Supervisors and Planning Commission will hold a joint meeting to discuss a site plan for seven mini-storage buildings on Fishback Road. The project involves developing up to 400 units on a 6-acre portion of a 39-acre lot. Plans for erosion control and stormwater management are currently under review.
- Site Plan application: seven mini-storage buildings (180' x 65' each) for up to 400 units on Fishback Road (Tax Map 40-20)
- By-right subdivision: Brian Kelly applying for three 3-acre lots and one 12-acre residue lot at Leathers Road and Etlan Road (Tax Map 14-9A)
- Site Plan application: Madison County Board of Supervisors proposing development of Hoover Ridge Park (Tax Map 48-43C)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will hold a regular meeting to consider consent agenda items, receive the FY23 financial audit report, and discuss the FY25 budget. They will also review a draft of the Strategic Solid Waste Plan (SSYP), an update on the Technology Corridor/Economic Development Area, and several new business items including a fireworks permit, a JMU resolution, a conduit license agreement, and ratification of a local emergency declaration. The meeting includes public comment periods and a closed session for personnel matters.
- FY23 Financial Audit Report presentation by David Foley
- FY25 Budget Board feedback and suggestions
- Draft SSYP (Strategic Solid Waste Plan) review
- Technology Corridor/Economic Development Area update
- Fellowship Baptist Church fireworks permit and conduit license agreement
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Madison County Planning Commission will preview upcoming public hearings regarding a new mini-storage facility on Fishback Road and improvements to Hoover Ridge Park. The workshop also includes discussions on subdivision requests and potential changes to the zoning ordinance definition of an automotive graveyard.
- Site plan for seven mini-storage buildings on Fishback Road (Case No. SP-04-24-02)
- Subdivision of 21 acres at Leathers and Etlan Roads into four lots (Case No. S-03-24-20)
- Development of a splash pad and playground at Hoover Ridge Park (Case No. SP-05-24-01)
- Proposed amendment to the zoning ordinance definition for 'automotive graveyard'
Board of Supervisors
The Madison County Board of Supervisors held a budget worksession to review the final FY25 compensation study and administrative budget. The proposed budget includes a personal property tax rate increase from $3.00 to $3.60 per $100 of assessed value and is not yet balanced, pending state funding decisions for schools. The board also reviewed proposed salary increases for county staff and capital project funding.
🗳️ How they voted (2 roll-call votes)
Electoral Board
The Madison County Electoral Board will meet to review provisional ballots from the March 5 Presidential Primary. The board will also conduct a canvas of the Central Absentee Precinct (CAP) results.
- Review of March 5, 2024 Presidential Primary Provisional Ballots
- Approval of March 5 Provisional Ballots
- Canvas of the Central Absentee Precinct (CAP) Results
Board of Supervisors
The Madison County Board of Supervisors is holding its fifth budget worksession to review FY2025 budget requests from county departments, including the Treasurer, Animal Control, Facilities, and others. The board will hear presentations from each department head and may discuss a proposed compensation study that would raise salaries for several positions. The meeting also includes public comment periods and a closed session for personnel matters.
- Treasurer requests $370,673.96 for FY25, a 9.1% increase over FY24, citing higher postage and DMV fees
- Compensation study proposes raises: Deputy Treasurer I +10%, Deputy Treasurer II +25%, Chief Deputy Treasurer +29%
- Animal Control requests $176,882.99 (0.8% increase) and new tier system for officer pay
- Facilities & Maintenance requests $146,682 for salaries, a 4.9% increase
- Closed session under Virginia code 2.2-3711(A)(1) for personnel matters
🗳️ How they voted (4 roll-call votes)
Electoral Board
The Madison County Electoral Board is meeting to certify precinct results from the March 5 presidential primary, along with approving the agenda and minutes from the previous meeting. The meeting is largely procedural, with no other substantive items listed.
- Certify precinct results from March 5 presidential primary
- Approve agenda for March 6, 2024 meeting
- Approve/sign minutes of February 22, 2024 board meeting
Planning Commission
The Planning Commission and Board of Supervisors will hold a joint public hearing regarding two land use applications. The meeting includes a special use permit for an animal rescue kennel and a site plan for a 400-unit mini-storage facility.
- Special Use Permit for animal rescue kennel at 18 and 310 Old Sparks Road
- Site Plan for seven mini-storage buildings on Fishback Road
- Boundary Line Adjustment presentation
🗳️ How they voted — 1 divided vote
Board of Supervisors
The Madison County Board of Supervisors and Planning Commission will hold a joint public hearing to decide on a special use permit for HART to build and operate an animal rescue kennel on a 35-acre A1 zoned lot at 18 and 310 Old Sparks Road. The proposed kennel would house up to 50 dogs and 25 cats in a structure not exceeding 10,000 square feet. The permit would be nontransferable. The agenda also includes a preview of a future site plan application for mini-storage buildings on Fishback Road.
- Special use permit for HART animal rescue kennel (Case No. SU-03-24-01) at 18 and 310 Old Sparks Road, up to 50 dogs and 25 cats, 10,000 sq ft max
- Public hearing on the kennel permit; neighbors have submitted opposition letters
- Preview of site plan (Case No. SP-04-24-02) for seven mini-storage buildings (180x65 ft each, up to 400 units) on Fishback Road, Madison Holdings LLC
- Planning Commission workshop minutes from Feb 21, 2024, including discussion of kennel conditions and noise mitigation
- Boundary Line Adjustment definition and zoning ordinance discussed as other item
🗳️ How they voted — 1 divided vote
Board of Supervisors
The Madison County Board of Supervisors is holding its fourth budget worksession for fiscal year 2025. They will hear presentations on the Health Department's $229,500 funding request, the School Board's budget request, a new IT position, revenue estimates, and the capital budget. The county's FY25 operating budget is scheduled for adoption on April 9, 2024.
- Health Department requests $229,500 from Madison County for FY25
- School Board presents FY25 budget request, including $1,702,000 capital request for critical items
- IT Department requests new System Administrator 2 position
- Revenue estimates presented by Commissioner of Revenue and Treasurer
- Capital budget presented by Finance Director
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will meet to discuss the FY25 budget, including a compensation study that recommends pay increases totaling $510,000 (reduced to $334,000 with comp board revenue). They will also consider permits for large events at Graves Mountain and the Tour de Madison, and a tax deferral request from the Commissioner of Revenue.
- Tax Deferral – Commissioner of Revenue
- Graves Mountain Large Events Permits (Heritage Day-Kids Fishing Day, VXCS Race)
- Tour de Madison
- FY25 budget and compensation study discussion
- Approval of minutes from 02/08/2024
🗳️ How they voted — 1 divided vote
Board of Supervisors
The Madison County Board of Supervisors is holding a budget worksession to hear funding requests from outside agencies and county departments for the FY25 budget. The requests include specific dollar amounts from Virginia Regional Transit ($7,000) and Thomas Jefferson EMS Council ($8,130), among others. The board will also hold a closed session and public comment periods.
- Virginia Regional Transit requests $7,000 for Foothills Express local match
- Thomas Jefferson EMS Council requests $8,130 for regional EMS services
- Madison County Fair requests funding for entertainment costs
- Presentations from 16 agencies including Parks & Recreation, Animal Shelter, and Economic Development
- FY25 budget adoption scheduled for April 9, 2024
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will hold a workshop to preview two upcoming public hearings. The body will discuss a special use permit for an animal rescue kennel and a site plan for a mini-storage development.
- Case No. SU-03-24-01: Special use permit for Homeless Animals Rescue Team Inc. (HART) to operate a kennel for up to 50 dogs and 25 cats at 18 and 310 Old Sparks Road
- Case No. SP-04-24-02: Site plan for Madison Holdings LLC to develop seven mini-storage buildings with up to 400 units on Fishback Road (Rt. 722)
- Discussion of proposed Zoning Ordinance amendments regarding parking for medical and dental clinics
- Discussion of proposed Zoning Ordinance amendment to the definition of 'automotive graveyard'
- Review of VDOT requirements for separation on primary roads
Board of Zoning Appeals
The Madison County Board of Zoning Appeals will hold a public hearing on a variance request by Dennis and Joan Switzer to build a single-family home with a 50-foot front setback from Ruth Road (Rt. 652), instead of the required 100 feet, due to steep slopes on their 7.3-acre C1-zoned lot. The board will also review minutes from the November 20, 2023 meeting. The agenda includes only this one public hearing and routine items.
- Public hearing: Switzer variance from Article 3-4-1 for 50-ft setback on Ruth Road (Rt. 652), Tax Map 38-40D
- Review of November 20, 2023 meeting minutes
Board of Supervisors
The Madison County Board of Supervisors is holding a budget worksession to hear presentations from 15 outside agencies requesting FY25 funding. The agenda includes a detailed request from the Rappahannock-Rapidan Regional Commission for $5,548.42 to support a regional housing position, as well as a separate request for $11,447.36 in per-capita dues. No decisions are being made at this meeting; it is a discussion and information-gathering session.
- Rappahannock-Rapidan Regional Commission requests $5,548.42 for regional housing position support
- RRRC also requests $11,447.36 in per-capita dues for FY25
- 15 agencies scheduled to present, including OAR-Jefferson Area Community Corrections, Aging Together, SAFE, and Madison County Library
- Public comment periods scheduled before and after the budget presentations
- Closed session planned after public comment
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Madison County Board of Supervisors will meet to discuss the Swinging Bridge update, a delay in the FY 2023 audit, and receive monthly reports from county departments. The agenda includes consent items to approve minutes and public comment periods. No major decisions are listed; the meeting is primarily for updates and discussion.
- Swinging Bridge update by Supervisor Yowell
- Delay of FY 2023 audit completion by Finance Director
- Municode service update by Deputy Clerk
- Monthly reports from Animal Control, Building & Zoning, and other departments
- Approval of minutes from four January 2024 meetings
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors is conducting a budget worksession to review priorities, goals, and strategies for Fiscal Year 2025. The session includes a review of the FY25 Compensation and Classification Study, which proposes a two-tier pay scale for public and non-public safety employees.
- Review of FY25 priorities including broadband access and capital projects
- Discussion of the FY25 Compensation and Classification Study draft
- Proposed two-tier pay scale: public safety and non-public safety
- Review of EMS renovation and Public Safety Radio System projects
- Review of employee survey results regarding compensation and benefits
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will hold a workshop to elect a Chair and Vice-Chair. Members will also discuss potential amendments to the Zoning Ordinance and review a draft of the 2023–2024 Comprehensive Plan.
- Election of Planning Commission Chair and Vice-Chair
- Proposed amendment or elimination of article 14-9-13 regarding medical and dental clinic parking
- Proposed amendment to article 20-15 regarding the definition of automotive graveyards
- Preview of the 2023–2024 DRAFT Comprehensive Plan
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative business, including approving the agenda and minutes, and receiving status updates on voting machine custody, logic and accuracy testing, and early voting for the presidential primary. They will also discuss election official appointments, training, assignments for the March 5 primary, and the number of ballots to order.
- Status update on Hart Software
- Custody of voting machines
- Status report on logic and accuracy testing (January 12, 2024)
- Appointment of election officials
- Discuss number of ballots to order for March 5th
Board of Supervisors
The Madison County Board of Supervisors will meet to discuss and decide on several items, including a draft compensation study update, a waiver request from the Madison County Fair, and a broadband resolution. The board will also hear updates on the courthouse boiler and strategic plan. The meeting includes public comment periods and a closed session.
- Draft Compensation Study Update – County Administrator
- Madison County Fair’s Waiver Request Letter – County Administrator
- Broadband Resolution – County Administrator
- Courthouse Boiler – Facilities & Maintenance Manager
- Strategic Plan – Supervisor Jewett
🗳️ How they voted (8 roll-call votes)
Board of Supervisors
The Board of Supervisors will hold a meeting including a public comment period. The agenda includes training regarding COIA, FOIA, and ADA laws as they relate to zoning.
- COIA, FOIA, & ADA training associated with zoning
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will hold a workshop to preview three cases scheduled for a March 6 public hearing. The body will also discuss potential amendments to zoning ordinances regarding medical clinic parking and automotive graveyard definitions.
- Case No. SU-03-24-03: Special use permit for Homeless Animals Rescue Team Inc. (HART) to operate a kennel for up to 50 dogs and 25 cats at 18 and 310 Old Sparks Road
- Case No. S-03-24-01: By-right subdivision of a 10.9-acre lot at 3563 Orange Road into three lots
- Case No. S-03-24-02: By-right subdivision of a 9.7-acre lot on N. Seminole Trail into three lots
- Proposed amendment or elimination of Zoning Ordinance article 14-9-13 regarding medical and dental clinic parking
- Proposed amendment to Zoning Ordinance article 20-15 regarding the definition of automotive graveyards
Board of Supervisors
The Board of Supervisors will review monthly reports from various county departments including Animal Control, Building and Zoning, EMS, and Economic Development. The agenda includes discussions regarding COIA 2024 requirements and a closed session for personnel matters.
- Animal Control December report: 316 total incidents and $10,207.78 in fees collected
- Zoning: Two public hearings scheduled for February involving a subdivision by Jeff Perl and an animal rescue kennel SUP request by HART Inc.
- Comprehensive Plan: Final draft expected mid-January with a committee meeting on January 18, 2024
- EMS: December report shows 182 total calls with an average in-county response time of 11 minutes
- Economic Development: Discussion of the GO Virginia Wine Industry planning grant involving Madison and Nelson Counties
🗳️ How they voted (7 roll-call votes)
Electoral Board
The Madison County Electoral Board is meeting to handle routine administrative business, including introducing a new member, voting on board positions, and approving prior meeting minutes. They will also discuss preparations for the March 5 Presidential Primary, including poll pad purchases, election officer training, and budget planning. The board will enter a closed session to discuss voting security matters as allowed by state law.
- Introduce new Electoral Board member Bryan Mitchell
- Vote on Electoral Board positions
- Sign SBE 106 for the Department of Elections
- Discuss poll pads purchased
- Discuss March 5 Presidential Primary preparation and budget planning
Board of Supervisors
The Madison County Board of Supervisors is meeting for its annual organizational session to elect a Chairman and Vice-Chairman, adopt an agenda, and consider an organizational resolution for 2024 that includes bylaws, a code of ethics, and various policies. The meeting also includes public comment periods and a closed session. This is primarily a procedural meeting to set up the board's operations for the year.
- Election of Chairman and Vice-Chairman
- Adoption of organizational resolution for 2024 (bylaws, code of ethics, FOIA policy, personnel policy, purchasing policy)
- Committee, liaison, and other appointments
- Public comment periods
- Closed session