Oakham public meetings in 2025

Conservation Commission

The Conservation Commission will hold a Notice of Intent (NOI) hearing regarding a proposed building lot. The commission will also discuss wetland by-law proposals.

• NOI hearing for Joseph Amidio for new building lot on site 1, Old Turnpike Rd.
• Discussion of wetland by-law proposals

Board of Assessors

The Oakham Board of Assessors will approve the September 23 meeting minutes and sign several pending items, including payroll, bills, MV abatements, and a Certificate of Abatement for Caruso. The board will also discuss the FY27 budget for Vision software and the status of the RRG staffing contract for the Assessor's Office. Additional old‑business items include the year‑end budget and Chapter Lien Review status. The meeting will conclude with scheduling the next session for November 4.

• Approve minutes of September 23
• Sign payroll and bills
• Sign MV abatements
• Review FY27 Vision software budget bill
• Review Assessor Office staffing – RRG contract status

Conservation Commission

The Oakham Conservation Commission will hold a work meeting on October 14, 2025 at 6 p.m. in the Selectmen’s Meeting Room, 2 Coldbrook Rd. The commission will review the process and procedure for the BESS program scheduled for October 16, 2025 and consider any position they may take. No decisions are listed on the agenda.

• Review process and procedure for the BESS program scheduled for Oct 16 2025
• Identify any position the commission may have regarding the BESS program

Finance Committee

The Finance Committee will review actual spending versus the budget for FY2026. The body will also discuss the votes required for withdrawals from Special Stabilization Accounts based on DLS guidance.

• FY2026 YTD Spending, Actual vs Budget
• Special Town Meeting recap
• Discussion on DLS regarding votes for Special Stabilization Account withdrawals

Conservation Commission

The Oakham Conservation Commission will continue a hearing on a request to remove three trees at 19 Oak Lne. It will discuss a notice of intent for a new building lot at 1 Old Turnpike Rd, including abutter notification and scheduling of a hearing. The public session will include new business on wetland-by-law proposals and old business on the annual town report.

• Hearing continuation for Susan Baldwin's request to remove three trees at 19 Oak Lne
• NOI discussion for Joseph Amidio's new building lot at 1 Old Turnpike Rd, with abutter notification and upcoming hearing
• New business: proposals to amend wetland-by-law
• Old business: presentation of the annual town report
• Welcome of new commission member Shawn Seeley

Board of Selectmen

The Oakham Board of Selectmen will approve routine warrants and meeting minutes. They will consider a request to lower the speed limit on Adams Road from 40 mph to 30 mph. A possible vote on an OSC lease agreement and on a town counsel authorization will also be discussed, along with appointment procedures and a reserve transfer request.

• Request to reduce speed limit on Adams Road from 40 mph to 30 mph
• Possible vote on OSC lease agreement
• Possible vote on town counsel authorization
• Appointment procedures
• Reserve transfer request (MIIA Insurance)

Board of Health

The Oakham Board of Health will hold a public session followed by new business. Commissioners will hear a noise complaint concerning a proposed battery storage park. They will also receive updates from the Leicester Coalition and discuss issues related to sharps containers.

• Noise complaint regarding proposed battery storage park
• Leicester Coalition updates
• Discussion of sharps containers

Board of Assessors

The Oakham Board of Assessors will discuss several agenda items, including a request to deny a late‑filed exemption, the start of revaluation inspections, and a proposed increase in the valuation of state‑owned land. The meeting will also include a report on year‑end accounting and budget status. The agenda concludes with adjournment.

• Consider denial of a late‑filed exemption request
• Review item listed as “3 ABC/ FOL”
• Begin revaluation inspections
• Propose increase in valuation of state‑owned land
• Report on year‑end accounting and budget status

Planning Board

The Oakham Planning Board will consider the 358 Coldbrook Road project submitted by Rhynland Energy and Moraga Energy Storage, with the original and a copy filed with the Town Clerk. The board will also note that there has been no progress on the Longview Estates Roads acceptance.

• Longview Estates Roads acceptance – no progress to date
• 358 Coldbrook Road energy storage proposal submitted by Rhynland Energy / MoragaEnergyStorage.com; original and copy received by Town Clerk

Council on Aging

The Oakham Council on Aging will meet to approve minutes, review spending on donations and lawn games, and plan for a workshop and holiday gift card procurement.

• Approval of August 8, 2025 minutes
• Review of donations account spending
• Review of Lawn Games/Barbeque on 9/05
• Planning for Tim Howe workshop
• Planning for holiday gift card procurement

Board of Selectmen

The Oakham Board of Selectmen will hold a special meeting on September 11, 2025. The agenda includes an interview with Treasurer/Collector Jakob Voelker. The meeting also lists slots for new and old business but provides no specific items.

• Interview with Treasurer/Collector Jakob Voelker

Board of Selectmen

The Board will discuss the FY27 budget process, including preparation for a possible FY27 tax override and funding of the operating budget. They will also set the date for the Special Town Meeting and vote on opening and closing the STM warrant. No other specific items are listed.

• Prepare for possible FY27 tax override
• Review FY27 budget process and operating‑budget funding
• Set date for Special Town Meeting (STM)
• Vote on opening and closing the STM warrant

Finance Committee

The Oakham Finance Committee will compare FY2026 year‑to‑date spending with the budget and discuss the town accountant's report. It will evaluate the Pathfinder assessment against tuition revenue and consider funding requests for a highway department truck. The committee will also examine options to pay down debt for the municipal building and fire truck, as well as legal expenses for the BESS Facility and the treasurer's salary shortfall.

• FY2026 year‑to‑date spending: actual versus budget
• Pathfinder assessment compared to tuition revenue
• Pay down debt for the municipal building and fire truck
• Request for funding a highway department truck
• Review of BESS Facility legal expenses and treasurer salary deficit

Finance Committee

The Oakham Finance Committee will meet to review year-to-date spending, discuss debt paydowns for the Municipal Building and Fire truck, and address funding requests for the Highway department. The meeting will also cover the Pathfinder assessment and potential salary adjustments for the Treasurer.

• FY2026 YTD Spending review
• Debt paydown for Municipal Building and Fire truck
• Highway department truck funding request
• Pathfinder assessment comparison
• Treasurer salary budget vs deficit analysis

Board of Assessors

The Oakham Board of Assessors will review motor vehicle abatements, the April monthly list of exemptions, and a residential (RE) abatement. It will also examine the New Growth and Overlay plan and discuss town‑meeting warrant articles for submission. The agenda notes a candidates night on May 7 and invites public questions to be sent to the library.

• Review Motor Vehicle Abatements
• Review April monthly list exemptions
• Discuss RE (residential) abatement
• Review New Growth and Overlay plan
• Discuss town‑meeting warrant articles for submission

The Board approved the minutes from the August 12 meeting. It approved vendor invoices for Patrick Harring, RRG and Diane Peterson for payment. Motor vehicle abatements were reviewed and approved. The recommendation to approve the Caruso property abatement after inspection was also approved.

• Approved August 12 meeting minutes
• Approved payment of vendor invoices for Patrick Harring, RRG and Diane Peterson
• Approved motor vehicle abatements
• Approved vendor recommendation for Caruso property abatement

Conservation Commission

The Conservation Commission will meet to conduct a Regulatory Department (RDA) hearing regarding a tree cutting proposal. The board will also interview an applicant for a vacant position.

• RDA Hearing for Susan Baldwin of 19 Oak Dr. regarding tree cutting possibility

Board of Assessors

The Oakham Board of Assessors will meet to open revaluation bids, review the FY26 budget, and discuss motor vehicle abatements and property tax exemptions. The meeting is procedural with no new decisions expected.

• Revaluation bid opening
• FY26 budget review
• Motor vehicle abatements review
• Chapter classification applications review
• Monthly list of exemptions and abatements review

Planning Board

The Planning Board will meet to discuss new and old business. This includes a project at 358 Coldbrook Road involving Rhynland Energy and MoragaEnergyStorage.com, and the status of road acceptance for Longview Estates.

• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com
• Longview Estates Roads acceptance

Board of Selectmen

The Oakham Board of Selectmen will hold a regular meeting to approve financial warrants, including payroll and withholdings, and discuss highway projects. The board may also vote on agenda protocol changes and regional agreements.

• Approve WR26-04 payables, PR26-03 payroll, and WTH26-03 withholdings
• Possible vote on Chapter 90 highway projects for Barre Rd & Ware Corner Rd
• Discussion and possible vote on BESS subcommittee agenda
• Discussion of QRSD Regional Agreement and OCS Lease Agreement
• Correspondence from State Senator Peter Durant

Finance Committee

The Finance Committee will discuss year-to-date spending for FY2026 compared to the budget and address outstanding items and transfers for FY2025. The body will also review financial policies and new account numbers.

• FY2026 YTD Spending, Actual vs Budget
• FY2025 Transfers and Outstanding Items
• Financial Policies review
• New account numbers
• DPW vehicles

Board of Assessors

The Board of Assessors will meet to address tax classification. No other specific items are listed on the agenda.

• Tax classification

The Board approved the July 21 minutes and several prior meeting minutes. It voted to change regular meeting nights to Tuesdays to avoid conflict with the Selectmen’s meeting. Vendor invoices for Patrick Harring and RRG were approved for payment, as were motor‑vehicle abatements and preliminary RE & PP warrants and commitments. A revised FY25 real‑estate tax bill was sent to Caruso.

• Approved July 21 meeting minutes
• Approved prior minutes for 6/30, 5/13, 4/28, 3/3, 2/12 and 1/13
• Voted to change Board meeting nights to Tuesdays
• Approved payment of vendor invoices for Patrick Harring and RRG
• Approved motor‑vehicle abatements
• Approved preliminary RE & PP warrants and commitments (June 12) and mailed bills
• Sent revised FY25 real‑estate tax bill to Caruso

Council on Aging

The Council on Aging will meet to review financial reports and plan upcoming events. The body will discuss the potential acquisition of a COA credit card and preparations for a September workshop and social event.

• Preparations for Lawn Games/Barbeque on 9/05
• Planning for Tim Howe workshop
• Discussion regarding a credit card for the COA
• Update on Donations account spending items

Board of Selectmen

The Board of Selectmen will meet to vote on financial policies 16-18 and the procedure guide. The board will also review highway department updates and correspondence regarding ADA concerns.

• Vote on financial policies 16-18 and procedure guide
• Discussion on Skyline Drive and Old School House Road
• ADA concerns reported by Aaron Langlois
• Highway Department updates on Spencer Road mowing and driveway issues
• Highway Department equipment rental or purchase of a roller/compactor

Conservation Commission

The Conservation Commission is holding a special meeting with the Board of Selectmen and Planning Board. The session is designated as an executive session to discuss litigation regarding Moraga Storage, LLC.

• Executive session regarding Moraga Storage, LLC, Energy Facilities Siting Board Docket No. 25-07

Planning Board

The Planning Board is meeting to discuss litigation in executive session with the Select Board and Conservation Commission. The agenda is primarily procedural, with no public discussion or decisions scheduled.

• Executive session to discuss Moraga Storage LLC Battery Energy Storage System

Cemetery Commission

The Cemetery Commission will meet to vote on reorganization and a yearly maintenance plan. The body will discuss burial and lot sales, as well as administrative updates to the town website and bill paying.

• Budget of $9,900
• Review of three telephone quotes for landscaping and tree removal
• Road ruts at Pine Grove Cemetery
• Low hanging limbs at Church and South Cemeteries
• Updating fees on the website from the March 29, 2025 meeting

Board of Selectmen

The Board of Selectmen will hold a special joint meeting with the Planning Board, Conservation Commission, and Town Counsel. The meeting consists entirely of an executive session to discuss litigation regarding Moraga Storage, LLC.

• Executive session regarding Moraga Storage, LLC, Energy Facilities Siting Board Docket No. 25-07

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes and process warrants for stipends and motor vehicle abatements. The board will also discuss personal property data entry and Chapter mailing status.

• Warrant for BOA Stipends
• MV warrant for abatements
• Personal Property Data Entry
• Chapter Mailing

The Board approved the August 12 meeting minutes. Vendor invoices for Patrick Harring, RRG, and Diane Peterson were approved for payment. Motor vehicle abatements were reviewed and approved. The vendor's recommendation on the Caruso property abatement was approved.

• Approved August 12 meeting minutes
• Approved payment of vendor invoices for Patrick Harring, RRG, and Diane Peterson
• Approved motor vehicle abatements
• Approved vendor recommendation on Caruso property abatement

Board of Selectmen

The Board of Selectmen will meet to approve several payment warrants and payroll. The body will vote on financial policies, additional Treasurer/Tax Collector office hours, and a Conservation Commission appointment.

• Vote on financial policies 11-19
• Vote on additional Treasurer/Tax Collector office hours
• Vote on Conservation Commission appointment of Nick Killick
• Vote regarding Ted Croteau and Sober in the Sun / Treasurer Valley
• Update on Green Hollow Cemetery arch from Historical Commission

The Board unanimously approved several warrants, the May meeting minutes, and permits for the Sober in the Sun Festival, including a raffle permit through Aug. 31, 2025 and an entertainment permit for Aug. 29–Sept. 1, 2025. They also unanimously approved increasing the Treasurer/Collector’s office hours to 24–30 hours per week for several weeks and adopted financial policies #11‑15 with minor wording corrections. An appointment to the Conservation Commission failed for lack of a second, and discussion of the municipal fiber grant was tabled.

• Approved warrants (WR 25‑28, WR 26‑02, PR 26‑01, WTH 26‑01, WRR 26‑01) unanimously
• Approved May 20 and May 27, 2025 meeting minutes unanimously
• Approved raffle permit for Sober in the Sun Festival through Aug 31 2025 unanimously
• Approved entertainment permit for Sober in the Sun Festival Aug 29‑Sept 1 2025 unanimously
• Approved increase of Treasurer/Collector office hours to 24–30 hours/week unanimously
• Approved financial policies #11‑15 with corrections unanimously
• Conservation Commission appointment of Nick Killick failed (no second)
• Municipal fiber grant discussion tabled for future update

Planning Board

The Oakham Planning Board will meet to discuss new and old business. Key items include a project at 358 Coldbrook Road and assistance with an ADU bylaw draft.

• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com
• ADU Bylaw draft assistance from CMRPC Jane Wyrick
• Longview Estates Roads acceptance (no progress to date)

Council on Aging

The agenda for this meeting consists of procedural materials and the review of previous minutes. No specific action items or discussion topics are listed.

Finance Committee

The Finance Committee will review year-to-date spending for FY2025 compared to the budget. The body will also discuss FY2025 transfers and the FY2026 budget.

• FY2025 YTD Spending, Actual vs Budget
• FY2025 Transfers and Outstanding Items
• FY2026 Budget discussion

Board of Selectmen

The Board of Selectmen and Finance Committee are holding a joint special meeting. The primary purpose is to vote on and sign FY25 year-end line-item transfers.

• FY25 year-end line-item transfers

The Board of Selectmen approved the FY25 year‑end line transfer requests after the Finance Committee raised no objections. They unanimously approved an encumbrance for postage. The Board also agreed to monitor a $5,400 overrun in the Town Clerk’s salary line for the FY26 budget.

• Approved FY25 year‑end line transfers (no objections)
• Approved postage encumbrance (unanimous)
• Agreed to monitor $5,400 Town Clerk salary overrun

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes and process warrants for stipends and motor vehicle abatements. The board will also discuss personal property data entry and Chapter mailing status.

• Warrant for BOA Stipends
• MV warrant for abatements
• Personal Property Data Entry
• Chapter Mailing

Board of Selectmen

The Board of Selectmen will meet to approve warrants and vote on several administrative matters. Key items include seasonal bids for the Highway Department and appointments for Fiscal Year 2026.

• Acceptance of Highway Department season bids
• Fiscal Year 2026 appointments
• Board of Health appointment recommendation for Sue Collette
• Fobes Memorial Library job description
• Fire Chief Tim Howe salary

The Selectmen approved several warrant items and the FY26 seasonal highway bid awards, both unanimously. They appointed Karen Harper and Patrick Mardirosian as Records Officers for one‑year terms. The Board approved an updated job description and hourly rate increase for the Children’s Program Associate, and accepted a motion to reduce the Fire Chief’s FY26 salary increase to match the 2% staff raise. Spencer voted for Oakham to join the Central Regional Emergency Communication Center, and a $473,790 grant was noted for equipment upgrades.

• Approved WR25-27, WR26-01, PR25-26 payables and withholding (unanimous)
• Approved FY26 seasonal highway bid awards as recommended (unanimous)
• Appointed Karen Harper as Records Officer for Town Clerk’s Office (1‑year term)
• Appointed Patrick Mardirosian as Records Officer for Highway Department (1‑year term)
• Approved updated job description and hourly rate increase to $18.00 for Sharon Corey
• Approved motion to reduce Fire Chief Tim Howe’s FY26 salary increase to 2% raise
• Spencer voted to join the Central Regional Emergency Communication Center
• Accepted email declining vacant Board of Health seat; vacancy remains open

Board of Selectmen

The Board of Selectmen will hold a special meeting to receive an update on the Treasurer Collector Office. The board may vote on using Mass Munifin as a vendor or outsource provider.

• Possible vote on Mass Munifin as vendor/outsource for Treasurer Collector Office

The Board voted unanimously to engage Sara Hunter of Mass MuniFin for outsourced Treasurer/Collector services at $175 per hour, with a month‑to‑month contract and 14‑day termination notice. The motion to adjourn the meeting also passed unanimously. No other substantive actions were decided at this meeting.

• Approved outsourcing Treasurer/Collector services to Mass MuniFin (unanimous)
• Approved motion to adjourn the meeting (unanimous)

Conservation Commission

The Conservation Commission will meet to discuss a request for determination of applicability regarding potential wetland filling. The body will also address SIGN orders for a property on Crawford Rd. and discuss BESS.

• Hearing for Dominic Coppolino of 457 Hunt Rd. regarding possible filling in a wetland
• SIGN Orders for Toomey, 11 Crawford Rd.
• Discussion of BESS

Conservation Commission

The Conservation Commission will meet to discuss a request for determination of applicability regarding potential wetland filling. The commission will also address sign orders and potential new volunteers.

• Hearing for Dominic Coppolino of 457 Hunt Rd. regarding possible filling in a wetland
• SIGN Orders for Todomey, 11 Crawford Rd.
• Discussion of BESS correspondence

Board of Assessors

The Board of Assessors will meet to approve previous minutes and process warrants for stipends and motor vehicle abatements. The board will also discuss personal property data entry and Chapter mailing status.

• Warrant for BOA Stipends
• MV warrant for abatements
• Personal Property Data Entry
• Chapter Mailing

Board of Selectmen

The Board of Selectmen will hold a special meeting to address Highway Department seasonal bids. The agenda also includes time for new business, old business, and correspondence.

• Highway Department seasonal bids

Board of Selectmen

The Board of Selectmen will meet to approve warrants and minutes and hold a public session. The body will discuss vendor outsourcing for the Treasurer/Collector office and vote on Fiscal Year 2026 appointments.

• Approval of warrants WR25-26 (payables), PR25-25 (payroll), and WTH25-25 (withholdings)
• Treasurer/Collector office update regarding vendor/outsource
• Votes on Fiscal Year 2026 appointments
• Discussion of Old Schoolhouse Road and Skyline Drive
• Correspondence from Rhynland Energy

The Selectmen unanimously approved the town's warrants, except for a firearms‑training item pending review. They approved the minutes for March‑May 2025, with one abstention. Annual committee and commission appointments were confirmed, and Tina Lindsey was appointed Animal Control Officer (2‑1 vote) while Tracy Eaves‑Prior was appointed Assistant Animal Control Officer.

• Approved Warrants WR 25‑26 (excluding firearms training) and PR 25‑25 payroll items (unanimous)
• Approved minutes for March‑May 2025; Dennis Bergin abstained
• Approved annual committee and commission appointments (unanimous)
• Approved appointment of Tina Lindsey as Animal Control Officer (2‑1)
• Approved appointment of Tracy Eaves‑Prior as Assistant Animal Control Officer
• Adjourned meeting (unanimous)

Finance Committee

The Finance Committee will review year-to-date spending for FY2025 compared to the budget. The body will also hold a discussion regarding the FY2026 budget.

• FY2025 YTD Spending, Actual vs Budget review
• FY2026 Budget discussion

Council on Aging

The Council on Aging will meet to address leadership changes following a resignation and elect new officers. The body will also discuss the elimination of the Activities Coordinator budget line and proposals for Senior Center operations.

• Approval of Kathy Usher to join the COA following Clare Hendra's resignation
• Election of new Officers
• Discussion on next steps for eliminating the Activities Coordinator budget line
• Update on spending from the Donations account for weight bands and Wii games
• Proposal to open the Senior Center during events on the Common

Board of Selectmen

The Selectmen approved several financial items, including a $6,873.65 police budget adjustment and a $1,400 line‑item transfer for street‑light lighting. They appointed a volunteer minute taker and voted to send a renewal notice to the Police Chief under existing contract terms. All votes were unanimous except the minutes approval, which had one abstention.

• Approved warrants (WR 25‑25 Payables, PR 25‑24 Payroll, WH 25‑24 Withholdings) – vote 3‑0
• Approved February 18 and 24, 2025 meeting minutes – vote 2‑0, 1 abstention
• Approved $6,873.65 police department budget revision for Animal Control Officer – vote 3‑0
• Appointed Lucy Tessnau as volunteer minute taker – vote 3‑0
• Approved $1,400 transfer from BOS Web & IT to BOS Streetlights & Electricity – vote 3‑0
• Voted to send notice to Police Chief renewing current contract, with negotiations slated for Feb 2026 – vote 3‑0
• Adjourned meeting – vote 3‑0

Finance Committee

The Finance Committee will review year-to-date spending for FY2025 compared to the budget. The body will also hold a discussion regarding the FY2026 budget.

• FY2025 YTD Spending, Actual vs Budget
• FY2026 Budget discussion

Conservation Commission

The Conservation Commission will conduct hearings regarding two Notice of Intent (NOI) applications. The body will also discuss issues related to two properties on Hunt Road.

• Hearing continuation: NOI for MJ Toomey, lot 11 Crawford Rd. New Home Construction
• Hearing: NOI for Heart of America, BSA weed control on Browning Pond
• Discussion of issues on 415 Hunt Rd. and 437 Hunt Rd.

Conservation Commission

The Conservation Commission will hold hearings regarding a new home construction and pesticide use for weed control. The body will also discuss issues at two Hunt Road properties and evaluate BESS proposals.

• Hearing continuation for new home construction at lot 11 Crawford Rd. (MJ Toomey)
• Hearing for selective pesticide weed control on Browning Pond (Heart of America, BSA)
• Discussion of issues at 415 Hunt Rd. and 437 Hunt Rd.
• Review of BESS proposals and potential opposition

Planning Board

The Planning Board will meet to discuss several land use and compliance items. The agenda includes a review of a project at 358 Coldbrook Road and a noncompliance issue regarding a special permit.

• Review of Rhynland Energy / MoragaEnergyStorage.com at 358 Coldbrook Road
• BHT Oakham LLC Special Permit 054 noncompliance
• Longview Estates Roads acceptance (reported as no progress to date)
• Review of ANR plans from Hannigan Engineering / David Leroy

Board of Assessors

The Board of Assessors will meet to approve previous minutes and process warrants for stipends and motor vehicle abatements. The board will also review the status of personal property data entry and Chapter mailing.

• Warrant for BOA Stipends
• MV warrant for abatements
• Personal Property Data Entry status
• Chapter Mailing status

The Oakham Board of Assessors met on June 2, 2025 and swore in new member Susan Turnbull. Property owner Kathleen Usher withdrew her RE abatement request after confirming the assessment. The board approved vendor invoices for payment and scheduled reviews of several items for the next meeting.

• Vendor invoices approved for payment
• 3 ABC and FOL items scheduled for review at next meeting
• Year‑end accountant forms scheduled for review at next meeting

Board of Selectmen

The Oakham Board of Selectmen will hold a regular meeting to approve warrants for payables, payroll, and withholdings, as well as minutes from the previous meeting. They will also vote on financial policies, a seasonal highway bid process, and a resolution for a special employee. The meeting includes a public session for employee disclosures.

• Approve WR25-24 payables
• Approve PR25-23 payroll and WTH25-23 withholdings
• Vote on Financial Policies 1-10
• Possible vote on Highway Seasonal Bid Process vendor rate
• Vote on Resolution Letter for Dennis Bergin

The Selectmen unanimously approved several warrants, appointed a special municipal employee, and adopted a resolution for the proposed Battery Energy Storage System on Colebrook Road with corrected language. They also approved Financial Policies 1‑10 and agreed to send a letter opposing the battery project to state agencies. No vote was taken on hiring per‑diem support for the Treasurer/Collector office.

• Approved warrants WR 25-24 Payables, PR 25-23 Payroll, WTH 25-23 Withholdings (all in favor)
• Appointed Dennis Bergin as Special Municipal Employee (all in favor)
• Adopted Battery Energy Storage System resolution with corrections (all in favor)
• Approved Financial Policies 1‑10 (all in favor)
• Agreed to finalize and distribute letter opposing battery project to state agencies (all in favor)
• Scheduled highway department bid opening for June 26, 2025 (informational)
• Discussed hiring per‑diem support for Treasurer/Collector at $40/hr; no vote taken
• Adjourned meeting (all in favor)

Finance Committee

The Finance Committee will review year-to-date spending for FY2025 compared to the budget. The body will also hold a budget discussion for FY2026 with the Board of Selectmen and interview a candidate for committee membership.

• FY2025 YTD Spending, Actual vs Budget review
• FY2026 Budget discussion with BOS
• Membership Interview for Finance Committee
• Executive Session to consider applicants for appointment

Planning Board

The Planning Board will meet to review old business and potential new ANR plans. Discussions include the status of road acceptance for Longview Estates and a project by Rhynland Energy / MoragaEnergyStorage.com.

• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com
• Longview Estates Roads acceptance

Planning Board

The Oakham Planning Board is meeting to discuss two old business items: the Longview Estates road acceptance, which has made no progress, and a filing from Rhynland Energy regarding 358 Coldbrook Road, which has been submitted to the Town Clerk. The agenda contains no new business or public hearings.

• Longview Estates roads acceptance: no progress to date
• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com filing submitted to Town Clerk

Planning Board

The Oakham Planning Board will discuss two old business items: roads acceptance for Longview Estates (no progress reported) and a submission from Rhynland Energy / MoragaEnergyStorage.com for 358 Coldbrook Road. The meeting also allows for ANR plan submissions.

• Longview Estates roads acceptance update
• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com submission
• ANR plans may be submitted for review

Board of Selectmen

This is a special meeting of the Oakham Board of Selectmen focused on interviewing Nicholas George for the Treasurer/Collector position. The agenda also includes sections for new business, old business, and public session, but no other specific items are listed.

• Interview with Nicholas George for Treasurer/Collector position at 6:00 pm

Board of Assessors

The Board of Assessors will meet on June 3, 2024 to approve meeting minutes, a warrant for board stipends, and a motor vehicle abatement warrant. Old business includes updates on personal property data entry, income & expense filings, and chapter mailing.

• Approve meeting minutes from May 13
• Warrant for BOA stipends
• Sign MV warrant for abatements
• Old business: personal property data entry, I&E’s, and Chapter Mailing

The Board approved vendor invoices for payment and approved the motor vehicle abatements as presented. It denied a veteran exemption request for a late filer and sent a denial letter. The Board also noted ongoing property valuation reviews and other administrative items.

• Approved vendor invoices for payment
• Approved motor vehicle abatements as presented
• Denied veteran exemption for late filer (letter sent)

Board of Selectmen

The Oakham Board of Selectmen will consider a possible vote on the Fiscal Year 2026 budget and vote on employee disclosure forms. They will also discuss changing the date of the Annual Town Meeting and review requests for Annual Town Meeting warrant articles. Additionally, the board will conduct reviews of the Highway Superintendent and Council on Aging, and hold an executive session for contract negotiations with nonunion personnel.

• Possible vote on Fiscal Year 2026 budget
• Vote on employee disclosure forms
• Discussion and possible vote on changing the Annual Town Meeting date
• Review of requests for Annual Town Meeting warrant articles
• Executive session for contract negotiations with nonunion personnel (BOS Administrative Assistant)

The Board approved three warrants: WR 2523 Payables, PR 2522 Payroll, and WH 2522 Withholdings. They voted unanimously to hire Marissa Salvari for Town Election work at $15 per hour. The Board also entered executive session, unanimously, to discuss non‑union personnel contract negotiations. No other substantive actions were taken.

• Approved WR 2523 Payables warrant (unanimous)
• Approved PR 2522 Payroll warrant (unanimous)
• Approved WH 2522 Withholdings warrant (unanimous)
• Approved hiring Marissa Salvari for Town Election work at $15/hr (unanimous)
• Entered executive session to discuss non-union personnel contract negotiations (unanimous)

Planning Board

The Planning Board is holding a joint meeting with the Board of Selectmen for a presentation by Westfield city councilors regarding their opposition to a proposed lithium battery storage facility on their aquifer. The developer withdrew the petition after opposition. The Planning Board will convene only if necessary. Old business includes Longview Estates road acceptance and an item at 358 Coldbrook Road related to Rhynland Energy.

• Presentation by Westfield councilors about opposition to lithium battery storage facility on aquifer
• Developer withdrew petition from Energy Facilities Siting Board
• Longview Estates roads acceptance — no progress reported
• 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com item

Board of Selectmen

The Oakham Board of Selectmen will hold a regular meeting with the primary agenda item being discussion and opposition to a Battery Energy Storage System (BESS). Guest speakers from the Westfield City Council will address the board. A public session will follow for resident comments.

• Discussion of opposition to a Battery Energy Storage System (BESS) with Westfield City Councilors as guest speakers
• Public session for resident comments

Cemetery Commission

The Oakham Cemetery Commission will hold a regular meeting to discuss budget and past burials, and consider digitalizing cemetery records. Additional discussion items include a sign for Pine Grove, spring cleaning, and flower pots for Memorial Day. The commission will also receive updates on future burials, lawn care, and recent calls from residents, and all members are required to complete ethics tests.

• Discussion: Digitalizing cemeteries
• Sign for Pine Grove
• Flower pots for Memorial Day
• Lawn care with Ernie Langelier
• Ethics tests for all members

Conservation Commission

The Oakham Conservation Commission will hold two public hearings: a continuation for a Notice of Intent (NOI) filed by MJ Toomey for new home construction on lot 11 Crawford Road, and a new hearing for an NOI by Heart of America, BSA for selective pesticide weed control on Browning Pond. The meeting will also consider results from the Spencer Conservation Commission and address new and old business.

• Hearing continuation: NOI for MJ Toomey, new home construction on lot 11 Crawford Rd
• Hearing: NOI for Heart of America, BSA weed control on Browning Pond using selective pesticide
• Spencer Conservation Commission results to be considered
• New business items
• Old business items

Council on Aging

The Council on Aging will meet to review program updates and the budget. Members will discuss the status of the Activities Coordinator and brainstorm regarding the donations account.

• Approval of March 14, 2025 minutes
• Treasurer's report on budget
• Update on Activities Coordinator
• Discussion on Donations Account

Board of Selectmen

This special meeting of the Oakham Board of Selectmen will vote on reopening the Annual Town Meeting Warrant and hold a discussion on the Fiscal Year 2026 budget. The public may attend in person or via Zoom.

• Vote to reopen the Annual Town Meeting Warrant
• Fiscal Year 2026 Budget discussion

The Board voted unanimously to re‑open the ATM warrant, add two additional warrants, and close it on May 12, 2025 at noon. It approved the list of surplus town equipment for posting on Municibid. The Board also voted unanimously to designate the BOS Administrative Assistant as the voting representative for district dispatch.

• Re‑opened ATM warrant, added two warrants, set closure for May 12, 2025 (unanimous)
• Approved surplus equipment list for Municibid listing (unanimous)
• Authorized BOS Administrative Assistant as voting representative for district dispatch (unanimous)

Board of Assessors

The Board of Assessors will meet to approve the minutes from April 8, review financial management, and discuss a bill for RRG for April. Old business includes personal property data entry. The agenda is largely procedural with no major decisions or public hearings.

• Approve meeting minutes of April 8
• Financial management review
• Bill for RRG for April (no amount specified)
• Old business: personal property data entry

The Board of Assessors approved vendor invoices for payment. It approved motor vehicle abatements as presented. One late personal exemption filing was denied. The board directed staff to investigate outstanding taxes on 358 Coldbrook Road and request a tax title list.

• Approved vendor invoices for payment
• Approved motor vehicle abatements as presented
• Denied one late personal exemption filing
• Reviewed new growth and overlay process with clerk and vendor
• Directed investigation of outstanding taxes on 358 Coldbrook Road and request a tax title list
• Printed all chapter land cards for review of acreage, liens, and use codes

Board of Selectmen

The Oakham Board of Selectmen will hold a regular meeting with several votes, including adopting a regional dispatch district agreement, signing an accounting service contract with Eric A. Kinsherf, CPA LLC, and approving the town election warrant for a constable. The board may also vote on ATM warrant articles and discuss the FY2026 budget. Two executive sessions are scheduled for collective bargaining and contract negotiations.

• Vote to adopt MGL and district agreement for Regional Dispatch District
• Vote & sign accounting service contract with Eric A. Kinsherf, CPA LLC
• Vote & sign Town Election Warrant for a Constable
• Possible vote on ATM Warrant Articles (requests received)
• Approve warrants: payables WR25-22, payroll PR25-21, withholdings WTH25-21

The Board approved several financial warrants and past meeting minutes, signed the 2025 Annual Town Election Warrant, and approved FY26 contracts including a CPA agreement and a regional 911 dispatch agreement. It also approved the inclusion of articles for the upcoming Annual Town Meeting. Finally, the Board voted 2‑0 (1 abstention) to write and send a letter to state officials opposing the proposed battery energy storage system.

• Approved WR 2522 Payables, PR 2521 Payroll, and WH 2521 Withholdings
• Approved minutes from the Jan 13, Jan 21, Feb 3, and Feb 10, 2025 meetings
• Signed the 2025 Annual Town Election Warrant
• Approved CPA contract with Eric A. Kinsherf
• Approved Regional 911 Dispatch Agreement under M.G.L. Ch. 6A Sec. 18P–18B
• Approved inclusion of articles for the upcoming Annual Town Meeting
• Voted 2‑0 (1 abstention) to write and send a letter opposing the battery storage project
• Approved FY26 contracts and agreements

Finance Committee

The Finance Committee will review year-to-date spending for FY2025 compared to the budget. The body will also hold a budget discussion for FY2026 with the Board of Selectmen and address committee membership.

• FY2025 year-to-date spending review
• FY2026 budget discussion with Board of Selectmen
• Finance Committee membership

Board of Assessors

The Board of Assessors will hold a regular meeting to handle administrative tasks including approving minutes, signing payroll and bills, motor vehicle abatements, a motor vehicle commitment and warrant, and a certificate of abatement for Caruso. The board will also receive a revaluation status update and review year-end budget and chapter lien status.

• Sign motor vehicle abatements
• Sign MV commitment & warrant #5
• Sign Certificate of Abatement for Caruso
• Revaluation status update
• Chapter Lien Review status

Planning Board

The Planning Board will hold a regular meeting to review old business and potential ANR plans. The agenda includes discussions regarding the Rhynland Energy / MoragaEnergyStorage.com project at 358 Coldbrook Road.

• Review of 358 Coldbrook Road: Rhynland Energy / MoragaEnergyStorage.com
• Status update on Longview Estates Roads acceptance

Board of Selectmen

The Oakham Board of Selectmen will meet to discuss and possibly vote on several items, including building inspection permit fees, a MassDOT award, new highway equipment purchase, and a trade-in proposal. They will also set the date for the Annual Town Meeting and open the ATM warrant with a time frame vote. The meeting includes public session and executive sessions for collective bargaining and contract negotiations.

• Building inspection permit fees (possible vote)
• MassDOT award and new highway equipment purchase (vote & sign)
• Highway Superintendent trade-in discussion (possible vote)
• Set date for Annual Town Meeting
• Open ATM warrant with time frame vote

The Selectmen approved two financial warrants and formally opposed the Battery Energy Storage Project, notifying the DCR. They unanimously adopted a $12 per $1,000 building permit fee for energy storage systems and approved a $325,000 Chapter 90 equipment purchase with related trade‑ins. The Annual Town Meeting date was set for June 24, 2025, and the meeting warrant was opened and closed for a specific period. Discussions on email licensing and road‑acceptance paperwork were noted but no decisions were made.

• Approved warrants WR-2521 (payables) and PR-2520 (payroll) (approved)
• Opposed the proposed Battery Energy Storage Project and notified DCR (opposition)
• Unanimously approved building permit fee of $12 per $1,000 for energy storage systems (unanimous)
• Unanimously approved $325,000 Chapter 90 equipment purchase and related trade‑ins (unanimous)
• Unanimously set Annual Town Meeting for June 24, 2025 at Oakham Elementary School (unanimous)
• Voted to open the Annual Town Meeting warrant on April 15, 2025 and close it on April 25, 2025 at 5:00 PM (approved)
• Discussed consolidating committee email accounts; decision pending IT input (pending)
• Planning Board awaiting road‑acceptance paperwork; no action taken (no decision)

Finance Committee

The Oakham Finance Committee will review year-to-date spending against the FY2025 budget and discuss the upcoming FY2026 budget. The meeting also includes public comments, committee membership updates, and approval of prior minutes.

• Review of FY2025 YTD spending (actual vs budget)
• Discussion of FY2026 budget
• Consideration of Finance Committee membership changes
• Approval of prior meeting minutes
• Scheduling of next meeting

Board of Selectmen

The Board of Selectmen holds a special meeting to review the Fiscal Year 2026 budget and consider a possible vote on inspection fees. The building commissioner will present on inspection fees, and the board will also handle new and old business, as well as a public session.

• Possible vote on inspection fees from the Building Commissioner
• Review of Fiscal Year 2026 Budget
• Public session for resident input

The Board expressed unanimous opposition to the Rhineland Energy battery storage proposal and asked KP Law to prepare legal arguments. It decided not to cut small committee stipends and ordered the $18,269 remaining from the fire‑truck purchase to be returned to the stabilization fund. A final vote on the building‑permit fee schedule is scheduled for April 14, 2025.

• Select Board expressed unanimous opposition to the Rhineland Energy battery storage project
• Board requested KP Law to prepare legal arguments regarding the battery storage project
• Decided not to reduce small committee stipends
• Returned $18,269 from fire‑truck purchase to the stabilization fund
• Scheduled final vote on the building‑permit fee schedule for April 14, 2025
• Building Inspector Duffy to submit a written proposal on battery storage fee classification by the next meeting

Conservation Commission

The Conservation Commission will meet to continue a hearing regarding a new home and hold a hearing on pesticide use. The body is reviewing Notices of Intent (NOI) for two specific projects.

• Hearing continuation: NOI for MJ Toomey, lot 11 Crawford Rd. for new home construction
• Hearing: NOI for Heart of America, BSA weed control on Browning Pond using selective pesticide

Conservation Commission

The Oakham Conservation Commission will hold two hearings: a continuation of a Notice of Intent (NOI) for MJ Toomey for new home construction at Lot 11 Crawford Rd, and a new NOI from Heart of America BSA for selective pesticide weed control on Browning Pond, with results from the Spencer Conservation Commission. The meeting also includes new and old business.

• Hearing continuation: NOI for MJ Toomey, lot 11 Crawford Rd – new home construction
• Hearing: NOI for Heart of America, BSA weed control on Browning Pond – selective pesticide
• Reference to Spencer ConCom results on the weed control proposal

Conservation Commission

The Conservation Commission will hold a continued hearing regarding a new home construction project. The commission will also hear a request for pesticide use for weed control on Browning Pond.

• Hearing continuation: NOI for MJ Toomey, lot 11 Crawford Rd. New Home Construction
• Hearing: NOI for Heart of America, BSA weed control on Browning Pond

Board of Selectmen

The Board unanimously voted to reject the regional school agreement’s proposed three‑year rolling average assessment method. It approved new wiring inspection fees effective April 1 2025, increased the Assessors’ expense account by $716, and authorized signing a letter supporting partial vehicle‑access restoration on conservation land. The Board also approved disposing of an old street sweeper for $400 and adopted a voluntary “Blue 2020 Premium Plan” for employees at no cost to the town, while approving routine warrants.

• Unanimously rejected 3‑year rolling average proposal in school agreement
• Approved new wiring inspection fees effective April 1 2025
• Increased Assessors expense account by $716 (total $8,580)
• Approved signing letter supporting partial vehicle‑access restoration
• Authorized disposal of old street sweeper for $400
• Approved offering voluntary “Blue 2020 Premium Plan” to employees at no town cost
• Approved warrants WR 2520 Payables, PR 2519 Payroll, WH 2519 Withholding

Board of Assessors

The Board of Assessors will meet to review town building valuations and the status of revaluations. The board will also address specific tax abatements and review sales statistics.

• RE Abatement: Caruso FY25 Omitted Assessment
• Review of all town building valuations
• Review of revaluation status
• Review of Chapter Lien status
• Signing of MV abatements, payroll, and bills

The Board approved vendor invoices for payment. Motor vehicle abatements were approved as presented, with one abatement withdrawn and another adjusted after inspection. The personal exemption list was reviewed and approved. A revised real‑estate billing will be issued for a building not on the tax rolls, with a warrant and commitment signed.

• Approved vendor invoices for payment
• Approved motor vehicle abatements as presented
• Withdrew one abatement and adjusted another after inspection
• Reviewed and approved personal exemption list
• Authorized issuance of revised real‑estate billing and signed warrant

Cemetery Commission

The Oakham Cemetery Commission will hold a regular meeting to discuss the budget, past and future burials, and the digitalization of cemetery records. Other agenda items include a sign for Pine Grove, spring cleaning, flower pots for Memorial Day, lawn care contracts, veteran markers, ethics tests for members, and the upcoming town election.

• Discussion on digitalizing cemeteries
• Budget review and past burials
• Sign for Pine Grove
• Veteran markers for Wilbur at S.W. Cemetery
• Ethics tests for all commission members

Board of Selectmen

The Board of Selectmen is holding a special meeting to review the proposed Fiscal Year 2026 budget. The agenda includes new business, old business, and a public session. No specific budget figures or other action items are listed in the agenda.

• Fiscal Year 2026 Budget Review

The Board of Selectmen held a special meeting on March 26, 2025 to review FY2026 department budgets and discuss a projected shortfall of $300,000‑$470,000. No formal budget actions were taken. The meeting was adjourned with all members in favor.

• Adjourned (all in favor)

Finance Committee

The Finance Committee will meet to review year-to-date spending for FY2025 compared to the budget. The body will also discuss the FY2026 budget calendar schedule and committee membership.

• FY2025 YTD Spending, Actual vs Budget
• FY2026 Budget Calendar Schedule
• Membership of Finance Committee

Planning Board

The Planning Board will consider a permit transfer for Quail Hollow, discuss the 358 Coldbrook Road project by Rhynland Energy/Moraga Storage LLC, and receive an update on Longview Estates road acceptance (no progress). The board confirmed that the Central Massachusetts Regional Planning Commission will provide technical assistance for an accessory dwelling unit bylaw. ANR plans may also be submitted for review.

• Quail Hollow permit transfer (new business)
• 358 Coldbrook Road project discussion (Rhynland Energy / Moraga Storage LLC)
• Longview Estates roads acceptance update (no progress to date)
• CMRPC to provide technical assistance for ADU bylaw (confirmed)
• ANR plans may be submitted for review

Board of Selectmen

The Board of Selectmen will hold a public hearing on transferring the liquor license from Golfers Arms Inc to Quail Hollow Country Club, followed by a required vote. They may also vote on designating a Board of Assessor member as a special municipal employee and on appointing Michael Granger to the Highway Department. The agenda includes executive sessions for collective bargaining and contract negotiations with nonunion personnel.

• Public hearing on liquor license transfer – Golfers Arms Inc to Quail Hollow Country Club (vote required)
• Possible vote on special municipal employee designation for a Board of Assessor member
• Possible vote on Highway Department appointment of Michael Granger
• Executive session to discuss collective bargaining or litigation (MGL Ch.30A §21(3))
• Executive session for contract negotiations with nonunion personnel (BOS Administrative Assistant)

The Board of Selectmen unanimously approved the transfer of the liquor license from Golfers Arms, Inc. to Quail Hollow Country Club. They also appointed Mike Granger as a non-CDL laborer and approved the warrants. Several items were discussed but not voted on, including snow and ice budget deficits, Chapter 90 fund equipment upgrades, and a potential inter-municipal agreement for a Council on Aging position.

• Approved warrants WR 2519, PR 2518, WTH 2518 (unanimous)
• Approved liquor license transfer to Quail Hollow Country Club (unanimous)
• Appointed Mike Granger as non-CDL laborer (unanimous)
• Entered executive session for collective bargaining and personnel negotiations (unanimous)

Council on Aging

The Oakham Council on Aging will hold a regular meeting on March 14, 2025, at the Senior Center. The agenda includes approval of minutes, reports from the Acting Chair and Treasurer, and an update on the Activities Coordinator. No votes or major decisions are listed; the meeting appears routine.

• Treasurer's report on budget
• Update on Activities Coordinator position
• Acting Chair's report on programs and activities

The Oakham Council on Aging met and approved the February minutes. The main discussion was the vacant Activities Coordinator position, with only one applicant who withdrew. The Council will explore sharing a coordinator with Rutland, and Clare will discuss this with the Selectboard. No formal votes were taken on substantive matters.

• Approved minutes of February 14, 2025 (unanimous)
• Discussed sharing an activities coordinator with Rutland; Clare to meet with Selectboard
• Agreed to co-sponsor a candidates' night with the Library at the Fire Station
• Formed a working group (Barbara, Clare, Becky) to plan the candidates' night
• Discussed potential programs: Quabbin High School music, end-of-life workshop, falls presentation

Finance Committee

The Oakham Finance Committee will hold a regular meeting to review FY2025 year-to-date spending against the budget. They will also discuss the FY2026 budget calendar schedule, committee membership, and prior meeting minutes. No votes or public hearings are scheduled; the agenda is mostly procedural.

• Review of FY2025 year-to-date spending vs budget
• Discussion of FY2026 budget calendar schedule
• Consideration of Finance Committee membership
• Approval of prior meeting minutes

Conservation Commission

The Conservation Commission will hold two public hearings at its regular meeting: one on a Notice of Intent for selective pesticide application for weed control on Browning Pond, and another on a Notice of Intent for new home construction at lot 11 Crawford Road. The board will also address new and old business before adjourning.

• Hearing on NOI for Heart of America for selective pesticide weed control on Browning Pond
• Hearing on NOI for MJ Toomey for new home construction at lot 11 Crawford Road

Board of Selectmen

The Board of Selectmen approved a resident's request to place clothing donation bins for Cradles to Crayons at Town Hall, Fire Station, and Library from March 31 to April 11, including use of the parking lot on a Saturday. The board also designated Diane Peterson as a Special Municipal Employee Working Assessor through December 31, 2025, at $50/hour, not to exceed $14,000. Budget discussions included level funding Parks and Recreation at $5,000 and reviewing fee updates for building and wiring inspections.

• Approved clothing donation bins for Cradles to Crayons at Town Hall, Fire Station, Library (all in favor)
• Designated Diane Peterson as Special Municipal Employee Working Assessor through Dec 31, 2025 (all in favor)
• Level funded Parks and Recreation at $5,000 for FY26
• Approved warrants WR 2518 and PR 2517 (all in favor)

Board of Assessors

The Board of Assessors will meet to approve prior minutes, sign payroll and bills, and handle motor vehicle abatements. They will also consider a real estate abatement request from Caruso for a FY25 omitted assessment. The board will discuss revaluation status, town building valuations, and year-end budget items.

• Approve minutes of August 12 meeting
• Sign payroll and bills
• Sign motor vehicle abatements
• RE Abatement: Caruso FY25 Omitted Assessment
• Review revaluation status and all town building valuations

The Board of Assessors approved vendor invoices, motor vehicle abatements, and a list of personal exemptions. They also approved participation in the Hero's Act for this fiscal year and reviewed chapter land applications and forest management plans. Real estate and personal property abatements are still under review.

• Approved vendor invoices for payment
• Approved motor vehicle abatements as presented
• Approved participation in the Hero's Act for this fiscal year
• Approved list of personal exemptions as presented
• Reviewed and signed new Forest Management plans
• Discussed and approved employment contract with BOS (Special Municipal Employee designation)

Board of Selectmen

The Board of Selectmen held a special meeting to review FY26 budget requests from multiple town boards and commissions. They adjusted the Conservation Commission's education line item down from $532 to $300 and increased dues from $199 to $235, while leaving other budgets largely level-funded. No final budget decisions were made, and the board plans further meetings to finalize requests.

• Reduced Conservation Commission education line item from $532 to $300
• Increased Conservation Commission dues from $199 to $235
• Level-funded Cemetery Commission stipend at $300 and expenses at $11,100
• Level-funded Historical Commission request at $1,500 (no reduction made)
• Level-funded Planning Board request at $515 wages and $500 expenses
• Level-funded Zoning Board of Appeals at $75 expenses and $125 dues
• Reduced Tree Warden police detail line item from $4,000 to $2,500
• Voted unanimously to enter Executive Session for collective bargaining/litigation strategy

Planning Board

The Planning Board will meet to review progress on Longview Estates roads and discuss 358 Coldbrook Road. The board will also receive an update on technical assistance for a draft accessory dwelling unit (ADU) bylaw.

• Longview Estates Roads progress update
• Discussion regarding 358 Coldbrook Road
• ConCom: Moraga Storage LLC
• CMRPC technical assistance for draft ADU bylaw

Board of Selectmen

The Board of Selectmen will vote and sign the Special Town Meeting Warrant for a constable position. They will review a regional agreement/lease and appoint subcommittees (Clare Hendra, Ralph Dichiara). The board will also schedule FY26 budget meetings with the Board of Assessor, Board of Health, and Parks & Rec. An executive session is planned for contract negotiations with the nonunion BOS Administrative Assistant.

• Vote and sign Special Town Meeting Warrant for constable
• Regional Agreement/Lease Review subcommittee appointments (Clare Hendra, Ralph Dichiara)
• FY26 Budget Meetings with Board of Assessor, Board of Health, Parks & Rec
• Approve warrants WR25-17 (payables) and PR25-16 (payroll)
• Executive session for contract negotiations with nonunion personnel (BOS Administrative Assistant)

The Board of Selectmen approved the warrant for the March 11 Special Town Meeting, including a $15,000 transfer for revaluation and free cash appropriations. They also approved warrants, appointments, and a highway resignation, and discussed the treasurer vacancy and a liquor license transfer.

• Approved warrants WR.2517 and PR.2516 unanimously
• Signed Special Town Meeting warrant for March 11, 2025 unanimously
• Appointed Claire Hendra and Ralph DiChiara to Quabbin Regional Lease Review Subcommittee unanimously
• Authorized replacement search for highway employee resignation unanimously
• Entered executive session for contract negotiations with Administrative Assistant unanimously

Council on Aging

The Oakham Council on Aging will discuss and decide on subsidizing three Bemis workshop options costing $25-$30, and consider moving Zumba classes to the Rutland Senior Center. Routine reports include updates on the Activities Coordinator and programs at Bemis and the Fire Station lunch. The Treasurer will also provide a budget update.

• Subsidize Bemis workshop: Flying Flower Café ($25), Botanical Broom ($25), or Dried Flower Boxwood Tree ($30)
• Zumba at Rutland Senior Center as a potential new location
• Update on Activities Coordinator hiring and program activities at Bemis and Fire Station lunch
• Treasurer report on budget

The Oakham Council on Aging approved a motion to post the Activities Coordinator job ad on Facebook, the MCOA Info Hub, and the town website for two weeks before considering paid advertising. The council also agreed to sign up for two Bemis workshops, the Flying Flower Café on June 10 and the Dried Flower Boxwood Tree on November 25, charging participants $15 each and covering remaining costs. No other substantive decisions were made; the meeting was largely procedural with reports and updates.

• Approved posting Activities Coordinator ad on Facebook, Info Hub, and town website for 2 weeks before paid ads (unanimous)
• Agreed to continue yoga for another 8 weeks starting March 4
• Agreed to sign up for Flying Flower Café workshop on June 10 and Dried Flower Boxwood Tree on November 25
• Approved charging $15 per participant for Bemis workshops, with COA covering remaining costs
• Approved minutes of January 10, 2025 (unanimous)

Board of Assessors

The Board of Assessors will meet to approve prior meeting minutes, sign payroll and bills, and review motor vehicle abatements. They will also discuss the status of the ongoing property revaluation, review sales statistics, and evaluate all town building valuations. Old business includes year-end budgeting, FOL returns and depreciation, and Chapter Lien review. The agenda is largely procedural with no major policy decisions or financial contracts listed.

• Approve minutes from June 30, July 21, March, April, and May
• Sign payroll, bills, and MV abatements
• Review revaluation status and sales stats
• Discuss year-end budget and FOL returns
• Chapter Lien review status

The Board of Assessors voted 2-0 to hire Patrick Harring to conduct the FY26 revaluation, with work to begin immediately. They also approved payroll, bills, motor vehicle items, and a list of personal exemptions, and voted to support a Special Town Meeting warrant article moving $15K to revaluation expenses. A discussion on creating a paid Principal Assessor role was tabled pending further review, with one member abstaining.

• Hired Patrick Harring for FY26 Revaluation (2-0)
• Approved RRG invoice for payment
• Approved motor vehicle items as presented
• Approved personal exemptions list as presented
• Voted to support Special Town Meeting warrant article to move $15K to reval expenses
• Discussed paid Principal Assessor role; no vote taken (Peter yes, Diane abstained)

Board of Selectmen

The Board of Selectmen reopened and amended the Special Town Meeting warrant to add a $894.49 overdue invoice from LHS Associates for election materials, then officially closed the warrant. The board also reviewed library and Council on Aging budgets, with minor adjustments, and decided not to support a Greenway funding article, encouraging voluntary donations instead. No other major decisions were made; several items were deferred or remain under discussion.

• Approved reopening and amending Special Town Meeting warrant to add $894.49 LHS Associates invoice
• Closed Special Town Meeting warrant
• Decided not to support Greenway funding article; encouraged voluntary donations
• Deferred FY26 COLA decision pending revenue numbers
• Scheduled future budget meetings for February 18, 2025

Conservation Commission

The Oakham Conservation Commission will preview two Notices of Intent: Heart of America's selective pesticide application for weed control on Browning Pond, and MJ Toomey's new home construction on lot 11 Crawford Rd. They will also sign an Order of Conditions for gravel removal on Route 148.

• Sign OOC for Bond Construction gravel removal on Route 148
• Preview NOI for Heart of America selective pesticide weed control on Browning Pond, with results from Spencer ConCom
• Preview NOI for MJ Toomey new home construction on lot 11 Crawford Rd

Board of Selectmen

The Board of Selectmen will conduct budget meetings for the Highway, Fire, and Police departments for FY26. The board will also discuss the date for a Special Town Meeting.

• Approval of warrant WR25-16 (payables)
• Approval of warrant PR25-15 (payroll)
• FY26 Budget Meeting: Highway Department
• FY26 Budget Meeting: Fire Department
• FY26 Budget Meeting: Police Department

The Board of Selectmen reviewed FY26 department budgets for Highway, Fire, and Police, with most budgets level funded and minor changes. No final decisions were made on the budgets or the Special Town Meeting rescheduling, which will be decided at the next Monday meeting. The board approved warrants and released executive session minutes.

• Approved Warrant WR 2516 (Payables) and PR 2515 (Payroll)
• Approved and released Executive Session minutes from July 29, 2024 and December 2, 2024
• Deferred decision on Special Town Meeting rescheduling to next Monday meeting
• Reviewed FY26 budgets for Highway, Fire, and Police departments (no votes taken)

Board of Assessors

The Oakham Board of Assessors will meet on July 21, 2025 (rescheduled from July 7). They will approve minutes from prior meetings, sign payroll, bills, and motor vehicle abatements. Main discussion items include reviewing the revaluation status, sales statistics, and all town building valuations. Old business covers year-end budget, FOL returns and depreciation, and chapter lien review.

• Approve minutes of June 30 and prior months (March, April, May)
• Sign payroll, bills, and motor vehicle abatements
• Review revaluation status
• Review all town building valuations
• Year-end and budget discussion

The February 3, 2025 meeting was cancelled and rescheduled due to snow, with members Peter Joyce and Diane Peterson not present. No substantive decisions were made; the minutes note only that motor vehicle approvals were 'approved as presented' and a personal exemptions list was reviewed, with one sent back for more information. A discussion occurred about a paid Principal Assessor role and a Special Town Meeting warrant article to move $15K to revaluation expenses, but no votes were recorded.

• Meeting cancelled and rescheduled due to snow
• Motor vehicle approvals approved as presented
• Personal exemptions list reviewed and approved, one sent back for more information

Planning Board

The Oakham Planning Board will hold a regular meeting to discuss several items, including an update on Longview Estates roads and a property at 358 Coldbrook Road related to Moraga Storage LLC. The board will also consider a technical assistance offer from the Central Massachusetts Regional Planning Commission (CMRPC) for drafting an accessory dwelling unit (ADU) bylaw. No votes or decisions are noted on the agenda; all items are listed for discussion.

• Discuss Longview Estates roads update
• Discuss 358 Coldbrook Road with ConCom regarding Moraga Storage LLC
• CMRPC offer of technical assistance for draft ADU bylaw

Board of Selectmen

The Board of Selectmen approved warrants, minutes, and several administrative actions, including accepting a donated sander and appointing an interim Treasurer/Collector. They also directed departments to prepare level-funded FY26 budgets and scheduled budget hearings to begin February 3, 2025. The East Hill Road project remains pending further research.

• Approved warrants WR 2515 and PR 2514
• Approved minutes of January 6 and 7, 2025
• Accepted donation of Meyer Crossfire Poly Sander (unanimous)
• Approved posting job ad for Senior Center Activities Coordinator at $20/hour (unanimous)
• Appointed Maribel as Interim Treasurer/Collector at current Treasurer's pay rate
• Directed departments to level fund FY26 budgets
• Scheduled budget hearings starting February 3, 2025

Finance Committee

The Oakham Finance Committee will review year-to-date spending for FY2025 compared to the budget, and discuss the calendar for the FY2026 budget process. The committee will also address membership of the Finance Committee and approve prior meeting minutes. This is a regular meeting with no public hearings or specific financial actions.

• FY2025 YTD spending actual vs budget review
• FY2026 budget calendar schedule discussion
• Membership of the Finance Committee
• Public comments and correspondence
• Approval of prior meeting minutes

Board of Selectmen

The Board of Selectmen will hold a special meeting to vote on the Special Town Meeting warrant, including a constable appointment, and consider a Treasurer/Collector appointment. The agenda also includes new and old business, and a public session.

• Vote and sign Special Town Meeting warrant for Constable
• Possible vote on Treasurer/Collector appointment
• New Business and Old Business discussion
• Public Session for resident comments

The Board of Selectmen approved and posted the Special Town Meeting warrant for January 27, 2025, which includes funding for assessor reevaluation and department appropriations. They also planned a second interview for the Treasurer/Collector position and agreed to have staff follow up on a contracted treasurer services proposal. The board unanimously approved continuing to plow Skyline Drive and Old Schoolhouse Road pending road acceptance.

• Approved and posted Special Town Meeting warrant for Jan. 27 (unanimous)
• Agreed to schedule second interview for Treasurer/Collector candidate
• Approved staff follow-up on Munifin contracted treasurer services proposal (unanimous)
• Approved continued plowing of Skyline Drive and Old Schoolhouse Road (unanimous)

Board of Assessors

The Board of Assessors will meet to review the status of revaluation, sales statistics, and all town building valuations. The board will also address year-end budget items and Chapter Lien reviews.

• Review of revaluation status
• Review of all town building valuations
• Review of sales statistics
• Year-end and budget discussion
• Chapter Lien Review status

The Board of Assessors approved routine items including payroll, bills, motor vehicle excise, and personal exemptions, with one exemption sent back for more information. They prepared a FY26 budget review and discussed a Special Town Meeting warrant article to move $15K to revaluation expenses, with a bid opening scheduled for Feb 3. A proposal to create a paid Principal Assessor role during the revaluation was discussed; Peter Joyce voted yes, Diane Peterson abstained and will contact the DOR ethics division.

• Approved RRG invoice #5593 and Worcester County Registry of Deeds plan invoice
• Approved motor vehicle excise as presented
• Approved personal exemptions list with one sent back for more information
• Prepared FY26 budget review for recommendations to Board of Selectmen
• Discussed Special Town Meeting warrant article to move $15K to reval expenses
• Voted on paid Principal Assessor role (1-0-1, Peter yes, Diane abstained)

Council on Aging

The Oakham Council on Aging will hold a regular meeting to approve prior minutes, receive reports, and discuss old business including check-ins with volunteers, re-hiring an Activities Coordinator, and planning next steps. New business includes proposals for budget items. No votes on specific dollar amounts or ordinances are scheduled.

• Re-hiring an Activities Coordinator
• Check-in with volunteers and program activities
• Proposals for budget items
• Approval of minutes from November 22, 2024

Conservation Commission

The Oakham Conservation Commission will hold a continuation of a public hearing regarding Bond Construction's gravel removal on Route 148. The commission will also discuss a new business item: receipt of an RDA (Request for Determination of Applicability) submission for the February meeting. No decisions or votes are recorded on the agenda beyond these discussion items.

• Hearing continuation for Bond Construction gravel removal on Route 148
• New Business: discussion of an RDA submission for the February meeting

Conservation Commission

The Oakham Conservation Commission will continue a hearing on a gravel removal project by Bond Construction on Route 148. The commission also discusses a new RDA submission for the February meeting.

• Hearing continuation for Bond Construction Rte 148 gravel removal
• New Business: RDA submission for February meeting

Conservation Commission

The Oakham Conservation Commission will continue a hearing on Bond Construction's gravel removal at Route 148, and will discuss a new RDA submission for the February meeting. The meeting includes only these two substantive items.

• Hearing continuation for Bond Construction Rte 148 gravel removal
• New Business: RDA submission for Feb. meeting

Board of Selectmen

This is a special meeting of the Oakham Board of Selectmen to conduct an interview with Marcia Sands for the position of Treasurer/Collector. The board will also address new and old business and hold a public session. The public may attend in person or via Zoom.

• Interview with Marcia Sands for Treasurer/Collector position

The Board of Selectmen conducted an interview with Marcia Sands for the part-time Treasurer/Collector position. No appointment was made; the board will discuss next steps at a future meeting. No other substantive decisions were made.

• Interviewed Marcia Sands for Treasurer/Collector position
• No appointment made; next steps to be discussed at future meeting
• Adjourned meeting at 11:07 AM

Board of Selectmen

The Board of Selectmen approved warrants, minutes, and a Class II license for BHT of Oakham LLC. They authorized the Building Commissioner to contact Town Counsel regarding two properties (21 Coldbrook Road and 680 Spencer Road) for enforcement actions. The board also discussed the FY26 budget, urging level funding, and approved a revised STM warrant with an increased election expense and removal of an article.

• Approved warrants WR25-14 and PR25-13 (unanimous)
• Approved minutes of 1/3/25 (unanimous)
• Authorized Building Commissioner to contact Town Counsel for 21 Coldbrook Road (unanimous)
• Authorized Building Commissioner to contact Town Counsel for 680 Spencer Road (unanimous)
• Approved Class II license for BHT of Oakham LLC, expiring 12/31/25 (unanimous)
• Adopted STM warrant with $500 increase for Town Clerk election expenses and removal of Article 3 (unanimous)

Board of Assessors

The Board of Assessors will meet to approve prior meeting minutes, sign payroll and bills, and sign commitments and warrants for preliminary real estate and personal property tax bills as well as a revised tax bill. They will also review sales statistics, all town building valuations, and year-end forms from ACCT and budget status. Vadar software training for the clerk and tax collector has been completed.

• Approve minutes from March, April, May, and June 2 meetings
• Sign commitments and warrants for preliminary real estate and personal property bills
• Sign commitment and warrant for revised tax bill
• Review all town building valuations
• Review year-end forms from ACCT and budget status

The Board of Assessors meeting on January 6, 2026, was cancelled because only one member (Diane Peterson) was present, and no quorum was achieved due to another member's family issue. The meeting was rescheduled to January 13, 2026, at 6:00 PM. No substantive decisions were made.

• Meeting rescheduled to January 13, 2026, at 6:00 PM

Cemetery Commission

The Cemetery Commission will hold a regular meeting to review the budget and burial records. The body will discuss lawn care, landscape projects, and future plans for Spring.

• Budget and past burials
• Future burials updates
• Lawn care and landscape projects
• Sign for Pine Grove
• Future plans for Spring

Board of Selectmen

The Board of Selectmen will hold a special meeting to interview William Schlosstein for the position of Treasurer/Collector. The board will also consider approving minutes from previous meetings and discuss new and old business. A public session will be held for comments.

• Interview with Treasurer/Collector candidate William Schlosstein
• Approval of minutes
• New business discussion
• Old business discussion
• Public session