Orange County Sanitation District public meetings in 2021
24 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors is meeting to approve multiple construction and service contracts, including a $4.8M sewer interceptor repair and an $11.8M control systems upgrade. The board will also consider adopting an ordinance updating capital facilities capacity charges for accessory dwelling units and receive various reports on environmental compliance and public affairs.
- Award $4,777,000 contract to Charles King Company for Sunflower and Red Hill Interceptor Repairs (Project 7-66)
- Approve $11,818,480 Task Order to ABB Inc. for Process Control Systems Upgrades (Project J-120)
- Adopt Ordinance OC SAN-57 updating Capital Facilities Capacity Charges, including ADU requirements
- Approve $12,840,575 for 2022 Benefits Insurance Renewal
- Award $4,396,779 contract to Tovey/Shultz Construction for Plant No. 1 security improvements
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee is meeting to approve prior minutes, receive the General Manager's proposed work plan for fiscal year 2021-22, and convene closed sessions for real estate negotiations and a performance evaluation. The agenda includes routine consent items and no public hearings.
- Approve minutes from June 23, 2021 meeting
- Receive and file General Manager's FY 2021-22 Proposed Work Plan
- Closed session: real property negotiation for 1516 W. Balboa Blvd., Newport Beach (APN 047-222-10) with City of Newport Beach
- Closed session: performance evaluation for 1 employee (General Manager)
ADMINISTRATION COMMITTEE
The Administration Committee is reviewing several items including employee benefits renewals and environmental regulatory reports. The committee will also consider a sole source contract for plant maintenance and receive an internal audit update on cyber security.
- Approval of 2022 Benefits Insurance Renewal up to $12,840,575
- Sole source janitorial and floor maintenance contract for Plant Nos. 1 and 2 not to exceed $397,900
- Receipt of various environmental regulatory reports including Biosolids Management and Greenhouse Gas Emissions
- Internal Audit Report update regarding cyber security from Eide Bailly LLP
- Closed session consultation regarding cyber security threats
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will consider recommending several contracts and purchases to the Board of Directors, including a large process control systems upgrade, sewer repairs, and a biosolids pilot program. The agenda also includes routine consent items and informational updates. No final decisions are made at this committee level; recommendations go to the full Board.
- Process Control Systems Upgrades Task Order No. 1 with ABB Inc. for $11,818,480 plus 10% contingency
- Sunflower and Red Hill Interceptor Repairs construction contract to Charles King Company for $4,777,000 plus 10% contingency
- South Perimeter Security and Utility Improvements at Plant No. 1 award to Tovey/Shultz Construction, Inc. for $4,396,779 plus 10% contingency, after rejecting low bidder and addressing protest
- Rialto Bioenergy Facility sole source contract for biosolids drying and thermal conversion pilot, up to $3,463,095 annually
- Purchase of a combination sewer cleaning truck from Haaker Equipment Company for $775,410 plus 3% contingency
AUDIT AD HOC COMMITTEE
The Audit Ad Hoc Committee is meeting to receive an informational update on cyber security and to convene in closed session to consult with the IT Systems & Operations Manager on the same topic. No consent calendar items are listed, and the agenda is otherwise procedural.
- Internal audit update on cyber security (informational item)
- Closed session on threat to public services or facilities (Government Code Section 54957(a))
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors is meeting to approve the FY 2021-22 budget update totaling about $650 million, along with several contracts and resolutions. The board will also consider an ordinance updating capital facilities capacity charges, including new rules for accessory dwelling units, and will enter closed session to discuss one pending lawsuit.
- Approve FY 2021-22 budget update totaling $649,968,985, including $224.6M capital program
- Introduce Ordinance OC SAN-57 updating capital facilities capacity charges, including ADU requirements
- Approve $250,000 fuel purchase program with WEX Bank via State of California agreement
- Approve $715,000 natural gas supply agreement with Constellation NewEnergy
- Approve $2,781,254 for FY 2021-22 property-liability insurance renewals
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider receiving the General Manager's FY 2020-2021 Work Plan Year-End Report, reject all bids for the Interim Food Waste Receiving Facility (Project No. P2-124) and continue negotiations with food waste pre-processors, and approve minutes from the May 26, 2021 meeting. The committee will also convene in closed session to discuss one existing litigation case and conduct a performance evaluation for the General Manager.
- Receive and file General Manager's FY 2020-2021 Work Plan Year-End Report
- Reject all bids for Interim Food Waste Receiving Facility, Project No. P2-124, and continue negotiations with food waste pre-processors
- Closed session: litigation Bayside Village Marina, LLC v. Orange County Sanitation District (Case No. 30-2021-01194238-CU-WM-CXC)
- Closed session: performance evaluation of General Manager
- Approve minutes of May 26, 2021 Steering Committee meeting
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee is meeting to recommend approval of several contracts, including a fuel purchase program and a natural gas supply agreement, and to receive informational updates on the FY 2021-22 budget, environmental services, and food waste receiving. The committee will also consider a contingency increase for manhole frame and cover replacement services and approve purchase orders for IT hardware for the Outfall Low Flow Pump Station.
- Authorize use of State of California Master Service Agreement with WEX Bank for fleet payment services, not to exceed $250,000, plus $50,000 contingency
- Approve natural gas supply agreement with Constellation NewEnergy for $0.035/MMBtu over index, estimated annual cost $715,000
- Increase contingency for Ayala Engineering manhole frame and cover replacement contract by $120,433 (new total $178,966)
- Approve purchase orders to ConvergeOne for IT hardware for Outfall Low Flow Pump Station: $785,482 (base) and up to $288,328 (optional)
- Information items: FY 2021-22 budget update, environmental services resource protection, food waste receiving
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will consider awarding a construction contract for the A-Side Primary Clarifiers Replacement at Plant No. 2 to PCL Construction, Inc. for $111,405,880, plus a 6% contingency. The board will also vote on several other construction and service contracts, including a $17.775M sewer rehabilitation project and a $4.9M construction services agreement for the headquarters complex. Additionally, they will consider approving a $163.775M wastewater refunding revenue obligation and a contingency increase for the Regional Odor and Corrosion Control Services program.
- Award construction contract to PCL Construction, Inc. for $111,405,880 for A-Side Primary Clarifiers Replacement at Plant No. 2
- Award construction contract to Steve P. Rados, Inc. for $17,775,000 for Orange-Western Sub-Trunk and Los Alamitos Trunk Sewer Rehabilitation
- Approve $4,900,000 construction services agreement with HDR Engineering for Headquarters Complex at Plant No. 1
- Approve $163,775,000 Wastewater Refunding Revenue Obligations, Series 2021A
- Approve contingency increase for calcium nitrate contract with US Peroxide to $3.21/gal
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider recommending approval of a $102,544,974 construction contract with Swinerton Builders for the Headquarters Complex at Plant No. 1, plus a 5% contingency. The committee will also approve minutes from the April 28 meeting and convene in closed session for real estate negotiations, cybersecurity consultation, and existing litigation.
- Award construction contract to Swinerton Builders for Headquarters Complex at Plant No. 1, Project No. P1-128A, not to exceed $102,544,974
- Approve contingency of $5,127,249 (5%) for the same project
- Closed session: real property negotiation with City of Newport Beach for 1516 W. Balboa Blvd., Newport Beach
- Closed session: consultation on cybersecurity threat to public services
- Closed session: existing litigation Jose O. Cruz v. Orange County Sanitation District Financing Corporation
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee will consider recommending approval of up to $163,775,000 in wastewater refunding revenue obligations (Series 2021A) to the Board of Directors. The committee will also review the third quarter financial report, adopt a records management program, and approve additions to the sole source list. Information items include an insurance renewal market overview and the proposed FY2021-22 capital improvement program budget.
- Wastewater Refunding Revenue Obligations, Series 2021A, up to $163,775,000
- Consolidated Financial Report for third quarter ended March 31, 2021
- Adopt Resolution No. OC SAN 21-XX for Records Management Program
- Additions to pre-approved OEM Sole Source List (e.g., Swagelok, Fluke, Mettler Toledo)
- Information item: Capital Improvement Program proposed budget for FY2021-22
OPERATIONS COMMITTEE
The Operations Committee is reviewing several large-scale infrastructure projects, including a $111 million contract for clarifier replacement at Plant No. 2. The agenda also includes various service contract amendments, engineering agreements, and budget updates.
- Construction contract award to PCL Construction, Inc. for A-Side Primary Clarifiers Replacement at Plant No. 2 up to $111,405,880
- Construction contract award to Steve P. Rados, Inc. for Orange-Western and Los Alamitos Trunk Sewer Rehabilitation up to $17,775,000
- Professional Construction Services Agreement with HDR Engineering, Inc. for Headquarters Complex at Plant No. 1 up to $4,900,000
- Unit price contingency increase for US Peroxide, LLC calcium nitrate contract to a new total estimated usage of $1,071,339
- Construction contract award to Thomas Solar Energy for Plant No. 1 remodeling up to $256,790
BOARD OF DIRECTORS
The Board of Directors is reviewing several high-value contracts for vehicle purchases, equipment servicing, and construction projects. The agenda also includes a proposal to annex five areas in Anaheim, Villa Park, and Yorba Linda.
- $631,418 purchase order for new Ford fleet vehicles
- $723,158 contract for centrifuge service at Plant No. 1
- $6,750,000 professional services agreement for Plant No. 1 Headquarters Complex
- Mass annexation of five areas in Anaheim, Villa Park, and Yorba Linda
- $2,038,470 contingency increase for Newhope-Placentia Trunk Sewer Replacement
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider recommending approval of a mass annexation of five areas in Anaheim, Villa Park, and Yorba Linda, including waiving certain fees for parcels already discharging sewer flows. The committee will also approve minutes from the March 24 meeting and convene in closed session to discuss two pending lawsuits.
- Annexation No. OC SAN-66: mass annexation of five areas in Anaheim, Villa Park, and Yorba Linda
- Authorize General Manager to execute annexation documents
- Adopt Resolution OC SAN 21-XX requesting LAFCO proceedings
- Forego past annexation, capital facility capacity charges, and annual user fees for parcels already discharging sewer flows
- Closed session: litigation in Bayside Village Marina, LLC v. OCSD and Klean Waters, Inc. v. OCSD
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors is holding a strategic plan workshop as an information-only item. The workshop will discuss policy papers on constituents of emerging concern, water quality and urban runoff, biosolids, and food waste. No formal action is scheduled; the meeting is for discussion and information.
- Strategic Plan Workshop (Item 2021-1576) with policy papers on emerging constituents, water quality, biosolids, and food waste
- Public comments accepted via eComment or email by 2:00 p.m. on April 20, 2021
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee will consider approving a sole-source purchase of a Fourier Transform Infrared Microscope for up to $109,713, and will recommend introducing two ordinances to the Board: one updating electronic requirements for presenting claims or demands for payment, and another updating the purchasing ordinance. The committee will also receive information updates on the FY 2021-22 operating budget and the collection system.
- Sole source purchase of Fourier Transform Infrared Microscope from Thermo Electron/Thermo Fisher, not to exceed $109,713
- Ordinance OC SAN-XX updating electronic requirements for presentation of claims or demands for payment, repealing Ordinance No. OCSD-17
- Ordinance OC SAN-XX updating purchasing procedures for goods, services, and public works projects, repealing Ordinance No. OCSD-52
- FY 2021-22 Operating Budget Update (information item)
- Collection System update (information item)
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will review and recommend actions on several contracts and agreements, including a $6.75 million construction management contract for the Headquarters Complex at Plant No. 1, a $2.04 million contingency increase for the Newhope-Placentia Trunk Sewer Replacement, and a fleet vehicle purchase. The committee will also consider a sole-source service contract for centrifuges, a boiler system contract, and a well transfer agreement with Chevron. These items will be recommended to the Board of Directors for final approval.
- Approve $6,750,000 contract with AECOM for construction management at Plant No. 1, plus $675,000 contingency
- Approve $2,038,470 contingency increase for Newhope-Placentia Trunk Sewer Replacement (Project 2-72B/2-72C)
- Approve $631,418 purchase of 12 replacement vehicles (Ford Transit, Escapes, F250s, F350, F550s)
- Approve $723,158 sole-source contract for centrifuge service at Plant No. 1
- Approve $230,000 boiler system contract and $184,000 exhaust fan relocation contract at Plant No. 2
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee is meeting to approve a records management contract and recommend a major debt refinancing to the full Board. The committee will also review a resolution for settling claims and delinquent accounts, as well as information items on insurance and the FY 2021-22 budget. No closed session is scheduled for this meeting.
- Approve $150,949 contract with ECS Imaging, Inc. for Records Management System implementation
- Recommend issuance of Wastewater Refunding Revenue Obligations to refund $102,200,000 of 2018A notes
- Recommend authorization to refund up to $61,575,000 of 2011A Wastewater Refunding Revenue Obligations
- Adopt Resolution No. OC SAN 21-XX regarding settlement of claims and collection of delinquent accounts
- Review FY 2021-22 Budget Update Revenue Overview
OPERATIONS COMMITTEE
The Operations Committee will consider awarding a $222.3 million construction contract for the Headworks Rehabilitation at Plant No. 1, along with a $16.5 million construction services agreement. They will also vote on routine consent items, including a sole-source pump purchase and a biosolids hauling contract. The meeting includes public comments and an informational presentation on wastewater treatment.
- Award construction contract to Kiewit Infrastructure West Co. for Headworks Rehabilitation at Plant No. 1, not to exceed $222,330,000, plus 4% contingency ($8,893,200)
- Approve Professional Construction Services Agreement with Carollo Engineers, Inc. for construction support services, not to exceed $16,500,000, plus 10% contingency ($1,650,000)
- Approve sole-source purchase of two Hidrostal I16K-SS pumps from Flo-Systems for Plant No. 1 digesters, not to exceed $158,728, plus 10% contingency ($15,873)
- Approve biosolids hauling service contract with Denali Water Solutions, LLC at $15.45 per ton, not to exceed $600,000, with four one-year renewal options
- Approve minutes of the February 3, 2021 Operations Committee meeting
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors is meeting for a regular session that includes a special presentation: a board orientation featuring a virtual tour of Plant No. 1. The agenda contains only this presentation item, plus standard procedural items like public comments and adjournment.
- Board orientation with virtual tour of Plant No. 1
- Public comments accepted via eComment or email by 3:00 p.m. on February 17, 2021
- Meeting adjourns to regular board meeting on February 24, 2021 at 6:00 p.m.
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors is meeting to hold a strategic plan workshop, which is listed as an information-only item. The workshop will cover budget and fiscal policy, cyber security, property management, resilient staffing, and safety and physical security policy papers. No formal action is recommended for this item.
- Strategic Plan Workshop (Item 2021-1470) with policy papers on budget, cyber security, property management, staffing, and safety
- Public comments accepted via eComment or email before and during the meeting
- Meeting adjourns to a special meeting on February 18, 2021 at 3:00 p.m.
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee is meeting to review routine financial reports and approve several contracts and purchases. Key items include receiving the mid-year financial report, approving a consultant agreement for business analysis services, and purchasing specialized equipment. The committee will also set budget assumptions for the upcoming fiscal year.
- Approve $385,625 consultant agreement with EEC Environmental for Pretreatment Program Consulting Services, plus $38,563 contingency
- Approve sole source purchase of Imaging FlowCytobot from McLane Research Laboratories for up to $148,939
- Receive and file mid-year consolidated financial report for period ended December 31, 2020
- Approve additions to pre-approved OEM Sole Source List including FONTAINE-AQUANOX, GOOCH THERMAL SYSTEMS, HIDROSTAL, RODNEY HUNT, SMARTCOVER SYSTEMS
- Approve FY 2021-22 budget assumptions and budget calendar
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will hold a regular meeting featuring a board orientation presentation covering the role of board members, board services, transparency and ethics, regional infrastructure, finances, and department overviews. The meeting is primarily informational, with no action items listed.
- Board orientation presentation with staff presentations on governance, finances, and operations
- Adjournment to a Special Meeting (Strategic Planning Workshop) on February 17, 2021
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will consider several contracts and project approvals, including a $2.2 million design services agreement for Taft Branch Improvements and a $515,000 construction contract for digester ferric chloride piping replacement. The committee will also review an Environmental Impact Report for the Bay Bridge Pump Station Replacement project and receive quarterly odor complaint and engineering program performance reports. Consent items include approval of minutes and purchase orders for equipment replacements.
- Approve $2,200,000 design services agreement with Woodard & Curran for Taft Branch Improvements (Item 6)
- Award $515,000 construction contract to PPM Contracting for digester ferric chloride piping replacement (Item 3)
- Certify Environmental Impact Report for Bay Bridge Pump Station Replacement (Item 7)
- Approve $113,890 purchase order to Graybar Electric for variable frequency drive replacement (Item 2)
- Receive FY 2020-21 Second Quarter Odor Complaint Report (Item 4)