City of Springhill, Louisiana, LA
Recent City of Springhill, Louisiana City Council topics include contracts & procurement, public safety, resolutions & ordinances, water & utilities, budget & taxes, roads & infrastructure.
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Official website pages
Our record for City of Springhill, Louisiana may be out of date. The most recent record we hold is from Mon Apr 14, 2025. (556 days ago) Newer meetings may not have been published to the official portal yet, or may not have been collected by us yet — this is a statement about our record, not about whether the city council has met. Check the official portal before concluding nothing is scheduled.
👤 Members & officials (6)
Members seen in recent official meeting records — names and roles as published.
Who’s on the City Council
- Dimettera Frazier — Alderman
- W. Ray Huddleston — Mayor
- Dennis Smith
- Mike Whitlock
- Stacey Willard
- Derek Melancon
Recent meetings
Mon Apr 14, 2025
City Council
✓ Decided: Council approves $30K emergency repair on North Arkansas Street
The Springhill Board of Aldermen approved $30,000 for emergency repairs on North Arkansas Street, adopted four resolutions related to the Louisiana Community Development Block Grant (LCDBG) program, and authorized utility bill write-offs of $6,024.71. They also approved the March 2025 financial statement and vendor bills totaling $129,603.28. All motions carried unanimously.
- Approved $30,000 emergency repair work on North Arkansas Street
- Adopted LCDBG program resolution authorizing mayor signatory authority
- Adopted resolution authorizing mayor to execute LCDBG engineering services contract
- Adopted resolution authorizing mayor to execute LCDBG administrative services contract
- Adopted Language Access Plan for Limited English Proficiency Persons for LCDBG
- Authorized utility bill write-offs totaling $6,024.71
- Approved March 2025 monthly vendor bills totaling $129,603.28
- Approved minutes from March 10 and March 27, 2025 meetings
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, April 14, 2025 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adopt the minutes from the last
regular meeting held on March 10, 2025 and the Special Call Meeting held on March 27, 2025.
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Dennis Smith to approve the financial statement for
March 2025.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager said that the Springhill Farmers Market Season opened on Saturday,
April 5, 2025 and despite the rain several hundred people turned out for the event. The farmers market will be open
the first Saturday each month from now through October from 9 AM – 1 PM. They are in desperate need of produce
vendors.
The quarterly match grants wrapped up another cycle. The Lucky Pup was awarded the third quarter grant
for their new signage at the old Springhill Library Building. They were able to match the original signage from the
old …
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Mon Mar 10, 2025
City Council
✓ Decided: Springhill aldermen approve $500K transfer and hire two police department staff
The Springhill Board of Aldermen approved transferring an additional $500,000 from the Sales Tax Fund Operating Account to the General Fund for city operations through June 30, 2025. The board also approved the police chief's recommendation to hire Andrew Evans as a full-time patrol officer and LaTasha Hill as a part-time dispatcher, and accepted the lower of two quotes for collision repairs to a city truck. All votes were recorded as carried with no tallies noted.
- Approved minutes from Feb 10 regular meeting and Feb 25 special call meeting
- Approved February 2025 financial statement
- Approved low quote of $2,804.11 from Morris Collision Center for 2010 Ford F-150 repairs (over Kirk's Topnotch quote of $2,815.47)
- Approved transferring additional $500,000 from Sales Tax Fund Operating Account to General Fund for city operations FYE 6/30/2025
- Approved hiring Andrew Evans as full-time patrol officer and LaTasha Hill as part-time dispatcher
- Approved paying February 2025 vendor bills totaling $115,711.99
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, March 10, 2025 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Mike Whitlock, and Derek Melancon, Aldermen.
ABSENT: Stacey Willard.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on February 10, 2025 and the Special Call Meeting held on February 25, 2025.
MOTION CARRIED.
MOTION was made by Mike Whitlock, seconded by Dimettera Frazier to approve the financial statement
for February 2025.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager was not present to give an update on Main Street Activities.
Mayor Huddleston presented two quotes for collision repairs to the 2010 Ford F-150. One was from Kirk’s
Topnotch Automotive in the amount of $2,815.47 and the other was from Morris Collision Center in the amount of
$2,804.11.
MOTION was made by Derek Melancon, seconded by Dennis Smith to go with the low quote from Morris
Collision Center in the amount of $2,804.11.
MOTION CARRIED.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to ap …
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Tue Feb 25, 2025
City Council
✓ Decided: Council adopts resolutions for water fund and LGAP applications
The Board of Aldermen met in special session and adopted two resolutions: one for the Community Water Enrichment Fund (CWEF) application for FY 24-25, and one for the Local Government Assistance Program (LGAP) for FY 24-25. Both motions carried unanimously. No other business was conducted; the meeting adjourned after an announcement about the new emergency room at Springhill Medical Center opening the next day.
- Adopted resolution for CWEF application FY 24-25 (motion carried)
- Adopted resolution for LGAP application FY 24-25 (motion carried)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in special call meeting session in
the Council Chambers at Springhill City Hall on Monday, February 25, 2026 at 4:00 P.M with Mayor Pro-
Tem Dimettera Frazier presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek
Melancon, Aldermen.
ABSENT: Mayor W. Ray Huddleston.
Prayer: Public Works Director Mike Dunaway
Pledge: Alderman Mike Whitlock
Public Comment: None.
Old Business: None.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to Adopt a Resolution for
the CWEF (Community Water Enrichment Fund) Application FY 24-25.
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Dennis Smith to Adopt a Resolution for the
LGAP (Local Government Assistance Program) FY 24-25.
MOTION CARRIED.
ANNOUNCEMENTS: Alderman Derek Melancon announced that the new emergency room at
Springhill Medical Center would be open tomorrow.
There being no further business the Meeting was adjourned.
_____________________ ___________________________
JoAnne Rolen
Dimettera Frazier
Asst. City Clerk
Mayor Pro-Tem
Mon Feb 10, 2025
City Council
✓ Decided: Springhill City Council approves cemetery road construction and contract changes
The Springhill Board of Aldermen approved a $135,000 contract for cemetery road construction and authorized the termination of a contract for the Springhill Pavilions and Spray Park. The council also established a new car allowance policy for the Mayor and Police Chief, approved various infrastructure and licensing items, and adjusted police department staffing.
- Approved $135,000 cemetery road contract with Budd’s Construction
- Terminated Elite Pools and Spas, LLC contract for Spray Park
- Adopted $500-$750 monthly car allowance policy for city officials
- Approved $49,950 manhole rehabilitation contract with Versatile Construction
- Approved alcohol licenses for Butler House Bistro and Cajun Gypsy
- Promoted Jaimee Cole to full-time patrol officer
- Terminated Dominick Mims from police department
- Approved $135,364.13 in January 2025 vendor bills
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, February 10, 2025 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on January 13, 2025.
MOTION CARRIED.
MOTION was made by Dennis Smith, seconded by Stacey Willard to approve the financial statement for
January 2025.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager said that Mardi Gras on Main was a great success with several
thousand people in attendance for the event and parade.
Special thanks goes out to Southern Market the new owners of Piggly Wiggly for the use of their property
to host the event. If you haven’t visited the store lately go check it out they are making improvements and it looks
amazing.
Thanks also to Springhill Medical Center for the use of their event tent.
Thanks to the City of Springhill Public Works Department for all their hard work on getting everything set
up and tore down for this big event. …
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Mon Dec 9, 2024
City Council
✓ Decided: Council awards $1.88M in wastewater equipment bids
The Springhill Board of Aldermen approved five equipment bids for the wastewater treatment plant, totaling about $1.88 million, including a blower package, sluice gates, disk filter, bar screen, and generator. They also approved utility write-offs, 2025 alcohol license renewals, hiring two patrol officers, and paying November vendor bills. All motions carried unanimously.
- Approved QSM bid for blower package ($721,985)
- Approved Golden Harvest, Inc. bid for sluice gates ($278,150)
- Approved Nuove Energie USA bid for disk filter ($495,000)
- Approved Headworks, Inc. bid for bar screen and compactor ($187,953)
- Approved Nixon Power Services bid for diesel generator ($245,740)
- Approved utility write-offs totaling $11,395.34
- Approved 2025 alcohol license renewals
- Approved hiring Cheyenne Gilley and Amandia Hamilton as patrol officers
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, December 9, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adopt the minutes from the last
regular meeting held on November 12, 2024.
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Dennis Smith to approve the financial statement for
November 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Main Street Manager Amie Poladian stated that Christmas on Main was awesome. She went on to thank
the Chamber of Commerce for partnering with Main Street to host this event for the last 36 years. Thanks went out
to the Christmas Extravaganza Committee, the Public Works Department, for all their hard work making the city
look so pretty for Christmas, and Teen Youth Challenge Group for helping with the crowd control at all the
activities for Christmas on Main. Thanks again to the Chamber of Commerce for the Christmas Parade, Cocoa
Crawl and Mistletoe Market which brought a lot of business to the city and w …
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Tue Nov 12, 2024
City Council
✓ Decided: Council approves $12,360 fence bid, hires patrolman, and more
The Springhill City Council approved several contracts and personnel actions, including a $12,360 fence quote for the Westside Drainage Pond, a $10,600 drainage ditch cleaning bid, security camera installations, and the hiring of a new patrolman. They also authorized an audit engagement and paid monthly vendor bills. No public comment or old business was discussed.
- Approved minutes from October 14, 2024 meeting
- Approved financial statement for October 2024
- Authorized Mayor to enter audit engagement with Cook and Morehart for FYE 06/30/2024
- Approved $10,600 bid from Tim Smith Construction for drainage ditch cleaning
- Accepted low quote of $12,360 from Lynch's Lawn & Fence for fencing Westside Drainage Pond
- Approved security camera quotes from Nash Security Systems totaling $11,225
- Approved hiring Dominick Mims as patrolman
- Accepted resignations from Charles Edgell and Jimmy Faulkner
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, November 12, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on October 14, 2024.
MOTION CARRIED.
MOTION was made by Mike Whitlock, seconded by Stacey Willard to approve the financial statement for
October 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Kathy Babers, Community Liason Representative from Congressman Mike Johnson’s Office was first on
the agenda but was not able to be here today so she will be back at a later date.
Karen Guice with Webster Parish Council on Aging was present to address the Mayor and Board of
Aldermen concerning the December 7, 2024 Voting Ballot to approve a small property tax of 1.75 mills to help
Webster Parish Senior Citizens.
The funds derived from this millage tax will be used for the purpose of constructing, improving
maintaining, and operating and supporting the many programs and services supporting t …
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Mon Oct 14, 2024
City Council
✓ Decided: Springhill Council rejects doubling water deposit for renters
The Board of Aldermen voted 3-2 against an ordinance that would have raised the water connection deposit for renters from $150 to $300 effective November 1, 2024. The council approved a $3,500 low quote for power washing the Main Street District, a $3,000 drone spraying quote for Little Crooked vegetation, and a $7,000 match for a Mobile Forensics Grant. They also accepted a $777.77 bid for a surplus 1999 Dodge Van, approved an alcohol license for Southern Market, and hired Jason Chachere as a patrolman while accepting Bobby Roton's resignation.
- Denied ordinance to increase water deposit for renters from $150 to $300 (3-2)
- Approved $3,500 low quote for power washing Main Street District (3-2)
- Approved $3,000 drone vegetation spraying at Little Crooked
- Approved $7,000 match for $7,000 Mobile Forensics Grant (total $14,000)
- Accepted $777.77 bid from JJ Merchant for surplus 1999 Dodge Van
- Approved alcohol license for Southern Market
- Hired Jason Chachere as patrolman; accepted resignation of Bobby Roton
- Approved September 2024 vendor bills totaling $163,542.93
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, October 14, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Dimettera Frazier, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on September 9, 2024.
MOTION CARRIED.
MOTION was made by Mike Whitlock, seconded by Derek Melancon to approve the financial statement
for September 2024.
MOTION CARRIED.
PUBLIC COMMENT: Ronnie Dees, 708 James Street, spoke in regard to agenda item (g) Consider
adopting an Ordinance entitled “An Ordinance Amending Chapter 106, Article II entitled “Water Service,” Division
2, Regulations; Policies; Rates; Section 106-57, Connection Deposit Required by the City of Springhill Is Increased
from $150.00 to $300.00 for Renters effective November 1, 2024”. Mr. Dees went on to state that he thought the
Council should not adopt this Ordinance because he is afraid that it would further reduce the population in Springhill
to much lower levels than the 2020 census forcing many current residents to move out of town bringing the c …
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Mon Sep 9, 2024
City Council
✓ Decided: Springhill Council approves truck purchase and drainage cleaning
The Board of Aldermen approved the purchase of a new city truck and a contract for drainage ditch cleaning. The council also authorized payment of August vendor bills and an application for a gaming license.
- Approved $8,000 estimate from Budd’s Construction for drainage ditch cleaning
- Approved $48,131 purchase of a 2024 Chevrolet 1500 from Springhill Motor Company
- Approved application for Commercial Lessor License with Office of Charitable Gaming for $500 annually
- Approved payment of August 2024 vendor bills totaling $269,907.68
- Approved August 2024 financial statement
- Adopted minutes from August 12 and August 19, 2024 meetings
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, September 9, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adopt the minutes from the last
regular meeting held on August 12, 2024 and the Special Call Meeting held on August 19, 2024.
MOTION CARRIED.
MOTION was made by Dimettera Frazier, seconded by Stacey Willard to approve the financial statement
for August 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Main Street Manager Amie Poladian reminded everyone about the sign ordinance that was adopted last
year which prohibits the placement of yard signs in the city but particularly in the Main Street District.
Two new awnings in the downtown district have gone up in part thanks to match grants for Masonic Lodge
and David Smith’s building at 204 Main Street. B & S Interests installed a new awning which also helps improve
the downtown district appearance.
Three new businesses are opening next month on Main Street.
Lots of activities will be happ …
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Mon Aug 19, 2024
City Council
✓ Decided: City Council approves airport projects and emergency sewer repairs
The Board of Aldermen authorized contracts for two airport projects funded by FAA and State grants totaling approximately $2.8 million. The council also approved a change order for a splash pad project and payment for an emergency sewer repair.
- Adopted resolution to enter contract for Runway/Taxiway Overlay Project (Carried)
- Adopted resolution to enter contract for Airfield Lighting Rehabilitation Project (Carried)
- Authorized $30,557.72 change order for Love LA Outdoors splash pad project (Carried)
- Approved $35,000.00 emergency sewer repair by Budd’s Construction (Carried)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in special call meeting session in
the Council Chambers at Springhill City Hall on Monday, August 19, 2024 at 4:00 P.M with Mayor W.
Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek
Melancon, Aldermen.
ABSENT: None.
Prayer: Alderman Mike Whitlock.
Pledge: Mayor W. Ray Huddleston
Public Comment: None.
Old Business: None.
Jonathan Farmer, KSA Engineers was present to address the Mayor and Board of Aldermen
concerning the two resolutions for the Springhill Airport that needed to be adopted to go with the FAA and
State Grants that were awarded to the city totaling around $2.8 million dollars. The first was for the
Runway/Taxiway Overlay Project and the second was for the Airfield/Lighting Rehabilitation Project.
MOTION was made by Derek Melancon, seconded by Stacey Willard to Adopt a Resolution
Authorizing City to Enter into Contract for the Runway/Taxiway Overlay Project at the Springhill Airport
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Dennis Smith to Adopt a Resolution
Authorizing City to Enter into Contract for the Airfield Lighting Rehabilitation Project at the Springhill
Airport.
MOTION CARRIED.
John French, JBF Engineering was present to address the Mayor and Board of Aldermen
concerning the Love LA Outdoors Grant for the splash pad project. Mr. French stated that …
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Mon Aug 12, 2024
City Council
✓ Decided: Council approves $223,947.14 July vendor bills, including $87,759.00 addition
The Springhill Board of Aldermen approved the amended July 2024 vendor bills totaling $223,947.14, which included an additional $87,759.00 from Tim Smith Construction. They also amended the FYE 2023-2024 and FYE 2024-2025 budgets for the Hwy. 371 Drainage Project, approved a $37,767.20 quote from Budd's Construction for the Doctors Drive Project, and appointed six members to the Main Street Historic District Committee. A proposal to equip 32 city vehicles with GPS for a year-long study was rejected on a 2-3 vote.
- Approved amended July 2024 vendor bills totaling $223,947.14 (unanimous)
- Amended budgets for Hwy. 371 Drainage Project (unanimous)
- Appointed six members to Main Street Historic District Committee (unanimous)
- Adopted ordinance levying 7.22 mills General Alimony Tax for 2024 (unanimous)
- Authorized Mayor to enter audit engagement letters for FYE 6/30/2025 and SAUP (unanimous)
- Approved emergency sewer repair to South Street (unanimous)
- Approved $1,983.67 camera system at Westside Community Center and Complex (unanimous)
- Approved $37,767.20 quote from Budd's Construction for Doctors Drive Project (unanimous)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, August 12, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor Huddleston led the Pledge of Allegiance.
MOTION was made by Mike Whitlock, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on July 8, 2024.
MOTION CARRIED.
MOTION was made by Dimettera Frazier, seconded by Stacey Willard to approve the financial statement
for July 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Mayor Huddleston asked to amend the agenda for the following items of city business:
Amend the July 2024 Monthly Vendor Bills totaling $136,188.14 to add an additional bill from Tim Smith
Construction, LLC in the amount of $87,759.00 that was inadvertently left out of the monthly bills that needed to be
paid that changed the July 2024 monthly bill total to $223,947.14.
Amend the BUDGET FYE 2023-2024 to reduce the budget for the Hwy. 371 Drainage Project that was
budgeted for the 2023-2024 budget cycle but was not completed until July 2024, and amend the BUDGET FYE
2024-2025 to increase the budget …
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Mon Jul 8, 2024
City Council
✓ Decided: Council approves $30K for two police units, hires officers
The Springhill Board of Aldermen approved multiple expenditures and personnel actions, including $30,000 for two police units, $31,854 for an emergency sewer repair, and $38,950 for a truck. They also hired one full-time patrol officer and two part-time dispatchers, and removed four part-time workers. The council approved a $4,600 flooring project for the Chamber of Commerce building after a donation reduced the cost.
- Approved $30,000 for two police units
- Approved $31,854 emergency sewer main repair at 909 Plain Dealing Road
- Approved $38,950 purchase of 1-ton truck from Springhill Motor Company
- Approved $4,600 flooring and renovation for Chamber of Commerce Building
- Approved $13,188.95 utility write-offs for first half of 2024
- Approved $13,800 juvenile detention bill
- Hired John Wahlstrom as full-time patrol officer
- Hired Ana Gonzalez and Linda McDaniel as part-time dispatchers
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, July 8, 2024 at 5:00 P.M with Mayor Pro Tem Dimettera Frazier presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: Mayor W. Ray Huddleston.
Mayor Pro Tem Dimettera Frazier called the meeting to order.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor Pro Tem Dimettera Frazier led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on June 10, 2024 and the special call meeting held on June 18, 2024.
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Mike Whitlock to approve the financial statement for
June 2024.
MOTION CARRIED.
PUBLIC COMMENT: Mayor Pro Tem Dimettera Frazier recognized Webster Parish Police Juror District
#2 Mr. Allen Gilbert. Also, recognized were visitors from California, the Thompsons along with the Hudsons who
have moved here from Houston, Texas, Carol White, wife of Calvin White who worked for Entergy in Springhill for
years. Mayor Pro Tem Frazier went on to recognize the following city employees: Mike Dunaway, Public Works
Director, Darren Givens, Street Supervisor, and Robert Gildon, Water Supervisor.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager g …
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Mon Jun 10, 2024
City Council
✓ Decided: Springhill Council adopts FY2024-25 operating budget
The Springhill Board of Aldermen adopted the operating budget for fiscal year 2024-2025 (Ordinance #554) and a special ordinance amending the FY2023-24 budget (Special Ordinance #61024). They also approved the May 2024 financial statement, vendor bills totaling $231,364.58, and selected the Springhill Press and News Journal as the official journal for the coming year. The police chief's recommendation to accept Tyler Adkin's resignation and place an officer on leave without pay was approved.
- Adopted FY2024-25 operating budget (Ordinance #554)
- Adopted special ordinance amending FY2023-24 budget (Special Ordinance #61024)
- Approved May 2024 financial statement
- Approved May 2024 vendor bills totaling $231,364.58
- Selected Springhill Press and News Journal as official journal for 2024-25
- Accepted police chief's recommendation on resignation and leave without pay
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, June 10, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Mayor W. Ray Huddleston opened the meeting for a Public Hearing to discuss the proposed budget for the
fiscal year ending June 30, 2025 of said City in accordance with LA R.S. 39:1301 et seq.
PUBLIC COMMENT: There were no questions or comments concerning the proposed budget.
ADJOURN.
Mayor W. Ray Huddleston called the meeting to order.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on May 13, 2024 and the special call meeting held on May 23, 2024.
MOTION CARRIED.
MOTION was made by Dimettera Frazier, seconded by Stacey Willard to approve the financial statement
for May 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
MOTION was made by Dimettera Frazier, seconded by Derek Melancon to adopt a Special Ordinance
entitled “A Special Ordinance Supplementing and Amending the Operating Budget of Revenues and Expenditures
for the fiscal year beginning July 1, 2023 and ending June 30, …
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Thu May 23, 2024
City Council
✓ Decided: Council authorizes $10,000 change order for Highway 371 drainage project
The Springhill Board of Aldermen met in special session and approved a single substantive item: a motion authorizing the mayor to proceed with a $10,000 change order for the Highway 371 Drainage Project. The motion was made by Derek Melancon, seconded by Mike Whitlock, and carried. No other business was conducted, and the meeting adjourned.
- Authorized mayor to proceed with $10,000 change order for Highway 371 Drainage Project (motion carried)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in special call meeting session in
the Council Chambers at Springhill City Hall on Thursday, May 23, 2024 at 3:30 P.M with Mayor W. Ray
Huddleston presiding.
PRESENT: Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon, Aldermen.
ABSENT: Dimettera Frazier, Alderman.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to authorize the Mayor to
proceed with a change order in the amount of $10,000.00 for the Highway 371 Drainage Project.
MOTION CARRIED.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adjourn.
MOTION CARRIED.
ANNOUNCEMENTS: None.
There being no further business the Meeting was adjourned.
_____________________ ___________________________
Shelli Malone, LMMC
W. Ray Huddleston
City Clerk
Mayor
Mon May 13, 2024
City Council
✓ Decided: Springhill council rejects surplus vehicle bid, approves budget intro
The Springhill Board of Aldermen approved routine items including the April financial statement, a DOTD mowing contract, legal services contracts, and the police department AC unit purchase. They rejected the only bid for surplus vehicles and voted to sell them for scrap. The council also introduced the FY 2024-25 operating budget and amended the current budget for informant fees.
- Adopted minutes from April 8, 2024 meeting
- Approved April 2024 financial statement
- Authorized mayor to contract with LA DOTD for mowing and litter pickup (FY ending June 30, 2025)
- Authorized legal services contracts with Talbot, Carmouche, & Marcello and other firms
- Introduced FY 2024-25 operating budget ordinance
- Rejected Robert Mayfield's bid for surplus vehicles; will sell for scrap
- Approved $7,400 AC unit for police department from Bobby McLain & Sons
- Amended FY 2023-24 budget for $3,000 informant fees
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, May 13, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Stacey Willard, seconded by Dimettera Frazier to adopt the minutes from the last
regular meeting held on Monday, April 8, 2024.
MOTION CARRIED.
MOTION was made by Mike Whitlock, seconded by Dennis Smith to approve the financial statement for
April 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager thanked everyone that participated in Love the Boot Week the last
week of April. Good participation from community members was appreciated for this event.
Springhill Art League is repainting the murals on the Farmers Market tables. Three new ceiling fans and
thirty-six outlets were installed at the Farmers Market. Vendor Fees were used to cover the cost of that.
New trash cans were obtained by a grant from Keep Louisiana Beautiful written by Alderman Stacey
Willard. They have been installed at various locations throughout the City.
Springhill Main Street was awarded a $2,000 grant by the Webster Pari …
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Mon Apr 8, 2024
City Council
✓ Decided: Springhill Council amends budget by $832K, approves repairs and hires
The Springhill Board of Aldermen approved a $832,467.32 budget amendment for the General, Water and Sewer, and Community Activity Funds to cover projects and purchases not in the original FYE 6/30/2024 budget. They also authorized $25,000 for emergency repairs to the Shady Oaks manhole, declared five city vehicles surplus for bid, approved $4,277.72 for recreation complex green machine repairs, and chose Nash Security Systems' $8,720 quote for a new security system. Personnel actions included hiring a part-time dispatcher and a full-time patrol officer, and accepting a resignation. All motions carried unanimously.
- Approved $832,467.32 budget amendment for General, Water & Sewer, and Community Activity Funds (unanimous)
- Authorized $25,000 emergency repairs to Shady Oaks manhole (unanimous)
- Declared five city vehicles surplus and advertised for bid (unanimous)
- Authorized $4,277.72 for recreation complex green machine repairs (unanimous)
- Approved Nash Security Systems quote of $8,720 for new security system (unanimous)
- Approved hiring Raven Gonzalez as part-time dispatcher, Niki Anderson as full-time patrol officer, and accepting Jimmy Williams' resignation (unanimous)
- Approved March 2024 vendor bills totaling $88,759.94 (unanimous)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, April 8, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on Monday, March 11, 2024.
MOTION CARRIED.
MOTION was made by Stacey Willard, seconded by Mike Whitlock to approve the financial statement for
March 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Mayor Huddleston announced that there would be no consideration to go into executive session to discuss
litigation matters as one of the attorneys involved was out sick today so they would have to postpone this action till
the May 13, 2024 Council Meeting.
Amie Poladian, Main Street Manager started off with thanking some people for their help with the
collection and refurbishing of the existing downtown trash cans and benches. Rogue 22 Motorcycle Club picked
them up from downtown and pressure washed them and got them ready for painting and delivered them to the clock
triangle. National Guard Youth Challenge Program came up on a Saturday and painted …
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Mon Mar 11, 2024
City Council
✓ Decided: Council approves $10,980 building at Recreation Complex
The Springhill Board of Aldermen approved several expenditures, including a $10,980 building at the Recreation Complex, $7,954.13 for backhoe repairs, $72,500 for sidewalk repairs, and $11,421 for a mower. They also adopted the MWPP audit report, accepted a police resignation, hired a new patrol officer, and paid February vendor bills. All motions carried unanimously.
- Adopted minutes from February 12, 2024 meeting
- Approved February 2024 financial statement
- Adopted MWPP Audit Report for Jan-Dec 2023
- Approved $7,954.13 quote from Scott Equipment for Case Backhoe repairs
- Approved downtown sidewalk repairs Phase III ($39,000) and Phase IV ($33,500)
- Approved $11,421.00 purchase of zero turn mower under state contract
- Approved $10,980 quote from Fortified Building Solutions for 16x24 building at Recreation Complex
- Accepted resignation of John Wahlstrom and hired Leno Rodriguez as patrol officer
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, March 11, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon, Aldermen.
ABSENT: Alderman Dimettera Frazier.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Stacey Willard, seconded by Dennis Smith to adopt the minutes from the last
regular meeting held on Monday, February 12, 2024.
MOTION CARRIED.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to approve the financial statement
for February 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager thanked the Council for approving the resolution last month declaring
March 19th as Springhill Main Street Day. Going forward in the future there will be activities to go along with
Springhill Main Street Day.
Amie congratulated Briana Savoy for the 5th Anniversary Celebration of Studio B which was celebrated last
Friday, March 8, 2024.
Springhill’s dedication of the Springhill Coca-Cola Mural will be this Friday, March 15, 2024 at 2:30 PM.
Coca-Cola will be providing drinks at the dedication ceremony and special recognition will go to Coca-Cola for
sponsoring the restoration of the mural. Also, reco …
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Mon Feb 12, 2024
City Council
✓ Decided: Springhill council approves $75,000 extra for Love LA Outdoors pool project
The Springhill Board of Aldermen met on February 12, 2024 and approved several items, including accepting the low bid from Elite Pools for the Love LA Outdoors Program Grant and adding $75,000.00 to finish funding the project. The board also authorized a second-story fire escape agreement, a $20,815.00 fire sprinkler control board replacement, police personnel changes, employee certification incentives, and payment of $124,116.38 in January vendor bills. All motions carried; no substantive items were denied or tabled.
- Approved minutes from January 8, 2024 regular meeting and January 29, 2024 special meeting
- Approved January 2024 financial statement
- Accepted low bid from Elite Pools for Love LA Outdoors Program Grant and approved additional $75,000.00 to finish funding
- Adopted resolution authorizing Mayor to enter agreement with Virgil Moore for second-story fire escape on downtown property
- Accepted low quote from Johnson Controls to replace fire sprinkler system control board at CAC Building for $20,815.00
- Approved Police Chief's recommendation: Paul Dunn full-time to part-time, accepted resignations of Katie Rankins and David Silvers, hired Jimmy Williams and Kevin Lavack as full-time patrol officers, appointed Anthony Thompson to police officer reserves
- Approved incentives for city employee certification training
- Authorized payment of January 2024 monthly vendor bills totaling $124,116.38
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, February 12, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adopt the minutes from the last
regular meeting held on Monday, January 8, 2024 and the special call meeting held on Monday, January 29, 2024.
MOTION CARRIED.
MOTION was made by Dimettera Frazier, seconded by Dennis Smith to approve the financial statement
for January 2024.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager thanked everyone for coming out and participating in the Springhill
Mardi Gras Parade. The parade had a great turn out despite the rainy weather.
Honey’s Hanger (formerly Simply Sew by Dana) is the winner of the 2023 municipal grant cycle and Amie
presented Dana Boyett with her grant money today with a newspaper article to follow.
March 8th will be Studio B Beauty’s 5th Anniversary Party Celebration with flawless esthetics from the
hospital joining them, hydro-facial demos, food, music, and entertainment.
February 27th will be the …
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Mon Jan 29, 2024
City Council
✓ Decided: City Council authorizes FAA grant agreement for Springhill Airport
The Board of Aldermen authorized the Mayor to enter into a grant agreement with the FAA. The funds are for the Runway 18-36 and Taxiway A Rehab (Design) under AIP Project No. 3-22-0049-018-2023.
- Authorized Mayor to enter FAA grant agreement for Springhill Airport rehab design (Motion Carried)
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in special call meeting session in
the Council Chambers at Springhill City Hall on Tuesday, August 22, 2023 at 3:00 P.M with Mayor W.
Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Stacey Willard, Mike Whitlock, and Derek Melancon, Aldermen.
ABSENT: Dennis Smith.
Alderman Mike Whitlock opened the meeting with prayer.
Mayor Huddleston led the pledge of allegiance.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to authorize the Mayor to
enter into a grant agreement with the FAA for the Springhill Airport for AIP Project No. 3-22-0049-018-
2023 Runway 18-36 and Taxiway A Rehab (Design).
MOTION CARRIED.
ANNOUNCEMENTS: None.
There being no further business the Meeting was adjourned
_____________________ ___________________________
Shelli Malone, LMMC
W. Ray Huddleston
City Clerk
Mayor
Mon Jan 8, 2024
City Council
✓ Decided: Council approves audit report with findings on bid law, credit cards, vehicle use
The Springhill Board of Aldermen approved the FYE 6/30/2023 audit report, which included three findings: a truck purchase not bid per public bid law, undocumented credit card transactions, and lack of a formal vehicle use policy. The council also approved utility bill write-offs, hired a new patrol officer, and designated March 19, 2024 as Main Street Day.
- Approved minutes from December 11, 2023 meeting
- Approved December 2023 financial statement
- Approved Audit Report FYE 6/30/2023 as presented
- Adopted resolution designating March 19, 2024 as Main Street Day
- Approved utility bill write-offs totaling $28,212.67
- Approved hiring Jimmy Faulkner as full-time patrol officer
- Authorized payment of December 2023 vendor bills totaling $125,957.15
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in
regular session in the Council Chambers at Springhill City Hall on Monday,
January 8, 2024 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike
Whitlock, and Derek Melancon, Aldermen.
ABSENT: None.
Alderman Mike Whitlock opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Dimettera Frazier, seconded by Derek Melancon to
adopt the minutes from the last regular meeting held on Monday, December
11, 2023.
MOTION CARRIED.
MOTION was made by Derek Melancon, seconded by Dennis Smith to
approve the financial statement for December 2023.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Vickie Case, CPA with Cook and Morehart was present to give the Audit
Report FYE 6/30/2023. Mrs. Case started the report with three findings for
the year. The first pertained to the Louisiana Public Bid Law prior to
August 1, 2022, required governments to advertise for bids for materials
and supplies in excess of $30,000, or purchase the items under state
contract.
During July 2022, the City of Springhill purchased a GMC Sierra 1500
truck in the amount of $41,875. The city obtained three price quotes but
did not advertise for bids in the newspaper and did not purchase the truck
on state contract. The truck purchase was a used vehicle and the city was
unaware that the public bid law a …
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Mon Dec 11, 2023
City Council
✓ Decided: Springhill Council approves drainage project change order and alcohol licenses
The Board of Aldermen approved a $14,513 change order for the Highway 371 Drainage Project and authorized over $107,000 in vendor payments. The council also approved 2024 alcohol license renewals and a new license for Venus Trading, LLC.
- Approved $14,513 change order for Highway 371 Drainage Project
- Authorized payment of November 2023 vendor bills totaling $107,142.00
- Approved 2024 alcohol license renewals
- Approved new alcohol license for Venus Trading, LLC
- Adopted Resolution for the LCDBG 2024 Language Access Plan
- Approved November 2023 financial statement
- Adopted minutes from previous regular meeting
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
MINUTES
The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers
at Springhill City Hall on Monday, November 13, 2023 at 5:00 P.M with Mayor W. Ray Huddleston presiding.
PRESENT: Dimettera Frazier, Dennis Smith, Stacey Willard, Mike Whitlock, and Derek Melancon,
Aldermen.
ABSENT: None.
Alderman Dimettera Frazier opened the meeting with Prayer.
Mayor W. Ray Huddleston led the Pledge of Allegiance.
MOTION was made by Derek Melancon, seconded by Mike Whitlock to adopt the minutes from the last
regular meeting held on Monday, November 13, 2023.
MOTION CARRIED.
MOTION was made by Dennis Smith, seconded by Dimettera Frazier to approve the financial statement
for November 2023.
MOTION CARRIED.
PUBLIC COMMENT: None.
OLD BUSINESS: None.
Amie Poladian, Main Street Manager reported that Christmas on Main was a great success with about
3,000 people attending throughout the day. Amie thanked the Chamber of Commerce for sponsoring the Hot Cocoa
Crawl for downtown with businesses reporting record sales for that day. There was also an Elf contest for
downtown. Amie thanked all the businesses for decorating and getting into the Christmas Spirit and making
downtown look so wonderful.
She also went on to thank the City of Springhill workers for all their hard work in getting everything set up.
Christmas Extravaganza Committee for all their hard work and fundraising to buy m …
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