City of Martensdale public meetings in 2020
16 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
City Council
The Martensdale City Council approved its consent agenda, including the Nov. 2, 2020 minutes, November 2020 payables and receipts, the October 2020 financial report, and four additional payables totaling $16,265.33. The council also approved two plat-of-survey requests, decided to sell the old city pickup by sealed bid with a $1,200 minimum, and chose a $495 spray-on bed liner for the new truck. No Santa will be at the fire station this year; fire trucks will drive through town with Santa instead.
- Approved the agenda (4-0)
- Approved consent agenda with additional payables: Quick Med Claims $33.29, Central Pump $388.85, Warren Co Sheriff $15,630.50, Des Moines Water Works $212.69 (4-0)
- Approved 2-mile radius plat of survey for Alex and Jennifer Palmquist, Prole, IA, splitting off Parcel I (4-0)
- Approved separation of Parcel F for Robert Valentine, 385 Hwy. 28 (4-0)
- Decided to sell the old city pickup by sealed bid with a $1,200 minimum, ad in newspaper, bids due Dec. 31 and opened at the Jan. 2021 meeting
- Decided on a spray-on bed liner for the new city truck at a cost of $495.00
- Set January 4, 2021 as the next city council meeting
- Adjourned (4-0)
City Council
The City Council approved final completion statements and payments for the Sewer and Manhole Rehabilitation Project and the Iowa Avenue Trunk Sewer Replacement Project. The council also approved a 2-mile radius for a land split for the Henrietta Huss Revocable Trust.
- Approved Sewer and Manhole Rehabilitation Project final contract cost of $269,601.42 (unanimous)
- Approved $13,904.43 and $13,480.07 payments to Municipal Pipe Tool Company, LLC (unanimous)
- Approved $13,660.58 credit via Change Order #2 for Municipal Pipe Tool Company (unanimous)
- Approved Iowa Avenue Trunk Sewer Replacement Project final contract cost of $671,613.35 (unanimous)
- Approved $465.00 Change Order #6 and $13,022.41 payment to Vanderpool Construction, Inc. (unanimous)
- Approved 2-mile radius for Henrietta Huss Revocable Trust land split (unanimous)
- Approved consent agenda including October 2020 payables and receipts (unanimous)
City Council
The Martensdale City Council approved four ordinances raising water and sanitary sewer rates and adding water tower and sewer maintenance fees, all effective Nov. 1, 2020, and waived the second and third readings of each. The council also approved transferring $39,942.90 from the Road Use Tax fund to the general account for street resurfacing, approved a credit change order and two pay applications for sewer projects, and agreed to have maintenance worker Zach Wood attend water certification classes and take vacation the week of Oct. 19-23. Halloween was set for Oct. 30 from 6:00 p.m. to 8:00 p.m., and the next meeting was set for Nov. 2, 2020. The minutes also note discussion of Norwalk's EMS ambulance fee to small Warren County cities, but no contract action was taken.
- Approved Ordinance 10.01.2020.1 raising water rates effective Nov. 1, 2020: first 2,000 gallons at $39.19 minimum bill, over 2,000 gallons at $8.58 per 1,000 gallons (unanimous)
- Waived 2nd and 3rd readings of Ordinance 10.01.2020.1 (unanimous)
- Approved Ordinance 10.01.2020.2 raising sanitary sewer rates effective Nov. 1, 2020: $43.00 minimum monthly bill, over 2,000 gallons at $6.73 per 1,000 gallons (unanimous)
- Approved Ordinance 10.01.2020.3 adding a water tower maintenance fee of $8.25 per month effective Nov. 1, 2020 (unanimous)
- Approved Ordinance 10.01.2020.4 adding a sewer maintenance fee of $8.25 per month effective Nov. 1, 2020 (unanimous)
- Approved transferring $39,942.90 from the Road Use Tax fund to the general account for 2020-2021 street resurfacing (unanimous)
- Approved Change Order #8 for a credit of $8,166.65 for Vanderpool Construction, Inc. on the Section 2 – Iowa Avenue Trunk Sewer Replacement project (unanimous)
- Approved Pay Application #2 to Vanderpool Construction for $96,548.00 for the Section 2 – Iowa Avenue Trunk Sewer Replacement project (unanimous)
City Council
The Martensdale City Council approved four ordinances raising utility rates effective Oct. 1, 2020: water at a $39.19 minimum bill plus $8.58 per 1,000 gallons over 2,000; sanitary sewer at a $43.00 minimum plus $6.73 per 1,000 gallons over 2,000; and new water tower and sewer maintenance fees of $8.25 per month each. The council also approved a $37,350.00 change order and a $96,548.00 pay application to Vanderpool Construction for the Iowa Avenue trunk sewer project, and a $9,351.80 pay application to Municipal Pipe Tool Company. It authorized a taxable sewer revenue capital loan note resolution and approved a contract with Robert Valentine for an accessory building addition and lot split at 385 Highway 28. All votes recorded were unanimous.
- Approved water rate ordinance 09.01.2020.1: $39.19 minimum, $8.58 per 1,000 gallons over 2,000, effective Oct. 1, 2020 (5-0)
- Approved sanitary sewer rate ordinance 09.01.2020.2: $43.00 minimum, $6.73 per 1,000 gallons over 2,000, effective Oct. 1, 2020 (5-0)
- Approved water tower maintenance fee ordinance 09.01.2020.3: $8.25 per month, effective Oct. 1, 2020 (5-0)
- Approved sewer maintenance fee ordinance 09.01.2020.4: $8.25 per month, effective Oct. 1, 2020 (5-0)
- Waived 2nd and 3rd readings for ordinances 09.01.2020.3 and 09.01.2020.4 (5-0 each)
- Approved $37,350.00 change order for Vanderpool Construction, Inc. for asphalt overlay on Iowa Ave. (Section 2 trunk sewer project) (5-0)
- Approved $96,548.00 Pay Application #2 to Vanderpool Construction, Inc. for work completed 6/24/20-7/23/20 (5-0)
- Approved $9,351.80 Pay Application #3 to Municipal Pipe Tool Company, LLC for Section 1 sewer and manhole rehabilitation (5-0)
City Council
The Martensdale City Council approved two change orders and three pay applications for its sewer projects, totaling $460,687.84, all on unanimous roll call votes. It also approved the consent agenda with a change to a McClure Engineering payable (now $22,545.00), added fire department expenses including new radios, and renewed the DanLee liquor license. The council decided to put $18,900.00 for Iowa Ave. water valve replacement in the next budget, table a sewer change order for a 6-inch meter pit, and move water/sewer rate ordinances to an annual cycle. Council member T. Berger left the meeting at 6:35 p.m.
- Approved consent agenda with McClure Engineering payable changed to $22,545.00 (5-0)
- Approved additional August payables including fire dept. radios and accessories (5-0)
- Approved Change Order #2 for $36,885.00 to Vanderpool Construction, Inc. (4-0)
- Approved Change Order #3 for $5,105.00 to Vanderpool Construction, Inc. (4-0)
- Approved Pay Application #3 for $18,967.15 to Municipal Pipe Tool Company, LLC (4-0)
- Approved Pay Application #2 for $154,624.61 to Vanderpool Construction, Inc. (4-0)
- Approved Pay Application #3 for $245,106.08 to Vanderpool Construction, Inc. (4-0)
- Approved renewal liquor license for DanLee (4-0)
City Council
The Martensdale City Council approved new members for the Planning and Zoning Committee and the Board of Adjustment, and agreed to pay $52,790.08 to Municipal Pipe Tool Company for sewer and manhole rehabilitation. The council also approved a consent agenda with an added $1,200 payable to Wiegert Disposal and authorized transfers between the fire department and general funds. The meeting included discussions on property maintenance, city hall flooring, and a water utility connection, but no final decisions were made on those items.
- Approved agenda (3-0)
- Approved consent agenda with additional $1,200 payable to Wiegert Disposal (3-0)
- Approved transfer of funds from fire dept. to general fund for June fire truck bond payments (3-0)
- Approved writing a check from sewer project to general fund for attorney fees and McClure Engineering invoices (3-0)
- Approved Planning and Zoning members: Connie Lull (1 yr), Michael Clark (2 yrs), Kathy Peterson (3 yrs), Austin DeFranisco (4 yrs), Larry Henson (5 yrs, chair) (3-0)
- Approved Board of Adjustment members: Jeff Knickerbocker (1 yr), Dan Black (2 yrs, chair), Brandy Clark (3 yrs), Sharon Loyd (4 yrs), Michael Trotter (5 yrs) (3-0)
- Approved Resolution 6-8-2020-1 Memorandum of Understanding for services by Randy Crow (4-0)
- Approved payment of $52,790.08 to Municipal Pipe Tool Company for sewer and manhole rehabilitation (3-0)
City Council
The council unanimously approved payments for sewer construction projects totaling over $200,000 and authorized the purchase of a new city truck and City Hall flooring. They also approved a memorandum of understanding for subcontractor services and a cigarette permit renewal. Discussions on renewing Board of Adjustment terms were tabled until July.
- Approved $98,864.84 payment to Municipal Pipe Tool Company for sewer work (4-0)
- Approved $91,406.82 payment to Vanderpool Construction for sewer work (4-0)
- Approved $19,815.00 change order for Vanderpool Construction (4-0)
- Ordered diesel city truck for $39,530.20 and blade for $6,800.00
- Approved additional expenses including pagers and street resurfacing payment (4-0)
- Approved Resolution 6-8-2020-1 for subcontractor services (4-0)
- Approved renewal of cigarette permit for DanLee (4-0)
- Selected Phillips Flooring for City Hall installation
City Council
The Martensdale City Council approved Resolution 5-4-2020-1, approving the Sewer Construction Contract and Bond, on a unanimous 5-0 roll call vote. The council also unanimously approved moving forward with sandblasting and power coating all city fire hydrants at $175 each (about $3,850 total), approved $1,325 for sewer lagoon signs, and agreed to pay incoming bills from the Des Moines Register and Mercy College for an EMT class. City Clean-up Days were set for May 22-23, and the next meeting was set for June 8, 2020.
- Approved Resolution 5-4-2020-1 approving the Sewer Construction Contract and Bond (5-0)
- Approved moving forward with sandblasting and power coating all fire hydrants at $175 each, about $3,850 total (5-0)
- Approved $1,325 for sewer lagoon signs (5-0)
- Approved paying incoming bills from the Des Moines Register and Mercy College (EMT class) when they arrive (5-0)
- Approved the agenda with corrections (5-0)
- Approved the consent agenda with added fire department payables: Praxair $69.75, Quick Med Claims $34.21, and a Verizon bill for fire dept. iPad service when it arrives (5-0)
- Set City Clean-up Days for May 22-23
- Set the next city council meeting for June 8, 2020
City Council
The Martensdale City Council awarded Section 1 of the sewer project to Municipal Pipe Tool Co. and Section 2 to Vanderpool Construction, and rejected the bid from Thorpe as non-responsive. The council also approved a separation agreement with maintenance employee Robert Seymour, paying him $1,000 per month for 7 months plus 4 weeks vacation. A $100,000,000 loan note with City State Bank was approved, and a city clean-up day was tabled due to COVID-19.
- Approved Resolution 4-6-2020-1 adopting plans, specifications, and contract documents for the sewer project (5-0)
- Rejected Thorpe's bid as non-responsive and selected Vanderpool Construction as low bidder (5-0)
- Awarded Section 1 of sewer project to Municipal Pipe Tool Co. and Section 2 to Vanderpool Construction (5-0)
- Approved tax exemption certificate for the sewer project (5-0)
- Approved $100,000,000 loan note with City State Bank (5-0)
- Approved separation agreement with Robert Seymour: $1,000/month for 7 months plus 4 weeks vacation (5-0)
- Approved opening a credit account with Cappell True Value up to $1,500 (5-0)
- Tabled City Clean-up Day due to COVID-19
City Council
The Council approved an ordinance amending water service rates and adopted the property tax levy for fiscal year 2020-2021. Several resolutions were passed to advance the 2017 Sanitary Collection Systems Improvements project. The Council also authorized moving the sewer-water account to City State Bank.
- Approved Ordinance 3-9-2020-1 amending water service rates (4-0)
- Approved Resolution 3-9-2020-1 adopting the FY 2020-2021 Property Tax Levy (4-0)
- Approved $1,000 for a fire department water heater (4-0)
- Approved moving sewer-water account to City State Bank (4-0)
- Approved Resolution 3-9-2020-4 engagement letter with Ahlers & Cooney, P.C. for sewer project financing (4-0)
- Approved Resolution 3-9-2020-6 ordering construction of 2017 Sanitary Collection Systems Improvements (4-0)
- Set public hearings for sewer project plans (April 6) and FY 2020-2021 budget (March 30)
- Tabled subcontractor agreement discussion until April 6
City Council
The City Council approved the bidding schedule for a sewer project and passed a resolution regarding the 2020-2021 property tax levy public hearing. The council also approved several city payables and the consent agenda.
- Approved sewer project timeline and bidding schedule (unanimous)
- Approved Resolution 2-17-2020-1 to set property tax levy public hearing and cancel budget public hearing (unanimous)
- Approved payables for Unity Point Health ($141.00) and Glenna Stevens ($100.00) (unanimous)
- Approved consent agenda (unanimous)
City Council
The Martensdale City Council approved a $1,000,000 debt resolution for public body improvements, accepted a USDA Rural Utilities Service waste system grant agreement, and approved a 2.25% interim loan for the Sewer Project. It set March 9, 2020 public hearings on raising water rates and on the 2020-2021 budget. The council also approved a City credit card/account at Home Depot and City State Bank, raised the City Clerk's permitted work hours to 30 per week, and approved $2,246.27 in additional ambulance expenses. Sub-contractor matters involving Randy Crow and Zachary Wood were tabled or saw no action.
- Approved consent agenda including January 6, 2020 minutes and February accounts payable (unanimous roll call)
- Approved additional expenses: Cumming Repair $887.63, Zoll Medical $268.68, Danko $1,089.96 (unanimous)
- Passed Resolution 2-3-2020-1 setting March 9, 2020 public hearing on water rate increase (unanimous)
- Passed Resolution 2-3-2020-2 setting March 9, 2020 public hearing on 2020-2021 budget (unanimous)
- Tabled sub-contractor contract and Resolution 2-3-2020-3 with Randy Crow (unanimous)
- No action taken on sub-contractor contract or Resolution 2-3-2020-4 with Zachary Wood
- Passed Resolution 2-3-2020-5 authorizing City credit card/account at Home Depot and City State Bank (unanimous)
- Passed Resolution 2-3-2020-6 authorizing $1,000,000 indebtedness for public body improvements (unanimous)
City Council
The City Council agreed to a 4.5% salary increase for the city clerk and approved funding for three fire fighters to attend training. The council also approved a $196 expenditure to Gary Wiedmann and tabled a new Paid Time Off Policy.
- Approved 4.5% salary increase for city clerk effective July 1, 2020
- Approved sending 3 fire fighters to 96th Annual Fire School at $125 per person
- Approved $196.00 expenditure to Gary Wiedmann
- Tabled Resolution 1-22-2020-1 regarding Paid Time Off Policy
- Directed city clerk to increase work schedule by 5 hours per week and amend budget for up to 30 hours
City Council
The Martensdale City Council held a special meeting on January 13, 2020, and approved Resolution 1-13-2020-1 accepting an employment contract and agreement with Zachary Wood for the position of Maintenance Director. The council first met in closed session to review the contract with City Attorney John Judisch, then returned to open session and approved the resolution unanimously. The agenda was also approved, and the meeting was adjourned. Council member Eric Hughes arrived late and Scott Henson left before the closed session ended.
- Approved agenda (4-0 roll call)
- Entered closed session on the maintenance position employment contract and agreement (3-0 roll call)
- Exited closed session (3-0 roll call)
- Approved Resolution 1-13-2020-1 accepting the employment contract and agreement with Zachary Wood as Maintenance Director (4-0 roll call)
- Adjourned (4-0 roll call)
City Council
The Martensdale City Council met in special session on January 8, 2020, and voted unanimously to enter a closed session to interview a maintenance position candidate and discuss possible action and hiring for that position. The council then voted unanimously to leave the closed session. No hiring decision is recorded in the minutes; the city clerk was directed to contact the candidate about attending another closed session on Monday, Jan. 13, 2020 at 5:30 p.m. The council also approved the agenda and adjourned, both unanimously.
- Approved the agenda (5-0 roll call: Henson, Berger, Hutchison, Hughes; Baker absent at that vote)
- Entered closed session for maintenance position candidate interview and possible hiring discussion (5-0 roll call: Henson, Berger, Baker, Hutchison, Hughes)
- Exited closed session (4-0 roll call: Henson, Berger, Hutchison, Hughes)
- Directed the city clerk to contact the maintenance candidate about another closed session Monday, Jan. 13, 2020 at 5:30 p.m.
- Adjourned (5-0 roll call: Henson, Berger, Baker, Hutchison, Hughes)
City Council
The Martensdale City Council approved Resolution 1-6-2020-2, a loan resolution for issuing bonds of $1,000,000 tied to a USDA Rural Utilities Service water and waste system grant agreement. The council also approved its 2020 appointments (banks, newspaper, city attorney, fire chief, city clerk), approved the consent agenda with an added $67.50 Praxair payable, and approved a 2-mile radius request for Jeremy J. and Sally L. Haack to split property for a new home near 30th and Hamilton. Planning and Zoning and Board of Adjustment appointments were tabled to February, and a sub-contractor contract item and related Resolution 1-6-2020-1 were also tabled. Budget items were only discussed, not decided.
- Approved Resolution 1-6-2020-2, $1,000,000 bond loan resolution with USDA Rural Utilities Service water/waste grant agreement (5-0)
- Approved 2020 appointments: Regions Bank and City State Bank as city banks; The Des Moines Register and Indianola Record Herald as city newspaper; Stuvyesant, Benton and Judisch as city attorney; Scott Henson as Fire Chief; Donna Bahun as city clerk (all unanimous)
- Approved Bank Depository Resolution 1-6-2020-3 (5-0)
- Tabled Planning and Zoning and Board of Adjustment appointments until the February meeting (5-0)
- Approved consent agenda including Dec. 2 and Dec. 9, 2019 minutes, Nov. 2019 financial report, Dec. 2019 disbursements and revenues, January 2020 accounts payable, plus additional Praxair payable of $67.50 (5-0)
- Approved 2-mile radius request for Jeremy J. and Sally L. Haack to split property for a new home around 30th and Hamilton (5-0)
- Tabled sub-contractor contract item and Resolution 1-6-2020-1 on Memorandum of Understanding for maintenance department sub-contractor services (5-0)
- Directed city clerk to start paperwork for a credit card at City State Bank and a Home Depot account (5-0); approved motion to interview new maintenance applicant on Jan. 8 at 6:00 p.m.