Moreland Hills public meetings in 2024

Village Council

The Village Council will hold a special meeting to vote on three ordinances. Two relate to fiscal year 2025 appropriations: an additional appropriation/transfer ordinance and the permanent appropriations for 2025. A third ordinance authorizes the mayor to enter a one-year subscription agreement with Citizenserve for the building department. All ordinances are declared emergencies.

• ORD. 2024-61: Authorizes mayor to enter a one-year subscription with Citizenserve for the Building Department.
• ORD. 2024-62: Provides additional appropriations and transfers items already appropriated.
• ORD. 2024-63: Establishes permanent appropriations for Fiscal Year 2025 for the Village of Moreland Hills.

Council unanimously passed the 2025 permanent appropriations ordinance, including a 4.28% salary increase for Village employees, funded in part by higher employee health insurance contributions. They also approved a one-year Citizenserve building permit software subscription and a year-end appropriations adjustment ordinance.

• Approved Ordinance 2024-61: Citizenserve building permit software subscription (6-0)
• Approved Ordinance 2024-62: Additional appropriations and transfers for 2024 (6-0)
• Approved Ordinance 2024-63: 2025 permanent appropriations with 4.28% salary increase (6-0)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission is meeting to finalize its annual report and review the commission's work from 2024.

• Finalizing Annual Report presented by Tim Collier

The Diversity & Inclusion Commission approved the amended November minutes and finalized its annual report unanimously. The December minutes were also approved after adjournment for inclusion in the report. No other substantive decisions were made; the meeting included gratitude for service and a motion for the treasurer to seek gift card approval for speaker thank-yous.

• Approved amended November minutes (unanimous)
• Finalized and approved annual report (unanimous)
• Approved December minutes after adjournment for annual report (unanimous)
• Motioned treasurer to seek approval for gift cards for speaker thank-yous (no vote recorded)

Village Council

The Village Council will consider multiple ordinances authorizing contracts and agreements, including legal services, village engineer services, a change order for the 2024 asphalt program, replacement of Miles Road Bridge No. 12.10 funded by county motor vehicle license tax, a perpetual drainage easement for a pipe repair, employee compensation adjustments, and dental and life insurance policies. A resolution supporting the Ohio Commission for the United States Semiquincentennial (America250-OH) is also on the agenda.

• ORD. 2024-52: Agreement with Roetzel & Andress for legal services (Jan 2025-2026)
• ORD. 2024-54: Change Order No. 1 with Barbicas Construction & Paving for the 2024 Asphalt Program
• ORD. 2024-55: Agreement with Cuyahoga County for replacement of Miles Road Bridge No. 12.10
• ORD. 2024-58: Amendment fixing compensation of village officers and employees
• ORD. 2024-59 and 2024-60: Contracts for dental insurance (MetLife) and life/AD&D insurance (Mutual of Omaha)

Council approved a 5% salary increase for all village officers and employees for 2025, based on the state's increase percentage. They also passed several ordinances, including contracts for legal, engineering, and insurance services, and a change order for the 2024 asphalt program. A proclamation was presented to Maureen Geck for her work with the Historical Society.

• Approved 5% salary increase for 2025 (6-0)
• Approved Ordinance 2024-52: Roetzel & Andress legal services contract (6-0)
• Approved Ordinance 2024-53: Chagrin Valley Engineering services contract (6-0)
• Approved Ordinance 2024-54: Change order for 2024 asphalt program, decrease of $46,553.01 (6-0)
• Approved Ordinance 2024-55: Miles Road Bridge replacement agreement with Cuyahoga County (6-0)
• Approved Ordinance 2024-56: Perpetual drainage easement from Moreland Valley Estates (6-0)
• Approved Resolution 2024-57: Supporting America250-OH (6-0)
• Approved Ordinance 2024-58: Amending employee compensation ordinance (6-0)

Council Committee of the Whole

The Council Committee of the Whole will discuss amendments to codified ordinances regarding fences, walls, and sport courts. The body is also scheduled to discuss employee raises and upcoming ordinances.

• Discussion on amending Section 1345.02 and 1345.03 regarding fences and walls in rear, front, and side yards (including hot tubs)
• Discussion on amending Section 1333.01 and 1333.04 regarding permits and sport courts
• Discussion on employee raises

The Committee of the Whole met to discuss the 2025 budget, including revenue forecasts, capital items, and a proposed employee salary increase centered around 3.5%. Council discussed a potential 5% raise with increased healthcare contributions, but no final decision was made. The meeting was primarily informational, with no formal votes on substantive items beyond approving the previous meeting's minutes.

• Approved minutes from November 6, 2024 meeting (6-0)
• Discussed 2025 budget with lower revenue forecast and new expenses for software upgrades and finance transition
• Discussed potential 5% employee raise with healthcare contribution changes (no vote)
• Discussed fence height and hot tub fencing ordinance changes, leaning toward 5-foot standard
• Discussed sport court ordinance changes including 150-foot requirement and pickleball court orientation
• Discussed crosswalk options for SOM Center Road, with Option #2 recommended by engineer
• Discussed prioritizing salting of steep roads during snow events

Facilities Committee

The Facilities Committee will discuss updates to the Jackson Valley I & I Study and the Greentree Operations Contract. The body will also review maintenance for the Community Building, Police Department, and Village Hall complex.

• Community Building deck repair
• Police Department entrance window frame painting
• Village Hall complex retaining wall pressure washing
• Jackson Valley I & I Study plant and pump station updates
• Greentree Operations Contract and Water System

Road & Safety Committee

The Roads & Safety Committee will discuss the 2025 budget proposals for the police and service departments, consider a final change order for the 2024 asphalt program, and review drainage program bids. Updates include background checks on two police candidates, new officer training progress, and crosswalk improvements at SOM Center and Chagrin Boulevard. The status of the village's green initiative will also be reported.

• Background investigation on two potential new police hires
• 2025 Budget proposal turned in to Mayor Spencer
• Final Change Order for the 2024 Asphalt Program
• SOM Center & Chagrin Blvd. crosswalks update
• Miles Road Bridge Legislation discussion

Planning Commission

The Moreland Hills Planning Commission will consider a continued application for a new dwelling at 38400 Chagrin Boulevard, along with several other residential proposals including additions, accessory buildings, a lot consolidation, and exterior alterations. The meeting also includes approval of minutes from the November 4 meeting and a discussion period.

• Continued review of Israel Property new dwelling at 38400 Chagrin Boulevard
• Chess Residence addition to detached barn at 550 Chagrin Boulevard
• Moore Residence detached accessory building at 185 Murwood Drive
• Bass Residence lot consolidation at 80 Mill Hollow Drive
• Kosla Residence exterior window alterations at 15 Park Lane

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider several variance requests, including Israel Properties' findings of fact and lot split/consolidation area variances for two commercial parcels on Chagrin Boulevard. Other items include fence height, accessory building, and garage variances for residential properties. The board will also approve minutes from the previous meeting.

• Israel Properties: findings of fact, lot splits/consolidations, area variances for 38380 and 38400 Chagrin Boulevard (carried over from Nov 4 hearing)
• Rothstein Residence: variance of 1 foot to allow a 5-foot fence in the side yard at 60 Cableknoll Lane
• Moore Residence: variance to allow a detached accessory building in the side yard at 185 Murwood Drive
• Eisenberg Residence: variances for detached garage in side yard and eave height at 50 Rydalwood Lane (previously approved in 2020; approvals expired)
• Chess Residence: variances for 110 sq ft addition to existing non-conforming accessory building and eave height of 17'8" at 550 Chagrin Boulevard

Village Council

Village Council will consider Ordinance 2024-51, authorizing the mayor to enter into a contract with Cigna Healthcare for employee health insurance. The ordinance includes an emergency clause. This is the sole substantive item on the special meeting agenda.

• Ordinance 2024-51: Authorizing mayor to contract with Cigna Healthcare for employee health insurance, declared an emergency

Council unanimously approved Ordinance 2024-51, authorizing the mayor to enter a 12-month contract with Cigna Healthcare for employee health insurance, effective January 1, 2025. The switch was prompted by a 30% premium increase from current carrier Medical Mutual; Cigna's final rate was a 14.99% increase, bringing annual premiums to $790,464.00. The new plan includes integrated prescription coverage through Express Scripts and a dedicated service representative.

• Approved Ordinance 2024-51 authorizing Cigna Healthcare contract (6-0)
• Suspended rules for Ordinance 2024-51 (6-0)
• Adjourned special meeting at 6:52pm (5-0, Vincent disconnected)

DEIB Commission

The DEIB Commission will review its compiled 2024 policies, practices, activities, and observations as part of its annual report and discuss next steps. They will receive updates from council liaisons and ongoing initiatives including a book club event, collaboration with Orange Art Center, and participation in the Dec. 7 Artisan & Farmer's Market. The meeting also includes approval of previous minutes and open discussion.

• Annual report: compiled 2024 policies, practices, activities, and observations with next steps
• Book club event on Nov. 20 featuring Trevor Noah's 'Born A Crime'
• Update on collaboration with Orange Art Center
• Participation in Artisan & Farmer's Market on Dec. 7
• Cookbook project and fiscal update

Parks Commission

The Parks Commission will hold a regular meeting including updates from Mayor Ethan Spencer, a discussion of the proposed date for the 2025 Head for the Hills event (October 4, 2025), and a wrap-up of Fall Fest 2024. The commission will also discuss park benches and plaques, Parks Commission funds, and receive updates from the Moreland Hills Historical Society.

• Discussion of 2025 Head for the Hills date (proposed October 4, 2025)
• Fall Fest 2024 wrap-up
• Park benches and plaques discussion
• Parks Commission funds discussion
• Updates from the Moreland Hills Historical Society

Village Council

The Village Council will consider five ordinances related to infrastructure and financial administration. These include agreements for sewer rehabilitation, drainage programs, and the 2024 annual financial statement.

• ORD. 2024-46: Community cost-share agreement with Northeast Ohio Regional Sewer District
• ORD. 2024-47: Contract with United Survey Inc. for 2024 Sewer Rehabilitation Program
• ORD. 2024-48: Contract with Geauga Highway Company for 2024 Drainage and Culvert Program
• ORD. 2024-49: Agreement with Auditor of the State of Ohio for 2024 annual financial statement
• ORD. 2024-50: Additional appropriations and transfer of appropriated items

Council Committee of the Whole

This is a Committee of the Whole meeting to discuss proposed amendments to the village's codified ordinances regarding fences, walls, and related permits. Specifically, the council will consider changes to regulations for rear yards, front and side yards (including hot tubs), and fencing for sport courts. The meeting also includes routine items such as roll call, reading of the journal, and reports from the mayor and council president.

• Discuss amending Section 1345.02: Fences and Walls in Rear Yards
• Discuss amending Section 1345.03: Fences and Walls in Front and Side Yards (Hot Tubs)
• Discuss amending Section 1333.01: Approval, Permit, and Conformity Required
• Discuss amending Section 1333.04: Fencing for Sport Courts

Green Commission

This meeting includes approval of previous minutes, welcoming new members, and detailed planning for 2025 covering mission statement, public green space, fundraising, budget, and projects. No ordinances, contracts, or public hearings are on the agenda.

• Approval of September 4, 2024 meeting minutes
• Welcome of newly sworn-in commission members
• 2025 planning: mission statement, public green space, fundraising, budget, and projects
• Discussion of working with other commissions
• Setting 2025 meeting dates

Facilities Committee

The Facilities Committee will discuss updates on building maintenance, utilities, and parks. The meeting includes reviews of sewer rehabilitation bids and the Greentree operations contract.

• 2024 Sewer Rehabilitation Program Bids
• Greentree Operations Contract
• Community Building Deck Repair
• Garfield Park Stairway Project final change order
• Village landscaping projects for Addison Lane

Road & Safety Committee

The committee will discuss resident concerns regarding Moreland Commons and 36820 Jackson Road. Department updates include police hiring and budget preparation, as well as engineering bids for the 2024 Culvert & Drainage Program.

• Resident concern: Moreland Commons Line-of-Sight
• Resident concern: 36820 Jackson Road
• 2024 Culvert & Drainage Program Bids
• 2024 Asphalt Program Final Change Order
• Seven interviews conducted for upcoming police officer positions

Planning Commission

The Planning Commission is meeting to review several residential property requests. These include lot splits, variances, and the construction of new dwellings and accessory structures.

• Lot splits, consolidations, and area variances for 38380 and 38400 Chagrin Boulevard
• New dwelling request for pp# 912-27-006, Chagrin Blvd
• Pavilion request for 278 Bentleyville Road
• Deck request for 38889 Berkeley Avenue
• Pool pavilion request for 10 Ridgecreek Trail

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider two variance requests for properties on Chagrin Boulevard and a fence height variance on SOM Center Road. The board will also vote on minutes from previous meetings.

• Horinger/Funovits Residence at 4015 SOM Center Road: Finding of Facts for a fence height variance heard in September (postponed from October 7).
• Israel Properties at 38380 and 38400 Chagrin Boulevard: Request for area variances to allow 25-foot-wide street frontage instead of the required 75 feet for flag lots.
• Israel Properties: Side setback variance of 14.31 feet for parcel 912-27-001 to create access to parcel 912-27-007.
• Approval of minutes from the September 3 and October 7, 2024 public hearings.

Parks Commission

The Parks Commission will review updates on the Head for the Hills event, prepare for Fall Fest 2024, and discuss park benches and plaques. They will also hear from Mayor Spencer and the Moreland Hills Historical Society.

• Head for the Hills 2024 wrap-up
• Fall Fest 2024 preparations
• Park benches and plaques discussion
• Parks Commission funds update
• Updates from Moreland Hills Historical Society

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will meet to approve previous minutes, receive updates from council liaisons, and discuss ongoing initiatives including a book club event, a cookbook project, a collaboration with the Orange Art Center, and Veterans Day programming. The commission will also begin closing out 2024 with an annual report update, term/reappointment requests, and brainstorming ideas for the first quarter of 2025.

• Book Club event on November 20th featuring Trevor Noah's Born A Crime
• Debrief of August 26 book club event on They Called Us Enemy / Silver Like Dust
• Cookbook project led by Mary Breininger and Betsy Larson
• Orange Art Center Collaboration with Christabel Devadoss
• Annual Report Information Request and 2025 Q1 event ideas

Green Commission

The Green Commission meeting scheduled for October 10, 2024, has been cancelled. No decisions or discussions took place.

• Meeting cancelled; no items were discussed or decided

Village Council

The Moreland Hills Village Council will consider several ordinances and resolutions, including a contract with Razor Lake Inc. for the 2024 sewer inspection and cleaning program, a change order with Schirmer Construction LLC for the James A. Garfield Birth Site Stairs Project, and additional appropriations and transfers. The council will also vote on a resolution requesting tax levy advances for fiscal year 2025 and accept a donation from the Moreland Hills Police and Employee Foundation for gym equipment. All items are declared emergency measures.

• ORD. 2024-41: Authorize contract with Razor Lake Inc. for 2024 sewer inspection and cleaning program
• ORD. 2024-42: Change Order No. 1 with Schirmer Construction LLC for James A. Garfield Birth Site Stairs Project
• RES. 2024-43: Request county fiscal officer to advance proceeds of tax levies and special assessments for fiscal year 2025
• ORD. 2024-44: Provide additional appropriations and transfer items already appropriated
• RES. 2024-45: Accept donation from Moreland Hills Police and Employee Foundation for gym equipment

Planning Commission

The Moreland Hills Planning Commission will consider approval of minutes from September and discuss two residential addition proposals: a home addition at 45 West Juniper Lane and a patio cover addition at 40 Cableknoll Lane.

• Approval of minutes from September 3, 2024 meeting
• Hess Residence addition at 45 West Juniper Lane
• Fridman Residence patio cover addition at 40 Cableknoll Lane

Board of Zoning Appeals

The Board of Zoning Appeals will meet to approve previous minutes and address a finding of facts regarding a fence height variance. The variance concerns the Horinger/Funovits residence.

• Fence height variance finding of facts for 4015 SOM Center Road

Facilities Committee

The Facilities Committee will discuss building maintenance items including deck repair, police department window and roof drain repairs, and pressure washing retaining walls. Utility updates cover plant and pump station work and the 2024 sewer inspection program. Parks items include tree orders for Addison Lane and a final change order for the Garfield Park stairway project, with Boy Scouts improving the pathway. Resident concerns and approval of minutes are also on the agenda.

• Community Building deck repair - materials on order, started in August
• Police Department building pane window frame and roof drain repair
• Pressure wash retaining walls at Village Hall complex
• 2024 Sewer inspection and cleaning
• Garfield Park Stairway Project final change order; Boy Scouts to improve pathway to new staircase

The Facilities Committee discussed ongoing water issues for Greentree residents, who are currently tied into Chagrin Falls water via a firehouse. They are moving ahead with an emergency connection to Chagrin Falls while considering long-term options. The committee also reviewed various maintenance and utility updates, including a bid for an unspecified project and a change order for the Garfield Park stairs.

• Approved minutes of previous meeting
• Moving ahead with emergency water connection to Chagrin Falls for Greentree residents
• Bids reopened 9/27/2024 for an unspecified project; lowest bid $138,979.35, references being checked
• Final change order for Garfield Park stairs project to include a deduction for not installing both sets of stairs

Road & Safety Committee

The committee is meeting to receive updates from the Police, Engineering, and Service departments. Discussions include budget preparations for 2025 and the status of the Miles Road Bridge in Chagrin Falls.

• Resident concern regarding line of sight at Moreland Commons
• Police Department 2025 budget preparation
• Service Department 2025 budget preparation
• Update on Miles Road Bridge – Chagrin Falls
• Status of the Green Initiative

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will meet to approve August minutes, debrief the Book Club event and the annual 'We Are Moreland Hills' event, discuss United Against Hate Week, hear communications from OhioHate.org and other updates, and plan for end-of-year reporting and budget.

• Debrief of Book Club event (8/26) on books by George Takei and Kimi Cunningham Grant
• Debrief of 'We Are Moreland Hills' annual event (9/14)
• Discussion of United Against Hate Week (9/21–9/27)
• Communications updates from OhioHate.org and Cuyahoga County Veterans Service Commission
• Planning for annual report and budget

The Moreland Hills DEIB Commission approved a motion to empower Dr. Devadoss to make decisions to advance a mural collaboration with the Art Center, now part of Orange Schools, for late summer/early fall 2025. The commission also unanimously approved the August minutes and discussed event feedback, including signage and food truck improvements. No other formal decisions were made; several items were tabled or deferred.

• Approved August 20, 2024 minutes (unanimous)
• Approved motion to empower Dr. Devadoss for mural collaboration with Orange Schools (unanimous)

Parks Commission

The Moreland Hills Parks Commission will meet to review preparations for the Head for the Hills and Fall Fest 2024 events, discuss park benches and plaques, and consider Parks Commission funds. Updates from the mayor and the Moreland Hills Historical Society are also on the agenda. The meeting includes approval of minutes and open discussion.

• Head for the Hills 2024 preparations
• Fall Fest 2024 preparations
• Park benches and plaques discussion
• Parks Commission funds discussion
• Updates from Moreland Hills Historical Society

The Parks Commission approved the August 19, 2024 meeting minutes unanimously. Updates were given on the completed Garfield birth site stairs and Dan Fritz plaque, and preparations for Head for the Hills 2024 and Fall Fest were discussed. No formal decisions were made beyond the minutes approval.

• Approved August 19, 2024 meeting minutes (unanimous)

Village Council

The Village Council will consider resolutions regarding tax levies and commission appointments. They will also review ordinances for sewer project costs and budget appropriations.

• Ord. 2024-37: Change Order No. 1 with United Survey, Inc. for 2023 Sewer Inspection & Cleaning Project
• Ord. 2024-38: Additional appropriations and transfer of appropriated items
• Res. 2024-39: Acceptance of Budget Commission amounts and rates for tax levies
• Res. 2024-40: Appointments to the Green Commission and DEIB Commission

Council confirmed Saffron Meli to the Parks Commission and passed Resolution 2024-40 confirming Green Commission appointments. It also passed Ordinance 2024-37 (sewer project change order), Ordinance 2024-38 (appropriations), and Resolution 2024-39 (tax levies). A fence height variance at 4015 SOM Center Road was denied by the Board of Zoning Appeals.

• Confirmed Saffron Meli to Parks Commission (6-0)
• Passed Resolution 2024-40 confirming Green Commission appointments (6-0)
• Passed Ordinance 2024-37 for sewer project change order decrease of $48,990.97 (6-0)
• Passed Ordinance 2024-38 for additional appropriations and transfers (6-0)
• Passed Resolution 2024-39 accepting tax levies and certifying to county (6-0)
• Denied fence height variance at 4015 SOM Center Road (3-3 tie, motion failed)
• Approved sewer inspection and cleaning program bid advertisement (6-0)

Council Committee of the Whole

The Council Committee of the Whole will discuss potential amendments to codified ordinances. These discussions focus on regulations regarding fences, walls, sport courts, and landscaping equipment noise.

• Discussion on amending Section 1345.03 regarding fences and walls in front and side yards
• Discussion on amending Section 1333.04 regarding fencing for sport courts
• Discussion on amending Section 1151.13(p)(6)(C) regarding prohibited fences
• Discussion on amending Section 509.11(a)(7) regarding landscaping equipment noise

The Committee of the Whole discussed but did not vote on amending ordinances for sport court setbacks and weekend landscaper noise. Council agreed in discussion to consider a 200-foot setback for pickleball courts and a 9am-6pm weekend noise limit for commercial landscapers, but no formal action was taken. The meeting also included reports on Green Commission appointments and upcoming ordinances.

• Approved minutes from August 7, 2024 meeting (unanimous)
• Discussed extending pickleball court setback from 100 to 200 feet from dwellings (no vote)
• Agreed to consider changing weekend landscaper hours to 9am-6pm for commercial operators (no vote)
• Discussed hot tub fence screening requirements (no vote)
• Adjourned at 8:12pm (unanimous)

Green Commission

The Moreland Hills Green Commission is holding a routine meeting with updates from the Mayor, Village Council, and Service Department. The agenda includes welcoming new members, discussing the Greening the Hills event on September 21, 2024, and the We are Moreland Hills event. No votes or financial decisions are scheduled.

• Welcome new members to the commission
• Greening the Hills event on 9/21/2024
• We are Moreland Hills event update
• Next meeting scheduled for November 6, 2024

The Green Commission unanimously approved the July 3, 2024 minutes. The meeting focused on updates from the mayor, village council, and service department, including new recycling and rubbish contracts starting October 1, solar panel savings, and Tree City USA status. No formal decisions were made beyond the minutes approval and scheduling an October planning meeting.

• Approved July 3, 2024 meeting minutes (unanimous)
• Scheduled additional October 10 planning meeting
• Noted council approved new recycling and rubbish contracts, effective October 1

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider a variance request for a six-foot garden fence at 4015 SOM Center Road, one foot taller than allowed. The board will also vote on approval of the August 5, 2024, meeting minutes.

• Variance request from Section 1345.02 for a six-foot fence in rear yard, requiring a one-foot variance
• Applicants: John Horinger and Angela Funovits, represented by Pat Beam of 9th Avenue Design
• Approval of minutes from the August 5, 2024, regular meeting

The Board of Zoning Appeals denied a request for a one-foot height variance to build a six-foot garden fence at 4015 SOM Center Road. The motion failed with a 3-3 tie vote, as a majority was required for approval. The board also approved the minutes of the August 5, 2024 meeting.

• Approved minutes of August 5, 2024 BZA hearing (unanimous)
• Denied one-foot fence height variance at 4015 SOM Center Road (3-3 tie, motion failed)

Road & Safety Committee

The Roads & Safety Committee will discuss updates from the Police, Village Engineer, and Service Departments. Items include a resident concern about line-of-sight at Moreland Commons, a new part-time police hire, security planning for the Orange Schools Centennial Celebration, and the 2024 Asphalt Program. No final decisions are being made at this committee meeting.

• Resident concern: Moreland Commons line-of-sight
• New part-time police hire Kyle Hosta completing physical
• Security planning for Orange Schools Centennial Celebration on 9/27/24 with PPPD and Orange Schools
• New gym flooring ordered from Calvetta Brothers (lowest bidder)
• 2024 Asphalt Program update from Village Engineer

The Roads and Safety Committee met and approved the August 6 meeting minutes. The committee discussed the Jackson Rd. and Chagrin River Rd. resurfacing project, noting a change order that reduces the contract price by $85,456.28 to a final amount of $819,153.72, pending council approval. Other updates included progress on the 2024 asphalt program, a new part-time police hire, and plans for the Orange Schools Centennial Celebration.

• Approved August 6 meeting minutes (unanimous)
• Reviewed Change Order 1 for Jackson Rd./Chagrin River Rd. resurfacing, reducing contract to $819,153.72 (pending council approval)
• Building Department to issue letter to Moreland Commons resident to cut back bushes further
• Noted new part-time police hire Kyle Hosta completing physical; will fill retiring officer position in Feb 2025
• Planning for Orange Schools Centennial Celebration on 9/27/24 with modified officer shifts
• Ordered new gym flooring from Calvetta Brothers (lowest bidder); installation date pending
• 2024 Asphalt Program major work complete; chip sealing and berms remaining, under budget
• Will gather cost estimate from resident at 71 Oak Pl. for driveway repair, lower cost than contractor

Facilities Committee

The Moreland Hills Facilities Committee will review building maintenance projects including deck repair at the Community Building and a window frame at the Police Department, along with utility updates on plant operations and 2023 sewer inspection results. Park landscaping and Garfield Park items are also on the agenda.

• August start on Community Building deck repair
• Pane window frame at Police Department entrance
• 2023 sewer inspection and cleaning
• Jackson Valley comminutor discussion
• Garfield Park and village landscaping projects

The Facilities Committee discussed building maintenance, pump station updates, and sewer inspection programs. No formal votes were taken; actions were limited to approving prior minutes and discussing future bids and projects.

• Approved prior meeting minutes (motion by DeWater, second by Spencer)
• Discussed rebuilding deck with wood joists and composite decking
• Discussed painting windowpanes at police station
• Discussed fixing roof drainage at station
• Discussed researching pumps for Easton station
• Discussed including electrical reinstallation in Jackson Valley comminutor bid package
• Discussed close-out change order for 2023 Sewer Inspection Program ($48,990.97)
• Discussed motion for council to advertise bids for 2024 sewer inspections

Planning Commission

The Moreland Hills Planning Commission will meet to discuss and potentially approve several residential projects, including a front elevation window alteration, a home addition, and two new dwellings. The agenda also includes approval of minutes from the previous meeting and general discussion.

• Stock Residence – front elevation window alteration at 31500 Jackson Road
• Restivo Residence – addition at 3680 Chagrin River Road
• Bass Residence – new dwelling at 80 Mill Hollow Drive
• Weigner Residence – new dwelling at 180 Sterncrest Drive

The Moreland Hills Planning Commission approved all four applications on the agenda: a window alteration at 31500 Jackson Road, an addition at 3680 Chagrin River Road, a new dwelling at 80 Mill Hollow Drive (conditional on engineering approval and driveway setback), and a new dwelling at 180 Sterncrest Drive (conditional on engineering approval). All votes were unanimous (6-0). The commission also discussed a recent fence height variance denial by the Board of Zoning Appeals, but took no action.

• Approved window alteration at 31500 Jackson Road (6-0)
• Approved addition at 3680 Chagrin River Road (6-0)
• Approved new dwelling at 80 Mill Hollow Drive, conditional on engineering review and 10-ft driveway setback (6-0)
• Approved new dwelling at 180 Sterncrest Drive, conditional on engineering review (6-0)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission is coordinating logistics for the 'We Are Moreland Hills' event and a book club meeting. The body is also discussing a cookbook launch and welcoming a new student leadership commissioner.

• Book Club Event on August 26th at Orange Library
• 'We Are Moreland Hills' event on September 14, 2024
• Cookbook launch update
• Appointment of Student Leadership Commissioner Oriana Arnold

The Moreland Hills DEIB Commission met on August 20, 2024, and approved the June 18, 2024 minutes unanimously. The commission discussed and planned the upcoming 'We Are Moreland Hills' event on September 14, including food trucks, a corn hole tournament, marketing, and welcoming new residents. They also reviewed the book club event on August 26 and the cookbook launch, with two recipes submitted so far. No formal votes were taken on these items; the only motion was to adjourn, which passed unanimously.

• Approved June 18, 2024 minutes (unanimous)
• Scheduled book club event for August 26 at Orange Library
• Planned 'We Are Moreland Hills' event for September 14 with food trucks and activities
• Adjourned meeting at 8:38 PM (unanimous)

Parks Commission

The Parks Commission will meet to coordinate preparations for two upcoming community events. The body will also discuss park benches, plaques, and commission funds.

• Head for the Hills 2024 preparations
• Fall Fest 2024 preparations
• Discussion on park benches and plaques
• Review of Parks Commission funds
• Updates from the Moreland Hills Historical Society

Village Council

The Village Council will consider three ordinances authorizing agreements for recycling processing, solid waste transfer and disposal, and a 2024 pavement marking program with American Roadway Logistics. All are declared emergencies, meaning they take effect immediately upon passage.

• ORD. 2024-34: Authorizes an agreement for processing recyclables collected within the village.
• ORD. 2024-35: Authorizes an agreement for transfer and disposal of solid waste.
• ORD. 2024-36: Authorizes the mayor to contract with American Roadway Logistics for the 2024 pavement marking program.

Council approved three ordinances: a recycling services agreement with Waste Management, a solid waste disposal agreement with Kimble, and a pavement marking contract with American Roadway Logistics. All passed unanimously. The recycling and waste contracts take effect October 1, 2024, with rates flat for the first year. The pavement marking work will be reimbursed partially by the county.

• Approved Ordinance 2024-34: Recycling services agreement with Waste Management (5-0)
• Approved Ordinance 2024-35: Solid waste disposal agreement with Kimble (5-0)
• Approved Ordinance 2024-36: Pavement marking contract with American Roadway Logistics for $24,616 (5-0)
• Approved minutes of July 10, 2024, as amended (5-0)

Council Committee of the Whole

The Council Committee of the Whole will discuss potential amendments to codified ordinances. The meeting focuses on regulations regarding fences, walls, sport courts, and landscaping equipment noise.

• Discussion on amending Section 1345.03 regarding fences and walls in front and side yards
• Discussion on amending Section 1333.04 regarding sport court fencing
• Discussion on amending Section 1151.13(p)(6)(C) regarding prohibited fences
• Discussion on amending Section 509.11(a)(7) regarding landscaping equipment noise

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utilities, and parks projects. Items include starting deck repair on the community building, sanding a bathroom door, and repairs to furnace and AC units at the service garage. The committee will also review plant and pump station updates, landscaping projects, and a community survey.

• Start on Community Building Deck Repair in August
• Furnace and Air Conditioning Units 2 - Service Garage Repairs
• Village Landscaping Projects
• Garfield Park updates
• Community Survey Discussion

The Facilities Committee met and discussed ongoing sewer pump problems, including researching grinder pump replacements and sending notices to residents. Building maintenance updates included deck removal at the community building and fixing a missing HVAC filter. Park updates covered landscaping at Addison Drive and ongoing stair construction at Garfield Park. No formal votes were taken; the meeting was informational.

• Approved minutes of previous meeting (motion by Janke, second by Spencer)
• Discussed researching grinder pump replacements for sewer issues; pricing to be obtained
• Agreed to send another notice to residents about pump issues and replacement costs
• Started tearing out deck at community building; researching concrete pad replacement
• Fixed bathroom door and HVAC filter at community building
• Hired United Survey to vacuum pipes at Woodland Glen; 90% remedied
• Planned landscaping installation at Addison Drive in about 3 weeks
• Adjourned meeting (motion by Spencer, second by Janke)

Road & Safety Committee

The Moreland Hills Road & Safety Committee will discuss police department updates including a new Chevy Tahoe outfitted and a candidate interview for a part-time officer, village engineer updates on the 2024 asphalt, drainage, and pavement marking programs, and service department updates including the rubbish/recycle consortium contract renewal that requires legislation. A resident concern about Hiram House Camp will also be heard.

• New Chevy Tahoe (4931) outfitted; old Ford Explorer becomes spare/SRO vehicle
• Mayor interviewed candidate for part-time police officer position
• Current gym equipment (weight station & dumbbells) for sale on Govdeals
• 2024 asphalt, drainage & culvert, and pavement marking programs discussed
• Rubbish/recycle consortium contract renewal – legislation needed

The Roads and Safety Committee approved the July 2 meeting minutes as amended and discussed several operational updates. The committee received a recommendation to award the 2024 Pavement Marking Program to American Roadway Logistics for $24,616, which will be submitted for Council approval. No final decisions were made on other agenda items; most were informational updates.

• Approved July 2 meeting minutes as amended (unanimous)
• Recommended awarding 2024 Pavement Marking Program to American Roadway Logistics for $24,616 (to Council)

Planning Commission

The Moreland Hills Planning Commission will consider approval of minutes from July 1, 2024, and review three residential applications: a rear porch addition at 191 Miles Road, a garage addition at 180 Meadowhill Lane, and a new dwelling at 34415 Jackson Road. These are site plan or architectural review items requiring commission approval.

• Approval of minutes from July 1, 2024 regular meeting
• Bergstrom Residence – rear porch addition at 191 Miles Road
• Sandstrom Residence – garage addition at 180 Meadowhill Lane
• Jackson Residence – new dwelling at 34415 Jackson Road

The Planning Commission approved a rear porch addition at 191 Miles Road, a garage addition at 180 Meadowhill Lane, and a new dwelling at 34415 Jackson Road, all subject to conditions on materials and colors matching existing homes. The commission also discussed potential code changes regarding fences, sound barriers, and driveway gates but took no action.

• Approved rear porch addition at 191 Miles Road, conditioned on colors/materials matching existing home (6-0)
• Approved garage addition at 180 Meadowhill Lane, conditioned on materials/colors matching existing home (6-0)
• Approved new dwelling at 34415 Jackson Road, contingent on roof slope adjustment to 12/12, materials on all elevations, and final engineering review (6-0)
• Approved minutes of July 1, 2024 meeting with typographical corrections (5-0, 1 abstention)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider two variance requests. The first seeks a 29.953-foot variance to place a generator 5.047 feet from the side lot line at 36960 Chagrin Boulevard. The second seeks an 11-foot variance for a rear porch addition at 191 Miles Road to be nine feet from the side lot line. The board will also approve minutes from the July 1 meeting.

• Rule-Hoffman Residence: variance of 29.953 feet from side setback requirement to locate a generator 5.047 feet from the eastern side lot line at 36960 Chagrin Boulevard
• Bergstrom Residence: variance of 11 feet from minimum side setback to build a rear porch addition nine feet from the eastern side lot line at 191 Miles Road
• Approval of minutes from the regular Board of Zoning Appeals public hearing on July 1, 2024

The Board of Zoning Appeals approved a side setback variance for a generator at 36960 Chagrin Boulevard, allowing placement 5.047 feet from the eastern side lot line despite a required 35-foot setback. The board also approved a variance for a rear porch addition at 191 Miles Road. Both decisions were made after public hearings and included findings of fact.

• Approved generator variance at 36960 Chagrin Blvd (5-1)
• Approved porch variance at 191 Miles Rd (unanimous)
• Approved minutes of July 1, 2024 hearing (unanimous)
• Accepted conclusions of fact for generator variance (unanimous)
• Accepted conclusions of fact for porch variance (unanimous)

Records Commission

The Records Commission is meeting to handle routine procedural items: approving previous meeting minutes and reviewing modifications to the records retention schedule. No substantive decisions or policy changes are on the agenda.

• Approval of minutes from January 19, 2024 meeting
• Review of changes made and approved to the Records Retention Schedule
• Discussion of any further needed changes to the schedule

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission meeting scheduled for July 16, 2024, was cancelled.

Parks Commission

The Parks Commission is meeting to coordinate preparations for Head for the Hills 2024 and Fall Fest 2024. The body will also discuss park benches, plaques, and commission funds.

• Head for the Hills 2024 preparations
• Fall Fest 2024 preparations
• Discussion on park benches and plaques
• Review of Parks Commission funds
• Updates from the Moreland Hills Historical Society

Village Council

The Village Council will consider ordinances regarding budget appropriations and a paving project change order. The council will also review authorization for the Mayor to participate in litigation against Kroger Co.

• Change order No. 1 with Ronyak Paving, Inc. for Jackson Road/Chagrin River Road resurfacing
• Additional appropriations and transfers of appropriated items
• Settlement agreement against Kroger Co. regarding national opiate prescription litigation

Council Committee of the Whole

The Committee of the Whole will discuss amending codified ordinances regarding fences and walls in various yard locations. The agenda also includes discussions on hot tubs, sport courts, and employee raises.

• Amendments to ordinances for rear, front, and side yard fences and walls
• Discussion on fencing requirements for hot tubs and sport courts
• Review of employee raises

Council Committee of the Whole

The agenda consists of procedural items and reports from municipal officials. No specific ordinances, contracts, or projects are detailed in this document.

Green Commission

The Green Commission will discuss updates regarding recycling/waste management bids and solar panel installation. The Mayor will provide updates on Tree City USA and the replacement of Ron Neuger. The Chair will lead a discussion on fundraising ideas and composting with Rust Belt Riders.

• Recycling/waste management bid update
• Solar panel installation update
• Tree City USA update
• Composting discussion involving Rust Belt Riders
• Fundraising idea discussion

Facilities Committee

The meeting includes updates on building maintenance and utility plant and pump stations. The committee will also address village landscaping projects and Garfield Park.

• Plant & Pump Station updates
• Village landscaping projects
• Garfield Park

Road & Safety Committee

The committee will review the final change order for Jackson Road and Chagrin River Road resurfacing. The agenda also includes updates on LEXIPOL Tier One policies and scheduled drainage work at 140 Greentree.

• Final change order for Jackson Road & Chagrin River Road resurfacing
• Completion of LEXIPOL Tier One policies
• Drainage work scheduled to start at 140 Greentree
• Purchase of a new message board for the Service Department
• Roadside pruning updates for Wiltshire Rd. residents

Planning Commission

The Planning Commission will review minutes from the June 3, 2024 meeting. The agenda includes discussions regarding residential additions and a pool house project.

• Addition at 85 Willow Wood Lane
• Pool house at 10 Addison Lane
• Addition/renovation at 4425 Giles Road

Board of Zoning Appeals

The Board will review minutes from the June 3, 2024 meeting and approve findings of fact for a previously granted variance at 40 South Lane. The board will also consider a seven-foot setback variance request for an addition at 85 Willow Wood Lane.

• Setback variance for an addition at 85 Willow Wood Lane
• Review of findings of fact for height and openness variances at 40 South Lane
• Approval of June 3, 2024 meeting minutes

DEIB Commission

The commission will elect a Treasurer/Financial Officer and review recent activities, including the June book club event. Members will also receive updates on a cookbook launch, an upcoming ASL learning event, and a memorandum of understanding with Orange Art Center.

• Election of a Commission Treasurer/Financial Officer
• Orange Art Center Collaboration 2024-2025 Memorandum of Understanding
• July 11 'Building Communities of Belonging' ASL event
• August 26 book club event
• Planning for the September 14 'We Are Moreland Hills' event

Parks Commission

The scheduled Parks Commission meeting for June 17, 2024, was cancelled. No agenda items were discussed or decided.

Village Council

The Moreland Hills Village Council will hold a public hearing for the third reading of an ordinance prohibiting adult-use cannabis operators. The agenda also includes authorization for a paving contract with Barbicas Paving LLC and adoption of the 2025 fiscal year tax budget. Additionally, council will review additional appropriations and transfers.

• Third reading of Ordinance 2024-17 to prohibit adult-use cannabis operators
• Contract with Barbicas Paving LLC for the 2024 asphalt pavement program
• Adoption of the fiscal year 2025 alternative tax budget
• Ordinance providing additional appropriations and transfers

Council Committee of the Whole

The Council Committee of the Whole will discuss a recipe book from the DEIB Commission. The meeting also includes reports from the Mayor and municipal officials, as well as updates on upcoming ordinances.

• DEIB Commission Recipe Book discussion
• Reports from the Mayor and municipal officials
• Review of upcoming ordinances

Facilities Committee

The Facilities Committee agenda covers maintenance for the Community Building, specifically front entrance columns and a rear deck repair. Members will also review updates to the plant and pump station, village landscaping projects, Garfield Park, and a community survey discussion. The document lists items for committee review rather than final votes.

• Community Building front entrance columns and rear deck repair
• Plant & Pump Station updates
• Village landscaping projects
• Garfield Park maintenance discussion
• Community Survey discussion

Road & Safety Committee

The Road & Safety Committee will receive progress reports from police, engineering, and service departments. The meeting covers a recommendation on the 2024 Asphalt Program, updates on drainage projects, vehicle repairs, and resident pruning notices. No formal votes or binding decisions are listed on this agenda.

• Recommendation for the 2024 Asphalt Program
• Updates on the 2024 Drainage & Culvert Program
• Rubbish/Recycle Consortium Contract Renewal (out for bid June 5, 2024)
• Progress report on new police officers Newsome and Schoger
• Road-side pruning updates sent to Wiltshire Rd. residents

Planning Commission

The Planning Commission will meet to approve previous meeting minutes and review a request for a covered screened porch at a residential property.

• Covered screened porch request for the Thomas residence at 4755 SOM Center Road

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals is holding a public hearing to approve minutes from May 6, review findings of fact for a previously granted sport court setback variance, and consider new fence variances for a residence at 40 South Lane. The owners seek to exceed the maximum fence height and reduce the required openness percentage.

• Review and approval of findings of fact for a setback variance for a sport court at the Leff/Yasinow residence, granted 5/6/2024
• Graves/Mickles Residence, 40 South Lane: variance to allow fence max height 8'3" (code limits 5 ft rear, 4 ft front/side)
• Graves/Mickles Residence: variance to allow fence 12.5% open (code requires at least 50% open)
• Approval of minutes from May 6, 2024 regular BZA public hearing

DEIB Commission

The Moreland Hills Diversity, Equity, Inclusion & Belonging Commission is meeting to discuss updates on various projects and activities, including a cookbook, book club, and an ASL event. They will also consider recommendations for June, including Pride Month and Juneteenth, and debrief the April poetry event.

• Updates on Cookbook, Book Club, 'More in the Hills' ASL event, Orange Art Center collaboration, Commission logo, communication venues, and time capsule letter
• June recommendations including Pride Month and Juneteenth
• Welcome baskets for new residents
• Debrief of April Dessert & Dialogue poetry event with poet laureate Honey Bell-Bey
• Approval of April 2024 minutes

Parks Commission

The Parks Commission will meet to coordinate preparations for Head for the Hills 2024 and Fall Fest 2024. The body will also discuss park benches, plaques, and commission funds.

• Head for the Hills 2024 preparations
• Fall Fest 2024 preparations
• Park benches and plaques discussion
• Parks Commission funds
• Updates from the Moreland Hills Historical Society

Village Council

The Village Council will meet to vote on several ordinances, including a prohibition on adult-use cannabis operators. The body will also consider a vehicle purchase from Orange Village and updates to the 9-1-1 program.

• ORD. 2024-17: Prohibit adult-use cannabis operators (Second Reading)
• ORD. 2024-23: Purchase of a 2005 Ford F-550 aerial bucket truck from Orange Village
• ORD. 2024-25: Acceptance of Cuyahoga County’s 9-1-1 plan
• ORD. 2024-26: Change Order No. 2 and No. 3 with S.E.T. Construction for Greentree WWTP Equalization Tank Project
• ORD. 2024-27: Additional appropriations and transfer of appropriated items

Planning Commission

The Planning Commission will hold a public hearing regarding Ordinance 2024-17 to prohibit adult-use cannabis operators. The body will also review a proposed pickleball court and a new dwelling proposal.

• Public Hearing: Ordinance 2024-17 to prohibit adult-use cannabis operators
• Review of sport (pickleball) court at 155 Sterncrest Drive
• Preliminary discussion for proposed new dwelling at 4360 Chagrin River Road

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing on May 6, 2024, to consider three variance requests: a driveway gate, a fence height/openness variance, and a setback variance for a pickleball court. The board will also approve minutes from its February 5, 2024 meeting.

• Variance for a gated driveway at 100 Mountain View Drive (Paul Gabrial)
• Fence height and openness variances at 40 South Lane (Desireé Graves, John Mickles)
• Setback variance for a pickleball court at 155 Sterncrest Drive (Elaine Yasinow), continued from Feb. 5
• Approval of minutes from Feb. 5, 2024 public hearing

Council Committee of the Whole

The meeting consists of procedural items, including reports from the Mayor and municipal officials. Council will discuss upcoming ordinances and miscellaneous items.

• Reports and communications from the Mayor and municipal officials
• Discussion of upcoming ordinances

Green Commission

The Commission will receive a bid update regarding recycling and waste management from the Service Department. The Chair will provide updates on fundraising, composting with Rust Belt Riders, and the upcoming Greening the Hills event.

• Service Department bid update for recycling/waste management
• Greening the Hills event scheduled for 5/18/2024
• Discussion of composting with Rust Belt Riders

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss routine facilities matters, including building maintenance, utility updates, and parks projects. The agenda includes a discussion of the community survey and resident concerns, but no formal decisions or votes are listed.

• Community Building front entrance columns and rear deck repair
• Plant & Pump Station updates
• Greentree EQ Tank
• Village landscaping projects
• Garfield Park

Road & Safety Committee

The Moreland Hills Road & Safety Committee is meeting to discuss police, engineering, and service department updates. Items include the sale of a police vehicle, an upcoming asphalt program bid opening, equipment repairs, and a drainage project update. No votes are scheduled; the agenda is primarily informational.

• 2015 Tahoe sold on GovDeals for $4,900; new engine needed; picked up 4/23/24
• 2024 Asphalt Program bid opening scheduled for 5/10/24
• Used bucket truck from Orange Village under consideration for repairs
• Drainage update for 4119 Giles Road
• Rubbish/recycle consortium contract renewal — no update

DEIB Commission

The Moreland Hills Diversity, Equity, Inclusion & Belonging Commission is meeting to approve minutes, facilitate a Dessert & Dialogue event, and receive updates on various projects and activities. These include a council amendment to Chapter 161 of the Codified Ordinances, a solar eclipse event, a book club launch, a cookbook plan, a Pride Parade, a commission logo, and village social media posts. The commission will also discuss input for the Orange Art Collaboration's first organizational meeting and plan for May, June, and July, including a welcoming new residents plan.

• Council's amendment to Chapter 161 of Codified Ordinances
• Solar Eclipse Event contributions
• Book Club Launch
• Pride Parade
• Orange Art Collaboration input

Parks Commission

The commission will review updates regarding the Solar Eclipse community event and preparations for Head for the Hills 2024. The agenda also includes a discussion of Parks Commission funds and updates from the Moreland Hills Historical Society.

• Solar Eclipse Community Event Wrap-Up
• Head for the Hills 2024 Preparations
• Parks Commission Funds

Village Council

The Moreland Hills Village Council is holding its regular meeting with several ordinances on first reading, including a proposed ban on adult-use cannabis operators. Other items include amendments to the Green Commission's duties, accepting a land donation, and authorizing purchases for the service department. The meeting also includes public comment and standard procedural items.

• Ord. 2024-17: Prohibit adult use cannabis operators
• Ord. 2024-19: Purchase Case 580SN backhoe via Sourcewell for service department
• Ord. 2024-20: Purchase 2024 GMC Canyon from Junction Auto Family
• Ord. 2024-21: Participate in ODOT road salt contracts
• Ord. 2024-22: Contract with Schirmer Construction for Garfield Birthsite north stairs project

Council Committee of the Whole

The agenda consists of procedural boilerplate and general updates. The body will discuss upcoming ordinances and receive reports from the Mayor and other municipal officials.

Village Council

The Village Council is holding a special meeting with a short agenda. The main item of business is making appointments to the Employee Discipline Appeal Board. The meeting will begin with a roll call and end with adjournment.

• Appointments to the Employee Discipline Appeal Board

Village Council

The Moreland Hills Village Council is holding a special meeting to discuss the Employee Discipline Appeal Board, as outlined in the Village Charter. The council may also enter an executive session to consider appointing a public official. The meeting is procedural and does not include votes on legislation.

• Discussion of the Employee Discipline Appeal Board per Village Charter Article V, Section 7
• Possible executive session to consider appointment of a public official
• Meeting held via Zoom

Road & Safety Committee

The Moreland Hills Roads & Safety Committee is meeting to discuss police department updates, including a new Tahoe purchase and new officers, as well as village engineer updates on the 2024 asphalt program and service department items like equipment repairs and drainage. The meeting includes routine reports and resident concerns.

• New police Tahoe purchased from Lally, replacing Explorer 4031, under budget by $7,000
• Two new officers, Newsome and Schoger, started field training
• 2024 Asphalt Program bid documents in progress
• Drainage update for 4119 Giles Rd.
• Backhoe replacement discussed

Facilities Committee

The Moreland Hills Facilities Committee is meeting to handle routine business and discuss several facility and parks items. The agenda includes building maintenance, utility updates, landscaping projects, and a community survey discussion, with no major decisions or public hearings listed.

• Community Building sprinkler repair
• Plant and pump station updates
• Village landscaping projects
• Garfield Park discussion
• Community survey discussion

Planning Commission

The Planning Commission will meet to review two requests regarding the Truderung/Janssen residence. The body will discuss a lot consolidation and the installation of a deck.

• Lot consolidation at 170 Glen Road
• Deck installation at 170 Glen Road

DEIB Commission

The Moreland Hills Diversity & Inclusion Commission is meeting to discuss updates on various initiatives, including the solar eclipse event, a new logo, and collaborations. They will also review Village Council's response to their 2023 recommendations and finalize their 2024 calendar priorities.

• Village Solar Eclipse Event (April 8, 2024)
• Logo for the Commission
• 2024 Black History Month events attended and recommendations for 2025
• Orange Art Center Collaboration for Fall 2024
• Dessert & Dialogue: 'Sharing Our Stories Through Poetry' April 18, 2024

Parks Commission

The Parks Commission is meeting to coordinate upcoming community events and review commission funds. The agenda includes updates from Mayor Spencer and the Moreland Hills Historical Society.

• Solar Eclipse Community Event
• Head for the Hills 2024 Preparations
• Parks Commission Funds

Village Council

Moreland Hills Village Council is meeting to vote on several ordinances, including the 2024 permanent appropriations budget, participation in county solid waste and recycling bidding consortia, adoption of code updates, purchase of a police vehicle, and a change order for the 2023 drainage program. The agenda also includes standard items like public comments, reports, and approvals. All ordinances are declared emergencies, meaning they take effect immediately upon passage.

• Ord. 2024-09: permanent appropriations for fiscal year 2024
• Ord. 2024-10: join Cuyahoga County Solid Waste District consortium for waste transfer/disposal bids
• Ord. 2024-11: join Cuyahoga County Solid Waste District consortium for recycling processing bids
• Ord. 2024-13: purchase one 2023 Chevy Tahoe police pursuit vehicle from Tim Lally Chevrolet, Inc.
• Ord. 2024-14: change order no. 1 with C.A. Agresta Construction Company for 2023 drainage program

Village Council

The Village Council is holding a special meeting to consider rejecting the single bid received for the Garfield Birth Site Stair Project and to authorize the Village Engineer to re-advertise for new bids. The agenda contains only these two action items plus roll call and adjournment.

• Motion to reject bid received March 1, 2024, for Garfield Birth Site Stair Project
• Motion to allow Village Engineer to re-advertise for bids for Garfield Birth Site Stair Project

Green Commission

The Moreland Hills Green Commission is meeting to approve minutes, receive updates from the mayor and chair, and discuss new business including 2024 initiatives and best practices. The agenda includes planning for a solar eclipse community event on April 8 and a Greening the Hills event on May 18.

• Solar Eclipse Community Event – April 8
• Greening the Hills updates and shift designation
• 2024 initiatives discussion
• Green commission best practices
• Next meeting scheduled for May 1, 2024

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utilities, and parks projects. Items include a ballistic plate discussion, updates on the plant and pump station, flow monitoring for the Jackson Valley Pump Station service area, and landscaping projects on Addison Lane and at Garfield Park.

• Shot stop ballistic plate discussion
• Plant & Pump Station Updates
• Flow Monitoring for Jackson Valley Pump Station service area
• Village landscaping projects: Addison Lane
• Garfield Park

Road & Safety Committee

The Moreland Hills Road & Safety Committee will discuss routine updates from the police, village engineer, and service departments. Items include decommissioning a non-running 2015 Chevy Tahoe, the 2024 asphalt program, and various service repairs and contracts.

• Decommission 2015 Chevy Tahoe (mechanical issues) for GovDeals
• 2024 Asphalt Program update
• Rubbish/Recycle Consortium contract renewal
• Backhoe replacement
• Roadside pruning update

Planning Commission

The Planning Commission is meeting to review requests for residential improvements. The body will consider additions including a garden shed, a porch and pergola, and a garage with a pickleball court.

• Garden shed at 33855 Jackson Road
• Porch and pergola additions at 145 North Strawberry Lane
• Detached garage, covered patio, and pickleball court at 10 Old SOM Lane

Parks Commission

The Parks Commission is meeting to receive updates from Mayor Spencer and the Moreland Hills Historical Society. The body will also discuss planning for a Solar Eclipse community event and an Easter Egg Hunt.

• Solar Eclipse Community Event
• Easter Egg Hunt Event
• Updates from Moreland Hills Historical Society

DEIB Commission

The Diversity & Inclusion Commission is meeting to approve January minutes, address follow-up questions from its annual report, and map out a calendar of events and activities for 2024 to fulfill its duties. The agenda is largely procedural and planning-focused.

• Approval of January 2024 minutes
• Follow-up questions from annual report presentation
• Mapping 2024 calendar of events and activities

Village Council

The Village Council will consider ordinances regarding liability insurance and a community energy grant. The meeting also includes a proposal for additional budget appropriations.

• ORD. 2024-06: Agreement with Wickert Insurance Services, Inc. for various liability insurance
• ORD. 2024-07: Acceptance of a Northeast Ohio Public Energy Council (NOPEC) 2024 Energized Community Grant
• ORD. 2024-08: Additional appropriations and transfer of appropriated items

Road & Safety Committee

The Moreland Hills Road & Safety Committee will discuss police department updates, including increased traffic enforcement on Bentleyville and Chagrin River Roads due to a nearby project, background checks for new candidates, and the replacement of a patrol vehicle. The committee will also review the 2024 asphalt program and service department updates on equipment, drainage, snowplowing, and roadside pruning.

• Increased traffic enforcement on Bentleyville Road/Chagrin River Road area
• Background checks for police candidates; one complete, two in progress
• Patrol Unit #4936 to be placed on Govdeals due to expensive repairs
• 2015 Chevy Tahoe to be replaced if budgeted; #4931 Ford Explorer to move to support status
• 2024 Asphalt Program update

Planning Commission

The Planning Commission is meeting to review several residential additions and renovations. The body will consider requests for home additions, a sport court, a pool house, and exterior renovations.

• Addition at 45 Meadowhill Lane (Brenner Residence)
• Sport Court at 155 Sterncrest Drive (Leff/Yasinow Residence)
• Exterior Renovations at 75 Hunting Trail (Pesses Residence)
• Addition at 34800 Miles Road (Blake Residence)
• Pool House and Sport Court at 70 Twin Acre Court (Belenky Residence)

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider three variance requests: a deck setback variance on Glen Road, a sport court setback variance on Sterncrest Drive, and a front-facing garage variance on Meadowhill Lane. The board will also approve minutes from its December 2023 meeting.

• Janssen Residence, 170 Glen Road: two variances for a deck, 14 ft from rear setback and 5 ft from side setback
• Leff/Yasinow Residence, 155 Sterncrest Drive: 19-ft variance to build pickle ball court 81 ft from adjacent residence (required 100 ft)
• Brenner Residence, 45 Meadowhill Lane: variance to allow front-facing garage addition
• Approval of minutes from December 4, 2023 public hearing

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utilities, and parks projects. Items include a ballistic plate discussion, plant and pump station updates, flow monitoring for the Jackson Valley Pump Station service area, and landscaping at Addison Lane and Garfield Park.

• Shot stop ballistic plate discussion
• Plant & Pump Station Updates
• Flow Monitoring for Jackson Valley Pump Station Service Area
• Village landscaping projects: Addison Lane
• Garfield Park

Green Commission

The Moreland Hills Green Commission is meeting to approve minutes, introduce new members, and elect 2024 officers (chair and secretary). The agenda includes updates from the mayor on the Green Commission ordinance and potential new members, plus planning for the May 18 Greening of the Hills event and a discussion on simplifying the village recycling strategy.

• Introduction of new members Shayna Sharpe and Yuvette Bozman-Wright
• Election of 2024 chair and secretary
• May 18 Greening of the Hills event: First Energy tree samplings and event promotion
• Discussion on simplifying the MH Recycling Strategy
• Mayor's update on Green Commission ordinance re: members and potential new members

DEIB Commission

The Moreland Hills Diversity & Inclusion Commission is meeting to approve minutes, introduce a new member, and elect officers for 2024. They will also discuss an end-of-year report to Council, a potential community art event with the Orange Art Center, and outreach from the City of Brooklyn about forming its own DEIB commission. The meeting includes setting priorities for 2024 and open discussion.

• Introduction of new commission member Elizabeth DiLauro
• Selection of 2024 officers: Chair, Vice-Chair, Secretary
• End of Year Report to Council on February 14, 2024
• Collaboration with Orange Art Center for a community art event in 2024
• City of Brooklyn considering a new DEIB Commission ordinance based on Moreland Hills' experience

Parks Commission

The Parks Commission will meet to elect a chair for 2024. The meeting also includes updates from Mayor Spencer and the Moreland Hills Historical Society.

• Election of Parks Commission Chair for 2024

Village Council

The Village Council will elect a Council President and appoint members to the Planning, Green, and Diversity & Inclusion Commissions. The body will also consider ordinances regarding village engineering services and construction change orders.

• Agreement with Chagrin Valley Engineering, Ltd. and Jeffrey J. Filarski for village engineer services
• Change Order No. 1 with S.E.T. Construction for the Greentree WWTP Equalization Tank project
• Change Order No. 1 with Athos Contracting for the Chagrin Boulevard retaining wall painting project
• Ord. 2024-04 to amend Section 159.03 regarding Green Commission membership
• Election of Council President and 2024 meeting schedule

Village Council

The Village Council is holding a special meeting to consider one ordinance. The body will discuss and vote on the appointment of the Village Treasurer.

• Ordinance 2024-05: Confirming the rehiring and appointment of Prashant R. Shah as Treasurer