Finlayson, MN

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CITY COUNCIL361782-3809 REGULAR MEETING MINUTES August 10, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL APPROVAL OF MINUTES July 13, 2026 Regular Meeting PUBLIC FORUM & CORRESPONDENCE APPROVAL OF AGENDA – Additions / Deletions / Changes CONSENT AGENDA Approval of Payments – July, 2026 Amazon Order Itemization July Bill Itemization Monthly Financials STAFF REPORTS Water & Sewer Contractor - John Mikrot City Maintenance – Randy Millner Bar Manager – Joe Luedtke Fire Chief - Wyatt Lucht City Clerk/Treasurer – Tracey Tokheim Financial Report Review Budget Ordinance Review Creamery Update Pine County Planning and Zoning Broadway COMMISSION/COMMITTEE REPORTS Budget Committee - Present Budget and Levy at September Council Meeting Ordinance Committee - Present Ordinances for Approval at September Council Meeting NEW BUSINESS Audit Results for 2025 Key Access Review of City Hall Liquor License for Finlayson-Giese Lions for 11/21/26 Finlayson Giese Sportsmen Gambling Permit for 11/21/2026 Land Use Permit for a Storage Shed Planning & Zoning Commission – Return of data and next steps OLD BUSINESS Shafer Park Tree Removal Front Street Dump Site Parcel 380071000 (2326 Hwy. 18) – County Clean Up Hay Fields Sound of the Sewer Ponds CORRESPONDENCE ADJOURNMENT

Tue Jul 21, 2026

City Council

Finlayson City Council holds special meeting to transfer planning duties to Pine County

The Finlayson City Council convened a special meeting to discuss the transfer of planning and zoning responsibilities to Pine County. No substantive decisions were made; the meeting focused on procedural handoffs.

planningzoningproceduralpine-county

📄 From the agenda

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CITY COUNCIL361782-3809 SPECIAL MEETING MINUTES Tuesday, July 21, 2026 at 12:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL CORRESPONDENCE RECEIVED PLANNING AND ZONING COMMISSION PLANNING AND ZONING PROCESS (CURRENT TO HAND OFF TO PINE COUNTY) ADJOURNMENT

Mon Jul 13, 2026

City Council

Council to review 2025 audit, budget, and multiple permits

The Finlayson City Council is holding its regular meeting with a consent agenda for June payments, staff reports on finances and the 2025 audit, and several action items including land use and grading permits. The council will also discuss updates on the Creamery, roof repairs, and a haying field near sewer ponds.

Approval of Payments – June, 2026
2025 Audit review
Motion for Land Use Permit for Dzuik
Recognize Grading Permit Auto Approval
Commercial Tree and Brush Dumping Update

budgetauditpermitszoningpublic-works

📄 From the agenda

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CITY COUNCIL361782-3809 REGULAR MEETING AGENDA July 13, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL APPROVAL OF MINUTES June 8, 2026 Regular Meeting PUBLIC FORUM & CORRESPONDENCE APPROVAL OF AGENDA – Additions / Deletions / Changes CONSENT AGENDA Approval of Payments – June, 2026 Amazon Order Itemization May Bill Itemization STAFF REPORTS Water & Sewer Contractor - John Mikrot City Maintenance – Randy Millner Bar Manager – Joe Luedtke Fire Chief - Wyatt Lucht City Clerk/Treasurer – Tracey Tokheim Financial Report Review 2025 Audit Budget City of Finlayson Correction to Population & Household Estimates Creamery Update Roof Damage – Repair Work happening the week of July 6th Conference Room Rental for NPAHD Haying Field near Sewer Ponds COMMISSION/COMMITTEE REPORTS Planning & Zoning Commission – Kim Schaefer Recognize Grading Permit Auto Approval Motion for Land Use Permit for Dzuik Schaefer Park Update Motion Recommendation Identified from P & Z meeting NEW BUSINESS Commercial Tree and Brush Dumping Update National Night Out Donations Volunteer Organization Recognition Pine County Planning and Zoning Decision OLD BUSINESS Broadway CORRESPONDENCE Ragner Relay ADJOURNMENT

📄 From the minutes

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CITY COUNCIL361782-3809 REGULAR MEETING MINUTES July 13, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance. Meeting called to order at 6:30 p.m. ROLL CALL – All City Council members present. See check-in sheet for other attendees. APPROVAL OF MINUTES June 8, 2026 Regular Meeting – Motion by Morgan. Second by Schaefer. Motion carried. PUBLIC FORUM & CORRESPONDENCE Dennis Liebelt – asked to reject the movement of the P & Z to Pine County. He stated to date we haven’t had a true public meeting regarding this decision. No one of the public was able to speak to the workshop and didn’t feel we heard the community. He expressed the importance of the government process; feels it may have been ignored and impacts our city comprehensive plan. He commented that before a decision is made that at least one public meeting must occur. Zoning is the most powerful tool that the city has. Instead of walking away from zoning and moving to Pine County, he recommended that we get this community involved. He also asked to keep local control using public comment and administrative processes. Email from Deb Trent regarding planning and zoning was received at 3:30 pm and not all Council members had a chance to look at it. The bylaw states that any comments considered will be discussed if received within 3 days of the meeting. A copy was provided to all Council members but not read or discussed. APPROVAL OF AGENDA – Additions / Deletions / Changes Add “accept financial r …

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Mon Jun 8, 2026

City Council

Finlayson City Council to review routine payments and staff reports with no major decisions

The Finlayson City Council will hold its regular meeting on June 8, 2026, at 6:30 PM in City Hall. The agenda includes procedural items such as approval of minutes, public forum, and consent agenda for May 2026 payments. Staff reports cover updates from various departments, including water/sewer contracts, maintenance, and financial reviews. No major policy decisions or ordinance votes are scheduled.

Approval of May 2026 payments (Amazon orders, bills)
Water & Sewer Contractor report by John Mikrot
2025 Audit review
City Attorney interview recommendation for Kennedy & Graven Chtd
Building Permit Approval for Alex Eiffler

proceduralpaymentsstaff-reportsfinancial-reviewcity-hall

✓ Decided: Council delays Pine County planning decision to July meeting

The City Council discussed whether to transfer planning and zoning authority to Pine County, hearing from the Planning & Zoning Commission and council members. No final decision was made; instead, the council voted to wait until the July meeting to address the grant impact question, with staff to research and present findings. Other actions included approving a building permit for Eiffler, wage increases for municipal staff, and retaining Kennedy & Graven Chtd. as city attorney.

Tabled Pine County planning/zoning decision until July meeting (motion carried)
Approved building permit for Eiffler (motion carried)
Approved wage increases for municipal staff (motion carried)
Retained Kennedy & Graven Chtd. as city attorney (motion carried)
Approved June bill itemization (motion carried)
Approved Amazon order itemization (motion carried)
Approved minutes from May 11 and May 27 meetings (motions carried)

📄 From the agenda

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CITY COUNCIL361782-3809 REGULAR MEETING AGENDA June 8, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL APPROVAL OF MINUTES May 11th, 2026 Regular Meeting May 27th, 2026 Planning and Zoning Workshop PUBLIC FORUM & CORRESPONDENCE APPROVAL OF AGENDA – Additions / Deletions / Changes CONSENT AGENDA Approval of Payments – May, 2026 Amazon Order Itemization May Bill Itemization STAFF REPORTS Water & Sewer Contractor - John Mikrot City Maintenance – Randy Millner Bar Manager – Joe Luedtke Fire Chief - Wyatt Lucht City Clerk/Treasurer – Tracey Tokheim City Wide Garage Sale – 8 people signed up Financial Report Review 2025 Audit July 3rd City Hall Closure City Attorney Interviews – Recommendation to use Kennedy & Graven Chtd 4th of July Celebration Updates COMMISSION/COMMITTEE REPORTS Planning & Zoning Commission – Kim Schaefer Monthly Written Report Schaefer Park Update Motions Identified from P & Z meeting NEW BUSINESS Pine County Planning and Zoning Decision Software Expenses for 2025 Breakdown Building Permit Approval for Alex Eiffler Wage Increases for Muni Staff OLD BUSINESS Creamery Update Roof Damage/Insurance Claim Next Steps Broadway CORRESPONDENCE 2026 County Profile ADJOURNMENT

📄 From the minutes

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CITY COUNCIL361782-3809 REGULAR MEETING MINUTES June 8, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance 6/30 PM called to order ROLL CALL – All members of the City Council were present. See attached sign-in sheet for remaining attendees. APPROVAL OF MINUTES May 11th, 2026 Regular Meeting: Motion by Kriesel. Second by Schaefer. Motion carried. Motion to approve after changing to chicken ordinance to use existing. May 27th, 2026 Planning and Zoning Workshop. Motion to approve by Schaefer. Second by Oetterer. Motion carried. Water & Sewer Contractor - John Mikrot- We had our lift station serviced last week. Everything looks good. Got 1/3 of the jetting done with no problems identified. John will do 2 blocks in the fall for winter to ensure clean going into winter. Pine County asked if the sewer line for the Creamery can be capped. John will provide the City the figures for this work but it hasn’t been capped and can be done after the demo has been done if needed. PUBLIC FORUM & CORRESPONDENCE Planning and Zoning Decision to go to Pine County: Bruce Pogatchnik: Spoke on behalf of the planning and zoning commission and provide their opinions below. The Comp Plan was established by the Blandin Grant. The community plan is the community’s vision, not just the P & Z Commission. This is a guide to guide the Council. Capital improvement, natural resource protection, and developments in the city were included in the Comp Plan. This is used regarding land …

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Wed May 27, 2026

Planning & Zoning Commission

Finlayson Council discusses moving planning and zoning to Pine County

This is a workshop meeting, so no decisions will be made. The City Council will discuss the possibility of moving planning and zoning services to Pine County, including reasons such as lack of enforcement, staffing needs, cost, and liability. They will also discuss what planning and zoning should look like in Finlayson, including roles, responsibilities, and ordinance review.

Discussion of moving planning and zoning to Pine County
Review of current P&Z structure and enforcement issues
Discussion of staffing needs and costs
Discussion of planning and zoning administrator and administrative support roles
Discussion of ordinance review and revision

planning-and-zoningcounty-servicesstaffingordinancescity-council

📄 From the agenda

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CITY COUNCIL361782-3809 PLANNING AND ZONING WORKSHOP AGENDA MAY 27, 2026 AT 6:00 PM FINLAYSON CITY HALL THIS IS A WORKSHOP AND NO DECISIONS WILL BE MADE. THIS WILL BE DISCUSSION BY THE CITY COUNCIL AND THE PUBLIC WILL HAVE THE ABILITY TO HEAR THESE DISCUSSIOS. NO OPEN FORUM FOR PUBLIC COMMENT. CALL TO ORDER - Pledge of Allegiance (1 minute) ROLL CALL (1 minute) OVERVIEW OF MOVING TO PINE COUNTY (10 minutes) Why do we feel we need to move to Pine County Negative Feels about current P & Z structure No enforcement structure Staffing Needs Cost to the City Liability for the City Pros and Cons of moving to Pine County WHAT DO WE WANT PLANNING AND ZONING TO LOOK LIKE IN FINLAYSON (30 minutes) Roles and Responsibilities Planning and Zoning Administrator Administrative Support Commission Roles and Focus Rural Area Structure/Focus Review and revision of ordinances Focus as community partnership Cohesive partnership between all parties Clear expectations defined ADJOURNMENT

Wed May 27, 2026

City Council

✓ Decided: Council discusses moving planning and zoning to Pine County

This was a workshop only; no decisions were made. The council discussed the pros and cons of transferring planning and zoning duties to Pine County, including costs, liability, enforcement, and staffing. A detailed plan will be presented at the June 8 meeting.

No formal decisions made; workshop discussion only
Agenda approved with no changes
Motion to adjourn carried (Schaefer/Oetterer)

📄 From the minutes

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CITY COUNCIL361782-3809 PLANNING AND ZONING WORKSHOP AGENDA MAY 27, 2026 AT 6:00 PM FINLAYSON CITY HALL Approved 6/82026 THIS IS A WORKSHOP AND NO DECISIONS WILL BE MADE. THIS WILL BE DISCUSSION BY THE CITY COUNCIL AND THE PUBLIC WILL HAVE THE ABILITY TO HEAR THESE DISCUSSIOS. NO OPEN FORUM FOR PUBLIC COMMENT. CALL TO ORDER - Pledge of Allegiance (1 minute) 6:00 p.m. by Barb Morgan ROLL CALL (1 minute) – see attendance sheet. All council present except for Kriesel. Agenda – approved with no changes OVERVIEW OF MOVING TO PINE COUNTY (10 minutes). This is a very important decision and this meeting provides a good understanding and main objective is for managing finances and a detailed plan on both way depending on the decision will be presented at our June 8th meeting. Why do we feel we need to move to Pine County – negative feels towards process; cost to the city; no enforcement of our ordinances; for planning and zoning issues – the Administrator would be his/her responsibility. Formal process using letters and when looking at financials, there wasn’t a budget for 2025/2026. Would need to budget for this position and this position has always been a contractor. Another possibility would be for another city to sell us these services if possible. This would include be a shared position. Pine County doesn’t sub this position out and employ their own staff. Ed was bonded and insured. If insurance wasn’t covered or went above his limit, the city would be liable. If we signe …

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Mon May 11, 2026

City Council

Council weighs moving planning and zoning to Pine County

The City Council is holding a planning and zoning workshop to discuss whether to move planning and zoning services to Pine County, citing concerns about the current structure, enforcement, staffing, and costs. The council will also discuss what planning and zoning should look like in Finlayson, including roles, responsibilities, and ordinance review. No formal decisions are being made at this workshop.

Discussion of moving planning and zoning to Pine County
Review of current P&Z structure, enforcement, staffing, and costs
Defining roles for Planning and Zoning Administrator and commission
Review and revision of ordinances
Open comment period and Q&A sessions

planning-and-zoningcounty-servicesstaffingordinancescity-council

✓ Decided: Council approves burning permit resolution, tables trap ban

The council approved Resolution 2026-10 aligning burning permits with state rules, and tabled a discussion on banning snap traps until June. Several liquor licenses and a fire department use were approved, while a request to change a contractor to a W2 employee was denied.

Approved Resolution 2026-10 Burning Permit Procedure
Tabled snap trap ban discussion until June
Approved Finlayson Community Club liquor license (7/3-7/4)
Approved Finlayson Giese Lions liquor license (7/3-7/4)
Approved use of Fire Department for Peace Lutheran Church burger stand on July 4th
Denied Ed Melzark's request to change from 1099 contractor to W2 employee
Approved payments for April 2026
Approved minutes of April 13, 2026 regular meeting

📄 From the agenda

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CITY COUNCIL361782-3809 PLANNING AND ZONING WORKSHOP AGENDA MAY 28, 2026 AT 6:00 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance (1 minute) ROLL CALL (1 minute) OVERVIEW OF MOVING TO PINE COUNTY (10 minutes) Why do we feel we need to move to Pine County Negative Feels about current P & Z structure No enforcement structure Staffing Needs Cost to the City Pros and Cons of moving to Pine County Open Comment Period – 5 minutes WHAT DO WE WANT PLANNING AND ZONING TO LOOK LIKE IN FINLAYSON (30 minutes) Roles and Responsibilities Planning and Zoning Administrator Administrative Support Commission Roles and Focus Rural Area Structure/Focus Review and revision of ordinances Focus as community partnership Cohesive partnership between all parties Clear expectations defined Q & A – 5 minutes ADJOURNMENT

📄 From the minutes

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CITY COUNCIL361782-3809 REGULAR MEETING MINUTES May 11, 2026 AT 6:30 PM FINLAYSON CITY HALL Approved with Changes on 6/8/2026 CALL TO ORDER - Pledge of Allegiance at 6:30 pm by Barb Morgan ROLL CALL - Full council in attendance, other staff attending: Josette Koets, Marge Haefner, Russ Lucht, Dennis Liebelt, Nancy Liebelt, Deb Trent, Elinor Auge, Wyatt Lucht, Ron Oetterer APPROVAL OF MINUTES April 13th, 2026 Regular Meeting- Motion by Schaefer. Second by Oetterer. Motion Carried October 26, 2025 Public Meeting – no quorum at this meeting; therefore, no approval was made. PUBLIC FORUM & CORRESPONDENCE Dog caught in snap trap – Deb Trent asked if the council would consider banning these types of traps. The Council advised that the DNR issued the permit, gave the homeowner access to trappers in the area and the trapper used the trap that he thought would be best used. The trapper told the homeowner that this time of year live traps typically aren’t successful. The owner of the dog stated the dog is fine. Chris from the DNR in Cloquet was contacted and stated there are other options that could be used. The Council has tabled this item until next month to investigate this further and more discussion will occur at June’s meeting. APPROVAL OF AGENDA – Additions / Deletions / Changes – Items #8 B & C moved to New Business. Motion by Schaefer. Second by Kriesel. Motion carried to approve with changes. CONSENT AGENDA – Motioned by Schaefer. Second by Oetterer. Motion carried to a …

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Mon May 4, 2026

Planning & Zoning Commission

Finlayson P&Z to review 6 storage extensions, grading, subdivision, greenhouse permit

The Planning and Zoning Commission will review several applications, including six possible storage extensions, a grading update on Broadway, a Connex project on Pine Lake Rd, a minor subdivision for Alex Dzuik, and a greenhouse building permit for Vickie Oetterer. They will also discuss old business such as chicken ordinances, zoning map review, blighted properties, and a grading permit on Shelley Lane, plus new business including a capital improvement plan and creamery building demolition.

Six storage extension applications
Grading update on Broadway
Connex project on Pine Lake Rd
Minor subdivision for Alex Dzuik (Parcel 380085000)
Greenhouse building permit for Vickie Oetterer

zoningpermitssubdivisionstoragegradinggreenhousecapital-improvement

📄 From the agenda

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Planning and Zoning Commission May 4, 2026 Monthly Meeting Agenda Finlayson City Hall, 6:30-8:30 p.m. Role Call: Josette Koets, Bruce Pogatchnik, Nancy Liebelt, Dennis Liebelt, Marge Haefner, Nate Konkel, Ed Melzark-ZA, City Council Liason Pledge of Allegiance Approval of Agenda: Approval of Minutes: October 27, 2025 Public Meeting (review-actually city council minutes) April 6, 2026 Reg Commission minutes Applications for Review: 1. Storage (possible extension- owner presentation) 2. Storage (possible extension) 3. Storage (possible extension) 4. Storage (possible extension) 5. Storage (possible extension) 6. Grading on Broadway (update) 7. Connex on Pine Lake Rd 8. Minor Sub-Division: Alex Dzuik (Parcel 380085000) 9. Building Permit – Greenhouse App for Vickie Oetterer 10.Other Communication, Updates, and Reviews: Ed Melzark-ZA City Council Liaison Old Business: a. Chicken Application and Chicken Ordinances motion update b. Zoning Map Review Motion c. Action Plan for Blighted properties d. Action Plan for grading permit on Shelley Lane (update) e. City Council cost status and complaints (update) f. Motion by P & Z for City to stay with Comp Plan and local jurisdiction (update) g. Temporary Structure Amendment status h. Liaison for P & Z (update) New Business: a. Finalization of Properties from Map Review that still need attention. Plan of Action b. Capital Improvement Plan c. ECRDC grant opportunities d. Creamery Building Demolition e. See …

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Sat May 2, 2026

Planning & Zoning Commission

📄 From the minutes

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City of Finlayson Planning and Zoning Commission Finlayson City Hall May 4, 2026 Minutes Roll Call: Marge Haefner, Dennis Liebelt, Nancy Liebelt, Josette Koets, Bruce Pogatchnik, Ed Melzark-ZA, Excused: Nate Konkel Guests: Barb Morgan, Kim Schaefer, Tom Ternes-Split Rock Storage Pledge of Allegiance: Josette Koets lead the Pledge of Allegiance and called the meeting to order. Approval of Agenda; additions, corrections: Correction: #9 should read Land Use Permit App for Otter Trail (not building permit) New Business: G: Money for Applications and Procedures H. Two Connex, No Land Use Permit, Another structure 2002 Dixon Line I. Fee Schedule Clarification Motion by D Liebelt, seconded byBruce Pogatchnik to approve the agenda with additions and corrections. Motion carried unanimously. Minutes from previous meeting: Motion by D Liebelt , seconded by Koets to accept the October 27, Motion carried unanimously. Motion by Koets, seconded by N Liebelt to accept the April 6, 2026 minutes as read. Motion carried unanimously. (Note, April 20, 2026 public meeting minutes on map updates were not on the agenda, thus not approved yet.) Applications for review: Storage A (#10047 dated Sept 2023) Completed Storage B & B1 (#10048 dated Sept 2023) Extended to May 10, 2027 Storage C (#10049 dated Sept 2023) Extended to May 10, 2027 Storage D (#10050 dated Sept 2023) Extended to May 10, 2027 Storage E (#10051 dated Sept 2023) Cancelled for change of plans Tom Ternes-Split Rock St …

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Mon Apr 20, 2026

Planning & Zoning Commission

Finlayson Planning & Zoning Commission to review grading permits and ordinance changes

The Finlayson Planning & Zoning Commission will meet on May 11, 2026, to discuss staff reports, new business items, and old business updates. Key topics include grading permit approvals, ordinance revisions for burning permits and chicken applications, and updates on city projects like Schaefer Park and Ross Conditional Use Permit.

Review and approval of grading permits
Revision of burning permits ordinance to align with state rules
Chicken application fee and ordinance changes
Conditional Use Permit for Ross property
Approval of changes to city map

zoningordinancesgrading-permitsburning-ruleschicken-ordinancecity-map

📄 From the agenda

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CITY COUNCIL361782-3809 REGULAR MEETING AGENDA May 11, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL APPROVAL OF MINUTES April 13th, 2026 Regular Meeting April 20th, 2026 Planning and Zoning Workshop PUBLIC FORUM & CORRESPONDENCE APPROVAL OF AGENDA – Additions / Deletions / Changes CONSENT AGENDA Approval of Payments – April, 2026 Amazon Order Itemization April Bill Itemization STAFF REPORTS Water & Sewer Contractor - John Mikrot City Maintenance – Randy Millner Bar Manager – Joe Luedtke Fire Chief - Wyatt Lucht City Clerk/Treasurer – Tracey Tokheim City Wide Garage Sale (1st weekend in June) Financial Report Review 2025 Audit Clerks Training July 3rd City Hall Closure City Attorney Interviews COMMISSION/COMMITTEE REPORTS Planning & Zoning Commission – TBD Monthly Written Report Citizen Blight Complaint 6533 School Street Update Schaefer Park Update Portable Structures Grading Permit Review/Approval Liaison between P & Z and Council Burning Permits – align with State Burning Rules and Revise Ordinance Chicken App, fee and Ordinance Approve Changes to City Map Conditional Use Permit for Ross Motions Identified from P & Z meeting B. Establish a Budget & Finance Committee C. Establish a Public Works Committee for Infrastructure Planning NEW BUSINESS Pine County Planning and Zoning Communication Plan for open mayor and council seats Resolution #2026-09 OLD BUSINESS Dixon Line Update Creamery Update Roof Damage/Insurance Claim Next S …

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Mon Apr 13, 2026

City Council

✓ Decided: Council approves Rocon Paving bid for Dixon Line gravel project

The council approved awarding the Dixon Line gravel project bid to Rocon Paving (Brian Roth). They also tabled a blight complaint about the old church at 6533 School Street for P&Z investigation, and approved moving forward with pursuing forfeited land for Schaefer Park. Several resolutions were passed, including a donation acknowledgment and a credit card for the clerk.

Approved Rocon Paving bid for Dixon Line gravel project
Tabled blight complaint for 6533 School Street for P&Z investigation
Approved pursuing forfeited land for Schaefer Park
Approved Resolution #2026-06 Donation Acknowledgement
Approved Resolution #2026-07 Credit Card for Clerk
Approved Resolution #2026-08 Deputy Mayor to sign payments and payroll checks
Approved increasing etab cash on hand from $3K to $5K
Approved Fire Department pursuing Relief Association membership

📄 From the minutes

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CITY COUNCIL361782-3809 SPECIAL MEETING MINUTES May 11, 2026 AT 5:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance - Called at 5:30 pm ROLL CALL - Full council in attendance, other staff attending : Luedtke, W. Lucht, & Millner APPROVAL OF MINUTES March 9th, 2026 Regular Meeting – Motion to Approve as read by Schaefer. Second by Kriesel. Motion carried March 9th Bollig Special Meeting Minutes – Motion to Approve as read by Flaws. Second by Schaefer. Motion carried. Next steps – meeting with Pine County for presentation and Q & A March 19th, 2026 Workshop – Motion to Approve as read by Schaefer. Second by Flaws. Motion carried. PUBLIC FORUM & CORRESPONDENCE Citizen Blight Complaint (6533 School Street) / Dave Auchter – Dave presented an ordinance and blight issue for the old church. He talked with the occupant, and the occupant was looking for grant funding for the roof replacement. Council referred to P & Z. This was discussed at both September 8 and October 14th meeting. This item is tabled for P & Z to investigate. Motion to table for now by Schaefer. Second by Kriesel. Motion carried. Schaefer Park / Dennis Leibelt – Dennis asked permission to pursue the land that is going into forfeiture for the front strip closest to Hwy. 18 for Schaefer Park. He will investigate having it marked out and recorded with Pine County and all fees would be covered under the Blandin grant. Dennis will then talk to the School to see if they would turn over the back piece fo …

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Thu Mar 19, 2026

Planning & Zoning Commission

Planning commission weighs switching zoning duties to Pine County

The Planning and Zoning Commission is holding a workshop to review its role, responsibilities, and the pros and cons of the current model versus moving planning and zoning duties to Pine County. The discussion includes next steps for a public hearing on rezoning locations and coordination with the county.

Discussion of moving planning and zoning responsibilities to Pine County model
Public hearing on rezoning locations
Review of commission member roles and voting responsibilities

planningzoningcounty-modelpublic-hearing

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CITY COUNCIL PLANNING AND ZONING WORKSHOP AGENDA THURSDAY, MARCH 19, 2026 AT 4:00 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance Roll Call Planning and Zoning Role and Responsibilities LMC Definitions of Commission/Committee Zoning Definitions Member / Role Definitions Voting Members Responsibility by Role Planning and Zoning Impacts to the City Pros/Cons of existing model Pro/Cons to moving to County Model Pine County for Planning & Zoning Responsibilities Next meeting with Pine County Public Hearing – Rezoning locations Who will be taking minutes? Identification of Changes Any further items for this public hearing Next steps in moving forward ADJOURNMENT

Mon Mar 9, 2026

City Council

Council to hold public hearing on Bollig grant assistance

The Finlayson City Council is meeting to hold a public hearing regarding the Bollig matter, including findings and assistance with grant requests. The agenda is otherwise procedural, with no other substantive items listed.

Public hearing on Bollig findings
Discussion of assistance with grant requests for Bollig

public-hearinggrantscity-council

✓ Decided: Council approves liquor licenses, gambling, fireworks applications

The Council approved several licenses and permits, including liquor licenses for May 2 and July 3-4, 2026, a gambling application from American Legion Post #243, and a fireworks application from J&M Display. They also approved a land use permit clarification statement and a bylaw review, while tabling discussions on chicken fees and Office 365. No major policy changes were made; most items were routine approvals.

Approved liquor licenses for May 2, 2026 (motion by Schaefer, second by Oetterer, carried)
Approved liquor licenses for July 3-4, 2026 (motion by Schaefer, second by Flaws, carried)
Approved American Legion Post #243 gambling application (motion by Flaws, second by Kriesel, carried)
Approved J&M Display fireworks application (motion by Flaws, second by Oetterer, carried)
Approved land use permit clarification statement (motion by Morgan, second by Kriesel, carried)
Approved bylaw review changes (motion by Schaefer, second by Oetterer, carried)
Tabled chicken fee and permit approval for workshop
Tabled Office 365 addition to city computers

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CITY COUNCIL361782-3809 PUBLIC HEARING (BOLLIG)MEETING AGENDA MARCH 9, 2026 AT 6:00 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance ROLL CALL BOLLIG Findings BOLLIG – Assistance with Grant Requests ADJOURNMENT

📄 From the minutes

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CITY COUNCIL361782-3809 REGULAR MEETING MINUTES MARCH 9, 2026 AT 6:30 PM FINLAYSON CITY HALL CALL TO ORDER - Pledge of Allegiance 6:40 pm ROLL CALL APPROVAL OF MINUTES February 9, 2026 Regular Meeting Motion by Schaefer, second by Flaws. Carried January 27th Workshop – Motion by Flaws, second by Schaefer. Carried. PUBLIC FORUM & CORRESPONDENCE APPROVAL OF AGENDA – Additions / Deletions / Changes – Motion by Schaefer, second by Flaws. Carried. Added “G” under new business. See below. CONSENT AGENDA Approval of Bill Payments – February, 2026. Motion by Schaefer, second by Kriesel. Carried. Amazon Order Summary – Joe is working to get confirmation of the refund from Amazon for the cooler from 2024. Motion by Schaefer, second by Oetterer. Carried. STAFF REPORTS Water & Sewer Contractor - John Mikrot - Nothing to add currently Macquire Iron Proposal – Mikrot to get another vendor/bid. John will connect with Tracey Bollig Proposal – Public Hearing summary and next steps to move forward with the funding process but no additional financial commitment. City Maintenance – Randy Millner – nothing to add and not in attendance Bar Manager – Joe Luedtke – Shirts/sweatshirts have been delivered. Staff have given them their shirts and sweatshirt and can also wear distributor shirts as well. No modification of any clothing attire. Budget was presented and $28K negative at the end of February. After review of the last 6 years, we averaged $35K negative at the end of February which pr …

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Mon Feb 9, 2026

City Council

✓ Decided: Council appoints Morgan as mayor, Oetterer to fill vacant seat

The council appointed Barb Morgan as mayor and Vickie Oetterer to the council for the remainder of 2026, with oaths administered. It approved resolutions for hazard mitigation and automated bank payments, and returned the annual fee schedule to Planning and Zoning for clarification. Several contracts and trainings were approved, and the council discussed a potential $2 million county-wide radio grant.

Appointed Barb Morgan as mayor for remainder of 2026 (Morgan abstained)
Appointed Vickie Oetterer to City Council for remainder of 2026
Approved Resolution 2026-02 Hazard Mitigation Plan
Approved Resolution 2026-05 allowing wire/automated bank payments and prepayments
Returned 2026-06 Annual Fee Schedule to Planning and Zoning for clarification
Approved building permit for fence at 6559 Broadway Street
Approved hiring Lois Okun as backup clerk at $30/hour
Approved payments for MCFOA and CTAS trainings