Oak Harbor public meetings in 2023

Civil Service Commission

The Oak Harbor Civil Service Commission is meeting to discuss several personnel matters, including a hearing schedule for a lieutenant promotional exam, provisional appointments, and police department position changes. The agenda includes items on opening positions to internal candidates and renaming a police supervisor role, as well as fire department promotions and provisional appointments for 2024.

• Hearing schedule for Lieutenant promotional examination tenure qualifying criteria
• Request provisional appointment under Section 10.07 and extension under 10.10
• Discuss opening Records Supervisor position to internal candidates
• Discuss renaming Police Support Officer Supervisor to Police Support Sergeant
• Promotion of POC to career fire fighter (eligibility list already certified)

City Council

The Oak Harbor City Council is meeting to handle routine business and several notable items. They will consider a year-end budget amendment, approve a contract for the interim police chief, and discuss legislative priorities for 2024. The meeting also includes recognition of a retiring councilmember and a public hearing on the budget.

• Ordinance No. 1982: End-of-Year Budget Amendment (No. 4) to the 2023-2024 Biennial Budget
• Approval of Chief of Police Employment Contract with Interim Chief Anthony Slowik
• Resolution 23-34: Approving Legislative Priorities for 2024
• American Construction: Oak Harbor Marina - Change Order No. 5 for F-Dock Breakwater and Marina Repairs
• South Correctional Entity (SCORE) Interlocal for Inmate Housing Agreement Amendment

Planning Commission

The Oak Harbor Planning Commission will hold public hearings on two code amendments: one allowing conditional use permits to transfer with property ownership and expire after a year of inactivity, and another updating subdivision requirements for engineering deposits, final plat time extensions, and digital submittals. The commission will also select its 2024 chair and vice chair and discuss comprehensive plan amendments and county-wide planning policies.

• Public hearing: CUP ownership code amendment (OHMC 19.67) to allow permits to run with the land and add a one-year inactivity expiration
• Public hearing: Subdivision requirements (OHMC Title 21) for engineering review deposits, final plat time extensions, and digital record submittal
• Selection of 2024 Chair and Vice Chair
• Discussion of 2023 Comprehensive Plan Amendments
• Discussion of County Wide Planning Policies

City Council

The Oak Harbor City Council will hold a public hearing on Ordinance No. 1983, a mid-biennial budget amendment to the 2023-2024 budget, and consider several ordinances and resolutions establishing uniform policies and bylaws for various boards and commissions. The council will also discuss the Smith Annexation Proposal at 1311 Swantown Road and legislative priorities. Consent agenda items include routine approvals and interlocal agreements.

• Ordinance No. 1983: Mid-Biennial Budget Amendment (No. 5) to the 2023-2024 Biennial Budget
• Ordinance No. 1984: Uniform Policies for Boards, Commissions and Committees
• Ordinance No. 1985: Oak Harbor Arts Commission and Resolution 23-25 adopting its bylaws
• Smith Annexation Proposal, 1311 Swantown Road, Parcel No. 57685-03-00014-0
• Extension of Professional Services Agreement with Evans Marina Solutions for Lagoon Dock

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is holding a special meeting to discuss and potentially act on several items, including the introduction of a new parks supervisor, a presentation on the 2023 Mr. Oak Harbor Royalty Service Project, a potential Urban and Community Forestry Grant from the Washington Department of Natural Resources, and the department's 2024 priorities. The meeting also includes routine items like approval of the agenda and minutes, public comment, and sub-committee updates.

• Introduction of Parks Supervisor Brandon Cable
• Presentation of 2023 Mr. Oak Harbor Royalty Service Project
• Urban and Community Forestry Grant - WA Department of Natural Resources (DNR)
• Parks and Recreation Department 2024 Priorities
• Sub-Committee Updates

Civil Service Commission

The Oak Harbor Civil Service Commission is holding a special closed session. The agenda lists no minutes, no old business, and only one new business item: discussing the Fire Department's promotional Lieutenant position. The Police Department was not invited to this meeting.

• Special closed session
• Discuss Fire Department promotional Lieutenant position
• Police Department not invited
• HR Director absent

City Council

The Oak Harbor City Council will hold a workshop meeting to discuss several items, including a proposed code amendment to allow conditional use permits to transfer to new property owners, an update on the Enterprise Resource Planning request for proposals, and a Geographic Information System update. The council will also administer oaths of office for two council positions and discuss legislative priorities.

• Conditional Use Permit Ownership Code Amendment (OHMC 19.67)
• Enterprise Resource Planning - Request for Proposals Update
• Geographic Information System (GIS) Update
• Oath of Office for Position 3 and Position 4
• Discussion of Legislative Priorities

Planning Commission

The Oak Harbor Planning Commission is holding a regular business meeting with a public hearing and discussion items. They will review proposed updates to the Flood Damage Prevention Ordinance, a Conditional Use Permit (CUP) code amendment, and a Subdivisions Text Amendment, along with draft bylaws and a uniform policies ordinance. The meeting includes approval of prior minutes and public comment.

• Public hearing on Flood Damage Prevention Ordinance updates
• Discussion of Planning Commission Bylaws and Ordinance
• CUP Code Amendment discussion
• Subdivisions Text Amendment discussion
• Approval of minutes from September 26 and October 24 meetings

Marina Advisory Commission

The Marina Advisory Committee will discuss and possibly recommend updates to its governing ordinances and bylaws, including a proposed name change to 'Marina Advisory Commission' and an expansion from five to seven members. The committee will also introduce a discussion on marina amenities. The meeting includes routine items like approving minutes and public comment.

• Proposed ordinance to repeal and replace OHMC Chapter 2.39, renaming the committee to 'Marina Advisory Commission' and expanding membership from 5 to 7 members.
• Proposed uniform policies ordinance (OHMC Chapter 2.65) to standardize board/commission rules, including residency, attendance, and term limits.
• Discussion on marina amenities (no details provided).
• Approval of October 11, 2023 meeting minutes.
• Public comment period (3-minute limit per speaker).

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss revisions to the municipal code and its own bylaws, receive an update on citywide priorities from the City Administrator, and hear sub-committee and director reports. The meeting is largely procedural, with no specific action items or public hearings listed.

• Discussion of advisory board municipal code and bylaw revisions
• City Administrator update on citywide priorities
• Sub-committee updates
• Parks and Recreation Director report

Arts Commission

The Oak Harbor Arts Commission will discuss a windmill project with the Oak Harbor Rotary, review advisory board municipal code and bylaw revisions, and receive sub-committee updates on wrapping electrical boxes and Kinnebrew Collection installations. The meeting includes public comment and approval of prior minutes.

• Windmill discussion with Brian Jones, Oak Harbor Rotary
• Advisory Board Municipal Code and Bylaw Revisions
• Sub-committee updates: Wrapping of Electrical Boxes and Kinnebrew Collection Remaining Installations
• Parks and Recreation Director Updates

City Council

The Oak Harbor City Council will hold a public hearing on Ordinance 1981 to set 2024 property tax levies, and consider awarding a construction contract for Serendipity Lane to Langco NW, Inc. The consent agenda includes routine items like minutes, payroll, a park board appointment, and a school resource officer interlocal agreement. Also up for approval are professional services agreements for stormwater outfall repair and federal advocacy, plus a payment to North Whidbey Parks/Recreation.

• Public hearing on Ordinance 1981: Setting Property Tax Levies for 2024
• Bid award to Langco NW, Inc. for Serendipity Lane Construction Contract
• Professional Services Agreement: Davido Watershed for East Stormwater Outfall Repair
• Professional Services Agreement with Crossroads Strategies, LLC for federal relations advocacy
• Interlocal Agreement with Oak Harbor School District for School Resource Officer 2023-2024

City Council

The Oak Harbor City Council is holding a workshop to discuss the Harbor Heights Sports Complex, which has seen Phase I costs rise from a $1.65 million budget to an estimated $11.5 million, leading to a project hold. They will also consider an amendment to extend a consulting contract for the Multi-family Tax Exemption Program and review proposed updates to advisory board bylaws.

• Harbor Heights park Phase I cost estimate now $11.5 million, up from $1.65 million budget
• Total regional sports complex build-out estimated at $60.7 million
• Action item: Amendment No. 2 to extend Hemstad Consulting contract for Multi-family Tax Exemption Program to Oct 31, 2024 (no cost change, $24,500)
• Proposed updates to advisory board bylaws, including name changes for Park Board and Marina Advisory Committee
• Discussion of alternative park uses: disc golf ($43,320), mountain bike trails ($48,000/mile), walking trails ($3,200)

City Council

The Oak Harbor City Council and Planning Commission will hold a joint workshop to hear staff presentations and discuss the upcoming 2024-25 Comprehensive Plan update, including related topics such as housing, accessory dwelling units, and the Central Development Area. No formal action will be taken at this meeting; it is for discussion only.

• 2024-25 Comprehensive Plan update required by state Growth Management Act, due June 2025
• Discussion of Countywide Planning Policies (CWPP) for Island County
• Exploring options for Accessory Dwelling Units (ADUs) and residential density standards per House Bills 1337 and 1110
• Central Development Area (CDA) planning between SR 20 and Midway Blvd., including downtown and marina redevelopment
• Potential hiring of consultants for Comprehensive Plan and climate change updates

Planning Commission

The City Council and Planning Commission are holding a joint workshop to discuss the upcoming 2024-2025 Comprehensive Plan update, which is required by the state by June 2025. Topics include countywide planning policies, accessory dwelling units, residential density standards, and the Central Development Area. No formal action will be taken; the meeting is for discussion only.

• Discussion of 2024-2025 Comprehensive Plan update, including hiring a consultant and climate change grant funding
• Review of Countywide Planning Policies (CWPP) adopted by Island County in 2017
• Exploring options for increasing residential density, including form-based codes and rewriting residential zone districts
• Discussion of Accessory Dwelling Units (ADUs) in response to state House Bills 1337 and 1110
• Planning for the Central Development Area between SR 20 and Midway Blvd., including downtown and marina redevelopment

Investment Committee

The Investment Committee will review the city's investment report as of September 30, 2023, and discuss the economic outlook. The meeting includes approval of prior minutes and public comment. No binding decisions are on the agenda.

• Review of investment report as of September 30, 2023
• Discussion of economic outlook
• Approval of minutes from July 25, 2023

Arts Commission

The Oak Harbor Arts Commission is holding its regular meeting to discuss and potentially take action on several items, including wrapping electric boxes, a Lego art windmill contest, and an Art Plan Request for Proposals (RFP). The commission will also review updates on the Kinnebrew Collection installations, sub-committee activities, and municipal code revisions. Public comment is limited to three minutes per person within a 15-minute window.

• Wrapping of Electric Boxes
• Lego Art Windmill Contest
• Art Plan Request for Proposals (RFP)
• Kinnebrew Collection Remaining Installations
• Advisory Board Municipal Code and Bylaw Revisions

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is meeting for routine business: approving prior minutes, hearing public comment, and receiving informational updates. The agenda includes an introduction of new member Gabe Hill, a review of Roberts Rules of Order, and a summer recap. No major decisions or actions are listed.

• Introduction of new committee member Gabe Hill
• Review of Roberts Rules of Order (informational)
• Summer recap (informational update)
• Approval of September 11, 2023 minutes
• Public comment period (3-minute limit per speaker)

Marina Advisory Commission

The Marina Advisory Committee's regular monthly meeting scheduled for Monday, October 9, 2023, has been cancelled. The meeting will be rescheduled at a later date. This notice is procedural only, with no agenda items to report.

• Regular monthly meeting cancelled
• Meeting to be rescheduled at a later date

City Council

The Oak Harbor City Council is holding a workshop to discuss several items, including an update on marina dredging options, a presentation on marina rates, an update on accessible dwelling units and residential zoning, a demonstration of a financial intelligence tool by the state auditor, an update on Fire Station 82, and the creation of an optional deputy city administrator position. The meeting is informational, and action may or may not be taken.

• Marina dredging options: four alternatives presented with costs ranging from $8.89M to $11.07M
• Marina bond coverage: proposed rates may not cover debt service from 2027-2031
• Accessible dwelling units/residential zoning update
• Fire Station 82 update and projections
• Creation of optional deputy city administrator position

Planning Commission

The Oak Harbor Planning Commission will hold a regular business meeting with a public comment period and a public hearing. The main items are a discussion on Accessory Dwelling Unit (ADU) and residential zoning code revisions, including compliance with state House Bill 1110, and a discussion on the Flood Damage Prevention Ordinance. The commission will also receive a monthly department report and consider approval of the August 22, 2023 minutes.

• Discussion on ADU code revisions to align with House Bill 1110, which mandates increased housing density in residential zones
• Discussion on Flood Damage Prevention Ordinance
• Approval of August 22, 2023 regular business meeting minutes
• Public comment period (3-minute limit per speaker, 15-minute total)
• Next meeting scheduled for October 24, 2023

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will score applications for lodging tax funds and make recommendations to the City Council. The meeting includes approval of prior minutes and public comment.

• Scoring of applications for lodging tax funding
• Recommendations to City Council on funding allocations
• Approval of minutes from September 19, 2023 meeting

Civil Service Commission

The Oak Harbor Civil Service Commission is meeting to discuss a proposed rule change for the lieutenant promotional examination tenure criteria and receive updates from the police and fire departments. The agenda includes no old business and is largely procedural, with the main substantive item being the proposed rule.

• Proposed civil service rule on lieutenant promotional examination tenure qualifying criteria
• Police department personnel update
• Fire department hiring of new firefighters

City Council

The Oak Harbor City Council will hold a public hearing on Ordinance No. 1980, a third amendment to the 2023-2024 biennial budget. The council will also consider a professional services agreement for the county economic development strategy and a supplement to the NE 7th Ave reconstruction agreement. Several routine items are on the consent agenda, including minutes, a marina committee appointment, and payroll vouchers.

• Public hearing: Ordinance No. 1980, Amendment No. 3 to the 2023-2024 Biennial Budget
• Professional Services Agreement with Economic Development Council of Island County for CEDS project
• NE 7th Ave Reconstruction – Local Agency Agreement Supplement No. 01
• Appointment of Gabriel Hill to Marina Advisory Committee Position 5
• Letter of Commitment for Department of Commerce Climate Resiliency Sub-Element Funding

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will hear presentations from applicants seeking lodging tax funds. No decisions are scheduled; the meeting is for reviewing applications and setting future agenda items.

• Overview of applications for lodging tax funds
• Presentations by applicants

Arts Commission

The Oak Harbor Arts Commission will consider wrapping utility boxes with art, review remaining Kinne Collection installations at Scenic Heights Trailhead and Centennial Park, and discuss a Request for Proposals for an Art Plan. The meeting includes public comment and updates from the Parks and Recreation Director.

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission will discuss and potentially act on several items, including a review of windmill plans, a request for proposals for pickleball courts, site visit reports, and an accessible playground. The board will also hear a director's report on the Smith Park historical designation and an RCO grant for ballfields.

• Windmill Plans Review
• Request for Proposals – Pickleball Courts
• Site Visit Reports – Gate of Inspiration (Scenic Heights Trailhead) and Three Totems (Oak Grove)
• Accessible Playground
• Smith Park Historical Designation and RCO grant for ballfields

The commission approved the agenda and previous meeting minutes. Members were assigned to six sub-committees to address topics including accessible playgrounds, sports facilities, and safety. The board also reviewed proposals for new pickleball courts and an accessible playground.

• Approved agenda (Unanimous)
• Approved August 14, 2023 minutes (Unanimous)
• Assigned board members to six sub-committees for playgrounds, sports, programming, land use, safety, and master planning
• Scheduled Accessible Playground sub-committee meeting for October 4th
• Scheduled Sports Facilities/Dog Park sub-committee meeting for September 27th

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee will discuss and recommend a marina rate increase, choosing between the staff-recommended BST option and the committee's Bradley option. The committee will also receive an informational update on a dredging project with four options. The meeting includes review of June meeting notes and general marina updates.

• Rate increase discussion: BST vs. Bradley proposals, with rates for slips 24-60 ft, increases up to $105/month by 2025
• Dredging project update: Moffat & Nichol study with 4 options, presented by Project Engineer Brett Arvidson
• Review of June 5 and June 14, 2023 meeting notes
• General marina update
• Next meeting scheduled for October 9, 2023

The Committee recommended a 3-year rate increase plan to City Council with an option to review after the first year. Members also received informational updates on dredging feasibility and bond coverage.

• Recommended Ryan Bradley’s 3-year rate increase plan to City Council (Unanimous)
• Approved June 5, 2023 minutes (Unanimous)
• Approved June 14, 2023 minutes as amended to decrease small boat contract term from 9 to 6 months (Unanimous)

City Council

The Oak Harbor City Council will hold a continuation of the public hearing on the Comcast franchise agreement (Ordinance 1979), consider allocating opioid settlement funds, and discuss a multi-family tax exemption update. The consent agenda includes routine items like minutes, payroll, and several professional services agreements.

• Continuation of public hearing on Ordinance 1979: Comcast Cable franchise agreement
• Police Department: Opioid settlement allocation of funds
• Multi-Family Tax Exemption update
• Resolution 23-20: Authorizing RCO Local Parks Maintenance Grant application
• Professional Services Agreement: Change Order No. 4 with American Construction for boat ramp float repair

The City Council adopted a new franchise agreement with Comcast Cable Communications, LLC. Council also approved a three-strategy approach for allocating opioid settlement funds through 2030. Several professional services agreements and a grant application were approved via the consent agenda.

• Adopted Ordinance No. 1979: Franchise Agreement with Comcast Cable Communications, LLC (Unanimous)
• Approved allocation of Opioid Settlement Funds via three-strategy approach (Unanimous)
• Approved extension of Professional Services Agreement with Cabot Dow Associates, Inc. (Consent)
• Approved Amendment No. 4 with Tim Shelley, Jr. for videography services (Consent)
• Approved Change Order No. 4 with American Construction for boat ramp float repair (Consent)
• Approved Resolution 23-20 for RCO Local Parks Maintenance Grant Application (Consent)
• Excused Councilmember Woessner from the August 15, 2023 meeting (Unanimous)
• Approved August 15 Council and August 23 Workshop minutes (Consent)

Hearing Examiner

The Hearing Examiner will hold public hearings on two items: a preliminary plat for a 28-lot single-family subdivision called Ridgeway Heights near SW 24th Avenue and Ridgeway Drive, and a conditional use permit for a sculpture, Angel de la Creatividad, in Flintstone Park at 1370 Dock St. Staff recommends approval of the subdivision subject to conditions.

• Ridgeway Heights preliminary plat: 28 single-family lots on 4.8 acres zoned R-2, with new public road, pedestrian walkway, and stormwater detention
• Conditional use permit for sculpture 'Angel de la Creatividad' in Flintstone Park at 1370 Dock St.
• Staff recommends approval of the preliminary plat with conditions including landscape plan and house elevation standards
• SEPA Determination of Non-significance issued July 14, 2023; applicant must coordinate with WSDOT on traffic mitigation
• Public comments received and included in Exhibit 6

The Hearing Examiner approved a request to subdivide 4.8 acres into 28 single-family residential lots near 1300 SW 24th Avenue. The approval includes the associated landscape plan and requires the applicant to pay traffic mitigation fees.

• Approved preliminary plat to subdivide 4.8 acres into 28 single-family residential lots
• Approved related landscape plan
• Required $25,396 in residential traffic mitigation fees

City Council

The Oak Harbor City Council is holding a workshop to discuss four options for increasing marina moorage rates, which a study shows are 32-42% below the regional median. The council will also receive a wastewater treatment plant award, hear updates on employee compensation and police opioid efforts, and review the city administrator's report. No formal action is expected at this workshop.

• Marina rate study shows current rates 32-42% below median, 41-53% below average, 75-102% below 90th percentile
• Four rate increase proposals: BST/staff (to median over 3 years), Bradley (even spread), Skubi (7.5% all), Jones (5% then 7%)
• Marina Advisory Committee tied 2-2 on rate study, later passed Bradley proposal unanimously
• Receipt of 2022 Wastewater Treatment Plant Outstanding Performance Award from WA Dept of Ecology
• Compensation & classification study update for non-represented employees

The City Council held a workshop to discuss proposed marina rate increases and a non-represented employee compensation study. No formal votes were taken; staff will review council comments on marina rates and the police department will present a future proposal for opioid settlement funds.

Hearing Examiner

The Oak Harbor Hearing Examiner will hold a public hearing to consider a conditional use application for a childcare center at 1162 SW Fort Nugent Ave. The examiner may approve or deny the application, with possible conditions. Public comments are invited.

• Conditional Use 2306-0041 for a childcare center at 1162 SW Fort Nugent Ave
• Public hearing on August 23, 2023 at 9:00 AM in Council Chambers
• Comments accepted in person at the hearing

Hearing Examiner

The Oak Harbor Hearing Examiner will hold a public hearing on August 23, 2023, to consider a conditional use application for an assisted living facility at 165 SW 6th Ave. The Examiner may approve or deny the proposal, with possible conditions. Public comments will be accepted at the hearing.

• Conditional Use 2306-0040 for an assisted living facility at 165 SW 6th Ave
• Public hearing on August 23, 2023 at 9:00 AM in Council Chambers

Hearing Examiner

The Oak Harbor Hearing Examiner will hold a public hearing on August 23, 2023 to consider a preliminary plat application for the Shaan Ridge subdivision. The examiner may approve or deny the application and may impose conditions. Public comment is invited.

• Public hearing on Shaan Ridge Preliminary Plat (Preliminary Plat 2302-0006)
• Hearing Examiner may approve or deny the proposed preliminary plat
• Conditions or limitations may be imposed as part of any approval

Planning Commission

The Planning Commission appointed a new Chair to serve until December 31, 2024. The commission also received a presentation on Multi-Family Tax Exemption (MFTE) and Residential Target Areas (RTA).

• Appointed Commissioner Andy Plumlee as Chair (Unanimous)
• Approved May 23, 2023 Minutes (Unanimous)
• Approved June 27, 2023 Minutes (Unanimous)

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review the application process and grading criteria for lodging tax funds, and discuss a proposed increase in the city's contribution and appropriation for 2024. The meeting includes approval of prior minutes and public comment.

• Discuss council approval of increasing ICJT contribution and council appropriation for 2024 funding
• Overview of application period and grading sheet criteria and scoring
• Approval of minutes from October 21, 2022 meeting

The committee established a grant application period from August 28 to September 13, 2023. Members discussed the $163,840 available for new grants after multi-year commitments. The committee scheduled future meetings to evaluate and rank applications for recommendation to the City Council.

• Approved the meeting agenda (unanimous)
• Approved October 21, 2022 meeting minutes (unanimous)
• Set grant application period for 8/28/2023-9/13/2022
• Scheduled grant application evaluation meeting for 9/19/23
• Set tentative date for funding deliberation on 9/26/2023
• Set tentative date for recommendations to City Council for 10/17/23

Civil Service Commission

The Oak Harbor Civil Service Commission is meeting to discuss and potentially amend the general qualifications for the Lieutenant promotional examination to align with the job description. The agenda also includes certification of the eligible register for the police department. The June and July 2023 meetings were cancelled due to lack of agenda items.

• Discussion/clarification/amendment of Lieutenant promotional examination recruitment general qualifications
• Certification of the Eligible Register for the Police Department
• Approval of minutes from May 18, 2023

The Commission unanimously passed the eligibility register for one promotional Sergeant position within the Police Department. No other new business was reported.

• Approved Police Department eligibility register for one promotional Sergeant position (unanimous)
• Approved minutes from August 17, 2023

City Council

The Oak Harbor City Council is meeting to handle routine business, including approving minutes, payroll, and a contract with Fizz Events for the 2024 Whidbey Island Marathon. They will also consider a contract amendment for on-call water services and refer a 2024 Lodging Tax Advisory Committee grant to the Council. No public hearings or ordinances are scheduled.

• Professional Services Agreement with Fizz Events for 2024 Whidbey Island Marathon
• Purchase Authorization for Ford F150 Lightning pickup for Police Department
• Contract Amendment No. 2 with Gray & Osborne for On-Call Water Services
• 2024 LTAC Grant Referral to Council
• Annual Review of Lodging Tax Advisory Committee

The City Council approved a contract amendment for on-call water engineering services and set 2024 lodging tax funding. The council also increased the annual contribution to Island County Joint Tourism.

• Approved $161,930 contract amendment with Gray & Osborne for water services (6-0)
• Referred $375,000 in 2024 Civic Improvement (Lodging Tax) Funds to the Lodging Tax Advisory Committee (6-0)
• Increased annual Island County Joint Tourism contribution to $50,000 with biennial review (6-0)
• Approved August 2, 2023 meeting minutes
• Approved payroll and accounts payable vouchers
• Approved professional services agreement with Fizz Events for 2024 Whidbey Island Marathon
• Approved purchase of Ford F150 Lightning Pickup for Police Department

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission recommended that City Council allocate REET funding for two disc golf courses and walking trails at Harbor Heights Park. The board also approved the installation of stone signs at Smith Park.

• Recommended City Council allocate REET funding for two disc golf courses and walking trails at Harbor Heights Park (Unanimous)
• Approved installation of stone sign(s) at Smith Park (Unanimous)
• Approved agenda as submitted (Unanimous)
• Approved July 10, 2023 meeting minutes (Unanimous)

Arts Commission

The Oak Harbor Arts Commission will discuss and potentially take action on several items, including recapping the Acorn event, an Acorn coloring page update, wrapping of electrical boxes, remaining Kinnebrew Collection installations, and an Art Plan Request for Proposals (RFP). The meeting also includes public comment, approval of minutes, and member comments.

• Recapping the Acorn
• Acorn Coloring Page Update
• Wrapping of Electrical Boxes
• Kinnebrew Collection Remaining Installations
• Art Plan Request for Proposals (RFP)

The Arts Commission approved the meeting agenda and the July 13, 2023, minutes. Members discussed the maintenance of the Acorn sculpture, the wrapping of electrical boxes, and the installation of the Kinnebrew Collection.

• Approved amended agenda (Unanimous)
• Approved amended July 13, 2023 meeting minutes (Unanimous)

City Council

The Oak Harbor City Council will hold a continuation of the public hearing on Ordinance No. 1979, a franchise agreement with Comcast Cable Communications, LLC. The council will also consider a resolution to apply for a Department of Ecology Shoreline Planning Competitive Grant, an agreement with the Oak Harbor Rotary Club to place a windmill in Windjammer Park, and receive the Oak Harbor Police Department Annual Report for 2022. Consent agenda items include approval of minutes, payroll, a park board appointment, and a skid steer purchase authorization.

• Continuation of public hearing on Ordinance No. 1979 - Comcast Cable franchise agreement
• Resolution 23-17: Department of Ecology Shoreline Planning Competitive Grant Application
• Agreement with Oak Harbor Rotary Club for placing a windmill in Windjammer Park
• Oak Harbor Police Department Annual Report 2022
• Consent agenda: Park Board appointment (Kate Rose), skid steer purchase authorization

The City Council authorized a grant application to the Washington State Department of Ecology for shoreline restoration and planning. The Council also approved the appointment of Kate Rose to the Park Board and a purchase authorization for a skid steer.

• Approved Resolution 23-17 to apply for the Shoreline Planning Competitive Grant (unanimous)
• Approved appointment of Kate Rose to Park Board, Position 3
• Approved purchase authorization for a skid steer
• Approved minutes from July 11, 2023 Council Meeting and July 26, 2023 Council Workshop
• Approved payroll and accounts payable vouchers
• Continued public hearing for Ordinance No. 1979 (Comcast Cable Communications, LLC) to September 5, 2023 (unanimous)

City Council

The Oak Harbor City Council will hold a workshop meeting to discuss several items, including a possible action to submit an application to place Smith Park on the Washington Heritage Register. The council will also hear a tourism presentation, review Windjammer Park survey results, discuss tourism funding and business licenses, and consider a police radio equipment purchase. No final decisions are guaranteed at this workshop.

• Action item: Approve submitting Smith Park application to Washington Heritage Register
• Whidbey Camano Islands Tourism presentation: Oak Harbor was 44% of Island County visitor spending, total $301 million
• Windjammer Park survey results and recommendations
• Whidbey Camano Tourism Joint Advisory Board funding discussion
• Action item: Project 25 (P25) compliance and equipment purchase for police

The City Council unanimously approved a request to apply for Smith Park to be added to the Washington Historic Registry. Council also discussed tourism funding, park improvements, and business license fee structures.

• Approved request to submit application for Smith Park to the Washington Historic Registry (unanimous)

Investment Committee

The Investment Committee will review the city's investment portfolio as of June 30, 2023, discuss the economic outlook, and conduct an annual review of the investment policy. No binding decisions are expected; the meeting is primarily informational and advisory.

• Review of investment report as of June 30, 2023
• Discussion of economic outlook
• Annual investment policy review

Hearing Examiner

The Hearing Examiner will consider a conditional use permit application for a fire station located at 1250 SW Swantown Avenue. The meeting is scheduled for July 20, 2023, at 1:00 PM, with virtual and in-person attendance options.

• Conditional use permit for a fire station at 1250 SW Swantown Ave (parcel R13203-138-1910)

The Hearing Examiner approved a conditional use permit for the City of Oak Harbor Fire Department to build a fire station at 1250 SW Swantown Avenue. The project involves a 7,100 square foot two-story building on a 1.6-acre property. Approval is subject to specific conditions to mitigate impacts on neighboring residential areas.

• Approved conditional use permit for fire station construction at 1250 SW Swantown Avenue
• Required condition: Fire Department must not use sirens until underway on SW Swantown Avenue
• Required condition: Lighting must be directed downward to avoid glare to neighboring parcels
• Required condition: Heavy landscaping must be placed along east and west perimeters to screen the building, parking, and utilities

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission is holding a special workshop session consisting of site visits to various city-owned parks and properties. This is an informal meeting for planning and receiving information; no official action will be taken and public comment is not scheduled.

• Site visits to various city-owned parks and properties

Arts Commission

The Oak Harbor Arts Commission is holding its regular meeting with a standard agenda. They will discuss and potentially take action on an Art Plan Request for Proposals, hear a presentation from Maria McGee of Lotus Tea Bar, review an Acorn coloring page, and receive updates from the Parks and Recreation Director. The meeting also includes approval of the prior month's minutes and public comment.

• Discussion of Art Plan Request for Proposals
• Presentation by Maria McGee, Lotus Tea Bar
• Review of Acorn Coloring Page
• Parks and Recreation Director Updates
• Approval of June 8, 2023 meeting minutes

The Commission approved the agenda and previous meeting minutes. Members discussed a proposed Fil-Am Association monument at Windjammer Park and formed a small group to review the Art Plan Request for Proposals (RFP).

• Approved agenda (unanimous)
• Approved June 8, 2023 minutes as amended (unanimous)
• Tabled Angel de Creatividad relocation pending re-engineering cost estimates
• Formed RFP review group consisting of Vice-Chair Mason, Commissioners Himes and Freund, and Administrator Liz Lange

Arts Commission

The Oak Harbor Arts Commission is holding a special workshop meeting to develop its 2023 priorities. No formal decisions or votes will occur at this session, which is open to the public but does not include public comment unless requested.

• Development of 2023 Arts Commission Priorities

City Council

The Oak Harbor City Council will hold public hearings on declaring surplus utility property, amending the 2023-24 biennial budget, and approving a Comcast franchise agreement. They will also consider grant applications and a consent agenda with numerous routine items including contracts and purchases.

• Ordinance No. 1978: Amending the 2023-24 Biennial Budget - Mid-Year 2023
• Ordinance No. 1979: Approval of Franchise Agreement - Comcast Cable Communications, LLC
• Resolution 23-12: Declaring Certain City Property of the Water, Solid Waste, Storm Drain, and/or Sewer Utility to be Surplus Property
• Resolution 23-16: WA Department of Ecology Integrated Planning Grant Application
• Resolution 23-18: WA Recreation Conservation Office Outdoor Learning Grant Application - Parks & Recreation Department

The City Council approved several infrastructure contracts, including a $119,526 paving project and a $150,000 increase for an asphalt overlay project. The council also adopted a resolution to declare certain utility property as surplus. Several purchase authorizations for police and public works equipment were approved via the consent agenda.

• Awarded Fakkema Access Road Paving Project contract to Krieg Construction, Inc. for $119,526 (Unanimous)
• Increased change order authorization by $150,000 for 2023 Hot Mix Asphalt Overlay Project (Unanimous)
• Authorized Final Contract Voucher Certificate for 2022 Sanitary Sewer Rehabilitation Project ($509,329.75) (Unanimous)
• Adopted Resolution 23-12 declaring certain Water, Solid Waste, Storm Drain, and Sewer Utility property as surplus (Unanimous)
• Approved purchase of hybrid SUV patrol vehicle (Consent Agenda)
• Approved purchase of copier replacements for Police and Public Works departments (Consent Agenda)
• Approved purchase of slope mower and yard waste truck replacement (Consent Agenda)
• Approved purchase of small refuse truck replacement (Consent Agenda)

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is meeting to discuss and potentially act on several park items, including a Garry Oak sign and historical designation for Smith Park, a review of windmill plans, and a proposal for disc golf and walking/running trails. The board will also receive a feedback report on Windjammer Park and hear a director's report covering an accessible park, a shared AED at Fort Nugent, staffing, and recreation programming. Public comment is limited to three minutes per person within a 15-minute timeframe.

• Garry Oak Sign at Smith Park
• Smith Park Historical Designation
• Windmill Plans Review
• Disc Golf and Walking/Running Trails Proposal
• Windjammer Park Feedback Report

The Commission approved the installation of Garry Oak Tree Tour signs at Smith Park and recommended that City Council seek a historical designation for the park. The board also discussed proposals for new disc golf courses and walking trails.

• Approved placement of Garry Oak Tree Tour signs at Smith Park (Unanimous)
• Recommended Smith Park for the Washington Heritage Register to City Council (Unanimous)
• Tabled Windmill plans review
• Approved agenda (Unanimous)
• Approved June 12, 2023 meeting minutes (Unanimous)

City Council

The Oak Harbor City Council is holding a workshop meeting to discuss several items, including a marina rate study that recommends substantial increases to moorage, electric, storage, and other fees over the next five years. The council will also consider an action item to authorize a grant application for marina maintenance, discuss accessory dwelling unit code revisions, review parks and recreation staffing finances, and hear about downtown and marina revitalization plans. No formal action is expected on most items, as this is a workshop session.

• Marina rate study presentation by BST Associates recommending rate increases to reach median comparable rates by 2025
• Action item: Resolution 23-14 authorizing application for RCO Local Parks Maintenance Grant for the marina
• Discussion of ADU code revisions
• Parks & Recreation staffing support financial analysis
• Discussion of Ordinance No. 1979: Comcast Cable franchise agreement

The City Council unanimously approved a resolution to apply for a $100,000 Local Parks Maintenance Grant for marina repairs. The council also reviewed a marina rate study, proposed ADU code revisions, and preliminary 2022 financial results.

• Approved Resolution 23-14 to apply for a $100,000 Recreation Conservation Office Grant for marina walkway and electrical repairs (unanimous)

Planning Commission

The Oak Harbor Planning Commission will hold a regular business meeting with updates on the 2023 Comprehensive Plan amendments, including the Active Transportation Plan, land use changes, and joint planning area discussions. They will also discuss Countywide Planning Policies, Accessory Dwelling Unit code revisions, and consider canceling the July 25, 2023 meeting. The agenda includes a public comment period and a public hearing, though no specific hearing items are listed.

• Comprehensive Plan amendments update, including Active Transportation Plan draft recommendations
• Countywide Planning Policy discussion with Island County
• Accessory Dwelling Unit Code Revisions discussion
• Proposed cancellation of July 25, 2023 meeting
• Monthly department report

The Planning Commission unanimously voted to cancel its July 25, 2023, meeting due to staffing challenges. The commission also reviewed drafts for the Active Transportation Plan and discussed state-mandated updates for affordable housing and accessory dwelling units.

• Canceled July 25, 2023 meeting (unanimous)
• Continued approval of May 23, 2023 minutes to the next meeting

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is holding a special meeting to continue discussions from June 5, 2023, regarding a proposed marina rate increase. The committee will consider making a recommendation on the matter. Public comment is also scheduled.

• Continued discussion of Oak Harbor Marina rate increase
• Public comment period (3-minute limit per speaker)

The Committee approved a three-year moorage rate structure and non-moorage rate increases, excluding diesel and gasoline. It also decided that annual moorage contracts will include a half-month credit paid over 12 months.

• Approved Commissioner Bradley’s three-year moorage rate structure proposal (unanimous)
• Approved annual moorage contracts with 1/2 month credit paid over 12 months (unanimous)
• Approved non-moorage rate increases from BST Associates, excluding diesel and gasoline (unanimous)

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is meeting to discuss and take action on several park-related items, including the placement of the Gate of Inspiration, a discussion about Pioneer Park (formerly a gas station site), pickleball courts, and a feedback report on Windjammer Park. The meeting also includes routine approval of the agenda and minutes from the previous meeting, plus public comment.

• Gate of Inspiration placement discussion
• Pioneer Park (gas station) discussion
• Pickleball courts discussion
• Windjammer Park feedback report
• Parks and Recreation Director report

The Commission recommended Ft. Nugent Park as the primary location for pickleball courts, with Sumner Park as a backup. The board also reviewed a feedback report on Windjammer Park improvements and discussed the placement of the Gate of Inspiration sculpture.

• Recommended Ft. Nugent Park for pickleball courts, with Sumner Park as backup (Unanimous)
• Approved June 12, 2023 agenda (Unanimous)
• Approved May 8, 2023 minutes as amended (Unanimous)

Arts Commission

The Oak Harbor Arts Commission will discuss and potentially take action on a buskers program for parks, review results of the Oak Harbor Arts Survey, and consider a draft RFP for an Art Plan Consultant. The meeting also includes updates on an Acorn coloring page and reports from the Parks and Recreation Director.

• Discussion of Buskers Program for Parks
• Review of Oak Harbor Arts Survey
• Draft RFP for Art Plan Consultant
• Update on Acorn Coloring Page
• Parks and Recreation Director Updates

The Commission approved the agenda and amended May 11 minutes. Members discussed the placement of Kinnebrew art pieces and a proposed busker program for parks, while reviewing a draft RFP for an art plan consultant.

• Approved agenda (Unanimous)
• Approved amended May 11, 2023 minutes (Unanimous)
• Tabled update to Acorn Coloring Page

City Council

The Oak Harbor City Council is meeting to consider several routine items, including a public hearing on building code updates (Ordinance 1976), a new ordinance on controlled substances (Ordinance 1977), and the renaming of Well Site 10 to 'Explorer Park'. The agenda also includes appointments to the Arts and Planning Commissions and a proclamation for Parks and Recreation Month.

• Public hearing on Ordinance 1976 - Building Code Updates (OHMC 17.05.030 and 17.05.060)
• Ordinance 1977: New OHMC Chapter 9A.250 on controlled or counterfeit substances
• Resolution 23-13: Renaming Well Site 10 as 'Explorer Park'
• Appointments: Arts Commission Position 6 (Tracy Davidson), Planning Commission Positions 1, 5, 6 (Elaine Gore, Joshua Engelbrecht, Ryan Bradley)
• Proclamation: July as Parks and Recreation Month

The City Council approved updates to building permit expirations and plan check fees. It also passed a temporary ordinance making the possession or public use of illegal drugs a gross misdemeanor from July 1 to August 14, 2023. Additionally, the Council approved several commission appointments and renamed Wellsite 10 as 'Explorer Park'.

• Approved Ordinance No. 1976 updating plan check fees and extending building permit expiration to two years (Unanimous)
• Approved Ordinance No. 1977 making intentional possession or public use of illegal drugs a gross misdemeanor from July 1 to August 14, 2023 (Unanimous)
• Approved Resolution 23-13 renaming Wellsite 10 as 'Explorer Park'
• Appointed Tracy Davidson to Arts Commission, Position 6
• Appointed Elaine Gore to Planning Commission, Position 1
• Appointed Joshua Engelbrecht to Planning Commission, Position 5
• Appointed Ryan Bradley to Planning Commission, Position 6

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is holding a special meeting to review the 2022 marina financial report with Finance Director David Goldman and to discuss and recommend a marina rate increase. The committee will also review May meeting notes and receive a general marina update. The rate increase proposal follows a rate study indicating Oak Harbor Marina rates are below area averages.

• 2022 Marina Fund revenues of $3,091,131.42 and expenditures of $2,445,936.73, with a $645,194.69 excess
• Proposed 3-year rate increase schedule for moorage rates, with 2023 increases ranging from 7.5% to 14.1% depending on slip size
• Small Boat contract rate proposed to increase by 10% or $5.50 per month
• Key dates: City Council workshop June 28, 2023; implementation October 1, 2023
• General marina update: launch ramp in progress, diesel pump repair, Mariner's Haven environmental study, dredge project engineering contract with Moffat & Nichol

The Committee voted on a motion to implement proposed rate increases and discontinue specific moorage rates, but the motion failed due to a tie vote. Members will review rate categories individually ahead of a special work session on June 14th. The Committee also approved the May 8, 2023, meeting minutes.

• Approved May 8, 2023, meeting minutes (unanimous)
• Proposed rate increases and moorage rate changes denied (2-2)

Arts Commission

The Oak Harbor Arts Commission is holding a special workshop meeting to develop its 2023 priorities. This is an informal planning session; no formal action will be taken, and public comment is not scheduled unless requested by the commission.

• Development of 2023 Arts Commission Priorities

City Council

The City Council interviewed four applicants and appointed Christopher Wiegenstein to fill Council Position No. 4. The council also reviewed presentations on a multi-family tax exemption program, parks department restructuring, and the Active Transportation Plan.

• Appointed Christopher Wiegenstein to City Council Position No. 4 (5-1)
• Denied appointment of John Chaszar to City Council Position No. 4 (2-4)

Planning Commission

The Planning Commission unanimously recommended that City Council approve amendments to the Oak Harbor Municipal Code regarding plan check fees and building permit expiration. Staff also provided updates on the Active Transportation Plan and long-range planning efforts.

• Approved April 25, 2023 meeting minutes (unanimous)
• Recommended City Council approve text amendments to OHMC Sections 17.05.303 and 17.05.060 regarding Plan Check Fees and Building Permit Expiration (unanimous)

Civil Service Commission

The Oak Harbor Civil Service Commission met on May 18, 2023, and approved the minutes from the March 16, 2023 meeting with corrections. The agenda lists no old or new business items, and the meeting was adjourned with no further discussion.

• Approved March 16, 2023 meeting minutes with corrections

The Commission approved the minutes from the March 16, 2023 meeting. The session primarily consisted of personnel updates for the Police Department and a status report on Human Resources contract negotiations.

• Approved March 16, 2023 meeting minutes
• Extended one probationary officer's probation for another six months

City Council

The Oak Harbor City Council will hold a special joint workshop with the Planning Commission to discuss three partially funded capital projects: the Marina Downtown Expansion Study, the Pioneer Way Revitalization/Reuse Study, and the State Mandated 2025 Comprehensive Plan Update. The workshop will also include a presentation on economic development, covering how local economies work and current activities. No formal action is expected, though the Council may take action on any item.

• Marina Downtown Expansion Study: $150,000 total, partially funded by unsecured EDA grant and General Fund
• Pioneer Way Revitalization/Reuse Study: $800,000 total, funded by unsecured EPA grant for brownfield cleanup at 1081 and 1091 Pioneer Way
• State Mandated 2025 Comprehensive Plan Update: $150,000 total, partially funded by unsecured grant and General Fund
• Economic development presentation on 'The Flow of Money' and current activities

The City Council and Planning Commission held a joint special workshop to discuss economic development and key projects. Staff presented on the Capital Improvements Plan and local economic growth strategies. No formal decisions or votes were taken during the meeting.

City Council

The Oak Harbor City Council is meeting to consider several routine and substantive items, including a public hearing on an ordinance amending zoning code thresholds for categorical exemptions, approval of grant applications for archives and forestry, a contract award for the West Whidbey Avenue utility improvements, and an interlocal agreement for mowing. The agenda also includes a proclamation for National Public Works Week and consideration of applications for a vacated council position.

• Public hearing on Ordinance No. 1970 amending Oak Harbor Municipal Code Section 20.04.100 (thresholds for categorical exemptions)
• Resolution 23-09: WA Archives Technology Tools Grant Application
• Resolution 23-11: USFS Urban & Community Forestry Grant Application
• West Whidbey Avenue Utility Improvements Project Award
• Interlocal Cooperative Agreement with North Whidbey Pool, Park, and Recreation District for Mowing

The City Council identified four candidates to be interviewed for a vacated council position. The Council also recommended changes to SEPA thresholds for residential units and approved a grant application for records digitization.

• Approved short-list of four applicants for Council Position 4: Wismine D’Avilar, John Chaszar, Christopher Wiegenstein, and Barbara Armes (Unanimous)
• Recommended adoption of Ordinance No. 1970 to increase SEPA categorical exemption thresholds for single-family residential units to 20 units (Unanimous)
• Approved Resolution 23-09 to apply for a $30,000 Washington State Archives Technology Tools Grant (Unanimous)
• Approved May 2, 2023 meeting minutes (Unanimous)
• Approved payroll and accounts payable vouchers (Unanimous)

Arts Commission

The Arts Commission will hold a regular meeting with discussion items including the Kinnebrew Collection, a Pocket Park update, progress on 2023 priorities, and planning for community engagement. The meeting includes public comment and approval of prior minutes.

• Discussion of Kinnebrew Collection
• Pocket Park Update
• Progress on Development of 2023 Priorities
• Planning for Community Engagement

The Commission approved the minutes from three previous meetings. Members discussed the installation of the Kinnebrew Collection and safety concerns regarding the 'Temple Blue' art piece, and planned a stakeholder survey for community engagement.

• Approved minutes for March 9, April 13, and April 20, 2023 (Unanimous)

Parks and Recreation Advisory Commission

The Park Board unanimously recommended Ft. Nugent Park as the location for new pickleball courts, with Sumner Park as a backup. They also unanimously approved naming Well Site #10 as 'Explorer Park' and discussed dog leash law enforcement and signage improvements. No final decisions were made on the dog leash law or pickleball court construction.

• Approved naming Well Site #10 as 'Explorer Park' (unanimous)
• Recommended Ft. Nugent Park for pickleball courts with Sumner Park as backup (unanimous)
• Approved March 13, 2023 minutes as presented (unanimous)
• Approved April 10, 2023 minutes as amended (unanimous)

Marina Advisory Commission

The Oak Harbor Marina Advisory Commission is meeting to review the April meeting notes, discuss the marina's 2022 financial review, and receive an update on the marina rate study with Paul Sorenson of BST Associates. The commission will also hear general marina updates and public comments. The next meeting is scheduled for September 11, 2023, or as needed in the summer.

• Review of April 10, 2023 meeting notes
• Marina 2022 financial review discussion
• Marina rate study update with Paul Sorenson of BST Associates
• General marina update
• Public comment period

The committee reviewed a marina rate study by BST Associates, which concluded the marina is not sustainable with current rates and recommended increases over three years. The committee deferred the 2022 financial review to the next meeting so the Finance Director could attend. No formal votes were taken on rates or finances.

• Approved minutes of April 10, 2023 (unanimous)
• Deferred 2022 financial review to next meeting pending Finance Director attendance
• Discussed marina rate study; no action taken

City Council

The Oak Harbor City Council will vote on a resolution to spend Arts Commission funds on mural wrapping of electrical utility transformers, consider applying for a 2023 Rural County Economic Development Fund grant, and receive annual reports from the Fire Department and Transportation Benefit District. The agenda also includes routine consent items such as approving minutes, payroll vouchers, a contract for electronic home monitoring, and a bus purchase for Parks and Recreation. An executive session is scheduled to discuss real estate acquisition or sale.

• Resolution 23-10: Authorizing expenditure of Arts Commission funds for mural wrapping of electrical utility transformers
• Approval of potential 2023 Rural County Economic Development Fund grant application
• Agreement with D&P Electronic Home Monitoring, LLC for electronic home monitoring of eligible offenders
• Purchase authorization for Parks and Recreation Department bus
• Fire Department Annual Report and Transportation Benefit District Annual Report

The council unanimously approved Resolution 23-10, authorizing $10,000 from the Creative Arts Fund for wrapping 13 utility boxes with student-designed murals. They also unanimously authorized submitting grant applications to the Rural County Economic Development program for marina dredging, The Center parking lot remodel, pickleball courts, and the North Whidbey Sewer Extension (amended to $450,000). No other substantive decisions were made; the rest of the meeting was procedural or informational.

• Approved Resolution 23-10 authorizing $10,000 from Creative Arts Fund for utility box art wrapping (unanimous)
• Authorized grant applications for Rural County Economic Development program: Marina Dredging ($2M), Center Parking Lot ($420,500), Pickleball Courts ($200,000), North Whidbey Sewer Extension ($450,000) (unanimous)
• Approved consent agenda including minutes, payroll, electronic monitoring agreement, and park bus purchase (unanimous)

City Council

The Oak Harbor City Council is holding a workshop to discuss several items, including options for the pickleball court project at Rotary Park, a proposed overhaul of the Accessory Dwelling Unit (ADU) code, building code updates, and a debt discussion for the Clean Water Facility. No formal action is expected, as this is a workshop meeting.

• Pickleball court project cost estimated at $190,000; options include terminating the MOU, donating $50,000 in REET funds, or appropriating additional funding
• Proposed ADU code revisions to address attached vs. detached units, remove square footage maximum, and streamline permitting
• Building code updates discussion
• Clean Water Facility debt discussion

The City Council held a workshop to review several proposals, including the potential termination of a pickleball court MOU and updates to ADU and building codes. No formal votes were taken; staff will bring these items back for future action. The Council also discussed debt consolidation options for the Clean Water Facility.

• Consensus reached to favor terminating the pickleball court MOU and building new courts on City property (action pending future meeting)
• Reviewed proposed ADU code overhaul to improve life safety standards (action pending future meeting)
• Proposed requiring plan check fees at building application submittal (public hearing scheduled May 23, 2023)
• Proposed extending building permit expiration from six months to two years (public hearing scheduled May 23, 2023)
• Discussed Clean Water Facility debt consolidation and potential principal reduction requests to the State

Planning Commission

The commission approved the minutes from the March 28, 2023 meeting. Other agenda items, including proposed Accessory Dwelling Unit (ADU) code revisions and meeting procedures, were discussed but no formal decisions were recorded.

• Approved March 28, 2023 meeting minutes (unanimous, one abstention)

Arts Commission

The Oak Harbor Arts Commission is holding a special meeting to discuss a Youth Mural Summer Camp proposal and a proposal to change its regular meeting time from 4:00 p.m. to 5:00 p.m. The agenda includes public comment and roll call, with no other substantive items listed.

• Youth Mural Summer Camp proposal
• Change of regular meeting time from 4:00 p.m. to 5:00 p.m.

The Arts Commission approved discretionary funding for a local youth mural program and changed the time of its regular meetings. The commission also reached a consensus to have the City store a removed Cedar tree for future use.

• Approved $1,000 in discretionary funds for local youth mural summer camp (Unanimous)
• Moved regular meeting time from 4:00 pm to 5:00 pm (Unanimous)
• Reached consensus to keep a removed Cedar tree for possible future use

Arts Commission

The Oak Harbor Arts Commission is holding a special workshop meeting to develop its 2023 priorities. This is an informal working session; no formal decisions or votes will be made, and public comment is not scheduled. The meeting is open to the public and will be recorded.

• Development of 2023 Arts Commission Priorities

City Council

The City Council approved a schedule and application process to fill the council vacancy created by Dan Evans' resignation. The Council also approved a joint special meeting with the Planning Commission. Several consent items, including a road project award, were approved.

• Approved schedule and procedure for filling City Council Vacancy Position No. 4 (unanimous)
• Approved Special Joint Meeting with Planning Commission for May 17th at 3:00 p.m. (unanimous)
• Approved 2023 Hot Mix Asphalt (HMA) Overlay Project award to Kreig Construction
• Approved bid award for UV Commercial Air Purification and Air Duct Cleaning
• Approved Flintstone Park Restroom Rehabilitation Project Final Contract Voucher Certificate
• Approved Professional Services Agreement with Maul Foster & Alongi for sediment assessment at Mariners Haven
• Approved appointment of Kate Rose to Park Board, Alternate
• Approved April 4, 2023 Council Meeting minutes and payroll/accounts payable vouchers

Arts Commission

The Oak Harbor Arts Commission is meeting to discuss and potentially act on several items, including setting 2023 priorities, reviewing proposed revisions to its powers and duties, and making a recommendation on the placement of the Angel de la Creatividad sculpture. The agenda also includes updates on an Arbor Day event, wrapping electrical boxes, and a youth mural summer camp proposal. Public comment is limited to three minutes per person.

• Review of proposed revisions to Chapter 2.29 (Arts Commission powers and duties)
• Recommendation to City Council on Angel de la Creatividad sculpture placement
• Discussion of 2023 priorities, including utility box art and a potential $7,500 grant
• Arbor Day event planning
• Youth Mural Summer Camp proposal

The Commission approved a recommended placement for the Angel de la Creatividad sculpture and requested $10,000 from City Council to wrap 13 utility boxes with student art. A proposal to fund a Youth Mural Summer Camp was tabled for further research.

• Approved recommendation to present new Angel de la Creatividad sculpture location to City Council (Unanimous)
• Approved request for City Council to authorize up to $10,000 for wrapping 13 utility boxes with student artwork (Unanimous)
• Tabled $1,000 funding request for Youth Mural Summer Camp for further research
• Added Regency on Whidbey presentation request to the agenda (Unanimous)

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is holding a special workshop meeting to develop its 2023 priorities. This is an informal working session only; no formal decisions or votes will occur, and public comment is not scheduled unless requested by the board.

• Development of 2023 Park Board Priorities

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is meeting to review the March 6 meeting notes, receive updates on the marina project and general marina operations, and hear public comments. The agenda is largely procedural, with no specific decisions or proposals listed.

• Public comment period
• Review of March 6, 2023 meeting notes
• Marina Project Update
• General Marina Update
• Next meeting scheduled for May 1, 2023

The commission approved a change to its meeting time and date. No action was taken regarding marina project updates or funding discussions.

• Approved March 6, 2023, meeting minutes
• Approved moving MAC meetings to the second Monday of each month at 3:00pm (unanimous)

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission will discuss and potentially act on several items, including planning an Arbor Day event, recommending placement of the Angel de la Creatividad sculpture to the City Council, setting 2023 priorities, and reviewing revisions to its powers and duties. The meeting also includes routine items like agenda and minutes approval, public comment, and a director's report.

• Arbor Day Event Planning
• Angel de la Creatividad sculpture placement recommendation to City Council
• 2023 Priorities
• Review of Powers and Duties Revisions
• Parks and Recreation Director Report

The Park Board approved the recommended placement for the Angel de la Creatividad sculpture in Flintstone Park. The board also recommended that the City Council abandon the current Memorandum of Understanding for pickleball courts to seek a city-owned property for permanent courts.

• Approved recommended location for Angel de la Creatividad sculpture in Flintstone Park (Unanimous)
• Recommended City Council abandon current pickleball court Memorandum of Understanding to seek city-owned property (Unanimous)
• Approved the meeting agenda (Unanimous)

City Council

The Oak Harbor City Council will hold public hearings on water system plan extension and water efficiency goals, consider an ordinance amending annual permit fees, and discuss the Mangat annexation of 21.3 acres at 2890 N. Oak Harbor Road. They will also consider a professional services agreement with Carletti Architects for fire station design and an interlocal agreement with the Port of Coupeville for airport purchase and support. Presentations from tourism and the Port of Coupeville will be given.

• Resolution 23-05: Water System Plan Extension
• Resolution 23-06: Updating Water Efficiency Goals
• Ordinance No. 1975: Amending OHMC Section 3.64.501(5), Annual Permit Fee Review
• Mangat Annexation - 21.3 Acres, located at 2890 N. Oak Harbor Road
• Professional Services Agreement: Carletti Architects for Fire Station Architectural Design

The Council denied a request to annex 19.1 acres at 2890 N. Oak Harbor Road. They approved a $402,365 contract for fire station architectural design and extended the city's water system plan and efficiency goals.

• Denied annexation of 19.1 acres at 2890 N. Oak Harbor Road (unanimous)
• Approved $402,365 contract with Carletti Architects for fire station design (unanimous)
• Approved Resolution 23-05 to extend Water System Plan approval to 10 years (unanimous)
• Approved Resolution 23-06 to update Water Efficiency Goals (unanimous)
• Approved Ordinance No. 1975 amending annual permit fee review process (unanimous)
• Approved $200,000 payment to Port of Coupeville after airport purchase closing (unanimous)
• Approved March 21 and 22 meeting minutes and payroll vouchers (unanimous)
• Approved Island County agreements for street sealing and Hoffman Trail project (unanimous)

Planning Commission

The Oak Harbor Planning Commission will hold a public hearing on a proposal to raise SEPA exemption thresholds for minor new construction, which could reduce permit timelines and costs and encourage residential development. The commission will also appoint a Chair and Vice Chair, hear a presentation on public engagement, discuss building code updates, and receive a monthly department report. The meeting includes approval of the February 28, 2023 minutes and public comment.

• Public hearing on raising SEPA threshold for single-family residential from 4 to 20 units (Ordinance No. 1970)
• Appointment of Planning Commission Chair and Vice Chair
• Presentation on city's public outreach programs by Communications Manager
• Discussion on extending building permit time and plan check payment deadlines
• Monthly department report on planning-related Council actions and long-range planning

The Planning Commission voted to recommend Ordinance No 1970 to the City Council to amend thresholds for categorical exemptions under the State Environmental Policy Act. The commission also appointed a new Chair and Vice-Chair. Proposed building code updates were discussed and will return for a public hearing in May.

• Recommended adoption of Ordinance No 1970 to amend OHMC Section 20.04.100 'Thresholds for Categorical Exemptions' (Unanimous)
• Selected Commissioner Schacht as Planning Commission Chair (Unanimous)
• Selected Commissioner Chaszar as Planning Commission Vice-Chair (Unanimous)
• Approved February 28, 2023 meeting minutes (Unanimous)

City Council

The Oak Harbor City Council is holding a workshop meeting to discuss an update on the city's first Active Transportation Plan, which aims to improve walking, biking, and rolling conditions, and to consider authorizing the purchase of a wheelchair-accessible bus for Parks and Recreation. The meeting is informational; no formal action will be taken on these items. The City Administrator will also present a monthly report on city projects and metrics.

• Active Transportation Plan update: consultant Toole Design hired, community engagement planned (pop-up events, survey, web map)
• Purchase authorization for a wheelchair-accessible 14-passenger coach bus for Parks and Recreation, funded by vehicle replacement Senior Services fund
• Charter rate increase from $2.38/mile in 2019 to over $3.00/mile currently, prompting in-house bus operation
• City Administrator's report includes active development projects (e.g., Sullivan Annexation, Crosby Villa, Glint Binding Site Plan) and February 2023 permit fees totaling $14,875.40
• Fire department reported 202 calls in February 2023, with 51% service calls and 33% rescue/EMS

The City Council conducted a workshop meeting to receive updates on the Active Transportation Plan and a proposal for a new senior services bus. No formal votes were taken during the session; the bus purchase will be brought back for approval at a future meeting.

• Tabled purchase authorization for a wheelchair accessible coach bus pending funding securement

City Council

The Oak Harbor City Council will hold public hearings on an Open Space zoning addition, a development agreement for the Scenic Heights project, and amendments to utility system development charges. They will also consider a professional services agreement amendment for the marina dredging project and a memorandum of understanding with U-Haul for a roadway connection across city property. Consent items include approval of minutes, payroll, an interlocal agreement with the Port of Coupeville, and opioid settlement allocations.

• Ordinance No. 1969: Open Space (OS) Zoning Addition to Land-Use Matrix
• Resolution 23-07: Scenic Heights Project Development Agreement
• Ordinance No. 1973: Amending Utility System Development Charge (OHMC 18.60)
• Marina Dredging Project Professional Services Agreement Amendment with Moffat and Nichol, Inc.
• Memorandum of Understanding with U-Haul for Roadway connecting Fakkema Road across City Property

The Council approved a $188,230 contract amendment for a marina dredging and redevelopment feasibility study. They also adopted ordinances updating open space zoning and utility system development charges. A proposed agreement to fund an airport purchase was defeated and tabled for further review.

• Approved $188,230 contract amendment for Moffat and Nichol, Inc. marina dredging and redevelopment study (5-1)
• Adopted Ordinance No. 1973 updating Utility System Development Charges (Unanimous)
• Adopted Ordinance No. 1969 amending Open Space (OS) zone district standards (Unanimous)
• Adopted Resolution 23-07 for Scenic Heights Planned Residential Development agreement (5-0, 1 abstention)
• Approved MOU with U-Haul for Fakkema Road roadway connection (Unanimous)
• Denied motion to authorize up to $200,000 for Port of Coupeville airport purchase (2-4)
• Approved reconsideration of Port of Coupeville airport purchase at next meeting (Unanimous)
• Approved payroll, accounts payable, and opioid settlement allocation agreements (Consent Agenda)

Civil Service Commission

The Commission approved the February 16, 2023, meeting minutes with corrections. The Fire Department reported that three probationary lieutenants passed their probation and five applicants are moving forward to testing for two open career firefighter positions.

• Approved February 16, 2023, minutes with corrections
• Confirmed three probationary lieutenants passed probation

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is meeting to discuss several park-related items, including a presentation from the Oak Harbor Garry Oak Society, planning for Arbor Day, and the Tree City USA program. The board will also review a draft of its powers and duties and receive a report from the Parks and Recreation Director. Public comments are invited.

• Oak Harbor Garry Oak Society presentation
• Arbor Day planning
• Tree City USA discussion
• Powers and Duties draft review
• Parks and Recreation Director report

The commission approved the February 13, 2023, meeting minutes. Members reached consensus to host an Arbor Day event on April 28, 2023, at Well Site #10 near Broad View Elementary. The board also reviewed draft amendments to the municipal code regarding its powers and duties.

• Approved February 13, 2023 meeting minutes (Unanimous)
• Consensus to host Arbor Day event at Well Site #10 near Broad View Elementary

Arts Commission

The Oak Harbor Arts Commission is holding a regular meeting to elect a chair and vice chair, approve prior minutes, and take public comment. The main discussion items are a report on current project next steps, a review of the commission's powers, duties, and priorities for short- and long-range goals, and planning for the Wearable Art Show.

• Election of chair and vice chair
• Approval of January 12, 2023 meeting minutes
• Public comment limited to 3 minutes per person, 15 minutes total
• Review of Arts Commission powers, duties, and goals
• Wearable Art Show planning discussion

The Commission elected a new Chair and Vice Chair and approved the January 12, 2023, meeting minutes. Members reached a consensus to request a $10,000 appropriation from City Council to complete wrapping remaining utility boxes. The Commission also discussed the status of the Kinnebrew Collection and the April 22 Wearable Art Show.

• Selected JR Russell as Chair
• Selected Cynthia Mason as Vice Chair
• Approved January 12, 2023 meeting minutes (Unanimous)
• Consensus to request $10,000 City Council appropriation for utility box wrapping
• Consensus that Garry Oak Society coloring sheet sketch was not ready for reproduction

Investment Committee

The Oak Harbor Investment Committee is meeting quarterly to review the city's investment portfolio as of February 28, 2023, discuss the economic outlook, and conduct its annual investment policy review. The agenda also includes public comment, approval of prior meeting minutes, and scheduling the next meeting. No specific decisions or dollar amounts are listed on the agenda.

• Investment report as of February 28, 2023
• Annual investment policy review
• Economic outlook discussion
• Approval of December 6, 2022 meeting minutes

City Council

The Council approved a budget amendment to fund two new firefighters and equipment using voter-approved levy revenues. They also adopted the 2023 Comprehensive Plan Amendment Docket and authorized a grant application for the Serendipity Lane Project.

• Approved Ordinance No. 1972 to amend 2023-2024 Biennial Budget by $406,100 for two new firefighters (Unanimous)
• Adopted Resolution 23-02 approving the 2023 Comprehensive Plan Amendment Docket items (Unanimous)
• Authorized Mayor to sign AARP Community Challenge grant application for up to $20,000 for Serendipity Lane Project (Unanimous)
• Approved appointment of Tom Jones to Park Board, Position 5
• Approved February 21 and 22, 2023 meeting and workshop minutes
• Approved payroll and accounts payable vouchers

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is meeting to review the February meeting notes, receive an informational update on the Marina Rate Study by Paul Sorenson of BST Associates, and discuss general marina matters. The committee will also hold an executive session to consider real estate acquisition, which is allowed under state law to avoid affecting property prices.

• Public comment period
• Review of February 6, 2023 meeting notes
• Oak Harbor Marina Rate Study update with Paul Sorenson (BST Associates)
• General Marina Update
• Executive session on real estate acquisition (RCW 42.30.110(1)(b))

The commission approved changing its regular meeting time to 3:00 p.m. on the first Monday of each month. Members discussed a $5 million dredging appropriation request and a marina rate study, but no actions were taken on those items.

• Approved February 6, 2023, meeting minutes
• Approved moving MAC meetings to the first Monday of each month at 3:00 p.m. (unanimous)

Planning Commission

The Oak Harbor Planning Commission will hold a continued public hearing on amending the zoning matrix to add the Open Space (OS) district, which was inadvertently omitted. They will also appoint a new vice chair, discuss design guidelines for smaller lots, and continue SEPA threshold discussions.

• Public hearing (continued) on adding Open Space zone to land use matrix
• Appointment of Planning Commission Vice Chair
• Discussion of Design Regulation Guidelines update for single-family homes
• Discussion on raising SEPA thresholds for minor new construction
• Monthly department report on planning actions

The Planning Commission recommended that City Council adopt amendments to the zoning matrix to include the Open Space zone. The commission also decided to delay the appointment of a Vice Chair until the March meeting.

• Approved January 24, 2023 meeting minutes (unanimous)
• Recommended City Council adopt zoning matrix amendments to include Open Space with discussed revisions (unanimous)
• Delayed Vice Chair nomination until March meeting (unanimous)
• Appointed Commissioner Mischo to the Active Transportation Plan steering committee

City Council

The Oak Harbor City Council is holding a workshop to discuss several items, including a proposed interlocal agreement with the Port of Coupeville to provide up to $200,000 for the purchase and initial maintenance of the A.J. Eisenberg Airport. The council will also review amendments to SEPA thresholds, a master fee schedule update for land use fees and annexation, the 2023 comprehensive plan amendments docket, zoning changes, design regulations, and fire department staffing and station design. No formal action is expected at this workshop, but the airport agreement may be considered for action at the March 7, 2023 council meeting.

• Interlocal agreement with Port of Coupeville for up to $200,000 for airport purchase and support
• SEPA thresholds amendment to raise exemption levels for development
• Master fee schedule update for land use fees and annexation
• 2023 Comprehensive Plan amendments docket
• Fire station architectural design and 2023 staffing plan

The City Council conducted a workshop meeting to review several proposals and reports. No substantive votes were taken; items discussed will be brought to future meetings for formal action.

• Reviewed proposed $200,000 interlocal agreement with Port of Coupeville for A. J. Eisenberg Airport purchase (tabled for future action)
• Discussed SEPA threshold amendments to lower permit costs and timelines (tabled for future action)
• Reviewed options for annual land use fee adjustments and potential $30,000-$50,000 fee study (tabled for future action)
• Reviewed 2023 Comprehensive Plan Amendments Docket (tabled for future action)
• Discussed adding Open Space (OS) zoning to the Land Use Matrix (tabled for future action)
• Reviewed proposed residential design guidelines for single-family homes (tabled for future action)
• Discussed $402,365 architectural fee for Fire Station 82 design by Carletti Architects (tabled for March 21 meeting)

City Council

The Oak Harbor City Council will hold a public hearing on Ordinance No. 1968 to annex 6.6 acres at 1741 NE 16th Ave. The council will also consider several contracts, including a classification study, a sculpture location agreement, and a water main extension agreement, plus a grant application and the Planning Commission annual report.

• Public hearing: Ordinance No. 1968 Sullivan Annexation (1741 NE 16th Ave., 6.6 acres)
• Professional Services Agreement with Cabot Dow Associates for classification/compensation study
• Second Amendment to PSA with Sculpture Northwest for sculpture location determination
• Water Main Oversizing Agreement with Marin Woods, LLC for municipal water main extension
• Conservation Futures Fund Grant Application

The City Council approved the annexation of a 6.6-acre parcel and authorized several professional service agreements, including a compensation study and a sculpture location. Council also approved a water main oversizing agreement and a grant application for marshland conservation.

• Approved Ordinance No. 1968 to annex 6.6-acre parcel (6-0, 1 abstention)
• Authorized $32,000 agreement with Cabot Dow Associates, Inc. for non-represented employee compensation study (unanimous)
• Selected Flintstone Park for Angel de la Creatividad sculpture and approved amended agreement (5-2)
• Authorized $231,907 Water Main Oversizing Agreement with Marin Woods, LLC (4-3)
• Authorized grant application for up to $582,490 to purchase three parcels adjacent to Freund Marsh (unanimous)
• Approved February 7, 2023 meeting minutes, payroll, and accounts payable vouchers (unanimous)
• Approved BHC Contract Extension and purchase of Quint and Engine for Fire Department (unanimous)

Civil Service Commission

The Oak Harbor Civil Service Commission is holding a regular meeting on February 16, 2023, in person and virtually. The agenda is largely procedural, with approval of December 2022 minutes, no old business, and open items for personnel and recruitment updates from the Police and Fire Departments. No specific decisions or proposals are listed.

• Approval of December 15, 2022 meeting minutes
• Personnel updates from Police Department
• Recruitment updates from Police Department
• Personnel updates from Fire Department
• Recruitment updates from Fire Department

The commission received updates on police and fire department staffing and upcoming contract negotiations. No substantive votes were taken as the meeting lacked a quorum to approve previous minutes.

• December 15, 2022 minutes not approved due to lack of quorum

Parks and Recreation Advisory Commission

The Oak Harbor Parks and Recreation Advisory Commission is meeting to discuss park-related topics, including a presentation on an accessible playground, planning for Arbor Day, and a draft memorial policy. The board will also receive updates on Windjammer Park improvements and hear from the Parks and Recreation Director. This is a discussion and planning meeting, with no final decisions listed on the agenda.

• Accessible Playground Presentation
• Arbor Day Planning
• Memorial Policy Draft
• Windjammer Park Future Improvements Status Update
• Election of Vice Chair

The commission voted to recommend that City Council expand the board's powers and duties to encompass recreation. The board also elected a Vice Chair and approved previous meeting minutes.

• Recommended to City Council that Park Board powers and duties encompass recreation (Unanimous)
• Elected Carrie Stucky as Vice Chair (Unanimous)
• Approved December 12, 2022 meeting minutes (Unanimous)
• Changed future meeting time to 12:00 pm on the second Monday of each month

City Council

The Oak Harbor City Council will consider several significant items, including a purchase and sale agreement for property at 1250 SW Swantown Avenue for a second fire station, an ordinance for fire utility bond financing, a professional services agreement for lead and copper compliance, and a contract award for sanitary sewer rehabilitation. The agenda also includes routine consent items such as minutes approval, payroll vouchers, and a planning commission reappointment.

• Ordinance No. 1967: Fire UTGO Bond Financing
• Purchase & Sale Agreement for property at 1250 SW Swantown Avenue - 2nd Fire Station Location
• Professional Service Agreement with 120Water - Lead and Copper Compliance
• 2022 Sanitary Sewer Rehabilitation – Award to In Depth Excavation LLC
• Re-Appointment: Planning Commission, Position 4 - John Chaszar

The Council authorized the issuance of up to $9.2M in bonds and the purchase of property at 1250 SW Swantown Avenue to build a second fire station. Additionally, the Council approved a sewer rehabilitation contract and a water compliance agreement.

• Adopted Ordinance No. 1967 to issue up to $9.2M in bonds for a second fire station and ladder truck (Unanimous)
• Authorized purchase of property at 1250 SW Swantown Avenue for $800,000 for the second fire station (Unanimous)
• Approved $519,135.75 contract with In Depth Excavation, LLC for sanitary sewer rehabilitation (Unanimous)
• Approved agreement with 120Water for lead and copper compliance not to exceed $50,000 over two years (Unanimous)
• Re-appointed John Chaszar to Planning Commission Position 4 (Unanimous)
• Approved January 17 and January 25 meeting minutes and payroll/accounts payable vouchers (Unanimous)

Marina Advisory Commission

The Oak Harbor Marina Advisory Committee is meeting to review the January meeting notes, receive updates on the Whidbey Summer Classic Regatta moorage rate and the BST Oak Harbor Marina Rate Study scope, and discuss general marina matters. Public comments are invited, and the meeting is open to in-person attendance or remote listening.

• Review of January 9, 2023 meeting notes
• Whidbey Summer Classic Regatta Moorage Rate – informational update
• BST Oak Harbor Marina Rate Study Scope – informational update
• General Marina Update

The Marina Advisory Commission approved the use of Special Case Moorage Rates for the Whidbey Summer Classic Regatta to help grow the event. The commission determined that this reduced rate will not be automatically applied in future years. A $9,000 rate study by BST was discussed, but no action was taken.

• Approved Special Case Moorage Rates for Whidbey Summer Classic Regatta (unanimous)
• Approved January 9, 2023, meeting minutes with one amendment

City Council

The Oak Harbor City Council is holding a workshop to discuss several items, including a presentation on the Oak Harbor Marina Business Plan by BST Associates, a quarterly grants update, a discussion on adopting a Council Code of Ethics and Conduct, and a fire engine and quint acquisition. The meeting is informational; no formal action is expected, though the council may take action if noticed.

• Marina Business Plan: BST Associates presents findings, including estimated $30M-$40M cost for dredging, redevelopment, and breakwater replacement.
• Grants update: TIB UAP $837,185 for NE 7th Ave, TIB APP $485,297 for West Whidbey Ave, ARPA spending ~$1M, Inflow & Infiltration Project $1.95M.
• Discussion on adopting a Council Code of Ethics and Conduct, with examples from Kirkland and Vancouver.
• Fire Department: Fire engine and quint acquisition discussion.
• Creative Arts Utility Tax revenue discussion.

The City Council held a workshop to review a marina business plan, grant updates, and funding for creative arts. No formal votes were taken on the primary agenda items, though the Council reached a consensus to draft an ethics code addendum.

• Approved allowing public comment from the Marina Advisory Committee (unanimous)
• Approved allowing public comment on Creative Arts Utility Tax (unanimous)
• Consensus reached to draft an addendum to Council Rules of Procedure for a Code of Ethics and Conduct
• Consensus reached to create ethics guidelines for Boards and Commissions

Planning Commission

The Oak Harbor Planning Commission will hold public hearings on the 2023 Comprehensive Plan Amendment Docket and on amending the zoning matrix to include the Open Space (OS) zone. The docket includes ongoing items like Housing Action Plan implementation and new items like a Downtown/Marina Study and an Alternate Street Connection Plan. The commission will make a recommendation to the City Council on the docket. The OS zoning fix is continued to a future meeting.

• Public hearing on 2023 Comprehensive Plan Amendment Docket, including Housing Action Plan implementation, Downtown/Marina Study, and Alternate Street Connection Plan
• Public hearing on amending zoning matrix to add Open Space (OS) zone, correcting an omission from the 2021 zoning code revision
• Discussion on raising SEPA thresholds for minor new construction delayed to next meeting
• Monthly department report on planning-related Council actions and long-range planning items

The Planning Commission recommended that the City Council adopt the 2023 Comprehensive Plan Docket. The commission also approved its annual report to the City Council. A public hearing regarding the Zoning Matrix and Open Space was continued to February 28, 2023.

• Recommended City Council adopt the 2023 Comprehensive Plan Docket (unanimous)
• Approved Planning Commission annual report to the City Council (unanimous)
• Approved November 29, 2022 meeting minutes (unanimous)
• Continued public hearing on Amending Zoning Matrix to Include Open Space to February 28, 2023

City Council

The Oak Harbor City Council will hold its regular meeting on January 17, 2023, with a consent agenda covering routine approvals and several contracts and agreements for consideration. The agenda includes presentations from the Parks and Recreation Department and the Oak Harbor Main Street Association, plus an executive session on real estate and litigation. No public hearings or ordinances are scheduled.

• Approval of payroll and accounts payable vouchers totaling over $2.5 million
• Appointments to Park Board, Salary Commission, and Planning Commission
• Interlocal agreement with Whatcom County for Northwest Minichain
• Agreement with Opportunity Council for low-income utility payment assistance
• Professional services agreement with Oak Harbor Main Street Association for B&O tax reimbursement

The City Council approved a series of appointments to the Park Board, Salary Commission, and Planning Commission. The Council also authorized agreements for low-income utility assistance, school security on NAS Whidbey Island, and opioid settlement participation.

• Appointed Eric Dipzinzki (Position 4) and Tom Jones (Alternate) to Park Board
• Appointed Anthony Mendel (Position 4) to Salary Commission
• Appointed Chloe Bonsen (Position 2) to Planning Commission
• Approved Low-Income Home Water and Wastewater Assistance Program agreement with Opportunity Council
• Approved MOU for security of charter schools on NAS Whidbey Island
• Approved North Sound Region Opioid Abatement Council Agreement to receive settlement payments
• Approved professional services agreement with Oak Harbor Main Street Association for B&O tax reimbursement
• Approved purchase of low slope roof replacement for The Center and sole source master meters

Arts Commission

The Oak Harbor Arts Commission will meet to approve minutes from October and December 2022, receive updates on the Kinnenbrew collection and public art projects, and prepare for a January 25 City Council workshop. The meeting is largely procedural, with no major new decisions expected.

• Approve October 2022 meeting minutes
• Approve December 2022 meeting minutes
• Update on Kinnenbrew collection repairs and installation
• Preparation for January 25, 2023 Council Workshop on Creative Arts Fund

The commission approved the meeting minutes from October and December 2022. Members discussed repair estimates for the Kinnenbrew Collection and project management assignments for an upcoming City Council workshop.

• Approved October 2022 Meeting Minutes (carried)
• Approved December 2022 Meeting Minutes (carried)

Hearing Examiner

The Oak Harbor Hearing Examiner will hold a public hearing to consider a conditional use permit for a teahouse at 640 E Whidbey Ave. The applicant proposes to convert an existing commercial building, formerly a medical office, into a teahouse serving beverages and pre-packaged foods. Staff recommends approval with conditions, including restrictions on outdoor use and seating capacity. No public comments have been received.

• Conditional use permit for teahouse at 640 E Whidbey Ave (parcel S7285-00-0C015-2)
• Project valuation estimated at $50,000
• No exterior changes proposed except signage and minor landscaping
• Parking ratio required: one space per three seats plus one per two employees
• Permit expires if not acted on within one year

The Hearing Examiner approved a request from Michele McMahan to operate a teahouse in an existing commercial building on a 0.53-acre property. The approval includes conditions regarding seating limits and parking requirements.

• Approved conditional use permit for teahouse at 640 E. Whidbey Avenue
• Determined proposal is categorically exempt from SEPA review

City Council

The Oak Harbor City Council will hear a presentation from the school district superintendent about a $121 million bond measure on the February 2023 ballot, and will discuss land use fees. The consent agenda includes routine items such as minutes, payroll, a homeland security grant, and a resolution endorsing the school bond.

• Presentation on Oak Harbor School District's $121 million bond for $237 million in projects
• Discussion of land use fees
• Resolution 23-01 endorsing the Oak Harbor School District bond
• Interlocal agreement for Washington State Military Dept. Homeland Security Grant (#E23-167)
• Approval of minutes and payroll vouchers

The City Council approved a resolution endorsing the Oak Harbor School District's proposed bond measure for the February 14, 2022 ballot. The council also accepted a federal grant for homeland security and approved routine payroll and minutes. Discussions were held regarding storm damage from king tides and potential land use fee adjustments.

• Approved Resolution 23-01 endorsing the Oak Harbor School District Bond
• Accepted Washington State Military - Department of Homeland Security Grant (#E23-167)
• Approved December 13, 2022 meeting minutes
• Approved payroll and accounts payable vouchers
• Decided against proceeding with automatic land use fee adjustments pending further study