Marlborough public meetings in 2025

Licensing Board

The Licensing Board will review an application to change officers, the corporate name, and the manager for the Marlborough Country Club liquor license at 200 Concord Rd. It will also consider a Class II dealership application for Fazza Trucks at 417 A Maple St., owned by Yuri Souza. The meeting includes a Chairman’s report, a review of the November 19, 2025 minutes, and miscellaneous correspondence.

• Application to change officers, corporate name, and manager for Marlborough Country Club liquor license (200 Concord Rd)
• Class II dealership application for Fazza Trucks, 417 A Maple St., owner Yuri Souza
• Chairman’s report
• Review of November 19, 2025 meeting minutes
• Miscellaneous correspondence and open issues

The board voted 3‑0 to approve the change of officers/directors, corporate name, and manager for the Marlborough Country Club liquor license at 200 Concord Rd. It also approved the Transfer Class II dealership application for Fazza Trucks at 417A Maple St. with a 3‑0 vote. The board accepted the November 19, 2025 meeting minutes (2‑0) and adjourned the session (3‑0).

• Approved change of officers/directors for Marlborough Country Club liquor license (3-0)
• Approved change of corporate name for Marlborough Country Club liquor license (3-0)
• Approved change of manager for Marlborough Country Club liquor license (3-0)
• Approved Transfer Class II dealership application for Fazza Trucks (3-0)
• Accepted November 19, 2025 meeting minutes (2-0)
• Adjourned meeting (3-0)

City Clerk

The Marlborough Police Department is holding a public hearing to determine if a specific dog is a nuisance or dangerous under Massachusetts General Law. The hearing concerns a dog owned by Kelly Averill.

• Public hearing regarding a brown and white female American Staffordshire named 'Stella'
• Property location: 44 Park Street, Apt# 302, Marlborough

Board of Assessors

The Board of Assessors will review FY26 warrants for real property, personal property, and utility liens. The board will also enter executive session to discuss and approve personal exemptions.

• FY26 Real property warrant: $59,822,054.75
• FY26 Personal Property warrant: $4,174,878.74
• FY26 Sewer Liens and Interest: $636,777.43
• FY26 Water Liens and Interest: $723,444.46
• Review and approval of FY26 Personal Exemptions

Retirement Board

The Marlborough Retirement Board will meet to approve warrants, minutes, and retirements, and to review financial information. The meeting includes a public comment period and an executive session.

• Approval of Warrants
• Approval of Retirements
• Review of Financial Information
• Executive Session
• Public Comments

The Retirement Board unanimously approved payroll and vendor warrants, accepted the November and December minutes, and adopted the monthly operating budget. It also unanimously accepted new member applications, retirements, refund/rollover requests, a transfer request, and the final settlement of deceased beneficiaries.

• Approved payroll and vendor warrants (unanimous 5-0)
• Accepted November and December minutes (unanimous 5-0)
• Adopted monthly operating budget (unanimous 5-0)
• Accepted five new member applications (unanimous 5-0)
• Accepted five retirement applications (unanimous 5-0)
• Approved five refund/rollover applications (unanimous 54)
• Approved one transfer request (unanimous 5-0)
• Accepted final settlement of deceased beneficiaries (unanimous 5-0)

City Council Committees

The City Council Urban Affairs Committee will meet to review a special permit application for a fitness center at 214 Cedar Hill. The agenda includes the posting of the committee packet and the specific permit documents.

• Review of special permit for fitness center at 214 Cedar Hill
• Urban Affairs Committee packet posted
• Special permit posting for Cedar Hill facility

Conservation Commission

The Marlborough Conservation Commission will meet to approve minutes and hold public hearings on wetland construction projects, dam maintenance, and a parking lot expansion. The meeting will also include a discussion of the Fort Meadow Reservoir's end-of-year report.

• Public hearing for 321 Stow Rd. garage construction
• Public hearing for Fort Meadow Dam maintenance at 706 Hosmer St.
• Continued wetland boundary determination for 365 South St.
• Continued jurisdictional determination for Simarano Dr. and Cedar Hill
• Certificate of Compliance for D'Angelo Drive parking lot expansion

City Clerk

The Richer School Building Committee will vote to approve the previous meeting minutes and outline upcoming meetings and milestones. Members will discuss the outcome of the recent MSBA Board meeting and review MSBA PSR comments. The committee will also examine LPA room data sheets and assess progress on schematic design materials, massing, and floor plan development.

• Vote to approve previous SBC minutes
• Outline meetings and milestones for PSR & VTX/LPA
• Discuss outcome of MSBA Board meeting
• Discuss MSBA PSR review comments
• Review LPA room data sheets

Historical Commission

The Marlborough Historical Commission will meet on Dec 18, 2025 at 7:00 PM in City Hall’s Committee Conference Room, 140 Main Street. The agenda includes approving the November minutes and reviewing correspondence such as an update on the Picco grant process. Commissioners will discuss website updates, the preservation guidebook, a Scenic Roads awareness and education project, and a possible update on the Revolution250 project. New business includes assisting Matt Sargent with his veteran’s project.

• Approve November minutes
• Update on Picco grant process
• Scenic Roads – awareness and education project
• Revolution250 project update
• Assisting Matt Sargent with his veteran’s project

Community Development Authority

The Marlborough Community Development Authority will consider and vote on the FY26 budget presented by Paul Pavia, CPA. It will also discuss several housing-related items, including a Meals on Wheels contract renewal and a HUD HCV set‑aside funding request. Additional agenda items cover a low‑bid approval for Jupiter Electric and a title search for a CDBG rehab project at 33 Park St.

• Motion to Approve FY26 Budget, presented by Paul Pavia, CPA
• Meals on Wheels Contract Renewal and Approval
• HUD HCV Set-Aside Shortfall Funding Request Approval Letter
• FISH 1700971 Motion to Approve Jupiter Electric as Low Bidder
• CDBG Housing Rehab – 33 Park St. Title Search

Zoning Board of Appeals

On December 16, 2025, the Marlborough Zoning Board of Appeals heard Case #25-5 concerning a parking lot at 7‑9 Mechanic Street. After discussion, the Board voted 4‑0 to uphold the Building Commissioner’s denial and reject the applicant’s appeal. The meeting was adjourned at 8:40 p.m.

• Uphold Building Commissioner’s denial of parking lot use (4‑0)
• Deny applicant Richard Marino’s administrative appeal (4‑0)
• Adjourn meeting at 8:40 p.m.

Council on Aging

The Council on Aging meeting will open with a call to order, roll call, and approval of minutes from November 18, 2025. The Executive Director will give a report, and members will discuss senior survey follow‑up questions about program changes, the discontinuation of paid lunches, limited afternoon programs, and the availability of free fitness classes. An update on the public‑record request for COA Formula Grant funds will be provided before the meeting adjourns.

• Approval of minutes from November 18, 2025
• Executive Director's Report
• Senior Survey follow‑up questions (program changes, paid lunches, afternoon programs, free fitness class)
• Update to Public Record Request – COA Formula Grant Funds
• Chair updates

The Council on Aging Board unanimously approved the minutes from the November 18, 2025 meeting. The board also unanimously approved the motion to adjourn the December 16 meeting. It decided that the January 13, 2026 Board meeting will be held on the second floor of the Senior Center due to a scheduling conflict.

• Approved November 18, 2025 minutes (unanimous)
• Approved adjournment of the December 16, 2025 meeting (unanimous)
• Set January 13, 2026 Board meeting location to second floor of the Senior Center

Planning Board

The Marlborough Planning Board voted 5‑0 to endorse the Clover Street Improvement plans (revision dated November 14, 2025). It also approved the plan of land for 86 Boivin Drive as “Approval Not Required” under the Subdivision Control Law. The Board scheduled its next meeting for January 12, 2026, and approved a thank‑you letter to three community members.

• Endorsed Clover Street Improvement plans (Rev. Nov 14, 2025) – 5-0
• Accepted and filed Dec 11, 2025 City Engineer correspondence on Clover Street – 5-0
• Accepted and filed Dec 11, 2025 City Engineer correspondence and endorsed Plan of land for 86 Boivin Drive as Approval Not Required – 5-0
• Held next Planning Board meeting for Jan 12, 2026 – 5-0
• Sent letter of thanks to James Eldridge, Carmine Gentile, and Danielle Gregoire – 5-0
• Adjourned the meeting – 5-0
• Accepted and filed Dec 1, 2025 meeting minutes – 5-0
• Approved to send Clover Street guidance letter to Building Commissioner by Jan 12, 2026 – 5-0

City Council

The council adopted a charter change altering how mayor and council vacancies are filled, passing 3‑0 with a rule suspension. It also approved a $7,000 grant for the public library’s “Library of Things,” and approved several finance‑related job descriptions, transfers, and an employment contract. A special permit for outdoor storage at 1000 Nickerson Road was approved 2‑1. All motions were recorded with unanimous or recorded votes.

• Charter amendment for vacancy filling approved (3‑0, suspension)
• Grant of $7,000 to public library for “Library of Things” approved (11‑0)
• Job description for Head Clerk and Senior Clerk approved (11‑0)
• Transfer of $4,051.68 to fund Head Clerk position approved (11‑0)
• Job description for Comptroller/Treasurer approved (10‑1)
• Employment contract for Brian Doheny as Comptroller/Treasurer approved (10‑1)
• Special permit for outdoor storage at 1000 Nickerson Road approved (2‑1)
• Minutes of Dec 1, 2025 meeting filed (11‑0)

City Council Committees

The agenda does not list any specific items. The Legislative & Legal Affairs Committee will likely address routine or procedural matters.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a proposal for ground-mounted solar modules. The Board will determine if the project qualifies for a Section 6 finding under the Marlborough Zoning Ordinance to consider a special permit.

• Public hearing for 24 ground-mounted solar modules at 53 Red Spring Rd.

The Board reviewed ZBA Case #25-1 for a solar module installation at 53 Red Spring Rd. The applicant asked to withdraw the appeal without prejudice. The Board voted 4-0 to accept the withdrawal, ending the request for a special permit. The meeting was then adjourned at 7:50 p.m.

• Accepted applicant's request to withdraw appeal without prejudice (4-0)
• Adjourned meeting at 7:50 p.m. (unanimous)

Retirement Board

The Marlborough Retirement Board will hold a special meeting to review the respondents to a recent request for proposals. No decisions are indicated; the agenda item is limited to reviewing the submissions.

• Review RFP respondents

The Marlborough Retirement Board reviewed technical and price proposals for actuarial services. A motion to award the contract to KMS Actuaries was made, seconded, and passed unanimously (5-0). The meeting was then adjourned unanimously (5-0).

• Award actuarial contract to KMS Actuaries (5-0 unanimous)
• Adjourn meeting (5-0 unanimous)

City Clerk

The Marlborough City Council will vote to approve the October 10, 2025 meeting minutes. Council members will receive a FY26 statement update, an FY25 free cash transfer update of $795,143.80, actuarial study results, and the annual OPEB Trust performance letter. The meeting will also include discussion of the next meeting date, tentatively in late summer 2026.

• Vote to approve October 10, 2025 minutes
• FY26 November 2025 Statement Update
• Update FY25 Free Cash Transfer $795,143.80
• Actuarial Study Results
• Annual OPEB Trust Performance letter to the City Council per Article 13

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees Governance Committee will meet via remote participation. The committee is scheduled to continue reviewing bylaws and Policy A-108.

• Review of Bylaws
• Review of Policy A-108
• Approval of October 8, 2025 minutes

Traffic Commission

The Traffic Commission will review minutes from the October 1 meeting and consider new business items, including a request to remove four public parking spaces at 163 Main Street and a request for a No Parking sign on Spruce Street. Old business includes a review of the Traffic Calming Policy, a proposed No Left Turn sign on Church Street at East Main Street, and discussion of safety concerns and a traffic signal warrant study for Church and Hildreth Streets.

• Eliminate four public parking spaces at 163 Main Street (new business)
• Request for a No Parking sign on Spruce Street (new business)
• Proposed No Left Turn sign on Church Street at East Main Street (old business)
• Review of traffic signal warrant study for Church Street/Hildreth Street – plan to remove signals and install a four‑way stop (old business)
• Safety concerns at intersections on Stevens St., Chandler St., Bolton St./Union St., Algosi Rd./Stevens St., and Main St./Granger Blvd. (old business)

The commission voted to eliminate four public parking spaces at 163 Main Street as part of a special permit. It referred the request for a No Parking sign on Spruce Street to the City Clerk for investigation and code addition. The commission also approved the new No Left Turn regulation at Church Street and East Main Street. Safety‑concern items for Stevens, Chandler, Bolton, Union, Algosi and Stevens intersections were tabled.

• Approved elimination of 4 parking spaces at 163 Main Street (motion passed)
• Referred Spruce Street No Parking sign request to City Clerk for investigation and code addition
• Approved No Left Turn regulation at Church Street and East Main Street (all in favor)
• Tabled safety concerns on Stevens St., Chandler St., Bolton St. & Union St.
• Tabled safety concerns at Algosi Rd. & Stevens St.
• Removed Church Street/Hildreth Street traffic signal warrant study from agenda

Board of Health

The Marlborough Board of Health will review public health updates, including rodent control and viral respiratory illness, and discuss a new approach to enforcing tobacco regulations. The meeting will also address a vacancy on the Board.

• Review of rodent control and viral respiratory illness updates
• Discussion on new tobacco product enforcement approach
• Addressing a vacancy on the Board of Health
• MetroWest Tobacco Control Program Manager presentation
• Approval of November 6, 2025 minutes

The Board approved the November 6, 2025 minutes with a 2-0 vote. The meeting was adjourned at 7:20 p.m. by a 2-0 vote. The board decided to postpone further discussion of flavored tobacco product enforcement to a future meeting while they consult legal counsel and the mayor.

• Approved November 6, 2025 minutes (2-0)
• Adjourned meeting (2-0)
• Deferred flavored tobacco enforcement discussion to a future meeting

School Council Meeings

The Marlborough School Council will meet on December 9, 2025 via Microsoft Teams. The council will provide an update on the MHS budget, review the FY2026 instructional budget, and examine the current MHS School Improvement Plan. The agenda notes that not all listed topics may be discussed and additional topics may arise as permitted by law.

• MHS budget update
• FY2026 instructional budget review
• Review of the MHS School Improvement Plan (SIP)

AMSA Trustees Meeting

The Board of Trustees will meet to approve meeting minutes, unbudgeted expenses, and updates to the 2025-2026 Bullying Prevention and Intervention Plan. The agenda also includes a review of staff and family survey results and committee reports.

• Approve updates to the 2025-2026 Bullying Prevention and Intervention Plan
• Approve New Counselor Evaluation Tool
• Review Education: Staff and Family Survey - Summary of Results
• Approve BOT meeting minutes from October 16, 2025 and November 10, 2025
• Unbudgeted Expenses Approval Authority

School Committee Meetings

The Marlborough School Committee will hold a strategy session to prepare for negotiations with nonunion personnel. It will also address a Memorandum of Agreement with the Marlborough Educators Association concerning a temporary vacancy for the school nurse coordinator. Standard procedural items such as call to order and adjournment are also on the agenda.

• Strategy session to prepare for negotiations with nonunion personnel
• Memorandum of Agreement for temporary vacancy of school nurse coordinator
• Call to Order (procedural)
• Adjournment (procedural)

School Committee Meetings

The School Committee will receive reports on FY27 development and the Assabet Valley Collaborative FY26 update. The body will consider the acceptance of various donations and a memorandum of agreement regarding a temporary vacancy for a School Nurse Coordinator.

• Memorandum of Agreement with Marlborough Educators Association for School Nurse Coordinator vacancy
• FY27 Development Update
• Assabet Valley Collaborative FY26 Update
• Acceptance of donations from ERA Key Realty Services, Marlboro Nissan, O’Connor Studios, and Hannaford Supermarket
• DESE Special Education Site Visit report

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees Education Committee will meet remotely to discuss academic planning and student support. The body will review AI logistics and strategies for gifted students in math and science.

• Discussion of AI Logistics
• Identification and support of gifted students in math and science
• Bullying Prevention and Intervention Plan updates for 2025-2026
• Review of Letter of Support
• Approval of November 13, 2025 minutes

City Clerk

The Municipal Aggregation Committee will vote to approve the June 30, 2025 meeting minutes and review recent council agenda items on municipal aggregation. It will consider a new three‑year electricity contract with First Power that sets the rate at $0.13782 per kWh, down from $0.14150. The committee will also decide whether Marlborough will participate in Colonial Power’s Low Income Solar Program.

• Approve June 30, 2025 meeting minutes
• Review council agenda items on municipal aggregation (July 21, 2025 item #19e; September 25, 2025 item #2)
• New three‑year electricity contract with First Power, rate $0.13782/kWh, term Nov 2025–Nov 2028
• Consider participation in Colonial Power’s Low Income Solar Program

City Clerk

The Marlborough Cultural Council will consider updates on the Marlborough Walks program and the FY26 grant cycle. Members will approve the September 2025 meeting minutes and take an initial vote on FY26 Application #1-35. The meeting may also include other items as permitted by law.

• Approve meeting minutes from September 2025
• Discuss updates on Marlborough Walks and city support
• Review FY26 grant cycle
• Initial vote to approve or deny FY26 Application #1-35

Library Trustees

The Marlborough Public Library Board of Trustees will consider approval of the November 4, 2025 meeting minutes. They will review the November 2025 Trust Fund and State Aid Report, hear updates from the Friends of the Library and the Library Foundation, and receive the Director’s Report. The meeting will also include discussion of any old and new business items before adjourning.

• Approval of Minutes — November 4, 2025
• Trust Fund / State Aid Report — November 2025
• Friends of the Marlborough Public Library report
• Marlborough Public Library Foundation report
• Director’s Report

The Library Board approved the minutes from the November 4 meeting and accepted the Trust Funds/State Aid and Director’s reports. Trustees also approved the slate of officers, confirming Fred Haas as Chair, William Brewin as Vice Chair, and Samantha Khosla as Secretary. The Board noted the receipt of a Library of Things grant from the Brigham Foundation but did not vote on it.

• Accepted November 4, 2025 minutes (motion passed)
• Accepted Trust Funds/State Aid and Director’s reports (motion passed)
• Approved slate of officers: Fred Haas Chair, William Brewin Vice Chair, Samantha Khosla Secretary (motion passed)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a proposal for ground-mounted solar modules. The board will determine if the project qualifies for a Section 6 finding under the Marlborough Zoning Ordinance.

• Public hearing for 24 ground-mounted solar modules at 53 Red Spring Rd.

Licensing Board

The Licensing Board is holding a special meeting to continue the application process for a Class II Dealership. The board will consider the application for Fazza Trucks located at 417 A Maple St.

• Class II Dealership Application for Fazza Trucks at 417 A Maple St.

The Licensing Board did not hear the Class II Dealership application because no representative was present. The board voted 2-0 to continue discussion of the application at the regular board meeting on December 3o, 2025. The board then voted 2-0 to adjourn the special meeting at 12:15 PM.

• Continue Class II Dealership application meeting to Dec 3o, 2025 (2-0)
• Adjourn special meeting at 12:15 PM (2-0)

City Council Committees

The Legislative & Legal Affairs Committee is scheduled to meet at 7:15 pm on December 1, 2025. The agenda packet (LEGISLATIVEAFFAIRSPOSTING2025-1201_PACKET.PDF) is provided, but no specific agenda items are listed.

Planning Board

The Planning Board approved several items, including filing the November 17 meeting minutes and the Clover Street improvement plans, which were sent to Engineering for review. It accepted and filed the City Engineer’s correspondence endorsing the 163 Main Street plan as Approval Not Required. The Board also granted a two‑year extension for the 0 Stevens Street subdivision, extending the deadline to December 2, 2027. All motions passed unanimously.

• Accepted and filed November 17, 2025 meeting minutes (4-0)
• Accepted and filed Clover Street improvement plans, referred to Engineering (5-0)
• Accepted and filed City Engineer correspondence endorsing 163 Main St plan as Approval Not Required (5-0)
• Accepted and filed City Engineer correspondence for 689 Pleasant Street (5-0)
• Accepted and filed correspondence for 0 Stevens Street extension request (5-0)
• Granted two-year extension for 0 Stevens Street subdivision through Dec 2, 2027 (5-0)
• Accepted and filed monthly progress report correspondence for 0 Stevens Street (5-0)
• Adjourned meeting (5-0)

City Council

The Marlborough City Council appointed Matthew S. Sargent as the Ward 7 councilor and approved Cablevision Lightpath’s conduit installation with detailed conditions. It approved a $1,000,000 transfer from the Overlay Reserve to reduce the FY 2026 tax levy and set the residential tax factor at 0.8 409. The council also accepted a permanent stormwater and sewer easement on Lincoln Street, approved a $1,000 gift to the Police Department, and extended operating hours for the Shell Gas Station.

• Appointed Matthew S. Sargent as Ward 7 Councilor (10‑0)
• Approved Cablevision Lightpath conduit installation with conditions (11‑0)
• Approved $1,000,000 transfer from Overlay Reserve to reduce FY 2026 tax levy (11‑0)
• Set Residential Factor at 0.8 409 for FY 2026 tax rates (11‑0)
• Accepted permanent stormwater, sanitary sewer and sidewalk easement on Lincoln Street (11‑0)
• Approved $1,000 gift from Digital Federal Credit Union to Police Department Youth Academy (11‑0)
• Approved job description for Assistant Building Commissioner (11‑0)
• Extended Shell Gas Station hours to 5 AM‑11 PM for one year (11‑0)

Disabilities Commission

The Marlborough Commission on Disabilities will conduct roll call, approve minutes, and receive the treasurer's financial report. The meeting includes two guest speakers: Jim Nee, Executive Director of the MWRTA, and Ethan Lippitt, a local building inspector. Commissioners will also discuss any old and new business items before adjourning.

• Treasurer’s Report
• Guest: MWRTA Executive Director Jim Nee
• Guest: Ethan Lippitt, Local Building Inspector
• Old Business
• New Business

City Clerk

The Marlborough Police Department will hold a public hearing to decide if a dog owned by Steven Frias is a nuisance under state law. The hearing is scheduled for November 26, 2025, at 1:00 PM at the Police Station on Bolton Street.

• Public hearing on nuisance dog at 36 Fitchburg Street
• Hearing to determine if 'King' is a nuisance
• Held at Marlborough Police Station, 355 Bolton St

Retirement Board

The Retirement Board will meet to approve new members, retirements, and financial refunds or transfers. The agenda includes a review of financial information and a scheduled executive session regarding personnel matters.

• Approval of new members
• Approval of retirements
• Approval of refunds, transfers, and rollovers
• Review of financial information
• Executive session regarding personnel character, health, or discipline

The board entered an executive session at 8:15 am and returned to open session at 8:20 am. It unanimously approved payroll and vendor warrants of $1,618,108.08 (retiree), $19,295.92 (vendor), $19,899.33 (staff) and $50,3 10.24 (refund). The board also unanimously accepted the October and November meeting minutes, the September/October bank reconciliation and operating budget, ten new member applications, five refund/rollover applications, two transfer requests, and several PERAC memoranda. The next regular meeting was set for December 23, 2025, a special meeting for December 12, 2025, and the board adjourned.

• Approved retiree payroll warrant $1,618,108.08 (unanimous 5-0)
• Approved vendor warrant $19,295.92 (unanimous 5-0)
• Approved staff payroll warrant $19,899.33 (unanimous 5-0)
• Approved refund warrant $50,3 10.24 (unanimous 5-0)
• Accepted October and November meeting minutes (unanimous 5-0)
• Accepted September/October bank reconciliation and operating budget (unanimous 5-0)
• Approved ten new member applications (unanimous 5-0)
• Approved five refund/rollover applications (unanimous 5-0)

School Committee Meetings

The Marlborough School Committee will hold an executive session. Members will conduct strategy sessions to prepare for negotiations with nonunion personnel. The meeting will also include the standard call to order and adjournment.

• Strategy sessions to prepare for negotiations with nonunion personnel

School Committee Meetings

The Marlborough School Committee will meet to review reports from the Superintendent and Assistant Superintendent. The body will address action items including grant acceptance and competency determination policy.

• Acceptance of Grant FC-2517 Fair Share Earmarks (State/ENT)
• Policy ILC Competency Determination
• Review of English Language Learner Program
• Marlborough High School Early College Program report
• Elementary Enrichment Opportunities

School Council Meeings

The Goodnow Elementary School Council will meet to examine fall MCAS and NWEA results, discuss district and principal goals, and review the school's improvement plan for the year. An open forum will allow public comments. No formal decisions are listed on the agenda.

• Review of Fall Data (MCAS and NWEA)
• Review of District Goals and Principal Goals
• Review of School Improvement Plan for the school year
• Open Forum for public comments
• Welcome of council members

Conservation Commission

The Marlborough Conservation Commission will review public hearings for wetland work permits and discuss snow removal and path maintenance plans. The meeting will also address a forest cutting plan extension.

• Public hearing for 321 Stow Rd. garage and driveway realignment
• Public hearing for 162 Farm Rd. drainage and driveway replacement
• Public hearing for 365 South St. wetland boundary delineation
• Public hearing for Simarano Dr. wetland jurisdictional determination
• Discussion on snow removal change request and path maintenance plan

The commission unanimously approved the minutes from the November 6 meeting. It issued a Negative Determination with conditions for the drainage work at 162 Farm Road. It also approved a full Certificate of Compliance, with added conditions, for the snow‑storage plan at 107 Simarano Drive. All other items were continued to the December 18 meeting.

• Approved minutes of November 6, 2025 (7‑0)
• Approved Negative Determination with conditions for 162 Farm Rd. drainage request (7‑0)
• Approved full Certificate of Compliance with added conditions for 107 Simarano Dr. snow‑storage plan (7‑0)
• Continued Notice of Intent for 321 Stow Rd. to Dec 18, 2025
• Continued Abbreviated Notice of Resource Area Delineation for 365 South St. to Dec 18, 2025
• Continued Request for Determination of Applicability for Simarano Dr. & Cedar Hill to Dec 18, 2025
• Adjourned meeting (7‑0)

City Clerk

The Richer School Building Committee will meet to review and vote on the minutes from its previous session. Committee members will consider an LPAA amendment for testing and discuss a discretionary authority memo. The agenda also includes presentations on the schematic design process, room data sheets, and the next steps for construction‑management procurement.

• Vote to approve previous SBC minutes
• Review and approve LPAA amendment for testing
• Discuss Discretionary Authority memo
• Presentation on schematic design process and milestones
• Outline of construction‑management procurement next steps

Historical Commission

The Marlborough Historical Commission meets on November 20, 2025 at 7:00 PM in City Hall. The agenda includes approving the October minutes, providing updates on the MWRC and the commission website, and discussing the Scenic Roads awareness project and the Revolution250 project. Topics may be added by the public and not all listed items are guaranteed to be addressed.

• Approve October meeting minutes
• MWRC update
• Website updates
• Discussion of Scenic Roads awareness and education project (continuation from October)
• Revolution250 project update (if needed)

Licensing Board

The Licensing Board will meet to address administrative business and license applications. The board is reviewing a dealership application and a liquor license transfer.

• Class II Dealership Application for Fazza Trucks at 417 A Maple St.
• Transfer of Wine and Malt Liquor License for Apex Entertainment Center - Half Axe at 2 Apex Drive Unit 4 A

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees Finance Committee will meet via remote participation. The committee will review the informal capital reserve and the Approval Authority Policy.

• Review of Informal Capital Reserve
• Review of Approval Authority Policy
• Approval of October 14, 2025 meeting minutes

Council on Aging

The Marlborough Council on Aging will approve the minutes from the October 14, 2025 meeting, vote on allowing the Chair to serve a third term, and discuss proposed changes to the Massachusetts open meeting law. The meeting also includes an Executive Director’s report, Chair updates, recognition of Donna Scalcione’s service, and sets the next meeting for December 16, 2025.

• Approval of minutes from October 14, 2025
• Board vote to allow Chair to serve a third term
• Discussion of changes to Massachusetts open meeting law
• Recognition of Donna Scalcione’s service to the board
• Scheduling of next meeting on December 16, 2025

The board unanimously approved the October 14 minutes. A motion to allow Chair Joe Bisol to serve a third term was approved with eight votes in favor and one abstention for conflict of interest. The board voted to defer discussion of specific senior center survey questions until the December meeting. The meeting was adjourned unanimously.

• Approved October 14 minutes (unanimous)
• Approved Joe Bisol's third term (8 yes, 1 abstention)
• Deferred senior center survey question decisions to December meeting
• Adopted adjournment (unanimous)

Board of Assessors

The Board of Assessors will hold a public session to accept prior minutes and authorize the principal assessor to sign in the DLS Gateway system. It will then move to executive session to discuss strategy for Appellate Tax Board litigation and FY26 personal exemption matters. After reconvening, the Board will review the overlay account, consider a vote to declare an overlay surplus, and examine approved statutory clauses.

• Motion to accept prior public session minutes from 10/22/2025
• Authorization for Patrick Greenhalgh to sign on the Board’s behalf in the DLS Gateway system
• Motion to enter executive session to discuss Appellate Tax Board litigation
• Motion to enter executive session to discuss FY26 personal exemptions
• Review of overlay account and potential vote declaring an overlay surplus

Planning Board

The Marlborough Planning Board voted 4‑0 on several items, including naming Chris Russ Chair Pro tem and accepting the November 3 minutes. It referred the 163 Main Street ANR plan to the Engineering Division and cut bond amounts for the 547 Stow Road and 689 Pleasant Street subdivisions. Additional correspondence was filed and the meeting was adjourned.

• Nominated Chris Russ as Chair Pro tem (4-0)
• Accepted and filed November 3, 2025 meeting minutes (4-0)
• Referred ANR plan for 163 Main Street to Engineering Division (4-0)
• Reduced bond for 547 Stow Road subdivision from $186,000 to $151,000 (4-0)
• Reduced bond for 689 Pleasant Street subdivision from $114,000 to $95,000 (4-0)
• Accepted and filed 689 Pleasant Street correspondences and noted construction complete (4-0)
• Accepted and filed O Stevens Street extension correspondence (4-0)
• Accepted and filed Pam Wilderman blight correspondence (4-0)

City Council

The council adopted the November 3, 2025 meeting minutes and approved MA Electric’s petition to install two utility poles on Elm Street with specified conditions. It also accepted a $9,000 DEP grant, a $149,040 EOEA grant for the senior center, and a $1,031,094 transfer from meals‑tax revenue to cover FY26 bond payments for parks and recreation. Additional items were referred to committees or filed, including a license encroachment request and mixed‑use development applications.

• Adopted minutes of Nov 3, 2025 meeting (10‑0)
• Approved MA Electric utility pole petition with conditions (10‑0)
• Approved $9,000 Massachusetts DEP grant (10‑0)
• Approved $149,040 EOEA grant to Council on Aging (10‑0)
• Approved $1,031,094 transfer from Meals Tax to FY26 bond payments for parks & recreation (10‑0)
• Referred license encroachment request at 269 Mechanic St to Legislative & Legal Affairs Committee (10‑0)
• Moved Taj Estates mixed‑use development applications to reports of committee & file (10‑0)
• Set public hearing date Dec 1, 2025 for Cablevision Lightpath conduit petition (10‑0)

Retirement Board

The Marlborough Retirement Board will hold an emergency meeting on Monday, November 17, 2025 at 8:15 AM in Suite 111, 289 Elm Street. The sole agenda item is a direct vote to extend the contract award date for the Actuarial Request for Proposals. No other matters are listed, and the meeting will adjourn after the vote.

• Direct vote to extend the contract award date of the Actuarial RFP

The Marlborough Retirement Board voted unanimously to change the award date for the actuarial services RFP to Tuesday, December 23, 2025. The board then voted unanimously to adjourn the emergency meeting at 8:25 a.m.

• Moved RFP award date to Dec 23 2025 (unanimous)
• Adjourned meeting (unanimous)

City Council Committees

The agenda consists of procedural boilerplate for the Legislative & Legal Affairs Committee meeting. No specific discussion items or decisions are listed in the provided text.

City Council Committees

The City Council Personnel Committee is scheduled to meet to review personnel postings. The provided agenda is procedural and does not list specific candidates or positions.

• Review of personnel postings

City Council Committees

The City Council Public Services Committee is scheduled to meet. The provided agenda consists of procedural postings and a committee packet without listed discussion items.

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees will meet to approve minutes from September and October and discuss supporting gifted students in math and science.

• Approve minutes from September 15, 2025 and October 6, 2025
• Discuss Letter of Support
• Discuss Al Logistics
• Identify, Collaborate, and Support Gifted Students in Math and Science
• Agenda Topics for the Next Education Committee Meeting

Recreation Commission

The Marlborough Parks and Recreation Commission will consider approval of the meeting minutes from October 15, 2025. Commissioners will receive a Parks Report from the Department of Public Works and a Recreation Report from Recreation Director Charles Thebado. The meeting will also include discussion of any old or new business items.

• Approve minutes from 10-15-25
• Review Parks Report presented by DPW
• Review Recreation Report presented by Charles Thebado
• Discuss old and new business items

School Council Meeings

The Marlborough School Council will consider approving the minutes from its October 22 meeting. It will also review accountability data and discuss actions for improvement. An open forum will allow public comments.

• Approve minutes from October 22 meeting
• Review accountability data
• Discuss actions for improvement
• Open forum for public comments

AMSA Trustees Meeting

The AMSA Board of Trustees Governance Committee will not meet on November 12, 2025. The cancellation follows Governor Healey’s extension of the Executive Order on Massachusetts Open Meeting Law and social distancing. No decisions or discussions will occur at this time.

School Committee Meetings

The School Committee and the Superintendent will hold a joint conference from November 12‑14, 2025 at the Hyannis Resort & Conference Center. The agenda notes that the listed topics are only anticipated and may not be discussed, and no specific items or decisions are identified. No concrete proposals, contracts, or ordinance items appear on the agenda.

City Council Committees

The Marlborough City Council Urban Affairs Committee will post and review a series of planning documents, including a master sign plan for Boston Post Road, a Lizotte Drive packet, an Ames Village overlay packet, and additional items such as a site‑plan stairs packet. No specific decisions are noted; the agenda consists of document postings for public reference.

• Boston Post Road Master Sign Plan packet
• Lizotte Drive packet
• Ames Village Overlay packet
• Additional Item 1 packet
• Site Plan Stairs packet

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees will meet in a special session. The meeting includes an executive session to discuss negotiation strategies for non-represented personnel.

• Executive session regarding negotiations with non-represented personnel

School Committee Meetings

The Marlborough School Committee will meet to discuss the deployment of security personnel, devices, or strategies. The meeting is scheduled for Monday, November 10, 2025, at 7:00 PM in the School Committee Room.

• Safety Update: Deployment of security personnel, devices, or strategies
• Executive Session
• Call to Order
• Adjournment

School Committee Meetings

The Marlborough School Committee meeting on November 10, 2025 will review several reports and updates, accept the minutes from the October 14 and October 28 meetings, and consider a policy item titled "Policy ILC Competency Determination" under Policies for First Read. Public comment will also be taken before adjournment.

• Acceptance of minutes from October 14, 2025 meeting
• Acceptance of minutes from October 28, 2025 meeting
• Presentation: MPS Recognition Unified Champion School District
• Superintendent’s Report and various program updates
• Policy ILC Competency Determination (action item)

Community Development Authority

The Community Development Authority will meet on November 7, 2025 at 2:00 pm via Microsoft Teams. The agenda lists general items, housing items, and a motion to approve a single‑case waiver request identified as “Greenlaw.” The board will decide whether to grant that waiver.

• Motion to approve single‑case waiver request (Greenlaw)

Board of Health

The Board of Health will discuss updates to the fee schedule for licenses and permits. The board is also reviewing a Title V variance request for 365 South Street and addressing a board vacancy.

• Title V Variance Request for 365 South Street
• Updating BOH Fee Schedule for Licenses and Permits
• Board of Health Vacancy

The Board approved the October 7, 2025 minutes with a 2‑0 vote. It then approved the Title V variance request for 365 South Street (Daniel McIntyre, National Grid) by a 2‑0 vote after a public hearing. The Board decided not to pursue changes to the permit fee schedule at this time. The meeting was adjourned with a 2‑0 vote.

• Approved October 7, 2025 minutes (2-0)
• Approved Title V variance for 365 South Street (2-0)
• Declined to pursue permit fee schedule changes
• Adjourned meeting (2-0)

City Council Committees

The City Council Urban Affairs Committee will consider two applications for special permits. One request concerns a project at 17 Airport Boulevard. The other request covers properties at 163‑175 Main Street. No decisions are recorded in the agenda.

• Application for Special Permit – 17 Airport Boulevard
• Application for Special Permit – 163‑175 Main Street

Conservation Commission

The Conservation Commission will approve the October 16, 2025 minutes and hold public hearings on several wetland‑related requests. Key items include a wetland permit application by the Fort Meadow Reservoir Commission to draw down the reservoir starting October 15, 2025, and applicability determinations for projects at 13 Graham Path and 204 Farm Rd. The board will also consider a certificate of compliance for 107 Simarano Dr. (Green District Blvd.) and a two‑year extension with a trail‑surface amendment for the Lake Williams Boardwalk.

• Fort Meadow Reservoir Commission request for wetland permit to draw down reservoir beginning Oct 15 2025
• Determination of applicability for fence addition at 13 Graham Path (near wetlands)
• Determination of applicability for gravel parking, above‑ground pool, shed, and sight‑distance clearing at 204 Farm Rd (near wetlands)
• Extension and amendment request (2‑year extension, change trail surface to porous pavement) for Lake Williams Boardwalk (DEP 212‑1256)
• Certificate of Compliance for DEP 212‑1215 at 107 Simarano Dr. (now Green District Blvd.) Phase 1 & 2

The commission unanimously approved the Order of Conditions for the Fort Meadow Reservoir drawdown permit. It issued negative determinations for fence work at 13 Graham Path and for a pool project at 204 Farm Road, each with specified conditions. The board also approved a two‑year extension for the Lake Williams Boardwalk project and approved the minutes from the October 16 meeting. All actions were adopted by a 7‑0 vote.

• Approved Order of Conditions for Fort Meadow drawdown (7-0)
• Negative Determination with Standard Conditions for 13 Graham Path fence (7-0)
• Negative Determination with Special Conditions for 204 Farm Rd. pool project (7-0)
• Approved 2‑year extension for Lake Williams Boardwalk (7-0)
• Approved minutes of October 16, 2025 (7-0)
• Adjourned meeting (7-0)

Library Trustees

The Board of Trustees will meet to review the October 2025 Trust Fund and State Aid report. The board will also discuss the 2026 Trustee Scholarship and receive reports from the library director and supporting organizations.

• October 2025 Trust Fund / State Aid Report
• 2026 Trustee Scholarship
• Friends of the Marlborough Public Library update
• Marlborough Public Library Foundation update

The trustees accepted the October 7 meeting minutes and the state‑aid reports. They voted to close the library at 2:00 p.m. on November 29 to prepare for the Jan Brett program later that day. The board also revised the 2026 trustee scholarship question, set a March 20, 2026 submission deadline, and agreed that the chair, vice‑chair and secretary will stand for re‑election. Additionally, the board decided to invite the Massachusetts Board of Library Commissioners to meet in Marlborough next year.

• Accepted October 7 minutes (motion passed)
• Accepted state‑aid reports (motion passed)
• Approved early library closure on Nov 29 for Jan Brett program (motion passed)
• Revised 2026 trustee scholarship question; deadline set March 20, 2026
• Chair, Vice Chair and Secretary agreed to stand for re‑election
• Agreed to invite Massachusetts Board of Library Commissioners to meet in Marlborough next year

Planning Board

The board approved guidance for the Clover Street roadway, set a $228,000 valuation for Lot S2 and its bond amount, and voted to send a favorable recommendation to the City Council on the proposed Ames Village Overlay District zoning amendment with specific setback and height conditions. It also accepted and filed several minutes and correspondence items.

• Accepted and filed October 20, 2025 meeting minutes (6-0)
• Accepted and filed correspondence from Matthew Jackson (6-0)
• Approved Clover Street roadway guidance: private road, 20‑ft pavement, no sidewalks, grade limits, sewer extension, etc. (5-1)
• Approved $228,000 valuation for Lot S2 and set that amount for the bond (6-0)
• Accepted and filed O Stevens Street correspondence (6-0)
• Accepted and filed items under Council Order No. #25-1009553 (6-0)
• Voted to send a favorable recommendation to City Council on the Ames Village Overlay District zoning amendment, conditioned on a 200‑ft setback and modified story‑height language (no vote tally recorded)

City Council

The City Council adopted the minutes from the October 20 meeting and approved two charitable gifts: $1,250 for the Council on Aging and $10,000 for the Public Library. It referred job description proposals for a General Foreman and a Fire Chief to the Personnel Committee, and set a public hearing for MA Electric’s pole installation on Elm Street for November 17, 2025. The council also filed minutes from several boards and committees and adjourned the meeting at 8:17 PM, with each motion passing unanimously (10‑0).

• Adopted October 20 meeting minutes (10‑0)
• Approved $1,250 gift from Marlborough Foundation to Council on Aging (10‑0)
• Approved $10,000 gift from Carnegie Corporation to Public Library (10‑0)
• Referred General Foreman job description proposals to Personnel Committee (10‑0)
• Referred Fire Chief job description proposal to Personnel Committee (10‑0)
• Set public hearing for MA Electric pole installation on Elm Street for Nov 17 2025 (10‑0)
• Filed minutes of various boards and committees (10‑0)
• Adjourned meeting at 8:17 PM (10‑0)

Disabilities Commission

The Marlborough Disabilities Commission will conduct a roll call, approve the previous meeting minutes, and hear the treasurer's financial report. Guests Mark Dempsey, Independent Living Coordinator for the Metrowest Center for Independent Living, and Ethan Lippitt, a local building inspector, will provide updates. The commission will also discuss any old and new business items before adjourning.

• Roll call of commission members
• Approval of meeting minutes
• Treasurer’s financial report
• Guest presentation by Mark Dempsey, Independent Living Coordinator
• Guest presentation by Ethan Lippitt, building inspector

School Committee Meetings

The Marlborough School Committee Negotiations Sub‑Committee and the Office Support Unit will meet in an executive session to conduct impact bargaining negotiations. The agenda notes that a public meeting could harm the committee’s bargaining position. The meeting is scheduled for 3:45 PM in the Superintendent’s Conference Room at Whitcomb Middle School. No other agenda items are listed for decision.

• Impact bargaining negotiations – executive session (no public attendance)

Licensing Board

The Licensing Board will discuss two community events: a fund‑raiser for the Marlborough Public Library scheduled for November 21, 2025 at 35 West Main St., and a Holiday Stroll & Tree Lighting on December 7, 2025 on Main St/Downtown. The board will also receive reports from the chairman and consider lifting local restrictions on off‑premises licenses. Minutes from the September 24, 2025 regular meeting and the October 8, 2025 special meeting will be reviewed.

• SLQR-290 – Fund‑raiser for the Marlborough Public Library, Nov 21, 2025, 35 West Main St.
• SLQR-291 – Holiday Stroll & Tree Lighting, Dec 7, 2025, Main St/Downtown Marlborough
• Discussion of lifting local restrictions on off‑premises licenses
• Review of September 24, 2025 regular meeting minutes
• Review of October 8, 2025 special meeting minutes

The Licensing Board approved a one‑day license for the Marlborough Public Library fundraiser on November 21, 2025, and a one‑day license for the Holiday Stroll & Tree Lighting on December 7, 2025, each by a 3‑0 vote. The board also accepted the September 24 and October 8 meeting minutes and then adjourned the session.

• Approved SLQR-290 library fundraiser license (3-0)
• Approved SLQR-291 holiday stroll & tree lighting license (3-0)
• Accepted September 24, 2025 regular meeting minutes (3-0)
• Accepted October 8, 2025 special meeting minutes (2-0)
• Adjourned meeting at 6:50 p.m. (3-0)

Traffic Commission

The Traffic Commission will discuss safety concerns at several intersections and streets. The body will review a traffic signal removal implementation plan and the city's traffic calming policy.

• Safety concerns on Stevens St., Chandler St., and the intersection of Bolton St. and Union St.
• Safety concerns at the intersection of Algosi Rd. and Stevens St.
• Proposed 'No Left Turn' sign on Church Street at East Main Street
• Church Street/Hildreth Street traffic signal warrant study results and removal plan
• Crosswalk safety concerns at Main St./Granger Blvd.

The Traffic Commission voted to refer engineering to study sight‑distance issues at the Stevens/Chandler crosswalk and to consider a second No‑Left‑Turn sign. It also referred engineering to examine the Algosi Road‑Stevens Street intersection. The commission approved the plan to remove the existing signals on Church and Hildreth Streets and replace them with a four‑way stop, and authorized painting and temporary balusters at Main Street/Granger Boulevard. No motions were denied.

• Referred to Engineering to study sight distances for Stevens Street crosswalk and possible left‑turn sign on Chandler Street (approved)
• Referred to Engineering to examine sight distance and options for Algosi Road‑Stevens Street intersection (approved)
• Approved removal of traffic signals and installation of four‑way stop on Church and Hildreth Streets (approved)
• Authorized painting of Main Street/Granger Boulevard markings next week and installation of balusters after winter (approved)

School Committee Meetings

The Marlborough School Committee’s Negotiations Sub‑Committee will meet in an executive session on October 29, 2025. The session is for impact bargaining negotiations, and the committee notes that a public meeting could harm its bargaining position. No other agenda items are listed beyond the call to order and adjournment.

• Impact bargaining negotiations (executive session)
• Call to Order
• Adjournment

School Committee Meetings

The Marlborough School Committee will discuss the SY25-26 interim superintendent goals and receive updates on the strategic plan and transportation finances. The body will also consider updates to several district policies and receive a report on the anti-bullying plan.

• SY25-26 Interim Superintendent Goals
• Internet Acceptable Use Policy (IH)
• Social Media Policy (IHB)
• Graduation Requirements Policy (ILB) and Wellness Alternate Pathway Policy (ILB-A)
• CTE Policy (ILD)

School Council Meeings

The Marlborough School Council will meet on Oct. 28, 2025 via Microsoft Teams. Council members will receive a budget update and review the FY2026 instructional budget for Marlborough High School. They will also review the current Marlborough High School School Improvement Plan. The meeting includes a welcome and introductions.

• Welcome and introductions
• FY2026 instructional budget review for MHS
• Review of current MHS School Improvement Plan (SIP)

AMSA Trustees Meeting

The AMSA Board of Trustees Development Committee will meet remotely on October 28, 2025. The agenda includes a review of the previous minutes, a discussion of the committee’s purpose and vision, an overview of current development, and a discussion of priorities. No specific actions or votes are listed beyond these discussion items.

• Approve Minutes from Last Meeting
• Discuss Purpose and Vision of the Committee
• Current Development Overview
• Discussion: Priorities

Retirement Board

The Marlborough Retirement Board will meet on October 28, 2025 at 8:15 AM in the lobby conference room of City Hall. The agenda includes an executive‑session discussion on personnel matters and public votes on warrants, meeting minutes, and a financial review. The board will also consider approvals for new members, retirements, and refunds, transfers, and rollovers. Additional items cover deceased members, office matters, correspondence, and any new or old business.

• Approval of Warrants
• Approval of Minutes
• Review of Financial Information
• Approval of New Members
• Approval of Refunds, Transfers, and Rollovers

The Retirement Board voted to raise the cost‑of‑living adjustment base from $14,000 to $15,000, effective October 9, 2025. It also established a $25 fee for each hard‑copy request of the actuarial services RFP. All motions listed in the agenda were approved unanimously.

• Approved COLA increase to $15,000 base (unanimous 5‑0)
• Established $25 fee for each hard‑copy RFP request (unanimous 5‑0)
• Approved payroll, vendor, staff and refund warrants totaling $1,627,875.82 etc. (unanimous 5‑0)
• Accepted ten new full‑time member applications (unanimous 5‑0)
• Accepted one retirement application (unanimous 5‑0)
• Accepted two refund/rollover applications (unanimous 5‑0)
• Accepted eight transfer requests (unanimous 5‑0)
• Adjourned meeting at 8:38 am (unanimous 5‑0)

Community Development Authority

The Community Development Authority will review housing vacancies, rent adjustments, and the Section 8 Administrative Plan. The body will also discuss updates on several Capital Improvement Plan projects.

• Vote to approve FY26 Section 8 Payment Standards
• Review of FISH 170101 GC Contract and Pre-Con Meeting
• Review of FISH 170102 GC Contract
• Bid opening for FISH 170097 on 10/24/2025
• Approval of September/October 2025 payables and September 2025 financials

School Council Meeings

The Marlborough School Council will meet at Goodnow Elementary to provide school updates. Members will review the current School Improvement Plan (SIP) and discuss upcoming meeting dates. An open forum will allow public comments. No formal decisions are listed on the agenda.

• Review of current School Improvement Plan (SIP)
• Discussion of upcoming meeting dates
• Open forum for public comments

School Committee Meetings

The Marlborough School Committee will meet in an executive session to discuss matters related to an employee's reputation, character, physical or mental health, discipline, dismissal, or complaints. The session will also cover strategy planning for negotiations with nonunion personnel. No formal decisions are indicated in the agenda.

• Executive session under M.G.L. c.30A §21(a)(1) to discuss employee reputation, health, discipline, dismissal, or complaints
• Executive session under M.G.L. c.30A §21(a)(2) to conduct strategy sessions for nonunion personnel negotiations

Board of Assessors

The Board will consider a motion to accept the minutes from the September 2 and October 6, 2025 meetings. It will also consider a motion to enter executive session to discuss strategy for ongoing Appellate Tax Board litigation. The executive session will include acceptance of prior executive session minutes and discussion of the litigation.

• Motion to accept prior meeting minutes (9/2/25 and 10/6/25)
• Motion to accept prior executive session minutes (9/2/25 and 10/6/25)
• Motion to enter executive session for Appellate Tax Board litigation
• Discussion of litigation strategy in executive session

School Council Meeings

The Richer School Council will identify meeting dates for the 2025‑2026 school year, receive an update on the Richer School Building Project, and hold an open forum for public comments. No other items are guaranteed to be discussed.

• Identify meeting dates for the 2025‑2026 school year
• Update on Richer School Building Project
• Open forum for public comments

City Clerk

The City Clerk is conducting testing of ImageCast2 ballot machines. This process is being performed prior to the municipal election scheduled for November 4, 2025.

• Testing of ImageCast2 voting machines

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees will hold a remote meeting on October 21, 2025. The Contract Negotiating Task Force will enter an executive session to discuss contract negotiations for non‑represented personnel. No further agenda items are listed, and the board will not reconvene after the executive session.

• Executive session to discuss contract negotiations for non‑represented personnel
• Remote public access via the AMSA website (amsacs.org)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a request to build a new 30’ × 30’ detached two‑car garage with storage above at 215 Cullinane Drive. The Board will decide whether the applicant qualifies for a Section 6 finding under Chapter 650, Article 17 of the Marlborough Zoning Ordinance. If the finding is approved, the Board may consider issuing a special permit. The meeting will conclude with adjournment.

• Public hearing: 215 Cullinane Dr. – request for a new 30’ × 30’ detached two‑car garage with storage above.
• Board to determine eligibility for a Section 6 finding under Chapter 650, Article 17 of the zoning ordinance.
• Potential consideration of a special permit if the Section 6 finding is granted.
• Other business: adjournment.

The Zoning Board of Appeals voted 4‑0 to approve a Special Permit allowing a new 30′ × 30′ two‑car garage with storage at 215 Cullinane Drive. The applicant must record the permit in the Middlesex South District Registry of Deeds after the 20‑day appeal period passes with no appeal. The meeting was then adjourned by a 4‑0 vote.

• Approved Special Permit for 2‑car garage at 215 Cullinane Dr. (4‑0)
• Require applicant to record Special Permit in Middlesex South District Registry of Deeds after appeal period
• Adjourned public meeting (4‑0)

Planning Board

The Planning Board accepted and filed the City Engineer’s October 16, 2025 correspondence and endorsed the land‑swap plans for 159 Stevens Street and for 3 & 5 Quinn Road as Approval Not Required under the Subdivision Control Law, each vote 6‑0. The Board also voted to request an Avidia Bank representative at the November 3, 2025 meeting and approved several agenda‑moving motions, all unanimously.

• Accepted and filed October 6, 2025 meeting minutes (6‑0)
• Moved items 3.A and 3.B up on the agenda (6‑0)
• Endorsed Plan of Land for 159 Stevens Street parcel swap as Approval Not Required (6‑0)
• Endorsed Plan of Land for 3 & 5 Quinn Road lot‑line change as Approval Not Required (6‑0)
• Accepted and filed October 16, 2025 City Engineer correspondence for both parcels (6‑0)
• Requested Avidia Bank representative to attend November 3, 2025 Planning Board meeting (6‑0)
• Moved item 4.A up on the agenda (6‑0)
• Accepted and filed Mosher Lane correspondence from Assistant Chief (6‑0)

City Council

The council unanimously approved a $40,000 grant from the National Highway Traffic Safety Administration to support police traffic enforcement. It also approved conditions for a joint‑owned utility pole on Beach Street. Finally, the council granted an amendment to a special permit allowing Green Gold Group to operate a medical marijuana treatment center and an adult‑use retail establishment at 910 Boston Post Road East.

• Adopted minutes of the Oct. 6, 2025 City Council meeting (10‑0)
• Approved $40,000 grant to Police Department for traffic enforcement (10‑0)
• Approved MA Electric/Verizon joint‑owned pole on Beach Street with 12 conditions (10‑0)
• Moved two public hearings later in the meeting to allow applicant presence (10‑0)
• Set public hearing for Lifestyle Fit LLC special permit on Nov 17, 2025 (10‑0)
• Approved extension of time for Glenford at Lake Williams special permit to 10 PM Dec 17, 2025 (10‑0)
• Approved letter stating no comment on Juma Financial check‑cashing license application (10‑0)
• Granted amendment to special permit for Green Gold Group to operate a medical marijuana treatment center and adult‑use retail store at 910 Boston Post Road East

Conservation Commission

The Conservation Commission will hold public hearings regarding wetland permits for the Ft. Meadow Reservoir and a property on Farm Rd. The body will also discuss correspondence from the DPW concerning a parking lot and floating walkway project.

• Notice of Intent: Ft. Meadow Reservoir Commission request for annual drawdown permit
• Request for Determination of Applicability: 204 Farm Rd. proposal for gravel parking, pool, shed, and clearing
• DPW correspondence regarding Proposed Parking Lot & Floating Walkway Project

The Conservation Commission unanimously approved the hardening of the floating boarding walk as a minor change and accepted the withdrawal of a parking lot notice of intent. It also approved signage for the Boston Post Road project and continued two pending permit hearings to the November 6 meeting. Minutes from the September 18 and October 2 meetings were ratified, and the commission adjourned unanimously.

• Approved hardening of floating boarding walk as a minor change (6-0)
• Accepted withdrawal of parking lot NOI (6-0)
• Approved signage for 339 Boston Post Rd project
• Continued Ft. Meadow Reservoir drawdown hearing to Nov 6
• Continued 204 Farm Rd. permit hearing to Nov 6
• Ratified minutes of Sep 18 and Oct 2 meetings (6-0)
• Adjourned meeting (6-0)

City Clerk

The Richer School Building Committee will review and approve the minutes from its previous meeting, set the schedule for upcoming design phases, vote on the Preferred Schematic Report, and review a Facilities Advisory Services presentation. The meeting is scheduled for October 16, 2025, from 4:00 PM to 5:00 PM, hybrid via Microsoft Teams.

• Review and vote to approve previous SBC minutes
• Schedule outline of meetings and milestones for PSR & VTX/LPA schematic design
• Vote to approve Preferred Schematic Report
• Review of Facilities Advisory Services (FAS) presentation
• Set next meeting for Thursday, November 20, 2025 at 4:00 PM

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees will meet in person on Oct 16, 2025 at the Upper School Cafeteria. Trustees will vote on the September 23, 2025 meeting minutes, adopt a new policy, and approve the 2026‑2027 school calendar. The agenda also includes a finance audit report and discussion of the capital plan. Additional reports cover fundraising, parent and faculty representatives, and staff and family survey results.

• Approve BOT meeting minutes from September 23, 2025
• Approve C D Policy
• Approve 2026‑2027 school calendar
• Finance audit report and capital plan
• Education Committee report on staff and family survey results

Historical Commission

The Marlborough Historical Commission will review and approve the September meeting minutes. The commission will discuss the Scenic Roads awareness and education project, including options for tree applications. An update on the Revolution250 project may be provided if needed. The meeting will also address any new business items raised.

• Approve September meeting minutes
• Discuss Scenic Roads awareness and education project
• Consider options for tree applications
• Revolution250 project update (if needed)
• New business items

Recreation Commission

The Marlborough Parks and Recreation Commission will consider approving the meeting minutes from September 10, 2025. Commissioners will receive a Parks Report from the Department of Public Works and a Recreation Report from Recreation Director Charles Thebado. The meeting will also include discussion of any old or new business items.

• Approve minutes from 9-10-25
• Parks Report presented by DPW
• Recreation Report presented by Charles Thebado
• Discussion of old/new business

School Committee Meetings

The Marlborough School Committee will meet to discuss a safety update, including possible deployment of security personnel or devices. The committee will also consider accepting the minutes from the June 24, 2025 and September 30, 2025 meetings. Public attendance is permitted and the meeting will be televised.

• Safety Update – discussion of deploying security personnel or devices
• Accept minutes from the June 24, 2025 School Committee meeting
• Accept minutes from the September 30, 2025 School Committee meeting

School Committee Meetings

The Marlborough School Committee meeting will include presentations on the student advisory committee, the superintendent's strategic plan and enrollment updates, and reports from the Office of Teaching and Learning and the Office of Student Services & Equity. The committee will review and potentially adopt several policies, including Internet Acceptable Use, Social Media, Graduation Requirements, Wellness Alternate Pathway, and CTE policies. Minutes from the September meetings will be accepted, and public comment will be allowed.

• Presentation by Marlborough High School Student Advisory Committee
• Superintendent’s report on Strategic Plan and Portrait of a Learner Proposal
• Review and possible adoption of Internet Acceptable Use Policy
• Review and possible adoption of Social Media Policy
• Review and possible adoption of Graduation Requirements Policy

School Council Meeings

The School Council will meet to discuss the FY2026 instructional budget for Marlborough High School. The body will also review the current MHS School Improvement Plan (SIP).

• FY2026 instructional budget review
• MHS School Improvement Plan (SIP) review

City Clerk

The Fort Meadow Commission will vote to approve the September 18, 2025 meeting minutes and adopt the Fort Meadow Lake rules dated June 2025. Commissioners will hear an update from the weed consultant and consider a proposed fall treatment for Phragmites. Additional items include a report on buoy removal, actions for lake drawdown, and discussion of 2026 commission meeting dates and Massachusetts boater training requirements.

• Approve September 18, 2025 meeting minutes
• Adopt New Fort Meadow Lake Rules (June 2025)
• Weed consultant update and proposed fall Phragmites treatment
• Buoy removal status report
• Lake drawdown actions

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees Finance Committee will meet remotely to approve minutes, review audited financial statements for June 30, 2025, and discuss the capital reserve.

• Approve meeting minutes from September 16, 2025
• Review audited financial statements June 30, 2025 (Vote)
• Review Internal Financial Statements 7/01/25-9/30/25
• Review Approval Authority Policy
• Discuss Capital Reserve

Council on Aging

The Marlborough Council on Aging will meet on October 14, 2025 at the Senior Center, 40 New Street. The agenda includes routine items such as call to order, roll call, approval of minutes from September 9, 2025, an executive director's report, and discussions on the chair's position and updates. The council will decide whether to approve the previous meeting minutes. No other substantive actions are listed.

The Council on Aging Board unanimously approved the September 9 meeting minutes. The board also approved the final version of the Sunshine fund updates after member revisions. A motion to adjourn the meeting was unanimously approved. No other actions were taken.

• Approved September 9 meeting minutes (unanimous)
• Approved final Sunshine fund updates
• Approved adjournment of the meeting (unanimous)

City Clerk

The council will vote to approve the October 24, 2024 meeting minutes and recognize new OPEB trustees, including Comptroller Brian Doheny. They will discuss FY25 investment performance and adopt FY26 budget allocations, which contain a $600,000 line item to fund the OPEB trust. The meeting will also elect a chair and secretary for the OPEB board and set a date for the next meeting in late summer 2026.

• Approve October 24, 2024 meeting minutes
• Recognize Comptroller Brian Doheny as OPEB trustee (effective March 31, 2025)
• Elect Chair and Secretary for the OPEB Trust
• FY26 budget includes $600,000 funding for the OPEB trust
• Approve FY25 free‑cash transfer of $795,143.80 (City Council 9/22/25)

School Committee Meetings

The Policy Sub-Committee will discuss potential new policies and review existing guidelines. The meeting focuses on updating standards for student conduct, health, and technology use.

• Discussion of new policies for AI, Cell Phones, and Wellness Waivers
• Review of DESE guidance on Competency Determination
• Review of Instruction policies regarding Homework and Internet Acceptable Use
• Review of Student policies for Concussion and MTBI
• Discussion of Graduation Requirement ILB and CTE policies

Licensing Board

The Licensing Board will consider a one‑day permit application (SLQR‑281) submitted by Habitat for Humanity Metro West/Greater Worcester for a charity auction scheduled at the Marriot Courtyard on October 24, 2025. The meeting also includes routine administrative business and the adjournment of any old business.

• One‑day permit application SLQR‑281 from Habitat for Humanity Metro West/Greater Worcester for a charity auction at the Marriot Courtyard on 10/24/2025, organized by Deborah Hoak (orgamzer)
• Administrative business
• Adjournment of old business

The Marlborough Licensing Board voted 2-0 to approve a one‑day application (SLQR‑281) for Habitat for Humanity's charity auction at the Marriott Courtyard on October 24, 2025. The approved event will feature donated wine and champagne that will be given to charity after the evening. The board then adjourned the meeting with a 2-0 vote.

• Approved one‑day application for Habitat for Humanity charity auction (2-0)
• Adjourned meeting (2-0)

AMSA Trustees Meeting

The Advanced Math and Science Academy Board of Trustees will meet to approve minutes from September 17, 2025, and continue reviewing bylaws and policies. The meeting will be held remotely on October 8, 2025.

• Approve minutes from September 17, 2025
• Review Data and Privacy Policy for Staff Handbook
• Review CD Policy
• Continue Review Bylaws and Policy A-108
• Review any action items

School Committee Meetings

The Marlborough School Committee will hold a closed session to develop a strategy for negotiations with nonunion personnel regarding Assistant Superintendent successor contracts. The meeting will not be open to the public because a public session could harm the committee's bargaining position.

• Strategy session for negotiations with nonunion personnel
• Discussion of Assistant Superintendent successor contracts

Board of Health

The Marlborough Board of Health will discuss updates from the health director, including nurse, assistant sanitarian, arbovirus, and rodent reports. It will hold a discussion and vote on proposed Kratom regulations. The board will also review a Title V variance request for 365 South Street submitted by Daniel McIntyre. Additional subdivision, site plan, and special permit reviews may be considered as needed.

• Director's updates: nurse, assistant sanitarian, arbovirus, rodent
• Kratom regulations – board discussion and vote
• 365 South Street – Title V variance request (Daniel McIntyre)
• Subdivision, site plan, and special permit reviews as required
• Scheduling of the next Board of Health meeting

The Board approved the September 11, 2025 minutes (2‑0). It adopted the proposed Kratom regulations, prohibiting manufacture, sale, or distribution of Kratom, and set December 1, 2025 as the effective date (both 2‑0). The Board also approved a variance allowing National Grid to install a tight tank at 365 South Street, contingent on required permits and monitoring (2‑0). The meeting was adjourned at 6:56 p.m. (2‑0).

• Accepted September 11, 2025 minutes (2-0)
• Adopted Kratom Regulations as written (2-0)
• Set effective date of Kratom Regulations to Dec 1, 2025 (2-0)
• Approved tight‑tank variance for 365 South Street, with permit and monitoring conditions (2-0)
• Adjourned meeting at 6:56 p.m. (2-0)

Library Trustees

The Marlborough Public Library Board of Trustees will approve the September 2, 2025 meeting minutes and hear a staff introduction. The board will review the September 2025 Trust Fund/State Aid Report and discuss an artwork donation. A policy update to the Public Display Policy will be considered as part of new business.

• Approval of Minutes – September 2, 2025
• Staff Introduction – Jessica Wright, Head of Teen Services
• Trust Fund / State Aid Report – September 2025
• Artwork Donation
• Policy update: Public Display Policy

The trustees accepted the September 2 minutes and the state‑aid report. They approved a revised Public Display Policy that defines where displays may be placed. No old business was considered, and the meeting concluded after an executive session.

• Accepted September 2 minutes (Ripley/Haas)
• Accepted state‑aid report (Abel/Haas)
• Approved revised Public Display Policy (Khosla/Haas)
• Entered executive session (Abel/Haas)
• Exited executive session (Abel/Haas)
• Adjourned meeting (Abel/Haas)

School Council Meeings

The Whitcomb School Council meeting on October 7, 2025 will welcome members, provide school updates, review the current School Improvement Plan, discuss upcoming meeting dates, and hold an open forum for public comments. No formal decisions are listed; the items are for discussion only.

• Welcome members
• School updates
• Review of current School Improvement Plan (SIP)
• Review of upcoming meeting dates
• Open forum for public comments

School Committee Meetings

The Marlborough School Committee will meet to endorse the recommended preferred schematic selected option from the Marlborough Richer School Building Committee. The meeting will be held in the City Council Chambers and is open to the public.

• Endorsement of preferred schematic option for Richer School Building Committee
• Meeting location: City Council Chambers, 2nd Floor of City Hall at 140 Main Street
• Public attendance permitted
• Meeting televised on WMCT-TV (Comcast Channel 8 or Verizon/FIOS Channel 34)
• Meeting to be held on Monday, October 6, 2025 at 6:45PM

Board of Assessors

The Marlborough Board of Assessors will adopt prior meeting minutes and accept prior executive session minutes from September 4, 2025. The board will receive public input and consider a motion to enter executive session to discuss strategy for ongoing Appellate Tax Board litigation. If the motion passes, the executive session will be used to develop litigation strategy.

• Motion to accept prior meeting minutes (9/4/25)
• Public input period
• Motion to enter executive session for Appellate Tax Board litigation
• Motion to accept prior executive session minutes (9/4/2025)
• Executive session discussion of Appellate Tax Board litigation

Planning Board

The Marlborough Planning Board voted 6‑0 to accept and file the September 22, 2025 meeting minutes. It also approved filing of three pieces of correspondence—October 3, 2025 (Assistant Solicitor), October 1, 2025 (Assistant Chief), and a City Engineer recommendation—each with a 6‑0 vote. No substantive approvals or denials were made; the board continued discussing the Clover Street roadway, storm‑water maintenance, and possible condominium arrangements.

• Accepted September 22, 2025 meeting minutes (6-0)
• Filed October 3, 2025 correspondence from Assistant Solicitor (6-0)
• Filed October 1, 2025 correspondence from Assistant Chief (6-0)
• Filed City Engineer correspondence recommending layout approval (6-0)

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees Education Committee met via remote participation on October 6, 2025, to review committee minutes and policy documents.

• Approval of Education Committee minutes from September 15, 2025
• Review of CD Policy
• AMSA University Alumni Network/Database
• Withdrawal Data Review
• Agenda Topics for the Next Education Committee Meeting

City Council

The council adopted the September 22, 2025 minutes and confirmed the appointment of Deputy Police Chief Daniel R. Campbell. A public hearing was held on a special permit for 1000 Nickerson Road. The council unanimously approved several budget transfers, including $500,000 to the Workers’ Compensation Fund and $612,390.56 for the firefighters’ collective bargaining agreement.

• Adopted September 22, 2025 minutes (10‑0)
• Filed Mayor’s announcement of Deputy Police Chief Daniel R. Campbell appointment (unanimous)
• Held public hearing on special permit for 1000 Nickerson Road (adopted)
• Approved $326,352.86 transfer to fund MMEA collective bargaining (10‑0)
• Approved $337,345.98 transfer for Public Works Equipment Operators Association (10‑0)
• Approved $500,000 transfer to Workers’ Compensation Fund (10‑0)
• Approved $612,390.56 transfer for Local 1714 Firefighters collective bargaining (10‑0)
• Approved multiple contract‑obligation budget transfers across departments (10‑0)

City Council

The Marlborough City Council and School Committee will meet in a joint convention to elect a replacement for Heidi Adler Matthews on the School Committee. The appointee will serve the remainder of the term, which ends on January 3, 2028. The meeting follows Massachusetts General Law Chapter 43 and the city charter provisions for filling vacancies.

• Elect replacement for Heidi Adler Matthews on the School Committee (term through Jan 3 2028)

The Joint Convention approved its rules and the meeting notice, then closed nominations for the vacant School Committee seat. After two ballots, Christopher J. DeMeo, Jr. was elected with 13 votes and the vote was made unanimous. The meeting was then adjourned.

• Adopted meeting rules (vote carried)
• Adopted notice of Joint Convention meeting (vote carried)
• Closed nominations for vacant School Committee seat (vote carried)
• Elected Christopher J. DeMeo, Jr. to School Committee (13 votes)
• Made election vote unanimous (unanimous)
• Adjourned Joint Convention (vote carried)

Disabilities Commission

The Disabilities Commission will take roll call, approve minutes, and hear the treasurer's report. It will host guest speakers Mark Dempsey from the Metrowest Center for Independent Living and building inspector Ethan Lippitt. The meeting will include discussion of any old business items and consideration of new business topics.

• Guest speaker: Mark Dempsey, Independent Living Coordinator, Metrowest Center for Independent Living
• Guest: Ethan Lippitt, local building inspector
• Treasurer’s report
• Old business discussion
• New business discussion

Conservation Commission

The Conservation Commission will review several public‑hearing items, including a notice of intent to install two porous‑pavement parking lots on city property next to the courthouse and near wetlands. It will also consider requests for applicability determinations for sewer pump station work on Lakeshore Drive and at Matheson Drive, a wetland permit for the Fort Meadow Reservoir drawdown, and a proposal for a gravel parking area and pool near wetlands on Farm Road. The meeting includes a certificate of compliance for 686 Forest St. and standard discussion items.

• Notice of Intent: install two porous‑pavement parking lots on city property at 177‑185 Williams St., next to the courthouse and near wetlands (review order of conditions).
• Request for Determination of Applicability: removal of a small pump station and installation of a low‑pressure sewer force main at 17A, 21, and 25 Lakeshore Dr., near Ft. Meadow Reservoir (review order of conditions).
• Request for Determination of Applicability: rehabilitation of an existing sewer pump station and replacement of a sewer force main at 137 Matheson Dr., near wetlands (review order of conditions).
• Notice of Intent: Fort Meadow Reservoir Commission seeks a wetland permit for an annual drawdown of the reservoir beginning Oct 15, 2025 for vegetation control and flood management (review order of conditions).
• Request for Determination of Applicability: proposal to add a gravel parking area, above‑ground pool, shed, and sight‑distance clearing on 204 Farm Rd., near wetlands (review order of conditions).

The commission acknowledged the applicant’s withdrawal of the parking‑lot Notice of Intent for 177‑185 Williams Street (vote 6‑0). It issued Negative Determinations of Applicability with special conditions for sewer projects at 17A, 21 and 25 Lakeshore Drive, 137 Matheson Drive, and 130 Lizotte Drive, each approved unanimously (6‑0). The commission also approved a Negative Determination of Applicability with conditions for DEP#212‑1295 at 686 Forest Street (6‑0). The meeting was adjourned unanimously (6‑0).

• Acknowledged withdrawal of NOI for 177‑185 Williams St. parking lot project (6‑0)
• Issued Negative Determination of Applicability with special conditions for 17A, 21 & 25 Lakeshore Dr. sewer project (6‑0)
• Issued Negative Determination of Applicability with special conditions for 137 Matheson Dr. sewer rehabilitation (6‑0)
• Issued Negative Determination of Applicability with special conditions for 130 Lizotte Dr. condominium project (6‑0)
• Issued Negative Determination of Applicability with special conditions for DEP#212‑1295 – 686 Forest St. (6‑0)
• Adjourned meeting (6‑0)

City Clerk

The Richer School Building Committee will review and approve its prior meeting minutes, outline upcoming meeting schedules and milestones for the PSR LPA/VTX study, and vote on the Preferred Solution for the Richer Elementary School project. The committee will also discuss a Model School concept and set the date for the next meeting.

• Review and vote to approve previous SBC minutes (5 min)
• Outline meetings and milestones for PSR LPA/VTX (5 min)
• Select and vote on Preferred Solution for the project (30 min)
• Discuss Model School concept and possible vote (5 min)
• Schedule next meeting for Thursday 10/16/25 at 4 pm (Q min)

Traffic Commission

The Traffic Commission will review the minutes from its October 1, 2025 meeting and discuss several traffic‑related issues. New business includes speed and parking concerns on Beach Street and safety at the Early Childhood Center. Old business covers the city’s Traffic Calming Policy, a proposed 'No Left Turn' sign at Church Street and East Main Street, a traffic‑signal warrant study and removal plan for Church and Hildreth Streets, parking on Middle Street, and a crosswalk safety issue at Main Street and Granger Boulevard.

• Proposed 'No Left Turn' sign on Church Street at East Main Street
• Review of traffic‑signal warrant study and removal plan for Church St/Hildreth St
• Speed and parking concerns on Beach Street
• Parking safety concerns at the Early Childhood Center
• Safety concerns for crosswalk at Main St/Granger Blvd

The commission accepted the August 27 minutes unanimously. It voted to refer Beach Street speed‑monitoring to the Police Department to keep the electronic speed signs in place. It also referred the Early Childhood Center parking concerns to Chief Giorgi for discussion with the superintendent and ordered signage for overnight parking. Finally, the commission approved a new regulation adding Middle Street to the No Stopping, Standing or Parking schedule.

• Approved August 27 minutes (all in favor)
• Referred Beach Street speed‑monitoring to Police Department to continue electronic speed signs
• Referred Early Childhood Center parking issue to Chief Giorgi and ordered overnight‑parking signage
• Approved new regulation: No Stopping, Standing or Parking on Middle Street
• Approved plan for No Left Turn sign on Church Street at East Main Street; Engineering to draft request letter
• Reviewed Traffic Calming Request Form update (no vote recorded)
• Discussed 4‑way stop trial at Church/Hildreth intersection (no vote recorded)
• Noted ongoing safety review for Main St./Granger Blvd crosswalk (no decision recorded)

School Committee Meetings

The Marlborough School Committee will review reports on district communications, strategic planning, personnel vacancies, and updates from the Offices of Teaching and Learning and Student Services & Equity. It will consider action items such as updating the 2025-2026 organizational chart and expanding hours for the MHS career specialist. The agenda also includes public comment, subcommittee reports, and a member's forum.

• Expansion of MHS Career Specialist Hours
• Updated 2025-2026 MPS Organizational Chart
• Anti-Bias/Anti-Racist (ABAR) Steering Committee update
• Anti-Bullying Process, Procedures, Protocol Review
• Yellow Bus Transportation Report

School Committee Meetings

The Marlborough School Committee will hold an executive session to consider a Memorandum of Understanding with the Marlborough Educators Association regarding dues deductions. The meeting is closed to the public to protect the committee's bargaining position. Aside from the call to order and adjournment, no other agenda items are listed.

• Review and potentially approve Memorandum of Understanding with the Marlborough Educators Association concerning dues deductions

School Committee Meetings

The Marlborough School Committee Policy Sub‑Committee met on September 25, 2025 to consider several potential policy updates. Agenda items included discussions of career‑technical education, DESE competency‑determination guidance, graduation requirements, a wellness waiver, a cell‑phone use policy, an artificial‑intelligence policy, and a mandated reporter policy. The committee also reviewed instructional agreements such as health & wellness, internet acceptable use, computer network agreement, homework, and promotion/retention policies for elementary and middle‑school students, as well as student health matters like concussion and mild traumatic brain injury. No decisions are recorded; the listed topics were slated for discussion.

• Cell Phone Policy
• Wellness Waiver
• Mandated Reporter Policy
• Internet Acceptable Use agreement review
• Concussion and MTBI student health review

Community Development Authority

The Marlborough Community Development Authority will consider several approvals, including meeting minutes, payables, and financial statements for FY26. Housing items include reports on elderly housing vacancies, work orders, and rent adjustments, as well as a motion to approve an updated Section 8 administrative plan. Additional items are a warranty review, a general contractor contract execution, and an update on 149 Dicenzo Boulevard with a universal deed rider.

• Motion to approve minutes for the August 28, 2025 meeting
• Motion to approve payables for August/September 2025 (FY26)
• Motion to approve Low Bidder Vareika (FISH 170102)
• Motion to approve updated Section 8 administrative plan
• 149 Dicenzo Boulevard update – universal deed rider

Licensing Board

The Licensing Board will review two applications to transfer business licenses. The first is for Keya's Variety Corp, doing business as Marlboro Country Convenience at 286 W. Main St., owned by Dhirenkumar Patel with Komal Patel as proposed manager. The second is for Juma Grocery, Inc. at 55 Mechanic St., owned and proposed to be managed by Rafael Klipp Borges. The board will also receive the chairman’s report, address miscellaneous correspondence, and review minutes from the August 27 and August 29, 2025 meetings.

• Application to transfer license for Keya's Variety Corp (DBA Marlboro Country Convenience), 286 W. Main St., owner Dhirenkumar Patel, proposed manager Komal Patel
• Application to transfer license for Juma Grocery, Inc., 55 Mechanic St., owner and proposed manager Rafael Klipp Borges
• Review of August 27, 2025 regular meeting minutes and August 29, 2025 special meeting minutes

The Licensing Board voted 3‑0 to approve the transfer of the Marlboro Country Convenience liquor license to Keya’s Variety Corp and also approved pledging that license and its inventory as collateral to Rockland Trust. The board also approved the transfer of Juma Grocery Inc.'s liquor license, contingent on receipt of required documents, with a 3‑0 vote. Minutes from the August 27 regular meeting and the August 29 special meeting were each accepted, and the meeting was adjourned.

• Approved transfer of Keya’s Variety Corp liquor license (3-0)
• Approved pledge of license as collateral to Rockland Trust (3-0)
• Approved pledge of inventory as collateral to Rockland Trust (3-0)
• Approved transfer of Juma Grocery Inc. liquor license, subject to required documents (3-0)
• Accepted August 27, 2025 regular meeting minutes (3-0)
• Accepted August 29, 2025 special meeting minutes (3-0)
• Adjourned meeting (3-0)

Traffic Commission

The Traffic Commission will review speed and parking safety concerns. The body will also discuss a traffic calming policy and the implementation plan for signal removal on North Street.

• North Street traffic signal warrant study results and signal removal implementation plan
• Church Street at East Main Street
• Traffic Calming Policy
• Speed concerns and parking issues

City Council Committees

The Urban Affairs Committee will post its agenda packet for the September 23, 2025 meeting. No items are scheduled for discussion or decision at this time. The posting provides public access to the committee’s documents.

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees will meet to approve meeting minutes, an IT and Data Policy, and confirm meeting dates for the upcoming school year. The agenda includes a review of the Education Committee report on Staff and Family Survey Results and a fundraising update.

• Approve BOT meeting minutes from July 29, 2025
• Approve IT and Data Policy for Staff
• Confirm meeting dates for the upcoming school year
• Education Committee report on Staff and Family Survey Results
• Review Action Items

Retirement Board

The Marlborough Retirement Board will meet to approve warrants, minutes, and financial information. The session includes an executive session and discussions on new members, retirements, and correspondence.

• Approval of Warrants
• Approval of Retirements
• Executive Session
• Review of Financial Information
• PERAC Correspondence

The Marlborough Retirement Board unanimously approved retiree payroll warrants, accepted the August meeting minutes, and adopted the actuarial study results and monthly operating budget. It also unanimously accepted all new member applications, a retirement application, refund/rollover requests, and transfer requests. All motions passed with a 5‑0 vote.

• Approved retiree payroll warrants: Vendor $1,652,324.35, Staff $15,394.39, Refund $19,899.33 (5‑0)
• Accepted August 2025 Regular and Executive Session minutes (5‑0)
• Accepted Actuarial Study results and Monthly Operating Budget (5‑0)
• Accepted 19 new full‑time member applications (5‑0)
• Accepted retirement application for Kelly Russell (5‑0)
• Accepted three refund/rollover applications (5‑0)
• Accepted four transfer requests (5‑0)
• Adjourned meeting at 8:54 am (5‑0)

Planning Board

The Board was sent a letter from attorney Brian R. Falk representing Greystone Construction and private lot owners. The letter explained Massachusetts case law that grants lot owners an easement to use and improve a private way, and stated that no deed restrictions were found for Clover Street. No actions, approvals, or votes were recorded in the meeting minutes.

City Council

The council approved a new Ames Village Overlay District, adding Section 650‑39.2 to the zoning ordinance and scheduling a public hearing for Oct. 20, 2025. It also approved two $795,143.80 transfers from the Undesignated Fund, a $9,297.01 transfer for Cashman Street repaving, and appointed William H. Paynton, III as Building Commissioner. In‑person early voting was approved at City Hall (140 Main Street) and a $500 gift from the Disabled American Veterans Organization was accepted for veteran lunches.

• Adopted Ames Village Overlay District zoning amendment (refer to committees, public hearing Oct 20) – vote 10‑0
• Approved $795,143.80 transfer to OPEB Trust – vote 10‑0
• Approved $795,143.80 transfer to Undesignated Stabilization – vote 10‑0
• Approved $9,297.01 transfer for Cashman Street repaving – vote 10‑0
• Appointed William H. Paynton, III as Building Commissioner (1‑year) – vote 10‑0
• Approved in‑person early voting at City Hall, 140 Main Street – vote 10‑0
• Approved $500 gift from Disabled American Veterans Organization for veteran lunches – vote 10‑0
• Filed Mayor’s certification of $7,951,438.00 free cash – vote 10‑0

Conservation Commission

The Conservation Commission will approve the August 21, 2025 minutes and hold public hearings on several Notice of Intent and Determination of Applicability items. Topics include porous‑pavement parking lots, sewer upgrades at Lakeshore Drive and Matheson Drive, a 200,000‑square‑foot Massachusetts State Police lab, a gravel parking area, and a 63‑unit condominium, all near wetlands. Additional discussion items such as a pollinator garden proposal and a pond‑leveler estimate may also be addressed.

• Review order of conditions for two porous pavement parking lots on city property next to the courthouse and near wetlands
• Determine applicability of sewer force‑main and pump installation at 17A, 21, and 25 Lakeshore Dr. near Ft. Meadow Reservoir
• Determine applicability of sewer pump‑station rehabilitation and force‑main replacement at 137 Matheson Dr. near wetlands
• Review draft order of conditions for a 200,000‑sq‑ft Massachusetts State Police lab and office building at 100 Martinangelo Dr. near wetlands
• Review notice of intent for a 63‑unit condominium at 130 Lizotte Dr. near wetlands

The Conservation Commission voted 6‑0 to approve the draft Order of Conditions for the 200,000‑sq‑ft laboratory and office building at 100 Martinangelo Drive. It also approved a Beaver Solutions estimate to replace a pond leveler at Cider Knoll and approved a maintenance agreement for the Sudbury Reservoir Trail. The commission granted permission for a pollinating garden at Fort Meadow Association beaches and directed the Fort Meadow wake‑boat issue to a sub‑working group. Several pending projects were continued to the October 2 hearing.

• Approved Order of Conditions for 100 Martinangelo Dr. lab (6‑0)
• Approved Beaver Solutions estimate to replace pond leveler at Cider Knoll (6‑0)
• Approved Memorandum of Agreement for Sudbury Reservoir Trail maintenance
• Granted permission for pollinating garden at Fort Meadow Association beaches
• Directed Fort Meadow wake‑boat issue to sub‑working group with neighboring commissions
• Continued hearings for porous pavement parking lots, Lakeshore Dr. pump station, Matheson Dr. pump station, 204 Farm Rd. project, and 130 Lizotte Dr. condominium to Oct 2
• Approved minutes from August 21, 2025 (6‑0)
• Adjourned meeting unanimously (6‑0)

City Clerk

The Fort Meadow Commission will meet to approve previous meeting minutes and discuss the upcoming lake drawdown, buoy removal, and JetSki operation rules.

• Approval of August 21, 2025 meeting minutes
• Lake drawdown discussion
• JetSki MS 3260 BX operation discussion
• Buoys and public dock removal dates
• Sept. 9 weed survey update

Historical Commission

The Historical Commission will meet to review project updates and approve previous minutes. The body will discuss a Scenic Roads awareness and education project and the Revolution250 project.

• Scenic Roads awareness and education project feedback from the conservation officer
• Revolution250 project update
• Confirmation of Peter Welsh as a full voting member

School Committee Meetings

The Marlborough School Committee will meet on September 18, 2025 at 7:00 PM in the School Committee Room at 17 Washington Street. The agenda lists a call to order, the pledge of allegiance, a presentation by Richer School, and adjournment. No decisions or votes are indicated.

• Call to Order
• Pledge of Allegiance
• Richer School Presentation
• Adjournment

AMSA Trustees Meeting

The AMSA Board of Trustees will vote to approve the minutes from the June 26, 2025 meeting. Trustees will continue dialogue on the charter school's bylaws and review any outstanding action items. The meeting will also collect agenda items for the next meeting.

• Approve minutes from June 26, 2025
• Chair remarks
• Continue dialogue regarding bylaws
• Review any action items
• Collect agenda items for next meeting

City Clerk

The Richer Elementary School Building Committee will vote to approve the previous meeting minutes and outline upcoming meeting dates. The committee will evaluate and discuss the results of project schemes. A public presentation is scheduled for September 18, and reimbursement rates will be reviewed. The next meeting is set for September 25 at 4 p.m.

• Approve previous SBC minutes (5 min)
• Outline meetings and milestones for PSR LPA/VTX (5 min)
• Review and discuss evaluation results of project schemes (40 min)
• Public presentation to School Committee on 9/18 (5 min)
• Update on reimbursement rates (5 min)

AMSA Trustees Meeting

The AMSA Board of Trustees Finance Committee will approve minutes from the August 26, 2025 meeting. It will review pending action items, provide an update on June year‑end financials, examine the capital plan, and look at cash disbursements and a procurement memo. Additional urgent business may also be addressed.

• Approve meeting minutes from August 26, 2025
• Review action items
• Update June year‑end financials
• Review capital plan
• Review cash disbursements and procurement memo

City Clerk

The Board of Registrars will meet to discuss the November 4, 2025, Municipal Election. The board intends to recommend that the City Council authorize in-person early voting.

• Recommendation to City Council for In-Person Early Voting for the November 4, 2025, Municipal Election
• Approval of February 3, 2025, minutes
• Municipal Election update

AMSA Trustees Meeting

The Board of Trustees Education Committee will vote to approve the minutes from its June 2 2025 meeting. The committee will welcome new members and outline its goals and duties for the 2025‑2026 school year. It will also review the latest U.S. News high‑school rankings and the academy’s high‑school profile. The meeting will set agenda items for the next education committee meeting.

• Approve Education Committee minutes from June 2, 2025
• Welcome new committee members
• Overview of committee goals and duties for the 2025‑2026 school year
• Review of US News high school rankings
• Review of AMSA's high school profile

Board of Health

The Marlborough Board of Health will hold a public hearing on a proposed regulation that would restrict the manufacturing, sale, and distribution of kratom to protect resident health. The meeting will also include updates from the health director on nursing, assistant sanitarian, arbovirus, and rodent matters, as well as reviews of subdivision, site plan, and special permit requests. Additional items include unknown business and scheduling of the next board meeting.

• Public hearing on proposed regulation restricting kratom manufacturing, sale, and distribution
• Director’s updates: nurse, assistant sanitarian, arbovirus, rodent
• Subdivision, site plan, and special permit reviews
• Unknown business at the time of posting
• Scheduling of the next Board of Health meeting

The Board approved the July 8, 2025 minutes with a 2-0 vote. The Board then adjourned the meeting with a 2-0 vote. No vote was taken on the proposed Kratom regulation; a vote is scheduled for the October meeting.

• Approved July 8, 2025 minutes (2-0)
• Adjourned meeting (2-0)

Recreation Commission

The commission will meet to approve previous minutes and receive reports from the DPW and the Recreation Director. The agenda includes general old and new business.

• Approval of May 14, 2025 minutes
• DPW Parks Report
• Recreation Director report from Charles Thebado

Council on Aging

The Marlborough Council on Aging meeting on September 9, 2025 will conduct routine business. Items include a call to order, roll call, approval of the July 29, 2025 meeting minutes, an Executive Director’s report, and chair updates. The council will then adjourn.

• Approval of July 29, 2025 meeting minutes

The Council on Aging Board unanimously approved the minutes from the June 29, 2025 meeting. The board also approved all changes to the revised draft of the Sunshine Fund. The meeting was then adjourned unanimously.

• Approved June 29, 2025 meeting minutes (unanimous)
• Approved revised Sunshine Fund draft (Board approved)
• Adjourned regular meeting (unanimous)

School Committee Meetings

The Marlborough School Committee Policy Sub‑Committee will meet to discuss a range of policy topics. Items include updates to the cell phone policy, mandated reporter policy, annual salary increase, security camera system, and possible school redistricting. No decisions are guaranteed; the agenda notes that topics may be added or omitted.

• Cell Phone Policy
• Mandated Reporter Policy
• Annual Salary Increase (GBO)
• Security Camera System (EC)
• Redistricting (JFD)

School Committee Meetings

The Marlborough School Committee will meet to discuss the Richer School enrollment plan, review strategic planning outlines, and accept minutes from previous meetings. The body will also vote on accepting donations and grants.

• Richer School Enrollment plan review
• Strategic Plan/Portrait of Graduate outline
• Acceptance of June 24 and August 26 minutes
• Acceptance of donations/grants/gifts
• Vote to approve Richer School Enrollment

Planning Board

The Marlborough Planning Board voted unanimously to ask the proponent to submit a concept plan that includes the Board’s standard lane width, an accepted turn‑around to satisfy the Fire Department, the number of lots, and a list of potential waivers. The Board also voted unanimously to request the Legal Department’s guidance on whether the Board can create regulations for paper streets and how to codify them. All motions were carried with a 6‑0 vote.

• Accepted and filed August 18, 2025 draft minutes (6-0)
• Accepted and filed correspondence for 547 Stow Road (Quinn Road) (6-0)
• Accepted and filed abutter correspondence for Clover Street Improvements (6-0)
• Requested proponent to provide concept plan with standard lane width, turn‑around, lot count, and waiver list (6-0)
• Asked Legal Department about authority to create paper‑street regulations (6-0)
• Accepted and filed correspondence for 689 Pleasant Street (Jewell Road) (6-0)
• Accepted and filed correspondence for O Stevens Street (Tobin Road) (6-0)

City Council

The council approved an increase of the Cost of Living Base from $14,000 to $15,000, effective July 1 2025. It also authorized the mayor to sign a trail‑maintenance agreement with the Commonwealth and approved MA Electric & Verizon’s petition to install a joint utility pole on Williams Street with detailed conditions. Additional actions included filing a zoning ordinance amendment, creating the Ames Village Overlay District, extending time limits on three special‑permit projects, scheduling a public hearing for a storage permit, and filing the end of the residential mosquito‑spray program.

• Cost of Living Base increased to $15,000 (10‑0)
• Mayor authorized to enter trail‑maintenance MOA with Commonwealth (10‑0)
• MA Electric & Verizon joint pole petition on Williams Street approved with conditions (10‑0)
• Zoning ordinance amendment to Chapter 650 filed (10‑0)
• Ames Village Overlay District created (10‑0)
• Time‑limit extensions approved for Glenford at Lake Williams condo, Airport Industrial Park yard, and 1st Choice Auto Services (each 10‑0)
• Public hearing set for Oct 6 2025 on special permit for JC Residential storage (10‑0)
• Mosquito‑control residential spray program ending after Labor Day filed (10‑0)

City Clerk

The Marlborough Cultural Council will discuss the promotion plan for the FY26 grant cycle opening on September 2, 2025. The body will also review the Marlborough Walks project and a training and funding opportunity for public arts projects via NEFA/MAPC.

• FY26 Grant Cycle promotion plan
• Marlborough Walks discussion
• NEFA/MAPC 'Make it Public for MA Municipalities' 2026 Cohort
• Food Truck & Arts Festival on Main Street (September 14)
• FY25 Grant Cycle updates from Treasurer

Library Trustees

The trustees accepted the June 3 meeting minutes and the June‑August state‑aid financial report. They approved a $4,200 expenditure of state aid to hire Ingram for a diversity audit of the library collection. The board voted not to reschedule the November meeting and confirmed the library will resume Sunday hours on September 21.

• Accepted June 3, 2025 minutes (passed)
• Accepted June‑August state‑aid financial report (passed)
• Approved $4,200 state‑aid to engage Ingram for a diversity audit of the collection (passed)
• Chose not to reschedule the November meeting (no reschedule)
• Library will resume Sunday hours, 1:00‑5:00 PM, starting September 21

Licensing Board

The board approved the one‑day application (SLQR‑288) for the Labor Day Festival on Main Street. Member Bouvier moved to approve, Chair Mitrakas seconded, and the motion passed 2‑0. The meeting was then adjourned by a 2‑0 vote.

• Approved one‑day permit for Labor Day Festival (SLQR‑288) (2‑0)
• Adjourned meeting (2‑0)

Community Development Authority

The Community Development Authority will discuss elderly housing vacancies and rent adjustments. The body is reviewing several capital improvement projects and a budget revision for program funds. The meeting also includes the addition of The Lodge to the subsidized housing inventory.

• CDBG Budget Revision for transfer of program funds
• Addition of The Lodge to the Subsidized Housing Inventory
• Approval to bid for FISH 170097
• 9-Month Warranty Review for FISH 170083
• Rent adjustments for FY 26

Licensing Board

The Licensing Board approved a series of one‑day event licenses for Lost Shoe Roasting & Brewing Company, Celebrate Mexico Festival, and Marlborough Oktoberfest, among others. It also approved Flying Dreams Brewing Co.'s request to expand its outdoor seating with a 10 pm clearing requirement. The board accepted revised operating hours for Prospector East Saloon and adopted the August meeting minutes.

• Approved Lost Shoe Roasting & Brewing Co. Labor Day Beer Garden (SLQR‑274) – vote 3‑0
• Approved Celebrate Mexico Festival at Union Common (SLQR‑275) – vote 3‑0
• Approved Marlborough Oktoberfest (SLQR‑276) subject to City approval – vote 3‑0
• Approved Flying Dreams Brewing Co. outdoor seating expansion, tables cleared by 10 pm – vote 3‑0
• Approved change of manager at Marlborough Country Club – vote 3‑0
• Accepted revised operating hours for Prospector East Saloon – vote 3‑0
• Adopted August 12, 2025 special meeting minutes (license count corrected) – vote 2‑0
• Adjourned the meeting – vote 3‑0

Traffic Commission

The commission approved the June 25 minutes unanimously. It accepted the Weed Street closure discussion and placed it on file. No further action was taken on the Fowler‑Akroyd‑Stevens signage requests. The commission voted to refer the Middle Street parking problem to Chief Giorgi for a draft regulation and to refer the Witherbee Street parking issue to Chief Giorgi for advice. No action was taken on the Franklin Street parking complaint or the crosswalk safety concerns.

• Approved June 25 minutes (all in favor) and placed on file
• Accepted Weed Street closure discussion; placed on file, no closure decision
• Accepted Fowler‑Akroyd‑Stevens signage concerns; no further action taken
• Referred Middle Street no‑parking request to Chief Giorgi to draft regulation for next meeting
• Referred Witherbee Street parking issue to Chief Giorgi to advise Councilor Irish
• No further action on 29 Franklin Street parking complaint; placed on file
• No further action on crosswalk safety concerns at Main/Granger; placed on file

City Clerk

The Marlborough Richer School Building Committee will meet to vote on minutes, review design updates, and discuss a public presentation schedule. The group will also receive an update from the Massachusetts School Building Authority.

• Vote to approve previous SBC minutes
• Review design update and LCCA update
• Discuss public presentation schedule for 9/17
• Receive MSBA PDP Comments update
• Review DBB/CM Delivery Method Recommendations

AMSA Trustees Meeting

The Advanced Math and Science Academy Charter School Board of Trustees Finance Committee will meet via remote participation. The committee will review financial status and previous action items.

• Approval of June 17, 2025 meeting minutes
• Review of June surplus
• Review of bonus payouts status

Retirement Board

The Retirement Board unanimously approved a motion to forward a recommendation raising the COLA base from $14,000 to $15,000 to the City Council. It also approved payroll and vendor warrants totaling $1,618,169.05, accepted the July meeting minutes, the July bank reconciliation and operating budget, and accepted new member, retirement, refund/rollover, and transfer applications. All votes were 4‑0.

• Forward $15,000 COLA base increase recommendation to City Council (4-0)
• Approve payroll and vendor warrants totaling $1,618,169.05 (4-0)
• Accept July 2025 regular and executive session minutes (4-0)
• Accept July 2025 bank reconciliation and monthly operating budget (4-0)
• Accept new member applications and place on file (4-0)
• Accept retirement applications and place on file (4-0)
• Accept refund/rollover applications and place on file (4-0)
• Accept transfer requests and place on file (4-0)

School Committee Meetings

The Marlborough School Committee will meet to discuss strategic planning for 2026-2029 and review personnel updates. The body will consider a vote to approve the SEIU Cafeteria Workers 2025-2028 contract.

• Vote to approve and sign SEIU Cafeteria Workers 2025-2028 Contract
• Review of job description for Social Emotional Teacher at Whitcomb Middle School
• Strategic Planning 2026-2029 regarding Teaching & Learning and Finance & Operations
• Personnel update on unfilled positions
• Acceptance of donations and gifts

City Council Committees

The agenda is procedural boilerplate. No specific discussion items or decisions are listed in the provided text.

Conservation Commission

The Conservation Commission will hold continued public hearings on several projects located near wetlands. The body is reviewing proposals for a state police facility, a condominium complex, and various residential and city improvements.

• 100 Martinangelo Dr.: Proposal for a 200,000 square foot lab and office building for Massachusetts State Police
• 130 Lizotte Dr.: Proposal to construct a 63-unit condominium
• 177-185 Williams St.: DPW proposal for two porous pavement parking lots
• 4 Quinn Rd.: Proposal to build a single-family home
• 611 Stevens St. and 204 Farm Rd.: Requests for above ground pools and site work

The Conservation Commission approved the draft Order of Conditions for the single‑family home at 4 Quinn Rd. with a 6‑0 vote. It also issued a positive determination of applicability for 611 Stevens St., requiring the applicant to file a Notice of Intent, also by a 6‑0 vote. Several other projects were continued to future meetings, and the minutes from the August 7 meeting were approved unanimously.

• Approved Order of Conditions for 4 Quinn Rd. (6-0)
• Issued Positive Determination of Applicability for 611 Stevens St., requiring NOI filing (6-0)
• Continued hearing on porous pavement parking lots at 177‑185 Williams St. to Sep 4, 2025
• Continued hearing on 204 Farm Rd. gravel parking, pool, shed to Sep 4, 2025
• Continued hearing on 100 Martinangelo Dr. lab/office building to Sep 4, 2025
• Continued hearing on 130 Lizotte Dr. 63‑unit condominium to Sep 18, 2025
• Approved minutes from Aug 7, 2025 (6-0)
• Adjourned meeting (6-0)

Licensing Board

The Licensing Board voted 3‑0 to approve the one‑day application SLQR‑282 for the Masonic Hall at 8 Newton Street. The board then adjourned the meeting with a unanimous 3‑0 vote.

• Approved one‑day application SLQR‑282 for Masonic Hall (3‑0)
• Adjourned meeting (3‑0)

Planning Board

The board voted 6-0 to accept and file the July 21 2025 meeting minutes with minor corrections. The board voted 6-0 to move agenda item 5A (547 Stow Road) up in the order. The board voted 6-0 to accept and file Tim Black’s August 13 2025 correspondence and to table further discussion of the streetlight proposal until the next meeting.

• Accepted July 21 2025 minutes (6-0)
• Moved agenda item 5A (547 Stow Road) up (6-0)
• Accepted Tim Black’s August 13 2025 correspondence and tabled streetlight discussion (6-0)

City Council

The council voted 10‑0 to reappoint David A. Giorgi as Police Chief for four years, beginning August 21, 2025. It also approved multiple police‑related grants and a $10,000 gift for K‑9 vests, an intermunicipal storm‑water agreement with Shrewsbury, a sidewalk easement on Lincoln Street, and a housing‑related regulatory agreement for the Vesa development. All actions were adopted unanimously.

• Reappointed David A. Giorgi as Police Chief for a four‑year term (10‑0)
• Approved intermunicipal agreement with Shrewsbury for Regional Stormwater Coalition FY26‑30 (10‑0)
• Accepted $10,000 gift from Estate of Donna J. Colacchio for police K‑9 bulletproof vests (10‑0)
• Accepted $199,964 grant to offset police dispatch overtime costs (10‑0)
• Accepted $66,229.27 grant to offset police dispatch training costs (10‑0)
• Accepted $33,825 grant for police equipment, quality‑assurance reviews, and overtime offset (10‑0)
• Accepted permanent sidewalk easement at 272 Lincoln Street from 272 Lincoln LLC (10‑0)
• Authorized mayor to enter LIP regulatory agreement for Vesa development at 339 Boston Post Road East (10‑0)

Board of Health

The Board approved the July 8, 2025 minutes with a 2‑0 vote. It granted a variance allowing 365 South Street to remain unconnected to the city sewer, also by a 2‑0 vote. The Board set a public hearing on the proposed Kratom restriction for September 11, 2025. The meeting was adjourned with a 2‑0 vote.

• Approved July 8, 2025 minutes (2-0)
• Granted variance for 365 South Street to not connect to city sewer (2-0)
• Scheduled public hearing on Kratom regulation for Sep 11, 2025
• Adjourned meeting (2-0)

Licensing Board

The board voted 2‑0 to approve three one‑day license applications (SLQR‑281) for the Sts. Anargyroi Greek Orthodox Church's annual Greek Festival, scheduled for August 29‑31. The board also voted 2‑0 to adjourn the meeting at 12:10 PM.

• Approved three one‑day license applications for Greek Festival (2‑0)
• Adjourned meeting at 12:10 PM (2‑0)

Conservation Commission

The Conservation Commission unanimously approved the Conservation Restriction for 339 Boston Post Rd. (vote 7‑0). It also approved the minutes from July 2 and July 17, and the Wetland Replication Area Monitoring Report (both 7‑0). All other project proposals were postponed for further review at the August 21 meeting.

• Approved minutes of July 2 and July 17 (7-0)
• Approved Conservation Restriction for 339 Boston Post Rd (7-0)
• Approved Wetland Replication Area Monitoring Report (7-0)
• Continued public hearing on 177-185 Williams St. parking project to Aug 21
• Continued determinations for 611 Stevens St., 204 Farm Rd., 4 Quinn Rd., 100 Martinangelo Dr., and 130 Lizotte Dr. to Aug 21

Licensing Board

The Licensing Board approved three one‑day event licenses, approved an outdoor seating expansion for Lost Shoe Brewing with specified hours, approved a manager change at Olive Garden, and approved the transfer of the Post Road Pantry license with collateral, inventory pledges and extended hours. The board also accepted the June 25 meeting minutes and adjourned. All motions passed with the recorded vote totals.

• Tabled Celebrate Mexico Festival one‑day license (2-0)
• Approved Fund Raiser one‑day license (3-0)
• Approved Marlborough Food Truck & Arts Festival one‑day license, subject to insurance (3-0)
• Approved Lost Shoe Brewing outdoor seating expansion, subject to license mirroring agreement (3-0)
• Approved Olive Garden manager change, subject to clerk receiving Entity Vote (3-0)
• Approved Post Road Pantry license transfer, pledge of collateral, pledge of inventory, and hour change to 11 PM (3-0 each)
• Accepted June 25, 2025 meeting minutes (2-0)
• Adjourned meeting (3-0)

Retirement Board

The Marlborough Retirement Board approved the military buyback policy and a series of financial actions, all by unanimous 5‑0 votes. Items approved included index providers, payroll and refund warrants, the May‑June 2025 bank reconciliation and operating budget, new member applications, retirement and refund/rollover requests, and the 2024 audit. Each motion was seconded and passed without dissent.

• Approved Rhumbline & SSGA as index providers (5-0)
• Approved retiree payroll warrant $1,603,630.81 and related vendor/refund warrants (5-0)
• Accepted May & June 2025 bank reconciliation and monthly operating budget (5-0)
• Accepted five new full‑time member applications (5-0)
• Accepted three retirement applications (5-0)
• Accepted four refund/rollover applications (5-0)
• Approved military buyback policy (5-0)
• Approved 2024 audit by Roselli, Clark & Associates (5-0)

Council on Aging

The Council on Aging Board approved the minutes from the June 10, 2025 meeting with a unanimous vote. After reviewing reports, the board unanimously voted to adjourn the regular meeting. No other formal actions were taken.

• Approved June 10, 2025 meeting minutes (unanimous)
• Adjourned regular meeting (unanimous)

Planning Board

The Planning Board nominated Chris Russ as Chair Pro tem and approved the June 9 and June 23, 2025 minutes. It moved the Paper Streets item on the agenda, tabled the Clover Street improvements until August 18, and voted 5‑0 to send a favorable recommendation to the City Council on the proposed zoning amendment, suggesting the coffee roastery be changed to a special permit. The board also accepted and filed the July 17, 2025 correspondence for the Ames Village overlay proposal.

• Nominated Chris Russ as Chair Pro tem (5-0)
• Accepted and filed June 9 and June 23, 2025 meeting minutes (5-0)
• Moved item 2B “Paper Streets” before item 10 (5-0)
• Tabled reading of Clover Street improvements until Aug 18, 2025 (5-0)
• Sent favorable recommendation to City Council on zoning amendment (Order 25-1009477) with suggestion to reclassify coffee roastery to special permit (5-0)
• Accepted and filed Mr. Falk’s July 17, 2025 correspondence for Ames Village overlay (5-0)

City Council

The council approved a $240,733 transfer from the Reserve for Salaries to fund the newly ratified collective bargaining agreement with the International Association of Firefighters. It also approved a utility pole installation by MA Electric and Verizon with conditions, appointed Patrick Y. Greenhalgh as Principal Assessor, and accepted a $7,000 library gift and a $7,708 senior‑center grant. Additional budget transfers and reappointments were approved, and public hearing dates were set for two special‑permit applications.

• Approved $240,733 transfer for fire contract (10‑0)
• Approved utility pole installation on Bigelow St with conditions (9‑0)
• Appointed Patrick Y. Greenhalgh as Principal Assessor (10‑0)
• Accepted $7,000 gift for library summer reading program (10‑0)
• Accepted $7,708 grant for senior center DayBreak program (10‑0)
• Approved $20,750 transfer for educational incentive per MMEA contract (10‑0)
• Reappointed John W. Usinas to Commission on Disabilities (10‑0)
• Set Aug 18 public hearings for two special‑permit applications (10‑0)

Conservation Commission

The Commission unanimously approved the June 5, 2025 minutes (6‑0). It postponed the 611 Stevens St. pool request to the August 7 meeting. It issued a Negative Determination of Applicability with standard conditions, approving shed option 3 at 99 Matheson Dr. (6‑0). The Commission agreed the contractor’s wetland construction plan could proceed and then adjourned unanimously (6‑0).

• Approved June 5, 2025 minutes (6-0)
• Continued 611 Stevens St. pool request to Aug 7 meeting
• Issued Negative Determination of Applicability for 99 Matheson Dr., approving option 3 (6-0)
• Approved contractor’s wetland construction plan to proceed (no vote recorded)
• Adjourned meeting (6-0)

Board of Health

The Board approved the Body Art Regulations as written with a 2‑0 vote. Earlier, the May 6, 2025 minutes were accepted by a 2‑0 vote. The meeting was adjourned at 6:54 PM with a 2‑0 vote.

• Approved May 6, 2025 minutes (2‑0)
• Adopted Body Art Regulations as written (2‑0)
• Adjourned meeting at 6:54 PM (2‑0)

Conservation Commission

The Marlborough, Hudson, and Ft. Meadow conservation commissions reviewed the latest lake survey, weed treatment results, and the upcoming lake drawdown permit renewal. They discussed shoreline erosion, beach sand addition policies, dock and wall regulations, and plans for resident education on weed identification and buffer zones. No formal approvals, denials, or votes on policy changes were recorded. The meeting was adjourned unanimously at 8:30 PM.

Licensing Board

The Licensing Board approved a Class II dealership license for FR Motor Group LLC with limits on the number of cars for sale and signage. It also approved two one‑day event licenses and tabled a third. The board accepted the May 28 and June 10 meeting minutes and adjourned the session.

• Tabled Celebrate Mexico Festival one‑day license (SLQR-264) – motion passed 2-0
• Approved Fund Raiser one‑day license (SLQR-270) – motion passed 2-0
• Approved Company Outing one‑day license (SLQR-271) – motion passed 2-0
• Approved Class II dealership license for FR Motor Group with restrictions – motion passed 2-0
• Accepted May 28, 2025 minutes with amendment – motion passed 2-0
• Accepted June 10, 2025 minutes – motion passed 2-0
• Adjourned meeting – motion passed 2-0

Traffic Commission

The commission approved the minutes from the April 30 meeting with all members in favor. The parking dispute on Jonas Court and the Broad Street/West Main Street intersection improvements were removed from the agenda as non‑commission matters. The commission voted to refer the proposed No Left Turn sign at Church Street and East Main Street to Engineering for review. It also referred the Gikas Lane visibility request and the Windmill Drive pedestrian safety concern to Engineering and the School Department, respectively.

• Approved April 30 minutes (all in favor)
• Removed Jonas Court parking dispute from agenda
• Removed Broad Street/West Main Street intersection improvements from agenda
• Referred No Left Turn sign on Church St at East Main St to Engineering
• Referred Gikas Lane/Hudson Street vegetation cut and signage check to Engineering
• Referred Windmill Drive/Hudson Street pedestrian safety issue to Commissioner Scott for School Department outreach

Retirement Board

The Marlborough Retirement Board voted 5‑0 to adopt a 7‑step salary schedule for the Assistant Director (effective April 1, 2025) and Administrative Assistant (effective May 13, 2025). It also approved a procedure to write off retiree overpayments under $800 after three contact attempts, with a 5‑0 vote. In the same meeting the board approved several warrants, the monthly operating budget, and accepted multiple retirement and membership applications, all by unanimous vote.

• Approve 7‑step salary schedule for Assistant Director and Administrative Assistant (5‑0)
• Approve overpayment write‑off procedure for amounts under $800 (5‑0)
• Award Accidental Disability Retirement and submit Disability Transmittal (5‑0)
• Approve Retiree Payroll $1,563,465.88, Vendor Warrant $59,428, Staff Payroll $38,365.85, Refund Warrant $110,535.10 (5‑0)
• Accept Monthly Operating Budget (5‑0)
• Accept new full‑time member applications (5‑0)
• Accept nine retirement applications (5‑0)
• Accept three Refund/Rollover applications (5‑0)

Planning Board

The Planning Board voted unanimously to set public hearing dates for two zoning amendments on July 21, 2025. It approved a reduction of the bond for the 547 Stow Road subdivision from $264,000 to $242,000 and accepted filing of documents for the 689 Pleasant Street subdivision, referring them to Legal. The Board also directed Engineering to review the Stratton Woods subdivision, draft a certification document, and identify additional subdivisions for future consideration. The meeting was then adjourned.

• Set public hearing for Zoning Amendment Order No. 25-1009477 (July 21, 2025) – vote 6-0
• Set public hearing for Zoning Amendment Order No. 25-1009458 (July 21, 2025) – no vote recorded
• Approve bond reduction for 547 Stow Road subdivision from $264,000 to $242,000 – vote 6-0
• Accept and file 689 Pleasant Street documents and refer to Legal Department – motion carried (5-0)
• Direct Engineering to review Stratton Woods subdivision, draft public meeting certification, and identify additional subdivisions – vote 6-0
• Board determined applicant must notify direct abutters plus one property and hold informal meeting on August 18, 2025 for Clover Street improvements – decision made
• Adjourn meeting – vote 6-0

City Council

The council authorized an $800,000 appropriation for building renovations and gave the Mayor permission to borrow the same amount by issuing city bonds or notes, with a 9‑0 vote. It also accepted a $1,900 grant for invasive‑species management (9‑0). The council approved the installation of two utility poles—single‑owned pole #34‑25 and joint‑owned pole #37‑5—each with detailed conditions (9‑0). Several commission appointments and reappointments were approved (9‑0).

• Approved $800,000 building renovation appropriation (9‑0)
• Authorized borrowing $800,000 via city bonds/notes (9‑0)
• Accepted $1,900 invasive‑species grant (9‑0)
• Approved installation of single‑owned pole #34‑25 with conditions (9‑0)
• Approved installation of joint‑owned pole #37‑5 with conditions (9‑0)
• Reappointed R. John Skarin to Conservation Commission (9‑0)
• Reappointed Brendan J. Downey to Historical Commission (9‑0)
• Appointed Peter B. Welsh to Historical Commission (referred to Personnel Committee) (9‑0)

Licensing Board

The Licensing Board approved three one‑day license applications for a graduation party, birthday party and bridal shower at the Masonic Hall on Newton Street. The motion passed with a 2‑0 vote. The board then adjourned the meeting by a 2‑0 vote.

• Approved one‑day license for graduation party (2‑0)
• Approved one‑day license for birthday party (2‑0)
• Approved one‑day license for bridal shower (2‑0)
• Adjourned meeting (2‑0)

Council on Aging

The board first tabled the approval of the May 13, 2025 minutes. After the minutes were read and corrected, the board unanimously approved them. The board also unanimously elected Judy Benedetto as Vice Chair, Kathy Faddoul as Secretary, and Pat Gallier as Springwell Alternate Representative for the July 1 2025 – June 30 2026 term.

• Tabled approval of May 13 minutes (motion by Kathy Faddoul)
• Approved May 13 minutes unanimously (motion by Judy Kane)
• Elected Judy Benedetto as Vice Chair unanimously
• Elected Kathy Faddoul as Secretary unanimously
• Elected Pat Gallier as Springwell Alternate Representative unanimously
• Adjourned meeting unanimously

Planning Board

The Planning Board voted 6‑0 to set a public hearing for the Ames Village District zoning amendment on July 21, 2025. It also voted 6‑0 to refer the Clover Street private‑way improvement proposal to Engineering and the October 3, 2023 zoning determination to the Legal Department. Additionally, the Board voted 6‑0 to accept and file bond‑reduction correspondence and refer that request to Engineering. Several subdivision progress reports were accepted and filed with unanimous 6‑0 votes.

• Set public hearing date for Ames Village District zoning amendment (July 21, 2025) – 6-0
• Refer Clover Street improvements to Engineering for review – 6-0
• Refer October 3, 2023 zoning determination for Clover Street to Legal Department – 6-0
• Accept and file bond reduction request correspondence and refer to Engineering – 6-0
• Accept and file May 19, 2025 meeting minutes – 5-0 (abstain Fortin)
• Accept and file Clover Street correspondence – 6-0
• Accept and file June 4 and June 6, 2025 correspondence for 547 Stow Road – 6-0
• Accept and file June 2 and June 5, 2025 correspondence for 689 Pleasant Street – 6-0

City Council

The council adopted the minutes from the May 19, 2025 meeting and filed related communications. It referred Comcast’s underground conduit petition to the Public Services Committee and recorded several public hearings on wireless, marijuana testing, warehousing, and zoning matters. The council also approved a $226,882.36 fund transfer to support the recently ratified agreement with the Marlborough Municipal Employees Association, sending it to the Finance Committee.

• Adopted minutes of the May 19, 2025 City Council meeting
• Filed City Engineer’s communication on Comcast conduit petition
• Referred Comcast conduit petition to Public Services Committee
• Recorded public hearing on Dish Wireless wireless facility permit
• Recorded public hearing on marijuana testing laboratory permit at 260 Cedar Hill Street
• Recorded public hearing on 203,500‑sq‑ft warehousing permit at 415 Elm Street
• Recorded public hearing on Ames Village Overlay District zoning amendment
• Approved $226,882.36 transfer request to fund MMEA agreement, referred to Finance Committee

Conservation Commission

The commission unanimously approved the May 15, 2025 minutes. It issued a Negative Determination with standard conditions for a deck extension at 101 Littlefield Lane, finding no wetland impact. Enforcement orders for properties at 611 Stevens Street and 204 Farm Road were ratified. The meeting was adjourned unanimously.

• Approved May 15, 2025 minutes (6-0)
• Issued Negative Determination with Standard Conditions for 101 Littlefield Ln deck extension (6-0)
• Ratified Enforcement Order for Abraham Rivera, 611 Stevens St (6-0)
• Ratified Enforcement Order for Elder Garcia Fuentes, 204 Farm Rd (6-0)
• Adjourned meeting (6-0)

Library Trustees

The trustees approved the minutes from the May 6, 2025 meeting. They also approved the Trust Funds/State Aid Report. The meeting was adjourned at 7:52 p.m. No cuts were made to the library budget and Sunday openings are planned for the fall.

• Accepted May 6, 2025 meeting minutes (motion passed)
• Accepted Trust Funds/State Aid Report (motion passed)
• Adjourned meeting (motion passed)

Licensing Board

The Licensing Board approved several one‑day event licenses, a full liquor license change for Paisa, and an outside‑dining patio for Ember & Alma with three conditions. All motions passed unanimously with a 3‑0 vote. The board also approved full entertainment and common victualler licenses for Picco Restaurant.

• Approved one‑day license SLQR‑262 for Farmers Market – Skaff Vineyard (3‑0)
• Approved one‑day license SLQR‑262 for Farmers Market – Loyal Foe Brewing (3‑0)
• Approved one‑day license SLQR‑265 for Car Show – Flying Dreams Brewing (3‑0)
• Approved one‑day license SLQR‑266 for Summer Concert Series – Tackle Box Brewing (3‑0)
• Approved change of license category to full license for Paisa (3‑0)
• Approved outside‑dining patio for Ember & Alma with three restrictions (3‑0)
• Approved full entertainment license ENT‑213 for Picco Restaurant (3‑0)
• Approved common victualler license CVIC‑291 for Picco Restaurant (3‑0)

Retirement Board

The Marlborough Retirement Board unanimously approved several financial items, including the retiree payroll warrant and a 3% cost‑of‑living adjustment to the $14,000 base effective July 1, 2025. It accepted new member applications, retirement requests, transfer requests, and a write‑off of two death overpayments. The board also approved a five‑year renewal of its office lease with specified monthly rates.

• Approved retiree payroll warrant $1,552,216.65 (unanimous 3‑0)
• Approved 3% cost‑of‑living adjustment on $14,000 base (unanimous 3‑0)
• Accepted seven new member applications (unanimous 3‑0)
• Accepted two retirement applications (unanimous 3‑0)
• Approved write‑off of death overpayments for Tina Metivier and Phyllis Christo (unanimous 3‑0)
• Approved five‑year office lease renewal with monthly rates from $2,600 to $3,000 (unanimous 3‑0)
• Accepted three transfer requests (unanimous 3‑0)
• Tabled discussion of investment strategies recommendation and staff salary surveys (unanimous 3‑0)

Planning Board

The Marlborough Planning Board voted unanimously to refer the draft home rule petition and its cover letter to the Legal Department for review and subsequent submission to City Council. The Board also approved the developer’s request to apply for a foundation permit because of a change in the state energy code. Several routine items – minutes, correspondence, an open‑space deed, and legal notices – were accepted and filed, and the meeting was adjourned.

• Accepted April 28, 2025 minutes (4-0, Fay abstained)
• Accepted and filed Code Enforcement Officer correspondence (5-0)
• Accepted and filed draft open space deed, referred to Legal (5-0)
• Allowed developer to apply for foundation permit due to energy code change (5-0)
• Referred draft home rule petition and cover letter to Legal for review and to City Council (5-0)
• Accepted and filed legal notices for 260 Cedar Hill St and 415 Elm St (5-0)
• Adjourned meeting (5-0)

City Council

The council adopted the FY2026 operating budget hearing, re‑elected City Clerk Steven W. Kerrigan, approved several budget transfers including a $1,321,219 move from the Undesignated Fund to address the FY2025 deficit, and set spending limits for several revolving funds. It also approved grant acceptances for senior programming and reappointed Police Chief David Giorgi for a one‑year term.

• Reelected Steven W. Kerrigan as City Clerk (9 votes, adopted)
• Adopted FY2026 operating budget public hearing ($215,302,846, adopted)
• Approved $393,500 year‑end transfer for Public Works, Public Facilities and Legal departments (adopted)
• Approved $19,500 transfer from Undesignated Fund to Open Space Stabilization (adopted)
• Approved $1,321,219 transfer from Undesignated Fund to fund FY2025 deficit (adopted)
• Set spending caps: $500,000 Water & Sewer, $350,000 Parks & Rec, $150,000 Council on Aging, $143,520 Public Safety revolving funds (adopted)
• Approved $130,410 EOEA grant for Council on Aging senior programming (adopted)
• Reappointed Police Chief David Giorgi for a 1‑year term (adopted)

Conservation Commission

The Conservation Commission voted 6-0 to issue a Negative Determination with Standard Conditions for Yellow Brick LLC’s underground conduit and vault installation near wetlands. Enforcement Orders were directed for wetland restorations at 611 Stevens St. and 204 Farm Rd. The Commission also approved a Certificate of Compliance for 219 Williams St. & 27 Forest St. and extended the turtle study for one year, each by unanimous vote.

• Negative Determination for Yellow Brick LLC underground conduit (6-0)
• Enforcement Order issued to restore wetlands at 611 Stevens St.
• Enforcement Order issued to remove parking area and restore grass at 204 Farm Rd.
• Certificate of Compliance issued for 219 Williams St. & 27 Forest St. (6-0)
• Turtle study approved for an additional year (6-0)
• Adjournment of meeting (6-0)

Licensing Board

The Licensing Board voted 2-0 to approve an amendment adding a pledge to the previously approved All Alcohol Liquor License for Picco Restaurant at 179 Main St. The motion was made by Member Bouvier and seconded by Chair Mitrakas. After the approval, the board adjourned the meeting with a 2-0 vote.

• Approved amendment to All Alcohol Liquor License for Picco Restaurant (2-0)
• Adjourned meeting (2-0)

Council on Aging

The Council on Aging Board approved the minutes from the April 8 meeting. The board adopted a motion to move future meeting start times to 9:00 a.m. beginning FY 2026. The FY 2026 meeting dates were also approved with no objections.

• Approved April 8 meeting minutes (adopted)
• Changed Board meeting start time to 9:00 am effective FY 2026 (adopted, no objections)
• Adopted FY 2026 meeting schedule (adopted, no objections)

Licensing Board

The Licensing Board approved a one‑day application for Ember & Alma’s Mother Day Celebration on the patio at 500 Boston Post Rd E. It also approved a new full entertainment license for the Masonic Hall (Jacobs Hall) at 8 Newton St. Both motions passed with a 2‑0 vote.

• Approved one‑day application SLQR-261 for Ember & Alma’s Mother Day Celebration, 500 Boston Post Rd E (2-0)
• Approved ENT-211 New Full Entertainment License for MCC, Masonic Hall (Jacobs Hall), 8 Newton St (2-0)
• Adjourned meeting at 1:14 p.m. (2-0)

Board of Health

The Board of Health approved the March 4, 2025 minutes with a 2‑0 vote. The Board added a definition for an “independent practice medical provider” to the proposed body‑art regulations. The meeting was adjourned with a 2‑0 vote.

• Approved March 4, 2025 minutes (2-0)
• Added definition for “independent practice medical provider” to body‑art regulations
• Adjourned meeting (2-0)

City Council

The City Council adopted the April 28 minutes and scheduled a May 19 public hearing on the FY2026 operating budget of $215,302,846. It approved two fund transfers—$581,007 to short‑term interest for a bond note and $4,187,233 to the Health Insurance Trust Fund—both by a 4‑0 vote. The council denied a zoning map amendment for 36 Jefferson Street and passed an act allowing the council to appoint a replacement for the vacant Ward 7 seat. It also approved state grant acceptances for a boiler, security cameras, and a dog park.

• Adopted minutes of the April 28, 2025 meeting
• Set May 19, 2025 public hearing for FY2026 budget ($215,302,846) – adopted
• Approved $581,007 transfer to Short‑Term Interest (BAN) – vote 4‑0
• Approved $4,187,233 transfer to Health Insurance Trust Fund – vote 4‑0
• Denied zoning map amendment for 36 Jefferson Street – vote 4‑0
• Approved act allowing Council to appoint Ward 7 councilor vacancy – adopted
• Approved $25,000 grant for boiler replacement, $30,000 for security cameras, and $35,000 for a dog park – adopted

Licensing Board

The Licensing Board approved a series of one‑day event applications, including fundraisers, concerts, races and markets, all by a 3‑0 vote. It also approved an outside entertainment license for Zarape Restaurant. Two applications—ENT‑211 for Masonic Hall and a Mother’s Day celebration—were tabled. The board accepted the March 26 and April 16 meeting minutes and adjourned.

• Approved SLQR-247–SLQR-252 one‑day event licenses (3‑0)
• Approved SLQR-253 Farmers Market, contingent on liability certificate (3‑0)
• Approved SLQR-254–SLQR-256 Masonic Hall events (3‑0)
• Approved SLQR-257–SLQR-260 events including Family Fun Festival and Splash into Summer (3‑0)
• Approved ENT-212 Zarape Restaurant outside entertainment license (3‑0)
• Tabled ENT-211 New Full Entertainment License for Masonic Hall (3‑0)
• Tabled SLQR-261 Ember & Alma’s Mother’s Day Celebration (3‑0)
• Accepted March 26 and April 16 meeting minutes (3‑0)

Traffic Commission

The commission unanimously approved the minutes from the March 28, 2025 meeting and voted to take agenda items out of order to accommodate resident input. They received updates on speed and traffic volume on Church Street and discussed the draft Traffic Calming Policy. The commission decided to begin installing 4‑ft passing signs at the ends of Route 20 and Route 85, to move forward with design of Jaworek School crosswalks and a crossing light, and instructed RK Plaza to add new signage on Northboro Road East.

• Approved March 28, 2025 Traffic Commission minutes (unanimous)
• Approved taking agenda items out of order to accommodate residents (unanimous)
• Decided to start installing 4‑ft passing signs at each end of Route 20 and Route 85
• Decided to proceed with design of Jaworek School crosswalks and crossing light
• Decided RK Plaza will add new signs on Northboro Road East
• Continued development of the Traffic Calming Policy

Retirement Board

The Marlborough Retirement Board approved a three‑year lease renewal for the retirement office at increasing monthly rates. It also approved payroll and vendor warrants totaling over $1.5 million. Several personnel actions were accepted, including new member appointments, a retirement, transfer requests, and a refund/rollover. All motions passed unanimously with a 5‑0 vote.

• Approved 3‑year lease renewal (current $2,400/mo to $2,900/mo by 2028) – vote 5‑0
• Approved payroll and vendor warrants (Retiree $1,544,684.48, Vendor $24,519.01, Staff $19,016.15, Refund $67,305.82, Special $126.85) – vote 5‑0
• Approved ADR applicant to complete Medical Panel – vote 5‑0
• Accepted nine new full‑time member applications – vote 5‑0
• Accepted retirement of Police Captain Timothy Naze – vote 5‑0
• Accepted refund/rollover application for Grazel Svenson – vote 5‑0
• Accepted four transfer requests to MA Teachers – vote 5‑0
• Accepted PERAC memos #11‑#14 for filing – vote 5‑0

Planning Board

The board nominated Chris Russ as Chair Pro tem and approved the April 14 minutes. It accepted a Code Enforcement correspondence, provided photos to support sign enforcement, and tabled the Clover Street Improvements item until May 19. The board also requested updates from three subdivisions and voted to send a negative recommendation to the City Council on the proposed zoning amendment for 36 Jefferson Street.

• Nominated Chris Russ as Chair Pro tem (4-0)
• Accepted and filed April 14, 2025 meeting minutes (5-0)
• Accepted and filed Code Enforcement correspondence (5-0)
• Provided photos to Code Enforcement for sign enforcement (5-0)
• Tabled Clover Street Improvements item to May 19, 2025 meeting (5-0)
• Requested updates from 76 Broad Street, Sterling Woods, and Water’s Edge subdivisions (5-0)
• Sent negative recommendation to City Council on 36 Jefferson Street zoning amendment (5-0)
• Adjourned the meeting (5-0)

City Council

The council adopted the minutes from the April 14, 2025 meeting and approved two fire‑department safety grants totaling $9,800. It referred several large fund transfers and a $15,550,000 capital bond request to the Finance Committee, and approved specific project funding such as security cameras and a dog park with recorded votes.

• Adopted minutes of the City Council meeting, April 14, 2025 (adopted)
• Approved $2,600 grant to Fire Department for senior fire safety program (adopted)
• Approved $7,200 grant to Fire Department for student/community fire safety education (adopted)
• Referred $581,007 transfer from Free Cash to Short‑Term Interest for BAN interest to Finance Committee (adopted)
• Referred $4,187,233 transfer from Free Cash to Health Insurance Trust Fund to Finance Committee (adopted)
• Referred capital bond requests totaling $15,550,000 for facility, utility and street projects to Finance Committee (adopted)
• Approved $30,000 for security cameras at public housing (vote 5‑0)
• Approved $35,000 for Dog Park (vote 5‑0)

Conservation Commission

The Marlborough Conservation Commission voted unanimously on five actions. It issued Negative Determinations with standard conditions for tree removal at 190 Sudbury Street and for a deck extension at 9 Elizabeth Road. It approved the CSX Transportation vegetative‑management spray‑restriction plan and ratified an emergency certificate for repairs at the Concord Road sewer pump station. The meeting was then adjourned.

• Issued Negative Determination with Standard Conditions for 190 Sudbury St. tree removal (5-0)
• Approved Determination approving CSX Vegetative Management Spray Restriction Plan (5-0)
• Issued Negative Determination with Standard Conditions for 9 Elizabeth Rd. deck rebuild (5-0)
• Ratified Emergency Certificate for Concord Rd. Sewer Pump Station repair (5-0)
• Adjourned meeting (5-0)

Licensing Board

The Licensing Board approved a second‑hand dealership license for Yuri Souza LLC at 415 Maple St, allowing up to 50 cars for sale and designated parking spaces. It also approved an outside‑seating expansion for Zarape Restaurant at 31 Maple St, increasing patio capacity to 58 seats, and a permanent patio for Lalos Restaurant at 460 Lincoln St with 32 seats. The board then adjourned the meeting.

• Approved second‑hand dealership license for Yuri Souza LLC (50 cars, 10 customer, 9 employee spaces) – vote 3-0
• Approved Zarape Restaurant outside‑seating extension to 58 patio seats – vote 3-0
• Approved Lalos Restaurant permanent outside patio with 32 seats – vote 3-0
• Adjourned meeting – vote 2-0

Planning Board

The Planning Board accepted the March 24 and April 9 meeting minutes and filed the presentation material. It voted unanimously to notify Code Enforcement of flag violations at Fazza Motors and to request reminder letters for businesses on Route 85. The board will consider the rezoning proposal at its next meeting on April 28.

• Accepted March 24, 2025 minutes (6-0)
• Accepted April 9, 2025 minutes (4-0, 2 abstentions)
• Notified Code Enforcement of violations at Fazza Motors, 405 Maple St and requested reminder letters for Route 85 businesses (6-0)
• Accepted and filed the presentation material (6-0)
• Closed the record (6-0)

City Council

The council adopted the March 24 minutes and approved a public hearing on rezoning 36 Jefferson Street. It accepted grants for fire safety ($5,907.13) and food safety ($12,000) and referred a $450,000 state earmark grant to the Finance Committee. The council also approved a $750,000 bond to finance replacement of lead water service lines and referred major transfer requests and a TIF agreement to the Finance Committee.

• Adopted the March 24, 2025 meeting minutes
• Adopted the continued public hearing on rezoning 36 Jefferson Street (Map 56, Parcel 153)
• Approved $5,907.13 fire department grant for safety equipment
• Approved $12,000 Board of Health grant for food‑safety equipment and staff development
• Referred $450,000 state earmark grant to the Finance Committee
• Approved $750,000 bond to finance replacement of lead water service lines
• Referred $784,320 Economic Development to MEDC funding transfer to the Finance Committee
• Referred proposed Tax Increment Financing (TIF) agreement for a new crime laboratory to the Finance Committee

Planning Board

The Marlborough Planning Board voted 4‑0 to accept and file all items under item 5A. It also approved Mr. Fay to endorse the revised tri‑party agreement and release the lot(s) before a notary. The meeting was then adjourned by a unanimous vote.

• Accepted and filed all items under item 5A (4-0)
• Allowed Mr. Fay to endorse the tri‑party agreement and release lot(s) before a notary (4-0)
• Adjourned the meeting (4-0)

Council on Aging

The board approved the minutes from the March 11, 2025 meeting as distributed. No vote count was recorded. The regular meeting was formally adjourned at 8:55 AM. No other substantive actions were decided.

• Approved March 11, 2025 minutes as distributed (no vote tally provided)
• Adjourned the regular meeting at 8:55 AM (motion adopted)

Conservation Commission

The Conservation Commission voted 6‑0 to issue a Positive Determination for the 999‑1031 Boston Post Rd. project, directing the applicant to file a Notice of Intent. The commission also approved the draft Conditions for the 177 Lakeshore Dr. foundation work (6‑0) and renewed the Felton Conservation Land license for another year (6‑0). All votes were unanimous.

• Approved Positive Determination requiring NOI for 999-1031 Boston Post Rd. (6-0)
• Approved draft Conditions for 177 Lakeshore Dr. foundation project (6-0)
• Approved renewal of Felton Conservation Land license for 2025 (6-0)

Library Trustees

The trustees accepted the March 4 minutes and approved using $35,000 of state aid for the library collection. They confirmed the hiring of Lily Nicolazzo as a part‑time reference librarian and Carla Thompson as a full‑time clerk. A motion to award one Trustee Scholarship was passed. No other new business was taken up.

• Accepted March 4, 2025 meeting minutes (motion by Abel, passed)
• Approved $35,000 state aid expenditure for library collection (motion by Brewin, passed)
• Confirmed hiring of Lily Nicolazzo as part‑time reference librarian (effective April 2)
• Confirmed hiring of Carla Thompson as full‑time clerk (effective April 7)
• Approved award of one Trustee Scholarship (motion by Abel, passed)
• Awarded the scholarship to the top‑scoring essay (vote by Abel and Haas)

Traffic Commission

The commission approved the minutes from the Jan. 29, 2025 meeting. It voted to refer the Raising Cane’s parking concerns to Chief Giorgi for discussion with the property owner. It also voted to refer the Jaworek School crosswalk consolidation with flashing lights to Engineering for a September solution. The draft Traffic Calming Policy was reviewed but no action was taken.

• Approved Jan. 29, 2025 Traffic Commission minutes (unanimous)
• Referred Raising Cane’s parking concerns to Chief Giorgi (motion passed)
• Referred Jaworek School crosswalk consolidation with flashing lights to Engineering (motion passed)
• Reviewed draft Traffic Calming Policy (no decision made)

Zoning Board of Appeals

The Zoning Board of Appeals voted 4‑0 to approve a special permit for 61 Lincoln St. The Board found the proposed addition would bring the house to the required 1,800 sq ft and would not be substantially more detrimental to the neighborhood. Approval is conditional on installing a privacy fence on the rear of the property abutting the neighbor’s lot.

• Approved special permit for 61 Lincoln St. with privacy fence condition (4‑0)
• Found proposed addition meets 1,800 sq ft requirement and is not substantially more detrimental

Retirement Board

The board unanimously approved allocating $10 million each to Constitutional Capital and HarbourVest. It also approved a 10% target allocation to Boston Trust and PanAgora for the US Small‑Cap portfolio. Additionally, the board adopted a new 7‑step salary schedule for the director position and sent a proposed 3% COLA increase to City Counsel.

• Approved $10 M allocation to Constitutional Capital (5-0)
• Approved $10 M allocation to HarbourVest (5-0)
• Approved 10% target allocation to Boston Trust and PanAgora for US Small Cap (5-0)
• Approved new 7‑step salary schedule for director position (5-0)
• Sent proposed 3% COLA increase to City Counsel (5-0)
• Accepted ten new full‑time member applications (5-0)
• Accepted retirement of Steven Senato (5-0)
• Accepted four transfer requests (5-0)

Planning Board

The Planning Board voted 5-0 to accept and file the March 10, 2025 meeting minutes. It then voted 6-0 to move agenda item 4A up in the order of business. Finally, the board voted 6-0 to accept and file a March 19 correspondence and keep the record open through April 14, 2025, stating this will be the last extension for that application.

• Accepted March 10, 2025 minutes (5-0)
• Moved agenda item 4A up (6-0)
• Accepted correspondence and extended record to April 14, 2025, last extension (6-0)

City Council

The council adopted the March 10 meeting minutes and continued a public hearing on a zoning map amendment for 36 Jefferson Street until April 14. It approved two budget transfers: $41,533.50 for Recreation Department equipment upgrades and $364,051.93 from the salary reserve to fund collective‑bargaining agreements with police and other unions. Additional actions included filing the Draft Open Space Plan, approving a temporary sign for the 2025 Colonial Faire, and setting an April 28 public hearing for a special permit to renovate a car‑wash at 27 Curtis Avenue.

• Adopted minutes of the March 10, 2025 City Council meeting (filed)
• Continued public hearing on zoning map amendment for 36 Jefferson Street, extended to April 14, 2025 (adopted)
• Approved $41,533.50 transfer for Recreation Department equipment and field upgrades (referred to Finance Committee)
• Approved $364,051.93 transfer from Reserve for Salaries to fund collective‑bargaining agreements with police and other unions (referred to Finance Committee)
• Filed Draft Open Space Plan for 2025‑2032 (referred to Open Space Committee)
• Approved temporary sign for the 2025 Colonial Faire at Route 20 and Hagar Road (approved)
• Set Monday, April 28, 2025 as the public hearing date for the special permit application for 27 Curtis Avenue car‑wash renovation (adopted)
• Filed minutes of various boards, commissions and committees (filed)

Conservation Commission

The commission unanimously approved the March 6 minutes (6‑0). It continued the 177 Lakeshore Dr. notice of intent hearing to the April 3 meeting and instructed the applicant to revise the plan with erosion controls 30 + feet from the lake. It also continued the 999‑1031 Boston Post Rd. applicability request hearing to April 3. The meeting was adjourned unanimously (6‑0).

• Approved March 6 minutes (6-0)
• Continued 177 Lakeshore Dr. hearing to April 3, 2025
• Asked applicant to revise plan with erosion controls 30'+ from lake
• Continued 999-1031 Boston Post Rd. hearing to April 3, 2025
• Adjourned meeting (6-0)