Middletown public meetings in 2023

Police Commission

The Board of Police Commissioners will discuss staffing updates and 207C matters. The meeting includes a review of monthly statistics, personnel complaints, and internal investigations. An executive session is requested to discuss personnel matters.

• Review of 207C updates and staffing
• Review of monthly statistics
• Review of personnel complaints and internal investigations
• Discussion and review of policy

Common Council

The Common Council is meeting to discuss several budget transfers and new service agreements. The body is considering a $5 million grant for water infrastructure and a new zoning amendment public hearing.

• Acceptance of a $5,000,000 grant for replacing a raw water line between Kinch and Shawangunk Dams
• Budget transfers including $121,867.60 for the Police Department and $30,000 for the Fire Department
• New agreements with the Humane Society of Middletown, Pets Alive, Humane Society of Port Jervis, and Sullivan County SPCA
• Authorization of a public hearing for a zoning amendment
• 2024-2025 School Resources Officer Agreement with the Enlarged City School District of Middletown

Board of Estimate

The Board of Estimate is reviewing several budget transfers to cover 2023 shortfalls and salary increases. The body is also considering new 2024 contracts for animal shelters, geese control, and the School Resource Officer program.

• Acceptance of a $5,000,000 grant for the Raw Water Main Project (Phase 1A) between Kinch and Shawangunk
• New 2024 animal shelter contracts with Humane Society of Middletown, Pets Alive, Humane Society of Port Jervis, and Sullivan County SPCA
• Proposed 2024 salary schedule raises for nonunion full-time and part-time employees
• Contract for Tri-State Geese Police at a rate of $375.00 per week
• Acceptance of $23,200.50 in additional 2023 funding from Orange County Office for the Aging for Goldenarea Transportation

Recreation Commission

The commission will review the November 2023 minutes and audit financial reports. The meeting includes a superintendent's report covering personnel, activities, and maintenance.

• Approval of November 8, 2023, meeting minutes
• Review of November 2023 program revenues totaling $6,884.00
• Review of year-to-date total revenues of $269,641.98
• Discussion of annual report at the next meeting

Electrical Licensing Board

The Electrical Licensing Board will meet to approve and sign several electrical license renewals. The Clerk's office has also mailed renewal notices for licenses due by December 31, 2023.

• Approval of electrical license renewals
• Review of September 6, 2023, meeting minutes

Architectural Review Board

The Architectural Review Board will review a signage request for 30 North Street. The board will also hold a public hearing regarding the facade at 9 King Street.

• Signage review for 30 North Street
• Public hearing for 9 King Street facade

Planning Board

The Middletown Planning Board will consider several applications, including a 6-month extension for 9-29 Canal Street, a preliminary hearing for a film studio and offices at 11-31 Fulton Street, and applications for recording studios at 45-51 Academy Avenue and a warehouse at 328 Highland Avenue Ext. The board will also approve minutes from the November 1, 2023 meeting.

• 9-29 Canal Street: 6-month extension request
• 11-31 Fulton Street: change from storage to film studio and offices (Falun Dafa Gan Jing World Foundation, Inc.)
• 45-51 Academy Avenue: recording studios, offices, dressing rooms, press room, kitchen/dining, drive-in garage (Sound of Hope Radio Network)
• 328 Highland Avenue Ext: new warehouse/storage facility with parking and sidewalk (Good Fortune, LLC)
• Approval of November 1, 2023 minutes

Common Council

The Common Council is reviewing numerous budget transfers for city departments, including significant funds for public works repairs. The body is also deciding on property demolitions and the retirement of a police K9.

• Budget transfer of $109,479.02 for Department of Public Works truck repairs
• Bids for demolition of properties at 27 ½ Smith Street, 99 East Avenue, and 404 North Street
• Budget transfer of $19,200 for Paramount Theatres railings, lighting, and equipment
• Retirement of K9 Gambit from the Middletown Police Department
• Budget transfer of $3,000 for the 146 North Street Façade Project

Board of Estimate

The Mayor is requesting the Board of Estimate authorize an agreement with Empress Ambulance Services. The request includes authorization for the Mayor to sign the agreement and for the Treasurer to transfer funds to cover 2024 costs.

• Agreement with Empress Ambulance Services for $57,321.72/month
• Fund transfer of $687,861 from A.4785 (ARPA) to A.4540.400 (Ambulance Contractual Service)

Board of Estimate

The Board is considering multiple budget transfers across city departments including Public Works, Recreation, and Police. Additionally, the board will review a request to retire K9 Gambit due to physical limitations.

• Retirement of K9 Gambit from the Police Department and an agreement for the dog to live with Officer McDonald
• Transfer of $109,479.02 from Solid Waste to cover repairs for trucks 16, 25, 22, 27, and 23
• Transfer of $19,100 total for Paramount theater railings, lighting, and equipment
• Transfer of $7,794.39 from Pools to cover repairs for a backhoe loader and garbage truck
• Transfer of $9,943.01 from Landfill to replace the traffic cabinet at Highland Ave

Community Development Agency

The Finance Committee is considering a resolution to recommend increasing the Community Development Agency's annual borrowing limit from the City. The proposed new limit is $450,000 at 1.5% monthly interest.

• Resolution to increase CDA borrowing limit from $300,000 to $450,000 annually

Community Development Agency

The Community Development Agency Board will review financial reports and approve various bills and communications. The board is also considering a resolution to increase the agency's annual borrowing limit from the City from $300,000 to $450,000.

• Resolution to increase CDA annual borrowing limit from $300,000 to $450,000
• $164,910 bridge loan repayment for 220 ½ Linden
• $24,052.97 tax lien acquisition/repayment for 220 ½ Linden
• Interest payments due for Lafayette ($385.40) and Linden ($412.97)
• $750 appraisal fee for 33 Lafayette

Industrial Development Agency

The Finance Committee of the whole will discuss a resolution regarding 2024 insurance. The proposal includes approving Marshall & Sterling as the Public Official Liability Insurance provider.

• Resolution to approve Marshall & Sterling for Public Official Liability Insurance
• Authorization of $2,245.00 payment for insurance

Industrial Development Agency

The Middletown Industrial Development Agency will review the October 17, 2023 minutes and the Treasurer's report. The board will also consider a resolution to appoint Marshall & Sterling as the provider for Public Official Liability Insurance.

• Resolution to appoint Marshall & Sterling for Public Official Liability Insurance at a cost of $2,245.00
• Approval of 2024 insurance via Finance Committee
• Payment of FedEx bill for $2.79

Common Council

The Common Council is meeting to adopt the 2024 budget for the General City Government, Water Department, and Sewer Department. The body will also consider several grants, budget transfers for paving, and a subdivision at 11-25 Harding Street.

• Adoption of 2024 Budget with a General Fund expense of $47,554,394
• Budget transfers of $155,338.12 for City paving projects
• Two grants from County of Orange for STOP-DWI in the amounts of $4,000 and $7,927
• Approval of a 2-lot subdivision for 11-25 Harding Street
• City Code amendment to prohibit harboring various farm animals on city properties

Board of Estimate

The Board of Estimate and Apportionment will meet to open bids for the demolition of multiple city-owned properties.

• Bid opening for demolition of 404 North Street
• Bid opening for demolition of 99 East Avenue
• Bid opening for demolition of 27 ½ Smith Street

Board of Estimate

The Board of Estimate is conducting a public hearing on the 2024 budget proposal. The body is also reviewing several funding awards, contract renewals, and budget transfers for city services.

• 2024 Budget Proposal: General Fund expense of $47,554,394 and Tax Levy of $23,140,116
• Paving transfers totaling $216,138.84 for West Main Lot, Library Lot, Lot 11 (Court St Lot), and 22 North Street Lot
• Golden Area Senior Transportation agreement with total increased cost of $171,353.50
• STOP-DWI enforcement awards of $4,000 and $7,927 from Orange County
• Transfer of $13,233.58 for the new CivicRec Portal

Zoning Board of Appeals

The Zoning Board of Appeals will review a proposed six-lot subdivision by Orange Terrace Properties, LLC. The board will also consider a use variance for a non-owner occupied 2-family dwelling.

• Six-lot subdivision proposal by Orange Terrace Properties, LLC
• Use variance for a non-owner occupied 2-family dwelling in OR-2

Recreation Commission

The Commission voted to adopt the CivicRec system to replace their current BAS software. The meeting also reviewed October 2023 program revenues of $12,730.00 and discussed upcoming winter event planning.

• Motion passed to move forward with CivicRec software
• October 2023 program revenues totaled $12,730.00
• Year-to-date 2023 revenues reached $262,757.98
• Installation of the ice skating rink scheduled for November 9

Common Council

The Common Council is meeting to vote on several financial authorizations, including a large bond for water infrastructure and budget transfers for the police department. The body will also consider amendments to city code regarding permits and tax exemptions.

• Bond resolution of $3,506,810 for the Water Storage Tank Project
• Budget transfers of $161,460 within the Police Department Budget
• Temporary borrowing of $500,000 for 150 downtown decorative light poles
• Municipal Legislative Grant from the County of Orange for $4,999.00
• City Code amendments to create an electrical permit fee and a volunteer fire fighter tax exemption

Board of Estimate

The Board of Estimate is reviewing a proposal to post the 2024 General, Water, and Sewer budgets and set a public hearing for November 15, 2023. The body is also considering the purchase of vacant land and the allocation of youth bureau grant funding.

• Purchase of vacant land at 11-25 Harding Street for $114,000
• Proposed 2024 General Fund appropriation of $47,554,394
• $34,000 in Orange County Youth Bureau funding for police youth programs
• Re-levying 2022 delinquent sewer bills ($208,155.50) and water bills ($292,236.35) into 2024 tax bills

Architectural Review Board

The Architectural Review Board will meet to consider new business regarding signage at 28 North Street and 39 Railroad Avenue. The board will also conduct a preliminary review of the facade at 9 King Street.

• Signage review for 28 North Street
• Signage review for 39 Railroad Avenue
• Preliminary facade review for 9 King Street

Board of Estimate

The Middletown Board of Estimate and Apportionment is considering several financial approvals, including a $278,142.24 contract for lights at Wolslayer Field, a $3,506,810 bond for water storage tanks, and multiple budget transfers within the Police Department. They will also review a workers' compensation proposal, a grant for a stage canopy, and a temporary borrowing for downtown light poles.

• Award bid to Harry F. Rotolo & Sons Inc. for Wolslayer Field lights at $278,142.24 (alternate color lighting +$53,000)
• Authorize bond resolution of $3,506,810 for water storage tanks (total EFC financing $8,806,819)
• Transfer $100,000 within Police Department budget for overtime, plus smaller transfers for background checks, drug testing, Axon program, repairs, and speed radar signs
• Accept $4,999 Municipal Legislative Grant from Orange County for a stage canopy at John F. Degnan Square
• Temporary borrowing of $500,000 from General Fund for 150 decorative light poles downtown, reimbursed by DASNY grant

Planning Board

The Middletown Planning Board is reviewing multiple site plan and special use permit applications for new businesses, including a jewelry store, hair salon, book store, deli, restaurant, and eating/drinking establishments, as well as a residential apartment conversion and a site plan amendment for overflow parking. The board will also approve the minutes from the October 4, 2023 meeting.

• Buttercup Jewelry at 119-143 Dolson Avenue
• David Cohen at 14-20 Academy Avenue for offices, storage, and workshop
• Janice Liu at 22 Orchard Street for a book store with food and drink
• 91-95 North Street, Inc. for 4 residential apartments
• Jian Hu at 33 Fulton Street for overflow parking easement (47 additional spaces)

Board of Estimate

The Board of Estimate and Apportionment met to conduct a bid opening. The process for the Wolslayer Field lights was closed at 4:00pm.

• Bid opening for Wolslayer Field lights

Zoning Board of Appeals

The Middletown Zoning Board of Appeals is meeting to approve prior minutes and consider an area variance request from Orange Terrace Properties, LLC for a proposed six-lot subdivision on Orange Terrace. The board will decide whether to grant the variances needed for the project.

• Approval of July 19, 2023 ZBA minutes
• Area variances for a proposed six-lot subdivision by Orange Terrace Properties, LLC on Orange Terrace

Industrial Development Agency

The Industrial Development Agency is meeting to present the 2024 estimated budget and proposed budgets for 2025-2027. The board will also review the Treasurer's report and approve various payments.

• Resolution to approve 2024 estimated budget and 2025-2027 proposed budgets
• Payment of $3,500 to City of Middletown for 2022 professional services
• Payment of $3,500 to City of Middletown for 2023 professional services
• Payment of $96.31 to FedEx

Common Council

The Common Council is reviewing several resolutions, including budget transfers totaling $267,826 and a request for Orange County to exempt watershed properties from real estate taxes. The meeting also includes items regarding the Community Development Agency's borrowing cap and a donation from the United Way.

• Budget transfers totaling $267,826 for expenses including dental/optic CSEA and litigation
• Resolution to increase the Community Development Agency borrowing cap from $300,000 to $450,000
• Request for Orange County real estate tax exemptions for City watershed properties
• Acceptance of a $462.33 donation from the United Way of Dutchess-Orange Region
• A $1,000 budget transfer for table replacements at the Senior Center

Board of Estimate

The Board of Estimate and Apportionment will consider several financial items, including a request to increase the Community Development Agency's annual borrowing limit from $300,000 to $450,000 for property rehabilitation, and multiple budget transfers. The board will also accept a donation for a youth event and approve a purchase for a property.

• Donation of $462.33 from United Way for Cops & Kids Field Day
• Increase CDA borrowing limit from $300,000 to $450,000
• Transfers totaling $267,826 for training, arbitration, and dental/optic costs
• Allocate $1,000 from Senior Donations for table replacements
• Purchase of 25 Academy Ave

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct four probationary police officer interviews, review monthly statistics, and discuss staffing updates including 207C matters. The agenda also includes reviewing previous meeting minutes, personnel complaints, internal investigations, and policy discussions, with a possible executive session for personnel matters.

• 4 Police Officer Probationary Interviews
• Update on 207C and Staffing
• Review of monthly stats
• Review of Personnel complaints and internal investigations
• Request for executive session to discuss personnel matters

Architectural Review Board

The Architectural Review Board will meet to consider new signage applications for 7 South Street and 127 East Main Street. The meeting also includes the approval of minutes from the September 7, 2023, meeting.

• Signage application: 7 South Street
• Signage application: 127 East Main Street
• Approval of September 7, 2023, meeting minutes

Planning Board

The Middletown Planning Board will review four applications at its October 4, 2023 meeting: a Dominican/soul food restaurant with beer and wine at 24 East Main Street, a bakery/eating establishment at 102-104 North Street, a deli/grocery at 132 Wickham Avenue, and office renovations by Sound of Hope Radio Network at 45-51 Academy Avenue. The board will also approve minutes from the August 2, 2023 meeting.

• Juan Cosme application for eating/drinking establishment at 24 East Main Street
• Adriana Becerra application for bakery/eating establishment at 102-104 North Street, Suite A
• Mohammed Alshoja application for deli/grocery at 132 Wickham Avenue
• Sound of Hope Radio Network office application at 45-51 Academy Avenue (2nd floor)
• Approval of August 2, 2023 minutes

Community Development Agency

The Community Development Agency approved the 2024 budget and a $1800 change order for 220 ½ Linden. The meeting also covered financial reports and bills.

• Resolution to approve the 2024 budget as presented
• Change order for 220 ½ Linden in the amount of $1800

Common Council

The Middletown Common Council will hold a public hearing on a local law amending delinquent property tax enforcement to comply with the U.S. Supreme Court ruling in Tyler v. Hennepin County. The council will also vote on several resolutions, including accepting grants for police equipment, downtown lighting, and a city-wide leaf cleanup.

• Public hearing on Local Law #2 of 2023 amending delinquent property tax enforcement per Tyler v. Hennepin County
• Resolution accepting $9,854.40 grant for police Livescan equipment
• Resolution accepting $14,875 grant for Police Traffic Services Program
• Resolution accepting $500,000 grant for decorative light poles and fixtures downtown
• Resolution authorizing block party on Lenox Place between Courtland Place and Cantrell Avenue

Board of Estimate

The Middletown Board of Estimate is deciding whether to accept several grants and donations, including funds for police Livescan equipment, a traffic safety program, and downtown decorative lighting. It will also consider declaring two city vehicles as surplus, accepting a donated shuttle bus, approving a security system contract, and a water/sewer adjustment.

• Accept $9,854.40 NYS grant for Livescan equipment
• Accept $14,875 NYS traffic safety grant for police services
• Accept $500,000 DASNY grant for 150 downtown decorative light poles
• Declare 2006 Ford F250 and New Holland Ford Tractor surplus for auction
• Approve $49,370.52 Stratagem Security access control system for City Hall

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct interviews for four probationary police officer positions. The agenda also includes updates on staffing (207C), community outreach, monthly statistics, and a review of personnel complaints and internal investigations. The board will also discuss policies and may enter executive session for personnel matters.

• Interviews for 4 Police Officer Probationary positions
• Update on 207C and staffing
• Review of personnel complaints and internal investigations
• Discussion and review of policy
• Request for executive session to discuss personnel matters

Common Council

The Middletown Common Council is meeting to consider several resolutions, including a rate increase for septage acceptance, budget transfers to cover utility and water treatment costs, and a waiver of marriage license fees for active-duty military. The council will also introduce a local law amending delinquent property tax enforcement to comply with a recent U.S. Supreme Court ruling. The agenda includes standard items like minutes approval and public remarks.

• Resolution authorizing a rate increase for septage acceptance
• Resolution authorizing budget transfers to cover Orange and Rockland utility bills through December 2023
• Resolution authorizing a $272,050 budget transfer for the H2O contract at water treatment plants
• Resolution waiving marriage license fees for active-duty military personnel
• Local Law #2 of 2023 amending delinquent property tax enforcement per Tyler v. Hennepin County

Board of Estimate

The Board of Estimate and Apportionment is considering raising the fee for septage haulers dumping sludge at the city's wastewater treatment plant from 10.5 cents to 11 cents per gallon, matching nearby plants. The board will also revisit a tabled water/sewer adjustment for 38-40 Jackson and a lawn maintenance adjustment for 135-147 North Street.

• Proposed increase in septage disposal fee from $0.105 to $0.11 per gallon
• Water/Sewer adjustment for 38-40 Jackson (tabled item)
• Lawn maintenance adjustment for 135-147 North Street

Recreation Commission

The commission will review program revenues from June through August 2023 and discuss the completion of bathrooms at the Davidge project. The meeting includes updates on personnel, maintenance, and the wrap-up of summer programs.

• Review of $238,872.98 year-to-date total revenues
• Report of $10,250.00 in 2023 grants and donations received
• Completion of bathrooms at Davidge project
• Discussion regarding Department Service Account for scoreboard and lights

Architectural Review Board

The Architectural Review Board will consider several applications for new signage at North Street and East Main Street. The board will also hold public hearings regarding facade changes for properties on North Street.

• Signage review for 67 North Street
• Signage review for 90 North Street
• Signage review for 22 East Main Street
• Signage review for 24 East Main Street
• Public hearings for facades at 29-35 North Street and 48-54 North Street

The board approved five new or updated business signs and two façade improvements. All motions carried with 4-0 votes.

• Approved signage for 67 North Street (4-0)
• Approved signage for 90 North Street (4-0)
• Approved signage for 22 East Main Street (4-0)
• Approved signage for 24 East Main Street (4-0)
• Approved façade improvements for 29-35 North Street (4-0)
• Approved façade improvements for 48-54 North Street (4-0)
• Approved August 3, 2023 meeting minutes (4-0)

Planning Board

The Middletown Planning Board is meeting to review an application for a CrossFit/boutique gym at 39 Railroad Avenue. The board will also approve minutes from its July and August meetings. The agenda is otherwise limited to this single application review.

• Application for CrossFit/boutique gym at 39 Railroad Avenue
• Approval of July 5, 2023 and August 2, 2023 Planning Board minutes

The Planning Board approved a special use permit for Lori Arias to relocate a Crossfit boutique gym to 39 Railroad Avenue. The approval includes specific operating hours and requires inspections and permits from city departments.

• Approved relocation of Crossfit boutique gym to 39 Railroad Avenue (6-0)
• Approved operating hours: Mon-Fri 5:00 a.m. to 8:00 p.m. and Sat-Sun 7:00 a.m. to 4:00 p.m.
• Waived parking requirements for 39 Railroad Avenue
• Approved July 5, 2023 minutes
• Approved August 2, 2023 minutes

Electrical Licensing Board

The Electrical Licensing Board is meeting to approve minutes, discuss administrative updates, and consider new business. The main items are a memo from the Commissioner of Public Works about permit and inspection requirements for new wiring, and a proposed $50 fee per electrical permit in the City Code. The agenda is tentative and items may be removed.

• Discussion of City Code Chapter 235-15 requiring DPW permit and underwriter inspection for new wiring
• Proposed $50.00 fee for each electrical permit in City Code revision
• Update: electrical licenses now printed in office instead of preprinted forms
• Vehicle decals ordered from Middletown Press
• Approval of minutes from December 13, 2022 meeting

Community Development Agency

The Community Development Agency Board will meet to review the financial report and approve various payments. The meeting includes a vote on the 2024 budget and a change order for work at 220 ½ Linden.

• Approval of the 2024 budget
• $1,800 change order for 220 ½ Linden
• Payment of $900.97 in interest due for Wisner, Lafayette and Linden
• Payment of $465 to Grillo

The agency approved the 2024 budget and a change order for a property on Linden. Members also reviewed financial reports and received updates on property contracts and construction progress.

• Approved 2024 budget (7-0)
• Approved $1,800 change order for 220 ½ Linden (7-0)
• Approved payment of bills including $900.97 for City of Middletown interest and $465.00 to Grillo (7-0)
• Approved June 6, 2023 meeting minutes (7-0)
• Approved August 31, 2023 financial reports (7-0)

Common Council

The Middletown Common Council is meeting to vote on several resolutions, including accepting donations for the police department, approving a football scoreboard purchase, authorizing budget transfers, and acquiring property from Bell Flavors and Fragrances. The agenda also includes recognition of employee service milestones and routine approvals of minutes and claims.

• Resolution accepting $250 donation from Kiwanis Club for Police Department
• Resolution accepting $250 donation from Middletown Teacher's Association for Police Department
• Resolution accepting proposal from Lewis Signs Co. for $23,972.50 football scoreboard at Wolslayer Field
• Resolution authorizing $2,000 budget transfer within Corporation Counsel Budget Line
• Resolution authorizing acquisition of property from Bell Flavors and Fragrances

The Common Council approved a contract for a new football scoreboard at Wolslayer Field and several budget transfers for senior trips and project appraisals. The council also accepted two $250 donations for the police department and authorized the acquisition of property from Bell Flavors and Fragrances.

• Approved $23,972.50 Lewis Sign Company proposal for Wolslayer Field scoreboard
• Accepted $250 donation from Kiwanis Club of Middletown for Police Department
• Accepted $250 donation from Middletown Teacher's Association for Police Department
• Approved $2,000 budget transfer within Corporation Council budget line
• Authorized acquisition of property from Bell Flavors and Fragrances
• Approved $9,500 budget transfer for Heritage Rail Trail Extension appraisal reports
• Approved Rotolo Electric proposal for ELC2 CPU upgrade and source selector switch
• Approved $17,500 budget transfer for senior trips

Board of Estimate

The Middletown Board of Estimate will consider accepting police donations, a football scoreboard contract, a land gift for ADA improvements, and multiple budget transfers. It will also review a financial advisor agreement and lawn/mowing adjustments.

• Accept $500 in police donations from Kiwanis Club and Teachers Association
• Approve $23,972.50 contract with Lewis Signs Co. for Wolslayer Field scoreboard
• Accept no-cost property from Bell Flavors for Academy Avenue ADA intersection
• Transfer $9,500 for appraisals on Heritage Rail Trail and railroad parcels
• Approve $51,907.25 for WWTP emergency generator upgrades

The Board approved several infrastructure expenditures, including emergency generator upgrades for the Wastewater Treatment Plant and a new scoreboard for Wolslayer Field. The board also authorized property acquisition for ADA compliance and various budget transfers for senior programs and appraisals.

• Approved $23,972.50 for Wolslayer Field football scoreboard (2-0)
• Approved $52,907.25 for Wastewater Treatment Plant generator upgrades (2-0)
• Approved acquisition of property from Bell Flavors and Fragrances for ADA intersection design (2-0)
• Approved $32,500 in funding for 2023 Senior Trips (2-0)
• Approved $9,500 for appraisal reports for Heritage Rail Trail and NJ Railroad LLC (2-0)
• Approved acceptance of $500 in donations for Police Department Neighborhood Watch (2-0)
• Approved Capital Marketing Advisor agreement for financial services (2-0)
• Waived lawn mowing fee for 76 Wallkill Avenue (2-0)

Common Council

The Middletown Common Council will vote on several resolutions, including authorizing $25,193,982 in short-term borrowing and $2,500,000 in temporary borrowing for the South Street parking garage project. Other items include budget transfers, a water tank replacement contract, and accepting donations. The agenda also includes routine items like minutes approval and public hearings.

• Resolution authorizing short-term borrowing of $25,193,982
• Resolution authorizing temporary borrowing of $2,500,000 for South Street parking garage
• Resolution awarding Mountain Avenue and High Barney Road water tank replacement to DN Tanks, LLC
• Resolution authorizing $669,952.91 budget transfer to reimburse Water Fund
• Resolution accepting donations for Recreation and Parks scholarships

The Common Council tabled the approval of previous meeting minutes for further review. The session primarily consisted of reports from the Mayor and department heads regarding city credit ratings, community events, and reservoir studies.

• Tabled approval of minutes for review

Board of Estimate

The Board of Estimate is deciding on several financial items, including a $2.5 million temporary borrowing for the South Street parking garage project, a $10,850 contract amendment for reservoir water quality studies, and approval of annual short-term borrowings totaling $25,193,982. The board will also consider accepting donations for camp scholarships, a software agreement, and various fund transfers.

• $2,500,000 temporary borrowing from General Fund for Parking Garage Project on South Street, reimbursed by NYS DASNY grant
• $10,850 amendment to CDM Smith contract for reservoir bathymetric surveys and sediment sampling, increasing contract to $146,170
• Approval of 2023 BAN renewal ($12,963,248) and new monies ($12,930,734), total $25,193,982
• Acceptance of $10,250 in donations for Summer Camp Scholarships, including $10,000 from Howard Avery
• $1,732.91 payment to Don Paris for ARPA consulting and report filing

The Board of Estimate approved several financial transfers, including a $2.5 million temporary loan for a parking garage project and over $25 million in short-term borrowing. Other actions included approving a contract amendment for reservoir surveys and accepting $10,250 in camp scholarship donations.

• Approved $10,850 contract amendment for CDM Smith reservoir surveys (3-0)
• Approved $108.13 reimbursement to George Imbrogno for vehicle impound fees (3-0)
• Approved CivicPlus Statement of Work for Agenda and Minutes Management (3-0)
• Accepted $10,250 in donations for Summer Camp Scholarships (3-0)
• Approved $2,500,000 temporary borrowing from General Fund for South Street Parking Garage (3-0)
• Approved $25,193,982 in annual short-term borrowing (3-0)
• Approved $1,732.91 payment to Don Paris for ARPA consulting (3-0)
• Denied water/sewer adjustment for 17 Genung St

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct two police officer interviews and review department updates, including staffing under 207C, monthly statistics, and recent community outreach. The board will also review personnel complaints and internal investigations, and may enter executive session to discuss personnel matters.

• 2 Police Officer Interviews
• Update on 207C and Staffing
• Review of Personnel complaints and internal investigations
• Review of monthly stats
• Request for executive session to discuss personnel matters

Architectural Review Board

The Architectural Review Board will meet to discuss new business regarding signage at 24 East Main Street and preliminary façade plans for properties on North Street. The board will also revisit signage for 33 Fulton.

• Signage review for 24 East Main Street
• Preliminary façade review for 29-35 North Street
• Preliminary façade review for 48-54 North Street
• Signage review for 33 Fulton

The board approved the June 1, 2023 meeting minutes. Several signage and façade projects were reviewed, with decisions on some items deferred pending color swatches or further hearings.

• Approved June 1, 2023 minutes (4-0)
• Tabled signage approval for 24 East Main St pending new orange background color swatch
• Deferred 29-35 North St preliminary proposal pending fabric and paint swatches
• Reviewed preliminary façade modifications for 48-54 North Street
• Noted no objection to signage color change from copper to white at 33 Fulton St

Planning Board

The Middletown Planning Board is reviewing five applications at its August 2, 2023 meeting. These include a site plan amendment for overflow parking at 33 Fulton Street, two eating and drinking establishments on North Street, a grocery store with a snack bar at 26 South Street, and a furniture store at 102 North Street. The board will consider site plan approvals and special use permits for these commercial uses.

• Site plan amendment for overflow parking easement at 33 Fulton St (46 existing spaces, 47 proposed overflow, 93 total required)
• Eating and drinking establishment at 28 North Street (bakery, office, breakfast, dining, specialty coffee)
• Eating and drinking establishment at 32-34 North Street (coffee shop and bakery)
• Grocery store with snack/coffee/tea bar and office/inventory storage at 26 South Street
• Furniture store at 102 North Street

Zoning Board of Appeals

The Middletown Zoning Board of Appeals will meet to approve the June 21, 2023, minutes and review a request for an area variance. The variance application concerns a single-family home located at 40 Adams Avenue.

• Approval of June 21, 2023, ZBA minutes
• Area variance request for 40 Adams Avenue

The Zoning Board of Appeals approved two area variances for a single-family home at 40 Adams Avenue. The approval requires the applicant to downsize the house, provide specific parking, and remove an existing garage. Two agenda items for Orange Terrace and Linden Avenue were deferred.

• Approved area variances for lot depth and overall size at 40 Adams Avenue (3-2)
• Approved June 21, 2023 minutes
• Deferred Orange Terrace and Linden Avenue agenda items

Board of Estimate

The Board approved a $32,000 contract for work at the Middletown WWTP facility and authorized a funding application for a brownfield opportunity area plan at 140 Monhagen Ave. A request for a snow removal adjustment at 39-47 Railroad Ave was denied.

• Approved $32,000 Rotolo proposal for Middletown WWTP facility (2-0)
• Approved application for $250,771.50 in funding for Middletown Community Campus brownfield plan, including a $27,863.50 city match (2-0)
• Denied snow removal adjustment for 39-47 Railroad Ave (2-0)

Board of Estimate

The Middletown Board of Estimate and Apportionment will consider several financial items, including accepting grants, approving budget transfers, and authorizing bond resolutions for capital projects. The most consequential item is the approval of the 2023-2024 Capital Expense Plan and associated bond resolutions totaling $13,200,734.75 for projects like the Infill Project, City Dam Projects, and city-wide improvements. The board will also vote on a police credit card limit increase, a $100,000 state grant for gun violence prevention, and various other budget adjustments.

• Bond resolutions for 2023-2024 Capital Expenditure Plan: $970,000 (Infill Project), $3,605,000 (City Dam Projects), $8,625,734.75 (city-wide improvements), total $13,200,734.75
• Police credit card limit increase from $6,000 to $10,000
• Accept $100,000 G.I.V.E. grant from NYS DCJS for gun violence elimination
• Accept $6,927 STOP DWI funding from Orange County
• Budget transfer of $15,000 for fluoride analyzer at water treatment plant

The Board approved the 2023-2024 Capital Expense Plan and associated bond resolutions totaling $13,200,734.75. Other actions included approving a $100,000 police grant and increasing credit limits for the Police Department and Assessor. Two items regarding a WTP proposal and snow removal were tabled.

• Approved $13,200,734.75 in bond resolutions for Infill, City Dam, and city-wide projects (2-0)
• Approved 2023-2024 Capital Expense Plan (2-0)
• Approved acceptance of $100,000 NYS G.I.V.E. grant for police (2-0)
• Approved increasing Police Department credit card limit from $6,000 to $10,000 (2-0)
• Approved $2,000 credit card limit for the Assessor (2-0)
• Approved $15,000 budget transfer for a Fluoride Analyzer (2-0)
• Approved engagement of architect Joe Fucci for Wolslayer Field lights (2-0)
• Tabled Rotolo proposal for WTP facility and snow removal adjustment for 39-47 Railroad Ave

Planning Board

The Middletown Planning Board will review several applications, including a request from Fei Tian College to renovate a vacant building at 65 Seward Avenue for classrooms, a bakery, and an auditorium. Other items include a 6-month extension for a project at 48-54 North Street, a packing/shipping store at 18-24 East Main Street, and a convenience store at 278 North Street. The board will also hold preliminary hearings (no action) for mixed-use and hotel projects at Middletown Commons, Comfort Inn, and 135 North Street. Approval of the June 7, 2023 minutes is also on the agenda.

• Fei Tian College: renovate vacant building at 65 Seward Ave for classrooms, bakery, auditorium
• Yenkel Leitner: 6-month extension for 48-54 North Street
• Eric Suen: packing/shipping store at 18-24 East Main Street
• Christina Crump: convenience store at 278 North Street
• Preliminary hearings (no action): Middletown Commons (203-231 Dolson Ave), Comfort Inn (22-52 James P. Kelly Way), 135 North Street (mixed-use)

Zoning Board of Appeals

The Zoning Board of Appeals will meet to review applications for area variances and a use variance. The board will also consider the approval of minutes from the May 17, 2023 meeting.

• Area variance for a single-family home at 40 Adams Avenue
• Area variances for a proposed six-lot subdivision by Orange Terrace Properties, LLC at 7 Orange Terrace
• Use variance for a non-owner occupied 2-family dwelling in OR-2 district at 137 Linden Avenue

Common Council

The Common Council approved the minutes from the May 2, 2023, meeting. The remainder of the session consisted of reports and remarks from the Mayor and other officials regarding city construction and grants.

• Approved May 2nd, 2023 minutes

Board of Estimate

The Middletown Board of Estimate and Apportionment will open bids for chemicals, water pipe, and various services, and consider approving a Summer Youth Employment Program agreement. They will also discuss water/sewer and lawn mowing adjustments for specific properties.

• Bid opening for chemicals, water pipe, plumbing, electrical, HVAC, scrap metal disposal, and construction debris/tires
• Request to approve Summer Youth Employment Program Worksite Agreement for 2023
• Water and sewer adjustments for 312 East Main St, 42-46 Robert St, 81 Magnolia
• Lawn mowing adjustments for 112 Wawayanda Ave, 105 Prospect Ave, 40-50 Dolson Ave

The Board of Estimate and Apportionment approved the 2023 Summer Youth Employment Program Worksite Agreement and specific water and sewer adjustments. Several bid openings were referred to the Commissioner of DPW, and three lawn mowing adjustments were denied.

• Referred bid openings for chemicals, water pipe, plumbing, electrical, HVAC, scrap metal, and construction debris/tires to the Commissioner of DPW (2-0)
• Approved 2023 Summer Youth Employment Program Worksite Agreement and authorized Mayor to sign (2-0)
• Approved water and sewer adjustment for 312 East Main Street to 40,000 gallons (2-0)
• Approved water and sewer adjustment for 42-46 Robert St to 75,000 gallons (2-0)
• Approved water and sewer adjustment for 81 Magnolia to 7,500 gallons (2-0)
• Denied lawn mowing adjustment for 112 Wawayanda Ave
• Denied lawn mowing adjustment for 105 Prospect Ave
• Denied lawn mowing adjustment for 40-50 Dolson Avenue

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct four probationary police officer interviews, review monthly statistics, and discuss staffing updates, including 207C matters. The agenda also includes reviewing previous meeting minutes, personnel complaints, internal investigations, and policies, with a request for an executive session on personnel matters.

• 4 Police Officer Probationary Interviews
• Update on 207C and Staffing
• Review of monthly stats
• Review of Personnel complaints and internal investigations
• Request for executive session to discuss personnel matters

Recreation Commission

The commission will review the Superintendent's report regarding personnel, activities, and maintenance. The meeting includes discussions on new business items such as award nominations and the 2024 funding RFP.

• Review of May 2023 audit showing $18,135.00 in program revenues
• Report of $900.00 in grants and donations received for Lions Club Camp Scholarships
• Discussion of 2024 Funding RFP
• Discussion of Capital Budget Requests
• Review of previously approved fee increases

The Commission nominated Danielle McAvinue and the Enlarged City School District of Middletown for service awards. Teen Open Gym was relocated to Presidential Park for safety reasons. The Commission also confirmed Norris Gipson as Vice-Chairman.

• Accepted May 10, 2023 meeting minutes
• Confirmed Norris Gipson as Vice-Chairman
• Nominated Danielle McAvinue and Enlarged City School District of Middletown for awards
• Moved Teen Open Gym to Presidential Park

Planning Board

The Middletown Planning Board will consider six applications at its June 7, 2023 meeting, including a 6-month extension for 9-29 Canal Street, a restaurant expansion for Tortilleria Parvinci (The Taco Factory) at 40 North Street, a flower art shop at 8-10 E Main, an apparel retail/tailoring space at 20-26 West Main, a childcare facility at 74-82 Irwin Avenue, and a deli/convenience store with tobacco sales at 18 Dolson Avenue. The board will also approve minutes from the May 3, 2023 meeting.

• 6-month extension request for 9-29 Canal Street
• Tortilleria Parvinci, Inc. (The Taco Factory) - eating/drinking establishment and offices at 40 North Street
• Hyun Jin Kim - flower art shop at 8-10 E Main
• Zachary Jacob Fuller - apparel retail/tailoring/alteration space at 20-26 West Main Street
• AMP Rentals Inc. - childcare facility at 74-82 Irwin Avenue

The Planning Board approved a flower shop at 8-10 East Main Street and an apparel retail space at 20-26 West Main Street. The Board also granted a six-month extension for a site plan at 9-29 Canal Street.

• Approved 6-month extension request for 9-29 Canal Street (7-0)
• Approved flower art shop at 8-10 East Main Street (7-0)
• Approved apparel retail/tailoring space at 20-26 West Main Street (7-0)
• Approved May 3, 2023 meeting minutes

Community Development Agency

This is a procedural meeting of the Middletown Community Development Agency. The agenda includes only the agenda itself and meeting materials, specifically a draft of the Finance Committee minutes and the Finance Committee agenda. No substantive decisions or discussions are listed.

• Draft Finance Committee minutes for June 6, 2023
• Finance Committee agenda for June 6, 2023

The Community Development Agency approved a change order for the 33 Lafayette project and authorized several payments, including tax and loan repayments to the City of Middletown following the sale of 149A Wisner. The agency also approved the financial report and previous meeting minutes.

• Approved $6,500 change order for 33 Lafayette (10-0)
• Approved $17,773 tax repayment to City of Middletown for 149A Wisner (10-0)
• Approved $135,000 bridge loan repayment to City of Middletown for Wisner (10-0)
• Approved $647.24 interest payment for Wisner and Linden (10-0)
• Approved payments to PathStone ($1,500), RBT CPA ($5,500), Grillo ($705), and FedEx ($6.11) (10-0)
• Approved financial report showing checking balance of $141,192.70 and savings of $38,506.03 (10-0)
• Approved minutes from 03/07/23 (10-0)

Common Council

The Middletown Common Council will vote on several resolutions, including accepting a $2.5 million state grant for the Downtown Middletown Parking Garage, authorizing a $107,000 contract for the Fireman Joe statue restoration, and approving a 5-year agreement with FLOCK Safety for license plate readers. The council will also consider fee schedule changes, donations, and a zoning change public hearing.

• Accept $2,500,000 DASNY grant for Downtown Middletown Parking Garage
• Authorize $107,000 proposal to New York Art Foundry Inc. for Fireman Joe Restoration
• Approve 5-year FLOCK Safety agreement for license plate readers at $2,500/unit/year
• Accept $900 donation from Middletown Lions Club for Parks and Recreation scholarships
• Authorize $5,000 budget transfer for two new FLOCK LPR systems

The Common Council received reports from the City Clerk and Department Heads. Residents of Highrose Ridge requested increased police presence and no-trespassing signs due to crime and vandalism. No legislative votes were recorded in the provided text.

• Received and filed agriculture and markets report for dog control and municipal shelter inspections

Architectural Review Board

The Architectural Review Board will meet to discuss new business regarding a sign at 97 Wickham Ave and old business regarding windows at 30 Henry St.

• Sign application for 97 Wickham Ave
• Window application for 30 Henry St

The board approved the colors and materials for a new sign at 97 Wickham Ave. A request to replace windows at 30 Henry Street was not approved due to an unclear application.

• Approved May 4, 2023 meeting minutes (4-0)
• Approved new sign renderings for 97 Wickham Ave (4-0)
• Denied window replacement application for 30 Henry Street

Board of Estimate

The Middletown Board of Estimate and Apportionment will consider accepting donations, approving a $107,000 bid for the Fireman Joe statue, authorizing a $2.5 million DASNY grant for a downtown parking garage, and approving police department contracts for license plate readers and alert systems. The board will also vote on fee schedule amendments and several smaller donations.

• Approve $107,000 bid to New York Art Foundry Inc for Fireman Joe statue, funded by ARPA and donations
• Authorize acceptance of $2,500,000 DASNY Grant #25899 for Downtown Middletown Parking Garage
• Approve 5-year FLOCK Safety agreement for LPR systems at $2,500 each (saving $500/unit)
• Approve transition from NIXLE to CivicPlus alert system at $8,533.02/year
• Accept donations: $1,750 and $500 for National Night Out, $900 from Lions Club for scholarships

The Board of Estimate approved a $2.5 million DASNY grant for a downtown parking garage and awarded a $107,000 contract for the Fireman Joe statue. The board also authorized several police department software agreements and accepted various community donations.

• Approved $2.5M DASNY Grant #25899 for Downtown Middletown Parking Garage (Unanimous)
• Awarded $107,000 bid for Fireman Joe statue to New York Art Foundry Inc (Unanimous)
• Approved 5-year agreement with FLOCK Safety for LPR systems (Unanimous)
• Approved transition from NIXLE to CivicPlus at $8,533.02 per year (Unanimous)
• Approved amendments to City Fee Schedule A490-1 Chapter F (Unanimous)
• Accepted $1,750 and $500 donations for Police National Night Out (Unanimous)
• Accepted $900 donation from Middletown Lions Club for scholarships (Unanimous)
• Accepted $15,000 from Run 4 Downtown and $7,100 from fire companies for statue (Unanimous)

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct four police officer interviews and review department updates, including staffing and 207C matters. They will also review the previous month's minutes, monthly statistics, and recent community outreach events. The board will discuss personnel complaints, internal investigations, and policy, and may enter executive session for personnel matters.

• 4 Police Officer Interviews
• Update on 207C and Staffing
• Review of monthly stats
• Review of Personnel complaints and internal investigations
• Request for executive session to discuss personnel matters

Zoning Board of Appeals

The Zoning Board of Appeals will review minutes from the April 19, 2023 meeting. The board is also considering an area variance for a single-family home at 40 Adams Avenue and variances for a proposed six-lot subdivision by Orange Terrace Properties, LLC.

• Approval of April 19, 2023 ZBA minutes
• Area variance for a single-family home at 40 Adams Avenue
• Area variances for a proposed six-lot subdivision by Orange Terrace Properties, LLC

Common Council

The Common Council approved several resolutions, including a ban on cannabis sales within the city and a zoning change to allow day care centers in the UR-3 district. The council also authorized various budget transfers, grants, and professional service agreements.

• Approved prohibition of cannabis sales in the City (Resolution 12.8)
• Approved amendment to include day care centers in UR-3 zoning district (Resolution 12.10)
• Approved $5,000 budget transfer for Fire Department commercial washer (Resolution 12.1)
• Approved agreement with Enlarged City School District for School Resource Officer Program 2023-2024 (Resolution 12.2)
• Accepted $4,999 Municipal Tourism Grant from the County of Orange (Resolution 12.3)
• Approved CDM Smith proposal for Reservoir Water Quality Study (Resolution 12.4)
• Approved CT Male proposal for engineering assessment of six dams (Resolution 12.5)
• Confirmed appointment of Norris Gipson to Recreation Commission (Resolution 12.9)

Industrial Development Agency

The Industrial Development Agency will review the minutes from the March 21, 2023 meeting. The board will also consider a treasurer's report and payments for FedEx and RBT CPAs.

• Approval of March 21, 2023 minutes
• Payment to Fed Ex for $39.46
• Payment to RBT CPAs for $4500.00

The Industrial Development Agency approved the March 21, 2023 meeting minutes and the treasurer's report for the period ending April 30, 2023. The board also approved two payments for FedEx and RBT CPAs. No new or unfinished business was recorded.

• Approved March 21, 2023 meeting minutes (5-0)
• Approved treasurer's report with total balance of $271,851.86 (5-0)
• Approved payment to Fed Ex for $39.46 (5-0)
• Approved payment to RBT CPAs for $4,500.00 (5-0)

Board of Estimate

The Middletown Board of Estimate is deciding on several funding transfers and contract approvals, including a $135,320 transfer for a reservoir water quality study, a $135,350 engineering assessment for six dams, and a School Resource Officer agreement with the school district. They will also consider a $4,999 tourism grant, a temporary cashier hire, and a resolution supporting state legislation to create a parking authority.

• Transfer $5,000 within Fire Department budget to replace washer extractor
• Approve School Resource Officer agreement for 2023-2024 school year
• Accept $4,999 Municipal Tourism Grant for Run 4 Downtown event
• Transfer $135,320 for reservoir water quality study by CDM Smith
• Approve $135,350 dam engineering assessment by CT Male

The Board approved several funding transfers for water infrastructure, including a reservoir water quality study and engineering assessments for six dams. Other actions included approving a school resource officer agreement and supporting the creation of a city parking authority.

• Approved $5,000 budget transfer for Fire Department washer extractor (3-0)
• Approved 2023-2024 School Resource Officer program agreement (3-0)
• Accepted $4,999 County of Orange Municipal Tourism Grant for Paramount Theatre (3-0)
• Approved $135,320 transfer for reservoir water quality study (2-1)
• Approved $135,350 CT Male engineering assessment for 6 dams (3-0)
• Approved support for NY State legislation A.6920 and S.6552 to establish a parking authority (3-0)
• Approved hiring Lorrie Banks as temporary part-time cashier at $28 per hour (3-0)
• Tabled water/sewer adjustment for 38-40 Jackson Ave

Police Commission

The Middletown Board of Police Commissioners is holding a special meeting to review old business, including the commissioner's report, 207C updates, community outreach events, and approval of previous meeting minutes. New business covers updates on 207C and staffing. The meeting may move into executive session to discuss personnel matters.

• Review and approval of previous month's commission meeting minutes
• Update on 207C and staffing
• Review of monthly statistics
• Request for executive session to discuss personnel matters

Recreation Commission

The Commission accepted the minutes from the April 12, 2023 meeting. No other substantive decisions were made, though the body discussed award recommendations and staffing updates.

• Accepted April 12, 2023 meeting minutes

Architectural Review Board

The Architectural Review Board will meet to review new business regarding 30 Henry Street. The agenda also includes the approval of minutes from the April 6, 2023, meeting.

• New business review for 30 Henry Street

Planning Board

The Middletown Planning Board will hold a preliminary hearing on a proposal by Universal Communications Network Inc./Shen Yun Foundation Inc. to renovate the existing antique store at 29-35 North Street into a Shen Yun gift shop, video recording studio, and offices. The hearing is preliminary only, with no action expected. The board will also review an application from Mulberry JD LLC for a showroom/retail use at 43 1/2-45 Mill Street, and approve the minutes from the April 5, 2023 meeting.

• Preliminary hearing for 29-35 North St: renovate antique store into Shen Yun gift shop, add studio for product video shooting, change 3rd floor residential to office
• Application by Mulberry JD LLC for showroom/retail at 43 1/2-45 Mill Street
• Approval of April 5, 2023 minutes
• Property at 29-35 North St is in DMU-1 zoning district, lot area 10,774 sq ft

The board held a preliminary hearing for Universal Communications Network Inc./Shen Yun Foundation Inc. to convert 29-35 North Street into a department store, video recording studio, and offices. No vote was taken; the application remains under review pending submission of a survey and parking easement documents. The board discussed hours of operation, a proposed café serving only coffee/tea/pastries, and fire safety concerns about a single basement exit.

• Approved April 5, 2023 minutes (unanimous)
• Held preliminary hearing for 29-35 North Street retail/office conversion — no vote taken

Common Council

The Middletown Common Council is holding a public hearing on prohibiting cannabis dispensaries and will vote on several resolutions, including hiring three new police officers, expanding the community policing unit, and accepting donations for community events. The agenda also includes a school district budget presentation and various administrative items.

• Public hearing on cannabis dispensary prohibition
• Resolution establishing budget for hiring three new police officers
• Resolution authorizing $3,405.30 budget transfer to expand Community Policing Unit
• Resolution accepting $3,500 grant from Walmart for Kids Day and Night Out Against Crime Events
• Resolution authorizing live music in outdoor and sidewalk cafes

The Common Council received a presentation from the school superintendent and assistant superintendent on the proposed school budget and capital projects, including a $4 million NYSERDA grant-funded geothermal system at Twin Towers and an $8.1 million capital transfer. No formal votes or decisions were taken by the Council on these items; the meeting was informational only.

• Received and filed standard liquor notice for 240 Wickham Avenue
• No substantive decisions were made by the Common Council at this meeting

Board of Estimate

The Middletown Board of Estimate and Apportionment is deciding on several police-related items, including accepting a Walmart grant, transferring funds for the Community Policing Unit, and establishing a budget for three new officers. They will also consider donations for community events, a new contract signing policy, and a water/sewer/snow removal adjustment for two properties.

• Walmart grant of $3,500 for Kids Day and Night Out Against Crime events
• Transfer of $3,405.30 for Community Policing Unit expansion and video entry system
• Hiring three additional police officers at $72,598 starting salary
• Donations: $250 from Capital Market Advisors for Clean-Up Day, $250 from Lions Club for Fishing Derby, $1,900 from School District for Summer Bookmobile
• New policy requiring vendor/contractor signature before Board approval

The Board of Estimate and Apportionment approved the hiring of three police officers with a starting salary of $72,598 each. The board also approved several budget transfers, accepted community donations, and established a new contract signature policy.

• Approved hiring three police officers at $72,598 starting salary (3-0)
• Approved $3,500 Walmart grant for Police Donation budget (3-0)
• Approved $3,405.30 budget transfer for Community Policing Unit expansion (3-0)
• Approved use of mobile stage for Stewart Military Appreciation Picnic (3-0)
• Accepted $250 donation from Capital Market Advisors for Clean-Up Day (3-0)
• Approved Mayor's signature for 2023 CDGB Action Plan (3-0)
• Accepted $250 donation from Middletown Lions Club and $1,900 from Middletown City School District (3-0)
• Approved new policy requiring vendors to sign contracts before Board presentation (3-0)

Police Commission

The Middletown Board of Police Commissioners is meeting to discuss routine police department business, including updates on 207C (likely disability or leave-related) and staffing, review of monthly statistics, and approval of previous meeting minutes. The agenda also includes a probationary interview for a sworn member, review of personnel complaints and internal investigations, and a request for executive session to discuss personnel matters. No major policy decisions or public hearings are listed.

• Interview of 1 sworn member for probationary meeting
• Update on 207C and staffing
• Review of monthly statistics
• Review of personnel complaints and internal investigations
• Request for executive session for personnel matters

Zoning Board of Appeals

The Zoning Board of Appeals will meet to consider multiple area and use variance requests. These items include single-family home variances, a six-lot subdivision proposal, and multi-family or daycare uses.

• Abraham Rosenbaum (40 Adams Avenue): Area variance for a single-family home
• Orange Terrace Properties, LLC (Orange Terrace): Area variances for a proposed six-lot subdivision
• J&G Builders LLC (42 Commonwealth Avenue): Area variance for a single-family home rear yard
• Kunjan Patel (183 Wickham Avenue): Use variance for a 4-unit multi-family dwelling
• AMP Rentals Inc. (74-82 Irwin Avenue): Use variance for a day care

Common Council

The Middletown Common Council will hold a public hearing and consider a zoning amendment to prohibit short-term rentals of less than 30 days in all zoning districts, with exemptions for hotels, emergencies, and family use. The council will also vote on resolutions including a $35,133.59 budget transfer for a permanent restroom at Davidge Park, a $55,000 contract with BFJ Planning for a Master Plan for the Middletown Transportation Center site, and other administrative items.

• Public hearing and proposed ordinance to prohibit short-term rentals (under 30 days) citywide, with exemptions for hotels, emergencies, and family use
• Resolution authorizing $35,133.59 budget transfer for a permanent restroom at Davidge Park near shelters 1 & 2
• Resolution authorizing $55,000 from ARPA funds for BFJ Planning to create a Master Plan for the Middletown Transportation Center site
• Resolution accepting a donation from Olde Erie Brewpub and Grille for the City-wide Clean-Up
• Resolution approving a Memorandum of Agreement with the Middletown Civil Service Association (CSEA)

The Common Council approved several resolutions including zoning amendments for short-term rentals and cannabis sales. The council also authorized a budget transfer for Davidge Park and a new city website agreement.

• Approved zoning amendment adding Section 475-35-1 regarding Short-Term Rentals
• Approved zoning amendment adding Section 475-28A regarding Cannabis Sales
• Approved $35,133.59 budget transfer for a permanent restroom at Davidge Park
• Approved proposal from BFJ Planning for Middletown Transportation Center site Master Plan
• Approved agreement with Civic Plus for a new city website
• Approved Memorandum of Agreement with Middletown Civil Service Association (CSEA)
• Waived fees for Business Improvement District sidewalk sales (May 5-7, 2023)
• Confirmed appointment of Ray Pantel to the Electrical Board

Board of Estimate

The Middletown Board of Estimate is deciding on several funding transfers and contract approvals, including a new restroom at Davidge Park, a master plan for the Transportation Center, a new city website, and a union agreement. They will also accept a donation and additional youth program funding.

• Transfer $35,133.59 to build permanent restroom at Davidge Park near shelters 1 & 2 (est. cost $29,435)
• Authorize $55,000 in ARPA funds for BFJ Planning to prepare a Master Plan for the Middletown Transportation Center site
• Approve $37,500 transfer for new City website implementation (CivicPlus), with 5% annual increase
• Approve Memorandum of Agreement with CSEA union, effective Jan 1, 2022 through Dec 31, 2026
• Accept $4,000 increase in Orange County Youth Bureau funding for Too Good Programs, total $21,000

The Board of Estimate approved several funding transfers for city infrastructure, including a new website and park restrooms. The board also authorized a transportation center master plan and a civil service agreement.

• Referred street and patch material bids to Commissioner of Public Works (2-0)
• Approved $35,133.59 transfer for permanent restrooms at Davidge Park (2-0)
• Approved $55,000 in ARPA funds for BFJ Planning transportation center master plan (2-0)
• Accepted $50 donation from DeStefano’s Olde Erie Brewpub & Grille for Annual Clean-Up Day (2-0)
• Approved $37,500 transfer for new CivicPlus website implementation (2-0)
• Approved Memorandum of Agreement between Middletown Civil Service Association and City (2-0)
• Accepted additional $4,000 in funding from Orange County Youth Bureau for police programs (2-0)
• Approved waiving fees and applications for retail street/sidewalk sales May 5-7 (2-0)

Recreation Commission

The commission will review the March 2023 audit and discuss various park-related items. The agenda includes discussions on fee increases, Little League donations, and the teardown of the ice rink.

• Review of March 2023 revenues and $18,582.00 year-to-date total revenue
• Discussion regarding fee increases
• Discussion regarding Little League donations, signs, clay, and fencing
• Discussion regarding bathrooms at Davidge
• Discussion regarding ice-rink teardown

The Commission approved updates to the Recreation Department fee schedule and the naming of the Babe Ruth Field after Dan Miller. The board also reviewed survey results indicating a preference for a splash pad to replace Maple Hill Pool.

• Approved updates to the Recreation Department fee schedule
• Approved naming the Babe Ruth Field after Dan Miller
• Accepted minutes from the March 8, 2023 meeting

Architectural Review Board

The Architectural Review Board will meet to review new business regarding properties at 102 North Street and 81 Wickham Street. The board will also consider approving the minutes from the March 13, 2023, meeting.

• Review of 102 North Street
• Review of 81 Wickham Street
• Approval of March 13, 2023, minutes

The board approved sign requests for two local businesses. The March 13, 2023, meeting minutes were also approved.

• Approved March 13, 2023 minutes (4-0)
• Approved blade logo sign and backlit channel lettered sign for 102 North Street - Montea (4-0)
• Approved LED box sign panel replacement for 81 Wickham Ave - Garden Dynasty (4-0)

Planning Board

The Middletown Planning Board will consider several applications, including a site plan amendment for Dunkin' Donuts to remove 11 parking spaces, a 6-month extension for the Twin Towers Middle School project, and new uses for properties on Academy Avenue, Sprague Avenue, and Railroad Avenue. The board will also approve minutes from the March 1 meeting.

• Dunkin' Donuts, 2-8 James P. Kelly Way: site plan amendment to remove 11 parking spaces (parking reduced from 33 to 22, required 6)
• Twin Towers Middle School Modernization Project, 36-60 Industrial Place Ext.: 6-month extension requested
• Angie Cruz Garcia, 105 Academy Avenue: retail store application
• Lepore R. H. LLC, 108-110 Sprague Avenue: off-site cleaning service (special permit and site plan approval)
• Idris Sutton, 39 Railroad Avenue: convenience store application

The Planning Board approved a new retail store and an off-site commercial cleaning service with specific environmental stipulations. The Board also granted a site plan extension for Polycraft and an amendment for a Dunkin' Donuts location.

• Approved Special Use Permit for Angie Beauty Store at 105 Academy Avenue (7-0)
• Approved off-site cleaning service for Lepore R.H. LLC at 108-110 Sprague Avenue with spill containment requirements (7-0)
• Approved site plan amendment for Dunkin' Donuts at 2-8 James P. Kelly Way to remove 11 parking spaces (7-0)
• Approved 6-month site plan extension for Polycraft at 36-60 Industrial Place Ext. (7-0)
• Authorized Chairman to sign notification for Twin Towers Middle School Modernization Project (6-0, 1 recused)
• Withdrew convenience store application for 39 Railroad Avenue due to applicant absence

Common Council

The Middletown Common Council is meeting to vote on a series of resolutions, including accepting a $450,000 state grant for surveillance cameras, a $17,000 youth bureau grant, and several city code amendments affecting parking and commercial vehicles. The agenda also includes budget transfers, a field renaming, and event authorizations. No public hearings are scheduled for this meeting.

• Resolution to accept $450,000 DASNY grant for surveillance cameras and infrastructure
• Resolution to accept $17,000 Orange County Youth Bureau grant
• Amend city code to prohibit overnight parking permits in DMU Downtown Mixed-Use district
• Amend city code to extend definition of commercial vehicles in municipal parking lots
• Resolution to rename Babe Ruth Field to Daniel Miller Field

The Common Council approved several grants, budget transfers, and city code amendments. Key actions included accepting funds for surveillance and youth programs and updating parking and noise regulations.

• Approved $450,000 DASNY grant for surveillance cameras and infrastructure (9-0)
• Approved $17,000 Orange County Youth Bureau grant for youth programs (9-0)
• Approved $145,000 budget transfer to Water System Improvement Fund (9-0)
• Approved renaming Babe Ruth Field to Daniel Miller Field (9-0)
• Approved city code amendments to prohibit overnight parking permits in DMU Downtown Mixed-Use district (9-0)
• Approved city code amendment to prohibit unreasonable motor vehicle noise (9-0)
• Declared Common Council as SEQRA lead agency for zoning change to prohibit short-term rentals (9-0)
• Approved $6,699.74 budget transfer for 2022 repairs to trucks #22 and #23 (9-0)

Board of Estimate

The Board of Estimate will consider several funding requests, including $17,000 in youth program grants, a $450,000 DASNY grant for new surveillance cameras, and transfers for water and street repairs. They will also vote on renaming Babe Ruth Field to Daniel Miller Field, accepting a Little League donation, and establishing a citywide yard sale. A water/sewer adjustment for 130 Linden Ave is also listed.

• Police request to add $17,000 in Orange County Youth Bureau Grant funds to budget lines for Youth Leadership Academy ($7,000), Too Good Programs ($5,000), and Youth Community Outreach ($5,000)
• DASNY grant of $450,000 for 29 new surveillance cameras in downtown; total project cost $488,980.83, with balance from Middletown Economic Development; temporary borrowing from General Fund requested
• Transfer of $145,000 from Debt Service Fund Balance to Water System Improvement (H.0947.900) for 20" HP Watermain Replacement project
• Transfer of $2,046.86 and $4,652.88 from Street Dept. Lot Crew Material/Equipment Rental to Repairs to Equipment for Truck #22 and #23
• Request to rename Babe Ruth Field to Daniel Miller Field and approve a commemorative sign; also accept $3,500 donation from Middletown Little League for clay to fix drainage

The Board of Estimate approved several funding transfers, including a DASNY grant for citywide surveillance and youth police programs. Other actions included renaming a baseball field and establishing a citywide yard sale for June 2023.

• Approved $17,000 Orange County Youth Bureau Grant for police youth programs (3-0)
• Approved $450,000 DASNY grant and temporary General Fund borrowing for 29 surveillance cameras (3-0)
• Approved $145,000 transfer from Debt Service Fund Balance to Water System Improvement fund (3-0)
• Approved $6,699.74 transfer within Street Dept. budget to cover truck repairs (3-0)
• Approved renaming Babe Ruth Field to Daniel Miller Field (3-0)
• Approved $3,500 donation from Middletown Little League for park drainage improvements (3-0)
• Approved Citywide Yard Sale for June 3-4, 2023, with waived license fees and deposits (3-0)
• Approved authorization for Mayor to sign contracts for County Fire Safety Trailer use (3-0)

Common Council

The Middletown Common Council will consider several resolutions, including accepting a $75,000 police grant, awarding a water tank painting contract, and approving year-end budget adjustments. The agenda also includes updates on parking regulations and street closures for a local run.

• Resolution accepting $75,000 grant for Middletown Police Department from Division of Criminal Justice Services
• Resolution awarding Water Storage Tank Painting and Rehabilitation at Highland Avenue bid to NUCO Painting Corp
• Resolution authorizing 2022 Year-End budget adjustments/transfers
• Resolution authorizing Street Closures for Annual Ruthie Dino-Marshall Run
• Resolution adopting revised Investment Policy for City of Middletown

Industrial Development Agency

The Industrial Development Agency will review an audit presentation by RBT. The board is also scheduled to consider a resolution to accept the Annual Report, PARIS Report, and Audit for the year ending December 31, 2022.

• Audit presentation by RBT
• Resolution to accept 2022 Annual Report, PARIS Report, and Audit
• Payment of $123.94 to Harland Clarke
• Payment of $70.01 to Fed Ex

The Industrial Development Agency approved the Audit Report, Annual Report, and PARIS Report for the year ending December 31, 2022. The board also approved the treasurer's report and outstanding bills.

• Approved Audit Report, Annual Report, and PARIS Report for year ending 12/31/22 (6-0)
• Approved minutes from 01/18/23 (5-0-1)
• Approved treasurer's report for period ending 02/28/23 (6-0)
• Approved bills for Harland Clarke ($123.94) and Fed Ex ($70.01) (6-0)

Board of Estimate

The Middletown Board of Estimate and Apportionment will consider several items, including awarding a $1,114,500 contract for repainting and rehabbing the Highland Ave water tank, accepting $75,000 in police grants, and approving a revised investment policy. The board will also vote on switching health insurance plan administrators and a year-end budget adjustment.

• Award $1,114,500 bid to NUCO Painting Corp for Highland Ave Tank Repainting and Rehab
• Accept $75,000 in police grants from Division of Criminal Justice Services
• Accept donation of a Free Little Library from Minisink Valley Rotary Club
• Approve revised investment policy to include NYCLASS
• Switch health insurance plan administrator from Trustmark to Loomis

The Board of Estimate and Apportionment approved several contracts, including a major water tank project and a new health insurance plan administrator. The board also accepted police grants and a donated library. All items passed with 3-0 votes.

• Awarded $1,114,500 contract to NUCO Painting Corp for Highland Ave Tank Repainting and Rehab (3-0)
• Approved amended contract for Senior Transportation expiring December 2023 (3-0)
• Accepted $75,000 in grants from Division of Criminal Justice Services for Police Department (3-0)
• Approved acceptance of a Free Little Library donation from Minisink Valley Rotary Club (3-0)
• Approved revised Investment policy to include NYCLASS and remove unused financial institutions (3-0)
• Approved switching health insurance plan administrator from Trustmark to Loomis (3-0)
• Approved 2022 Year-End budget adjustment/transfer due to overdrafts (3-0)

Zoning Board of Appeals

The Zoning Board of Appeals will consider an application from Abraham Rosenbaum regarding an area variance for a residential property. The request involves deviations from zoning requirements related to lot area and yard dimensions.

• Area variance for single-family home at 40 Adams Avenue
• Lot area variance: requested 4,923 sq. feet against a required 5,000 sq. feet
• Side yard dimension variance: requested 7.5 feet against a required 5 feet
• Rear yard dimension variance: requested 38.46 feet against a required 30 feet

The Board held a public hearing regarding area variances for lot depth and square footage for a proposed single-family home at 40 Adams Avenue. Following resident opposition and concerns over parking and a shared garage, the applicant agreed to revise the building plans. The matter was adjourned for further consideration.

• Approved February 15, 2023 minutes
• Tabled area variance request for 40 Adams Avenue (3-0)

Architectural Review Board

The Architectural Review Board will hold a meeting to review a new business item at 19 North Street. The board will also approve minutes from previous meetings. The agenda is brief and may be updated before the meeting.

• New business: review of property at 19 North Street
• Approval of minutes from January 5 and January 11, 2023

The board approved a blade sign without a light box for Zals Kreation Events at 19 North Street. The board recommended using backlit channel lettering for the building façade instead of a light box, pending a new rendering.

• Approved January 5 and January 11, 2023 minutes (4-0)
• Approved blade sign without light box for 19 North Street (4-0)

Recreation Commission

The Middletown Recreation Commission will consider fee increases and a capital budget request for trucks. They will also discuss naming a Little League field, adding wallball/handball facilities, and bathrooms at Davidge. The meeting includes approval of January minutes and a superintendent's report on personnel, programs, and maintenance.

• Fee increases under old business
• Trucks — Capital Budget discussion
• Little League — Field Name discussion
• WallBall/American Handball discussion
• Bathrooms at Davidge discussion

The Recreation Commission approved naming Babe Ruth Field in memory of Dan Miller. The Superintendent will now submit a Resolution to the Council for final approval. The commission also accepted the minutes from the February 8, 2023 meeting.

• Approved naming Babe Ruth Field in memory of Dan Miller (unanimous)
• Accepted February 8, 2023 meeting minutes (unanimous)

Common Council

The Common Council is meeting to vote on a sales tax sharing agreement with Orange County and other municipalities, which is set to expire February 28. The mayor reports the new formula will bring Middletown about $500,000 more annually due to census results. The council also hears a resident's complaint about rental code enforcement and discusses a possible splash pad at Maple Hill.

• Vote on sales tax sharing agreement (expires Feb 28)
• Discussion of Maple Hill pool replacement or splash pad
• Resident complaint about rental code at 413 North Street
• Presentation of certificates to Super Bowl champions

The Common Council established the 2023 schedule for city-wide spring clean-up and electronic waste drop-off. The council also approved several budget transfers for police software, fencing, and the acceptance of a K9 grant.

• Approved 2023 Spring Clean-Up (April 17-May 8) and Electronic Drop-Off (May 20) (9-0)
• Accepted $7,500 USPCA AKC Reunite K9 Grant for a new police K9 (9-0)
• Authorized agreement with County of Orange for STOP-DWI Enforcement (9-0)
• Approved $2,500 budget transfer for Enhanced Investigative Flock software (9-0)
• Approved $7,000 budget transfer for fence installation on Brewster Drive (9-0)
• Amended Credit Card Policy to include Superintendent of Recreation with $2,000 limit (9-0)
• Approved minutes from January 17th (unanimous)
• Authorized audit of claims and accounts (unanimous)

Community Development Agency

This is a procedural meeting of the Middletown Community Development Agency. The agenda lists only the agenda itself and meeting materials, including draft minutes and finance and audit agendas. No substantive decisions or discussions are detailed.

• Approval of draft minutes
• Finance committee agenda
• Audit agenda

The agency approved a rehabilitation contract and a corresponding bridge loan from the City of Middletown for the property at 33 Lafayette. Members also approved the 2022 Audit, Annual Report, and PARS Report for submission to New York State.

• Approved 2022 Audit, Annual Report and PARS Report (9-0)
• Approved payments for City of Middletown, Times Herald-Record, Grillo, Ayres & Galloway, and Fed Ex (9-0)
• Approved $4,768.35 change order for 220 ½ Linden (9-0)
• Approved $288,000 rehab bid from Matthew J. Davies for 33 Lafayette (9-0)
• Approved $288,000 bridge loan from City of Middletown for 33 Lafayette (9-0)
• Approved February 7, 2023 meeting minutes (9-0)
• Approved financial report (9-0)

Board of Estimate

The Board of Estimate and Apportionment will vote on several police-related items, including accepting a $7,500 K9 grant, a STOP-DWI enforcement contract with the county, and a budget transfer for Flock software. They will also consider updates to the credit card policy, spring cleanup and electronics recycling dates, a fence installation on Brewster Drive, and water/sewer adjustments.

• Credit card policy update to include Superintendent of Recreation with $2,000 limit
• Accept $7,500 USPCA AKC Reunite K9 Grant for new police K9
• Approve STOP-DWI contract with county for up to $4,927 (70 hours) for March 12, 2023 – Jan 1, 2024
• Transfer $2,500 within police budget for Flock investigative software
• Spring cleanup dates (April 17 – May 8, 2023) and electronics drop-off May 20 at 76 Monhagen Ave; hire Advanced Recycling at $1,800/day

The Board approved several police department funding requests, including a K9 grant and STOP-DWI enforcement funds. The Board also set the 2023 spring clean-up dates and approved various budget transfers and water/sewer adjustments.

• Referred Highland Water Storage Tank bid to Commissioner of Public Works (3-0)
• Approved credit card policy update for Superintendent of Recreation with $2,000 limit (3-0)
• Approved $7,500 USPCA AKC Reunite K9 Grant for a new police K9 (3-0)
• Authorized STOP-DWI enforcement agreement for 70 hours of service, not to exceed $4,927 (3-0)
• Approved $2,500 budget transfer for Flock Software (3-0)
• Approved spring clean-up dates (April 17-May 8) and May 20 electronics drop-off at 76 Monhagen Ave, including hiring Advanced Recycling at $1,800 per day (3-0)
• Approved $7,000 transfer from General Fund Balance for fencing on Brewster Drive (2-1)
• Approved water/sewer adjustments for 160 West Main and 16-18 Starhaven Ave; tabled adjustment for 130 Linden Ave (3-0)

Planning Board

The Middletown Planning Board will review three applications for new retail businesses: a beauty supply store at 100 North Street, a charcuterie assembly/pick-up location at 6 Courtland Street, and a party supply rental/sales at 19 North Street. The board will also approve the minutes from the February 1, 2023 meeting. The agenda includes detailed application forms for the proposed uses.

• Beauty supply retail store at 100 North Street (applicant: Mayelin Reyes)
• Charcuterie assembly/pick-up only at 6 Courtland Street (applicant: Jennifer Livesey)
• Rental/sales of party supplies at 19 North Street (applicant: Love Williams)
• Approval of February 1, 2023 meeting minutes

The Planning Board approved three applications for new businesses on North Street and Courtland Street. All three approvals included waivers for parking regulations and requirements for DPW and Fire Department inspections.

• Approved beauty supply store (NCA Beauty Products) at 100 North Street (7-0)
• Approved charcuterie assembly/pickup location at 6 Courtland Street (7-0)
• Approved party supply rental/sales (Zals Kreation Events) at 19 North Street (7-0)
• Approved February 1, 2023 meeting minutes

Common Council

The Middletown Common Council is meeting to vote on several resolutions and a local law. Key items include a local law transferring authority over fire police from the Police Commission to the Fire Department, a $15,997.50 purchase of AEDs for city facilities, a $3,000 salary adjustment for the Real Property Data Collector, offering city-sponsored health insurance to non-union employees, and confirming a list of volunteer firefighters. The agenda also includes routine items like approval of minutes and public participation.

• Local Law #1 of 2023 transferring fire police authority to Fire Department
• Resolution authorizing $15,997.50 purchase of 9 AEDs and cabinets for city facilities
• Resolution authorizing $3,000 salary adjustment for Real Property Data Collector
• Resolution offering city-sponsored health insurance to non-union employees (open enrollment March 1)
• Resolution accepting list of 34 volunteer firefighters for membership

The Common Council approved a local law moving the authority over fire police from the Police Commission to the Fire Department. Other actions included authorizing the purchase of AEDs for city facilities and a salary adjustment for the Real Property Data Collector.

• Approved Local Law #1 of 2023 transferring fire police authority to the Fire Department (8-0)
• Approved $19,997.50 for new AEDs and cabinets for city facilities, including Watts Park and Wolfslayer Field (8-0)
• Approved $3,000 salary adjustment for the Real Property Data Collector (8-0)
• Approved offering city-sponsored health insurance plans to eligible non-union employees (8-0)
• Confirmed membership for 34 volunteer firefighters (7-0, 1 abstention)
• Approved audit of claims and accounts (8-0)

Police Commission

The Middletown Board of Police Commissioners is meeting for its regular monthly session. The board will review the previous month's minutes, monthly statistics, and updates on 207C and staffing, as well as recent community outreach events. It will also discuss personnel complaints, internal investigations, and policies, and may enter executive session for personnel matters.

• Update on 207C and staffing
• Review of monthly stats
• Review of personnel complaints and internal investigations
• Discussion and review of policy
• Request for executive session on personnel matters

Zoning Board of Appeals

The Zoning Board of Appeals is deciding on area variance requests from Orange Terrace Properties LLC to allow six pre-existing non-conforming lots (3, 5, 7, 9, 11, and 13 Orange Terrace) to be developed with single-family homes. The lots lack the required 75-foot front yard width; variances of 25 feet (for lots 4-7) and 31 feet (for lots 2 and 3) are sought. The Planning Board previously voted against recommending the subdivision.

• Area variance request for 25-foot front yard width reduction on lots 4, 5, 6, and 7
• Area variance request for 31-foot front yard width reduction on lots 2 and 3
• Properties at 3, 5, 7, 9, 11, and 13 Orange Terrace, Middletown
• Planning Board voted 4-4 against recommending the subdivision on October 5, 2022
• Applicant: Orange Terrace Properties LLC, Brooklyn, NY

The Board held a public hearing regarding a variance request by Orange Terrace Properties, LLC to build six one-family homes on lots with 50-foot frontage instead of the required 75 feet. No decision was made during the meeting; the matter was adjourned to next month's meeting.

• Deferred decision on area variances for proposed six-lot subdivision at Orange Terrace
• Deferred 40 Adams Avenue item to next month's meeting

Board of Estimate

The Board approved the purchase of nine AED units and cabinets and authorized a $3,000 salary increase for the Real Property Data Collector. The board also approved city-sponsored health insurance for eligible non-union employees and three water/sewer adjustments.

• Approved $15,997.50 for 9 Powerheart G5 AEDs and cabinets (3-0)
• Approved $3,000 salary increase for Real Property Data Collector (3-0)
• Approved city-sponsored health insurance for eligible non-union employees (3-0)
• Approved water/sewer adjustment for 41 Walnut Lane (8,000 Gal) (3-0)
• Approved water/sewer adjustment for 121 Highland Ave (48,000 Gal) (3-0)
• Approved water/sewer adjustment for 1-7 North St (200,00 Gal) (3-0)
• Referred Fireman Joe bid recommendation to J. Tawil (3-0)

Recreation Commission

The Middletown Recreation Commission will consider fee increases, review the Winter Festival, and discuss a Skate Park Event and ice-skating lessons. The board will also approve January 2023 minutes and audit $11,828 in program revenues received year-to-date.

• Fee increases under old business
• Winter Festival review
• Skate Park Event proposed
• Ice-skating lessons proposed
• January 2023 audit: $11,828 in program revenues

The Commission accepted the minutes from the January 11, 2023 meeting. Members discussed the need to increase pavilion rental fees and reviewed the Annual Report. No formal votes were recorded for new business or fee changes.

• Approved January 11, 2023 meeting minutes

Community Development Agency

This is a procedural agenda for the Middletown Community Development Agency meeting. It lists the agenda and meeting materials, including prior meeting minutes, with no substantive items for decision or discussion.

• Agenda adoption
• Review of meeting materials
• Approval of prior meeting minutes

The Community Development Agency approved a contract for the rehabilitation of 220 ½ Linden Ave. The agency also approved several bill payments and the minutes from the January 17, 2023 meeting.

• Approved $101,800 rehabilitation bid for 220 ½ Linden Ave from Matthew J. Davies (9-0)
• Approved payment of bills for EMLT, City of Middletown, and Ackerly & Hubbell (9-0)
• Approved January 17, 2023 meeting minutes (9-0)

Common Council

The Common Council reappointed and appointed four members to the Zoning Board of Appeals and Assistant Corporation Counsel. The council also approved several budget transfers and a $6,000 security services agreement. A local law to transfer fire police authority to the fire department was introduced.

• Reappointed Richard Croughan as Assistant Corporation Counsel (8-0)
• Reappointed Marc Woody to the Zoning Board of Appeals (8-0)
• Appointed Keith Hallock to the Zoning Board of Appeals (8-0)
• Appointed Jim Burtis as Chairman of the Zoning Board of Appeals (7-1)
• Accepted $38,820 funding award for Recreation and Parks Department (8-0)
• Approved $9,769.19 budget transfer for overdrawn account (8-0)
• Approved $6,000 agreement with New York Security System for 2023 (8-0)
• Approved $19,845.11 budget transfer for Water Treatment Plant equipment (8-0)

Board of Estimate

The Board of Estimate and Apportionment closed bids for general construction and mechanical work at 25 South Street. The bids were turned over to the Commissioner of Public Works for review.

• Closed bids for Courthouse at 25 South Street (General Construction, mechanical, plumbing, fire protection, electrical and mechanical)

Board of Estimate

The Middletown Board of Estimate and Apportionment will consider several funding approvals and budget transfers, including accepting $38,820 in Orange County Youth Bureau grants for recreation programs, authorizing the mayor to sign related contracts, and approving a security system renewal. The board will also vote on transferring funds to cover a retirement payout and water treatment equipment purchases, as well as approving a new health insurance administrator and flexible spending account plan.

• $10,000 for Summer Playground/Lunch Program and $28,820 for Recreational Fitness Program from Orange County Youth Bureau
• Transfer $9,769.19 to cover overdrawn account due to John Bianchi's retirement payout
• Renew contract with New York Security System for 2023
• Transfer $19,845.11 for water treatment plant equipment (Ingersoll Rand and Hach proposals totaling $49,501.13)
• Approve Trustmark as third-party administrator for health plan at $50/person/month and PNC FSA at $3.50/employee/month

The Board of Estimate approved funding for youth recreation programs and authorized a new third-party administrator for the City's health insurance plan. The board also approved several budget transfers for personnel and water treatment equipment, a security contract renewal, and a water/sewer adjustment.

• Authorized Mayor to sign contracts for $10,000 Summer Playground/Lunch and $28,820 Recreational Fitness programs (2-0)
• Approved transfer of $9,769.19 for retirement pay out of sick and vacation time for John Bianchi (2-0)
• Approved 2023 renewal contract with New York Security System (2-0)
• Approved transfer of $19,845.11 for Water Treatment Plant process control equipment and compressor (2-0)
• Approved Trustmark as Third Party Administrator for health insurance at $50 per person monthly (2-0)
• Approved PNC Flex spending Benefit (FSA) proposal at $3.50 per employee monthly (2-0)
• Approved water/sewer adjustment to reduce both periods by 15,000 for 20-22 County HWY/Auto Body (2-0)

Planning Board

The Board approved the January 4, 2023 minutes. A public hearing was opened for a two-story office building renovation at 39-50 Dolson Avenue, but the hearing remains open pending the submission of engineering documents and an EAF form. No action was taken on a beauty supply retail store application at 100 North St as the applicant did not appear.

• Approved January 4, 2023 minutes
• Kept public hearing open for 39-50 Dolson Avenue office renovation pending engineering and EAF submittals
• No action taken on 100 North St beauty supply retail store application due to applicant absence

Police Commission

The Middletown Board of Police Commissioners is meeting to discuss routine business, including updates on 207C (likely a state retirement or disability provision), staffing, community outreach, and monthly statistics. They will also review and approve previous meeting minutes, discuss policies, and may enter executive session for personnel matters. The agenda is largely procedural with no major new actions listed.

• Review and approval of previous month's commission meeting minutes
• Update on 207C and staffing
• Review of monthly stats
• Review of personnel complaints and internal investigations
• Request for executive session to discuss personnel matters

Industrial Development Agency

The Industrial Development Agency reorganized its board and appointed officers. The board approved its mission statement, bylaws, policies, and 2023 meeting schedule. Members also approved a PILOT agreement for Poly Craft Industries Corp.

• Elected David Madden as chairperson (5-0)
• Elected Wayne Hawkins as vice chairperson (5-0)
• Appointed Maria Bruni (Administrative Director), Leonora Liz (Treasurer), and Patricia Racine (Secretary) (6-0)
• Approved and adopted Mission Statement, Bylaws, and Policies (6-0 each)
• Approved 2023 Meeting Schedule (6-0)
• Approved November 17, 2022 minutes (6-0)
• Approved Treasurer's report for period ending 12/31/22 (6-0)
• Approved RBT as auditors for year ending 12/31/22 (6-0)

Community Development Agency

The Community Development Agency is meeting to discuss and potentially vote on several agenda items, including proposed zoning amendments and professional service agreements. Specific dollar amounts and contract details are not available in the provided document. The agenda also includes approval of prior meeting minutes.

• Zoning amendments (details not specified in source)
• Professional service contracts (dollar amounts not provided)
• Approval of minutes from previous meetings

The agency completed its annual reorganization, approving its mission statement, bylaws, policies, and meeting schedule. The board approved the financial report as of December 31, 2022, and appointed RBT as auditors. The Executive Director reported that 11 homes have been completed to date, returning 15 properties to the tax rolls.

• Approved Vice Chair nomination (7-0, 1 abstention)
• Approved committee appointments (8-0)
• Approved Mission Statement (8-0)
• Approved Bylaws (8-0)
• Approved Policies (9-0)
• Approved meeting schedule and publication (9-0)
• Approved financial report as of 12/31/22 (9-0)
• Appointed RBT as auditors for year ending 12/31/22 (9-0)

Common Council

The Middletown Common Council will hold a public hearing and consider a zoning amendment to Chapter 475 that would allow two-family dwellings in OR-2 districts to remain non-owner-occupied if they were already two-family at the district's creation. The council will also vote on several resolutions, including appointments, contracts, and a Restore NY grant application. The agenda includes routine items like minutes approval and public participation.

• Public hearing on zoning amendment to Chapter 475 for OR-2 districts
• Resolution authorizing agreement with ClaimDOC Services for employee health benefit plan administration
• Resolution authorizing application for Round 7 Restore NY funds for O&W Building Restoration Project
• Resolution authorizing sale and compensating use tax sharing agreement with Orange County
• Resolution awarding bids for surplus vehicles

The Common Council approved a sales tax sharing agreement with Orange County and amended zoning laws regarding two-family dwellings. The council also authorized several municipal contracts, board appointments, and a $2 million grant application for the O&W Building restoration.

• Approved Sale & Compensating Use Tax Sharing Agreement with Orange County (8-1)
• Approved zoning amendment to allow non-owner-occupied two-family dwellings in OR-2 districts (8-1)
• Authorized $2M Restore NY funds application for O&W Building Restoration Project (8-1)
• Approved agreement with ClaimDOC Services to administer employee health benefit plan (8-1)
• Authorized 2023 Perma Contract for $710,785 (8-1)
• Approved $24,062.50 monthly service contracts for water and wastewater plants (8-1)
• Authorized street closure of Union Street for Winter Festival on Feb 4, 2023 (8-1)
• Scheduled public hearing for Orange Terrace sub-division for Feb 7, 2023 (8-1)

Board of Estimate

The Board of Estimate is deciding on several major contracts, including a $724,515 agreement with Perma Contact and a new dual-option health insurance plan administered by ClaimDOC Services. The body will also approve the renewal of water and wastewater treatment services and award bids for the sale of surplus vehicles. Additionally, the Board will review a tax sharing agreement with Orange County and a water/sewer adjustment at 5 West Jackson Ave.

• Approval of 2023 Perma Contact contract for $724,515, with a discounted total of $710,785 if paid in full
• Approval of ClaimDOC Services contract to administer a dual-option employee health insurance plan
• Renewal of H2O contracts for monthly services at the WTP and WWTP at $24,062.50 per month
• Award of bids for six surplus vehicles, including a 2005 Mack Garbage Truck for $14,900.00
• Approval of Sale & Compensating Use Tax Sharing Agreement with Orange County (2023-2026)

The Board of Estimate approved several service contracts, including a $710,785 agreement with Perma and a three-year health benefit administration plan with ClaimDOC Services. The board also authorized the sale of surplus vehicles and a tax sharing agreement with Orange County.

• Approved H2O contract for WTP services at $24,062.50 per month for 12 months (2-0)
• Approved sale of six surplus vehicles via Auctions International (2-0)
• Approved 2023 Perma Contract for $710,785 (2-0)
• Approved three-year health benefit administration agreement with ClaimDOC Services and associated Stop Loss Insurance Policy (2-0)
• Approved Sale & Compensating Use Tax Sharing Agreement with County of Orange from March 1, 2023 to February 28, 2026 (2-0)
• Approved water/sewer adjustment for 5 West Jackson Ave (2-0)
• Approved resolution to apply for Restore NY grant funding for the O&W Project (2-0)

Recreation Commission

The Recreation Commission will vote on approving December 2022 minutes and discuss a provisional program coordinator hire and the Winter Festival. The agenda also includes a superintendent's report on personnel, programs, and maintenance. No major policy decisions or budget items beyond routine audit review are listed.

• Contessa Beckford — Provisional Program Coordinator (new business)
• Winter Festival (new business)
• Audit: December 2022 program revenues $5,840.00; year-to-date all revenues $270,407.50
• Approval of December 14, 2022 minutes

Architectural Review Board

The Architectural Review Board will hold a meeting to review old business items at 33 Fulton Street and 9-29 Canal Street. The agenda includes roll call, approval of minutes from January 5, 2023, and scheduling the next meeting for February 2, 2023. No new business items are listed.

• Old business: 33 Fulton Street
• Old business: 9-29 Canal Street

The board approved fence and brick samples for 33 Fulton Street and roof and siding materials for phase 1 of the project at 9-29 Canal Street. The approval of the January 5, 2023 minutes was tabled.

• Approved fence and brick for 33 Fulton Street (4-0)
• Approved charcoal gray roof and siding for 9-29 Canal Street phase 1 (4-0)
• Tabled approval of January 5, 2023 minutes

Architectural Review Board

The Middletown Architectural Review Board will meet on January 5, 2023, to review new business at 9-29 Canal Street and old business at 33 Fulton Street. The agenda also includes roll call, approval of prior minutes, and adjournment.

• 9-29 Canal Street — new business
• 33 Fulton Street — old business

The board approved the minutes from the December 20, 2022 meeting. No final decisions were made on new or old business as the board requested additional material samples for projects at 9-29 Canal Street and 33 Fulton Street.

• Approved December 20, 2022 minutes (4-0)

Planning Board

The Middletown Planning Board is reviewing five applications at its January 4, 2023 meeting: a storage container request from Bell Flavors and Fragrances, a restaurant with beer/wine license, a mental health counseling agency, a specialty clothing shop, and a car repair/sale business. The board will also approve minutes from the December 7, 2022 meeting. The agenda includes detailed applications for the counseling center at 81 Prospect Avenue and the clothing shop at 119-143 Dolson Avenue.

• Bell Flavors and Fragrances, 12-18 Sprague Avenue: storage containers
• Marco Antonio Naula Padilla, 9 King Street: eating/drinking establishment with beer and wine license
• Bridgette Simons for Cross the Bridge Counseling, 81 Prospect Avenue: mental health counseling agency
• Tarsha Lyons, 119-143 Dolson Avenue Suite 22: specialty clothing shop
• Eva Flores, 302 North Street: car repair/sale

Common Council

The Middletown Common Council will vote on a series of resolutions establishing 2023 standing committees, procurement and investment policies, a fee schedule, and multiple budget transfers. It will also authorize contracts for the Senior Citizen Transportation Program, dam work with CT Male Associates, and IT support, plus award bids for dam upgrades and make several board appointments. The agenda is largely routine administrative business with no public hearings or local laws scheduled.

• Resolution adopting a fee schedule for 2023
• Resolution authorizing a $13,400 budget transfer from the 2022 Paramount Budget
• Resolution awarding bids for upgrades to the three Shawangunk Dams and Kinch Dam
• Resolution authorizing a $66,000 budget transfer
• Resolution authorizing a contract renewal with CherryRoad Technologies for IT Support

The Council approved construction bids for the Shawangunk and Kinch dams and adopted the city's 2023 procurement, investment, and fee policies. Several board appointments were confirmed, and multiple budget transfers were authorized to cover payroll and maintenance costs.

• Awarded Shawangunk Dams project to A. Servidone Inc./B. Anthony Construction Corp. for $3,797,935.00 (9-0)
• Awarded Kinch Dam project to Colonnelli Brothers for $1,475,000.00 (9-0)
• Approved 2023 Procurement, Investment, and Fee Schedule policies (9-0)
• Authorized $207,000 contract renewal with CherryRoad Technologies for IT support (9-0)
• Approved $66,000 budget transfer for 2022 new hire salaries (9-0)
• Authorized $183,250 proposal from CT Male for Kinch Dam engineering and testing (9-0)
• Declared a 2003 Crown Vic as surplus for disposal (9-0)
• Confirmed appointments to Planning Board, Board of Ethics, and Zoning Board of Appeals (9-0)