Mayfield Heights public meetings in 2023

Architectural Board of Review

The Architectural Board of Review will review five new business items, including signage for two businesses, a final review for a new building, and two new single-family homes. These are decisions or discussions on the appearance and design of proposed projects.

• Signage for Ohio Savings Bank at 6500 Mayfield Road
• Signage for Hobby Lobby at 6594 Mayfield Road
• Final review for new building for Trouve MedSpa at 30055 Cedar Rd
• New single-family home at 1467 Worton Blvd
• New single-family home at 1204 Commonwealth Ave

Planning Commission

The December 18, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled due to no requests to appear

City Council

The Public Works & Services Committee will meet to discuss the 2023 program follow-up, the 2024 road program, finalization of the 2024 sidewalk plan, and the status of dye testing for 2024. No votes or decisions are scheduled; this is a discussion-only meeting.

• 2023 program final follow-up
• 2024 road program
• 2024 sidewalk finalization
• Dye testing status for 2024

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for December 12, 2023, has been canceled because no requests to appear were submitted. No items were discussed or decided.

City Council

The council will hold final readings on the 2024 budget ordinance and several resolutions authorizing contracts for the new aquatic and community center, including change orders, pool furniture, and gym mats. It will also consider zoning-related resolutions and ordinances, including a moratorium on bed-and-breakfasts and short-term rentals, and amendments to prohibited uses and council committees. Several previously tabled items remain pending.

• Final reading of Ordinance 2023-30, making appropriations for fiscal year 2024
• Resolution 2023-105 authorizing change orders for the Albert M. Higley Company contract for the Aquatic Center and Community Center
• Resolutions 2023-107 and 2023-108 confirming denial of variances for an accessory structure at 1592 Lander Road
• Ordinance 2023-34 continuing a moratorium on bed-and-breakfasts and short-term rentals
• Ordinance 2023-33 amending Section 1195.01 regarding prohibited uses

City Council

The Recreation & Parks Committee is meeting to discuss Ordinance 2023-28, which would amend Chapter 951 of the city's codified ordinances to revise rules for renting the Community Center. The ordinance includes an emergency clause, meaning it would take effect immediately upon passage. No other items are on the agenda.

• Ordinance 2023-28: amends Chapter 951 (Community Center) to revise rental rules, with an emergency clause

Civil Service Commission

The Civil Service Commission is meeting to approve prior minutes and review entry-level firefighter and patrol officer exam scores. No hiring decisions or other substantive actions are listed on the agenda.

• Approval of minutes from 11/7/23
• Review of entry firefighter exam scores
• Review of patrol officer exam scores

Planning Commission

The regular meeting of the Mayfield Heights Planning Commission scheduled for December 4, 2023, has been cancelled. There were no requests to appear before the commission.

City Council

Council will consider resolutions including change orders for the new community center, police vehicle equipment purchases, and confirmation of zoning board denials for variances at 1592 Lander Road and 1266 Summit Drive. Also up for votes are a new city hall roof contract, an amendment to the N.O.R.M.A. self-insurance pool by-laws, and ordinances on permitted signs and the 2024 budget. Several previously tabled items remain on the agenda.

• Resolution 2023-105: Change orders for the Albert M. Higley Company contract for the Aquatic Center and Community Center construction
• Resolution 2023-106: Amending contract with Hall Public Safety Upfitters for police vehicle equipment (lights, radios)
• Resolution 2023-111: Awarding contract to Industrial First, Inc. for new City Hall roof
• Ordinance 2023-30: Making appropriations for the 2024 fiscal year budget
• Ordinance 2023-27: Amending Section 1191.02 on permitted signs

Planning Commission

The November 20, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled due to no requests to appear

City Council

The Finance and Audit Committee will meet to review the proposed 2024 Budget and Ordinance 2023-30, which establishes original appropriations for 2024. This is a discussion and review meeting, not a final vote.

• Review of proposed 2024 Budget
• Ordinance 2023-30 establishing original appropriations for 2024

Architectural Board of Review

The Architectural Board of Review will hold a public meeting to review three new business items: a residence addition and covered walkway, a new home, and a preliminary review for a new medical spa building. These are design reviews, not final approvals.

• Gupta Residence, 1761 Alcester Rd: addition and covered walkway (case 2023-01412)
• New home at 1520 Temple Ave. by Weathervane Builders LLC (case 2023-01423)
• Trouve MedSpa, 30055 Cedar Rd: preliminary review for new building (case 2023-01421)

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on two variance requests. One seeks a side yard fence at 1266 Summit Drive, the other an accessory structure size variance at 1592 Lander Road. No items were tabled from the previous meeting.

• BZA 1245: Variance to install a side yard fence to the front corner of the house at 1266 Summit Drive (Ron Hawkins – On the Fence, Inc.)
• BZA 1246: Accessory structure size variance at 1592 Lander Road (Denver Barry – April Management)

City Council

The Mayfield Heights City Council will hold a Committee of the Whole meeting to discuss health care benefits for city employees and change management for the Aquatic & Community Center project. No votes or final decisions are scheduled; the meeting is for discussion only.

• Discussion of health care benefits for Mayfield Heights employees
• Discussion of change management for the Aquatic & Community Center project

City Council

The Mayfield Heights City Council will vote on several resolutions and ordinances, including accepting insurance quotes for medical, dental, and vision coverage, awarding a contract for a new City Hall generator, and approving change orders for the Aquatic Center and Community Center construction. They will also consider ordinances on political signs, municipal income tax, and the 2024 budget, plus motions to approve preliminary site plans for a Popeye's restaurant and a CVS redevelopment at 5901 Mayfield Road, and to sell three Service Department vehicles. Public comments are limited to five minutes per person, with a total of 30 minutes.

• Resolution 2023-104: Award contract to V.L. Chapman Electric, Inc. for new City Hall generator
• Resolution 2023-105: Approve change orders for Aquatic Center and Community Center construction with Albert M. Higley Company
• Ordinance 2023-30: 2024 appropriations for city expenses
• Motion: Approve preliminary site plan for Popeye's restaurant at 5901 Mayfield Road
• Motion: Authorize sale of three Service Department vehicles via Gov Deals

Civil Service Commission

The Civil Service Commission is meeting to approve prior meeting minutes and review scores from a Fire Department promotional exam. No other substantive business is on the agenda.

• Approval of minutes from September 26 and September 28, 2023
• Review of scores for Fire Department promotional exam

Planning Commission

The November 6, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled due to no requests to appear

City Council

The council will hold public hearings and vote on several resolutions and ordinances, including confirming denials of zoning variances for a Lander Road property, authorizing contracts for police vehicles, and amending sign and residential occupancy codes. A motion to approve a preliminary site plan for a new Popeye's restaurant at 5901 Mayfield Road is also on the agenda.

• Resolution 2023-90: Confirming denial of a variance for a 4,750 sq ft accessory structure at 1592 Lander Road
• Resolution 2023-91: Confirming denial of a variance for a height increase for an accessory structure at 1592 Lander Road
• Resolution 2023-98: Authorizing contract with Bob Chapman Ford for two Ford Police Explorer vehicles for police department
• Resolution 2023-99: Authorizing contract with Tim Lally Chevrolet for a Chevy Silverado pickup for police department
• Motion A: Approve preliminary site plan for a 1,995 sq ft Popeye's restaurant at 5901 Mayfield Road

Architectural Board of Review

The Architectural Board of Review is meeting to consider a new business item: a signage application (case 2023-01298) submitted by Doug Karn of Apex Pinnacle Services for the property at 5856 Mayfield Road, associated with the business 'Muze – be your own'. The board will review the proposed signage for compliance with design standards.

• Signage application 2023-01298 for Muze at 5856 Mayfield Road

Planning Commission

The regular Planning Commission meeting scheduled for October 16, 2023, was cancelled due to no requests to appear. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled due to no requests to appear

City Council

The Public Works & Services Committee is meeting to discuss the status of the 2023 Road Program, including any pending issues, and to begin initial discussions on the 2024 Road Program based on previous PCRs. The committee will also discuss the 2024 Sidewalk Program and the progress of dye testing.

• Discussion of 2023 Road Program finality and pending issues
• Initial discussion of 2024 Road Program based on previous PCRs
• Discussion of 2024 Sidewalk Program
• Discussion of dye testing progress

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for October 10, 2023, was canceled because no requests to appear were submitted.

City Council

The City Council will meet as a Committee of the Whole to discuss three proposed public safety staffing changes: a new non-sworn Dispatch Supervisor position, creation of an additional Lieutenant position, and hiring one more Patrol Officer. No votes will be taken; this is a discussion-only session.

• Discussion of a new non-sworn Dispatch Supervisor position
• Discussion of creating an additional Lieutenant position
• Discussion of hiring one additional Patrol Officer

City Council

The Mayfield Heights City Council will hold second and third readings on resolutions and ordinances, including confirming denials of zoning variances for a property on Lander Road, authorizing the purchase of tax-delinquent land, and amending city codes on naming rights, political signs, and roofs. The council will also vote on motions to approve preliminary site plans for a Popeye's restaurant, a Trouve Medspa, and a redevelopment of the CVS building on Mayfield Road.

• Resolutions 2023-90 and 2023-91: confirm Board of Zoning Appeals denial of variances for an accessory structure at 1592 Lander Road (April Management, LTD.)
• Resolution 2023-97: extend agreement with Medical Mutual Life Insurance for FMLA leave processing
• Ordinance 2023-17: authorize purchase of tax-delinquent land from Cuyahoga County Land Reutilization Corporation
• Ordinance 2023-19: enact Chapter 155 on naming rights to government buildings
• Motions to approve preliminary site plans for Popeye's (5901 Mayfield Road), Trouve Medspa (30055 Cedar Road), and CVS redevelopment (5901 Mayfield Road)

City Council

The Legislative Committee will discuss two ordinances: one on naming rights for government buildings and property, and another amending committee rules. No votes are scheduled; this is a discussion-only meeting.

• Ordinance 2023-19: Naming Rights to Government Buildings and Property
• Ordinance 2023-20: Amending C.O. Chapter 121, Section 121.02(L) 'Committees'

Planning Commission

The Mayfield Heights Planning Commission will hold a regular meeting on October 2, 2023, at 7:00 P.M. in City Hall Council Chambers. The main business is preliminary site reviews for three redevelopment projects: a CVS renovation into a 3-tenant space, a new drive-thru restaurant, and a new build for Trouve Medspa. The commission will also approve minutes from the June 19, 2023 meeting and hear reports from the Building Director and Council Representative.

• PC-23-02: Preliminary site review for CVS renovation into 3-tenant space at 5901 Mayfield Road
• PC-23-03: Preliminary site review for new drive-thru restaurant at 5901 Mayfield Road
• PC-23-04: Preliminary site review for Trouve Medspa new build at 30055 Cedar Road

Civil Service Commission

The Civil Service Commission is holding a special meeting to discuss logistics for the Regional Firefighter Entrance Exam. Reports from Chief Carroll and Chairman Gallo will cover financial updates, the application process, sign-in procedures, and personnel assignments.

• Regional Firefighter Entrance Exam planning
• Financial update from Chief Carroll
• Application process update
• Sign-in process discussion
• Personnel needed and position assignments

City Council

The Mayfield Heights City Council Building Committee is meeting to continue discussions on three items: the building inspector, a code section on political signs (1191.02 (d) (3) D), and a code section on roofs, gutters, and downspouts (1389.05). No decisions are noted; the agenda indicates discussion only.

• Building Inspector Discussion
• 1191.02 (d) (3) D Political Signs
• 1389.05 Roofs, Gutters, & Downspouts

Civil Service Commission

The Civil Service Commission is holding a special meeting to discuss using the National Testing Network for the police entry exam. The agenda also includes approval of minutes from two prior meetings. No decisions are listed on the agenda; the exam discussion is the only substantive item.

• Discussion of National Testing Network for Police Entry Exam
• Approval of minutes from 9/12/23 and 9/19/23 meetings

City Council

The council will hold second readings and votes on several resolutions and ordinances, including change orders for the aquatic and community center construction, confirmation of zoning board decisions on variances at 30055 Cedar Road and 1592 Lander Road, and ordinances on tax-delinquent land purchase, indigent decedent policy, naming rights, council committees, and recreation employee compensation. Motions include auctioning a fire department vehicle and authorizing RFPs for engineering services.

• Resolution 2023-85: Change Management #074 for Albert M. Higley Co. aquatic and community center construction
• Resolutions 2023-87/88/89: Confirm variances for Cedro Development Group at 30055 Cedar Road
• Resolutions 2023-90/91: Confirm denial of variances for April Management at 1592 Lander Road
• Ordinance 2023-17: Agreement with Cuyahoga County Land Reutilization Corp. to purchase tax-delinquent land
• Motion to auction 2017 Ford Explorer (VIN: 1FM5K8ARXHGB33357, 53,711 miles)

Architectural Board of Review

The Architectural Board of Review is meeting to review five new business items, including signage, residential additions, and preliminary plans for a new Popeyes building and a CVS façade renovation. All items are under review at this meeting; no final decisions are noted in the agenda.

• Signarama signage for Success Orthodontics at 5827 Mayfield Road
• Addition to Patty Residence at 1612 Algiers Road
• Addition to Owoyele Residence at 1572 Woodhurst Avenue
• Preliminary review for new Popeyes building at 5901 Mayfield Road
• Preliminary review for CVS façade renovation at 5901 Mayfield Road

Civil Service Commission

The Mayfield Heights Civil Service Commission is holding a special meeting to discuss the National Testing Network. No other items are on the agenda.

• Discussion of National Testing Network

Planning Commission

The September 18, 2023 Planning Commission meeting has been cancelled. No items will be discussed or decided at this meeting.

Civil Service Commission

The commission will approve July minutes, discuss upcoming lateral and entry-level tests, join a Zoom call about the National Testing Network, and receive a multi-city fire test update.

• Approval of minutes from July 11, 2023
• Discussion of upcoming lateral test and entry-level test
• 5:45 PM Zoom call for information regarding the National Testing Network
• Multi-city fire test update

The Commission approved the July 11, 2023, minutes and discussed the upcoming Regional Firefighter Exam. Members reviewed a presentation from the National Testing Network regarding entry-level police officer exams. A follow-up meeting is scheduled for September 26, 2023, to determine if the network meets the city's needs.

• Approved July 11, 2023, minutes

Board of Zoning Appeals

The Mayfield Heights Board of Zoning Appeals will hold public hearings on two variance requests. One seeks variances for yard and parking setbacks and a landscape buffer for a new building at 30055 Cedar Road. The other requests a size variance for an accessory structure at 1592 Lander Road. The board will also review minutes from its June 13, 2023 meeting.

• BZA 1242: Trouve Medspa requests variances for yard and parking setbacks and landscape buffer at 30055 Cedar Road
• BZA 1243: April Management requests accessory structure size variance at 1592 Lander Road
• Minutes of June 13, 2023 meeting to be approved

City Council

The council will consider several resolutions and ordinances, including amending a contract for a pavilion at the aquatic center, rejecting and re-bidding a generator for City Hall, and approving a change order for the aquatic center construction. Other items include a job retention grant agreement, purchase of tax-delinquent properties, and sale of police vehicles.

• Resolution 2023-81: Amends contract with MAGAAS, LLC for pavilion painting and siding at Aquatic and Community Center
• Resolution 2023-84: Rejects all bids for City Hall generator and authorizes re-bid
• Resolution 2023-85: Approves Change Management #074 for Albert M. Higley Company on Aquatic Center and Community Center construction
• Ordinance 2023-16: Authorizes job retention grant MOU with APEX Dermatology
• Motion to sell three police vehicles (two Ford Explorers, one Ford Taurus) through CarMax

Council approved a resolution to amend the contract with MAGAAS, LLC to add painting and metal siding to a pavilion at the Mayfield Heights Aquatic and Community Center. The meeting also included reports on road and sidewalk repairs and basement flooding investigations.

• Approved August 14, 2023 minutes (Majority in favor, one abstention)
• Approved Resolution 2023-81 to amend MAGAAS, LLC contract for pavilion painting and metal siding (7-0)

City Council

The Safety and Transportation Committee will meet to discuss three staffing positions: a new non-sworn Dispatch Supervisor, an additional Lieutenant, and one more Patrol Officer. No votes are scheduled; this is a discussion-only agenda.

• New Dispatch Supervisor position (non-sworn)
• Creation of an additional Lieutenant position
• Hiring one additional Patrol Officer

The Safety and Transportation Committee discussed a proposal to create a civilian Dispatch Supervisor position, add one Lieutenant position, and hire one additional Patrol Officer. The proposal aims to address increased call volumes and supervision gaps. No formal vote was taken; the proposal is intended for City Council consideration in September.

• Proposed creation of a civilian Dispatch Supervisor position
• Proposed creation of one additional Lieutenant position
• Proposed hiring of one additional Patrol Officer
• Proposed $150,000 budget increase to fund new positions

Architectural Board of Review

The Architectural Board of Review will hold a meeting on August 17, 2023, to review three new business items: a facade renovation at 6059 Mayfield Road, a preliminary review for an addition at 5827 Mayfield Road, and signage at 1623 Golden Gate Plaza. These are all proposals under review, not final decisions.

• Facade renovation at 6059 Mayfield Road (Eli Mahler Associates)
• Preliminary review for addition at 5827 Mayfield Road (LS Architects for Dr. Gen)
• Signage at 1623 Golden Gate Plaza (North Coast Sign & Lighting for Mariner Finance)

The Architectural Board of Review approved a facade renovation on Mayfield Road and a masonry wall for an office addition. A preliminary review for an office addition was conducted without a final decision, and the board requested modifications to signage for Mariner Finance.

• Approved facade renovation drawings for 6059 Mayfield Road
• Approved masonry wall drawings for 5827 Mayfield Road as noted: alternate 8-inch block with 4-inch cap
• No disposition made for preliminary review of addition at 9827 Mayfield Road
• Requested larger letters and logo for Mariner Finance signage at 1623 Golden Gate Plaza

City Council

The Mayfield Heights City Council will vote on several resolutions, including awarding a contract for the 2023 Road Reconstruction Program, purchasing vehicles for the service and fire departments, and renewing an engineering services agreement. Two ordinances remain tabled from prior meetings.

• Resolution 2023-75: Reject prior bids and award $1,000,000+ road reconstruction contract to Tri-Mor Corp.
• Resolution 2023-78: Rescind prior resolutions and authorize purchase of a Ford F-550 dump truck for the Service Department.
• Resolution 2023-79: Authorize purchase of a Ford Explorer for the Fire Department from Bob Chapman Ford, Inc.
• Resolution 2023-74: Authorize amendment with GPD Group for MS4 NPDES permit renewal engineering services.
• Tabled Ordinance 2022-03: Amend waste container location and pick-up rules (third reading tabled 3/28/22).

Council approved a resolution to amend an agreement with GPO Group for professional engineering services to support MS4 NPDES permit renewal requirements. The meeting also included extensive discussion regarding residential flooding and the initiation of a dye testing program.

• Approved Resolution 2023-74 for GPO Group engineering services (6-0)
• Approved Committee of the Whole minutes from June 26, 2023
• Approved Council minutes from June 26, 2023

Architectural Board of Review

The Board approved signage for Dollar General, Music & Arts, Juicy Seafood, and UH Urgent Care. It also approved a porch roof at 1702 Temple Ave and exterior paint alterations for UH Urgent Care, provided the brick is painted to match the rest of the plaza.

• Approved signage for Dollar General at 9919 Mayfield Road
• Approved signage for Music & Arts at 6240 Mayfield Road
• Approved signage for Juicy Seafood at 1479 SOM Center Road
• Approved roof over front porch and residing for 1702 Temple Ave
• Approved signage and awning for UH Urgent Care at 1300 SOM Center Road, as noted
• Approved exterior paint for UH Urgent Care at 1300 SOM Center Road, as noted to match original color scheme and plaza brick

Civil Service Commission

The Mayfield Heights Civil Service Commission will hold a special meeting to review final scores for police department promotions. No other business is listed.

The Commission reviewed and accepted the final ranking and written promotional exam scores for the Police Department lieutenant and sergeant positions. The board also approved minutes from three previous meetings.

• Approved May 9, 2023, minutes
• Approved May 12, 2023, minutes
• Approved June 22, 2023, minutes
• Accepted Police Department lieutenant and sergeant promotional final scores

City Council

The Mayfield Heights City Council is holding a Committee of the Whole meeting to discuss an update on the Aquatic and Community Center Project, as well as bids for the 2023 Sidewalk Program and the 2023 Street Reconstruction Program. No formal votes are scheduled; this is a discussion-only session.

• Aquatic and Community Center Project update
• 2023 Sidewalk Program bids
• 2023 Street Reconstruction Program bids

The Committee of the Whole discussed project updates for the Aquatic and Community Center and reviewed bids for city infrastructure. No formal votes were recorded in these minutes as the meeting served to provide updates and recommendations.

• Discussed awarding 2023 Sidewalk Program to CATTS Construction, Inc. for $421,000
• Discussed awarding Crestwood street reconstruction to Fabrizi Trucking & Paving, Co. for $1,748,293
• Proposed delaying Ranchland street reconstruction to early 2024 to stay within budget

City Council

Council will vote on several resolutions, including confirming zoning board actions on signage variances for Dollar General, UH Urgent Care, and Verizon at 5870 Mayfield Road, and approving change management orders for the Aquatic Center and Community Center construction. They will also award contracts for the 2023 Road Program and Sidewalk Improvement Program, and consider a moratorium on bed and breakfasts and short-term rentals. Tabled items include ordinances on waste container location and a job retention grant MOU with Materion.

• Resolutions 2023-63 to 2023-67: Confirm Board of Zoning Appeals decisions on signage variances for Dollar General (5919 Mayfield Road), UH Urgent Care (1300 SOM Center Road), and Verizon (5870 Mayfield Road).
• Resolutions 2023-68 to 2023-70: Approve change management orders (#027, #043, #045, #046) with Albert M. Higley Company for Aquatic Center and Community Center construction.
• Resolution 2023-71: Award contract for 2023 Road Program.
• Resolution 2023-72: Award contract for 2023 Sidewalk Improvement Program.
• Ordinance 2023-15: Continue moratorium on bed and breakfasts and short-term rentals.

City Council adopted three resolutions confirming Board of Zoning Appeals decisions regarding business signage. Two requests for signage variances were denied, while one request for Verizon was approved. The Finance Director also reported a successful bond issuance that will save the city over $40,000 annually.

• Denied signage variance for Dollar General at 5919 Mayfield Road (7-0)
• Denied signage variance for UH Urgent Care at 1300 SOM Center Road (7-0)
• Approved signage variance for Verizon at 5870 Mayfield Road (7-0)
• Approved Council minutes for May 22, 2023 (Majority-0, 3 abstentions)
• Approved Committee of the Whole minutes for June 12, 2023 (Majority-0, 1 abstention)
• Approved Council minutes for June 12, 2023 (Majority-0, 1 abstention)

Civil Service Commission

The Commission reviewed four rebuttals regarding the Police Department written promotional exams for lieutenant and sergeant. In all four cases, the Commission voted to accept the original keyed answers based on consultant responses and source material.

• Accepted keyed answer for item 51 of the Police Department Lieutenant Exam
• Accepted keyed answer for item 59 of the Police Department Lieutenant Exam
• Accepted keyed answer for item 60 of the Police Department Lieutenant Exam
• Accepted keyed answer for item 51 of the Police Department Sergeant Exam

Planning Commission

The Mayfield Heights Planning Commission is meeting to consider a final site approval for a new Verizon Wireless retail store at 5870 Mayfield Road. The agenda also includes routine items such as approval of previous meeting minutes and reports from the Building Director and Council Representative.

• PC-23-01: Final site approval for Verizon Wireless Retail Store at 5870 Mayfield Road
• Approval of minutes from April 3, 2023 meeting
• Reports from Director of Building and Council Representative

The Planning Commission approved the final site plan for a 4,000 square foot Verizon Wireless Retail Store at 5870 Mayfield Road. Approval was granted with the requirement that a curb be added to the west property line for delineation.

• Approved final site plan for Verizon Wireless Store at 5870 Mayfield Road (5-0)
• Approved April 3, 2023 meeting minutes

City Council

The Mayfield Heights City Council Legislative Committee is meeting to discuss naming rights to government buildings and property. This is a discussion item, not a final decision.

• Discussion of naming rights to government buildings and property

The Legislative Committee reviewed a draft ordinance to establish procedures for naming city buildings and property. No final vote was taken; the Director of Law will redraft the ordinance to include specific requirements for donor agreements and naming durations.

• Proposed requiring written agreements between the City and benefactors for naming rights
• Proposed limiting financial contributions to cash or specific agreements
• Proposed that naming rights be for a set period of time rather than indefinite
• Proposed that recommendations for naming can be made by the Mayor or a member of Council
• Proposed combining approval sections for financial and service contributions
• Discussed excluding the naming of trees from the ordinance to simplify administration

Architectural Board of Review

The Architectural Board of Review will consider several new business items, including a resubmitted addition, multiple signage requests, and final review and signage for a new Verizon building. All items are under review; no decisions are noted in the agenda.

• 2023-00143: Addition resubmittal at 1307 Orchard Heights
• 2023-00551: Signage for European Deli Deluxe at 5937 Mayfield Road
• 2023-00595: Signage for Pure Hockey at 6505 Mayfield Road
• 2023-00658: Signage for new Public Storage building at 1413 Golden Gate Blvd.
• 2023-00501 & 2023-00650: Final review and signage for new Verizon building at 5870 Mayfield Road

The Architectural Board of Review approved drawings for a new Verizon building and its signage. The board also approved signage for European Deli Deluxe, Pure Hockey, and Public Storage, as well as a residential addition.

• Approved residential addition at 1307 Orchard Heights Drive with specific siding and roof conditions
• Approved signage for European Deli Deluxe at 5937 Mayfield Road
• Approved signage for Pure Hockey at 6505 Mayfield Road
• Approved signage for Public Storage at 1413 Golden Gate Boulevard
• Approved new building drawings for Verizon at 5870 Mayfield Road with material update requirement
• Approved signage for Verizon at 5870 Mayfield Road with no ground sign in back

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on three signage variance requests for properties on Mayfield Road and SOM Center Road. The board will also review minutes from the previous meeting and discuss any other business.

• BZA 1238: Hi-Lite Maintenance requests a signage variance for Dollar General at 6154 Mayfield Road
• BZA 1239: Agile Sign & Lighting requests a signage variance for UH Urgent Care at 1300 SOM Center Road
• BZA 1240: Verizon Global Real Estate requests 3 signage variances for Verizon at 5870 Mayfield Road

The Board of Zoning Appeals denied variance requests for signage at Dollar General and UH Urgent Care, citing a failure to demonstrate practical difficulty. A request for signage at Verizon was discussed, but the provided text ends before a final vote was recorded.

• Denied signage variance for Dollar General at 5919 Mayfield Road (0-5)
• Denied signage variance for UH Urgent Care at 1300 SOM Center Road (0-5)
• Approved minutes of the May 9, 2023 meeting

City Council

The Mayfield Heights City Council is holding a Committee of the Whole meeting to receive an update on the Aquatic and Community Center Project. No votes or decisions are scheduled; the meeting is for discussion only.

• Update on the Aquatic and Community Center Project

The Committee of the Whole reviewed proposals for a concrete sidewalk extension and new facility signage. No formal votes were taken; legislation for signage is scheduled for the June 26th meeting.

• Discussed increasing sidewalk cost to $110,000 for full concrete construction
• Proposed $9,000-$10,000 budget placeholder for sidewalk engineering and surveying
• Discussed using 2024 Sidewalk Program or ARPA funds to pay for sidewalk extensions
• Proposed installation of a double-faced digital monument sign facing Marsol Rd
• Proposed installation of four exterior signs identifying the complex

City Council

The Mayfield Heights City Council will hold second readings and votes on multiple resolutions, including confirming or reversing zoning variances, authorizing contracts for the new Aquatic and Community Center (defibrillators, bike racks, digital sign, change orders), police cameras, a school resource officer MOU, and the 2024 tax budget. The agenda also includes a motion to solicit bids for rock salt and two tabled ordinances.

• Variance for covered porch at 1317 Iroquois Avenue (Resolution 2023-47)
• Variance for detached garage at 1358 Washington Boulevard (Resolution 2023-48)
• Variances for Verizon at 5870 Mayfield Road to increase parking to 39 spaces and widen lot (Resolutions 2023-49, 2023-50)
• Reversal of sign variance for Juicy Seafood at 1479 SOM Center Road (Resolution 2023-51)
• Contracts for aquatic center: Stryker defibrillators, Uline bike racks, Watchfire sign, change orders with Albert M. Higley Company (Resolutions 2023-53 to 2023-56, 2023-58 to 2023-60)

City Council approved zoning variances for a covered porch, a detached garage, and Verizon parking. The council also authorized the purchase of two automated external defibrillators for the Aquatic and Community Center. Two resolutions regarding a sign variance for Juicy Seafood were denied.

• Approved variance for covered porch at 1317 Iroquois Avenue (6-0)
• Approved variance for detached garage at 1358 Washington Boulevard (6-0)
• Approved variance to increase parking spaces from 15 to 39 at 5870 Mayfield Road (6-0)
• Approved variance to exceed parking lot width by 8.35 feet at 5870 Mayfield Road (6-0)
• Denied Resolution 2023-51 to reverse BZA sign variance for Juicy Seafood (4-2)
• Denied Resolution 2023-52 to confirm BZA sign variance for Juicy Seafood (2-4)
• Approved contract with Stryker Medical for two automated external defibrillators (6-0)
• Approved Committee of the Whole and Council minutes for May 8, 2023

Planning Commission

The regular Planning Commission meeting scheduled for June 5, 2023, has been cancelled because there were no requests to appear. The cancellation was announced by Mayor Anthony DiCicco, who serves as Chairman.

• Meeting cancelled due to no requests to appear

The meeting scheduled for June 5, 2023, was cancelled because there were no requests to appear. No substantive decisions were made.

City Council

The council will vote on several resolutions, including confirming or reversing zoning board decisions on variances for porches, garages, parking, and signage at specific properties. It will also consider contracts for defibrillators, bike racks, a digital sign, and construction change orders for the Aquatic and Community Center, plus cameras for the police department. An ordinance to amend the city's 2023 budget appropriations is on the agenda.

• Resolution 2023-51 to reverse a zoning board variance for 140 sq ft of signage at 1479 SOM Center Road (Juicy Seafood)
• Resolution 2023-56 authorizing change order #051-C with Albert M. Higley Co. for Aquatic Center construction
• Resolution 2023-57 authorizing contract with i2c Technologies for intersection and jail/lobby cameras for police
• Resolution 2023-55 authorizing purchase of a digital ground sign for the Aquatic and Community Center
• Ordinance 2023-14 amending the city's 2023 budget appropriations

No legislative action was taken during the meeting because three council members were absent. All resolutions and ordinances on the agenda were placed on first reading without a vote. Minutes from the May 8, 2023, meetings were deferred.

• Deferred approval of May 8, 2023, Committee of the Whole minutes
• Deferred approval of May 8, 2023, Council meeting minutes
• Placed Resolutions 2023-47 through 2023-57 on first reading (no vote)
• Placed Ordinance 2023-14 on first reading (no vote)

Architectural Board of Review

The agenda for the May 18, 2023 Architectural Board of Review meeting could not be retrieved. The website returned an error stating the file was not found. No agenda items, decisions, or discussions are available.

• Agenda PDF not found on city website

The Board approved signage for the Aquatic Center and Yoga Nisha, as well as residential additions and solar panels. One residential addition was denied and required resubmission, while a new Verizon building underwent preliminary review.

• Approved signage for Mayfield Heights Aquatic Center (6080 Marsol Rd)
• Approved new garage at Pepperwood (1432 Golden Gate Blvd) with specific paint and trim requirements
• Approved front addition at 1280 Eastwood Avenue with requirements for matching paint and roof
• Approved solar panels at 1538 Crestwood Road provided conduits match the house
• Denied addition at 1307 Orchard Heights Drive; applicant must revise and resubmit
• Approved signage for Yoga Nisha (1341 SOM Center Road)
• Conducted preliminary review for Verizon building (5870 Mayfield Road); no final disposition

Planning Commission

The Mayfield Heights Planning Commission regular meeting scheduled for May 15, 2023, has been cancelled because there were no requests to appear. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled due to no requests to appear

The meeting scheduled for May 15, 2023, was cancelled because there were no requests to appear. No substantive decisions were made.

Civil Service Commission

The Mayfield Heights Civil Service Commission is meeting to approve prior minutes, discuss 2023 testing with Chief Mele, and consider multiple amendments to its rules. The agenda includes specific rule changes across several sections, but no details are provided in the agenda text.

• Approve minutes from 2/9/23, 2/14/23, 3/28/23, 3/30/23
• Discussion with Chief Mele on 2023 testing
• Rule changes: Rule III Section 2, Rule IV Sections 5, 8, 9, Rule V Section 2, Rule VI Sections 1, 2, 6
• 2023 testing timeline review

The Commission approved minutes from four previous meetings in February and March 2023. Chief Mele reported the selection of one candidate from the lateral transfer list and requested an entry-level exam for this summer.

• Approved February 9, 2023, minutes
• Approved February 12, 2023, minutes
• Approved March 28, 2023, minutes
• Approved March 30, 2023, minutes

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on three variance requests: a detached garage at 1358 Washington Boulevard, parking lot width and space count variances for Verizon at 5870 Mayfield Road, and a setback variance for a porch addition at 1317 Iroquois Avenue. The board will also consider minutes from the previous meeting and any tabled items.

• BZA 1235: Variance for detached garage at 1358 Washington Boulevard (Antonio & Monique Steele)
• BZA 1236: Parking lot width and space count variances for Verizon at 5870 Mayfield Road (Dan Buttry – Verizon Global Real Estate)
• BZA 1237: Setback variance for porch addition at 1317 Iroquois Avenue (Jason & Alexander Bokal)
• Approval of minutes from April 11, 2023 meeting

The Board of Zoning Appeals heard testimony regarding a proposed detached garage variance at 1358 Washington Boulevard and two variance requests for a new Verizon store at 5870 Mayfield Road. No final votes on the variances were recorded in the minutes.

• Approved motion to remove BZA Case 1235 (1358 Washington Boulevard) from the table
• Approved minutes of the April 11, 2023, meeting

City Council

The council will hold second readings and votes on several resolutions, including a zoning variance for signage at Juicy Seafood on SOM Center Road, contracts for commemorative pavers, road program change orders, a resurfacing project, a pickup truck purchase, and engineering services for a generator at City Hall. An ordinance to amend the Keep Mayfield Heights Beautiful Commission's duties regarding shade trees is also on the agenda. Tabled items include a waste container ordinance and a job retention grant MOU.

• Resolution 2023-38: Variance for 140 sq ft of W1 signage at Juicy Seafood, 1479 SOM Center Road
• Resolution 2023-42: Change Order No. 2 with A&J Contractors for 2022 Road Program D (Mayfield and Ridgebury)
• Resolution 2023-44: Purchase of a Ford F-250 pickup truck for the Service Department
• Resolution 2023-45: Amendment with GPD Group for generator and transfer switch replacement at City Hall
• Ordinance 2023-13: Amending Chapter 175 to add shade tree review to the Keep Mayfield Heights Beautiful Commission

City Council defeated a resolution to grant a signage variance for Juicy Seafood at Eastgate Shopping Center. The council also approved the minutes from the April 24, 2023, meeting.

• Approved April 24, 2023 Council minutes
• Denied signage variance for Juicy Seafood (3-2)

City Council

The City Council will hold a Committee of the Whole meeting to discuss engineering inspections on city projects. No votes or decisions are scheduled; this is a discussion-only session.

• Discussion of engineering inspections on city projects

The Committee of the Whole heard a presentation from Quality Control Inspection Inc. (QCI) regarding construction inspection and contract administration services. No formal actions were taken or votes cast regarding the adoption of these services.

Planning Commission

The May 1, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no items for discussion or decision.

• Meeting cancelled due to no requests to appear

The meeting scheduled for May 1, 2023, was cancelled because there were no requests to appear.

Parks & Recreation Commission

The commission approved the minutes from the March 28, 2023, meeting. No other substantive decisions were made during the session.

• Approved March 28, 2023, minutes

City Council

The council will vote on several resolutions and motions, including a $3.7 million road program, a $200,000 sidewalk program, and a contract for naming rights consulting for the Aquatic and Community Center. It will also consider zoning variances for signage and a fence, and a new phone system for city buildings. Tabled items from prior meetings remain pending.

• Motion to solicit bids for 2023 Road Program on Cordova Road, Indiana Avenue, Mayfield Ridge Road, Monterey Drive, Queens Park Avenue, Summit Drive, and Valleyvista Drive at an estimated $3,700,000
• Motion to solicit bids for 2023 Sidewalk Program on 20 streets at an estimated cost not to exceed $200,000
• Resolution 2023-36 authorizing agreement with Ashley Ryan Consulting for naming rights procedure for Aquatic Center and Community Center
• Resolution 2023-40 authorizing contract with Newcastle Communication for new telephone system at City Hall and Aquatic and Community Center
• Resolution 2023-38 confirming variance for Juicy Seafood at 1479 SOM Center Road to install 140 sq ft of W1 signage

Council voted to authorize the Mayor to enter into an agreement with Ashley Ryan Consulting, LLC to manage naming rights for the City's Aquatic Center and Community Center. Other business included reports on gas meter relocation and road repairs.

• Approved Resolution 2023-36 to hire Ashley Ryan Consulting, LLC for naming rights services (7-0)
• Approved Committee of the Whole minutes for April 10, 2023, with changes
• Approved Council minutes for April 10, 2023, with changes

Architectural Board of Review

The Architectural Board of Review will hold a regular meeting to review new business items, including residential additions, a ground sign, and exterior alterations. The board will decide on these applications as part of its design review duties.

• Fisher Residence addition at 1711 Lander Road (CP Construction)
• Ground signage for Industrial Commercial Properties at 6110 Parkland Blvd (Signature Sign Company)
• Addition at 1307 Orchard Heights (Igor Adamovskyi)
• Exterior alterations for Hobby Lobby at 6594 Mayfield Road (Colin Lamb, Architect)
• Addition at 1300 Iroquois Avenue (Sawmill Lane Construction)

The board approved drawings for a ground sign at 6110 Parkland Boulevard, exterior alterations for Hobby Lobby, and a residential addition at 1300 Iroquois Avenue. One application for an addition at 1307 Orchard Heights Drive was not reviewed due to insufficient submittal. The board also discussed potential revisions to city ordinances regarding construction materials and design manuals.

• Approved ground sign for Industrial Commercial Properties at 6110 Parkland Boulevard with requirement to remove plants (All in favor)
• Approved exterior alterations for Hobby Lobby at 6594 Mayfield Road with notes on EIFS, bollards, and CMU door infill (All in favor)
• Approved two-story addition for 1300 Iroquois Avenue with requirements to match foundation and move over 8 inches (All in favor)
• Declined review of addition at 1307 Orchard Heights Drive due to insufficient submittal

City Council

The Safety and Transportation Committee will meet to discuss adding live-feed intersection cameras and upgrading cameras for the Police Department and Jail. No decisions are scheduled; this is a discussion-only meeting.

• Discussion of live-feed intersection cameras
• Upgraded cameras for Police Department/Jail

The Safety and Transportation Committee reviewed proposals for 32 new interior and exterior cameras for the police department and jail, as well as live-feed license plate readers for three major intersections. No formal votes or decisions were recorded in the minutes.

Planning Commission

The Mayfield Heights Planning Commission's regular meeting scheduled for April 17, 2023, has been cancelled because there were no requests to appear. The agenda contains no items for discussion or decision.

• Meeting cancelled due to no requests to appear

The Planning Commission meeting scheduled for April 17, 2023, was cancelled because there were no requests to appear.

Board of Zoning Appeals

The Mayfield Heights Board of Zoning Appeals will hold a public meeting to hear three variance requests: a sign size variance for Juicy Seafood at 1479 SOM Center Road, a fence variance for a corner lot at 1101 Eastwood Avenue, and a detached garage variance at 1358 Washington Boulevard. The board will also approve minutes from the previous meeting. No items are tabled.

• BZA 1233: Qing Hui Wu, Juicy Seafood, 1479 SOM Center Road, sign size variance
• BZA 1234: John Hamilton, 1101 Eastwood Avenue, fence variance on corner lot
• BZA 1235: Jerome Tarrance – Eastside Group, Antonio & Monique Steele, 1358 Washington Boulevard, detached garage variance

The Board approved a sign size variance for Juicy Seafood and a fence setback variance for a property on Eastwood Avenue. One request for a detached garage variance was tabled. Decisions on the approved variances require final action by City Council.

• Approved sign size variance for Juicy Seafood at 1479 SOM Center Road to allow 140 square feet of signage (3-2)
• Approved fence setback variance for 1101 Eastwood Avenue (5-0)
• Tabled BZA Case 1235 regarding a detached garage variance for 1358 Washington Boulevard
• Approved March 14, 2023 meeting minutes as written

City Council

The City Council will hold a Committee of the Whole meeting to discuss sponsorship opportunities for the Aquatic and Community Center. No votes or decisions are scheduled; the meeting is for discussion only.

• Discussion of sponsorship opportunities for the Aquatic and Community Center

The Committee of the Whole heard a proposal from Ashley Ryan Consulting LLC to manage donor solicitation and naming rights for the Aquatic and Community Center. No formal vote was taken on the proposal during this meeting.

City Council

The City Council will vote on several resolutions authorizing contracts for civil service testing, senior fitness equipment, and naming rights consulting. They will also consider ordinances amending single- and two-family house district codes and motions to approve a site plan and sell city vehicles.

• Resolution 2023-33: Authorizes agreement with I/O Solutions for civil service promotional testing services.
• Resolution 2023-34/35: Authorizes contract with Design2Wellness for senior fitness equipment at the Community Center.
• Resolution 2023-36: Authorizes agreement with Ashley Ryan Consulting for naming rights procedure for Aquatic Center and Community Center.
• Motion A: Approve preliminary site plan for a 4,000 sq ft building at 5870 Mayfield Road for Version, contingent on ABR review.
• Motions B and C: Authorize sale of two Building Department vehicles and multiple Service Department vehicles/equipment.

Council approved two ordinances increasing the maximum size for sheds and outbuildings in single-family and two-family house districts from 160 to 200 square feet. The body also authorized several equipment purchases and the sale of surplus city vehicles.

• Approved Ordinance 2023-10 to increase shed size to 200 sq ft in U-1 districts (7-0)
• Approved Ordinance 2023-11 to increase shed size to 200 sq ft in U-2 districts (7-0)
• Approved Resolution 2023-37 for $35,000 Change Order for Mayfield Road concrete repairs (7-0)
• Approved Resolution 2023-33 for Civil Service promotional testing services (7-0)
• Approved Resolution 2023-34 and 2023-35 for senior fitness equipment at Community Center (7-0)
• Denied Ordinance 2022-04 regarding 'Light Trespassing' (0-7)
• Approved preliminary site plan for Verizon Wireless at 5870 Mayfield Road (6-1)
• Authorized sale of two Building Department vehicles and five Service Department vehicles/equipment (7-0)

Planning Commission

The Mayfield Heights Planning Commission is meeting to consider preliminary site approval for a new Verizon Wireless retail store at 5870 Mayfield Road, and to review two proposed ordinances amending single-family and two-family house district regulations. The agenda also includes routine items like approving prior minutes and reports from the building director and council representative.

• PC-23-01: Preliminary site approval for Verizon Wireless retail store at 5870 Mayfield Road
• Review of Ordinance 2023-10 amending U-1 Single Family House Districts (Section 1159.12)
• Review of Ordinance 2023-11 amending U-2 Two Family House Districts (Section 1161.09)
• Minutes of April 28, 2022 meeting
• Report of Director of Building and Council Representative

The Commission granted preliminary approval for a new 4,000 sq. ft. Verizon store at 5870 Mayfield Road, contingent on variances and ABR review. Additionally, two ordinances regarding shed sizes in single-family and two-family house districts were recommended to City Council.

• Approved preliminary site plan for Verizon Wireless Store at 5870 Mayfield Road (4-1)
• Recommended Ordinance 2023-10 amending shed size rules for U-1 Single Family House Districts to City Council (5-0)
• Recommended Ordinance 2023-11 amending shed size rules for U-2 Two Family House Districts to City Council (5-0)
• Approved April 28, 2022, meeting minutes as written

Civil Service Commission

The Civil Service Commission will meet to review eligibility lists and discuss 2023 testing. The agenda is brief and procedural, with no specific decisions or proposals listed.

• Review of Eligibility Lists
• Discussion of 2023 Testing

The Commission terminated the 2021 sergeant and lieutenant promotional eligibility lists for the Police Department. It also established application fees, age requirements, and scoring criteria for the October 3, 2023, Northeast Ohio Regional Firefighter Exam.

• Terminated 2021 sergeant and lieutenant promotional eligibility lists
• Approved $25 application fee and 5:00 PM start time for NEOR Firefighter exam
• Approved accepting NEOR Firefighter exam applications from candidates aged 18-35
• Approved all requirements stated in the NEOR Firefighter application
• Removed the requirement for the NEOR Firefighter application to be notarized
• Approved 2% extra credit for Fire Explorer 1349 Class A members scoring at least 70% on the NEOR Firefighter exam
• Approved $2,872.50 for NEOR Firefighter Exam marketing costs

Civil Service Commission

The Civil Service Commission is meeting to approve prior minutes, review proposed changes to civil service rules, and receive updates on the 2023 promotion exams and the 2023 firefighter entrance exam. No votes on specific personnel or hiring decisions are listed on this agenda.

• Approval of minutes from February 9 and February 14, 2023
• Review of changes to Civil Service Rules
• Update on 2023 promotion exams
• Update on 2023 firefighter entrance exam

The Commission reached a tentative decision regarding seniority points for employees with previous law enforcement experience. A final decision is pending a review of specific scenarios. The Commission is also considering a police lieutenant exam and a lateral transfer exam for the fall.

• Tentatively agreed to provide full credit for up to two years of prior full-time law enforcement service from outside agencies
• Tentatively agreed to provide half-credit for additional full-time law enforcement experience beyond two years, capped at ten total points
• Tabled final decision on seniority point rule change pending review of scenarios

City Council

Council will meet as a Committee of the Whole to receive an update on the Aquatic and Community Center Project. No votes or decisions are scheduled; the meeting is informational only.

• Update on the Aquatic and Community Center Project

The Committee of the Whole reviewed construction progress and proposed budget adjustments for the Aquatics and Community Center Project. No formal votes were recorded in these minutes; the meeting served as a discussion on project updates and pending resolutions.

• No substantive decisions were made; meeting was for updates and discussion

City Council

The Mayfield Heights City Council will vote on resolutions confirming two Board of Zoning Appeals decisions granting variances for a greenhouse and a driveway turnaround, and will authorize a contract for roller shades at the Aquatic Center. They will also hold second readings on ordinances amending single- and two-family house district regulations. Public comments are limited to five minutes per person, with a 30-minute total cap.

• Resolution 2023-26: Confirm variance for Thomas and Lisa George, 1394 Washington Boulevard, for a greenhouse larger than allowed
• Resolution 2023-27: Confirm variance for Christina L. DelBane, 2020 SOM Center Road, for a 144 sq ft driveway turnaround
• Resolution 2023-28: Authorize contract with American Interiors for roller shades at Mayfield Heights Aquatic Center
• Ordinance 2023-10 (2nd reading): Amend U-1 Single Family House Districts, Section 1159.12
• Ordinance 2023-11 (2nd reading): Amend U-2 Two Family House Districts, Section 1161.09

Council approved several resolutions for the Aquatic and Community Center, including contracts for roller shades, IT/fiber, and engineering. A variance for a driveway turnaround was approved, while a variance for a greenhouse was tabled. Council also authorized a contract with Silverlode Consulting for economic development planning.

• Approved driveway turnaround variance for 2020 SOM Center Road (6-0)
• Tabled greenhouse variance for 1394 Washington Boulevard (6-0)
• Approved contract with American Interiors for Aquatic Center roller shades (5-1)
• Approved change management for Albert M. Higley Company regarding Aquatic/Community Center (5-1)
• Approved design and engineering amendment with leveiHEADS, Inc. (5-1)
• Approved IT and fiber proposals with DataServ Integrations, LLC (5-1)
• Approved economic development consulting contract with Silverlode Consulting, LLC (6-0)
• Authorized Albert M. Higley Company to excavate and replace unsuitable material at project site (5-1)

Planning Commission

The Planning Commission meeting scheduled for March 20, 2023, was cancelled because there were no requests to appear.

Architectural Board of Review

The Architectural Board of Review will consider four new business items: a front porch at 1431 Worton Blvd, solar panels at 1589 Woodhurst Ave, and signage for Ken Ganley Nissan at 6060 Mayfield Road and Cork-n-Bottle at 6724 Mayfield Road. The meeting is a regular review of proposed exterior changes.

• Front porch at 1431 Worton Blvd (Daniel Castro)
• Solar panels at 1589 Woodhurst Ave (Fluent Solar, Clark Residence)
• Signage for Ken Ganley Nissan at 6060 Mayfield Road (Sign Erectors)
• Signage for Cork-n-Bottle at 6724 Mayfield Road (Modern LED)

The Board reviewed and approved architectural plans for two residential projects and two commercial signs. Approvals included specific requirements for materials, colors, and dimensions to ensure consistency with existing structures.

• Approved front porch at 1431 Worton Blvd with requirements for real brick, white wrapped posts/truss, and matching shingles/brick
• Approved solar panels at 1589 Woodhurst Ave with requirement to paint panels and surface mounted conduit white
• Approved signage for Ken Ganley Nissan at 6060 Mayfield Road with AGI wireway to match ACM panels
• Approved signage for Cork-n-Bottle at 6724 Mayfield Road with ground sign width of 12”-14”
• Approved minutes from January 19, 2023, meeting
• Approved minutes from February 16, 2023, meeting

Board of Zoning Appeals

The Mayfield Heights Board of Zoning Appeals will hold a regular meeting on March 14, 2023, at 7:00 p.m. in City Hall Council Chambers. The board will consider two new variance requests: one for an accessory size variance at 1394 Washington Blvd. and one for a front turnaround variance at 2020 SOM Center Road. The agenda also includes approval of the previous meeting's minutes and no tabled items.

• BZA 1231: Thomas & Lisa George, 1394 Washington Blvd., accessory size variance
• BZA 1232: Christina L DelBane, 2020 SOM Center Road, variance for turnaround in front

The Board of Zoning Appeals approved two variance requests for residential properties. Both decisions require final action by City Council on March 27, 2023.

• Approved variance for 200 square foot greenhouse at 1394 Washington Blvd (3-1)
• Approved variance for 144 square foot driveway turnaround at 2020 SOM Center Road (4-0)
• Approved February 14, 2023 meeting minutes as written

City Council

The Mayfield Heights City Council is meeting to consider several items, including accepting a state grant for fire department wellness programs, amending zoning rules for single- and two-family districts, and adjusting summer recreation staff compensation. The agenda also includes routine reports from committees and a public comment period. Several previously tabled ordinances remain pending.

• Resolution 2023-25: Authorizes accepting an Ohio Department of Public Safety grant for fire department wellness and resiliency programs.
• Ordinance 2023-10: Amends U-1 Single Family House Districts (Section 1159.12).
• Ordinance 2023-11: Amends U-2 Two Family House Districts (Section 1161.09).
• Ordinance 2023-12: Adjusts compensation for Recreation Department summer staff.
• Tabled items include ordinances on waste container location, light trespassing, a Materion job retention MOU, and adding a Facilities Supervisor position.

City Council adopted a resolution to accept an Ohio Department of Public Safety grant for fire department wellness programs. Council also approved updated compensation and hour requirements for summer recreation staff and created a Facilities Supervisor position for the Aquatic and Community Center.

• Approved Resolution 2023-25 to accept Ohio Department of Public Safety grant for fire department wellness and resiliency (7-0)
• Approved Ordinance 2023-12 adjusting Recreation Department summer staff compensation and certification reimbursement (7-0)
• Approved Ordinance 2023-04 creating the position of Facilities Supervisor - Aquatic and Community Center (7-0)
• Approved February 27, 2023 meeting minutes with additional comments (7-0)
• Placed Ordinance 2023-10 (U-1 Single Family House Districts) on first reading and referred to Planning Commission for review
• Placed Ordinance 2023-11 (U-2 Two Family House Districts) on first reading

Planning Commission

The March 6, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no items for discussion or decision.

• Meeting cancelled

The Planning Commission meeting scheduled for March 6, 2023, was cancelled because there were no requests to appear. No substantive decisions were made.

City Council

The Mayfield Heights City Council is holding a Committee of the Whole meeting to receive an update and discuss fundraising opportunities for the Aquatic and Community Center Project. No formal votes or decisions are listed on the agenda.

• Update on Aquatic and Community Center Project
• Discussion of fundraising opportunities for the project

The meeting consisted of a project update regarding construction progress and schedules for the Aquatic & Community Center & Gymnasium. No substantive decisions, votes, or ordinances were recorded in the provided text.

City Council

The City Council is considering several resolutions and ordinances, including major funding for municipal facilities. The agenda includes actions regarding signage variances, civil service testing, and sidewalk replacement programs.

• Issuance of up to $33,000,000 in notes and bonds for an Aquatic and Community Center
• Signage variance for Ken Ganley Nissan at 6060 Mayfield Road
• Agreement with I/O Solutions for Civil Service promotional testing services
• Subgrant application for body cam redaction software and kiosk replacement
• Amendment to agreement with GPD Group for the 2023 Sidewalk Replacement Program

Council adopted ordinances to issue bonds and notes not to exceed $33 million for the construction and equipping of a new Aquatic and Community Center. The body also approved several service contracts and a zoning variance for a business sign.

• Approved issuance of up to $33M in notes and bonds for Aquatic and Community Center (6-1)
• Approved 10.55 sq ft signage variance for Ken Ganley Nissan (7-0)
• Approved $14,000 contract with Cuyahoga Soil and Water Conservation District (7-0)
• Approved approximately $71,100 agreement with I/O Solutions for civil service testing (7-0)
• Approved subgrant from Ohio Department of Public Safety for body cam software and kiosk (7-0)
• Approved amended agreement with GPO Group for 2023 Sidewalk Replacement Program (7-0)
• Approved creation of Assistant Director of Public Service position (7-0)
• Approved $4,837.81 pre-payment to Veradex for Aquatic and Community Center planters (7-0)

Planning Commission

The February 20, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. This is a procedural cancellation with no items for discussion or decision.

• Meeting cancelled due to no requests to appear

The Planning Commission meeting scheduled for February 20, 2023, was cancelled because there were no requests to appear. No substantive decisions were made.

Architectural Board of Review

The board approved signage drawings for three different businesses. Each request was approved as submitted following review and discussion.

• Approved signage drawings for Quala D Nail Spa at 5858 Mayfield Road
• Approved signage drawings for Cheesesteak Whizard at 5815 Mayfield Road
• Approved signage drawings for Marshall Carpet at 1451 SOM Center Road

City Council

The Public Works & Services and Recreation & Parks Committees are holding a joint meeting to discuss two items: the Facilities Supervisor position and naming rights for the new Aquatic and Community Center. No votes or decisions are scheduled; this is a discussion-only agenda.

• Discussion of the Facilities Supervisor position
• Discussion of naming rights for the new Aquatic and Community Center

The Joint Public Works & Services and Recreation & Parks Committees discussed staffing for the new Aquatic and Community Center and a proposal for naming rights consulting. No final votes were taken; matters were recommended for approval at the next Council meeting.

• Recommended for Council approval: Creation of Aquatic and Community Center Facilities Supervisor position ($67,957-$94,985)
• Recommended for Council approval: Reinstatement of Assistant Service Director position ($91,971-$117,029)
• Recommended for Council approval: Resolution 2023-16 to hire fundraising consultant Mr. Sowers for $10,500

Board of Zoning Appeals

The Mayfield Heights Board of Zoning Appeals will hold a regular meeting to review two signage variance requests. One request is from Agile Sign & Lighting Maintenance for a property at 5815 Mayfield Road, and the other is from Sign Erectors, Inc. for Ken Ganley Nissan at 6060 Mayfield Road. The board will also consider minutes from the previous meeting.

• Signage variance for colors at 5815 Mayfield Road (Cheesesteak Whizard)
• Signage variance for Ken Ganley Nissan at 6060 Mayfield Road

The Board of Zoning Appeals approved a variance for a wall sign at 6060 Mayfield Road. The board also dismissed a previously tabled signage case for Cheesesteak Whizard.

• Approved signage variance for Ken Ganley Nissan to allow a 110.55 square foot wall sign (4-0)
• Dismissed BZA Case 1229 signage variance request for Cheesesteak Whizard at 5815 Mayfield Road

City Council

The Mayfield Heights City Council will hold a Committee of the Whole meeting to discuss engineering services provided by Glaus, Pyle, Schomer, Burns, and DeHaven Inc., DBA the GPD Group. This is a discussion-only meeting, with no formal votes or decisions scheduled.

• Discussion of engineering services from GPD Group

The Committee of the Whole meeting scheduled for February 13, 2023, was cancelled. No substantive decisions were made.

City Council

The Mayfield Heights City Council will consider several resolutions and one ordinance, including accepting NOPEC grants, amending engineering agreements for the 2023 Roadway Resurfacing and Reconstruction Programs, hiring a consultant for Aquatic Center and Community Center naming rights, purchasing a front-end loader, and ratifying construction contract modifications for the Aquatic Center and Community Center. The council will also vote on an ordinance for supplemental appropriations. Public comments are limited to five minutes per person, with a maximum of 30 minutes total.

• Resolution 2023-14: Accept NOPEC Energized Community Grant(s)
• Resolution 2023-15: Amend agreement with GPD Group for 2023 Roadway Resurfacing Program
• Resolution 2023-16: Agreement with RKS RJ Consulting for Aquatic Center and Community Center naming rights
• Resolution 2023-17: Contract with Southeastern Equipment Company for front-end loader
• Ordinance 2023-06: Supplemental appropriations for fiscal year 2023

Council authorized engineering services for the 2023 roadway resurfacing and reconstruction programs. The board also approved the purchase of a new front-end loader and accepted a NOPEC Energized Community Grant.

• Approved NOPEC Energized Community Grant (7-0)
• Approved engineering services for 2023 Roadway Resurfacing Program (7-0)
• Approved engineering services for 2023 Roadway Reconstruction Program (7-0)
• Approved purchase of front-end loader from Southeastern Equipment Company, Inc. not to exceed $215,899.32 (7-0)
• Approved construction contract modifications for Aquatic and Community Center (4-3)
• Approved Ordinance 2023-06 to amend original appropriations (7-0)
• Tabled resolution for Aquatic Center naming rights consulting services (7-0)

Civil Service Commission

The Civil Service Commission is holding a special meeting to receive a financial update from Chief Carroll and discuss marketing efforts, including reviewing requirements, extra credit, a postcard, and the website. The agenda is otherwise procedural, with only welcome and adjournment items listed.

• Financial update presented by Chief Carroll
• Marketing update covering requirements review
• Extra credit review discussed
• Postcard and website marketing items on agenda

The Commission and participating cities coordinated marketing and financial plans for a multi-city fire department exam. Participating cities agreed to accept the Auburn Career Center's physical agility test. The group decided against using billboards due to costs exceeding $5,000.

• Agreed to accept Auburn Career Center’s physical agility test
• Rejected use of billboards due to cost exceeding $5,000
• Approved use of 11x17 laminated posters for marketing
• Set test application window from August 7, 2023, through September 29, 2023

Planning Commission

The February 6, 2023 Planning Commission meeting was cancelled because no requests to appear were submitted. The agenda contains only this cancellation notice and no items for discussion or decision.

• Meeting cancelled due to no requests to appear

The meeting scheduled for February 6, 2023, was cancelled because there were no requests to appear. No substantive decisions were made.

City Council

The Public Works & Services Committee will meet to discuss the 2023 Road Program, the 2023 Sidewalk Program, and the Marnell Pilot Program. No decisions are scheduled; this is a discussion-only meeting.

• 2023 Road Program
• 2023 Sidewalk Program
• Marnell Pilot Program

The Public Works and Services Committee recommended several streets for total concrete reconstruction and others for resurfacing. They also proposed expanding the 2023 sidewalk program to include several additional streets and the Marshfield area. The Marnell Pilot Program for sewer dye testing is scheduled to begin in April.

• Recommended total concrete reconstruction of Westerham, Sunningdale, and Crestwood
• Recommended resurfacing of Monterey, Indiana, Queens Park, Valley Vista, Cordova, Summit, and Mayfield Ridge
• Recommended completing 2022 sidewalk bids plus Larchmont, Enfield, Stafford, Kingswood, Suffield, Adena, Annandale, Hansford, and Duval
• Decided to bid the Marshfield area as part of the sidewalk program with individual cost items
• Planned Marnell Pilot Program sewer dye testing for April

City Council

Council will vote on multiple resolutions authorizing contracts for furniture, bleachers, tables, and planters for the new Community Center, plus a change order for its construction. Also up for a vote are a zoning variance for a storage shed at 1952 Marshfield Road, a natural gas service extension for the Aquatic Center, and two ordinances adding a facilities supervisor position and adjusting the 2023 budget. Several items from previous meetings remain tabled.

• Resolution 2022-72: contract with Ohio Desk for office furniture for Community Center
• Resolution 2023-07: zoning variance for a shed at 1952 Marshfield Road
• Resolution 2023-08: natural gas service agreement with Dominion Energy for Aquatic and Community Centers
• Resolution 2023-09: Change Management #031 to the construction contract with Albert M. Higley Company
• Ordinance 2023-04: adds facilities supervisor position to administrative departments

City Council approved several resolutions for furniture, bleachers, and gas line extensions for the new Community and Aquatic Center. Council also approved a variance for a residential storage shed and a bid for a new City Hall generator. An ordinance to create a facilities supervisor position was tabled.

• Approved $55,654 contract with Ohio Desk for interior office furniture (6-1)
• Approved variance for larger storage shed at 1952 Marshfield Road (7-0)
• Approved $165,000 gas main line extension agreement with Dominion Energy Ohio (6-1)
• Approved contracts with Gametime for bleachers, Mitylite for tables, and Veradek for planters (6-1)
• Tabled Ordinance 2023-04 regarding the facilities supervisor position (4-3)
• Approved Ordinance 2023-05 to carry over open 2022 purchase orders into 2023 budget (7-0)
• Approved motion to seek bid for new generator for City Hall, Police, and Fire Departments (7-0)
• Approved $23,579.70 advance payment to Windward Design Group for pool furniture (6-1)

City Council

This is a Committee of the Whole meeting where the Mayfield Heights City Council will receive an update on the Aquatics and Community Center Project. The agenda contains no other business items.

• Update on Aquatics and Community Center Project

The Committee of the Whole met to receive updates on the Aquatics and Community Center Project. No formal votes were taken during this session, as the meeting served to brief Council on upcoming legislation and project changes.

• No substantive decisions were made; meeting was for project updates

Architectural Board of Review

The board approved signage and drawings for Honey Baked Ham, Apex Skin Medical Office, and Marshall Carpet. A signage request for Quala D Nail Spa was denied, requiring a resubmittal.

• Approved signage for Honey Baked Ham at 1257 SOM Center Road with requirement to repair brick (All in favor)
• Denied signage for Quala D Nail Spa at 5858 Mayfield Road (All in favor)
• Approved ground and wall signs for Apex Skin Medical Office at 29111 Cedar Road (All in favor)
• Approved signage for Marshall Carpet at 1451 SOM Center Road with requirement to repair damaged wall areas (All in favor)
• Approved minutes of the December 15, 2022 meeting (All in favor)

Planning Commission

The meeting scheduled for January 16, 2023 was cancelled because there were no requests to appear. No substantive decisions were made.

Board of Zoning Appeals

The Mayfield Heights Board of Zoning Appeals will hold a regular meeting on January 10, 2023, to consider two variance requests. The board will hear a request for a shed size variance at 1952 Marshfield Road and a signage color variance for Cheesesteak Whizard at 5815 Mayfield Road. The meeting will also include approval of the previous meeting's minutes and other routine business.

• BZA 1228: Jessica & Joel Brown, 1952 Marshfield Road, request a shed size variance
• BZA 1229: Cione Belknap – Agile Sign & Lighting Maintenance, for Cheesesteak Whizard at 5815 Mayfield Road, requests a signage variance for colors

The Board approved a variance for a 200-square-foot shed at 1952 Marshfield Road. A signage variance request for Cheesesteak Whizard was tabled. The decision on the shed variance requires final action by Council.

• Approved variance for 200 square foot shed at 1952 Marshfield Road (5-0)
• Tabled signage variance request for Cheesesteak Whizard at 5815 Mayfield Road
• Approved December 13, 2022, meeting minutes as written

City Council

The City Council meeting includes several resolutions regarding police equipment, fire department remodeling, and community center construction. The agenda also contains zoning confirmations and an ordinance to continue a moratorium on bed and breakfast establishments.

• Resolution 2023-01: Variance for 249 square feet of signage at 1451 SOM Center Road
• Resolution 2023-02: Denial of a variance for a screening fence at 1613 Chelmsford Road
• Resolution 2023-03: Purchase of patrol rifles with suppressors for the Police Department
• Resolution 2023-04: Change Order No. 1 for Fire Department kitchen remodeling
• Resolution 2023-05: Change Management #016 for the Aquatic Center and Community Center construction

Council approved several construction change orders for the Aquatic Center, Fire Department, and Police Department. The board also voted to continue a moratorium on bed and breakfast establishments and updated the city's permit fee schedules.

• Approved variance for Marshall Flooring signage (7-0)
• Denied variance for screening fence at 1613 Chelmsford Road (4-3)
• Approved purchase of patrol rifles with suppressors from Tactical Assault Specialists (7-0)
• Approved Fire Department kitchen remodeling change order (7-0)
• Approved Aquatic Center and Community Center change management #016 (4-3)
• Approved Police Department Dispatch Renovation change order (7-0)
• Adopted agreement with Henderson Schmidlin & McGarry Co., L.P.A for legal services (7-0)
• Extended moratorium on bed and breakfast establishments (7-0)