Middletown public meetings in 2024

Architectural Review Board

The Architectural Board of Review will hold a regular meeting on December 5, 2024. The board will consider new business applications for three properties: 92 Wickham Avenue, 2 West Main Street, and 42 North Street. The agenda includes approval of minutes from the previous meeting and scheduling the next meeting for January 9, 2025.

• New business for 92 Wickham Avenue
• New business for 2 West Main Street
• New business for 42 North Street
• Approval of minutes from November 7, 2024

The Middletown Architectural Review Board conditionally approved a revised sign for Sensational Smiles at 2 West Main Street, pending a revised rendering that includes 'nails' in the signage. It also approved vinyl lettering for Open Concept at 42 North Street and an acrylic sign for Ecuador Express at 92 Wickham Avenue. All votes were 4-0. The board tabled approval of the November 7 minutes until January 9, 2025.

• Conditionally approved Sensational Smiles sign at 2 West Main Street, pending revised rendering (4-0)
• Approved vinyl lettering for Open Concept at 42 North Street (4-0)
• Approved acrylic sign for Ecuador Express at 92 Wickham Avenue (4-0)
• Tabled approval of November 7, 2024 minutes until January 9, 2025

Industrial Development Agency

The City of Middletown Industrial Development Agency will vote on two resolutions: appointing RBT as auditor for the year ending December 31, 2024, and authorizing payment of $2,245 to Marshall & Sterling for Public Official Liability Insurance. The Finance Committee and Audit Committee will also meet prior to the full board meeting to recommend these items.

• Resolution to appoint Marshall & Sterling as provider for Public Official Liability Insurance at $2,245
• Resolution to appoint RBT as auditor for the 2024 fiscal year
• Finance Committee resolution to recommend insurance appointment and authorize executive director as signatory
• Audit Committee resolution to recommend RBT as auditor to the full board
• Approval of minutes from October 15, 2024 meeting

Architectural Review Board

The Architectural Board of Review will meet to discuss new business regarding five properties and old business regarding one property. The board will also seek approval for the September 12, 2024, meeting minutes.

• Review of 92 Wickham Avenue
• Review of 32-34 North Street
• Review of 7 North Street
• Review of 45-53 North Street
• Review of 26 South Street and 23-27 West Main Street

Industrial Development Agency

The City of Middletown Industrial Development Agency will vote on a resolution to approve the 2025 budget and projected budgets for 2026 through 2028. The board will also consider a $3,500 administrative reimbursement request from the City of Middletown. The agenda includes approval of prior meeting minutes and officer reports.

• Resolution to approve the 2025 budget ($11,300 in revenues/expenses) and estimated budgets for 2026-2028
• City of Middletown administrative reimbursement request for $3,500
• Approval of September 17, 2024 meeting minutes
• Finance Committee recommendation to approve the 2025 budget and multi-year estimates

Community Development Agency

The Middletown Community Development Agency will hold a regular meeting on October 15, 2024. The board will consider a resolution to approve the 2025 budget and estimated budgets for 2026 through 2028, and a change order for $7,500 to repair a cracked sewer at 54 Washington Street. The executive director will provide updates on properties including 84 Linden Avenue, 54 Washington Street, 168 Linden Avenue, and 7 Genung Street. Bills and communications include $120 in interest on 84 Linden Avenue.

• Resolution to approve 2025 CDA budget and estimated 2026–2028 budgets
• Change order for 54 Washington Street cracked sewer repair, $7,500
• Financial report for period ending September 30, 2024
• Bills and communications: $120 interest on 84 Linden Avenue
• Executive Director's report on property rehabilitation progress (84 Linden, 54 Washington, 168 Linden, 7 Genung)

Industrial Development Agency

The Middletown Industrial Development Agency will hold a regular meeting with mostly procedural items. The board will consider a resolution to authorize Vice Chair Wayne Hawkins to sign checks in the absence of the Treasurer through September 30, 2024. They will also approve minutes from the previous meeting and pay small bills totaling $474.50.

• Resolution to authorize Vice Chair Wayne Hawkins to sign checks through September 30, 2024 due to treasurer's leave
• Approval of minutes from May 21, 2024
• Payment of bills: FedEx $2.50, Alex Smith $280.00, QuickBooks reimbursement $192.00

The Industrial Development Agency held a routine meeting with no substantive policy decisions. Members approved the May 21, 2024 minutes, paid bills totaling $474.50, and authorized the Vice Chair to sign checks in the Treasurer's absence through September 30, 2024. The Executive Director reported that Poly Craft is in compliance with its waiver and noted a state reduction in bond issuance charges, but no bonding is currently planned.

• Approved May 21, 2024 meeting minutes (5-0)
• Approved bills: FedEx $2.50, Alex Smith $280.00, QuickBooks reimbursement $192.00 (5-0)
• Authorized Vice Chair to sign checks in Treasurer's absence through September 30, 2024 (5-0)

Community Development Agency

The Community Development Agency is considering a bid from ReBuild for the rehabilitation of a two-family property at 54 Washington Street. The agency is also discussing a corresponding bridge loan from the City of Middletown to fund the project.

• Proposed bid from ReBuild for 54 Washington Street in the amount of $354,750.00
• Proposed bridge loan from the City of Middletown for 54 Washington Street in the amount of $354,750.00 plus financing costs
• Payment to American Pest Control for 168 Linden in the amount of $195.00
• Payment to Gannett for a 54 Washington Street bid notice in the amount of $54.26
• Interest payments to the City of Middletown for 84 Linden totaling $372.00

The Community Development Agency approved a $354,750 bid from ReBuild for the two-family rehabilitation of 54 Washington Street, and authorized a bridge loan from the City of Middletown for the same amount plus financing costs. Both motions passed 9-0. The Finance Committee also recommended both resolutions unanimously. No other substantive decisions were made.

• Approved $354,750 bid from ReBuild for 54 Washington Street rehab (9-0)
• Authorized bridge loan from City of Middletown for $354,750 plus financing costs (9-0)
• Approved bills totaling $621.26 (9-0)
• Approved minutes of 9/3/24 (9-0)

Architectural Review Board

The Architectural Board of Review will consider two new business items: a proposal at 55 North Street and a preliminary review for 11-21 Fulton Street. The board will also approve minutes from the July 18, 2024 meeting.

• New business item: 55 North Street
• Preliminary review: 11-21 Fulton Street
• Approval of minutes from July 18, 2024

The Middletown Architectural Review Board approved two applications. At 55 North Street, the board approved removing an awning and painting the wood with historical Stonington Gray, contingent on the applicant presenting a new background color for approval. At 11-31 Fulton Street, the board approved the overall architecture and color for the Hope Film Studio project, but not the signage, which requires further details. The board also approved the July 18, 2024 minutes.

• Approved 55 North St. awning removal and paint with Stonington Gray, contingent on new color approval (5-0)
• Approved 11-31 Fulton St. overall architecture and color for Hope Film Studio, signage not approved (5-0)
• Approved July 18, 2024 minutes (5-0)

Electrical Licensing Board

The Electrical Licensing Board will meet to approve minutes from April 2024, hear an update on new electrician licenses (9 in 2023, 11 so far in 2024), discuss mailing renewal notices in mid-November, and draft an enclosure letter for the renewals.

• Approval of minutes from the April 15, 2024 meeting
• 9 new electricians in 2023 and 11 new electricians so far in 2024
• Electrical license renewals to be mailed in mid-November
• Draft a letter to enclose with upcoming renewals

Community Development Agency

The Middletown Community Development Agency and its Finance Committee will meet jointly to consider approving a $17,500 demolition and cleanout bid from E&A Contracting for 168 Linden Avenue. The board will also approve routine payments for legal, surveying, appraisal, and advertising services, and review minutes from previous meetings.

• Resolution to award $17,500 demo/cleanout contract to E&A Contracting for 168 Linden Avenue
• Previous change order of $14,000 for joists and insulation at 84 Linden Avenue (from May minutes)
• Payments: $630 to Grillo (legal), $1,800 to Daniel O'Brien (surveys), $750 to Charles Carnell (appraisal), $111.47 to Gannett (ads)
• Interest payments to City of Middletown: $180 for 84 Linden, $88.98 for Linden
• QuickBooks subscription payment of $308

Architectural Review Board

The Architectural Board of Review will meet to approve minutes from June 6, 2024, and discuss a new business application for 14 Grove Street. No other substantive items are on the agenda.

• New business: architectural application at 14 Grove Street

The Architectural Board of Review unanimously approved the revised drawings for the Cornerstone Family Healthcare project at 14 Grove Street, submitted on 07/12/2024. The revisions include preserving the existing brick facade, repairing the wood cornice, replacing windows with aluminum-clad wood, reducing the vestibule to a single door, and adding gooseneck lighting. The board also approved the minutes from the June 6, 2024 meeting.

• Approved revised drawings for 14 Grove Street (5-0)
• Approved minutes of June 6, 2024 (5-0)

Architectural Review Board

The Architectural Review Board will consider new business for 61 and 7 North Street. The board will also conduct a preliminary review for 32-34 North Street. The agenda does not specify the nature of these architectural reviews.

• 61 North Street
• 7 North Street
• 32-34 North Street

Community Development Agency

The Middletown Community Development Agency will review the May 2024 financial report and approve previous meeting minutes. The board will also consider several bills, including interest payments and a bridge loan related to 33 Lafayette.

• $200,000.00 bridge loan for 33 Lafayette
• $45,086.35 tax repayment for 33 Lafayette
• $225.00 payment for Grillo legal services
• $442.80 interest payment for Lafayette
• $88.98 interest payment for Lafayette

Community Development Agency

The Middletown Community Development Agency is meeting to review financial reports and approve bills. The primary item for decision is a change order for structural repairs at 84 Linden Avenue.

• Resolution to approve a $14,000 change order for 84 Linden Avenue for structural repairs including wall plates, floor joists, and basement posts
• Payment of $507.47 to City of Middletown for interest
• Payment of $345.00 to Grillo for legal services

Police Commission

The Middletown Board of Police Commissioners is meeting to conduct interviews for police officer and promotional sergeant candidates. The agenda includes reviewing monthly statistics, staffing updates, and 207C (injured officer) matters, as well as discussing training, personnel complaints, and internal investigations. The board will also review and approve the previous month's meeting minutes and discuss policy.

• Interviews for Police Officer Candidate and Promotional Sergeant Candidates
• Review of monthly stats and staffing updates
• Update on 207C and staffing items
• Review of 2023 department-wide trainings
• Review of personnel complaints and internal investigations

Architectural Review Board

The Architectural Board of Review will hold a public hearing on April 4, 2024, to consider a request by Shay Malul for facade modifications at 23-27 West Main Street. The proposal includes new storefronts, doors, trim, and signage, with colors based on historical blue and white palettes. The board will also review a separate new business item at 102 North Street and approve the minutes from the March 7 meeting.

• Public hearing for facade alterations at 23-27 West Main Street (Phase I storefronts)
• New business: 23-27 West Main Street Phase I and 102 North Street
• Proposal includes anodized aluminum doors, composite plank trim, and wall-mounted lighting
• Signage plan for commercial and apartment signs at 23-27 West Main Street
• Facade color proposal using historical blue and white colors (e.g., Hale Navy, Buckland Blue)

Industrial Development Agency

The Middletown Industrial Development Agency will review the 2023 Audit, Annual Report, and PARIS Report for submission to New York State. The board will also receive a report on Poly Craft labor monitoring. Additionally, the agency will review communications regarding New York State bond allocation.

• Resolution to accept 2023 Audit, Annual, and PARIS Reports
• Review of Poly Craft labor monitoring report
• Payment of $4,750.00 to RBT for audit services
• Communication from New York State regarding Bond Allocation

Community Development Agency

The Community Development Agency is meeting to approve the 2023 Audit, Annual Report, and PARIS Report for submission to New York State. The board will also consider designating Joseph M. DeStefano as Chairperson with authority to sign real property transfer documents.

• Resolution to approve 2023 Audit, Annual Report, and PARIS Report
• Resolution to designate Joseph M. DeStefano as Chairperson
• Payment of $530 to EMLT for 33 Lafayette lead clearance
• Payment of $300 to Gene Grillo for legal services regarding 33 Lafayette
• Payment of $5,500 to RBT LLP for audit services

Architectural Review Board

The Middletown Architectural Review Board is meeting to review two properties on North Street, 21 and 148, as new business. The board will also approve minutes from its February 1, 2024 meeting. The agenda is otherwise procedural, with roll call and scheduling of the next meeting.

• Review of 21 North Street
• Review of 148 North Street
• Approval of February 1, 2024 minutes

Community Development Agency

The Community Development Agency is deciding on the rehabilitation of 84 Linden Avenue. The body is voting to accept a contractor's bid and secure a bridge loan from the City of Middletown to fund the project.

• Bid acceptance of Matthew J. Davies for $246,000 for 84 Linden Avenue
• Bridge loan from the City of Middletown for $246,000 plus financing costs for 84 Linden Avenue
• Payment of $254.20 to City of Middletown for January interest (33 Lafayette)
• Payment of $57.80 to Gannett for a legal ad

Planning Board

The Middletown Planning Board held a public hearing and voted on several applications, approving special use permits and site plan approvals for a fitness facility, a place of assembly with accessory book sale, a retail store, an eating and drinking establishment, and an art gallery. The board also granted extensions for previously approved site plans for an eating and drinking establishment and for temporary storage containers. All approvals are subject to inspections and compliance with city codes.

• Approved special use permit and site plan for fitness facility at 144-146 Dolson Avenue Rear
• Approved special use permit and site plan for place of assembly with accessory book sale at 23 Center Street
• Approved special use permit and site plan for retail store at 211 Monhagen Avenue
• Approved special use permit and site plan for eating and drinking establishment (no alcohol) at 9-13 Mulberry Street
• Approved special use permit and site plan for art gallery at 55 North Street

Common Council

The Common Council is reviewing several new business items including grant acceptances and contract authorizations. The agenda also includes discussions on increasing tipping fees and amending the city code regarding tobacco and vaping licenses.

• Accept a $73,051 grant from Division of Criminal Justice Services for law enforcement equipment
• Accept a $6,500 grant from Senator James Skoufis for National Night Out Against Crime
• Authorize an agreement with Young Explosives for the 2024 Fireworks Show
• Authorize an increase in tipping fees for Interstate Waste Services
• Amend Chapter 438 regarding Tobacco, Hookah, and Vaping Establishment Licenses

Board of Estimate

The Board of Estimate and Apportionment is discussing funding to support the Enlarged City School District of Middletown's application to host the NYS Boys Soccer Championship round. The proposal involves a three-year financial commitment to attract the events to local facilities.

• Authorization of $5,000 per year for 2025, 2026, and 2027 (total $15,000)
• Proposed transfer of $5,000 from Fund Balance for the first year

Architectural Review Board

The Architectural Board of Review will hold a public hearing on additions and alterations at 29-35 North Street. The board will also consider new business items for 14-20 Cottage Street and 29-35 North Street. Routine procedural items include roll call and approval of previous minutes.

• Public hearing on additions and alterations at 29-35 North Street
• New business review for 14-20 Cottage Street
• New business review for 29-35 North Street

Industrial Development Agency

The Middletown Industrial Development Agency held its annual meeting to elect officers, appoint committee members, and approve agency policies. The board also moved to adopt amended bylaws and a new mission statement.

• Appointment of Maria Bruni as Administrative Director, Patricia Racine as Secretary, and Leonora Liz as Treasurer
• Resolution to approve and adopt amended IDA Bylaws
• Resolution to approve and adopt the Agency Mission Statement and Policies
• Approval of RBT as auditor for the fiscal year ending December 31, 2023
• Establishment of Finance, Audit, and Governance Committees

Police Commission

The Middletown Board of Police Commissioners is meeting to review year-end reports, interview police officer candidates, and discuss staffing and training. The agenda includes updates on 207C matters, community outreach, and a review of personnel complaints and internal investigations. The meeting may enter executive session for personnel matters.

• Review of all 2023 year-end reports
• Interviews of police officer candidates
• Update on 207C and staffing items
• Review of 2023 department-wide trainings
• Review of personnel complaints and internal investigations

Zoning Board of Appeals

The Zoning Board of Appeals will consider an application from Orange Terrace Properties, LLC regarding a proposed subdivision at 3, 5, 7, 9, 11, and 13 Orange Terrace. The applicant is requesting area variances to allow four lots to have a front yard width of 72.3 feet, which is 2.7 feet less than the 75-foot requirement in the R-1 zoning district.

• Area variance application for a four-lot subdivision at 3, 5, 7, 9, 11 & 13 Orange Terrace
• Request for 2.7' front yard width variance per lot to meet a 72.3' width
• Approval of November 15, 2023, ZBA minutes

Common Council

The Middletown Common Council is meeting to consider several new business items, including creating a new chapter for tobacco/hookah/vaping establishment licenses, allowing health and fitness uses in the C-3 General Business zoning district, and offering MVP Health Insurance as an optional employee benefit. The agenda also includes a $518 budget transfer for an ARPA consultant, amendments to demolition bids for properties at 27 ½ Smith Street, 99 East Avenue, and 404 North Street, and an agreement with RBT CPAs LLC. Several appointments and reappointments are also scheduled.

• Authorization to amend City Code to create Chapter 438, Tobacco/Hookah/Vaping Establishment Licenses
• Authorization to amend City Code to allow Health and Fitness in the C-3 General Business Zoning District
• Authorization to offer MVP Health Insurance as an optional benefit to all eligible City employees
• Authorization to make a $518 budget transfer to cover ARPA consultant costs
• Authorization to amend Resolution 248-23 awarding bids for demolition of properties at 27 ½ Smith Street, 99 East Avenue, and 404 North Street

Community Development Agency

The Community Development Agency is conducting its annual reorganization, including the appointment of a vice chair and committee members. The board is deciding on the adoption of its mission statement, bylaws, and agency policies. Additionally, the body is reviewing financial reports and appointing auditors for the previous year.

• Appointment of RBT as auditors for the year ending 12/31/23
• Payment of $435 to Eugene Grillo for legal services
• Payment of $1,500 to PathStone
• Interest payments to City of Middletown for 220 1/2 Linden ($148.94) and 33 Lafayette ($246.00 and $254.20)
• Approval of agency mission statement, bylaws, and policies

Recreation Commission

The Middletown Recreation Commission is meeting to approve November 2023 minutes, review financial reports including November program revenues of $6,884 and year-to-date revenues of $269,641.98, and discuss the superintendent's report on personnel, activities, and maintenance. New business includes reviewing the annual report and possibly setting the February 14 meeting date.

• Approval of November 8, 2023 minutes
• November 2023 program revenues: $6,884.00
• 2023 year-to-date revenues: $269,641.98
• 2023 grant monies received: $0.00
• Annual report review and February 14 meeting date discussion

Board of Estimate

The Board of Estimate and Apportionment will review requests regarding city employee health benefits and the adoption of a Fund Balance Policy. The body will also consider funding for ARPA reporting and the selection of a firm for city auditing services.

• Optional benefits for eligible city employees: MVP Health Insurance Plan, Flex Spending Account, and Health Reimbursement Arrangement
• Adoption of a Fund Balance Policy as part of the City Charter
• Transfer of $518 in ARPA funding for Don Paris consulting services
• RBT proposal for 2023 City Auditing Services and 2024 Annual financial reporting assistance
• Water/Sewer adjustments for 10 Timberose, 5 Lexington Way, and 72 Montgomery

Architectural Review Board

The Middletown Architectural Review Board is meeting to review three new business items: signage at 97 Wickham Ave and 117 North Street, and a preliminary addition at 29-35 North Street. The board will also approve minutes from the December 7, 2023 meeting. The agenda is routine and procedural, with no major policy decisions.

• Signage review at 97 Wickham Ave
• Signage review at 117 North Street
• Preliminary addition review at 29-35 North Street
• Approval of December 7, 2023 minutes

Planning Board

The Middletown Planning Board will meet to approve the minutes from December 6, 2023, and review three business applications: a retail clothing store, a barber shop, and an eating/drinking establishment with an artisan workshop. These are the main items on the agenda for this meeting.

• Approval of December 6, 2023 minutes
• Kashan Simmons, 122 East Main Street, retail clothing store
• Jose J. Contreras, 59 North Street, barber shop
• Vicki Andrade, 12 North Street, eating and drinking and artisan workshop

Common Council

The Middletown Common Council is meeting to vote on several resolutions, including adopting a city investment policy and reappointing members to the Industrial Development Agency and the Electrical Licensing Board. The agenda also includes routine approval of accounts and claims for payment. No other substantive items are listed.

• Resolution adopting an Investment Policy for the City of Middletown (Index No: 3-24)
• Resolution reappointing seven members to the Industrial Development Agency for terms expiring Dec. 31, 2024 (Index No: 8-24)
• Resolution reappointing five members to the Electrical Licensing Board for terms expiring Dec. 31, 2024 (Index No: 11-24)
• Motion to audit accounts, adjust claims, and authorize the treasurer to issue warrants for payment (Index No: 11-24)