Olympia public meetings in 2021

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Spee Short Plat project at 1411 Middle St SE. The information was provided, with no formal decisions made.

• Presubmission conference for Spee Short Plat (21-1209) information provided

Civil Service Commission

The Olympia Civil Service Commission approved changes to the firefighter testing process, expanding the initial candidate pool and adding an introductory interview round. They also approved the Captain - Medical Services Officer Register and the Entry Level Police Officer Register. The November 16, 2021 meeting minutes were postponed to the next meeting.

• Approved changes to firefighter testing process, expanding candidate pool and adding introductory interview (3-0)
• Approved Captain - Medical Services Officer Register (3-0)
• Approved Entry Level Police Officer Register (3-0)
• Postponed approval of November 16, 2021 meeting minutes to next meeting

Land Use & Environment Committee

The Land Use & Environment Committee heard presentations on the rental housing process, its draft 2022 work plan, and the Community Planning and Development 2022 work program. All items were discussion-only, with no formal decisions or votes. The committee also received an update on creating less expensive walking routes.

• Approved November 18, 2021 meeting minutes
• Completed discussion on rental housing process update
• Completed discussion on 2022 work plan
• Completed discussion on 2022 Community Planning and Development work program

Finance Committee

The Olympia Finance Committee received a briefing on the Annual Comprehensive Financial Report, audit process, and 2020 audit results from city staff. The committee also discussed a draft 2022 work plan, with further discussion deferred until after the Council Retreat in January. No formal decisions were made beyond approving the agenda and prior meeting minutes.

• Approved November 17, 2021 Finance Committee meeting minutes
• Received briefing on 2020 audit results and audit process
• Discussed draft 2022 work plan; further discussion deferred

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: a remodel of Columbia Manor Apt #1 at 1009 Columbia St SW and the Bowerman Townhomes at 1026 Fairview St SE. Information was provided for both, but no formal decisions were made. The meeting adjourned after the reviews.

• Reviewed presubmission conference for Columbia Manor Apt #1 remodel (21-1185) - information provided
• Reviewed presubmission conference for Bowerman Townhomes (21-1194) - information provided

City Council

The Olympia City Council adopted the 2022 operating and capital budget and approved a resolution to place a 0.1% sales tax increase for arts and culture on the April 2022 ballot. The council also approved several other resolutions and ordinances, including the purchase of property on Franz Anderson Road for supportive housing and an MOU with Thurston County on homeless vehicle encampments. All votes were unanimous (7-0).

• Adopted 2022 budget ordinance (7-0)
• Approved sales tax ballot measure for arts and culture (7-0)
• Authorized purchase of Franz Anderson Road property (7-0)
• Approved MOU with Thurston County on homeless vehicle encampments (7-0)
• Approved lease with Senior Services of South Sound (7-0)
• Approved MOU for Olympia Armory transfer (7-0)
• Approved 2022 arts and culture grants totaling $20,000 (7-0)
• Approved 2022 legislative agenda (7-0)

Arts Commission

The Olympia Arts Commission reviewed the Pacific and Martin Way Art Crossing application and recommended Commissioner Murray for the Arts Commission slot on the jury panel. The commission also discussed the 2022 Work Plan, the Artist in Residence program, and the Grants to Arts and Culture Organization process, with changes proposed for the following year. No final votes were taken on these items.

• Recommended Commissioner Murray for Art Crossing jury panel
• Approved agenda
• Approved November 11, 2021 meeting minutes
• Discussed 2022 Work Plan and Municipal Art Plan items
• Discussed Artist in Residence program recruitment flyer
• Discussed GACO process changes for next year

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee received updates on police auditor recommendations, the Downtown Response Team Coordination Project, and 2021 police reform legislation. No formal decisions were made; the committee discussed items and received reports. The future of the committee will be discussed at the Council retreat.

• Approved October 14, 2021 meeting minutes
• Approved agenda
• Received update on police auditor recommendations implementation
• Received briefing on Downtown Response Team Coordination Project
• Received police reform legislation update

General Government Committee

The General Government Committee approved its agenda and prior meeting minutes, then heard briefings on the Journey2Jobs workforce program and the 2022 advisory committee work plan process. The committee agreed to forward the updated City Council Guidebook to the full City Council for adoption. No other substantive decisions were made.

• Approved October 27, 2021 meeting minutes
• Referred City Council Guidebook to full City Council for recommended approval

Site Plan Review Committee

The committee reviewed three presubmission conference requests and provided information for each: Columbia Flats at 798 Columbia St SW, a project at 600 Lilly Road, and Jefferson Middle School Portable at 2200 Conger Ave NW. No formal decisions were made; the meetings were informational only.

• Presubmission conference for Columbia Flats (21-1133) — information provided
• Presubmission conference for 600 Lilly Road (21-1135) — information provided
• Presubmission conference for Jefferson Middle School Portable (21-1148) — information provided

Heritage Commission

The Olympia Heritage Commission discussed solar installation guidance for historic properties, using 400 17th St SE as a case study, and continued the decision to a future meeting. The Commission also reviewed and agreed on language for the Tamblin-Meyer House plaque, authorizing minor changes. The 2022 work plan was discussed, and staff reported on various city and grant updates.

• Continued solar installation guidance review to next meeting
• Agreed on Tamblin-Meyer House plaque language (no vote)
• Approved November 8, 2021 meeting minutes
• Approved agenda as amended

City Council

The Olympia City Council approved three software implementation contracts totaling about $6.58 million for the FROGS project, which replaces outdated finance, HR, and payroll systems. The council also approved naming a new park at 911 Adams Street 'Rebecca Howard Park' and adopted several resolutions, including the 2023-2028 Transportation Improvement Program and an interlocal jail agreement with Lewis County. Six ordinances were approved on first reading, including the 2022 budget and fee changes, and will move to second reading.

• Approved Workday software and training agreement for $4,197,219 (7-0)
• Approved Can/Am Technologies teller software implementation for $419,768 (7-0)
• Approved Cognizant/Collaborative Solutions implementation services for $1,963,898 (7-0)
• Approved naming park at 911 Adams Street 'Rebecca Howard Park' (7-0)
• Adopted 2023-2028 Transportation Improvement Program (consent)
• Adopted interlocal agreement with Lewis County for jail services (consent)
• Approved 2022 budget ordinance on first reading, moved to second reading
• Approved fee and impact fee ordinance changes on first reading, moved to second reading

City Council

The City Council held a study session with a presentation from Strategic Projects Manager Amy Buckler on the Downtown Strategy implementation. The update covered accomplishments, opportunities, and challenges, followed by council discussion. No formal decisions or votes were made during this session.

• Received Downtown Strategy update (no vote)

Planning Commission

The Olympia Planning Commission voted unanimously to deny the proposed Urban Waterfront Code Amendments, following a presentation by staff. The commission also elected new officers for 2022, with Commissioner Nejati as chair, Commissioner Carlos as vice chair, and Commissioner Quetin as Finance Subcommittee chair. The meeting included a briefing on private development and capital projects, which was received without action.

• Denied Urban Waterfront Code Amendments (unanimous)
• Elected Commissioner Nejati as chair (5-4)
• Elected Commissioner Carlos as vice chair (unanimous)
• Elected Commissioner Quetin as Finance Subcommittee chair (unanimous)

Heritage Commission

The Heritage Commission recommended permit approval for a street-facing solar installation at 400 17th Avenue SE, with proposed amendments to the Solar Installation Guidelines. The motion passed 4-0, with one abstention and one excused absence. The commission also approved the October 18 and November 1 meeting minutes, the latter as amended to correct the roll call. Discussion on possible guideline amendments will continue at the December meeting.

• Approved the October 18, 2021 meeting minutes.
• Approved the November 1, 2021 meeting minutes as amended to correct the roll call to reflect Commissioner Stedman's attendance.
• Recommended permit approval for the solar installation at 400 17th Avenue SE (motion carried 4-0, with one abstention and one excused).
• Agreed to continue discussion of possible Solar Guidelines amendments at the December meeting, potentially into January.

Utility Advisory Committee

The Utility Advisory Committee approved using the City-approved tribal land acknowledgement language on all future meeting agendas, with the chair reading it at each meeting's start. The committee also reviewed a draft work plan and requested additions, including a tour of city utility facilities and updates on utility tax use, climate change, and equity issues. Staff will revise the work plan for review in February 2022. No other formal decisions were made; the financial update was informational only.

• Approved City-approved tribal land acknowledgement language for UAC agendas (unanimous)
• Approved November 4, 2021 meeting minutes as amended (unanimous)
• Approved agenda (unanimous)
• Requested staff revise draft work plan with added items for February 2022 review

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted 7-1 to recommend against placing a school at the Yelm Highway Community Park parcel, following a presentation from the Olympia School District addressing the committee's earlier concerns. The motion was made by Vice Chair Brock Milliern and seconded by Committee member Kyle Guzlas. Committee member Spence Cearns cast the sole dissenting vote, and Kim Murillo was absent. The committee also approved its October 21, 2021 meeting minutes.

• Approved the October 21, 2021 meeting minutes.
• Voted 7-1 to recommend against a school location at the Yelm Highway parcel.
• Heard public comment on the school co-location and Grass Lake Trail project.

Site Plan Review Committee

The committee reviewed two items. It recommended approval of the Malt House project at 515 Legion Way SE, subject to conditions. It also held a presubmission conference for the Marshall Middle School Portable project at 3939 20th Ave NW, where information was provided. No other substantive decisions were recorded.

• Recommended approval of 21-1143 Malt House, 515 Legion Way SE, subject to conditions.
• Held presubmission conference 21-1144 for Marshall Middle School Portable, 3939 20th Ave NW; information provided.

City Council

The Olympia City Council approved the City Manager and Finance Committee recommendations for the 2022 capital and operating budgets, directing staff to prepare a budget ordinance for the December 7 meeting. The council also adopted the consent agenda, which included resolutions for a MOU with the Council of Neighborhood Associations, an agreement with the Olympia Farmers Market, and an EPA Brownfield grant application. A referral to the Utility Advisory Commission on water and urban agriculture was approved.

• Approved 2022 capital and operating budget recommendations (7-0)
• Adopted consent agenda including MOU with Council of Neighborhood Associations (7-0)
• Adopted resolution for Olympia Farmers Market agreement (7-0)
• Adopted resolution for EPA Brownfield Assessment Grant application (7-0)
• Adopted ordinance amending Comprehensive Plan (7-0)
• Adopted ordinance amending Municipal Code Chapter 3.04 on funds (7-0)
• Approved referral to Utility Advisory Commission on water and urban agriculture (7-0)
• Held public hearing on 2022 Preliminary Operating Budget; no public comment

Land Use & Environment Committee

The Land Use & Environment Committee received briefings on housing and homeless metrics and parking strategy implementation, and discussed a draft Request for Qualifications (RFQ) for hearing examiner services. The committee requested edits to the RFQ and directed that committee members conduct interviews after staff screening, with consideration of equity issues. No formal votes were taken; all items were informational or discussion-only.

• Directed edits to hearing examiner RFQ and process (no vote)
• Received housing and homeless metrics briefing (no vote)
• Completed parking strategy implementation update discussion (no vote)

Design Review Board

The Design Review Board held a work session and, after reviewing development projects it had approved between 2016-2019, voted to recommend three projects to the City Council for approval at an upcoming public meeting. The board also tentatively scheduled its annual retreat for January 8, 2022, at City Hall. No formal decisions were made; the meeting was a study session.

• Recommended three development projects to City Council for approval (specific projects not named in minutes).
• Tentatively set annual retreat for January 8, 2022, at City Hall.
• Noted two project reviews scheduled for December 9, 2021, the last DRB meeting of the year.

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee approved its agenda and the September 15, 2021 meeting minutes. It received a Climate Action Update from Climate Program Manager Pamela Braff and a housekeeping report. The committee elected Rebecca Brown as Chair and Matthew Fitzgerald as Vice Chair. The meeting adjourned at 7:22 p.m.

• Approved the meeting agenda.
• Approved the September 15, 2021 meeting minutes.
• Received the Climate Action Update report.
• Elected Rebecca Brown as Chair and Matthew Fitzgerald as Vice Chair.
• Received the housekeeping report.

Finance Committee

The Finance Committee discussed the preliminary 2022 operating and capital budgets, reviewing changes from the preliminary to final versions. No formal decisions were made on the budget; the discussion was completed. The committee also approved the November 3, 2021 meeting minutes.

• Approved November 3, 2021 Finance Committee meeting minutes
• Completed discussion on preliminary 2022 operating and capital budgets

Site Plan Review Committee

The Site Plan Review Committee reviewed one project, 21-1091 (Brock Large Garage) at 2130 Log Cabin Rd SE, and recommended approval subject to conditions. No other substantive decisions were made; the meeting also included agenda review, a presubmission conference, and adjournment.

• Recommended approval of Brock Large Garage (21-1091) at 2130 Log Cabin Rd SE, subject to conditions

City Council

The Olympia City Council approved the 2021 annual Comprehensive Plan amendments, with references to the Log Cabin Road extension removed from the ordinance. The council also adopted several ordinances, including establishing a Social Justice and Equity Commission, assuming the Transportation Benefit District, and setting the 2022 property tax. Public hearings were held on the 2023-2028 Six-Year Transportation Improvement Program and the 2022 Preliminary Operating Budget, with no action taken. A resolution to create a cultural access program was scheduled for the December 14 meeting.

• Approved 2021 Comprehensive Plan amendments with Log Cabin Road references removed (7-0)
• Adopted ordinance establishing Social Justice and Equity Commission (7-0)
• Adopted ordinance assuming Olympia Transportation Benefit District (7-0)
• Adopted ordinance setting 2022 ad valorem tax (7-0)
• Approved resolution adding two project-funded staff positions for new finance/HR system (7-0)
• Approved resolution authorizing participation in Local Government Investment Pool (7-0)
• Approved ordinance amending funds chapter on first reading, moved to second reading (7-0)
• Scheduled cultural access program resolution for December 14 meeting (7-0)

City Council

The Olympia City Council held a study session on the Cultural Access Program, receiving a briefing from Historic Preservation Officer Marygrace Goddu. No formal decisions were made; the item is scheduled to go to the ballot on April 26, 2022. The meeting adjourned at 6:25 p.m.

• No formal decisions made during study session

Civil Service Commission

The Olympia Civil Service Commission approved the certification of the Entry Level Police Officer Register effective October 19, 2021, and approved the removal of names from that register. The commission also received a report on the City Manager's vaccination mandate for new hires, which requires full COVID-19 vaccination or an approved exemption, effective for Civil Service employees following the meeting.

• Approved certification of Entry Level Police Officer Register effective October 19, 2021 (3-0)
• Approved removal of names from Entry Level Police Officer Register
• Received report on vaccination policy for new hires

Planning Commission

The Planning Commission held a public hearing on the Urban Waterfront Code Amendments, receiving one speaker and accepting written comments through November 19, 2021. The commission also received a presentation on the Climate Mitigation Plan Update. No substantive decisions were made; the hearing was held and closed, and nominations for Chair and Vice Chair were deferred to the next meeting.

• Held public hearing on Urban Waterfront Code Amendments (closed)
• Accepted written comments on Urban Waterfront Code Amendments through Nov 19, 2021
• Received Climate Mitigation Plan Update presentation
• Deferred Chair and Vice Chair nominations to next meeting

Site Plan Review Committee

The committee reviewed project 21-1058 for the 401 Union Ave Apts and recommended approval subject to conditions. No other substantive decisions were made; the meeting also included a presubmission conference and adjournment.

• Recommended approval of 401 Union Ave Apts (21-1058) subject to conditions

Home Fund Advisory Board

The Olympia Home Fund Advisory Board approved the 2022 Home Fund Request for Proposals process, directing staff to solicit applications. It also unanimously supported Thurston County's consideration of a 1/10 of 1% sales tax levy for affordable housing, approved the 2022 meeting schedule, and requested a letter to the Port of Olympia supporting the Oyo Hotel project, which received a $150,000 Home Fund award in 2021.

• Approved 2022 Home Fund RFP process and directed staff to solicit applications (unanimous)
• Approved support for Thurston County's 1/10 of 1% sales tax levy for affordable housing (unanimous)
• Approved 2022 meeting schedule and posting on city website (unanimous)
• Requested staff coordinate letter to Port of Olympia supporting Oyo Hotel project

Arts Commission

The Olympia Arts Commission approved the jury's recommendation for 2022 Arts Walk cover artists, selecting Rene Westbrook for Spring and Katherine Ransom for Fall, with alternates. It also approved a letter of support for the 2022 Parks, Arts and Recreation Plan, and a slate of officers for 2022. The commission recommended $5,000 grants to three organizations and $2,500 grants to two others for the Arts & Culture Organizations grant program, with the top three fully funded and the tied fourth and fifth splitting the remaining amount.

• Approved 2022 Arts Walk cover artists: Rene Westbrook (Spring), Katherine Ransom (Fall), alternates Megan Teutschel and Sandra Bocas
• Approved letter of support for 2022 Parks, Arts and Recreation Plan
• Approved 2022 officers: Vice Chair Burlingame for Chair, Commissioner Dorgan for Vice-Chair
• Recommended $5,000 grants to Indigenous Performance Productions, Olympia Artspace Alliance, and Olympia Family Theater
• Recommended $2,500 grants to Window Seat Media and Harlequin Productions
• Received Arts Walk/Arts Month recap report
• Completed discussion of 2022 Work Plan and Municipal Art Plan

Metropolitan Park District Board

The Olympia Metropolitan Park District Board approved the 2022 OMPD budget resolution and the 2022 ad valorem tax resolution, both by a 6-0 vote with one member excused. The board also approved the October 19, 2021 meeting minutes and the agenda. No public comment was received.

• Approved 2022 OMPD budget resolution (6-0, Selby excused)
• Approved 2022 OMPD ad valorem tax resolution (6-0, Selby excused)
• Approved October 19, 2021 board meeting minutes
• Approved meeting agenda

City Council

The City Council voted 7-0 to establish a new Social Justice and Equity Commission, approving both the committee's recommendation and an ordinance amending municipal code on first reading. The council also adopted the consent calendar, which included an ordinance modifying the Parking and Business Improvement Area boundaries and board size, and approved an ordinance assuming the Olympia Transportation Benefit District on first reading. Additionally, the council approved the 2022 ad valorem tax levies totaling $19,914,982.67 for the regular levy and $1,052,820.14 for the fire bond excess levy, and held public hearings on the CDBG annual report, a substantial amendment to the 2021 CDBG plan, and the 2022 tax ordinance.

• Approved establishing Social Justice and Equity Commission (7-0)
• Approved ordinance establishing commission, amending OMC 2.100, first reading (7-0)
• Adopted consent calendar including PBIA boundary/board size ordinance (7-0)
• Approved ordinance assuming Olympia Transportation Benefit District, first reading (7-0)
• Approved 2022 ad valorem tax: $19,914,982.67 regular levy, $1,052,820.14 fire bond excess levy (7-0)
• Held and closed public hearings on CDBG annual report, CDBG amendment, and 2022 tax ordinance

City Council

The City Council held a study session to discuss the future use of the city-owned building at 108 State Avenue NE, the former City Hall and Fire Station. Staff reported the building needs $1.5 million in upgrades and outlined potential next steps, including requests for ideas, solicitation of interest, and requests for proposals. No formal action was taken; the session was for briefing and discussion only.

• No formal decisions made; study session only

LEOFF I Disability Board

The LEOFF I Disability Board approved a modification to its policies and procedures regarding the vision benefit. The motion carried unanimously with four votes in favor and one excused absence. No other substantive decisions were made.

• Approved modification to LEOFF Policies & Procedures for vision benefit (4-0, 1 excused)
• Approved October 11, 2021 LEOFF Board minutes

Heritage Commission

The Olympia Heritage Commission held its annual retreat, during which a presentation on the Commissions Assistance and Mentoring Program (CAMP) was given by NAPC Trainer Karen Gordon. The information was received, but no formal decisions were made. The meeting was otherwise procedural, with agenda approval and adjournment.

• Approved meeting agenda
• Received CAMP presentation (no action taken)

Public Meeting

The meeting was a community listening session where Olympia residents could ask questions and express concerns about the proposed move of a mitigation site to Quince Street. City staff will consider the feedback in planning for the site. No formal decisions were made; the session was for discussion only.

• No formal decisions made; session was for community input only

Utility Advisory Committee

The Utility Advisory Committee unanimously opposed the proposed 1% increase to the municipal utility tax for 2022, which would raise it to 12.5%, and will send a letter to the City Council expressing opposition. The committee cited concerns that the tax would burden low-income households and benefit the general fund. The committee also received updates on the Low-Income Home Water Assistance Program and discussed tribal acknowledgment language.

• Opposed 1% municipal utility tax increase (unanimous)
• Approved agenda as amended
• Approved October 7, 2021 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: the Legislative Campus Modernization Modular Building at 1225 Capitol Way S and Ontario Place at 1567 Ontario St SE. Information was provided for both projects, but no formal decisions were made. The meeting adjourned after the reviews.

• Reviewed Legislative Campus Modernization Modular Building, 1225 Capitol Way S (21-5203) - information provided
• Reviewed Ontario Place, 1567 Ontario St SE (21-5282) - information provided

Finance Committee

The Finance Committee discussed the preliminary 2022 operating and capital budgets, hearing that expenses are outpacing revenues and the gap will grow. Unfunded needs for 2022 are nearly $2.8 million, with about $3.3 million expected year-end balance and $4.9 million in high-priority items. No formal decisions were made; the discussion was completed.

• Approved October 20, 2021 meeting minutes
• Approved meeting agenda
• Discussed preliminary 2022 budgets (no action taken)

City Council

The Olympia City Council approved an ordinance declaring a continuing public health emergency related to homelessness and COVID-19, extending the sunset provision by three years, on first and final reading. The council also approved a consent agenda that included a memorandum of understanding with Thurston County for managed parking sites for people living in vehicles and a grant application for the Percival Creek Sewer Reroute Project. A public hearing was held on an ordinance to modify the Parking and Business Improvement Area boundaries, correct a scrivener's error, change advisory board membership to 11, and provide for PRIDE programs; it was approved on first reading. The 2022 Preliminary Operating Budget was presented and received as a briefing.

• Approved ordinance declaring continuing public health emergency related to homelessness and COVID-19, extending sunset by 3 years (7-0)
• Approved consent agenda including MOU with Thurston County for managed parking sites for individuals living in vehicles (7-0)
• Approved consent agenda including grant application for Percival Creek Sewer Reroute Project (7-0)
• Approved on first reading ordinance modifying PBIA boundaries, changing advisory board to 11 members, and providing for PRIDE programs (7-0)
• Adopted minutes from October 19, 2021 meetings (consent agenda)
• Received 2022 Preliminary Operating Budget briefing (no action)

City Council

The City Council received a briefing on the City's new Strategic Communications Plan, presented by Strategic Communications Director Kellie Purce Braseth and Communications Resources NW President Meg Winch. The plan's recommendations and implementation were discussed, and councilmembers asked clarifying questions. No formal decisions were made during this study session.

• Received briefing on Strategic Communications Plan (no vote)
• Discussed implementation of communications recommendations (no vote)

Heritage Commission

The Heritage Commission reviewed a proposed window addition at 1606 Columbia St. SW and voted to recommend approval to the Building Official, provided the new windows replicate the existing set on the second floor north elevation in material and design, except for double-paned glass. The motion passed unanimously with three votes in favor.

• Recommended approval of window addition at 1606 Columbia St. SW (3-0)

Planning Commission

The Olympia Planning Commission held a briefing on recreational vehicle parks in the Urban Waterfront Zoning District, including a letter from the Port of Olympia, and received information on the Growth Management Act Periodic Update. No formal decisions were made on these items. The commission also agreed to hold officer elections at the December 6, 2021 meeting, with statements of interest due at the November 15 meeting.

• Approved agenda
• Approved October 18, 2021 meeting minutes
• Completed discussion on recreational vehicle parks in Urban Waterfront Zoning District (briefing only)
• Received information on Growth Management Act Periodic Update (briefing only)
• Agreed to hold officer elections at December 6, 2021 meeting

General Government Committee

The General Government Committee voted unanimously to recommend that the full City Council establish a new Social Justice and Equity Commission, as proposed by the Founding Member Work Group. The committee also voted unanimously to recommend continuing the Police Auditor contract with modifications, including eliminating the quarterly report and having the auditor review the city's approaches to demonstrations, and to have the future commission explore police civilian oversight models. The committee received updates on the Parking and Business Improvement Area and the advisory committee recruitment process.

• Recommended to City Council to establish a new Social Justice and Equity Commission (3-0)
• Recommended to City Council to continue Police Auditor contract with modifications and have future commission explore police civilian oversight (3-0)
• Approved September 22, 2021 meeting minutes
• Approved agenda

Heritage Commission

The Olympia Heritage Commission approved the nomination of the Tamblin-Meyer Residence at 208 18th Ave SE for listing on the Olympia Heritage Register, and concurred with the Heritage Review Committee's recommendation to forward the Special Tax Valuation application for Annie's Artist Studios at 317 4th Avenue East to City Council. The commission also discussed but deferred action on solar installation guidance for historic properties.

• Approved listing Tamblin-Meyer Residence at 208 18th Ave SE on Olympia Heritage Register (unanimous)
• Concurred with Heritage Review Committee recommendation to forward Special Tax Valuation for Annie's Artist Studios at 317 4th Ave E to City Council
• Deferred discussion on solar installation guidance to future meeting

Site Plan Review Committee

The committee met virtually and reviewed two presubmission conference items: Hector's Tacos at 1502 4th Ave NE and Briggs Development Lot 1 at 4505 Maple Ln SE. No formal decisions were made; the information for both projects was provided to the committee.

• Reviewed presubmission for Hector's Tacos, 1502 4th Ave NE (21-5102)
• Reviewed presubmission for Briggs Development Lot 1, 4505 Maple Ln SE (21-5116)

PBIA Advisory Board

The PBIA Advisory Board approved $7,000 for downtown holiday lighting projects (6-2, with 1 abstention and 4 absent). The board also unanimously approved the 2022 budget as amended and discussed forming a nomination committee for upcoming elections, with three members volunteering. No public comment was received, and the meeting adjourned at 8:08 p.m.

• Approved $7,000 for holiday lighting projects (6-2, 1 abstention)
• Approved 2022 budget as amended (unanimous)
• Held discussion on nomination committee; David, Hammond, Stormshak volunteered
• Approved September 22, 2021 meeting minutes
• Approved agenda

Land Use & Environment Committee

The Land Use & Environment Committee unanimously recommended approval of the Planning Commission's recommendations for the 2021 Comprehensive Plan amendments, as amended by the Committee, and forwarded them to the City Council. The Committee also directed staff to draft a Request for Proposals for the Hearing Examiner and Hearing Examiner Pro Tem, with a draft review process for the City Council, and requested regular annual review and evaluation of the Hearing Examiner. An update on the Martin Way Corridor Study was received, and the next meeting was rescheduled to 4:00 p.m. on November 18, 2021.

• Approved 2021 Comprehensive Plan amendments as amended, forwarded to City Council (unanimous)
• Directed staff to draft RFP for Hearing Examiner and Pro Tem, with Council review process
• Requested annual review and evaluation of Hearing Examiner by City Council
• Changed next meeting start time to 4:00 p.m. on November 18, 2021

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee held a public hearing and unanimously voted to recommend naming the park at 911 Adams St SE as Rebecca Howard Park for Peace and Healing. They also unanimously approved a letter recommending the draft Parks, Arts and Recreation Plan. The committee scheduled a special meeting for December 2 to hear from the school district about co-location at Yelm Highway Community Park.

• Recommended park naming as Rebecca Howard Park for Peace and Healing (unanimous)
• Recommended approval of draft Parks, Arts and Recreation Plan (unanimous)
• Scheduled special meeting on December 2, 2021 for Yelm Highway Community Park discussion

Finance Committee

The Finance Committee approved a motion to direct staff to draft ordinances for fee changes, including increases to Engineering, Building, and Land Use Development Permit Fees, a 5% increase for Transportation Impact Fees, and no increase for Parks Impact Fees in 2022. The committee also received reports on the FROGS software project and the third quarter budget, noting COVID-19 impacts on certain taxes. No other substantive decisions were made.

• Directed staff to draft ordinances for permit fee changes (3-0)
• Approved 5% increase for Transportation Impact Fees (3-0)
• Approved no increase for Parks Impact Fees in 2022 (3-0)

Site Plan Review Committee

The committee met virtually and reviewed the 7th Avenue Duplexes project at 3602 7th Ave SW. Information was provided for the project, but no formal decisions were made. The meeting adjourned after the review.

• Reviewed 7th Avenue Duplexes project (21-0988) - information provided

Metropolitan Park District Board

The Olympia Metropolitan Park District Board directed staff to prepare a 2022 budget resolution of $4,901,716 and an ad valorem tax resolution of the same amount, both for approval on November 9, 2021. The board also received the Advisory Committee's annual compliance report on 2020 funding levels and its recommendation on the 2022 preliminary budget. Public hearings on the budget and tax were opened and closed with no speakers, but comments will be accepted until November 9.

• Directed staff to prepare 2022 budget resolution of $4,901,716 (7-0)
• Directed staff to prepare 2022 ad valorem tax resolution of $4,901,716 (7-0)
• Approved April 20, 2021 board meeting minutes
• Received Advisory Committee's annual compliance report on 2020 funding levels
• Received Advisory Committee's recommendation on 2022 preliminary budget

City Council

The Olympia City Council approved the third-quarter 2021 budget amendment ordinance on second reading and adopted the consent calendar, which included approval of prior meeting minutes and payroll/claims totaling over $15.8 million. A public hearing on assuming the Transportation Benefit District was held with no public comment, and an emergency preparedness briefing was received. The council declined to take formal action on a request to declare an end to COVID-19 exigent circumstances.

• Adopted third-quarter 2021 budget amendment ordinance (7-0)
• Adopted consent calendar including minutes and payroll/claims (7-0)
• Held and closed public hearing on Transportation Benefit District assumption
• Received emergency preparedness overview briefing
• Declined formal action on ending COVID-19 exigent circumstances

City Council

The Olympia City Council met jointly with the Olympia Downtown Alliance Board to discuss topics of mutual interest, including public safety, housing/homelessness, economic development, and cleanliness/beautification. The study session was completed, and no formal decisions or votes were recorded.

• Completed joint study session with Olympia Downtown Alliance (no vote)

Civil Service Commission

The Olympia Civil Service Commission approved three hiring registers: a promotional fire battalion chief register, an entry-level police officer register, and a lateral police officer register. It also approved a change to lateral police officer minimum qualifications to restore the academy graduate designation. All votes were unanimous (3-0).

• Approved promotional fire battalion chief register (3-0)
• Approved lateral police officer minimum qualification change restoring academy graduate designation (3-0)
• Approved entry level police officer register (3-0)
• Approved lateral police officer register (3-0)
• Approved June 15, 2021 meeting minutes
• Approved June 30, 2021 special meeting minutes
• Approved July 20, 2021 meeting minutes

Heritage Commission

The Heritage Review Committee recommended approval of a special tax valuation for the Montgomery Ward building at 317 4th Avenue East, finding the rehabilitation work compliant with the Secretary of Interior's standards. The committee also recommended approval of a solar installation at 301 18th Ave SE, despite it not meeting the current solar guidelines, and suggested reconsidering those guidelines. Both recommendations will go to the full Heritage Commission for final approval.

• Recommended special tax valuation for Montgomery Ward building (unanimous)
• Recommended solar installation at 301 18th Ave SE (unanimous)
• Recommended reconsideration of solar guidance elements (unanimous)

Planning Commission

The Olympia Planning Commission held a public hearing on proposed text amendments to Title 18 (Unified Development Code) and voted 7-0 to accept the amendments and forward them to the City Council. No public testimony was given. The commission also received a presentation on the Martin Way Corridor Study and discussed volunteer opportunities for upcoming projects.

• Approved forwarding Title 18 text amendments to City Council (7-0, 1 abstained, 1 excused)
• Received Martin Way Corridor Study presentation (no action)
• Approved agenda and minutes of October 4, 2021 meeting

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee reviewed 2022 tourism service proposals and reached consensus on funding recommendations. Full funding was recommended for 15 applicants, including $100,000 for VCB-Operations and $73,991 for Hands On Children's Museum, while partial funding was recommended for 5 others, including $64,000 for Harbor Days and $50,000 for Harlequin Productions. The committee also agreed to meet in January to discuss reserves and fill vacant seats.

• Approved agenda and May 10, 2021 meeting minutes
• Recommended $10,000 for Arbutus Folk School
• Recommended $25,000 for Capital Lakefair
• Recommended $5,000 for Gateway Rotary
• Recommended $73,991 for Hands On Children's Museum
• Recommended $5,000 for Lake Run Organization
• Recommended $50,000 for ODA-Summerfest
• Recommended $7,500 for ODA-Visitor's Guide

Arts Commission

The Olympia Arts Commission voted to direct staff to draft a letter supporting the Parks, Arts and Recreation Plan and the addition of a natural amphitheater in the parks system. The vote was 8-0, with one commissioner absent. The commission also discussed the 2022 work plan and leadership transition, but took no formal action on those items.

• Approved motion to draft letter supporting Parks, Arts and Recreation Plan and amphitheater (8-0, 1 absent)
• Approved September 9, 2021 meeting minutes
• Agreed to reschedule November meeting to November 10 due to Veteran's Day

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee received briefings on public safety response calls from Interim Police Chief Rich Allen and Fire Chief Mark John, and an update on the Reimagining Public Safety process from Strategic Planning & Performance Manager Stacey Ray. No formal decisions were made; the agenda and previous minutes were approved.

• Approved September 9, 2021 meeting minutes
• Received public safety response call data briefing
• Received Reimagining Public Safety process update

Metropolitan Park District Advisory Committee

The Committee reviewed public feedback and finalized its annual compliance report to the OMPD Board and City Council, adding language about land acquisition funds used for park operations and recommending removal of the exigent circumstances status. It also drafted a letter to City Council stating the 2022 Capital Facilities Plan complies with the Interlocal Agreement and recommending restoration of $200,000 diverted in 2020. The 2022 Operating Budget was not yet available and will be reviewed in spring 2022.

• Approved agenda
• Approved May 5, 2021 meeting minutes
• Finalized annual compliance report with added language on land acquisition funds and recommendation to remove exigent circumstances status
• Drafted letter to City Council recommending restoration of $200,000 diverted in 2020

Site Plan Review Committee

The committee recommended a waiver of land use review for the shop addition portion of the project at 417 Devoe St SE. The apartment building component was not part of the waiver recommendation. No other substantive decisions were made.

• Recommended waiver of land use review for shop addition at 417 Devoe St SE (21-0973)

City Council

The Olympia City Council approved the consent agenda, adopting minutes, a resolution to add one firefighter/paramedic position, and several other resolutions. It also adopted an ordinance amending water meter rates outside city limits on second reading and approved a third-quarter budget amendment on first reading. A public hearing on the Capital Facilities Plan was held and closed with comment accepted until October 15.

• Adopted September 28, 2021 meeting minutes
• Adopted resolution authorizing one additional firefighter/paramedic FTE
• Adopted resolution consenting to Boardwalk Associates' assignment of right-of-way agreements to DKS Boardwalk, LLC
• Adopted resolution ratifying grant applications for Transit Oriented Development and Housing Action Plan grants
• Adopted resolution to modify Parking and Business Improvement Area boundaries and advisory board size
• Adopted resolution to not accept Comprehensive Plan amendment applications during periodic update
• Adopted ordinance amending water meter rates outside city limits (second reading)
• Approved third-quarter 2021 budget amendment ordinance on first reading

City Council

The Olympia City Council met on October 12, 2021, and held a closed session under RCW 42.30.140(4)(b) for labor negotiations. No decisions were made during the closed session, and the meeting adjourned at 6:27 p.m. The minutes record no substantive public decisions.

• Held closed session for labor negotiations (no decisions made)

LEOFF I Disability Board

The LEOFF I Disability Board approved a dental request for case #21-9 in the amount of $2,216.00, with a unanimous vote of 4-0 (one member excused). The board also approved the minutes from the September 13, 2021 meeting and received expense reports for April through August 2021.

• Approved dental request case #21-9 for $2,216.00 (4-0, 1 excused)
• Approved September 13, 2021 LEOFF Board minutes
• Received LEOFF expense reports for April, May, June, July, and August

Utility Advisory Committee

The Utility Advisory Committee approved a motion to support the 2022 preliminary utility rates, general facility charges, and the 2022-2027 Capital Facilities Plan, and to send a letter of support to the Olympia City Council. The motion passed unanimously. The committee also discussed tribal acknowledgement language and asked staff to inquire about including the term 'unceded lands'.

• Approved 2022 preliminary utility rates, GFCs, and 2022-2027 Capital Facilities Plan (unanimous)
• Approved September 2, 2021 meeting minutes
• Approved agenda
• Requested staff to ask City manager about updating tribal acknowledgement language to include 'unceded lands'

City Council

The Olympia City Council held a special joint meeting with the Squaxin Island Tribal Council and signed a new Accord between the two governments. Mayor Selby and Tribal Chairman Kris Peters each signed a copy of the Accord, raised the Squaxin Island flag over City Hall, and unveiled a land acknowledgement plaque. The recognition was received, and the meeting adjourned at 12:45 p.m.

• Signed Accord between Squaxin Island Tribe and City of Olympia
• Raised Squaxin Island flag over City Hall
• Unveiled land acknowledgement plaque

Site Plan Review Committee

The Site Plan Review Committee reviewed the Capital Village Pad 2 project at 400 Cooper Point Rd SW and recommended it for a waiver of land use review. No other substantive decisions were made.

• Recommended waiver of land use review for Capital Village Pad 2 (21-0952)

Planning Commission

The Commission unanimously recommended approval of the 2022-2027 Capital Facilities Plan and forwarded the Finance Subcommittee's recommendation letter to City Council. It also unanimously approved adding new language on neighborhood character to the Comprehensive Plan's Land Use and Urban Design Chapter. A motion to add 'sexual orientation' to the Equity Section passed 7-0-1, with one abstention and one absence. The Commission received a briefing on proposed Uniform Development Code amendments and approved three sets of prior meeting minutes.

• Approved the September 22, 2021 Finance Subcommittee meeting minutes.
• Approved the September 20, 2021 Planning Commission meeting minutes.
• Approved the September 1, 2021 Finance Subcommittee meeting minutes.
• Received the briefing on proposed Uniform Development Code amendments (OMC Title 18).
• Recommended approval of the 2022-2027 Capital Facilities Plan and forwarded the Finance Subcommittee recommendation letter to City Council (motion passed unanimously).
• Approved adding new language on neighborhood character to the Comprehensive Plan's Land Use and Urban Design Chapter (motion passed unanimously).
• Approved adding 'sexual orientation' to the Equity Section of the Comprehensive Plan (vote: 7 ayes, 1 abstention, 1 absent).

Site Plan Review Committee

The committee reviewed the presubmission conference for Tom's Outboard Fire Damage Restoration & Addition at 221 East Bay Dr NE (project 21-0918, permit 21-4623). No decisions were made; the information was provided only.

• Reviewed presubmission conference for Tom's Outboard Fire Damage Restoration & Addition (21-0918, 21-4623) — no action taken

Transportation Benefit District Board

The Transportation Benefit District Board met and approved the agenda and the minutes from its January 26, 2021 meeting. Public Works Deputy Director Mark Russell discussed steps for the Olympia City Council to assume authority and management over the district. Boardmember Cooper asked whether bills would change from the district to the city, and Attorney Michael Young agreed to research the question. The meeting adjourned at 6:28 p.m.

• Approved the meeting agenda
• Approved the January 26, 2021 meeting minutes
• Discussed steps for the City Council to assume authority over the Transportation Benefit District
• Agreed to research whether bills would change from the district to the city

City Council

The Olympia City Council approved the consent agenda, which included adopting minutes, certifying payroll and claims totaling over $14.8 million, setting a wholesale water billing rate for Thurston PUD, granting a partial impact fee exemption for a property at 161 Pattison St NE, and announcing intent to hold a public hearing on assuming the Transportation Benefit District. Two ordinances were adopted on second reading: one amending residential parking regulations (OMC 4.70 and 10.16) and another relating to domestic violence and protective orders (OMC 9.62). A first reading ordinance on water meter rates outside city limits was approved and moved to second reading. The council also approved transferring management of four city-owned properties (Black Lake Meadows, Taylor Wetlands, Yauger Wetlands, Indian Creek Stormwater Facility) from Public Works to Parks, Arts and Recreation.

• Adopted consent agenda (7-0)
• Adopted Sept 14 and Sept 21 meeting minutes
• Approved payroll and claims totaling $14,876,950.42
• Adopted resolution setting wholesale water billing rate for Thurston PUD
• Adopted resolution granting partial impact fee exemption to Martin Way 1 LLLP for 161 Pattison St NE
• Adopted resolution announcing intent to hold public hearing on Transportation Benefit District assumption
• Adopted ordinance amending residential parking code (OMC 4.70, 10.16) on second reading
• Adopted ordinance amending domestic violence and protective orders code (OMC 9.62) on second reading

General Government Committee

The General Government Committee approved the minutes from its August 25 and August 31 meetings. It received an update on the Artist-in-Residence Program, which aims to work with homeless communities to shape the project. The committee also discussed preparations for the 2022 City Council retreat, expressing a preference for an in-person, inviting space with mask-wearing for observers. No formal decisions were made beyond the minutes approvals.

• Approved August 25, 2021 meeting minutes
• Approved August 31, 2021 special meeting minutes
• Received Artist-in-Residence Program update (no action)
• Completed discussion on 2022 City Council retreat (no action)

Heritage Commission

The Olympia Heritage Commission held a routine meeting with no formal votes or decisions. They approved the agenda and prior minutes, discussed a November 8 retreat focused on a preservation training, and began a discussion on preservation and social inclusion. No substantive policy actions were taken.

• Approved meeting agenda
• Approved August 25, 2021 meeting minutes
• Scheduled November 8, 2021 for annual retreat (discussion only)

PBIA Advisory Board

The PBIA Advisory Board approved funding 50% of the total budget, up to $1,000, for the Downtown New Business Welcome Packet, with a reporting and collaboration contingency. The motion passed unanimously. The board also discussed the 2022 PBIA Budget but took no formal action. The meeting was otherwise procedural, including approval of the agenda and prior meeting minutes.

• Approved funding 50% of budget, up to $1,000, for Downtown New Business Welcome Packet (unanimous)
• Approved August 25, 2021 meeting minutes
• Approved agenda

Planning Commission

The Olympia Planning Commission met on September 22, 2021, with two of three members present. The commission discussed a draft comment letter on the Capital Facilities Plan 2022-2027 Financial Plan, but no formal action was taken. The meeting was otherwise procedural, with agenda and prior minutes approved.

• Approved agenda
• Approved August 16, 2021 Planning Commission meeting minutes
• Discussed Capital Facilities Plan comment letter (no action taken)

City Council

The City Council held a work session to refine draft working agreements and discuss support needs, facilitated by Kerensa Mabwa. No formal decisions were made; the session was informational and procedural.

• Refined draft working agreements language (no vote)
• Discussed council support needs (no vote)

Planning Commission

The Olympia Planning Commission approved several 2021 Comprehensive Plan amendments, including transportation concurrency changes, removal of the Log Cabin Road extension, and language updates for inclusivity. A proposed amendment on neighborhood character was tabled for further discussion. The Commission also voted to proceed without a recommendation on the Smith Lake rezone and held a public hearing on the 2022-2027 Capital Facilities Plan.

• Approved transportation multimodal concurrency amendments (unanimous)
• Approved removal of Log Cabin Road extension from Transportation 2030 maps, with review in ~10 years (unanimous)
• Approved changing 'citizen' to 'resident' or 'community member' (unanimous)
• Approved use of gender-neutral pronouns (unanimous)
• Denied modified Council of Neighborhoods language on neighborhood character (4-5)
• Tabled neighborhood character language addition to October 4, 2021 meeting
• Voted to proceed without Planning Commission recommendation on Smith Lake rezone (8-1)
• Held and closed public hearing on 2022-2027 Capital Facilities Plan

Land Use & Environment Committee

The Land Use & Environment Committee unanimously agreed to refer the Urban Waterfront code amendment to the Planning Commission for further consideration. The committee also received updates on Southeast annexation options and the Neighborhood Centers project, and approved the August 19, 2021 meeting minutes. Chair Madrone reported on a building decarbonization referral and agreed to forward a recommendation to refer the City buildings effort to the Finance Committee.

• Approved the August 19, 2021 meeting minutes
• Referred the Urban Waterfront code amendment to the Planning Commission for further consideration
• Agreed to forward a recommendation to the City Council to refer the City buildings effort to the Finance Committee
• Received information on Southeast annexation options and recommendations
• Received an update on the Neighborhood Centers project

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted unanimously to direct the Chair to write a letter recommending approval of the Parks section of the 2022-2027 Capital Facilities Plan. The committee also received a summer program review, a briefing on the draft Parks, Arts and Recreation Plan, and a briefing on a regional aquatic facility feasibility study. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved agenda and August 19, 2021 meeting minutes
• Directed Chair to write letter recommending approval of Parks section of 2022-2027 CFP (unanimous)
• Received 2021 summer program review
• Completed discussion of draft Parks, Arts and Recreation Plan
• Received information on regional aquatic facility feasibility study

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved its agenda and July 21, 2021 minutes, and received a traffic enforcement report from Sergeant Ryan Hirotaka. The committee unanimously authorized Vice Chair Brown to draft a memo to the City Council with comments on the 2022-2027 Preliminary Capital Facilities Plan. No other substantive decisions were made.

• Approved agenda
• Approved July 21, 2021 meeting minutes
• Received traffic enforcement report
• Authorized Vice Chair Brown to draft memo on 2022-2027 Preliminary Capital Facilities Plan (unanimous)

Finance Committee

The Finance Committee discussed the preliminary 2022 operating budget, which is currently out of balance by about $2 million. City staff presented potential balancing options, including increasing revenue projections, using 2020 year-end funds, cutting expenditures, or using budget stabilization reserves. The committee also received a utility rates briefing, with no planned rate increase for garbage, but recommended increases of 1% for drinking water, 6% for wastewater, and 1% for storm/surface water, plus a new commercial rate structure. No formal votes were taken on these items.

• Approved August 18, 2021 Finance Committee minutes
• Approved July 21, 2021 Finance Committee minutes
• Discussed preliminary 2022 budget, out of balance by ~$2M
• Received utility rates briefing: no garbage increase; 1% water, 6% wastewater, 1% storm water increases proposed
• Noted new Finance Director Aaron BeMiller starts September 16

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Woodspring Suites Hotel project at 3901 Martin Way E, subject to conditions. The committee also held presubmission conferences for three other projects, providing information and recommending a waiver of land use review for the Banfield Pet Hospital project. No final decisions were made; the hotel recommendation is the most substantive action.

• Recommended approval of Woodspring Suites Hotel site plan, subject to conditions (21-0866)
• Recommended waiver of land use review for Banfield Pet Hospital (21-0867)
• Provided presubmission information for Allen Street Short Plat (21-0868)
• Provided presubmission information for Armory project (21-0870)

City Council

The Olympia City Council approved a $27,000 funding request from Senior Services of South Sound for its Home Share program pilot, using Council Goal funds. The council also rejected a complaint against Hearings Examiner Mark Scheibmeir, denying the demand to terminate his services. Additionally, the council approved the purchase of 'Woman with Graves at Her Back' by Aisha Harrison for the Percival Plinth Project, and adopted the consent calendar including several resolutions and ordinance readings.

• Approved $27,000 funding request from Senior Services of South Sound for the Home Share Program using Council Goal funds
• Rejected complaint against Hearings Examiner Mark Scheibmeir and denied demand to terminate his services
• Approved purchase of 'Woman with Graves at Her Back' by Aisha Harrison for the Percival Plinth Project
• Adopted consent calendar including approval of June 11 and June 12 retreat minutes, August 24 study session and meeting minutes
• Adopted resolution authorizing interagency data sharing agreement with Washington State Auditor
• Adopted resolution authorizing local solid waste financial assistance grant agreement with Department of Ecology
• Adopted conditional award letter authorizing affordable and supportive housing funds for Unity Commons Phase Two
• Adopted ordinance amending OMC Chapter 16.70 relating to FEMA flood regulations on second reading

City Council

The Olympia City Council met on September 14, 2021, and immediately recessed into an executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i). The session lasted from 5:33 p.m. to 6:33 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on litigation (no decisions made)

LEOFF I Disability Board

The LEOFF I Disability Board approved the August 9, 2021 meeting minutes and a dental request for Case #21-8 in the amount of $17,454.35. The dental request motion was made by Boardmember Selby, seconded by Boardmember Dibble, and carried unanimously with 4 ayes. Chair Jim Cooper was excused.

• Approved August 9, 2021 LEOFF Board minutes
• Approved Case #21-8 dental request for $17,454.35 (4-0, 1 excused)

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee met and approved the August 12, 2021 meeting minutes. They discussed 2022 budget considerations for reimagining public safety, including recommendations for a Homeless Coordinator, Downtown Ambassadors, Crisis Response Unit expansion, body cameras, and a Police Auditor. They also received updates on the public engagement process and a proposed new Public Health and Safety chapter in the 2022 operating budget. No formal votes were taken on these items.

• Approved August 12, 2021 meeting minutes
• Discussed 2022 budget recommendations for public safety programs
• Reviewed Reimagining Public Safety engagement process update
• Heard proposal for new Public Health and Safety budget chapter

Arts Commission

The Olympia Arts Commission met and approved the August 12, 2021 meeting minutes. Commissioners reviewed the Grants to Arts and Culture Organizations application and review form, identifying ways to make materials more supportive and inclusive; staff will share changes with the Chair before posting. Historic Preservation Officer Marygrace Goddu briefed the commission on the Cultural Access legislation and a potential 'Inspire Olympia' ballot measure that could generate about $2 million annually in sales tax revenue. No formal votes were taken on substantive items.

• Approved August 12, 2021 meeting minutes
• Reviewed grants application and review form; staff to share changes with Chair before posting

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items. Information was provided for Tommy's Car Wash at 3000 Harrison Ave NW #A (project 21-0850) and Cooper Crest Estates at 2400 Kaiser Rd NW BLK (project 21-0851). No decisions were made; the meeting was procedural only.

• Provided information for Tommy's Car Wash presubmission conference, 3000 Harrison Ave NW #A, project 21-0850
• Provided information for Cooper Crest Estates presubmission conference, 2400 Kaiser Rd NW BLK, project 21-0851

Utility Advisory Committee

The Utility Advisory Committee received updates on climate action and utility finances, and reviewed staff recommendations for 2022 utility rates, budgets, and General Facility Charges. No decisions were made on these items; the committee will review and provide a recommendation at the October 7, 2021 meeting. The meeting was procedural, with no substantive votes taken.

• Approved August 12, 2021 meeting minutes
• Approved meeting agenda
• Deferred 2022 utility rates, budgets, and GFC recommendation to October 7, 2021

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Kaiser Wood Plat project at 2000 Kaiser Rd NW. No formal decisions were made; the item was informational only.

• Reviewed presubmission conference for Kaiser Wood Plat (21-0837) — information provided

Planning Commission

The Olympia Planning Commission Finance Subcommittee met on September 1, 2021, with two of three members present. The subcommittee approved the agenda and the minutes from the August 17, 2021 meeting. All staff and subcommittee members participated in a discussion of the Capital Facilities Plan, which was completed. No public comment was received, and no other business items were reported.

• Approved the meeting agenda.
• Approved the August 17, 2021 Finance Subcommittee meeting minutes.
• Completed a discussion of the Capital Facilities Plan (no action taken).

General Government Committee

The General Government Committee met with the Social Justice & Equity Commission Founding Member Work Group to discuss the development of a new commission. The work group presented an overview of focus group sessions, research on possible frameworks, and preferred options for establishing the commission. No formal decisions were made; the discussion was informational only.

• No formal decisions made; discussion only

General Government Committee

The General Government Committee interviewed three firms for facilitation of the City Council's 2022 annual goal-setting retreat and voted unanimously to recommend Communications Resources NW. The committee also received an economic development briefing and discussed an upcoming meeting with the Social Justice & Equity Commission Founding Members Work Group. The agenda and prior meeting minutes were approved.

• Approved the agenda for the August 25, 2021 meeting.
• Approved the July 28, 2021 General Government Committee meeting minutes.
• Recommended Communications Resources NW as facilitator for the City Council's 2022 annual goal-setting retreat, by a 3-0 vote.

Site Plan Review Committee

The Site Plan Review Committee recommended approval for the Cheeka Large Garage project at 2204 Allen Rd SE. No other substantive decisions were made during the meeting.

• Recommended approval for Cheeka Large Garage, 2204 Allen Rd SE (20-4552)

Heritage Commission

The Olympia Heritage Commission unanimously approved the Heritage Review Committee's recommendation to certify the Angelus Hotel at 204 4th Avenue West for Special Tax Valuation, forwarding it to the City Council for final approval. The commission also discussed a potential Cultural Access Programs ballot measure for the April 2022 special election and agreed to send a memorandum to the City Council expressing concerns about the potential demolition of historic residences at the Capitol Campus, seeking mitigation. No other substantive decisions were made.

• Approved Special Tax Valuation for Angelus Hotel (unanimous)
• Agreed to send memorandum to City Council on Capitol Campus historic residences
• Discussed Cultural Access Programs ballot measure for April 2022 election

PBIA Advisory Board

The PBIA Advisory Board approved two funding requests: $3,000 for repairs to the TJ Potter Mural and $1,000 for the Downtown Halloween Mixx96 event. Both motions passed unanimously. The 2022 budget discussion and round table discussion were tabled, and other items were informational only.

• Approved $1,000 sponsorship for Downtown Halloween Mixx96 event (unanimous)
• Approved $3,000 for TJ Potter Mural repairs (unanimous)
• Tabled 2022 budget drafting discussion
• Tabled round table discussion

City Council

The Olympia City Council approved a consent agenda that included ordinances establishing regulations for short-term rental accommodations and clarifying zoning and tree protection provisions. The council also allocated $150,000 from General Fund end-of-year funds for an equity assessment and strategic plan, and approved several grants and contracts. All votes were 6-0 with one councilmember excused.

• Adopted ordinance establishing regulations for short-term rental accommodations (6-0)
• Adopted ordinance amending municipal code on zoning and tree protection (6-0)
• Approved $150,000 allocation for equity assessment and strategic plan (6-0)
• Adopted resolution accepting Community Court Enhancement Grant from DOJ (6-0)
• Adopted resolution accepting Wildland Firefighting Equipment Grant from FEMA (6-0)
• Adopted resolution authorizing emergency contract for Carlyon Sewer Lateral repair (6-0)
• Approved bid award for 2021 Sewer and Stormwater Cured-In-Place Pipe Rehabilitation Project (6-0)
• Received Police Auditor Mid-Year Report briefing (no vote)

City Council

The Olympia City Council held a study session on climate science, with Climate Program Manager Dr. Pamela Braff presenting on climate change mechanisms, local impacts, and solutions to reduce greenhouse gas emissions. Councilmembers asked clarifying questions, but no formal decisions or votes were taken. The meeting adjourned at 6:49 p.m.

City Council

The City Council met in a special executive session on August 24, 2021, to discuss personnel, litigation, and complaints against a public officer or employee. No decisions were made during the session, and the meeting adjourned at 5:25 p.m. The regular study session was scheduled to follow.

• Held executive session under RCW 42.30.110(1)(g), (i), and (f) for personnel, litigation, and complaint evaluation matters
• No decisions were made during the executive session
• Adjourned the special meeting at 5:25 p.m.

Land Use & Environment Committee

The Land Use & Environment Committee received informational updates on the South Capitol Parking Strategy Phase II, Climate Action Plan implementation, and the Comprehensive Plan update process. No formal decisions were made; the committee discussed these topics and requested further staff exploration on a low-income parking permit discount.

• Approved July 15, 2021 meeting minutes
• Received update on South Capitol Parking Strategy Phase II
• Discussed Climate Action Plan implementation and energy code updates
• Discussed Comprehensive Plan Periodic Update Process
• Discussed Annual Comprehensive Plan Amendments

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee met on August 19, 2021, and approved the agenda and the June 17, 2021 meeting minutes. The committee received informational reports on the Arts Program/Armory update and the draft 2022-2027 Capital Facilities Plan (CFP) and Capital Asset Management Plan (CAMP). No formal decisions were made; all items were received as reports.

• Approved June 17, 2021 meeting minutes
• Received Arts Program/Armory update report
• Received 2022-2027 Capital Facilities Plan and Capital Asset Management Plan draft report

Finance Committee

The Olympia Finance Committee received a briefing on the 2022-2027 Capital Facilities Plan (CFP), with 2022 capital budget expenses of $39,098,238 and revenues of $39,807,951. No formal decisions were made; the committee only received information and updates on budget dates and sales tax revenues. Public hearings on the CFP are scheduled for September 20, 2021 (Planning Commission) and October 12, 2021 (City Council).

• Approved meeting agenda
• Received CFP briefing (no action taken)
• Noted sales tax revenues higher than projected
• Updated on upcoming budget dates

City Council

The City Council held a work session to discuss and refine its referral process, meeting types, and advisory committee liaison roles. They agreed to modify the referral form to include climate and equity language and to schedule a follow-up work session on September 21 to finalize operating agreements. No formal votes were taken; the session was for discussion and planning.

• Refined referral form to include climate and equity language
• Adopted General Government Committee recommendations on meeting types (e.g., two business meetings per month, one work session)
• Adopted recommendations on advisory committee liaison roles (assign committee member to each committee)
• Scheduled work session for September 21 to finalize operating agreements

Planning Commission

The Finance Subcommittee of the Olympia Planning Commission met and held a discussion on the 2022-2027 Capital Facilities Plan. No formal decisions were made; the discussion was completed and the meeting adjourned. The agenda was approved, and no public comment was received.

• Approved meeting agenda
• Completed discussion of 2022-2027 Capital Facilities Plan

Planning Commission

The Olympia Planning Commission recommended removing the Log Cabin Road extension from the Comprehensive Plan, with a review in ten years, and recommended adding multimodal concurrency language. A motion to approve other amendments with modifications was delayed to September 20. The commission also approved a letter on Urban Waterfront Code Amendments.

• Recommended approval of multimodal concurrency language addition (unanimous)
• Recommended removal of Log Cabin Road extension from Comprehensive Plan, review in 10 years (unanimous)
• Delayed action on remaining Comprehensive Plan amendments to September 20
• Approved draft recommendation letter on Urban Waterfront Code Amendments (consensus)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee appointed Councilmember Dahlhoff as Chair and discussed the draft Request for Qualifications (RFQ) for consultant services, with no formal action taken on the RFQ. The committee also discussed scheduling preferences for future meetings.

• Appointed Councilmember Dahlhoff as Chair (10-0)
• Reviewed draft RFQ for consultant services; no action taken
• Discussed meeting schedule; no decision made

Utility Advisory Committee

The Utility Advisory Committee unanimously recommended the 2022-2027 Preliminary Capital Facilities Plan and will send a letter of support to the Olympia Planning Commission. The committee also received briefings on the Water System Plan update and heard staff updates on drought, Capitol Lake, and utility revenues. No other formal decisions were made.

• Recommended 2022-2027 Preliminary Capital Facilities Plan (unanimous)
• Approved June 3, 2021 meeting minutes
• Approved agenda

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee received a presentation from Olympia Fire Department Chief Mark John and Assistant Chief Kevin Bossard on a proposed Basic Life Support (BLS) transport program, including initial capital costs of $3,006,250 and staffing needs. Firefighter Paramedic Erin Johnson also presented on the CARES program, a hospital diversion initiative for low-acuity patients, with projected revenue of $261,009.75. The report was received; no formal action was taken. The committee also reviewed its work plan for upcoming discussions.

• Approved agenda
• Approved July 22, 2021 meeting minutes
• Received Fire Department BLS transport and CARES program overview (no action)

Arts Commission

The Olympia Arts Commission voted unanimously to recommend that City Council purchase the sculpture 'Woman with Graves at Her Back' by Aisha Harrison, which won the 2021 Percival Plinth Project People's Choice vote with 23% of 334 votes. The commission also received updates on arts programs, including mural tours, fall Arts Walk planning, and the Armory project. No other formal decisions were made.

• Recommended purchase of 'Woman with Graves at Her Back' to City Council (unanimous)
• Approved agenda
• Approved July 8, 2021 meeting minutes

Site Plan Review Committee

The committee reviewed the 4th Ave Transitional Housing project at 1600 4th Ave E (application 21-0756, permit 21-3707) during a presubmission conference. No decisions were made; the item was informational only.

• Reviewed 4th Ave Transitional Housing project (21-0756) — no action taken

City Council

The Olympia City Council approved an ordinance establishing regulations for short-term rental accommodations on first reading, moving it to a second reading. The council also approved a resolution supporting the estuary alternative for Capitol Lake management and gave consensus for emergency hires to expand the Crisis Response Unit to 24 hours. Several consent calendar items were adopted, including interlocal agreements and budget amendments.

• Approved short-term rental regulations on first reading (7-0)
• Approved resolution supporting estuary alternative for Capitol Lake (7-0)
• Gave consensus for emergency hires to expand Crisis Response Unit to 24 hours
• Adopted consent calendar including interlocal agreements and budget amendments (7-0)
• Approved ordinance on zoning and tree protection on first reading
• Held public hearing on Engineering Design and Development Standards update; no public comment

City Council

The City Council held a study session with a briefing on the Cultural Access program (RCW 36.160), which allows local governments to seek voter-approved taxes for cultural programming. Presenters from Inspire Washington and Tacoma Arts Live shared their experiences. No formal decisions were made; the session was informational only.

City Council

The Olympia City Council met in a special executive session on August 5, 2021, to discuss litigation and potential litigation under RCW 42.30.110(1)(i). No decisions were made during the session, which lasted from 12:00 p.m. to 1:25 p.m. The meeting was procedural only.

• Held executive session for litigation discussion (no decisions made)

Site Plan Review Committee

The Site Plan Review Committee recommended approval for two project recommendations: the Spoon Building Shell Improvements at 118 Cherry St NE and the Woodbury Crossing lot 107 Mixed Use Building at 4925 4th Way SW. The committee also provided information for two presubmission conferences: Budd Bay Landing at 510 East Bay Dr NE and Providence Olympia Supportive Housing at 3260 Martin Way E. No votes were recorded; the recommendations were made as part of the review process.

• Recommended approval for Spoon Building Shell Improvements, 118 Cherry St NE
• Recommended approval for Woodbury Crossing lot 107 Mixed Use Building, 4925 4th Way SW
• Provided information for Budd Bay Landing presubmission conference, 510 East Bay Dr NE
• Provided information for Providence Olympia Supportive Housing presubmission conference, 3260 Martin Way E

Home Fund Advisory Board

The Home Fund Advisory Board approved a motion to recommend to City Council and Regional Housing Council that funds be added to address a funding gap for the Martin Way Phase 2 project, ideally through ARPA funds. The board also heard introductions from Providence Supportive Housing, Thurston County Housing Funds, and the new Homeless Response Coordinator. No other substantive decisions were made.

• Recommended adding funds to Martin Way Phase 2 to address funding gap (unanimous)
• Approved March 10, 2021 meeting minutes
• Approved agenda

Planning Commission

The Olympia Planning Commission voted unanimously to deny proposed amendments allowing recreational vehicle parks in the Urban Waterfront Zoning District. The commission will submit a letter to City Council providing context and findings for their recommendation. The commission also held a public hearing on the 2021 Annual Comprehensive Plan Amendments, which was closed without a decision.

• Denied proposed amendments for recreational vehicle parks in Urban Waterfront Zoning District (unanimous)
• Approved agenda
• Approved July 19, 2021 meeting minutes
• Held and closed public hearing on 2021 Annual Comprehensive Plan Amendments

Heritage Commission

The Heritage Review Committee approved a motion recommending the Angelus Hotel's exterior rehabilitation for Special Tax Valuation, finding the work compliant with U.S. Secretary of the Interior's standards. The recommendation is pending staff resolution of a financial documentation question. The motion passed unanimously.

• Approved recommendation for Special Tax Valuation for 204 4th Avenue West, The Angelus Hotel (unanimous)
• Approved June 21, 2021 meeting minutes
• Approved agenda

General Government Committee

The General Government Committee approved the June 23 minutes and discussed several items, including refining the advisory committee application and opening applications for a Design Review Board vacancy. They also discussed recommendations for the council referral process, meeting types, and council liaison roles, but no formal votes were taken on these discussion items. The Police Auditor's June report was presented, noting one use of force incident was out of policy with corrective action taken.

• Approved June 23, 2021 meeting minutes
• Agreed to open applications for Design Review Board vacancy
• Discussed advisory committee application changes (no formal vote)
• Discussed council referral process recommendations (no formal vote)
• Discussed council meeting types recommendations (no formal vote)
• Discussed council liaison role recommendations (no formal vote)

Site Plan Review Committee

The committee met virtually and reviewed the Miller Short Plat project at 2022 Miller Ave NE. The information was provided, but no formal decisions were made during the meeting.

• Reviewed Miller Short Plat (21-0718) at 2022 Miller Ave NE — information provided

PBIA Advisory Board

The PBIA Advisory Board approved a $2,500 budget for lighting improvements in the Downtown area, with a unanimous vote. The board also approved the May 26, 2021 meeting minutes as amended, and held discussions on future meeting locations, orientation and communication, and holiday lighting and street closures for Halloween. No other substantive decisions were made.

• Approved $2,500 budget for lighting improvements (unanimous)
• Approved May 26, 2021 meeting minutes as amended

Salary Commission

The Salary Commission finalized and approved the City Council salary compensation recommendation, which will be filed with the City Clerk. The motion passed unanimously. No other substantive decisions were made.

• Approved City Council salary compensation recommendation (unanimous)
• Approved July 20, 2021 meeting minutes
• Approved meeting agenda

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee received updates on police reform implementation and the Reimagining Public Safety Work Group, but took no formal votes or decisions. The committee approved the agenda and prior meeting minutes, and Chair Parshley requested that the full package of police reform bill impacts be brought to the Finance Committee.

• Approved June 10, 2021 meeting minutes
• Approved agenda
• Requested police reform bill impacts be brought to Finance Committee

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved a motion to reinstate in-person meetings (6-1), with one member voting against. It also unanimously approved forming a subcommittee to review the 2022-2027 Capital Facilities Plan, with specific members appointed. The committee received briefings on the Capitol Campus Travel Demand Management and the Capital Facilities Plan, and approved the agenda and previous meeting minutes.

• Approved reinstating in-person meetings (6-1)
• Approved forming a subcommittee to review the Capital Facilities Plan (unanimous)
• Appointed Bremner, Riedmayer, Fitzgerald, and Chair Gacad-Cowan to the CFP subcommittee (unanimous)
• Approved the agenda
• Approved the May 19, 2021 meeting minutes

Site Plan Review Committee

The committee recommended a waiver of land use review for the Avenue Espresso project at 2300 Cooper Point Rd. A presubmission conference was held for the 14th short plat at 2621 14th Ave NW, with information provided. No other substantive decisions were made.

• Recommended waiver of land use review for Avenue Espresso (21-0737)
• Held presubmission conference for 14th short plat (21-0697), information provided

Salary Commission

The Olympia Salary Commission reached a preliminary consensus to recommend a 3.09% COLA salary increase for City Council members, matching the amount Independent City staff received since Council salaries were last evaluated. They also discussed health insurance stipends, aiming to increase dental and vision coverage to 100% premium costs paid by the City, and to add $1,000 per Councilmember to cover half the difference in out-of-pocket maximums compared to the City plan. The Commission will meet again on July 26 to finalize the recommendation.

• Approved the July 14, 2021 meeting minutes.
• Reached preliminary consensus to recommend a 3.09% COLA salary increase for Council.
• Discussed recommending an increase in health insurance stipends commensurate with City-paid staff premiums.
• Discussed recommending 100% coverage of Council's dental premiums and adding vision coverage with 100% premium costs covered by the City.
• Discussed recommending adding $1,000 per Councilmember to cover half the out-of-pocket max difference compared to the City plan.
• Scheduled a follow-up meeting for July 26 to finalize the recommendation.

City Council

The City Council held a special work session to receive a briefing on the draft Phase 2 Environmental Impact Statement for the Future Capital Lake Preferred Alternative. Staff from the Department of Enterprise Services and Floyd-Snider presented an overview, and councilmembers asked clarifying questions. No decisions were made; the session was informational only.

• Received briefing on draft Phase 2 EIS for Capital Lake management
• Asked clarifying questions during the briefing
• Completed the study session without taking action

Civil Service Commission

The Olympia Civil Service Commission approved the Promotional Firefighter/Paramedic Register, adding firefighter Alex Thompson to the list based on his completion of an accredited paramedic training program and approval to function as a Firefighter/Paramedic in Thurston County. The motion passed unanimously with all three commissioners voting in favor. No other business items were discussed, and the meeting adjourned at 8:40 a.m.

• Approved the Promotional Firefighter/Paramedic Register, adding Firefighter Alex Thompson
• Approved the meeting agenda
• Adjourned the meeting at 8:40 a.m.

Planning Commission

The Olympia Planning Commission held a public hearing on recreational vehicle parks in the Urban Waterfront Zoning District, heard no testimony, and will continue deliberations on August 2, 2021. The commission also received a briefing on Capital Facilities Planning and discussed its process for reviewing the Capital Facilities Plan, forming a Finance Subcommittee to develop a draft recommendation letter.

• Approved the agenda as amended to add a discussion on the Capital Facilities Plan process.
• Approved the June 21, 2021 meeting minutes.
• Opened and closed the public hearing on Recreational Vehicle Parks in the Urban Waterfront Zoning District with no public testimony; deliberations to continue August 2, 2021.
• Received the briefing on Introduction to Capital Facilities Planning.
• Formed a Finance Subcommittee (chaired by Commissioner Cunningham, with Vice Chair Sauerhoff and Commissioner Quetin volunteering) to review the Draft Capital Facilities Plan and develop a draft recommendation letter.

Land Use & Environment Committee

The Land Use & Environment Committee approved the amended agenda and the June 17, 2021 meeting minutes. They received the Olympia Farmland Work Group report and discussed Creative District zoning code amendments, providing direction on staff's approach. The committee agreed to add two agenda items for August and to schedule a Council referral on development agreements, and will hold meetings via Zoom for August and September.

• Approved the amended agenda
• Approved the June 17, 2021 meeting minutes
• Received the Olympia Farmland Work Group report
• Completed discussion on Creative District code amendments
• Agreed to add a Parking Agreement update to the August agenda
• Agreed to request a briefing on the southwest Capitol Campus Project
• Agreed to schedule a Council referral on development agreements
• Decided to hold meetings via Zoom for August and September

Site Plan Review Committee

The Site Plan Review Committee met virtually on July 14, 2021, but took no substantive actions. Two presubmission conferences were held for the 7th Ave Multifamily project at 3440 7th Ave SW and the Bayan Trails project at 709 Sleater-Kinney Rd NE, with information provided to applicants. The meeting was otherwise procedural, covering agenda review and adjournment.

• Held presubmission conference for 7th Ave Multifamily, 3440 7th Ave SW (21-0681) — information provided
• Held presubmission conference for Bayan Trails, 709 Sleater-Kinney Rd NE (21-0691) — information provided

Salary Commission

The Olympia Salary Commission approved the June 28, 2021 meeting minutes as amended, correcting a misspelling of Chair Bateman's name. Commissioners discussed salary compensation research and requested additional data for the next meeting, including COLA amounts, council salaries from other cities, and updated city staff salaries. The meeting adjourned at 6:41 p.m.

• Approved the agenda as presented.
• Approved the June 28, 2021 meeting minutes as amended, correcting Chair Bateman's name spelling.
• Discussed salary compensation research and requested additional data for the July 20, 2021 meeting.

City Council

The Olympia City Council unanimously adopted a resolution supporting the Thurston County Medic One Proposition No.1 Levy Lid Lift. The council also approved a consent agenda including several resolutions and ordinances, and separately approved adding three full-time communications staff positions. Additionally, the council received briefings on the Boulevard Road development project and approved design services for the Yelm Highway Community Park.

• Adopted resolution supporting Thurston County Medic One Proposition No.1 Levy Lid Lift (7-0)
• Approved consent agenda including interlocal agreements, grants, and appointments (7-0)
• Approved ordinance accepting donation of seven sculptures for 'A Story Place' (second reading)
• Approved ordinance amending street vacation code (second reading)
• Approved first readings for alley vacation, art donation, and budget amendment ordinances
• Approved resolution increasing city staffing by three full-time positions for communications (7-0)
• Approved professional services agreement with Berger Partnership for Yelm Highway Community Park Phase 1 design (7-0)

City Council

The Olympia City Council met on July 13, 2021, and immediately recessed into an executive session to discuss a real estate matter under state law. The session lasted from 5:04 p.m. to 5:25 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned afterward.

• Held executive session on real estate matter (no decisions made)
• Adjourned meeting at 5:25 p.m.

City Council

The Olympia City Council met on July 13, 2021, and immediately recessed into an executive session to discuss a personnel matter, specifically the City Manager's mid-year performance evaluation. The session was held under RCW 42.30.110(1)(g), with the City Attorney present. No decisions were made during the session, and the meeting adjourned at 6:30 p.m.

• Held executive session for city manager's mid-year performance evaluation
• No decisions made during executive session
• Meeting adjourned at 6:30 p.m.

LEOFF I Disability Board

The LEOFF I Disability Board met via Zoom and approved two dental requests. Case 21-5 was approved for $1,912.00, and Case 21-6 was approved for $6,932.00. Both motions passed unanimously with three ayes and two excused absences. The board also approved the April 12, 2021 meeting minutes.

• Approved April 12, 2021 LEOFF Board minutes
• Approved Case 21-5 dental request for $1,912.00
• Approved Case 21-6 dental request for $6,932.00

Arts Commission

The Olympia Arts Commission met and heard briefings from the Olympia Artspace Alliance and Lacey MakerSpace, covering pandemic relief grants, upcoming events, and membership details. Commissioners also discussed committee work and received reports on policy recommendations, arts program support, and ARCH support. No formal decisions were made; the meeting was informational and procedural.

• Approved the agenda
• Approved the June 10, 2021 meeting minutes
• Heard briefing on Olympia Artspace Alliance and Lacey MakerSpace
• Discussed committee work and task list
• Received report on Policy and Program Recommendations to City Council
• Received report on Arts Program Support
• Received report on ARCH Support

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed presubmission conference information for three projects: 4th Avenue Flats, Ajb Small Bays, and 521 Capitol Way Mixed Use. No decisions were made; the committee only provided information. The meeting adjourned after the agenda review.

• Presubmission conference for 4th Avenue Flats (21-0665) — information provided
• Presubmission conference for Ajb Small Bays (21-0663) — information provided
• Presubmission conference for 521 Capitol Way Mixed Use (21-0667) — information provided

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met on July 1, 2021, and approved the agenda and minutes from its May 20 and June 17 meetings. The group completed a discussion on a business item (21-0657) related to the commission's founding members. No other business, reports, or announcements were made, and the meeting adjourned at 8:51 p.m.

• Approved the meeting agenda
• Approved May 20, 2021 meeting minutes (21-0651)
• Approved June 17, 2021 meeting minutes (21-0654)
• Completed discussion on business item 21-0657

Site Plan Review Committee

The Olympia Site Plan Review Committee met virtually on June 30, 2021, and reviewed three presubmission conference requests. For each project—1115 Wheeler Ave SE, Dickerson Mixed-Use at 4336 Martin Way E, and Evergreen Park Townhouses—the committee noted that the information was provided. No formal decisions were made; the items were informational only.

• Presubmission conference for 1115 Wheeler Ave SE (21-0648): information provided, no action taken.
• Presubmission conference for Dickerson Mixed-Use at 4336 Martin Way E (21-0649): information provided, no action taken.
• Presubmission conference for Evergreen Park Townhouses (21-0656): information provided, no action taken.

Civil Service Commission

The Olympia Civil Service Commission approved the Promotional Police Sergeant Register, placing six candidates who passed all exam phases on the eligibility list. The approval was moved by Commissioner Soule, seconded by Commissioner Callner, and carried unanimously with all three commissioners voting aye. The meeting was a special session held via Zoom, with no public comment or other business items.

• Approved the Promotional Police Sergeant Register, placing six candidates on the eligibility list
• Approved the meeting agenda as presented
• Adjourned the special meeting at 8:40 a.m.

Salary Commission

The Olympia Salary Commission met and elected officers, with Commissioner Bateman as Chair and Commissioner Velloso as Vice Chair, both by unanimous votes (4-0, with one absent). The commission also approved its 2021 schedule and work plan, and received a briefing on its role and duties from the City Attorney. No salary amounts were set at this meeting.

• Elected Commissioner Bateman as Chair (4-0, Randall absent)
• Elected Commissioner Velloso as Vice Chair (4-0, Randall absent)
• Approved 2021 Schedule and Work Plan for the Independent Salary Commission

General Government Committee

The General Government Committee received a report from Economic Development Director Mike Reid on beer garden permitting rules, which currently limit beer gardens to three per year. City Manager Jay Burney noted the rules may be out of alignment with state guidelines and that the City can consider relaxing them. The committee also received updates on the Poet Laureate's work plan, advisory committee recruitment, and a police auditor report. No formal decisions were made on these items.

• Approved the May 26, 2021 meeting minutes.
• Received the Poet Laureate update report.
• Completed discussion on beer garden permitting rules.
• Completed discussion on 2022 advisory committee recruitment.
• Agreed to recommend Jason Selwitz for appointment to the Utility Advisory Committee if still interested.

Site Plan Review Committee

The Site Plan Review Committee met virtually on June 23, 2021. The only substantive item was a presubmission conference for project 21-0616 (Berschauer-12th/Alley Lots) at 1200 Henry St SE, for which information was provided. No decisions were made; the meeting adjourned after the review.

• Reviewed presubmission conference 21-0616 for Berschauer-12th/Alley Lots at 1200 Henry St SE; information provided, no action taken.

City Council

The Olympia City Council approved a resolution accepting the City of Olympia Housing Action Plan, a collaboration with Lacey and Tumwater to address housing needs. It also approved the temporary expansion of the Clean Team and Downtown Ambassador programs, funded by Community Development Block Grant funds. The consent calendar was adopted, including ordinances on controlled substances and a sculpture donation, and the meeting ended with an executive session where no decisions were made.

• Adopted the consent calendar, including approval of bills and payroll totaling $40,168,717.04.
• Adopted an ordinance relating to controlled substances, amending OMC 9.28.010 to adopt RCW 69.50.4013 as amended by ESHB 5476.
• Approved on first reading an ordinance amending OMC 12.16.090 relating to street vacations.
• Approved on first reading an ordinance accepting the donation of seven sculptures for 'A Story Place'.
• Approved the temporary expansion of the Clean Team and Downtown Ambassador programs.
• Approved a resolution accepting the City of Olympia Housing Action Plan.
• Approved a resolution authorizing an agreement with Providence Community Care Center for office space.
• Approved a resolution authorizing a Public Works Trust Fund Loan application for the Fones Road Improvement Project.

City Council

The City Council held a study session to review a proposed new stormwater rate structure. The proposal would base residential rates on a fixed square footage and commercial rates on actual impervious surface, with no administrative fee for commercial accounts. No formal decision was made; the council asked clarifying questions and the session concluded.

• Reviewed proposed stormwater rate structure update
• Discussed residential rate changes: flat rate based on 2,882 sq ft, no discount maintenance agreement, no construction charge, rate decrease
• Discussed commercial rate changes: based on actual impervious surface, no administrative fee, flow control exempt area
• Noted next steps: finalize online tools for account look-up and appeal process, and outreach materials

Planning Commission

The Olympia Planning Commission met and approved the agenda and the June 7, 2021 meeting minutes. They received informational briefings on the Economic Development Update and the 2021 Annual Comprehensive Plan Amendments, with no formal decisions made on these items. The meeting was otherwise procedural, including public comment and staff announcements.

• Approved the meeting agenda
• Approved the June 7, 2021 Planning Commission meeting minutes

Heritage Commission

The Heritage Review Committee recommended that the home at 208 18th St SW be listed on the Olympia Heritage Register, following a unanimous motion. The recommendation will go to the full Commission for final action. The committee also clarified that historic structures are eligible for Special Tax Valuation if individually listed or contributing to a district.

• Approved the agenda as presented
• Approved the March 22, 2021 meeting minutes
• Recommended listing 208 18th St SW on the Olympia Heritage Register (motion passed unanimously)
• Clarified Special Tax Valuation eligibility for historic district buildings (discussion only)

Land Use & Environment Committee

The Land Use & Environment Committee unanimously recommended approval of the 2021 Engineering Design and Development Standards update and the updated Olympia Housing Action Plan. It also unanimously recommended approval of amendments to the Short Term Rental Ordinance, allowing it to proceed to the City Council. The committee received information on a review of city regulations and fees to reduce housing costs, and agreed to add a Hearing Examiner Contract Review to the October 21 meeting agenda.

• Approved 2021 Engineering Design and Development Standards update (unanimous)
• Approved updated Olympia Housing Action Plan (unanimous)
• Approved amendments to Short Term Rental Ordinance (unanimous)
• Received information on review of city regulations and fees to reduce housing costs
• Agreed to add Hearing Examiner Contract Review to October 21 meeting agenda

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee unanimously approved a new Memorandum of Understanding (MOU) for the PARC Foundation that includes a paid director. The committee also received updates on the Yelm Highway Community Park Master Plan, regional aquatic facility concept designs, and a GIS equity analysis for undeveloped park prioritization. No formal recommendation was made on memorial donation policy changes, but members expressed a preference for small plaques or etched bench names over ground plaques. The committee voted to resume in-person meetings.

• Approved PARC Foundation MOU with paid director (unanimous)
• Approved April 15, 2021 meeting minutes
• Approved agenda
• Chose to resume in-person meetings (unanimous)

Social Justice & Equity Commission Founding Member Work Group

The Founding Member Work Group of the Social Justice and Equity Commission met and discussed options for moving forward. The discussion was completed, but no formal decisions were made. The meeting adjourned at 7:35 p.m.

• Approved the meeting agenda.
• Discussed options for moving forward (no action taken).

Finance Committee

The Olympia Finance Committee approved its May 19, 2021 meeting minutes and received four briefings: the 2021 Lodging Tax and Washington Center for Performing Arts budget snapshot, the Center's financial position and reopening plan, 2021 General Fund revenue with an early 2022 projection, and a 2021 funding needs update. No formal decisions were made on these items; they were received or discussed only.

• Approved the May 19, 2021 Finance Committee meeting minutes
• Received the 2021 Lodging Tax and Washington Center for Performing Arts budget snapshot briefing
• Completed discussion on the Washington Center for the Performing Arts financial position and reopening plan
• Received the 2021 General Fund revenue and early 2022 revenue projections briefing
• Received the 2021 funding needs and resources update briefing

City Council

The City Council held a special work session to discuss 2022 budget priorities, facilitated by Assistant City Manager Debbie Sullivan. The discussion was completed, but no formal decisions or votes were recorded. The meeting adjourned at 7:32 p.m.

• Discussed 2022 budget priorities (no formal action taken)

Civil Service Commission

The Olympia Civil Service Commission approved two hiring registers: a Lateral Firefighter Register with three candidates and a Police Lieutenant Promotional Register with four candidates. Both motions passed unanimously. The commission also received a presentation on testing processes and approved the previous meeting's minutes.

• Approved Lateral Firefighter Register (3-0)
• Approved Police Lieutenant Promotional Register (3-0)
• Approved May 18, 2021 meeting minutes
• Received presentation on testing processes

City Council

The City Council held a mid-year retreat, discussing their roles, meeting formats, and potential changes to the Council Guidebook. No formal decisions were made; the General Government Committee was tasked with drafting proposed guidebook changes for future review. The council also reviewed community survey results on resident satisfaction and priorities.

• Tasked General Government Committee with drafting Council Guidebook changes
• Agreed to distribute desired working agreement behaviors and schedule a date to finalize operating agreements

City Council

The Olympia City Council held a mid-year retreat, discussing themes from interviews with members, including challenges, member relationships, and 2021-22 priorities. They discussed extending the Ad Hoc Committee on Public Safety through December 2021, with staff reports going to that committee instead of the General Government Committee. They also agreed to add referrals to the Council packet for the next business meeting and to consider community impact in the referral process. No formal votes were taken; the meeting was a discussion session.

• Discussed extending the Ad Hoc Committee on Public Safety through December 2021, with staff reports to that committee instead of the General Government Committee.
• Agreed to add referrals to the Council packet so they are heard at the next business meeting, ensuring members can explore merits.
• Agreed the referral process must be honored by all members and community impact should be considered.
• Discussed a design charrette regarding committees in December or January.
• Councilmembers Parshley, Cooper, and Huỳnh will be put forward for formal appointment to the Regional Fire Authority Planning Committee at a future meeting.

City Council

The Olympia City Council met over dinner following the first day of their Mid-Year Retreat. No decisions were made during this procedural meeting. The meeting adjourned at 6:00 p.m.

Ad Hoc Public Safety Committee

The committee received presentations on public defense and municipal court performance metrics, plus an overview of new state legislation affecting police and policy. No formal decisions were made beyond approving the agenda and prior meeting minutes.

• Approved the May 13, 2021 meeting minutes
• Received the Public Defense Performance Metrics report
• Received the Olympia Municipal Court Performance Metrics report
• Received the overview of new legislation impacting police and policy adoption

Arts Commission

The Arts Commission conducted its spring retreat, welcoming new commissioners Joe Batt, Shameka Gagnier, and Jace Hoag. Poet Laureate Ashly McBunch shared a poem, and staff presented a training module on community, culture, and equity. The commission discussed assignments and decided to have staff maintain a list of opportunities, with Dorgan and Hoag volunteering for the ARCH and Equity lecture series team. No formal votes or decisions were taken beyond approving the agenda and prior minutes.

• Approved the June 10, 2021 agenda with a corrected retreat timeline
• Approved the May 13, 2021 meeting minutes
• Conducted the spring retreat and welcomed new commissioners
• Discussed commission assignments and directed staff to keep a list of opportunities
• Commissioners Dorgan and Hoag volunteered for the ARCH and Equity lecture series team

Site Plan Review Committee

The Site Plan Review Committee recommended approval for the Hearthstone Place Apartments project at 516 Franz Anderson Rd SE, subject to conditions. The committee also held a presubmission conference for Mi Tierra Pottery and Arts at 710 State Ave NE, where information was provided. No other substantive decisions were made.

• Recommended approval of Hearthstone Place Apartments (21-0559) subject to conditions.
• Held presubmission conference for Mi Tierra Pottery and Arts (21-0558); information provided.

City Council

The Olympia City Council approved the consent agenda, which included a first quarter budget amendment, an interlocal agreement with Thurston County for homelessness services, a dog park construction contract, and a utility customer assistance fund. The council also approved the agenda for the mid-year retreat with amendments. Public hearings on Community Development Block Grant fund allocations were held and closed with no public comment.

• Approved consent agenda including 2021 first quarter budget amendment (7-0)
• Adopted resolution authorizing interlocal agreement with Thurston County for homelessness services (7-0)
• Awarded dog park construction contract (7-0)
• Established utility customer assistance charitable fund with Community Action Council (7-0)
• Approved mid-year retreat agenda as amended (7-0)
• Held and closed public hearings on CDBG fund reallocation and allocation

Planning Commission

The Olympia Planning Commission unanimously recommended approval of a letter summarizing public comments on the Olympia Housing Action Plan and authorized the Chair to sign it. The commission also received briefings on the Parks, Arts and Recreation Needs Assessment Survey results and on code barriers to solar energy installations. No other substantive decisions were made.

• Approved letter summarizing public comments on Olympia Housing Action Plan (unanimous)
• Received briefing on Parks, Arts and Recreation Needs Assessment Survey results
• Received briefing on Code Barriers to Solar Energy Installations

Utility Advisory Committee

The Utility Advisory Committee met via Zoom and received informational briefings on sea level rise response planning, AWWA benchmarking, and utilities financial updates. No formal decisions were made; the committee only approved the agenda and the minutes from the previous meeting.

• Approved the meeting agenda
• Approved the May 6, 2021 meeting minutes
• Received sea level rise response planning update (information only)
• Received AWWA benchmarking briefing (information only)
• Received utilities financial updates (information only)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met on June 3, 2021, and approved the agenda and the minutes from the May 20, 2021 meeting. The group completed a discussion about the future commission. No formal decisions were made beyond these approvals.

• Approved the meeting agenda (unanimous)
• Approved the May 20, 2021 meeting minutes (unanimous)

Land Use & Environment Committee

The Land Use & Environment Committee received updates and discussed the draft Housing Action Plan, a housing feasibility study scope, rental housing outreach, and future development agreements. No formal decisions or votes were made; all items were for discussion only.

• Approved April 15, 2021 meeting minutes
• Received Housing Action Plan update (discussion only)
• Completed discussion on housing feasibility study scope
• Completed discussion on rental housing outreach approach
• Completed discussion on future development agreements process

General Government Committee

The General Government Committee received updates on the Crisis Response Unit and Familiar Faces programs, and on Community Development Block Grant (CDBG) fund allocations. The committee voted unanimously to recommend and forward to the full City Council staff recommendations for allocating and reallocating CDBG funds from Program Year 2014, Program Year 2021, and CDBG-Coronavirus (CDBG-CV2) grant funds, with a focus on affordable housing and economic development. No other substantive decisions were made; the meeting also included reports on advisory committee recruitment, police auditor reports, and a request for a joint meeting with the Social Justice and Equity Founding Members.

• Approved agenda
• Approved minutes from April 28, May 12, and May 13, 2021 meetings
• Received Crisis Response Unit and Familiar Faces Programs update
• Recommended CDBG fund allocation and reallocation to full City Council (3-0)

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Harrison Avenue Mixed Use Binding Site Plan at 3840 Harrison Avenue, subject to conditions. The committee also held presubmission conferences for the Cushing Madison Townhomes and Chipman Road projects, providing information only. No other substantive decisions were made.

• Recommended approval of Harrison Avenue Mixed Use Binding Site Plan (21-0530) subject to conditions
• Held presubmission conference for Cushing Madison Townhomes (21-0506) — information provided
• Held presubmission conference for Chipman Road (21-0473) — information provided

PBIA Advisory Board

The PBIA Advisory Board held a routine meeting with no formal votes or decisions. Members discussed the city's response to broken windows, downtown marketing investment, PBIA lighting investments, and a quarterly survey. The meeting was informational only, with no action taken.

• Approved April 28, 2021 meeting minutes
• Discussed city response to broken windows (no action)
• Discussed downtown marketing investment (no action)
• Discussed PBIA lighting investments (no action)
• Discussed PBIA quarterly survey (no action)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met with City Manager Jay Burney to discuss the future Commission and its structure. The discussion was completed, but no formal decisions were made. The meeting was otherwise procedural, approving the agenda and minutes from prior meetings.

• Approved agenda
• Approved May 6, 2021 meeting minutes
• Approved May 13, 2021 meeting minutes
• Completed discussion with City Manager Jay Burney on future Commission

Heritage Commission

The Heritage Commission held its annual Heritage Awards event, presenting awards to four recipients for their contributions to local heritage. The meeting was largely ceremonial, with no substantive policy decisions made; the only formal action was approval of the agenda.

• Approved the meeting agenda
• Presented Heritage Awards to Shane Anderson, Bryan Willis, Thurston County Historic Commission, and Alicia Elliott

Finance Committee

The Olympia Finance Committee met and approved the April 21, 2021 meeting minutes. The committee received briefings on city investments, climate change work, and Transportation Master Plan funding, but took no substantive votes or decisions.

• Approved April 21, 2021 Finance Committee meeting minutes
• Completed discussion on City Investments Briefing
• Received climate change work update
• Completed discussion on Transportation Master Plan funding and Transportation Benefit District authority

Site Plan Review Committee

The Site Plan Review Committee reviewed project 21-0476 for the TCOMM911 Elliott Tanks at 3700 20th Ave NW. The committee recommended approval of the project, subject to conditions. No other substantive decisions were made; the meeting was otherwise procedural.

• Recommended approval of TCOMM911 Elliott Tanks project (21-0476) subject to conditions

City Council

The Olympia City Council held a study session on May 18, 2021, with legal consultants from MRSC providing an overview of Washington's Open Public Meetings Act. The session covered serial meetings, subcommittees, social media, and communication protocols for elected officials and advisory bodies. No formal decisions were made; the session was informational only.

• Held study session on OPMA compliance (no vote)
• Discussed serial meetings and subcommittee rules (no action)
• Reviewed social media and communication protocols (no action)

City Council

The Olympia City Council approved several ordinances on second reading, including amendments to high-density corridor zoning for drive-through restaurants, the Shoreline Master Program and Critical Areas Ordinance, and residential fire sprinkler locations. The council also adopted the consent calendar, which included approvals for appointments, funding recommendations, and interlocal agreements. A first reading of the 2021 first quarter budget amendment was approved and moved to second reading.

• Approved ordinance amending high-density corridor zoning for drive-through restaurants (second reading)
• Approved ordinance adopting Shoreline Master Program and Critical Areas amendments (second reading)
• Approved ordinance amending residential fire sprinkler locations (first and final reading)
• Approved 2021 first quarter budget amendment (first reading, moved to second reading)
• Adopted consent calendar including bills and payroll totaling $14,484,711.37
• Approved resolution for Olympia Sea Level Rise Response Collaborative interlocal agreement
• Approved resolution for regional fire authority study with Tumwater
• Approved resolution amending Police Auditor agreement with Ogden Murphy Wallace

Civil Service Commission

The Olympia Civil Service Commission unanimously approved two police promotional testing processes: one for sergeant and one for lieutenant. Both processes were approved 3-0. The sergeant process includes an assessment center with three exercises, and the lieutenant process includes a research project, oral resume presentation, and panel interview.

• Approved OPD sergeant testing process (3-0)
• Approved OPD lieutenant testing process (3-0)
• Approved February 16, 2021 meeting minutes
• Approved April 20, 2021 meeting minutes as amended

Planning Commission

The Olympia Planning Commission held public hearings on the Olympia Housing Action Plan and the 2021 Code Amendments. The commission voted 4-2 to recommend approval of the code amendments as proposed. The Housing Action Plan hearing was held and closed without a vote.

• Recommended approval of 2021 Code Amendments (4-2)
• Held and closed public hearing on Olympia Housing Action Plan
• Approved May 3, 2021 meeting minutes
• Approved agenda

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee approved the April 8 meeting minutes and heard a briefing from Chief Prosecutor Tye Graham on case lifecycle, prosecution standards, and performance metrics. They also received an update on the Reimagining Public Safety Community Work Group, including member names and next steps. No formal decisions were made beyond the minutes approval.

• Approved April 8, 2021 meeting minutes
• Approved agenda

General Government Committee

The General Government Committee held a special meeting to interview applicants for the Utilities Advisory Committee, Planning Commission, and Home Fund Advisory Committee. After the interviews, members discussed qualifications and membership. No formal decisions were made; the interviews were completed.

• Completed interviews for Utilities Advisory Committee applicants
• Completed interviews for Planning Commission applicants
• Completed interviews for Home Fund Advisory Committee applicants

Arts Commission

The Olympia Arts Commission unanimously recommended accepting the Telephone of the Wind sculpture as a gift to the City Manager for the public art collection. The commission also received updates on the Parks, Arts and Recreation Plan and postponed a check-in with the Olympia Artspace Alliance. No other substantive decisions were made.

• Recommended Telephone of the Wind donation to City Manager (unanimous)
• Approved agenda as amended (pulled item 21-0448)
• Approved April 8, 2021 meeting minutes
• Received Parks, Arts and Recreation Plan update
• Postponed Olympia Artspace Alliance check-in
• Completed Spring Retreat planning discussion

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group decided not to hold a focus group on the unstably housed population itself. Instead, it will recommend that the full Commission partner with stakeholders and community service providers for regular engagement with that population. The meeting was otherwise procedural, with agenda approval and no minutes to approve.

• Decided not to hold unstably housed focus group as part of work group's efforts
• Recommended full Commission partner with stakeholders and service providers for regular engagement with unstably housed population

General Government Committee

The General Government Committee held a special meeting to interview applicants for the Arts Commission, Heritage Commission, Bicycle and Pedestrian Advisory Committee, and Parks and Recreation Advisory Committee. No formal decisions were made; the interviews were completed and applicant qualifications were discussed.

• Completed interviews for advisory committee applicants

City Council

The City Council received an update on a study evaluating options for a Regional Fire Authority (RFA) and agreed to proceed with the planning process. An interlocal agreement with Tumwater will be presented for approval at the May 18, 2021 meeting. No formal votes were taken during this work session.

• Agreed to move forward with RFA planning process
• Interlocal Agreement with Tumwater to be put forward for approval on May 18, 2021

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee reviewed second-round 2021 tourism service proposals and reached consensus on funding, including a late submittal from the Olympia Film Society. The committee recommended a total of $295,000 for eight proposals, including $30,000 for Harbor Days (with a $30,000 reallocation plus an additional $30,000) and $50,000 each for several events. The recommendation was moved and seconded, and carried unanimously by a 4-0 vote, forwarding it to the full Council for approval.

• Approved agenda and minutes from December 11, 2020
• Recommended $5,000 for Gateway Rotary - Brats, Brews and Bands
• Recommended $30,000 for Harbor Days (with $30,000 reallocation plus additional $30,000)
• Recommended $30,000 for Harlequin Productions
• Recommended $50,000 for ODA - Downtown Re-opening Marketing
• Recommended $50,000 for ODA - Summer Saturdays
• Recommended $50,000 for Olympia Parks - Oly on Ice Rink
• Recommended $30,000 for WA State Senior Games and $50,000 for Olympia Film Society

Utility Advisory Committee

The Utility Advisory Committee met and approved the agenda and April minutes. They discussed a concept for discounted General Facilities Charges for affordable housing developments, with members generally supportive but recommending any shortfall be offset by general funds rather than ratepayers. Staff provided updates on utility projects and the Waste ReSources management plan. No formal decisions were made on these discussion items.

• Approved the meeting agenda
• Approved the April 1, 2021 meeting minutes
• Discussed 2022 Waste ReSources Management Plan update (information only)
• Discussed discounted GFCs for affordable housing; members supportive, shortfall should come from general funds
• Discussed Drinking Water Utility Infrastructure Renewal and Replacement Cost Forecast (information only)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and the minutes from the April 27, 2021 meeting. They continued planning future Focus Group meetings, and the discussion was completed. No formal decisions were made beyond these approvals.

• Approved agenda
• Approved April 27, 2021 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually on May 5, 2021. The only substantive agenda items were canceled or informational: the Chambers Lake Estates project was canceled at the applicant's request, and information was provided for the Middle Street Townhomes project. No formal decisions or approvals were made.

• Canceled Chambers Lake Estates project review at applicant's request
• Provided information on Middle Street Townhomes project

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee unanimously re-elected Roger Horn as Chair and James Reddick as Vice Chair for another year. The committee received the City's 2020 Compliance Report, which found the City in compliance with all sections of the Interlocal Agreement. Chair Horn will draft a letter based on committee feedback, and the report will be posted online for public comment before review at the October meeting.

• Re-elected Roger Horn as Chair and James Reddick as Vice Chair (unanimous)
• Received 2020 Compliance Report confirming City compliance with Interlocal Agreement
• Directed Chair Horn to draft a letter based on committee feedback on the report
• Agreed to post the finalized report online for public comment, with review at October meeting

City Council

The Olympia City Council approved the joint recommendations from the City Manager and Finance Committee for appropriating 2020 year-end funds and the proposed use of American Rescue Plan (ARP) funding, as amended. The amendment added a $2 million placeholder for housing related to the Regional Housing Council Action Plan. The motion passed unanimously (7-0).

• Approved 2020 year-end fund appropriations and ARP funding use plan (7-0)
• Approved ordinance amending high-density corridor zoning text regarding drive-through restaurants (first reading)
• Approved ordinance declaring continuing state of public health emergency related to homelessness and COVID-19 (first and final reading)
• Approved ordinance adopting amendments to Shoreline Master Program and Critical Areas Ordinance (first reading)
• Adopted consent calendar including 12 items (7-0)
• Adopted 2021 Heritage Award Nominations
• Adopted 2021 Neighborhood Matching Grants Awards
• Approved resolution designating Olympia Armory as local heritage resource

City Council

The City Council held a study session with a briefing on the city's ADA transition and implementation approach. No formal decisions were made; the plan was noted as being on the consent calendar for the May 4, 2021 business meeting.

Planning Commission

The Olympia Planning Commission voted to recommend approval of the short-term rental ordinance with several revisions, including allowing accessory dwelling units to be used as short-term rentals and raising the limit to four rentals per owner. A motion to exempt pre-existing short-term rentals from additional parking requirements failed in a 3-3 tie. The recommendation will go to the City Council for final action.

• Motion to exempt pre-existing short-term rentals from additional parking requirement failed (3-3)
• Motion to remove prohibition on accessory dwelling units as short-term rentals passed unanimously
• Motion to change 'occupants'/'occupancy' to 'overnight guests' passed unanimously
• Motion to raise limit to four short-term rentals per owner, with staff to prepare language exempting existing owners, passed unanimously
• Motion to recommend approval of ordinance with revisions passed unanimously

General Government Committee

The General Government Committee approved the Police Auditor Communication and Reporting Protocols, establishing a schedule for monthly, quarterly, mid-year, and annual reports to the committee and City Council. The committee also received the Police Auditor's first quarterly report and updates on the PBIA Advisory Board and Downtown Ambassador program. No other substantive decisions were made.

• Approved Police Auditor Communication and Reporting Protocols
• Received Police Auditor's first quarterly report
• Approved April 14, 2021 meeting minutes
• Completed discussion on PBIA Advisory Board update
• Received Downtown Ambassador program update

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Olympia Transit Center South Site Improvements project at 222 State Ave NE. The information for the project was provided, and no formal decisions were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Olympia Transit Center South Site Improvements (21-0400, 21-1919) — information provided

Heritage Commission

The Olympia Heritage Commission unanimously recommended approval of a proposed interpretive sign for Howard's Point, with text and design presented by local historians. The commission also finalized plans for Heritage Month activities and the May 20 Heritage Awards event. No other substantive decisions were made; the meeting included announcements and committee updates.

• Recommended Howard's Point historic marker proposal to Community Planning and Development Director (unanimous)
• Finalized Heritage Month and Heritage Awards event planning
• Approved March 24, 2021 meeting minutes as amended

PBIA Advisory Board

The PBIA Advisory Board approved the appointment of Jamie Vulva to fill a board vacancy, with a term ending 12/31/2022. The board also discussed a quarterly survey and tabled a discussion on downtown marketing investment until the next meeting. No other substantive decisions were made.

• Appointed Jamie Vulva to board vacancy, term ending 12/31/2022 (unanimous)
• Approved March 24, 2021 meeting minutes
• Tabled downtown marketing investment discussion until May 26 meeting

City Council

The Olympia City Council held a work session with no formal votes. They received updates on the Reimagining Public Safety engagement process and discussed barriers to addressing bias in the criminal justice system. They also reviewed the Parks, Arts and Recreation Needs Assessment Survey results and discussed plan priorities. The meeting was informational only.

• Completed study session on Reimagining Public Safety (no action)
• Completed study session on Parks, Arts and Recreation Needs Assessment (no action)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met and approved the minutes from its April 15 and April 22, 2021 meetings. The group also discussed the progress of its focus groups, but no formal decisions were made on that topic. The meeting was procedural in nature.

• Approved April 15, 2021 meeting minutes
• Approved April 22, 2021 meeting minutes

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met with Mayor Selby to discuss racial equity issues. The discussion was completed, and no formal decisions were made. The meeting was procedural and informational only.

• Approved meeting agenda
• Completed discussion with Mayor Selby on racial equity issues

Finance Committee

The Finance Committee approved the City Manager's recommendations for allocating 2020 year-end funds, including $700,000 for housing and homeless response, additional funding for the Police Auditor, and other public safety items. The motion passed unanimously (3-0) and will be forwarded to the full Council. The committee also received briefings on a proposed BLS transport program, an HR/finance system project, and the first quarter budget report.

• Approved City Manager's year-end fund allocation recommendations (3-0)
• Forwarded allocation recommendations to full Council for approval
• Received briefing on Olympia Fire Department BLS transport proposal
• Received update on Financial and HR Management Information System project
• Received first quarter budget report

Site Plan Review Committee

The committee recommended approval of the Trestle Union Apartments project at 710 11th Ave SE, subject to conditions, and recommended a waiver of land use review for The Big G I LLC at 4325 Martin Way E. Information was provided for the Intercity Transit South Parcel Master Plan presubmission conference. No final decisions were made; all items were recommendations or informational.

• Recommended approval of Trestle Union Apartments, 710 11th Ave SE, subject to conditions
• Recommended waiver of land use review for The Big G I LLC, 4325 Martin Way E
• Provided information for Intercity Transit South Parcel Master Plan presubmission conference

Metropolitan Park District Board

The Olympia Metropolitan Park District Board approved the November 10, 2020 meeting minutes, re-elected Jim Cooper as President and Lisa Parshley as Vice President, and approved the 2021 Advisory Committee Work Plan. The board also approved a resolution amending the meeting schedule to start one half hour before regular City Council meetings. All votes were unanimous except for the minutes approval, where Boardmember Huỳnh abstained.

• Approved November 10, 2020 meeting minutes (6-0-1, Huỳnh abstained)
• Re-elected Jim Cooper as Board President (unanimous)
• Re-elected Lisa Parshley as Vice President (unanimous)
• Approved 2021 OMPD Advisory Committee Work Plan (7-0)
• Approved resolution amending meeting schedule to one half hour before City Council meetings (7-0)

City Council

The Olympia City Council held a special work session on April 20, 2021, but postponed all agenda items—including the Reimagining Public Safety discussion and the Parks, Arts and Recreation Needs Assessment Survey briefing—until April 27, 2021. No substantive decisions were made; the meeting adjourned at 5:43 p.m.

• Postponed Reimagining Public Safety discussion to April 27
• Postponed Parks, Arts and Recreation Needs Assessment Survey briefing to April 27

Civil Service Commission

The Civil Service Commission approved the promotional register for Fire Lieutenant, listing five candidates who passed all exam components. The minutes from the February 16, 2021 meeting were postponed to the May meeting. No other substantive decisions were made.

• Approved Fire Lieutenant Promotional Register (2-0, 1 excused)
• Postponed approval of February 16, 2021 meeting minutes to May meeting

Planning Commission

The Planning Commission held a public hearing on proposed short-term rental regulations, hearing testimony from seven members of the public. No decision was made; deliberations and a recommendation are scheduled for May 3, 2021. The commission also identified top candidates for a commission vacancy and directed staff to forward recommendations to the General Government Committee.

• Held public hearing on short-term rental regulations (21-0377); closed at 7:33 p.m.
• Deliberations and recommendation on short-term rental regulations scheduled for May 3, 2021
• Identified top five candidates for Planning Commission vacancy and directed staff to forward recommendations to General Government Committee

Parks and Recreation Advisory Committee

The committee voted 7-0 (with one abstention) to recommend staff negotiate a possible lease with Traditions for a small portion of Heritage Park. They also heard presentations on a needs assessment survey and the 2020 annual performance review, but took no other formal action.

• Recommended staff negotiate with Traditions on a possible Heritage Park lease (7-0, 1 abstention)
• Approved March 18, 2021 meeting minutes
• Approved agenda

Land Use & Environment Committee

The Land Use & Environment Committee approved its agenda and prior minutes, received a briefing on Tenant Opportunity to Purchase Ordinances, and completed a discussion on Short Term Rental Regulations. The Shoreline Master Program Periodic Review was recommended for approval and referred to the full City Council. The committee also requested adding 'Future Development Agreements Process' to the May 27 agenda.

• Approved agenda
• Approved March 18, 2021 meeting minutes
• Recommended Shoreline Master Program Periodic Review for approval and referred to City Council
• Requested adding 'Future Development Agreements Process' to May 27 agenda

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and the minutes from the April 1, 2021 meeting. The group continued planning future Community Conversations, completing the discussion. No other substantive decisions were made.

• Approved agenda
• Approved April 1, 2021 meeting minutes (21-0388)
• Continued planning of Community Conversations (21-0389)

General Government Committee

The General Government Committee approved the March 24, 2021 meeting minutes and discussed updates to the City Council Guidebook with staff, deferring further review to the June Mid-Year City Council Retreat. No formal decisions were made on the guidebook changes. The committee also received an update on advisory committee applicant interviews scheduled for April 27, 2021.

• Approved March 24, 2021 meeting minutes
• Discussed Council Guidebook updates, deferred to June retreat

City Council

The Council adopted an ordinance providing hazard pay for grocery employees, with amendments setting the effective date to May 2, 2021, and excluding fleet truck drivers and corporate staff from the definition of 'grocery employee.' The Council also approved $18.6 million in Home Fund capital awards for supportive housing, including 63 new units at Martin Way and acquisition of a 58-unit motel in Tumwater. All votes were 7-0.

LEOFF I Disability Board

The LEOFF I Disability Board approved the March 8, 2021 minutes, re-elected Jim Cooper as Board Chair and Mark Hansen as Vice Chair for 2021, and approved an update to the LEOFF 1 dental reimbursement policy. The board also received the LEOFF expense report for January and February. All votes were unanimous among the four members present, with one member excused.

• Approved March 8, 2021 LEOFF Board minutes (unanimous)
• Re-elected Jim Cooper as Board Chair for 2021 (unanimous)
• Re-elected Mark Hansen as Board Vice Chair for 2021 (unanimous)
• Approved update to LEOFF 1 dental reimbursement policy (4-0, 1 excused)
• Received LEOFF expense report for January and February

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee approved the agenda and meeting design for the April 20, 2021 City Council work session on Reimagining Public Safety. They also heard presentations on stakeholder interviews and 2019-2020 arrest data, and approved the March 11 meeting minutes.

• Approved the agenda for the April 8, 2021 meeting.
• Approved the March 11, 2021 meeting minutes.
• Approved the agenda topics and meeting design for the April 20, 2021 City Council work session on Reimagining Public Safety.

Arts Commission

The Olympia Arts Commission voted unanimously to recommend Ashly McBunch for Poet Laureate 2021-2023 to the City Council. The commission also approved a motion to provide feedback to an artist on a proposed sculpture donation, and recommended a separate art donation to the City Manager. The meeting was held online and adjourned at 7:49 p.m.

• Approved the March 11, 2021 meeting minutes.
• Approved the meeting agenda.
• Recommended Ashly McBunch for Poet Laureate 2021-2023 to City Council (motion passed unanimously).
• Approved providing feedback to Mr. Dembeck on the 'Telephone of the Wind' sculpture proposal (motion passed unanimously).
• Recommended 'A Story Place' by Nancy Thorne Chambers to the City Manager as a donation to the City Public Art Collection (motion passed unanimously).
• Completed discussion on collaborating with PBIA on a downtown placemaking project.
• Received a report on policy and program recommendations, including exploring formalizing commissioner appointments to juries and COVID-responsive art projects.
• Received a report on Arts Program Support, noting the NEA Our Town funding application was not approved.

Planning Commission

The Olympia Planning Commission met and received informational presentations on the 2021 Buildable Lands Report Update and the 2021 Code Amendments. No formal decisions were made; the items were for information only. The commission also discussed a webinar and heard staff announcements.

• Approved the March 15, 2021 meeting minutes
• Received 2021 Buildable Lands Report Update (informational)
• Received 2021 Code Amendments briefing (informational)

Utility Advisory Committee

The Utility Advisory Committee received the 2021 Water Quality Report and completed discussions on the Water System Plan Update and Stormwater Rate Structure Project. The committee will include staff's proposal for commercial stormwater rate changes in its recommendation to Council for the 2022 budget and rates. No formal votes were taken; all items were informational or discussion-only.

• Received 2021 Water Quality Report
• Completed discussion on Water System Plan Update
• Completed discussion on Stormwater Rate Structure Project; will include commercial rate proposal in fall recommendation to Council

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and minutes from March 12 and March 18, 2021. The group continued planning for upcoming Community Conversations, with the discussion completed. No substantive decisions were made beyond these approvals and planning discussions.

• Approved agenda
• Approved March 12, 2021 meeting minutes (21-0304)
• Approved March 18, 2021 meeting minutes (21-0305)
• Continued planning of Community Conversations (discussion completed)

Site Plan Review Committee

The committee reviewed the James Hill Townhomes project at 300 Pattison St NE (application 21-0308) during a presubmission conference. No decisions were made; the meeting was informational only.

• Reviewed James Hill Townhomes presubmission (21-0308) — no action taken

City Council

The Olympia City Council approved a development agreement with West Bay Development Group for the West Bay Yards project at 1210 West Bay Drive NE, including a one-time $250,000 payment to the City's Home Fund. The vote was 6-1, with Mayor Pro Tem Gilman dissenting. The council also adopted the consent calendar, which included resolutions for park designation, solid waste planning, a solar lease, and other items, and approved an ordinance changing 'citizen' to 'community member' and allowing stipends for advisory board members.

• Approved development agreement with West Bay Development Group for 1210 West Bay Drive NE (6-1)
• Adopted consent calendar including 10 resolutions and 1 ordinance (7-0)
• Approved ordinance amending OMC 2.100 to change 'citizen' to 'community member' and allow stipends (7-0)
• Approved 2021 Percival Plinth sculptures for exhibition (7-0)
• Adopted minutes from March 9 and March 23 meetings
• Certified bills and payroll totaling $8,616,469.80
• Designated city-owned property at 911 Adams Street as park inventory
• Authorized interlocal agreement with Thurston County for solid waste management plan

General Government Committee

The General Government Committee discussed but did not vote on two items: a draft RFP for facilitating the 2022 City Council retreat and a scope of work for reviewing Olympia Police Department's response to 2020 public demonstrations. The Committee requested specific updates to the RFP and raised questions for the study, with staff to revise and return. No formal decisions were made beyond approving the agenda and prior minutes.

• Approved February 24, 2021 meeting minutes
• Approved agenda
• Requested RFP updates for retreat facilitator (no vote)
• Requested study scope considerations for police demonstration review (no vote)

Site Plan Review Committee

The Site Plan Review Committee met and reviewed three presubmission conference items. No formal decisions were made; the committee only acknowledged that information was provided for each project.

• Reviewed presubmission 21-0271 for 2828 Martin Way E Phase 2 — information provided
• Reviewed presubmission 21-0272 for Martin Way Short Plat at 3773 Martin Way E — information provided
• Reviewed presubmission 21-0273 for L&E Bottling Warehouse TI at 3200 Mottman Rd SW — information provided

Heritage Commission

The Olympia Heritage Commission unanimously recommended approval of the Guidance for Solar Installations as written. The commission also received briefings on the Maritime Washington National Heritage Area and discussed comprehensive plan amendments, referring the latter to a committee for review. No other substantive decisions were made.

• Recommended approval of Guidance for Solar Installations (unanimous)
• Approved February 24, 2021 meeting minutes as amended
• Referred comprehensive plan amendment feedback to Policy Ordinance and Guidance Committee
• Referred SOI Standards discussion to Heritage Review Committee

PBIA Advisory Board

The PBIA Advisory Board recommended approval of Shannon Tiegs to fill a board vacancy for a term ending 12/31/2022. The board also approved $1,000 sponsorships for Art in Downtown Storefronts, ArtsWalk, and Shop and Dine Week. Information on Downtown Art and Marketing Investments was received, and the meeting adjourned at 7:37 p.m.

• Recommended approval to appoint Shannon Tiegs to board vacancy (term ending 12/31/2022) — motion passed unanimously.
• Approved $1,000 sponsorship for Art in Downtown Storefronts — motion passed unanimously.
• Approved $1,000 sponsorship for ArtsWalk — motion passed unanimously.
• Approved $1,000 sponsorship for Shop and Dine Week — motion passed unanimously.
• Received information on Downtown Art and Marketing Investments — no action taken.

City Council

The Olympia City Council approved the consent agenda, which included adopting minutes from prior meetings, authorizing two new project-funded positions for a financial management system, submitting the Deschutes Watershed Plan to the state, awarding bids for the Miller and Central Lift Station Replacement and 2021 Pavement Repair projects, and adopting a labor contract with the Olympia Police Sergeants Association. The council also approved on first reading an ordinance changing 'citizen' to 'community member' in city code and allowing stipends for advisory board members. A public hearing was held on a development agreement with West Bay Development Group and Hardel Mutual Plywood Corporation, but no decision was made.

• Adopted the consent agenda, including approval of February 23 and March 2, 2021 meeting minutes.
• Adopted a resolution authorizing two new full-time, project-funded positions for a financial management and IT solution.
• Adopted a resolution authorizing submittal of the Deschutes Watershed Plan to the Washington Department of Ecology.
• Adopted bid awards for the Miller and Central Lift Station Replacement Project and the 2021 Pavement Repair Project.
• Adopted a labor contract with the Olympia Police Sergeants Association.
• Approved on first reading an ordinance amending OMC Chapter 2.100 to change 'citizen' to 'community member' and allow stipends for advisory board members.
• Held and closed a public hearing on a development agreement with West Bay Development Group and Hardel Mutual Plywood Corporation; no action taken.

Heritage Commission

The Heritage Review Committee unanimously approved the construction of an Accessory Dwelling Unit (ADU) and a garage at 301 Maple Park, as presented in the plans discussed on site. The committee found the design compatible with the historic home and meeting the Secretary of the Interior's Standards, particularly Standard #9. The meeting also included approval of the January 25, 2021 minutes with an amendment.

• Approved the construction of the ADU at 301 Maple Park as presented, motion passed unanimously.
• Approved the construction of the garage at 301 Maple Park as presented, motion passed unanimously.
• Approved the January 25, 2021 meeting minutes as amended.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee approved the agenda and January minutes, received updates on the Regional Aquatic Facility Feasibility Study and the Recreation Scholarship Fund (now Ina's Fund), and forwarded three candidates for the vacant committee seat to the General Government Committee for interviews. No substantive policy decisions were made.

• Approved January 21, 2021 meeting minutes
• Forwarded Jamie Gerken, Hattie Osborne, and Allison Spector to General Government Committee for interviews
• Received Regional Aquatic Facility Feasibility Study update
• Received Recreation Scholarship Policy update

Land Use & Environment Committee

The Land Use & Environment Committee approved the agenda and the February 18, 2021 meeting minutes. They received a presentation on the Port of Olympia's Destination Waterfront Development Plan. The Committee referred the Downtown Residential Parking Exemption Boundary issue to the Olympia Planning Commission for detailed review and a recommendation to the City Council. They also rescheduled their next meeting from April 15 to April 22.

• Approved the February 18, 2021 meeting minutes.
• Referred the Downtown Residential Parking Exemption Boundary to the Olympia Planning Commission for review and recommendation.
• Rescheduled the next Committee meeting from April 15 to April 22, 2021.

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met with a consultant team to continue planning Community Conversations. The group decided to hold six small, invitation-only conversation meetings and one larger, public conversation meeting. The discussion was completed, and the meeting adjourned at 7:26 p.m.

• Approved the agenda.
• Decided to hold six small, invitation-only community conversation meetings.
• Decided to hold one larger, public community conversation meeting.

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved its agenda and January meeting minutes, and received a briefing on traffic safety and a housekeeping report. The committee voted unanimously to recommend three applicants for new membership, ranking Applicant 1 first, followed by Applicant 2 and Applicant 3, to the General Government Committee. No public comment was given, and the meeting adjourned at 7:54 p.m.

• Approved the meeting agenda.
• Approved the January 20, 2021 meeting minutes.
• Received a briefing on traffic safety.
• Recommended Applicant 1, Applicant 2, and Applicant 3 (in that order) to the General Government Committee, motion carried unanimously.
• Received the housekeeping report.

Finance Committee

The Olympia Finance Committee met and heard that the city will receive $10.06 million from the American Rescue Plan, paid in two $5.03 million increments in 2021 and 2022. The committee also discussed the preliminary 2020 year-end fund balance of $3.1 million and a recommendation to revisit a reserve-level assessment with the GFOA in 2022. No formal votes were taken on these items; the committee approved the agenda and the February 17, 2021 meeting minutes.

• Approved the meeting agenda.
• Approved the February 17, 2021 Finance Committee meeting minutes.
• Heard a debt overview from Accounting Manager Jana Brown (information only).
• Heard a briefing on the end-of-year preliminary financial position, including the $10.06M American Rescue Plan funds (discussion only).
• Discussed a recommendation to revisit GFOA reserve-level assessment in 2022 (discussion only).
• Received a sales tax revenue update and the updated 2021 Work Plan (information only).

Planning Commission

The Olympia Planning Commission approved extending recruitment for its vacancies. The commission also received a presentation on short-term rental regulations and heard reports on micro-shelters and development activity. No other substantive decisions were made.

• Extended recruitment for Planning Commission vacancies (unanimous)
• Approved February 8, 2021 meeting minutes
• Approved February 22, 2021 meeting minutes
• Received short-term rental regulations presentation

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group met and approved the agenda and the minutes from the February 8, 2021 meeting. The group also met with the consultant team to discuss how to implement upcoming Community Conversations; the discussion was completed. No formal decisions were made on the community conversation approach.

• Approved the meeting agenda.
• Approved the February 8, 2021 meeting minutes (item 21-0241).
• Completed discussion on the approach and timeline for upcoming Community Conversations (item 21-0240).

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee approved the minutes from its January 14 and February 11, 2021 meetings. The committee heard a presentation from Olympia Police Department staff on how the department uses data, including for crisis response and corrections. The discussion was completed, and the meeting adjourned at 7:03 p.m.

• Approved the agenda.
• Approved the January 14, 2021 meeting minutes.
• Approved the February 11, 2021 meeting minutes.
• Heard a presentation on OPD data use and completed the discussion.

Arts Commission

The Olympia Arts Commission unanimously recommended five applicants (Gagnier, Clark, Lumbantobing, Maselli, and Batt) for interviews by the General Government Committee. It also unanimously approved forwarding the 2021 Work Plan and Municipal Art Plan, and a modified slate of sculptures for the Percival Plinth exhibition to the City Council. No other substantive decisions were made; the meeting was largely procedural.

• Recommended top five applicants for interview (unanimous)
• Forwarded 2021 Work Plan and Municipal Art Plan to General Government Committee (unanimous)
• Forwarded modified slate of sculptures for Percival Plinth to City Council (unanimous)

Home Fund Advisory Board

The Home Fund Advisory Board voted unanimously to recommend $700,000 in 2021 capital awards to City Council: $400,000 supplemental to Family Support Center for homeless family housing, $150,000 to Housing Authority of Thurston County for senior housing acquisition, and $150,000 to LIHI/Interfaith for supportive housing at Martin Way Phase 2. The board also received a Housing Action Plan briefing and discussed drafting a letter on local affordable housing resources.

• Approved forwarding $400,000 supplemental award to Family Support Center (unanimous)
• Approved forwarding $150,000 to Housing Authority of Thurston County for senior housing (unanimous)
• Approved forwarding $150,000 to LIHI/Interfaith for Martin Way Phase 2 supportive housing (unanimous)
• Approved agenda and January 14, 2021 meeting minutes

City Council

The City Council held a work session to discuss the strategic communications planning process. Communication Resources Northwest President Meg Winch presented an overview of the work being done and facilitated a discussion to understand the Council's needs and priorities. The Council provided input on goals and objectives for communicating with residents, businesses, partners, and employees. No formal decisions were made; the study session was completed.

• Held a workshop on the strategic communications planning process with Meg Winch of Communication Resources Northwest.
• Discussed Council needs and priorities for City communications.
• Provided input on goals and objectives for strategic communication with residents, businesses, partners, and employees.
• Completed the study session without formal action.

LEOFF I Disability Board

The LEOFF I Disability Board approved the minutes from its February 8, 2021 meeting. The board also approved Case 21-4, a long-term care request, authorizing payment of up to $5,500.00 per month. The motion carried unanimously with all five members voting aye. The meeting was adjourned at 5:24 p.m.

• Approved the February 8, 2021 LEOFF Board meeting minutes.
• Approved Case 21-4 LTC Request, allowing payment up to $5,500.00 per month.

Utility Advisory Committee

The Utility Advisory Committee approved the agenda and February minutes, and supported staff submitting the NPDES annual report and Stormwater Management Program Plan to the Department of Ecology. The committee also finalized its workplan for presentation to the General Government Committee, and approved a letter of support for the Deschutes Watershed Plan. No items were denied or tabled; the meeting was procedural and informational.

• Approved the meeting agenda
• Approved the February 4, 2021 meeting minutes
• Supported staff submitting the NPDES annual report and Stormwater Management Program Plan to the Department of Ecology
• Finalized the UAC workplan for presentation to the General Government Committee on March 24
• Approved and finalized a letter of support for the Deschutes Watershed Plan
• Completed discussion on Utilities Scope of Services Updates
• Completed discussion on Utilities Financial Updates
• Adjourned the meeting

City Council

The Olympia City Council held a special joint meeting with the Olympia School Board to discuss COVID-19 operations, climate action, and a potential Cultural Access Tax. The School Board requested to purchase 20 acres of city-owned land on Yelm Highway for future school facilities, but no formal decisions or votes were made. The meeting was informational and adjourned at 8:08 p.m.

• No formal decisions or votes taken during the joint meeting
• Discussed OSD request to purchase 20 acres on Yelm Highway for future school facilities
• Mayor Selby proposed reconstituting a group to work on a Cultural Access Tax for a future ballot

City Council

The Olympia City Council and Squaxin Island Tribal Council held their annual joint meeting, discussing updates to the Accord between the two governments, a land acknowledgment for a new kiosk at Percival Landing, the West Bay Yards development project, West Bay restoration planning, and a potential Memorandum of Understanding on economic development. No formal decisions were made; staff and a Council to Council subcommittee will work on these items, with follow-up by Mayor Selby and City Manager Burney.

• Discussed updating the Accord between the Squaxin Island Tribe and City of Olympia, including replacing the photo; staff and a Council to Council subcommittee will work on the update.
• Discussed a land acknowledgment for a new kiosk at Percival Landing; Historic Preservation Officer Marygrace Goddu will reach out to Squaxin Island Tribal Museum Curator Jeremiah George for further partnerships.
• Discussed the West Bay Yards development project; the Tribe will be involved in development review and noted no specific concerns with the development agreement.
• Discussed West Bay restoration planning, including the trestle and berm removal; staff will follow up and further discussion will occur in a Council to Council subcommittee.
• Discussed developing a Memorandum of Understanding on economic development; staff and a Council to Council subcommittee will work on it.
• Mayor Selby and City Manager Burney will follow up on establishing a Council to Council subcommittee and a subsequent meeting.

General Government Committee

The General Government Committee approved the Heritage Commission's recommended recipients for the 2021 Heritage Awards and forwarded them to the City Council. The committee also received updates on economic development, the formation of a Social Justice and Equity Commission, and preparations for a meeting with advisory committee chairs. No other formal decisions were made.

• Approved the 2021 Heritage Awards recipients as recommended by the Heritage Commission, forwarding them to City Council.
• Approved the January 27, 2021 meeting minutes.
• Approved the meeting agenda.
• Received an update on economic development data and workforce training.
• Received an update on the Social Justice and Equity Commission formation process.
• Received information on the upcoming meeting with advisory committee chairs.
• Received an update on advisory committee recruitment.
• Discussed a future scope of work for a review of demonstrations, to be brought to the March 24 meeting.

Site Plan Review Committee

The committee held a presubmission conference for the Hong Kong Supermarket project at 2630 Martin Way E. No decisions were made; the item was informational only.

• Reviewed presubmission conference for Hong Kong Supermarket (21-0199, 21-0983)

Heritage Commission

The Olympia Heritage Commission approved its 2021 Work Plan and transmittal memorandum to the General Government Committee, with a focus on educating historic homeowners. The commission also approved the January 27, 2021 meeting minutes as amended, and received updates on the East Side Art Crossing project and committee activities.

• Approved the 2021 Work Plan and transmittal memorandum (motion passed unanimously).
• Approved the January 27, 2021 meeting minutes as amended to include committee report notes.

City Council

The Olympia City Council approved a $3,420,123.68 construction contract for the Franklin Street Improvements Project with Sound Pacific Construction, LLC, and adopted the Olympia Transportation Master Plan with a modification to study rail corridor removal. The consent calendar was approved, including a lease with Senior Services of South Sound and an intergovernmental agreement for joint animal services. An executive session on a real estate matter was held with no decisions made.

• Awarded $3,420,123.68 Franklin Street construction contract to Sound Pacific Construction, LLC (7-0)
• Adopted Olympia Transportation Master Plan with rail corridor language modification (7-0)
• Approved consent calendar including lease with Senior Services of South Sound (7-0)
• Approved ordinance declaring continuing COVID-19 public health emergency (7-0)
• Approved ordinance amending 2018 International Building Codes for fire sprinkler location (7-0)
• Authorized intergovernmental agreement for joint animal services with Lacey, Tumwater, and Thurston County (7-0)
• Authorized supplemental agreement with Columbia Ford to purchase eleven vehicles (7-0)
• Referred Open Public Meetings Act discussion to General Government Committee

Planning Commission

The Olympia Planning Commission approved its 2021-2022 work plan with several modifications, including moving parking discussions to a later section and deleting items on legislative briefings and equity. The commission also received briefings on recreational vehicle parks in the Urban Waterfront District and the Housing Action Plan. No other substantive decisions were made.

• Approved 2021-2022 Planning Commission Work Plan with modifications (unanimous)
• Moved parking item to Section 4 with two informational briefings
• Consolidated TRPC and Buildable Lands Report into single briefing
• Deleted PPI Cycle, Legislative Briefings, Equity and Social Justice, and Urban Greenprint Tool items
• Received briefing on Recreational Vehicle Parks in Urban Waterfront District
• Received Housing Action Plan briefing

Land Use & Environment Committee

The Land Use & Environment Committee approved the proposed 2021 updates to the Engineering Design and Development Standards (EDDS) and approved a recommendation supporting staff representation on the Watershed Restoration and Enhancement (WRE) Committee. They also received a briefing on the Housing Action Plan and agreed that a Planning Commission recommendation on a zoning code amendment could go directly to City Council.

• Approved 2021 Engineering Design and Development Standards update list (3-0)
• Approved Utility Advisory Committee recommendation for staff representation on WRE Committee (3-0)
• Received Housing Action Plan briefing
• Agreed Planning Commission zoning recommendation may go directly to City Council

Finance Committee

The Olympia Finance Committee met and approved the January 20, 2021 meeting minutes. They received a report on Real Estate Excise Tax (REET) revenue and discussed the process for City Council and community input on the 2022 preliminary budget. An update on COVID-19 economic recovery efforts was also discussed, with a formal proposal for additional funding expected later.

• Approved January 20, 2021 Finance Committee meeting minutes
• Received Real Estate Excise Tax revenue report
• Completed discussion on 2022 budget process and community input
• Completed discussion on COVID-19 economic response and recovery efforts

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed a presubmission conference for the Evergreen Park Dr Espresso project at 1725 Evergreen Park Dr SW (case 21-0448). Information was provided for the project, but no substantive decisions were made during the meeting.

• Reviewed presubmission conference for Evergreen Park Dr Espresso (21-0448)

PBIA Advisory Board

The PBIA Advisory Board unanimously appointed Boardmember Melissa Hammond as Vice-Chair for 2021 and approved the Draft 2021 Work Plan. The board also discussed 2021 meeting dates, downtown lighting projects, and snow storm shelter coordination, but took no formal action on those items.

• Appointed Boardmember Hammond as Vice-Chair for 2021 (unanimous)
• Approved the Draft 2021 Work Plan (unanimous)

Civil Service Commission

The Olympia Civil Service Commission approved two hiring processes for lateral firefighters and lateral firefighter/paramedics. The processes include minimum qualifications screening, suitability assessment, oral interview, background check, and post-hire requirements. Both motions passed unanimously.

• Approved lateral firefighter hiring process (3-0)
• Approved lateral firefighter/paramedic hiring process (3-0)

Ad Hoc Public Safety Committee

The Ad Hoc Public Safety Committee received informational presentations on laws and policies impacting Olympia's municipal criminal justice system, and an overview of its components (police, prosecution, public defense, court). No formal decisions were made; the meeting was for discussion and updates only.

• Approved meeting agenda
• Received presentation on policies and laws impacting criminal justice system (information only)
• Received overview of municipal criminal justice system components (information only)
• Received update on Re-Imagining Public Safety Public Engagement project

Arts Commission

The Olympia Arts Commission approved the final design details and budget for the Eastside St. Art Crossing project, presented by artist Andrea Wilbur-Sigo. The commission also discussed the 2021 Work Plan and Municipal Art Plan, with final approval deferred to March. A donation for the Telephone of the Wind was deferred due to missing paperwork.

• Approved final design details and budget for Eastside St. Art Crossing (unanimous)
• Deferred Telephone of the Wind donation to March
• Deferred approval of 2021 Work Plan and Municipal Art Plan to March

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: the 20th Ave Subdivision at 2421 20th Ave NW and Cap'n Budd's Whiskey Pub & Cart Park at 406 Water St SW. Information was provided for both, but no formal decisions, approvals, or denials were recorded. The meeting was procedural in nature.

• Reviewed presubmission for 20th Ave Subdivision (21-0153) — information provided
• Reviewed presubmission for Cap'n Budd's Whiskey Pub & Cart Park (21-0152) — information provided

City Council

The Olympia City Council approved the consent agenda and moved two preliminary Comprehensive Plan amendment applications to the final docket for 2021, setting the final application deadline as April 16, 2021. The council also directed staff to draft an amendment removing the Log Cabin Road extension from the Comprehensive Plan and adding text about a future study of street connections in southeast Olympia, while declining to forward a separate proposal to remove the extension. The meeting included a proclamation recognizing Lunar New Year and updates on a cold weather shelter, snow response, and police chief recruitment.

• Approved consent agenda including Feb. 2 minutes, 2021 committee work plan, reappointment of John Grausam, mental health grant, and 9-1-1 interlocal agreement (7-0)
• Moved preliminary Comprehensive Plan amendments 1 and 3 to final docket; set final application deadline April 16, 2021 (7-0)
• Directed staff to draft amendment removing Log Cabin Road extension from Comprehensive Plan maps and text (6-1)
• Declined to forward proposal 2 to remove Log Cabin Road extension from Comprehensive Plan (7-0)
• Received 2021 Legislative Session update (no action)
• Postponed executive session on real estate matter to Feb. 23

Planning Commission

The Olympia Planning Commission recommended approval of code amendments allowing drive-through restaurants in HDC-2 and HDC-3 zoning districts, with a 5-1 vote. They also unanimously recommended approval of Shoreline Master Program amendments, including a 50-foot setback for Waterfront Recreation areas. The 2021-2022 work plan was discussed but deferred to the next meeting.

• Recommended approval of drive-through restaurant code amendments in HDC-2 and HDC-3 districts (5-1)
• Recommended approval of Shoreline Master Program amendments with 50-foot setback and 'dredge materials' wording (unanimous)
• Deferred 2021-2022 work plan to next meeting

LEOFF I Disability Board

The LEOFF I Disability Board unanimously approved three benefit requests: a dental request for $2,340, a hearing aid request for $5,660, and a long-term care request. The board also approved suggested changes to LEOFF 1 dental benefits. All votes were 5-0.

• Approved Case 21-1 dental request for $2,340 (5-0)
• Approved Case 21-2 hearing aid request for $5,660 (5-0)
• Approved Case 21-3 long-term care request (5-0)
• Approved suggested changes to LEOFF 1 dental benefits (5-0)

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group held a routine meeting, approving the agenda and the minutes from January 21, 2021. The only business item was a discussion with the consultant team, which was completed. No substantive decisions were made.

• Approved agenda
• Approved January 21, 2021 meeting minutes
• Completed discussion with consultant team

Site Plan Review Committee

The Site Plan Review Committee reviewed the Capital High School Master Plan (project 21-0119) for the site at 2707 Conger Ave NW and recommended it for approval. No other substantive decisions were made; the meeting also included agenda review, a presubmission conference, and adjournment.

• Recommended approval of Capital High School Master Plan (21-0119)

City Council

The Olympia City Council unanimously declared a climate emergency and adopted the Thurston Climate Mitigation Plan, along with an interlocal agreement for its implementation. The council also approved a consent agenda including a Comcast franchise renewal, stormwater fee changes, and funding for emergency rent assistance. Additionally, they approved letters to the legislature on public safety and open carry/militia bills, with one bill removed from the first letter.

• Declared a climate emergency (7-0)
• Adopted Thurston Climate Mitigation Plan (7-0)
• Authorized interlocal agreement for climate plan implementation (7-0)
• Approved Comcast franchise renewal on second reading (7-0)
• Approved storm and surface water fee amendment on second reading (7-0)
• Approved dedicating HB 1406 funds to emergency rent assistance (7-0)
• Approved letter to legislature on public safety bills, removing HB 1202 (7-0)
• Approved letter to legislature on open carry and militia bills (7-0)

Heritage Commission

The Olympia Heritage Commission voted unanimously to recommend adding the Olympia Armory at 515 Eastside Street SE to the Olympia Heritage Register, forwarding the decision to City Council for approval. The commission also approved four nominees for the 2021 Heritage Awards and discussed the 2021 Work Plan, with equity as an ongoing theme.

• Recommended Olympia Armory for Heritage Register listing (unanimous)
• Approved four Heritage Awards nominees (unanimous)
• Approved December 9, 2020 meeting minutes
• Approved meeting agenda

Transportation Benefit District Board

The Transportation Benefit District Board unanimously approved the 2020 annual report and a resolution establishing the 2021 budget. They also revised the regular meeting schedule time and approved prior meeting minutes. No public comment was received.

• Approved September 29, 2020 meeting minutes (7-0)
• Approved resolution revising regular meeting schedule time (7-0)
• Approved 2020 Transportation Benefit District Annual Report (7-0)
• Approved resolution establishing 2021 Transportation Benefit District Budget (7-0)

Planning Commission

The Olympia Planning Commission met on January 25, 2021, and approved an amended agenda. The meeting consisted of briefings on drive-through restaurants in HDC-2 and 3 zoning districts, the Eastside Street Art Crossing, the Shoreline Master Program periodic review, and the 2021-2022 work plan. No formal decisions or votes were taken; all items were informational only.

• Approved amended agenda (order of business items changed)
• Received briefing on drive-through restaurants in HDC-2 and 3 zoning districts
• Received briefing on Eastside Street Art Crossing update
• Discussed draft revisions to Shoreline Master Program (no action)
• Received briefing on 2021-2022 Planning Commission Work Plan

Heritage Commission

The Heritage Commission held a consultative review for the Chaplin House at 425 Rogers Street, where homeowner Renee Lewis proposed replacing most window sashes due to rot, condensation, and safety concerns. The committee agreed that Anderson Windows' Fibrex replica product could be acceptable if it replicates the original design, and recommended creating a detailed window treatment schedule for permit review. No formal decisions were made; the discussion was completed and the meeting adjourned.

• Approved December 14, 2020 meeting minutes
• Advised that Fibrex replica windows are acceptable if detailed to match historic design
• Recommended a window treatment schedule for permit application

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted 4-3 not to recommend continuing to explore a partnership with the Olympia School District to locate a secondary school at the Yelm Highway Community Park site, based on eight concerns raised by a subcommittee. A prior motion to continue exploring the partnership with the caveat that the concerns be forwarded to City Council failed 5-2. The committee also approved the 2021-2022 draft work plan with additions and re-elected Chair Ruth and Vice-Chair Milliern unanimously.

• Motion to continue exploring school partnership with caveat failed (5-2)
• Motion to not recommend school co-location carried (4-3)
• Approved Chair Ruth and Vice-Chair Milliern to continue in roles (unanimous)
• Approved draft 2021-2022 work plan with added recreation and arts briefings

Land Use & Environment Committee

The Land Use & Environment Committee approved its 2021 work plan and received annual reports on code enforcement and accessory dwelling units. No other substantive decisions were made; the meeting was largely informational.

• Approved 2021 Committee work plan (3-0)
• Received annual code enforcement programs status report
• Received summary of Accessory Dwelling Unit program

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved its draft 2021-2022 work plan and forwarded it to the General Government Committee for review. The committee also discussed a letter from the Olympia Northeast Neighborhoods Alliance regarding the Transportation Master Plan, but no formal action was taken on it. The meeting was otherwise routine, including approval of the agenda and prior minutes.

• Approved draft 2021-22 BPAC work plan and forwarded to General Government Committee (unanimous)
• Approved agenda as amended to add discussion of ONNA letter
• Approved December 16, 2020 meeting minutes

City Council

The Olympia City Council approved the consent agenda, including resolutions for agricultural and ground leases, emergency COVID-19 economic relief measures, lodging tax funding, and the 2021 meeting calendar. They also approved an ordinance amending storm and surface water fees on first reading, and directed staff to submit the CAPER report to HUD. No decisions were made in executive session.

• Approved consent agenda (7-0)
• Adopted resolution renewing agricultural lease with Spooner Berry Farm
• Adopted resolution for ground lease with Olympia School District for off-leash dog area
• Adopted resolution ratifying emergency actions to lower PBIA assessments for COVID-19 relief
• Adopted resolution authorizing lease for Plum Street Village
• Adopted 2021 lodging tax funding recommendations
• Approved ordinance amending storm and surface water fees on first reading
• Directed staff to submit CAPER report to HUD

Civil Service Commission

The Olympia Civil Service Commission approved the Fire Lieutenant testing process for 2021, which includes a written exam, tactical exercise, oral presentation, role-playing exercise, administrative scenarios, and work performance rating. The minimum passing score is 70%, and the register rank will be based on the assessment center percentage. The motion carried unanimously with all three commissioners voting in favor. The commission also heard an announcement about the city's recruitment for a new Police Chief.

• Approved Fire Lieutenant Testing Process (3-0)
• Approved October 20, 2020 meeting minutes
• Approved agenda

Home Fund Advisory Board

The Home Fund Advisory Board approved the 2021 Request for Proposals process, directing staff to solicit applications for the 2021 funding round, and approved the 2021 meeting dates. The board also re-elected Chair Vatske and Vice Chair Soucoup, and received briefings on the Regional Housing Action Plan and the Home Fund Manager's report. No public comment was made.

• Approved 2021 Home Fund Request for Proposals process (unanimous)
• Approved 2021 Home Fund Advisory Board meeting dates (unanimous)
• Re-elected Chair Vatske and Vice Chair Soucoup (unanimous)
• Received briefing on Regional Housing Action Plan
• Received Home Fund Manager's report

PBIA Advisory Board

The PBIA Advisory Board approved recommendations to amend the PBIA's Bylaws and OMC 3.62, forwarding them to the General Government Committee. It also unanimously approved changing 2021 meeting dates to the 3rd Wednesday of each month. The vice chair vacancy was discussed but deferred to the next meeting, and the 2021 work plan was discussed without a decision.

• Approved recommendation to amend PBIA Bylaws OMC 3.62, forwarded to General Government Committee (unanimous)
• Approved recommendation to amend PBIA Bylaws, forwarded to General Government Committee (unanimous)
• Approved updating 2021 meeting dates to 3rd Wednesday of each month (unanimous)
• Approved agenda and December 2, 2020 meeting minutes
• Vice chair vacancy discussed, decision deferred to 2/17/2021 meeting
• 2021 work plan discussed, no decision recorded

Planning Commission

The Olympia Planning Commission held a public hearing on the Shoreline Master Program Periodic Review and continued it to the next meeting for deliberation. The commission also approved the agenda as amended, approved the December 7, 2020 minutes, and completed officer elections, with Candi Millar as Chair and Aaron Sauerhoff as Vice Chair for 2021.

• Held public hearing on Shoreline Master Program Periodic Review, continued to next meeting
• Approved agenda as amended (order changed for officer elections)
• Approved December 7, 2020 meeting minutes
• Elected Candi Millar as Chair and Aaron Sauerhoff as Vice Chair for 2021

City Council

At a special retreat, the Olympia City Council discussed communication, the Council Guidebook, and leadership roles. Councilmember Clark Gilman was chosen as Mayor Pro Tem, pending formal approval at a future meeting. The council also agreed on 2021 committee assignments, which will be formally approved later.

• Chose Clark Gilman as Mayor Pro Tem (pending formal approval)
• Agreed on 2021 committee assignments (pending formal approval)
• Tasked General Government Committee with drafting Council Guidebook changes

City Council

The Olympia City Council held a special retreat meeting on January 8, 2021, to discuss past performance and future priorities. No formal decisions were made; the group agreed to review and revise its operating agreements during a mid-year strategic planning session. The council also participated in race and equity training.

• Agreed to review operating agreements at mid-year retreat
• Participated in race and equity training

Social Justice & Equity Commission Founding Member Work Group

The Social Justice & Equity Commission Founding Member Work Group approved a list of three consultant teams to interview for the Public Engagement Consultant role: Baker Consulting, Miller/Self, and StrataG. Interviews are scheduled for January 21, 2020. The group also approved the agenda and the minutes from the December 18, 2020 meeting.

• Approved finalists for Public Engagement Consultant: Baker Consulting, Miller/Self, StrataG
• Approved December 18, 2020 meeting minutes
• Approved the meeting agenda