Madison public meetings in 2025

Board of Supervisors

The Madison County Board of Supervisors will meet on December 23, 2025, to consider several items, including a supplemental appropriation for the school board, a budget calendar amendment, a proclamation for Burn Awareness Week, a fund request from the Topping Committee, and updates on Hoover Ridge Park. The board will also discuss the organizational meeting time and date. The meeting includes public comment periods and a closed session for personnel matters.

• Supplemental Appropriation #18 – School Board Request
• FY27 Budget Calendar Amendment
• 2026 National Burn Awareness Week Proclamation
• Topping Committee Fund Request
• Hoover Ridge Park Maintenance Building Proposal and Outdoor Recreation Center Change Order

The Board authorized a contract with Loudin Building Systems for a new Hoover Ridge maintenance building and approved Supplemental Appropriation #19 to fund the $425,000 project. It also approved Supplemental Appropriation #20 for the Outdoor Recreation Center change order and adopted the 2026 National Burn Awareness Week proclamation. The consent agenda, including the December 9 minutes and a $39,600 school board appropriation, was approved, and the agenda was amended to remove the Topping Committee item and add a silviculture hearing.

• Approved contract with Loudin Building Systems for Hoover Ridge building (unanimous aye)
• Approved Supplemental Appropriation #19 for Hoover Ridge project (unanimous aye)
• Approved Supplemental Appropriation #20 for Outdoor Recreation Center change order (unanimous aye)
• Adopted 2026 National Burn Awareness Week proclamation (unanimous aye)
• Approved consent agenda, including minutes and $39,600 school board appropriation (unanimous aye)
• Amended agenda: removed Topping Committee Fund Request, added Silviculture hearing (unanimous aye)
• Forewent January 13 silviculture public hearing, to be addressed at April 7 hearing (board agreement)
• Scheduled organizational meeting for Jan 2, 2026 at 9:00 a.m. (informational)

Planning Commission

The Planning Commission will conduct workshops to discuss a rezoning request, two special use permits for a duplex and an event venue, and a proposed ordinance for rural contractor uses.

• Case No. RZ-11-25-01: John Wright request to rezone tax map 46-39A from A-1/C-1 to A-1
• Case No. SU-12-25-1: Hal Mayer request to convert a home to a duplex at 4185 Orange Rd
• Case No. SU-12-25-2: Eden Ridge request for an event venue at 868 Novum Church Rd
• Case No. ZOA-11-25-01: Proposed Rural Services/Contractor Use ordinance for rural businesses
• Case No. ZOA-05-25-01: Al Esh proposed changes to Article 7 (residential multiple family R-3)

The commission confirmed a quorum and unanimously adopted the meeting agenda. It also approved the minutes from the November 19 and December 3, 2025 meetings. No other actions were decided during this workshop.

• Adopt agenda as presented (unanimous, all members aye)
• Adopt minutes from November 19, 2025 (unanimous, all members aye)
• Adopt minutes from December 3, 2025 (unanimous, all members aye)

Board of Zoning Appeals

The Madison County Board of Zoning Appeals will adopt the agenda and adopt the minutes from the November 18, 2025 meeting. It will hold public hearings on two variance applications: one for 151 Blakeys Frye Ln (Case V-10-25-2) and another for a parcel on Elly Road (Case V-10-25-3). Both cases are being tabled for 30 days to allow the applicants to appear in person at the December meeting.

• Case V-10-25-2: variance request for 151 Blakeys Frye Ln (tax map 49‑31) to create a non‑conforming lot – motion to table for 30 days
• Case V-10-25-3: variance request for property on Elly Road (tax map 50‑21) – motion to table for 30 days
• Adoption of the meeting agenda
• Adoption of previous minutes from November 18, 2025

The Board of Zoning Appeals adopted the agenda and the November 18 minutes. It recommended Jessica Davis be reappointed as an alternate. The board denied Hiram Blakey’s variance request and approved Edward Williams’ variance with a two‑year condition. The meeting was then adjourned.

• Adopted agenda with addition (unanimous ayes)
• Approved November 18 minutes (unanimous ayes)
• Recommended Jessica Davis reappointment as alternate (unanimous ayes)
• Denied variance request Case V-10-25-2 (Blakey) (unanimous ayes)
• Approved variance request Case V-10-25-3 (Williams) with two‑year condition (unanimous ayes)
• Adjourned meeting (unanimous ayes)

Board of Supervisors

The Madison County Board of Supervisors will adopt the agenda, approve minutes from 11/25/2025 and 12/03/2025, and consider a supplemental appropriation for FY26 donations. New business includes a presentation of the FY27 budget calendar by the Finance Director, a request for a letter of support from state aging agencies, and a resolution to recognize the county as a distinct tourism region. Additional items cover a VDOT quarterly presentation, RSA policy recommendations, and other updates.

• Approve Minutes: 11/25/2025 & 12/03/2025
• Supplemental Appropriation #17 – FY26 Donations
• FY27 Budget Calendar – Finance Director
• Letter of Support requested by Virginia Association of Area Agencies on Aging and Encompass Community Supports
• Recognition as a Distinct Tourism Region – Resolution #2025-24

Supervisor Dawson moved to approve the agenda as presented and Supervisor Jewett seconded. All five supervisors present voted aye, with no nay votes. The agenda was adopted. No other substantive actions were recorded in this meeting.

• Approved meeting agenda (5-0)

Board of Equalization

The Madison County Board of Equalization will meet to hear a new business case regarding a tax appeal. The board will also review the adoption of the agenda and the approval of minutes from November 10, 2025.

• Tax appeal case: Samantha Galina, Tax Map 29-91A Record #1948

Planning Commission

The Madison County Planning Commission will hold a public hearing to modify the Commercial Solar Energy Facility Ordinance. The proposed changes aim to comply with state law regarding the use of domestically manufactured photovoltaic panels.

• Public hearing on ordinance amendment for solar energy facilities
• Modification of bylaws to remove nominating committee requirement
• Upcoming workshop on zoning ordinance text amendments
• Upcoming workshop on rural services/contractor use ordinance
• Upcoming workshop on rezoning request for tax map 46-39A

The commission established a quorum and adopted its agenda. It recommended the photovoltaic panel ordinance amendment (Case No. ZOA-10-25-01) to the Board of Supervisors. Commissioners approved a bylaws amendment that eliminates the requirement for a nominating committee, and then adjourned the meeting.

• Adopted agenda (7-0)
• Recommended photovoltaic panel ordinance amendment to Board (7-0)
• Amended bylaws to remove nominating committee requirement (7-0)
• Adjourned meeting (7-0)

Board of Supervisors

The Board of Supervisors and Planning Commission are holding a joint meeting to discuss an ordinance amendment regarding chemicals in photovoltaic panels. The proposed change would allow panels containing cadmium or amorphous silicon if they are manufactured in the United States, in order to comply with SB1165.

• Public hearing on Case No. ZOA-10-25-01 to modify chemical restrictions for solar panels
• Proposed modification of bylaws to remove the nominating committee requirement for officer selection
• Discussion of Case No. ZOA-05-25-03 regarding Zoning Ordinance 5-2-1 and 5-1-1
• Review of Case No. ZOA-05-25-01 (Al Esh) regarding R-3 residential multiple family zoning
• Rezoning request Case No. RZ-11-25-01 for John Wright to change tax map 46-39A from A-1/C-1 to A-1

The Madison County Board of Supervisors approved Ordinance Amendment #2025-ZOA-10-25-01, updating the zoning code to require photovoltaic panels to be free of harmful chemicals and to be sourced from the United States. The amendment passed unanimously (5-0). The meeting agenda and adjournment were also approved unanimously.

• Approved meeting agenda (5-0)
• Approved Ordinance Amendment #2025-ZOA-10-25-01 (5-0)
• Adjourned meeting (5-0)

Preliminary Development Review Committee

The Preliminary Development Review Committee will hold exploratory meetings regarding two special permit requests in Agricultural (A-1) zoning districts. The body will discuss the feasibility of a duplex and an event venue on separate properties.

• Exploratory meeting for a duplex at 4185 Orange Rd (1.489 acres)
• Exploratory meeting for an event venue at 868 Novum Church Rd (152.624 acres)

The Preliminary Development Review Committee approved its agenda and the October 7, 2025 minutes. It voted to move a duplex conversion request for 4185 Orange Rd and an event venue request for 868 Novum Church Rd forward to the Planning Commission. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved October 7, 2025 minutes (unanimous)
• Moved duplex proposal at 4185 Orange Rd to Planning Commission (unanimous)
• Moved event venue proposal at 868 Novum Church Rd to Planning Commission (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board of Supervisors will discuss a new livestock ordinance and review supplemental appropriation requests for the School Board and Parks & Recreation. The meeting also includes a tax exempt request for forestry mulching equipment and a permit renewal for Mountain View Nursing Home.

• Public hearing on Livestock Ordinance #2025-9
• Supplemental Appropriation #15 for School Board
• Supplemental Appropriation #16 for Parks & Recreation
• Tax exempt request for forestry mulching equipment
• Mountain View Nursing Home permit renewal

The Board approved its consent agenda, which included the minutes from 11/12/2025 and supplemental appropriations for the School Board and Parks & Recreation ($14,890.69). Supervisors voted to adopt Livestock Ordinance #2025-9, establishing a $100 fine after three offenses in 90 days. The Board also endorsed the draft 2026 RRRC Legislative Program, adding support for Senate Bill 974.

• Approved minutes from 11/12/2025 (unanimous)
• Approved Supplemental Appropriation #15 for School Board (unanimous)
• Approved Supplemental Appropriation #16 for Parks & Recreation $14,890.69 (unanimous)
• Approved Livestock Ordinance #2025-9 (unanimous)
• Endorsed 2026 RRRC Legislative Program draft, including Senate Bill 974 (unanimous)

Economic Development Committee

The Madison County Economic Development Committee will review past meeting minutes, discuss updates on current projects like data centers and a warehouse, and address the 2026 strategic plan. The committee will also consider a policy update on the treatment plant and potential new business opportunities.

• Review of minutes from May 13, May 27, June 24, July 9, July 22, August 7, August 12, and September 23
• Updates on current projects: Chick-Fil-A, Data Centers, Warehouse, and Tourism
• Discussion on Treatment Plant Policy
• Strategic Plan for 2026
• Committee Membership discussion

The Economic Development Committee adopted its meeting agenda. It also approved the consent‑agenda minutes for a series of prior meetings held from May through September 2025. Several future actions were discussed, but no further formal decisions were recorded.

• Adopted the meeting agenda (no vote tally provided)
• Approved consent‑agenda minutes for multiple prior meetings (May 13 2025 through September 23 2025; all eligible members voted)

Planning Commission

At its November 19 workshop, the Madison County Planning Commission will discuss several land‑use items, including a rezoning request for tax map 46‑39A, a proposed amendment to residential multiple‑family zoning text, and a possible ordinance to allow rural service and contractor uses on A‑1 and C‑1 parcels. The commission is also directed to consider removal, modification, or retention of Zoning Ordinances 5‑2‑1 and 5‑1‑1, and an amendment to the photovoltaic panel ordinance to restrict harmful chemicals and require origin disclosure. These items are presented for the commission’s recommendation to the Board of Supervisors.

• Case No. RZ-11-25-01 – John Wright rezoning request: tax map 46‑39A from A‑1/C‑1 to A‑1
• Case No. ZOA-05-25-01 – Al Esh zoning text amendment to Article 7 (R‑3 residential multiple‑family)
• Case No. ZOA-05-25-03 – Ordinance amendment to consider removal/modification of Zoning Ordinances 5‑2‑1 and 5‑1‑1
• Case No. ZOA-11-25-01 – Draft Rural Services/Contractor Use ordinance for small‑medium scale businesses in rural A‑1 and C‑1 zones
• Case No. ZOA-10-25-01 – Photovoltaic panel ordinance amendment to prohibit harmful chemicals and require country‑of‑origin disclosure

The commission unanimously adopted the meeting agenda. They also unanimously approved the minutes from the November 5 meeting. In a straw poll, members voted unanimously to add an amendment allowing poultry ownership by right and waiving the associated fee, and agreed to advertise the change for a January public hearing.

• Adopt agenda – unanimous approval
• Adopt November 5 minutes – unanimous approval
• Approve poultry ordinance amendment (waive fee, allow by right) – unanimous straw poll
• Advertise amendment for January public hearing – unanimous agreement

Board of Zoning Appeals

The Madison County Board of Zoning Appeals will consider three variance applications: a sign variance for the Brightwood Ruritan Club at 4689 Lillards Ford Rd, a lot‑subdivision variance for Hiram Blakey at 151 Blakeys Frye Ln, and a lot‑size variance for Edward Williams on Elly Road. The board will also adopt the meeting agenda and approve the minutes from the October 21, 2025 meeting.

• Variance request to install a new LED illuminated sign at 4689 Lillards Ford Rd (Case V-10-25-1)
• Variance request to create a non‑conforming lot for a single‑family dwelling at 151 Blakeys Frye Ln (Case V-10-25-2) – application fee $250 received
• Variance request for lot‑size and setback changes on Elly Road, tax map 50-21 (Case V-10-25-3)
• Adoption of the meeting agenda
• Adoption of previous minutes from October 21, 2025

The board adopted the October 21, 2025 minutes. It approved a variance allowing a new stationary sign at 4689 Lillards Ford Road. Two other variance requests were tabled for 30 days to allow the applicants to appear at the December meeting.

• Adopted October 21, 2025 minutes (5-0)
• Approved variance for Brightwood Ruritan Club sign at 4689 Lillards Ford Road (5-0)
• Tabled Hiram Blakey lot‑subdivision variance for 30 days (5-0)
• Tabled Edward Williams lot variance for 30 days (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors will adopt minutes from previous meetings and discuss several updates, including the Hoover Ridge project and a draft 2026 RRRC legislative program. It will consider two resolutions that amend the county's FOIA policy (Resolution #2025-22) and FY26 administrative fees (Resolution #2025-23). A Traffic Impact Analysis amendment will be reviewed by the Planning & Zoning Administrator, and a Dominion Energy mapping inquiry will be presented.

• Resolution #2025-22 – Amended FOIA Policy
• Resolution #2025-23 – Amended FY26 Administrative Fees
• Traffic Impact Analysis Amendment (Planning & Zoning)
• Hoover Ridge Project Updates
• Draft 2026 RRRC Legislative Program

The Board adopted the amended FOIA Policy (Resolution #2025-22) and the FY26 Administrative Fees amendment (Resolution #2025-23) after unanimous votes. It also directed the Planning Commission to address a Traffic Impact Analysis ordinance amendment and instructed staff to advertise upcoming Planning Commission vacancies. The consent agenda, including approval of prior meeting minutes, was also approved unanimously.

• Approved Resolution #2025-22 amending FOIA Policy (5-0)
• Approved Resolution #2025-23 amending FY26 Administrative Fees (5-0)
• Approved consent agenda and minutes for 10/28/2025 & 11/05/2025 (5-0)
• Motion to have Planning Commission address Traffic Impact Analysis amendment (5-0)
• Advised advertising for Planning Commission vacancies (5-0)
• Approved agenda amendment to add VACo Report (5-0)

Electoral Board

The Madison County Electoral Board will meet at 1:00 pm in the County Administration Building, 414 N. Main Street. The board will approve the agenda and then conduct a final canvass and review of provisional ballots cast in the November 4, 2025 General Election. The meeting will adjourn and the next meeting is set for December 3, 2025.

• Approval of agenda
• Final canvass and review of provisional ballots for the Nov 4, 2025 General Election

The Madison County Electoral Board certified 2,057 write‑in votes as valid and 206 as invalid for the Board of Supervisors race. It approved and cast all 20 provisional ballots after a closed‑session review. The Board also confirmed that the unofficial tallies for early votes, mail‑in ballots received by Election Day, mail‑in ballots received after Election Day, and provisional ballots were accurate. All members signed certificates and abstracts of votes for the local and statewide elections.

• Certified 2,057 write‑in votes as valid and 206 as invalid
• Approved and cast all 20 provisional ballots
• Confirmed early‑vote tally was accurate
• Confirmed mail‑in ballot tally received by Election Day was accurate
• Confirmed mail‑in ballot tally received after Election Day was accurate
• Confirmed provisional‑ballot tally was accurate
• Signed certificates for each winning candidate
• Signed abstracts of votes for statewide, Board of Supervisors, and School Board elections

Board of Equalization

The Madison County Board of Equalization will adopt its agenda and approve the August 11, 2025 minutes. They will note that all appellants and the Commissioner of Revenue were notified of prior actions. The meeting’s primary agenda item is the hearing of the Tatum Aylor appeal for Tax Map 30-1F, Record #000211. A closed session may be entered if needed.

• Adopt agenda
• Approve August 11, 2025 minutes
• Old business: notifications to appellants and Commissioner of Revenue
• New business: hearing of Tatum Aylor Tax Map 30-1F, Record #000211
• Closed session, if needed

Electoral Board

The Madison County Electoral Board will meet to review and certify write-in ballots from the November 4 General Election. The meeting is scheduled for November 5, 2025, at the County Administration Building.

• Review and certification of write-in ballots for November 4 General Election

The board reviewed precinct tally tapes and the unofficial result totals prepared by the registrar and determined those totals were accurate. It examined over 2,500 write‑in votes and concluded the write‑in candidate did not have enough votes to win. The board scheduled final certification of the election results for November 12 after reviewing any additional mail‑in and provisional ballots.

• Determined unofficial result totals were accurate
• Found write‑in candidate did not meet threshold to win
• Scheduled certification of election results for November 12

Planning Commission

The commission will hear a public hearing for Darrell Payne's special‑use permit for a mini‑storage facility on a 2.959‑acre B‑1 zoned parcel, and for Gerald Fuchs's special‑use permit to keep livestock on a 1.191‑acre R‑1 zoned parcel at 3632 Wolftown‑Hood Rd. The agenda also includes several ordinance‑amendment workshops: removal, modification, or retention of Zoning Ordinance 5‑2‑1 and 5‑1‑1; a photovoltaic‑panel specification amendment; and a residential multiple‑family text amendment proposed by Al Esh. An introduction of Rural Services/Contractor Use special‑use activity in C‑1 and A‑1 districts is also listed.

• Darrell Payne – Special Use Permit for mini‑storage on Madison County Tax Map 40‑19B (2.959 acres, B‑1 zoning)
• Gerald Fuchs – Special Use Permit for livestock on 3632 Wolftown‑Hood Rd (1.191 acres, R‑1 zoning)
• Introduction of Rural Services/Contractor Use special‑use activity in C‑1 and A‑1 districts
• Ordinance Amendment (Fourth Workshop) – consider removal, modification, or retention of Zoning Ordinance 5‑2‑1 and 5‑1‑1
• Ordinance Amendment (December Public Hearing) – modify photovoltaic panel requirements per SB1165

The commission established a quorum and adopted its agenda and the October 15 minutes. It voted to recommend Darrell Payne’s mini‑storage permit and Gerald Fuchs’s livestock permit (with a six‑goat limit) to the Board of Supervisors. The meeting was then adjourned.

• Adopt agenda as submitted (6‑aye, 0‑nay, 0‑abstain)
• Adopt minutes from Oct 15, 2025 (6‑aye, 0‑nay, 0‑abstain)
• Recommend Darrell Payne mini‑storage special‑use permit to Board of Supervisors (6‑aye, 0‑nay, 1‑abstain)
• Recommend Gerald Fuchs livestock special‑use permit with max 6 goats to Board of Supervisors (7‑aye, 0‑nay, 0‑abstain)
• Adjourn meeting (7‑aye, 0‑nay, 0‑abstain)

Board of Supervisors

The Madison County Board of Supervisors will hold public hearings on two special‑use permit applications: a mini‑storage facility on a 2.959‑acre B‑1 zoned parcel, and a livestock operation on a 1.191‑acre R‑1 zoned parcel at 3632 Wolftown‑Hood Rd. The meeting will also consider several zoning ordinance amendment workshops, including possible changes to Ordinance 5‑2‑1, 5‑1‑1, Article 7 (R‑3), and photovoltaic panel requirements. All items are scheduled for discussion and decision at the joint Board and Planning Commission meeting.

• Darrell Payne – Special Use Permit for mini‑storage on Tax Map 40‑19B (2.959 acres, B‑1 zoning)
• Gerald Fuchs – Special Use Permit for livestock on 3632 Wolftown‑Hood Rd (1.191 acres, R‑1 zoning)
• Ordinance Amendment ZOA‑05‑25‑03 – Review of Madison County Zoning Ordinance 5‑2‑1 and 5‑1‑1
• Al Esh – Zoning Text Amendment ZOA‑05‑25‑01 to modify Article 7 (R‑3 residential multiple‑family)
• Ordinance Amendment ZOA‑10‑25‑01 – Update photovoltaic panel specifications to meet SB1165

The Board adopted the amended agenda (5‑0). It approved Darrell Payne's mini‑storage special use permit (5‑0) and Gerald Fuchs' livestock special use permit with conditions to comply with VDACS and to attach the permit to the property owner (4‑1). The Board also directed the Planning Commission to study rural services and contractor use services (5‑0).

• Approved agenda amendment (5-0)
• Approved Darrell Payne mini‑storage special use permit (5-0)
• Approved Gerald Fuchs livestock special use permit with VDACS compliance and owner‑attached condition (4-1)
• Directed Planning Commission to study rural services and contractor use services (5-0)
• Adjourned meeting (5-0)

Electoral Board

The Electoral Board will meet to perform the initial canvass of the General Election. This process verifies the vote totals from the election.

• Initial canvass of General Election

The Electoral Board received tally tapes, ballots, and paperwork from each precinct. It determined the materials were complete and in order. A copy of the tally tapes and Statement of Results was given to the General Registrar for submission of unofficial results to the State.

• Confirmed precinct vote materials complete and in order
• Delivered copies of tally tapes and results to General Registrar

Board of Supervisors

The Board of Supervisors will consider a contract and supplemental appropriation for the Hoover Ridge Recreation Center Playground. Members will also discuss the local impact of a government shutdown and review RFPs for electric, plumbing, and HVAC services.

• Hoover Ridge Recreation Center Playground Contract and Supplemental Appropriation #13
• Electric, Plumbing, & HVAC RFPs
• Topping Fund Committee Recommendation for Animal Shelter
• War Memorial Building emergency floor replacement
• Discussion on government shutdown local impact

The Board adopted the amended agenda and approved the consent agenda minutes. It approved Supplemental Appropriation #13 for the Hoover Ridge Recreation Center playground and authorized the County Administrator to sign the contract. The Board also approved Toppings Fund spending for a $7,830 animal‑shelter painting project and up to $1,000 for electrical work, and awarded the electrical, plumbing and HVAC RFPs to Valley Automation and Riddleberger Brothers.

• Approved Supplemental Appropriation #13 for Hoover Ridge Park Playground (5-0)
• Authorized County Administrator to sign Hoover Ridge Recreation Center Playground contract (5-0)
• Approved Toppings Fund use: $7,830 painting contract to United Painting Plus Inc. and up to $1,000 for electrical materials (5-0)
• Approved awarding electrical services RFP to Valley Automation (5-0)
• Approved awarding plumbing and HVAC services RFP to Riddleberger Brothers (5-0)

Board of Zoning Appeals

The Board will adopt the meeting agenda and approve minutes from the May 20, 2025 meeting. It will hold public hearings on two variance applications: a setback reduction for an accessory building at 1103 Ridgeview Rd, and a request to create a non‑conforming one‑acre lot by subdividing 244 Crooked Run Ln. The Board will vote on whether to grant each variance.

• Adoption of agenda
• Adoption of previous minutes from May 20, 2025
• Variance V-9-25-1: setback reduction request at 1103 Ridgeview Rd (application fee $250)
• Variance V-7-25-2: non‑conforming one‑acre lot subdivision at 244 Crooked Run Ln (application fee $250)
• Public hearings for both variance cases

The Board of Zoning Appeals adopted the May 20, 2025 minutes. It approved a variance to reduce the setback at 1103 Ridgeview Rd. It denied a subdivision request for 244 Crooked Run Ln. The meeting was then adjourned.

• Adopted May 20, 2025 minutes (5-0)
• Approved variance for 1103 Ridgeview Rd setback reduction (5-0)
• Denied subdivision variance for 244 Crooked Run Ln (3-1-1)
• Adjourned meeting (5-0)

Planning Commission

The Planning Commission will discuss proposed amendments to the zoning ordinance regarding residential multiple-family housing and solar equipment. The body is also reviewing a special use permit for livestock on a small lot and considering changes to how livestock are regulated on parcels under two acres.

• Case No. SU-05-25-01: Special use permit for livestock at 3632 Wolftown-Hood Rd
• Case No. ZOA-05-25-01: Proposed changes to Article 7 (residential multiple family R-3)
• Case No. ZOA-10-25-01: Amendment to Appendix 1, Article 14-19-3-C-7 regarding US-made solar equipment
• Case No. ZOA-05-25-03: Review of Zoning Ordinances 5-2-1 and 5-1-1 regarding livestock on lots under two acres
• Case No. SU-09-25-01: Special use permit for mini-storage units on Tax Map 40-19B

The commission confirmed a quorum and approved the meeting agenda. It also adopted the October 1, 2025 minutes with one minor change. No other actions, such as the special‑use permit or zoning amendment requests, were decided.

• Adopted agenda (unanimous aye vote)
• Adopted October 1, 2025 minutes with minor change (unanimous aye vote)

Board of Supervisors

The Board of Supervisors will vote on the Hoover Ridge Outdoor Recreation Center playground contract and the associated Supplemental Appropriation #13. It will also approve the minutes from 9/23/2025 and 10/1/2025 and consider Supplemental Appropriation #12 for additional state and federal revenue. Additional agenda items include amendments to the FOIA policy and FY26 administrative fees, updates to the solar ordinance, and a discussion of the livestock ordinance.

• Approve Minutes: 09/23/2025 & 10/01/2025
• Supplemental Appropriation #12 – VPA/DSS Additional State & Federal Revenue
• Hoover Ridge Outdoor Recreation Center Playground Contract (Supplemental Appropriation #13)
• FOIA Policy & FY26 Administrative Fees Amendments – Deputy Clerk
• Solar Ordinance Amendments – Planning & Zoning Administrator

The Board approved the agenda as amended, removing the Hoover Ridge Outdoor Recreation Center Playground Contract and its supplemental appropriation item. It then approved the consent agenda, which included the minutes from 09/23/2025 and 10/01/2025 and Supplemental Appropriation #12. Finally, the Board agreed to schedule a public hearing on the proposed FOIA policy and FY26 administrative fee amendments at the first November meeting.

• Approved agenda amendment removing Hoover Ridge Playground Contract items (5-0)
• Approved consent agenda (minutes 09/23/2025 & 10/01/2025 and Supplemental Appropriation #12) (5-0)
• Approved minutes for 09/23/2025 (as part of consent agenda) (5-0)
• Approved minutes for 10/01/2025 (as part of consent agenda) (5-0)
• Approved Supplemental Appropriation #12 (as part of consent agenda) (5-0)
• Scheduled public hearing on FOIA policy and FY26 administrative fees (no vote recorded)

Preliminary Development Review Committee

The Preliminary Development Review Committee will hold an exploratory pre‑application meeting to discuss a proposed amendment to the Special Use Permit for the Inn & Tavern at Meander, which includes a minimum $1.5 million investment and a phased plan up to $10 million. The committee will also consider a special‑use permit request for a mini‑storage facility on Madison County Tax Map 40‑19B (2.959 acres, B‑1 zone). Procedural items include adopting the agenda and approving minutes from September 2, 2025. Public comment will be taken before adjourning.

• Exploratory meeting request to modify Special Use Permit for Inn & Tavern at Meander (2333 James Madison Highway, Locust Dale) with $1.5 M minimum investment and up to $10 M phased development
• Special‑use permit request for mini‑storage units on Tax Map 40‑19B (2.959 acres, B‑1 zoning)
• Adoption of agenda and approval of minutes from September 2, 2025
• Public comment period scheduled
• Motion to move mini‑storage application to Planning Commission workshop

The committee confirmed a quorum and adopted an amended agenda. It approved the September 2, 2025 minutes. The November meeting was moved from Tuesday, Nov 4 to Wednesday, Nov 5, 2025. The session was then adjourned.

• Adopt amended agenda (motion passed, all present voted aye, 0 nay, 0 abstain)
• Reschedule November PDRC meeting to Nov 5, 2025 (motion passed, all present voted aye, 0 nay, 0 abstain)
• Approve September 2, 2025 minutes (motion passed, all present voted aye, 0 nay, 0 abstain)
• Adjourn meeting (motion passed, all present voted aye, 0 nay, 0 abstain)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint meeting to conduct public hearings on zoning ordinance amendments. The body will also discuss reports of Dominion Energy mapping new high voltage power lines.

• Public hearing on Case No. ZOA-05-25-03 regarding the removal, modification, or retention of Zoning Ordinances 5-2-1 and 5-1-1
• Public hearing on Case No. ZOA-05-25-01 for Al Esh's proposed changes to Article 7 (residential multiple family R-3)
• Discussion of a request by James Alexander regarding Dominion Energy mapping new high voltage power lines
• Review of Case No. SU-09-25-01 for a Darrell Payne mini-storage facility on 2.959 acres (Tax Map 40-19B)
• Review of Case No. SU-05-25-01 for Gerald Fuchs regarding livestock on a 1.191-acre lot at 3632 Wolftown-Hood Rd

The Board approved the amended agenda (5‑0 vote). It voted to table the review of Zoning Ordinance 5‑2‑1 and 5‑1‑1 and to send the matter back to the Planning Commission (5‑0). It also tabled Al Esh’s proposed amendment to Article 7 (R‑3) and asked the Planning Commission to consider a 60 % open‑space requirement (5‑0). The Board authorized the County Administrator and Attorney to send a letter to Dominion Energy and PJM about new high‑voltage line mapping (5‑0) and set the 2025 Christmas luncheon for December 12, 2025.

• Approved agenda amendment (5‑0)
• Tabled zoning ordinance 5‑2‑1 and 5‑1‑1 for further study (5‑0)
• Tabled Al Esh R‑3 zoning text amendment, request 60 % open space (5‑0)
• Authorized letter to Dominion Energy and PJM regarding power line mapping (5‑0)
• Set 2025 Christmas luncheon date for December 12, 2025

Electoral Board

The Madison County Electoral Board will discuss several items related to upcoming elections. It will review the candidates’ forum and early‑voting results, consider a draft policy allowing electronic participation in board meetings, and examine precinct assignments and training for election officials. Public comments are scheduled before and after the agenda items. The meeting is set for October 1, 2025 at 10 a.m. at the County Administration Building.

• Review/Critique of Candidates’ Forum
• Draft Policy on Electronic Participation in Board Meetings
• Review of Early Voting to Date
• Precinct Assignments for Election Officials
• Discussion of Upcoming Election Official Training Sessions

The board adopted its agenda, including a discussion of post‑election canvas dates, and approved the September 9 minutes without objection. It deferred the draft policy on electronic participation until the December meeting. The board approved the proposed Election Official precinct assignments for the November 4 election with one minor adjustment and moved the final post‑election canvas meeting to November 12 at 10:00 am.

• Adopted agenda (amended to discuss post‑election canvas dates)
• Approved September 9 minutes without objection
• Deferred draft policy for electronic participation until December meeting
• Approved Election Official precinct assignments for Nov 4 election with minor adjustment
• Moved final post‑election canvas meeting to Nov 12 at 10:00 am
• Concluded to continue sponsoring candidate forums for local elections
• Agreed public question solicitation should end before forum day to start at 6:00 pm
• Emphasized paperwork completion, seal changes, and ballot‑rejection handling in Election Official training

Planning Commission

The Madison County Planning Commission will hold public hearings on two zoning ordinance amendments: removal, modification, or retention of Ordinance 5‑2‑1 and 5‑1‑1, and a text amendment to Article 7 (R‑3 residential multiple‑family) proposed by Al Esh. The meeting also includes discussion of two special‑use permit applications—one for a mini‑storage facility on Tax Map 40‑19B and another for livestock on 3632 Wolftown‑Hood Rd. A draft steep‑slope development ordinance will be reviewed, and the commission will adopt the agenda and minutes from September 17, 2025.

• Public hearing (Case ZOA-05-25-03) on amendment of Zoning Ordinance 5‑2‑1 and 5‑1‑1
• Public hearing (Case ZOA-05-25-01) on Al Esh’s zoning text amendment for residential R‑3
• Special‑use permit application (Case SU-09-25-01) by Darrell Payne for mini‑storage on Tax Map 40‑19B, 2.959 acres, B‑1 zone
• Special‑use permit application (Case SU-05-25-01) by Gerald Fuchs for livestock on 3632 Wolftown‑Hood Rd, 1.191 acres, R‑1 zone
• Workshop discussion of proposed steep‑slope development ordinance (Case ZOA-09-25-01)

The commission established a quorum and unanimously adopted the agenda and the September 17 minutes. A public hearing was held on a proposed amendment to the zoning ordinance concerning livestock on R‑1 parcels. The commission voted unanimously to table that amendment until the written proposal can be reviewed. No other actions were decided.

• Adopt agenda (unanimous Aye: Carpenter, Elliott, Graves, Smith, Cowan, Whitman, Snider)
• Adopt September 17 minutes (unanimous Aye: Carpenter, Elliott, Graves, Smith, Snider, Cowan, Whitman)
• Table livestock ordinance amendment discussion (unanimous)

Economic Development Committee

The Economic Development Committee will review updates to the zoning ordinance, including environmental and flood impact assessments and a presentation by Jim S. It will also receive updates on current projects, consider a potential new project opportunity, and plan the next phase of research.

• Zoning ordinance update (EIA and FIA)
• Zoning ordinance update (Jim S)
• Potential new project opportunity
• Planning for next phase of research
• Updates on current projects

The agenda was adopted and the meeting minutes were approved. The committee reached a consensus to examine creating an ordinance defining “bona fide” agricultural production. Members agreed to explore establishing agricultural districts and to gather data for the Chick‑Fil‑A development opportunity. The meeting was adjourned by motion.

• Agenda adopted
• Minutes approved (25 November 2025)
• Consensus to examine ordinance defining bona fide agricultural production
• Decision to explore establishing agricultural districts in the county
• Decision to gather information on Chick‑Fil‑A site options and traffic data
• Motion to adjourn adopted

Board of Supervisors

The Board will vote on several supplemental appropriations, including FY25 capital rollover, FY26 fire program funds, and the Hoover Ridge Park paving project. It will also hear a VDOT quarterly presentation and discuss a large‑scale outdoor event permit for the Graves Mountain Apple Harvest Festival. Additional items include updates on the Jefferson Area Criminal Justice Board, the Steep Slope Ordinance, and a war monument request.

• Supplemental Appropriation #9 – FY25 Capital Rollover
• Supplemental Appropriation #10 – FY26 Fire Program Funds
• Supplemental Appropriation #11 – Hoover Ridge Park Paving Project
• Graves Mountain Apple Harvest Festival large‑scale outdoor event permit application
• War Monument Request discussion

The Board approved its consent agenda, including minutes and several supplemental appropriations. It appointed the Deputy County Administrator to the Jefferson Area Community Criminal Justice Board. The Board voted to remove the draft Steep Slope Ordinance from the agenda. It also approved permits for the Graves Mountain Apple Harvest Festival and Camp Shenandoah Springs fireworks.

• Approved consent agenda (minutes, FY25 capital rollover, FY26 fire funds, Hoover Ridge park paving) – unanimous vote
• Appointed Deputy County Administrator to Jefferson Area Community Criminal Justice Board – unanimous vote
• Removed draft Steep Slope Ordinance from agenda – unanimous vote
• Approved Graves Mountain Apple Harvest Festival large‑scale outdoor event permit – unanimous vote
• Approved Camp Shenandoah Springs firework permit – unanimous vote

Planning Commission

The Madison County Planning Commission will discuss a special use permit for mini-storage units and two zoning text amendments regarding residential development and steep slopes. The meeting is a workshop with no formal votes scheduled.

• Special Use Permit for mini-storage units (Case No. SU-09-25-01)
• Zoning Text Amendment for residential multiple family development (Case No. ZOA-05-25-01)
• Ordinance for steep slope development (Case No. ZOA-09-25-01)
• Ordinance Amendment for Development Impact (Case No. ZOA-05-25-02)
• Tabled special use permit for livestock on less than two acres (Case No. SU-05-25-01)

The commission adopted three sets of minutes with unanimous votes. It tabled Gerald Fuchs' livestock special use permit application. It agreed to move Darrell Payne's mini‑storage special use permit to the November joint meeting, skipping a second workshop. No public comments were received.

• Adopted August 6, 2025 minutes (vote 6‑0, Graves absent)
• Adopted August 20, 2025 minutes (vote 6‑0, Graves absent)
• Adopted September 3, 2025 minutes (vote 6‑0, Graves absent)
• Tabled Gerald Fuchs livestock special use permit application (no vote recorded)
• Forwarded Darrell Payne mini‑storage special use permit to November joint meeting, skipping second workshop (no formal vote)

Electoral Board

The Madison County Electoral Board will discuss several items, including a candidates' forum, a proposed policy for electronic participation in meetings, and a draft of board duties and delegations. New business includes establishing the schedule for election officials ahead of the November 4 election and a presentation on poll equipment by a HART representative. No final decisions are recorded in the agenda.

• Discussion of Candidates’ Forum
• Discussion of Proposed Policy for Electronic Participation in Meetings
• Discussion of Draft “Electoral Board Duties and Delegations”
• Schedule for Election Officials prior to November 4 Election
• Presentation by HART Representative on Poll Equipment

The Electoral Board approved its agenda and the minutes from the Aug. 14 meeting. It agreed the draft electronic‑participation policy needs revisions before public comment and tasked the Secretary and Registrar with drafting language on board duties. The Board also established election‑official training sessions for Oct. 14 at 10:00 am and Oct. 22 at 5:30 pm.

• Agenda approved
• August 14 minutes approved
• Draft electronic‑participation policy to be revised before public comment
• Secretary to work with Registrar on drafting board duties language
• Election officials training scheduled for Oct. 14, 10:00 am
• Election officials training scheduled for Oct. 22, 5:30 pm

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding the abandonment of Clore Road. The body will also discuss budget appropriations for the Juvenile Detention Center and the Hoover Ridge Park Project.

• Public hearing on Clore Road Abandonment (Resolution #2025-21)
• Supplemental Appropriation #7 for FY25 True-Up, Juvenile Detention Center
• Supplemental Appropriation #8 for Hoover Ridge Park Project change order
• Quarterly presentation from VDOT Resident Engineer Carrie Shepheard
• Legislative List for VACo’s Regional Meeting

The Board of Supervisors met on September 9, 2025, confirmed a quorum and adopted the agenda. Public comment was heard but no motions or votes on agenda items were recorded in the minutes. The minutes do not contain any approvals, denials, or other substantive actions.

Industrial Development Authority

The Madison County Industrial Development Authority will consider adopting a resolution to approve a $4.16 million interim financing agreement for county and school projects. The meeting follows a request-for-proposal process where Webster Bank’s offer was recommended for its fixed rate and flexible terms.

• Resolution to approve $4.16 million interim financing for county/school projects
• Webster Bank proposal recommended: 3.73% fixed rate, $3,500 fee, prepayable after May 1, 2026
• Four bank proposals reviewed: Atlantic Union, Huntington, Truist, and Webster Bank
• Funds to cover mechanical repairs at schools and vehicle purchases
• Final resolution and financing documents to be adopted at this meeting

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint meeting to conduct a public hearing on a short-term rental permit. The session also includes workshops to discuss zoning ordinance amendments and several special use permit applications.

• Public hearing for Aida Alemu regarding a Special Use Permit for multiple short-term rentals on 15 acres (tax map 30-5C)
• Proposed ordinance amendment to remove the special use permit requirement for livestock on lots less than two acres
• Workshop for Al Esh regarding a Zoning Text Amendment to increase housing density in R-3 residential multiple family zones
• Workshop for Reggie Lipscomb regarding a special use permit for an event venue at 4299 W Hoover Rd
• Workshop for Gerald Fuchs regarding a special use permit for livestock on a 1.191-acre lot at 3632 Wolftown-Hood Rd

The commission adopted its agenda and deferred approval of the August 6 and August 20 minutes, both unanimously. It voted to recommend the short‑term rental special‑use permit (Case No. SU-07-25-01) to the Board of Supervisors, with conditions and pending VDOT approval. The meeting was then adjourned by unanimous vote.

• Adopted agenda (unanimous)
• Deferred approval of August 6 and August 20 minutes (unanimous)
• Recommended short‑term rental permit (Case SU-07-25-01) to Board of Supervisors, pending VDOT compliance (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board of Supervisors and Planning Commission are holding a joint meeting to consider a special use permit for multiple short-term rentals. The body will also review several upcoming workshop items regarding zoning ordinance amendments and other special use permits.

• Public hearing for Aida Alemu (Case No. SU-07-25-01) to allow up to three short-term rental units on 15 acres (Tax Map 30-5C)
• Proposed ordinance amendment (Case No. ZOA-05-25-03) to remove special use permit requirements for livestock on lots under two acres
• Workshop for Al Esh (Case No. ZOA-05-25-01) regarding R-3 residential density and lot width requirements
• Workshop for Full Life Journey Farm (Case No. SU-05-25-02) to operate an event venue at 4299 W Hoover Rd
• Workshop for Gerald Fuchs (Case No. SU-05-25-01) for livestock on a 1.191-acre lot at 3632 Wolftown-Hood Rd

The Board approved the agenda and then voted to allow Chairman R. Clay Jackson to attend meetings remotely from Switzerland. It also approved Aida Alemu’s special‑use permit for multiple short‑term rentals on tax map 30‑5C. The meeting was then adjourned.

• Approved agenda as presented (unanimous)
• Approved remote attendance for Chairman R. Clay Jackson (unanimous)
• Approved special‑use permit for multiple short‑term rentals (Case SU‑07‑25‑01) (unanimous)
• Motion to permit Supervisor Jewett to attend remotely was withdrawn (aye: Yowell, Buchanan, Dawson)
• Adjourned meeting (unanimous)

Preliminary Development Review Committee

The Preliminary Development Review Committee will hold an exploratory meeting regarding a special use permit for a mini-storage facility. The committee is reviewing the request to determine if the project aligns with local zoning requirements.

• Special Use Permit request by Darrell Payne for mini-storage units on Tax Map 40-19B (2.959 acres, zoned B-1)

The committee adopted its agenda and approved the August 5, 2025 minutes. It voted to refer the special-use permit application for a mini-storage facility on Tax Map 40‑19B to a Planning Commission workshop next month. The meeting was then adjourned.

• Adopt agenda – Ayes: Whitman, Wilks, Carpenter, Dawson, Nicholls, Weakley, Gordon; Nay: none
• Approve August 5, 2025 minutes – Ayes: Whitman, Wilks, Carpenter, Nicholls, Weakley, Gordon; Nay: none
• Refer mini-storage special-use permit to Planning Commission workshop – Ayes: Whitman, Wilks, Carpenter, Dawson, Nicholls, Weakley, Gordon; Nay: none
• Adjourn meeting – Ayes: Whitman, Wilks, Carpenter, Dawson, Nicholls, Weakley, Gordon; Nay: none

Board of Supervisors

The Board of Supervisors will discuss bank proposals and a bid for the Hoover Ridge Maintenance Building. The meeting includes decisions on firework permits and a Virginia Energy Grant.

• Resolution #2025-20 regarding Davenport’s Bank Proposals
• Hoover Ridge Maintenance Building bid
• Firework permit applications for Camp Shenandoah Springs and Madison County High School Football
• Virginia Energy Grant
• Supplemental Appropriations #4 (Sheriff Insurance Claim), #5 (EOC911 Grants), and #6 (Interdepartment Transfers)

The Board approved the financing Resolution #2025-20, rejected the sole bid for the Hoover Ridge maintenance building, and approved firework permits for Camp Shenandoah Springs and Madison County High School football. It also voted to participate in the Virginia Energy Grant and to add New York Life whole‑life insurance as an employee benefit option. All motions passed unanimously.

• Approved Consent Agenda (unanimous aye)
• Approved Resolution #2025-20 for county financing (unanimous aye)
• Rejected Taft Construction bid for Hoover Ridge maintenance building ($849,000) (unanimous aye)
• Approved firework permits for Camp Shenandoah Springs and Madison County High School football (unanimous aye)
• Approved participation in the Virginia Energy Grant (unanimous aye)
• Approved adding New York Life whole‑life insurance as an employee benefit option (unanimous aye)
• Constituted closed session under Virginia Code 2.2‑3711(A)(1) (unanimous aye)
• Adjourned the meeting (unanimous aye)

Planning Commission

The Madison County Planning Commission is conducting workshops to review special use permits for an event venue and short-term rentals. The body is also discussing proposed amendments to the county zoning ordinance and residential multi-family housing text.

• Case No. SU-07-25-01: Aida Alemu request for up to three short-term rental units on 15 acres (tax map 30-5C)
• Case No. SU-05-25-02: Reggie Lipscomb request for an event venue at 4299 W Hoover Rd
• Case No. ZOA-05-25-03: Proposed removal, modification, or retention of Zoning Ordinance 5-2-1 and 5-1-1
• Case No. ZOA-05-25-01: Al Esh proposed changes to Article 7 regarding residential multiple family R-3 housing
• Case No. TBD: The Towers LLC application for a new wireless communications facility on tax map 48-25

The commission confirmed a quorum and adopted the meeting agenda without the previous minutes, passing the motion 7‑0. No public comments were received. Discussions on short‑term rentals, a special‑use permit for an event venue, and a zoning ordinance amendment continued without any formal vote or decision.

• Quorum confirmed
• Adopt agenda without prior minutes (7-0)

Electoral Board

The Electoral Board will meet to review and sign the security plan and ADA compliance forms for polling sites. The board will also conduct a performance review of the General Registrar.

• Review and signing of Security Plan
• Review and signing of ADA Compliance form for Polling Sites
• General Registrar Performance Review
• Discussion of Candidates’ Forum
• Discussion of Annual Meeting/Boot Camp

Economic Development Committee

The Economic Development Committee will meet for a joint townhall. The primary purpose of the meeting is to hold a discussion regarding an EDC Townhall.

• Discussion regarding EDC Townhall

The Economic Development Committee recognized a quorum and adopted its agenda. Adoption of the prior meeting minutes was deferred. The committee adjourned at 8:00 P.M. No other formal actions were recorded.

• Recognized quorum
• Adopted meeting agenda
• Deferred adoption of the minutes
• Adjourned the meeting at 8:00 P.M.

Economic Development Committee

The Madison, VA Economic Development Committee will convene for a routine meeting with no formal decisions. Members will discuss preparations for an upcoming townhall presentation, review correspondence, and hear public comment. No ordinances, contracts, or fee changes are listed on the agenda.

The Madison County Economic Development Committee recognized a quorum and adopted its agenda. The committee deferred adoption of the meeting minutes. No other actions or votes were recorded.

• Agenda adopted (vote tally not recorded)
• Adoption of minutes deferred (vote tally not recorded)

Board of Supervisors

The Board of Supervisors is meeting for a joint townhall focused on the Economic Development Commission (EDC). The session consists of a discussion and public comment.

• EDC Townhall discussion

The Board of Supervisors adopted the agenda as presented, with a 5‑0 vote. No public comments were received. No other substantive actions or votes were recorded during the joint town‑hall meeting.

• Approved agenda (5-0)

Board of Supervisors

The Board of Supervisors will discuss the abandonment of Clore Road and a firework permit application. The meeting also includes supplemental appropriations for an EMS donation and a Sheriff's insurance claim.

• Clore Road Abandonment
• Firework Permit Application
• Supplemental Appropriations #2 – EMS Donation
• Supplemental Appropriations #3 – Sheriff’s Insurance Claim
• VDH/Animal Control Rabies MOU

The Board approved the consent agenda, including the July 22 minutes and two supplemental appropriations. They approved the abandonment of a portion of Clore Road. They approved a fireworks permit for Sara Murray’s wedding. In closed session they adopted Resolutions #2025-18 and #2025-19, authorizing participation in opioid‑related settlement claims. All votes were unanimous (5‑0).

• Approved consent agenda (minutes 07/22/2025, EMS donation, sheriff’s insurance claim) – vote 5-0
• Approved abandonment of portion of Clore Road – unanimous agreement
• Approved fireworks permit for Sara Murray’s wedding – vote 5-0
• Approved Resolution #2025-18 (county participation in opioid settlement) – vote 5-0
• Approved Resolution #2025-19 – vote 5-0
• Adjourned meeting – vote 5-0

Board of Equalization

The Board of Equalization will meet to hear appeals regarding specific tax map records. The body will also approve minutes from the July 14, 2025, meeting.

• Appeal: Rive Enterprises, Inc. (TM 65-31 Record #3558)
• Appeal: TM 66-2 Record #9670
• Appeal: Western Assets Manag’mt Joint Venture (TM 66-1 Record #8222)
• Appeal: Frank or Linda Bowman (TM 35A-2-6-3 Record #1303)

Economic Development Committee

The Madison, Virginia Economic Development Committee will convene to discuss preparation for an upcoming townhall presentation. The meeting includes procedural items and an opportunity for public comment.

The Economic Development Committee adopted the meeting agenda. It deferred a vote on the prior meeting minutes. The committee also reviewed draft presentation materials for the upcoming Town Hall meeting and discussed budget trends and revenue sources.

• Agenda adopted (no vote tally recorded)
• Adoption of prior minutes deferred (no vote tally recorded)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint meeting to review special use permit applications for two properties. The body will also discuss several pending ordinance amendments and tabled applications during a workshop session.

• Case No. SU-06-01-25: Special use permit for a primitive campground on 118.273 acres (tax map 56-7A)
• Case No. SU-06-02-25: Special use permit for an event venue on 186.476 acres (tax maps 40-43, 40-44, 40-45)
• Case No. ZOA-05-25-02: Proposed modifications to Zoning Ordinance Article 16 regarding Development Impact
• Case No. ZOA-05-25-03: Proposed removal, modification, or retention of Zoning Ordinance 5-2-1 and 5-1-1
• Case No. SU-07-25-01: Workshop for multiple short-term rentals on 15 acres (tax map 30-5C)

The Board confirmed a quorum, approved the meeting agenda, and authorized Supervisor Buchanan to attend remotely from Maine. The Board approved the special use permit for Polly of the Blue Ridge to operate a primitive campground on tax map 56-7A (118.273 acres, zoned A‑1) with five conditions recommended by the Planning Commission. No vote was taken on the Madison Hills Events special use permit application.

• Approved remote attendance for Supervisor Buchanan (4-0)
• Approved meeting agenda (5-0)
• Approved Polly of the Blue Ridge special use permit with five conditions (5-0)

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint meeting to decide on special use permits for a campground and an event venue. The body will also discuss several pending zoning ordinance amendments and other land-use applications.

• Case No. SU-06-01-25: Special use permit for a primitive campground on 118.273 acres (tax map 56-7A)
• Case No. SU-06-02-25: Special use permit for an event venue on 186.476 acres (tax maps 40-43, 40-44, 40-45)
• Case No. ZOA-05-25-02: Proposed modifications to Zoning Ordinance Article 16 regarding Development Impact
• Case No. ZOA-05-25-03: Proposed removal, modification, or retention of Zoning Ordinance 5-2-1 and 5-1-1
• Case No. SU-07-25-01: Application for multiple short-term rentals on 15 acres (tax map 30-5C)

The commission adopted the meeting minutes as submitted. It also voted to recommend the special‑use permit for Polly of the Blue Ridge primitive campground to the Board of Supervisors, attaching five conditions. Both motions passed unanimously.

• Adopted meeting minutes (unanimous)
• Recommended Polly of the Blue Ridge special‑use permit to Board of Supervisors (unanimous)
• Suspended meeting to allow Board of Supervisors to address agenda item

Preliminary Development Review Committee

The Preliminary Development Review Committee is reviewing exploratory applications for two special use permits. The body will discuss a proposed wireless communications facility and a new event venue.

• Special Use Permit application by The Towers LLC for a wireless communications facility on 1.782 acres (tax map 48-25)
• Special Use Permit application by Rooted Land Company LLC for an event venue on 257 acres (tax maps 37-11 and 37-7C)

The committee voted to send the Towers LLC special‑use permit application to the Planning Commission after the applicant completes all requirements of ordinance 14‑13‑10. The motion was made by Dawson, seconded by Yowell, and passed unanimously (9‑0). Nicholls will schedule a follow‑up meeting with the applicant to review the required technical data. No other substantive actions were decided.

• Motion to refer Towers LLC special‑use permit to Planning Commission (9‑0)
• Nicholls to schedule follow‑up meeting with applicant
• Agenda adopted unanimously (9‑0)
• Minutes of June 3, 2025 approved unanimously (9‑0)

Planning Commission

The Planning Commission will hold workshops to discuss three special use permit applications. The body will also consider assigning a committee to modify the Zoning Ordinance regarding development impact.

• Case No. SU-07-25-01: Aida Alemu application for multiple short-term rentals on 15 acres (tax map 30-5C)
• Case No. SU-06-01-25: Polly of the Blue Ridge application for a primitive campground on 118.273 acres (tax map 56-7A)
• Case No. SU-06-02-25: Madison Hills Events application for an event venue on 186.476 acres (tax maps 40-43, 40-44, 40-45)
• Proposed assignment of a standing committee to modify Zoning Ordinance Article 16 – Development Impact

The commission confirmed a quorum and then approved the meeting agenda. It also adopted the minutes from the July 2, 2025 meeting. No other actions or approvals were recorded.

• Quorum confirmed (all members present)
• Adopted agenda (7-0 vote)
• Adopted July 2 minutes (6-0 vote)

Board of Supervisors

The Board of Supervisors will discuss the finalized Capital Improvement Plan and a public hearing regarding the Pratts Roundabout. The meeting also includes a review of a request for proposals for the Hoover Ridge Maintenance Building and an OMD Agreement.

• Finalized Capital Improvement Plan
• Hoover Ridge Maintenance Building RFP
• OMD Agreement
• Pratts Roundabout Public Hearing

The Board approved the consent agenda minutes from July 2 and July 8, 2025. It then approved the Capital Improvement Plan for fiscal years 2026 and 2027. The Board authorized the County Administrator to sign the Operational Medical Director Agreement with Dr. Brendan Byrnes. The meeting was adjourned after a unanimous vote.

• Approved consent agenda minutes for 07/02/2025 & 07/08/2025 (5‑0)
• Approved Capital Improvement Plan for FY26 & FY27 (5‑0)
• Authorized County Administrator to sign Operational Medical Director Agreement with Dr. Brendan Byrnes (5‑0)
• Adjourned meeting (5‑0)

Economic Development Committee

The committee will receive updates on research regarding data centers and potential warehouses. Members will also discuss the progress of a draft ordinance and plan for an upcoming Town Hall.

• Updates on data center research
• Updates on potential warehouses
• Progress report on a draft ordinance
• Town Hall agenda and assignments

The Economic Development Committee adopted its agenda and deferred adoption of the minutes because the secretary was absent. Members assigned several action items, including submitting town‑hall presentation content by early August, conducting a practice run on August 7, finalizing the presentation and recommendations, and following up with Harrisonburg data‑center operators.

• Agenda adopted (no vote tally provided)
• Adoption of minutes deferred (no vote tally provided)
• Town‑hall presentation content to be provided to Chairman Jewett by early August
• Practice run of town‑hall presentation scheduled for August 7 at 10 a.m.
• Finalize town‑hall presentation and recommendations document
• Follow up with Harrisonburg data‑center companies and post information on OneDrive

Board of Equalization

The Board of Equalization will review six new property assessment appeals and take action on three pending cases. The board determines if property valuations are accurate for tax purposes.

• Appeal hearing: Patricia B. Twyman (TM 69-5A)
• Appeal hearing: Starry Mtn. Enterprises (TM 13-4C)
• Appeal hearing: Carter & Margaret Tucker (TM 9-42C)
• Appeal hearing: Anne Jenkins-Carter and Brandon Carter (TM 9-31B)
• Appeal hearing: Sandra Powell, et als (TM 48-61L) and Donald & Lisa Davis (TM 52-7)

Economic Development Committee

The Economic Development Committee will meet to conduct a data center tour. Other agenda items are procedural.

• Data center tour

The Economic Development Committee visited STACK Infrastructure at 9590 Hornbaker Rd, Manassas, VA, and received presentations on cooling systems and power generation for data centers. Members learned about evaporative chillers, closed‑loop glycol cooling, and combined‑cycle gas turbines that can power facilities without 245 kV transmission. After returning, the committee discussed topics for the August 12 Town Hall and then adjourned. No formal actions, approvals, or votes were recorded.

Board of Supervisors

The Board of Supervisors will consider several resolutions regarding financial appropriations, a treasurer refund, and an opioid litigation settlement. The meeting includes discussions on the Capital Improvement Plan and specific road and bridge projects.

• Resolution #2025-17: Henry Schein Opioid Litigation Settlement
• Resolution #2025-16: Madison County Treasurer Refund
• Resolution #2025-15: Reimbursement for Capital Improvement Plan and Finance Schedule
• Discussion on Pratts Roundabout and Route 749 Bridge Replacement
• Taste of the Mountains Transfer Station Fee Waiver Request

The Board approved the opioid litigation settlement, providing $1,011 to Madison County. It also authorized the Treasurer to issue refunds up to $10,000 as outlined in the Commissioner of Revenue memo. Additional actions included approving a reimbursement resolution, a transfer‑station fee waiver, and the meeting minutes.

• Approved Reimbursement Resolution #2025-15 (5-0)
• Authorized Treasurer to issue refunds up to $10,000 per memo (5-0)
• Approved Resolution #2025-16 for refunds (5-0)
• Approved Resolution #2025-17 opioid settlement $1,011 (5-0)
• Approved Taste of the Mountains transfer‑station fee waiver (5-0)
• Approved 06/24/2025 meeting minutes (aye: 4, abstain: 1)
• Approved agenda amendment adding Treasury Refund items (5-0)

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint meeting to conduct a public hearing on zoning and subdivision ordinance amendments to comply with SB974. The body will also hold workshops for several special use permits and ordinance modifications.

• Public hearing for Zoning Ordinance Amendment (Case No. ZOA-06-04-2025-2) to comply with SB974
• Special use permit workshop for primitive campground at tax map 56-7A (Case No. SU-06-01-25)
• Special use permit workshop for event venue at tax maps 40-43, 40-44, and 40-45 (Case No. SU-06-02-25)
• Special use permit workshop for short-term rentals or primitive campground at tax map 30-5C (Case No. SU-07-25-01)
• Special use permit workshop for event venue at 4299 W Hoover Rd (Case No. SU-05-25-02)

The commission unanimously adopted its agenda and the June 18 minutes. It voted to recommend the SB974 zoning ordinance amendment (Case ZOA-06-04-2025-2) to the Board of Supervisors. Three pending applications were tabled: Al Esh’s zoning text amendment, Full Life Journey Farm’s special use permit, and Gerald Fuchs’s livestock permit. The meeting was then adjourned.

• Adopted agenda as submitted (unanimous)
• Adopted June 18, 2025 minutes (unanimous)
• Recommended zoning ordinance amendment (Case ZOA-06-04-2025-2) to Board of Supervisors (unanimous)
• Tabled Al Esh zoning text amendment (Case ZOA-05-25-01)
• Tabled Full Life Journey Farm special use permit (Case SU-05-25-02)
• Tabled Gerald Fuchs livestock special use permit (Case SU-05-25-01)
• Motion to adjourn was made and seconded

Board of Supervisors

The Board of Supervisors will hold public hearings on two ordinances to amend the County Code of Ordinances regarding site plans and subdivisions. These changes are intended to comply with SB974.

• Ordinance #2025-7: Amendment to the Site Plan Ordinance (Appendix A of Appendix 1 - Zoning)
• Ordinance #2025-8: Amendment to the Subdivision Ordinance (Appendix 2)
• Resolution #2025-14: Selection of a designated agent for the Site Plan and Subdivision Ordinances

The Board of Supervisors approved Case No. ZOA-06-04-2025-2 and unanimously adopted Ordinance #2025-7 and Ordinance #2025-8 to amend the site‑plan and subdivision ordinances. They also approved Resolution #2025-14, designating the County Administrator as the agent to oversee those ordinances. All three substantive actions passed with a 5‑0 vote.

• Adopted agenda (5-0)
• Approved Case No. ZOA-06-04-2025-2 (no vote tally recorded)
• Approved Ordinance #2025-7 (5-0)
• Approved Ordinance #2025-8 (5-0)
• Approved Resolution #2025-14, designating County Administrator as agent (5-0)

Economic Development Committee

The committee is meeting to discuss the status of an event proposal for Oak Park Road and research regarding data centers and Amazon warehouses. Members will also review a draft ordinance and tax profiles.

• Event proposal for Oak Park Road
• Data center research and visit confirmation
• Amazon warehouse research
• Draft ordinance by Jim Smith
• Tax profiles presented by Brian Daniel

The Economic Development Committee assigned Brian Gordon to meet with Fire and Rescue to estimate costs if the county assumes the fire department. Jonathon Weakley was directed to contact VDOT for a current traffic count on US 29. The proposed ordinance requiring fiscal‑impact analysis was referred to the Planning Commission and placed under counsel review, and an August town hall was planned to discuss growth strategies and fiscal impacts.

• Brian Gordon tasked to meet Fire and Rescue for cost estimate of county fire department takeover
• Jonathon Weakley assigned to contact VDOT for current US 29 traffic count
• Proposed fiscal‑impact ordinance referred to Planning Commission and under counsel review
• August town hall scheduled to discuss economic growth strategies and fiscal impacts
• Members asked to submit discussion topics and presenter suggestions to the Chair

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding a maintenance agreement for Hoover Ridge Forest/Open Space. The meeting includes decisions on school board bonuses, a VDEM grant, and various event and firework permits.

• Public hearing: Hoover Ridge Forest/Open Space Maintenance Agreement
• Supplemental Appropriation #27: School Board Request Bonuses
• Supplemental Appropriation #28: VDEM Grant
• Large-Scale Outdoor Event Permit Application: Truck & Tractor Pull
• Firework Permit Applications: Rapidan Baptist Camp, Senterfitt Cattle Company, and Chad Lohr

The Board authorized the County Administrator to enter into the Hoover Ridge Forest/Open Space Maintenance Agreement and file it with the courthouse. It also approved the Truck & Tractor Pull large‑scale outdoor event permit and three firework permits. The consent agenda, including the June 4 and June 10 meeting minutes, was adopted.

• Authorized Hoover Ridge Forest/Open Space Maintenance Agreement (4-0)
• Approved Truck & Tractor Pull large‑scale outdoor event permit (4-0)
• Approved Rapidan Baptist Camp firework permit (4-0)
• Approved Chad Lohr firework permit (4-0)
• Approved Senterfitt Cattle Company firework permit (3-0, Jackson abstained)
• Adopted consent agenda, including June 4 and June 10 minutes (4-0)

Electoral Board

The Electoral Board will meet to discuss post-election processing. The agenda includes time for public comments.

• Post election processing

The Electoral Board entered a closed session to consider five provisional ballots and approved each one—four Republican and one Democratic. It also approved the rejection of two Republican and five Democratic mail‑in ballots and hand‑counted two Democratic ballots that the scanner could not read. The Board cancelled its July meeting and set the next meeting for August 6, 2025.

• Entered closed session to consider provisional ballots (vote passed)
• Approved all five provisional ballots (four Republican, one Democratic)
• Approved rejection of two Republican mail‑in ballots for missing ID
• Approved rejection of five Democratic mail‑in ballots (three late post‑mark, two missing ID)
• Approved hand‑counting of two Democratic mail‑in ballots with unclear scanner reading
• Cancelled July meeting (vote passed)
• Scheduled next meeting for August 6, 2025 at 10:00 am

Planning Commission

The Planning Commission will hold workshops to discuss special use permits for a primitive campground and an event venue. The body will also consider two ordinance amendments directed by the Board of Supervisors.

• Case SU-06-01-25: Special use permit for a primitive campground on 118.273 acres (tax map 56-7A)
• Case SU-06-02-25: Special use permit for an event venue on 186.476 acres (tax maps 40-43, 40-44, 40-45)
• Case ZOA-05-25-02: Proposed modifications to Zoning Ordinance Article 16 regarding Development Impact
• Case ZOA-05-25-03: Proposed removal, modification, or retention of Zoning Ordinance 5-2-1 and 5-1-1

The commission confirmed a quorum and then approved the meeting agenda. A motion to adopt the agenda passed with a 6‑0 vote. The commission also adopted the minutes from the June 4, 2025 meeting, also by a 6‑0 vote.

• Adopted agenda (6-0 vote)
• Adopted June 4, 2025 minutes (6-0 vote)

Electoral Board

The Electoral Board will meet to discuss post-election processing. The agenda includes time for public comments.

• Post election processing

The board certified that the unofficial results for Election Day ballots, early voting at the Central Absentee Precinct, mailed absentee ballots, and hand‑counted ballots all matched the tally tapes or sheets submitted by the General Registrar. No other actions or votes were taken.

Board of Supervisors

The Board of Supervisors will consider the FY26 operating and capital budget appropriations. The meeting includes public hearings on a school zone speed camera ordinance and an employee bonus ordinance.

• FY26 Operating Budget Appropriation (Resolution #2025-13)
• FY26 Capital Budget Appropriation (Resolution #2025-12)
• School Zone Speed Camera Enforcement Draft Ordinance #2025-5 and contract
• Employee Bonus Draft Ordinance #2025-6
• Bald Top Brewing Co.’s Firework Permit Application

The Board of Supervisors approved Ordinance #2025-5 authorizing speed camera enforcement in school zones and a contract with Blue Line Solutions, with cameras active only during school hours. They also approved an employee bonus ordinance, FY26 capital and operating budget appropriations, a fireworks permit for Bald Top Brewing Co., and a resolution honoring the Lions Club. All votes were unanimous (4-0) with one member absent.

• Approved Ordinance #2025-5 for school zone speed cameras (4-0)
• Approved contract with Blue Line Solutions for speed cameras (4-0)
• Approved Ordinance #2025-6 for employee bonus (4-0)
• Approved Resolution #2025-11 honoring Lions Club (4-0)
• Approved Resolution #2025-12 FY26 capital budget appropriation (4-0)
• Approved Resolution #2025-13 FY26 operating budget appropriation (4-0)
• Approved Bald Top Brewing Co. fireworks permit (4-0)
• Approved consent agenda except 05/24/2025 minutes; those approved separately (4-0, Yowell abstained)

Board of Equalization

The Board of Equalization will review assessment appeals for eight specific property records. The board will also take action on a previously reviewed appeal from Monroe Colvin.

• Action on Monroe Colvin appeal reviewed 5/12/2025
• Appeal hearing: Eugene Gartner (Record #8449)
• Appeal hearing: George Pettie (Record #5510)
• Appeal hearing: Eric Saraceno (Record #9824)
• Appeal hearings: John & Ginger Caskey (Records #7194, #7193, #6256, #6060)

The board sent the Monroe Colvin case and the Caskey TM 62‑1C parcel back to the Commissioner of Revenue for further review. It approved no changes to the assessments of George Pettie, TM 62‑2, TM 62‑9i, TM 62‑1A, and Eric Saraceno. It also approved adjusted values for Greg Clore’s garage ($35 → $15 per sq ft) and metal shop building ($18 → $6 per sq ft). All motions passed with unanimous or near‑unanimous votes.

• Sent Monroe Colvin case back to Commissioner of Revenue and Building Inspector (all aye)
• Approved no change to George Pettie assessment (all aye)
• Approved garage value change to $15 per sq ft and metal shop value change to $6 per sq ft for Greg Clore (all aye, one abstention)
• Sent TM 62‑1C back to Commissioner of Revenue for review (all aye)
• Approved no change to TM 62‑2 assessment (all aye)
• Approved no change to TM 62‑9i assessment (all aye)
• Approved no change to TM 62‑1A assessment (all aye)
• Approved no change to Eric Saraceno assessment (all aye)

Electoral Board

The Electoral Board will meet to review a recently completed training session for election officials. The meeting also includes time for public comments.

• Review of just-completed Election Official training session

The Madison County Electoral Board approved the minutes from its May 7, 2025 meeting by unanimous vote. The board then determined there was no further business to consider and adjourned the meeting at 7:05 p.m.

• Approved May 7, 2025 meeting minutes (unanimous)

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint meeting to conduct public hearings on three land-use applications. The body will also discuss modifications to the county zoning ordinance and a vacancy in the secretary position.

• Rezoning application for Madison Wood Preservers at 98 and 206 Oak Park Rd from R-2 to M-2
• Special use permit for a day care center at 401 Burnt Tree Way
• Special use permit for multiple short-term lodging units at 36 Meadows Ln
• Proposed modification of Madison County Zoning Ordinance, Article 16
• Nomination of a new secretary for the commission

The commission adopted its agenda and minutes, declared the secretary position vacant and appointed the Planning and Zoning Administrator as the new secretary. It unanimously recommended the Madison Wood Preservers rezoning to the Board of Supervisors and moved two special‑use permit applications—the Davila/Smith family day home and the River House lodging project—to the Board for approval, with one abstention on the day‑home motion. The commission also changed the July workshop date to July 23, 2025. All motions passed.

• Declared secretary position vacant (7-0)
• Nominated Planning and Zoning Administrator as new secretary (7-0)
• Recommended Madison Wood Preservers rezoning to Board of Supervisors (7-0)
• Submitted Davila/Smith family day home permit to Board (6-0-1 abstain)
• Moved River House at the Swinging Bridge permit to Board for approval (7-0)
• Changed July workshop date to July 23, 2025 (7-0)
• Adjourned meeting (7-0)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold public hearings on three land-use applications. The body will also discuss modifications to the zoning ordinance and an IT consultant contract.

• Rezoning of 98 and 206 Oak Park Rd from Residential (R-2) to Industrial (M-2) for Madison Wood Preservers
• Special use permit for a day care center at 401 Burnt Tree Way
• Special use permit for multiple short-term lodging units at 36 Meadows Ln
• Proposed modifications to Zoning Ordinance Article 16 and Article 5-2-1
• IT Consultant Contract

The Board approved the rezoning of 98 Oak Park Rd and 206 Oak Park Rd from residential (R‑2) to industrial (M‑2). It also approved special use permits for a daycare at 401 Burnt Tree Way and for short‑term lodging at 36 Meadows Ln, authorized an IT consultant contract, and directed the Planning Commission to review two zoning ordinance articles. All motions passed unanimously.

• Approved rezoning of 98 Oak Park Rd and 206 Oak Park Rd to M‑2 (5‑0)
• Approved special use permit for day care at 401 Burnt Tree Way (5‑0)
• Approved special use permit for short‑term lodging at 36 Meadows Ln (5‑0)
• Authorized signing of IT consultant contract for Bruce Livingston (5‑0)
• Directed Planning Commission to review Zoning Ordinance Article 16 and recommend amendments (5‑0)
• Directed Planning Commission to review Zoning Ordinance Article 5‑2‑1 and recommend amendments (5‑0)

Preliminary Development Review Committee

The Preliminary Development Review Committee is holding exploratory meetings and reviewing permit applications for several land-use projects. The body will discuss proposals for primitive campgrounds, an event venue, and a parcel rezoning.

• Special use permit application for a primitive campground on 118.273 acres (tax map 56-7A)
• Exploratory meeting for an event venue on three parcels totaling 186.476 acres (tax maps 40-43, 40-44, 40-45)
• Exploratory meeting for a primitive campground or short-term rentals on 15 acres (tax map 30-5C)
• Rezoning request for tax map 46-39A from A-1/C-1 to A-1 to facilitate future subdivision

The Preliminary Development Review Committee met on June 3, 2025 with a quorum and approved the agenda amendment to defer May minutes approval. The committee unanimously voted to refer four applications—Aida Alemu short‑term rental/primitive campground, John Wright rezoning request, Polly of the Blue Ridge special‑use permit, and Madison Hills Events special‑use permit—to the Planning Commission for further review. No other actions were taken.

• Approved agenda amendment to move May minutes approval to next meeting (8-0)
• Referred Aida Alemu short‑term rental/primitive campground application to Planning Commission (8-0)
• Referred John Wright rezoning request to Planning Commission (8-0)
• Referred Polly of the Blue Ridge special‑use permit to Planning Commission (8-0)
• Referred Madison Hills Events special‑use permit to Planning Commission (8-0)

Industrial Development Authority

The Industrial Development Authority is meeting to elect its leadership for the coming year. The body will also review previous minutes and discuss internal procedures and policies.

• Election of Chairman
• Election of Vice-Chairman
• Election of Secretary-Treasurer
• Election of Assistant Secretary-Treasurer
• Approval of June 10, 2024 minutes

Economic Development Committee

The Madison Economic Development Committee will convene on May 27, 2025, to review updates on data center and Amazon warehouse research, discuss a draft ordinance, and consider an event proposal for Oak Park Road. The meeting is primarily procedural with no substantive decisions scheduled.

Board of Supervisors

The Madison County Board of Supervisors will hold a public hearing to adopt the FY26 budget and set a date for a maintenance agreement on the Hoover Ridge Forest/Open Space. They will also discuss a subdivision ordinance amendment and review a fireworks permit application for Graves Mountain Lodge.

• FY26 Budget Adoption (Resolution #2025-10)
• Hoover Ridge Forest/Open Space Maintenance Agreement (public hearing date set)
• Subdivision & Site Plan Ordinance Amendment
• Graves Mountain Lodge Annual Firework Event permit applications
• Economic Development Committee report

The Board of Supervisors adopted the FY26 budget by unanimous vote. It approved Graves Mountain Lodge’s large‑scale outdoor event and firework permits, and appointed Molly Wilshere to the Economic Development Committee. The Board scheduled public hearings for the Hoover Ridge Forest/Open Space Maintenance Agreement (June 24, 2025) and the Subdivision & Site Plan Ordinance Amendment (July 2, 2025). All motions passed with no recorded opposition.

• Adopt FY26 budget (unanimous)
• Approve Graves Mountain Lodge large‑scale event permit (unanimous)
• Approve Graves Mountain Lodge firework permit (unanimous)
• Approve appointment of Molly Wilshere to Economic Development Committee (unanimous)
• Schedule public hearing for Hoover Ridge Forest/Open Space Maintenance Agreement on June 24, 2025
• Schedule public hearing for Subdivision & Site Plan Ordinance Amendment on July 2, 2025
• Approve consent agenda minutes (unanimous)
• Adjourn meeting (unanimous)

Board of Supervisors

The Madison County Board of Supervisors will hold a special meeting to celebrate the open house of the newly remodeled Emergency Medical Services Station. The event takes place at the EMS Station located at 1473 North Main Street, Madison, Virginia.

A quorum was confirmed and the agenda was approved by a 4‑0 vote. The Board participated in an open‑house celebration at the newly remodeled EMS station. The meeting was then adjourned by a motion that passed with no recorded nay votes.

• Approved agenda (4-0)
• Adjourned meeting (no nay votes recorded)

Planning Commission

The Planning Commission will conduct workshops to discuss a rezoning request for Madison Wood Preservers and special use permits for a day care and short-term lodging. The body will also review a proposed zoning text amendment for multi-family housing development.

• Case No. RZ-04-25-01: Rezoning 98 and 206 Oak Park Rd from R-2 to M-2 for Madison Wood Preservers expansion
• Case No. SU-04-25-01: Special use permit for a day care center at 401 Burnt Tree Way
• Case No. SU-04-25-02: Special use permit for multiple short-term lodging units at 36 Meadows Ln
• Case No. ZOA-05-25-01: Zoning text amendment to Article 7 regarding residential multiple family R-3 housing
• Proposed ordinance amendments for site plan and subdivision ordinances following SB974

The Planning Commission unanimously adopted the meeting agenda and the May 7, 2025 minutes. A motion to appoint Jamie Wilks as Planning Commission Secretary passed with ayes from Elliot and Smith, nays from Graves, Carpenter, Snider, and Cowan, and an abstention from Whitman. Two special‑use permit applications—Full Life Journey Farm (SU-05-25-02) and Gerald Fuchs (SU-05-25-01)—were tabled for future consideration. No other applications were decided upon at this workshop.

• Adopt agenda (unanimous)
• Adopt May 7, 2025 minutes (unanimous)
• Appointed Jamie Wilks as Planning Commission Secretary (motion passed; Aye: Elliot, Smith; Nay: Graves, Carpenter, Snider, Cowan; Abstain: Whitman)
• Tabled Full Life Journey Farm special‑use permit application (SU-05-25-02)
• Tabled Gerald Fuchs special‑use permit application (SU-05-25-01)

Board of Zoning Appeals

The Madison County Board of Zoning Appeals met on May 20, 2025, to review a variance request for a pole shed on Ridgeview Road. The board denied the request to reduce the front setback from 100 feet to 50 feet, citing self-imposed hardship and lack of justification. The applicant had invested $25,000 in the structure but failed to obtain required permits.

• Denied variance for 50-foot setback reduction on Ridgeview Road pole shed
• Applicant invested $25,000 in unpermitted structure
• Board cited self-imposed hardship and zoning violations
• Case Number V-5-20-25: Robert K Swab Jr & Edith L Swab
• Zoned C-1 (Conservation) property at 414 North Main Street, Madison, VA 22727

The board approved revised minutes from February 18 and April 15, 2025 with a 5‑0 vote. It then granted a variance reducing the required setback from 100 feet to 50 feet for the Swab property (tax map 38‑20F). The meeting was adjourned by a unanimous 5‑0 vote.

• Approved adoption of revised minutes from Feb 18 2025 and Apr 15 2025 (5-0)
• Granted variance to reduce setback from 100' to 50' on tax map 38‑20F (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding the FY26 Budget and the Secondary Six-Year Road Plan. The meeting also includes discussions on a school zone speed camera ordinance and an employee bonus ordinance.

• Public hearing for the FY26 Budget
• Public hearing for the Secondary Six-Year Road Plan, including Gibson Hollow Lane intersection improvements
• Draft ordinance and contract for School Zone Speed Camera Enforcement
• Draft ordinance for Employee Bonus
• Proposed amendment to the Subdivision & Site Plan Ordinance

The Board approved the meeting agenda and the consent agenda containing prior minutes. It then adopted Resolution #2025-9, amending the Secondary Six-Year Road Plan and prioritizing the Gibson Hollow Lane improvement while considering removal of Emmett Road from the plan. The votes on each action were unanimous among the five supervisors present.

• Approved agenda as presented (Aye: Jackson, Yowell, Buchanan, Dawson, Jewett)
• Approved consent agenda minutes for 04/10/2025, 04/17/2025, 04/22/2025, & 05/07/2025 (Aye: Jackson, Yowell, Buchanan, Dawson, Jewett)
• Adopted Resolution #2025-9 to amend Secondary Six-Year Road Plan (Aye: Jackson, Yowell, Buchanan, Dawson, Jewett)

Economic Development Committee

The Economic Development Committee will review the adoption of the Economic Development Plan by the Board of Supervisors and discuss several new initiatives. Key items include the Data Center Development Initiative and the Amazon Warehouse Initiative. Updates will be provided on impact analytical models and home-based business policies.

• Review adoption of Economic Development Plan by BOS
• Review and discuss Data Center Development Initiative
• Review and discuss Amazon Warehouse Initiative
• Update from Jim Smith on impact analytical models for new development
• Update from Jim Smith on home-based business policies

The committee adopted its agenda and the minutes from the January 14 and February 20 meetings. Members discussed items to include in the draft Economic Development Plan, such as a site‑development program and ordinance updates. The committee decided to continue revising the plan and aim to present it to the Board of Supervisors on May 27, with a final committee review beforehand. It also recommended that the Board schedule a county Town Hall to inform residents about the plan and gather public input.

• Adopted agenda (no vote recorded)
• Adopted minutes of Jan 14 and Feb 20 meetings (no vote recorded)
• Decided to continue updating the Economic Development Plan, targeting presentation to Board of Supervisors on May 27
• Planned a final committee review of the plan immediately before the May 27 Board meeting
• Recommended to the Board of Supervisors that a county Town Hall be scheduled to update citizens and solicit input

Board of Equalization

The Board will hear appeals from nine property owners contesting their 2025 reassessments. Cases include Howard Robinson, Jaime Taff, Monroe or Donna Colvin, Robert Finks, James Handly, Joyce Sharpe (two properties), Staci & Jeremy Fox, and Lynn Samuels. The Board will also consider approval of previous minutes and old business.

• Howard Robinson (TM 36-4, Record #263) at 6:00 PM
• Jaime Taff (TM 9-18B, Record #3477) at 6:15 PM
• Monroe or Donna Colvin (TM 47-18C, Record #2147) at 6:30 PM
• Robert Finks (TM 29-88, Record #2335) at 6:45 PM
• James Handly (TM 14-25A, Record #3970) at 7:00 PM

The Madison County Board of Equalization approved new assessed values for several parcels and made a referral for one case. All motions were carried with every member voting aye. No public comment was received and the meeting was adjourned.

• Assess Howard Robinson (TM 36-4) at $140,020 (all members voting aye)
• Leave Jaimie Taft (TM 9-18B) assessment unchanged (all members voting aye)
• Refer Monroe Colvin (TM 41-18C) case back to the Commissioner of Revenue (all members voting aye)
• Reduce Robert Finks (TM 29-88) assessment to $600 total (all members voting aye)
• Assess James Handley (TM 14-25A) at $50,340 (all members voting aye)
• Leave Joyce Sharpe (TM 40-9B) assessment unchanged (all members voting aye)
• Leave Joyce Sharpe (TM 22-22A) assessment unchanged (all members voting aye)
• Reduce Staci Fox (TM 40-29A) assessment to $495,398 total (all members voting aye)

Board of Supervisors

The Madison County Board of Supervisors and Planning Commission will hold a joint meeting to consider the final draft of the 2025 Comprehensive Plan. The body will also hold public hearings regarding a business rezoning and a new definition for personal campgrounds.

• Public hearing for adoption of the 2025 Comprehensive Plan
• Public hearing for Case No. RZ-03-25-1: Rezoning 3351 Oak Park Rd from A-1 to B-1 for an artificial turf and hardscaping business
• Public hearing for Case No. 2024-ZOA-12-18-02: Adoption of a 'personal campground' definition to regulate RVs and tents
• Workshop item for Case No. SU-04-25-02: Special use permit for short-term lodging at 36 Meadows Ln
• Workshop item for Case No. RZ-04-25-01: Rezoning 98 and 206 Oak Park Rd from R-2 to M-2 for Madison Wood Preservers expansion

The Board of Supervisors approved its agenda and then voted to rezone part of 3351 Oak Park Rd from agricultural to business use. It also adopted a definition for personal campgrounds and approved Resolution #2025-8 to adopt the 2025 Comprehensive Plan with minor amendments. The meeting was then adjourned.

• Approved agenda as presented (5-0)
• Approved rezoning Case RZ-03-25-1 for 3351 Oak Park Rd (5-0)
• Approved adoption of personal campground definition Case 2024-ZOA-12-18-02 (5-0)
• Approved Resolution #2025-8 to adopt 2025 Comprehensive Plan (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Madison County Board of Supervisors will hold a public hearing to adopt Resolution #2025-7 setting administrative fees for FY26. They will also consider a Radio Usage MOU and a large-scale outdoor event permit for Graves Mountain Lodge's music festival. The consent agenda includes approval of minutes from previous meetings.

• Public hearing on FY26 Administrative Fees (Resolution #2025-7)
• Consideration of Graves Mountain Lodge's Large-Scale Outdoor Event Permit for a music festival
• Radio Usage MOU
• Approval of minutes from March 27, April 2, April 3, and April 7, 2025

The Board approved the FY26 Administrative Fees (Resolution #2025-7) and a radio‑usage memorandum of understanding with Shenandoah National Park. It also approved Graves Mountain Lodge’s large‑scale outdoor event permit and adopted the minutes from previous meetings. All motions passed with no votes against.

• Approved minutes for 3/27‑4/3/2025 (abstain: Yowell) – Aye: Jackson, Buchanan, Dawson, Jewett
• Approved minutes for 4/7/2025 (abstain: Yowell, Jewett) – Aye: Jackson, Buchanan, Dawson
• Approved FY26 Administrative Fees (Resolution #2025-7) – Aye: Jackson, Yowell, Buchanan, Dawson, Jewett
• Approved Radio Usage MOU with Shenandoah National Park – Aye: Jackson, Yowell, Buchanan, Dawson, Jewett
• Approved Graves Mountain Lodge large‑scale outdoor event permit – Aye: Jackson, Yowell, Buchanan, Dawson, Jewett

Electoral Board

The Madison County Electoral Board will discuss an update on polling place consolidation and plan for the June 17 Dual Primary Election, including official assignments. The board will also consider a local candidate forum in September and election official training sessions. The meeting is largely procedural, focused on upcoming election preparations.

• Update on polling place consolidation
• Discussion of local candidate forum in September
• Discussion on Election Official Training
• June 17 Dual Primary Election Official Assignments
• Proposed next meeting date (June 4) may be postponed until first canvass meeting

The Electoral Board unanimously authorized the Chairman and Registrar to plan a candidates' forum for the Board of Supervisors and School Board, consulting with the Commonwealth's Attorney as a possible moderator. The Board also unanimously approved the Election Official precinct assignments for the June 17 primary after minor adjustments. The regularly scheduled June 4 meeting was cancelled and rescheduled for June 5 at 6:45 pm. The meeting agenda and the April 9 minutes were approved without objection.

• Approved meeting agenda (unanimous)
• Approved April 9 minutes with two minor corrections (unanimous)
• Authorized planning of a candidates' forum, to be held Sep 22, 23, or 25, 2025 (unanimous)
• Approved Election Official precinct assignments for June 17 primary with two adjustments (unanimous)
• Cancelled June 4 meeting; set new meeting for June 5 at 6:45 pm (unanimous)

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint meeting to consider the final draft of the 2025 Comprehensive Plan. The body will also hold public hearings on a business rezoning and a new definition for personal campgrounds.

• Adoption of 2025 Comprehensive Plan (Public Hearing)
• Case No. RZ-03-25-1: Rezoning of 3351 Oak Park Rd from A-1 to B-1 for artificial turf and hardscaping business
• Case No. 2024-ZOA-12-18-02: Adoption of Personal Campground definition to regulate RVs and tents
• Case No. SU-04-25-02: Special Use Permit for short-term lodging at 36 Meadows Ln
• Case No. RZ-04-25-01: Rezoning of 98 and 206 Oak Park Rd from R-2 to M-2 for Madison Wood Preservers

The commission adopted its agenda and approved the April 16 minutes, both unanimously. It unanimously recommended the rezoning application (Case No. RZ-03-25-1) and the personal campground definition (Case No. 2024-Z0A-12-18-02) to the Board of Supervisors. The commission also unanimously resolved to recommend the 2025 Comprehensive Plan, with minor wording changes, to the Board of Supervisors for adoption. The meeting was adjourned by unanimous vote.

• Adopt agenda (unanimous)
• Approve April 16 minutes (unanimous)
• Recommend rezoning case RZ-03-25-1 to Board of Supervisors (unanimous)
• Recommend personal campground definition case 2024-Z0A-12-18-02 to Board of Supervisors (unanimous)
• Recommend 2025 Comprehensive Plan to Board of Supervisors (unanimous)
• Adjourn meeting (unanimous)

Preliminary Development Review Committee

The Preliminary Development Review Committee is meeting to discuss a special use permit application for keeping livestock on a small lot. The body will also review minutes from the April 1, 2025, meeting.

• Case No. SU-05-25-01: Special use permit for Gerald Fuchs to keep livestock at 3632 Wolftown-Hood Rd (1.191 acres)

The Preliminary Development Review Committee approved its agenda and the April 1, 2024 minutes. It voted to refer the special use permit application for goats at 3632 Wolftown‑Hood Rd to the Planning Commission for further review. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved April 1, 2024 minutes (Yowell abstained)
• Moved Case No. SU-05-25-01 (livestock permit) to Planning Commission (unanimous)
• Adjourned meeting (Yowell abstained)

Board of Supervisors

The Board of Supervisors will discuss proposed tax rates and a school board supplemental appropriation. The meeting includes presentations from Firefly and NAAVI, as well as discussions on school zone speed cameras and a polling lease.

• Public hearing on Proposed CY25 Tax Rates (Ordinance #2025-3)
• Supplemental Appropriation #23 for School Board Request
• Polling Lease for Rose Park United Methodist Church
• School Zone Speed Camera Enforcement
• Industrial Revitalization Fund/Criglersville Elementary School (Resolution #2025-6)

The Board authorized remote attendance for Vice‑Chairman Yowell and adopted the agenda. It removed two minutes items from the consent agenda, then approved the April 8 minutes and a supplemental school‑board appropriation. The Board also approved the Older Americans Month proclamation, the 2025 tax‑rate ordinance, and gave the County Administrator authority to sign the polling‑precinct lease.

• Authorized Vice‑Chairman Yowell to attend remotely (5‑0)
• Adopted the meeting agenda (5‑0)
• Removed minutes items 03/27‑04/03 and 04/07 from consent agenda (5‑0)
• Approved April 8, 2025 minutes and Supplemental Appropriation #23 (5‑0)
• Approved Older Americans Month proclamation (5‑0)
• Approved Ordinance #2025‑3 fixing 2025 tax rates (5‑0)
• Authorized County Administrator to sign polling lease agreement (5‑0)

Board of Supervisors

The Board of Supervisors is meeting for the eighth budget worksession to finalize the FY26 budget. They are debating a real estate tax rate increase of either $0.02 or $0.03 per $100 assessed value to service between $4M and $6M in new debt for capital projects, while balancing a $35.5 million general fund budget that includes $2.8 million in capital borrowing.

• Possible real estate tax increase of $0.02 or $0.03 per $100 for FY26 to fund debt service
• Options for $6M or $4M in long-term debt for capital projects, including interim financing and line of credit
• School capital projects: $1.75M for WYES makeup air units, $243,504 for MCHS track replacement, $128,800 for WYES brick repointing
• County capital includes $118,000 for facilities and CIP projects, $129,585 for IT servers
• Fund balance policies: target 18% unassigned fund balance, with 14% rainy day reserve and 2.5% asset maintenance policy

The Board approved the agenda as amended to add a closed‑session item for personnel (5‑0). It then voted to convene the closed session, re‑convene in open session, and certify that only exempt matters were discussed (each 5‑0). The meeting was adjourned with a 4‑0 vote.

• Approved agenda amendment adding closed‑session personnel item (5‑0)
• Convene closed session for personnel (5‑0)
• Re‑convene open session (5‑0)
• Certify closed‑session matters as exempt (5‑0)
• Adjourned meeting (4‑0, Yowell absent)

Planning Commission

The Madison County Planning Commission will hold a workshop to discuss multiple zoning applications, including a special use permit for a short-term rental property that was issued a notice of violation for unpermitted conversions of sheds into dwellings. The commission will also hold first workshops on a rezoning for Madison Wood Preservers' industrial expansion, a rezoning for a hardscaping business, and a special use permit for a day home. Upcoming public hearings are listed for the adoption of the 2025 Comprehensive Plan and a definition for personal campgrounds.

• First workshop: River House at the Swinging Bridge special use permit (SU-04-25-02) to operate multiple short-term lodging units at 36 Meadows Ln, following a notice of violation for unpermitted construction
• First workshop: Madison Wood Preservers rezoning (RZ-04-25-01) of two parcels at 98 and 206 Oak Park Rd from R-2 to M-2 for industrial expansion
• Second workshop: Jonathan Baughn rezoning (RZ-03-25-1) of a portion of 3351 Oak Park Rd from A-1 to B-1 to operate an artificial turf and hardscaping business
• First workshop: Davila/Smith Family Day Home special use permit (SU-04-25-01) to operate a day care center at 401 Burnt Tree Way
• Upcoming public hearing on adoption of the 2025 Comprehensive Plan and a definition for personal campgrounds

The commission unanimously adopted the agenda, including the amendment to discuss the secretary position. The minutes from the March 5 joint meeting were approved as amended, with six members voting aye, one member abstaining, and no opposition.

• Adopt agenda – unanimous aye
• Adopt agenda as amended to discuss secretary – unanimous aye
• Approve minutes (April) as amended – aye by Carpenter, Graves, Smith, Whitman, Snider, Elliott; Cowan abstained

Board of Zoning Appeals

The Board of Zoning Appeals is holding a public hearing on a variance request to reduce the required street setback from 50 feet to 32 feet on a 6.291-acre agricultural parcel (tax map 50-60) to facilitate a right-of-way for a proposed subdivision. The board will also adopt previous meeting minutes from February 18, 2025. No other business is listed.

• Public hearing for variance (Case V-4-15-25) by David Michaelson for Sarah Dan LLC to reduce street setback from 50' to 32' for right-of-way for proposed subdivision on parcel 50-60 (A-1 Agricultural, 6.291 acres).
• Application fee of $250 collected March 12, 2025.
• Adoption of minutes from February 18, 2025.
• Agency comments from Health Department and Building Official requested but not yet received; VDOT declined comment.

The Board of Zoning Appeals approved a variance reducing the required setback from 50 feet to 32 feet for the parcel on tax map 50‑60 (5‑0 vote). The Board also approved a compensation of $30 per meeting for its members (5‑0 vote). The meeting was then formally adjourned (5‑0 vote).

• Granted variance to reduce setback to 32 ft (5 aye, 0 nay)
• Approved $30 per meeting compensation for Board members (5 aye, 0 nay)
• Adjourned the meeting (5 aye, 0 nay)

Board of Equalization

The Madison County Board of Equalization will hear 10 individual property tax appeals from owners challenging their 2025 reassessments. The meeting includes approval of prior minutes and public comment. Each appellant has a scheduled 15-minute time slot with specific tax map parcel numbers listed.

• Stephanie Swope appeal, TM 36A 2 2 63, Record # 6689
• Kenneth/Barbara Howell appeal, TM 22 40 B, Record # 7720
• Sandra & William Powell appeals for two parcels: TM 35A-3-4-3 (#5599) and TM 35A-3-4-4 (#5600)
• Dennis J. Brida appeal, TM 62 5H, Record # 7539
• Anthony Gardner appeals for two parcels: TM 58 37 A (#4273) and TM 48 1 4 (#7332)

The Board of Equalization approved several property assessment changes, including reductions for multiple owners and unchanged values for others. All motions were carried with all members voting aye. The meeting also confirmed the agenda and minutes and set the next meeting for May 12, 2025.

• No change to Kenneth & Barbara Howell assessment (approved, all aye)
• Adjusted Stephanie Swope assessment to $81,760 (approved, all aye)
• Reduced land value for William & Sandra Powell (TM 35A-3-4-3) to $20,000, total $83,000 (approved, all aye)
• Reduced vacant lot (TM 35A-3-4-4) to $10,000 (approved, all aye)
• Depreciated Dennis J. Brida property 20% to total $805,924 (approved, all aye)
• Decreased Lynn Cox home value to $251,486, total $343,786 (approved, all aye)
• Kept Roberto deBara assessment unchanged at $1,024,000 (approved, all aye)
• Reduced Anthony Gardiner (TM 49-1-4) mobile home value to $26,656, total $104,856 (approved, all aye)

Board of Supervisors

The Madison County Board of Supervisors held Budget Worksession #7 to discuss the proposed FY26 budget. Three scenarios were presented: a $0.03 real estate tax increase with no debt funding, a $0.02 increase with $6M debt funding, and a $0.02 increase with no debt funding requiring additional expense cuts. The county administrator and finance director presented administration budget details, including department, school, social services, and capital funding. Key takeaways indicate a tax increase is needed to sustain fund balance and fund capital needs.

• Three FY26 budget scenarios with differing real estate tax rates (0.02 or 0.03) and debt funding options
• Proposed $6M in additional debt funding reinvested in SNAP funds under Scenario 2
• Discussion of expense cuts, including $300k needed under Scenario 3
• Administration budget presentation by Finance Director Jennifer Warren and County Administrator Jonathon Weakley
• Outside agency funding and capital budget breakdown for FY26-FY27

The Board adopted the amended agenda and approved moving $5,500 from the roof capital line item to the HVAC line item. It also approved increasing the small‑animal boarding fee to $10 per day. The Board scheduled a public hearing on May 7, 2025 for FY26 administrative fee changes and set a special budget worksession for April 17, 2025. All motions passed unanimously.

• Approved agenda amendment (5-0)
• Approved $5,500 transfer from roof to HVAC line item (5-0)
• Approved increase of small‑animal boarding fee to $10 per day (5-0)
• Scheduled public hearing on FY26 Administration Fees for May 7, 2025 (5-0)
• Scheduled special budget worksession for April 17, 2025 (5-0)
• Motion to adjourn the meeting (5-0)

Electoral Board

The Madison County Electoral Board will receive an update on polling place consolidation following the April 8 Board of Supervisors meeting. They are also considering changing the Logic and Accuracy testing date from April 18 to April 25. Additionally, the board will discuss preparations for the June Primary, including chief appointments, and an update on a Madison resident running for the House of Delegates.

• Update on polling place consolidation from 4/8 BOS meeting
• Proposed change of L&A testing date from April 18 to April 25
• Update on chiefs for June Primary
• Update on Madison resident running for House of Delegates

The board approved the agenda as amended and adopted the March 5 minutes. Shirley Ammons was elected Vice Chair. The Logic and Accuracy testing of ballot counters was moved to April 24. The board will assign Election Official precinct assignments at its May 7 meeting.

• Agenda approved as amended
• March 5 minutes approved and signed
• Shirley Ammons elected Vice Chair
• Logic and Accuracy testing rescheduled to April 24
• Election Official precinct assignments to be made at May 7 meeting

Board of Supervisors

The Madison County Board of Supervisors will hold public hearings to consider Ordinance #2025-2 (polling precinct location change and consolidation) and Resolution #2025-4 (equalization of the tax rate for calendar year 2025). The board will also receive a presentation from Voltran Transportation Services, discuss the Hoover Ridge Maintenance Building, and address expired terms on the Building Code Board of Appeals. Monthly reports from county departments, including animal control and building inspections, are part of the consent agenda.

• Public hearing on CY25 equalization of tax rate via Resolution #2025-4
• Public hearing on polling precinct location change and consolidation via Ordinance #2025-2
• Voltran Transportation Services presentation by Heather Ringler
• Discussion of Hoover Ridge Maintenance Building
• Appointments to fill expired terms on the Building Code Board of Appeals

The Board adopted the amended agenda and approved the March 13, 20 and 25 meeting minutes. A motion to change the Wolftown polling place and consolidate it with the Graves Mill precinct was approved. No other substantive actions were taken.

• Adopt amended agenda (5-0)
• Approve March 13 & March 20 minutes (5-0)
• Approve March 25 minutes (4-0, 1 abstain)
• Approve Ordinance #2025-2 to change Wolftown polling place and consolidate precincts (4-1)

Board of Supervisors

This meeting is primarily ceremonial, featuring a groundbreaking ceremony for the Hoover Ridge Park Outdoor Recreation Center. No substantive decisions or votes are scheduled beyond the adoption of the agenda.

• Hoover Ridge Park Outdoor Recreation Center groundbreaking ceremony
• Ceremonial event with Parks & Recreation department

The Board of Supervisors approved the meeting agenda with a 3‑0 vote. After the groundbreaking ceremony, the Board adjourned the meeting, also by a 3‑0 vote.

• Approved agenda as presented (3-0)
• Adjourned meeting (3-0)

Board of Supervisors

The Board is reviewing the FY26 draft budget, including a presentation from Economic Development & Tourism. The session includes a financial analysis from Davenport & Company regarding the county's unassigned fund balance and capital funding strategies.

• Economic Development & Tourism FY26 budget request of $182,894
• Proposed $12 million interim financing scenario for FY26 and FY27 capital needs
• Discussion of $22.4 million in total capital needs from FY2026 through FY2030
• Review of CY25 tax rates and FY26 administrative fees
• Analysis of unassigned fund balance projected to fall below policy levels after FY2026

The Board voted to approve the agenda as presented (3‑0). After extensive budget discussion, the Board agreed to remove the proposed new Animal Control position for this year, reduce the number of new school buses to one, and approve four new explorers for the Sheriff’s Office, including a drone. The Board also agreed to acquire a new Building and Zoning truck and will follow up on a tiered dog‑adoption fee.

• Approved agenda as presented (3-0 vote)
• Agreed to remove the new Animal Control position for FY25 (no vote recorded)
• Agreed to reduce new school buses to one (no vote recorded)
• Approved purchase of four new explorers for Sheriff (one used vehicle and a drone) (no vote recorded)
• Agreed to acquire a new Building and Zoning truck (no vote recorded)
• Board will consider a tiered dog‑adoption fee; County Administrator to follow up (no vote recorded)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint meeting to conduct public hearings on several special use permits, rezonings, and a subdivision. The body will also consider adopting a new definition for personal campgrounds to regulate RV and tent use on private property.

• Special use permit for a primitive campground on 48.347 acres (Tax Map 40-95A)
• Special use permit for an antique shop and auction establishment on 36.77 acres (Tax Map 45-21)
• Rezoning of 2.136 acres from Agricultural to Business (Tax Map 55-38B)
• Subdivision of 28.5947 acres into three new parcels plus a residual (Tax Map 42-33)
• Rezoning of 5.532 acres from Conservation to Agricultural (Tax Map 44-3)

The Board voted to approve the Two Rivers primitive campground permit and the Black Cat Antiques shop and auction permit, each 4‑0. It also approved rezoning of a 2.136‑acre parcel to business (4‑0) and a 5.532‑acre parcel from conservation to agricultural (3‑1). A subdivision of a 28.5947‑acre parcel into three new parcels was approved 4‑0. The Board sent the personal campground definition back for amendment with a 4‑0 vote.

• Approved Two Rivers special‑use campground permit (4‑0)
• Approved Black Cat Antiques special‑use permit (4‑0)
• Approved AC Limited Partnership rezoning to business (4‑0)
• Approved subdivision of tax map 42‑33 into three parcels (4‑0)
• Approved Jonathan Nichols rezoning from conservation to agricultural (3‑1)
• Motion to return personal campground definition to Zoning Administrator and County Attorney (4‑0)
• Closed‑session personnel discussion convened (4‑0)

Planning Commission

The Madison County Planning Commission and Board of Supervisors will hold a joint meeting with public hearings on several land-use applications, including a special use permit for a primitive campground, a special use permit for an antique and auction shop, two rezoning requests, and a subdivision. The bodies will also hold a joint workshop to finalize the county's Comprehensive Plan.

• Public hearing for Two Rivers primitive campground on 48.347 acres (SU-02-25-1)
• Public hearing for Black Cat Antiques antique and auction shop on 36.77 acres (SU-02-25-2)
• Public hearing to rezone 2.136 acres from A-1 to B-1 for AC Limited Partnership (RZ-02-25-2)
• Public hearing to rezone 5.532 acres from C-1 to A-1 for Jonathan Nichols (RZ-02-25-1)
• Public hearing to adopt a definition for 'personal campground' and joint workshop on Comprehensive Plan

The commission approved the agenda and adopted the March 19 minutes. It recommended six applications—including a special‑use permit for the Two Rivers primitive campground, an antique shop and auction, a Highway 29 rezoning, a subdivision, another rezoning, and a personal campground definition—to the Board of Supervisors for approval. All recommendations were adopted with unanimous or near‑unanimous votes. The meeting was then adjourned.

• Adopted March 19 minutes (5‑0)
• Recommended Two Rivers special‑use permit (Case SU-02-25-1) to Board (5‑0)
• Recommended Black Cat Antiques special‑use permit (Case SU-02-25-2) to Board (4‑0‑1 abstain)
• Recommended rezoning of 2.136‑acre parcel on Hwy 29 (Case RZ-02-25-2) to Board (5‑0)
• Recommended subdivision of tax map 42-33 (Case SD-02-25-1) to Board with health and road agreements (5‑0)
• Recommended rezoning of 5.532‑acre parcel (Case RZ-02-25-1) to Board (3‑2)
• Recommended adoption of personal campground definition (Case 2024-ZOA-12-18-02) to Board (5‑0)
• Adjourned meeting (5‑0)

Preliminary Development Review Committee

The Preliminary Development Review Committee will discuss a rezoning request for industrial expansion and three special use permit applications. The body will also consider amending the recommendation process for Planning Commission workshops.

• Rezoning of 98 and 206 Oak Park Rd from R-2 to M-2 for Madison Wood Preservers, Inc.
• Special use permit for a day care center at 401 Burnt Tree Way
• Special use permit for a travel trailer or camper camp at 4299 W Hoover Rd
• Special use permit for multiple short-term lodging units at 36 Meadows Ln
• Proposed amendment to the Planning Commission recommendation process regarding workshops

The Preliminary Development Review Committee approved the consent agenda and the March 4 minutes. It voted to move the Madison Wood Preservers rezoning case, the Davila/Smith family day home case, the Full Life Journey Farm recommendation, and the River House short‑term lodging case to the Planning Commission. The meeting was then adjourned.

• Approved consent agenda (7-0)
• Approved March 4 minutes (7-0)
• Moved Madison Wood Preservers rezoning to Planning Commission (7-0)
• Moved Davila/Smith family day home to Planning Commission (7-0)
• Recommended Full Life Journey Farm move to Planning Commission (6-0)
• Moved River House short‑term lodging case to Planning Commission (6-0)
• Adjourned meeting (6-0)

Board of Supervisors

The Madison County Board of Supervisors holds its fifth budget worksession to hear FY26 funding requests from departments and outside agencies. The proposed budget totals $28.4 million, an 8.9% increase over FY25. No votes are taken; the meeting focuses on presentations and discussion.

• Sheriff's Office requests $3.25 million, up 7.1%
• EMS requests $3.48 million, up 9.1%
• Commonwealth's Attorney requests $645,654, a 30.8% increase partly for a third attorney due to body-worn cameras
• Animal Control requests $240,378, up 21.6%
• Facilities & Maintenance requests $710,708, up 4.5%

The Board approved the meeting agenda and later agreed to provide flat funding to all outside agencies except Madison Community Cats and the Madison Free Clinic. It also decided to revisit funding for the Early Learning Center at a future meeting and to purchase floor mats for the Transfer Station. The meeting was then adjourned by unanimous vote.

• Approved agenda as presented (unanimous)
• Agreed to flat funding for all outside agencies except Madison Community Cats and Madison Free Clinic
• Decided to revisit Early Learning Center funding at a future meeting
• Approved purchase of floor mats for Facilities & Maintenance
• Motioned to adjourn the meeting (unanimous)

Board of Supervisors

The Board of Supervisors will hold a public hearing on the Economic Development Committee Plan presented by Supervisor Jewett, and consider approving consent agenda items including two supplemental appropriations from the School Board for state school improvements and security grants. Old business includes a VDOT road abandonment request for Meadows Lane. New business covers committee appointments, fee waiver requests for Madison Day and the County Fair, a fireworks permit, a speed study request for Fishback Road, and a fund request from the Topping Committee. The meeting will also include a closed session for personnel and legal matters.

• Public hearing on Economic Development Committee Plan
• Supplemental Appropriation #21 – School Board request for State School Improvements Grant
• Supplemental Appropriation #22 – School Board request for State Security Grants, State Security Program, Fed Security Program
• Meadows Lane VDOT road abandonment request – County Attorney
• Permit & tipping fees waiver requests for Madison Day and Madison County Fair

The Board adopted the Economic Development Committee Plan and approved a waiver of permits and tipping fees for Madison Day and the County Fair. It also approved a firework permit for a private wedding, a request to VDOT for a Fishback Road speed study, and $9,830 from the Topping Fund for Animal Shelter painting. Additionally, the Board reappointed a member to a court services board, approved a water‑supply planning grant resolution, and authorized the County Attorney to engage in opioid settlement negotiations.

• Adopted Economic Development Committee Plan (4-0)
• Waived permits and tipping fees for Madison Day and Madison County Fair (4-0)
• Granted firework permit for Mr. Chase Berry’s wedding (4-0)
• Authorized request to VDOT for Fishback Road speed study (4-0)
• Approved $9,830 Topping Fund for Animal Shelter painting (4-0)
• Approved Resolution #2025-2 for FY2025 Water Supply Planning Grant (4-0)
• Reappointed Mr. Jeffrey Early to Rappahannock‑Rapidan Division of Court Services/District Nine VASAP Policy Board (4-0)
• Authorized County Attorney to negotiate opioid settlement (4-0)

Board of Supervisors

The Board of Supervisors is conducting a budget worksession to review FY26 funding requests from various county departments and outside agencies. The meeting includes a presentation of the updated budget calendar and individual agency requests.

• FY26 budget requests from agencies including Skyline CAP ($58,882), Madison Parks & Recreation ($460,803), and the Madison Library ($187,600)
• Departmental budget requests including the Sheriff's office ($3,247,762) and EMS ($3,484,406)
• Review of the FY26 Budget Calendar
• Presentations from the Commissioner of Revenue, Electoral Board, and Registrar

The Board approved its meeting agenda, extended the real‑estate tax collection deadline to June 19, 2025, and adopted the amended FY26 budget calendar. All three motions passed unanimously with five votes in favor and none against.

• Approved meeting agenda as presented (5‑0)
• Extended real‑estate tax deadline to June 19, 2025 (5‑0)
• Adopted amended FY26 budget calendar (5‑0)

Planning Commission

This is a workshop meeting of the Madison County Planning Commission. The commission will hold second workshops on several applications, including a primitive campground special use permit for Two Rivers, an antique and craft shop special use permit for Black Cat Antiques, a rezoning for AC Limited Partnership, a subdivision request, and a rezoning for Jonathan Nichols. They will also hold a first workshop on a rezoning for Jonathan Baughn to allow a hardscaping business, and a fourth workshop on adopting a definition for personal campgrounds. Continuing discussion of the Comprehensive Plan is also on the agenda.

• Two Rivers – special use permit for primitive campground on 48.347 acres (tax map 40-95A) in A-1 zone
• Black Cat Antiques – special use permit for antique craft/gift shop and auction on 36.77 acres (tax map 45-21) in A-1 zone
• AC Limited Partnership – rezoning 2.136 acres (tax map 55-38B) from A-1 to B-1 with no planned project
• Jonathan Baughn – first workshop to rezone portion of property at 3351 Oak Park Rd from A-1 to B-1 for turf/hardscaping business
• Adoption of personal campground definition – fourth workshop to allow by-right recreation and regulate RVs/tents

The Madison County Planning Commission held a workshop meeting with no formal votes on applications. Six cases were discussed in second or first workshops, including special use permits for a primitive campground and an antique shop, two rezoning requests, a subdivision, and a proposed personal campground definition. All items remain pending for future public hearings.

• Adopted meeting agenda (unanimous)
• Approved March 5, 2025 joint meeting minutes (unanimous)
• Approved February 5, 2025 minutes (unanimous)
• No action taken on any special use permit, rezoning, or subdivision applications — all remain in workshop
• Adjourned at 7:58 PM (unanimous)

Board of Supervisors

The Madison County Board of Supervisors is meeting for its third FY26 budget worksession. They will review revenue projections (with no real estate tax rate increase), hear presentations from the Sheriff and EMS departments, and receive updates on capital improvement and capital asset replacement plans. No decisions are scheduled; this is a discussion-only session.

• No real estate tax rate increase proposed; real property revenue projected at $13.6M for FY26 (up 0.7%)
• Sheriff's budget presentation includes a 5% salary increase and planned loss of $149,499 SRO state grant after July 1, 2025
• EMS budget presentation by Chief Hillstrom and Assistant Chief Helme
• Revenue from opioid settlement projected at $21,325 for FY26
• Capital Improvement Plan (CIP) and Capital Asset Replacement Plan (CARP) updates from Finance Director

The Madison County Board of Supervisors held a budget workshop to review FY26 revenue projections and departmental presentations from the Sheriff's Office and EMS. No formal decisions or votes were taken during the workshop; discussions included revenue estimates, the equalized tax rate, and capital improvement priorities. The Board agreed to advertise a maximum tax rate of 49 cents per $100, anticipating no increase, and to consider grant options for a generator replacement.

• Agreed to advertise maximum equalized tax rate of 49 cents per $100 (no formal vote)
• Agreed to place parking lot paving at bottom of capital priority list
• Agreed to consider grant options for generator replacement at Sheriff's Office and 911 Center

Board of Supervisors

The Board of Supervisors will review the FY24 Financial Audit Report and a VDOT quarterly presentation. Members will discuss the Industrial Revitalization Fund for the Criglersville Elementary School and the abandonment of Meadows Lane.

• Supplemental Appropriations #20 - Use of Assigned Fund Balance - CSA
• FY24 Financial Audit Report
• Industrial Revitalization Fund/Criglersville Elementary School
• Meadows Lane VDOT Road Abandonment
• Economic Development Committee Report

The Board of Supervisors agreed to proceed with an Industrial Revitalization Fund application for the Criglersville Elementary School, with Locus administering the grant, and will bring a formal resolution to the next meeting. They also agreed to hold a public hearing on May 13 to finalize the VDOT Secondary Six-Year Plan, and to hold a public hearing on March 25 to consider adopting the Economic Development Committee Plan. The FY24 financial audit was presented as clean with no significant deficiencies.

• Agreed to proceed with Industrial Revitalization Fund application for Criglersville Elementary School, with Locus administering the grant (unanimous)
• Agreed to hold public hearing on May 13 for Secondary Six-Year Plan (unanimous)
• Agreed to hold public hearing on March 25 to consider adopting Economic Development Committee Plan (unanimous)
• Adopted consent agenda including minutes and Supplemental Appropriation #20 (unanimous)
• Convened closed session for personnel (unanimous)

Board of Supervisors

The Board of Supervisors is conducting a budget worksession to review funding requests from outside agencies for fiscal year 2026. Representatives from various community, educational, and regional organizations will present their requests. The final operating budget is scheduled for adoption on May 7, 2025.

• Madison Parks & Recreation FY26 request: $460,803
• Central Virginia Regional Jail FY26 request: $590,315
• Rappahannock Juvenile Detention Center FY26 request: $308,360
• Madison Library FY26 request: $187,600
• Madison Learning Center FY26 request: $50,000

The Board of Supervisors held a budget worksession to hear FY26 funding requests from 16 outside agencies, including CVPED, Germanna Community College, the library, and the volunteer fire company. No funding decisions were made; the presentations were informational only. The board also discussed the Central Virginia Regional Jail, Rappahannock Juvenile Detention Center, and Combined Courts budgets, but took no votes.

• Adopted meeting agenda as presented (4-0, Dawson absent)
• Heard FY26 budget requests from 16 outside agencies (no action taken)
• Discussed Central Virginia Regional Jail budget with no increase over last year
• Discussed Rappahannock Juvenile Detention Center budget with slight increase
• Discussed Combined Courts budget with no increase requested
• Adjourned meeting (5-0)

Electoral Board

The Madison County Electoral Board will discuss and potentially approve several election-related items, including status reports on the new Wolftown Precinct polling place and possible consolidation with Graves Mill Precinct. The board will also develop a four- or five-precinct map using local schools as polling places in anticipation of equipment decertification, and discuss dates for June primary training.

• Status report on new Wolftown Precinct polling place
• Status report on possible consolidation of Graves Mill and Wolftown Precincts
• Approval of 2025 Local Elections Security Systems documents for submission to the state
• Development of a four- or five-precinct map with polling places at Madison County Primary, Elementary, Middle, and High schools
• Discussion of dates for June Primary training

The Madison County Electoral Board approved the annual Local Elections Security Systems Checklist and Remediation Plan for submission to the Department of Elections, noting no significant deficiencies. The board also discussed the proposed Wolftown polling place lease, which remains under review, and reviewed a possible precinct merger, which is up to the Board of Supervisors with a public hearing set for April 8. The board agreed to develop a future plan to reduce precincts to 4 or 5 to lower voting equipment replacement costs.

• Approved the meeting agenda.
• Approved and signed the minutes of the February 5, 2025 meeting.
• Approved the Local Elections Security Systems Checklist and Remediation Plan for submission to the state.
• Agreed to develop a plan to reduce precincts to 4 or 5 to minimize voting equipment replacement costs.
• Set Election Official training dates for June 5 at 5:30 pm and June 9 at 10:00 am.

Planning Commission

The Planning Commission and Board of Supervisors will hold a joint workshop to finalize the Comprehensive Plan. The body will also hold public hearings regarding a site plan for a new office building and the restoration of business uses for a property on Seminole Trail.

• Proposed 14,091 square foot office building for Anabaptist Healthshare on S Seminole Trail
• Request by Josh Hege to recover B-1 business uses for property on Seminole Trail (Tax Map 32-102)
• Joint workshop to finalize the Comprehensive Plan
• Case No. SP-01-09-25 site plan application involving 43,554 square feet of earth disturbance
• Review of Case No. RZ-10-30-24-01 to remove conditions from B-1 zoning

The Planning Commission voted to recommend approval of Josh Hege's request to restore all by-right B-1 business uses on his Seminole Trail property, reversing conditions from a 2023 rezoning. The commission also recommended approval of a site plan for a new Anabaptist Healthshare office building. A joint workshop with the Board of Supervisors finalized edits to the Comprehensive Plan, scheduling a public hearing for May. No other substantive decisions were made.

• Recommended approval of RZ-10-30-24-01 to restore B-1 by-right uses (5-1, Elliott opposed)
• Recommended approval of SP-01-09-25 for Anabaptist Healthshare office building (6-0)
• Approved meeting agenda and February minutes (unanimous)
• Joint workshop directed edits to Comprehensive Plan, including deleting cluster housing diagram and bike lane references
• Scheduled Comprehensive Plan public hearing for May meeting

Board of Supervisors

The Madison County Board of Supervisors and Planning Commission are holding a joint meeting to conduct second workshops on two public hearings: Josh Hege's request to restore all B-1 (business) by-right uses on his 13.342-acre property on Seminole Trail, and Anabaptist Healthshare's site plan for a new 14,091 square foot office building on S Seminole Trail. Staff recommends approval for both items. The bodies will also hold a joint workshop to finalize the Comprehensive Plan.

• Public hearing (second workshop) on Josh Hege's request to restore all B-1 by-right uses on his 13.342-acre property on Seminole Trail (Tax Map 32-102); staff recommends approval.
• Public hearing (second workshop) on Anabaptist Healthshare's site plan for a 14,091 sq ft office building on 3.214 acres on S Seminole Trail (Tax Map 48-8C); staff recommends approval.
• Joint workshop with the Board of Supervisors to finalize the Comprehensive Plan.

The Board of Supervisors unanimously approved two public hearing items: Josh Hege's request to recover by-right B-1 business uses on Seminole Trail, and Anabaptist Healthshare's site plan for a 14,091 sq ft office building on S Seminole Trail. The Board also directed the Planning Commission to update the 29 Corridor Study and discussed the Comprehensive Plan, scheduling a public hearing for May.

• Approved Case No. RZ-10-30-24-01 (Hege recovery of B-1 uses) (5-0)
• Approved Case No. SP-01-09-25 (Anabaptist Healthshare site plan) (5-0)
• Approved agenda as amended (5-0)
• Motion to update 29 Corridor Study (5-0)
• Adjourned (5-0)

Preliminary Development Review Committee

The committee will discuss two exploratory applications. One is a postponed case for a potential special use permit for short-term rentals and agritourism at 1901 Kinderhook Rd. The other is a request for a partial rezoning from A-1 to B-1 for Turf Specialties LLC to operate an artificial turf and hardscaping business at 3351 Oak Park Rd. No decisions are made at this preliminary review; the meeting is for discussion only.

• Postponed exploratory case for short-term rental and agritourism at 1901 Kinderhook Rd (207 acres, split-zoned C-1/A-1)
• Turf Specialties LLC seeks partial rezoning of 27 acres at 3351 Oak Park Rd from A-1 to B-1 for artificial turf and hardscaping business
• Approval of minutes from February 4, 2024 consent agenda
• Public comment period scheduled
• Applicant Jonathan Baughan has active permits for a personal residence on the property

The Preliminary Development Review Committee voted unanimously to forward four applications to the Planning Commission: a rezoning request for TM 44-3, a special use permit for a primitive campground, a special use permit for an antique/craft/gift shop with online auctions, and a rezoning of TM 55-38B from A-1 to B-1. No final decisions were made; all items are preliminary reviews.

• Moved Jonathan Nichols' rezoning request (TM 44-3) to Planning Commission (7-0)
• Moved Kari Gaviria's primitive campground SUP to Planning Commission (7-0)
• Moved Angie Brown's antique/gift shop and auction SUP to Planning Commission (7-0)
• Moved AC Limited Partnership's rezoning (TM 55-38B, A-1 to B-1) to Planning Commission (7-0)
• Adopted agenda and approved consent agenda (7-0)
• Re-elected Zach Whitman as Chairman, Jonathon Weakley as Vice Chairman, Janet Henshaw as Secretary (7-0)

Board of Supervisors

The Madison County Board of Supervisors is meeting for a budget worksession on the FY26 budget, featuring a presentation from the schools division by Anna Graham and Tina Cropp, followed by a review of county priorities, goals, and strategies by the County Administrator. The agenda includes public comment periods and a closed session. Attached are Virginia Department of Education HB1600 crossover budget estimates showing Madison County's composite index of 0.4746 and an estimated total local share of $8,194,837.

• Schools’ Budget Presentation by Superintendent Anna Graham and Finance Director Tina Cropp
• Review of FY26 Priorities, Goals & Strategies by County Administrator
• Madison County estimated state distribution under HB1600: $12,486,347; estimated total local share: $8,194,837

The Board of Supervisors reviewed and agreed on the FY26 Goals and Priorities, maintaining broadband access, major capital projects, and economic development as priorities, and adding public utilities with specific timelines. They also discussed the schools' budget, including transportation route losses and potential cost-cutting measures, but no formal decisions were made on those items.

• Maintained FY26 goal: Improve access to broadband services
• Maintained FY26 goal: Complete major capital projects, including Hoover Ridge Outdoor Recreation Center
• Maintained FY26 goal: Enhance Economic Development Resources and Strategy (pending report)
• Added FY26 goal: Public Utilities, with water/sewer project timeline by 6/30/26, service area/policy, and sewer plant completion timeline

Economic Development Committee

The Madison County Economic Development Committee will review the draft Economic Development Plan and decide on a submission date to the Board of Supervisors. They will also discuss Site Development policies and procedures. The meeting begins with approval of the January 14, 2025 minutes.

• Review draft Economic Development Plan
• Decide on submission date of working draft to Board of Supervisors
• Discuss Site Development policies and procedures
• Approve minutes from January 14, 2025

Planning Commission

The Planning Commission holds a workshop to discuss several applications, including a request to restore by-right B-1 uses on Seminole Trail, a new 14,091 sq ft office building for Anabaptist Healthshare, and a special use permit for a primitive campground. Commissioners will also consider a definition for personal campgrounds and a rezoning from Conservation to Agricultural. Final decisions are not made at workshops; these items will return for public hearings.

• Blue Ridge Ag LLC seeks restoration of by-right B-1 uses on Seminole Trail (tax map 32-102)
• Anabaptist Healthshare proposes 14,091 sq ft office building on S Seminole Trail (tax map 48-8C)
• Two Rivers requests special use permit for primitive campground on 48.347 acres (tax map 40-95A)
• AC Limited Partnership applies to rezone 2.136 acres from A-1 to B-1 on tax map 55-38B
• Adoption of 'personal campground' definition to regulate RV/tent use as permanent residences

The Madison County Planning Commission held a workshop meeting with no final decisions. They discussed several applications including a rezoning to restore B-1 uses, a site plan for an office building, special use permits for a campground and an antique shop, and a rezoning from A-1 to B-1. The commission also continued work on a personal campground definition and heard updates on the Comprehensive Plan. All items are scheduled for future public hearings or workshops.

• Adopted meeting agenda (unanimous)
• Approved minutes from February 3 and February 5 meetings (unanimous)
• Discussed Blue Ridge Ag LLC request to restore B-1 by-right uses; no action
• Discussed Anabaptist Healthshare site plan for 14,091 sq ft office; no action
• Discussed Two Rivers primitive campground special use permit; no action
• Discussed Black Cat Antiques special use permit; no action
• Discussed AC Limited Partnership rezoning from A-1 to B-1; no action
• Continued work on personal campground definition; no final action

Board of Supervisors

The Board of Supervisors will hold a public hearing on proposed school zone speed camera enforcement. They will also vote on three supplemental appropriations: $5,000 for opioid abatement partnership, use of donation funds for animal shelter veterinarian expenses, and additional capital rollover for an EMS station. Updates will be provided on the Hoover Ridge Barn, EMS renovation, and Criglersville Elementary School revitalization projects.

• Supplemental Appropriation #17: $5,000 use of fund balance for opioid abatement partnership with City of Charlottesville
• Supplemental Appropriation #18: Use of donation funds and contingency for animal shelter veterinarian expenses
• Supplemental Appropriation #19: Additional FY24 capital rollover for EMS Station
• Public hearing: School Zone Speed Camera Enforcement
• Updates: Hoover Ridge Barn, EMS renovation, Criglersville Elementary School Industrial Revitalization Fund

The Board approved the Private Road Maintenance Agreement for Meadows Lane, contingent on legal review and signatures, and requested VDOT abandon the road. They also approved the consent agenda, Brian Gordon's appointment to the Parks & Recreation Authority, and a proclamation for American Red Cross Month. Discussions included school zone speed cameras, reassessment updates, and the Rural Rustic Road Program, but no final decisions were made on those items.

• Approved consent agenda (Supplemental Appropriations #17-19) (5-0)
• Approved Meadows Lane Private Road Maintenance Agreement, contingent on legal review and VDOT abandonment (5-0)
• Appointed Brian Gordon to Parks & Recreation Authority (5-0)
• Approved Proclamation for American Red Cross Month (5-0)

Board of Equalization

The Board of Equalization will meet to elect its officers and establish meeting procedures. The agenda includes a reassessment overview provided by Wingate Appraisers.

• Election of Chairman, Vice-Chairman, and Secretary
• Reassessment overview by Don Thomas of Wingate Appraisers
• Establishment of meeting times and dates
• Review of email requirements and W-9 forms from County Administration

The Board of Equalization held its organizational meeting, swore in members, and elected officers. It set appeal hearings for the second Monday of each month at 6:00 p.m., with a backup third Monday if needed. The board also received an update on the 2025 reassessment process, noting that about 10,000 properties were reviewed and appeals are due within a one-year window.

• Elected Kim Pumphrey as Chair, Will Flory as Vice Chair, Doug Parsons as Secretary (unanimous)
• Approved meeting agenda (unanimous)
• Set BOE appeal hearings for second Monday of each month at 6:00 p.m. (unanimous)
• Set third Monday as backup hearing date if needed (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a request by Matthew Fant to reduce front and side setbacks for an accessory structure. The request seeks to allow a building constructed without a zoning permit to remain on the property.

• Case V-2-18-25: Request to reduce front setback from 100 feet to 34 feet at 3244 Ridgeview Rd
• Case V-2-18-25: Request to reduce side setback from 35 feet to 13 feet at 3244 Ridgeview Rd
• Review of unpermitted construction that received a Stop Work Order on October 15, 2024
• Adoption of January 21, 2024 minutes

The Madison County Board of Zoning Appeals denied a variance request from Matthew Fant to reduce setbacks for a building at 3244 Ridgeview Rd, allowing it to remain within the required setback. The board voted 4-0 with two abstentions, citing the hardship as self-imposed because construction continued after a stop-work order. The applicant was advised of a 30-day appeal window.

• Approved minutes from January 21, 2025 (unanimous)
• Denied variance V-2-18-25 for 3244 Ridgeview Rd (4-0, 2 abstentions)

Board of Supervisors

The Board of Supervisors will hold a public hearing and consider multiple items including a polling location change for the Wolftown precinct, supplemental appropriations for capital rollover and a Sheriff's Department HEAT Flock grant, and a discussion on an Industrial Revitalization Fund for Criglersville Elementary School. The board will also receive updates on the Hoover Ridge Barn project and a VDOT road abandonment request for Meadows Lane.

• Polling location change for Wolftown precinct – proposed move by Registrar & Electoral Board
• Supplemental Appropriation #16 – Sheriff's Department HEAT Flock grant (amount not specified)
• Supplemental Appropriation #15 – Additional Capital Rollover FY24 (amount not specified)
• Discussion: Industrial Revitalization Fund for Criglersville Elementary School property
• Discussion: Meadows Lane VDOT abandonment citizen request

The Board voted to advertise for consolidating the Graves Mill and Wolftown precincts into a new 'Graves Mill/Wolftown' precinct, with polling at Rose Park United Methodist Church, and to draft an ordinance for a public hearing on April 8, 2025. It also authorized demolition of the Hoover Ridge Barn and exploring a new maintenance building. A request to abandon a segment of Meadows Lane was tabled pending landowner agreements, and a Criglersville Elementary School revitalization loan application was deferred for further planning.

• Approved agenda as presented (4-0)
• Adopted consent agenda including minutes and appropriations (4-0)
• Authorized demolition of Hoover Ridge Barn and cost exploration for new building (4-0)
• Voted to advertise polling location change for Wolftown and Graves Mill to Rose Park United Methodist Church (5-0)
• Voted to advertise consolidation of Graves Mill and Wolftown precincts into 'Graves Mill/Wolftown' (5-0)
• Directed County Attorney to draft ordinance codifying precinct changes and advertise public hearing (5-0)
• Agreed to schedule public hearing on Meadows Lane abandonment after landowner agreements
• Deferred Criglersville Elementary School loan application for staff plan and recommendation

Electoral Board

The Madison County Electoral Board will consider a recommendation for a new Wolftown Precinct polling place and discuss consolidating Graves Mill and Wolftown Precincts. The board will also review the LESS survey compliance schedule, which includes multiple deadlines through August 2025, and may go into closed session for personnel and security matters.

• Recommendation of new Wolftown Precinct polling place
• Discussion of possible consolidation of Graves Mill and Wolftown Precincts
• LESS compliance schedule with deadlines: checklist by March 1, remediation plan by April 1, acknowledgment by May 1, Voting System Security Plan certification by August 29, 2025
• Motion and vote to go into closed meeting for personnel and security matters

The Madison County Electoral Board unanimously agreed to recommend the fellowship hall at Rose Park United Methodist Church on Shelby Road as the new polling place for the Wolftown precinct. The Board also discussed but did not recommend merging the Graves Mill and Wolftown precincts, leaving that decision to the Board of Supervisors. The Board reconfirmed its reliance on equipment custodian Charles Moncrief for all IT support and noted that 161 voters were routinely purged from the rolls.

• Recommended Rose Park United Methodist Church fellowship hall as new Wolftown polling place (unanimous)
• Agreed to present cost figures and legal requirements for Graves Mill/Wolftown merger to Board of Supervisors, without recommendation (unanimous)
• Reconfirmed Charles Moncrief as sole IT equipment custodian (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes for January 8 and January 23 meetings (unanimous)

Planning Commission

The Madison County Planning Commission and Board of Supervisors hold a joint meeting, conducting a second workshop on the Virginia Lawnscapes rezoning application. The proposal would rezone parcel 55-35I from A-1 (Agriculture) to B-1 (Business) to resolve a zoning violation for garaging landscaping equipment. Additional second workshops include Josh Hege's request to restore by-right B-1 uses on Seminole Trail and a site plan for a 14,091-square-foot Anabaptist Healthshare office. A third workshop will consider adopting a definition for personal campgrounds. One public hearing has been withdrawn.

• Withdrawn: Case SU-12-01 Hoffner Quietude Dog Boarding
• Rezoning: Virginia Lawnscapes (parcel 55-35I) from A-1 to B-1 – second workshop
• Hege: Recovery of by-right B-1 uses on Seminole Trail (Tax Map 32-102) – second workshop
• Anabaptist Healthshare: Site plan for 14,091 sq ft office on S Seminole Trail – second workshop
• Personal campground definition adoption – third workshop

The commission recommended approval of a rezoning request from Virginia Lawnscapes to change parcel 55-351 from A-1 (Agriculture) to B-1 (Business), with all members voting in favor. A separate application for a dog boarding facility was withdrawn by the applicant. The commission also reviewed upcoming workshop items, including a rezoning request, a site plan, and a proposed definition for personal campgrounds.

• Recommended approval of rezoning for Virginia Lawnscapes (unanimous)
• Noted withdrawal of Hoffner dog boarding application (no action)

Board of Supervisors

The Board will hold a public hearing on a rezoning application (Case RZ-10-30-24-02) by Michael and Rachel Williams for parcel 55-35I from A-1 (Agriculture) to B-1 (Business) to legalize the garage storage of landscaping equipment after a zoning violation. A separate dog boarding application (Case SU-12-01) has been withdrawn and will not be considered.

• Public hearing on rezoning parcel 55-35I from A-1 to B-1 (Virginia Lawnscapes)
• Withdrawn application for dog boarding (Quietude Dog Boarding, Case SU-12-01)

The Board of Supervisors approved a rezoning application (Case No. RZ-10-30-24-02) from Virginia Lawnscapes, changing parcel 55-351 from A-1 (Agriculture) to B-1 (Business). The application was made after a Notice of Violation was issued because the property was used to garage landscaping equipment, which is not allowed under A-1 zoning. The Zoning Administrator recommended approval, stating it aligned with the Comprehensive Plan and Highway 29 Study. A separate application for a dog boarding business (Case No. SU-12-01) was withdrawn.

• Approved rezoning of parcel 55-351 from A-1 to B-1 for Virginia Lawnscapes (5-0)
• Withdrawn application for Quietude Dog Boarding (Case No. SU-12-01)

Preliminary Development Review Committee

The Preliminary Development Review Committee will elect officers and consider four land-use applications: an exploratory rezoning of a portion of TM 44-3 on Kinderhook Rd, a special use permit for a primitive campground on TM 40-95A, a special use permit for an antique craft and gift shop/auction on Wolftown-Hood Rd (TM 45-21), and a rezoning of TM 55-38B from A-1 to B-1 with no current project. The committee will also adopt minutes from December 3, 2024, and hear public comment.

• Jonathan Nichols – exploratory rezoning of ~5.5 acres from C-1 to A-1 at 405 Kinderhook Rd (TM 44-3) for potential subdivision
• Kari Gaviria – special use permit for primitive campground on TM 40-95A, currently with short-term rental and two campsites
• Carey (Angie) Brown – special use permit for Antique Craft and Gift Shop (with potential Auction Establishment) at 1445 Wolftown-Hood Rd (TM 45-21)
• AC Limited Partnership – rezoning of TM 55-38B from A-1 to B-1 (no project planned)
• Election of Chairman, Vice Chairman, Secretary for the committee

The Preliminary Development Review Committee voted unanimously to forward four applications to the Planning Commission: a zoning map amendment for TM 44-3, a special use permit for a primitive campground on TM 40-95A, a special use permit for an antique/craft/gift shop and auction establishment on TM 45-21, and a rezoning from A-1 to B-1 for TM 55-38B. No applications were denied or tabled. The committee also elected officers for the year.

• Moved Jonathan Nichols' zoning map amendment (TM 44-3) to Planning Commission (7-0)
• Moved Kari Gaviria's special use permit for primitive campground (TM 40-95A) to Planning Commission (7-0)
• Moved Angie Brown's special use permit for antique/craft/gift shop and auction (TM 45-21) to Planning Commission (7-0)
• Moved AC Limited Partnership's rezoning from A-1 to B-1 (TM 55-38B) to Planning Commission (7-0)
• Elected Zach Whitman as Chairman, Allen Nicholls as Vice Chairman, Janet Henshaw as Secretary (7-0 each)

Planning Commission

The Madison County Planning Commission is reviewing a draft update to the county's Comprehensive Plan, which serves as a policy guide for future growth and development. The draft covers land use, housing, transportation, economic development, and recreation, and includes a vision statement emphasizing preservation of rural character. No votes or decisions are recorded in the provided text; the meeting is for discussion and potential action on adoption.

• Draft vision statement: 'Maintain and enhance civic, cultural, and natural assets while encouraging modest, well-planned development'
• Land use element with goals and strategies for preserving rural character and managing growth
• Housing element addressing cost-burdened households, housing types, and building permits
• Transportation element including Route 29 Corridor Study (2012) and broadband infrastructure goals
• Recreation plan element highlighting Hoover Ridge Park and other facilities

The Madison County Planning Commission reviewed and discussed the draft comprehensive plan, making several text edits and agreeing to send it to a workshop with the Board of Supervisors. No final decision was made; the plan remains in draft form for further review.

• Approved minutes from Dec 16, 2024 and Jan 27, 2025 meetings (unanimous)
• Agreed to strike traffic count data chart and paragraph from plan
• Agreed to change 'farming' to 'agriculture' on page 42
• Agreed to revise Home Occupation Ordinance language on page 50
• Agreed to move real estate/housing pricing discussion to economic development section
• Agreed to change 'public utilities' to 'public utilities and communication providers' on page 65
• Agreed to keep brownfields language in land use section
• Agreed to hold a workshop with Board of Supervisors on draft plan

Board of Supervisors

The Board of Supervisors will meet to review updates on several county infrastructure projects and a legislative update from VACo. The body is also scheduled to consider a supplemental appropriation for a Sheriff's insurance claim.

• Supplemental Appropriations #13 for Sheriff’s Insurance Claim
• Hoover Ridge Park Barn and Phase 1A updates
• Criglersville Swinging Bridge discussion
• EMS Renovation Project update
• Speed Study Process review

The Board approved the consent agenda, including Supplemental Appropriation #14 for $450,000 for bi-directional amplifiers (BDAs) to improve radio signals in schools, and authorized the County Administrator and County Attorney to sign the $417,000 Motorola service agreement, contingent on federal funding clarification. The Board also discussed but took no final action on speed cameras in school zones, agreeing to hold a public hearing and hear from a sales representative in February. No other substantive decisions were made; items like the Hoover Ridge Park Barn and Criglersville Swinging Bridge were only discussed.

• Approved consent agenda including minutes and Supplemental Appropriation #13 (5-0)
• Approved Supplemental Appropriation #14 for $450,000 for BDAs (5-0)
• Authorized signing $417,000 Motorola service agreement pending federal funding clarification (5-0)
• Agreed to hold public hearing on school zone speed cameras and invite sales rep in February
• Convened closed session for personnel, no action taken afterward

Electoral Board

The Madison County Electoral Board met to inspect two potential polling places for the Wolftown Precinct: Rose Park United Methodist Church and the Rapidan Hunt Club, both on Shelby Road. No decision was made; the board will recommend one site to the Board of Supervisors at its next meeting on February 5, 2025.

• Inspected Rose Park United Methodist Church and Rapidan Hunt Club as potential Wolftown Precinct polling places
• Deferred recommendation on polling place to February 5, 2025 meeting

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on two variance requests. One seeks to reduce the front setback from 100' to 40' on tax map 24-31I (W Hoover Rd) for a 10'x20' prefabricated masonry building for Firefly/REC. The other, requested by the Board of Supervisors, seeks to reduce the front setback from 45' to 35' on tax map 40-18B (N Main St) for a carport. The board will also adopt minutes from December 17, 2024.

• Variance request V-1-21-25: reduce front setback from 100' to 40' for a 10'x20' prefabricated masonry building on tax map 24-31I (W Hoover Rd), lessee Firefly, owner Rappahannock Electric Cooperative
• Variance request V-1-21-25-2: reduce front setback from 45' to 35' on tax map 40-18B (N Main St) for a carport, applicant Madison County Board of Supervisors
• Adoption of previous meeting minutes from December 17, 2024
• VDOT had no comments on either variance request

The Madison County Board of Zoning Appeals approved two variances. The first allows a 10'x20' prefabricated building for Firefly to be placed 40 feet from the street right-of-way instead of the required 100 feet. The second reduces the front setback from 45 to 35 feet for a carport on an EMS site. Both were approved unanimously.

• Approved variance V-1-21-25 for Firefly fiber hut, reducing setback from 100' to 40' (unanimous)
• Approved variance V-1-21-25-2 for EMS carport, reducing setback from 45' to 35' (unanimous)
• Approved minutes from December 17, 2024 meeting (unanimous)
• Approved keeping future meetings on third Tuesday at 7:00 PM in Administration Building (unanimous)
• Approved Zoning office handling minutes, packets, agendas, and mailings (unanimous)

Planning Commission

The Madison County Planning Commission holds a workshop to discuss several land-use applications, including a new office building, a dog-boarding kennel, rezoning for a landscaping business, and a definition for personal campgrounds. The commission will also elect officers and adopt bylaws. Public hearings are scheduled for later dates.

• Second workshop on Anabaptist Healthshare site plan for a 14,091 sq ft office building on S Seminole Trail (43,554 sq ft earth disturbance)
• Second workshop on Quietude Dog Boarding special use permit at 227 Jacks Shop Rd (30.268 acres, A-1 zoning)
• Second workshop on Virginia Lawnscapes rezoning from A-1 to B-1 for parcel 55-35I due to zoning violation
• First workshop on Blue Ridge Ag LLC recovery of by-right B-1 uses on Seminole Trail (parcel 32-102)
• Second workshop on adoption of a personal campground definition to regulate RV/tent use

The Madison County Planning Commission held a workshop meeting with no final decisions on pending cases. Officers were elected (Steve Carpenter as Chairman, Pete Elliott as Vice-Chairman, Janet Henshaw as Secretary), and the commission adopted its bylaws and the minutes from the January 8 meeting. All other items were workshops or informational, with public hearings scheduled for later dates.

• Elected Steve Carpenter as Chairman (unanimous)
• Elected Pete Elliott as Vice-Chairman (unanimous)
• Elected Janet Henshaw as Secretary (unanimous)
• Adopted commission bylaws (unanimous)
• Adopted minutes from January 8, 2025 meeting (unanimous)

Board of Supervisors

The Board of Supervisors will meet to consider an amendment to the Broadband RDOF MOU and funding for the WYES Air Handling Project. The agenda also includes discussions regarding the Hoover Ridge Park Barn and a Planning Commission reappointment.

• Amendment to Broadband RDOF MOU
• WYES Air Handling Project funding
• Hoover Ridge Park Barn discussion
• Planning Commission reappointment
• Proclamation for National Burn Awareness Week 2025

The Board approved the amended agenda, consent agenda, and several routine items, including the Broadband RDOF MOU amendment and a proclamation for Burn Awareness Week. They deferred additional funding for the WYES air handling project to FY26, reappointed Pete Elliott to the Planning Commission, and discussed the Criglersville Swinging Bridge without taking action. The Board also appointed Jessica Harris and Laurie Falk to the Parks & Recreation Authority after closed session.

• Approved amended agenda (5-0)
• Approved consent agenda including minutes from 12/04/2024, 12/10/2024, and 01/07/2025 (5-0)
• Approved amendment to Broadband RDOF MOU, authorizing County Administrator to sign (5-0)
• Approved Proclamation for National Burn Awareness Week 2025 (5-0)
• Deferred additional funding for WYES Air Handling Project to FY26 (5-0)
• Reappointed Pete Elliott to Planning Commission for another four-year term (5-0)
• Appointed Jessica Harris and Laurie Falk to Parks & Recreation Authority (5-0)
• Requested further discussion on Criglersville Swinging Bridge (5-0)

Electoral Board

The Madison County Electoral Board will meet to address the relocation of the Wolftown precinct polling place. The board will also review a budget proposal for fiscal year 2026.

• Polling place relocation for Wolftown precinct
• FY 2026 Budget proposal

The Madison County Electoral Board approved a new lease agreement with the Brightwood Ruritan Club at an increased rental fee of $300 per election, up from $200, after the club rejected the board's request to keep the fee at $200. The board also re-elected Jim Smith as Chairman, with Mike Sharman as Vice Chairman and Bryan Mitchell as Treasurer, and discussed polling place options for the Wolftown precinct and FY2026 budget drafts.

• Approved new lease with Brightwood Ruritan Club at $300 per election (unanimous)
• Re-elected Jim Smith as Chairman
• Appointed Mike Sharman as Vice Chairman and Bryan Mitchell as Treasurer
• Approved agenda and minutes from five prior meetings
• Agreed to inspect Rose Park Church and Hunt Club as potential Wolftown polling places
• Reviewed and adjusted FY2026 budget drafts for Board and Registrar's office

Planning Commission

The Madison County Planning Commission and Board of Supervisors will hold a joint meeting to consider a conditional rezoning for the Criglersville Elementary School building and an amendment to the Boundary Line Adjustment Ordinance.

• Public hearing for Case No. RZ-10-30-24-03: Rezoning parcel 21-61 from A-1 to B-1 for Criglersville Elementary School LLC
• Public hearing for Case No. 2024-SOA-12-18-01: Proposed amendment to the Boundary Line Adjustment (BLA) Ordinance
• Workshop item: Special Use Permit for Quietude Dog Boarding at 227 Jacks Shop Rd (Case No. SU-12-01)
• Workshop item: Proposed rezoning of parcel 55-35I from A-1 to B-1 for Virginia Lawnscapes (Case No. RZ-10-30-24-02)
• Workshop item: Proposed adoption of a 'personal campground' definition (Case No. 2024-ZOA-12-18-02)

The Madison County Joint Planning Commission recommended approval of a conditional rezoning for the Criglersville Elementary School property, with changes to proffers, to the Board of Supervisors. The commission also recommended approval of an amendment to the Boundary Line Adjustment ordinance. No other substantive decisions were made; remaining items were workshops or administrative.

• Recommended approval of conditional rezoning RZ-10-30-24-03 for Criglersville Elementary School LLC (6-1, Graves opposed)
• Recommended approval of BLA ordinance amendment 2024-SOA-12-18-01 (7-0)
• Adopted agenda and approved December 18, 2024 workshop minutes (unanimous)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint meeting to consider a rezoning request for the Criglersville Elementary School building and an amendment to the Boundary Line Adjustment ordinance. The meeting also includes workshops for several other zoning and special use permit applications.

• Public hearing: Rezoning parcel 21-61 from A-1 to B-1 for Criglersville Elementary School LLC
• Public hearing: Amendment to the Boundary Line Adjustment (BLA) Ordinance regarding platting requirements
• Workshop: Special Use Permit for Quietude Dog Boarding at 227 Jacks Shop Rd
• Workshop: Rezoning parcel 55-35I from A-1 to B-1 for Virginia Lawnscapes
• Workshop: Proposed adoption of a 'personal campground' definition

The Board of Supervisors approved a conditional rezoning (Case No. RZ-10-30-24-03) for the Criglersville Elementary School property, allowing renovation and commercial use with conditions, including a noise restriction on outdoor amplified music. The board also approved an amendment to the Boundary Line Adjustment (BLA) ordinance to alter platting requirements. Both decisions were made at a joint meeting with the Planning Commission.

• Approved conditional rezoning RZ-10-30-24-03 for Criglersville Elementary School LLC (3-2)
• Approved amendment 2024-SOA-12-18-01 to BLA ordinance (5-0)

Preliminary Development Review Committee

The Preliminary Development Review Committee will hold an exploratory meeting regarding a zoning map amendment for a portion of TM 44-3. The applicant seeks to change the zoning of approximately 5.5 acres from C-1 to A-1 to meet subdivision requirements.

• Exploratory meeting for rezoning 5.5 acres at 405 Kinderhook Rd (TM 44-3) from C-1 to A-1
• Election of Chairman, Vice Chairman, and Secretary

Board of Supervisors

The Board is meeting to conduct its annual organizational business for the 2025 calendar year. This includes electing leadership and adopting the governing rules and ethics code for the board.

• Election of the Chairman
• Election of the Vice-Chairman
• Consideration of Resolution #2025-1 to adopt 2025 Bylaws and Code of Ethics
• Committee, Liaison, and other appointments

The Board of Supervisors held its organizational meeting, which was rescheduled from January 6 to January 7 due to inclement weather. The board elected a chairman and vice-chairman, adopted an agenda, and considered Resolution #2025-1 regarding bylaws and a code of ethics. No substantive policy decisions were made; the meeting was primarily procedural.

• Elected Chairman
• Elected Vice-Chairman
• Adopted agenda
• Considered Resolution #2025-1 for bylaws and code of ethics