Olympia public meetings in 2021

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for the Spee Short Plat at 1411 Middle St SE. No project reviews are scheduled. The agenda includes only this presubmission discussion and standard procedural items.

• Presubmission conference for Spee Short Plat, 1411 Middle St SE (case 21-1209)
• Preliminary site plan, vicinity map, narrative description, and presubmission details attached

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Spee Short Plat project at 1411 Middle St SE. The information was provided, with no formal decisions made.

• Presubmission conference for Spee Short Plat (21-1209) information provided

Civil Service Commission

The Olympia Civil Service Commission will meet to approve the November 16, 2021 meeting minutes, review the entry-level firefighter testing process, and approve the promotional captain - medical services officer register and the entry-level police officer register. The meeting is open to the public via Zoom, with public comment allowed on non-hearing items.

• Approval of November 16, 2021 meeting minutes
• Entry Level Firefighter Testing Process review
• Approval of Promotional Captain - Medical Services Officer Register
• Approval of Entry Level Police Officer Register

The Olympia Civil Service Commission approved changes to the firefighter testing process, expanding the initial candidate pool and adding an introductory interview round. They also approved the Captain - Medical Services Officer Register and the Entry Level Police Officer Register. The November 16, 2021 meeting minutes were postponed to the next meeting.

• Approved changes to firefighter testing process, expanding candidate pool and adding introductory interview (3-0)
• Approved Captain - Medical Services Officer Register (3-0)
• Approved Entry Level Police Officer Register (3-0)
• Postponed approval of November 16, 2021 meeting minutes to next meeting

Land Use & Environment Committee

The Olympia Land Use & Environment Committee will meet to approve its November 18, 2021 minutes and receive updates on three items: the rental housing process (including tenant protections), the committee's 2022 work plan, and the Community Planning and Development 2022 work program. No final decisions are listed on the agenda; the items are presented as updates and discussions.

• Update on Rental Housing Process, including Rental Housing Solutions Brief and Legal Update for Tenant Protections
• Draft Land Use & Environment Committee 2022 Work Plan
• Community Planning and Development 2022 Work Program, including staffing levels and major long-range planning projects
• Approval of November 18, 2021 meeting minutes

The Land Use & Environment Committee heard presentations on the rental housing process, its draft 2022 work plan, and the Community Planning and Development 2022 work program. All items were discussion-only, with no formal decisions or votes. The committee also received an update on creating less expensive walking routes.

• Approved November 18, 2021 meeting minutes
• Completed discussion on rental housing process update
• Completed discussion on 2022 work plan
• Completed discussion on 2022 Community Planning and Development work program

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference applications: a remodel of Columbia Manor Apartments and the Bowerman Townhomes project. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans and related details for both projects.

• Columbia Manor Apt #1 remodel at 1009 Columbia St SW (application 21-1185)
• Bowerman Townhomes at 1026 Fairview St SE (application 21-1194)
• Presubmission conference for both projects with preliminary site plans and narratives

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: a remodel of Columbia Manor Apt #1 at 1009 Columbia St SW and the Bowerman Townhomes at 1026 Fairview St SE. Information was provided for both, but no formal decisions were made. The meeting adjourned after the reviews.

• Reviewed presubmission conference for Columbia Manor Apt #1 remodel (21-1185) - information provided
• Reviewed presubmission conference for Bowerman Townhomes (21-1194) - information provided

Finance Committee

The Olympia Finance Committee is meeting to approve minutes, receive a briefing on the Annual Comprehensive Financial Report, the audit process, and 2020 audit results, and discuss its 2022 work plan. Public comment is allowed on business topics. The agenda is otherwise routine administrative business.

• Briefing on Annual Comprehensive Financial Report, audit process, and 2020 audit results
• Discussion of Finance Committee 2022 Work Plan
• Approval of November 17, 2021 meeting minutes

The Olympia Finance Committee received a briefing on the Annual Comprehensive Financial Report, audit process, and 2020 audit results from city staff. The committee also discussed a draft 2022 work plan, with further discussion deferred until after the Council Retreat in January. No formal decisions were made beyond approving the agenda and prior meeting minutes.

• Approved November 17, 2021 Finance Committee meeting minutes
• Received briefing on 2020 audit results and audit process
• Discussed draft 2022 work plan; further discussion deferred

City Council

The Olympia City Council will consider several ordinances and resolutions at its final meeting of 2021, including the 2022 operating and capital budget, fee changes for permits, and a ballot proposition for a one-tenth of one percent sales tax increase to fund arts and cultural programs. The council will also vote on real estate purchases, agreements related to homelessness, and other routine items.

• Ordinance adopting 2022 budget and 2022-2027 Capital Facilities Plan
• Resolution for April 2022 special election on 0.1% sales tax for arts, science, cultural, and heritage programs
• Ordinance revising fees for engineering, building, and land use permits
• Resolution to purchase real property on Franz Anderson Road SE from Kaufman Real Estate, LLC
• Resolution for MOU with Thurston County on unsheltered individuals living in vehicles along Ensign Road

The Olympia City Council adopted the 2022 operating and capital budget and approved a resolution to place a 0.1% sales tax increase for arts and culture on the April 2022 ballot. The council also approved several other resolutions and ordinances, including the purchase of property on Franz Anderson Road for supportive housing and an MOU with Thurston County on homeless vehicle encampments. All votes were unanimous (7-0).

• Adopted 2022 budget ordinance (7-0)
• Approved sales tax ballot measure for arts and culture (7-0)
• Authorized purchase of Franz Anderson Road property (7-0)
• Approved MOU with Thurston County on homeless vehicle encampments (7-0)
• Approved lease with Senior Services of South Sound (7-0)
• Approved MOU for Olympia Armory transfer (7-0)
• Approved 2022 arts and culture grants totaling $20,000 (7-0)
• Approved 2022 legislative agenda (7-0)

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee is meeting to discuss updates on implementing police auditor recommendations, a downtown response team coordination project, and state police reform legislation. The committee will also consider approving minutes from its October 14, 2021 meeting. No final decisions are listed; items are briefings and updates.

• Update on implementation of Police Auditor Recommendations
• Downtown Response Team Coordination Project briefing
• Police Reform Legislation Update: Engrossed Substitute House Bill 1054 and Engrossed Second Substitute House Bill 1310
• Approval of October 14, 2021 meeting minutes

The Ad Hoc Public Safety Committee received updates on police auditor recommendations, the Downtown Response Team Coordination Project, and 2021 police reform legislation. No formal decisions were made; the committee discussed items and received reports. The future of the committee will be discussed at the Council retreat.

• Approved October 14, 2021 meeting minutes
• Approved agenda
• Received update on police auditor recommendations implementation
• Received briefing on Downtown Response Team Coordination Project
• Received police reform legislation update

Arts Commission

The Olympia Arts Commission will discuss its 2022 work plan and Municipal Art Plan items, review the Pacific and Martin Way Art Crossing application, and discuss the Artist in Residence program and the Grants to Arts and Culture Organization process. The meeting also includes approval of the November 11, 2021 minutes and public comment.

• Discussion of 2022 Arts Commission Work Plan and Municipal Art Plan Items
• Pacific and Martin Way Art Crossing Application Review
• Artist in Residence Program Discussion
• Review of Grants to Arts and Culture Organization (GACO) Process
• Approval of November 11, 2021 meeting minutes

The Olympia Arts Commission reviewed the Pacific and Martin Way Art Crossing application and recommended Commissioner Murray for the Arts Commission slot on the jury panel. The commission also discussed the 2022 Work Plan, the Artist in Residence program, and the Grants to Arts and Culture Organization process, with changes proposed for the following year. No final votes were taken on these items.

• Recommended Commissioner Murray for Art Crossing jury panel
• Approved agenda
• Approved November 11, 2021 meeting minutes
• Discussed 2022 Work Plan and Municipal Art Plan items
• Discussed Artist in Residence program recruitment flyer
• Discussed GACO process changes for next year

Design Review Board

The Olympia Design Review Board will hold a virtual meeting to review two development proposals: a project at 3524 7th Ave SW and the Olympia Crest III Apartments at 204 Lilly Rd NE. The board will consider staff reports, design review checklists, and applicant narratives for each case. No other substantive business is listed.

• Case 21-1145: FSCSS Olympia, 3524 7th Ave SW Lot
• Case 21-1138: Olympia Crest III Apartments, 204 Lilly Rd NE
• Review of design review checklists per OMC 18.170

Heritage Commission

The Olympia Heritage Commission will review draft guidance for solar installations on locally designated historic properties and discuss its 2022 work plan. The meeting also includes approval of the November 8, 2021 minutes, public comment, and committee reports. No final decisions are listed on the agenda.

• Review of Guidance for Solar Installations for Locally Designated Historic Properties (proposed amendment dated 10-05-21)
• Heritage Commission 2022 Work Plan (2021 markup for 2022)
• Approval of November 8, 2021 meeting minutes

The Olympia Heritage Commission discussed solar installation guidance for historic properties, using 400 17th St SE as a case study, and continued the decision to a future meeting. The Commission also reviewed and agreed on language for the Tamblin-Meyer House plaque, authorizing minor changes. The 2022 work plan was discussed, and staff reported on various city and grant updates.

• Continued solar installation guidance review to next meeting
• Agreed on Tamblin-Meyer House plaque language (no vote)
• Approved November 8, 2021 meeting minutes
• Approved agenda as amended

General Government Committee

The Olympia General Government Committee is holding a special meeting to discuss several administrative and planning items. The main business includes a briefing on the Journey2Jobs economic and workforce development project, scoping the 2022 advisory committee work plan process, reviewing a draft City Council guidebook, and discussing the committee's own 2022 work plan. The agenda also includes routine items like approving prior meeting minutes and public comment.

• Briefing on Journey2Jobs economic and workforce development project proposal
• Scoping of 2022 Advisory Committee work plan process
• Review and recommendation of draft City Council Guidebook
• Discussion of 2022 General Government Committee work plan calendar
• Approval of October 27, 2021 meeting minutes

The General Government Committee approved its agenda and prior meeting minutes, then heard briefings on the Journey2Jobs workforce program and the 2022 advisory committee work plan process. The committee agreed to forward the updated City Council Guidebook to the full City Council for adoption. No other substantive decisions were made.

• Approved October 27, 2021 meeting minutes
• Referred City Council Guidebook to full City Council for recommended approval

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review three presubmission conference requests for proposed developments. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans for Columbia Flats, a project at 600 Lilly Road, and a portable building at Jefferson Middle School.

• Presubmission conference 21-1133 for Columbia Flats at 798 Columbia St SW
• Presubmission conference 21-1135 for a project at 608 Lilly Rd SE
• Presubmission conference 21-1148 for Jefferson Middle School Portable at 2200 Conger Ave NW
• No project reviews on the agenda

The committee reviewed three presubmission conference requests and provided information for each: Columbia Flats at 798 Columbia St SW, a project at 600 Lilly Road, and Jefferson Middle School Portable at 2200 Conger Ave NW. No formal decisions were made; the meetings were informational only.

• Presubmission conference for Columbia Flats (21-1133) — information provided
• Presubmission conference for 600 Lilly Road (21-1135) — information provided
• Presubmission conference for Jefferson Middle School Portable (21-1148) — information provided

City Council

The Olympia City Council is holding a study session to receive an update on the Downtown Strategy, including the implementation status of 2022 downtown projects. This is a discussion item, not a final decision, and the agenda contains no other substantive business beyond roll call and adjournment.

• Downtown Strategy Update (Item 2.A, 21-1156)
• 2022 Downtown Projects implementation status
• Downtown Strategy webpage referenced as attachment

The City Council held a study session with a presentation from Strategic Projects Manager Amy Buckler on the Downtown Strategy implementation. The update covered accomplishments, opportunities, and challenges, followed by council discussion. No formal decisions or votes were made during this session.

• Received Downtown Strategy update (no vote)

City Council

The Olympia City Council will consider adopting the 2022 operating and capital budget, amending the current year budget, and revising fees for permits and impact fees. They will also vote on the 2023-2028 Transportation Improvement Program and several other routine items, including staffing, heritage tax valuations, and software contracts. A briefing on storm preparedness from Puget Sound Energy is scheduled.

• Ordinance adopting 2022 Operating, Special Funds, Capital Budget, and Capital Facilities Plan: 2022-2027 Financial Plan
• Ordinance revising fees for Engineering, Building and Land Use Permits, and Plan Review
• Resolution adopting 2023-2028 Transportation Improvement Program
• Resolution authorizing interlocal agreement with Lewis County for jail facilities and services
• Resolution naming municipal park at 911 Adams Street 'Rebecca Howard Park'

The Olympia City Council approved three software implementation contracts totaling about $6.58 million for the FROGS project, which replaces outdated finance, HR, and payroll systems. The council also approved naming a new park at 911 Adams Street 'Rebecca Howard Park' and adopted several resolutions, including the 2023-2028 Transportation Improvement Program and an interlocal jail agreement with Lewis County. Six ordinances were approved on first reading, including the 2022 budget and fee changes, and will move to second reading.

• Approved Workday software and training agreement for $4,197,219 (7-0)
• Approved Can/Am Technologies teller software implementation for $419,768 (7-0)
• Approved Cognizant/Collaborative Solutions implementation services for $1,963,898 (7-0)
• Approved naming park at 911 Adams Street 'Rebecca Howard Park' (7-0)
• Adopted 2023-2028 Transportation Improvement Program (consent)
• Adopted interlocal agreement with Lewis County for jail services (consent)
• Approved 2022 budget ordinance on first reading, moved to second reading
• Approved fee and impact fee ordinance changes on first reading, moved to second reading

Planning Commission

The Olympia Planning Commission will hold a briefing on private development and capital projects, then consider recommending amendments to the Urban Waterfront Code. The commission will also approve minutes from its November 15 meeting and take public comment. The agenda is largely procedural aside from the two business items.

• Briefing on private development and capital projects
• Urban Waterfront Code amendments recommendation, including zoning map and draft amendments
• Approval of November 15, 2021 meeting minutes
• Public comment period with three-minute limit per speaker

The Olympia Planning Commission voted unanimously to deny the proposed Urban Waterfront Code Amendments, following a presentation by staff. The commission also elected new officers for 2022, with Commissioner Nejati as chair, Commissioner Carlos as vice chair, and Commissioner Quetin as Finance Subcommittee chair. The meeting included a briefing on private development and capital projects, which was received without action.

• Denied Urban Waterfront Code Amendments (unanimous)
• Elected Commissioner Nejati as chair (5-4)
• Elected Commissioner Carlos as vice chair (unanimous)
• Elected Commissioner Quetin as Finance Subcommittee chair (unanimous)

Heritage Commission

The Olympia Heritage Commission will meet on site at 400 17th Ave SE to review a proposed solar installation at that address. The agenda includes approval of prior meeting minutes and a public comment period, with the solar installation as the sole business item.

• Approval of solar installation at 400 17th Avenue SE
• Approval of Heritage Review Committee minutes from October 18 and November 1, 2021
• Public comment period for community members
• Meeting held on site at 400 17th Ave SE

The Heritage Commission recommended permit approval for a street-facing solar installation at 400 17th Avenue SE, with proposed amendments to the Solar Installation Guidelines. The motion passed 4-0, with one abstention and one excused absence. The commission also approved the October 18 and November 1 meeting minutes, the latter as amended to correct the roll call. Discussion on possible guideline amendments will continue at the December meeting.

• Approved the October 18, 2021 meeting minutes.
• Approved the November 1, 2021 meeting minutes as amended to correct the roll call to reflect Commissioner Stedman's attendance.
• Recommended permit approval for the solar installation at 400 17th Avenue SE (motion carried 4-0, with one abstention and one excused).
• Agreed to continue discussion of possible Solar Guidelines amendments at the December meeting, potentially into January.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is holding a special meeting to review the Olympia School District's response to the committee's concerns about school co-location at Yelm Highway Community Park. The agenda includes approval of prior meeting minutes, public comment, and discussion of future agenda items such as the Brewery Park letter of support and an aquatic center feasibility study.

• Review of Olympia School District's response to PRAC's school co-location concerns at Yelm Highway Community Park
• Approval of October 21, 2021 meeting minutes
• Discussion of Brewery Park letter of support
• Discussion of Aquatic Center feasibility study
• Chair and Vice-Chair elections planned

The Parks and Recreation Advisory Committee voted 7-1 to recommend against placing a school at the Yelm Highway Community Park parcel, following a presentation from the Olympia School District addressing the committee's earlier concerns. The motion was made by Vice Chair Brock Milliern and seconded by Committee member Kyle Guzlas. Committee member Spence Cearns cast the sole dissenting vote, and Kim Murillo was absent. The committee also approved its October 21, 2021 meeting minutes.

• Approved the October 21, 2021 meeting minutes.
• Voted 7-1 to recommend against a school location at the Yelm Highway parcel.
• Heard public comment on the school co-location and Grass Lake Trail project.

Utility Advisory Committee

The Utility Advisory Committee approved using the City-approved tribal land acknowledgement language on all future meeting agendas, with the chair reading it at each meeting's start. The committee also reviewed a draft work plan and requested additions, including a tour of city utility facilities and updates on utility tax use, climate change, and equity issues. Staff will revise the work plan for review in February 2022. No other formal decisions were made; the financial update was informational only.

• Approved City-approved tribal land acknowledgement language for UAC agendas (unanimous)
• Approved November 4, 2021 meeting minutes as amended (unanimous)
• Approved agenda (unanimous)
• Requested staff revise draft work plan with added items for February 2022 review

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two development proposals. The committee will conduct a site plan review for the Malt House project at 515 Legion Way SE and hold a presubmission conference for a portable building at Marshall Middle School, 3939 20th Ave NW. No final decisions are listed on this agenda; the items are under review or discussion.

• Site plan review of Malt House, 515 Legion Way SE (project 21-1143)
• Presubmission conference for Marshall Middle School portable, 3939 20th Ave NW (project 21-1144)
• Meeting held virtually via Zoom

The committee reviewed two items. It recommended approval of the Malt House project at 515 Legion Way SE, subject to conditions. It also held a presubmission conference for the Marshall Middle School Portable project at 3939 20th Ave NW, where information was provided. No other substantive decisions were recorded.

• Recommended approval of 21-1143 Malt House, 515 Legion Way SE, subject to conditions.
• Held presubmission conference 21-1144 for Marshall Middle School Portable, 3939 20th Ave NW; information provided.

City Council

The Olympia City Council will hold a public hearing on the 2022 preliminary operating budget and then discuss how to balance it. The consent calendar includes routine approvals such as meeting minutes, bills, and agreements with the Council of Neighborhood Associations and the Olympia Farmers Market. The council will also consider ordinances amending the Comprehensive Plan and Municipal Code, plus a referral about water and urban agriculture.

• Public hearing on 2022 Preliminary Operating Budget
• Resolution authorizing agreement with Olympia Farmers Market for operation and maintenance
• Resolution authorizing application for EPA Brownfield Assessment Grant
• Ordinance amending Comprehensive Plan with 2021 Plan Amendments
• Ordinance amending Municipal Code Chapter 3.04 related to funds

The Olympia City Council approved the City Manager and Finance Committee recommendations for the 2022 capital and operating budgets, directing staff to prepare a budget ordinance for the December 7 meeting. The council also adopted the consent agenda, which included resolutions for a MOU with the Council of Neighborhood Associations, an agreement with the Olympia Farmers Market, and an EPA Brownfield grant application. A referral to the Utility Advisory Commission on water and urban agriculture was approved.

• Approved 2022 capital and operating budget recommendations (7-0)
• Adopted consent agenda including MOU with Council of Neighborhood Associations (7-0)
• Adopted resolution for Olympia Farmers Market agreement (7-0)
• Adopted resolution for EPA Brownfield Assessment Grant application (7-0)
• Adopted ordinance amending Comprehensive Plan (7-0)
• Adopted ordinance amending Municipal Code Chapter 3.04 on funds (7-0)
• Approved referral to Utility Advisory Commission on water and urban agriculture (7-0)
• Held public hearing on 2022 Preliminary Operating Budget; no public comment

Design Review Board

The Olympia Design Review Board is holding a virtual work session to discuss and vote on the 2021 Awards of Merit. The agenda includes a ballot for the awards, which recognize notable design projects. No other substantive business items are listed.

• 2021 DRB Awards of Merit ballot and discussion
• Work session held virtually via Zoom

The Design Review Board held a work session and, after reviewing development projects it had approved between 2016-2019, voted to recommend three projects to the City Council for approval at an upcoming public meeting. The board also tentatively scheduled its annual retreat for January 8, 2022, at City Hall. No formal decisions were made; the meeting was a study session.

• Recommended three development projects to City Council for approval (specific projects not named in minutes).
• Tentatively set annual retreat for January 8, 2022, at City Hall.
• Noted two project reviews scheduled for December 9, 2021, the last DRB meeting of the year.

Land Use & Environment Committee

The Land Use & Environment Committee will hold a special meeting to discuss housing and homeless metrics, an update on the parking strategy implementation, and the process for hiring a hearing examiner. The agenda also includes approval of the October 21 Finance Committee minutes and public comment.

• Housing and Homeless Metrics Briefing (21-1075)
• Parking Strategy Implementation Update (21-1090)
• Hearing Examiner Request for Qualifications Process (21-1092)
• Approval of October 21, 2021 Finance Committee Meeting Minutes (21-1120)

The Land Use & Environment Committee received briefings on housing and homeless metrics and parking strategy implementation, and discussed a draft Request for Qualifications (RFQ) for hearing examiner services. The committee requested edits to the RFQ and directed that committee members conduct interviews after staff screening, with consideration of equity issues. No formal votes were taken; all items were informational or discussion-only.

• Directed edits to hearing examiner RFQ and process (no vote)
• Received housing and homeless metrics briefing (no vote)
• Completed parking strategy implementation update discussion (no vote)

Finance Committee

The Olympia Finance Committee is meeting to discuss the preliminary 2022 operating and capital budgets. The agenda also includes approval of the November 3, 2021 meeting minutes and public comment. No final decisions are listed on the agenda.

• Preliminary 2022 Operating and Capital Budgets discussion
• Approval of November 3, 2021 Finance Committee meeting minutes
• Public comment period (up to 2 minutes per speaker)

The Finance Committee discussed the preliminary 2022 operating and capital budgets, reviewing changes from the preliminary to final versions. No formal decisions were made on the budget; the discussion was completed. The committee also approved the November 3, 2021 meeting minutes.

• Approved November 3, 2021 Finance Committee meeting minutes
• Completed discussion on preliminary 2022 operating and capital budgets

PBIA Advisory Board

The PBIA Advisory Board will meet to approve prior minutes, hear public comment, and receive updates on several business items. Key items include an introduction to the Olympia Homeless Response Coordinator and a new Scattered Site Program, a parking strategy implementation update, and nominations for the nominating committee. The board will also set 2022 meeting dates and receive a 4th quarter marketing report.

• Introduction to Olympia Homeless Response Coordinator and new Scattered Site Program
• Parking Strategy Implementation Update
• Nominating Committee Nominations
• 2022 PBIA Meeting Dates
• 4th Quarter Marketing report

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee will meet to approve prior minutes, hear a climate action update tied to the Transportation Climate Mitigation Plan, and elect officers. The agenda is mostly routine business with limited substantive policy items.

• Climate Action Update (item 21-1102) with link to TCMP
• Officer Elections (item 21-1104)
• Approval of September 15, 2021 meeting minutes (item 21-1103)
• Public comment period (email by noon Nov 17)

The Olympia Bicycle and Pedestrian Advisory Committee approved its agenda and the September 15, 2021 meeting minutes. It received a Climate Action Update from Climate Program Manager Pamela Braff and a housekeeping report. The committee elected Rebecca Brown as Chair and Matthew Fitzgerald as Vice Chair. The meeting adjourned at 7:22 p.m.

• Approved the meeting agenda.
• Approved the September 15, 2021 meeting minutes.
• Received the Climate Action Update report.
• Elected Rebecca Brown as Chair and Matthew Fitzgerald as Vice Chair.
• Received the housekeeping report.

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review one project: a large garage proposed by Brian A. Brock and Wendy J. Jonas at 2130 Log Cabin Rd SE. The agenda includes a site plan attachment for this project. No presubmission conferences are scheduled.

• Project review: Brock Large Garage (21-1091), 2130 Log Cabin Rd SE, site plan 21-3064

The Site Plan Review Committee reviewed one project, 21-1091 (Brock Large Garage) at 2130 Log Cabin Rd SE, and recommended approval subject to conditions. No other substantive decisions were made; the meeting also included agenda review, a presubmission conference, and adjournment.

• Recommended approval of Brock Large Garage (21-1091) at 2130 Log Cabin Rd SE, subject to conditions

City Council

The Olympia City Council is holding a study session with a single business item: a briefing on the Cultural Access Program, including summaries of stakeholder meetings and survey results. No decisions are scheduled; the session is informational only.

• Cultural Access Program briefing
• Stakeholder meetings summary
• Survey summary and toplines

The Olympia City Council held a study session on the Cultural Access Program, receiving a briefing from Historic Preservation Officer Marygrace Goddu. No formal decisions were made; the item is scheduled to go to the ballot on April 26, 2022. The meeting adjourned at 6:25 p.m.

• No formal decisions made during study session

Civil Service Commission

The Olympia Civil Service Commission will consider approving the entry-level police officer register, removing names from it, and discussing the city's vaccination policy. The meeting also includes routine approval of prior minutes and public comment.

• Approval of Entry Level Police Officer Register (21-1119)
• Removal of Names from Entry Level Police Officer Register (21-1121)
• Discussion of Vaccination Policy (21-1122)
• Approval of October 19, 2021 meeting minutes (21-1025)

The Olympia Civil Service Commission approved the certification of the Entry Level Police Officer Register effective October 19, 2021, and approved the removal of names from that register. The commission also received a report on the City Manager's vaccination mandate for new hires, which requires full COVID-19 vaccination or an approved exemption, effective for Civil Service employees following the meeting.

• Approved certification of Entry Level Police Officer Register effective October 19, 2021 (3-0)
• Approved removal of names from Entry Level Police Officer Register
• Received report on vaccination policy for new hires

City Council

The Olympia City Council will hold public hearings on the 2022 preliminary operating budget and the 2023-2028 Six-Year Transportation Improvement Program. The council will also consider consent items, including adding two staff positions for a new finance system, and second readings on ordinances establishing a Social Justice and Equity Commission, assuming the Transportation Benefit District, and setting the 2022 property tax. First reading of a funds-related ordinance and approval of annual comprehensive plan amendments are also on the agenda.

• Public hearing on 2022 Preliminary Operating Budget
• Public hearing on 2023-2028 Six-Year Transportation Improvement Program
• Ordinance establishing Social Justice and Equity Commission (OMC 2.100)
• Ordinance assuming Olympia Transportation Benefit District
• Resolution adding two full-time project-funded positions for new finance/HR/payroll system

The Olympia City Council approved the 2021 annual Comprehensive Plan amendments, with references to the Log Cabin Road extension removed from the ordinance. The council also adopted several ordinances, including establishing a Social Justice and Equity Commission, assuming the Transportation Benefit District, and setting the 2022 property tax. Public hearings were held on the 2023-2028 Six-Year Transportation Improvement Program and the 2022 Preliminary Operating Budget, with no action taken. A resolution to create a cultural access program was scheduled for the December 14 meeting.

• Approved 2021 Comprehensive Plan amendments with Log Cabin Road references removed (7-0)
• Adopted ordinance establishing Social Justice and Equity Commission (7-0)
• Adopted ordinance assuming Olympia Transportation Benefit District (7-0)
• Adopted ordinance setting 2022 ad valorem tax (7-0)
• Approved resolution adding two project-funded staff positions for new finance/HR system (7-0)
• Approved resolution authorizing participation in Local Government Investment Pool (7-0)
• Approved ordinance amending funds chapter on first reading, moved to second reading (7-0)
• Scheduled cultural access program resolution for December 14 meeting (7-0)

Planning Commission

The Olympia Planning Commission will hold a public hearing on proposed Urban Waterfront Code Amendments and receive an update on the Climate Mitigation Plan. The commission will also approve minutes from its November 1 meeting and take public comment on city business.

• Public hearing on Urban Waterfront Code Amendments (21-1077)
• Climate Mitigation Plan Update (21-1071)
• Approval of November 1, 2021 meeting minutes (21-1099)
• Officer elections

The Planning Commission held a public hearing on the Urban Waterfront Code Amendments, receiving one speaker and accepting written comments through November 19, 2021. The commission also received a presentation on the Climate Mitigation Plan Update. No substantive decisions were made; the hearing was held and closed, and nominations for Chair and Vice Chair were deferred to the next meeting.

• Held public hearing on Urban Waterfront Code Amendments (closed)
• Accepted written comments on Urban Waterfront Code Amendments through Nov 19, 2021
• Received Climate Mitigation Plan Update presentation
• Deferred Chair and Vice Chair nominations to next meeting

Arts Commission

The Olympia Arts Commission will meet to approve minutes, select the 2022 chair and vice-chair, review grant applications for arts and culture organizations, and discuss the 2022 work plan and municipal art plan. The commission will also recap Arts Walk/Arts Month and consider a letter of support for the Parks, Arts and Recreation Plan. Public comment is limited per stated rules.

• Approval of October 14, 2021 meeting minutes
• Approval of 2022 Arts Walk cover artists
• Review and recommendation of Grants to Arts & Culture Organizations applications
• Selection of Arts Commission Chair and Vice-Chair for 2022
• Discussion of 2022 Arts Commission Work Plan and Municipal Art Plan items

The Olympia Arts Commission approved the jury's recommendation for 2022 Arts Walk cover artists, selecting Rene Westbrook for Spring and Katherine Ransom for Fall, with alternates. It also approved a letter of support for the 2022 Parks, Arts and Recreation Plan, and a slate of officers for 2022. The commission recommended $5,000 grants to three organizations and $2,500 grants to two others for the Arts & Culture Organizations grant program, with the top three fully funded and the tied fourth and fifth splitting the remaining amount.

• Approved 2022 Arts Walk cover artists: Rene Westbrook (Spring), Katherine Ransom (Fall), alternates Megan Teutschel and Sandra Bocas
• Approved letter of support for 2022 Parks, Arts and Recreation Plan
• Approved 2022 officers: Vice Chair Burlingame for Chair, Commissioner Dorgan for Vice-Chair
• Recommended $5,000 grants to Indigenous Performance Productions, Olympia Artspace Alliance, and Olympia Family Theater
• Recommended $2,500 grants to Window Seat Media and Harlequin Productions
• Received Arts Walk/Arts Month recap report
• Completed discussion of 2022 Work Plan and Municipal Art Plan

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting to review a site plan for the 401 Union Ave Apts project at 401 Union Ave SE (application 21-1058). No presubmission conferences are scheduled. The agenda is otherwise limited to routine items: agenda review and adjournment.

• Project review: 401 Union Ave Apts, 401 Union Ave SE, application 21-1058
• Site plan attachment included for review
• No presubmission conferences scheduled

The committee reviewed project 21-1058 for the 401 Union Ave Apts and recommended approval subject to conditions. No other substantive decisions were made; the meeting also included a presubmission conference and adjournment.

• Recommended approval of 401 Union Ave Apts (21-1058) subject to conditions

Home Fund Advisory Board

The Home Fund Advisory Board will consider approving the 2022 Home Fund Construction Request for Proposals, a letter supporting the Thurston County Home Fund, and the 2022 meeting schedule. The board will also hear the Home Fund Manager's Report. Public comment is allowed except on items with recent or upcoming hearings or campaign-related topics.

• Approval of 2022 Home Fund Construction Request For Proposals (21-1100)
• Approval of support for Thurston County Home Fund via draft letter to County Commission (21-1106)
• Approval of 2022 Home Fund meeting schedule (21-1108)
• Home Fund Manager's Report (21-1107)
• Approval of August 4, 2021 meeting minutes (21-1082)

The Olympia Home Fund Advisory Board approved the 2022 Home Fund Request for Proposals process, directing staff to solicit applications. It also unanimously supported Thurston County's consideration of a 1/10 of 1% sales tax levy for affordable housing, approved the 2022 meeting schedule, and requested a letter to the Port of Olympia supporting the Oyo Hotel project, which received a $150,000 Home Fund award in 2021.

• Approved 2022 Home Fund RFP process and directed staff to solicit applications (unanimous)
• Approved support for Thurston County's 1/10 of 1% sales tax levy for affordable housing (unanimous)
• Approved 2022 meeting schedule and posting on city website (unanimous)
• Requested staff coordinate letter to Port of Olympia supporting Oyo Hotel project

City Council

The Olympia City Council will hold public hearings on the 2022 property tax levy, the Community Development Block Grant annual report, and a substantial amendment to the 2021 action plan. The council will also consider ordinances to establish a Social Justice and Equity Commission, modify the Parking and Business Improvement Area boundaries, and assume the Olympia Transportation Benefit District. Budget discussions will cover utility rates, fees, and taxes.

• Public hearing on ordinance setting 2022 ad valorem (property) tax
• Ordinance to create Social Justice and Equity Commission and amend OMC Chapter 2.100
• Ordinance modifying PBIA boundaries, reducing advisory board from 15 to 11 members
• Ordinance assuming the Olympia Transportation Benefit District
• Discussion of 2022 fees: development permits, park/transportation/school district impact fees, lodging tax

The City Council voted 7-0 to establish a new Social Justice and Equity Commission, approving both the committee's recommendation and an ordinance amending municipal code on first reading. The council also adopted the consent calendar, which included an ordinance modifying the Parking and Business Improvement Area boundaries and board size, and approved an ordinance assuming the Olympia Transportation Benefit District on first reading. Additionally, the council approved the 2022 ad valorem tax levies totaling $19,914,982.67 for the regular levy and $1,052,820.14 for the fire bond excess levy, and held public hearings on the CDBG annual report, a substantial amendment to the 2021 CDBG plan, and the 2022 tax ordinance.

• Approved establishing Social Justice and Equity Commission (7-0)
• Approved ordinance establishing commission, amending OMC 2.100, first reading (7-0)
• Adopted consent calendar including PBIA boundary/board size ordinance (7-0)
• Approved ordinance assuming Olympia Transportation Benefit District, first reading (7-0)
• Approved 2022 ad valorem tax: $19,914,982.67 regular levy, $1,052,820.14 fire bond excess levy (7-0)
• Held and closed public hearings on CDBG annual report, CDBG amendment, and 2022 tax ordinance

City Council

The Olympia City Council is holding a study session with one business item: a briefing and discussion on activating city-owned property at 108 State Avenue NE. No formal decisions are scheduled; the item is for discussion only.

• Briefing and discussion on activation of city property at 108 State Avenue NE

The City Council held a study session to discuss the future use of the city-owned building at 108 State Avenue NE, the former City Hall and Fire Station. Staff reported the building needs $1.5 million in upgrades and outlined potential next steps, including requests for ideas, solicitation of interest, and requests for proposals. No formal action was taken; the session was for briefing and discussion only.

• No formal decisions made; study session only

Metropolitan Park District Board

The Olympia Metropolitan Park District Board will consider approving the 2022 OMPD budget and setting the 2022 ad valorem (property) tax rate. The board will also vote on the minutes from its October 19, 2021 meeting. Public comment is limited to items related to the park district, with a 2-minute individual limit.

• Approval of Resolution Adopting the 2022 OMPD Budget (21-1072)
• Approval of Resolution Setting the 2022 OMPD Ad Valorem Tax (21-1073)
• Approval of October 19, 2021 board meeting minutes (21-1074)

The Olympia Metropolitan Park District Board approved the 2022 OMPD budget resolution and the 2022 ad valorem tax resolution, both by a 6-0 vote with one member excused. The board also approved the October 19, 2021 meeting minutes and the agenda. No public comment was received.

• Approved 2022 OMPD budget resolution (6-0, Selby excused)
• Approved 2022 OMPD ad valorem tax resolution (6-0, Selby excused)
• Approved October 19, 2021 board meeting minutes
• Approved meeting agenda

Public Meeting

This is a community listening session where the Olympia City Council will discuss relocating a mitigation site to Quince Street. The agenda includes only this discussion item, with no formal decisions or votes scheduled.

• Discussion of moving mitigation site to Quince Street

The meeting was a community listening session where Olympia residents could ask questions and express concerns about the proposed move of a mitigation site to Quince Street. City staff will consider the feedback in planning for the site. No formal decisions were made; the session was for discussion only.

• No formal decisions made; session was for community input only

LEOFF I Disability Board

The LEOFF I Disability Board will meet to approve the October meeting minutes and a modification to LEOFF policies and procedures for the vision benefit. The agenda is otherwise routine, with no other business items listed.

• Approval of October 11, 2021 LEOFF Board Minutes
• Approval of Modification to LEOFF Policies & Procedures for Vision Benefit

The LEOFF I Disability Board approved a modification to its policies and procedures regarding the vision benefit. The motion carried unanimously with four votes in favor and one excused absence. No other substantive decisions were made.

• Approved modification to LEOFF Policies & Procedures for vision benefit (4-0, 1 excused)
• Approved October 11, 2021 LEOFF Board minutes

Heritage Commission

The Olympia Heritage Commission is meeting for its annual retreat, which includes a potluck social at the Capitol Theater and a business item to conduct the retreat via Zoom. The agenda is largely procedural, with public comment, announcements, and other topics listed.

• Annual Retreat business item (21-1069)
• Potluck social at Capitol Theater, 206 5th Ave SE
• Public comment period with restrictions on recent or upcoming hearings and political campaign speech
• Meeting held in person and via Zoom

The Olympia Heritage Commission held its annual retreat, during which a presentation on the Commissions Assistance and Mentoring Program (CAMP) was given by NAPC Trainer Karen Gordon. The information was received, but no formal decisions were made. The meeting was otherwise procedural, with agenda approval and adjournment.

• Approved meeting agenda
• Received CAMP presentation (no action taken)

Utility Advisory Committee

The Utility Advisory Committee will hear updates on the 2022 Waste ReSources Management Plan and the Water System Plan Update, including a public forum on water use efficiency goals. The agenda also includes routine items like approval of minutes and public comment.

• 2022 Waste ReSources Management Plan update presented by Ron Jones and Gary Franks
• Water System Plan Update project briefing and Water Use Efficiency Goal public forum
• Approval of October 7, 2021 meeting minutes
• Public comment period with two-minute individual speaking limit

The Utility Advisory Committee unanimously opposed the proposed 1% increase to the municipal utility tax for 2022, which would raise it to 12.5%, and will send a letter to the City Council expressing opposition. The committee cited concerns that the tax would burden low-income households and benefit the general fund. The committee also received updates on the Low-Income Home Water Assistance Program and discussed tribal acknowledgment language.

• Opposed 1% municipal utility tax increase (unanimous)
• Approved agenda as amended
• Approved October 7, 2021 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests. No project review items are on the agenda. The committee will discuss the Legislative Campus Modernization Modular Building at 1225 Capitol Way S and Ontario Place at 1567 Ontario St SE.

• Presubmission conference 21-1034: Legislative Campus Modernization Modular Building, 1225 Capitol Way S
• Presubmission conference 21-1043: Ontario Place, 1567 Ontario St SE
• No project review items scheduled

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: the Legislative Campus Modernization Modular Building at 1225 Capitol Way S and Ontario Place at 1567 Ontario St SE. Information was provided for both projects, but no formal decisions were made. The meeting adjourned after the reviews.

• Reviewed Legislative Campus Modernization Modular Building, 1225 Capitol Way S (21-5203) - information provided
• Reviewed Ontario Place, 1567 Ontario St SE (21-5282) - information provided

Finance Committee

The Olympia Finance Committee is holding a special meeting to discuss the preliminary 2022 operating and capital budgets. The committee will also consider approving the minutes from its October 20, 2021 meeting. Public comment is limited to two minutes per person on the committee's business topics.

• Preliminary 2022 Operating and Capital Budgets discussion
• Approval of October 20, 2021 Finance Committee meeting minutes
• Public comment period (up to 2 minutes per speaker)

The Finance Committee discussed the preliminary 2022 operating and capital budgets, hearing that expenses are outpacing revenues and the gap will grow. Unfunded needs for 2022 are nearly $2.8 million, with about $3.3 million expected year-end balance and $4.9 million in high-priority items. No formal decisions were made; the discussion was completed.

• Approved October 20, 2021 meeting minutes
• Approved meeting agenda
• Discussed preliminary 2022 budgets (no action taken)

Planning Commission

The Olympia Planning Commission will hold a briefing on proposed amendments to allow recreational vehicle parks in the Urban Waterfront Zoning District, including a draft ordinance and public comments. Commissioners will also receive a briefing on the state-mandated Growth Management Act periodic update. The rest of the agenda is routine: roll call, approval of minutes, public comment, and staff announcements.

• Briefing on Recreational Vehicle Parks in the Urban Waterfront Zoning District (21-1044)
• Briefing on Growth Management Act Periodic Update (21-1033)
• Approval of October 18, 2021 meeting minutes (21-1051)
• Public comment limited to 3 minutes, advance registration required

The Olympia Planning Commission held a briefing on recreational vehicle parks in the Urban Waterfront Zoning District, including a letter from the Port of Olympia, and received information on the Growth Management Act Periodic Update. No formal decisions were made on these items. The commission also agreed to hold officer elections at the December 6, 2021 meeting, with statements of interest due at the November 15 meeting.

• Approved agenda
• Approved October 18, 2021 meeting minutes
• Completed discussion on recreational vehicle parks in Urban Waterfront Zoning District (briefing only)
• Received information on Growth Management Act Periodic Update (briefing only)
• Agreed to hold officer elections at December 6, 2021 meeting

City Council

The Olympia City Council is holding a study session to receive a briefing on the City of Olympia Strategic Communications Plan. This is a discussion item, not a final decision, and the agenda contains no other substantive business beyond roll call and adjournment.

• Briefing on the City of Olympia Strategic Communications Plan (item 21-1054)

The City Council received a briefing on the City's new Strategic Communications Plan, presented by Strategic Communications Director Kellie Purce Braseth and Communications Resources NW President Meg Winch. The plan's recommendations and implementation were discussed, and councilmembers asked clarifying questions. No formal decisions were made during this study session.

• Received briefing on Strategic Communications Plan (no vote)
• Discussed implementation of communications recommendations (no vote)

Heritage Commission

The Olympia Heritage Commission is meeting on-site at 1606 Columbia Street to review Permit #21-4868, a proposed window addition at that address. The agenda includes public comment, but the only business item is this permit review. No other substantive decisions are listed.

• Review Permit #21-4868 for proposed window addition at 1606 Columbia St. SW
• Meeting held on-site at 1606 Columbia Street
• Public comment period open, with restrictions on recent or upcoming hearing items and political speech

The Heritage Commission reviewed a proposed window addition at 1606 Columbia St. SW and voted to recommend approval to the Building Official, provided the new windows replicate the existing set on the second floor north elevation in material and design, except for double-paned glass. The motion passed unanimously with three votes in favor.

• Recommended approval of window addition at 1606 Columbia St. SW (3-0)

City Council

The Olympia City Council is holding a special meeting to discuss and decide on several routine and policy items. Key actions include authorizing a memorandum of understanding with Thurston County for managed parking sites for people living in vehicles, approving a grant application for the Percival Creek Sewer Reroute Project, and holding public hearings on modifying the Parking and Business Improvement Area and declaring a continuing public health emergency related to homelessness and COVID-19. The council will also receive a briefing on the 2022 preliminary operating budget.

• Resolution authorizing MOU with Thurston County for managed parking sites for individuals living in vehicles
• Resolution authorizing grant application for Percival Creek Sewer Reroute Project
• Public hearing on ordinance modifying Parking and Business Improvement Area boundaries, advisory board size, and PRIDE programs
• Public hearing on ordinance declaring continuing public health emergency related to homelessness and COVID-19
• 2022 Preliminary Operating Budget Briefing

The Olympia City Council approved an ordinance declaring a continuing public health emergency related to homelessness and COVID-19, extending the sunset provision by three years, on first and final reading. The council also approved a consent agenda that included a memorandum of understanding with Thurston County for managed parking sites for people living in vehicles and a grant application for the Percival Creek Sewer Reroute Project. A public hearing was held on an ordinance to modify the Parking and Business Improvement Area boundaries, correct a scrivener's error, change advisory board membership to 11, and provide for PRIDE programs; it was approved on first reading. The 2022 Preliminary Operating Budget was presented and received as a briefing.

• Approved ordinance declaring continuing public health emergency related to homelessness and COVID-19, extending sunset by 3 years (7-0)
• Approved consent agenda including MOU with Thurston County for managed parking sites for individuals living in vehicles (7-0)
• Approved consent agenda including grant application for Percival Creek Sewer Reroute Project (7-0)
• Approved on first reading ordinance modifying PBIA boundaries, changing advisory board to 11 members, and providing for PRIDE programs (7-0)
• Adopted minutes from October 19, 2021 meetings (consent agenda)
• Received 2022 Preliminary Operating Budget briefing (no action)

General Government Committee

The Olympia General Government Committee will consider forwarding a recommendation to the City Council to establish a new Social Justice and Equity Commission, based on a founding member work group's proposal. Members will also receive an update on the Parking and Business Improvement Area Advisory Board, including its zone map, 2021 budget, and work plan, and discuss the Police Auditor's 2022 scope of work. The agenda includes routine items such as approval of the September 22, 2021 meeting minutes and public comment.

• Approval to forward recommendation to City Council for a new Social Justice and Equity Commission
• Parking and Business Improvement Area Advisory Board update with 2021 budget and work plan
• Police Auditor 2022 scope of work discussion
• Approval of September 22, 2021 meeting minutes

The General Government Committee voted unanimously to recommend that the full City Council establish a new Social Justice and Equity Commission, as proposed by the Founding Member Work Group. The committee also voted unanimously to recommend continuing the Police Auditor contract with modifications, including eliminating the quarterly report and having the auditor review the city's approaches to demonstrations, and to have the future commission explore police civilian oversight models. The committee received updates on the Parking and Business Improvement Area and the advisory committee recruitment process.

• Recommended to City Council to establish a new Social Justice and Equity Commission (3-0)
• Recommended to City Council to continue Police Auditor contract with modifications and have future commission explore police civilian oversight (3-0)
• Approved September 22, 2021 meeting minutes
• Approved agenda

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review presubmission conferences for two proposed projects: Hector's Tacos at 1502 4th Ave NE and Briggs Development Lot 1 at 4505 Maple Ln SE. No project reviews are scheduled. The committee will discuss preliminary site plans and related details for these proposals.

• Presubmission conference for Hector's Tacos, 1502 4th Ave NE (21-1013)
• Presubmission conference for Briggs Development Lot 1, 4505 Maple Ln SE (21-1024)
• No project reviews on agenda

The committee met virtually and reviewed two presubmission conference items: Hector's Tacos at 1502 4th Ave NE and Briggs Development Lot 1 at 4505 Maple Ln SE. No formal decisions were made; the information for both projects was provided to the committee.

• Reviewed presubmission for Hector's Tacos, 1502 4th Ave NE (21-5102)
• Reviewed presubmission for Briggs Development Lot 1, 4505 Maple Ln SE (21-5116)

Heritage Commission

The Olympia Heritage Commission will hold a public hearing and make a determination on an individual Heritage Register nomination for 208 18th Ave SW. The commission will also consider a special tax valuation for Annie's Artist Studios at 317 4th Avenue East and review proposed guidelines for solar installations on locally designated historic properties. The agenda includes standard items like roll call, approval of minutes, and public comment.

• Public hearing and determination on Heritage Register nomination #21-0381 for 208 18th Ave SW
• Special Tax Valuation for 317 4th Avenue East (Annie's Artist Studios)
• Review of proposed guidelines for solar installations on locally designated historic properties
• Commission retreat planning and retiring members/recruitment discussion

The Olympia Heritage Commission approved the nomination of the Tamblin-Meyer Residence at 208 18th Ave SE for listing on the Olympia Heritage Register, and concurred with the Heritage Review Committee's recommendation to forward the Special Tax Valuation application for Annie's Artist Studios at 317 4th Avenue East to City Council. The commission also discussed but deferred action on solar installation guidance for historic properties.

• Approved listing Tamblin-Meyer Residence at 208 18th Ave SE on Olympia Heritage Register (unanimous)
• Concurred with Heritage Review Committee recommendation to forward Special Tax Valuation for Annie's Artist Studios at 317 4th Ave E to City Council
• Deferred discussion on solar installation guidance to future meeting

PBIA Advisory Board

The PBIA Advisory Board will review and finalize its 2022 budget, discuss holiday lighting, and form a nomination committee for upcoming elections. The meeting also includes approval of prior minutes and public comment.

• Finalize 2022 budget (DRAFT 2022 Budget attached)
• Discuss holiday lighting
• Form nomination committee for upcoming elections (PBIA Code 3.62)
• Approve September 22, 2021 meeting minutes

The PBIA Advisory Board approved $7,000 for downtown holiday lighting projects (6-2, with 1 abstention and 4 absent). The board also unanimously approved the 2022 budget as amended and discussed forming a nomination committee for upcoming elections, with three members volunteering. No public comment was received, and the meeting adjourned at 8:08 p.m.

• Approved $7,000 for holiday lighting projects (6-2, 1 abstention)
• Approved 2022 budget as amended (unanimous)
• Held discussion on nomination committee; David, Hammond, Stormshak volunteered
• Approved September 22, 2021 meeting minutes
• Approved agenda

Hearing Examiner

The Olympia Hearing Examiner is holding a public hearing on the Smith Lake Cove Rezone (case 21-1729). The hearing will consider the proposed rezone and related documentation, including staff reports, public comments, and planning documents. No decision is listed on the agenda; the meeting is for public input and review.

• Public hearing on Smith Lake Cove Rezone, case 21-1729
• Review of staff report and Thurston County Planning Commission UGA memorandum
• Consideration of SEPA checklist, DNS, and notice
• Review of written public comments and correspondence to property owners
• Zoning map, transportation plan map, and comprehensive plan future land use map included

Land Use & Environment Committee

The Land Use & Environment Committee will consider the Planning Commission's recommendation on the 2021 Annual Comprehensive Plan Amendments, review the Hearing Examiner's contract and reporting, and discuss the Martin Way Corridor Study. Public comment is limited to two minutes per speaker on these business topics.

• 2021 Annual Comprehensive Plan Amendments with Planning Commission recommendation
• Hearing Examiner contract review and reporting, including 2013 agreement and 2019 Amendment No. 3
• Martin Way Corridor Study with Thurston Regional Planning Council website
• Approval of September 16, 2021 meeting minutes

The Land Use & Environment Committee unanimously recommended approval of the Planning Commission's recommendations for the 2021 Comprehensive Plan amendments, as amended by the Committee, and forwarded them to the City Council. The Committee also directed staff to draft a Request for Proposals for the Hearing Examiner and Hearing Examiner Pro Tem, with a draft review process for the City Council, and requested regular annual review and evaluation of the Hearing Examiner. An update on the Martin Way Corridor Study was received, and the next meeting was rescheduled to 4:00 p.m. on November 18, 2021.

• Approved 2021 Comprehensive Plan amendments as amended, forwarded to City Council (unanimous)
• Directed staff to draft RFP for Hearing Examiner and Pro Tem, with Council review process
• Requested annual review and evaluation of Hearing Examiner by City Council
• Changed next meeting start time to 4:00 p.m. on November 18, 2021

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hold a public hearing and make a recommendation on naming a park at 911 Adams St SE as Rebecca Howard Park for Peace and Healing. Members will also receive updates on the Yelm Highway Community Park and discuss a draft Parks, Arts and Recreation Plan. The meeting includes public comment, reports on the Aquatic Center feasibility study, and screening of new member applications.

• Public hearing and recommendation on naming 911 Adams St SE park 'Rebecca Howard Park for Peace and Healing'
• Update on Yelm Highway Community Park
• Discussion of draft Parks, Arts and Recreation Plan with survey responses
• Report on Aquatic Center Feasibility Study
• Screening new PRAC member applications

The Parks and Recreation Advisory Committee held a public hearing and unanimously voted to recommend naming the park at 911 Adams St SE as Rebecca Howard Park for Peace and Healing. They also unanimously approved a letter recommending the draft Parks, Arts and Recreation Plan. The committee scheduled a special meeting for December 2 to hear from the school district about co-location at Yelm Highway Community Park.

• Recommended park naming as Rebecca Howard Park for Peace and Healing (unanimous)
• Recommended approval of draft Parks, Arts and Recreation Plan (unanimous)
• Scheduled special meeting on December 2, 2021 for Yelm Highway Community Park discussion

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for a proposed duplex development at 3602 7th Ave SW. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans and details for the 7th Avenue Duplexes project.

• Presubmission conference for 7th Avenue Duplexes at 3602 7th Ave SW (application 21-0988)
• Preliminary site plan and vicinity map attached for review
• Narrative description and presubmission details included in agenda

The committee met virtually and reviewed the 7th Avenue Duplexes project at 3602 7th Ave SW. Information was provided for the project, but no formal decisions were made. The meeting adjourned after the review.

• Reviewed 7th Avenue Duplexes project (21-0988) - information provided

Finance Committee

The Olympia Finance Committee is meeting to discuss the Financial and Human Resource Management Information System project, proposed 2022 development permit fees, transportation impact fees, and Olympia School District impact fees, as well as the third quarter budget report. The agenda includes public comment and approval of previous meeting minutes.

• Proposed 2022 Development Permit Fees
• Proposed 2022 Transportation Impact Fees
• Proposed 2022 Olympia School District Impact Fees
• Third Quarter Budget Report
• Financial and Human Resource Management Information System Project Briefing

The Finance Committee approved a motion to direct staff to draft ordinances for fee changes, including increases to Engineering, Building, and Land Use Development Permit Fees, a 5% increase for Transportation Impact Fees, and no increase for Parks Impact Fees in 2022. The committee also received reports on the FROGS software project and the third quarter budget, noting COVID-19 impacts on certain taxes. No other substantive decisions were made.

• Directed staff to draft ordinances for permit fee changes (3-0)
• Approved 5% increase for Transportation Impact Fees (3-0)
• Approved no increase for Parks Impact Fees in 2022 (3-0)

City Council

The Olympia City Council will hold a public hearing on assuming the Olympia Transportation Benefit District, and will consider a third-quarter budget amendment ordinance. The agenda also includes an emergency preparedness briefing, routine consent items, and an executive session on a real estate matter.

• Public hearing on assumption of Olympia Transportation Benefit District
• Ordinance amending 2021 operating, special and capital budgets (third quarter)
• Emergency preparedness overview briefing
• Approval of bills and payroll certification
• Executive session on real estate matter

The Olympia City Council approved the third-quarter 2021 budget amendment ordinance on second reading and adopted the consent calendar, which included approval of prior meeting minutes and payroll/claims totaling over $15.8 million. A public hearing on assuming the Transportation Benefit District was held with no public comment, and an emergency preparedness briefing was received. The council declined to take formal action on a request to declare an end to COVID-19 exigent circumstances.

• Adopted third-quarter 2021 budget amendment ordinance (7-0)
• Adopted consent calendar including minutes and payroll/claims (7-0)
• Held and closed public hearing on Transportation Benefit District assumption
• Received emergency preparedness overview briefing
• Declined formal action on ending COVID-19 exigent circumstances

Metropolitan Park District Board

The Olympia Metropolitan Park District Board will hold public hearings on its 2022 preliminary budget and its 2022 ad valorem tax levy, and will hear the advisory committee's recommendations on both. The board will also receive the advisory committee's annual compliance report on 2020 funding levels and consider approving the minutes from its April 20, 2021 meeting. Public comment is limited to two minutes per person on park district items.

• Public hearing on 2022 preliminary OMPD budget
• Public hearing on 2022 OMPD ad valorem tax
• Advisory committee recommendation on 2022 preliminary budget
• Advisory committee annual compliance report on 2020 funding levels
• Approval of April 20, 2021 board meeting minutes

The Olympia Metropolitan Park District Board directed staff to prepare a 2022 budget resolution of $4,901,716 and an ad valorem tax resolution of the same amount, both for approval on November 9, 2021. The board also received the Advisory Committee's annual compliance report on 2020 funding levels and its recommendation on the 2022 preliminary budget. Public hearings on the budget and tax were opened and closed with no speakers, but comments will be accepted until November 9.

• Directed staff to prepare 2022 budget resolution of $4,901,716 (7-0)
• Directed staff to prepare 2022 ad valorem tax resolution of $4,901,716 (7-0)
• Approved April 20, 2021 board meeting minutes
• Received Advisory Committee's annual compliance report on 2020 funding levels
• Received Advisory Committee's recommendation on 2022 preliminary budget

City Council

The Olympia City Council is holding a joint meeting with the Olympia Downtown Alliance to discuss the 2022 Downtown Project List. This is a business item for discussion, not a final decision.

• Joint meeting with Olympia Downtown Alliance
• Discussion of 2022 Downtown Project List

The Olympia City Council met jointly with the Olympia Downtown Alliance Board to discuss topics of mutual interest, including public safety, housing/homelessness, economic development, and cleanliness/beautification. The study session was completed, and no formal decisions or votes were recorded.

• Completed joint study session with Olympia Downtown Alliance (no vote)

Civil Service Commission

The Olympia Civil Service Commission will consider approving meeting minutes, promotional and entry-level/lateral police officer hiring registers, and a proposed change to lateral police officer minimum qualifications. The meeting is largely administrative, with public comment permitted on city business items.

• Approval of June 15, June 30, and July 20, 2021 meeting minutes
• Approval of Promotional Fire Battalion Chief Register
• Lateral Police Officer Minimum Qualification Change
• Approval of Entry Level Police Officer Register
• Approval of Lateral Police Officer Register

The Olympia Civil Service Commission approved three hiring registers: a promotional fire battalion chief register, an entry-level police officer register, and a lateral police officer register. It also approved a change to lateral police officer minimum qualifications to restore the academy graduate designation. All votes were unanimous (3-0).

• Approved promotional fire battalion chief register (3-0)
• Approved lateral police officer minimum qualification change restoring academy graduate designation (3-0)
• Approved entry level police officer register (3-0)
• Approved lateral police officer register (3-0)
• Approved June 15, 2021 meeting minutes
• Approved June 30, 2021 special meeting minutes
• Approved July 20, 2021 meeting minutes

Planning Commission

The Olympia Planning Commission will hold a public hearing on proposed text amendments to Title 18, the Unified Development Code, and will discuss the Martin Way Corridor Study. The meeting also includes routine approval of minutes and public comment.

• Public hearing on text amendments to Title 18, Unified Development Code
• Discussion of Martin Way Corridor Study
• Approval of October 4, 2021 meeting minutes

The Olympia Planning Commission held a public hearing on proposed text amendments to Title 18 (Unified Development Code) and voted 7-0 to accept the amendments and forward them to the City Council. No public testimony was given. The commission also received a presentation on the Martin Way Corridor Study and discussed volunteer opportunities for upcoming projects.

• Approved forwarding Title 18 text amendments to City Council (7-0, 1 abstained, 1 excused)
• Received Martin Way Corridor Study presentation (no action)
• Approved agenda and minutes of October 4, 2021 meeting

Heritage Commission

The Olympia Heritage Commission is meeting to review two business items: a special tax valuation application for Annie's Artist Studios at 317 4th Avenue East, and a permit review for a solar installation at 301 18th Ave SE. The commission will also approve minutes from the August 2, 2021 meeting. Public comment is allowed on non-hearing items.

• Special tax valuation for 317 4th Avenue East (Annie's Artist Studios)
• Permit review for solar installation at 301 18th Ave SE
• Approval of August 2, 2021 meeting minutes

The Heritage Review Committee recommended approval of a special tax valuation for the Montgomery Ward building at 317 4th Avenue East, finding the rehabilitation work compliant with the Secretary of Interior's standards. The committee also recommended approval of a solar installation at 301 18th Ave SE, despite it not meeting the current solar guidelines, and suggested reconsidering those guidelines. Both recommendations will go to the full Heritage Commission for final approval.

• Recommended special tax valuation for Montgomery Ward building (unanimous)
• Recommended solar installation at 301 18th Ave SE (unanimous)
• Recommended reconsideration of solar guidance elements (unanimous)

Lodging Tax Advisory Committee

The Olympia Lodging Tax Advisory Committee is meeting to review proposals for 2022 Lodging Tax Funded Tourism Services. The committee will consider a chart of award recommendations and an evaluation matrix for the proposals. The agenda also includes approval of the May 10, 2021 meeting minutes.

• Review of 2022 Lodging Tax Funded Tourism Services Proposals
• Lodging Tax Award Chart 2022
• LTAC Evaluation Matrix
• Proposals from organizations including Arbutus, Capital Lakefair, Hands On Children's Museum, and Olympia Film Society
• Approval of May 10, 2021 meeting minutes

The Lodging Tax Advisory Committee reviewed 2022 tourism service proposals and reached consensus on funding recommendations. Full funding was recommended for 15 applicants, including $100,000 for VCB-Operations and $73,991 for Hands On Children's Museum, while partial funding was recommended for 5 others, including $64,000 for Harbor Days and $50,000 for Harlequin Productions. The committee also agreed to meet in January to discuss reserves and fill vacant seats.

• Approved agenda and May 10, 2021 meeting minutes
• Recommended $10,000 for Arbutus Folk School
• Recommended $25,000 for Capital Lakefair
• Recommended $5,000 for Gateway Rotary
• Recommended $73,991 for Hands On Children's Museum
• Recommended $5,000 for Lake Run Organization
• Recommended $50,000 for ODA-Summerfest
• Recommended $7,500 for ODA-Visitor's Guide

Arts Commission

The Olympia Arts Commission meets to review the 2022 Parks, Arts and Recreation Draft Plan, select a chair and vice-chair for 2022, and discuss the 2022 work plan and Municipal Art Plan items. The meeting also includes approval of the September 9, 2021 minutes and public comment.

• Review of 2022 Parks, Arts and Recreation Draft Plan
• Election of Arts Commission Chair and Vice-Chair for 2022
• Discussion of 2022 Arts Commission Work Plan and Municipal Art Plan items
• Approval of September 9, 2021 meeting minutes

The Olympia Arts Commission voted to direct staff to draft a letter supporting the Parks, Arts and Recreation Plan and the addition of a natural amphitheater in the parks system. The vote was 8-0, with one commissioner absent. The commission also discussed the 2022 work plan and leadership transition, but took no formal action on those items.

• Approved motion to draft letter supporting Parks, Arts and Recreation Plan and amphitheater (8-0, 1 absent)
• Approved September 9, 2021 meeting minutes
• Agreed to reschedule November meeting to November 10 due to Veteran's Day

Design Review Board

The Design Review Board is meeting to review the 401 Union Avenue Apartments project at 401 Union Ave SE. The board will consider the staff report, project narrative, design review checklist, and architectural plans for this development.

• Review of 401 Union Avenue Apartments, case 21-0980
• Architectural plan set dated August 3, 2021 considered
• Design review under OMC 18.120

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee is meeting to approve prior minutes and receive a briefing on public safety response calls. The agenda includes routine items such as roll call and agenda approval, with the main business being a review of response call data.

• Approval of September 9, 2021 meeting minutes
• Briefing and review of public safety response calls

The Ad Hoc Public Safety Committee received briefings on public safety response calls from Interim Police Chief Rich Allen and Fire Chief Mark John, and an update on the Reimagining Public Safety process from Strategic Planning & Performance Manager Stacey Ray. No formal decisions were made; the agenda and previous minutes were approved.

• Approved September 9, 2021 meeting minutes
• Received public safety response call data briefing
• Received Reimagining Public Safety process update

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for a proposed shop addition plus apartment building at 417 Devoe St SE (project 21-0973). No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans, vicinity maps, and narrative descriptions for the proposal.

• Presubmission conference for project 21-0973: Shop Addition Plus Apartment Building at 417 Devoe St SE
• Review of preliminary site plan, vicinity map, and narrative description for the proposed development

The committee recommended a waiver of land use review for the shop addition portion of the project at 417 Devoe St SE. The apartment building component was not part of the waiver recommendation. No other substantive decisions were made.

• Recommended waiver of land use review for shop addition at 417 Devoe St SE (21-0973)

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee will review public feedback and finalize its annual report to the OMPD Board and City Council on compliance with 2020 funding levels. The committee will also preview the 2022 preliminary budget. The meeting includes approval of prior minutes and public comment time.

• Review public feedback and finalize annual report on 2020 funding compliance
• 2022 Preliminary Budget Preview
• Approval of May 5, 2021 meeting minutes
• Public comment period for community members

The Committee reviewed public feedback and finalized its annual compliance report to the OMPD Board and City Council, adding language about land acquisition funds used for park operations and recommending removal of the exigent circumstances status. It also drafted a letter to City Council stating the 2022 Capital Facilities Plan complies with the Interlocal Agreement and recommending restoration of $200,000 diverted in 2020. The 2022 Operating Budget was not yet available and will be reviewed in spring 2022.

• Approved agenda
• Approved May 5, 2021 meeting minutes
• Finalized annual compliance report with added language on land acquisition funds and recommendation to remove exigent circumstances status
• Drafted letter to City Council recommending restoration of $200,000 diverted in 2020

City Council

The Olympia City Council is meeting to handle routine consent items, hold a public hearing on the preliminary Capital Facilities Plan and 2022-2027 Financial Plan, and introduce a new city website. Consent items include staffing increases, grant applications, and boundary corrections. The meeting is largely procedural, with the public hearing being the main substantive item.

• Public hearing on Preliminary Capital Facilities Plan and 2022-2027 Financial Plan
• Resolution authorizing one additional Firefighter/Paramedic FTE
• Resolution ratifying applications for Transit Oriented Development and Housing Action Plan grants
• Ordinance amending water meter rates outside city limits
• Resolution to not accept Comprehensive Plan amendments during periodic update

The Olympia City Council approved the consent agenda, adopting minutes, a resolution to add one firefighter/paramedic position, and several other resolutions. It also adopted an ordinance amending water meter rates outside city limits on second reading and approved a third-quarter budget amendment on first reading. A public hearing on the Capital Facilities Plan was held and closed with comment accepted until October 15.

• Adopted September 28, 2021 meeting minutes
• Adopted resolution authorizing one additional firefighter/paramedic FTE
• Adopted resolution consenting to Boardwalk Associates' assignment of right-of-way agreements to DKS Boardwalk, LLC
• Adopted resolution ratifying grant applications for Transit Oriented Development and Housing Action Plan grants
• Adopted resolution to modify Parking and Business Improvement Area boundaries and advisory board size
• Adopted resolution to not accept Comprehensive Plan amendment applications during periodic update
• Adopted ordinance amending water meter rates outside city limits (second reading)
• Approved third-quarter 2021 budget amendment ordinance on first reading

City Council

This City Council meeting is almost entirely procedural: it consists of roll call, a closed session under state law for labor negotiations, and adjournment. No public decisions or discussions are on the agenda.

• Closed session pursuant to RCW 42.30.140(4)(b) for labor negotiations

The Olympia City Council met on October 12, 2021, and held a closed session under RCW 42.30.140(4)(b) for labor negotiations. No decisions were made during the closed session, and the meeting adjourned at 6:27 p.m. The minutes record no substantive public decisions.

• Held closed session for labor negotiations (no decisions made)

LEOFF I Disability Board

The LEOFF I Disability Board will meet to approve the September 13, 2021 meeting minutes, consider a dental request for Case 21-9, and receive expense reports for April through August 2021. The meeting is largely routine administrative business.

• Approval of September 13, 2021 LEOFF Board Minutes
• Approval of Case 21-9 Dental Request
• Receive LEOFF Expense Reports for April, May, June, July and August

The LEOFF I Disability Board approved a dental request for case #21-9 in the amount of $2,216.00, with a unanimous vote of 4-0 (one member excused). The board also approved the minutes from the September 13, 2021 meeting and received expense reports for April through August 2021.

• Approved dental request case #21-9 for $2,216.00 (4-0, 1 excused)
• Approved September 13, 2021 LEOFF Board minutes
• Received LEOFF expense reports for April, May, June, July, and August

City Council

The Olympia City Council is holding a special joint meeting with the Squaxin Island Tribal Council. The sole business item is the signing of an accord between the Squaxin Island Tribe and the City of Olympia. The agenda contains no other substantive items.

• Signing of an Accord between the Squaxin Island Tribe and the City of Olympia

The Olympia City Council held a special joint meeting with the Squaxin Island Tribal Council and signed a new Accord between the two governments. Mayor Selby and Tribal Chairman Kris Peters each signed a copy of the Accord, raised the Squaxin Island flag over City Hall, and unveiled a land acknowledgement plaque. The recognition was received, and the meeting adjourned at 12:45 p.m.

• Signed Accord between Squaxin Island Tribe and City of Olympia
• Raised Squaxin Island flag over City Hall
• Unveiled land acknowledgement plaque

Utility Advisory Committee

The Olympia Utility Advisory Committee will review the 2022 preliminary utility rates and operating budgets for drinking water, waste resources, wastewater, and stormwater. The committee will also discuss tribal acknowledgement language and approve the previous meeting's minutes. Public comment is limited to two minutes per speaker.

• 2022 Preliminary Utility Rates and Operating Budgets for drinking water, waste resources, wastewater, and stormwater
• Discussion of Tribal Acknowledgement Language
• Approval of September 2, 2021 meeting minutes
• Public comment period with 2-minute individual speaking limit

The Utility Advisory Committee approved a motion to support the 2022 preliminary utility rates, general facility charges, and the 2022-2027 Capital Facilities Plan, and to send a letter of support to the Olympia City Council. The motion passed unanimously. The committee also discussed tribal acknowledgement language and asked staff to inquire about including the term 'unceded lands'.

• Approved 2022 preliminary utility rates, GFCs, and 2022-2027 Capital Facilities Plan (unanimous)
• Approved September 2, 2021 meeting minutes
• Approved agenda
• Requested staff to ask City manager about updating tribal acknowledgement language to include 'unceded lands'

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for Capital Village Pad 2 at 400 Cooper Point Rd SW. No project reviews are scheduled. The committee will discuss preliminary site plans and details for this development.

• Presubmission conference 21-0952 for Capital Village Pad 2 at 400 Cooper Point Rd SW
• Preliminary site plan and vicinity map attached for review
• Narrative description and presubmission details included

The Site Plan Review Committee reviewed the Capital Village Pad 2 project at 400 Cooper Point Rd SW and recommended it for a waiver of land use review. No other substantive decisions were made.

• Recommended waiver of land use review for Capital Village Pad 2 (21-0952)

Planning Commission

The Olympia Planning Commission will hold a regular meeting with public comment, approval of minutes, and three main business items: a briefing on proposed amendments to the Uniform Development Code (Title 18), a recommendation on the Preliminary Capital Facilities Plan for 2022-2027, and continued deliberations on the 2021 Annual Comprehensive Plan Amendments. The meeting is open to the public via Zoom with advance registration for comments.

• Briefing on proposed amendments to the Uniform Development Code (OMC Title 18)
• Recommendation on the Preliminary Capital Facilities Plan, 2022-2027 Financial Plan
• Continued deliberations on 2021 Annual Comprehensive Plan Amendments, including neighborhood character and equity language proposals
• Approval of minutes from September 20 and September 22, 2021 meetings

The Commission unanimously recommended approval of the 2022-2027 Capital Facilities Plan and forwarded the Finance Subcommittee's recommendation letter to City Council. It also unanimously approved adding new language on neighborhood character to the Comprehensive Plan's Land Use and Urban Design Chapter. A motion to add 'sexual orientation' to the Equity Section passed 7-0-1, with one abstention and one absence. The Commission received a briefing on proposed Uniform Development Code amendments and approved three sets of prior meeting minutes.

• Approved the September 22, 2021 Finance Subcommittee meeting minutes.
• Approved the September 20, 2021 Planning Commission meeting minutes.
• Approved the September 1, 2021 Finance Subcommittee meeting minutes.
• Received the briefing on proposed Uniform Development Code amendments (OMC Title 18).
• Recommended approval of the 2022-2027 Capital Facilities Plan and forwarded the Finance Subcommittee recommendation letter to City Council (motion passed unanimously).
• Approved adding new language on neighborhood character to the Comprehensive Plan's Land Use and Urban Design Chapter (motion passed unanimously).
• Approved adding 'sexual orientation' to the Equity Section of the Comprehensive Plan (vote: 7 ayes, 1 abstention, 1 absent).

Site Plan Review Committee

The Site Plan Review Committee is meeting virtually with no projects scheduled for formal review. The only item is a presubmission conference for Tom's Outboard Fire Damage Restoration & Addition at 221 East Bay Dr NE, where the applicant will discuss preliminary plans before a formal application. No decisions are expected at this meeting.

• Presubmission conference 21-0918 for Tom's Outboard Fire Damage Restoration & Addition at 221 East Bay Dr NE

The committee reviewed the presubmission conference for Tom's Outboard Fire Damage Restoration & Addition at 221 East Bay Dr NE (project 21-0918, permit 21-4623). No decisions were made; the information was provided only.

• Reviewed presubmission conference for Tom's Outboard Fire Damage Restoration & Addition (21-0918, 21-4623) — no action taken

City Council

The Olympia City Council is meeting to consider several routine and substantive items, including ordinances on residential parking and domestic violence, a water meter rate change for outside-city customers, and resolutions on a wholesale water billing rate and a partial impact fee exemption. The council will also hear proclamations, receive a public safety process update, and prepare for the 2022 legislative session.

• Ordinance amending OMC Chapters 4.70 and 10.16 on residential parking
• Ordinance amending OMC Chapter 9.62 on domestic violence and protective orders
• Resolution setting wholesale water billing rate for Thurston Public Utility District
• Resolution authorizing partial transportation and park impact fee exemption for Martin Way 1 LLLP at 161 Pattison Street NE
• Resolution to transfer management of city-owned properties from Public Works to Parks, Arts and Recreation

The Olympia City Council approved the consent agenda, which included adopting minutes, certifying payroll and claims totaling over $14.8 million, setting a wholesale water billing rate for Thurston PUD, granting a partial impact fee exemption for a property at 161 Pattison St NE, and announcing intent to hold a public hearing on assuming the Transportation Benefit District. Two ordinances were adopted on second reading: one amending residential parking regulations (OMC 4.70 and 10.16) and another relating to domestic violence and protective orders (OMC 9.62). A first reading ordinance on water meter rates outside city limits was approved and moved to second reading. The council also approved transferring management of four city-owned properties (Black Lake Meadows, Taylor Wetlands, Yauger Wetlands, Indian Creek Stormwater Facility) from Public Works to Parks, Arts and Recreation.

• Adopted consent agenda (7-0)
• Adopted Sept 14 and Sept 21 meeting minutes
• Approved payroll and claims totaling $14,876,950.42
• Adopted resolution setting wholesale water billing rate for Thurston PUD
• Adopted resolution granting partial impact fee exemption to Martin Way 1 LLLP for 161 Pattison St NE
• Adopted resolution announcing intent to hold public hearing on Transportation Benefit District assumption
• Adopted ordinance amending residential parking code (OMC 4.70, 10.16) on second reading
• Adopted ordinance amending domestic violence and protective orders code (OMC 9.62) on second reading

Transportation Benefit District Board

The Olympia Transportation Benefit District Board is meeting to approve the agenda and the minutes from its January 26, 2021 meeting, and to hear a general updates and project report. Public comment is limited to items related to the Transportation Benefit District, with individual comments capped at 2 minutes. The agenda is largely procedural, with no new decisions or proposals listed beyond the minutes approval and the staff report.

• Approval of January 26, 2021 meeting minutes
• General updates and project report
• Public comment period (2 minutes per person)

The Transportation Benefit District Board met and approved the agenda and the minutes from its January 26, 2021 meeting. Public Works Deputy Director Mark Russell discussed steps for the Olympia City Council to assume authority and management over the district. Boardmember Cooper asked whether bills would change from the district to the city, and Attorney Michael Young agreed to research the question. The meeting adjourned at 6:28 p.m.

• Approved the meeting agenda
• Approved the January 26, 2021 meeting minutes
• Discussed steps for the City Council to assume authority over the Transportation Benefit District
• Agreed to research whether bills would change from the district to the city

Planning Commission

The Olympia Planning Commission will hold a regular meeting, with the main business item being a review and discussion of the draft comment letter on the 2022-2027 Capital Facilities Plan and Financial Plan. The commission will also approve minutes from the August 16, 2021 meeting and take public comment.

• Review of 2022-2027 Capital Facilities Plan and Financial Plan
• Draft comment letter on the Capital Facilities Plan
• Approval of August 16, 2021 meeting minutes
• Public comment period

The Olympia Planning Commission met on September 22, 2021, with two of three members present. The commission discussed a draft comment letter on the Capital Facilities Plan 2022-2027 Financial Plan, but no formal action was taken. The meeting was otherwise procedural, with agenda and prior minutes approved.

• Approved agenda
• Approved August 16, 2021 Planning Commission meeting minutes
• Discussed Capital Facilities Plan comment letter (no action taken)

PBIA Advisory Board

The PBIA Advisory Board will meet to approve prior meeting minutes, hear public comment, and discuss two business items: a proposed Downtown New Business Welcome Packet partnership and drafting the 2022 budget. The board will also hold a round table discussion on other topics.

• Approval of August 25, 2021 meeting minutes
• Downtown New Business Welcome Packet partnership proposal
• Drafting the 2022 budget with 2021 budget vs actual comparison
• Public comment period
• Round table discussion

The PBIA Advisory Board approved funding 50% of the total budget, up to $1,000, for the Downtown New Business Welcome Packet, with a reporting and collaboration contingency. The motion passed unanimously. The board also discussed the 2022 PBIA Budget but took no formal action. The meeting was otherwise procedural, including approval of the agenda and prior meeting minutes.

• Approved funding 50% of budget, up to $1,000, for Downtown New Business Welcome Packet (unanimous)
• Approved August 25, 2021 meeting minutes
• Approved agenda

General Government Committee

The General Government Committee will consider approving minutes from two prior meetings, receive an update on the Artist-in-Residence Program including draft call-for-art and policy documents, and discuss preparations for the 2022 City Council Retreat. Public comment is limited to two minutes per speaker on committee business topics. The agenda is largely procedural, with the artist program update and retreat planning as the main substantive items.

• Approval of August 25, 2021 meeting minutes
• Approval of August 31, 2021 special meeting minutes
• Artist-in-Residence Program update with draft call for art and draft policy
• Preparations for 2022 City Council Retreat, including 2021 retreat agenda

The General Government Committee approved the minutes from its August 25 and August 31 meetings. It received an update on the Artist-in-Residence Program, which aims to work with homeless communities to shape the project. The committee also discussed preparations for the 2022 City Council retreat, expressing a preference for an in-person, inviting space with mask-wearing for observers. No formal decisions were made beyond the minutes approvals.

• Approved August 25, 2021 meeting minutes
• Approved August 31, 2021 special meeting minutes
• Received Artist-in-Residence Program update (no action)
• Completed discussion on 2022 City Council retreat (no action)

Heritage Commission

The Olympia Heritage Commission is meeting virtually to approve its August 25, 2021 minutes, hear public comment, and receive committee reports. The main business items are scheduling the October meeting and annual retreat, and discussing 'Preservation and Social Inclusion.' No votes on designations or permits are listed on this agenda.

• Approval of August 25, 2021 meeting minutes
• Discussion of October Commission Meeting and Annual Retreat
• Discussion of Preservation and Social Inclusion
• Reports from Heritage Review, Marketing and Outreach, Survey & Designation, and Policy committees

The Olympia Heritage Commission held a routine meeting with no formal votes or decisions. They approved the agenda and prior minutes, discussed a November 8 retreat focused on a preservation training, and began a discussion on preservation and social inclusion. No substantive policy actions were taken.

• Approved meeting agenda
• Approved August 25, 2021 meeting minutes
• Scheduled November 8, 2021 for annual retreat (discussion only)

City Council

The Olympia City Council is holding a work session to discuss operating agreements and council support, based on notes from the August 17, 2021 work session. This is a discussion item, not a final decision.

• Discussion of Operating Agreements and Council Support (Item 21-0917)

The City Council held a work session to refine draft working agreements and discuss support needs, facilitated by Kerensa Mabwa. No formal decisions were made; the session was informational and procedural.

• Refined draft working agreements language (no vote)
• Discussed council support needs (no vote)

Planning Commission

The Olympia Planning Commission will hold a public hearing on the 2022-2027 Capital Facilities Plan and deliberate on 2021 Comprehensive Plan amendments, including proposed language on community values and neighborhood character. The commission will also consider a rezone at Smith Lake. The meeting includes routine items like approval of minutes and public comment periods.

• Smith Lake Rezone (item 21-0905)
• Capital Facilities Plan 2022-2027 Financial Plan public hearing (item 21-0878)
• 2021 Comprehensive Plan Amendments deliberations (item 21-0846)
• Approval of August 16, 2021 meeting minutes (item 21-0907)

The Olympia Planning Commission approved several 2021 Comprehensive Plan amendments, including transportation concurrency changes, removal of the Log Cabin Road extension, and language updates for inclusivity. A proposed amendment on neighborhood character was tabled for further discussion. The Commission also voted to proceed without a recommendation on the Smith Lake rezone and held a public hearing on the 2022-2027 Capital Facilities Plan.

• Approved transportation multimodal concurrency amendments (unanimous)
• Approved removal of Log Cabin Road extension from Transportation 2030 maps, with review in ~10 years (unanimous)
• Approved changing 'citizen' to 'resident' or 'community member' (unanimous)
• Approved use of gender-neutral pronouns (unanimous)
• Denied modified Council of Neighborhoods language on neighborhood character (4-5)
• Tabled neighborhood character language addition to October 4, 2021 meeting
• Voted to proceed without Planning Commission recommendation on Smith Lake rezone (8-1)
• Held and closed public hearing on 2022-2027 Capital Facilities Plan

Design Review Board

The Olympia Design Review Board is holding a special meeting to review a single business item: the Spoon Building tenant improvement (Case 21-0883, permit 21-3463). The board will consider the staff report, downtown design review checklist, applicant narrative, and detailed architectural plans. No other substantive items are on the agenda.

• Case 21-0883: Spoon Building TI, permit 21-3463
• Review of Downtown Design Review Checklist
• Applicant narrative and detailed architectural plan set

Land Use & Environment Committee

The Land Use & Environment Committee will consider recommendations on three items: annexation options for the southeast area, an update on designated neighborhood centers, and code amendments for the urban waterfront. The committee may also approve minutes from its August 19, 2021 meeting and take public comment. No final decisions are indicated on the agenda; items are listed for discussion and recommendation.

• SE Annexation Options Recommendation (21-0860) with annexation feasibility study and revenue/expense scenarios
• Neighborhood Centers Update (21-0852) with designated centers map and descriptions
• Urban Waterfront Code Amendment Recommendations (21-0839) with draft resolution, code amendments, and comment letters
• Approval of August 19, 2021 meeting minutes (21-0898)
• Public comment period of up to 2 minutes per speaker

The Land Use & Environment Committee unanimously agreed to refer the Urban Waterfront code amendment to the Planning Commission for further consideration. The committee also received updates on Southeast annexation options and the Neighborhood Centers project, and approved the August 19, 2021 meeting minutes. Chair Madrone reported on a building decarbonization referral and agreed to forward a recommendation to refer the City buildings effort to the Finance Committee.

• Approved the August 19, 2021 meeting minutes
• Referred the Urban Waterfront code amendment to the Planning Commission for further consideration
• Agreed to forward a recommendation to the City Council to refer the City buildings effort to the Finance Committee
• Received information on Southeast annexation options and recommendations
• Received an update on the Neighborhood Centers project

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted unanimously to direct the Chair to write a letter recommending approval of the Parks section of the 2022-2027 Capital Facilities Plan. The committee also received a summer program review, a briefing on the draft Parks, Arts and Recreation Plan, and a briefing on a regional aquatic facility feasibility study. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved agenda and August 19, 2021 meeting minutes
• Directed Chair to write letter recommending approval of Parks section of 2022-2027 CFP (unanimous)
• Received 2021 summer program review
• Completed discussion of draft Parks, Arts and Recreation Plan
• Received information on regional aquatic facility feasibility study

Finance Committee

The Olympia Finance Committee is meeting to discuss the preliminary 2022 operating budget and receive briefings on utility budgets and rates, including drinking water, wastewater, stormwater, and waste resources. The committee will also approve minutes from previous meetings and take public comment. No final decisions are listed on the agenda; items are for discussion and briefing.

• Preliminary 2022 Operating Budget Discussion
• Utility Budgets and Rates Briefing covering drinking water, wastewater, stormwater, and waste resources
• 2022 Residential Rates Summary
• 2022 General Facilities Charges and Capacity Development Charges Summary
• Approval of August 18 and July 21, 2021 meeting minutes

The Finance Committee discussed the preliminary 2022 operating budget, which is currently out of balance by about $2 million. City staff presented potential balancing options, including increasing revenue projections, using 2020 year-end funds, cutting expenditures, or using budget stabilization reserves. The committee also received a utility rates briefing, with no planned rate increase for garbage, but recommended increases of 1% for drinking water, 6% for wastewater, and 1% for storm/surface water, plus a new commercial rate structure. No formal votes were taken on these items.

• Approved August 18, 2021 Finance Committee minutes
• Approved July 21, 2021 Finance Committee minutes
• Discussed preliminary 2022 budget, out of balance by ~$2M
• Received utility rates briefing: no garbage increase; 1% water, 6% wastewater, 1% storm water increases proposed
• Noted new Finance Director Aaron BeMiller starts September 16

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will review a traffic enforcement report and discuss a draft comment letter on the city's preliminary 2022-2027 Capital Facilities Plan. The meeting also includes approval of July minutes, public comment, and housekeeping reports.

• Traffic Enforcement Report (21-0900)
• Discussion and comment on 2022-2027 Preliminary Capital Facilities Plan (21-0901)
• Approval of July 21, 2021 meeting minutes (21-0899)
• Public comment period via email before noon September 15

The Bicycle and Pedestrian Advisory Committee approved its agenda and July 21, 2021 minutes, and received a traffic enforcement report from Sergeant Ryan Hirotaka. The committee unanimously authorized Vice Chair Brown to draft a memo to the City Council with comments on the 2022-2027 Preliminary Capital Facilities Plan. No other substantive decisions were made.

• Approved agenda
• Approved July 21, 2021 meeting minutes
• Received traffic enforcement report
• Authorized Vice Chair Brown to draft memo on 2022-2027 Preliminary Capital Facilities Plan (unanimous)

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Woodspring Suites Hotel project at 3901 Martin Way E, subject to conditions. The committee also held presubmission conferences for three other projects, providing information and recommending a waiver of land use review for the Banfield Pet Hospital project. No final decisions were made; the hotel recommendation is the most substantive action.

• Recommended approval of Woodspring Suites Hotel site plan, subject to conditions (21-0866)
• Recommended waiver of land use review for Banfield Pet Hospital (21-0867)
• Provided presubmission information for Allen Street Short Plat (21-0868)
• Provided presubmission information for Armory project (21-0870)

City Council

This meeting is limited to an executive session under RCW 42.30.110(1)(i) to discuss litigation and potential litigation. No public decisions or discussions are on the agenda; the council will convene, hold the closed session, and adjourn.

• Executive session on litigation and potential litigation (item 2.A, 21-0904)

The Olympia City Council met on September 14, 2021, and immediately recessed into an executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i). The session lasted from 5:33 p.m. to 6:33 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on litigation (no decisions made)

City Council

The Olympia City Council will hold first and final readings on ordinances amending the municipal code for FEMA flood regulations, residential parking, and domestic violence protective orders. The consent calendar includes routine approvals such as meeting minutes, interagency agreements, and funding awards. The council will also consider a complaint against a public officer and a funding request for the Home Share Program.

• Ordinance amending OMC 16.70 for FEMA flood development regulations (first and final reading)
• Ordinance amending OMC 4.70 and 10.16 on residential parking (first reading)
• Ordinance amending OMC 9.62 on domestic violence and protective orders (first reading)
• Resolution authorizing interagency data sharing agreement with Washington State Auditor
• Resolution authorizing local solid waste financial assistance grant with WA Dept. of Ecology

The Olympia City Council approved a $27,000 funding request from Senior Services of South Sound for its Home Share program pilot, using Council Goal funds. The council also rejected a complaint against Hearings Examiner Mark Scheibmeir, denying the demand to terminate his services. Additionally, the council approved the purchase of 'Woman with Graves at Her Back' by Aisha Harrison for the Percival Plinth Project, and adopted the consent calendar including several resolutions and ordinance readings.

• Approved $27,000 funding request from Senior Services of South Sound for the Home Share Program using Council Goal funds
• Rejected complaint against Hearings Examiner Mark Scheibmeir and denied demand to terminate his services
• Approved purchase of 'Woman with Graves at Her Back' by Aisha Harrison for the Percival Plinth Project
• Adopted consent calendar including approval of June 11 and June 12 retreat minutes, August 24 study session and meeting minutes
• Adopted resolution authorizing interagency data sharing agreement with Washington State Auditor
• Adopted resolution authorizing local solid waste financial assistance grant agreement with Department of Ecology
• Adopted conditional award letter authorizing affordable and supportive housing funds for Unity Commons Phase Two
• Adopted ordinance amending OMC Chapter 16.70 relating to FEMA flood regulations on second reading

LEOFF I Disability Board

The LEOFF I Disability Board approved the August 9, 2021 meeting minutes and a dental request for Case #21-8 in the amount of $17,454.35. The dental request motion was made by Boardmember Selby, seconded by Boardmember Dibble, and carried unanimously with 4 ayes. Chair Jim Cooper was excused.

• Approved August 9, 2021 LEOFF Board minutes
• Approved Case #21-8 dental request for $17,454.35 (4-0, 1 excused)

Arts Commission

The Olympia Arts Commission is meeting to review and make recommendations on grants to arts and culture organizations, and to discuss cultural access. The agenda also includes approval of the August 12, 2021 meeting minutes and routine reports. Public comment is allowed on city business items, with restrictions on items that have or will have public hearings and on campaign-related speech.

• Review and recommendation for grants to arts and culture organizations
• Discussion of cultural access
• Approval of August 12, 2021 meeting minutes
• Committee and staff reports

The Olympia Arts Commission met and approved the August 12, 2021 meeting minutes. Commissioners reviewed the Grants to Arts and Culture Organizations application and review form, identifying ways to make materials more supportive and inclusive; staff will share changes with the Chair before posting. Historic Preservation Officer Marygrace Goddu briefed the commission on the Cultural Access legislation and a potential 'Inspire Olympia' ballot measure that could generate about $2 million annually in sales tax revenue. No formal votes were taken on substantive items.

• Approved August 12, 2021 meeting minutes
• Reviewed grants application and review form; staff to share changes with Chair before posting

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee is meeting to discuss and review items related to the 2022 budget, including reimagining public safety budget considerations and public health and safety programs. The committee will also approve minutes from its August 12, 2021 meeting and receive a process update on reimagining public safety.

• 21-0848: Reimagining Public Safety 2022 Budget Considerations
• 21-0865: Reimagining Public Safety Process Update
• 21-0849: Public Health and Safety Programs, Services and Investments in the 2022 Operating Budget
• 21-0861: Approval of August 12, 2021 meeting minutes

The Ad Hoc Public Safety Committee met and approved the August 12, 2021 meeting minutes. They discussed 2022 budget considerations for reimagining public safety, including recommendations for a Homeless Coordinator, Downtown Ambassadors, Crisis Response Unit expansion, body cameras, and a Police Auditor. They also received updates on the public engagement process and a proposed new Public Health and Safety chapter in the 2022 operating budget. No formal votes were taken on these items.

• Approved August 12, 2021 meeting minutes
• Discussed 2022 budget recommendations for public safety programs
• Reviewed Reimagining Public Safety engagement process update
• Heard proposal for new Public Health and Safety budget chapter

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests: Tommy's Car Wash at 3000 Harrison Ave NW #A and Cooper Crest Estates at 2400 Kaiser Rd NW. No project reviews are scheduled. The committee will discuss preliminary site plans and related details for both proposals.

• Presubmission conference for Tommy's Car Wash, 3000 Harrison Ave NW #A (21-0850)
• Presubmission conference for Cooper Crest Estates, 2400 Kaiser Rd NW (21-0851)
• No project reviews on agenda

The Site Plan Review Committee met virtually and reviewed two presubmission conference items. Information was provided for Tommy's Car Wash at 3000 Harrison Ave NW #A (project 21-0850) and Cooper Crest Estates at 2400 Kaiser Rd NW BLK (project 21-0851). No decisions were made; the meeting was procedural only.

• Provided information for Tommy's Car Wash presubmission conference, 3000 Harrison Ave NW #A, project 21-0850
• Provided information for Cooper Crest Estates presubmission conference, 2400 Kaiser Rd NW BLK, project 21-0851

Utility Advisory Committee

The Olympia Utility Advisory Committee is meeting to review a climate action update, utilities financial updates, and preliminary 2022 utility rates, operating budgets, and general facility charges. The committee will also approve the agenda and minutes from the August 12, 2021 meeting, and take public comment.

• Climate Action Update presentation by Climate Program Manager Pamela Braff
• Utilities Financial Updates by Eric Christensen and Gary Franks
• 2022 Preliminary Utility Rates, Operating Budgets and General Facility Charges
• 2022 Residential Rates and GFCs/CDCs summary attachments
• Approval of August 12, 2021 UAC Meeting Minutes

The Utility Advisory Committee received updates on climate action and utility finances, and reviewed staff recommendations for 2022 utility rates, budgets, and General Facility Charges. No decisions were made on these items; the committee will review and provide a recommendation at the October 7, 2021 meeting. The meeting was procedural, with no substantive votes taken.

• Approved August 12, 2021 meeting minutes
• Approved meeting agenda
• Deferred 2022 utility rates, budgets, and GFC recommendation to October 7, 2021

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference request for the Kaiser Wood Plat at 2000 Kaiser Rd NW. No project reviews are scheduled. The committee will discuss the preliminary site plan and related details for this development.

• Presubmission conference for Kaiser Wood Plat, 2000 Kaiser Rd NW (21-0837)
• Preliminary site plan, vicinity map, and narrative description attached for review

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Kaiser Wood Plat project at 2000 Kaiser Rd NW. No formal decisions were made; the item was informational only.

• Reviewed presubmission conference for Kaiser Wood Plat (21-0837) — information provided

Planning Commission

The Olympia Planning Commission Finance Subcommittee is meeting to approve prior minutes, take public comment, and receive a staff briefing on the Capital Facilities Plan. The main business item is the Capital Facilities Plan briefing, estimated to take 120 minutes. The meeting is largely procedural, with the Capital Facilities Plan briefing being the substantive item for discussion.

• Capital Facilities Plan briefing (item 6.A, 21-0838)
• Approval of August 17, 2021 Finance Subcommittee meeting minutes (item 3.A, 21-0847)
• Public comment accepted via email up to two hours before meeting

The Olympia Planning Commission Finance Subcommittee met on September 1, 2021, with two of three members present. The subcommittee approved the agenda and the minutes from the August 17, 2021 meeting. All staff and subcommittee members participated in a discussion of the Capital Facilities Plan, which was completed. No public comment was received, and no other business items were reported.

• Approved the meeting agenda.
• Approved the August 17, 2021 Finance Subcommittee meeting minutes.
• Completed a discussion of the Capital Facilities Plan (no action taken).

General Government Committee

The General Government Committee is holding a special meeting with the Founding Member Work Group to discuss the development of a new Social Justice & Equity Commission. The discussion will cover the project overview, community member focus group sessions methodology, and an executive summary of research findings. This is a discussion item, not a final decision.

• Discussion of new Social Justice & Equity Commission development
• Review of community member focus group sessions methodology
• Executive summary of research findings presented

The General Government Committee met with the Social Justice & Equity Commission Founding Member Work Group to discuss the development of a new commission. The work group presented an overview of focus group sessions, research on possible frameworks, and preferred options for establishing the commission. No formal decisions were made; the discussion was informational only.

• No formal decisions made; discussion only

Design Review Board

The Olympia Design Review Board is meeting virtually to review the concept design for the Bing Street Apartments project (Case 21-0810). The board will consider staff reports, design checklists, and public comments as part of the review. This is a business item for discussion, not a final decision.

• Bing Street Apartments concept review (Case 21-0810)
• Multifamily Design Checklist 18.170 review
• High Density Corridor Checklist 18.130 review
• Public comments on the project considered

General Government Committee

The Olympia General Government Committee will review an economic development update and a draft scope of work for an Economic Resiliency Plan. The committee will also interview three firms to provide facilitation for the City Council's annual goal-setting retreat. The meeting includes public comment and approval of the July 28, 2021 minutes.

• Economic Resiliency Plan draft scope of work
• Interviews with Creative Strategy Solutions, Communication Resources Northwest, and Falconer Group for retreat facilitation
• Approval of July 28, 2021 meeting minutes
• Public comment period up to 2 minutes per speaker

The General Government Committee interviewed three firms for facilitation of the City Council's 2022 annual goal-setting retreat and voted unanimously to recommend Communications Resources NW. The committee also received an economic development briefing and discussed an upcoming meeting with the Social Justice & Equity Commission Founding Members Work Group. The agenda and prior meeting minutes were approved.

• Approved the agenda for the August 25, 2021 meeting.
• Approved the July 28, 2021 General Government Committee meeting minutes.
• Recommended Communications Resources NW as facilitator for the City Council's 2022 annual goal-setting retreat, by a 3-0 vote.

PBIA Advisory Board

The PBIA Advisory Board is meeting to approve minutes, hear public comment, and discuss several business items including an Ambassador Program update, Twinklefest planning, Q3 event sponsorships, mural restoration, sculpture relocation, and drafting the 2022 budget. The agenda is largely routine with no major policy decisions listed.

• Approval of July 28, 2021 meeting minutes
• Ambassador Program update
• Twinklefest planning
• 2021 Q3 event sponsorships (MIXX96 Halloween)
• TJ Potter Mural Restoration and Ring Dance Sculpture Relocation

The PBIA Advisory Board approved two funding requests: $3,000 for repairs to the TJ Potter Mural and $1,000 for the Downtown Halloween Mixx96 event. Both motions passed unanimously. The 2022 budget discussion and round table discussion were tabled, and other items were informational only.

• Approved $1,000 sponsorship for Downtown Halloween Mixx96 event (unanimous)
• Approved $3,000 for TJ Potter Mural repairs (unanimous)
• Tabled 2022 budget drafting discussion
• Tabled round table discussion

Heritage Commission

The Olympia Heritage Commission is meeting to approve prior minutes, hear public comment, and conduct two business items: a special tax valuation review for the Angelus Hotel at 204 4th Avenue West, and a briefing on cultural access programs. The commission will also receive committee and staff reports.

• Special Tax Valuation review for 204 4th Avenue West (The Angelus Hotel), including eligible expenses, scope of work, and invoices
• Briefing on Cultural Access Programs, referencing RCW 36.160 and Denver/St. Louis program examples
• Approval of June 23, 2021 meeting minutes
• Public comment period for community members

The Olympia Heritage Commission unanimously approved the Heritage Review Committee's recommendation to certify the Angelus Hotel at 204 4th Avenue West for Special Tax Valuation, forwarding it to the City Council for final approval. The commission also discussed a potential Cultural Access Programs ballot measure for the April 2022 special election and agreed to send a memorandum to the City Council expressing concerns about the potential demolition of historic residences at the Capitol Campus, seeking mitigation. No other substantive decisions were made.

• Approved Special Tax Valuation for Angelus Hotel (unanimous)
• Agreed to send memorandum to City Council on Capitol Campus historic residences
• Discussed Cultural Access Programs ballot measure for April 2022 election

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review one project: the Cheeka Large Garage at 2204 Allen Rd SE (case 21-0813, project 20-4552). No presubmission conferences are scheduled. The agenda is otherwise procedural, covering agenda review and adjournment.

• Review of Cheeka Large Garage, 2204 Allen Rd SE (case 21-0813, project 20-4552)

The Site Plan Review Committee recommended approval for the Cheeka Large Garage project at 2204 Allen Rd SE. No other substantive decisions were made during the meeting.

• Recommended approval for Cheeka Large Garage, 2204 Allen Rd SE (20-4552)

City Council

The Olympia City Council will consider ordinances on short-term rentals and zoning/tree protection, accept several grants, and hear a police auditor mid-year report. The agenda includes routine consent items and a proposal to fund an equity assessment.

• Ordinance establishing regulations for short-term rental accommodations
• Ordinance amending municipal code on zoning and tree protection
• Resolution accepting Community Court Enhancement Grant from Department of Justice
• Resolution accepting Wildland Firefighting Equipment Grant from FEMA
• Bid award for 2021 Sewer and Stormwater Cured-In-Place Pipe Rehabilitation Project

The Olympia City Council approved a consent agenda that included ordinances establishing regulations for short-term rental accommodations and clarifying zoning and tree protection provisions. The council also allocated $150,000 from General Fund end-of-year funds for an equity assessment and strategic plan, and approved several grants and contracts. All votes were 6-0 with one councilmember excused.

• Adopted ordinance establishing regulations for short-term rental accommodations (6-0)
• Adopted ordinance amending municipal code on zoning and tree protection (6-0)
• Approved $150,000 allocation for equity assessment and strategic plan (6-0)
• Adopted resolution accepting Community Court Enhancement Grant from DOJ (6-0)
• Adopted resolution accepting Wildland Firefighting Equipment Grant from FEMA (6-0)
• Adopted resolution authorizing emergency contract for Carlyon Sewer Lateral repair (6-0)
• Approved bid award for 2021 Sewer and Stormwater Cured-In-Place Pipe Rehabilitation Project (6-0)
• Received Police Auditor Mid-Year Report briefing (no vote)

City Council

This is a procedural agenda with no public action items. The City Council is meeting only to hold an executive session, which is closed to the public, to discuss personnel matters, potential litigation, and evaluation of complaints against a public officer or employee. The meeting is expected to adjourn immediately after the closed session.

• Executive session under RCW 42.30.110(1)(g) for personnel matter
• Executive session under RCW 42.30.110(1)(i) for litigation and potential litigation
• Executive session under RCW 42.30.110(1)(f) for evaluation of complaints against a public officer or employee

The City Council met in a special executive session on August 24, 2021, to discuss personnel, litigation, and complaints against a public officer or employee. No decisions were made during the session, and the meeting adjourned at 5:25 p.m. The regular study session was scheduled to follow.

• Held executive session under RCW 42.30.110(1)(g), (i), and (f) for personnel, litigation, and complaint evaluation matters
• No decisions were made during the executive session
• Adjourned the special meeting at 5:25 p.m.

City Council

The Olympia City Council is holding a study session with a single business item: a presentation on the Climate 101 Mitigation Plan. No decisions or votes are scheduled; the agenda is otherwise limited to roll call and adjournment.

• Presentation of the Climate 101 Mitigation Plan (item 21-0811)

The Olympia City Council held a study session on climate science, with Climate Program Manager Dr. Pamela Braff presenting on climate change mechanisms, local impacts, and solutions to reduce greenhouse gas emissions. Councilmembers asked clarifying questions, but no formal decisions or votes were taken. The meeting adjourned at 6:49 p.m.

Land Use & Environment Committee

The Land Use & Environment Committee will hear updates on the Phase II South Capitol Parking Strategy, Climate Action Plan implementation and energy code changes, and the Comprehensive Plan periodic update process. Members will also consider annual Comprehensive Plan amendments and approve the July 15, 2021 meeting minutes. Public comment is limited to two minutes per speaker on business topics.

• Update on Phase II of South Capitol Parking Strategy with zone map
• Climate Action Plan implementation and Energy Efficiency Code updates
• Comprehensive Plan Periodic Update Process with preliminary phasing plan
• Annual Comprehensive Plan Amendments with staff recommendations
• Approval of July 15, 2021 meeting minutes

The Land Use & Environment Committee received informational updates on the South Capitol Parking Strategy Phase II, Climate Action Plan implementation, and the Comprehensive Plan update process. No formal decisions were made; the committee discussed these topics and requested further staff exploration on a low-income parking permit discount.

• Approved July 15, 2021 meeting minutes
• Received update on South Capitol Parking Strategy Phase II
• Discussed Climate Action Plan implementation and energy code updates
• Discussed Comprehensive Plan Periodic Update Process
• Discussed Annual Comprehensive Plan Amendments

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review the 2022-2027 Capital Facilities Plan (CFP) and Capital Asset Management Plan (CAMP), and receive an update on the Arts Program/Armory. The committee will also hear reports on the Olympia Metropolitan Parks Advisory Board and the Aquatic Center Feasibility Study. Public comment is accepted via email or Zoom registration by 4:00 PM on the meeting date.

• Review of 2022-2027 Capital Facilities Plan (CFP) and Capital Asset Management Plan (CAMP)
• Arts Program/Armory update
• Report on Aquatic Center Feasibility Study
• Report from Olympia Metropolitan Parks Advisory Board
• Approval of June 17, 2021 meeting minutes

The Olympia Parks and Recreation Advisory Committee met on August 19, 2021, and approved the agenda and the June 17, 2021 meeting minutes. The committee received informational reports on the Arts Program/Armory update and the draft 2022-2027 Capital Facilities Plan (CFP) and Capital Asset Management Plan (CAMP). No formal decisions were made; all items were received as reports.

• Approved June 17, 2021 meeting minutes
• Received Arts Program/Armory update report
• Received 2022-2027 Capital Facilities Plan and Capital Asset Management Plan draft report

Finance Committee

The Olympia Finance Committee is meeting to receive a briefing on the 2022-2027 Capital Facilities Plan (item 21-0777). The agenda includes public comment, but no minutes to approve. The main business item is the capital facilities plan briefing, with no other substantive decisions listed.

• Briefing on 2022-2027 Capital Facilities Plan (item 21-0777)

The Olympia Finance Committee received a briefing on the 2022-2027 Capital Facilities Plan (CFP), with 2022 capital budget expenses of $39,098,238 and revenues of $39,807,951. No formal decisions were made; the committee only received information and updates on budget dates and sales tax revenues. Public hearings on the CFP are scheduled for September 20, 2021 (Planning Commission) and October 12, 2021 (City Council).

• Approved meeting agenda
• Received CFP briefing (no action taken)
• Noted sales tax revenues higher than projected
• Updated on upcoming budget dates

City Council

The Olympia City Council is holding a work session to discuss its referral process, meeting types, advisory committee liaison roles, and operating agreements and norms. This is a procedural discussion about how the council operates, with no specific decisions or public hearings listed.

• Discussion of City Council referral process
• Review of meeting types
• Advisory committee liaison roles
• Operating agreements and norms

The City Council held a work session to discuss and refine its referral process, meeting types, and advisory committee liaison roles. They agreed to modify the referral form to include climate and equity language and to schedule a follow-up work session on September 21 to finalize operating agreements. No formal votes were taken; the session was for discussion and planning.

• Refined referral form to include climate and equity language
• Adopted General Government Committee recommendations on meeting types (e.g., two business meetings per month, one work session)
• Adopted recommendations on advisory committee liaison roles (assign committee member to each committee)
• Scheduled work session for September 21 to finalize operating agreements

Planning Commission

The Olympia Planning Commission Finance Subcommittee is meeting to discuss the 2022-2027 Capital Facilities Plan, a 60-minute business item. The agenda also includes routine items such as roll call, agenda approval, public comment, and staff announcements. No other substantive business items are listed.

• Discussion of the 2022-2027 Capital Facilities Plan (item 21-0801)

The Finance Subcommittee of the Olympia Planning Commission met and held a discussion on the 2022-2027 Capital Facilities Plan. No formal decisions were made; the discussion was completed and the meeting adjourned. The agenda was approved, and no public comment was received.

• Approved meeting agenda
• Completed discussion of 2022-2027 Capital Facilities Plan

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to select a chair, review a draft Request for Qualifications (RFQ), and set its schedule. The agenda is largely procedural, with no public hearings or votes on substantive policy items listed.

• Chair selection for the committee
• Draft Request for Qualifications (RFQ) review
• Committee schedule discussion

The Regional Fire Authority Planning Committee appointed Councilmember Dahlhoff as Chair and discussed the draft Request for Qualifications (RFQ) for consultant services, with no formal action taken on the RFQ. The committee also discussed scheduling preferences for future meetings.

• Appointed Councilmember Dahlhoff as Chair (10-0)
• Reviewed draft RFQ for consultant services; no action taken
• Discussed meeting schedule; no decision made

Planning Commission

The Olympia Planning Commission will hold briefings on the 2022-2027 Capital Facilities Plan and Neighborhood Centers, then consider a recommendation on the 2021 Annual Comprehensive Plan Amendments. The commission will also discuss a UW Code Amendments recommendation letter. Public comment is limited to three minutes per speaker, with advance registration required for remote participation.

• 2022-2027 Capital Facilities Plan briefing (45 min)
• Neighborhood Centers briefing with map and descriptions (30 min)
• 2021 Annual Comprehensive Plan Amendments recommendation, including staff-proposed amendments and public comments (45 min)
• UW Code Amendments recommendation letter discussion (15 min)
• Approval of August 2, 2021 meeting minutes

The Olympia Planning Commission recommended removing the Log Cabin Road extension from the Comprehensive Plan, with a review in ten years, and recommended adding multimodal concurrency language. A motion to approve other amendments with modifications was delayed to September 20. The commission also approved a letter on Urban Waterfront Code Amendments.

• Recommended approval of multimodal concurrency language addition (unanimous)
• Recommended removal of Log Cabin Road extension from Comprehensive Plan, review in 10 years (unanimous)
• Delayed action on remaining Comprehensive Plan amendments to September 20
• Approved draft recommendation letter on Urban Waterfront Code Amendments (consensus)

Arts Commission

The Olympia Arts Commission is meeting to approve prior meeting minutes, hear public comment, and receive a briefing from Enterprise for Equity. The main business items are reviewing and recommending the Percival Plinth Project Peoples' Choice Award and discussing policy and program recommendations to the City Council.

• Review and recommendation of Percival Plinth Project Peoples' Choice Award
• Enterprise for Equity briefing
• Policy and Program Recommendations to City Council
• Approval of July 8, 2021 meeting minutes

The Olympia Arts Commission voted unanimously to recommend that City Council purchase the sculpture 'Woman with Graves at Her Back' by Aisha Harrison, which won the 2021 Percival Plinth Project People's Choice vote with 23% of 334 votes. The commission also received updates on arts programs, including mural tours, fall Arts Walk planning, and the Armory project. No other formal decisions were made.

• Recommended purchase of 'Woman with Graves at Her Back' to City Council (unanimous)
• Approved agenda
• Approved July 8, 2021 meeting minutes

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee will meet to approve minutes from its July 22 meeting and receive an overview of Fire Department Cares and Response Model Changes for the City of Olympia Fire Department. The agenda includes routine items like call to order, roll call, and agenda approval.

• Approval of July 22, 2021 meeting minutes (item 21-0793)
• Overview of Fire Department Cares and Response Model Changes (item 21-0791)

The Ad Hoc Public Safety Committee received a presentation from Olympia Fire Department Chief Mark John and Assistant Chief Kevin Bossard on a proposed Basic Life Support (BLS) transport program, including initial capital costs of $3,006,250 and staffing needs. Firefighter Paramedic Erin Johnson also presented on the CARES program, a hospital diversion initiative for low-acuity patients, with projected revenue of $261,009.75. The report was received; no formal action was taken. The committee also reviewed its work plan for upcoming discussions.

• Approved agenda
• Approved July 22, 2021 meeting minutes
• Received Fire Department BLS transport and CARES program overview (no action)

Utility Advisory Committee

The Olympia Utility Advisory Committee will review the 2022-2027 Preliminary Capital Facilities Plan for stormwater, drinking water, and wastewater, and receive a briefing on the Water System Plan Update. The meeting includes public comment, approval of minutes, and announcements.

• 2022-2027 Preliminary Capital Facilities Plan (stormwater, drinking water, wastewater)
• Water System Plan Update project briefing
• Approval of June 3, 2021 meeting minutes
• Public comment period (2-minute limit per speaker)

The Utility Advisory Committee unanimously recommended the 2022-2027 Preliminary Capital Facilities Plan and will send a letter of support to the Olympia Planning Commission. The committee also received briefings on the Water System Plan update and heard staff updates on drought, Capitol Lake, and utility revenues. No other formal decisions were made.

• Recommended 2022-2027 Preliminary Capital Facilities Plan (unanimous)
• Approved June 3, 2021 meeting minutes
• Approved agenda

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for a proposed transitional housing project at 1600 4th Ave E. No project reviews are scheduled for this meeting. The committee will discuss the preliminary site plan, vicinity map, narrative description, and presubmission details for the 4th Ave Transitional Housing project.

• Presubmission conference for 4th Ave Transitional Housing at 1600 4th Ave E (case 21-0756)
• Review of preliminary site plan, vicinity map, narrative description, and presubmission details

The committee reviewed the 4th Ave Transitional Housing project at 1600 4th Ave E (application 21-0756, permit 21-3707) during a presubmission conference. No decisions were made; the item was informational only.

• Reviewed 4th Ave Transitional Housing project (21-0756) — no action taken

City Council

The Olympia City Council is holding a study session with a single business item: a briefing on cultural access programs, referencing state law RCW 36.160 and examples from Denver, St. Louis, and Tacoma. No decisions are scheduled; the session is informational only.

• Briefing on Cultural Access Programs (item 21-0764)
• Reference to RCW Chapter 36.160 on cultural organizations
• Examples cited: Denver, St. Louis, Tacoma cultural access programs

The City Council held a study session with a briefing on the Cultural Access program (RCW 36.160), which allows local governments to seek voter-approved taxes for cultural programming. Presenters from Inspire Washington and Tacoma Arts Live shared their experiences. No formal decisions were made; the session was informational only.

City Council

The Olympia City Council will hold a public hearing on the 2021 Engineering Design and Development Standards Update and consider several ordinances, including new regulations for short-term rentals and amendments to zoning and tree protection codes. The council will also vote on resolutions supporting the estuary alternative for Capitol Lake management and renewing interlocal agreements for affordable housing funds and bicycle roundabout maintenance.

• Public hearing on 2021 Engineering Design and Development Standards Update
• Ordinance establishing regulations for short-term rental accommodations
• Resolution expressing support for the Estuary Alternative for Capitol Lake - Deschutes Estuary
• Ordinance amending municipal code on zoning and tree protection
• Resolution authorizing renewal of HOME Consortium Interlocal Agreement with Thurston County for federal affordable housing funds

The Olympia City Council approved an ordinance establishing regulations for short-term rental accommodations on first reading, moving it to a second reading. The council also approved a resolution supporting the estuary alternative for Capitol Lake management and gave consensus for emergency hires to expand the Crisis Response Unit to 24 hours. Several consent calendar items were adopted, including interlocal agreements and budget amendments.

• Approved short-term rental regulations on first reading (7-0)
• Approved resolution supporting estuary alternative for Capitol Lake (7-0)
• Gave consensus for emergency hires to expand Crisis Response Unit to 24 hours
• Adopted consent calendar including interlocal agreements and budget amendments (7-0)
• Approved ordinance on zoning and tree protection on first reading
• Held public hearing on Engineering Design and Development Standards update; no public comment

LEOFF I Disability Board

The LEOFF I Disability Board is meeting to approve minutes from July 12, 2021, consider Case 21-7 for a long-term care request, and receive the LEOFF expense report for March 2021. The agenda is routine administrative business with no major policy decisions.

• Approval of July 12, 2021 LEOFF Board Minutes (21-0784)
• Approval of Case 21-7 Long Term Care Request (21-0785)
• Receive LEOFF Expense Report for March 2021 (21-0790)

City Council

This is a procedural meeting with no public action items. The City Council will hold an executive session under RCW 42.30.110(1)(i) to discuss litigation and potential litigation, then adjourn. No decisions or public discussions are scheduled.

• Executive session on litigation and potential litigation (21-0770)

The Olympia City Council met in a special executive session on August 5, 2021, to discuss litigation and potential litigation under RCW 42.30.110(1)(i). No decisions were made during the session, which lasted from 12:00 p.m. to 1:25 p.m. The meeting was procedural only.

• Held executive session for litigation discussion (no decisions made)

Site Plan Review Committee

The Olympia Site Plan Review Committee will review site plans for two projects and hold presubmission conferences for two others. The projects include commercial and mixed-use buildings, as well as supportive housing. The meeting is virtual and open to the public.

• Spoon Building Shell Improvements at 118 Cherry St NE
• Woodbury Crossing lot 107 Mixed Use Building at 4925 4th Way SW
• Budd Bay Landing presubmission at 510 East Bay Dr NE
• Providence Olympia Supportive Housing presubmission at 3260 Martin Way E

The Site Plan Review Committee recommended approval for two project recommendations: the Spoon Building Shell Improvements at 118 Cherry St NE and the Woodbury Crossing lot 107 Mixed Use Building at 4925 4th Way SW. The committee also provided information for two presubmission conferences: Budd Bay Landing at 510 East Bay Dr NE and Providence Olympia Supportive Housing at 3260 Martin Way E. No votes were recorded; the recommendations were made as part of the review process.

• Recommended approval for Spoon Building Shell Improvements, 118 Cherry St NE
• Recommended approval for Woodbury Crossing lot 107 Mixed Use Building, 4925 4th Way SW
• Provided information for Budd Bay Landing presubmission conference, 510 East Bay Dr NE
• Provided information for Providence Olympia Supportive Housing presubmission conference, 3260 Martin Way E

Home Fund Advisory Board

The Home Fund Advisory Board is meeting to hear introductions and briefings on housing and homelessness efforts, including Providence Supportive Housing, Thurston County housing funds, and a new Scattered Site Program. The board will also receive a manager's report and consider approving prior meeting minutes. No votes on funding allocations are listed on this agenda.

• Introduction with Providence Supportive Housing
• Briefing on Thurston County Housing Funds
• Introduction to Olympia Homeless Response Coordinator and new Scattered Site Program
• Home Fund Manager Report with LIHI Phase 2 letter
• Approval of March 10, 2021 meeting minutes

The Home Fund Advisory Board approved a motion to recommend to City Council and Regional Housing Council that funds be added to address a funding gap for the Martin Way Phase 2 project, ideally through ARPA funds. The board also heard introductions from Providence Supportive Housing, Thurston County Housing Funds, and the new Homeless Response Coordinator. No other substantive decisions were made.

• Recommended adding funds to Martin Way Phase 2 to address funding gap (unanimous)
• Approved March 10, 2021 meeting minutes
• Approved agenda

Heritage Commission

The Olympia Heritage Commission is meeting on site at 204 4th Avenue West to review a special tax valuation application for the Angelus Hotel. The commission will also approve the agenda, minutes from the June 21, 2021 meeting, and take public comment.

• Special Tax Valuation review for 204 4th Avenue West (Angelus Hotel)
• Approval of June 21, 2021 Heritage Review Committee meeting minutes
• Public comment period for items related to City business

The Heritage Review Committee approved a motion recommending the Angelus Hotel's exterior rehabilitation for Special Tax Valuation, finding the work compliant with U.S. Secretary of the Interior's standards. The recommendation is pending staff resolution of a financial documentation question. The motion passed unanimously.

• Approved recommendation for Special Tax Valuation for 204 4th Avenue West, The Angelus Hotel (unanimous)
• Approved June 21, 2021 meeting minutes
• Approved agenda

Planning Commission

The Olympia Planning Commission will hold a public hearing and consider recommending changes on two main items: allowing recreational vehicle parks in the Urban Waterfront Zoning District, and the 2021 Annual Comprehensive Plan Amendments. The meeting also includes approval of prior minutes, public comment, and staff announcements. No final decisions are made at this meeting; the commission issues recommendations.

• Public hearing on 2021 Annual Comprehensive Plan Amendments
• Discussion and recommendation on Recreational Vehicle Parks in the Urban Waterfront Zoning District
• Approval of July 19, 2021 meeting minutes
• Public comment period with 3-minute limit per speaker

The Olympia Planning Commission voted unanimously to deny proposed amendments allowing recreational vehicle parks in the Urban Waterfront Zoning District. The commission will submit a letter to City Council providing context and findings for their recommendation. The commission also held a public hearing on the 2021 Annual Comprehensive Plan Amendments, which was closed without a decision.

• Denied proposed amendments for recreational vehicle parks in Urban Waterfront Zoning District (unanimous)
• Approved agenda
• Approved July 19, 2021 meeting minutes
• Held and closed public hearing on 2021 Annual Comprehensive Plan Amendments

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review agenda items and hold a presubmission conference for the Miller Short Plat at 2022 Miller Ave NE. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans and details for the short plat proposal.

• Presubmission conference for Miller Short Plat, 2022 Miller Ave NE (case 21-0718)
• Preliminary site plan, vicinity map, narrative description, and presubmission details attached

The committee met virtually and reviewed the Miller Short Plat project at 2022 Miller Ave NE. The information was provided, but no formal decisions were made during the meeting.

• Reviewed Miller Short Plat (21-0718) at 2022 Miller Ave NE — information provided

PBIA Advisory Board

The PBIA Advisory Board is meeting to discuss lighting improvements with a budget review, consider future meeting locations, and plan board orientation and communication. The agenda is largely routine business items with no public comment scheduled.

• Lighting Improvements with PBIA 2021 Budget v Actual attachment
• PBIA Meeting Locations discussion
• PBIA Orientation and Communication planning
• Approval of May 26, 2021 meeting minutes
• PBIA & OAC Subcommittee Report

The PBIA Advisory Board approved a $2,500 budget for lighting improvements in the Downtown area, with a unanimous vote. The board also approved the May 26, 2021 meeting minutes as amended, and held discussions on future meeting locations, orientation and communication, and holiday lighting and street closures for Halloween. No other substantive decisions were made.

• Approved $2,500 budget for lighting improvements (unanimous)
• Approved May 26, 2021 meeting minutes as amended

General Government Committee

The Olympia General Government Committee will hold a routine business meeting, starting with public comment and approval of prior minutes. The main business is four discussion items: the advisory committee recruitment application and supplemental questions, the council referral process, council meeting types, and the council liaison role with boards and commissions. No votes or decisions are listed on the agenda; these are discussion topics only.

• Discussion of Advisory Committee Recruitment Application and Supplemental Questions
• Discussion of Council Referral Process
• Discussion of Council Meeting Types
• Discussion of Council Liaison Role with Boards and Commissions
• Approval of June 23, 2021 meeting minutes

The General Government Committee approved the June 23 minutes and discussed several items, including refining the advisory committee application and opening applications for a Design Review Board vacancy. They also discussed recommendations for the council referral process, meeting types, and council liaison roles, but no formal votes were taken on these discussion items. The Police Auditor's June report was presented, noting one use of force incident was out of policy with corrective action taken.

• Approved June 23, 2021 meeting minutes
• Agreed to open applications for Design Review Board vacancy
• Discussed advisory committee application changes (no formal vote)
• Discussed council referral process recommendations (no formal vote)
• Discussed council meeting types recommendations (no formal vote)
• Discussed council liaison role recommendations (no formal vote)

Salary Commission

The Olympia Salary Commission will meet to finalize its salary compensation recommendation, following approval of the agenda and minutes from its July 20, 2021 meeting. The meeting includes a public comment period, though comments are restricted on certain agenda items and political campaign topics. The main business item is finalizing preliminary proposed salary adjustments.

• Finalize Salary Compensation Recommendation (Item 5.A, 21-0739)
• Approval of July 20, 2021 meeting minutes (Item 3.A, 21-0738)
• Public comment period with restrictions on recent or upcoming hearing items and campaign-related speech

The Salary Commission finalized and approved the City Council salary compensation recommendation, which will be filed with the City Clerk. The motion passed unanimously. No other substantive decisions were made.

• Approved City Council salary compensation recommendation (unanimous)
• Approved July 20, 2021 meeting minutes
• Approved meeting agenda

Hearing Examiner

The Olympia Hearing Examiner is holding a public hearing on the Harrison Avenue Mixed Use Binding Site Plan (case 16-9112). The hearing will consider the site plan application, including a parking modification request, traffic impact analysis, and public comments. The meeting is virtual via Zoom.

• Public hearing on Harrison Avenue Mixed Use Binding Site Plan, case 16-9112
• Parking modification request and report (updated 05/13/21)
• Traffic impact analysis (12/01/20) and street connectivity analysis
• Storm drainage report (04/19/21)
• Multiple rounds of public comments and applicant responses

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee, a special City Council meeting, will convene to approve prior minutes and receive an update on implementing police reform legislation concerning use of force by law enforcement and correctional officers. The agenda includes no other substantive business.

• Update on implementation of police reform legislation on use of force
• Approval of June 10, 2021 meeting minutes

The Ad Hoc Public Safety Committee received updates on police reform implementation and the Reimagining Public Safety Work Group, but took no formal votes or decisions. The committee approved the agenda and prior meeting minutes, and Chair Parshley requested that the full package of police reform bill impacts be brought to the Finance Committee.

• Approved June 10, 2021 meeting minutes
• Approved agenda
• Requested police reform bill impacts be brought to Finance Committee

Design Review Board

The Olympia Design Review Board will consider two business items: a design review for FSCSS Olympia (case 21-0716) and a design review for the Woodspring Suites Hotel (case 21-2285). The board will review staff reports, design checklists, architectural plans, and applicant narratives for each case. The meeting is procedural, with no other substantive topics listed.

• Design review case 21-0716: FSCSS Olympia
• Design review case 21-0677: Woodspring Suites Hotel
• Review of architectural plan sets and applicant narratives for both cases

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee will hear briefings on the Capitol Campus Travel Demand Management and the preliminary 2022-2027 Capital Facilities Plan, and will approve a method to review the plan. The committee will also approve minutes from May 19, 2021, and decide on future meeting formats. Public comment is accepted via email before noon on July 21.

• Briefing on Capitol Campus Travel Demand Management, including traffic volumes at 14th & Jefferson
• Briefing on preliminary 2022-2027 Capital Facilities Plan and approving a review method
• Approval of May 19, 2021 meeting minutes
• Approval of future meetings format

The Bicycle and Pedestrian Advisory Committee approved a motion to reinstate in-person meetings (6-1), with one member voting against. It also unanimously approved forming a subcommittee to review the 2022-2027 Capital Facilities Plan, with specific members appointed. The committee received briefings on the Capitol Campus Travel Demand Management and the Capital Facilities Plan, and approved the agenda and previous meeting minutes.

• Approved reinstating in-person meetings (6-1)
• Approved forming a subcommittee to review the Capital Facilities Plan (unanimous)
• Appointed Bremner, Riedmayer, Fitzgerald, and Chair Gacad-Cowan to the CFP subcommittee (unanimous)
• Approved the agenda
• Approved the May 19, 2021 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for a short plat at 2621 14th Ave NW. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans and related details for the proposed subdivision.

• Presubmission conference for short plat 21-0697 at 2621 14th Ave NW
• Review of preliminary site plan, vicinity map, and narrative description

The committee recommended a waiver of land use review for the Avenue Espresso project at 2300 Cooper Point Rd. A presubmission conference was held for the 14th short plat at 2621 14th Ave NW, with information provided. No other substantive decisions were made.

• Recommended waiver of land use review for Avenue Espresso (21-0737)
• Held presubmission conference for 14th short plat (21-0697), information provided

Finance Committee

The Olympia Finance Committee is meeting to review a briefing on Community Planning & Development Department services and associated funding, and to receive the Second Quarter Budget Report. The committee will also consider approving the minutes from its June 16, 2021 meeting. Public comment is limited to two minutes per person on business topics.

• Briefing on Community Planning & Development Department services and associated funding
• Second Quarter Budget Report
• Approval of June 16, 2021 Finance Committee meeting minutes

Salary Commission

The Olympia Salary Commission is meeting to discuss salary compensation research, including methodology, cost-of-living adjustments, and comparisons of council salaries in other cities. The commission will also review updated city staff salaries and projected health care premium increases. The agenda includes approval of the previous meeting's minutes and a public comment period.

• Discussion of Salary Compensation Research and Methodology/COLA
• Review of Council Salaries in Other Cities
• Updated City Staff Salaries
• Projected Health Care Premium Increases
• Approval of July 14, 2021 meeting minutes

The Olympia Salary Commission reached a preliminary consensus to recommend a 3.09% COLA salary increase for City Council members, matching the amount Independent City staff received since Council salaries were last evaluated. They also discussed health insurance stipends, aiming to increase dental and vision coverage to 100% premium costs paid by the City, and to add $1,000 per Councilmember to cover half the difference in out-of-pocket maximums compared to the City plan. The Commission will meet again on July 26 to finalize the recommendation.

• Approved the July 14, 2021 meeting minutes.
• Reached preliminary consensus to recommend a 3.09% COLA salary increase for Council.
• Discussed recommending an increase in health insurance stipends commensurate with City-paid staff premiums.
• Discussed recommending 100% coverage of Council's dental premiums and adding vision coverage with 100% premium costs covered by the City.
• Discussed recommending adding $1,000 per Councilmember to cover half the out-of-pocket max difference compared to the City plan.
• Scheduled a follow-up meeting for July 26 to finalize the recommendation.

Civil Service Commission

The Olympia Civil Service Commission is meeting to consider approval of a promotional Firefighter/Paramedic Register, which would establish an eligibility list for hiring. The agenda is otherwise routine, with standard items for roll call, public comment, announcements, and adjournment.

• Approval of Promotional Firefighter/Paramedic Register (item 21-0736)

The Olympia Civil Service Commission approved the Promotional Firefighter/Paramedic Register, adding firefighter Alex Thompson to the list based on his completion of an accredited paramedic training program and approval to function as a Firefighter/Paramedic in Thurston County. The motion passed unanimously with all three commissioners voting in favor. No other business items were discussed, and the meeting adjourned at 8:40 a.m.

• Approved the Promotional Firefighter/Paramedic Register, adding Firefighter Alex Thompson
• Approved the meeting agenda
• Adjourned the meeting at 8:40 a.m.

City Council

The Olympia City Council is holding a special work session to receive a briefing on the draft Phase 2 Environmental Impact Statement for the Future Capital Lake Preferred Alternative. This is a discussion item, not a final decision. The meeting includes roll call and adjournment, with no other substantive business listed.

• Briefing on Draft Phase 2 Environmental Impact Statement for Future Capital Lake Preferred Alternative

The City Council held a special work session to receive a briefing on the draft Phase 2 Environmental Impact Statement for the Future Capital Lake Preferred Alternative. Staff from the Department of Enterprise Services and Floyd-Snider presented an overview, and councilmembers asked clarifying questions. No decisions were made; the session was informational only.

• Received briefing on draft Phase 2 EIS for Capital Lake management
• Asked clarifying questions during the briefing
• Completed the study session without taking action

Planning Commission

The Olympia Planning Commission will hold a public hearing on proposed amendments to Chapter 18.06 that would allow recreational vehicle parks in the Urban Waterfront Zoning District. The commission will also receive a briefing on capital facilities planning. The meeting includes routine items such as approval of the June 21, 2021 minutes and public comment.

• Public hearing on draft amendments to Chapter 18.06 for recreational vehicle parks in the Urban Waterfront Zoning District
• Briefing on capital facilities planning
• Approval of June 21, 2021 meeting minutes
• Public comment period (3-minute limit, advance registration required)

The Olympia Planning Commission held a public hearing on recreational vehicle parks in the Urban Waterfront Zoning District, heard no testimony, and will continue deliberations on August 2, 2021. The commission also received a briefing on Capital Facilities Planning and discussed its process for reviewing the Capital Facilities Plan, forming a Finance Subcommittee to develop a draft recommendation letter.

• Approved the agenda as amended to add a discussion on the Capital Facilities Plan process.
• Approved the June 21, 2021 meeting minutes.
• Opened and closed the public hearing on Recreational Vehicle Parks in the Urban Waterfront Zoning District with no public testimony; deliberations to continue August 2, 2021.
• Received the briefing on Introduction to Capital Facilities Planning.
• Formed a Finance Subcommittee (chaired by Commissioner Cunningham, with Vice Chair Sauerhoff and Commissioner Quetin volunteering) to review the Draft Capital Facilities Plan and develop a draft recommendation letter.

Land Use & Environment Committee

The Land Use & Environment Committee will consider two main items: proposed Creative District development code amendments aligned with the Downtown Strategy, and the Olympia Farmland Work Group report. The committee may discuss or take action on these items, and will also approve the June 17, 2021 meeting minutes.

• Creative District Development Code Amendments and Downtown Strategy Alignment
• Olympia Farmland Work Group Report with appendices on farmland analysis and farm-friendly assessment
• Approval of June 17, 2021 meeting minutes

The Land Use & Environment Committee approved the amended agenda and the June 17, 2021 meeting minutes. They received the Olympia Farmland Work Group report and discussed Creative District zoning code amendments, providing direction on staff's approach. The committee agreed to add two agenda items for August and to schedule a Council referral on development agreements, and will hold meetings via Zoom for August and September.

• Approved the amended agenda
• Approved the June 17, 2021 meeting minutes
• Received the Olympia Farmland Work Group report
• Completed discussion on Creative District code amendments
• Agreed to add a Parking Agreement update to the August agenda
• Agreed to request a briefing on the southwest Capitol Campus Project
• Agreed to schedule a Council referral on development agreements
• Decided to hold meetings via Zoom for August and September

Salary Commission

The Olympia Salary Commission will meet via Zoom to approve the June 28, 2021 meeting minutes and receive a presentation and discussion on salary compensation research. Public comment is allowed on city business items, with restrictions on items tied to recent or upcoming public hearings and political campaign topics.

• Approval of June 28, 2021 Salary Commission Meeting Minutes
• Presentation and discussion regarding salary compensation research

The Olympia Salary Commission approved the June 28, 2021 meeting minutes as amended, correcting a misspelling of Chair Bateman's name. Commissioners discussed salary compensation research and requested additional data for the next meeting, including COLA amounts, council salaries from other cities, and updated city staff salaries. The meeting adjourned at 6:41 p.m.

• Approved the agenda as presented.
• Approved the June 28, 2021 meeting minutes as amended, correcting Chair Bateman's name spelling.
• Discussed salary compensation research and requested additional data for the July 20, 2021 meeting.

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests: a multifamily project at 3440 7th Ave SW and Bayan Trails at 709 Sleater-Kinney Rd NE. No project reviews are scheduled. The agenda is otherwise procedural.

• Presubmission conference 21-0681: 7th Ave Multifamily, 3440 7th Ave SW
• Presubmission conference 21-0691: Bayan Trails, 709 Sleater-Kinney Rd NE

The Site Plan Review Committee met virtually on July 14, 2021, but took no substantive actions. Two presubmission conferences were held for the 7th Ave Multifamily project at 3440 7th Ave SW and the Bayan Trails project at 709 Sleater-Kinney Rd NE, with information provided to applicants. The meeting was otherwise procedural, covering agenda review and adjournment.

• Held presubmission conference for 7th Ave Multifamily, 3440 7th Ave SW (21-0681) — information provided
• Held presubmission conference for Bayan Trails, 709 Sleater-Kinney Rd NE (21-0691) — information provided

City Council

The Olympia City Council is meeting to hold an executive session under RCW 42.30.110(1)(g) to discuss a personnel matter: the City Manager's mid-year performance evaluation. The agenda contains only this item plus roll call and adjournment, so the meeting is limited to this closed-door discussion.

• Executive session for City Manager's mid-year performance evaluation

The Olympia City Council met on July 13, 2021, and immediately recessed into an executive session to discuss a personnel matter, specifically the City Manager's mid-year performance evaluation. The session was held under RCW 42.30.110(1)(g), with the City Attorney present. No decisions were made during the session, and the meeting adjourned at 6:30 p.m.

• Held executive session for city manager's mid-year performance evaluation
• No decisions made during executive session
• Meeting adjourned at 6:30 p.m.

City Council

The Olympia City Council will consider a resolution expressing support for Thurston County Medic One Proposition No. 1, a levy lid lift, with public comment allowed. The agenda also includes consent items, ordinance readings, and other business, including a briefing on the Boulevard Road development project and a resolution to add three full-time positions for strategic communications.

• Resolution supporting Thurston County Medic One Proposition No. 1 levy lid lift
• Purchase of 1211 Quince Street SE from Chandra Holdings, Inc.
• Amendment to Fir Street Reservoirs Seismic Upgrades loan agreement with WA Dept. of Health
• Ordinance amending OMC 12.16.090 relating to street vacations
• Resolution authorizing professional services agreement with Berger Partnership for Yelm Highway Community Park Phase 1 design

The Olympia City Council unanimously adopted a resolution supporting the Thurston County Medic One Proposition No.1 Levy Lid Lift. The council also approved a consent agenda including several resolutions and ordinances, and separately approved adding three full-time communications staff positions. Additionally, the council received briefings on the Boulevard Road development project and approved design services for the Yelm Highway Community Park.

• Adopted resolution supporting Thurston County Medic One Proposition No.1 Levy Lid Lift (7-0)
• Approved consent agenda including interlocal agreements, grants, and appointments (7-0)
• Approved ordinance accepting donation of seven sculptures for 'A Story Place' (second reading)
• Approved ordinance amending street vacation code (second reading)
• Approved first readings for alley vacation, art donation, and budget amendment ordinances
• Approved resolution increasing city staffing by three full-time positions for communications (7-0)
• Approved professional services agreement with Berger Partnership for Yelm Highway Community Park Phase 1 design (7-0)

City Council

This is a procedural agenda with no public decision items. The City Council will hold an executive session under state law to discuss a real estate matter, then adjourn. No votes, ordinances, or public hearings are scheduled.

• Executive session under RCW 42.30.110(1)(b) and (c) for a real estate matter

The Olympia City Council met on July 13, 2021, and immediately recessed into an executive session to discuss a real estate matter under state law. The session lasted from 5:04 p.m. to 5:25 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned afterward.

• Held executive session on real estate matter (no decisions made)
• Adjourned meeting at 5:25 p.m.

LEOFF I Disability Board

The Olympia LEOFF I Disability Board is meeting to approve the April 12, 2021 meeting minutes and to decide on two dental benefit requests (Case 21-5 and Case 21-6). The agenda contains no other substantive business items.

• Approval of April 12, 2021 LEOFF Board minutes
• Approval of Case 21-5 Dental Request
• Approval of Case 21-6 Dental Request

The LEOFF I Disability Board met via Zoom and approved two dental requests. Case 21-5 was approved for $1,912.00, and Case 21-6 was approved for $6,932.00. Both motions passed unanimously with three ayes and two excused absences. The board also approved the April 12, 2021 meeting minutes.

• Approved April 12, 2021 LEOFF Board minutes
• Approved Case 21-5 dental request for $1,912.00
• Approved Case 21-6 dental request for $6,932.00

Arts Commission

The Olympia Arts Commission is meeting to approve minutes, hear public comment, and discuss several business items. Key topics include a briefing on the Olympia Artspace Alliance/Lacey MakerSpace, discussion of committee work, and reports on policy and program recommendations to the City Council, arts program support, and ARCH support.

• Briefing on Olympia Artspace Alliance/Lacey MakerSpace
• Discussion on 2021 committee work
• Policy and program recommendations to City Council
• Arts program support report
• ARCH support report

The Olympia Arts Commission met and heard briefings from the Olympia Artspace Alliance and Lacey MakerSpace, covering pandemic relief grants, upcoming events, and membership details. Commissioners also discussed committee work and received reports on policy recommendations, arts program support, and ARCH support. No formal decisions were made; the meeting was informational and procedural.

• Approved the agenda
• Approved the June 10, 2021 meeting minutes
• Heard briefing on Olympia Artspace Alliance and Lacey MakerSpace
• Discussed committee work and task list
• Received report on Policy and Program Recommendations to City Council
• Received report on Arts Program Support
• Received report on ARCH Support

Design Review Board

The Olympia Design Review Board is meeting virtually to review the design of the proposed Woodspring Suites Hotel (Case 21-0677, File 21-2285). The board will consider a staff report, design review checklist, architectural plans, and an applicant narrative. This is the primary business item on the agenda, with no other substantive topics listed.

• Review of Woodspring Suites Hotel design (Case 21-0677, File 21-2285)
• Staff report and design review checklist for the hotel project
• Architectural plan set and applicant narrative to be considered

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review three presubmission conference requests for proposed developments. No project reviews are scheduled. The committee will discuss preliminary site plans for the 4th Avenue Flats, Ajb Small Bays, and 521 Capitol Way Mixed Use projects.

• 4th Avenue Flats, 308 4th Ave E, presubmission conference 21-0665
• Ajb Small Bays, 2309 Harrison Ave NW, presubmission conference 21-0663
• 521 Capitol Way Mixed Use, 521 Capitol Way S, presubmission conference 21-0667

The Site Plan Review Committee met virtually and reviewed presubmission conference information for three projects: 4th Avenue Flats, Ajb Small Bays, and 521 Capitol Way Mixed Use. No decisions were made; the committee only provided information. The meeting adjourned after the agenda review.

• Presubmission conference for 4th Avenue Flats (21-0665) — information provided
• Presubmission conference for Ajb Small Bays (21-0663) — information provided
• Presubmission conference for 521 Capitol Way Mixed Use (21-0667) — information provided

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve minutes from its May 20 and June 17, 2021 meetings and to conduct a business item on the work group's own meeting. The agenda is largely procedural, with no substantive policy decisions or public hearings listed.

• Approval of May 20, 2021 meeting minutes (item 21-0651)
• Approval of June 17, 2021 meeting minutes (item 21-0654)
• Business item: SJEC Founding Members Work Group meeting (item 21-0657)

The Social Justice & Equity Commission Founding Member Work Group met on July 1, 2021, and approved the agenda and minutes from its May 20 and June 17 meetings. The group completed a discussion on a business item (21-0657) related to the commission's founding members. No other business, reports, or announcements were made, and the meeting adjourned at 8:51 p.m.

• Approved the meeting agenda
• Approved May 20, 2021 meeting minutes (21-0651)
• Approved June 17, 2021 meeting minutes (21-0654)
• Completed discussion on business item 21-0657

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review three presubmission conference requests. No project reviews are scheduled. The committee will discuss preliminary site plans for a property on Wheeler Avenue SE, a mixed-use development on Martin Way E, and townhouses at Evergreen Park.

• 21-0648: Presubmission conference for 1115 Wheeler Ave SE
• 21-0649: Dickerson Mixed-Use at 4336 Martin Way E
• 21-0656: Evergreen Park Townhouses, Parcel # 46840004403

The Olympia Site Plan Review Committee met virtually on June 30, 2021, and reviewed three presubmission conference requests. For each project—1115 Wheeler Ave SE, Dickerson Mixed-Use at 4336 Martin Way E, and Evergreen Park Townhouses—the committee noted that the information was provided. No formal decisions were made; the items were informational only.

• Presubmission conference for 1115 Wheeler Ave SE (21-0648): information provided, no action taken.
• Presubmission conference for Dickerson Mixed-Use at 4336 Martin Way E (21-0649): information provided, no action taken.
• Presubmission conference for Evergreen Park Townhouses (21-0656): information provided, no action taken.

Civil Service Commission

The Olympia Civil Service Commission is holding a special meeting to consider one business item: approval of a promotional police sergeant register. The agenda is otherwise procedural, with roll call, public comment, announcements, and adjournment. No other substantive decisions are listed.

• Approval of Promotional Police Sergeant Register (item 21-0666)

The Olympia Civil Service Commission approved the Promotional Police Sergeant Register, placing six candidates who passed all exam phases on the eligibility list. The approval was moved by Commissioner Soule, seconded by Commissioner Callner, and carried unanimously with all three commissioners voting aye. The meeting was a special session held via Zoom, with no public comment or other business items.

• Approved the Promotional Police Sergeant Register, placing six candidates on the eligibility list
• Approved the meeting agenda as presented
• Adjourned the special meeting at 8:40 a.m.

Salary Commission

The Olympia Salary Commission will receive a briefing from the City Attorney on its role and duties, select officers, and review the 2019 salary and compensation process to discuss the 2021 approach. The commission will also review and approve its 2021 schedule and work plan. Public comment is allowed on city business, with restrictions on recent or upcoming public hearings and campaign-related topics.

• Briefing by City Attorney on Salary Commission role and duties (item 21-0655)
• Selection of commission officers (item 21-0658)
• Review of 2019 salary and compensation process and discussion of 2021 approach (item 21-0660)
• Review and approval of 2021 schedule and work plan (item 21-0659)

The Olympia Salary Commission met and elected officers, with Commissioner Bateman as Chair and Commissioner Velloso as Vice Chair, both by unanimous votes (4-0, with one absent). The commission also approved its 2021 schedule and work plan, and received a briefing on its role and duties from the City Attorney. No salary amounts were set at this meeting.

• Elected Commissioner Bateman as Chair (4-0, Randall absent)
• Elected Commissioner Velloso as Vice Chair (4-0, Randall absent)
• Approved 2021 Schedule and Work Plan for the Independent Salary Commission

Design Review Board

The Olympia Design Review Board is meeting to review the Hearthstone Place Apartments project (case 21-0633), a multi-family development. The board will consider the staff report, design review checklist, architectural plans, and applicant narrative. This is a business item for discussion and potential decision.

• Review of Hearthstone Place Apartments, case 21-0633
• Multi-family Design Review Checklist per OMC 18.170
• Detailed architectural plan set and applicant narrative included

PBIA Advisory Board

The PBIA Advisory Board is meeting to discuss downtown business improvement area operations. Business items include an update on the Downtown Ambassadors program, a possible LoveOly Summerfest sponsorship, results of the quarterly PBIA survey, and lighting improvements tied to the 2021 budget.

• Downtown Ambassadors Update (21-0638)
• LoveOly Summerfest Sponsorship (21-0640)
• PBIA Quarterly Survey Q2 results (21-0637)
• Lighting Improvements with 2021 budget comparison (21-0639)

Site Plan Review Committee

The Site Plan Review Committee is meeting to review a presubmission conference for the Berschauer-12th/Alley Lots project at 1200 Henry St SE. No project reviews are scheduled for this meeting. The committee will discuss the preliminary site plan and related details for this development.

• Presubmission conference for Berschauer-12th/Alley Lots, 1200 Henry St SE
• Preliminary site plan and vicinity map attached
• Narrative description and presubmission details included

The Site Plan Review Committee met virtually on June 23, 2021. The only substantive item was a presubmission conference for project 21-0616 (Berschauer-12th/Alley Lots) at 1200 Henry St SE, for which information was provided. No decisions were made; the meeting adjourned after the review.

• Reviewed presubmission conference 21-0616 for Berschauer-12th/Alley Lots at 1200 Henry St SE; information provided, no action taken.

General Government Committee

The Olympia General Government Committee is meeting to discuss several items, including an update on the Poet Laureate program, a discussion on beer garden permitting for city events, and recruitment for 2022 advisory committees. The committee will also consider approving the minutes from its May 26, 2021 meeting. Public comment is allowed for up to two minutes per person on business topics.

• Discussion of beer garden permitting, including 2021 Festival Event Permit Application and Seattle Special Events Beer Garden Rules
• Poet Laureate Update
• 2022 Advisory Committee Recruitment Discussion
• Approval of May 26, 2021 meeting minutes

The General Government Committee received a report from Economic Development Director Mike Reid on beer garden permitting rules, which currently limit beer gardens to three per year. City Manager Jay Burney noted the rules may be out of alignment with state guidelines and that the City can consider relaxing them. The committee also received updates on the Poet Laureate's work plan, advisory committee recruitment, and a police auditor report. No formal decisions were made on these items.

• Approved the May 26, 2021 meeting minutes.
• Received the Poet Laureate update report.
• Completed discussion on beer garden permitting rules.
• Completed discussion on 2022 advisory committee recruitment.
• Agreed to recommend Jason Selwitz for appointment to the Utility Advisory Committee if still interested.

Heritage Commission

The Olympia Heritage Commission is meeting via Zoom to handle routine business including approval of minutes, then will receive updates and briefings on several heritage topics. The main items are an update on the Historic Tumwater Brewhouse, an informational presentation from the Olympia Historical Society and Bigelow House Museum, and a briefing on the 2017 Downtown Olympia Reconnaissance Survey. The commission will also plan its annual retreat and hear reports from its subcommittees.

• Update on the Historic Tumwater Brewhouse
• Informational presentation from Olympia Historical Society and Bigelow House Museum
• Briefing on 2017 Downtown Olympia Reconnaissance Survey
• Planning for annual commission retreat
• Approval of May 20, 2021 meeting minutes

City Council

The Olympia City Council is holding a study session to discuss an update on a proposed new stormwater rate structure. The agenda includes a draft postcard and a link to the Storm and Surface Water Services and Rates webpage. No formal action is scheduled; this is a discussion item.

• Update on new stormwater rate structure proposal (item 21-0617)
• Draft postcard for public outreach on stormwater rates

The City Council held a study session to review a proposed new stormwater rate structure. The proposal would base residential rates on a fixed square footage and commercial rates on actual impervious surface, with no administrative fee for commercial accounts. No formal decision was made; the council asked clarifying questions and the session concluded.

• Reviewed proposed stormwater rate structure update
• Discussed residential rate changes: flat rate based on 2,882 sq ft, no discount maintenance agreement, no construction charge, rate decrease
• Discussed commercial rate changes: based on actual impervious surface, no administrative fee, flow control exempt area
• Noted next steps: finalize online tools for account look-up and appeal process, and outreach materials

City Council

The Olympia City Council will vote on several items, including accepting the City of Olympia Housing Action Plan, adopting a state drug law change, and accepting a donation of seven sculptures. They will also consider routine approvals like minutes, bills, and agreements, and receive updates on the Thurston County Opioid Task Force and a temporary expansion of the Clean Team and Downtown Ambassador programs.

• Resolution accepting the City of Olympia Housing Action Plan
• Ordinance adopting RCW 69.50.4013 (State v. Black decision) amending OMC 9.28.010
• Ordinance accepting donation of seven sculptures for 'A Story Place' at LBA Park
• Resolution authorizing agreement with Providence Community Care Center for Crisis Response Unit office space at 225 State Ave NE
• Resolution authorizing Public Works Trust Fund Loan application for Fones Road Improvement Project

The Olympia City Council approved a resolution accepting the City of Olympia Housing Action Plan, a collaboration with Lacey and Tumwater to address housing needs. It also approved the temporary expansion of the Clean Team and Downtown Ambassador programs, funded by Community Development Block Grant funds. The consent calendar was adopted, including ordinances on controlled substances and a sculpture donation, and the meeting ended with an executive session where no decisions were made.

• Adopted the consent calendar, including approval of bills and payroll totaling $40,168,717.04.
• Adopted an ordinance relating to controlled substances, amending OMC 9.28.010 to adopt RCW 69.50.4013 as amended by ESHB 5476.
• Approved on first reading an ordinance amending OMC 12.16.090 relating to street vacations.
• Approved on first reading an ordinance accepting the donation of seven sculptures for 'A Story Place'.
• Approved the temporary expansion of the Clean Team and Downtown Ambassador programs.
• Approved a resolution accepting the City of Olympia Housing Action Plan.
• Approved a resolution authorizing an agreement with Providence Community Care Center for office space.
• Approved a resolution authorizing a Public Works Trust Fund Loan application for the Fones Road Improvement Project.

Planning Commission

The Olympia Planning Commission will hold a regular meeting with public comment, staff announcements, and two main business items: an economic development update and a briefing on the 2021 Annual Comprehensive Plan Amendments. The commission will also approve minutes from the June 7, 2021 meeting. No votes on substantive items are listed on this agenda.

• Economic Development Update (45 min)
• 2021 Annual Comprehensive Plan Amendments briefing (45 min)
• Approval of June 7, 2021 meeting minutes
• Public comment period with advance registration required

The Olympia Planning Commission met and approved the agenda and the June 7, 2021 meeting minutes. They received informational briefings on the Economic Development Update and the 2021 Annual Comprehensive Plan Amendments, with no formal decisions made on these items. The meeting was otherwise procedural, including public comment and staff announcements.

• Approved the meeting agenda
• Approved the June 7, 2021 Planning Commission meeting minutes

Heritage Commission

The Olympia Heritage Commission is meeting to review and potentially approve the listing of a property at 208 18th St SW on the Heritage Register. The agenda includes approval of prior meeting minutes and a business item evaluating the property against Heritage Register criteria. The meeting is being held virtually via Zoom.

• Heritage Register Listing for 208 18th St SW
• Approval of March 22, 2021 meeting minutes
• Review against Heritage Register Criteria (18.12.080) and Heritage Register (18.12.085)

The Heritage Review Committee recommended that the home at 208 18th St SW be listed on the Olympia Heritage Register, following a unanimous motion. The recommendation will go to the full Commission for final action. The committee also clarified that historic structures are eligible for Special Tax Valuation if individually listed or contributing to a district.

• Approved the agenda as presented
• Approved the March 22, 2021 meeting minutes
• Recommended listing 208 18th St SW on the Olympia Heritage Register (motion passed unanimously)
• Clarified Special Tax Valuation eligibility for historic district buildings (discussion only)

Land Use & Environment Committee

The Land Use & Environment Committee will consider several items, including an update to the 2021 Engineering Design and Development Standards, a review of city regulations and fees affecting housing costs, a recommendation on the Olympia Housing Action Plan, and a draft short-term rental ordinance. The committee will also approve minutes from the May 27 meeting and hear public comment.

• 2021 Engineering Design and Development Standards (EDDS) update
• Review of city regulations and fees to reduce effects on housing costs
• Olympia Housing Action Plan recommendation with revisions and actions for low-income and workforce housing
• Short-term rental ordinance recommendation with draft ordinance and public hearing comments

The Land Use & Environment Committee unanimously recommended approval of the 2021 Engineering Design and Development Standards update and the updated Olympia Housing Action Plan. It also unanimously recommended approval of amendments to the Short Term Rental Ordinance, allowing it to proceed to the City Council. The committee received information on a review of city regulations and fees to reduce housing costs, and agreed to add a Hearing Examiner Contract Review to the October 21 meeting agenda.

• Approved 2021 Engineering Design and Development Standards update (unanimous)
• Approved updated Olympia Housing Action Plan (unanimous)
• Approved amendments to Short Term Rental Ordinance (unanimous)
• Received information on review of city regulations and fees to reduce housing costs
• Agreed to add Hearing Examiner Contract Review to October 21 meeting agenda

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee is meeting to discuss several business items, including inclusivity in parks, concept designs for a regional aquatic facility, a memorandum of understanding with the PARC Foundation, possible revisions to donation policy for memorials, and a GIS tool for prioritizing undeveloped park development. The committee will also hear reports from the Olympia Metropolitan Parks Advisory Board and on the Aquatic Center Feasibility Study. Public comment is accepted via email or Zoom registration by 4:00 PM on the meeting date.

• Discussion of inclusivity in parks (item 6.A)
• Review of regional aquatic facility concept designs (item 6.B)
• PARC Foundation Memorandum of Understanding (item 6.C)
• Possible donation policy revisions pertaining to memorials (item 6.D)
• Undeveloped park development prioritization GIS tool (item 6.E)

The Olympia Parks and Recreation Advisory Committee unanimously approved a new Memorandum of Understanding (MOU) for the PARC Foundation that includes a paid director. The committee also received updates on the Yelm Highway Community Park Master Plan, regional aquatic facility concept designs, and a GIS equity analysis for undeveloped park prioritization. No formal recommendation was made on memorial donation policy changes, but members expressed a preference for small plaques or etched bench names over ground plaques. The committee voted to resume in-person meetings.

• Approved PARC Foundation MOU with paid director (unanimous)
• Approved April 15, 2021 meeting minutes
• Approved agenda
• Chose to resume in-person meetings (unanimous)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to conduct its business, with the sole agenda item being the work group meeting itself. The agenda contains no substantive decisions, proposals, or public hearings—only procedural items like roll call, agenda approval, and adjournment.

• Meeting of the Social Justice and Equity Commission (SJEC) Founding Members Work Group (item 21-0594)

The Founding Member Work Group of the Social Justice and Equity Commission met and discussed options for moving forward. The discussion was completed, but no formal decisions were made. The meeting adjourned at 7:35 p.m.

• Approved the meeting agenda.
• Discussed options for moving forward (no action taken).

Finance Committee

The Olympia Finance Committee will review the 2021 lodging tax budget snapshot and the Washington Center for Performing Arts' financial position and reopening plan. They will also receive briefings on 2021 General Fund revenue and an early look at 2022 projections, plus an update on 2021 funding needs and resources. The meeting includes public comment and approval of prior minutes.

• Budget snapshot of 2021 lodging tax and Washington Center for Performing Arts
• Briefing on Washington Center for Performing Arts financial position and reopening/recovery plan
• 2021 General Fund revenue and early 2022 revenue projections briefing
• 2021 funding needs and resources update

The Olympia Finance Committee approved its May 19, 2021 meeting minutes and received four briefings: the 2021 Lodging Tax and Washington Center for Performing Arts budget snapshot, the Center's financial position and reopening plan, 2021 General Fund revenue with an early 2022 projection, and a 2021 funding needs update. No formal decisions were made on these items; they were received or discussed only.

• Approved the May 19, 2021 Finance Committee meeting minutes
• Received the 2021 Lodging Tax and Washington Center for Performing Arts budget snapshot briefing
• Completed discussion on the Washington Center for the Performing Arts financial position and reopening plan
• Received the 2021 General Fund revenue and early 2022 revenue projections briefing
• Received the 2021 funding needs and resources update briefing

Civil Service Commission

The Olympia Civil Service Commission will meet to approve its May 18 minutes, hear a presentation on testing processes, and vote on approval of the Lateral Firefighter Register and Police Lieutenant Promotional Register. Public comment is limited to items not subject to recent or upcoming hearings and excludes candidate or ballot measure advocacy.

• Approval of May 18, 2021 meeting minutes
• Presentation on testing processes
• Approval of Lateral Firefighter Register
• Approval of Police Lieutenant Promotional Register

The Olympia Civil Service Commission approved two hiring registers: a Lateral Firefighter Register with three candidates and a Police Lieutenant Promotional Register with four candidates. Both motions passed unanimously. The commission also received a presentation on testing processes and approved the previous meeting's minutes.

• Approved Lateral Firefighter Register (3-0)
• Approved Police Lieutenant Promotional Register (3-0)
• Approved May 18, 2021 meeting minutes
• Received presentation on testing processes

City Council

The Olympia City Council is holding a special work session to discuss 2022 budget priorities, informed by the 2021 Community Engagement and Public Opinion Survey and a draft 2021-2022 City of Olympia Work Plan. This is a discussion item, not a final decision.

• 2022 Budget Priorities discussion
• 2021 Community Engagement and Public Opinion Survey review
• Draft 2021-2022 City of Olympia Work Plan

The City Council held a special work session to discuss 2022 budget priorities, facilitated by Assistant City Manager Debbie Sullivan. The discussion was completed, but no formal decisions or votes were recorded. The meeting adjourned at 7:32 p.m.

• Discussed 2022 budget priorities (no formal action taken)

City Council

The Olympia City Council is meeting for a mid-year retreat, which appears to be a discussion session rather than a decision-making meeting. The agenda contains only roll call, a retreat item, and adjournment, with no specific proposals or votes listed.

• Mid-Year Retreat (item 21-0600) with agenda attachments

The City Council held a mid-year retreat, discussing their roles, meeting formats, and potential changes to the Council Guidebook. No formal decisions were made; the General Government Committee was tasked with drafting proposed guidebook changes for future review. The council also reviewed community survey results on resident satisfaction and priorities.

• Tasked General Government Committee with drafting Council Guidebook changes
• Agreed to distribute desired working agreement behaviors and schedule a date to finalize operating agreements

City Council

The Olympia City Council is meeting for a dinner session as part of its continuing Friday mid-year retreat. The agenda contains only roll call, a single item for the retreat agenda, and adjournment, with no substantive decisions or public hearings listed.

• Mid-year retreat agenda (item 21-0601)

The Olympia City Council met over dinner following the first day of their Mid-Year Retreat. No decisions were made during this procedural meeting. The meeting adjourned at 6:00 p.m.

City Council

The Olympia City Council is meeting for a mid-year retreat. The agenda contains only roll call, a single business item for the retreat agenda, and adjournment, with no specific decisions or discussion topics listed.

• Mid-Year Retreat business item (21-0599)
• Meeting held online via Zoom

The Olympia City Council held a mid-year retreat, discussing themes from interviews with members, including challenges, member relationships, and 2021-22 priorities. They discussed extending the Ad Hoc Committee on Public Safety through December 2021, with staff reports going to that committee instead of the General Government Committee. They also agreed to add referrals to the Council packet for the next business meeting and to consider community impact in the referral process. No formal votes were taken; the meeting was a discussion session.

• Discussed extending the Ad Hoc Committee on Public Safety through December 2021, with staff reports to that committee instead of the General Government Committee.
• Agreed to add referrals to the Council packet so they are heard at the next business meeting, ensuring members can explore merits.
• Agreed the referral process must be honored by all members and community impact should be considered.
• Discussed a design charrette regarding committees in December or January.
• Councilmembers Parshley, Cooper, and Huỳnh will be put forward for formal appointment to the Regional Fire Authority Planning Committee at a future meeting.

Arts Commission

The Olympia Arts Commission is meeting to approve the May 13, 2021 meeting minutes and discuss a spring retreat as the main business item. The agenda is otherwise routine, with roll call, public comment, and announcements.

• Approval of May 13, 2021 meeting minutes
• Discussion of Arts Commission Spring Retreat

The Arts Commission conducted its spring retreat, welcoming new commissioners Joe Batt, Shameka Gagnier, and Jace Hoag. Poet Laureate Ashly McBunch shared a poem, and staff presented a training module on community, culture, and equity. The commission discussed assignments and decided to have staff maintain a list of opportunities, with Dorgan and Hoag volunteering for the ARCH and Equity lecture series team. No formal votes or decisions were taken beyond approving the agenda and prior minutes.

• Approved the June 10, 2021 agenda with a corrected retreat timeline
• Approved the May 13, 2021 meeting minutes
• Conducted the spring retreat and welcomed new commissioners
• Discussed commission assignments and directed staff to keep a list of opportunities
• Commissioners Dorgan and Hoag volunteered for the ARCH and Equity lecture series team

Design Review Board

The Olympia Design Review Board is meeting online to discuss board rules and procedures, including small board rules and an essential guide for committees. The agenda is largely procedural, with no specific project or zoning decisions listed.

• Discussion of Small Board Rules
• Review of Essential Guide for Committees
• Reference to MRSC Brief Guide to Robert's Rules

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee is meeting to hear presentations on public defense and municipal court performance metrics, and an overview of new legislation affecting police and policy adoption. The agenda also includes approval of prior meeting minutes and public comment. This is a discussion and review meeting, not a final decision-making session.

• Public Defense Performance Metrics Presentation
• Olympia Municipal Court Performance Metrics Presentation
• Overview of New Legislation Impacting Police and Policy Adoption Process
• Approval of May 13, 2021 meeting minutes

The committee received presentations on public defense and municipal court performance metrics, plus an overview of new state legislation affecting police and policy. No formal decisions were made beyond approving the agenda and prior meeting minutes.

• Approved the May 13, 2021 meeting minutes
• Received the Public Defense Performance Metrics report
• Received the Olympia Municipal Court Performance Metrics report
• Received the overview of new legislation impacting police and policy adoption

Site Plan Review Committee

The Olympia Site Plan Review Committee is reviewing two projects: a site plan for the Hearthstone Place Apartments at 516 Franz Anderson Rd SE and a presubmission conference for Mi Tierra Pottery and Arts at 710 State Ave NE. The committee will discuss and potentially act on these development proposals.

• Site plan review for Hearthstone Place Apartments, 516 Franz Anderson Rd SE (project 21-0559)
• Presubmission conference for Mi Tierra Pottery and Arts, 710 State Ave NE (project 21-0558)

The Site Plan Review Committee recommended approval for the Hearthstone Place Apartments project at 516 Franz Anderson Rd SE, subject to conditions. The committee also held a presubmission conference for Mi Tierra Pottery and Arts at 710 State Ave NE, where information was provided. No other substantive decisions were made.

• Recommended approval of Hearthstone Place Apartments (21-0559) subject to conditions.
• Held presubmission conference for Mi Tierra Pottery and Arts (21-0558); information provided.

City Council

The Olympia City Council is holding a study session to review the Hearing Examiner's annual report and discuss the use of a hearing examiner in land use decisions. This is an informational update, not a final decision-making meeting. The agenda includes only this item plus roll call and adjournment.

• Hearing Examiner Annual Report
• Discussion of WCIA documents on use of a hearing examiner
• Land Use Review Flow Chart review

City Council

The Olympia City Council will hold public hearings on reallocating 2014 Community Development Block Grant funds and allocating 2021 CDBG funds, including creating a revolving loan fund. The consent calendar includes several routine items such as approving minutes, a real estate purchase, an interlocal agreement for homelessness services, a dog park construction bid, and a utility customer assistance fund. The council will also discuss the Reimagining Public Safety engagement process and approve plans for a mid-year retreat.

• Public hearing on reallocation of Program Year 2014 CDBG funds
• Public hearing on allocation of Program Year 2021 CDBG funds and creation of revolving loan fund
• Resolution authorizing purchase of real estate from Paul A. Bourgault Credit Shelter Trust
• Interlocal agreement with Thurston County to fund homelessness services
• Bid award for dog park construction project

The Olympia City Council approved the consent agenda, which included a first quarter budget amendment, an interlocal agreement with Thurston County for homelessness services, a dog park construction contract, and a utility customer assistance fund. The council also approved the agenda for the mid-year retreat with amendments. Public hearings on Community Development Block Grant fund allocations were held and closed with no public comment.

• Approved consent agenda including 2021 first quarter budget amendment (7-0)
• Adopted resolution authorizing interlocal agreement with Thurston County for homelessness services (7-0)
• Awarded dog park construction contract (7-0)
• Established utility customer assistance charitable fund with Community Action Council (7-0)
• Approved mid-year retreat agenda as amended (7-0)
• Held and closed public hearings on CDBG fund reallocation and allocation

Planning Commission

The Olympia Planning Commission will hold a regular meeting with public comment, staff announcements, and three business items. They will review a draft letter summarizing public comments on the Olympia Housing Action Plan, receive a briefing on Parks, Arts and Recreation Needs Assessment survey results, and discuss code barriers to solar energy installations. The meeting is primarily informational and advisory, with no final decisions scheduled.

• Review of draft letter summarizing public comments on Olympia Housing Action Plan
• Briefing on Parks, Arts and Recreation Needs Assessment survey results
• Briefing on code barriers to solar energy installations
• Public comment period with advance registration required

The Olympia Planning Commission unanimously recommended approval of a letter summarizing public comments on the Olympia Housing Action Plan and authorized the Chair to sign it. The commission also received briefings on the Parks, Arts and Recreation Needs Assessment Survey results and on code barriers to solar energy installations. No other substantive decisions were made.

• Approved letter summarizing public comments on Olympia Housing Action Plan (unanimous)
• Received briefing on Parks, Arts and Recreation Needs Assessment Survey results
• Received briefing on Code Barriers to Solar Energy Installations

Utility Advisory Committee

The Olympia Utility Advisory Committee meets via Zoom to approve minutes, take public comment, and hear staff updates on three business items: a sea level rise response planning update, AWWA utility benchmarking, and utilities financial updates. The meeting is largely informational with no votes on ordinances or contracts listed.

• Sea Level Rise Response Planning Update (item 21-0549) with attachments including the 2019 Olympia Sea Level Rise Plan
• AWWA Benchmarking discussion (item 21-0550)
• Utilities Financial Updates (item 21-0548)
• Approval of May 6, 2021 meeting minutes (item 21-0552)
• Public comment period with 2-minute individual speaking limit

The Utility Advisory Committee met via Zoom and received informational briefings on sea level rise response planning, AWWA benchmarking, and utilities financial updates. No formal decisions were made; the committee only approved the agenda and the minutes from the previous meeting.

• Approved the meeting agenda
• Approved the May 6, 2021 meeting minutes
• Received sea level rise response planning update (information only)
• Received AWWA benchmarking briefing (information only)
• Received utilities financial updates (information only)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve prior minutes and discuss the future commission. The agenda includes one business item focused on discussing the future of the SJEC, with no specific decisions or proposals detailed.

• Approval of May 20, 2021 meeting minutes
• Discussion of future Social Justice and Equity Commission

The Social Justice & Equity Commission Founding Member Work Group met on June 3, 2021, and approved the agenda and the minutes from the May 20, 2021 meeting. The group completed a discussion about the future commission. No formal decisions were made beyond these approvals.

• Approved the meeting agenda (unanimous)
• Approved the May 20, 2021 meeting minutes (unanimous)

Land Use & Environment Committee

The Land Use & Environment Committee is holding a special meeting to discuss the Olympia Housing Action Plan update, the scope of a housing feasibility study, and an approach to rental housing outreach. They will also consider the future development agreements process and approve the April 15, 2021 meeting minutes.

• Olympia Housing Action Plan update with draft plan and survey report
• Scope of Housing Feasibility Study
• Approach to Rental Housing Outreach
• Future Development Agreements Process

The Land Use & Environment Committee received updates and discussed the draft Housing Action Plan, a housing feasibility study scope, rental housing outreach, and future development agreements. No formal decisions or votes were made; all items were for discussion only.

• Approved April 15, 2021 meeting minutes
• Received Housing Action Plan update (discussion only)
• Completed discussion on housing feasibility study scope
• Completed discussion on rental housing outreach approach
• Completed discussion on future development agreements process

Design Review Board

The Olympia Design Review Board is meeting virtually to conduct a multi-family design review for the Trestle Union Apartments project (case 21-0536). The board will consider the staff report, architectural plans, and applicant narrative as part of this business item. No other substantive topics are listed on the agenda.

• Case 21-0536: Trestle Union Apartments (20-1786) multi-family design review under OMC 18.170
• Review of detail architectural plan set and applicant narrative
• Concept DRB staff report and meeting memo included for reference

General Government Committee

The General Government Committee will consider approving minutes from three prior meetings, receive an update on the Crisis Response Unit and Familiar Faces Programs, and discuss the allocation and reallocation of Community Development Block Grant (CDBG) funds, including the proposed PY2021 budget and HUD award letter. Public comment is limited to two minutes per speaker on business topics.

• Approval of minutes from April 28, May 12, and May 13, 2021 meetings
• Crisis Response Unit and Familiar Faces Programs update
• CDBG PY2021 proposed budget and HUD award letter consideration

The General Government Committee received updates on the Crisis Response Unit and Familiar Faces programs, and on Community Development Block Grant (CDBG) fund allocations. The committee voted unanimously to recommend and forward to the full City Council staff recommendations for allocating and reallocating CDBG funds from Program Year 2014, Program Year 2021, and CDBG-Coronavirus (CDBG-CV2) grant funds, with a focus on affordable housing and economic development. No other substantive decisions were made; the meeting also included reports on advisory committee recruitment, police auditor reports, and a request for a joint meeting with the Social Justice and Equity Founding Members.

• Approved agenda
• Approved minutes from April 28, May 12, and May 13, 2021 meetings
• Received Crisis Response Unit and Familiar Faces Programs update
• Recommended CDBG fund allocation and reallocation to full City Council (3-0)

PBIA Advisory Board

The PBIA Advisory Board is meeting to approve prior minutes and discuss several business items, including the city's response to broken windows, downtown marketing investment, lighting investments, and a quarterly survey. Public comment is allowed with restrictions. The agenda is mostly routine business items with no final decisions listed.

• City Response to Broken Windows
• Downtown Marketing Investment
• PBIA Lighting Investments
• PBIA Quarterly Survey (Q2 Draft Survey)

The PBIA Advisory Board held a routine meeting with no formal votes or decisions. Members discussed the city's response to broken windows, downtown marketing investment, PBIA lighting investments, and a quarterly survey. The meeting was informational only, with no action taken.

• Approved April 28, 2021 meeting minutes
• Discussed city response to broken windows (no action)
• Discussed downtown marketing investment (no action)
• Discussed PBIA lighting investments (no action)
• Discussed PBIA quarterly survey (no action)

Site Plan Review Committee

The Olympia Site Plan Review Committee meets virtually to review a binding site plan for a mixed-use project at 3840 Harrison Avenue and to hold presubmission conferences for two townhome projects. The committee is reviewing or discussing these development proposals, not making final approvals.

• 21-0530: Harrison Avenue Mixed Use Binding Site Plan, 3840 Harrison Avenue, Tax Parcel 1287140800
• 21-0506: Cushing Madison Townhomes presubmission, 439 Cushing St NW
• 21-0473: Chipman Road presubmission, 2721 18th Ave SE

The Site Plan Review Committee recommended approval of the Harrison Avenue Mixed Use Binding Site Plan at 3840 Harrison Avenue, subject to conditions. The committee also held presubmission conferences for the Cushing Madison Townhomes and Chipman Road projects, providing information only. No other substantive decisions were made.

• Recommended approval of Harrison Avenue Mixed Use Binding Site Plan (21-0530) subject to conditions
• Held presubmission conference for Cushing Madison Townhomes (21-0506) — information provided
• Held presubmission conference for Chipman Road (21-0473) — information provided

Heritage Commission

The Olympia Heritage Commission is meeting to conduct its annual Heritage Awards event, which recognizes heritage-related achievements. The agenda includes call to order, roll call, the awards presentation, and adjournment, with no other substantive business items listed.

• Annual Heritage Awards presentation
• Meeting held via Zoom
• Roll call and call to order

The Heritage Commission held its annual Heritage Awards event, presenting awards to four recipients for their contributions to local heritage. The meeting was largely ceremonial, with no substantive policy decisions made; the only formal action was approval of the agenda.

• Approved the meeting agenda
• Presented Heritage Awards to Shane Anderson, Bryan Willis, Thurston County Historic Commission, and Alicia Elliott

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve the agenda, approve minutes from its May 6 and May 13, 2021 meetings, and discuss the Social Justice and Equity Commission (SJEC) Founding Members Work Group as a business item. The meeting is held online via Zoom.

• Approval of May 6, 2021 meeting minutes (item 21-0483)
• Approval of May 13, 2021 meeting minutes (item 21-0495)
• Discussion of Social Justice and Equity Commission (SJEC) Founding Members Work Group (item 21-0484)

The Social Justice & Equity Commission Founding Member Work Group met with City Manager Jay Burney to discuss the future Commission and its structure. The discussion was completed, but no formal decisions were made. The meeting was otherwise procedural, approving the agenda and minutes from prior meetings.

• Approved agenda
• Approved May 6, 2021 meeting minutes
• Approved May 13, 2021 meeting minutes
• Completed discussion with City Manager Jay Burney on future Commission

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review one project: the TCOMM911 Elliott Tanks site plan at 3700 20th Ave NW. No presubmission conferences are scheduled. The meeting is limited to agenda review, project review, and adjournment.

• Project review: TCOMM911 Elliott Tanks, 3700 20th Ave NW (application 21-0476, prior permit 20-4692)
• Site plan attachment provided for review

The Site Plan Review Committee reviewed project 21-0476 for the TCOMM911 Elliott Tanks at 3700 20th Ave NW. The committee recommended approval of the project, subject to conditions. No other substantive decisions were made; the meeting was otherwise procedural.

• Recommended approval of TCOMM911 Elliott Tanks project (21-0476) subject to conditions

Finance Committee

The Olympia Finance Committee is meeting to review city investments, receive an update on climate change mitigation work, and discuss funding for the Transportation Master Plan, including Transportation Benefit District authority. The agenda also includes approval of the April 21, 2021 meeting minutes and public comment.

• City Investments Briefing
• Climate Change Work Update and Mitigation Plan
• Transportation Master Plan Funding and Transportation Benefit District Authority Discussion
• Approval of April 21, 2021 Finance Committee Meeting Minutes

The Olympia Finance Committee met and approved the April 21, 2021 meeting minutes. The committee received briefings on city investments, climate change work, and Transportation Master Plan funding, but took no substantive votes or decisions.

• Approved April 21, 2021 Finance Committee meeting minutes
• Completed discussion on City Investments Briefing
• Received climate change work update
• Completed discussion on Transportation Master Plan funding and Transportation Benefit District authority

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee will review the 2021 Engineering Design & Development Standards update process and survey results from the Thurston Regional Trails Plan update. The meeting also includes approval of prior minutes, public comment, and a housekeeping report.

• 2021 Engineering Design & Development Standards (EDDS) update process and proposed changes
• Survey results from the Thurston Regional Trails Plan update
• Approval of March 17, 2021 meeting minutes
• Public comment period via email before noon on May 19

City Council

The Olympia City Council will consider several ordinances, including amendments to high-density corridor zoning for drive-through restaurants, the Shoreline Master Program and Critical Areas Ordinance, and residential fire sprinkler locations. They will also review a first-quarter budget amendment and approve various appointments and interlocal agreements. The agenda includes routine consent items and updates on regional efforts.

• Ordinance amending high-density corridor zoning text regarding drive-through restaurants
• Ordinance adopting amendments to Shoreline Master Program and Critical Areas Ordinance
• Ordinance amending OMC 16.04.020 related to residential fire sprinkler locations
• 2021 First Quarter Budget Amendment (Ordinance 7268)
• Interlocal agreements for Sea Level Rise Response Collaborative and Regional Fire Authority study

The Olympia City Council approved several ordinances on second reading, including amendments to high-density corridor zoning for drive-through restaurants, the Shoreline Master Program and Critical Areas Ordinance, and residential fire sprinkler locations. The council also adopted the consent calendar, which included approvals for appointments, funding recommendations, and interlocal agreements. A first reading of the 2021 first quarter budget amendment was approved and moved to second reading.

• Approved ordinance amending high-density corridor zoning for drive-through restaurants (second reading)
• Approved ordinance adopting Shoreline Master Program and Critical Areas amendments (second reading)
• Approved ordinance amending residential fire sprinkler locations (first and final reading)
• Approved 2021 first quarter budget amendment (first reading, moved to second reading)
• Adopted consent calendar including bills and payroll totaling $14,484,711.37
• Approved resolution for Olympia Sea Level Rise Response Collaborative interlocal agreement
• Approved resolution for regional fire authority study with Tumwater
• Approved resolution amending Police Auditor agreement with Ogden Murphy Wallace

Civil Service Commission

The Olympia Civil Service Commission is meeting to approve prior meeting minutes and discuss two business items related to the Olympia Police Department: the sergeant testing process and the lieutenant testing process. No public comment is scheduled. The agenda is otherwise routine, with no other substantive items listed.

• Approval of February 16, 2021 meeting minutes
• Approval of April 20, 2021 meeting minutes
• Discussion of OPD Sergeant Testing Process
• Discussion of OPD Lieutenant Testing Process

The Olympia Civil Service Commission unanimously approved two police promotional testing processes: one for sergeant and one for lieutenant. Both processes were approved 3-0. The sergeant process includes an assessment center with three exercises, and the lieutenant process includes a research project, oral resume presentation, and panel interview.

• Approved OPD sergeant testing process (3-0)
• Approved OPD lieutenant testing process (3-0)
• Approved February 16, 2021 meeting minutes
• Approved April 20, 2021 meeting minutes as amended

City Council

The Olympia City Council is holding a study session with a presentation from the Municipal Research and Services Center on Open Public Meetings Act requirements. This is an informational overview, not a decision-making item. The agenda contains only this one business item, along with roll call and adjournment.

• Presentation on Open Public Meetings Act requirements by Municipal Research and Services Center

The Olympia City Council held a study session on May 18, 2021, with legal consultants from MRSC providing an overview of Washington's Open Public Meetings Act. The session covered serial meetings, subcommittees, social media, and communication protocols for elected officials and advisory bodies. No formal decisions were made; the session was informational only.

• Held study session on OPMA compliance (no vote)
• Discussed serial meetings and subcommittee rules (no action)
• Reviewed social media and communication protocols (no action)

Planning Commission

The Olympia Planning Commission will hold two public hearings: one on the draft Olympia Housing Action Plan and another on proposed 2021 code amendments. The commission will also consider approving the May 3, 2021 meeting minutes and take public comment on city business.

• Public hearing on draft Olympia Housing Action Plan
• Public hearing on 2021 code amendments (RCW 36.70A.620)
• Approval of May 3, 2021 meeting minutes
• Public comment period (3-minute limit, advance registration required)

The Olympia Planning Commission held public hearings on the Olympia Housing Action Plan and the 2021 Code Amendments. The commission voted 4-2 to recommend approval of the code amendments as proposed. The Housing Action Plan hearing was held and closed without a vote.

• Recommended approval of 2021 Code Amendments (4-2)
• Held and closed public hearing on Olympia Housing Action Plan
• Approved May 3, 2021 meeting minutes
• Approved agenda

Arts Commission

The Olympia Arts Commission is meeting to review a draft update to the 2016 Parks, Arts and Recreation Plan, including proposed 2022 Arts Program goals and policies. The commission will also discuss the Olympia Artspace Alliance, a donation for the Telephone of the Wind project, and planning for a spring retreat and Arts U training. Reports to City Council on policy and program recommendations are also on the agenda.

• Parks, Arts and Recreation Plan update with DRAFT 2022 Arts Program Goals and Policies
• Olympia Artspace Alliance check in
• Telephone of the Wind donation and video update
• Spring Retreat Planning/Arts U Training
• Policy and Program Recommendations to City Council

The Olympia Arts Commission unanimously recommended accepting the Telephone of the Wind sculpture as a gift to the City Manager for the public art collection. The commission also received updates on the Parks, Arts and Recreation Plan and postponed a check-in with the Olympia Artspace Alliance. No other substantive decisions were made.

• Recommended Telephone of the Wind donation to City Manager (unanimous)
• Approved agenda as amended (pulled item 21-0448)
• Approved April 8, 2021 meeting minutes
• Received Parks, Arts and Recreation Plan update
• Postponed Olympia Artspace Alliance check-in
• Completed Spring Retreat planning discussion

General Government Committee

The General Government Committee is holding a special meeting to conduct advisory committee interviews. The agenda includes an interview schedule for candidates, followed by adjournment.

• Advisory committee interviews (item 21-0463)
• Interview schedule review

The General Government Committee held a special meeting to interview applicants for the Utilities Advisory Committee, Planning Commission, and Home Fund Advisory Committee. After the interviews, members discussed qualifications and membership. No formal decisions were made; the interviews were completed.

• Completed interviews for Utilities Advisory Committee applicants
• Completed interviews for Planning Commission applicants
• Completed interviews for Home Fund Advisory Committee applicants

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee is meeting to approve prior minutes and receive briefings on two topics: how the Legal Department's Prosecution Division uses metrics for decision making, and an update on the Reimagining Public Safety process and Community Work Group. No votes on policy are scheduled; the agenda consists of briefings and updates.

• Briefing on Legal Department Prosecution Division use of metrics for decision making
• Update on Reimagining Public Safety process and Community Work Group
• Approval of April 8, 2021 meeting minutes

The Ad Hoc Public Safety Committee approved the April 8 meeting minutes and heard a briefing from Chief Prosecutor Tye Graham on case lifecycle, prosecution standards, and performance metrics. They also received an update on the Reimagining Public Safety Community Work Group, including member names and next steps. No formal decisions were made beyond the minutes approval.

• Approved April 8, 2021 meeting minutes
• Approved agenda

Design Review Board

The Olympia Design Review Board will hold a virtual meeting to review two business items: the Olympia Crest Apartments Phase III and the Malt House project. Both are design review cases where the board will consider staff reports, design checklists, and applicant materials. The meeting is open to the public via Zoom.

• Olympia Crest Apartments Phase III design review (Case 21-0464)
• Malt House design review (Case 21-0455)
• Review of design checklist per OMC 18.170 for Olympia Crest
• Combined concept and detail design review for Malt House

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to discuss focus group sessions and approaches to upcoming sessions. The agenda includes routine items like call to order, roll call, and public comment, with the main business item being the discussion of focus group strategies.

• Discussion on focus group sessions and approaches to upcoming sessions (item 21-0482)

The Social Justice & Equity Commission Founding Member Work Group decided not to hold a focus group on the unstably housed population itself. Instead, it will recommend that the full Commission partner with stakeholders and community service providers for regular engagement with that population. The meeting was otherwise procedural, with agenda approval and no minutes to approve.

• Decided not to hold unstably housed focus group as part of work group's efforts
• Recommended full Commission partner with stakeholders and service providers for regular engagement with unstably housed population

General Government Committee

The General Government Committee is holding a special meeting to conduct interviews for advisory committee positions. The agenda includes a call to order, roll call, and committee business focused on the interview schedule. No other substantive items are listed.

• Advisory Committee Interviews (Item 21-0462)
• Interview schedule review

The General Government Committee held a special meeting to interview applicants for the Arts Commission, Heritage Commission, Bicycle and Pedestrian Advisory Committee, and Parks and Recreation Advisory Committee. No formal decisions were made; the interviews were completed and applicant qualifications were discussed.

• Completed interviews for advisory committee applicants

City Council

The Olympia City Council is holding a work session to receive an update on fire regionalization, following the 2019 Fire Regionalization Study. This is a discussion item, not a final decision.

• Fire Regionalization Update (item 21-0467)
• 2019 Fire Regionalization Study review

The City Council received an update on a study evaluating options for a Regional Fire Authority (RFA) and agreed to proceed with the planning process. An interlocal agreement with Tumwater will be presented for approval at the May 18, 2021 meeting. No formal votes were taken during this work session.

• Agreed to move forward with RFA planning process
• Interlocal Agreement with Tumwater to be put forward for approval on May 18, 2021

Lodging Tax Advisory Committee

The Olympia Lodging Tax Advisory Committee is meeting to review the second round of 2021 Lodging Tax Funded Tourism Services proposals. The committee will also consider approving the minutes from its December 11, 2020 meeting. The agenda is primarily focused on these business items, with no other substantive topics listed.

• Review of second round 2021 Lodging Tax Funded Tourism Services proposals
• Proposals from Gateway Rotary, Harbor Days, Harlequin, ODA Downtown Marketing, ODA Summer Saturdays, Olympia Film Society, Oly Parks - Ice Rink, and Senior Games
• Approval of December 11, 2020 meeting minutes

The Lodging Tax Advisory Committee reviewed second-round 2021 tourism service proposals and reached consensus on funding, including a late submittal from the Olympia Film Society. The committee recommended a total of $295,000 for eight proposals, including $30,000 for Harbor Days (with a $30,000 reallocation plus an additional $30,000) and $50,000 each for several events. The recommendation was moved and seconded, and carried unanimously by a 4-0 vote, forwarding it to the full Council for approval.

• Approved agenda and minutes from December 11, 2020
• Recommended $5,000 for Gateway Rotary - Brats, Brews and Bands
• Recommended $30,000 for Harbor Days (with $30,000 reallocation plus additional $30,000)
• Recommended $30,000 for Harlequin Productions
• Recommended $50,000 for ODA - Downtown Re-opening Marketing
• Recommended $50,000 for ODA - Summer Saturdays
• Recommended $50,000 for Olympia Parks - Oly on Ice Rink
• Recommended $30,000 for WA State Senior Games and $50,000 for Olympia Film Society

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting online to approve the agenda and the minutes from its April 27, 2021 meeting, and to discuss the work group's business. The agenda is largely procedural, with no substantive policy items listed.

• Approval of April 27, 2021 meeting minutes (item 21-0458)
• Discussion of Social Justice and Equity Commission founding members work group (item 21-0459)

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and the minutes from the April 27, 2021 meeting. They continued planning future Focus Group meetings, and the discussion was completed. No formal decisions were made beyond these approvals.

• Approved agenda
• Approved April 27, 2021 meeting minutes

Utility Advisory Committee

The Olympia Utility Advisory Committee will meet via Zoom to discuss and receive updates on three business items: the 2022 Waste ReSources Management Plan, a concept for discounted General Facilities Charges (GFCs) for affordable housing developments, and a cost forecast for drinking water infrastructure renewal and replacement. The meeting also includes approval of minutes, public comment, and announcements. No final decisions are scheduled; these are discussion items.

• 2022 Waste ReSources Management Plan update (Public Works - Waste ReSources)
• Discussion of concept for discounted General Facilities Charges (GFCs) for affordable housing developments
• Drinking Water Utility Infrastructure Renewal and Replacement Cost Forecast
• Approval of April 1, 2021 meeting minutes
• Public comment period (2-minute limit per speaker)

The Utility Advisory Committee met and approved the agenda and April minutes. They discussed a concept for discounted General Facilities Charges for affordable housing developments, with members generally supportive but recommending any shortfall be offset by general funds rather than ratepayers. Staff provided updates on utility projects and the Waste ReSources management plan. No formal decisions were made on these discussion items.

• Approved the meeting agenda
• Approved the April 1, 2021 meeting minutes
• Discussed 2022 Waste ReSources Management Plan update (information only)
• Discussed discounted GFCs for affordable housing; members supportive, shortfall should come from general funds
• Discussed Drinking Water Utility Infrastructure Renewal and Replacement Cost Forecast (information only)

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee is meeting to elect a Chair and Vice Chair and to review a draft report on the district's compliance with 2020 funding levels. The agenda also includes approval of the previous meeting's minutes and public comment. No major policy decisions or public hearings are scheduled.

• Election of Chair and Vice Chair
• Review of draft 2020 report on OMPD funding compliance
• Approval of October 14, 2020 meeting minutes

The Olympia Metropolitan Park District Advisory Committee unanimously re-elected Roger Horn as Chair and James Reddick as Vice Chair for another year. The committee received the City's 2020 Compliance Report, which found the City in compliance with all sections of the Interlocal Agreement. Chair Horn will draft a letter based on committee feedback, and the report will be posted online for public comment before review at the October meeting.

• Re-elected Roger Horn as Chair and James Reddick as Vice Chair (unanimous)
• Received 2020 Compliance Report confirming City compliance with Interlocal Agreement
• Directed Chair Horn to draft a letter based on committee feedback on the report
• Agreed to post the finalized report online for public comment, with review at October meeting

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests: Chambers Lake Estates and Middle Street Townhomes. No project reviews are scheduled. The committee will discuss preliminary site plans and related details for both proposals.

• Chambers Lake Estates presubmission conference, Parcel Number 11829230100
• Middle Street Townhomes presubmission conference, 1515 Middle St SE
• No project reviews on the agenda

The Site Plan Review Committee met virtually on May 5, 2021. The only substantive agenda items were canceled or informational: the Chambers Lake Estates project was canceled at the applicant's request, and information was provided for the Middle Street Townhomes project. No formal decisions or approvals were made.

• Canceled Chambers Lake Estates project review at applicant's request
• Provided information on Middle Street Townhomes project

City Council

The Olympia City Council will consider a consent calendar with routine approvals, including a grant agreement for a second shelter at 3444 Martin Way East, a land sale at 308-310 4th Avenue East, and an ADA Transition Plan. They will hold a public hearing on extending a homelessness and COVID-19 public health emergency, and take up ordinances on drive-through restaurant zoning and Shoreline Master Program amendments. They will also discuss appropriating 2020 year-end funds and proposed use of American Rescue Plan funding.

• Grant agreement with Interfaith Works for a second shelter at 3444 Martin Way East
• Agreement to sell city-owned property at 308-310 4th Avenue East to Urban Olympia 12, LLC for mixed-use development
• Ordinance amending high-density corridor zoning text regarding drive-through restaurants
• Public hearing on ordinance declaring continuing state of public health emergency related to homelessness and COVID-19
• Ordinance adopting amendments to Shoreline Master Program and Critical Areas Ordinance

The Olympia City Council approved the joint recommendations from the City Manager and Finance Committee for appropriating 2020 year-end funds and the proposed use of American Rescue Plan (ARP) funding, as amended. The amendment added a $2 million placeholder for housing related to the Regional Housing Council Action Plan. The motion passed unanimously (7-0).

• Approved 2020 year-end fund appropriations and ARP funding use plan (7-0)
• Approved ordinance amending high-density corridor zoning text regarding drive-through restaurants (first reading)
• Approved ordinance declaring continuing state of public health emergency related to homelessness and COVID-19 (first and final reading)
• Approved ordinance adopting amendments to Shoreline Master Program and Critical Areas Ordinance (first reading)
• Adopted consent calendar including 12 items (7-0)
• Adopted 2021 Heritage Award Nominations
• Adopted 2021 Neighborhood Matching Grants Awards
• Approved resolution designating Olympia Armory as local heritage resource

City Council

The Olympia City Council is holding a study session with one business item: a briefing on the ADA Transition Plan, including its appendices. This is an informational discussion rather than a final vote. The meeting is being held online and by phone.

• ADA Transition Plan briefing (item 21-0433) with Appendices A-M

The City Council held a study session with a briefing on the city's ADA transition and implementation approach. No formal decisions were made; the plan was noted as being on the consent calendar for the May 4, 2021 business meeting.

Planning Commission

The Olympia Planning Commission will consider a recommendation on a short-term rental ordinance, receive a briefing on the Olympia Housing Action Plan, and review 2021 code amendments. The meeting also includes approval of minutes from two prior meetings and public comment. No final decisions are listed; the short-term rental item is a recommendation and the housing and code items are briefings.

• Short Term Rental Ordinance - Recommendation (21-0377)
• Briefing on Olympia Housing Action Plan (21-0423)
• 2021 Code Amendments - Briefing (21-0425)
• Approval of April 5 and April 19, 2021 meeting minutes

The Olympia Planning Commission voted to recommend approval of the short-term rental ordinance with several revisions, including allowing accessory dwelling units to be used as short-term rentals and raising the limit to four rentals per owner. A motion to exempt pre-existing short-term rentals from additional parking requirements failed in a 3-3 tie. The recommendation will go to the City Council for final action.

• Motion to exempt pre-existing short-term rentals from additional parking requirement failed (3-3)
• Motion to remove prohibition on accessory dwelling units as short-term rentals passed unanimously
• Motion to change 'occupants'/'occupancy' to 'overnight guests' passed unanimously
• Motion to raise limit to four short-term rentals per owner, with staff to prepare language exempting existing owners, passed unanimously
• Motion to recommend approval of ordinance with revisions passed unanimously

Heritage Commission

The Olympia Heritage Commission is meeting to review a draft policy for a proposed Historic Marker, plan Heritage Month activities, and hear committee reports. The agenda also includes approval of the March 24 meeting minutes and public comment. No final decisions are listed; items are under discussion or review.

• Review of proposal for Historic Marker with draft policy and proposed site
• Heritage Month planning
• Approval of March 24, 2021 meeting minutes
• Committee reports from Marketing & Outreach, Policy Ordinance & Guidance, Survey & Designation, and Heritage Review

The Olympia Heritage Commission unanimously recommended approval of a proposed interpretive sign for Howard's Point, with text and design presented by local historians. The commission also finalized plans for Heritage Month activities and the May 20 Heritage Awards event. No other substantive decisions were made; the meeting included announcements and committee updates.

• Recommended Howard's Point historic marker proposal to Community Planning and Development Director (unanimous)
• Finalized Heritage Month and Heritage Awards event planning
• Approved March 24, 2021 meeting minutes as amended

PBIA Advisory Board

The PBIA Advisory Board will vote to fill a board vacancy, discuss the 2020 Q4 business survey, and consider downtown marketing investment. The agenda also includes routine approval of minutes and public comment.

• Vote to fill board vacancy (letter of interest from Jamie Vulva)
• Discussion of 2020 Q4 business survey
• Downtown marketing investment discussion
• Approval of March 24, 2021 meeting minutes

The PBIA Advisory Board approved the appointment of Jamie Vulva to fill a board vacancy, with a term ending 12/31/2022. The board also discussed a quarterly survey and tabled a discussion on downtown marketing investment until the next meeting. No other substantive decisions were made.

• Appointed Jamie Vulva to board vacancy, term ending 12/31/2022 (unanimous)
• Approved March 24, 2021 meeting minutes
• Tabled downtown marketing investment discussion until May 26 meeting

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for the Olympia Transit Center South Site Improvements project at 222 State Ave NE. No project reviews are scheduled for this meeting. The committee will consider preliminary site plans and related details for the transit center improvements.

• Presubmission conference 21-0400 for Olympia Transit Center South Site Improvements at 222 State Ave NE
• Review of preliminary site plan, vicinity map, narrative description, and presubmission details

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Olympia Transit Center South Site Improvements project at 222 State Ave NE. The information for the project was provided, and no formal decisions were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Olympia Transit Center South Site Improvements (21-0400, 21-1919) — information provided

General Government Committee

The Olympia General Government Committee is meeting to review the Police Auditor's quarterly report and consider approving communication and reporting protocols for the auditor. The committee will also receive updates on the Parking and Business Improvement Area Advisory Board and the Downtown Ambassador program. Public comment is limited to two minutes per speaker on the committee's business topics.

• Police Auditor's Quarterly Report (21-0397)
• Approval of Police Auditor Communication and Reporting Protocols (21-0396)
• Parking and Business Improvement Area Advisory Board Update including 2021 Budget and Work Plan (21-0395)
• Downtown Ambassador Update (21-0412)
• Approval of April 14, 2021 meeting minutes (21-0411)

The General Government Committee approved the Police Auditor Communication and Reporting Protocols, establishing a schedule for monthly, quarterly, mid-year, and annual reports to the committee and City Council. The committee also received the Police Auditor's first quarterly report and updates on the PBIA Advisory Board and Downtown Ambassador program. No other substantive decisions were made.

• Approved Police Auditor Communication and Reporting Protocols
• Received Police Auditor's first quarterly report
• Approved April 14, 2021 meeting minutes
• Completed discussion on PBIA Advisory Board update
• Received Downtown Ambassador program update

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve minutes from two prior meetings and debrief a focus group meeting. The agenda is largely procedural, with the focus group debrief as the only substantive business item.

• Approval of April 15, 2021 meeting minutes
• Approval of April 22, 2021 meeting minutes
• Focus Group Meeting Debrief

The Social Justice & Equity Commission Founding Member Work Group met and approved the minutes from its April 15 and April 22, 2021 meetings. The group also discussed the progress of its focus groups, but no formal decisions were made on that topic. The meeting was procedural in nature.

• Approved April 15, 2021 meeting minutes
• Approved April 22, 2021 meeting minutes

City Council

The Olympia City Council will hold a work session with two business items: a discussion on reimagining public safety and a briefing on the Parks, Arts and Recreation Needs Assessment Survey results, including the 2020 OPARD Performance Report. No formal votes or decisions are scheduled; this is a discussion-only meeting.

• Discussion on Reimagining Public Safety (Item 21-0387)
• Briefing on Parks, Arts and Recreation Needs Assessment Survey Results (Item 21-0382)
• Review of 2020 OPARD Performance Report

The Olympia City Council held a work session with no formal votes. They received updates on the Reimagining Public Safety engagement process and discussed barriers to addressing bias in the criminal justice system. They also reviewed the Parks, Arts and Recreation Needs Assessment Survey results and discussed plan priorities. The meeting was informational only.

• Completed study session on Reimagining Public Safety (no action)
• Completed study session on Parks, Arts and Recreation Needs Assessment (no action)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to discuss diversity, equity and inclusion with Mayor Selby. The agenda contains one business item: a discussion between the work group and the mayor. No minutes are scheduled for approval, and no other substantive actions are listed.

• Discussion with Mayor Selby about diversity, equity and inclusion (item 21-0408)

The Social Justice & Equity Commission Founding Member Work Group met with Mayor Selby to discuss racial equity issues. The discussion was completed, and no formal decisions were made. The meeting was procedural and informational only.

• Approved meeting agenda
• Completed discussion with Mayor Selby on racial equity issues

Site Plan Review Committee

The Olympia Site Plan Review Committee will review two projects: the Trestle Union Apartments at 710 11th Ave SE and a presubmission conference for the Intercity Transit South Parcel Master Plan at 526 Pattison St SE. The committee will discuss site plans and provide feedback before any formal decisions.

• Trestle Union Apartments, 710 11th Ave SE, site plan review (project 21-0378)
• Intercity Transit South Parcel Master Plan, 526 Pattison St SE, presubmission conference (21-0375)
• Meeting held virtually via Zoom

The committee recommended approval of the Trestle Union Apartments project at 710 11th Ave SE, subject to conditions, and recommended a waiver of land use review for The Big G I LLC at 4325 Martin Way E. Information was provided for the Intercity Transit South Parcel Master Plan presubmission conference. No final decisions were made; all items were recommendations or informational.

• Recommended approval of Trestle Union Apartments, 710 11th Ave SE, subject to conditions
• Recommended waiver of land use review for The Big G I LLC, 4325 Martin Way E
• Provided information for Intercity Transit South Parcel Master Plan presubmission conference

Finance Committee

The Olympia Finance Committee will discuss the 2020 year-end General Fund financial position, a proposal for Basic Life Support transport by the Fire Department, a Financial and Human Resources Management Information System project briefing, and the First Quarter Budget Report. The meeting includes public comment and approval of prior minutes.

• 2020 Year-End General Fund Financial Position Discussion
• Olympia Fire Department Basic Life Support Transport Proposal
• Financial and Human Resources Management Information System Project Briefing
• First Quarter Budget Report
• Approval of March 17, 2021 Finance Committee Meeting Minutes

The Finance Committee approved the City Manager's recommendations for allocating 2020 year-end funds, including $700,000 for housing and homeless response, additional funding for the Police Auditor, and other public safety items. The motion passed unanimously (3-0) and will be forwarded to the full Council. The committee also received briefings on a proposed BLS transport program, an HR/finance system project, and the first quarter budget report.

• Approved City Manager's year-end fund allocation recommendations (3-0)
• Forwarded allocation recommendations to full Council for approval
• Received briefing on Olympia Fire Department BLS transport proposal
• Received update on Financial and HR Management Information System project
• Received first quarter budget report

City Council

This City Council meeting is a special work session that has been postponed; all agenda items are moved to April 27, 2021. The council was scheduled to discuss reimagining public safety and review a parks, arts, and recreation needs assessment survey. No decisions are expected at this meeting.

• Notice of postponement of all agenda items to April 27, 2021
• Discussion on Reimagining Public Safety (Item 21-0387)
• Briefing on Parks, Arts and Recreation Needs Assessment Survey Results (Item 21-0382)

The Olympia City Council held a special work session on April 20, 2021, but postponed all agenda items—including the Reimagining Public Safety discussion and the Parks, Arts and Recreation Needs Assessment Survey briefing—until April 27, 2021. No substantive decisions were made; the meeting adjourned at 5:43 p.m.

• Postponed Reimagining Public Safety discussion to April 27
• Postponed Parks, Arts and Recreation Needs Assessment Survey briefing to April 27

Metropolitan Park District Board

The Olympia Metropolitan Park District Board is meeting to handle routine administrative business: approving prior meeting minutes, electing officers, adopting the 2021 advisory committee work plan, and amending the board's meeting schedule. Public comment is limited to park district items, with a 2-minute cap per speaker. No major projects, contracts, or financial decisions are on the agenda.

• Approval of November 10, 2020 board meeting minutes
• Election of Olympia Metropolitan Park District (OMPD) officers
• Approval of 2021 OMPD Advisory Committee Work Plan
• Resolution amending OMPD meeting schedule

The Olympia Metropolitan Park District Board approved the November 10, 2020 meeting minutes, re-elected Jim Cooper as President and Lisa Parshley as Vice President, and approved the 2021 Advisory Committee Work Plan. The board also approved a resolution amending the meeting schedule to start one half hour before regular City Council meetings. All votes were unanimous except for the minutes approval, where Boardmember Huỳnh abstained.

• Approved November 10, 2020 meeting minutes (6-0-1, Huỳnh abstained)
• Re-elected Jim Cooper as Board President (unanimous)
• Re-elected Lisa Parshley as Vice President (unanimous)
• Approved 2021 OMPD Advisory Committee Work Plan (7-0)
• Approved resolution amending meeting schedule to one half hour before City Council meetings (7-0)

Civil Service Commission

The Olympia Civil Service Commission is meeting to approve the February 16, 2021 meeting minutes and to consider approval of a promotional Fire Lieutenant register. The meeting is held virtually, with public comment accepted by email. The agenda is otherwise routine and procedural.

• Approval of February 16, 2021 meeting minutes
• Approval of Promotional Fire Lieutenant Register

The Civil Service Commission approved the promotional register for Fire Lieutenant, listing five candidates who passed all exam components. The minutes from the February 16, 2021 meeting were postponed to the May meeting. No other substantive decisions were made.

• Approved Fire Lieutenant Promotional Register (2-0, 1 excused)
• Postponed approval of February 16, 2021 meeting minutes to May meeting

Planning Commission

The Olympia Planning Commission is meeting to hold a public hearing on proposed short-term rental regulations (ordinance 21-0377) and to screen and recommend candidates for Commission vacancies. The meeting also includes public comment, staff announcements, and reports. Public comment requires advance registration due to the remote meeting format.

• Public hearing on Short Term Rental Regulations ordinance 21-0377
• Planning Commission candidate screening and recommendation (21-0379)
• Remote meeting via Zoom with advance registration for public comment
• Public comments limited to 3 minutes; restrictions on comments related to recent/upcoming hearings or political campaigns

The Planning Commission held a public hearing on proposed short-term rental regulations, hearing testimony from seven members of the public. No decision was made; deliberations and a recommendation are scheduled for May 3, 2021. The commission also identified top candidates for a commission vacancy and directed staff to forward recommendations to the General Government Committee.

• Held public hearing on short-term rental regulations (21-0377); closed at 7:33 p.m.
• Deliberations and recommendation on short-term rental regulations scheduled for May 3, 2021
• Identified top five candidates for Planning Commission vacancy and directed staff to forward recommendations to General Government Committee

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve minutes from its April 1 meeting and continue planning community conversations. The agenda is largely procedural, with the main substantive item being ongoing discussion of community engagement efforts.

• Approval of April 1, 2021 meeting minutes
• Continued planning of community conversations

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and the minutes from the April 1, 2021 meeting. The group continued planning future Community Conversations, completing the discussion. No other substantive decisions were made.

• Approved agenda
• Approved April 1, 2021 meeting minutes (21-0388)
• Continued planning of Community Conversations (21-0389)

Land Use & Environment Committee

The Olympia Land Use & Environment Committee will hold a regular meeting with public comment, approval of prior minutes, and three substantive briefings. Members will hear a briefing on a Tenant Opportunity to Purchase ordinance, review the Shoreline Master Program periodic update, and discuss short-term rental regulations. No final votes are listed on the agenda; items are presented for committee discussion.

• Briefing on Tenant Opportunity to Purchase Ordinances (TOPO4THEPEOPLE Coalition recommendations)
• Shoreline Master Program Periodic Review with final draft SMP and CAO
• Short Term Rental Regulations discussion
• Approval of March 18, 2021 meeting minutes
• Public comment period up to 15 minutes

The Land Use & Environment Committee approved its agenda and prior minutes, received a briefing on Tenant Opportunity to Purchase Ordinances, and completed a discussion on Short Term Rental Regulations. The Shoreline Master Program Periodic Review was recommended for approval and referred to the full City Council. The committee also requested adding 'Future Development Agreements Process' to the May 27 agenda.

• Approved agenda
• Approved March 18, 2021 meeting minutes
• Recommended Shoreline Master Program Periodic Review for approval and referred to City Council
• Requested adding 'Future Development Agreements Process' to May 27 agenda

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee will review the findings of a Parks, Arts and Recreation Needs Assessment Survey, a 2020 annual performance review with a Covid-19 update, and a lease option for the Heritage Park Fountain and Traditions. The committee will also hear reports on the Aquatic Center Feasibility Study, the Regional Climate Plan, and the Olympia Metropolitan Parks Advisory Board. Public comment is limited to items not subject to recent or upcoming public hearings and excludes campaign-related speech.

• Parks, Arts and Recreation Needs Assessment Survey results findings report
• 2020 OPARD Annual Performance Review and Covid-19 update
• Heritage Park Fountain and Traditions lease option with proposed lease area
• Aquatic Center Feasibility Study report
• Regional Climate Plan report

The committee voted 7-0 (with one abstention) to recommend staff negotiate a possible lease with Traditions for a small portion of Heritage Park. They also heard presentations on a needs assessment survey and the 2020 annual performance review, but took no other formal action.

• Recommended staff negotiate with Traditions on a possible Heritage Park lease (7-0, 1 abstention)
• Approved March 18, 2021 meeting minutes
• Approved agenda

General Government Committee

The General Government Committee is holding a special meeting to approve prior meeting minutes and discuss updates to the Council Guidebook. The agenda is mostly procedural, with the only substantive item being a discussion of the draft guidebook.

• Discussion of Council Guidebook Updates (21-0369)
• Approval of March 24, 2021 meeting minutes (21-0365)
• Public comment period of up to 2 minutes per speaker

The General Government Committee approved the March 24, 2021 meeting minutes and discussed updates to the City Council Guidebook with staff, deferring further review to the June Mid-Year City Council Retreat. No formal decisions were made on the guidebook changes. The committee also received an update on advisory committee applicant interviews scheduled for April 27, 2021.

• Approved March 24, 2021 meeting minutes
• Discussed Council Guidebook updates, deferred to June retreat

City Council

The Olympia City Council will consider an emergency ordinance requiring additional compensation for grocery employees working in Olympia, along with several routine consent items including grant agreements, staffing increases, and advisory committee work plans. The meeting also includes proclamations for West Bay Art Crossing, Bicycle Month, and Workers Memorial Week, plus a briefing on the Social Justice and Equity Commission's public engagement process.

• Ordinance establishing labor standards for additional compensation for grocery employees, with emergency effective date
• Resolution authorizing grant agreement with Family Support Center of South Sound for homeless shelter completion
• Resolution authorizing 2021 Home Fund Capital Awards for supportive housing
• Resolution authorizing 0.25 FTE staffing increase for Armory Creative Campus design and reconstruction
• Resolution appointing independent salary commission to review City Council compensation

The Council adopted an ordinance providing hazard pay for grocery employees, with amendments setting the effective date to May 2, 2021, and excluding fleet truck drivers and corporate staff from the definition of 'grocery employee.' The Council also approved $18.6 million in Home Fund capital awards for supportive housing, including 63 new units at Martin Way and acquisition of a 58-unit motel in Tumwater. All votes were 7-0.

LEOFF I Disability Board

The LEOFF I Disability Board will meet to elect a chair and vice-chair, approve an update to the LEOFF Dental Policy, and receive expense reports for January and February 2021. The meeting also includes approval of the March 8, 2021 minutes.

• Election of Board Chair and Vice-Chair
• Approval of update to LEOFF Dental Policy
• Receive LEOFF Expense Report for January and February

The LEOFF I Disability Board approved the March 8, 2021 minutes, re-elected Jim Cooper as Board Chair and Mark Hansen as Vice Chair for 2021, and approved an update to the LEOFF 1 dental reimbursement policy. The board also received the LEOFF expense report for January and February. All votes were unanimous among the four members present, with one member excused.

• Approved March 8, 2021 LEOFF Board minutes (unanimous)
• Re-elected Jim Cooper as Board Chair for 2021 (unanimous)
• Re-elected Mark Hansen as Board Vice Chair for 2021 (unanimous)
• Approved update to LEOFF 1 dental reimbursement policy (4-0, 1 excused)
• Received LEOFF expense report for January and February

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee will discuss stakeholder interviews related to reimagining public safety, review 2019-2020 Olympia Police Department arrest and booking data, and approve agenda topics for a City Council work session on the same subject. The meeting also includes routine approval of minutes from March 11, 2021. No final decisions are expected; this is a discussion and planning session.

• Discussion of stakeholder interview overview and survey overview on reimagining public safety
• Briefing on 2019 and 2020 Olympia Police Department arrest and booking data
• Approval of agenda topics and meeting design for City Council work session on reimagining public safety
• Approval of March 11, 2021 meeting minutes

The Ad Hoc Public Safety Committee approved the agenda and meeting design for the April 20, 2021 City Council work session on Reimagining Public Safety. They also heard presentations on stakeholder interviews and 2019-2020 arrest data, and approved the March 11 meeting minutes.

• Approved the agenda for the April 8, 2021 meeting.
• Approved the March 11, 2021 meeting minutes.
• Approved the agenda topics and meeting design for the April 20, 2021 City Council work session on Reimagining Public Safety.

Arts Commission

The Olympia Arts Commission will discuss collaborating with the PBIA on a downtown placemaking project, consider a Poet Laureate recommendation to City Council, and review two art donation proposals (Telephone of the Wind and A Story Place at LBA Park). The commission will also receive reports on policy recommendations, arts program support, and ARCH support.

• Discussion on collaborating with PBIA on downtown placemaking project
• Poet Laureate Recommendation to City Council
• Telephone of the Wind Donation (Gift of Art Proposal)
• A Story Place Donation (proposed installation at LBA Park)
• Reports: Policy and Program Recommendations, Arts Program Support, ARCH Support

The Olympia Arts Commission voted unanimously to recommend Ashly McBunch for Poet Laureate 2021-2023 to the City Council. The commission also approved a motion to provide feedback to an artist on a proposed sculpture donation, and recommended a separate art donation to the City Manager. The meeting was held online and adjourned at 7:49 p.m.

• Approved the March 11, 2021 meeting minutes.
• Approved the meeting agenda.
• Recommended Ashly McBunch for Poet Laureate 2021-2023 to City Council (motion passed unanimously).
• Approved providing feedback to Mr. Dembeck on the 'Telephone of the Wind' sculpture proposal (motion passed unanimously).
• Recommended 'A Story Place' by Nancy Thorne Chambers to the City Manager as a donation to the City Public Art Collection (motion passed unanimously).
• Completed discussion on collaborating with PBIA on a downtown placemaking project.
• Received a report on policy and program recommendations, including exploring formalizing commissioner appointments to juries and COVID-responsive art projects.
• Received a report on Arts Program Support, noting the NEA Our Town funding application was not approved.

Planning Commission

The Olympia Planning Commission will hold a regular meeting to approve minutes, take public comment, and hear staff announcements. The main business items are a briefing on the 2021 Buildable Lands Report Update and a briefing on proposed 2021 code amendments. No final decisions are scheduled; these are discussion items.

• 2021 Buildable Lands Report Update briefing
• 2021 Code Amendments briefing
• Approval of March 15, 2021 meeting minutes
• Public comment period with advance registration required

The Olympia Planning Commission met and received informational presentations on the 2021 Buildable Lands Report Update and the 2021 Code Amendments. No formal decisions were made; the items were for information only. The commission also discussed a webinar and heard staff announcements.

• Approved the March 15, 2021 meeting minutes
• Received 2021 Buildable Lands Report Update (informational)
• Received 2021 Code Amendments briefing (informational)

Utility Advisory Committee

The Olympia Utility Advisory Committee is meeting to review the 2021 Water Quality Report, receive a briefing on the Water System Plan Update, and hear an update on the Stormwater Rate Structure Project. The agenda also includes routine items like approving the previous meeting's minutes and public comment. No final decisions are listed; these are informational briefings and updates.

• 2021 Water Quality Report presentation
• Water System Plan Update project briefing
• Stormwater Rate Structure Project update with 2021 rates and 2022 proposal
• Approval of March 4, 2021 meeting minutes

The Utility Advisory Committee received the 2021 Water Quality Report and completed discussions on the Water System Plan Update and Stormwater Rate Structure Project. The committee will include staff's proposal for commercial stormwater rate changes in its recommendation to Council for the 2022 budget and rates. No formal votes were taken; all items were informational or discussion-only.

• Received 2021 Water Quality Report
• Completed discussion on Water System Plan Update
• Completed discussion on Stormwater Rate Structure Project; will include commercial rate proposal in fall recommendation to Council

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to approve minutes from two prior meetings and continue planning community conversations. The agenda is largely procedural, with the only substantive business item being continued planning of community conversations.

• Approval of March 12, 2021 meeting minutes
• Approval of March 18, 2021 meeting minutes
• Continued planning of community conversations

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and minutes from March 12 and March 18, 2021. The group continued planning for upcoming Community Conversations, with the discussion completed. No substantive decisions were made beyond these approvals and planning discussions.

• Approved agenda
• Approved March 12, 2021 meeting minutes (21-0304)
• Approved March 18, 2021 meeting minutes (21-0305)
• Continued planning of Community Conversations (discussion completed)

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for the James Hill Townhomes project at 300 Pattison St NE. No project reviews are scheduled for this meeting. The committee will discuss the preliminary site plan and related details for the proposed townhomes.

• Presubmission conference for James Hill Townhomes, 300 Pattison St NE (case 21-0308)
• Preliminary site plan and vicinity map attached for review
• Narrative description and presubmission details included in agenda packet

The committee reviewed the James Hill Townhomes project at 300 Pattison St NE (application 21-0308) during a presubmission conference. No decisions were made; the meeting was informational only.

• Reviewed James Hill Townhomes presubmission (21-0308) — no action taken

City Council

The Olympia City Council will consider a consent calendar of routine items, including resolutions for a solar lease, a grant for water quality work, and vehicle purchases. The council will also take up a development agreement for property at 1210 West Bay Drive NE, approve 2021 Plinth Project sculptures, and discuss the 2022 preliminary budget process. A public comment period is scheduled.

• Resolution authorizing development agreement with West Bay Development Group, LLC for 1210 West Bay Drive NE
• Resolution authorizing solar energy rooftop lease agreement with Olympia Community Solar
• Resolution authorizing grant agreement with Department of Ecology for Brawne Avenue Water Quality Retrofit Design Project
• Resolution authorizing supplemental agreement with Bud Clary Ford Hyundai to purchase nine vehicles
• Ordinance amending OMC Chapter 2.100 to change 'Citizen' to 'Community Member' and allow stipends for advisory board attendance

The Olympia City Council approved a development agreement with West Bay Development Group for the West Bay Yards project at 1210 West Bay Drive NE, including a one-time $250,000 payment to the City's Home Fund. The vote was 6-1, with Mayor Pro Tem Gilman dissenting. The council also adopted the consent calendar, which included resolutions for park designation, solid waste planning, a solar lease, and other items, and approved an ordinance changing 'citizen' to 'community member' and allowing stipends for advisory board members.

• Approved development agreement with West Bay Development Group for 1210 West Bay Drive NE (6-1)
• Adopted consent calendar including 10 resolutions and 1 ordinance (7-0)
• Approved ordinance amending OMC 2.100 to change 'citizen' to 'community member' and allow stipends (7-0)
• Approved 2021 Percival Plinth sculptures for exhibition (7-0)
• Adopted minutes from March 9 and March 23 meetings
• Certified bills and payroll totaling $8,616,469.80
• Designated city-owned property at 911 Adams Street as park inventory
• Authorized interlocal agreement with Thurston County for solid waste management plan

PBIA Advisory Board

The PBIA Advisory Board will vote to fill a board vacancy, consider a 2021 Q1 event sponsorship request, and discuss downtown art and marketing investments. The board will also approve minutes from its January and February meetings and hold a round table discussion.

• Vote to fill board vacancy with applicant Shannon Tiegs
• 2021 Q1 Event Sponsorships: Art in Olympia Storefronts Sponsorship Request
• Downtown Art and Marketing Investments discussion
• Approval of February 17, 2021 meeting minutes
• Approval of January 13, 2021 meeting minutes

The PBIA Advisory Board recommended approval of Shannon Tiegs to fill a board vacancy for a term ending 12/31/2022. The board also approved $1,000 sponsorships for Art in Downtown Storefronts, ArtsWalk, and Shop and Dine Week. Information on Downtown Art and Marketing Investments was received, and the meeting adjourned at 7:37 p.m.

• Recommended approval to appoint Shannon Tiegs to board vacancy (term ending 12/31/2022) — motion passed unanimously.
• Approved $1,000 sponsorship for Art in Downtown Storefronts — motion passed unanimously.
• Approved $1,000 sponsorship for ArtsWalk — motion passed unanimously.
• Approved $1,000 sponsorship for Shop and Dine Week — motion passed unanimously.
• Received information on Downtown Art and Marketing Investments — no action taken.

General Government Committee

The Olympia General Government Committee will meet to approve minutes, hear public comment, and discuss several items, including meeting with advisory committee chairs, the annual City Council retreat facilitation, and a scope of work for reviewing the city's response to public demonstrations. The agenda is largely procedural, with the demonstration review being the most substantive item.

• Approval of February 24, 2021 meeting minutes
• Meeting with advisory committee/commission chairs (Arts, BPAC, DRB, Heritage, Planning, PRAC, UAC) to review 2021 work plans
• Discussion of annual City Council retreat facilitation (draft RFP)
• Discussion of scope of work for review of response to public demonstrations

The General Government Committee discussed but did not vote on two items: a draft RFP for facilitating the 2022 City Council retreat and a scope of work for reviewing Olympia Police Department's response to 2020 public demonstrations. The Committee requested specific updates to the RFP and raised questions for the study, with staff to revise and return. No formal decisions were made beyond approving the agenda and prior minutes.

• Approved February 24, 2021 meeting minutes
• Approved agenda
• Requested RFP updates for retreat facilitator (no vote)
• Requested study scope considerations for police demonstration review (no vote)

Heritage Commission

The Olympia Heritage Commission is meeting to discuss several business items, including an informational briefing on the Maritime Washington National Heritage Area, proposed revisions to the City's Comprehensive Plan, draft guidance on solar installations, and standards for new construction. The commission will also approve minutes from its February meeting and hear public comment. No final decisions are listed on the agenda.

• Informational briefing on Maritime Washington National Heritage Area (MWNHA)
• Review of proposed revisions to City Comprehensive Plan (Community Values and Vision)
• Review of draft guidance on solar installations (Guidelines for Solar Installations DRAFT #3)
• Discussion of SOI Standards for new construction, including ADUs and accessory structures
• Approval of February 24, 2021 meeting minutes

The Olympia Heritage Commission unanimously recommended approval of the Guidance for Solar Installations as written. The commission also received briefings on the Maritime Washington National Heritage Area and discussed comprehensive plan amendments, referring the latter to a committee for review. No other substantive decisions were made.

• Recommended approval of Guidance for Solar Installations (unanimous)
• Approved February 24, 2021 meeting minutes as amended
• Referred comprehensive plan amendment feedback to Policy Ordinance and Guidance Committee
• Referred SOI Standards discussion to Heritage Review Committee

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting to review presubmission conferences for three development projects. No formal project reviews are scheduled. The committee will discuss preliminary site plans for a phase 2 development, a short plat, and a warehouse tenant improvement.

• 2828 Martin Way E - Phase 2, 2828 Martin Way E (21-1333)
• Martin Way Short Plat, 3773 Martin Way E (21-1109)
• L&E Bottling Warehouse TI, 3200 Mottman Rd SW (21-1381)

The Site Plan Review Committee met and reviewed three presubmission conference items. No formal decisions were made; the committee only acknowledged that information was provided for each project.

• Reviewed presubmission 21-0271 for 2828 Martin Way E Phase 2 — information provided
• Reviewed presubmission 21-0272 for Martin Way Short Plat at 3773 Martin Way E — information provided
• Reviewed presubmission 21-0273 for L&E Bottling Warehouse TI at 3200 Mottman Rd SW — information provided

City Council

The Olympia City Council will hold a public hearing on a development agreement with West Bay Development Group, LLC and Hardel Mutual Plywood Corporation, and will consider several routine consent items including staffing increases, bid awards, a labor contract, and ordinance amendments.

• Public hearing on development agreement with West Bay Development Group, LLC and Hardel Mutual Plywood Corporation
• Resolution authorizing two full-time project-funded positions for financial management and IT solution
• Bid award for Miller and Central Lift Station Replacement Project
• Bid award for 2021 Pavement Repair Project
• Labor contract with Olympia Police Sergeants Association

The Olympia City Council approved the consent agenda, which included adopting minutes from prior meetings, authorizing two new project-funded positions for a financial management system, submitting the Deschutes Watershed Plan to the state, awarding bids for the Miller and Central Lift Station Replacement and 2021 Pavement Repair projects, and adopting a labor contract with the Olympia Police Sergeants Association. The council also approved on first reading an ordinance changing 'citizen' to 'community member' in city code and allowing stipends for advisory board members. A public hearing was held on a development agreement with West Bay Development Group and Hardel Mutual Plywood Corporation, but no decision was made.

• Adopted the consent agenda, including approval of February 23 and March 2, 2021 meeting minutes.
• Adopted a resolution authorizing two new full-time, project-funded positions for a financial management and IT solution.
• Adopted a resolution authorizing submittal of the Deschutes Watershed Plan to the Washington Department of Ecology.
• Adopted bid awards for the Miller and Central Lift Station Replacement Project and the 2021 Pavement Repair Project.
• Adopted a labor contract with the Olympia Police Sergeants Association.
• Approved on first reading an ordinance amending OMC Chapter 2.100 to change 'citizen' to 'community member' and allow stipends for advisory board members.
• Held and closed a public hearing on a development agreement with West Bay Development Group and Hardel Mutual Plywood Corporation; no action taken.

Heritage Commission

The Olympia Heritage Commission will meet on March 22, 2021, at 301 Maple Park to review a permit for an accessory dwelling unit (ADU) and garage at that address. The commission will also approve minutes from the January 25, 2021 meeting. The meeting is held on site and via Zoom.

• Review of Permit #12-0330 for Dightman ADU and Garage at 301 Maple Park
• Approval of January 25, 2021 meeting minutes
• Meeting held on site at 301 Maple Park and via Zoom

The Heritage Review Committee unanimously approved the construction of an Accessory Dwelling Unit (ADU) and a garage at 301 Maple Park, as presented in the plans discussed on site. The committee found the design compatible with the historic home and meeting the Secretary of the Interior's Standards, particularly Standard #9. The meeting also included approval of the January 25, 2021 minutes with an amendment.

• Approved the construction of the ADU at 301 Maple Park as presented, motion passed unanimously.
• Approved the construction of the garage at 301 Maple Park as presented, motion passed unanimously.
• Approved the January 25, 2021 meeting minutes as amended.

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group is meeting to continue planning an approach and timeline for community conversations. The agenda contains one business item and no minutes for approval. This is a working session focused on organizing future public engagement rather than making final decisions.

• Continued planning of approach and timeline for community conversations (item 21-0269)
• Meeting held online via Zoom
• No minutes to approve