Middletown public meetings in 2025

Architectural Review Board

The Middletown Architectural Review Board will consider a new business item for 23 Center Street. The board will also approve the minutes from the December 4, 2025 meeting. No old business items are listed. The meeting will be held at City Hall, 16 James Street.

• Approval of minutes from the December 4, 2025 meeting
• New business item: 23 Center Street

The Architectural Review Board approved the proposed façade reconstruction for 23 Center Street, including new doors, windows, and storefront improvements, with a 4‑0 vote. The board also approved the minutes from the December 4, 2025 meeting (4‑0) and adjourned the session (4‑0).

• Approved minutes from Dec 4, 2025 (4‑0)
• Approved 23 Center Street façade reconstruction proposal (4‑0)
• Adjourned meeting (4‑0)

Architectural Review Board

The Architectural Board of Review will meet to discuss new business regarding two properties and old business regarding one property. The board will also approve the minutes from the November 13, 2025 meeting.

• New business: 90 North Street, Suite 201
• New business: 50-58 Fulton Street
• Old business: 86-90 North Street

The Middletown Architectural Review Board approved all three applications on its agenda: a sign board at 90 North Street, a decorative fence at 50-58 Fulton Street, and an awning at 86-90 North Street. The board also approved the minutes from the November 13 meeting. All votes were unanimous (3-0).

• Approved sign board addition at 90 North Street, Suite 201 (3-0)
• Approved decorative fence replacement at 50-58 Fulton Street (3-0)
• Approved awning at 86-90 North Street with request for updated drawing (3-0)
• Approved minutes of November 13, 2025 meeting (3-0)

Community Development Agency

The Middletown Community Development Agency will vote to accept the minutes from the November 3 meeting and approve the financial report. Members will consider several bill items, including final interest of $283.10, a bridge loan repayment of $354,700, a tax repayment of $32,890, and legal services costing $870, all related to 54 Washington. No specific old or new business items are listed on the agenda. The meeting will conclude with an adjournment motion.

• Approve minutes from 11/03/25 meeting
• Accept financial report presented by Treasurer Leonora Liz
• Approve final interest payment of $283.10 for 54 Washington
• Approve bridge loan repayment of $354,700 for 54 Washington
• Approve tax repayment of $32,890 for 54 Washington

The board accepted the December 3, 2025 minutes unanimously. It then approved the final interest, bridge loan repayment, tax repayment, and legal service fee associated with the sale of 54 Washington Street, each vote 7‑0. The meeting was adjourned by a unanimous motion.

• Approved meeting minutes (7-0)
• Approved $283.10 final interest on 54 Washington (7-0)
• Approved $354,700 bridge loan repayment on 54 Washington (7-0)
• Approved $32,890 tax repayment on 54 Washington (7-0)
• Approved $870 legal service fee to Gene Grillo (7-0)
• Adjourned meeting (7-0)

Industrial Development Agency

The Industrial Development Agency board will vote on a resolution to appoint Marshall & Sterling as the provider of public official liability insurance for 2026, authorizing a payment of $2,245.00 and allowing the executive director to sign related documents. The board will also consider a $3,500 administration fee listed under Bills and Communications. Prior agenda items include approval of the September 16, 2025 meeting minutes and routine financial reports.

• Resolution to approve 2026 public official liability insurance with Marshall & Sterling, payment $2,245.00, executive director signatory
• Approval of a $3,500 City of Middletown administration fee
• Approval of minutes from the 09/16/25 meeting
• Financial report showing checking $412.76, pilot checking $178.78, savings $10,355.58, money market $261,251.85
• No additional new business items listed

The Industrial Development Agency approved its prior meeting minutes and a $3,500 administration fee. The board also approved a $2,245 liability insurance policy with Marshall & Sterling for 2026 and appointed RBT as the agency's auditor for the year ending December 31, 2025, authorizing the Chairman to sign the engagement letter. All motions carried unanimously.

• Approved 09/16/25 meeting minutes (6-0)
• Approved City administration fee $3,500 (6-0)
• Approved 2026 liability insurance with Marshall & Sterling, $2,245 (6-0)
• Approved appointment of RBT as IDA auditor, fee $4,850, Chairman authorized to sign (6-0)
• Audit Committee recommended RBT auditor appointment, fee $4,825 (2-0)
• Finance Committee approved 09/16/25 minutes (3-0)
• Finance Committee recommended Marshall & Sterling insurance appointment, $2,245 (3-0)

Architectural Review Board

The Architectural Board of Review will meet to address old business regarding two specific locations. No new business items are listed on the agenda.

• Discussion of 29 North Street
• Discussion of 86-90 North Street

The board approved the October 9, 2025 meeting minutes by a 4‑0 vote. It approved the request to add additional material to the existing awning at 29 North Street, matching the current color and adding lettering on both sides, also by a 4‑0 vote. The request to add a black awning at 86‑90 North Street was tabled because the applicant did not appear. The meeting was adjourned by a 4‑0 vote.

• Approved October 9, 2025 minutes (4-0)
• Approved additional awning material at 29 North Street (4-0)
• Tabled black awning request at 86‑90 North Street (applicant absent)
• Adjourned meeting (4-0)

Community Development Agency

The Middletown Community Development Agency board will vote on a resolution to appoint RBT as the agency’s auditor for the fiscal year ending Dec 31, 2025, with a $5,600 fee. The board will also consider three payment items: a $630 lead‑clearance charge for 168 Linden Ave., and two legal‑service payments to Eugene Grillo—$105 for the transfer of 135 Linden Ave. and $135 for services at 54 Washington. Routine items include approval of the October 6, 2025 minutes and standard reports.

• Resolution to appoint RBT as auditor for year ending 12/31/25, fee $5,600.00
• Lead clearance payment for 168 Linden Ave. – $630.00
• Legal services payment to Eugene Grillo for transfer of 135 Linden Ave. – $105.00
• Legal services payment to Eugene Grillo for 54 Washington – $135.00
• Approval of minutes from 10/06/25

The board approved the minutes from the October 6 meeting. The board approved several payments, including a $630.00 lead‑clearance payment for 168 Linden Ave and other legal and interest payments. The board approved the appointment of RBT as auditors for the year ending Dec 31 2025 with a $5,600 fee. The audit committee recommended and approved the same auditor appointment.

• Approved October 6 minutes (10‑0)
• Approved $630.00 lead‑clearance payment for 168 Linden Ave (10‑0)
• Approved $105.00 legal‑services transfer payment for 135 Linden (10‑0)
• Approved $135.00 legal‑services payment for 54 Washington (10‑0)
• Approved $461.90 interest payment for 54 Washington (10‑0)
• Approved $280.24 interest payment for 168 Linden (10‑0)
• Approved RBT auditor appointment with $5,600 fee (10‑0)
• Audit Committee approved recommendation for RBT auditor (4‑0)

Architectural Review Board

The Architectural Review Board will meet to review two new business items: a project at 11-31 Fulton Street and 24 East Main Street. The meeting will be held in the Community Development Office on the third floor of City Hall.

• Review of 11-31 Fulton Street
• Review of 24 East Main Street
• Approval of September 11, 2025 minutes

The Architectural Review Board approved the October 9, 2025 meeting minutes by a 3‑0 vote. It approved a sign replacement for 24 East Main Street for Viva 2 Mexican Grocery & Deli, adopting the board’s suggested design changes, also by a 3‑0 vote. For 11‑31 Fulton Street, the board asked the architect to submit alternative color options before any approval. The meeting was adjourned with a 3‑0 vote.

• Approved meeting minutes (3-0)
• Approved sign replacement at 24 East Main St with board‑suggested design (3-0)
• Requested revised color proposal for 11-31 Fulton St; approval pending
• Adjourned meeting (3-0)

Community Development Agency

The Middletown Community Development Agency board approved the minutes from the August 4 meeting and accepted the financial report. It adopted a resolution to approve the 2026 budget and the estimated 2027‑2029 budgets and forward them to the full board. The board also approved a resolution to transfer 135 Linden Avenue to the City of Middletown without consideration.

• Resolution to approve and submit the 2026 CDA budget and estimated 2027‑2029 budgets
• Resolution to transfer 135 Linden Avenue to the City of Middletown (no consideration)
• Bills approved: Gannett legal ad – Genung $56.03; City interest 54 Washington $923.80; City interest 168 Linden $483.91; Charles Carnell appraisal $850; Gene Grillo $300.30
• Motion to approve minutes of 08/04/25
• Financial report presented by Treasurer Leonora Liz

The Community Development Agency board approved the transfer of 135 Linden Avenue to the City of Middletown, with a deed restriction prohibiting future construction and a plan to demolish the house. The board also approved the 2026 budget and the estimated 2027‑2029 budgets, the financial report, and a series of vendor payments. All motions were carried unanimously or with full support.

• Approved minutes from 08/04/25 (8-0)
• Approved financial report (9-0)
• Approved 2026 CDA budget and 2027‑2029 estimated budgets (9-0)
• Approved vendor payments totaling $2,? (9-0)
• Approved transfer of 135 Linden Avenue to City of Middletown with demolition and deed restriction (9-0)
• Adjourned meeting (9-0)

Industrial Development Agency

The Industrial Development Agency will approve the 2026 budget estimate and submit it to New York State. The Finance Committee will present the budget and recommend it to the full board.

• Approval of minutes from May 20, 2025
• Financial report and budget review
• QuickBooks subscription: $110.65
• Federal Express: $39.83
• Finance Committee to recommend 2026 estimated budget

The Industrial Development Agency approved its prior meeting minutes and the financial report covering August 31, 2205. It also approved two routine expense items and adopted a resolution to approve the 2026 budget estimate, directing it to New York State. The meeting was then adjourned.

• Approved minutes from 05/20/25 (6-0)
• Approved financial report through Aug 31, 2205 (6-0)
• Approved bills: Federal Express $39.83 and Quickbooks $110.65 (6-0)
• Approved 2026 budget estimate and to submit to New York State (6-0)
• Adjourned meeting (6-0)

Architectural Review Board

The Middletown Architectural Review Board will meet on September 11, 2025. The board will consider new business items for properties at 65 North Street, 29 North Street, 203 North Street, 42-46 Robert Street, 200 North Street, and 48-54 North Street. No old business is scheduled. The meeting will be held in the Community Development Office, 3rd floor, City Hall, 16 James Street.

• 65 North Street
• 29 North Street
• 203 North Street
• 42-46 Robert Street
• 200 North Street

The Architectural Review Board approved the minutes from August 7, 2025. It approved window decal permission for Nerdlife Tattoo at 65 North Street, painting and window stickers for El Trompo at 203 North Street, an acrylic sign for Alondra’s Pizza at 202 North Street, an awning and sign improvements for Nelson Bar at 42‑46 Robert Street, and brick and lighting details for 48‑54 North Street. The application for four double‑sided blade signs at 29 North Street was tabled. All motions carried unanimously (5‑0) and the meeting was adjourned.

• Approved minutes from August 7, 2025 (5‑0)
• Approved front window decals for Nerdlife Tattoo, 65 North St (5‑0)
• Tabled application for four double‑sided blade signs, 29 North St
• Approved painting and window stickers for El Trompo, 203 North St (5‑0)
• Approved 2’x8’ acrylic face sign for Alondra’s Pizza, 202 North St (5‑0)
• Approved awning, sign upgrades, and investigation of structural issues for Nelson Bar, 42‑46 Robert St (5‑0)
• Approved brick face, dark bronze trim, and lighting plan for 48‑54 North St (5‑0)
• Adjourned meeting (5‑0)

Architectural Review Board

The Architectural Board of Review will meet to review new business regarding 105-107 North Street. The board will also address old business concerning 2-8 South Street.

• Review of 105-107 North Street
• Review of 2-8 South Street

The Architectural Review Board approved the July 10, 2025 meeting minutes (4‑0). It then approved Kevin Somarelli’s request to install three awnings and add new veneer at 105‑107 North Street (5‑0). The board also approved Michele DeLuca’s signage design for 2‑8 South Street (5‑0). All motions were carried unanimously among those voting.

• Approved July 10, 2025 minutes (4-0)
• Approved three awnings and new veneer at 105-107 North Street (5-0)
• Approved signage design for 2-8 South Street (5-0)
• Adjourned meeting (5-0)

Community Development Agency

The Community Development Agency is meeting to approve a bid for the substantial rehabilitation of 7 Genung Street. The board will also consider borrowing the project's cost from the City of Middletown.

• Bid of $383,100.00 to Matthew J. Davies for 7 Genung Street rehabilitation
• Proposed bridge loan from the City of Middletown for $383,100.00 plus financing costs for 7 Genung Street
• Payment of $850 to Charles Carnell for appraisal
• Payment of $615.00 to Gene Grillo for legal services
• Payment of $700.00 for Quickbooks subscription

The Community Development Agency board unanimously approved the $383,100 bid from Matthew J. Davies to rehabilitate 7 Genung Street. The board also approved borrowing the same amount from the City of Middletown to fund the project. Earlier motions to approve the meeting minutes and several expense items also passed unanimously. The finance committee separately recommended acceptance of the bid and the borrowing, each approved 4‑0.

• Approved meeting minutes (05/06/25) – vote 10-0
• Approved expense items (appraisal $850, legal services $615, etc.) – vote 10-0
• Approved bid from Matthew J. Davies for $383,100 rehab of 7 Genung St – vote 10-0
• Approved recommendation to borrow $383,100 from city for 7 Genung St rehab – vote 10-0
• Finance Committee approved recommendation to accept bid for 7 Genung St rehab – vote 4-0
• Finance Committee approved recommendation to borrow $383,100 for 7 Genung St rehab – vote 4-0

Architectural Review Board

The Architectural Board of Review will meet to discuss new business regarding five properties and old business regarding one property. The board will also vote to approve the minutes from the June 5, 2025 meeting.

• Review of 90 North Street
• Review of 19 North Street
• Review of 109 Wickham Avenue
• Review of 2-8 South Street
• Review of 3 West Main Street

The Architectural Review Board approved new signage for 90 North Street, 19 North Street, and approved paint schemes for 109 Wickham Avenue and 101 North Street. It also approved the removal of an awning and repainting of 3 West Main Street with a 3‑2 vote. The Equilibrium Brewery signage request was tabled.

• Approved 90 North Street sign (97"L x 18"H plastic face) – vote 5-0
• Approved 19 North Street LED sign (221" x 65") – vote 5-0
• Approved 109 Wickham Avenue paint (HC-170 Stonington Gray with HC-186 Cottage Red trim) – vote 5-0
• Tabled Equilibrium Brewery signage at 2-8 South Street – no vote
• Approved 3 West Main Street awning removal and storefront paint (HC-94 Old Salem Gray, HC-112 Tate Olive trim, HC-113 Louisburg Green) – vote 3-2, Bruni and Madden abstained
• Approved 101 North Street storefront extension, paint and repair (HC-66 Garrison Red, HC-145 Van Courtland Blue) – vote 5-0
• Approved minutes from June 5, 2025 – vote 4-1, Bruni abstained
• Adjourned meeting – vote 5-0

Architectural Review Board

The Architectural Board of Review will meet to discuss new business regarding seven specific addresses. The board will also seek approval for the April 3, 2025, meeting minutes.

• Review of 61 North Street
• Review of 13 Center Street
• Review of 101 North Street
• Review of 5 South Street
• Review of 110-112 East Main Street

The Middletown Architectural Review Board approved applications for new signage at 61 North Street, 13 Center Street, and 21 Center Street, and approved a muted‑green awning at 5 South Street. It also approved the removal, repaint and repair work at 110‑112 East Main Street. The board tabled the extensive renovation request for 101 North Street and the Di‑Bond sign request for 90 North Street, requesting revised plans.

• Approved 61 North Street acrylic letters and HC‑190 paint (4 Ayes, 1 absent)
• Approved 13 Center Street 48x48 vinyl window sign (4 Ayes, 1 absent)
• Tabled 101 North Street extensive renovation application (4 Ayes, 1 absent)
• Approved 5 South Street muted‑green awning (4 Ayes, 1 absent)
• Approved 110‑112 East Main Street paint removal and repairs (4 Ayes, 1 absent)
• Tabled 90 North Street Di‑Bond sign application (4 Ayes, 1 absent)
• Approved 21 Center Street new 144"x30" vinyl sign (4 Ayes, 1 absent)

Industrial Development Agency

The Industrial Development Agency will review the Annual Report, PARIS Report, and labor monitoring for the Poly Craft project. The board will also consider payments for audit and shipping services.

• Payment to RBT for Annual Audit YE 12/31/24: $4,750.00
• Payment to Federal Express: $106.17
• Review of Poly Craft labor monitoring report

The Industrial Development Agency approved the March 18, 2025 meeting minutes. It also approved the financial report through April 30, 2025 and authorized two payments: $111.75 to Federal Express and $4,750.00 for the RBT audit. The meeting was then adjourned.

• Approved March 18, 2025 minutes (6-0)
• Approved financial report through April 30, 2025 (6-0)
• Approved payment of $111.75 to Federal Express (6-0)
• Approved payment of $4,750.00 for RBT audit (6-0)
• Adjourned meeting (6-0)

Community Development Agency

The Middletown Community Development Agency will consider approval of a bid (amount to be determined) for interior demolition of Genung Street. The board will also vote on financial reports, minutes from April 1, and a list of bills including payments for PathStone and legal services. The meeting includes routine procedural items such as roll call and adjournment.

• Resolution to approve a bid (amount TBD) for interior demolition of Genung St.
• PathStone – 84 Linden - $1,500.00
• Gene Grillo – 84 Linden – Legal Service – $480.00
• Eagleview – Genung – roof survey - $32.75
• City of Middletown – Linden interest $61.50 and Washington interest $348.05

The Community Development Agency board approved the financial report with a 9‑0 vote. It also approved a $17,000 bid from ReBuild, Inc. for interior demolition of 7 Genung Street, also by a 9‑0 vote. The finance committee had previously recommended the bid with a 3‑0 vote.

• Approved financial report (9-0)
• Finance Committee recommended ReBuild bid for 7 Genung St. interior demolition (3-0)
• Board approved $17,000 ReBuild bid for interior demolition at 7 Genung St. (9-0)
• Meeting adjourned (9-0)

Community Development Agency

The Community Development Agency will review financial reports and approve bills for various properties. The body is also considering a resolution to approve a bid for interior demolition on Genung St., though the vendor and amount are not yet specified.

• Payment of $1,500.00 to PathStone for 84 Linden
• Payment of $480.00 to Gene Grillo for legal services regarding 84 Linden
• Payment of $32.75 to Eagleview for a Genung roof survey
• Proposed bid for interior demolition of Genung St. (amount TBD)

The Community Development Agency board approved the financial report with a 9‑0 vote. It also approved a $17,000 bid from ReBuild, Inc. to perform interior demolition at 7 Genung Street, also by a 9‑0 vote. The Finance Committee approved its minutes, recommended the same bid, and adjourned, each with a 3‑0 vote.

• Approved financial report (checking $2,782.19, savings $90,795.73) – 9-0
• Approved ReBuild bid $17,000 for interior demolition of 7 Genung St. – 9-0
• Board adjourned meeting – 9-0
• Finance Committee approved its minutes – 3-0
• Finance Committee recommended acceptance of ReBuild bid – 3-0
• Finance Committee adjourned – 3-0

Architectural Review Board

The Architectural Review Board will meet to consider new business items for five properties on North, West Main, and East Main Streets. The board will also approve minutes from the previous meeting and set the next meeting date. No old business is scheduled.

• 59 North Street
• 114 North Street
• 39 West Main Street
• 40-42 East Main Street
• 19 North Street

The Architectural Review Board approved a same‑size, same‑color signage replacement for CE Skin Studio at 59 North Street (5‑0). It tabled the sign application for Estelita’s Mexican Kitchen at 114 North Street pending a material redesign. A conditional approval was granted for Just Jollof Kitchen’s sign at 39 West Main Street, requiring color swatches before final approval. The board also approved exterior paint for 40‑42 East Main Street and rejected a façade renovation at 19 North Street due to ADA compliance issues.

• Approved March 6 minutes (4‑0)
• Approved CE Skin Studio sign at 59 North St (5‑0)
• Tabled Estelita’s Mexican Kitchen sign at 114 North St
• Conditional approval for Just Jollof Kitchen sign at 39 West Main St (pending color samples)
• Approved paint colors for 40‑42 East Main St (5‑0)
• Rejected façade renovation for 19 North St (ADA issue)
• Adjourned meeting (5‑0)

Community Development Agency

The Middletown Community Development Agency will hold a regular meeting to approve minutes, receive financial and director reports, authorize payments including a $191,600 bridge loan repayment and a $19,578 tax repayment for 84 Linden Avenue, and consider a resolution to approve a change order from Matthew J. Davies for 168 Linden Avenue.

• Approval of minutes from January 21, 2025 and March 18, 2025
• Bridge loan repayment of $191,600 for 84 Linden Avenue
• Tax repayment of $19,578 for 84 Linden Avenue
• Audit payment of $5,500 to RBT LLC for 2024 audit
• Resolution to approve a change order from Matthew J. Davies for 168 Linden Avenue

The Community Development Agency Board approved the change order for 168 Linden Avenue with an 8‑0 vote. The board also approved the listed bills and communications and adopted the meeting minutes. The Finance Committee recommended the same change order and approved its own minutes.

• Approved meeting minutes (Board) – vote 8-0
• Approved bills and communications – vote 8-0
• Approved change order for 168 Linden Avenue – vote 8-0
• Approved meeting minutes (Finance Committee) – vote 3-0
• Recommended change order for 168 Linden Avenue to full board – vote 3-0

Community Development Agency

The Community Development Agency Governance Committee is meeting to review minutes and consider a resolution. The primary action is the approval of the 2024 Board Evaluation Report for submission to New York State.

• Resolution GC2025-4: Approval of the 2024 Board Evaluation submission to New York State

The Governance Committee approved the minutes from the January 21, 2025 meeting. It also approved a resolution to submit the Board Evaluation Report to New York State. Both motions passed unanimously (2‑0). The meeting was then adjourned.

• Approved 01/21/25 meeting minutes (2-0)
• Approved submission of Board Evaluation Report to NY State (2-0)
• Adjourned meeting (2-0)

Industrial Development Agency

The Governance Committee of the Middletown Industrial Development Agency will consider a resolution to approve submission of the Board Evaluation Report to New York State. The meeting also includes approval of prior minutes and an executive session to discuss the confidential 2025 Board Self Evaluation. No financial items or public hearings are scheduled.

• Resolution to approve submission of the IDA Board Evaluation Report to New York State for 2025
• Executive session to discuss confidential 2025 Board Self Evaluation Minutes
• Approval of minutes from January 6, 2026 meeting

Community Development Agency

The Community Development Agency will consider resolutions to accept and approve the 2024 audit and annual report, and authorize submission to New York State. The board will also review a financial report, approve minutes, and authorize payment of bills totaling $2,451.22.

• Resolution to accept and approve the 2024 audit and authorize Executive Director to submit to NY State
• Resolution to accept and approve the 2024 Annual Report and PARIS Reports and authorize submission to NY State
• Bills and communications: City of Middletown $976.22, Gene Grillo $225.00, Charles Carnell $1,250.00
• Motion to approve the financial report and 2024 audit presentation by RBT

The Community Development Agency approved the 2024 audit, annual report, and PARIS report, authorizing submission to New York State. The board also approved the financial report and bills, and tabled approval of the January 21, 2025 minutes. The audit received a clean opinion with no findings.

• Approved financial report (8-0)
• Approved 2024 audit and authorized submission to NYS (8-0)
• Approved 2024 annual report and PARIS report, authorized submission to NYS (8-0)
• Approved bills totaling $1,326.22 (10-0)
• Tabled approval of January 21, 2025 minutes

Industrial Development Agency

The Industrial Development Agency is meeting to accept and authorize the submission of its 2024 Annual Report, PARIS Report, and Audit to New York State. The board will also review labor monitoring for Poly Craft and a 2024 Investment Report.

• Resolution to accept 2024 Annual Report, PARIS Report, and Audit for submission to New York State
• Review of Poly Craft labor monitoring
• Finance Committee recommendation of the 2024 Investment Report
• Governance Committee resolution to submit the 2024 Board Evaluation Report to New York State
• Payment of $24.66 to City of Middletown and $31.22 to FedEx

The Middletown Industrial Development Agency held its annual meeting and approved the 2024 Audit Report, Annual Report, and PARIS Report, authorizing submission to New York State. The board also approved the financial report through February 28, 2025, and the minutes from the January 28, 2025 meeting. Committee meetings (Finance, Audit, Governance) recommended and approved related reports and evaluations.

• Approved minutes of 01/28/25 (6-0)
• Approved financial report through Feb 28, 2025 (6-0)
• Approved 2024 Audit Report, Annual Report, and PARIS Report and authorized submission to NYS (6-0)
• Finance Committee recommended 2024 Investment Report to full board (2-0)
• Audit Committee recommended 2024 Audit Report, Annual Report, and PARIS Report to full board (3-0)
• Governance Committee approved submission of Board evaluation report to NYS (2-0)

Architectural Review Board

The Architectural Board of Review meets for new business including project reviews at 12 North Street, 14 Robert Street, and 17-21 West Main Street, plus a preliminary review of 60-78 Fulton Street. The board will also approve minutes from November and December 2024. No old business is on the agenda.

• Review of project at 12 North Street
• Review of project at 14 Robert Street
• Review of project at 17-21 West Main Street
• Preliminary review of 60-78 Fulton Street
• Approval of minutes from November 7, 2024 and December 5, 2024

The Architectural Review Board approved a sign for Tranquili-Tea at 12 North Street and an LED sign for Dadou's Restaurant at 14 Robert Street. The board tabled a masonry repair application for 17-21 West Main Street due to open violations and a preliminary proposal for an addition to the Promenade senior living facility at 60-78 Fulton Street, pending further review.

• Approved sign for Tranquili-Tea at 12 North Street (4-0)
• Approved LED sign for Dadou's Restaurant at 14 Robert Street (4-0)
• Tabled masonry repair application for 17-21 West Main Street
• Tabled preliminary proposal for Promenade addition at 60-78 Fulton Street

Industrial Development Agency

The City of Middletown Industrial Development Agency held its annual meeting to reorganize leadership, adopt bylaws and a mission statement, and approve policies. Members also voted to form three committees and set the 2025 meeting schedule.

• Elected Maria Bruni as Administrative Director, Patricia Racine as Secretary, and Leonora Liz as Treasurer
• Adopted amended bylaws, mission statement, and policies
• Established Finance, Audit, and Governance committees with Wayne Hawkins as Finance and Audit Chair
• Approved 2025 meeting schedule for 3rd Tuesday of each month at City Hall, 16 James Street
• Authorized publication of meeting schedule in Times-Herald Record and city website

The Middletown Industrial Development Agency held its annual meeting and reorganized its board, electing David Madden as Chairperson and Wayne Hawkins as Vice Chairperson. The board unanimously approved appointments for officers, adopted bylaws, a mission statement, and policies, and approved the 2024 meeting schedule. It also approved minutes from the prior meeting and two small bills. No substantive project decisions were made.

• Elected David Madden as Chairperson (6-0-1)
• Elected Wayne Hawkins as Vice Chairperson (6-0-1)
• Appointed officers: Maria Bruni (Administrative Director), Leonora Liz (Treasurer), Patricia Racine (Secretary) (7-0)
• Adopted board bylaws (7-0)
• Adopted mission statement (7-0)
• Adopted board policies (7-0)
• Approved 2024 meeting schedule for publication (7-0)
• Approved bills totaling $55.88 (7-0)

Community Development Agency

The Middletown Community Development Agency holds its annual meeting to reorganize (elect vice chair, approve committees, mission, bylaws, policies, and meeting schedule) and to vote on three resolutions: a $220,000 bid from Matthew J. Davies for 168 Linden Avenue, a $220,000 bridge loan from the City for that project, and a $9,300 change order for sewer repair at 54 Washington Street. The board will also appoint RBT as auditor for the year ending December 31, 2024, and receive an executive director's report.

• Resolution to approve $220,000 bid from Matthew J. Davies for 168 Linden Avenue
• Resolution to approve $220,000 bridge loan from City of Middletown for 168 Linden Avenue
• Resolution to approve $9,300 change order for sewer repair at 54 Washington Street
• Reorganization: election of vice chair, committee appointments, adoption of mission, bylaws, and policies
• Appointment of RBT as auditor for the year ending December 31, 2024

The Community Development Agency approved a $220,000 bid from Matthew J. Davies for the rehabilitation of 168 Linden Avenue, along with a $220,000 bridge loan from the City of Middletown. A $9,300 change order for 54 Washington Street was also approved. The board reorganized, electing Paul Johnson as vice chair and approving committees, mission statement, bylaws, policies, and meeting schedule. RBT was approved as auditors for the year ending 12/31/24.

• Approved Paul Johnson as vice chair (8-0-1 abstention)
• Approved committees, mission statement, bylaws, policies, and meeting schedule (9-0)
• Approved RBT as auditors for year ending 12/31/24 (9-0)
• Approved $220,000 bid from Matthew J. Davies for 168 Linden Avenue (9-0)
• Approved $220,000 bridge loan from City of Middletown for 168 Linden Avenue (9-0)
• Approved $9,300 change order for 54 Washington Street (9-0)
• Approved bills and communications totaling $1,823.14 (9-0)