Miles public meetings in 2024

City Council

The Miles City Council will consider several new business items, including two resolutions on utility payment collection and one appointing Jennifer Machande to represent the city on the Waste Authority of Jackson County. Council members will also discuss the city engineering project at 442 Ferry Road. A brief public comment period will allow residents to raise issues such as the 346 Ferry Road building, storm sewer concerns, and police department matters.

• Approve Res. 2024-28 – collection of payment for city utilities and enforcement of nuisance ordinance
• Approve Res. 2024-30 – appoint Jennifer Machande to represent the City of Miles on the Waste Authority of Jackson County (term Jan. 1, 2025‑Dec. 31, 2026)
• Discuss and consider city engineering project at 442 Ferry Road
• Approve Res. 2024-27 – collection of payment for city utilities and enforcement of nuisance ordinance (duplicate resolution)
• Public comments on 346 Ferry Road building, storm sewer, and police department

The Miles City Council approved the meeting agenda, consent agenda, December expenses totaling $60,051.58, and November revenues of $51,343.02. The council passed resolutions regarding utility collections and nuisance abatement, and appointed a representative to the Waste Authority of Jackson County. Additionally, the council decided to have staff obtain quotes for the 442 Ferry Road repair to keep costs down.

• Approved meeting agenda (5-0)
• Approved consent agenda including minutes, financial statements, and reports (5-0)
• Approved December expenditures totaling $60,051.58
• Approved Resolution 2024-28 regarding city utilities, nuisances, and ordinances (5-0)
• Approved Resolution 2024-30 appointing Jennifer Machande to the Waste Authority of Jackson County (5-0)
• Approved having Paul obtain quotes for the 442 Ferry Road project and include costs in the budget (5-0)
• Approved Resolution 2024-27 regarding city utilities, nuisances, and ordinances (5-0)
• Approved adjournment at 6:19 p.m. (5-0)

City Council

The City Council will hold a public hearing regarding a proposed USDA storm siren and consider final adoption of Ordinance 24-5 to amend utility rates. The body will also discuss building permits and construction projects at specific local addresses.

• Public hearing for proposed USDA storm siren
• Ordinance 24-5: Amending Water, Sewer, and Refuse Collection Rates
• Res. 2024-26: Applying for USDA financial assistance for a siren
• Building permit discussion for 438 Lincoln St./439 Washington
• Construction discussion for 442 Ferry Road

The Miles City Council appointed Laura Horst as Mayor Pro-Tem and approved the final passage of Ordinance 24-5, which updates water, sewer, and refuse collection rates. The council also authorized an application for a USDA grant to fund a new storm siren. Additionally, the council approved a residential building addition for Jim Johnson.

• Appointed Laura Horst as Mayor Pro-Tem (5-0)
• Approved Jim Johnson's residential building addition (5-0)
• Approved Ordinance 24-5 for new utility rates (5-0)
• Suspended rules to allow immediate final passage of Ordinance 24-5 (5-0)
• Approved Resolution 2024-26 to apply for USDA storm siren grant (5-0)
• Approved consent agenda including financial reports and expenses (5-0)

City Council

The City Council will discuss updating utility rates and requesting wind turbine setbacks from Jackson and Clinton counties. The body will also consider a retail alcohol license and a public hearing for a USDA project.

• Ordinance 24-5 to amend water, sewer, and refuse collection rates
• Res. 2024-25 requesting Jackson County wind turbine setbacks of 3 miles from city limits
• Res. 2024-27 requesting Clinton County wind turbine setbacks of 3 miles from city limits
• Class “B” Retail Alcohol License permit for Jesse’s Auto. & Mini Mart
• Public hearing for a USDA project scheduled for November 6th

The Miles City Council approved two resolutions asking Jackson and Clinton Counties to require wind turbine and meteorological tower setbacks of three miles from all city limits. It also approved the first reading of an ordinance amending water, sewer and refuse rates, and added $2,000 to a previously approved $3,000 for a water line locator. A public hearing on a USDA Storm Siren Project was set for November 6, 2024.

• Approved Res. 2024-25 requesting Jackson County adopt 3-mile wind turbine and met tower setbacks from city limits (3-0)
• Approved Res. 2024-27 requesting Clinton County adopt 3-mile wind turbine and met tower setbacks from city limits (3-0)
• Approved Class 'B' Beer Retail Alcohol License with Sunday Sales for Jesse's Auto. & Mini Mart (3-0)
• Approved consent agenda, excluding the police report and Res. 2024-23 Annual Financial Report (3-0)
• Approved additional $2,000 to buy a line locator from Sub Surface Solutions, on top of $3,000 previously approved (3-0)
• Approved 1st Reading of Ord. 24-5 amending water, sewer and refuse collection rates (3-0)
• Set public hearing for the USDA Storm Siren Project for Nov. 6, 2024 at 6:00 p.m. (3-0)
• Approved the meeting agenda as presented (3-0)

City Council

The Miles City Council will discuss and decide on several new business items, including awarding the solid waste contract and entering a police service contract with the Preston Police Department. Council members will also consider the final passage of Ordinance 24-4, which updates the city’s building numbering code. Additional items include a line locator purchase, a building permit for 549 Adams Ave, and a resolution approving the Urban Renewal Report for the fiscal year ending June 30, 2024.

• Awarding the Solid Waste Contract
• Contract agreement for police service with the Preston Police Department
• Final passage and adoption of Ordinance 24-4, Chapter 17, Numbering of Buildings
• Purchase of a Line Locator
• Building permit for 549 Adams Ave

The City Council awarded a new solid waste collection contract to AT Disposal, effective November 1, 2024. They also approved a four-year police protection agreement with the City of Preston and adopted Ordinance 24-4 regarding building numbering. Additionally, the council voted to withdraw from a Drinking Water State Revolving Fund application after determining it was not financially beneficial.

• Approved building permit for 549 Adams Ave (5-0)
• Approved purchase of line locator up to $3,000 (5-0)
• Awarded solid waste contract to AT Disposal (5-0)
• Approved 28E police protection agreement with Preston (5-0)
• Adopted Ordinance 24-4 on building numbering (5-0)
• Withdrew application for Drinking Water SRF (5-0)
• Approved Urban Renewal Report Resolution 2024-24 (5-0)
• Set Trick or Treating for Oct 27, 4pm-6pm (5-0)

City Council

The Miles City Council will consider repairing a culvert on Ferry Road, terminating a police contract with the Jackson County Sheriff's Department, and adopting a wage amendment for the 2024-2025 fiscal year. The council will also hold a public hearing on a portable storage container ordinance and discuss a new siren grant.

• Repair culvert at 101 Ferry Road
• Terminate police contract with Jackson County Sheriff Department
• Amend wages for City Employees for FY 2024-2025
• Approve Ordinance 24-3 regarding portable storage containers
• Apply for USDA grant for a new siren

The council voted to terminate the 40-hour police protection contract with the Jackson County Sheriff's Department and approved a new contract with the Preston Police Department, citing better protection and cost savings. They also awarded contracts for culvert repair, roof replacement, and road repair, and adopted several resolutions and ordinances.

• Terminated 40-hour police protection contract with Jackson County Sheriff's Department (5-0)
• Approved contract with Preston Police Department (4-1)
• Awarded culvert repair at 101 Ferry Road to Gerald Giddings for $960 plus $1,117.12 for double plastic pipe (5-0)
• Awarded city hall and city shed roof replacement to Amish for $14,200 (5-0)
• Awarded Ferry Road repair to Manatts for $2,700 (5-0)
• Adopted Res. 2024-19 (Hazard Mitigation Plan), Res. 2024-20 (wage amendment), Res. 2024-21 (council procedures), Res. 2024-22 (IDOT report) (all 5-0)
• Adopted Ordinance 24-3 (portable storage containers) on final passage (5-0)
• Approved first reading of Ordinance 24-4 (building numbering) (5-0)

City Council

The Miles City Council will consider several personnel matters, including employee raises and a clothing allowance. The agenda also includes infrastructure repairs on Ferry Road and updates to city ordinances. Additionally, the council will discuss police protection agreements and solid waste contract bidding.

• Street repair on Ferry Road ($2,700.00)
• Ordinance 24-3 regarding portable storage containers
• Ordinance 24-2 regarding building numbering
• Employee clothing allowance and handbook amendment (Res. 24-18)
• Condemnation and easement for 350 Ferry Road

The Miles City Council agreed to terminate its current police protection contract with the Jackson County Sheriff's Department at its next meeting and will then decide which police protection option to adopt, after Police Chief Chad Gruver presented a 4-year proposal for 40 hours per month with 5% annual increases. The council approved the first reading of an ordinance amending portable storage container rules, gave final passage to an ordinance on building numbering, and approved a 3% raise for three employees retroactive to July 1, 2024. It also authorized the mayor and clerk to sign a temporary easement for 350 Ferry Road, with condemnation authorized if the easement is not signed within seven days.

• Agreed to terminate the current Jackson County Sheriff police protection contract at the next council meeting
• Approved first reading of Ordinance 24-3 amending portable container rules (5-0)
• Approved final passage of Ordinance 24-2 on numbering of buildings after suspending two-meeting rule (5-0)
• Approved Res. 2024-1 reappointing city officials, committees and designations (5-0)
• Approved 3% raise for Paul Maze, Brenda Tebbe and Rodney Kilburg, retroactive to July 1, 2024 (5-0)
• Approved clothing allowance for full-time employees and Res. 24-18 amending the employee handbook (5-0)
• Authorized mayor and clerk to sign temporary easement for 350 Ferry Road (4-0, Volquardsen abstained)
• Authorized moving forward with condemnation for 350 Ferry Road if easement not signed within 7 days (4-0, Volquardsen abstained)

City Council

The council will hold a public hearing regarding a lease-purchase agreement for a new tractor. Agenda items also include discussing cemetery regulations, building numbering ordinances, and an application for lead service line replacement funding.

• Public hearing on a tractor acquisition lease-purchase agreement
• Appointment of a new City Council member to fill a vacancy
• Application for the Drinking Water State Revolving Fund for lead service line replacement
• Third reading of an ordinance amending cemetery regulations
• Cigarette permit approval for Jesse’s Auto & Mini Mart

The Miles City Council appointed Nate Voss to fill a council vacancy and approved a $76,012.20 lease-purchase agreement for a new tractor. The council also passed a resolution to transfer funds from the water fund to debt service following a 2021 audit finding. Police protection options were discussed but deferred to the next meeting.

• Appointed Nate Voss to City Council vacancy (3-0)
• Approved General Obligation Tractor Lease-Purchase Agreement for $76,012.20 (3-1)
• Approved Res. 2024-17 to transfer funds from water to debt service (4-0)
• Approved Res. 2024-12 setting salary raise for employee Daniel Ernst (4-0)
• Approved application for Drinking Water State Revolving Fund (4-0)
• Approved 3rd reading of Ordinance 24-1 amending cemetery code (4-0)
• Approved 1st reading of Ordinance 24-2 for building numbering (4-0)
• Approved purchase of cement saw and guide for $1,526.32 (4-0)

City Council

The City Council will hold a public hearing and consider a resolution for Budget Amendment No. 1 for FY2023-2024. The body will also discuss filling a council vacancy following a resignation and review several infrastructure projects.

• Public hearing and vote on Budget Amendment No. 1 for FY2023-2024 (Resolution 2024-13)
• Discussion on accepting the resignation of council member Nick Abernathy and filling the vacancy
• Approval of K & W Coatings project
• Bids for the sidewalk at park and Manor
• Second reading of Ord. 24-1 regarding the City of Miles Code of Ordinances Chapter 2 Cemetery

The Miles City Council accepted the resignation of Nick Abernathy as a council member and voted to fill the seat by appointment rather than a special election. The council approved Resolution 2024-13, Budget Amendment No. 1 for FY2023-2024, after a public hearing with no objections, and approved the second reading of Ordinance 24-1 amending cemetery rules. It also awarded a sidewalk and ADA pad project to Matt Shannon for $4211.87, rescinded a prior motion to lease-purchase a Kubota wheel loader, and approved Resolution 2024-14 setting a public hearing for a tractor lease-purchase agreement.

• Approved agenda as presented (4-0)
• Approved consent agenda, excluding police report (5-0)
• Opened and closed FY2023-2024 budget amendment public hearing with no comments or objections
• Accepted resignation of Nick Abernathy as council member (4-0)
• Voted to appoint a council member instead of holding a special election (4-0)
• Approved proceeding with K & W Coatings for water tower interior maintenance (4-0)
• Approved Res. 2024-13, Budget Amendment No. 1 for FY2023-2024 (4-0)
• Approved 2nd Reading of Ordinance 24-1 amending cemetery regulations (4-0)

City Council

The Miles City Council is holding a special meeting to conduct a public hearing on the FY2024-2025 budget, then consider adopting the budget and certifying city taxes. They will also appoint and swear in a new council member to fill a vacancy. The next regular meeting is scheduled for May 1st.

• Public hearing for FY2024-2025 budget adoption
• Resolution 2024-6: appointment to fill City Council vacancy
• Resolution 2024-11: adoption of budget and certification of city taxes for FY2024/2025

City Council

The City Council will consider appointing a new Mayor and accepting the resignation of council member Deb Chrest. The body will also set public hearings for the FY24/25 City Budget and a Budget Amendment for FY2023/2024.

• Appointment of Mayor (Res. 2024-10)
• Public hearing for FY24/25 City Budget set for 4/24/24
• Public hearing for Budget Amendment FY2023/2024 set for 5/1/24
• 1st Reading of Ord. 24-1 regarding Cemetery ordinances
• 36 Section Road building permit

The Miles City Council appointed Brandon Meyer to fill the vacant mayor position and approved Resolution 2024-10; he was sworn in and took office immediately. The council accepted the resignation of council member Deb Chrest and voted to fill that vacancy by appointment rather than a special election. It approved the ICAP annual insurance renewal, a building permit for 36 Section Road, and set public hearings for the FY2024-2025 budget (April 24) and a FY2023-2024 budget amendment (May 1). A proposal to sell two unused lagoon samplers, possibly to the city of Andover, was tabled for a couple of months.

• Appointed Brandon Meyer as Mayor and approved Resolution 2024-10 (4-0)
• Approved ICAP Annual Renewal for the City of Miles (4-0)
• Accepted resignation of Deb Chrest as council member (4-0)
• Chose to fill council vacancy by appointment rather than special election (4-0)
• Set public hearing and adoption of FY2024-2025 City Budget for April 24, 2024 at 6:00 p.m. (4-0)
• Set public hearing for FY2023-2024 Budget Amendment for May 1, 2024 at 6:00 p.m. (4-0)
• Approved building permit for 36 Section Road (4-0)
• Tabled decision on selling two unused lagoon samplers for a couple of months

City Council

The Miles City Council is holding a special meeting to discuss and consider two items: rescinding a special election due to its cost, and filling a mayoral vacancy by appointment. The meeting also includes committee assignments and a clerk's report.

• Discuss and consider rescinding a special election due to cost
• Discuss and consider filling mayor vacancy by appointment

The Miles City Council met in a special session to discuss two items: rescinding a prior action due to special election costs and filling a mayoral vacancy by appointment. No formal votes or decisions were recorded in the minutes; the agenda indicates these items were only discussed or considered.

• Discussed rescinding action due to special election cost (no vote recorded)
• Discussed filling mayor vacancy by appointment (no vote recorded)

City Council

The Miles City Council will consider accepting Mayor Derek Johnson's resignation and decide whether to appoint a replacement or hold a special election. They will also vote on final payment for the wastewater treatment facility project, discuss a grant application for road funding, and consider several other items including fireworks sponsorship and a closed session on land purchase.

• Accept resignation of Mayor Derek Johnson and decide appointment vs. special election
• Approve final pay application No. 22 ($112,071.72) to Connolly Construction for Wastewater Facility 2021 project
• Consider Res. 2024-8 and 2024-9 for Rural County Transportation Program grant application for Section Road Project
• Discuss full disclosure of disinterment fees per Iowa Code 523I.301
• Closed session to discuss real estate purchase and first right of refusal on land

The supplied document is the posted agenda for the Miles City Council meeting of March 6, 2024, not the approved minutes. It lists items for discussion and possible action, including accepting the resignation of Derek Johnson as Mayor, deciding whether to appoint or hold a special election for the mayor vacancy, and approving the final pay application and acceptance of the Wastewater Treatment Facility 2021 project with Connolly Construction, Inc. No decisions, votes, or outcomes are recorded in this document.

City Council

The City Council will meet to fill a mayoral vacancy and swear in the new Mayor. The body will also discuss infrastructure payments, snow removal options, and police protection proposals.

• Appointment and swearing-in of new Mayor (Res. 2024-4)
• Payment of $13,266.75 to Connolly Construction for Wastewater Facility Project
• Appraisal of property for condemnation for construction easement at 350 Ferry Road
• Lease to own Kubota R640R3 Wheel Loader (Res. 2024-5)
• Setting FY2024-2025 Public Hearing for April 3, 2024

The City Council appointed and swore in Derek Johnson as Mayor. The council also approved a tractor lease-to-own agreement and authorized payments for a wastewater facility project.

• Appointed Derek Johnson as Mayor (5-0)
• Approved lease-to-own agreement for Kubota R640R3 Wheel loader (5-0)
• Approved $13,266.75 payment to Connolly Construction for Wastewater Facility Project (5-0)
• Approved obtaining property appraisal for condemnation process at 350 Ferry Road (5-0)
• Set Public Hearing for FY2024-2025 for April 3, 2024 (5-0)
• Decided family members will incur costs for grave disinterments (5-0)
• Approved consent agenda including previous minutes and financial reports (5-0)

City Council

The Miles City Council will meet to discuss and vote on the deconstruction plan for two residential properties located at 346 Ferry Road and 350 Ferry Road. The meeting is a special session held at Miles City Hall.

• Deconstruction plan for 346 Ferry Road
• Deconstruction plan for 350 Ferry Road

The council discussed the deconstruction of the city building at 346 Ferry Road and reviewed grant terms with a DNR specialist. Council members agreed to contact the city attorney to review demands made by Lisa and Michael Volquardsen regarding the project.

• Agreed to contact city attorney to review requests from Lisa and Michael Volquardsen
• Adjourned meeting (5-0)

City Council

The City Council will hold a special meeting and work session to discuss the FY2024/2025 budget. The council will also discuss compensation for a temporary easement and an upcoming hearing.

• FY2024/2025 Budget Workshop
• Discussion of temporary easement compensation
• Discussion of upcoming hearing

The council approved funding for legal fees to secure a temporary easement from the owner of 350 Ferry Road to allow for the safe deconstruction of a city-owned building. Members also reviewed an upcoming ordinance hearing and discussed the FY2024/2025 budget line items.

• Approved $1,000.00 toward legal fees for temporary easement at 350 Ferry Road (5-0)

City Council

The City Council will discuss the resignation of Mayor Danny Ernst and whether to fill the vacancy via appointment or special election. The body will also consider payments for the Wastewater Facility Project and resolutions regarding city official appointments and employee salaries.

• Payment No. 20 to Connolly Construction for Wastewater Facility Project: $69,074.92
• Change No. 5: $5,100.00
• Resignation of Mayor Danny Ernst
• Res. 2024-3 setting City Employee salary for FY 2023-2024
• Res. 2024-2 establishing mileage reimbursement

The Miles City Council accepted the resignation of Daniel Ernst as Mayor and voted to fill the vacancy by appointment rather than a special election. Residents interested in the mayor's seat must submit a letter to the City Clerk's office by Friday, February 2, 2024 at 11:00 a.m. The council also approved three resolutions reappointing city officials and committees, setting mileage reimbursement, and setting the city employee salary for FY2023-2024, and approved payments and a change order for the Wastewater Facility Project. Several items were tabled or deferred to the next meeting, including a Sheriff's Office per capita patrol proposal, a temporary easement for deconstruction access, and the cost of disinterment of a grave.

• Accepted resignation of Daniel Ernst as Mayor (motion carried)
• Voted to appoint a new mayor rather than hold a special election (motion carried)
• Approved Res. 2024-1 reappointing City Officials, Standing Committees, and Designations for 2 years (motion carried)
• Approved Res. 2024-2 establishing mileage reimbursement (motion carried)
• Approved Res. 2024-3 setting salary for the City Employee of the City of Miles FY2023-2024 (motion carried)
• Approved Payment #20 to Connolly Construction for Wastewater Facility Project, $69,074.92 (motion carried)
• Approved Change No. 5 for Wastewater Facility Project, $5,100.00, for additional rock (motion carried)
• Tabled cost for disinterment of a grave until further information is provided