Oak Park public meetings in 2020

President and Board of Trustees

The Village Board is voting on a consent agenda that includes new contracts for police cameras, winter de-icing, and parking garage maintenance. The Board will also adopt the 2021-2025 Capital Improvement Plan and approve several ordinances to adjust the 2020 budget and abate tax levies for bond debt service.

• RES 20-249: Purchase up to $40,966 for police vehicle cameras from C.D.S. Office Systems
• RES 20-253: Purchase up to $35,000 in winter de-icing materials from SNI Solutions
• RES 20-246: Renewal of pawnbroker business licenses
• MOT 20-067: Adoption of the Five Year Capital Improvement Plan (2021-2025)
• ORD 20-101 through ORD 20-105: Abatement of tax levies totaling over $1.9 million for various bond issues

President and Board of Trustees

The Village Board is voting on two contracts for tree maintenance totaling $620,000. It is also discussing expansions to on-street parking permit zones and the number of overnight passes available to residents.

• Contract with Davis Tree Care for tree pruning and removal up to $350,000
• Contract with A & B Landscaping for tree removal and stumping up to $270,000
• Second amendment to redevelopment agreement for 700-728 Madison Street project
• Expansion of on-street parking permit zones per Transportation Commission recommendation
• Increase of overnight parking passes from 10 to 15 per month

The Village Board approved a second amendment to the redevelopment agreement for the 700-728 Madison Street project, updating the concept plan and timelines, despite public opposition and two dissenting votes. The board also unanimously approved expanding on-street parking permit zones and increasing overnight passes from 10 to 15 per month. A motion to explore a trial overnight park-anywhere permit program was approved, though details were not finalized.

• Approved second amendment to Pete's Fresh Market redevelopment agreement (5-2)
• Approved expansion of on-street parking permit zones (7-0)
• Approved increasing overnight passes from 10 to 15 per month (7-0)
• Approved motion to explore trial overnight park-anywhere permit program (7-0)
• Approved appointment of Vanessa Matheny as Liquor Control Review Board Chair (7-0)
• Approved $350,000 tree pruning contract with Davis Tree Care (consent agenda)
• Approved $270,000 tree removal contract with A & B Landscaping (consent agenda)

President and Board of Trustees

The Oak Park Village Board is meeting remotely to consider a range of items, including a major planned development for an 84-unit residential building, several zoning special use permits, and fee ordinances. The board will also hold a public hearing on the Fiscal Year 2021 recommended budget and hear reports on business recovery support. The agenda includes many routine consent items, such as contract renewals and approvals of bills.

• Special use permit for 84-unit, six-story residential building with ATM and parking at 835 Lake Street
• Second reading of ordinance setting FY2021 garbage, refuse, and yard waste collection fees
• Second reading of ordinance establishing annual building and construction permit fees
• Renewal of police substation lease at 618 South Austin Boulevard with Greenplan Management, Inc.
• Approval of bills totaling $6,122,657.24 for October 10 through November 5, 2020

The Board approved a special use permit for a six-story, 84-unit residential building at 835 Lake Street, with Trustee Walker-Peddakotla voting no. The Board also adopted ordinances setting garbage collection rates and building permit fees, and approved a consent agenda including a drive-through special use at 6209 North Avenue. A proposal for business community support was tabled for further review.

• Approved special use permit for 84-unit development at 835 Lake St (6-1)
• Adopted ordinance amending garbage collection rates (7-0)
• Adopted ordinance establishing building and construction permit fees (7-0)
• Approved consent agenda including drive-through special use at 6209 North Ave (7-0)
• Approved Thrive Counseling Center contract renewal (7-0)
• Tabled business community support proposals (7-0)
• Approved liquor licenses for Sushi House and Victory Italian (6-0, President recused)
• Approved appointments to Liquor Control Review Board (6-0, President recused)

President and Board of Trustees

The Village Board is holding a remote special meeting to continue the presentation of the recommended FY21 budget, which is scheduled for final approval on December 7, 2020. The agenda also includes discussions on two proposals to support local businesses and the enforcement of Governor’s Tier 1 mitigation measures. No specific dollar amounts or final votes are listed in this agenda document.

• Continued presentation of the Recommended FY21 Budget (ID 20-309)
• Discussion of two proposals for Business Community Support (ID 20-311)
• Discussion of enforcement of Governor’s Tier 1 Mitigation measures and business support (ID 20-312)

President and Board of Trustees

The Oak Park Village Board is meeting remotely to consider a property tax levy for tax year 2020, with a public hearing required by state law. The board will also hold first readings on building permit fees and garbage collection rates, and vote on several consent agenda items including a COVID-19 emergency declaration and parking restrictions.

• Truth in Taxation public hearing for proposed 2020 property tax levy (expected 3% increase excluding library levy)
• First reading of ordinance establishing annual building and construction permit fees and zoning application fees
• First reading of ordinance amending garbage, refuse, yard waste, and recycling collection rates for FY2021
• Resolution authorizing purchase of 3,600 tons of rock salt from Cargill at $47.33/ton, not to exceed $171,000
• Resolution declaring public health emergency due to COVID-19 through February 16, 2021

The Village Board approved a resolution declaring a public health emergency due to COVID-19 through February 16, 2021, giving staff flexibility to respond to community needs. The board also approved the consent agenda, which included purchasing 3,600 tons of rock salt for $171,000, amending two emergency water/sewer repair contracts, and adopting overnight parking restrictions on three blocks. A Truth in Taxation public hearing was held for the proposed 2020 property tax levy of $44,425,908, a 0.3% increase from the prior year. The board received the unaudited quarterly financial report as of September 30, 2020.

• Approved resolution declaring COVID-19 public health emergency through Feb. 16, 2021 (6-0)
• Approved purchase of 3,600 tons of rock salt from Cargill for $171,000, waiving bidding (consent agenda)
• Approved amendment to Gino's Heating & Plumbing contract, raising emergency repair cap from $15,000 to $30,000 (consent agenda)
• Approved amendment to Cerniglia Co. contract, raising emergency repair cap from $25,000 to $35,000 (consent agenda)
• Adopted no-parking 10 PM-6 AM restrictions on 1150 blocks of Highland, South Cuyler, and Wisconsin (consent agenda)
• Approved minutes from Oct. 19 and Oct. 26, 2020 meetings (6-0)
• Approved agenda as amended, moving Item L to regular agenda (6-0)
• Received unaudited quarterly financial report as of Sept. 30, 2020 (6-0)

President and Board of Trustees

The Village Board held a detailed review of the proposed FY2021 budget, which includes a 3.5 staff reduction and a projected general fund deficit (revenues $59M vs. expenditures $61.1M). No formal budget vote was taken; discussion will continue at the next meeting. The board also heard public comments and discussed various departmental budgets, including police, public works, and health.

• Approved agenda as presented (7-0)
• Adjourned meeting at 8:32 P.M. (7-0)
• No final budget approval; discussion continued to next meeting

President and Board of Trustees

The Oak Park Village Board is meeting remotely to consider consent agenda items including COVID-19-related water bill relief, a police wellness contract, and several contract amendments. The regular agenda includes presentations on the recommended FY21 budget and an early retirement incentive program, with no action requested at this time. The board will also consider a liquor license for a local restaurant.

• Resolution approving $19,965/year contract with First Responders Wellness Center for police mental wellness checks
• Ordinance extending waiver of 10% late payment penalty on water bills through February 16, 2021
• Ordinance extending suspension of water service disconnections through February 16, 2021
• Ordinance extending Public Health Director's COVID-19 emergency authority through February 16, 2021
• Ordinance issuing Hotel Class A-2 Subsidiary Liquor License to La Notte Ristorante Italiano at 1120 Pleasant Street

The Board approved a professional services agreement with First Responders Wellness Center for police mental wellness checks (6-1), and approved the 2021 employee insurance plan designs and premiums (4-3). Several consent agenda items were approved, including elevator repair, de-icing materials, fire engine disposal, and COVID-19 water bill relief ordinances. The Board also received reports on sustainability projects and the FY21 budget, and discussed but did not act on an early retirement incentive program.

• Approved police mental wellness checks contract with First Responders Wellness Center (6-1)
• Approved 2021 employee insurance plan designs and premiums (4-3)
• Approved elevator repair contract amendment to $28,155 (consent)
• Approved de-icing materials purchase amendment to $28,500 (consent)
• Approved fire engine disposal agreement with Brindlee Mountain (consent)
• Adopted ordinance waiving late water payment penalties due to COVID-19 (consent)
• Adopted ordinance suspending water disconnections for past-due accounts (consent)
• Approved bills totaling $9,143,908.30 (consent)

President and Board of Trustees

The Oak Park Village Board is reviewing the recommended five-year Capital Improvement Plan (CIP) for 2021-2025. The agenda includes presentations on the Main Capital Fund, Madison TIF, and various other funds such as Building Improvement and Water and Sewer. The Board is asked to approve the CIP document by the time the FY21 Budget is adopted in December.

• Presentation of the 2021-2025 Capital Improvement Plan
• Review of Main Capital Fund (pages 6-56)
• Review of Madison TIF (expired 12/31/2019) (pages 57-60)
• Review of Building Improvement Fund (pages 73-143)
• Review of Water and Sewer Fund (pages 186-221)

The Board received a presentation on the recommended five-year Capital Improvement Plan (CIP) for 2021-2025, covering multiple funds and projects. No formal action was taken on the CIP; it was presented for review ahead of the FY21 budget adoption in December. Trustees discussed various projects, including lead pipe replacement, parkway trees, and a potential police facility, but no decisions were made.

• Agenda approved (7-0)
• Meeting adjourned at 8:32 PM (7-0)
• CIP presented, no vote taken
• Trustees agreed to add $50,000 to parkway tree program from sustainability fund (discussion only)
• Police station project put on hold, discussion deferred to November

President and Board of Trustees

The Village Board voted 7-0 to grant a certificate of appropriateness for the demolition of 203 S. Marion Street, overturning the Historic Preservation Commission's denial. The board also approved a consent agenda including special use permits for a vocational facility and a day care center, a $2.57M bill payment, and a $279,647 CDBG-CV funding allocation. Additionally, the board set Halloween trick-or-treat hours from 1:00 p.m. to 5:30 p.m. on October 31, 2020, and adopted a FY2020 budget amendment with over $1 million in new money requests.

• Approved demolition certificate for 203 S. Marion St. (7-0)
• Adopted special use permit for vocational facility at 103 N. Oak Park Ave.
• Adopted special use permit for day care center at 306-312 Madison St.
• Approved bills totaling $2,572,924.70
• Approved $279,647 CDBG-CV funding allocation
• Set Halloween trick-or-treat hours 1:00-5:30 p.m. (6-1)
• Adopted FY2020 budget amendment with $1M+ new money
• Approved consent agenda items including CDBG agreements and holiday for Election Day

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to receive an update on its June 2020 direction to examine local policing. The agenda includes a presentation on community conversations, a third-party consultant search, and a review of the Citizen Police Oversight Committee. The board will also receive the committee's semi-annual written report.

• Update on examination of policing in Oak Park (ID 20-252)
• Review of Citizen Police Oversight Committee (CPOC) activities
• Semi-annual written report from the CPOC (ID 20-215)
• Evaluation of use-of-force policies per Obama Foundation Pledge
• Identification of a third-party consultant for policing review

The Village Board held a discussion-only meeting on policing reforms, including community conversations, a proposed third-party consultant RFP, a review of the Citizens Police Oversight Committee (CPOC), and use-of-force policies. No formal votes were taken on these items. The board also received updates on COVID-19 Halloween guidance and the FY2021 budget process, with a $6M general fund deficit noted.

• Agenda approved (7-0)
• Meeting adjourned at 9:19 P.M. (7-0)
• No action taken on third-party consultant RFP; board to provide recommendations to Village Manager
• No action taken on CPOC review; discussion only
• No action taken on use-of-force policy review; discussion only
• No action taken on parking ban or violation fees; staff to bring timeline forward

President and Board of Trustees

The Village of Oak Park Board of Trustees is meeting remotely to approve several key financial and regulatory items. The board will vote on issuing $14,930,000 in general obligation bonds to fund the Lake Street project and fiber optic infrastructure. Additionally, the board will adopt the 2018 editions of the International Building, Existing Building, Electric, Mechanical, Fire, Residential, and Fuel Gas Codes. A contract with Schroeder Asphalt Services, Inc. for street resurfacing up to $571,345 is also on the agenda.

• Issuance of $11,120,000 Series 2020A bonds for the Lake Street project and fiber optic infrastructure.
• Issuance of $3,810,000 Series 2020B refunding bonds with estimated savings of $232,000.
• Adoption of 2018 International Building, Electric, Mechanical, Fire, Residential, and Fuel Gas Codes via multiple ordinances.
• Approval of a $571,345 contract with Schroeder Asphalt Services, Inc. for Project 20-2 street resurfacing.
• Temporary reduction of alarm registration, multi-family rental license, small rental license, and condominium inspection fees.

The Oak Park Village Board approved seven ordinances adopting the 2018 International Building, Existing Building, Mechanical, Fire, Residential, and Fuel Gas Codes, plus the 2017 National Electric Code, all by 6-0 votes. The board also authorized the issuance of $11,120,000 in General Obligation Corporate Purpose Bonds (Series 2020A) and $3,810,000 in Refunding Bonds (Series 2020B), each passing 5-1 with Trustee Andrews dissenting. A motion to refer changes to the overnight parking ban to the Transportation Commission was approved 4-2, while a motion to allow the Village Board to hold zoning public hearings was denied in a 3-3 tie.

• Adopted 2018 International Building Code (ORD 20-081) 6-0
• Adopted 2018 International Existing Building Code (ORD 20-066) 6-0
• Adopted 2017 National Electric Code (ORD 20-082) 6-0
• Adopted 2018 International Mechanical Building Code (ORD 20-079) 6-0
• Adopted 2018 International Fire Code (ORD 20-083) 6-0
• Adopted 2018 International Residential Code (ORD 20-080) 6-0
• Adopted 2018 International Fuel Gas Code (ORD 20-078) 6-0
• Approved $11,120,000 GO bonds (ORD 20-067) 5-1

President and Board of Trustees

The Oak Park Village Board held a special remote meeting to discuss the Village Clerk's role in transparency and citizen engagement. The board also considered an ordinance to amend the compensation for the Village Clerk, which would take effect for the individual elected in April 2021. The meeting began with an executive session to discuss collective bargaining and pending litigation.

• Discussion of Village Board Goal regarding the Village Clerk's role in FOIA transparency and citizen engagement
• ORD 20-077: Amending Village Code Section 2-1-6 to establish Village Clerk compensation effective after April 2021 elections

The Oak Park Village Board held a remote meeting on September 14, 2020, during which it discussed the role of the Village Clerk. After hearing extensive public comment in support of the Clerk's position, the Board unanimously agreed to leave the current duties of the Village Clerk the same. No formal action was taken on this item; it was a discussion only. The Board also approved the agenda and adjourned to executive session for collective bargaining and litigation matters.

• Approved motion to enter executive session for collective bargaining and pending litigation (6-0, 1 absent)
• Approved meeting agenda (7-0)
• Unanimously agreed to keep Village Clerk duties unchanged (discussion, no formal vote)
• Adjourned meeting (7-0)

President and Board of Trustees

The Village Board confirmed the original schedule to begin Lake Street construction after Labor Day and complete by Thanksgiving, despite a dissenting vote from Trustee Walker-Peddakotla. The board also approved a large consent agenda including contracts, resolutions, and ordinances, and granted three liquor licenses. Several building code updates were introduced for a first reading only.

• Confirmed Lake Street construction to start after Labor Day, finish by Thanksgiving (6-1, Walker-Peddakotla dissenting)
• Approved consent agenda with 20+ items including contracts, resolutions, and ordinances (7-0)
• Approved B-1 liquor license for Courageous Bakery (6-0, Abu-Taleb abstained)
• Approved D-1 liquor license for Tacos 76 (6-0, Abu-Taleb abstained)
• Approved B-2 liquor license for Munch (6-0, Abu-Taleb abstained)
• Referred zoning text amendment on service-retail uses to Plan Commission
• Introduced first reading of 7 building code ordinances (electric, building, existing building, fire, fuel gas, mechanical, residential)

President and Board of Trustees

The Village Board is discussing a draft resolution to commit to defunding the police in 2021. Staff will provide an update on policing reforms, including a community conversation and use-of-force policy review. The Board will also vote on an amendment to the Dependent Care Flexible Spending Account for employees.

• RES 20-201: Draft resolution to commit to defunding the police in 2021
• ID 20-212: Staff update on policing review and community conversation
• RES 20-194: Amendment to Dependent Care Flexible Spending Account plan
• DCFSA match program offering up to $2,000 for employees (Sept-Dec 2020)

The Village Board voted 5-2 to deny a draft resolution that would have committed to defunding the police in 2021 and enacting other measures for meaningful change. The resolution was proposed by Trustee Walker-Peddakotla and seconded by Trustee Buchanan, with only those two voting in favor. The board also heard an update on policing-related work but took no vote on it, and no vote was taken on a dependent care plan amendment.

• Denied draft resolution to defund police in 2021 (2-5)
• Approved agenda as presented (7-0)
• Adjourned meeting (6-0, President absent)

Community Forums

The Village of Oak Park is holding a virtual community listening session to start a conversation about policing. The meeting is remote due to state regulations regarding COVID-19 gatherings. The agenda includes an opening statement, technical considerations, citizen testimonials, and a closing statement.

• Virtual community listening session on policing
• Citizen testimonials segment

President and Board of Trustees

The Oak Park Village Board will vote on several items, including whether to deny a special use permit for a five-story, 48-unit residential building at 435-451 Madison Street, and whether to reduce the fall leaf pickup program from eight to six weeks. The board will also consider budget amendments, a pavement contract, and other routine matters.

• Special use permit denial for 48-unit development at 435-451 Madison Street
• Contract with A.C. Pavement Striping Co. for $475,000 for pavement preservation
• Amendment to FY20 budget to correct allocation of $980,107 in CARES Act funding
• Reduction of fall leaf pickup program from eight weeks to six weeks
• Bailiff services agreement with Caleb Zufall for one year

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to discuss the Police and Fire Pension actuarial reports for the FY2021 budget, review the unaudited quarterly financial report, consider extending the overnight parking ban relaxation, and approve a resolution declaring a public health emergency through September 14, 2020 due to COVID-19.

• Discussion of Police and Fire Pension Actuarial Reports for FY2021 budget
• Motion to approve unaudited year-to-date quarterly financial report as of June 30, 2020
• Discussion of overnight parking ban (relaxed since March 13, 2020 due to COVID-19)
• Resolution declaring public health emergency through September 14, 2020 (RES 20-184)

President and Board of Trustees

The Village Board is approving a Slow Streets Pilot Program to reduce traffic during the pandemic, along with contracts for water/sewer improvements and traffic equipment. The agenda also includes the approval of CARES Act grants for local agencies and a budget ordinance reallocating funds for contact tracing and staffing.

• ORD 20-063: Slow Streets Pilot Program on streets bounded by Van Buren, Kenilworth, Thomas, and Harvey Avenues.
• RES 20-166: Sub-recipient agreements for $162,107 in CARES Act CDBG-CV funds for nine local agencies.
• RES 20-174: Contract with Unique Plumbing Co., Inc. for $291,200.05 for Euclid Avenue water and sewer improvements.
• RES 20-177: Agreement with Barricade Lites, Inc. for up to $40,000 for traffic control equipment.
• ORD 20-065: Budget ordinance reallocating $500,000 for firefighter/paramedic overtime and $64,895 for staffing.

President and Board of Trustees

The Oak Park Village Board approved a slow streets pilot program and a daytime on-street business residential parking permit program, expanding the latter to include non-Oak Park businesses at a 25% higher rate. The board also approved a $557,274 security services contract, directed staff to protect the Black Lives Matter mural, and tabled a motion to terminate school resource officer agreements. All votes were recorded with specific tallies.

• Approved slow streets pilot program (6-1)
• Approved daytime business residential parking permit program, expanded to outside businesses at 25% higher rate (5-2)
• Approved $557,274 security services contract for parking structures and Village Hall (7-0)
• Directed staff to prepare actions to protect Black Lives Matter mural (7-0)
• Tabled motion to terminate school resource officer IGAs with D97 and D200 (7-0)
• Approved $150,000 water service line replacement contract with Construction by Camco (consent)
• Approved $100,000 LED street light installation contract with H&H Electric (consent)
• Approved all-way stop at Pleasant Street and Scoville Avenue (consent)

President and Board of Trustees

The Village of Oak Park Board of Trustees is holding a special remote meeting to address police use-of-force policies. The agenda includes adopting a resolution supporting the Obama Foundation Pledge and a motion to organize public forums for community input. These actions are part of a broader review process involving diverse community engagement.

• RES 20-155: Resolution supporting the Obama Foundation Pledge on police use-of-force policies
• MOT 20-035: Motion to prepare public forums and special meetings for policy review
• Public forums scheduled to begin in July 2020
• Community engagement process to review police use-of-force policies

President and Board of Trustees

The Oak Park Village Board will vote on a special use permit for a proposed five-story, 48-unit residential building at 435-451 Madison Street, following the Plan Commission's recommendation to deny it. The board will also consider several consent agenda items, including utility relocation agreements for the Senior Living Center at 703 Madison Street, a one-month security contract extension, and budget amendments for outdoor dining. Additionally, the board will act on resolutions to allocate CARES Act CDBG-CV funds for rental/mortgage assistance and small business loans.

• Special use permit denial for 48-unit development at 435-451 Madison Street
• ComEd relocation agreement up to $47,651 for 703 Madison Street Senior Living Center
• AT&T relocation agreement up to $1,250,000 for 703 Madison Street
• CARES Act CDBG-CV: $400,000 subrecipient grant to Housing Forward, $300,000 business loan program
• Budget amendment up to $25,000 for outdoor dining setups in business districts

The Board approved a $300,000 CARES Act CDBG-CV business assistance loan program, amended to limit eligibility to businesses with 10 or fewer employees (down from 25). It also approved a $400,000 subrecipient grant agreement with Housing Forward for CDBG-CV funding to assist low- and moderate-income individuals. A special use permit for a five-story, 48-unit residential building at 435-451 Madison Street was tabled to allow neighbors to review developer revisions. The Board also adopted an ordinance amending the FY2020 budget to allocate up to $25,000 for outdoor dining setup.

• Approved $300K CARES business loan program, amended to 10-employee cap (7-0)
• Approved $400K subrecipient grant agreement with Housing Forward (7-0)
• Tabled special use permit for 48-unit development at 435-451 Madison St (7-0)
• Approved $25K budget amendment for outdoor dining setup (7-0)
• Adopted FY2020 budget amendment (ORD 20-037) (6-1)
• Approved Juneteenth proclamation annually on June 19 (7-0)
• Approved $3,834,019.38 in bills for May 11-June 8 (consent agenda)
• Approved all-way stop signs at Pleasant St and Scoville Ave (consent agenda)

President and Board of Trustees

The Village Board will review the draft Fiscal Year 2019 Comprehensive Annual Financial Report and Single Audit presented by Sikich LLP. The board will also discuss reducing FY2020 expenses to address the fiscal impact of the COVID-19 pandemic. An amended FY20 budget is scheduled for consideration at the June 15, 2020 meeting.

• Review of Draft Fiscal Year 2019 Comprehensive Annual Financial Report and Single Audit by Sikich LLP
• Discussion of FY2020 expense reductions to address COVID-19 economic downturn
• Amended FY20 budget to be considered at the June 15, 2020 regular meeting

The Board discussed a draft FY2019 audit and a proposed $2 million in FY20 expense reductions to address COVID-19 revenue losses, but took no formal votes. Department heads presented cuts across funds, including deferring capital projects and reducing training. The amended budget will be considered at the June 15 meeting. Public comment focused on the Village President's recent remarks about police and racial profiling.

• Approved meeting agenda (voice vote)
• Discussed draft FY2019 CAFR and audit; approval scheduled for next meeting
• Discussed ~$2M in proposed FY20 budget reductions; no vote taken
• Deferred Bikeway Project construction to 2021 (proposed)
• Eliminated Alley Program for 2020 (proposed)
• Deferred water main replacement on Augusta and sewer project on LeMoyne (proposed)
• Adjourned meeting at 10:02 P.M. (voice vote)

President and Board of Trustees

The Oak Park Village Board is reviewing an amended FY2020 budget to address revenue losses from the pandemic. Staff recommends waiving or reducing fees for parking permits, business licenses, and liquor licenses to provide emergency assistance. The board also considers updating building codes and extending construction deadlines for a specific residential project.

• ID 20-141: Discussion to reduce FY20 expenses and amend the budget due to COVID-19 economic downturn.
• ORD 20-038: Temporary 50% reduction in quarterly parking permit fees for July and August renewals.
• ORD 20-042: Extension of business licenses through March 31, 2021, with fee waivers for closed businesses.
• ORD 20-045: 50% waiver of Class C liquor license fees for the duration of the emergency declaration.
• ORD 20-022: Extension of construction deadline and fee waivers for the Planned Development at 715-717 South Boulevard.

The Board approved several ordinances providing COVID-19 relief, including waiving business license fees for closed businesses and suspending 50% of liquor license fees for non-package licensees. A discussion on reducing FY20 expenses was tabled to the next meeting. The Board also approved the consent agenda, which included extending construction time for a planned development and waiving certain fees.

• Approved consent agenda including ORD 20-022 (extension for Residences of South Boulevard) (7-0)
• Adopted ORD 20-038 waiving parking permit fees due to COVID-19 (7-0)
• Adopted RES 20-139 releasing executive session minutes (7-0)
• Adopted ORD 20-042 waiving business license fees for COVID-19 closed businesses (7-0)
• Adopted ORD 20-045 waiving 50% of liquor license fees for non-package licensees (6-0, 1 recused)
• Tabled ID 20-141 discussion on reducing FY20 expenses

President and Board of Trustees

The Village of Oak Park Board of Trustees is meeting remotely to consider Ordinance 20-047. The ordinance authorizes the Village President to declare a local state of emergency and order a temporary overnight curfew through June 8, 2020. The agenda includes standard procedural items and public comment periods.

• Ordinance 20-047: Authorizes Village President to declare local state of emergency and temporary curfew through June 8, 2020

The Village Board approved an ordinance authorizing the Village President to declare a local state of emergency and order a temporary curfew for up to seven days, following overnight criminal damage and graffiti. The ordinance passed 6-1, with Trustee Walker-Peddakotla voting no. The curfew was intended to mirror Chicago's 9 p.m. to 6 a.m. curfew, with exceptions for essential workers including law enforcement, fire, public works, media, and lawyers.

• Approved ordinance authorizing Village President to declare local state of emergency and order temporary curfew (6-1)
• Curfew to be considered for next seven days, with day-to-day implementation at President's discretion
• Exceptions for essential workers including law enforcement, fire, public works, media, and lawyers

President and Board of Trustees

The Village of Oak Park President and Board of Trustees is holding a special remote meeting on May 28, 2020. The body is deciding on three ordinances to manage the COVID-19 pandemic response. These measures include expanding the Public Health Director's authority, authorizing outdoor dining with waived permit fees, and allowing mixed drink delivery for Class B restaurant licensees.

• ORD 20-041: Amends Chapter 20 to grant the Public Health Director authority to make rules due to COVID-19.
• ORD 20-043: Authorizes outdoor dining and waives permit fees to assist businesses during the pandemic.
• ORD 20-044: Amends Chapter 3 to permit Class B restaurant liquor licensees to sell mixed drinks for delivery and carry out.

The Board of Trustees approved an ordinance granting the Public Health Director authority to make rules and orders related to COVID-19 through November 15, 2020, by a 5-2 vote. The Board also unanimously approved ordinances allowing outdoor dining and carry-out mixed drinks to support businesses during the pandemic. The meeting opened with a moment of silence for George Floyd.

• Approved ORD 20-041 granting Public Health Director emergency COVID-19 rulemaking authority until Nov 15 (5-2)
• Approved ORD 20-043 authorizing outdoor dining with no fee, permit required (7-0)
• Approved ORD 20-044 allowing carry-out mixed drinks per state law (6-0, President recused)
• Approved meeting agenda (voice vote)

President and Board of Trustees

The Village Board is reviewing recommendations to reduce FY20 expenses due to the economic impact of the pandemic. Staff will present an amended budget on June 15 to reflect updated revenue forecasts. The board will also receive recommendations from the Business Recovery Task Force and discuss updates for the upcoming Farmers Market season.

• Amendment to contract with Lindahl Brothers for Lake Street resurfacing, increasing cost to $2,126,606
• Approval of environmental remediation agreement with AH Oak Park LLC up to $685,000
• Approval of contract amendment with Era-Valdivia Contractors for bridge improvements, increasing cost to $572,943
• Submission of grant applications for Rebuild Illinois Fast-Track Public Infrastructure Program
• Approval of professional services agreement with Clark Dietz for Police Department firing range ventilation, up to $35,000

The Board received initial recommendations to reduce FY20 expenses by $17 million to address COVID-19 revenue losses, with further discussion set for June 1. It also received recommendations from the Business Recovery Task Force, directing staff on specific actions like deferring business license fees and applying for a federal loan grant, while deferring street closure proposals to staff and the Transportation Commission. Several consent agenda items were approved, including towing service renewal, bridge and street contracts, and a police firing range ventilation contract.

• Approved consent agenda including towing service renewal, bridge contract amendment, environmental remediation agreement, Lake Street resurfacing amendment, and Rebuild Illinois grant applications (7-0)
• Approved $2,548,769.13 in bills for April 21-May 11, 2020 (7-0)
• Approved $35,000 contract with Clark Dietz for police firing range ventilation (5-1, Moroney absent)
• Approved resolution supporting Cook County Class 7a tax incentive for 100 Marion Street (4-2, Moroney absent)
• Received FY20 expense reduction recommendations totaling $17 million; further discussion set for June 1
• Received Business Recovery Task Force recommendations; directed staff to defer business license fees and apply for federal loan grant
• Deferred street closure and promenade concepts to staff and Transportation Commission for further study
• Approved agenda as amended (voice vote)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting on May 11, 2020. The primary action is a motion to enter executive session to discuss collective bargaining and litigation matters. The meeting includes public comment and is authorized under Governor Pritzker's Executive Order 2020-07.

• Motion to adjourn to executive session for collective bargaining and litigation
• Remote meeting format via live stream and VOP-TV
• Public comment instructions for non-agenda items

The Oak Park Village Board held a special meeting that was entirely procedural. Trustees voted unanimously to adjourn into executive session to discuss collective bargaining and litigation, then reconvened and adjourned without any public substantive decisions.

• Approved motion to enter executive session for collective bargaining and litigation (7-0)
• Approved motion to adjourn after reconvening (voice vote)

President and Board of Trustees

The Oak Park Village Board is meeting remotely to receive a status report on the village's COVID-19 emergency response and to consider several consent agenda items, including service agreements and budget amendments. The board will also discuss how to use $980,107 in CDBG CARES Act funding and consider creating a Small Business Recovery Task Force.

• Status report on COVID-19 emergency response per Resolution 20-120
• Resolution to approve $90,000 service agreement with Call One Inc. for voice/data circuits
• Resolution to approve $108,000 lease/maintenance agreement with Xerox and COTG for copiers/printers
• Ordinance to amend FY2020 budget with $122,172.27 carryforward for housing programs
• Discussion of $980,107 CDBG CARES Act funding allocation

The Board approved a motion to create a Small Business Recovery Task Force to support Oak Park businesses during the COVID-19 emergency, with Trustee Andrews as chair and Trustee Boutet as a member. The Board also approved the consent agenda, including several service agreements and a budget amendment. Staff reported that the Farmers Market will open May 30 with safety measures, and the Village will receive $980,107 in CDBG CARES Act funding, with a preliminary allocation plan presented.

• Approved Small Business Recovery Task Force motion (consensus)
• Approved consent agenda including RES 20-101 for Call One services up to $90,000 (7-0)
• Approved RES 20-103 for Xerox copier lease and maintenance up to $108,000 (7-0)
• Approved RES 20-116 for Canon printer lease up to $49,825 (7-0)
• Approved RES 20-122 for CityView software license renewal up to $161,268.47 (7-0)
• Approved ORD 20-035 amending FY2020 budget (7-0)
• Approved minutes from April 27, 2020 special meeting (voice vote)

President and Board of Trustees

The Village Board is holding a special remote meeting to address public health emergencies. Key actions include extending the local state of emergency through June 1, 2020, and delaying vehicle license expiration dates to September 14, 2020. The board will also approve bills totaling $7,581,900.94 and review financial reports.

• Resolution 20-128: Extends public health emergency declaration through June 1, 2020
• Ordinance 20-034: Extends vehicle license expiration from July 14 to September 14, 2020
• Motion 20-014: Approval of bills totaling $7,581,900.94 for Feb 11–Apr 20, 2020
• Motion 20-015: Approval of February and March 2020 Treasurer’s Reports
• Status report on emergency response per Resolution 20-120

The Village Board voted 7-0 to extend the public health emergency declaration through June 1, 2020, and also approved an ordinance extending the vehicle license renewal deadline from July 14 to September 14, 2020. The board approved the consent agenda, including bills totaling $7,581,900.94 and the February/March treasurer's reports. No other substantive decisions were made; the meeting focused on staff reports and discussion of COVID-19 response.

• Extended COVID-19 emergency declaration through June 1, 2020 (7-0)
• Extended vehicle license expiration date to September 14, 2020 (7-0)
• Approved bills totaling $7,581,900.94 (consent agenda)
• Approved February and March 2020 treasurer's reports (consent agenda)

President and Board of Trustees

The Village Board extended the COVID-19 emergency declaration through May 5, 2020, and approved a series of financial measures to provide relief during the pandemic. These included a $5.8 million budget amendment carrying over unused funds, a 50% reduction in parking permit fees for three months, and a waiver of late payment penalties for delinquent water charges. The board also approved several consent agenda items, including purchases for fire equipment and water main repair materials.

• Extended COVID-19 emergency declaration through May 5, 2020 (7-0)
• Approved $5.8M FY2020 budget amendment carrying over unused funds (7-0)
• Approved 50% parking permit fee reduction for 3 months (7-0)
• Approved waiver of late payment penalties for delinquent water charges (7-0)
• Approved $209,800 purchase of self-contained breathing apparatuses (consent agenda)
• Approved $50,000 water main repair materials purchase agreement (consent agenda)
• Approved $1,140,584.04 in Motor Fuel Tax funds for street maintenance (consent agenda)
• Approved parking rate amendment for Avenue Garage (consent agenda)

President and Board of Trustees

The Oak Park Village Board met remotely for the first time due to COVID-19, but took no substantive votes. Trustees discussed logistics for public comment, including having the clerk read comments and exploring live participation options. The board approved the agenda and adjourned, with no formal decisions made.

• Approved meeting agenda (voice vote)
• Adjourned meeting at 6:30 PM (voice vote)

President and Board of Trustees

The Oak Park Village Board will meet to consider a COVID-19 public health emergency declaration and possible emergency actions, along with a consent agenda of routine items. The board will also discuss extending free parking at the Avenue Garage and approving several purchases and contracts.

• COVID-19 emergency declaration and possible emergency action (ID 20-115)
• Ordinance to extend free parking at Avenue Garage from 1 to 1.5 hours (ORD 20-028)
• Purchase of 65 Dell PCs for police department, $50,864.80 (RES 20-109)
• Alley improvements contract with DiNatale Construction, $1,250,279.50 (RES 20-112)
• Purchase of self-contained breathing apparatuses, $209,800 (RES 20-100)

President and Board of Trustees

The Village Board is holding an emergency meeting to consider two items related to the COVID-19 outbreak. The board is asked to declare a local public health emergency, a procedural step already taken by the state and county. It will also consider an ordinance codifying the order of succession for elected officials during an emergency.

• RES 20-120: Resolution declaring a public health emergency due to COVID-19 outbreak
• ORD 20-030: Ordinance amending Village Code to add Section 2-3-5 on order of succession
• Emergency meeting held per 5 ILCS 120/2.02

President and Board of Trustees

The Oak Park Village Board will consider a consent agenda with several contracts and purchases, including a $250,000 sole-source agreement for 28 parking paystations, a $200,000 paving contract renewal, and a temporary moratorium allowing truck traffic on detour routes during the Lake Street water and sewer project. The board will also vote on an ordinance amending parking restrictions in the Parking Pilot Program area and approve the official zoning map. The meeting begins with an executive session on minutes and personnel.

• Ordinance establishing temporary moratorium on truck ban on Chicago, Forest, Ontario for Lake Street project until Dec 31, 2020
• Resolution approving $250,000 sole-source contract with Total Parking Solutions for 28 Cale paystations
• Resolution approving $200,000 renewal with GA Paving for utility pavement patching
• Resolution approving $125,000 for 2020 tree planting program via Suburban Tree Consortium
• Ordinance amending Parking Pilot Program to allow one-hour limits on residential blocks near business districts

President and Board of Trustees

The Oak Park Village Board will hold a special meeting that starts with a closed executive session on personnel, then reconvenes publicly. The main business is two ordinances to allow and regulate retail cannabis establishments and craft growers in business or commercial districts, plus a review of upcoming meeting calendars. Public comment is limited to three minutes per person.

• ORD 20-009: amend zoning ordinance to allow retail cannabis establishments and craft growers in business/commercial districts
• ORD 20-013: add business licensing article for cannabis establishments and amend cannabis possession/paraphernalia offenses
• ID 20-093: review revised Village Board meeting calendars for Feb, Mar, Apr 2020
• Executive session on personnel before public meeting

President and Board of Trustees

The Oak Park Village Board will consider a consent agenda with multiple contracts and purchases, plus regular agenda items including a police department design contract, parking rate ordinance amendments, and a school resource officer agreement. The board will also discuss a zoning text amendment referral and a parking space removal on Euclid Avenue.

• Resolution approving $322,600 contract with FGM Architects for police department schematic design
• Ordinance amending parking rates for meters, structures, and permits
• Resolution approving $335,000 contract for Holley Court parking structure repairs
• Resolution authorizing collective bargaining agreement with police lieutenants and sergeants union
• Motion to approve bills totaling $3,755,998.14

President and Board of Trustees

The Oak Park Village Board is holding a special meeting to review the Energy and Environment Commission's recommendation to prohibit single-use plastics including polystyrene foam in all eating establishments. If accepted, staff will draft an ordinance for a later meeting. The board will also consider adopting energy efficiency grant program guidelines and approving two landscape maintenance contracts.

• Motion to concur with EEC recommendation to prohibit single-use plastics including polystyrene foam by all eating establishments
• Resolution adopting Energy Efficiency Grant Program Guidelines for low-income households
• Contract with McAdam Landscaping, Inc. for business district landscape maintenance, up to $75,000
• Contract with CityEscape Garden and Design, LLC for regular landscape maintenance on ~180 sites, up to $135,000

President and Board of Trustees

The Oak Park Village Board will consider a special use permit for a seven-story, 174-unit senior living facility at 711-725 Madison Street, along with a related street vacation. The consent agenda includes several contracts and purchases, including a $2.87 million fiber infrastructure construction agreement and new police vehicles. The board will also vote on a $260,000 grant for an elevator at 855 Lake Street and a $120,000 grant for the Better Lake Street Rewards Program.

• Special use permit for 7-story senior living facility (174 units) at 711-725 Madison St.
• Vacation of a portion of Euclid Avenue between 711 and 725 Madison St.
• Contract with Western Utility LLC for fiber infrastructure construction, up to $2,870,275.
• Grant of $260,000 to Icon Clark, LLC for an elevator at 855 Lake St.
• Purchase of five 2020 Dodge Chargers and one Ford Utility Hybrid for police, totaling $165,417.

The Board approved a special use permit for a seven-story senior living facility with 174 units at 711-725 Madison Street, despite concerns about height, density, and traffic. The Board also approved a $260,000 grant for affordable housing at 855 Lake Street, with an amendment clarifying income requirements. Several other resolutions were passed, including a $2.87 million fiber infrastructure contract and police vehicle purchases.

• Approved special use permit for 7-story senior living facility at 711-725 Madison St (6-1)
• Approved vacation of portion of Euclid Avenue adjacent to 711-725 Madison St (6-1)
• Approved $260,000 grant to Icon Clark, LLC for affordable housing at 855 Lake St (6-1)
• Approved $2,870,275 fiber infrastructure contract with Western Utility LLC
• Approved purchase of five 2020 Dodge Chargers for $125,781
• Approved purchase of one 2020 Ford Utility Hybrid Police Interceptor for $39,636
• Approved $120,000 grant to Downtown Oak Park for Better Lake Street Rewards Program
• Approved appointments to Citizen Police Oversight Committee and Environment & Energy Commission (4-3)

Personnel Committee

The Personnel Committee will convene to approve minutes from the January 13, 2020 meeting. The body will then adjourn to executive session to discuss personnel matters.

• Approval of minutes from the January 13, 2020 Personnel Committee meeting.
• Adjournment to executive session for personnel discussions.

President and Board of Trustees

The Board approved a $300,000 funding grant for the Oak Park Regional Housing Center, but only after extensive amendments to the agreement. Changes included removing the deadline for hiring a Development Coordinator, adjusting the strategic plan dates, reducing the affirmative moves goal to 375, and agreeing to deduct unspent coordinator funds from the next contract. The vote was 4-2, with Trustees Buchanan and Walker-Peddakotla voting no.

• Approved $300,000 grant to Oak Park Regional Housing Center with amendments (4-2)
• Removed deadline for hiring Development Coordinator
• Changed strategic plan completion date to June 1
• Set affirmative moves goal at 375
• Agreed to deduct unspent Development Coordinator funds from next contract
• Approved $330,000 parking citation system contract with Passport Labs
• Approved $1,722,677.19 in bills for Jan 4-21, 2020
• Approved 17 multi-family housing incentive grants totaling $150,000

President and Board of Trustees

The Village of Oak Park Board of Trustees is meeting to discuss the results of the 2019 National Citizen Survey and to approve the 2020 work plans for Citizen Commissions. The agenda contains only these two substantive items, with no other decisions, contracts, or ordinances listed.

• Discussion of 2019 National Citizen Survey results by National Research Center of Boulder
• Approval of 2020 Citizen Commission Work Plans as Amended (RES 20-049)

The Board approved the 2020 Citizen Commission work plans as amended, with changes including renaming 'marijuana' to 'cannabis' in the Board of Health plan, adding a review of the International Green Construction Code to the Building Codes Advisory Commission, adding open data and GovQA considerations to the Civic Information Systems Commission, and adding the Regional Housing Center as a partner for the Housing Programs Advisory Committee. The vote was 7-0. Several other proposed amendments, such as having CPOC review police General Orders and reinstating a police forum, did not reach consensus and were not included.

• Approved 2020 Citizen Commission work plans as amended (7-0)
• Amended Board of Health work plan to use 'cannabis' instead of 'marijuana'
• Added International Green Construction Code review to Building Codes Advisory Commission work plan
• Added open data and GovQA review to Civic Information Systems Commission work plan
• Added Regional Housing Center as partner in Housing Programs Advisory Committee work plan
• Did not approve CPOC review of police General Orders
• Did not approve moving internet/cable provider options to 2020
• Did not approve reinstating police forum or light pollution research

Personnel Committee

The Personnel Committee will meet on January 13, 2020, to approve minutes and hold public comment. The primary action is a motion to adjourn to executive session to discuss personnel issues. No specific personnel actions or contracts are listed in the agenda.

• Motion to adjourn to executive session to discuss personnel

The Personnel Committee approved the minutes from the January 14, 2019 meeting and unanimously voted to enter executive session to discuss personnel matters, including approval of executive session minutes and employee compensation/performance. No other substantive decisions were made; the meeting adjourned after reconvening.

• Approved minutes from January 14, 2019 meeting (voice vote)
• Approved motion to enter executive session (4-0)

President and Board of Trustees

The Board approved the 2019-2021 Village Board Goals (7-0) and a consent agenda including $4,880,720.20 in bills. It also approved three liquor license changes, including allowing Kinslagher Brewing to sell beer brewed elsewhere, and issued licenses to Tre Sorelle Ristorante and Kettlestrings Tavern. All votes were unanimous, with the Village President abstaining on the liquor items.

• Adopted 2019-2021 Village Board Goals (7-0)
• Approved $4,880,720.20 in bills (7-0)
• Approved consent agenda with 20 items including postage, software, and security contracts (7-0)
• Amended craft brewery license to allow Kinslagher Brewing to sell beer brewed elsewhere (6-0, 1 abstention)
• Issued B-1 liquor license to Tre Sorelle Ristorante (6-0, 1 abstention)
• Issued B-4 liquor license to Kettlestrings Tavern (6-0, 1 abstention)
• Declared final surplus distribution from Downtown TIF district (7-0)
• Approved sale of retired police dog Zeke to his handler (7-0)