Oak Park public meetings in 2024

President and Board of Trustees

The Village Board will hold a public hearing on the Fiscal Year 2025 tentative annual budget. The meeting also includes discussions on amending historic preservation voting requirements and adjusting 2025 water and sewer rates by an estimated 4%.

• Public hearing on the Fiscal Year 2025 Tentative Annual Budget
• Proposed 4% adjustment to 2025 Water and Sewer service rates
• Ordinance to amend Historic Preservation voting requirements from 4 to 6 members
• Special use permit for massage service at 1011 Lake Street - Suite 304
• Renewal of lease for police department substation at 618 South Austin Boulevard

The Village Board unanimously adopted the FY2025 budget, which includes a $1 million set-aside for the preservation of the Percy Julian home, despite some trustees' concerns about the late addition. The board also approved the 2024 property tax levy and several bond abatements, and passed a zoning change allowing community service centers in neighborhood commercial districts. A presentation on the unhoused population was discussed, but no funding decision was made.

• Adopted FY2025 budget with $1M Percy Julian home set-aside (7-0)
• Approved 2024 property tax levy ordinance (7-0)
• Approved multiple bond abatements totaling over $2.8M (7-0)
• Adopted ordinance allowing community service centers as special use in NC district (7-0)
• Granted special use permit for community service center at 112 N Humphrey Ave (7-0)
• Approved $1.85M schematic design contract for municipal campus (7-0)
• Approved $150K streetscape design for Percy Julian memorial (7-0)
• Approved overhire of firefighter/paramedic and public works positions (7-0)

President and Board of Trustees

The Oak Park Village Board is holding a public hearing on the tentative Fiscal Year 2025 budget, which will be continued to December 3. The board will also consider first reading of a proposed 4% water and sewer rate increase, and second readings on building permit fees and a 3% business license fee increase. Additionally, the board will review the proposed FY2025 budget and consider directing staff to negotiate an architectural services agreement for the Municipal Campus project.

• Public hearing on FY2025 tentative annual budget (continued to Dec 3)
• First reading: Ordinance to increase water/sewer rates by estimated 4% for 2025
• Second reading: Ordinance establishing annual building/construction permit and zoning application fees
• Second reading: Ordinance to increase all business license fees by 3%
• Motion to negotiate with Johnson Lasky Kindelin Architects for schematic design of Municipal Campus

The Board approved a motion to negotiate a professional services agreement with Johnson Lasky Kindelin Architects for schematic design of the Oak Park Municipal Campus, including renovating Village Hall and building a new police station. The Board also adopted ordinances setting building and permit fees, amending water/sewer rates, updating business license fees, and providing a one-time leaf collection credit. The FY2025 budget was discussed but not finalized; the public hearing was continued to December 3.

• Approved motion to negotiate with Johnson Lasky Kindelin Architects for schematic design (6-1)
• Adopted ORD 24-170 setting annual building and construction permit fees (7-0)
• Adopted ORD 24-174 amending business license fee schedule (7-0)
• Adopted ORD 24-175 providing one-time leaf collection credit (6-1)
• Waived second reading of ORD 24-157 on water/sewer rates (7-0)
• Continued FY2025 budget public hearing to December 3 (7-0)
• Extended meeting past 10:00 P.M. (6-1)

President and Board of Trustees

The Village Board will hold a public hearing regarding a proposed 3% increase for the 2024 property tax levy. Additionally, staff will present the first review of the Fiscal Year 2025 proposed operating budget for the General Fund.

• Public hearing for the proposed 2024 property tax levy (expected 3% increase)
• Review of the Fiscal Year 2025 proposed General Fund operating budget
• $100,000 agreement with Pivot Consulting Group to review citizen police oversight
• $99,100 agreement with RJN Group, Inc. for sewer manhole inspections
• $86,225 contract with National Power Rodding Corporation for sewer cleaning

The Board approved a $100,000 contract with Pivot Consulting Group to review the Village's citizen police oversight process, with a report expected by June 2025. The Board also received the Citizen Police Oversight Committee's semi-annual report, which was 18 months late, and discussed the FY2025 proposed budget, including a request for three additional firefighters that was not decided. All consent agenda items, including sewer contracts and settlements, were approved unanimously.

• Approved $100K contract with Pivot Consulting Group for police oversight review (6-0)
• Received Citizen Police Oversight Committee semi-annual report (6-0)
• Approved $99,100 sewer manhole inspection contract with RJN Group (consent)
• Approved $86,225 sewer cleaning contract with National Power Rodding (consent)
• Approved $95,493 amendment for Austin Boulevard sewer project (consent)
• Approved $83,000 Thrive Counseling Center contract extension (consent)
• Approved $59,000 topographic survey task order with V3 Companies (consent)
• Approved $140,000 water/sewer support contract with Eggen Consulting (consent)

President and Board of Trustees

The Village Board will vote to adopt the 2025-2029 Capital Improvement Plan and approve a five-year building maintenance contract with ABM Industry Groups, LLC. The agenda includes first readings for ordinances increasing business license fees by 3% and updating building permit fees. Additionally, the Board will discuss Phase 2 of the Alternative Response program for mental health crises and approve several infrastructure contracts, including sewer cleaning and water main repairs.

• Adoption of the Five-Year Capital Improvement Plan (2025-2029)
• Approval of a five-year building maintenance contract with ABM Industry Groups, LLC not to exceed $855,000.00
• First reading of an ordinance increasing all business license fees by 3%
• First reading of an ordinance establishing annual building and construction permit fees
• Approval of a $252,610 contract with National Power Rodding Corporation for Ridgeland Ave sewer siphon cleaning

The Board unanimously adopted the Five-Year Capital Improvement Plan (2025-2029), adding a traffic signal re-timing study, the Oak Park Avenue and Garfield intersection improvements, and elevating the Percy Julian project priority. The Board also approved the consent agenda, including a $13.6 million bill payment and several contracts. A discussion on alternative response to calls for service was held, but no decision was made.

• Adopted Five-Year Capital Improvement Plan 2025-2029 with amendments (7-0)
• Approved consent agenda including $13,601,791.68 in bills (7-0)
• Adopted ordinance amending FY2024 annual budget (7-0)
• Approved purchase of 2025 Falcon 8-Ton Hot Patch Truck up to $267,524 (7-0)
• Approved purchase of 2,000 tons rock salt up to $200,000 (7-0)
• Approved intergovernmental agreement for Harlem Avenue Viaduct Phase I study (7-0)
• Approved contract with ABM for building maintenance up to $855,000 (7-0)
• Approved proclamations for Hunger and Homelessness Awareness Week and Native American Heritage Month (voice votes)

President and Board of Trustees

The President and Board of Trustees will hold a special meeting to consider an ordinance regarding the Village Clerk's compensation. The proposed ordinance would provide for periodic adjustments to the Clerk's pay following the April 2025 election.

• ORD 24-168: Ordinance to provide periodic compensation adjustments for the Village Clerk

The Village Board approved an ordinance amending the Village Code to provide periodic pay adjustments for the Village Clerk. The approved version adds a 3% annual increase effective April 1, 2026, 2027, and 2028, limited to the next term. The vote was 4-2, with Trustees Parakkat and Robinson voting no.

• Approved ORD 24-168 amending Village Clerk compensation with 3% annual increases for 2026-2028 (4-2)
• Rejected indefinite automatic increases; limited adjustments to the next Clerk term
• Adjourned meeting at 6:38 PM

Finance Committee

The Oak Park Finance Committee is meeting to review the Fiscal Year 2025 proposed budget, which is the main item of business. The agenda also includes approval of minutes from the October 15, 2024 meeting and public comment periods.

• Review of Fiscal Year 2025 Proposed Budget (ID 24-526)
• Approval of minutes from October 15, 2024 Finance Committee meeting (MOT 24-263)

President and Board of Trustees

The Oak Park Village Board is considering ordinances to increase the compensation for the Village President, Trustees, and Clerk, effective after the April 2025 election. The proposed raises are from $25,200 to $40,000 for President, $15,000 to $23,000 for Trustees, and $76,625 to $107,000 for Clerk. These items are on the regular agenda for discussion and possible action.

• ORD 24-158: Increase Village President compensation from $25,200 to $40,000 annually
• ORD 24-159: Increase Village Trustee compensation from $15,000 to $23,000 annually
• ORD 24-160: Increase Village Clerk compensation from $76,625 to $107,000 annually

The Village Board approved three ordinances increasing compensation for the Village President, Trustees, and Village Clerk, effective with the next term starting April 1, 2025. The President's and Clerk's raises passed 6-1, while the Trustees' raise passed 4-1 with two abstentions. Trustee Parakkat voted against all three, arguing the roles are part-time and should not be incentivized as careers.

• Approved ORD 24-158 raising Village President compensation (6-1)
• Approved ORD 24-159 raising Village Trustee compensation (4-1, 2 abstentions)
• Approved ORD 24-160 raising Village Clerk compensation (6-1)
• All compensation changes effective April 1, 2025

Finance Committee

The Finance Committee will meet to review the proposed budget for Fiscal Year 2025. The committee will also consider the approval of minutes from the October 8, 2024, meeting.

• Review of the Fiscal Year 2025 Proposed Budget
• Approval of October 8, 2024, meeting minutes (MOT 24-261)

President and Board of Trustees

The Village Board will review a draft plan for lead water service line replacement and potential financing. The meeting also includes discussions on police lieutenant and sergeant work schedules and village board compensation.

• Contract with Siemens Industry, Inc. for sensor replacement at Public Works Center up to $98,757.00
• Contract with Nafisco, Inc. for parking signage installation up to $80,413.08
• Agreement with West Cook YMCA to modify funding distribution for HIPAA requirements
• Intergovernmental agreement for discounted Park District memberships for Village employees
• Memorandum of Understanding for a 12-hour alternate work schedule for police lieutenants and sergeants

The Board rejected the Transportation Commission's recommendation for traffic calming on the 500 and 600 blocks of South Grove Avenue (2-5) and instead approved staff's recommendation for the same blocks (7-0). The Board also approved a consent agenda including insurance plans, contracts, and a police union agreement, and discussed but took no final action on board compensation and a lead water service line replacement plan.

• Rejected Transportation Commission's traffic calming plan for 500-600 S. Grove Ave (2-5)
• Approved staff's traffic calming plan for 500-600 S. Grove Ave (7-0)
• Approved consent agenda including 2025 insurance plans, Siemens sensor contract ($98,757), parking signage contract ($80,413), YMCA grant amendment, Park District IGA, police union MOU, and August 2024 treasurer's report
• Approved proclamation recognizing National Arts and Humanitarian Month
• Approved appointments to Board of Health, Citizen Involvement Commission, and Community Development Citizens Advisory Committee
• Approved minutes from September 16, 2024 special meeting
• Approved agenda
• Adjourned to executive session for litigation and collective bargaining (7-0)

Finance Committee

The Finance Committee will review the staff-recommended Capital Improvement Plan (CIP) for fiscal years 2025-2029. This plan is part of the budget process, though only the first year will be legally appropriated once adopted by the Board.

• Review of the recommended Five-Year Capital Improvement Plan (CIP) for FY 2025-2029
• Approval of the September 26, 2024, Finance Committee meeting minutes

The Finance Committee reviewed the recommended Five-Year Capital Improvement Plan (CIP) for FY 2025-2029, discussing funding options including bonding versus using reserves. No formal vote was taken on the CIP; the committee will revisit after department budget discussions. Staff proposed $3.8M in cuts to the water and sewer fund, and trustees debated prioritizing projects like fire station renovations and traffic signal improvements.

• Approved minutes from September 26, 2024 meeting
• Reviewed Five-Year CIP for FY 2025-2029; no vote taken
• Discussed $5M streetscape funding; no decision
• Debated $100M police station/Village Hall project; no decision
• Considered $3.8M water/sewer fund cuts; no vote
• Discussed adding back $150K for Garfield signal improvements; no vote
• Discussed prioritizing fire station 3 renovation; no vote
• Discussed $300K traffic calming signal re-timing; no vote

President and Board of Trustees

The Board of Trustees will consider several contracts for bike boulevard infrastructure and professional services. They will also discuss a recommendation to ban unregulated THC and review homeownership program options.

• Contract with STF, LLC for Bike Boulevard pavement and signage: $191,979
• Contract with Alliance Contractors, Inc. for Bike Boulevard concrete and electrical: $436,458
• Renewal of HR Green, Inc. professional services agreement: up to $1,151,077
• Single-Family Housing Lead Hazard Reduction Grant: $53,610
• Discussion on banning unregulated THC (such as Delta-8) per Board of Health recommendation

The Board of Trustees voted 6-1 to reject the Board of Health's recommendation to ban unregulated THC and instead directed staff to draft an ordinance regulating Delta THC products for those 21 and over, including researching state/federal legislation, a possible tax, and enforcement costs. The Board also approved a Community Development and Housing Loan Forgiveness Policy (6-0, with Trustee Wesley recused) and a consent agenda that included several contracts and resolutions. A study session on homeownership programs was tabled.

• Approved motion to regulate Delta THC products for 21+ instead of banning (6-1)
• Adopted Community Development and Housing Loan Forgiveness Policy (6-0, Wesley recused)
• Approved consent agenda including $5.4M in bills and multiple contracts (7-0)
• Approved renewal of elevator inspection agreement up to $65,000
• Approved HR Green plan review/inspection services up to $1,151,077
• Approved bike boulevard contracts totaling $773,879
• Approved proclamation recognizing Fire Prevention Week
• Tabled study session on homeownership programs

Finance Committee

The committee will receive an update on the status of American Rescue Plan Act (ARPA) funds. The discussion includes a revised spending and obligation summary as of October 2, 2024.

• Update on $7,911,165 in remaining unobligated/unspent ARPA funds
• Review of $8,113,664 final year lost revenue calculation for 2023
• Discussion of December 31, 2024, obligation deadline for ARPA funds

The Finance Committee discussed converting unspent ARPA funds to lost revenue, including $7.9M total ($6.3M to general fund, $1.6M to parking fund) and carrying over North Avenue mural project funds. No formal vote was taken; trustees expressed support for the approach, with some concerns about preserving ARPA's original community purposes. The meeting adjourned without any formal decisions.

• No formal votes taken; discussion only on ARPA fund conversion and carryover

President and Board of Trustees

The Village Board will review results from a fair housing testing project and discuss staff recommendations for addressing identified issues. The Board will also consider reallocating $235,000 within the Fire Department budget to increase overtime funding.

• Presentation on the Village’s Fair Housing Testing Project results
• Resolution to reallocate $235,000 to the Fire Department overtime line item
• Resolution setting Halloween trick-or-treat hours from 4:00 p.m. to 8:00 p.m.
• Update on the Pete’s Fresh Market development at 668 Madison Street
• Acceptance of the Fiscal Year 2023 Annual Comprehensive Financial Report

The Oak Park Village Board approved a resolution reallocating $235,000 within the Fire Department's FY24 budget to increase overtime, and set Halloween trick-or-treat hours from 4-8 p.m. on Oct. 31. The board also approved proclamations for Breast Cancer Awareness Month, Domestic Violence Awareness Month, and World Migratory Bird Day, plus appointments to commission chairs. A presentation on fair housing testing was discussed but no action was taken.

• Approved $235K fire overtime reallocation (5-0)
• Set Halloween trick-or-treat hours 4-8 p.m. Oct. 31 (5-0)
• Approved Breast Cancer Awareness Month proclamation
• Approved Domestic Violence Awareness Month proclamation
• Approved World Migratory Bird Day proclamation
• Approved commission chair appointments (Greg Kolar, Sarah Corbin)
• Approved June 2024 Treasurer's Report
• Accepted FY2023 Annual Comprehensive Financial Report

Finance Committee

The Finance Committee is reviewing the staff-recommended five-year Capital Improvement Plan (CIP) for FY 2025-2029, covering the Main Capital Fund, Water/Sewer Fund (capital items only), Building Improvement Fund, and Fleet Replacement Fund. This is part of the budget process; only the first year of the plan will be legally appropriated in the FY25 operating budget. The committee will also approve minutes from the September 10, 2024 meeting.

• Review of five-year Capital Improvement Plan (CIP) for FY 2025-2029
• CIP covers Main Capital Fund, Water/Sewer Fund, Building Improvement Fund, and Fleet Replacement Fund
• Approval of minutes from September 10, 2024 Finance Committee meeting

The Finance Committee reviewed the proposed FY 2025-2029 Capital Improvement Plan (CIP) but took no formal action, deferring decisions until trustees receive additional financial details, including bond issuance figures. Discussion covered major projects like the police station, Village Hall renovations, fire station studies, and street improvements, with trustees requesting more information and some suggesting changes to project priorities.

• Approved minutes from September 10, 2024 meeting (4-0)
• Reviewed FY 2025-2029 CIP; no vote taken, action deferred
• Directed staff not to bid on Village Hall windows until schematic design discussion
• Trustee Wesley motioned to study taking over Washington and Ridgeland streets; item to be placed on agenda

President and Board of Trustees

The Oak Park Village Board is meeting to consider a consent agenda that includes a $513,534 purchase of ten hybrid police vehicles, a $63,161.40 contract for network video recorders, and approval of bills totaling $6,378,563.71. The regular agenda includes a new liquor license for Ciro restaurant, a new arts-and-crafts liquor license class, an intergovernmental agreement for youth mental health services, and a traffic calming recommendation for Gunderson Avenue. The board will also discuss property acquisition in executive session before the public meeting.

• Purchase of ten 2025 Ford Utility Hybrid Police Interceptor Vehicles, not to exceed $513,534.00, waiving bid process
• Approval of bills from Aug 4-31, 2024 totaling $6,378,563.71
• Acquisition of three R760XD2 network video recorders from AKA Comp Solutions for $63,161.40
• Ordinance granting Restaurant Class B-6 liquor license to C. Parlato, LLC DBA Ciro
• Traffic calming recommendation for 600 block of Gunderson Avenue, including speed feedback signs and bump-outs

The Oak Park Village Board approved staff's recommendation for traffic calming on the 600 block of Gunderson Avenue after a motion to include the Transportation Commission's additional recommendations failed. The board also approved a new Class D-19 arts and crafts liquor license, adopted several resolutions and ordinances, and approved consent agenda items including bills totaling $6,378,563.71.

• Approved staff's traffic calming plan for 600 block Gunderson Ave (7-0)
• Failed to concur with Transportation Commission's traffic calming recommendations (3-4)
• Adopted ordinance creating Class D-19 arts and crafts liquor license, amended to 11 PM closing (7-0)
• Approved $6,378,563.71 in bills for Aug 4-31, 2024
• Adopted resolution to purchase 10 police interceptors for $513,534.00
• Approved CDBG Energy Efficiency Program for Program Year 2024
• Approved Housing Trust Fund Program Guidelines
• Waived inspection fee for water meters in lead-line replacement program for low-income homeowners

Finance Committee

The Oak Park Finance Committee will review the recommended five-year Capital Improvement Plan (CIP) for FY 2025-2029, covering the Main Capital, CDBG, Building Improvement, and Equipment Replacement funds. They will also discuss the proposed property tax levy policy, including an informal 3% cap on annual levy increases, and revenue and improper payment policies. The meeting includes public comment periods and approval of the July 9, 2024 minutes.

• Review of five-year Capital Improvement Plan (CIP) for FY 2025-2029
• Discussion of proposed property tax levy policy, including 3% cap
• Discussion of revenue and improper payment policies
• Approval of minutes from July 9, 2024 Finance Committee meeting

The Finance Committee reviewed the proposed 2025-2029 Capital Improvement Plan, covering infrastructure, equipment, and departmental projects. No final votes were taken on the plan or the proposed tax levy and revenue policies, which are scheduled for future consideration. The committee approved the minutes from the July 9, 2024, meeting as amended.

• Approved July 9, 2024, meeting minutes as amended (voice vote)

President and Board of Trustees

The Village Board will review police and fire pension actuarial reports and hold a fiscal year 2025 budget kick-off session. Additionally, the Board will review the 2023 Annual Comprehensive Financial Report and Single Audit presented by Sikich LLP.

• Review of Police and Fire Pension Actuarial Reports
• Review of Fiscal Year 2023 Annual Comprehensive Financial Report (CAFR) and Single Audit
• Fiscal Year 2025 Budget Kick-Off Session
• Proclamation recognizing Suicide Prevention Awareness Month
• Review of updated Village Board meeting calendar for late 2024

The Oak Park Village Board held a regular meeting with no substantive votes beyond routine approvals. Trustees reviewed the Police and Fire Pension actuarial reports, the FY2023 Comprehensive Annual Financial Report (CAFR), and kicked off the FY2025 budget process. No final decisions were made on these items; they were discussion-only.

• Approved agenda (voice vote)
• Approved minutes from July 30, 2024 meeting (voice vote)
• Approved proclamation recognizing Suicide Prevention Awareness Month (voice vote)

President and Board of Trustees

The Oak Park Village Board will vote on a special use permit and zoning text amendment to allow a Community Service Center at 38 North Austin Boulevard, which would provide overnight stays, meals, and social/medical services. The board will also consider several contracts, including a $572,340 pavement preservation project and a $235,000 viaduct art installation, plus a presentation on potential changes to the Inclusionary Housing Ordinance.

• Special use permit for Community Service Center at 38 N Austin Blvd (ORD 24-145)
• Zoning text amendment to establish Community Service Center as special use (ORD 24-144)
• Contract with R.W. Dunteman for pavement preservation, $572,340 (RES 24-280)
• Viaduct art installation contract with J. Graham, LLC, up to $235,000 (RES 24-268)
• Bills approval of $7,270,493.63 (MOT 24-207)

The Board approved a third amendment to the parking garage maintenance contract with J. Gill & Co., increasing the not-to-exceed amount to $2,336,175 after a friendly amendment, with one trustee voting no. The Board also approved a second amendment with Walker Consultants for garage repair oversight, raising the amount to $231,700. A separate vote on the Citizens Police Oversight Committee appointment passed 6-1, with Trustee Parakkat voting no. The Board discussed but did not vote on changes to the Inclusionary Housing Ordinance.

• Approved third amendment to J. Gill & Co. parking garage repair contract, not-to-exceed $2,336,175 (6-1)
• Approved second amendment with Walker Consultants for garage repair oversight, not-to-exceed $231,700 (7-0)
• Approved Citizens Police Oversight Committee appointment of Justin Johnson (6-1)
• Approved $7,270,493.63 in bills for June 29-August 3, 2024 (7-0)
• Adopted ordinance granting special use permit for medical clinic at 6632-6634 Roosevelt Road (7-0)
• Adopted resolution for $362,331.66 VoIP phone system contract with Total Communication Solutions (7-0)
• Adopted resolution approving collective bargaining agreement with Local 95 Fire Fighters (7-0)
• Adopted ordinance establishing Community Service Center as special use in I-Institutional district (7-0)

President and Board of Trustees

The Oak Park Village Board will hold a regular meeting with public comment, reports, and votes on several items. Key actions include a special use permit for a five-story, 36-unit affordable housing building at 1106 Madison Street, amendments to the Pete's Fresh Market redevelopment agreement, and approval of contracts for the Home Avenue Bridge design, a generator at the North Pump Station, and a public art installation. The board will also hear updates on the Housing Trust Fund and pedestrian/field stop data.

• Special use permit for 36-unit affordable housing at 1106 Madison Street (ORD 24-142)
• Sixth amendment to redevelopment agreement for Pete's Fresh Market at 700-728 Madison Street (ORD 24-143)
• Contract with Connelly Electric for North Pump Station generator, $420,000 (RES 24-221)
• Home Avenue Bridge design funding: federal agreement and $362,439 local match (RES 24-184, RES 24-215)
• Flame Beacon art installation contract with Ray King Studio, $154,250 (RES 24-267)

The Board approved a special use permit for a 36-unit affordable housing building at 1106 Madison Street. It also approved a redevelopment agreement amendment and construction extension for the Pete's Market project. A resolution to increase architectural services for Village Hall was denied as the Board shifted toward a renovation and new police station plan.

• Approved 36-unit affordable housing special use permit at 1106 Madison Street (5-0)
• Approved 6th Amendment to 700-728 Madison Street Redevelopment Agreement (5-1)
• Approved construction time extension for Pete's Market development (5-1)
• Denied resolution to increase architectural services for Village Hall from $45,000 to $265,000
• Approved $420,000 contract for North Pumping Station Generator Addition
• Approved $154,250 contract for Flame Beacon Art Installation
• Approved $1,275,147 funding grant amendment for West Cook YMCA
• Approved appointments to six citizen commissions (6-0)

President and Board of Trustees

The Oak Park Village Board will consider a consent agenda with several contracts and agreements, including a $2.68 million street resurfacing project, a $198,892 engineering task order, and collective bargaining agreements with police and community service officer unions. The regular agenda includes a $125,000 economic vitality strategic plan and a presentation on missing middle housing and single-family zoning.

• Contract with R.W. Dunteman Company for $2,678,775 to resurface 17 blocks of local streets
• Collective bargaining agreement with Illinois FOP Lodge #8 for patrol officers, 2024-2026
• Collective bargaining agreement with Illinois FOP for community service officers, 2024-2026
• Amendment to Anderson Elevator contract increasing FY2024 limit from $47,000 to $56,000
• Presentation and discussion on residential single-family zoning and missing middle housing

The Board approved the consent agenda, including a $2,678,775 contract for street resurfacing, two collective bargaining agreements with police unions, and several other resolutions. It also approved a $125,000 economic vitality strategic plan with Camoin Associates and discussed options for missing middle housing, with trustees expressing interest in further analysis. Trustee Wesley recused from the CDBG vote.

• Approved $2,678,775 street resurfacing contract with R.W. Dunteman Company (7-0)
• Adopted collective bargaining agreement with FOP Lodge #8 for patrol officers (7-0)
• Adopted collective bargaining agreement with FOP for community service officers (7-0)
• Approved $125,000 economic vitality strategic plan with Camoin Associates (7-0)
• Approved $198,892 engineering task order for street resurfacing (7-0)
• Approved $245,605 design engineering task order for 2025 alley project (7-0)
• Approved FY2024 budget amendment ordinance (7-0)
• Approved CDBG Action Plan (voice vote; Trustee Wesley recused)

President and Board of Trustees

The Village Board will review a presentation from the Oak Park Reparations Task Force and discuss emergency overnight shelter models. The meeting includes decisions on professional service agreements, rehabilitation loans, and grant applications.

• Presentation from the Community-Led Oak Park Reparations Task Force
• Grant application for $637,166 for shelter rehabilitation at 38 N. Austin
• Two $10,000 rehabilitation loans for 1017 North Harlem Avenue and 1122 South Lombard Avenue
• Professional services agreement with Baker Tilly Advisory Group, LP up to $75,000
• Transportation engineering task order with Civiltech Engineering, Inc. up to $250,000

The Oak Park Village Board held a regular meeting where trustees discussed reparations, heard a presentation on emergency overnight shelter, and approved several consent agenda items. The board also approved appointments to the Board of Health and Zoning Board of Appeals, and extended the meeting past 10:00 PM. No formal action was taken on reparations or the shelter presentation, which were discussion items.

• Approved consent agenda including resolutions for HUD certifying officers, rental rehabilitation loans, CDBG-CV grant application, Baker Tilly agreement, and Civiltech engineering agreements (6-0)
• Approved appointments of Janet Cosbey to Board of Health and Matthew Shoener to Zoning Board of Appeals (voice vote)
• Approved minutes from July 9, 2024 regular meeting (voice vote)
• Approved agenda (voice vote)
• Approved motion to adjourn to executive session (5-0)
• Approved motion to extend meeting past 10:00 PM (voice vote)
• Approved February 2024 Treasurer's Report (part of consent agenda)
• Approved motion to adjourn (voice vote)

President and Board of Trustees

The Oak Park Village Board will consider establishing a $0.25 per kilowatt-hour user fee for village-owned electric vehicle charging stations, approve over $7.1 million in bills, and act on several liquor license requests. The agenda also includes appointments to village commissions and a one-time leaf collection credit for residents.

• First reading of ordinance to set $0.25/kWh fee for EV charging stations
• Approval of bills totaling $7,139,065.48 for June 3-28, 2024
• Special use permits for wireless antennas at 715 Lake Street (DISH) and 408 South Oak Park Avenue (AT&T)
• New Class B-7 liquor license for American House and Class B-1 for Penny's Oak Park
• One-time $29.04 leaf collection credit for residential refuse customers

The Board adopted a $0.25 per kWh user fee for Village-owned EV charging stations, waiving the second reading. A proposed one-time leaf collection program credit failed on a 3-3 tie vote, with trustees split on the approach. The Board also approved two liquor license ordinances and several consent agenda items.

• Adopted $0.25/kWh EV charging station user fee (4-2, 1 absent)
• Failed one-time leaf collection program credit (3-3, 1 absent)
• Approved Class B-7 liquor license for American House (6-0, 1 absent)
• Approved Class B-1 liquor license for Penny's Oak Park (5-0, 1 recused, 1 absent)
• Approved consent agenda including $7.14M in bills (6-0, 1 absent)
• Approved special use permits for wireless antennas at 715 Lake St and 408 S Oak Park Ave
• Approved parking lot license for Careful Peach Boutique Bastille Day event
• Approved settlement agreement in workers' comp case 2023 WC 17151

Finance Committee

The Finance Committee will discuss the Village's proposed property tax levy policy, which includes an informal 3% annual increase cap established in 2018. The committee will also receive an update regarding American Rescue Plan Act (ARPA) funds allocated to the Village.

• Discussion on the Proposed Property Tax Levy Policy
• Update on American Rescue Plan Act (ARPA) Funds
• Approval of February 22, 2024, meeting minutes

The Finance Committee discussed a proposed Property Tax Levy Policy but took no formal action on it. Trustees suggested changes including altering language from 'will' to 'may' or 'if' regarding adoption, adding references to other revenue sources, and clarifying terms like 'ample' reserves. The committee also received an update on ARPA funds, with no decisions made. The only formal action was approving the February 22, 2024 meeting minutes as amended.

• Approved minutes from February 22, 2024, as amended (voice vote)
• Discussed proposed Property Tax Levy Policy; no vote taken
• Received update on ARPA funds; no action taken

President and Board of Trustees

The Village Board will vote on several items including a reduced parking permit program for unhoused residents and a special use permit for townhomes at 427 Madison Street. The agenda also includes contract amendments for parking garage repairs and a $172,462.50 mechanical upgrade for the North Fire Station. Additionally, the Board will consider a $345,000 grant application for the South Pumping Station Generator Project.

• ORD 24-124: Expands reduced parking permit eligibility to unhoused residents at Wright Inn and emergency shelters.
• ORD 24-129: Grants special use permit for six townhomes at 427 Madison Street.
• RES 24-234: Approves $172,462.50 contract with Oak Brook Mechanical Services for North Fire Station upgrades.
• RES 24-237: Authorizes $345,000 Hazard Mitigation Grant application for South Pumping Station Generator Project.
• RES 24-232: Amends contract with Walker Consultants by $8,000 for Avenue Parking Garage slab evaluation.

The Board defeated a motion to delay the fall leaf collection program's transition to bagging from 2024 to 2025, with Trustees Buchanan, Robinson, Straw, and Wesley voting no. The Board approved the consent agenda, including several contracts and ordinances, and approved a resolution for PY 2024 funding recommendations. A presentation on the Oak Park Regional Housing Center's corrective action was discussed, with the Board leaning toward continuing the pause on funding.

• Approved consent agenda including Walker Consultants contract amendment (7-0)
• Approved J. Gill & Co. contract amendment for parking structure maintenance (7-0)
• Approved Oak Brook Mechanical Services contract for North Fire Station work (7-0)
• Approved purchase of John Deere loader via Sourcewell (7-0)
• Approved grant application to IEMA for hazard mitigation ($345,000) (7-0)
• Adopted ordinance updating reduced parking permit fees for unhoused residents (7-0)
• Approved PY 2024 funding recommendations and draft action plan (6-0, Wesley recused)
• Motion to delay leaf bagging program failed (3-4)

President and Board of Trustees

The Village Board will consider several resolutions and ordinances, including funding for housing rehabilitation and fee waivers for school construction. The meeting also includes discussions on new art contracts and the first phase of an alternative response pilot program for calls for service.

• Adopting Phase 1 of an Alternative Response to Calls for Service Pilot Program
• Approving art installation contracts totaling approximately $350,000
• Approving a $25,000 rehabilitation loan and $22,860 lead hazard grant
• Approving a $5,000 rehabilitation loan for 114 Madison Street
• Waiving right-of-way and parking fees for 201 North Scoville Avenue through February 2026

The Board unanimously approved Phase 1 of an Alternative Response to Calls for Service Pilot Program, which will hire a program manager and two mental health clinicians. The Board also approved two public art installations, a Juneteenth proclamation, and several consent agenda items, including housing rehabilitation loans and a fee waiver. A resident petition regarding leaf disposal was discussed but no action was taken.

• Approved Phase 1 of Alternative Response to Calls for Service Pilot Program (7-0)
• Approved contract with Ray King Studio for Flame Beacon art installation (7-0)
• Approved contract with Graham Carraway for viaduct art installation (7-0)
• Approved Juneteenth proclamation (voice vote)
• Approved consent agenda including housing loans and fee waiver (7-0)
• Approved minutes from May 28 and June 4 meetings (voice vote)
• Adjourned to executive session for pending litigation and collective bargaining (6-0, Buchanan absent)

President and Board of Trustees

The Oak Park Village Board will consider an ordinance creating a Law Enforcement Surveillance Oversight article based on the ACLU's CCOPS model, and a resolution renewing a $60,000 two-year agreement with Flock Group Inc. for license plate recognition cameras. The consent agenda includes a $2,000,000 CDBG-CV grant application for the Write Inn shelter, amendments to Housing Forward funding agreements, and a special use permit extension for a daycare at 845-847 Madison Street. The board will also hear a presentation on the Oak Park Regional Housing Center's corrective action response and discuss a brand refresh project.

• Ordinance adding Article 6 'Law Enforcement Surveillance Oversight' to Chapter 19 (Police Department)
• Resolution renewing Flock Group Inc. license plate recognition camera agreement, not to exceed $60,000 for two years
• Resolution authorizing CDBG-CV grant application for $2,000,000 with Housing Forward for Write Inn rehabilitation
• Amendments to Housing Forward agreements: Flexible Rental Assistance increase from $251,341 to $340,913; Crisis Housing decrease from $658,082 to $568,510
• Ordinance extending special use permit for day care at 845-847 Madison Street to November 15, 2024

The Village Board approved the renewal of the Flock license plate recognition camera contract for two years at up to $60,000, with a friendly amendment limiting usage to violent stolen vehicles, Amber and silver alerts, and stolen license plates, and restricting data sharing to Illinois. The vote was 4-3. The Board also adopted several consent agenda items, including a $2 million CDBG-CV grant application and amendments to Housing Forward funding agreements, and tabled a presentation on the Oak Park Regional Housing Center's corrective action response.

• Approved Flock camera contract renewal with usage and data-sharing restrictions (4-3)
• Adopted resolution authorizing $2,000,000 CDBG-CV grant application
• Adopted resolutions amending Housing Forward funding agreements
• Adopted resolution approving 5-year historic preservation agreement
• Adopted resolution authorizing purchase of two Ford F250 trucks for $128,208
• Adopted ordinance extending day care special use permit at 845-847 Madison St to Nov 15, 2024
• Approved CDBG funding recommendations for PY 2024 (6-0, 1 recused)
• Tabled Oak Park Regional Housing Center corrective action report (6-1)

President and Board of Trustees

The Oak Park Village Board will review financial models for the Police Station Improvement Project and discuss strategic goals for the project. The agenda also includes vendor presentations for a Strategic Financial Management Planning Program and routine administrative items.

• ID 24-286: Presentation on financial opportunities and limitations for the Police Station Improvement Project
• ID 24-287: Facilitated discussion on Village Board goals and priorities for the Police Station Improvement Project
• ID 24-294: Vendor presentations for the Strategic Financial Management Planning Program

The Village Board held a special meeting retreat to discuss financial planning and the police station improvement project. No formal votes were taken on the project itself, but trustees expressed opposition to Option 1 (building a new police station onsite at $150M) and interest in exploring alternative options, including renovation or creative mixed-use approaches. The board also heard vendor presentations for a strategic financial management planning program and a presentation on financial options for the police station project.

• Approved agenda (voice vote)
• Extended meeting past 10:00 P.M. (voice vote)
• Adjourned meeting at 10:22 P.M. (voice vote)
• No decision on police station options; trustees rejected Option 1 (new onsite station) as too costly
• No decision on strategic financial planning vendor; contract to be brought back for consideration

President and Board of Trustees

The Oak Park Village Board will vote on several resolutions, including a $3,986,000 contract with Trine Construction Corp. for sewer and water improvements on South Boulevard and Linden. The Board will also approve a $250,000 grant application for respiratory disease surveillance and a $60,500 contract for the RainReady program design. Additionally, the Board will receive a presentation on becoming a Certified Welcoming City and discuss honoring former resident Dr. Percy L. Julian.

• Contract with Trine Construction Corp. for Project 24-1 (Sewer and Water Improvements) not to exceed $3,986,000
• Application for $250,000 Illinois Department of Public Health grant for respiratory surveillance
• Contract with GreenPrint Partners for RainReady Program design not to exceed $60,500
• Purchase of water meter reading equipment from Ferguson Waterworks not to exceed $110,000
• Presentation on becoming a Certified Welcoming City and honoring Dr. Percy L. Julian

President and Board of Trustees

The President and Board of Trustees will hold a special meeting to discuss potential tours of the Village conducted by Chicago Mahogany Tours. The meeting also includes a tour of the Village Hall Wall of Fame.

• Discussion of Proposed Tours of the Village by Chicago Mahogany Tours
• Tour of the Village Hall Wall of Fame

President and Board of Trustees

The Village Board is voting on routine financial approvals, including $3.89 million in bills and over $2.7 million in Motor Fuel Tax funds for street maintenance. The agenda includes a discussion on establishing user fees for the Village's electric vehicle charging stations. Additionally, the Board will approve a contract for lead service line replacement and extend fee waivers for a construction project at 7 Van Buren Street.

• Approval of $3,888,041.60 in bills from April 1-26, 2024
• Authorization of $1,207,199.00 and $1,550,204.00 in Motor Fuel Tax funds for street maintenance
• Contract with NG Plumbing, Inc. up to $100,000.00 for lead water service line replacement
• Discussion on establishing a user fee for Village-owned electric vehicle charging stations
• Second extension of right-of-way obstruction fee waiver for the 7 Van Buren Street planned development

The board approved the consent agenda, including $3,888,041.60 in bills, two motor fuel tax resolutions totaling over $2.7M for street maintenance, and a grant application for EV charging infrastructure. They also discussed but did not decide on a proposed user fee for EV charging stations, with staff to refine the recommendation based on board feedback.

• Approved bills totaling $3,888,041.60 (7-0)
• Adopted ordinance extending right-of-way fee waiver for 7 Van Buren St through Dec 31, 2024
• Adopted resolution approving CDBG grant agreement with Housing Forward
• Adopted resolution authorizing $1,207,199 in Motor Fuel Tax funds for FY2023 street maintenance
• Adopted resolution authorizing $1,550,204 in Motor Fuel Tax funds for FY2024 street maintenance
• Adopted resolution authorizing DOE EECBG grant application for $114,770
• Adopted resolution approving NG Plumbing contract up to $100,000 for water service line replacement
• Approved proclamations for National Public Works Week and Move with the Mayor

President and Board of Trustees

The Oak Park Village Board will vote on several consent agenda items, including a $1.8 million engineering contract for the Home Avenue bridge design and a $92,800 bike plan update. They will also receive a presentation on the Community Safety Project and the annual Public Safety Report. Several proclamations and a commission appointment are also on the agenda.

• Resolution approving $1,812,191 engineering agreement with Stantec for Home Avenue bridge Phase I design
• Resolution approving $92,800 agreement with Sam Schwartz Consulting for Oak Park Bike Plan addendum
• Resolution authorizing $100,000 CEJA grant application for EV charging stations
• Resolution authorizing Safe Streets and Roads for All grant application for Vision Zero implementation
• Presentation on Community Safety Project and Strategic Plan by BerryDunn Consulting

President and Board of Trustees

The Oak Park Village Board is meeting to decide on several consent agenda items, including vehicle purchases, a sidewalk improvement contract, and liquor license approvals. They will also discuss a proposed alternative response model for 911 calls and changes to the fall leaf collection program.

• Purchase of three 2024 Chevrolet Blazer EVs for police, not to exceed $188,811
• Sidewalk improvements contract with Strada Construction, not to exceed $504,262
• Liquor licenses for Val's Halla Records and Chicago's Home of Chicken & Waffles
• Temporary on-street dining agreements for six businesses through October 31, 2024
• Discussion of alternative response to calls for service pilot program

President and Board of Trustees

The Village Board will approve several contracts, including a $622,390 leak detection system and a $1.53 million streetscape project. The agenda also covers a $100,000 grant for asylum seeker rental assistance and new liquor licenses for local businesses.

• Contract with Midwest Meters, Inc. for village-wide water leak detection ($622,390)
• Contract with Alliance Contractors Inc. for Lot 10 Streetscape ($1,530,772)
• Second amendment to grant with Community of Congregations for $100,000 in rental assistance
• Liquor licenses for Café Cubano and Egg Harbor
• Special Event Fees for 2024 approved

The Board approved a $1,579,372 contract with Alliance Contractors for the Lot 10 streetscape project, including electric vehicle charging stations, after a friendly amendment increased the amount from $1,530,772. The Board also approved three liquor license ordinances, a temporary alleyway dining agreement for Publican Quality Breads, and a $100,000 grant amendment for short-term rental assistance for asylum seekers. All votes were unanimous except the streetscape contract (7-0) and the asylum seeker funding (5-2).

• Approved $1,579,372 streetscape contract with Alliance Contractors including EV charging (7-0)
• Approved $100,000 additional funding for asylum seeker rental assistance, total $450,000 (5-2)
• Approved special events Class E-1 liquor license for Oak Park-River Forest Chamber of Commerce (6-0, 1 recused)
• Approved Class B-1 liquor license for Café Cubano (6-0, 1 recused)
• Approved Class B-1 liquor license for Egg Harbor (6-0, 1 recused)
• Approved temporary alleyway outdoor dining license for Publican Quality Breads through Nov 30 (6-0, 1 recused)
• Approved expansion of overnight on-street permit parking in Zones Y1 and Y2 (6-1)
• Approved 2024 Special Event Fees resolution (7-0)

President and Board of Trustees

The President and Board of Trustees will meet for a special session to review findings regarding the Village Hall facility. Staff and the Facility Review Committee will present a report on the feasibility of renovating the current building versus previous rebuilding options.

• Presentation on Village Hall Renovation Feasibility Study outcomes
• Discussion of Facility Review Committee recommendations
• Proclamation recognizing Holi - Festival of Colors on April 14, 2024
• Proclamation recognizing Arbor Day on April 26, 2024
• Proclamation recognizing the retirement of Pastor Kathy Nolte

The Oak Park Village Board held a special meeting on April 9, 2024 that was largely procedural and informational. Trustees approved the agenda as amended, approved minutes from the March 12 and March 19, 2024 regular meetings, and approved four proclamations (Holi, Arbor Day, and the retirement of Pastor Kathy Nolte). The board received a presentation and discussion on the Village Hall Renovation Feasibility Study and Facility Review Committee recommendations, but took no vote on any renovation option; staff said an independent financial consultant would join the May meeting. A proposed ceasefire resolution was not on the agenda, and the board did not vote on it.

• Approved agenda as amended, moving Non-Agenda Public Comment after Proclamations (voice vote)
• Approved minutes from the March 12 and March 19, 2024 regular meetings (voice vote)
• Approved proclamation recognizing Holi, April 14, 2024 (voice vote)
• Approved proclamation recognizing Arbor Day, April 26, 2024 (voice vote)
• Approved proclamation recognizing retirement of Pastor Kathy Nolte (voice vote)
• Extended the meeting past 10:00 P.M. (voice vote)
• Adjourned the meeting at 10:49 P.M. (voice vote)
• No vote taken on Village Hall renovation options; presentation and discussion only

Personnel Committee

The Personnel Committee will discuss the annual performance evaluation tool and process for the Village Manager. The committee aims to review the tool developed in 2023 and approve the evaluation process for 2024. The agenda also includes approving minutes from the February 15, 2024 meeting.

• Discussion of the Village Manager annual performance evaluation tool
• Approval of the Village Manager evaluation process for 2024
• Approval of minutes from the February 15, 2024 Personnel Committee meeting

President and Board of Trustees

The Oak Park Village Board will consider a consent agenda with routine approvals, including paying $7.5 million in bills, a $86,309 bike lane feasibility study on Ridgeland Avenue, and two alley improvement contracts totaling over $3 million. The regular agenda includes a housing study presentation and the annual public safety report, plus an ordinance amending the FY2024 budget.

• Approve bills totaling $7,548,253.56 for Jan 29–Feb 29, 2024
• Authorize $86,309 task order for Ridgeland Avenue bike lane feasibility study
• Approve $2,318,347 alley improvements contract with Triggi Construction (Project 24-4)
• Approve $730,000 alley improvements contract with J. Nardulli Concrete (Project 24-18)
• Approve $500,000 ARPA grant to Housing Forward for Write Inn renovation

The board approved the consent agenda, including $7.5 million in bills, traffic calming measures, and several contracts. A comprehensive housing study was presented and discussed, with trustees expressing support and requesting further details before formal adoption. The public safety annual report was tabled.

• Approved $7,548,253.56 in bills (7-0)
• Approved traffic calming on N. Humphrey Ave and Berkshire St (7-0)
• Adopted ordinance to sell surplus vehicles and equipment (7-0)
• Approved $86,309 bike lane feasibility study on Ridgeland Ave (7-0)
• Approved $500,000 ARPA grant agreement with Housing Forward (7-0)
• Approved $2,318,347 alley improvements contract with Triggi Construction (7-0)
• Approved $730,000 alley improvements contract with J. Nardulli Concrete (7-0)
• Tabled public safety annual report (voice vote)

President and Board of Trustees

The Village Board will review transportation items including the Vision Zero study and traffic calming. Staff will also present alternatives for the Fall Leaf Collection Program to address safety and efficiency concerns.

• Presentation on Vision Zero, traffic calming, and bike planning
• Discussion of Fall Leaf Collection Program alternatives
• Appointment of Sarah Guerin to Community Design Commission
• Appointment of Woody Meachum to Farmer’s Market Commission
• Appointment of Jessica Paul to Historic Preservation Commission

The Board approved appointments to three commissions and a proclamation for National Community Development Week. Discussions covered transportation improvements and a potential shift to a bag-based leaf collection program, with no final decisions on those items.

• Approved proclamation for National Community Development Week (voice vote)
• Approved appointments to Community Design, Farmer's Market, and Historic Preservation Commissions (voice vote)

President and Board of Trustees

The Village Board will hold a special meeting to discuss collective bargaining in executive session. The regular agenda includes a resolution to increase funding for the Community of Congregations to support short-term rental assistance for asylum seekers.

• Resolution RES 24-165: $100,000 amendment to funding grant for asylum seeker rental assistance
• Total proposed funding for Community of Congregations: $250,000
• Executive session to discuss collective bargaining

The Village Board approved an amended resolution increasing funding to the Oak Park-River Forest Community of Congregations for short-term rental assistance for asylum seekers from $100,000 to $200,000, bringing the total to $250,000. The amendment was proposed by President Scaman and supported by the board. The vote was 5-0 with two trustees absent.

• Approved amended RES 24-165, increasing funding to $200K for asylum-seeker rental assistance (5-0)
• Approved motion to adjourn to executive session for collective bargaining (4-0)
• Approved agenda (voice vote)

President and Board of Trustees

The Village Board is deciding on several major infrastructure contracts, including a $1.17M agreement for Austin Boulevard sewer improvements and a $112,770 design contract for the Ridgeland Avenue resurfacing project. The Board will also approve the official zoning map, authorize grant applications for firehouse upgrades and bike path construction, and discuss transportation safety initiatives like Vision Zero and traffic calming.

• Approve $1,166,283 contract with Millennium Contracting Co. for Austin Boulevard sewer improvements and pavement restoration
• Approve $112,770 task order with TranSystems Corporation for Phase 1 design of the 2026 Ridgeland Avenue Resurfacing Project
• Approve $239,046 task order with Edwin Hancock Engineering Co. for 2024 Alley Improvement Projects
• Authorize submission of FEMA grant application for up to $1,000,000 to replace Plymovent systems at three firehouses
• Adopt ordinance amending Zoning Ordinance Section 14.1 regarding applications for map and text amendments

The Oak Park Village Board approved the official zoning map (4-1), adopted an ordinance restricting who can initiate zoning amendments (4-1), and approved a $360,000 contract for legal services for asylum seekers (5-0). The board also approved a consent agenda including multiple contracts and resolutions for infrastructure projects and grants.

• Adopted official zoning map (4-1)
• Adopted ordinance limiting zoning amendment initiation (4-1)
• Approved $360K legal services contract for asylum seekers (5-0)
• Approved $1.17M Austin Boulevard sewer contract
• Approved $112,770 Ridgeland Avenue design task order
• Approved $239,046 alley improvement engineering task order
• Approved $76,493 sewer construction engineering task order
• Approved $4.35M in bills

Finance Committee

The Oak Park Finance Committee is meeting to approve minutes from October 2023 and discuss creating a formal policy to cap the annual property tax levy increase at 3%, which has been an informal policy since 2018. Public comment is allowed at the start and during agenda items.

• Approval of minutes from October 26, 2023 Finance Committee meeting
• Discussion on formalizing the 3% annual levy increase cap policy

The Oak Park Finance Committee met on February 22, 2024, and approved the minutes from its October 26, 2023 meeting by voice vote. No substantive decisions were made; the only new business item was introduced but not acted upon before adjournment.

• Approved minutes from October 26, 2023 Finance Committee meeting (voice vote)

President and Board of Trustees

The Village Board will consider an ordinance to add a 3.5% surcharge to the Hotel/Motel and Transient Occupancy Rental Unit Tax, with revenue directed to the Housing Trust Fund. The Board will also approve a $150,000 grant to the Oak Park-River Forest Community of Congregations for short-term resettlement assistance for asylum seekers. Other items include renewing a paving contract and amending farmers market vendor rules.

• ORD 24-108: Adopting a 3.5% Transient Occupancy Rental Unit Tax Surcharge for the Housing Trust Fund
• RES 24-144: Approving $150,000 grant to Oak Park-River Forest Community of Congregations for asylum seeker resettlement
• RES 24-133: Renewing Independent Contractor Agreement with GA Paving, LLC for up to $250,000 in utility pavement patching
• ORD 24-105: Amending Chapter 18 to allow Farmers’ Market Manager discretion on vendor space assignments
• RES 24-134: Authorizing submission of FEMA BRIC DTA Grant Application for the Lombard Avenue Relief Sewer Project

The Village Board adopted an ordinance adding a transient occupancy rental unit tax surcharge on short-term rentals, raising the rate from 4% to 7.5%, with revenue directed to the Housing Trust Fund. The vote was 6-1, with Trustee Parakkat dissenting. The Board also approved a $150,000 grant agreement with the Oak Park-River Forest Community of Congregations for asylum seeker resettlement, voting 4-3.

• Adopted transient occupancy rental unit tax surcharge raising short-term rental tax from 4% to 7.5% (6-1)
• Approved $150,000 grant agreement with Oak Park-River Forest Community of Congregations for asylum seeker resettlement (4-3)
• Approved consent agenda including Farmers' Market vendor space assignment ordinance (7-0)
• Authorized FEMA BRIC DTA grant application for Lombard Avenue Relief Sewer Project benefit-cost analysis (consent)
• Approved 2024 work plans for Village boards and commissions (consent)
• Approved renewal of GA Paving, LLC contract for utility pavement patching up to $250,000 (consent)

Personnel Committee

The Personnel Committee will review the annual performance evaluation tool for the Village Manager. This tool was originally developed by the committee in 2023.

• Discussion regarding the Village Manager annual performance evaluation tool

The Personnel Committee discussed revising the Village Manager's annual performance evaluation tool and process, including expanding the rating scale from 1-3 to 1-5 and considering a 360-degree feedback tool. No final decision was made; the committee agreed to continue discussions at a meeting in the second week of March. The minutes from the April 25, 2023 meeting were approved.

• Approved minutes from April 25, 2023 Personnel Committee meeting (voice vote)
• Agreed to expand rating system for Village Manager evaluation from 1-3 to 1-5 (discussion, no formal vote)
• Scheduled further discussion on evaluation tool for second week in March (discussion)

President and Board of Trustees

The Village of Oak Park Board is deciding on funding and operating agreements to house asylum seekers. The most significant item involves a $1,244,000 grant from the Metropolitan Mayor’s Caucus to fund a temporary shelter operated by the West Side Service Connector. The Board will also vote on an amendment to increase the total grant request to $2,070,750. A separate lease agreement for shelter space at 200 S. Oak Park Avenue was postponed from a previous meeting.

• RES 24-137: Approve $1,244,000 operating agreement with West Side Service Connector for temporary shelter (Feb 26–June 30, 2024)
• RES 24-142: Approve amendment to increase SMASS grant application from $1,944,000 to $2,070,750
• RES 24-143: Lease agreement with Catholic Bishop of Chicago for shelter space at 200 S. Oak Park Avenue (postponed)

The Board approved three related resolutions to fund and operate an asylum seeker shelter at St. Edmunds, including a funding/operating agreement with the Oak Park Family Transitional Shelter, an amended grant application with the Metropolitan Mayors Caucus (SMASS) increasing from $1,944,000 to $2,070,750, and a lease agreement with the Catholic Bishop of Chicago. All three passed by identical 4-3 roll call votes, with Trustees Parakkat, Robinson, and Wesley voting no. The Board also approved the agenda and adjourned.

• Approved RES 24-137 funding/operating agreement with Oak Park Family Transitional Shelter for asylum seeker shelter (4-3)
• Approved RES 24-142 amended SMASS grant application increase from $1,944,000 to $2,070,750 (4-3)
• Approved RES 24-143 lease agreement with Catholic Bishop of Chicago for shelter space (4-3)
• Approved meeting agenda (voice vote)

President and Board of Trustees

The Oak Park Village Board will approve a lease with the Catholic Bishop of Chicago to use 200 S. Oak Park Avenue for asylum seeker shelter. The Board will also approve a $300,000 grant to the Oak Park-River Forest Community of Congregations for short-term rental assistance. A motion is pending to direct staff to draft an agreement for an additional $150,000 in Village General Funds for the same purpose.

• Lease agreement with Catholic Bishop of Chicago for shelter space at 200 S. Oak Park Avenue
• Grant agreement with Oak Park-River Forest Community of Congregations for $300,000
• Motion to draft agreement for $150,000 in Village General Funds for rental assistance
• Approval of appointments to Fire and Police Commissioners, Civic Information Systems, and Police Pension Board
• Review of updated Village Board meeting calendar for February, March, and April 2024

The Board approved a $150,000 grant to the Oak Park-River Forest Community of Congregations for short-term rental assistance for asylum seekers (4-3), and adopted a $300K state grant agreement for resettlement services (6-1). A lease agreement with the Catholic Bishop of Chicago for shelter space was tabled until Feb. 15. The Board also approved commission appointments and heard a compensation study presentation.

• Approved $150K grant to Community of Congregations for asylum seeker rental assistance (4-3)
• Adopted $300K state grant agreement for short-term resettlement program (6-1, Wesley abstained)
• Tabled lease agreement with Catholic Bishop of Chicago for shelter space (5-0)
• Approved commission appointments: Pacer, Peterson, Di Pirro, Planek, Marani
• Approved minutes from Jan. 30, 2024 regular meeting
• Approved meeting calendar updates

President and Board of Trustees

The Oak Park Village Board will vote on several resolutions, including approving a collective bargaining agreement with the police union and a fire protection contract. The agenda also includes directing staff to draft a new ordinance for a 3.5% transient occupancy tax and approving $500,000 in ARPA funds for housing renovations.

• RES 24-129: Collective bargaining agreement with the Illinois Fraternal Order of Police Labor Council through December 2025.
• RES 24-121: Contract with Xtreme Fire Protection, LLC for up to $50,463.63 in 2024 for fire sprinkler services.
• MOT 24-107: Approval of $500,000 in ARPA funding for renovations at the Write Inn (211 N. Oak Park Avenue).
• MOT 24-112: Motion to draft an ordinance for a 3.5% transient occupancy rental unit surcharge tax.
• ORD 24-102: Extension of construction deadline for the planned development at 261 Washington Boulevard to August 1, 2024.

The Board approved a $500,000 ARPA grant to Housing Forward for renovations at the Write Inn, with Trustees Robinson and Wesley voting no. The Board also approved a CDBG substantial amendment providing returned funds to Housing Forward, adopted 2023-2025 Board Protocols with amendments, and directed staff to draft a transient occupancy rental unit surcharge tax ordinance. All votes were 6-0 except the ARPA grant.

• Approved $500K ARPA grant to Housing Forward for Write Inn renovations (4-2)
• Approved CDBG substantial amendment for returned funds to Housing Forward (6-0)
• Adopted 2023-2025 Board Protocols with amendments on remote comment and DEI assessment (6-0)
• Directed staff to draft policy for honorary street/facility designations (6-0)
• Directed staff to draft 3.5% transient occupancy rental unit surcharge tax ordinance (6-0)
• Approved extension of construction deadline for 261 Washington Boulevard to Aug 1, 2024 (6-0)
• Approved consent agenda including fire sprinkler contract and two collective bargaining agreements (6-0)
• Approved Black History Month proclamation (6-0)

President and Board of Trustees

The Village Board will meet to discuss the Pete's Fresh Market development and review several resolutions regarding village maintenance and staffing. The meeting includes an executive session to discuss internal controls and potential fraud risk with an external auditor.

• Update on the Pete's Fresh Market development on Madison Street
• Resolution for parkway tree purchases up to $131,000.00
• Renewal of tree watering services with Everest Snow Management, Inc. up to $65,000.00
• Purchase of water meters and parts from Ferguson Waterworks up to $100,000.00
• Amendment to South Fire Station roof project increasing cost to $226,920.00

The Board approved the Urban Forest Management Plan and an ordinance amending the tree code to align with it, both by 6-0 votes. It also approved a consent agenda including contracts for tree planting, watering, water meters, a roof repair increase, and an interim CFO. No other substantive decisions were made; the meeting included only reports and discussion.

• Adopted Urban Forest Management Plan (RES 24-111) 6-0
• Adopted tree code amendment for Urban Forest Management Plan (ORD 24-101) 6-0
• Approved consent agenda 6-0 including:
• Approved $131,000 tree planting purchase (RES 24-107)
• Approved $65,000 snow management contract renewal (RES 24-108)
• Approved $100,000 water meter purchase agreement (RES 24-109)
• Approved roof repair contract increase to $226,920 (RES 24-110)
• Approved $100,000 interim CFO leasing agreement (RES 24-123)

President and Board of Trustees

The scheduled special meeting for the Village of Oak Park President and Board of Trustees was canceled. The agenda originally included a discussion regarding cultural competency training.

• Canceled special meeting

President and Board of Trustees

The Village Board will vote on several contracts, including $190,000 for landscape maintenance and $112,000 for seasonal displays. They will also consider a $1,944,000 grant application for asylum seeker services and declare a public health emergency to facilitate that aid. Other items include a special use permit for a daycare and traffic calming measures.

• Approve $190,000 landscape maintenance contract with CityEscape Garden & Design LLC
• Approve $112,000 seasonal container display contract with CityEscape Garden & Design LLC
• Approve $95,000 emergency lighting and sound equipment contract with Fleet Safety Supply
• Approve $46,000 annually telematics services contract with Advantage Asset Tracking Corporation
• Approve $73,342.50 AC condensing unit replacement at Public Works Center with F.E. Moran, Inc.

The Board unanimously adopted the 2024-2025 Village Board Goals, which include key projects and initiatives. It also approved a grant application for $1,944,000 for asylum seeker services and declared an emergency to support asylum seekers through February 29, 2024, with one trustee voting against the declaration. Several contracts and resolutions were approved on the consent agenda.

• Adopted 2024-2025 Village Board Goals (7-0)
• Approved $1,944,000 grant application for asylum seeker services (7-0)
• Declared emergency for asylum seeker aid through Feb 29, 2024 (6-1)
• Approved $112,000 seasonal container display contract with CityEscape
• Approved $95,000 emergency lighting equipment purchase from Fleet Safety Supply
• Approved $46,000/year telematics services from Advantage Asset Tracking
• Approved $73,342.50 AC unit replacement at Public Works Center
• Approved $8,513,574.34 in bills

President and Board of Trustees

The January 16, 2024, meeting of the President and Board of Trustees for the Village of Oak Park was canceled. The original agenda listed several items for discussion, including a proposal to increase the Hotel/Motel and Transient Occupancy Rental Unit Tax from 4% to 7.5% to fund the Housing Trust Fund, and a special use permit for a daycare at 917 South Oak Park Avenue. It also included approvals for various vendor contracts and traffic calming measures.

• Canceled meeting scheduled for January 16, 2024, at 7:00 PM
• ORD 24-003: Increase Hotel/Motel tax from 4% to 7.5% to fund Housing Trust Fund
• ORD 24-001: Special Use Permit for Magic Forest Daycare at 917 South Oak Park Avenue
• RES 24-001: Contract with CityEscape Garden & Design LLC up to $112,000 for seasonal containers
• RES 24-007: Renewal of landscape maintenance contract with CityEscape Garden & Design LLC up to $190,000