Oak Harbor public meetings in 2025

Civil Service Commission

The Civil Service Commission will discuss recruitment and examination processes for the Police and Fire departments. The body will also address the appointment of Kent Fobian.

• Police Patrol Sergeant examination process
• Vetted implementation
• Fire recruitment for Captain Paramedic and Paramedic positions
• Fire in-house testing process
• Appointment of Kent Fobian

The commission signed the updated civil service rules and uploaded them to the website. The meeting was formally adjourned after a unanimous motion. No other formal approvals or votes were recorded in the minutes.

• Civil service rules signed by commissioners (approved)
• Meeting adjourned (motion passed unanimously)

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review its bylaws and discuss a multi-year debt service award for the marina. It will also approve the meeting agenda and the minutes from the October 29, 2025 meeting. A public comment period is scheduled for residents to voice concerns not on the agenda.

• Approval of agenda
• Approval of minutes from October 29, 2025 meeting
• Public comment (up to three minutes per speaker)
• Bylaws review
• Multi-year marina debt service award

City Council

The Oak Harbor City Council will discuss a draft interlocal agreement with Island County to annex approximately 80 acres from the Urban Growth Area. It will also vote on two resolutions: a cost‑of‑living adjustment for non‑represented employees for 2026 and the adoption of a revised Employee Policy Manual. Additional agenda items include collective bargaining agreements for municipal workers and a purchase of forensic equipment.

• Draft Interlocal Agreement with Island County to annex ~80 acres from the Urban Growth Area
• Resolution 25-28: Cost of Living Adjustment for non‑represented employees for 2026
• Resolution 25-20: Adoption of a Revised Employee Policy Manual
• Teamsters Collective Bargaining Agreement for Oak Harbor Marina, Parks, and Public Works
• Magnet Forensics forensic equipment purchase

The Oak Harbor City Council approved a 2.5% cost-of-living adjustment for non-represented employees for 2026, increased from the budgeted 2.0% due to higher inflation. The council also approved a revised Employee Policy Manual, new collective bargaining agreements with Teamsters Local 231 and IAFF Local 4504, and a $40,057.51 contract for police mobile forensic tools. All votes were unanimous except for the re-appointments to the Salary Commission, which passed 5-2.

• Approved Resolution 25-28: 2.5% COLA for non-represented employees (unanimous)
• Approved Resolution 25-20: Revised Employee Policy Manual with amendment (unanimous)
• Approved Teamsters CBA for Marina, Parks, Public Works (unanimous)
• Approved IAFF CBA for Fire Department (unanimous)
• Approved $40,057.51 Magnet Forensics agreement (unanimous)
• Approved consent agenda items i and j: Salary Commission re-appointments (5-2)
• Approved Mayor's appointments to boards/commissions for 2026 (unanimous)
• Approved Chamber of Commerce voucher payment (6-0, Marshall abstained)

City Council

The Oak Harbor City Council will hold a special meeting on Monday, December 15, 2025 at 3:00 p.m. in the City Hall Council Chambers. The meeting’s purpose is to accept a Stewardship Award from the Washington State Auditor’s Office. No council action will be taken during the meeting. The award presentation will occur as part of the session.

• Accept Stewardship Award from Washington State Auditor’s Office (no council action)

The special meeting was called to order at 3:00 p.m. and adjourned at 3:22 p.m. State Auditor Pat McCarthy presented a Stewardship Award to Mayor Wright, Deputy City Administrator/Finance Director Goldman and Accounting Manager Ramos. No council business, votes, or approvals were recorded.

Arts Commission

The Arts Commission will discuss a project proposal for Marina Flags and a presentation from the Creative Arts Foundation. The body is also reviewing sculpture maintenance and the possibility of establishing a sister city relationship with Dublin, Ireland.

• Art Project Proposal Presentation: Marina Flags
• Creative Arts Foundation Presentation
• Discussion on Sister City with Dublin Ireland
• Update on art sculptures and landscape maintenance
• Proposed change of January 8, 2026 meeting to a workshop

The commission voted 5-1 to enter into a Memorandum of Understanding with the Oak Harbor Creative Arts Foundation. The agenda and the November 13, 2025 minutes were approved unanimously. The January 8, 2026 regular meeting was changed to a special workshop. The meeting was adjourned unanimously.

• Approved MOU with Oak Harbor Creative Arts Foundation (5-1)
• Approved agenda for the meeting (unanimous)
• Approved minutes of November 13, 2025 meeting (unanimous)
• Changed Jan 8 2026 regular meeting to a special workshop (no vote recorded)
• Motion to adjourn the meeting (unanimous)

Planning Commission

The Oak Harbor Planning Commission will review the 2025 Major Update to the Comprehensive Plan, including updates on parks and recreation, economic development, government services, and climate resiliency. The agenda also includes adopting the 2026 meeting calendar and updating the commission bylaws/ordinance. No decisions are recorded; the items are for discussion and presentation.

• Discussion of 2025 Major Update to the Comprehensive Plan (parks & recreation, economic development, government services, climate resiliency)
• Presentation of the 2026 Planning Commission meeting calendar
• Update of Commission Bylaws/Ordinance
• Preview of upcoming Comprehensive Plan topics: land use, housing, urban growth area

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will meet to discuss e-bikes, holiday lighting, and a Rec Center feasibility study. The meeting includes public comments from ten individuals regarding the conversion of tennis courts to pickleball courts at Sumner and Regatta Parks.

• Discussion on converting Sumner Park tennis courts to pickleball courts
• Rec Center Feasibility Study update
• Metal Detectors Policy discussion
• Kinnebrew Art Installations update
• Introduction of new commission member Natalia Talo

The Parks & Recreation Advisory Commission unanimously approved a motion recommending the City Council consider installing safety signs and routing e‑bikes onto the Bayshore Drive bike lane at the Whidbey Island Bank trailhead. The motion was moved by Vice‑Chair Dipzinski and seconded by Commissioner Ford. The commission also unanimously approved the agenda and the November 10, 2025 minutes.

• Approved agenda as submitted (unanimous)
• Approved November 10, 2025 minutes (unanimous)
• Recommended to City Council installation of safety signs and routing e‑bikes onto Bayshore Drive bike lane (unanimous)

Marina Advisory Commission

The Marina Advisory Commission meeting will discuss Marina Rules & Regulations, a Moorage Termination Survey, and Best Management Practices. The commission will review and vote on revised bylaws, which the City Council has adopted through Resolution 25-12. Subcommittee updates will include a $15,000 repair project and purchase of seven new cameras for the marina.

• Adoption of Marina Advisory Commission Bylaws (Resolution 25-12)
• Discussion of Marina Rules & Regulations
• Moorage Termination Survey – information only
• Marina Best Management Practices discussion
• $15,000 repair of Harbormaster and Building 2 bathroom partitions

The Marina Advisory Commission approved the meeting agenda and the November 10, 2025 minutes, each by unanimous vote. No other actions were formally decided; the commission discussed bylaws, vision statements, best‑management practices, policies, and various updates but did not adopt any new measures.

• Approved agenda (unanimous)
• Approved November 10, 2025 minutes (unanimous)

Salary Commission

The Salary Commission will meet to discuss and prepare for the 2026 calendar year. The meeting includes a period for public comment.

• Discussion and preparation for 2026

The commission unanimously approved the meeting agenda and the March 25, 2025 minutes. The meeting was then adjourned unanimously at 11:18 a.m. No public comments were received. The next meeting is scheduled for January 13, 2026.

• Approved agenda (unanimous)
• Approved March 25, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Oak Harbor City Council meeting on Dec 2, 2025 will address a range of items including routine consent agenda approvals and several policy actions. Council members will vote on Ordinance 2035, a mid‑biennial budget amendment, and consider Proposed City Ordinance No. 2034, a Stay Out of Designated Area (SODA) order. The council will also adopt Resolution 25‑27 establishing the city’s 2026 legislative priorities, review an employment agreement for the Community Development Director, and receive a presentation on annexation proceedings for Mangat. Public comments and presentations from Boy Scout Troop 4059 and the Gold Star City Initiative will be heard.

• Ordinance 2035: Mid‑biennial budget amendment
• Proposed City Ordinance No. 2034: Stay Out of Designated Area (SODA) Order
• Resolution 25‑27: Establish 2026 legislative priorities
• Community Development Director Employment Agreement
• Intent to commence annexation proceedings for Mangat

The Oak Harbor City Council adopted Ordinance No. 2035, a mid‑biennial budget amendment for the 2025‑2026 biennial budget that adjusts fund balances and updates the wage and salary schedule. The motion was made by Councilmember Stucky, seconded by Mayor Pro Tem Hizon, and passed unanimously. The council also approved the consent agenda items, including minutes, payroll vouchers, interlocal agreements, and the appointment of Stephanie Smith to the Salary Commission, all unanimously.

• Adopted Ordinance No. 2035: Budget Amendment No. 3 and updated salary schedule (unanimous)
• Approved consent agenda minutes from November 18, 2025 and November 25, 2025 (unanimous)
• Approved payroll and accounts payable vouchers (unanimous)
• Approved South Correctional Entity (SCORE) 2026 rate amendment (unanimous)
• Approved Multi‑Jurisdiction Drug, Gang, and Firearms Task Force Interlocal Agreement Amendment No. 1 (unanimous)
• Appointed Stephanie Smith to Salary Commission, Position 2 (unanimous)

City Council

The City Council is holding a workshop meeting to review departmental reports and discuss 2026 legislative priorities. The session includes updates on speed limits on State Route 20 and a Finance Department annual report.

• Discussion of 2026 Legislative Priorities
• Review of speed limits on State Route 20
• Finance Department Annual Report
• Notification of $105,400 in State and Local Cybersecurity Grant Program funding
• Report on the purchase of a public safety training facility

The council met on November 25, 2025 to receive updates on the Island Transit contract, Northwest Clean Air Agency monitoring system, and Planning Commission appointments. City Administrator Sabrina Combs presented departmental reports, including grant awards and the closing of a property purchase for a regional public safety training facility. Draft 2026 legislative priorities were presented by the Grants Administrator and Communications Officer for discussion. No action items or votes were recorded.

Civil Service Commission

The Civil Service Commission approved an agenda amendment moving the HR Director position to the Civil Service department. The commission received updates on recent police and fire personnel actions, including a sergeant promotion to lieutenant that creates three sergeant openings. It discussed several open police officer positions and upcoming hiring interviews for paramedics and other fire personnel. No public comments were made.

• Agenda amendment approved: HR Director moved to Civil Service
• Police sergeant promoted to lieutenant; three sergeant positions will be opened
• Five police officer openings reported with various hiring stages
• Deputy Chief Jennifer Wyatt to begin duty on Jan 12, 2026
• Paramedic interview dates set for Nov 24, Dec 1, Dec 3, and Dec 11

Police Community Advisory Board

The Oak Harbor Police Community Advisory Board will examine the existing Chronic Nuisances Ordinance No. 2031 and the draft Stay Out of Designated Area (SODA) Ordinance No. 2034. Members will also set the meeting calendar for 2026 and discuss a presentation they will give to the City Council. Public comment will be accepted for up to three minutes per speaker.

• Review Chronic Nuisances Ordinance No. 2031
• Review Stay Out of Designated Area (SODA) Draft Ordinance No. 2034
• Set 2026 meeting calendar dates (01/07, 03/04, 05/06, 07/01, 09/02, 11/11)
• Discuss Police Community Advisory Board presentation to City Council
• Public comment period (max 3 minutes per speaker)

The board unanimously approved the meeting agenda and the September 3, 2025 minutes. It adopted the 2026 calendar dates, moving the November meeting to November 18, 2026. The board also scheduled a presentation to City Council for January 20, 2026 and adjourned the meeting unanimously.

• Approved agenda (unanimous)
• Approved September 3, 2025 minutes (unanimous)
• Set 2026 meeting dates: Jan 7, Mar 4, May 6, Jul 1, Sep 24, Nov 18 (no vote recorded)
• Changed November 2026 meeting to Nov 18 due to Veterans Day
• Scheduled CAB presentation to City Council for Jan 20, 2026
• Adjourned meeting (unanimous)

City Council

The City Council will hold a public hearing on amending the Local Business & Occupation Tax. The body will also consider a new ordinance regarding chronic nuisances and a resolution for lodging tax grant awards.

• Ordinance No. 2032: Amending Local Business & Occupation Tax
• Proposed Ordinance No. 2031: Adopting Chapter 6.25 Related to Chronic Nuisances
• Resolution 25-25: 2026 Lodging Tax/Tourism Promotion Grant Awards
• Professional Services Agreement Amendment with FCS, A Bowman Company, for Impact Fee Study
• Service Order with Astound Business Solutions, LLC for internet service

The council approved the consent agenda without any changes, passing it unanimously. The agenda included approval of the November 5 meeting minutes, payroll and accounts payable vouchers, a professional services agreement amendment, an internet service order, and appointments to the Parks and Recreation Advisory Commission and the Civil Service Commission. No action was taken on the executive‑session matter discussed earlier in the meeting.

• Approved consent agenda (unanimous)
• Approved minutes of November 5, 2025 meeting (unanimous)
• Approved payroll and accounts payable vouchers (unanimous)
• Approved professional services agreement amendment with FCS, A Bowman Company (unanimous)
• Approved service order with Astound Business Solutions for internet service (unanimous)
• Approved appointment of Natalia Talo to Parks and Recreation Advisory Commission (unanimous)
• Approved appointment of Rusty Gagnon to Civil Service Commission (unanimous)

Historic Preservation Commission

The agenda for this meeting consists of procedural boilerplate. No specific discussion, action, or presentation items are listed.

Arts Commission

The Oak Harbor Arts Commission will discuss a public art presentation with artist Richard Nash. It will consider two project proposals: one from Whidbey Playhouse for the Palomar Lion’s Head and another from a Fil‑Am group for a statue at Windjammer Park/International Trail. The meeting also includes subcommittee updates and a Parks & Recreation Director update.

• Public Art Discussion with Artist Richard Nash
• Whidbey Playhouse proposal for Palomar Lion’s Head
• Fil‑Am proposal for a statue/monument at Windjammer Park/International Trail
• Subcommittee updates (including Dec 5 Art Plan presentation to schools)
• Parks & Recreation Director updates

The commission approved the meeting agenda and the October 9 minutes, each by unanimous vote. It voted to cancel the planned Chalkfest and return the $58,000 allocation to the fund balance. The meeting was adjourned by unanimous consent.

• Approved agenda (unanimous)
• Approved October 9, 2025 minutes (unanimous)
• Cancelled Chalkfest and returned $58,000 to fund balance (no vote recorded)
• Adjourned meeting (unanimous)

Planning Commission

The Oak Harbor Planning Commission will approve the minutes from the October 14, 2025 regular business meeting. The agenda includes a public comment period where residents may speak on any topic. No other specific projects, contracts, or ordinance actions are listed for discussion.

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss maintenance and speed limits for the Scenic Heights Trail, review draft bylaws, and consider community garden site options. The meeting also includes updates on pickleball court locations, the Inclusive Playground project, and the Recreation Center feasibility study.

• Scenic Heights Trail Maintenance and Speed Limit Discussion
• Community Garden Location Options (Neil Park vs. Holland Gardens Park)
• Inclusive Playground RFP and Design Schedule
• Pickleball Court Location and Cost Estimates
• Parks & Recreation Advisory Board Bylaws Review

The commission unanimously approved the meeting agenda and the October 13 minutes. It voted 5‑1 to forward two pickleball‑court proposals—temporary courts at Sumner and Ft. Nugent Parks and four permanent courts at Sumner Park—to the City Council for consideration. The commission also unanimously approved the draft bylaws and ordinance to be sent to Council.

• Approved agenda as presented (unanimous)
• Approved October 13, 2025 minutes (unanimous)
• Forwarded two pickleball court options to City Council (5‑1)
• Approved draft bylaws and ordinance for Council review (unanimous)

Marina Advisory Commission

The Marina Advisory Commission will discuss updates on permitting, dredging, and breakwater projects from Moffatt & Nichol. The body will also review draft bylaws and an ordinance, and discuss the potential for a pump-out boat.

• Moffatt & Nichol update on permitting, dredging, and breakwater
• Review of Marina Advisory Commission Bylaws and Ordinance (Resolution No. 25-12)
• Discussion regarding a pump-out boat
• Update on the Safety Site Plan Map
• Planning for a joint meeting between the commission and City Council

The commission unanimously approved the Marina Advisory Commission Bylaws and Ordinance with proposed language changes. The agenda and the October 13, 2025 meeting minutes were also approved unanimously. No other substantive actions were decided at this meeting.

• Approved agenda (unanimous)
• Approved October 13, 2025 meeting minutes (unanimous)
• Approved revised Marina Advisory Commission Bylaws and Ordinance with language changes (unanimous)

City Council

The Oak Harbor City Council will consider public comments, approve routine consent agenda items, and vote on two ordinances: Ordinance No. 2029 to levy general property taxes for fiscal year 2026 and Ordinance No. 2030 to amend the 2025‑26 biennial budget. The council will also adopt Resolution 25‑24, which amends the City’s Master Fee Schedule.

• Ordinance No. 2029: Levying General Property Taxes for Fiscal Year 2026 per RCW 83.52.070
• Ordinance No. 2030: Mid‑Biennial Budget Amendment (No. 2) to the 2025‑26 Biennial Budget
• Resolution 25‑24: Amending the City of Oak Harbor Master Fee Schedule
• Approval of Minutes for the City Council meeting of October 21, 2025 and the workshop of October 28, 2025
• Approval of Payroll and Accounts Payable Vouchers

The council approved the regular meeting agenda unanimously. After discussion, the consent agenda items—including approval of prior meeting minutes, payroll vouchers, and other routine matters—were approved unanimously. A public hearing on the FY 2026 property tax levy was held; no public comments were received and no vote on the levy was recorded.

• Approved agenda as presented (unanimous)
• Approved consent agenda items (unanimous)
• Held public hearing on FY 2026 property tax levy (no speakers, no vote)

Investment Committee

The Investment Committee will review the investment report as of September 30, 2025. The body will also discuss the economic outlook and determine future agenda items.

• Investment Report as of September 30, 2025
• Economic outlook and discussion

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will meet on October 29, 2025 at City Hall. The agenda includes approval of the agenda and minutes from the October 9, 2025 meeting, a public comment period, and committee deliberations with funding recommendations for the lodging tax program. No specific actions, dollar amounts, or project details are listed in the agenda. The date for the next meeting will be set at the close of the session.

• Approval of agenda
• Approval of minutes from the October 9, 2025 meeting
• Public comment period (up to three‑minute comments per speaker)
• Committee deliberations and funding recommendations for the lodging tax
• Scheduling of the next meeting

City Council

The City Council will hold a workshop meeting to review departmental reports and several proposed ordinances. Discussions will include updates to the Comprehensive Plan and a request for proposals for the Parks, Recreation and Open Space Plan.

• Proposed Ordinance No. 2031 regarding Chronic Nuisances
• Proposed Ordinance No. 2034: Stay Out of Designated Area (SODA) Order
• 2025 Comprehensive Plan Major Update policy review
• Parks, Recreation and Open Space Plan Request for Proposals (RFP)
• $2 million grant for road infrastructure for the Mulberry Place Affordable Housing Project

Mayor Wright called the workshop to order at 1:00 p.m. and council members provided updates on Island Transit, the Lodging Tax Advisory Committee, and the tourism board. The City Administrator presented departmental reports, including staffing changes and upcoming events. The Parks and Recreation Director discussed the Open Space Plan RFP, which was previously approved in the biennial budget, and staff recommended proceeding with the RFP later. No formal actions, votes, or decisions were recorded at this meeting.

City Council

The Oak Harbor City Council will approve routine agenda items including minutes, payroll, and purchases for flooring and shower replacements. The body will also consider contracts for a public safety training facility and a jail interlocal agreement.

• Approval of minutes from September 23 and October 7 meetings
• Purchase authorization for City Shops flooring replacement
• Purchase authorization for shower replacement at Oak Harbor Fire Department Station No. 81
• Purchase of Real Estate for Regional Public Safety Training Facility
• Skagit County Jail Interlocal Agreement

The City Council voted unanimously to approve the regular agenda and the consent agenda items. Councilmember Marrow moved to excuse Councilmember Wiegenstein, which also passed unanimously. The Council decided not to hold the planned special joint meeting with the Island County Board of Commissioners and will keep the October 28 workshop at its normal 1:00 p.m. start time. Councilmembers Woessner and Stucky recused themselves from the opioid settlement discussion.

• Approved regular agenda as presented (unanimous)
• Approved consent agenda items, including purchase authorizations (unanimous)
• Motion to excuse Councilmember Wiegenstein passed unanimously
• Cancelled special joint meeting with Island County; workshop moved back to 1:00 p.m. on Oct 28
• Councilmembers Woessner and Stucky recused from opioid settlement item
• City Administrator emailed Code Enforcement Officer Heltsley about sign‑code concerns
• City Administrator emailed Solid Waste Operations Foreman to contact Mr. Pippins per Councilmember Marshall's request

Civil Service Commission

The commission will discuss recruitment and hiring updates for the police and fire departments. The body will also review a paramedic requisition proposal and the final draft of the Civil Service Commission Rules.

• Police Recruitment Update
• Deputy Fire Chief Hiring Update
• Fire Station 82 Staffing Update
• Paramedic Requisition Proposal
• Civil Service Commission Rules Final Draft

The commission approved the minutes from the 08/21/25 meeting after a motion by Chair Sandi Peterson and a second by Commissioner Dana Ledford. Commissioners also gave approval for the police department's sergeant testing process. New civil‑service rules were signed by the commissioners and will be posted on the city website. The meeting was adjourned unanimously.

• Approved minutes from 08/21/25 (motion by Sandi Peterson, seconded by Dana Ledford)
• Approved police sergeant testing process
• Signed new civil service rules (to be posted on website)
• Adjourned meeting unanimously

Planning Commission

The Planning Commission will discuss preliminary draft policies for the 2025 Major Update to the Comprehensive Plan. The discussion focuses on parks, recreation, open space, economic development, government services, and a new climate resiliency element.

• Review of draft policies for Parks, Recreation and Open Space
• Review of draft policies for Economic Development
• Review of draft policies for Government Services
• Introduction of a new Climate Resiliency element
• Discussion of Waterfront Trail continuation to Maylor Point

The Planning Commission approved the September 9, 2025 meeting minutes with four votes in favor and one abstention. Commissioners Fry and Ward moved to adjourn, and the motion passed with all members in favor. The next regular meeting was set for November 12, 2025, but that session was later cancelled and rescheduled for December 9, 2025.

• Approved September 9, 2025 meeting minutes (4 in favor, 1 abstention)
• Adjourned meeting (unanimous approval)

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss updates on pickleball courts, community gardens, and a feasibility study for a recreation center. The meeting includes public comments on basketball court preservation and pickleball court needs.

• Pickleball Update
• Community Garden Update
• Inclusive Playground Update
• Feasibility Study for Recreation Center
• PROS Master Plan Update

The commission approved the meeting agenda and the September 8, 2025 minutes, both unanimously. It removed Windjammer Park from consideration for temporary pickleball courts and will wait for more definitive cost estimates before selecting a site. The commission decided not to place a member on the new community garden board. Motions to proceed with the inclusive playground RFP and to issue the PROS master plan RFP were each passed unanimously.

• Approved meeting agenda (unanimous)
• Approved September 8, 2025 minutes (unanimous)
• Removed Windjammer Park from pickleball site list
• Declined commission member on community garden board
• Approved Inclusive Playground RFP (unanimous)
• Approved PROS Master Plan RFP (unanimous)

Marina Advisory Commission

The commission will meet to discuss ideas for improving marina revenue and the restructuring of its subcommittees. The meeting also includes updates from the Harbormaster and various subcommittees.

• Discussion on ideas to improve marina revenue
• Discussion on subcommittee restructuring
• Harbormaster updates
• Public comments from Brian Kahrs regarding marina funding
• Public comments from William Weinsheimer regarding B&O Tax support

The Marina Advisory Commission approved the agenda and the August 11, 2025 meeting minutes, both unanimously. It also approved a motion to replace the existing Short‑term and Long‑term Project subcommittees with two new subcommittees—Projects and Community Engagement—again unanimously. No other formal actions were taken; remaining items were discussed only.

• Approved agenda as submitted (unanimous)
• Approved August 11, 2025 minutes (unanimous)
• Approved restructuring of subcommittees into “Projects” and “Community Engagement” (unanimous)

Law Enforcement Officer & Firefighter Disability Board

The Law Enforcement Officer & Firefighter Disability Board will review board roster terms and discuss the 2026 meeting schedule. The meeting will also include a closed session to review medical reimbursement claims.

• Review Medical Reimbursement Claims (closed session)
• Board Roster Term Updates
• Discussion of 2026 meeting schedule

The board unanimously approved the meeting agenda, the minutes from the January 12, 2024 meeting, and two dental medical reimbursement claims. The meeting was then adjourned unanimously.

• Approve agenda for Oct 10, 2025 (unanimous)
• Approve minutes from Jan 12, 2024 (unanimous)
• Approve two dental reimbursement claims (unanimous)
• Adjourn meeting (unanimous)

Arts Commission

The Arts Commission will review art project proposals and discuss including the Art Plan policy in the City Comprehensive Plan. The body will also discuss the navigation of its website landing page and receive updates from subcommittees and the Parks & Recreation Director.

• Review of Palomar Lion's Head project proposal ($12,150)
• Review of Youth Arts Festival proposal
• Discussion on Art Plan Policy inclusion in City Comp Plan
• Discussion on website landing page navigation
• Subcommittee updates and crossover discussion

The commission voted to approve the meeting agenda as submitted and the September 11, 2025 minutes, each with a unanimous vote. Commissioners discussed several art project proposals and suggested changes to the project proposal form, but no formal approvals were made on those items. The meeting was then adjourned by unanimous consent.

• Approved meeting agenda (unanimous)
• Approved September 11, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Lodging Tax Advisory Committee

The Oak Harbor Lodging Tax Advisory Committee will meet to approve minutes from February 2025, receive a lodging tax overview, and hear presentations from applicants. The meeting will be held at City Hall.

• Approval of February 4, 2025 minutes
• Lodging Tax Overview presentation
• Applicant presentations (5 minutes each)
• Public comment period (3 minutes per person)
• Next meeting scheduled

City Council

The City Council will review a report regarding the Rural County Economic Development Grant for Mulberry Village. The meeting also includes routine approvals of payroll and accounts payable vouchers.

• Discussion of Rural County Economic Development Grant for Mulberry Village
• Approval of accounts payable vouchers for the Chamber of Commerce
• Approval of payroll and accounts payable vouchers
• Recognition of Police Support Officer Greg Woodward for 25 years of service

The council approved the regular agenda as presented with no changes. A motion to approve the consent agenda—including the September 16, 2025 meeting minutes and payroll and accounts payable vouchers—was moved, seconded, and passed unanimously.

• Approved regular agenda as presented (unanimous)
• Approved consent agenda, including Sep 16 minutes and payroll vouchers (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will receive an update on a DAHP Certified Local Government grant. The funds will be used to conduct a reconnaissance level survey of historic properties to comply with city code.

• $20,000 DAHP Certified Local Government grant for a Reconnaissance Level Survey
• Survey focus areas include Pioneer Way downtown and Chimes Corner on Midway
• Approval of May 22, 2025 and July 24, 2025 meeting minutes

The Historic Preservation Commission approved the May 22 and July 24, 2025 meeting minutes by unanimous vote. Staff reported that the city received a $20,000 Washington State DAHP grant and will meet with the consulting firm Northwest Vernacular to begin the contract process. The commission then voted unanimously to cancel the scheduled November 13, 2025 meeting and keep the January 22, 2026 meeting.

• Approved May 22, 2025 minutes (unanimous)
• Approved July 24, 2025 minutes (unanimous)
• Cancelled November 13, 2025 meeting (unanimous)
• Adjourned meeting (unanimous)

City Council

The Oak Harbor City Council will hold a workshop meeting on September 23, 2025, to discuss strategic planning, receive departmental reports, and consider a proclamation for National Preparedness Month. The meeting will be held in Council Chambers at 865 SE Barrington Drive.

• Proclamation recognizing September as National Preparedness Month
• Monthly departmental report from the City Administrator
• Public Works Department Annual Report
• Discussion of the 2025 Comprehensive Plan Major Update
• Executive session to discuss real estate and potential litigation

The Council entered an executive session to discuss a real estate matter and reported that no action would be taken on that issue. Mayor Wright provided an update on a proposed speed limit change to 40 mph near the State Route 20 roundabout, noting staff are still reviewing it with legal counsel and WSDOT. The Council adopted a proclamation recognizing September as National Preparedness Month. No other substantive actions were taken.

• No action taken on real estate matter discussed in executive session
• Adopted proclamation recognizing September as National Preparedness Month

Civil Service Commission

The commission will discuss updates on police staffing, the sergeant civil service list, the deputy fire chief hiring, and review the final draft of its civil service rules. No formal actions are listed, only presentations and discussions.

• Police Staffing Update
• Sergeant Civil Service List Discussion
• Deputy Fire Chief Hiring Update
• Civil Service Commission Rules Final Draft

City Council

The Oak Harbor City Council will approve routine agenda items, including the minutes from the previous meeting and payroll vouchers. The Council will also consider a contract for the 2026 Whidbey Island Marathon and discuss a proposed speed limit ordinance for State Route 20.

• Approval of minutes from September 2, 2025
• Professional Services Agreement with Fizz Events for 2026 Whidbey Island Marathon
• Ordinance No. 2029: Amending speed limits on Washington State Route 20
• Resolution 25-23: Adopting Vision to Action Planning document for Waterfront District
• Public hearing on Annual Revenue Sources and Property Tax

The council excused Mayor Pro Tem Tara Hizon and approved the regular meeting agenda without amendment. It then unanimously approved the consent agenda, which covered the September 2 minutes, payroll vouchers, a professional services agreement with Fizz Events for the 2026 Whidbey Island Marathon, the National Opioids Settlement form, and two commission appointments.

• Excused Mayor Pro Tem Tara Hizon (unanimous)
• Approved the regular meeting agenda as presented (unanimous)
• Approved September 2, 2025 meeting minutes (unanimous)
• Approved payroll and accounts payable vouchers (unanimous)
• Approved professional services agreement with Fizz Events for the 2026 marathon (unanimous)
• Approved National Opioids Settlement participation form (unanimous)
• Appointed Denise Marion to Parks and Recreation Advisory Commission, Position 2 (unanimous)
• Appointed Jeffrey Ward to Planning Commission, Position 1 (unanimous)

Arts Commission

The Oak Harbor Arts Commission meeting will discuss a special workshop update, consider approving the Arts Project Proposal Form, and review project selection and implementation worksheets. Additional agenda items include updates on the Chalk Fest, formation of subcommittees, and a discussion on the Oak Harbor Art District.

• Arts Project Proposal Form Approval
• Special Workshop Update — JR Russell
• Chalk Fest Update — Cynthia Mason
• Formation of Subcommittees and Updates
• Oak Harbor Art District — Discussion

The commission unanimously approved the meeting agenda and the July 10 minutes. It also approved the Arts Project Proposal worksheet, authorizing staff to post the form online for community submissions. Subcommittees for Outreach/Communications, Procedure Development, and Placemaking were established, and the meeting was adjourned unanimously.

• Agenda approved unanimously
• July 10, 2025 minutes approved unanimously
• Art Project Proposal worksheet approved unanimously
• Outreach/Communications subcommittee formed (Mason, Freund)
• Procedure Development subcommittee formed (Davidson, Russell)
• Placemaking subcommittee formed
• Adjournment motion carried unanimously

Planning Commission

The Planning Commission discussed the 2025 Major Update to the Comprehensive Plan, reviewing draft policy revisions for urban design, transportation, utilities, environment, and capital facilities. Staff presented the city’s housing target of 3,735 units and the county’s UGA capacity of 464 units, noting a county proposal to remove 1,333 units from the allocation. No formal action was taken; the drafts will be posted for public comment and revisited in future meetings.

• Presentation of draft policies for urban design, transportation, utilities, environment, and capital facilities
• Discussion of the city’s housing target of 3,735 units versus the county’s UGA capacity of 464 units
• County proposal to remove 1,333 units from the original allocation and amend the Countywide Planning Policies
• Staff report by Principal Planner Cac Kamak on the Comprehensive Plan update
• Schedule of upcoming topics for October 14 and November 12 meetings

The Planning Commission unanimously approved the minutes from the August 12, 2025 meeting. Commissioners discussed the 2025 update to the Comprehensive Plan but took no formal action. The next meeting is set for October 14, 2025. The session was adjourned by unanimous vote.

• Approved August 12, 2025 meeting minutes (unanimous)
• Discussed 2025 Comprehensive Plan update – no decision taken
• Adjourned meeting (unanimous)

Parks and Recreation Advisory Commission

The commission will meet to receive updates on pickleball facilities, subcommittee progress, and reports from the Parks and Recreation Director.

• Pickleball update
• Subcommittee updates
• Parks and Recreation Director updates

The Parks & Recreation Advisory Commission approved its agenda and the August 11, 2025 minutes. It also approved a motion to explore converting the Ft. Nugent basketball court into three pickleball courts and to obtain cost estimates. In the August meeting, the commission approved its agenda, approved the July 14, 2025 minutes, and reappointed Calleigh Boyer as Student Representative for the 2025‑2026 term.

• Approved agenda (Sept 8) – unanimous
• Approved August 11, 2025 minutes (Sept 8) – unanimous
• Explored conversion of Ft. Nugent basketball court to three pickleball courts; cost estimates to be obtained (Sept 8) – unanimous
• Approved agenda (Aug 11) – unanimous
• Approved July 14, 2025 minutes (Aug 11) – unanimous
• Reappointed Calleigh Boyer as Student Representative (Aug 11) – unanimous

Marina Advisory Commission

The Marina Advisory Commission meeting scheduled for September 8, 2025, has been cancelled. The next regular meeting is scheduled for October 13, 2025.

Arts Commission

The Arts Commission is holding a special workshop to discuss its 2026 strategic plan and visibility efforts. This is an informal session for planning and information gathering; no official actions will be taken.

• Strategic Plan – Arts Commission 2026
• Promotion and marketing discussion with Communications Officer Magi Aguilar

The Oak Harbor Arts Commission approved the formation of an Outreach Committee to promote the OH Arts Plan. Commissioners Russell and Mason were assigned specific partnership and advertising tasks, and the Communications Officer will produce resident postcards. The Parks and Recreation Department will obtain cost estimates for a community video, and the commission set a six‑month goal to make the arts plan visible and inclusive.

• Formed an Outreach Committee to coordinate outreach and messaging
• Commissioner Russell assigned to connect with Oak Harbor Public Schools
• Commissioner Mason assigned to manage routine ads in the local newspaper
• Communications Officer Magi Aguilar assigned to create and distribute resident postcards
• Parks and Recreation Department assigned to obtain cost estimates for a community video
• Prioritized collaboration with clubs/businesses (Soroptimist Club, Kiwanis, Garden Club), local government (Oak Harbor Public Schools), and publications (local newspapers)
• Adopted a six‑month strategic goal: “Make the OH Arts Plan visible, accessible, inclusive, and diverse to engage the community.”

Police Community Advisory Board

The Oak Harbor Police Community Advisory Board will hold a meeting to discuss public safety priorities, including a review of the police 5-year strategic plan, homeless housing initiatives, and feedback from National Night Out. The board will also discuss a presentation to City Council and receive public comment.

The board approved its agenda and the July 2, 2025 minutes without dissent. It then passed a motion, also unanimously, to have the Police Community Advisory Board report to City Council on creating a community pallet shelter to address homelessness. The motion will be submitted for the Council agenda on December 16, 2025.

• Approved agenda as submitted (unanimous)
• Approved July 2, 2025 minutes (unanimous)
• Approved CAB report to Council on community pallet shelter (unanimous)

City Council

The City Council will hold a public hearing regarding Ordinance No. 2027 to establish five-year rates for water, wastewater, solid waste, and storm drain services. The body will also consider a new fee schedule for the Marina and discuss lodging tax funding.

• Ordinance No. 2027: Establishing Five-Year Rates for Water, Wastewater, Solid Waste, and Storm Drain Services
• Resolution 25-34: Marina Master Fee Schedule
• Resolution 25-35: Amending Lodging Tax Funding for Parks and Recreation Department's Event ChalkFest
• Professional Services Agreement Amendment No. 5 with Tim Shelley, Jr. for Videography Services
• Public hearings on Ordinance No. 2025 (Clearing and Grade Code) and Ordinance No. 2026 (Permit Review Timelines)

The City Council approved the remaining consent agenda items, including minutes, payroll vouchers, a videography contract, and Resolution 25-35, with a unanimous vote. Councilmembers then discussed the 2026 Lodging Tax/Tourism Promotion Application and its recommended changes and approved them unanimously. The council also approved the 2026 Lodging Tax Grant Funding level of $475,000, again unanimously.

• Approved consent agenda items (minutes, payroll, videography, Resolution 25-35) unanimously
• Approved 2026 Lodging Tax/Tourism Promotion Application and guideline changes unanimously
• Approved 2026 Lodging Tax Grant Funding level of $475,000 unanimously

Investment Committee

The Investment Committee will review the investment report as of June 30, 2025. The body will also discuss the economic outlook and determine future agenda items.

• Investment Report as of June 30, 2025
• Economic outlook and discussion

The committee approved the minutes from the May 19, 2025 meeting. An investment report and economic outlook were presented. The next meeting was scheduled for the third or fourth week of the month following the quarter.

• Approved May 19, 2025 meeting minutes
• Presented investment report as of June 30, 2025
• Presented economic outlook
• Set next meeting for the 3rd or 4th week of the month after the quarter

City Council

The City Council will hold a workshop meeting to review department reports and discuss several action items. The body will consider a building donation and licensing agreement with the Girl Scouts of Western Washington and an employee survey.

• Resolution 25-13: Building Donation Agreement and Licensing Agreement with Girl Scouts of Western Washington
• City of Oak Harbor Employee Survey
• Lodging Tax Annual Review
• Police Department Annual Update
• Monthly Department Report

The Oak Harbor City Council approved conducting the employee survey internally by the Communications Office and Human Resources, passing the motion unanimously. The Council also approved moving Island Transit from hydrogen‑powered to diesel‑electric vehicles. No public comments were received on either action item.

• Approved in‑house employee survey (unanimous)
• Approved transition of Island Transit vehicles to diesel‑electric

Civil Service Commission

The Civil Service Commission will meet to review old business regarding the Police and Fire departments. The body will also discuss the status of revisions to current Civil Service Rules.

• Police Department recruitment status
• New fire station update
• Civil Service Rules revision status

The Civil Service Commission unanimously approved the May 21 agenda and the corrected minutes from that meeting. Commissioners discussed police and fire department staffing and recruitment, but no hiring or policy decisions were made. The next meeting is scheduled for September 18 at 2:00 p.m.

• Approved May 21 agenda (unanimous)
• Approved corrected May 21 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss updates to business license ordinances and the master fee schedule. The meeting also includes a public hearing regarding OHMC Section 5.01.030 and an executive session to discuss real estate acquisition and litigation.

• Public hearing on Ordinance No. 2028: OHMC Section 5.01.030 Update - Business Licenses
• Resolution 25-21: Master Fee Schedule: Business License Threshold
• Resolution 25-22 Maritime Administration Port Infrastructure Development Program (PIDP)
• Midway Boulevard Improvement Project - Local Agency Agreement
• Purdue/Sackler Family Opioid Settlement Participation

The Oak Harbor City Council adopted Ordinance No. 2028, amending the business license exemption to raise the out-of-city revenue threshold from $2,000 to $4,000. The Council also approved Resolution 25-21, updating the Master Fee Schedule to reflect the new threshold. The consent agenda, including minutes from August 6, payroll vouchers, a maritime grant application, opioid settlement participation, and a Midway Boulevard improvement agreement, was approved unanimously. A motion to excuse Mayor Pro Tem Tara Hizon also passed unanimously.

• Excused Mayor Pro Tem Tara Hizon – unanimous
• Approved consent agenda items (minutes, payroll vouchers, maritime grant, opioid settlement, Midway Blvd agreement) – unanimous
• Adopted Ordinance No. 2028: increased out-of-city business license threshold to $4,000 – unanimous
• Approved Resolution 25-21: updated Master Fee Schedule threshold – unanimous
• Approved minutes of the August 6, 2025 City Council meeting – unanimous
• Approved payroll and accounts payable vouchers – unanimous
• Approved Resolution 25-22: Maritime Administration Port Infrastructure Development Grant Program application – unanimous
• Approved participation in Purdue/Sackler Family Opioid Settlement – unanimous

Planning Commission

The Oak Harbor Planning Commission meets to discuss countywide planning policy updates and local code amendments, including a proposed land clearing and grading ordinance and permit procedural changes. The commission also receives an update on the 2025 Comprehensive Plan revision process, which includes urban growth area discussions and climate change planning elements.

• Proposed code amendment to combine land clearing and grading reviews under Engineering (Ordinance No. 2025)
• Proposed code amendment to align permitting timelines with State Bill 5290
• 2025 Major Update to the Comprehensive Plan with urban growth area and climate change discussions
• Countywide Planning Policies update regarding housing unit distribution in the Urban Growth Area

The Planning Commission unanimously approved the June 10, 2025 meeting minutes. No substantive actions or approvals were taken; the commission received public comments and updates on countywide planning policies and department matters. The meeting was then adjourned by unanimous vote.

• Approved June 10, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Parks and Recreation Advisory Commission

The commission will meet to discuss the Comprehensive Plan and Parks & Rec Plan visioning with Principal Planner Cac Kamac. The body will also address commission vacancies and receive updates from subcommittees and the Parks and Recreation Director.

• Reappointment of Calleigh Boyer to the Student Representative position
• Comprehensive Plan discussion with Principal Planner Cac Kamac
• Parks & Rec Plan Visioning discussion with Principal Planner Cac Kamac
• Commission vacancy updates for Positions 2 and 3

The Parks & Recreation Advisory Commission approved its agenda and the July 14, 2025 minutes unanimously, both procedural items. Commissioners voted to reappoint Calleigh Boyer as the Student Representative for the upcoming school year (Sept. 1, 2025 – Aug. 31, 2026), and the motion carried unanimously. No other formal actions were taken; the commission discussed pickleball at Sumner Park and updates to the Comprehensive Plan.

• Approved agenda (unanimous)
• Approved July 14, 2025 minutes (unanimous)
• Reappointed Calleigh Boyer as Student Representative for 2025‑2026 (unanimous)

Marina Advisory Commission

The commission will review fuel pricing and receive updates from the Harbormaster and subcommittees. The meeting includes the introduction of new Assistant Harbormaster Charlie Currit and a vote on the reappointment of student representative Grant Nienhuis.

• Fuel pricing discussion
• Reappointment of Student Representative Grant Nienhuis
• Review of Marina Fund financials dated 8/1/25
• Review of 2024 Revenue and Expenditure Reports dated 8/4/25
• Introduction of Assistant Harbormaster Charlie Currit

The Marina Advisory Commission approved its agenda and the July 14, 2025 meeting minutes, both unanimously. It also unanimously reappointed Grant Nienhuis as Student Representative for the upcoming school year (Sept 1 2025 – Aug 31 2026). No other actions were voted on.

• Approved agenda (unanimous)
• Approved July 14, 2025 minutes (unanimous)
• Reappointed Grant Nienhuis as Student Representative (unanimous)

City Council

The City Council will hold public hearings on ordinances to adopt a Business & Occupation Tax and establish its administrative provisions. The body is also considering a settlement regarding a 2015 flooding lawsuit.

• Ordinance No. 1998: Adoption of a Business & Occupation Tax
• Ordinance No. 2000: Administrative provisions for the Business and Occupation Tax
• Settlement with Harbor Land Company: $35,000 City cost and potential land sale of $172,000 to $206,000
• Amendment of Professional Services Agreement with RWD for Pickleball Court Design and Permitting
• Transportation Improvement Board Grant Application

The City Council approved the Settlement Agreement and Release of Claims with Harbor Land Company, sharing the $70,000 cost equally with the insurer. The council also approved the meeting agenda, the consent agenda items, and excused Councilmember Woessner, each by unanimous vote. No additional public comments were received during the public comment period.

• Approved Settlement Agreement with Harbor Land Co. (unanimous)
• Approved meeting agenda as presented (unanimous)
• Excused Councilmember Woessner from the meeting (unanimous)
• Approved consent agenda items, including minutes, contracts, and purchases (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will meet to review the minutes from May 22, 2025. The primary agenda item is a presentation regarding the DAHP Certified Local Government Grant.

• Presentation on DAHP Certified Local Government Grant

The commission did not approve the May 22, 2025 meeting minutes, deferring that action to the September 25, 2025 meeting. No other formal actions were taken; the meeting included a public comment, a grant presentation, and routine scheduling. The next historic preservation meeting was scheduled for September 25, 2025 at 4:00 p.m.

• Postponed approval of May 22, 2025 minutes to Sep 25, 2025 meeting
• Scheduled next Historic Preservation Commission meeting for Sep 25, 2025

City Council

The City Council will meet for an informal workshop to review monthly departmental reports and progress on city programs. Discussions will include the 2025 Comprehensive Plan update and a marina update.

• Review of 2025 Comprehensive Plan Major Update
• Discussion of Marina Update
• Review of draft ordinance and bylaw amendments for five advisory boards
• Report on $950,000 in funding received for road repairs
• Update on the Waterfront District Vision to Action Planning Document

The council met on July 22, 2025 in a combined physical and virtual workshop. Mayor Wright noted there were no action items on the agenda and public comments were not taken. Council members and staff reviewed updates on the 2025 Comprehensive Plan, the City Marina project options, and the status of grant applications and awards. No motions, votes, or approvals were recorded.

Parks and Recreation Advisory Commission

The commission will meet to receive a statistics update on the Safe Streets for All Grant and discuss sports tourism and social media strategies. The body will also review commission vacancies and receive updates from subcommittees and the Parks and Recreation Director.

• Safe Streets for All Grant statistics update with Grants Administrator Wendy Horn
• Sports Tourism Project and social media strategy discussion with Communications Officer Magi Aguilar
• Commission vacancy update
• Subcommittee updates
• Parks and Recreation Director updates

The Parks & Recreation Advisory Commission approved the July 14 agenda and the June 9 minutes, each by unanimous vote. No other actions, approvals, or denials were recorded in the meeting. The remainder of the session consisted of reports, public comments, and discussion items without formal decisions.

• Approved July 14 agenda (unanimous)
• Approved June 9, 2025 minutes (unanimous)

Marina Advisory Commission

The commission will introduce new members and consider changing the membership requirement for Position One from 'Non-customer/Resident' to 'Customer'. The meeting also includes updates from the Harbormaster and various subcommittees.

• Proposed change of Position One membership type to 'Customer'
• Introduction of new members Cathy Proses and Marita Ashley
• Harbormaster updates
• Subcommittee updates

The commission voted to delete agenda item 6.a “Membership Type for Position One — Change to Customer.” It then approved the amended agenda and the June 9, 2025 meeting minutes, both unanimously. The meeting was adjourned by unanimous vote.

• Deleted agenda item 6.a “Membership Type for Position One — Change to Customer” (unanimous)
• Approved agenda as amended (unanimous)
• Approved June 9, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Arts Commission

The Arts Commission will meet to receive updates on the electrical box wrapping and Whidbey Playhouse Lion's Head projects. The body will also discuss the 7th Avenue Art Project and receive training on procurement and marketing visibility.

• Electrical Box Wrapping update
• Whidbey Playhouse Lion’s Head update
• 7th Avenue Art Project discussion
• Procurement Process Training with Public Works Administration Manager Sandra Place
• Visibility training with Communications Officer Magi Aguilar

The Arts Commission voted to reject the bid to wrap electrical boxes and will instead pursue painting them. The commission approved the meeting agenda and the amended June 12 minutes. It rescheduled the August workshop to August 22, 4:30‑7:30 p.m., and then adjourned the meeting.

• Rejected electrical box wrapping bid (unanimous)
• Approved agenda as submitted (no vote taken)
• Approved June 12, 2025 minutes as amended (unanimous)
• Rescheduled workshop to August 22, 4:30‑7:30 p.m.
• Commission will prepare procurement checklist (action)
• Adjourned meeting (unanimous)

Hearing Examiner

The Hearing Examiner will consider a request to expand a voluntary mental health detoxification facility at 275 NE 10th Ave. The proposal includes a Conditional Use Permit and a Site Plan review for a physical addition to the building.

• Proposed 985 square foot addition to the existing 10,260 square foot facility
• Increase of 6 additional beds to the existing 10-bed capacity
• Proposal for 24 parking spaces
• Conditional Use Application 2504-0016 and Site Plan 2504-0017

The Hearing Examiner approved the conditional use permit and site‑plan amendment for the Ituha Stabilization Center addition. The project adds 985 sq ft and six beds to the existing 10‑bed facility at 275 NE 10th Avenue. Approval is subject to the conditions listed in the decision.

• Approved conditional use permit and site‑plan amendment for Ituha Stabilization Center addition (subject to conditions)

Police Community Advisory Board

The board will discuss updates regarding the Pathways to Stability Task Force and the 5 Year Homeless Housing Plan. The meeting also includes updates on the Citizen Academy and the recruitment process for board vacancies.

• June 11, 2025, Community Forum – Pathways to Stability Task Force
• Homeless Housing Task Force – 5 Year Homeless Housing Plan
• Citizen Academy Update
• CAB Vacancies recruitment process update

The Police Community Advisory Board approved the agenda and the May 7, 2025 minutes with a unanimous vote. No public comments were received. The board discussed the Pathways to Stability forum, the upcoming 5‑year Homeless Housing Plan, and announced Captain Kevin Barton’s promotion to Deputy Chief. A six‑week Citizen Academy was scheduled to begin on September 18, 2025.

• Approved agenda (unanimous)
• Approved May 7, 2025 minutes (unanimous)
• Scheduled Citizen Academy dates: 9/18‑9/25‑10/2‑10/9‑10/16‑10/25, graduation 10/30 (announced)
• Adjourned meeting (unanimous)

City Council

The City Council will consider amendments to the Clearing and Grading Code and permit review timelines. The body is also reviewing several construction and engineering contracts for water system and road projects.

• Public Hearing: Ordinance No. 2025 - Clearing and Grading Code Amendment
• Public Hearing: Ordinance No. 2026 - Code Amendment regarding Permit Review Timelines
• Construction Contract Award for SW Lopez Drive Reconstruction Project
• Construction Contract Award for SW Swantown Ave Overlay
• Professional Service Agreement with TSI Inc. for Water System Telemetry Upgrades (SCADA)

The council excused absent Councilmember Wiegenstein and approved the regular agenda as amended, both by unanimous vote. It then approved the entire consent agenda, which included approvals of minutes, financial vouchers, several inter‑agency agreements, a contract amendment, a FEMA grant application, and four commission appointments. All motions passed unanimously.

• Excused Councilmember Wiegenstein (passed unanimously)
• Approved regular agenda as amended (passed unanimously)
• Approved consent agenda items including minutes, vouchers, MOU, interlocal agreement, contract amendment, FEMA grant (passed unanimously)
• Approved Island Transit and Oak Harbor Police Department Memorandum of Understanding (passed unanimously)
• Approved 2025-2026 School Resource Officer Interlocal Agreement (passed unanimously)
• Approved Contract Amendment – Professional Services Agreement with RH2 Engineering, Inc. for Well No. 9 (passed unanimously)
• Approved FEMA Staffing for Adequate Fire & Emergency Response Grant Application (passed unanimously)
• Approved appointments: Arts Commission Position 3 – Robert Sanders; Marina Advisory Commission Positions 1 – Cathy Proses and 4 – Marita Ashley; Parks and Recreation Advisory Commission Position 6 – Kim Ford (passed unanimously)

City Council

The City Council will meet for an informal workshop to review monthly departmental reports and annual reports from the Fire and Parks and Recreation departments. The session includes a discussion on the Economic Development Strategy and Action Plan and an update on utility rates.

• Review of Economic Development Strategy and Action Plan
• Utility Rates Update
• Oak Harbor Fire Department and Parks and Recreation Department Annual Reports
• Oak Harbor Yacht Club Annual Report
• Discussion of a conditional use application for a nature-based academy at 910 SE Pioneer Way

The council met in a hybrid format and reported updates from several departments, including the Planning Commission, Finance, Fire, and Parks & Recreation. No action items were on the agenda, so no motions were voted on or approved. Staff noted upcoming items such as a Planning Commission land‑clearing code recommendation, proposed utility rate increases, and a fire department SAFER grant application to be presented at the July 1 council meeting.

Arts Commission

The Arts Commission will meet to discuss updates on public art installations and the first part of its strategic plan. The body will also review progress on electrical box wrapping and the Whidbey Playhouse Lion's Head project.

• 7th Avenue Art Project discussion
• Strategic Plan Part 1
• Electrical Box Wrapping update
• Whidbey Playhouse Lion's Head update
• Parks and Recreation Director updates

The commission approved the agenda and the May 8 minutes without dissent. It voted to reject the sole $11,586 bid to wrap four electrical boxes, opting to explore painting alternatives. The regular meeting scheduled for August 14 was cancelled and replaced with a special workshop on August 15 at the Parks & Recreation Annex. The meeting was adjourned unanimously.

• Approved agenda (unanimous)
• Approved May 8 minutes (unanimous)
• Rejected $11,586 electrical‑box wrapping bid (unanimous)
• Cancelled August 14 regular meeting (unanimous)
• Scheduled special workshop for August 15, 4:30‑7:30 p.m. at 1400 NE 16th Ave (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will hold public hearings on proposed amendments to the Oak Harbor Municipal Code regarding land clearing and permitting procedures. The body will also discuss the 2025 Major Update to the Comprehensive Plan.

• Public hearing on Ordinance No. 2025 to repeal OHMC Chapter 19.47 and create Chapter 20.15 for Land Clearing and Grading
• Proposed shift of land clearing administrative responsibilities to the Engineering Division of Public Works
• Public hearing on proposed code amendments to OHMC Chapter 18.20 regarding permitting procedural requirements
• Discussion of the 2025 Major Update to the Comprehensive Plan

The Planning Commission approved the May 13, 2025 meeting minutes. It voted to recommend that the City Council adopt Ordinance No. 2025, which repeals Chapter 19.47 and adds Chapter 20.15 for land clearing and grading. It also recommended approval of an amendment to Chapter 18.20 on permitting procedures. Finally, the commission cancelled the July 8, 2025 meeting and set the next meeting for August 12, 2025.

• Approved May 13, 2025 meeting minutes (all in favor)
• Recommended City Council adopt Ordinance No. 2025 to replace Chapter 19.47 with Chapter 20.15 (all in favor)
• Recommended approval of amendment to Chapter 18.20 on permitting timelines (all in favor)
• Cancelled July 8, 2025 Planning Commission meeting; next meeting set for August 12, 2025 (all in favor)
• Adjourned meeting (all in favor)

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss requests for proposals (RFPs) for a city-wide Master Plan and an inclusive playground. The body will also review a support letter for the Safe Streets for All grant and provide updates on commission vacancies.

• Parks & Recreation Master Plan RFP (projected budget $80,000)
• Inclusive Playground RFP
• Safe Streets for All Grant support letter
• Parks & Recreation/City Council Joint Workshop update
• Commission vacancy update

The Parks & Recreation Advisory Commission unanimously approved the meeting agenda and the May 12, 2025 minutes. It also unanimously approved a letter to the U.S. Secretary of Transportation supporting the Safe Streets & Roads for All program. No other actions were decided at this meeting.

• Approved meeting agenda (unanimous)
• Approved May 12, 2025 minutes (unanimous)
• Approved Safe Streets grant support letter (unanimous)

Marina Advisory Commission

The Commission will discuss options and costs for breakwater repairs and review a fuel pricing calculator and comparables. The meeting also includes an introduction of the Harbormaster and a discussion on pump-out services.

• Breakwater Update regarding costs and options
• Review of fuel pricing calculator and comparables
• Pump Out discussion
• Anacortes Boat Show update
• Harbormaster introduction

The Marina Advisory Commission approved the agenda and May 12, 2025 minutes unanimously. The commission discussed the new harbormaster, pump-out contract, breakwater testing and costs, and fuel pricing, but took no formal action on these items. The next meeting is scheduled for July 14, 2025.

• Approved agenda as presented (unanimous)
• Approved May 12, 2025 meeting minutes as submitted (unanimous)
• Adjourned meeting (unanimous)

Hearing Examiner

The Hearing Examiner will review a Conditional Use Permit application for a child day care and learning center. The proposal involves remodeling an existing commercial building in the Central Business District.

• Conditional Use Application Project 2503-0009 for a bilingual, nature-based academy at 910 SE Pioneer Way

The Oak Harbor Hearing Examiner approved Carmen Guerrero's application for a Conditional Use Permit to operate a child day‑care and learning activity facility in an existing commercial building at 910 SE Pioneer Way. Approval is subject to conditions covering student capacity, parking notifications, building and fire code compliance, and state licensing requirements. The decision is final and may be appealed within 21 days.

• Approved Conditional Use Permit for child daycare at 910 SE Pioneer Way (subject to conditions)

City Council

The City Council will conduct a public hearing regarding Resolution 25-07 for design regulations and guidelines. The body will also consider a resolution regarding the display of flags on city property.

• Resolution 25-07: Design Regulations and Guidelines (Public Hearing)
• Resolution 25-17: Affirming flag display on City property as government speech
• Ault Field Pump Station Electrical Rehabilitation - Final Contract Voucher
• Executive Session to discuss potential litigation and real estate sale/lease pricing

The council excused Councilmember Woessner by unanimous vote. It then approved the regular agenda unanimously. Finally, the council approved the consent agenda, which covered the May 20 and May 27 meeting minutes, payroll and accounts payable vouchers, and the Ault Field Pump Station Electrical Rehabilitation contract voucher, all by unanimous vote.

• Excused Councilmember Woessner (unanimous)
• Approved regular agenda (unanimous)
• Approved consent agenda (unanimous)
• Approved May 20 and May 27 meeting minutes (unanimous)
• Approved payroll and accounts payable vouchers (unanimous)
• Approved Ault Field Pump Station Electrical Rehabilitation contract voucher (unanimous)

City Council

The City Council will hold a workshop meeting to receive updates on Parks and Recreation Commission priorities and review monthly departmental reports. The council may also take action on a professional services agreement for building official services.

• Action item: Amendment No. 6 to BHC Professional Services Agreement for Building Official Services
• Discussion of Windjammer Park inclusive playground and Recreation Center feasibility study
• Review of pickleball court project status and funding
• Update on SW Swantown Ave. Overlay Project partially funded by a $348,000 TIB award
• Discussion of various park renovations including Freedom, Volunteer, Hal Ramaley, and Catalina Parks

The council held a workshop meeting with updates on parks and recreation, police‑transit bicycle training, and various advisory commissions. Council members discussed priorities for Windjammer Park, a recreation‑center feasibility study, and pickleball courts, but no motions were voted on or adopted. The meeting consisted mainly of reports and discussion rather than decisions.

Historic Preservation Commission

The Historic Preservation Commission will review a draft application for a DAHP Certified Local Government (CLG) Grant. The grant would fund a consultant to complete a Historic Resource Survey to bring the city into compliance with Oak Harbor Municipal Code Section 19.50.040(2)(b).

• Review of DAHP Certified Local Government (CLG) Grant application for a Historic Resource Survey

The commission unanimously approved the March 27, 2025 meeting minutes. No other actions were approved; staff presented a grant application but no decision was made. The next commission meeting was scheduled for July 24, 2025.

• Approved March 27, 2025 minutes (unanimous)
• Scheduled next meeting for July 24, 2025

Civil Service Commission

The Oak Harbor Civil Service Commission will convene at City Hall to approve minutes from prior meetings and hear briefings on police and fire department recruitment efforts. No formal decisions are scheduled; the body will only receive status reports.

The commission approved the minutes from the April 30 and April 25 meetings. Commissioner Ledford moved to appoint Jedidiah Wilson as the Civil Service Secretary and the chair indicated both were in favor, making the appointment. The board decided to skip the June 19 meeting (Juneteenth) and schedule the next meeting for July 17 at 1:00 p.m. The meeting was adjourned unanimously.

• Approved April 30 and April 25 meeting minutes (no formal motion recorded)
• Appointed Jedidiah Wilson as Civil Service Secretary (motion by Ledford, chair indicated both in favor)
• Skipped June 19 Civil Service Commission meeting and set next meeting for July 17 at 1:00 p.m.
• Adjourned meeting unanimously

City Council

The City Council will hold public hearings on ordinances to adopt a Business & Occupation Tax and establish its administrative provisions. The body will also consider a safety action plan to eliminate traffic deaths and serious injuries.

• Ordinance No. 1998: Adoption of a Business & Occupation Tax
• Ordinance No. 2000: Administrative provisions for the Business and Occupation Tax
• Resolution 25-18: Adopting the Comprehensive Safety Action Plan
• Resolution 25-19: Declaring certain city property as surplus
• Resolution 25-16: Declaring certain utility property as surplus

The council voted to approve the consent agenda items, which included the May 6 meeting minutes, payroll and accounts payable vouchers, a Safe Streets and Roads for All grant application, Resolution 25-19 declaring certain city property surplus, and a Puget Sound Energy electric vehicle charging project. Councilmember Marrow moved to approve the agenda, Councilmember Wiegenstein seconded, and the motion passed unanimously. No other substantive decisions were recorded during the meeting.

• Approved May 6, 2025 meeting minutes (unanimous)
• Approved payroll and accounts payable vouchers (unanimous)
• Approved Safe Streets and Roads for All grant application (unanimous)
• Approved Resolution 25-19 declaring certain city property surplus (unanimous)
• Approved Puget Sound Energy electric vehicle charging project (unanimous)
• Approved entire consent agenda (unanimous)

Investment Committee

The Investment Committee will meet to review the investment report as of March 31, 2025. The body will also hold a discussion regarding the economic outlook.

• Investment Report as of March 31, 2025
• Economic outlook and discussion

The Investment Committee approved the minutes from the January 29, 2025 meeting as presented. The committee set the next meeting for the third or fourth week of July 2025 on a tentative basis. No other actions were taken.

• Approved Jan 29 2025 meeting minutes as presented
• Tentatively scheduled next meeting for 3rd or 4th week of July 2025

Planning Commission

The Planning Commission will discuss and consider forwarding a recommendation on proposed revisions to the Design Regulations and Guidelines (DRG) document. The revisions add a new single-family residential design section similar to existing multi-family standards, prompted by 2022 ordinance changes to residential zoning and state House Bill 1110. The meeting also includes approval of April 8 meeting minutes and public comment.

• Action item: revisions to Design Regulations and Guidelines (DRG) adding single-family design standards
• Background: Ordinance #1953 (July 2022) reduced residential lot sizes and streamlined subdivision approvals
• Background: House Bill 1110 requires equal design standards for multi-family and single-family projects
• Approval of April 8, 2025 regular business meeting minutes

The commission approved the minutes from the April 8, 2025 meeting unanimously. It then moved to forward a positive recommendation to the City Council for approval of the revised Design Regulations and Guidelines document, passing with three votes in favor and one abstention. No other actions were taken.

• Approved April 8, 2025 meeting minutes (unanimous)
• Forwarded positive recommendation for revised Design Regulations and Guidelines to City Council (3‑0‑1 abstention)

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss a funding plan for pickleball courts, receive an update on the RFP for an inclusive playground, and continue discussion on the Parks & Recreation Master Plan. They will also review a feasibility study for a recreation center and consider adding lights at Ft. Nugent Park. The commission will approve the minutes from the April 14, 2025 regular meeting.

• Discuss pickleball funding plan
• Update on RFP for inclusive playground
• Parks & Recreation Master Plan discussion
• Feasibility study for recreation center update
• Ft. Nugent Park adding lights discussion

The commission unanimously approved the meeting agenda and the April 14 minutes. Commissioners Dipzinski, Jones, and Cardon were appointed to the selection committee for the recreation center feasibility study, with Chair Stucky as alternate. No public comments were received.

• Approved agenda (unanimous)
• Approved April 14, 2025 minutes (unanimous)
• Appointed Dipzinski, Jones, Cardon to recreation center feasibility study selection committee; Stucky alternate

Marina Advisory Commission

The Marina Advisory Commission will meet to discuss fuel pricing and strategies to incentivize boat moorage. The body will also receive updates on a grant for a new marina boat and commission vacancies.

• Update on Spill & Hazmat Equipment Grant for a new marina boat
• Discussion on marina fuel pricing
• Discussion on boat moorage incentives
• Update on commission vacancies and appointments
• Harbormaster and subcommittee updates

The Marina Advisory Commission unanimously approved the meeting agenda and the April 14, 2025 minutes. No substantive actions, contracts, or policy changes were decided. The commission then adjourned the meeting unanimously.

• Approved agenda (unanimous)
• Approved April 14, 2025 minutes (unanimous)
• Adjourned meeting (unanimous, motion not seconded)

Arts Commission

The Arts Commission will meet to schedule a strategic session for 2026, including budget review and procurement training. The body will also discuss the implementation of the Arts Plan with the Communications Officer.

• Scheduling of 2026 strategic meeting for budget review and procurement training
• Discussion on Arts Plan implementation with Communications Officer Magi Aguilar
• Sub-Committee updates
• Parks and Recreation Director updates

The Arts Commission unanimously tabled item 5.b on the Arts Plan implementation and approved the April 10, 2025 minutes. It decided to split the 2026 strategic planning meeting into three sessions to be held in June, July, and August, with procurement training and budget review included. The City Council approved a $23,000 request from the Arts Fund to supplement Chalkfest funding. The meeting was adjourned unanimously.

• Table item 5.b (Implementation of Arts Plan) – motion carried unanimously
• Approve April 10, 2025 minutes – motion carried unanimously
• Schedule strategic plan meeting in three parts (June, July, August) – decided
• City Council approved $23,000 Arts Fund request for Chalkfest – approved
• Adjourn meeting – motion carried unanimously

Police Community Advisory Board

The Police Community Advisory Board will consider approving its agenda and March minutes, take public comment, discuss rescheduling the November 5 meeting due to a City Council conflict, and receive an update on the Police Department's 2025 Strategic Plan. No votes on substantive policies or ordinances are scheduled.

• Reschedule November 5, 2025 meeting due to City Council conflict
• Update on Police Department 2025 Strategic Plan

The board approved the meeting agenda and the March 5, 2025 minutes, each by unanimous vote. Members also voted to reschedule the November 5, 2025 CAB meeting to November 19, 2025 at 4:15 p.m., again unanimously. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved March 5, 2025 minutes (unanimous)
• Rescheduled November 5, 2025 meeting to Nov 19, 2025 at 4:15 p.m. (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will hold a public hearing on proposed amendments to the municipal code and discuss an amendment to the 2025-2026 Biennial Budget. The body will also consider funding for the 2026 Pacific Northwest ChalkFest.

• Public Hearing: Ordinance No. 2020 regarding municipal code sections 19.08.120 and 19.08.676
• Ordinance No. 2021: Amendment No. 1 to the 2025-2026 Biennial Budget
• Purchase authorization for Police Fleet Vehicles
• Funding authorization for Pacific Northwest ChalkFest - Whidbey Island 2026

The council approved the meeting agenda as presented. A motion to approve the consent agenda, which included approval of prior meeting minutes, payroll and accounts payable vouchers, and a purchase authorization for police fleet vehicles, was moved by Mayor Pro Tem Hizon, seconded by Councilmember Wiegenstein, and passed unanimously.

• Approved meeting agenda (unanimous)
• Approved consent agenda items (unanimous)
• Approved April 15, 2025 meeting minutes (part of consent agenda)
• Approved payroll and accounts payable vouchers (part of consent agenda)
• Approved police fleet vehicle purchase authorization (part of consent agenda)

Civil Service Commission

The commission will discuss the recruitment status for a Records Information Specialist and current Police Officer position openings. The Fire Chief is excused from this meeting.

• Recruitment update for Records Information Specialist
• Recruitment update for Police Officer position openings

The Civil Service Commission unanimously approved the April 30 agenda. It also approved the March 20, 2025 minutes with a single correction by acclamation. The commission then adjourned the meeting unanimously.

• Approved April 30 agenda (unanimous)
• Approved March 20 minutes with correction (acclamation)
• Adjourned meeting (unanimous)

Civil Service Commission

The Civil Service Commission is holding a special meeting to certify the eligibility list for promotional Lieutenant and Captain positions at the Oak Harbor Fire Department. No other business is scheduled.

• Certification of the promotional list for Fire Department Lieutenant and Captain positions

The commission reviewed promotional testing results for lieutenant and captain positions. It decided to move the May 15, 2025 meeting to May 21, 2025 because of the chair's schedule conflict. The meeting was then adjourned after a motion carried unanimously.

• Rescheduled May 15, 2025 meeting to May 21, 2025 (unanimous decision)
• Motion to adjourn carried unanimously

City Council

The City Council will hold a workshop meeting to review departmental reports and staffing updates. The body will discuss a proposed code amendment regarding clearing and grading and the 2025 Comprehensive Plan Major Update.

• Proposed Code Amendment Regarding Clearing and Grading
• 2025 Comprehensive Plan Major Update
• Police Department staffing update
• Whidbey Animals' Improvement Foundation (WAIF) Annual Report
• Review of letter to the County regarding Urban Growth Area (UGA) expansion map

The council noted there were no action items on the agenda. Discussions included the status of Ladder Truck 81, updates on the Freedom Park project, and a review of the WAIF animal‑licensing report. No votes or approvals were recorded.

Hearing Examiner

The Hearing Examiner will hold a public hearing to decide on a Conditional Use permit for Ms. Ashley’s Daycare. The proposal involves remodeling an existing commercial building and adding a fenced outdoor play area.

• Conditional Use Application Project 2501-0002 for a childcare center at 640 E Whidbey Ave
• Proposed 1,374-square foot facility on a 0.53 acre parcel
• Plan to add a chain link fence and play bark for an outdoor play area
• Requirement for a parking and drop-off plan to ensure no overflow into adjacent properties

The Hearing Examiner approved a Conditional Use Permit for Ashley Bernales to operate a child day‑care center in the existing commercial building at 640 E Whidbey Avenue. The approval is subject to conditions, including limiting the number of children to the standard in effect at opening, notifying parents about restricted parking, and complying with lighting, building, fire and state licensing requirements.

• Approved Conditional Use Permit for child day care at 640 E Whidbey Avenue (no vote recorded)

City Council

The City Council will consider adopting Resolution 25-10, the Oak Harbor Arts Plan, and Resolution 25-13, a building donation and licensing agreement with the Girl Scouts of Western Washington. They will also review a professional services agreement for an Urban Forestry Master Plan, update the purchasing policy, and handle routine consent items including a fuel contract and copier contract. The meeting includes a public hearing and an executive session on enforcement matters.

• Resolution 25-10: Adopting the Oak Harbor Arts Plan
• Resolution 25-13: Building Donation Agreement and Licensing Agreement with Girl Scouts of Western Washington
• Professional Services Agreement for Urban Forestry Master Plan
• Purchasing Policy and Procedures Manual Update
• Fuel Contract 2025 (consent agenda)

The council approved the meeting agenda as presented. The consent agenda, including minutes, payroll vouchers, fuel and copier contracts, a utility locator truck purchase, and an Ecology grant, was approved unanimously. The council adopted Resolution 25-10, formally adopting the Oak Harbor Arts Plan.

• Approved meeting agenda (no changes reported)
• Approved consent agenda items unanimously
• Adopted Oak Harbor Arts Plan (Resolution 25-10)

Parks and Recreation Advisory Commission

The commission will meet to receive updates on Freedom Park and the Girl Scout building. The body will also hear reports from its subcommittees and the Parks and Recreation Director.

• Freedom Park update
• Girl Scout Building update
• Subcommittee updates
• Parks and Recreation Director updates

The Parks & Recreation Advisory Commission approved the April 14 agenda and the March 10 meeting minutes, each by unanimous vote. The commission heard public comments about Marina safety and community projects, received updates on Freedom Park, the Girl Scout building donation, and subcommittee activities, and deferred a recommendation on the Girl Scout building to the City Council. Future agenda items were identified but no votes were taken on them.

• Approved April 14 agenda (unanimous)
• Approved March 10, 2025 minutes (unanimous)

Marina Advisory Commission

The Marina Advisory Commission will elect new officers following Ken Hulett's resignation on March 17. Discussion includes using B&O tax and enterprise fund reserves for facility replacement, subcommittee updates on dredging permits and breakwater repair grants, and the harbormaster search. Public comments submitted address marina spending and a development tax.

• Election of new officers after Chair Ken Hulett's resignation
• Discussion on transferring B&O tax and enterprise fund reserves to the facility replacement fund
• Purchase of 10 dock carts ($300 each, total $3,000) approved at prior meeting
• Small boat storage survey posted around marina and online
• Harbormaster search: round one interviews complete, round two scheduled for late April

The Marina Advisory Commission elected Vice‑Chair Jones as the new Chair unanimously and elected Commissioner Skubi as Vice‑Chair by a 4‑1 vote. The agenda was approved unanimously. A motion to amend the March 10, 2025 minutes was carried unanimously, but the minutes were not changed because the fee had already been approved earlier.

• Elected J.J. Jones as Chair (unanimous)
• Elected Byron Skubi as Vice‑Chair (4‑1)
• Approved agenda as presented (unanimous)
• Motion to amend March 10, 2025 minutes carried unanimously
• March 10, 2025 minutes not amended per note

Arts Commission

The Arts Commission will meet to discuss the public rollout of the Oak Harbor Art Plan and provide updates on Chalkfest ’25 and electrical box wrapping. The body will also consider a request to use Garry Oak wood for an art installation and discuss a sign for Flintstone Park.

• Oak Harbor Art Plan PR/Roll Out Plan update
• Chalkfest ’25 update
• Wrapping of the Electrical Boxes update
• Discussion on Cherie MacLean's Garry Oak wood request
• Discussion on Flintstone Park Interpretive Sign

The Arts Commission voted to move the budgeted funds for Chalkfest ’25 into a Chalkfest ’26 event scheduled for July, and the motion passed unanimously. Commissioners also approved using commission funds to cover the May 15 Chamber luncheon costs, again unanimously. The commission discussed Cherie MacLean’s Garry Oak wood request and noted the Arts Plan will be presented to Council on April 15. Plans were approved for the commission to have a table at the April 17 downtown redevelopment workshop and to provide flyers at the May 3‑4 Culture Fest.

• Reallocate Chalkfest ’25 budget to Chalkfest ’26 (July) – approved unanimously
• Use Arts Commission funds to cover May 15 Chamber luncheon costs – approved unanimously
• Approve March 13, 2025 minutes – approved unanimously
• Move agenda item #5.e to #5.a – approved unanimously
• Commission to have a table at April 17 Downtown & Waterfront redevelopment workshop – decided
• Provide flyers at May 3‑4 Chamber Culture Fest, defer commission table to next year – decided
• Discuss Garry Oak wood request; follow‑up pending Arts Plan council approval – noted

Planning Commission

The Planning Commission will hold a public hearing regarding amendments to the zoning code for 'building line' and 'daycare' definitions. The body will also discuss the 2025 Comprehensive Plan update and a clearing and grading code amendment.

• Public hearing on Zoning Code Amendments to OHMC Sections 19.08.120 and 19.08.676
• Proposed amendment to 'building line' definition to allow architectural features and fireplaces to intrude 2 feet into setbacks
• Proposed amendment to 'daycare' definition to follow state of Washington outdoor play area regulations
• Discussion on 2025 Major Update to the Comprehensive Plan regarding a 5,333 housing unit allocation
• Discussion on Clearing and Grading Code Amendment

The Planning Commission approved the March 11, 2025 meeting minutes by unanimous consent. Commissioners Fry and Bradley moved and seconded a recommendation to approve amendments to the municipal code definitions of “building line” and “private nursery school, child day care center or kindergarten,” which passed with all members in favor. The commission then adjourned the meeting by unanimous vote.

• Approved March 11, 2025 meeting minutes (unanimous)
• Recommended approval of zoning code amendments to definitions of building line and private nursery school (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will receive annual reports from the Planning Commission and the Development Services Department. The body is also considering a proclamation for Arbor Day and a training grant from the Gary Sinise Foundation.

• Issuance of the 2025 Arbor Day Proclamation
• Gary Sinise Foundation First Responders Training Grant
• Fort Nugent Flyers Participation / Activity Agreement
• Planning Commission Annual Report
• Development Services Department Annual Report

The council approved the meeting agenda as presented. They moved to excuse Mayor Pro Tem Tara Hizon and Councilmembers Christopher Wiegenstein and Jim Woessner, and the motion passed unanimously. The consent agenda—including approval of the March 18, 2025 minutes, payroll and accounts payable vouchers, and the Fort Nugent Flyers participation agreement—was approved unanimously.

• Approved meeting agenda as presented (unanimous)
• Excused Mayor Pro Tem Hizon and Councilmembers Wiegenstein and Woessner (unanimous)
• Approved consent agenda items: March 18 minutes, payroll vouchers, Fort Nugent agreement (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will discuss the application process for a DAHP Certified Local Government Grant. The city intends to use the grant to hire a consultant to complete a Historic Resource Survey to comply with municipal code.

• Discussion of DAHP Certified Local Government Grant application due May 30, 2025

The commission voted to approve the meeting minutes from January 23, 2025, with all members in favor. No other actions were decided; staff presented a CLG grant proposal but no vote was taken. The next meeting is set for May 22, 2025.

• Approved Jan 23 2025 minutes (all in favor)

Hearing Examiner

The Hearing Examiner will review an application for a Preliminary Plat and Planned Residential Development (PRD) for the Oak Heights project. The proposal involves creating 153 single-family lots and 66 duplex lots on 36.7 acres of land.

• Proposed 219-lot subdivision at the southwest corner of SW 24th Avenue and State Route 20
• Planned Residential Development (PRD) including 153 single-family and 66 duplex lots
• Dedication of 6.2 acres of open space (approximately 16.9 percent of the total area)
• Requirement to extend SW Eagle Vista Drive westerly from State Route 20
• Review of a Landscape Plan for common areas, frontage buffers, and street trees

The Hearing Examiner approved DR Horton's request for a Preliminary Plat and Planned Residential Development of 153 single‑family and 66 duplex lots on 36.7 acres at SW 24th Avenue and State Route 20. Approval is subject to conditions covering traffic mitigation with WSDOT, stormwater design, wetland buffers, privacy landscaping, and a possible additional street connection. The developer must also pay a park impact fee and provide a surety bond if roundabout permits are delayed.

• Approved preliminary plat and residential development (subject to conditions)
• Required traffic mitigation with WSDOT, including possible roundabout at SR 20/SW Eagle Vista Ave
• Required stormwater facilities to meet City and state standards (SWMMWW)
• Required preservation of two Category IV wetlands with buffers
• Required privacy landscaping buffer along SR 20 frontage
• Conditioned developer to confer with city staff on additional street connection
• Required developer to pay impact fee for park and recreation facilities
• Required developer to provide surety bond for roundabout if permit delayed

City Council

The Oak Harbor City Council will hold a workshop meeting to discuss the 2025 Comprehensive Plan Major Update, including mediation with Island County, and receive departmental reports. Two action items are scheduled: Resolution No. 25-11 for a police vehicle purchase and an extension for the Hillside Plat and Planned Residential Development. Other topics include a local business and occupation tax, a building donation from the Girl Scouts, and the city's arts plan.

• Resolution No. 25-11: Police Vehicle Purchase (action item)
• Hillside Plat and Planned Residential Development Extension (action item)
• 2025 Comprehensive Plan Major Update and mediation with Island County
• Local Business & Occupation Tax discussion
• Building donation by Girl Scouts of Western Washington

Council approved Resolution 25-11 to purchase two Toyota Land Cruiser Hybrid police vehicles, waiving competitive bidding under a special market condition. The motion was moved by Councilmember Stucky, seconded by Councilmember Marrow, and passed unanimously. No motion was adopted on the Hillside Planned Residential Development extension, so the agreement is set to expire.

• Approved Resolution 25-11, purchase two Toyota Land Cruiser Hybrid police vehicles (unanimous)
• No action taken on Hillside Planned Residential Development extension; agreement allowed to expire

Salary Commission

The Salary Commission will meet to review member appointments and the salaries for the Mayor and Councilmembers. The body will also approve minutes from the September 24, 2024 meeting.

• Review of salary for Councilmembers and Mayor
• Review of Salary Commission member appointments

The commission reviewed member vacancies and the current salary levels for council members and the mayor. A motion to not consider an additional cost‑of‑living adjustment was made, seconded, and carried unanimously. No other actions were approved during the meeting.

• Rejected cost‑of‑living adjustment for Councilmembers and Mayor (unanimous)

Civil Service Commission

The Oak Harbor Civil Service Commission will discuss follow-up on the certified police officer list and receive an information presentation on the e911 tax affecting police and fire. The fire department will finalize a process for promotional exams on April 15 and address a need to hire one EMT/firefighter. The meeting includes approval of minutes and public comment.

• Follow-up discussion on Certified Police Officer Civil Service List
• Information presentation on e911 tax impacting police and fire
• Finalized process for fire department promotional exams on April 15
• Need to hire one EMT/firefighter

The Oak Harbor Civil Service Commission met on March 20, 2025. The commission approved the meeting agenda as presented and approved the February 20, 2025 minutes with corrections, each by unanimous vote. The meeting was then adjourned unanimously. No public comments were received.

• Approved agenda (unanimous)
• Approved February 20 minutes with corrections (unanimous)
• Adjourned meeting (unanimous)

Civil Service Commission

The Civil Service Commission will consider approving the agenda and minutes, then discuss follow-up on the certified police officer hiring list, receive an information presentation on the e911 tax affecting police and fire, finalize the process for firefighter promotional exams scheduled for April 15, and address the need to hire one EMT/Firefighter.

• Follow-up discussion of the Certified Police Officer Civil Service List
• Presentation on the e911 tax impacting police and fire
• Finalized process for firefighter promotional exams on April 15
• Need to hire one EMT/Firefighter

The commission unanimously approved the March 20, 2025 agenda and the corrected February 20, 2025 minutes. No public comments were received. The meeting was then unanimously adjourned. Other items such as the AV911 sales‑tax ballot and recruitment updates were discussed but not decided.

• Approved March 20 agenda (unanimous)
• Approved February 20 minutes with corrections (unanimous)
• Adjourned meeting (unanimous)

City Council

The council will hear presentations from Whidbey Royalty and I-COM 911, the latter outlining a proposed .2% sales tax measure for the April 2025 ballot to fund 911 infrastructure upgrades. Consent agenda items include approval of minutes, payroll, truck replacements, a resolution to auction vessels, and acceptance of a homeland security grant. Council will also discuss Flintstone Park configuration. No public hearings are scheduled.

• I-COM 911 presentation on proposed .2% sales tax for emergency communications upgrades (April 2025 ballot)
• Resolution 25-09: Authorization to auction vessels
• Interlocal agreement for Homeland Security Grant #E25-333
• Purchase authorization for truck replacements
• Discussion: Flintstone Park configuration

The Oak Harbor City Council unanimously approved Option 2 for the Flintstone Park reconfiguration, which converts the east side parkway roundabout to grass turf while leaving the south parking lot in place. The decision follows recommendations from the Parks and Recreation Advisory Commission and the Arts Commission, and includes leaving the flagpole in its current location. The consent agenda, including approval of minutes, payroll, truck replacements, a vessel auction resolution, and a homeland security grant interlocal agreement, was also approved unanimously.

• Approved Flintstone Park reconfiguration Option 2 (unanimous)
• Approved consent agenda including minutes, payroll, truck replacements, Resolution 25-09, and grant interlocal agreement (unanimous)

Arts Commission

The Arts Commission will discuss and potentially approve the final draft of the Oak Harbor Art Plan, along with updates on Chalkfest '25, electrical box wrapping, and a Chamber luncheon sponsorship. The meeting includes public comment and subcommittee reports.

• Oak Harbor Art Plan final draft approval
• Chalkfest '25 event planning update
• Wrapping of electrical boxes update
• Oak Harbor Chamber Luncheon sponsorship discussion
• Sub-committee and Parks & Recreation Director updates

The Oak Harbor Arts Commission unanimously approved the final Arts Plan and will forward it to the City Council at the March 25 workshop. The commission also approved a $400 sponsorship for the May Chamber luncheon to present the plan, contingent on Council approval. Additionally, the commission discussed a $23k funding request for Chalkfest '25 to be presented to Council.

• Approved final Arts Plan, forwarded to City Council (unanimous)
• Approved $400 Chamber luncheon sponsorship, contingent on Council approval (unanimous)
• Discussed $23k additional funding request for Chalkfest '25 (no vote)

Planning Commission

The Planning Commission will review its annual report to the City Council and discuss its meeting schedule. The body is also scheduled to discuss an intern parking study.

• Planning Commission Annual Report to City Council
• Intern Parking Study
• Planning Commission Meeting Schedule

The Planning Commission voted to forward its annual report to the City Council. The commission also discussed a proposed joint meeting with the City Council on March 25, but determined a quorum would not be available, so the chairman will attend alone. A parking study was presented with recommendations, but no action was taken on it.

• Approved the January 28, 2025 meeting minutes.
• Approved forwarding the Planning Commission annual report to City Council.
• Determined a quorum would not be available for the March 25 joint meeting with City Council; Chairman Engelbrecht will attend alone.
• Discussed a parking study with recommendations, but took no action.

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss and potentially take action on a Request for Proposal for an inclusive playground design and a Recreation Center Feasibility Study RFP. They will also receive updates on Arbor Day planning and a joint Council workshop agenda, along with subcommittee and director reports. Public comments address Flintstone Park parking and dog park concerns.

• Inclusive Playground Design & Request for Proposal (discussion/action)
• Recreation Center Feasibility Study RFP (discussion/action)
• Arbor Day planning updates
• Council Workshop Agenda discussion
• Student Representative appointment (interviewing candidate Calleigh Boyer)

The Parks & Recreation Advisory Commission unanimously approved moving forward with an inclusive playground Request for Proposals, Kaleb's pergola project at Windjammer Park, and asking City Council to proclaim April 25 as Arbor Day. They also appointed Calleigh Boyer as the student representative. The commission discussed the Recreation Center feasibility study RFQ and a joint workshop with City Council.

• Appointed Calleigh Boyer as Student Representative (unanimous)
• Approved moving forward with Kaleb's pergola project at Windjammer Park (unanimous)
• Approved asking City Council to proclaim April 25 as Arbor Day (unanimous)
• Approved submitting Inclusive Playground RFP (unanimous)

Marina Advisory Commission

The Marina Advisory Commission will discuss the dioxin report and dredging disposal options for maintenance dredging at Oak Harbor Marina, along with the harbor master recruitment process following the retirement of former Harbormaster Chris Sublet. Other discussion items include spectator rates for the Hydros for Heroes event and changes to board appointment procedures. The commission will also receive subcommittee updates on long-term and short-term projects.

• Dioxin report and dredging disposal options for maintenance dredging
• Harbor Master recruitment update (following retirement effective February 21, 2025)
• Hydros for Heroes spectator rate discussion (previous meeting recommended $2.50/ft/night plus electricity)
• Changes to Board Appointments Process (City Council pause, updated application/interview process)
• Subcommittee updates: new marina logo and sign, dock carts, outboard motor carrier, dredging permit

The Marina Advisory Commission approved the purchase of 10 dock carts for $3,000 total ($300 each) and approved the February minutes. They also heard presentations on the Hydros for Heroes event, board appointment process changes, dredging disposal options, and a harbormaster recruitment update. No public comments were made.

• Approved purchase of 10 dock carts for $3,000 (unanimous)
• Approved February 10, 2025 meeting minutes (unanimous)

Police Community Advisory Board

The Oak Harbor Police Community Advisory Board will discuss the 2025 OHPD Strategic Plan and review responses from a community survey. The board will also receive an overview of the Pathways to Stability Task Force and finalize the 2025 meeting calendar. No votes or decisions are scheduled; all items are for discussion only.

• Discussion of OHPD Strategic Plan 2025 presentation
• Review of OHPD Community Survey Responses
• Overview of Pathways to Stability Task Force
• Setting 2025 meeting calendar (August meeting moved to 13th)
• Approval of October 2, 2024 meeting minutes

The Oak Harbor Police Community Advisory Board met on March 5, 2025, and approved the minutes from the October 2, 2024 meeting. The board also confirmed its every-other-month meeting schedule for 2025, with meetings set for May 7, July 2, September 3, and November 5. Chief Slowik presented the OHPD Strategic Plan 2025-2029 and 2024 community survey results, and discussed the Pathways to Stability Task Force. No public comments were received.

• Approved October 2, 2024 meeting minutes (unanimous)
• Confirmed 2025 meeting schedule: May 7, July 2, September 3, November 5

City Council

The Oak Harbor City Council will hold a regular meeting with a consent agenda covering routine approvals, followed by a resolution declaring support for preserving the federal tax exemption on municipal bonds. The council will also consider a spending authority for the NE 7th Ave Reconstruction project. Firefighters will take their oaths of office during presentations, and public comments will be heard on non-agenda items.

• Firefighters' Oaths of Office administered by Fire Chief and City Clerk
• Consent agenda: approval of February 18 and February 25 meeting minutes and payroll/accounts payable vouchers
• Resolution 25-06: declaring support for preserving the federal tax exemption of municipal bonds
• NE 7th Ave Reconstruction – consideration of spending authority
• Public comment period for items not on the agenda or on consent agenda

The council unanimously approved an additional 10% contingency for the NE 7th Avenue Reconstruction Project, increasing total spending authority to $2,615,035.50. The increase covers change orders and projected cost overruns due to incomplete design information and soft soils. The council also unanimously approved Resolution 25-06 supporting the preservation of the federal tax exemption for municipal bonds.

• Approved additional 10% contingency ($201,156.58) for NE 7th Ave Reconstruction, raising spending authority to $2,615,035.50 (unanimous)
• Approved Resolution 25-06 supporting preservation of federal tax exemption for municipal bonds (unanimous)
• Approved consent agenda including minutes of Feb 18 and Feb 25 meetings and payroll vouchers (unanimous)
• Excused Councilmember Wiegenstein from the meeting (unanimous)

City Council

The City Council is holding a workshop meeting to review departmental reports and informational items. Discussions include the 2025 Comprehensive Plan Update and the Local Business & Occupation Tax.

• 2025 Comprehensive Plan Update
• Local Business & Occupation Tax informational item
• Downtown redevelopment open house on February 27 at 6 pm
• Transition of IT support from Cyemptive Technologies to Kelley Create
• Legislative support for HB 1791 (Flexible Real Estate Excise Tax) and HB 1591/SB 5404 (public defense costs)

The Oak Harbor City Council held a workshop meeting with no action items. They discussed the 2025 Comprehensive Plan update, including a dispute with Island County over housing density requirements, and reviewed potential local Business and Occupation (B&O) tax options. No formal decisions were made; staff will continue work and return with updates.

• No formal decisions made at workshop meeting
• Discussed Comprehensive Plan update and County's 41% AMI housing requirement
• Reviewed B&O tax options and potential funding uses
• Staff to provide permit numbers to Council via email
• Staff to review parking bill impact if passed

Civil Service Commission

The Civil Service Commission will consider approving its agenda and minutes, then hear updates from the Police and Fire Departments on staffing changes and restructuring. They will also elect a Chair Commissioner. The meeting is largely informational and procedural, with no budget or ordinance actions.

• Election of Chair Commissioner under Civil Service Rule 2.02
• Police Department update: Promotional Sergeant, Records Information Specialist positions
• Fire Department update: proposed management restructuring, EMT/FF start date, promotional Fire Marshal, Captain, Lieutenant recruitment
• HR update from HR Director Emma House

The Oak Harbor Civil Service Commission approved a police department restructuring that reclassifies Captain Kevin Barton to Deputy Chief and creates a new non-civil service Lieutenant position, allowing for two lieutenants. The commission also approved extending the sergeant eligibility list, approved a fire department minutes language change, and rescheduled the April meeting to April 29, 2025. Sandi Peterson was re-elected as Chair Commissioner for 2025.

• Approved reclassification of Captain Kevin Barton to Deputy Chief (unanimous)
• Approved creation of new non-civil service Lieutenant position (unanimous)
• Approved extension of Sergeant Eligible List until August 17, 2025 (unanimous)
• Approved language change to 1/16/2025 minutes regarding Fire Department restructuring (unanimous)
• Rescheduled April 17, 2025 meeting to April 29, 2025 (unanimous)
• Re-elected Sandi Peterson as 2025 Chair Commissioner by acclamation
• Approved March 20, 2025 agenda (unanimous)
• Approved January 16, 2025 minutes with corrections (unanimous)

Civil Service Commission

The Civil Service Commission approved management restructuring for the Police and Fire Departments. The body also handled personnel selections and extended a promotional eligibility list.

• Reclassified Captain Kevin Barton to Deputy Chief and approved a new non-civil service Lieutenant position
• Selected Police Officer Rachel Ricci for a promotional Sergeant position
• Extended the Certified Promotional Sergeant Eligibility List until August 17, 2025
• Approved restructuring the Fire Department to include a Deputy Chief and a Division Chief/Fire Marshal
• Confirmed three EMT/FFs will start on March 3, 2025

The Oak Harbor Civil Service Commission unanimously approved a police department restructuring that reclassifies Captain Kevin Barton to Deputy Chief and creates a new non-civil service Lieutenant position. The commission also approved extending the Sergeant eligibility list, approved a fire department minutes language change, and rescheduled the April meeting to April 29, 2025. Sandi Peterson was re-elected as Chair Commissioner for 2025.

• Approved reclassification of Captain Kevin Barton to Deputy Chief (unanimous)
• Approved creation of new non-civil service Lieutenant position (unanimous)
• Approved extension of Sergeant Eligible List until August 17, 2025 (unanimous)
• Approved language change to 1/16/2025 minutes on Fire Department restructuring (unanimous)
• Rescheduled April 17, 2025 meeting to April 29, 2025 (unanimous)
• Re-elected Sandi Peterson as 2025 Chair Commissioner (acclamation)

City Council

The Oak Harbor City Council will hold a public hearing on the proposed annexation of three parcels totaling approximately 2.24 acres at 1307, 1298, and 1311 Swantown Rd. The council will also consider a consent agenda that includes a professional services agreement with RH2 Engineering for Well 9 Replacement and an amendment with BHC Consultants, along with updates to the Salary Commission bylaws and code. Additionally, the council will discuss a City Council Code of Ethics and enter executive session to consider real estate acquisition.

• Public hearing on Smith and Kirkendall Annexation – 3 parcels at Swantown Rd (approx. 2.24 acres)
• Professional Services Agreement with RH2 Engineering for Well 9 Replacement
• Amendment to the Professional Services Agreement with BHC Consultants
• Resolution 25-03 and Ordinance 2001 updating Salary Commission bylaws and procedures
• Discussion of City Council Code of Ethics

The Council authorized the Mayor to proceed with the purchase of Units 1 and 3 at the Goldie Street Business Park for $2,750,000 to create a Regional Public Safety Training Facility. The motion passed 5-0, with Councilmembers Stucky and Woessner recusing themselves due to conflicts of interest. The Council also approved a grant application for security cameras at Fort Nugent Park, adopted an ordinance annexing three parcels on Swantown Road, and passed a resolution reaffirming its commitment to ethics and conduct.

• Approved $2.75M purchase of Goldie Street Business Park Units 1 & 3 for training facility (5-0, 2 recused)
• Approved submission of WCIA Risk Reduction Grant application for Fort Nugent Park cameras (unanimous)
• Adopted Ordinance 2016 annexing three Swantown Road parcels (unanimous)
• Approved Resolution 25-05 reaffirming Council commitment to ethics and conduct (unanimous)
• Approved consent agenda including minutes, vouchers, and salary commission updates (unanimous)

Arts Commission

The Oak Harbor Arts Commission will hold a regular meeting with discussion items including a collaboration with SVC on Bruiser the Elk, an update on Chalkfest '25, wrapping of electrical boxes, Flintstone Park configuration, and a framework update for the Arts Plan. The meeting also includes approval of minutes and public comment.

• Bruiser the Elk collaboration with SVC
• Chalkfest '25 update
• Wrapping of the electrical boxes update
• Flintstone Park configuration
• Framework update – Arts Plan – What’s next?

The Oak Harbor Arts Commission voted unanimously to ask the City Council for an additional $17,000 to fully fund Chalkfest '25, which is currently $17,000 short of its $70,000 goal. The commission also unanimously recommended a phased reconfiguration of Flintstone Park (Option 3.5) and relocating the flagpole. They discussed the draft Arts Plan and agreed to review it before the March meeting to make a recommendation to the Council.

• Approved motion to request $17k additional from City Council for Chalkfest '25 (unanimous)
• Recommended Flintstone Park reconfiguration Option 3.5 (unanimous)
• Recommended relocating the flagpole at Flintstone Park (unanimous)
• Approved January 9, 2025 minutes as presented (unanimous)
• Approved agenda with reordering of items (unanimous)

City Council

The Oak Harbor City Council is holding a special meeting to receive reports on comprehensive planning, specifically the Urban Growth Area and Housing Density. Following the reports, the council will discuss options moving forward. No formal decisions are scheduled; the meeting is focused on information and discussion.

• Comprehensive Planning report on Urban Growth Area and Housing Density

The Oak Harbor City Council and Island County Board of Commissioners held a joint special meeting to discuss comprehensive planning, including Countywide Planning Policies, housing allocations, and zoning. No formal decisions were made; the meeting was a discussion of mutual concerns about growth, density, and urban growth area expansion. The County expressed concerns about the City's proposal to place only 25% of 0-50% AMI housing in the downtown core, while the City noted constraints and the need for UGA expansion.

• No formal decisions were made; the meeting was informational and discussion-only.
• Discussed County's allocation of 41% of 0-50% AMI housing to Oak Harbor's downtown triangle.
• City noted even with rezoning to R-4, the triangle area would not meet the 41% AMI target.
• Discussed potential zoning changes, including increasing CBD height from four to five stories.
• City and County agreed to continue staff-level discussions on growth and planning.

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will meet to discuss the reconfiguration of Flintstone Park, review the Garry Oak Tree Protection Ordinance, and consider appointing a student representative. They will also receive updates from subcommittees and the Parks Director.

• Flintstone Park reconfiguration discussion following City Council direction
• Review of Garry Oak Tree Protection Ordinance (Chapter 20.16)
• Consideration of student representative appointment (Kelly Boyer application)
• Subcommittee updates on pickleball courts, Freedom Park trails and disc golf
• Parks Director report on ongoing projects and calendar

The Parks and Recreation Advisory Commission failed to reaffirm its previous recommendation (Option 1) for Flintstone Park reconfiguration, with a 2-2 vote. The commission then unanimously approved relocating the flagstaff to Veterans Memorial Park. The deadlock and reasoning will be shared with the City Council for further discussion.

• Motion to stay with Option 1 for Flintstone Park failed (2-2)
• Approved relocating flagstaff to Veterans Memorial Park (unanimous)
• Approved meeting agenda as submitted (unanimous)
• Approved January 13, 2025 minutes as written (unanimous)

Marina Advisory Commission

The Marina Advisory Commission will discuss and make a recommendation on the 2025 Hydro's for Heroes spectator moorage rate, proposed at $2.25 per foot per night plus $6.35 for electricity with a three-night minimum. They will also hear updates from the Short-term and Long-term subcommittees on projects like marina logo, signage, dock carts, and power pedestals. The meeting includes approval of January minutes and a general marina update on occupancy and revenue.

• Discussion and recommendation on 2025 Hydro's for Heroes spectator moorage rate: $2.25/foot/night + $6.35 electricity, 3-night minimum
• Short-term Subcommittee update on marina logo, entrance sign, dinghy storage, dock carts (approx. $300-$400 each), and power pedestals
• Long-term Subcommittee update on capital projects
• General marina update: slip occupancy at 74% (304/409 slips occupied), January 2025 revenue $91,558.63
• Approval of January 13, 2025 meeting minutes

The Marina Advisory Commission recommended setting the 2025 Hydros for Heroes spectator moorage rate at $2.50 per foot per night with a 3-night minimum, and the standard $6.35 per night for electricity. The commission also selected Option B for a new marina entrance sign featuring the new logo. Harbormaster Chris Sublet announced his retirement, effective February 21, 2025.

• Recommended $2.50/ft per night spectator moorage for Hydros for Heroes, 3-night minimum (unanimous)
• Recommended $6.35/night electricity rate for Hydros for Heroes (unanimous)
• Selected Option B for new marina entrance sign with new logo (unanimous)
• Approved January 13, 2025 meeting minutes (unanimous)

Police Community Advisory Board

The Oak Harbor Police Community Advisory Board will discuss the OHPD Strategic Plan 2025 and community survey responses. Members will also receive an overview of the Pathways to Stability Task Force and set the 2025 meeting calendar, including an August date. The meeting includes public comment and approval of previous minutes.

• Presentation of OHPD Strategic Plan 2025
• Presentation of OHPD Community Survey Responses
• Overview of Pathways to Stability Task Force
• Discussion of 2025 meeting calendar (August meeting on 13th)
• Approval of minutes from October 2, 2024 meeting

City Council

The City Council will discuss amending the Master Fee Schedule and supporting a school operations levy. The body is also reviewing an interlocal agreement with Lynnwood Jail and a contract for Fire Station No. 82.

• Resolution 25-02: Amending the City of Oak Harbor Master Fee Schedule
• Resolution 25-04: Supporting Oak Harbor Public Schools Proposition No. 1 (Educational Programs and Operations Levy)
• Lynnwood Jail Interlocal Agreement
• Fire Station No. 82 AIA Contract
• Executive session to discuss real estate acquisition, litigation, and personnel complaints

The Oak Harbor City Council unanimously approved Resolution 25-02, amending the Master Fee Schedule for Parks & Recreation and Senior Services, and Resolution 25-04, supporting the Oak Harbor Public Schools Proposition No. 1 levy renewal. The council also authorized the mayor to sign a two-year interlocal agreement with the City of Lynnwood Jail for inmate housing services. The meeting included an executive session on real estate, litigation, and personnel matters, with no action taken afterward.

• Approved Resolution 25-02 amending the Master Fee Schedule (unanimous)
• Approved Resolution 25-04 supporting the school levy renewal (unanimous)
• Authorized mayor to sign two-year Lynnwood Jail interlocal agreement (unanimous)
• Approved consent agenda including minutes, vouchers, and Fire Station No. 82 AIA contract (unanimous)
• Excused Councilmember Armes from the meeting (unanimous)

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will discuss the 2026 application cycle and evaluation criteria for lodging tax funds. No action items are listed on the agenda. The meeting includes public comment and approval of previous minutes.

• Discussion of the 2026 application
• Discussion of the 2026 evaluation criteria and point system

The Lodging Tax Advisory Committee met and approved the agenda and minutes. No action items were taken. The committee discussed changes to the 2026 application questions and points, suggesting a new order and adding a question. Staff will draft changes for review at the next meeting in August 2025.

• Approved agenda as presented
• Approved minutes as presented
• Discussed 2026 application changes; staff to draft revisions

Investment Committee

The Investment Committee will review the investment report as of December 31, 2024. The body will also conduct an annual review of the investment policy and discuss the economic outlook.

• Investment report as of December 31, 2024
• Annual review of investment policy
• Economic outlook discussion

The Oak Harbor Investment Committee met on January 29, 2025, and approved the minutes from the October 30, 2024 meeting. They received an investment report as of December 31, 2024, and discussed the economic outlook. The annual review of the investment policy was postponed to a future date. No other substantive decisions were made.

• Approved minutes from October 30, 2024 meeting
• Postponed investment policy annual review to a future date

Planning Commission

The Planning Commission will elect a Chair and Vice Chair, approve the 2025 meeting schedule, and receive an update on recently adopted bylaws. They will also discuss several work items, including zoning code amendments, the 2025 Major Update to the Comprehensive Plan, and revisions to Design Regulations and Guidelines.

• Election of Chair and Vice Chair for 2025
• Adoption of 2025 meeting schedule (moving to second Tuesday starting March)
• Bylaws update reflecting new appointment process and remote attendance rules (Resolution 25-01)
• Discussion of zoning code amendments and 2025 Major Update to the Comprehensive Plan
• Revisions to Design Regulations and Guidelines (DRG) document

The Oak Harbor Planning Commission held a routine meeting with no public hearings or comments. They re-elected Joshua Engelbrecht as Chair and Eddie Fry as Vice Chair, cancelled the February 25, 2025 meeting, and adopted the 2025 meeting schedule (moving to second Tuesdays). Several items were discussed but not decided, including zoning code amendments, the annual report, and comprehensive plan updates.

• Re-elected Joshua Engelbrecht as Chair (unanimous)
• Re-elected Eddie Fry as Vice Chair (unanimous)
• Cancelled February 25, 2025 meeting (unanimous)
• Adopted 2025 meeting schedule as amended (unanimous)

City Council

The Oak Harbor City Council will hold a workshop to discuss development services updates including the 2025 Comprehensive Plan Periodic Update, Zoning Code Amendments, Design Regulations and Guidelines update, and code compliance and fence regulations. They will also review the Safe Streets Study Comprehensive Safety Action Plan, the Master Fee Schedule Schedule G and Addendum 2, and Flintstone Park Renovations Layout. No formal action may be taken; the meeting is for discussion and information.

• 2025 Comprehensive Plan Periodic Update
• Zoning Code Amendments
• Safe Streets Study - Comprehensive Safety Action (Draft) Plan
• Master Fee Schedule - Schedule G and Addendum 2
• Flintstone Park Renovations Layout

This was a workshop meeting with no action items and no formal votes. The Council discussed several upcoming items, including potential fence height regulation changes, zoning code amendments, the 2025 Comprehensive Plan update, a draft Comprehensive Safety Action Plan, and the Master Fee Schedule. Staff will bring proposals back to the Council for future action.

• No formal decisions or votes taken at this workshop meeting
• Discussed potential fence height regulation changes and corner lot fence setbacks
• Reviewed zoning code amendments for building line definitions, daycares, and permit procedures
• Reviewed draft Comprehensive Safety Action Plan for future adoption
• Discussed Master Fee Schedule Schedule G and Addendum 2 for parks and recreation
• Received Human Resources Department annual report
• Reviewed Flintstone Park renovation layout options; staff to return in February

Hearing Examiner

The Oak Harbor Hearing Examiner will hold a public hearing on two conditional use permit applications. The first is for Bright Haven Child Care Center at 890 SE Bayshore Drive, with a staff recommendation to approve a 13-child capacity and outdoor play area subject to conditions. The second is for Connection Christian Center at 31650 SR 20 to use a commercial space as a church; no additional details are provided in the agenda.

• Bright Haven Child Care Center: proposed operation of a private day care for up to 13 children in an existing commercial space at 890 SE Bayshore Drive with a 1,250-sq-ft outdoor play area at 888 SE Bayshore Drive
• Staff recommends approval of the child care conditional use with conditions including a 13-child limit and compliance with building, fire, and state licensing requirements
• Connection Christian Center: proposed use of existing commercial building space as a church at 31650 SR 20 (no further details in agenda)
• The city received one public comment on the child care application
• Both properties are in the Central Business District (CBD) zone, where day care and church uses require a conditional use permit

The Oak Harbor Hearing Examiner approved two conditional use permits on January 27, 2025. The first allows a child day care center (Bright Haven Child Care Center) at 890 SE Bayshore Drive, Suite 2, with an outdoor play area at 888 SE Bayshore Drive, subject to conditions. The second allows a church (Connection Christian Center) at 31640 SR 20, Unit 1, subject to conditions. Both decisions were issued on February 7, 2025.

• Approved conditional use permit for Bright Haven Child Care Center (File No. 2409-0055)
• Approved conditional use permit for Connection Christian Center (File No. 2410-0060)
• Limited daycare to 13 children based on outdoor play area size
• Limited church attendance to 80 people
• Limited church services to Wednesday evenings and Sundays
• Required daycare parking and queuing plans for staff approval
• Limited daycare outdoor play hours to 8 am to 9 pm
• Prohibited church parking on non-paved surfaces

Historic Preservation Commission

The Oak Harbor Historic Preservation Commission will elect a chair and vice chair for the year and adopt its 2025 meeting schedule, which moves the November meeting to November 13 to avoid Thanksgiving. Members will also discuss public outreach tools with the city's communications officer and review an updated historic registry map that includes the recently added Smith Park and Whidbey Presbyterian Church. No property nominations or public hearings are on the agenda.

• Election of chair and vice chair for 2025
• Adoption of 2025 meeting schedule (November rescheduled to 13th)
• Public outreach discussion with Communications Officer Magi Aguilar
• Review of updated Official Register of Historic Places map (Smith Park and Whidbey Presbyterian Church added)
• Approval of November 14, 2024 meeting minutes

The Oak Harbor Historic Preservation Commission held a routine meeting on January 23, 2025, approving the November 14, 2024 minutes and electing Kelley Bugg as Chairperson and Nick Hamden as Vice Chairperson. The commission also adopted its 2025 meeting schedule and discussed a public outreach concept called 'Time Travel Tuesdays' via social media. No public hearings or substantive policy decisions were made.

• Approved November 14, 2024 meeting minutes (unanimous)
• Elected Kelley Bugg as Chairperson (unanimous)
• Elected Nick Hamden as Vice Chairperson (unanimous)
• Adopted 2025 meeting schedule (unanimous)

City Council

The City Council will discuss the potential creation of a Public Port District and the Oak Harbor Waterfront District. The body is also deciding on several roof bid awards and the purchase of electric patrol vehicles.

• Bid awards for City Hall, Police Department, and City Shop roofs
• Purchase authorization for two Chevy Blazer Electric Vehicle (EV) patrol vehicles
• Resolution 24-23 to amend the City of Oak Harbor Master Fee Schedule
• Ordinance No. 1934 to accept the 'Angel De La Creatividad' art sculpture
• Bid award for North Steel Water Reservoir Cathodic Protection System

The Oak Harbor City Council adopted Resolution 24-23 amending the Master Fee Schedule, but excluded Schedule G (Parks & Recreation) and Addendum 2 (Senior Services) after the original motion failed. The council also approved Ordinance 1934 accepting the 'Angel de la Creatividad' sculpture and authorized planning for a potential North Whidbey Port District.

• Adopted Resolution 24-23 Master Fee Schedule except Schedule G and Addendum 2 (unanimous)
• Original fee schedule motion failed (3-4)
• Adopted Ordinance 1934 accepting 'Angel de la Creatividad' sculpture (6-1)
• Authorized planning for North Whidbey Port District, including hiring a consultant (unanimous)
• Approved consent agenda including roof bids, EV purchases, and marina host agreement (unanimous)
• Approved Councilmember appointments to 2025 boards and committees (unanimous)

Civil Service Commission

The Civil Service Commission will discuss updates on police officer and record specialist hiring, the fire chief's proposed management restructuring, promotion needs for a captain and lieutenant, and lateral hiring for an EMT/firefighter. The meeting also includes approval of minutes from October and December 2024 and a review of the Civil Service Rules manual.

• Police Department update on hiring for police officers and a record specialist
• Fire Department update on fire chief’s proposed management restructuring
• Fire Department promotion of a captain and lieutenant
• Lateral hiring for 1 EMT/firefighter
• Update on review status of the Civil Service Rules manual

The Oak Harbor Civil Service Commission met on January 16, 2025, and approved the agenda and corrected minutes from October 17, December 2, and December 24, 2024, all unanimously. No public comments were made. The commission received updates from the Police and Fire Chiefs on recruitment and staffing, but took no formal action on these items.

• Approved agenda as presented (unanimous)
• Approved October 17, 2024 minutes as corrected (unanimous)
• Approved December 2, 2024 special meeting minutes as corrected (unanimous)
• Approved December 24, 2024 special meeting minutes as corrected (unanimous)
• Adjourned meeting at 1:58 PM (unanimous)

Civil Service Commission

The Civil Service Commission approved minutes from prior meetings and received updates from police and fire chiefs. Police recruitment is active with funding for six additional officers, while the fire department plans a leadership restructuring including a new Division Chief role.

• Funding secured for recruitment of six additional police officers.
• Fire Department management restructuring: new Division Chief (Fire Marshal) position added.
• 13 of 15 EMT/Firefighter candidates placed on Eligible Register; three appointed with start date March 3, 2025.
• Police promotional Sergeant interviews planned for three of four certified candidates.
• Commission has one vacant seat (Position 3).

The Oak Harbor Civil Service Commission unanimously approved corrected minutes from October 17, 2024, and special meetings on December 2 and December 24, 2024. The commission heard updates from the police and fire chiefs on recruitment and staffing, but took no substantive action on those items. No public comments were made.

• Approved October 17, 2024, meeting minutes as corrected (unanimous)
• Approved December 2, 2024, special meeting minutes as corrected (unanimous)
• Approved December 24, 2024, special meeting minutes as corrected (unanimous)
• Approved agenda as presented (unanimous)
• Adjourned meeting at 1:58 PM (unanimous)

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will hold its annual organizational items, including electing a 2025 chair and vice-chair and setting the meeting schedule. The commission will continue a fee schedule review carried over from December, discussing rates for facilities and programs. Also on the agenda are a proposal for 110th anniversary projects from the Oak Harbor Garry Oak Society, website updates, scholarships for youth sports, a pickleball update, and the Adopt-A-Park program.

• Fee schedule review and approval (carried over from December 9, 2024 meeting)
• Election of 2025 chair and vice-chair
• 110th Anniversary Projects sponsored by Oak Harbor Garry Oak Society
• Scholarships and sponsorships for youth sports
• Pickleball update

The Parks and Recreation Advisory Commission discussed proposed Master Fee Schedule changes for parks, recreation, and special events, hearing public comment from North Whidbey Little League and a resident. The commission voted unanimously to continue the discussion and vote at the February 10 meeting. Other actions included approving the 2025 meeting schedule, retaining the current Chair and Vice-Chair, and approving the amended agenda and December minutes.

• Retained Carrie Stucky as Chair and Eric Dipzinski as Vice-Chair for 2025 (unanimous)
• Approved agenda as amended, moving Adopt-A-Park to next meeting (unanimous)
• Approved December 9, 2024 meeting minutes as written (unanimous)
• Continued fee schedule discussion to February 10 meeting, vote deferred (unanimous)

Marina Advisory Commission

The commission will elect a chair and vice chair for 2025, discuss and recommend the 2025 meeting schedule, and discuss forming subcommittees. A general marina update and public comment period are also on the agenda.

• Election of Chair and Vice Chair for 2025
• Discussion and recommendation of 2025 meeting schedule (second Monday each month at 3:00 PM)
• Discussion on forming subcommittees for future agenda items
• Approval of December 9, 2024 meeting minutes

The Marina Advisory Commission voted to establish two subcommittees: Short-term Maintenance and Long-term Capital Projects, with members assigned. The commission also re-elected Ken Hulett as Chair and J.J. Jones as Vice-Chair for 2025, and approved the 2025 meeting schedule. No public comments were received.

• Re-elected Ken Hulett as Chair and J.J. Jones as Vice-Chair for 2025 (unanimous)
• Approved 2025 meeting schedule (second Monday monthly at 3:00 p.m.) (unanimous)
• Created two subcommittees: Short-term Maintenance and Long-term Capital Projects (5-1)
• Assigned members to subcommittees: Short-term Maintenance (Hill, Jones, Nienhuis); Long-term Capital Projects (Skubi, Foster, Ray)
• Approved December 9, 2024 meeting minutes (unanimous)

Arts Commission

The Arts Commission will conduct annual organizational business, including electing a Chair and Vice-Chair and setting the 2025 meeting schedule. The body will also discuss several community art initiatives and a pending commissioner vacancy.

• Discussion of art supplies for Imagine Cove Children’s Museum
• Collaboration with SVC on a Bruiser the Elk sculpture
• Planning for Chalkfest '25
• Framework update
• Commissioner vacancy for Mary Himes effective 3/31/25

The Oak Harbor Arts Commission approved a one-time $1,000 grant to Imagination Cove Children's Museum for arts and crafts supplies. The commission also re-elected JR Russell as Chair and Cynthia Mason as Vice-Chair for 2025, and accepted the resignation of Commissioner Mary Himes effective March 31, 2025. The meeting was otherwise procedural, with no other substantive decisions.

• Approved $1,000 one-time grant to Imagination Cove Children's Museum for arts and crafts supplies (unanimous)
• Re-elected JR Russell as Chair and Cynthia Mason as Vice-Chair for 2025 (unanimous)
• Approved December 12, 2024 meeting minutes (unanimous)
• Approved agenda with Framework Update moved before subcommittee updates (unanimous)
• Accepted resignation of Commissioner Mary Himes effective March 31, 2025

City Council

The Oak Harbor City Council will consider Resolution 25-01 and Ordinance No. 2015 to update and replace the municipal code chapter governing the Planning Commission. The council will also hear presentations from Oak Harbor Public Schools on a proposed levy and from the Oak Harbor Main Street Association. Consent agenda items include an agreement with the Northwest Sportsmen's Association, and the council will discuss a Firehouse Subs Public Safety Foundation grant application and a Justice Assistance Grant. An executive session is scheduled for real estate acquisition discussions.

• Ordinance No. 2015 repealing and adopting a new Chapter 18.04 'Planning Commission'
• Resolution 25-01 updating Boards and Commissions procedures for the Planning Commission
• Firehouse Subs Public Safety Foundation Grant Application
• Washington Dept of Commerce Justice Assistance Grant Application
• Executive session per RCW 42.30.110(1)(b) for real estate acquisition

The Oak Harbor City Council unanimously approved Resolution 25-01 and Ordinance No. 2015, updating Planning Commission bylaws and procedures, including new interview requirements and remote attendance rules. The council also approved a one-year extension of the hearing examiner services agreement with Olbrechts & Associates, a $95,000 professional services agreement with the Oak Harbor Main Street Association for the state tax incentive program, and applications for two grants (Firehouse Subs and Washington Dept. of Commerce JAG). No action was taken on the real estate matter discussed in executive session.

• Approved Resolution 25-01 updating Planning Commission bylaws (unanimous)
• Adopted Ordinance No. 2015 repealing and replacing Planning Commission chapter (unanimous)
• Approved Amendment No. 1 to hearing examiner services agreement with Olbrechts & Associates (unanimous)
• Approved $95,000 professional services agreement with Oak Harbor Main Street Association (unanimous)
• Approved submission of Firehouse Subs Public Safety Foundation grant application (unanimous)
• Approved submission of Washington Dept. of Commerce Justice Assistance Grant application (unanimous)