Martinsville city public meetings in 2024

CPMT

The Community Policy and Management Team will meet to approve funding reports and discuss individual cases in closed sessions. These reviews include foster care, special education, and residential placements. The body will also discuss the FY25 audit time period and HFW project attendees.

• Review of therapeutic foster care placements with expenditures over $6,500 per month
• Review of cases with expenditures over $7,000 per month
• Approval of CSA funding reports and requests
• Discussion of FY25 Audit Time Period
• Review of IEP and private day special education cases

The Martinsville City Community Policy and Management Team (CPMT) approved the FY25 audit period covering July 1, 2023, through June 30, 2024, and approved all CSA funding requests as presented. The team also entered closed session to review individual cases, including foster care and special education placements, and certified the closed meeting. No substantive decisions were made beyond these approvals and procedural actions.

• Approved agenda and consent agenda (unanimous)
• Approved FY25 audit period July 1, 2023–June 30, 2024 (unanimous)
• Approved CSA funding requests as presented (unanimous)
• Entered closed session per COV 2.2-3711(A)(15) (unanimous)
• Certified closed meeting (unanimous)

Planning Commission

The commission will discuss the Comprehensive Plan update, including its project overview and timeline. It will also review and vote on the meeting schedule for 2025. No other items are on the agenda.

• Comprehensive Plan Update – project overview and timeline
• Review and approval of 2025 meeting schedule

City Council

The City Council will hold public hearings regarding a proposed amendment to the City Charter and the issuance of revenue bonds for the Doe Run Sewer Project. The body will also discuss traffic calming improvements for Uptown.

• Public hearing and resolution for proposed City Charter amendment regarding city attorney qualifications
• Public hearing and resolution for revenue bonds for the Doe Run Sewer Project
• Approval of Uptown Traffic Calming Improvements
• Appointment to the Transportation Safety Commission
• Approval of November 19th, 2024 meeting minutes

The Martinsville City Council approved a resolution requesting the General Assembly to amend the City Charter, authorized revenue bonds for the Doe Run Sewer Project, and approved Uptown traffic calming improvements. All votes were unanimous (4-0).

• Approved resolution requesting General Assembly to amend City Charter (4-0)
• Approved resolution authorizing revenue bonds for Doe Run Sewer Project (4-0)
• Approved Uptown Traffic Calming Improvements (4-0)
• Approved consent agenda including minutes and Transportation Safety Commission appointment (4-0)

Arts & Cultural Committee

The committee will review and discuss a draft Request for Proposals (RFP) for an Arts & Cultural Master Plan. Members will also review and approve the meeting schedule for 2025.

• Review of draft RFP for Arts & Cultural Master Plan
• Approval of 2025 meeting schedule

CPMT

The Martinsville City Community Policy and Management Team will consider several agenda items, including approval of consent agenda items and updates to membership. The team will vote on a new contract with Mundy Psychological Services and approve CSA funding reports. Closed sessions will be held to review foster care and other case expenditures exceeding $6,500 or $7,000 per month. Joint business with Henry County includes appointing a private provider alternate and adopting a new utilization review form.

• Approve CSA funding reports
• New contract approval for Mundy Psychological Services
• Add Edena Reese-Atmore as primary representative for Martinsville
• Add Rachel Giles from Strategic Therapy as an alternate on FAPT
• Appoint Sarah Mullins (Operations Manager) as private provider alternate for Progressive Health Systems

The Martinsville Community Policy and Management Team approved several administrative items, including new team members, a new contract with Mundy Psychological Services, a new utilization review form, and a self-assessment audit for FY2025. The team also approved CSA funding requests and entered closed session to review specific cases. All votes were unanimous.

• Approved agenda with amendment to discuss audit (unanimous)
• Approved consent agenda including October minutes and CSA Pool Reimbursement Report (unanimous)
• Added Rachel Giles as FAPT Alternate (unanimous)
• Added Edena Reese-Atmore as CPMT Primary Representative for City of Martinsville (unanimous)
• Appointed Sarah Mullins as Private Provider Alternate for Progressive Health Systems (unanimous)
• Approved new Utilization Review form (unanimous)
• Approved new contract with Mundy Psychological Services (unanimous)
• Approved CSA funding requests as presented (unanimous)

Planning Commission

The Martinsville Planning Commission will consider the Certified Planning Commissioner Program, reviewing available options and planning training for members. The commission will also approve the minutes from the October 16, 2024 meeting. No other agenda items are listed.

• Approve minutes from the October 16, 2024 meeting
• Review options for the Certified Planning Commissioner Program
• Schedule training for Planning Commission members

City Council

The Martinsville City Council will hold a work session and regular session to discuss economic development efforts, approve a contract for non-emergency transport, and consider funding for police initiatives. The meeting also includes a public hearing on proposed charter changes.

• Consider Approval of Kayak, LLC Sales/Development Agreement Extension
• Consider Approval of Police Department HEAT Grant
• Consider Approval of Police Department Operation Ceasefire
• Briefing of New Non-Emergency Transport Contract with SOVA
• Discuss and Consider ARPA Funds

The Martinsville City Council held a closed session, a joint closed session with the Economic Development Authority, a work session, and a regular session. In the regular session, the council approved the consent agenda, including minutes, a donation appropriation, an appointment, a right-of-way abandonment ordinance, and two police grants. The council also approved final allocations of ARPA funds for IT cybersecurity, SCADA system, youth program, law clerk funding, and the Economic Development Authority, and set a public hearing for December 17, 2024, on proposed charter changes. No action was taken in the closed sessions.

• Approved consent agenda including minutes, Sheriff's Honor Guard donation, Children Services Act appointment, right-of-way abandonment ordinance, HEAT grant, and Operation Ceasefire (5-0)
• Approved final ARPA fund allocations for IT cybersecurity, SCADA system, youth program, law clerk funding, and Economic Development Authority (5-0)
• Set public hearing for December 17, 2024, on proposed charter changes (5-0)

Economic Development Authority

The Economic Development Authority will meet to receive an update on economic development efforts. The body will also consider approving an extension to a sales and development agreement with Kayak, LLC.

• Consideration of Kayak, LLC Sales/Development Agreement Extension
• Economic Development Effort Update
• Executive session regarding prospective business or industry expansion
• Executive session regarding acquisition or disposition of real property

Architectural Review Board

The Architectural Review Board will hold a public hearing to consider a Certificate of Appropriateness for rooftop solar panels on a residential building at 526 Fayette Street. The application is submitted by Paul Breedlove of Nexus Energy Systems, with property owner David Ridgway. The board will decide whether to grant the certificate, as required for exterior changes in the Historic District.

• Public hearing on Certificate of Appropriateness for rooftop solar panels at 526 Fayette Street
• Approval of September 19, 2024 meeting minutes

City Council

The Martinsville City Council is scheduled to hold a Community Meeting regarding Uptown Pedestrian Improvements on November 13. The meeting will take place at the Martinsville Municipal Building, Council Chambers, at 6:00 p.m. No action by the City Council is anticipated.

• Community Meeting on Uptown Pedestrian Improvements
• Meeting location: Martinsville Municipal Building, Council Chambers
• Meeting date: Wednesday, November 13, 6:00 p.m.
• Possible quorum of City Council present
• No City Council action anticipated

Arts & Cultural Committee

The Martinsville Arts & Cultural Committee will meet to approve minutes from October 2024 and hear a presentation from Doug Jackson of the Roanoke Arts Commission regarding an Arts & Cultural Master Plan.

• Approval of October 11, 2024 meeting minutes
• Guest speaker Doug Jackson from Roanoke Arts Commission
• Discussion on creating an Arts & Cultural Master Plan

CPMT

The Martinsville and Henry County Community Policy and Management Teams will review and vote on several joint items, including an emergency contract for Youth Opportunity Investments DBA Bledsoe Youth Academy and Pathways Youth Services, LLC, and a FileVista electronic records management system upgrade. They will also approve CSA funding reports and funding requests. The meeting includes routine approvals of consent agenda items and closed‑session case reviews.

• Emergency Contract Approval – Youth Opportunity Investments DBA Bledsoe Youth Academy
• Emergency Contract Approval – Pathways Youth Services, LLC
• FileVista Upgrade – Electronic Records Management System
• Approve CSA funding reports
• Approve CSA funding requests

The Martinsville City Community Policy and Management Team (CPMT) approved several administrative items, including emergency contracts for foster care youth placement with Youth Opportunity Investments DBA Bledsoe Youth Academy and Pathways Youth Services, LLC. The team also approved the File Vista access form, a child care funding form, and a request for enhanced technical assistance from OCS. All votes were unanimous. The meeting included a closed session to discuss specific cases, and the team approved CSA funding requests as presented.

• Approved meeting agenda with amendments (unanimous)
• Approved consent agenda including September 26, 2024 minutes and CSA Pool Reimbursement Report (unanimous)
• Approved FAPT change: remove Ami Decaprio from Intercept, add Genia Daniels (unanimous)
• Approved FAPT change: remove Marie Stone, add Amber Duncan as PCS representative (unanimous)
• Approved File Vista access form (unanimous)
• Approved DSS Child Care Funding Form (unanimous)
• Approved voluntary request for Enhanced Technical Assistance from OCS (unanimous)
• Approved emergency contracts for foster care youth placement with Youth Opportunity Investments DBA Bledsoe Youth Academy and Pathways Youth Services, LLC (unanimous)

City Council

The City Council will discuss the creation of a task force to recommend non-controversial changes to the City Charter. The body will also consider a request to abandon a right-of-way at 406 James Street and a resolution of support for the Uptown Partnership.

• First reading of Right of Way Abandonment Ordinance for 406 James Street (approx. 2,500 square feet)
• Discussion and consideration of Charter Review Process and Task Force
• Resolution of Support for Uptown Partnership's Advancing Main Street Designation
• Emergency Housing and Warming Center update presentation
• Proclamation honoring Bernard Page Brockenbrough for 59 years of service

City Council approved a resolution of support for the Uptown Partnership's Advancing Main Street Designation application. The council also approved the first reading of a right-of-way abandonment ordinance for 406 James Street.

• Approved October 8, 2024 meeting minutes (5-0)
• Approved resolution of support for Uptown Partnership Advancing Main Street Designation (5-0)
• Approved first reading of Right of Way Abandonment Ordinance for 406 James Street (5-0)

Planning Commission

The Martinsville Planning Commission will meet to approve minutes from September 2024 and review draft bylaws for potential amendments. The meeting will be held in-person at the Municipal Building.

• Approval of September 18, 2024 meeting minutes
• Review and potential amendments to Planning Commission bylaws
• Meeting held at City Council Chambers, Municipal Building

Arts & Cultural Committee

The committee is meeting to discuss alternative ideas for using Hope Grant funds. The agenda includes a specific discussion on mural partnerships.

• Alternative ideas for use of Hope Grant funds
• Mural partnerships

City Council

The Martinsville City Council meeting includes a closed executive session for personnel and legal matters, a work session with briefings, and a regular session where council members will approve recent meeting minutes, hold a public hearing on a right‑of‑way abandonment request for 406 James Street, and consider several development and grant proposals. Additional items include discussion of a solar site agreement and a briefing on a proposed amphitheater on an 8.8‑acre parcel owned by the Lester Group.

• Public hearing – first reading request for right‑of‑way abandonment at 406 James Street
• Discussion and consideration of a solar site agreement and potential ownership
• Grant approval for sewer and water resources project funding
• Grant approval for the MiNeta project
• Approval of September 23rd and 24th meeting minutes

The Martinsville City Council held work sessions and a regular meeting on October 8, 2024, approving a feasibility study for an amphitheater and making several board appointments following a closed session. The council also heard presentations regarding an amphitheater and a skilled game room.

• Approved $25,000 for amphitheater feasibility study from Parks budget (5-0)
• Appointed Harry Rhett to a 4-year term on the Blue Ridge Regional Library Board (5-0)
• Reappointed Crystal Dallas to the Southern Area Agency on Aging Board of Directors (5-0)

CPMT

The Martinsville City and Henry County Community Policy and Management Team will meet on September 26, 2024 at the Department of Social Services Auditorium. The agenda includes approval of consent agenda items such as the August 29, 2024 meeting minutes and CSA pool reimbursement reports for both jurisdictions. Members will consider the removal of CPMT member Megan Eanes and discuss case reviews in a closed session, including therapeutic foster care placements with expenditures over $6,500 per month and cases over $7,000 per month. Joint new business includes an invitation to join the High Fidelity Wraparound State Project and the approval of a new contract for neuropsychological services with Dr. Ryan Cooper.

• Approve consent agenda items (August 29, 2024 minutes, CSA Pool Reimbursement Report) for Martinsville and Henry County
• Remove CPMT member Megan Eanes
• Approve new contract for neuropsychological services with Dr. Ryan Cooper
• Invitation to participate in the High Fidelity Wraparound State Project
• Closed‑session review of therapeutic foster care expenditures over $6,500 per month and case expenditures over $7,000 per month

The Martinsville Community Policy and Management Team approved participation in the High Fidelity Wraparound State Project and a new contract with Dr. Ryan Cooper for neuropsychological services. They also approved the consent agenda, CSA funding requests, and entered closed session to discuss confidential cases. No substantive decisions were made beyond these approvals.

• Approved participation in High Fidelity Wraparound State Project (unanimous)
• Approved contract with Dr. Ryan Cooper for neuropsychological services (unanimous)
• Approved consent agenda including August 29, 2024 minutes and CSA Pool Reimbursement Report (unanimous)
• Approved CSA funding requests as presented (unanimous)
• Entered closed session per Code of Virginia 2.2-3711(A)(15) to discuss cases (unanimous)
• Certified closed meeting by roll call vote (unanimous)

City Council

The Martinsville City Council will hold a regular session to discuss a potential $1.00 purchase of a solar site and a request to abandon a right-of-way at 406 James Street. The meeting begins with an executive session regarding personnel and economic development.

• First Reading: Request for Right of Way Abandonment – 406 James Street
• Discuss and Consider Solar Site Agreement and Potential Solar Site Ownership
• Discuss and Consider Grant for Sewer and Water Resources Project Funding
• Discuss and Consider Grant for MiNet
• Consider Approval of Minutes: September 10th, 2024; September 18th, 2024

The City Council held a closed session for personnel and economic development discussions, then in regular session approved a solar site agreement, grants for sewer/water resources and MiNet, and several board appointments. All votes were unanimous except the Martinsville School Board appointment, which passed 3-2.

• Approved solar site agreement with addendum (5-0)
• Approved grant for sewer and water resources project funding (5-0)
• Approved grant for MiNet (5-0)
• Approved minutes from Sept 10 and Sept 18 meetings (5-0)
• Appointed Anthony Jones to Martinsville School Board, partial term to 6/30/2026 (3-2)
• Appointed Richard Hrris to Henry-County Martinsville Joint Social Service Board, term to 6/14/2028 (5-0)
• Appointed James Frith, Marus Stone, and Ronnie Fultz to Economic Development Authority (5-0)
• Appointed Tony Williams and Charles Hill to Arts and Cultural Committee (5-0)

City Council

The Martinsville City Council will hold a closed executive session at 5:00 pm on September 23, 2024. In this session council members will discuss, consider, and interview prospective candidates for city employment, including appointments, promotions, salaries, and related personnel actions. No public decisions are scheduled for this meeting.

• Closed session: discussion and interviews of prospective city employees (appointments, promotions, salaries, etc.)

The Martinsville City Council met in closed session to discuss personnel matters, including board and commission interviews and staff meetings. No substantive decisions were made in open session; the meeting was procedural and adjourned at 7pm.

• Held closed session for personnel discussions (4-0)

Architectural Review Board

The Martinsville Architectural Review Board will approve the minutes from its August 15, 2024 meeting. It will then review a draft amendment to the ARB by‑laws that proposes a change to the regular meeting day and time. The meeting will conclude with adjournment.

• Approval of August 15, 2024 meeting minutes
• Review of draft ARB by‑law amendment to change meeting day/time

City Council

The City Council is meeting for a closed session to consult with legal counsel. The discussion pertains to actual or probable litigation and other specific legal matters.

• Consultation with legal counsel regarding actual or probable litigation

The Martinsville City Council met in closed session on September 18, 2024, to consult with legal counsel on actual or probable litigation or other legal matters. The 4-0 vote to enter closed session was recorded, and no action was taken afterward. The meeting adjourned at 7 PM with no substantive public decisions made.

• Approved motion to enter closed session for legal consultation (4-0)
• Adjourned meeting at 7 PM

Planning Commission

The Martinsville Planning Commission will first approve the minutes from its August 21, 2024 meeting. It will then review a draft of the commission's bylaws and discuss possible amendments. The meeting will conclude with adjournment.

• Approve August 21, 2024 meeting minutes
• Review draft Planning Commission bylaws
• Consider amendments to the bylaws
• Adjourn the meeting

City Council

The Martinsville City Council approved an ordinance renaming the Industrial Development Authority to the Economic Development Authority (2nd reading) and approved additional funding for the Comprehensive Plan, with plan adoption slated for Fall 2026. The council also approved minutes from multiple prior meetings and accepted names for a School Board vacancy. The City Attorney Designee Contract was tabled until further information.

• Approved ordinance renaming Industrial Development Authority to Economic Development Authority (5-0)
• Approved additional funding for Comprehensive Plan (5-0)
• Approved minutes from April 9 through August 27, 2024 meetings (5-0)
• Accepted names for School Board vacancy (5-0)
• Tabled City Attorney Designee Contract

City Council

The Martinsville City Council will hold a work session to discuss Uptown trash collection concepts and a raised crosswalk plan, followed by a regular session to approve the minutes, a contract for a City Attorney designee, and an ordinance changing the Industrial Development Authority to the Economic Development Authority.

• Approve City Attorney Designee Contract
• Approve Ordinance to change Industrial Development Authority to Economic Development Authority
• Discuss Uptown Raised Crosswalk Plan
• Discuss Uptown Trash Concept
• Accept names for School Board vacancy

The Martinsville City Council approved the second reading of an ordinance renaming the Industrial Development Authority to the Economic Development Authority, and approved additional funding for the Comprehensive Plan. The council also approved the consent agenda, including the City Attorney designee contract and minutes from prior meetings, and accepted names for a School Board vacancy. No substantive decisions were made on the discussed items like the raised crosswalk plan or trash concept.

• Approved ordinance renaming Industrial Development Authority to Economic Development Authority (5-0)
• Approved additional funding for Comprehensive Plan (5-0)
• Approved consent agenda including City Attorney designee contract and minutes (5-0)
• Accepted names for School Board vacancy (5-0)

CPMT

The Community Policy and Management Team is meeting to discuss funding reports and individual case reviews. A significant portion of the meeting is scheduled for closed session to review foster care, IEP, and residential placements. The body will also address membership changes and provider additions.

• Removal of Mandy McGhee from the Martinsville CPMT
• Addition of Rachel Giles from Strategic Therapy Associates as a FAPT Private Provider
• Review of Therapeutic Foster Care placements with expenditures over $6,500 per month
• Review of cases with expenditures over $7,000 per month
• Approval of CSA funding reports and requests

The Community Policy and Management Team approved CSA funding requests and the July 25 meeting minutes. The team also voted to remove Mandy McGhee as the Administration representative. A closed session was held to review specific foster care, IEP, and residential placement cases.

• Approved July 25, 2024 Meeting Minutes and CSA Pool Reimbursement Report (Unanimous)
• Approved removal of Mandy McGhee as CPMT Representative for Administration (Unanimous)
• Approved CSA funding requests as presented (Unanimous)

City Council

The Martinsville City Council will vote on a resolution approving and consenting to the 1 Ellsworth Project loan and related transactions for the Martinsville Redevelopment and Housing Authority. The council will also consider the Capital Budget and Fleet Replacement Program. Public hearings are proposed for September 10 on school board appointment nominations and for September 24 on a zoning variance request.

• Resolution approving and consenting to the 1 Ellsworth Project loan and related transactions (Martinsville Redevelopment and Housing Authority)
• Resolution approving 1 Ellsworth Project loan documents and authorizing related action (MRHA)
• Proposed public hearing on September 10 for citizen nominations to the Martinsville City School Board (3‑year term ending September 30, 2027)
• Proposed public hearing on September 24 for a zoning variance request
• Consideration of the Capital Budget and Fleet Replacement Program

The Martinsville City Council approved resolutions consenting to the 1 Ellsworth project loan and related transactions with the Martinsville Redevelopment and Housing Authority, and authorized the City Manager to negotiate on an Uptown Martinsville property. The council also approved the consent agenda, including setting public hearings for a school board appointment and a zoning variance request, and approved a VDOT grant fund application and the first reading of an ordinance renaming the Industrial Development Authority to the Economic Development Authority. All votes were unanimous (5-0).

• Approved resolution consenting to 1 Ellsworth project loan and related transactions (5-0)
• Approved resolution approving 1 Ellsworth project loan documents (5-0)
• Authorized City Manager to negotiate on Uptown Martinsville property (5-0)
• Set public hearing for Sept 10 on school board appointment (5-0)
• Set public hearing for Sept 24 on zoning variance request (5-0)
• Approved minutes from multiple 2024 meetings (5-0)
• Approved special events policy (5-0)
• Approved capital budget and fleet replacement program (5-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding a request for right-of-way abandonment. The body will also elect officers and discuss potential amendments to its by-laws.

• Public hearing for Right of Way Abandonment: Derek Brown - 406 James Street
• Election of Chair, Vice-Chair, and Secretary
• Review and discussion of Planning Commission By-Laws amendments

City Council

The Martinsville City Council will hold a special call session to discuss prospective candidates for city employment and related personnel actions. The council will also discuss awarding a public contract that involves the expenditure of public funds, including interviews of bidders. After the discussion, the council will take any actions required as a result of the executive session.

• Discussion of prospective candidates for employment and related personnel actions
• Discussion of awarding a public contract involving public funds, including bidder interviews
• Take any action necessary as a result of the executive session

Architectural Review Board

The Architectural Review Board will meet to elect a Chair and Vice-Chair. The board will also review the meeting minutes from July 18, 2024.

• Election of Chair
• Election of Vice-Chair
• Approval of July 18, 2024 meeting minutes

City Council

The City Council approved the FY 2024-25 School Appropriation as presented by Superintendent Zeb Talley and Travis Clemmons, with a 5-0 vote and a plan to revisit the budget later. The council also voted 5-0 to move acceptance of a school board resignation to the next meeting on August 27. Other items were presentations or discussions only, including the Youth Advisory Council, vehicle replacement program, special events policies, and an opioid grant update.

• Approved FY 2024-25 School Appropriation (5-0)
• Moved acceptance of school board resignation to August 27 meeting (5-0)

City Council

The City Council will meet to discuss the FY2024-25 Capital Budget and consider the approval of the FY2024-25 Schools Appropriation. The session includes reviews of organizational development, opioid settlement funding, and the acquisition of performance-enhancement technologies.

• Consider approval of FY2024-25 Schools Appropriation
• Review of FY 2024-25 Capital Budget including $874,858 in proposed general government projects
• Discussion of Fayette Street Parking Lot Analysis
• Consideration of performance-enhancement technologies and software acquisition
• Closed session regarding prospective business expansion and real property acquisition/disposition

CPMT

The Community Policy and Management Team is meeting to discuss fiscal year 2025 allocations for Martinsville and Henry County. The body will also review CSA funding reports and conduct closed sessions to discuss specific foster care, IEP, and residential placement cases.

• FY25 Allocations for Martinsville
• FY25 Allocations for Henry County
• Review of Therapeutic Foster Care placements over $6,500/month
• Review of cases with expenditures over $7,000/month
• Appointment of Marcie Seay as HCPS representative

The Community Policy and Management Team approved the FY25 allocations totaling $1,625,357 for the base pool and $38,627 for non-mandated/protected funds. They also approved the removal of two DSS FAPT representatives and the addition of Emily Gunter, and approved all CSA funding requests as presented. The meeting included a closed session to discuss confidential cases.

• Approved FY25 base pool allocation of $1,625,357
• Approved FY25 non-mandated/protected funds of $38,627
• Approved removal of Lynn Booth and Samantha Griffith as DSS FAPT representatives and addition of Emily Gunter
• Approved CSA funding requests as presented
• Approved agenda with amendments
• Approved consent agenda including June 27, 2024 minutes and CSA Pool Reimbursement Report

City Council

The Martinsville City Council will meet to decide on a proposed opioid settlement with Kroger and consider an extension for the Kayak, LLC hotel development agreement. The meeting will also discuss adopting the city’s vision, mission, and strategic priorities, and hear briefings on a youth advisory board, vehicle replacement, special events policy, and school garage plans.

• Consider approval of Kayak, LLC sales/development agreement extension for Holiday Inn Express on Commonwealth Blvd
• Consider adoption of opioid settlement with Kroger for over $1 billion nationwide
• Consider adoption of city’s vision, mission, core values, and strategic priorities
• Allocate $124,409 in school safety and security grants to Martinsville City Schools
• Proclamation for Sister Georgia Hairston Ramey Day on July 21, 2024

City Council approved a state budget adjustment and a kayak extension. The council also adopted the city's Vision, Mission, Core Values, and Strategy and passed an Opioid Resolution.

• Approved kayak extension (5-0)
• Approved Opioid Resolution
• Approved adoption of Vision, Mission, Core Values, and Strategy (5-0)
• Approved State Budget State Adjustment (5-0)

City Council

The City Council and Industrial Development Authority are holding a joint meeting. The session includes a closed executive session regarding prospective businesses and real property. The body will also discuss strategic economic priorities and a development agreement extension.

• Consideration of Kayak, LLC Sales/Development Agreement Extension
• Discussion on changing the name of the IDA to EDA
• Discussion of strategic priorities for city economic development efforts
• Closed session regarding prospective business expansion and real property acquisition

City Council

The Martinsville City Council held a regular session on July 23, 2024, after closed sessions and a work session. The council approved the consent agenda items, including a kayak extension, an opioid resolution, and the adoption of vision, mission, core values, and strategy. They also approved the State Budget State Adjustment as part one of two. All votes were 5-0.

• Approved kayak extension (5-0)
• Approved opioid resolution (5-0)
• Adopted Vision, Mission, Core Values, and Strategy (5-0)
• Approved State Budget State Adjustment (5-0)

Architectural Review Board

The Martinsville Architectural Review Board will hold its regular meeting to conduct procedural business and review one application for a Certificate of Appropriateness. The board will elect officers and approve prior meeting minutes before considering the exterior alteration request for the Hairston Funeral Home at 301 Fayette Street.

• Hairston Funeral Home – 301 Fayette Street: application for Certificate of Appropriateness

Planning Commission

The Planning Commission will meet to elect its officers and approve previous meeting minutes. The body will also review a request for right of way abandonment.

• Election of Chair, Vice-Chair, and Secretary
• Right of way abandonment request for Derek Brown at 406 James Street

City Council

The City Council will discuss and potentially approve applications for two grants: a CDBG Planning Grant for the Five Points YMCA and a Safe Streets 4 All grant for a Transportation Safety Action Plan. The meeting also includes an executive session regarding city attorney recruitment and economic development incentives.

• CDBG Planning Grant application (up to $100,000) for Five Points YMCA
• Safe Streets 4 All grant application for a Transportation Safety Action Plan (between $200,000 and $1,000,000)
• Kayak, LLC Sales/Development Agreement Extension
• Discussion of Refuse Ordinance and Fayette Street Parking
• Insurance payment transfer for police vehicle replacement

The City Council approved motions to apply for a CDBG planning grant and a Safe Streets for All Safety Action Planning Grant. The council also held a work session featuring quarterly updates from city departments and Uptown Partnerships.

• Approved application for CDBG grant
• Approved application for Safe Streets for All Safety Action Planning Grant
• Moved kayak approval consideration to July 23, 2024

City Council

The City Council will hold a closed session to discuss potential business or industry opportunities. This discussion concerns a development opportunity on the former Armory site.

• Discussion concerning prospective business or industry expansion at the former Armory site

The City Council met in a closed session to discuss a prospective business or industry expansion. No action was taken following the session.

• Approved motion to enter closed session (4-0)

CPMT

The Martinsville and Henry County Community Policy and Management Team (CPMT) will meet to discuss membership changes for City Administration and parent representatives. The agenda includes reviewing contract approvals for Elk Hill, People Places, Bridges Treatment Center, and Connected Communities. Members will also review DSS program changes effective July 1, 2024.

• Membership changes for City Administration and parent representatives
• Contract approvals for Elk Hill, People Places, Bridges Treatment Center, and Connected Communities
• Review of July 1, 2024, DSS program changes
• Approval of CSA funding reports and requests

The Martinsville Community Policy and Management Team approved its agenda and consent agenda, then approved new CSA contracts for People Places, Bridges Treatment Center (with amendments), and Connected Communities, along with an emergency contract for Elk Hill. The team also approved changes to its membership, including removing Crystal Ferguson and adding Brittany Sirkel, and removing Cindy Franck as parent representative. CSA funding requests were approved, and the team certified a closed session held to discuss cases.

• Approved agenda with amendments (unanimous)
• Approved consent agenda including April 25 and May 30, 2024 minutes and CSA Pool Reimbursement Report (unanimous)
• Approved removing Crystal Ferguson and adding Brittany Sirkel to Martinsville City Administration CPMT (unanimous)
• Approved removing Cindy Franck as parent representative (unanimous)
• Approved emergency contract for Elk Hill for CSA Parental Agreement youth (unanimous)
• Approved new contracts for People Places, Bridges Treatment Center with amendments, and Connected Communities (unanimous)
• Certified closed session per Code of Virginia 2.2-3711(A)(15) (unanimous roll call)
• Approved CSA funding requests as presented (unanimous)

City Council

The Council will review the 2024-25 final budget appropriation and funding for a city asset inventory and water model. The meeting also includes quarterly updates from the electric and housing departments and a report on police crime statistics.

• Approval of FY24 budget appropriations for General, Sewer, Capital Reserve, and ARPA funds
• Appropriation of $59,000 in ARPA funds for an Asset Inventory and Water Model
• Funding for the Jones Creek Interceptor Project totaling $5,087,749
• Broadband-MINET Expansion project funding of $800,000
• Review of quarterly police department crime and traffic statistics

The City Council approved the 2024-25 final budget appropriation along with funding for asset inventory and water modeling. Additionally, the Council appointed two new members to the Martinsville School Board. The meeting also included discussions on utility communication and upcoming holiday schedules.

• Approved 2024-25 final budget appropriation (unanimous)
• Approved asset inventory and water model funding (unanimous)
• Appointed Yvonne Givens to School Board (unanimous)
• Appointed Kathy Conner to School Board (unanimous)

City Council

The City Council will vote on a special use permit for a woodworking studio and residence at 1048 Independence Drive. The agenda also includes discussions regarding budget amendments, Arts & Cultural Committee membership requirements, and School Board vacancies. Additionally, the council will meet in executive session to discuss property acquisition related to the BB&T project.

• Special Use Permit for 1048 Independence Drive
• Budget Amendment
• School Board vacancy applications
• Real property acquisition discussion (BB&T project)
• Arts & Cultural Committee membership requirements

At its June 14, 2024 budget workshop and regular session, Martinsville City Council approved a Special Use Permit for 1048 Independence Drive and appointed multiple residents to city boards and commissions. Council also voted to give city employees Friday, July 5 off as part of the July 4 holiday. A public hearing was held to accept names for upcoming School Board vacancies, with interviews set for June 25. Council met in closed session to discuss board and commission interviews, the BB&T project, and the Henry County PSA lawsuit; no decisions from closed session were recorded.

• Approved Special Use Permit for 1048 Independence Drive (all in favor)
• Approved board appointments: ARB, Pittsylvania County Community Action, P&HCC Board, Dan River ASAP, Children's Service Act, Planning Commission, Arts and Cultural Committee (all in favor)
• Approved giving city employees Friday, July 5 off as part of the July 4 holiday (all in favor)
• Held public hearing to accept names for School Board vacancies; interviews scheduled for June 25
• Voted 5-0 to convene closed session on board/commission interviews, BB&T project, and Henry County PSA lawsuit
• Voted 5-0 to return to open session after closed session
• Adjourned meeting at 5:30pm

Arts & Cultural Committee

The committee is discussing the organization of an Arts & Cultural Day Camp, including identifying partners, locations, and activities. The meeting also includes a community call for artists.

• Organizing an Arts & Cultural Day Camp
• Community Call for Artists

City Council

The City Council will discuss a special use permit for a woodworking art studio and residence at 1048 Independence Drive. The body will also consider updated membership requirements for the Arts & Cultural Committee and review a parks improvement study and energy action plan.

• Special Use Permit request for a live-work residence at 1048 Independence Drive
• Proposed updated membership requirements for the Arts & Cultural Committee
• Proposed public hearing on June 13, 2024, for Martinsville City School Board appointments
• Presentation of Martinsville Parks Improvement Study by Site Collaborative
• Presentation of Martinsville Energy Action Plan developed with George Mason University

Council approved changing the Arts & Cultural Committee to seven members: four citizens at large and three representatives from cultural and museum organizations. Council set a public hearing for June 14, 2024, to receive names of citizens interested in two 3-year terms on the Martinsville City School Board. Council also added a public hearing on a Special Use Permit for 1048 Independence Drive, heard from the property owner, and then referred the matter to the next June 14 meeting after a council member requested more time. The meeting also included presentations on parks and energy plans, public comments, and a closed session on board appointments and the former BB&T Building agreement.

• Approved changing Arts & Cultural Committee to 7 members: 4 citizens at large and 3 cultural/museum representatives (all in favor)
• Set public hearing for June 14, 2024, on two 3-year Martinsville City School Board terms (all in favor)
• Added Special Use Permit public hearing for 1048 Independence Drive to the agenda (all in favor)
• Referred Special Use Permit decision for 1048 Independence Drive to the June 14 Council meeting after a request for additional time
• Certified closed session and returned to open session (5-0)

City Council

The City Council will consider the second reading of the FY24-25 Budget Ordinance for All Funds totaling $114,703,256. The council is also reviewing a proposed permit application for non-city excavation and street closures in the public right-of-way.

• FY24-25 Budget Ordinance for All Funds in the amount of $114,703,256
• Proposed $50.00 permit fee for excavation, construction, or street closures in city right-of-way
• Proposed right-of-way deposits: $4.00 per sq. ft. for paved areas and $2.00 per sq. ft. for unpaved areas
• Proclamation for Alpha Kappa Alpha Sorority Inc. Day

The City Council approved the FY24-25 Budget Ordinance on second reading with a unanimous vote. They also approved an additional $280,000 allocation for the ARPA Workforce Program, amending a previous request for $350,000. Additionally, the Council approved new regulations for construction in city rights-of-way and a $5,000 sponsorship for a Juneteenth event.

• Approved FY24-25 Budget Ordinance on second reading (5-0)
• Approved $280,000 additional ARPA allocation for Workforce Program (5-0)
• Approved new application policy for excavation/construction in city right-of-way (5-0)
• Approved $5,000 sponsorship for FAHI Juneteenth event (5-0)
• Nominated members for VML 2024 Policy Committee (5-0)
• Appointed Mack Evans to Anchor Group Home Commission (5-0)
• Appointed Cindy Frank to Children’s Services Act (5-0)
• Discussed BB&T building loan structure; no final vote taken

Architectural Review Board

The Architectural Review Board is meeting to review the adopted Mural & Public Art Policy. The board will also vote to approve the meeting minutes from February 15, 2024.

• Review of Adopted Mural & Public Art Policy
• Approval of February 15, 2024 meeting minutes

Planning Commission

The Martinsville Planning Commission is meeting to review and adopt policies regarding murals and public art. The session also includes the approval of previous meeting minutes.

• Adoption of Mural & Public Art Policy and Procedures
• Approval of April 17, 2024 meeting minutes

City Council

The City Council will discuss the proposed FY2024-25 budget, including potential rate increases for electric, water, and sewer services. The body is also deciding on funding for the Five Points Housing Project and amendments to the Zoning Ordinance regarding building heights and parking.

• Proposed appropriation of $50,000 in ARPA Funds for Five Points Housing Project completion
• FY2024-25 budget proposal with a total expenditure of $112,121,694
• Proposed 5% average increase in electric rates
• Proposed water and sewer rate increase to $3.50 per additional thousand gallons
• 2nd reading of Zoning Ordinance amendments for building height and handicapped parking

The City Council unanimously approved the Five Points Housing Project Completion Funding and adopted amendments to the Zoning Ordinance regarding building height and handicapped parking. The council also held a closed session to discuss the former BB &T Building agreement and reviewed the FY2024-25 proposed budget.

• Approved Five Points Housing Project Completion Funding (unanimous)
• Adopted amendment to Zoning Ordinance for building height and handicapped parking (unanimous)
• Closed session held to discuss former BB &T Building agreement
• Motion to return to Open Session passed 5-0
• Reviewed FY2024-25 Proposed Budget
• Reviewed 2024 Regional Housing Study by West Piedmont Planning District Commission

Arts & Cultural Committee

The Arts & Cultural Committee will meet to adopt policies and procedures for murals and public art. The body will also consider a request for a mosaic tile project in the "Rob King" alleyway.

• Adoption of Policy & Procedures for Murals & Public Art
• Mosaic Tile Project request for "Rob King" alleyway at Walnut St. and Wall St.
• Planning for future community art projects

City Council

The City Council will conduct a budget workshop and a public hearing to consider the FY2024-25 budget. The session includes a proposal to move City Meals Tax revenue into the General Fund.

• Budget Ordinance 2024-U-1 with total projected revenues of $114,466,525
• Proposed 5% average increase in electric rates
• Proposed water and sewer rate increase for additional thousand gallons to $3.50
• Proposed stormwater rates of $3/month for residential and $3.50-$4.00/month for non-residential
• Resolution to direct City Meals Tax revenue to the General Fund

City Council approved a resolution to redirect City Meals Tax Revenue to the General Fund. The FY24-25 City Budget was approved on first reading following a public hearing with no participants. The budget includes a 5% electric rate increase starting July 1 and a rate increase for larger water users.

• Approved resolution to direct City Meals Tax Revenue to the General Fund (unanimous)
• Approved Budget Ordinance 2024-U-1 on first reading (unanimous)

City Council

The City Council is hosting a community presentation regarding the FY24-25 budget. This is a public informational session for residents.

• Community FY24-25 Budget Presentation

City Council and staff presented the proposed FY2024-25 Operating Budget and strategic priorities to residents. The session included a presentation on budget functions and future plans, followed by a resident question-and-answer period. No formal votes or decisions were recorded.

CPMT

The Community Policy and Management Team is meeting to discuss child service cases, foster care placements, and special education reviews in closed sessions. The body will also review the Fiscal Year 2025 CSA Local Agency Annual Risk Assessment Survey and the Long Range Plan.

• Review of therapeutic foster care placements with expenditures over $6,500 per month
• Review of cases with expenditures over $7,000 per month
• FY2023 CSA Outcomes and Indicators Report
• FY2023 CSA Time to Service Survey
• Approval of CSA funding reports and requests

The Martinsville City Community Policy and Management Team approved its agenda with an added Emerge Counseling contract, approved the March 28, 2024 minutes and CSA Pool Reimbursement Report, and appointed Cindy Franck as parent representative. It approved the FY2025 CSA Local Agency Annual Risk Assessment Survey, the Emerge Counseling contract, and CSA funding requests as presented, all by unanimous votes. The team also reviewed the Long Range Plan with no changes suggested, discussed FY2023 CSA outcomes and a Survey Monkey subscription request, and met in closed session on cases before certifying the closed meeting.

• Approved agenda with added Emerge Counseling contract item (unanimous)
• Approved consent agenda: March 28, 2024 minutes and CSA Pool Reimbursement Report (unanimous)
• Approved Cindy Franck as Martinsville City CPMT Parent Representative (unanimous)
• Approved FY2025 CSA Local Agency Annual Risk Assessment Survey for submission (unanimous)
• Approved contract with Emerge Counseling (unanimous)
• Approved CSA funding requests as presented (unanimous)
• Entered closed session under Code of Virginia 2.2-3711(A)(15) (unanimous)
• Certified closed meeting by roll call vote (all present voting in affirmative)

City Council

The City Council is conducting a budget workshop to review funding requests. The session focuses on outside agency requests and Constitutional Officers.

• Budget requests from Commonwealth Attorney, Clerk of Court, City Treasurer, Commissioner of Revenue, and Registrar

Council members and staff reviewed proposed budget presentations during a work session. No official decisions or actions were taken during the meeting.

City Council

The City Council is reviewing a proposed policy to establish a formal approval process for murals and public art. The body will also hold a public hearing regarding zoning ordinance amendments for building height and handicapped parking.

• Proposed Policy for Review and Approval of Murals and Public Art
• Public hearing on Zoning Ordinance amendments for building height and handicapped parking
• Executive session regarding the former BB&T Building agreement
• Presentation on Community Overdose Spike Response Planning Team objectives
• Quarterly update from the Community Development department

City Council approved a settlement agreement regarding former City Attorney Eric Monday and adopted a new policy for the review of murals and public art. The council also approved a zoning ordinance amendment and scheduled a public hearing for the FY2025 budget.

• Approved $110,000 settlement agreement for former City Attorney Eric Monday (unanimous)
• Approved murals and public art policy with Arts and Cultural Committee taking the lead (unanimous)
• Approved zoning ordinance amendment for building height and handicapped parking (unanimous)
• Scheduled first FY2025 budget public hearing for May 9 (unanimous)

City Council

The City Council will conduct a budget workshop to discuss proposed operating and capital budgets. The meeting also includes a closed session regarding personnel appointments and litigation.

• Proposed operating and capital budget presentations
• Board and Commission appointments
• Proposal related to previous employee litigation

The Martinsville City Council met on April 18, 2024 for a budget workshop and an executive session. Staff and Council Members reviewed proposed operating and capital budget presentations, but no action was taken during the meeting. The Council also met in closed session to discuss personnel and legal matters; no action was taken out of closed session. The meeting adjourned at 7:30 pm.

• No action taken after reviewing proposed operating and capital budget presentations
• No action taken out of closed session on personnel and legal matters
• Closed session held under Virginia FOIA exemptions for personnel and legal consultation
• Motion to return to open session approved 5-0 (Rawls, Lawson, Jones, Mitchell, Pearson)
• Motion to adjourn at 7:30 pm made by Council Member Lawson

Planning Commission

The Planning Commission will hold a public hearing regarding a Special Use Permit application for 1048 Independence Drive. Following staff presentation and public comment, the Commission will vote to recommend approval, denial, or a delay in action.

• Special Use Permit Application – 1048 Independence Drive

Arts & Cultural Committee

The committee will discuss a draft of the Policy & Procedures for Murals in the City of Martinsville. Members will also engage in planning and discussion for new projects.

• Draft Policy & Procedures for Murals in the City of Martinsville
• Planning for new projects

City Council

The City Council will receive the City Manager's proposed Operating & Capital Budget for Fiscal Year 2024-25. Members will also consider a proposed policy for murals and public art and the readoption of Nuisance Code Ordinance amendments. A separate meeting of the Martinsville Housing and Redevelopment Authority will address property acquisition on W. Fayette Street and Beaver Street.

• Proposed Fiscal Year 2024-25 Operating & Capital Budget
• Readoption of Amendments to Nuisance Code Ordinance
• Proposed Policy for Murals and Public Art
• Option Agreement for property acquisition on W. Fayette Street and Beaver Street
• Resolution adopting April as Fair Housing Month

City Council ratified a corrected version of the Nuisance Code Ordinance and adopted a resolution designating April as Fair Housing Month. The Martinsville Redevelopment Housing Authority approved an Option Agreement for property on W. Fayette and Beaver Streets. A proposed policy for murals and public art was tabled.

• Approved consent agenda including minutes and Fair Housing Month resolution (unanimous)
• Ratified and adopted corrected Nuisance Code Ordinance 2024-01 (unanimous)
• Tabled proposed policy for Murals and Public Art until April 23
• Approved Option Agreement for W. Fayette Street and Beaver Street property (5-0)

City Council

The City Council is meeting for an executive closed session. The discussion is limited to legal counsel and staff briefings regarding a proposal related to previous employee litigation.

• Closed session regarding previous employee litigation

The City Council met in a closed session to consult with legal counsel regarding previous employee litigation. No action was taken during the meeting.

CPMT

The Community Policy and Management Team is meeting to review and vote on the Henry-Martinsville Utilization Management/Review Plan and local policy and procedure amendments. The body will also discuss private provider applications and conduct closed sessions to review individual foster care, IEP, and residential placement cases.

• Vote on Henry-Martinsville Utilization Management/Review Plan
• Vote on Local Policy and Procedure amendments regarding ICC services and FAPT operational procedures
• FAPT private provider applications for Hope Tree and Life Push
• Review of cases with expenditures over $5,000.00 per month
• Removal of FAPT private providers including Gregg Ferguson-Hallmark-Youthcare and Taylor Kyle & Courtney Poage-Youth Connect

The Community Policy and Management Team approved the addition of two new FAPT private providers and the removal of three others. The team also approved updates to the Utilization Management/Review Plan and Local Policy and Procedures. CSA funding requests were approved following a closed session to review specific cases.

• Approved Hope Tree and Life Push as FAPT Private Providers (Unanimous)
• Removed Hallmark, Youth Connect, and Strategic Therapies from FAPT (Unanimous)
• Approved updated Utilization Management/Review Plan (Unanimous)
• Approved updated Local Policy and Procedures changes (Unanimous)
• Approved CSA funding requests (Unanimous)
• Approved February 29, 2024 meeting minutes and CSA Pool Reimbursement Report (Unanimous)

City Council

The City Council is discussing proposed vision and mission statements developed during a staff retreat to guide future strategic planning. The body is also deciding on board appointments and a capital fund reallocation for Public Works.

• Reallocation of $7,085 in capital funds for a new heated power washer for Public Works
• Appointments and re-appointments for municipal boards and commissions
• Contract amendment for "I Won’t Stop Family, LLC" lease
• Health benefits update
• Proclamations for Marie Smith Craig's 100th birthday and Bee City Month

City Council established a policy allowing members to participate in meetings remotely under specific medical or personal conditions. The Council also approved a consent agenda including a lease amendment and a grant, and granted city employees the Friday off for Easter.

• Adopted remote attendance policy for Council members (4-0)
• Approved consent agenda including reallocation request, National Fitness Campaign grant, and I Won’t Stop Family lease amendment (unanimous)
• Approved giving city employees Friday off for Easter (unanimous)

City Council

The City Council will meet to discuss an amendment to the former BB&T Building contract at One Ellsworth and services for a City Attorney executive search. The session includes revenue updates and departmental briefings from Fire and Electric services.

• Amendment to the former BB&T Building contract at One Ellsworth
• City Attorney Executive Search Services
• Budget workshop regarding initial revenue estimates
• Fire Department update reporting $2,211,435.69 spent of a $3,468,958.00 FY 2024 budget
• Proclamation for National Library Week (April 7-13, 2024)

City Council approved a work order for the City Attorney executive search. Acting as the Redevelopment and Housing Authority, the body approved a resolution for a contract addendum with JRS Realty Partners, LLC.

• Approved Work Order for City Attorney Executive Search (unanimous)
• Approved resolution for addendum to amended contract of sale for JRS Realty Partners, LLC (5-0)

Planning Commission

The Planning Commission will hold a public hearing to consider amendments to the Martinsville Zoning Ordinance. The proposed changes specifically address building height restrictions and handicap space requirements.

• Public hearing on Zoning Ordinance amendments for building height restrictions
• Public hearing on Zoning Ordinance amendments for handicap space requirements

City Council

The Martinsville Redevelopment Housing Authority will hold an executive session. The body will discuss the acquisition or disposition of the former BB&T Building located at One Ellsworth.

• Acquisition or disposition of real property at One Ellsworth (former BB&T Building)

The City Council met in a closed session to discuss the acquisition or disposition of the former BB&T building at One Ellsworth. No action was taken during the session.

• Approved motion to enter closed session (4-0)

City Council

The City Council is meeting for a retreat to review major strategic goals and participate in a facilitated work plan. The meeting includes a closed session for legal consultation.

• Closed session regarding actual or probable litigation
• Facilitated City Council work plan review

Arts & Cultural Committee

The committee will host guest speaker Doug Jackson from the DHCD to discuss using arts and culture for community and economic revitalization. The body will also receive an update on student crosswalk projects.

• Presentation by Doug Jackson (DHCD) on arts and culture as a tool for economic and community revitalization
• Update on Student Crosswalk Projects

CPMT

The Community Policy and Management Team is meeting to review CSA funding reports and discuss individual foster care, IEP, and residential placement cases in closed sessions. The body will also vote on an inclement weather policy and a new meeting start time.

• Vote on CSA Inclement Weather Policy
• Vote on CPMT meeting start time
• Review of cases with expenditures over $5,000.00 per month
• Review of Henry-Martinsville Utilization Management/Review Plan and Local Policy and Procedure amendments
• Removal of DSS FAPT representative Cozetta Price

The Community Policy and Management Team approved a new primary private provider for Martinsville FAPT and updated the inclement weather policy to allow virtual meetings or follow the DSS schedule. The team also approved CSA funding requests and updated membership roles.

• Approved appointment of Ami DeCaprio (Intercept) as primary private provider FAPT representative for Martinsville City (Unanimous)
• Approved amendment to CSA Inclement Weather Policy to follow DSS schedule or allow virtual meetings (Unanimous)
• Approved CSA funding requests (Unanimous)
• Approved removal of DSS FAPT representative Cozetta Price (Unanimous)
• Approved addition of Erin Motley as CPMT alternate for PCS (Unanimous)
• Approved January 25, 2024 meeting minutes and CSA Pool Reimbursement Report (Unanimous)

City Council

The City Council will hold a public hearing to amend and restate the establishment of the Martinsville Land Bank Authority. The body is also considering amendments to the Nuisance Code Ordinance to address blight and overgrown vegetation.

• Public hearing for Ordinance to Amend and Restate the Establishment of the Martinsville Land Bank Authority
• Appropriation of $54,231 in grant revenue from the Opioid Abatement Authority and Wilmington Trust Settlement
• Resolution to fund local shares for VDOT roadway projects and provide signature authority
• Consideration of amendments to the Nuisance Code Ordinance regarding vegetation and blight
• MRHA Resolution for Donation Option Agreement for Aaron Mills Senior Housing Project

The City Council voted 5-0 to adopt an ordinance amending and restating the Martinsville Land Bank Authority. Acting as the Redevelopment Housing Authority, the Council approved a resolution authorizing a $500,000 low-interest loan and property transfer for the Aaron Mills Senior Housing Project. The Council also approved an extension of the sales agreement with Kayak Hotel Group and updated the ARPA funding project list.

• Approved ordinance to amend and restate Martinsville Land Bank Authority (5-0)
• Approved MRHA resolution for $500,000 loan and property transfer for Aaron Mills Senior Housing Project (unanimous)
• Approved extension of sales agreement with Kayak Hotel Group to May 28, 2024 (unanimous)
• Approved updated ARPA project list including water/sewer roof and youth employment (unanimous)
• Approved State Grant Appropriation, VDOT Commitment, and Budget Calendar (unanimous)
• Tabled discussion on Nuisance Code Ordinance amendments to a future meeting

Planning Commission

The Planning Commission will review proposed changes to the city's zoning ordinance. The discussion focuses on updates to building height and handicap space requirements.

• Amendment to Building Height Requirements
• Amendment to Handicap Space Requirements
• Vote to schedule items for public hearing

Architectural Review Board

The Architectural Review Board will discuss current board functions, including by-laws and specific zoning ordinances. The board is also scheduled to address a leadership succession plan.

• Review of ARB By-laws
• Discussion of Sign Regulations
• Review of Residential Transitional District (R-T), Neighborhood Commercial District (C-N), and Uptown Business District (C-UB) ordinances
• Review of Entrance Corridor Overlay District (EC-O) and Historic Preservation Overlay District (HP-O)
• Leadership Succession Plan

City Council

The City Council will discuss updates to the Nuisance Code Ordinance to strengthen blight enforcement and vegetation control. The body will also review the FY2023 Annual Comprehensive Financial Report and a broadband expansion project.

• Proposed amendments to Nuisance Code Ordinance regarding vegetation height limits (10 inches) and abatement
• MINet broadband expansion in Forest Park Area (Zone 7) with a purchase amount of $800,000
• Presentation of the FY2023 Annual Comprehensive Financial Report
• Update on Aaron Mills Senior Housing Project and potential public hearing for February 27, 2024
• Executive session regarding real property acquisition and a prospective business at 51 Lester Street

The Council held a work session and briefing, including a closed session regarding real property at 51 Lester Street, from which no action was taken. They approved setting a public hearing for February 27, 2024, to discuss re-establishing the Martinsville Land Bank Authority. The Council reviewed the FY2023 audit, which received a clean opinion, and discussed amendments to the Nuisance Code Ordinance, requesting further review before approval.

• Closed session held regarding 51 Lester Street; no action taken
• Motion to return to Open Session passed 5-0
• Public hearing set for Feb 27, 2024, on Land Bank Authority (unanimous)
• FY2023 Audit presented with unmodified, clean opinion
• Nuisance Code Ordinance amendments discussed; no vote taken
• FY2024-25 Budget Calendar presented; requested for website posting

CPMT

The Community Policy and Management Team is meeting to review funding reports and individual cases for Martinsville City and Henry County. The body will discuss foster care, IEP, and FAPT cases, as well as residential placements. Joint business includes discussing the CSA inclement weather policy and meeting start times.

• Review of cases with expenditures over $5,000.00 per month
• CSA Inclement Weather Policy discussion
• Approval of CSA funding reports and requests
• Review of Group Home and Residential Placement cases
• Promoting Safe and Stable Families — 866 Report

The Community Policy and Management Team approved CSA funding requests, including a specific payment for extermination services. The team discussed potential changes to the inclement weather policy and meeting start times, with votes scheduled for February. A closed session was held to review specific cases and expenditures.

• Approved CSA funding requests, including $3,600 to Dodson for extermination/fumigation for case 7893766 (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved consent agenda including December 28, 2023, minutes and CSA Pool Reimbursement Report (Unanimous)
• Entered closed session to discuss cases and expenditures (Unanimous)
• Returned to open meeting (Unanimous)

City Council

The City Council and School Board are holding a joint session to discuss school fiscal challenges and current and future capital needs. The body will also discuss the 2024 Legislative Agenda.

• Discussion of school fiscal challenges
• Review of current and future capital needs
• Discussion of 2024 Legislative Agenda

The City Council and Martinsville City Public School Board held a joint meeting to discuss school fiscal challenges, capital needs, and the Legislative Agenda. No formal votes or substantive decisions were recorded.

City Council

The City Council will consider an electric rate increase and the appropriation of additional grant funds. The meeting also includes quarterly updates from the Sheriff's Department, Human Resources, and the Public Information Officer.

• Proposed Power Cost Adjustment increase from 0 to .00794 per kWh to generate $1,270,400 in annual revenue
• Appropriation of $30,000 Harvest Foundation grant for Pickleball Court & Community Development Project Hope
• Appropriation of $4,776 in State Funds for the Fire Program
• Appropriation of $6,090 donation for Sheriff Motorcycle Maintenance
• Emergency Housing Committee update regarding homelessness and warming shelter plans

City Council approved a consent agenda that included an electric rate adjustment and the appropriation of additional grants and a donation. The council also received quarterly updates from city departments and a financial report through December 31, 2023.

• Approved electric rate adjustment (unanimous)
• Approved appropriation of additional grants and a donation (unanimous)

City Council

City Council will hold a public hearing on proposed changes to the City Charter and consider a request to increase electric rates. The meeting also includes quarterly updates from the Sheriff's Department, Human Resources, and the Public Information Officer.

• Proposed electric rate increase of 5.20656% to reflect a $1.2 million cost escalation
• Public hearing on proposed changes to the City Charter
• Discussion of the proposed 2024 Legislative Agenda
• Presentation on the Baby Bonds Program
• Report on the United Way campaign which raised $9,458.00

Martinsville City Council voted unanimously to approve proposed changes to the City Charter after a public hearing at which no one spoke. Council also held a closed session on appointments to the Arts and Cultural Committee, Citizen Advisory Board, and Pittsylvania County Community Action Agency Board, and reported no action was taken. A presentation on the Baby Bonds Program was disrupted by connection problems, and the information was sent to the Mayor to share with Council. The rest of the meeting consisted of employee service award recognition, council comments, and staff updates.

• Approved City Charter changes as presented (5-0)
• Convened closed session on appointments to Arts and Cultural Committee, Citizen Advisory Board, and Pittsylvania County Community Action Agency Board (5-0)
• Returned to open session; no action taken out of closed session (5-0)
• Adjourned the meeting at 7:30pm