Olympia public meetings in 2022

Civil Service Commission

The Civil Service Commission will meet to review and approve several employment registers for police and fire personnel. The Commission will also discuss a proposed rule change regarding certification and probationary periods.

• Approval of Entry Level Police Officer Register
• Approval of Lateral Police Officer Register
• Reinstate and Extend Promotional Fire Battalion Chief Register
• Approval of Voluntary Demotion Firefighter Register
• Civil Service Rule VI, Certification and Probationary Period Rule Change

The Commission certified registers for entry level and lateral police officers and voluntary demotion firefighters. It extended the Promotional Fire Battalion Chief Register and authorized a change to the firefighter probationary period.

• Approved Entry Level Police Officer Register (3-0)
• Approved Lateral Police Officer Register (3-0)
• Extended Promotional Fire Battalion Chief Register to October 19, 2023 (3-0)
• Approved Voluntary Demotion Firefighter Register (3-0)
• Authorized firefighter probationary period change to one year beyond academy completion, with 12-month option for laterals (3-0)

Cultural Access Program Ad Hoc Committee

The Cultural Access Program Ad Hoc Committee will meet via Zoom to discuss business items. The primary focus of the meeting is determining priorities and values for Olympia’s Cultural Access Program.

• Discussion of priorities and values for Olympia’s Cultural Access Program (22-1188)
• Approval of November 15, 2022, meeting minutes (22-1189)

The committee held a discussion led by State Arts Commission staff regarding program priorities, values, and a draft survey for local cultural organizations. No formal votes or policy decisions were recorded.

• Approved amended agenda
• Postponed approval of November 15 and December 6 meeting minutes to January 3, 2023

Land Use & Environment Committee

The Land Use & Environment Committee will discuss the 2023 Community Planning and Development work program, including staffing levels and long-range projects. The committee will also review the draft 2023 Land Use and Environment Committee Work Plan.

• 2023 Community Planning and Development Work Program Update
• 2023 CPD staffing levels and long-range planning projects
• Draft 2023 Land Use and Environment Committee Work Plan

The committee received briefings on the draft 2023 Community Planning and Development Work Program and the Land Use and Environment Committee Draft 2023 Work Plan. No substantive policy decisions or votes were recorded beyond the approval of the agenda and previous meeting minutes.

• Approved the meeting agenda
• Approved November 17, 2022 meeting minutes

City Council

The City Council is considering the 2023-2028 financial plan and several ordinances regarding utility fees and permit costs. The meeting also includes resolutions for a community gun buy-back program and housing funding.

• Adoption of the 2023-2028 Financial Plan
• Ordinance revising fees for engineering, building, land use permits, and plan review
• Ordinance updating impact fees
• Ordinance relating to utility fees and charges
• Resolution authorizing a community gun buy-back program

The City Council approved the 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan. Other actions included adopting the 2023 Legislative Agenda and updating various utility and permit fees.

• Adopted 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan (7-0)
• Approved 2023 City of Olympia Legislative Agenda (7-0)
• Approved 2023 City Council Retreat agenda (7-0)
• Adopted ordinance revising fees for Engineering, Building and Land Use Permits, and Plan Review
• Adopted ordinance updating impact fees
• Adopted ordinance relating to utility fees and charges
• Approved resolution for a community gun buy-back program
• Approved resolution for 2023 Plum Street Village funding agreement with Low Income Housing Institute

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting at City Hall and online. The agenda consists of committee business and reports, but no specific topics or measures are listed in the text.

• Regional Fire Authority Planning Meeting (Item 22-1184)

Arts Commission

The Arts Commission will review the 2023 Arts Commission Work Plan and the Municipal Art Plan. The commission will also discuss the Martin Way & Pacific Avenue Art Crossing Public Art Concept Plan and approve artists for the 2023 Arts Walk.

• Martin Way & Pacific Avenue Art Crossing Public Art Concept Plan
• Approval of 2023 Arts Walk Cover Artists
• OAC Leadership Positions for 2023
• 2023 Arts Commission Work Plan and Municipal Art Plan

The Commission recommended a public art concept plan for the Martin Way & Pacific Avenue crossing to the City Council. It also approved the 2023 Arts Walk cover artists and re-elected its leadership for the coming year.

• Recommended 'Crossroads of Connection: Roots and Fruits' Concept Plan to City Council (unanimous)
• Approved jury recommendation for 2023 Arts Walk cover artists Aimee Schreiber and Jennifer Kuhns (unanimous)
• Elected Chair Burlingame and Vice-Chair Dorgan to continue in leadership positions for 2023 (unanimous)
• Approved November 10, 2022 meeting minutes

Heritage Commission

The Heritage Commission will review its work plan for 2023 and receive an update on the Olympia Indie Music History Project. The commission will also discuss a heritage exhibit for the Harbor House windows.

• 2023 Commission Work Planning
• Olympia Indie Music History Project Phase I update
• Heritage Exhibit for Harbor House Windows

The Commission approved the meeting minutes from October 26 and November 16, 2022. Members discussed the 2023 Workplan and a historic marker for Harbor House Windows, and received an update on the Olympia Indie Music History project.

• Approved October 26, 2022 meeting minutes
• Approved November 16, 2022 special meeting minutes
• Received update on Olympia Indie Music History project
• Provided comments on Harbor House Windows historic marker content for the Parks Department

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a project at 727 Adams St SE. The meeting includes a review of the preliminary site plan and narrative description for project 22-1103.

• Presubmission conference for 727 Adams St SE (Project 22-1103/22-6983)

The committee conducted a presubmission conference for a project at 8th & Adams. No formal votes or policy decisions were recorded in the minutes.

• Reviewed presubmission information for 22-1103 8th & Adams, 727 Adams St SE LOT, 22-6983

PBIA Advisory Board

The PBIA Advisory Board will review a status update on its activities and a 2022 funding report. The board will also receive a briefing on Olympia Strong and discuss proposed meeting dates for 2023.

• Status update on PBIA activities (22-1024)
• Proposed 2023 PBIA meeting dates (22-1154)
• Briefing on Olympia Strong (22-1152)
• 2022 PBIA funding report (22-1153)

The board approved the 2023 meeting schedule and the board recruitment procedure. Members received status updates on PBIA activities and a briefing on Olympia Strong.

• Approved 2023 meeting dates and board recruitment procedure (unanimous)
• Approved November 2, 2022 meeting minutes
• Approved the agenda
• Postponed and closed the 2022 PBIA Funding Report

City Council

The City Council will consider several ordinances regarding the 2023 operating and capital budgets, utility fees, and impact fees. The meeting includes a public hearing on forming a regional fire protection authority and a joint resolution with the City of Tumwater regarding that authority.

• Public hearing on the formation and financing of a Regional Fire Protection Authority
• Adoption of the 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan
• Ordinances to update impact fees and revise engineering, building, and land use permit fees
• Interlocal agreement with the Nisqually Indian Tribe for jail services
• Approval of 2023 grants to various arts and culture organizations

The City Council approved a joint resolution with the City of Tumwater to form a Regional Fire Protection Authority, which will be submitted to voters in the April 25, 2023, special election. The council also approved several first-reading ordinances regarding budget, utility fees, and permit charges. Additionally, the council adopted the 2023 grants for arts and culture organizations.

• Approved joint resolution to form Regional Fire Protection Authority and submit to April 25, 2023 election (6-1)
• Approved 2023 Grants to Arts and Culture Organizations (7-0)
• Adopted Reimagining Public Safety Community Work Group recommendations (7-0)
• Adopted resolution for jail services interlocal agreement with Nisqually Indian Tribe (7-0)
• Adopted Transportation Improvement Program resolution (7-0)
• Approved first reading of 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan (7-0)
• Approved first reading of ordinances updating impact fees, utility fees, and permit fees (7-0)
• Approved first reading of Fourth Quarter Budget Amendment (7-0)

City Council

The City Council will hold a study session to receive and discuss the Reimagining Public Safety Recommendations. This session includes reviewing a community input report, guiding principles, and specific recommendations from the Community Work Group.

• Discussion of Reimagining Public Safety Recommendations
• Review of Community Input Report
• Review of Community Work Group guiding principles

The City Council conducted a study session to receive and discuss recommendations from the Community Work Group regarding Reimagining Public Safety. No formal votes or decisions were recorded during this session.

Cultural Access Program Ad Hoc Committee

The Cultural Access Program Ad Hoc Committee is meeting to conduct the third session of a visioning exercise regarding the program model and template. The committee will also review and approve minutes from previous meetings held on November 1 and November 15, 2022.

• Visioning Exercise for Cultural Access Olympia Program Model and Template Mtg #3
• Approval of November 1, 2022 meeting minutes
• Approval of November 15, 2022 meeting minutes

The committee held a visioning exercise to determine goals, objectives, and types of cultural activities for the program. The November 15, 2022 meeting minutes were postponed.

• Approved the agenda
• Approved November 1, 2022 meeting minutes
• Postponed November 15, 2022 meeting minutes to 1/3/2023
• Completed visioning exercise for Cultural Access Olympia

Planning Commission

The Planning Commission will review a briefing regarding the Olympia Strong project, including its timeline and deliverables. The meeting also includes approval of November 21, 2022, meeting minutes and officer nominations.

• Briefing on Olympia Strong timeline and deliverables
• Approval of November 21, 2022, Planning Commission meeting minutes
• Officer nominations and elections

The Planning Commission approved the nominations for OPC officers. The commission also received a briefing on Olympia Strong and approved the agenda and previous meeting minutes.

• Approved OPC Officers as nominated (unanimous)
• Approved November 21, 2022 meeting minutes
• Approved meeting agenda

Utility Advisory Committee

The Utility Advisory Committee will discuss the Thurston Climate Mitigation Plan and review the 2023-2030 Waste ReSources Master Plan. The committee will also work on the 2023-2024 UAC Work Plan and receive quarterly financial updates for utilities.

• Review and approval of 2023-2030 Waste ReSources Master Plan
• Climate Mitigation Update regarding the Thurston Climate Mitigation Plan
• Development of the 2023-2024 Utility Advisory Committee Work Plan
• Quarterly financial updates for utilities

The committee revised its upcoming work plan to include population growth impacts and affordability metrics. The 2023-2030 Waste ReSources Master Plan and the Climate Mitigation Plan Update were postponed to February 2023.

• Approved amended agenda
• Approved November 3, 2022 meeting minutes
• Postponed Climate Mitigation Plan Update to February 2, 2023
• Tabled 2023-2030 Waste ReSources Master Plan recommendation to February 2, 2023
• Added population growth and affordability metrics to 2023-2024 work plan
• Requested utility financial quarterly updates be changed to written format
• Received quarterly financial updates for Waste ReSources, Drinking Water, Storm and Surface Water, and Wastewater

Planning Commission

The Planning Commission will hold a public hearing regarding the Joint Urban Growth Area Comprehensive Plan. This item is part of the business session for the meeting.

• Public Hearing on the Joint Urban Growth Area Comprehensive Plan (22-1112)

The Planning Commission held a public hearing regarding the Joint Urban Growth Area Comprehensive Plan. Deliberations began but were not completed; a follow-up meeting will be scheduled for January.

• Approved the meeting agenda
• Held and closed public hearing on Joint Urban Growth Area Comprehensive Plan (22-1112)

Site Plan Review Committee

The committee will conduct presubmission conferences for two development projects. No formal project reviews are scheduled for this meeting.

• Presubmission conference for Rivers End on Deschutes at 500 Deschutes Pkwy SW BLK
• Presubmission conference for Market Flats North at 314 Capitol Way N

The committee held presubmission conferences for two projects. No formal decisions, approvals, or denials were recorded in the minutes.

• Presubmission conference held for Rivers End on Deschutes (22-1055)
• Presubmission conference held for Market Flats North (22-1119)

Social Justice & Equity Commission

The Social Justice & Equity Commission will receive briefings on Olympia Strong and rental housing initiatives. Members will also discuss developing a Council recommendation regarding civilian oversight of law enforcement.

• Briefing on Olympia Strong timeline and deliverables
• Briefing on Rental Housing Initiatives
• Discussion on developing a Council recommendation for civilian oversight of law enforcement
• Review of Discrimination Assessment RFP draft

Hearing Examiner

The Hearing Examiner will conduct a public hearing regarding Case 19-1031 for a Reasonable Use Exception on Bowman Ave. The session includes a review of staff reports, site plans, and environmental assessments.

• Public hearing for Case 19-1031, Bowman Ave Reasonable Use Exception

City Council

The City Council will hold a special meeting to review the final 2023 operating budget presentation. The agenda also includes several consent calendar items regarding intergovernmental agreements and lease renewals.

• Final 2023 Operating Budget presentation
• Intergovernmental agreement with Thurston County for paramedic services
• Amendment to interlocal agreement with Lewis County for jail facilities
• Lease renewal for City-owned property at 116 4th Avenue W
• Ordinance amending municipal code regarding the Violence Against Women Act

The City Council voted to move forward with the 2023 Operating Budget and the 2023-2028 Capital Facilities Plan. The council also approved several intergovernmental agreements and municipal code amendments via a consent calendar.

• Directed staff to bring forward an ordinance for the 2023 Operating Budget and 2023-2028 Capital Facilities Plan (7-0)
• Approved bills and payroll totaling $15,185,091.29
• Adopted agreement with Thurston County for Paramedic Services
• Adopted amendment to agreement with Lewis County for jail facilities
• Approved lease renewal for Great India Cuisine, Inc. at 116 4th Avenue W
• Approved subordination agreement with Housing Authority of Thurston County for a CDBG loan
• Adopted ordinance for 'Right to Report' compliance with Violence Against Women Act
• Adopted ordinance regarding Cultural Access Program Advisory Board for Inspire Olympia

Planning Commission

The Planning Commission will discuss the annual review process for Capital Facilities Plans. The body will also discuss the Planning Commission 2022-2023 Work Plan and conduct officer nominations.

• Discussion of the annual review process for Capital Facilities Plans
• Discussion on the Planning Commission 2022-2023 Work Plan
• Officer nominations

The Planning Commission approved the minutes from October 11, October 26, and November 7, 2022. The commission held discussions regarding the Capital Facilities Plans annual review process and the 2022-2023 work plan.

• Approved October 11, 2022 meeting minutes
• Approved October 26, 2022 meeting minutes
• Approved November 7, 2022 meeting minutes
• Approved the meeting agenda

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review various applications for 2023 tourism services funding. These proposals come from several local organizations and city departments.

• Review of 2023 Lodging Tax Funded Tourism Services Proposals
• Review of applications from organizations including Capital Lakefair, Harlequin, and Olympia Symphony Orchestra
• Review of applications from the Olympia Parks Department and City of Olympia Geofencing
• Approval of April 25, 2022, meeting minutes

The Lodging Tax Advisory Committee met to review funding for tourism services. The committee recommended the 2023 Lodging Tax Funded Tourism Services Proposals for approval.

• Approved the meeting agenda
• Approved April 25, 2022, meeting minutes
• Recommended approval of 2023 Lodging Tax Funded Tourism Services Proposals

Land Use & Environment Committee

The Land Use & Environment Committee will discuss the implementation of the Sea Level Rise Response Plan. The agenda also includes items regarding the Capital Mall Triangle Subarea Plan and an update on the Rental Housing Registration Program.

• Sea Level Rise Response Plan Implementation
• Capital Mall Triangle Subarea Plan
• Rental Housing Registration Program Update

The committee reviewed presentations on the Sea Level Rise Response Plan and the Capital Mall Triangle Subarea Plan. Updates were provided regarding the development of a rental housing registration program. No substantive policy changes or contracts were voted upon.

• Approved the meeting agenda
• Approved October 20, 2022 meeting minutes
• Received information on Sea Level Rise Response Plan Implementation
• Completed discussion on Capital Mall Triangle Subarea Plan and EIS
• Completed discussion on Rental Housing Registration Program update

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference regarding the Franz Anderson Apartments located at 414 Franz Anderson Rd SE. There are no other projects scheduled for review during this meeting.

• Presubmission conference for Franz Anderson Apartments (22-1047) at 414 Franz Anderson Rd SE

The committee held a presubmission conference for the Franz Anderson Apartments project. No formal decisions or votes were recorded in the minutes.

• Held presubmission conference for Franz Anderson Apartments (414 Franz Anderson Rd SE)

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will review the process for new member applications and conduct officer elections. The committee will also receive a briefing on the Olympia Strong economic resiliency roadmap.

• Review of new member application process and criteria
• Officer elections
• Briefing on Olympia Strong: A Roadmap for Economic Resiliency
• Approval of September 21, 2022 meeting minutes

The Bicycle and Pedestrian Advisory Committee approved a process for ranking new member applications and defined the criteria for candidate review. The committee also approved nominations for Chair and Vice Chair.

• Approved process for members to rank applications and deliver results to Staff Liaison Michelle Swanson (6-1)
• Approved candidate review criteria: unique perspective, engagement in multimodal transportation, interest in community involvement, and geographic representation (unanimous)
• Moved Future Meetings Format topic to a future meeting (unanimous)
• Approved nominations of Committee member Roth for Chair and Committee member Bremner for Vice Chair

Finance Committee

The Finance Committee will discuss information regarding the 2023 Operating Budget. The meeting also includes approval of previous meeting minutes and a period for public comment.

• 2023 Operating Budget Information

The Finance Committee voted to send a joint recommendation to the City Council for the approval of the 2023 Operating Budget and the 2023-2028 Capital Facilities Plan. The committee also cancelled its December 21 meeting.

• Recommended 2023 Operating Budget and 2023-2028 Capital Facilities Plan for City Council approval (3-0)
• Approved October 19, 2022 meeting minutes
• Cancelled December 21 meeting

Heritage Commission

The Heritage Commission will meet via Zoom to conduct business regarding a special property tax valuation. The commission will also hold a call to order, approve the agenda, and accept public comments.

• Special Property Tax Valuation for 101 Olympic Way NW (Item 22-1072)

The Heritage Commission accepted a recommendation that the property at 101 Olympic Way NW met city standards for historic preservation rehabilitation. The commission recommended the special property tax valuation for final approval by the City Council.

• Recommended special property tax valuation for 101 Olympic Way NW to City Council (unanimous)

Civil Service Commission

The Civil Service Commission will meet to approve meeting minutes from August and October 2022. The commission will also vote on the approval of the Entry Level Firefighter Paramedic Register.

• Approval of Entry Level Firefighter Paramedic Register
• Approval of August 4, 2022 meeting minutes
• Approval of October 18, 2022 meeting minutes

The Commission approved the Entry Level Firefighter Paramedic Register. The meeting also included the approval of previous meeting minutes and a discussion regarding the Capital Metro Independent Investigation Team.

• Approved Entry Level Firefighter Paramedic Register (3-0)
• Approved August 4, 2022 meeting minutes
• Approved October 18, 2022 meeting minutes

City Council

The City Council will conduct public hearings regarding the 2023 Preliminary Operating Budget and the 2024-2029 Transportation Improvement Program. The agenda also includes several ordinances for second and first readings, ranging from tax updates to animal services regulations.

• Public Hearing on the 2023 Preliminary Operating Budget
• Public Hearing on the Transportation Improvement Program (TIP) Project Summary 2024-2029
• Ordinance setting the 2023 Ad Valorem Tax
• Ordinance amending municipal code regarding the Community Cat Program
• Resolution authorizing a lease agreement with The Evergreen State College for 112 4th Avenue W

Metropolitan Park District Board

The Metropolitan Park District Board will meet to review the 2023 budget and set the annual ad valorem tax. The meeting also includes presentations regarding the Advisory Committee's annual report and a letter concerning Regional Fire Authority and Parks funding.

• Approval of the 2023 Olympia Metropolitan Park District Budget
• Resolution setting the 2023 ad valorem tax
• Presentation of the 2021 funding levels compliance report
• Presentation of Advisory Committee letter regarding Regional Fire Authority and Parks Funding
• Approval of November 1, 2022, meeting minutes

The Metropolitan Park District Board adopted the 2023 budget and set the 2023 ad valorem tax. The Board also received an annual compliance report on 2021 funding levels and a briefing on how a potential Regional Fire Authority could impact parks funding.

• Approved 2023 OMPD budget resolution (5-0)
• Approved 2023 OMPD ad valorem tax (5-0)
• Approved November 1, 2022 meeting minutes
• Received 2021 annual compliance report regarding funding levels

Cultural Access Program Ad Hoc Committee

The Cultural Access Program Ad Hoc Committee will explore topics for program implementation. The committee will also review available data regarding the Olympia community, including school district maps and related articles.

• Exploration of program implementation topics (22-1085)
• Review of Olympia Schools Data and District Map (22-1086)
• Review of Olympia Strong article and Engage Olympia data

The committee held a discussion on developing an operational framework to create focus areas and a workplan. Members also received information on emerging focus areas from the Olympia Strong: A Roadmap for Economic Resiliency report.

• Approved the meeting agenda

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting and public hearing regarding the RFA Plan. The agenda also includes standard committee business, reports, and updates.

• Public hearing for the Regional Fire Authority (RFA) Plan

LEOFF I Disability Board

The LEOFF I Disability Board will meet via Zoom to approve previous meeting minutes and consider a specific disability-related request. The board will also review Case #22-5 regarding a hearing aid request.

• Approval of October 10, 2022, LEOFF Board Minutes
• Review of Case #22-5 Hearing Aid Request

The board approved the minutes from the October 10, 2022 meeting. Additionally, the board approved a funding request for a hearing aid in Case #22-5.

• Approved October 10, 2022 meeting minutes
• Approved Case #22-5 hearing aid request for $6,850.00 (3-0)

Arts Commission

The Arts Commission will hold a public hearing regarding the Martin Way & Pacific Avenue Art Crossing Public Art Concept Plan. The commission will also review and make recommendations for grant applications to Arts & Culture Organizations.

• Public Hearing: Martin Way & Pacific Avenue Art Crossing Public Art Concept Plan
• Review of Grants to Arts & Culture Organizations applications
• Recommendation of Grants to Arts & Culture Organizations applications
• Yelm Highway Community Park Master Plan review

The Commission recommended five arts and culture organizations for funding totaling $20,000. It also directed artists to modify the Martin Way & Pacific Avenue Art Crossing concept plan and conduct further community outreach.

• Approved October 13, 2022 meeting minutes
• Directed staff to modify Martin Way & Pacific Avenue Art Crossing concept plan and consult Lien Hoa Temple and Risen Faith Fellowship (unanimous)
• Recommended full funding for The Bridge Music Project ($4,410), CARE ($5,000), West Central Park Project ($3,965), and Earthbound Productions ($2,130) (5-0-1)
• Recommended partial funding for Arbutus Folk School ($4,495) (5-0-1)

City Council

The Olympia City Council is holding a special joint Community Connector meeting with the 7th Infantry Division. This is a special meeting focused on this single business item.

• Joint Community Connector Meeting with the 7th Infantry Division

The City Council and city management met with leadership from the Joint Base Lewis McChord 7th Infantry Division for a Community Connector meeting. Mayor Selby and Major General Stephen Smith presented information about the City of Olympia and the 7th Infantry Division, respectively. No formal actions were taken.

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference regarding a project by Habitat for Humanity. The meeting involves a review of the preliminary site plan and narrative description for the site located at 3900 Boulevard Rd SE.

• Presubmission conference for Habitat for Humanity at 3900 Boulevard Rd SE

The committee held a presubmission conference for a Habitat for Humanity project at 3900 Boulevard Rd SE. The minutes record that information was provided, but no formal decisions were made.

Community Livability and Public Safety Committee

The committee will review draft recommendations from the Community Work Group regarding public safety. Members will also discuss proposed agenda items for the 2023 committee year.

• Consideration of Community Work Group Reimagining Public Safety Draft Recommendations
• Discussion of 2023 Community Livability and Public Safety Committee Agenda Items

The Community Livability and Public Safety Committee accepted draft recommendations from the Reimagining Public Safety Community Work Group. These recommendations will be forwarded to the full City Council for consideration.

• Accepted Reimagining Public Safety Community Work Group recommendations and forwarded to City Council (3-0)

City Council

The City Council is holding a special work session to review the Olympia Armory Creative Campus Concept Plan Draft. This meeting is dedicated to discussing the draft plan for the campus concept.

• Review of Olympia Armory Creative Campus Concept Plan Draft

The City Council held a special work session to review the Olympia Armory Creative Campus Concept Plan draft. Arts Program Specialist Angel Nava and Parks, Arts and Recreation Director Paul Simmons provided an overview of the plan. No formal decisions were made during this study session.

Planning Commission

The Planning Commission will hold briefings on electric vehicle ready parking and municipal code amendments regarding variances and reasonable use exceptions. The body will also discuss the Capital Mall Triangle Subarea Plan and its Environmental Impact Statement.

• Briefing on Electric Vehicle Ready (EV Ready) Parking (22-0943)
• Briefing on Municipal Code amendments for Variances and Reasonable Use Exceptions (22-1043)
• Discussion of the Capital Mall Triangle Subarea Plan and EIS (22-1041)
• Approval of September 27, 2022, Finance Subcommittee Meeting Minutes
• Approval of October 3, 2022, Planning Commission Meeting Minutes

The Planning Commission approved the meeting agenda and previous minutes. Members received briefings on electric vehicle ready parking and proposed municipal code amendments regarding variances and reasonable use exceptions. The commission also discussed the Capital Mall Triangle Subarea Plan and EIS.

• Approved the meeting agenda
• Approved September 27, 2022, Finance Subcommittee Meeting Minutes
• Approved October 3, 2022, Planning Commission Meeting Minutes

Sea Level Rise Response Collaborative-Executive Committee

The Committee will review staff reports and updates regarding sea level rise response. The agenda includes the approval of minutes from the August 5, 2022, meeting.

• Approval of August 5, 2022, meeting minutes
• Staff reports and updates regarding the Final Work Plan
• Public comment period

The committee approved the meeting agenda and the minutes from August 5, 2022. Staff provided updates on the 2021-2025 Work Plan and announced the addition of a new ex-officio member. The committee discussed the Capital Lake Environmental Impact statement and the upcoming retirement of staff member Eric Christensen.

• Approved the meeting agenda
• Approved August 5, 2022 meeting minutes
• Added John Lyons as a new ex-officio member

Design Review Board

The Design Review Board will review the Martin Way Affordable Housing project located at 111 Pattison St NE. The board will also discuss its annual retreat, 2023 meeting logistics, and a proposed buddy system.

• Martin Way Affordable Housing design review at 111 Pattison St NE
• Discussion of Annual Retreat
• Discussion of 2023 meeting location and time
• Discussion of Design Review Board Buddy System

The Board recommended approval of the detail design review plans for the Martin Way Affordable Housing & Shelter project. Members also discussed the timing for an annual retreat and future meeting locations.

• Recommended approval of detail design review plans for Martin Way Affordable Housing & Shelter (6-0)
• Approved the meeting agenda
• Approved August 11, 2022 meeting minutes

Utility Advisory Committee

The Utility Advisory Committee will receive briefings on the Source Control Program and stormwater collections planning. Staff will also provide an update regarding sea level rise.

• Source Control Program briefing
• Stormwater Collections Planning discussion
• Sea Level Rise update

The committee received briefings on the new Source Control Program, stormwater collections planning, and sea level rise response efforts. No formal votes were taken on business items, though the committee agreed to add a Port of Olympia utility charges review to the December agenda.

• Approved the meeting agenda
• Approved October 6, 2022 meeting minutes
• Agreed to add Port of Olympia storm and surface water utility charges review to December 2022 agenda

Site Plan Review Committee

The committee will hold presubmission conferences for two development projects. No project reviews are scheduled for this meeting.

• Presubmission conference for Farwell Plat at 1908 Farwell Ave NW
• Presubmission conference for Royal Street Apartments at 3714 Royal St SE

The committee conducted presubmission conferences for two projects. Information was provided for both the Farwell Plat and Royal Street Apartments projects.

• Presubmission conference held for 22-0981 Farwell Plat, 1908 Farwell Ave NW
• Presubmission conference held for 22-0995 Royal Street Apartments, 3714 Royal St SE

PBIA Advisory Board

The PBIA Advisory Board will receive a briefing on outdoor dining and an update regarding holiday makers markets. The board will also consider an event sponsorship request and a request from the ODA for holiday décor funds.

• Outdoor Dining Briefing (22-1015)
• Update about Holiday Makers Markets (22-1016)
• Consideration of Event Sponsorship Request (22-1022)
• Request from ODA for Holiday Décor Funds (22-1027)
• Status Update on PBIA Activities (22-1024)

The board approved a $1,000 sponsorship for a music summit and funding for ODA sidewalk decals. Members also received briefings on outdoor dining, holiday makers markets, and general PBIA activities.

• Approved $1,000 event sponsorship from Team Tomorrow for music summit (unanimous)
• Approved ODA funding for sidewalk decals up to $3,900 (9-1)
• Approved October 5, 2022 meeting minutes

City Council

The Olympia City Council will hold public hearings regarding the 2023 ad valorem tax and community development block grant plans. The meeting also includes discussions on animal services licensing and a police department briefing.

• Public hearing on the ordinance setting the 2023 ad valorem tax
• Public hearing on the 2022 Community Development Block Grant Annual Action Plan amendment
• Ordinance to amend animal services licensing and registration for the Community Cat Program
• Agreement with Tacoma Community College for paramedic student skill development
• Olympia Police Department Body Worn Camera Launch Briefing

The City Council approved the first reading of an ordinance setting the 2023 Ad Valorem Tax. The council also adopted a resolution for paramedic student skill development and an ordinance revising development agreement processes. Three public hearings were held regarding block grants and taxes.

• Approved first reading of 2023 Ad Valorem Tax for $19,994,908.73 (5-0)
• Adopted ordinance revising the process for considering development agreements
• Adopted resolution for agreement with Tacoma Community College for paramedic students
• Approved first reading of Third Quarter Budget Amendment (22-0954)
• Approved first reading of ordinance for Community Cat Program and animal services (22-0989)
• Adopted October 25, 2022 Work Session and City Council meeting minutes

Metropolitan Park District Board

The Metropolitan Park District Board will hold a special meeting to conduct public hearings regarding the 2023 preliminary budget and the 2023 ad valorem tax. The Board will also review and approve the minutes from the May 10, 2022, meeting.

• Public hearing on the 2023 Preliminary Olympia Metropolitan Park District Budget
• Public hearing on the 2023 Olympia Metropolitan Park District Ad Valorem Tax
• Approval of May 10, 2022, Board Meeting Minutes

The Board held public hearings on the 2023 preliminary budget and ad valorem tax. They directed staff to prepare a budget resolution of $5,321,573 and a tax resolution of $5,378,534.19 for a future meeting. The Board also agreed to refer certain agreements to the City Council Finance Committee for review.

• Approved May 10, 2022 meeting minutes
• Directed staff to prepare $5,321,573 budget resolution for Nov 15 meeting (5-0)
• Directed staff to prepare $5,378,534.19 ad valorem tax resolution for Nov 15 meeting (5-0)
• Agreed to refer Metropolitan Park District Board agreements to City Council Finance Committee

City Council

The Olympia City Council will hold a study session regarding the 2023 Operating Budget. This session is intended for discussion of the upcoming budget rather than a final vote.

• 2023 Operating Budget study session

The City Council conducted a study session to review information on the proposed 2023 Operating Budget. The presentation covered several programs including housing, climate, and parks impact fees. No formal decisions were made during this session.

Cultural Access Program Ad Hoc Committee

The committee is meeting for an initial orientation and introduction. The agenda focuses on reviewing the committee roster, fact sheets, and relevant municipal codes.

• Committee introduction and orientation
• Review of Olympia Municipal Code regarding the Cultural Access Advisory Board

The committee met for an introduction and orientation session. No substantive policy or funding decisions were made during the meeting.

• Approved the meeting agenda

Heritage Commission

The Commission will receive a briefing on the Olympia Strong economic resiliency roadmap. Members will also discuss diversity, equity, and inclusion in historic preservation and preview the 2023 work plan.

• Briefing on Olympia Strong: A Roadmap for Economic Resiliency
• Discussion on Diversity, Equity and Inclusion in Historic Preservation
• 2023 Commission Work Planning Preview

The Commission approved the minutes from the September 21, 2022 meeting with one amendment. The body received a briefing on economic resiliency and held discussions regarding diversity in historic preservation and 2023 work planning.

• Approved September 21, 2022 meeting minutes as amended

Planning Commission

The Planning Commission will hold a special meeting to receive a briefing on the Joint Urban Growth Area Comprehensive Plan. The session includes a review of the OJP Memo and the Draft Plan.

• Briefing on the Joint Urban Growth Area Comprehensive Plan (22-0906)

The City and County Planning Commissioners held a briefing on the Joint Urban Growth Area Comprehensive Plan. The commission scheduled a public hearing for the Comprehensive Plan Amendment Docket Item CPA-1.

• Approved agenda
• Set public hearing for Comprehensive Plan Amendment Docket Item CPA-1 (Olympia Joint Plan) for November 30, 2022, at 7:00 p.m. (unanimous)

Site Plan Review Committee

The Site Plan Review Committee will review project 22-0972 regarding a Reasonable Use Exception at 1203 Bowman Ave NW. The committee will review the site plan and drainage plan to provide a recommendation to the Hearing Examiner.

• Project 22-0972: Middleton Reasonable Use Exception at 1203 Bowman Ave NW

The committee reviewed a reasonable use exception for the Middleton project. The project was recommended for approval subject to specific conditions.

• Recommended approval with conditions for 22-0972 Middleton Reasonable Use Exception at 1203 Bowman Ave NW

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will hold briefings on the Street Safety Plan, the Citywide Equity Assessment & Strategic Plan, and property crime. The committee will also interview candidates for the Lodging Tax Advisory Committee and consider amendments to the Police Auditor contract.

• Interview of candidates for the Lodging Tax Advisory Committee
• Citywide Equity Assessment & Strategic Plan briefing
• Street Safety Plan briefing
• Property Crime briefing
• Consideration of amendments to the Police Auditor contract

The Committee recommended increasing the Police Auditor contract budget to $200,000 and expanding its duties. It also recommended two appointments to the Lodging Tax Advisory Committee. Staff provided briefings on citywide equity, street safety, and property crime.

• Recommended appointment of Don Olea and Janine Phillips to the Lodging Tax Advisory Committee (3-0)
• Directed staff to increase Police Auditor contract budget to $200,000 and modify duties to include work with the Social Justice and Equity Commission (3-0)
• Approved September 28, 2022 meeting minutes

City Council

The Olympia City Council will hold a public hearing regarding an ordinance to declare a continuing state of public health emergency related to houselessness. The meeting also includes second readings for ordinances concerning the Fones Road Improvement Project and new drainage design standards.

• Public hearing on declaring a continuing state of a public health emergency related to houselessness
• Ordinance authorizing the use of eminent domain for the Fones Road Improvement Project
• Ordinance adopting the 2022 Olympia Drainage Design and Erosion Control Manual
• Ordinance updating Title 9 of the Olympia Municipal Code regarding pedestrian interference
• First reading of an ordinance revising the process for considering development agreements

The City Council approved an ordinance declaring a continuing state of public health emergency related to houselessness. The council also adopted several ordinances on second reading regarding eminent domain for road improvements and drainage standards.

• Approved ordinance declaring continuing state of public health emergency related to houselessness (7-0)
• Adopted ordinance authorizing eminent domain for Fones Road Improvement Project
• Adopted Olympia Drainage Design and Erosion Control Manual (2022) and related engineering standards
• Adopted ordinance updating Title 9 of the Municipal Code regarding pedestrian interference
• Approved bills and payroll certification totaling $16,466,007.95
• Approved ordinance revising the process for considering development agreements on first reading
• Adopted October 18, 2022 Study Session and City Council meeting minutes

City Council

The Olympia City Council and Tumwater City Council will hold a special joint meeting. The session includes a presentation and discussion regarding a Regional Fire Authority proposal.

• Regional Fire Authority Proposal Presentation and Discussion

The Olympia and Tumwater City Councils met for a special joint study session. Staff presented an overview of the Regional Fire Authority (RFA) proposal, including governance and a 7-year finance plan. No formal decisions were made during the session.

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss the City of Olympia’s Police Auditor and the approach for developing a Council recommendation on civilian oversight. The commission will also review a draft Request for Proposals for a discrimination assessment and discuss its mission, vision, and values.

• Briefing on the 2022 Police Auditor Scope of Work
• Discussion on civilian oversight of law enforcement
• Draft Request for Proposals for a Discrimination Assessment
• Review of Commission Mission, Vision, and Values

The Social Justice & Equity Commission approved its work plan and adopted core values of humility, authenticity, compassion, humor, curiosity, and love by unanimous vote. The commission also received a briefing on the police auditor and discussed a discrimination assessment RFP, but no decisions were made on those items.

• Approved work plan (unanimous)
• Adopted core values: humility, authenticity, compassion, humor, curiosity, love (unanimous)

Heritage Commission

The Heritage Commission will meet on-site at 101 Olympic Ave NW. The primary business item involves a review of a special tax valuation application for the property located at 101 Olympic Way NW.

• Special Tax Valuation review for 101 Olympic Way NW
• Approval of July 18, 2022, meeting minutes

The Heritage Review Committee voted to recommend a Special Tax Valuation for the property at 101 Olympic Way NW, pending expense validation by the Historic Preservation Officer. The meeting was brief and procedural, with no public comment.

• Approved agenda
• Approved July 18, 2022 meeting minutes
• Recommended Special Tax Valuation for 101 Olympic Way NW (pending expense validation)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hold an informal discussion and dinner before moving to the Park Maintenance Office for business. The meeting includes presentations on regional fire authority impacts on funding and the Percival Landing re-visioning.

• Food Truck Hub Proposal for gravel lot adjacent to Heritage Fountain
• Regional Fire Authority impact on OPARD funding presentation
• Percival Landing re-visioning briefing
• Outdoor recreation briefing
• PRAC Chair and Vice-chair elections

The Parks and Recreation Advisory Committee voted 7-0 to recommend the Olympia Metropolitan District Board ensure the Regional Fire Authority does not disproportionately reduce Parks Department funding. They also approved a 3-year lease for a food truck hub at the gravel lot next to Heritage Park Fountain, with the lessee responsible for benches, tables, and trash/recycling. Two members were absent for both votes.

• Approved motion to recommend OMPD Board protect Parks funding from RFA impact (7-0, 2 absent)
• Approved 3-year lease for food truck hub at Heritage Park gravel lot, with lessee providing benches, tables, and garbage/recycling (7-0, 2 absent)
• Received outdoor recreation program briefing
• Received Percival Landing re-visioning briefing; committee will launch RFQ

Land Use & Environment Committee

The Land Use & Environment Committee will review a recommendation for an electric fence code amendment. Members will also receive updates regarding parking requirements, permit processes, and parking strategy implementation.

• Electric Fence Code Amendment Recommendation (22-0933)
• Parking Requirements and Permit Process Review (22-0960)
• Parking Strategy Implementation Update (22-0941)

The Land Use & Environment Committee voted 2-0 to forward a recommendation to the full City Council to amend electric fence code standards in certain zoning districts. The committee also discussed potential reductions in off-street parking requirements and an update on the Downtown Parking Strategy, but took no votes on those items.

• Approved forwarding electric fence code amendment to City Council (2-0, one excused)
• Discussed but did not vote on parking requirement reductions
• Discussed but did not vote on Downtown Parking Strategy update

Finance Committee

The Finance Committee will review information regarding the 2023 Operating Budget. The committee will also receive a briefing on a Park Impact Fee Study.

• 2023 Operating Budget Information
• Park Impact Fee Study Briefing

The committee recommended phased increases to park impact fees, accounting for inflation, to keep up with population growth. The motion passed 2-0 with one member excused. Other business included updates on the 2023 operating budget, including the Capital Facilities Plan, PBIA, Lodging Tax, Housing & Homelessness Fund, Climate Program, and Inspire Olympia budgets.

• Recommended phased park impact fee increases with inflation adjustment (2-0, Cooper excused)
• Approved September 21, 2022 Finance Committee minutes
• Approved October 5, 2022 Finance Committee minutes
• Approved meeting agenda

Site Plan Review Committee

The committee will conduct presubmission conferences for two proposed developments. No project reviews are scheduled for this meeting.

• Presubmission conference for Ilk Beer at 525 Cherry St SE
• Presubmission conference for Vics On Pacific at 2124 Pacific Ave SE

Committee of the Chairs

The Committee of the Chairs will meet to discuss preparations for the upcoming 2023 City Council Retreat. The agenda includes reviewing previous retreat agendas from 2022 for planning purposes.

• Preparations for the 2023 City Council Retreat

The Committee of the Chairs met online and by phone on October 18, 2022, with members Dani Madrone, Dontae Payne, and Lisa Parshley present. The only substantive business was a discussion of logistics for the 2023 City Council retreat, which was completed. No decisions, approvals, or votes were recorded.

• Discussed logistics for the 2023 City Council retreat (no action taken)

Civil Service Commission

The Civil Service Commission will meet to consider the approval of several candidate registers. These items involve the entry-level and lateral registers for police officers and firefighters.

• Approval of Entry Level Police Officer Register (22-0978)
• Approval of Lateral Police Officer Register (22-0979)
• Approval of Entry Level Firefighter Register (22-0980)

The Olympia Civil Service Commission approved three hiring registers for police and firefighter positions. The Entry Level Police Officer Register, Lateral Police Officer Register, and Entry Level Firefighter Register were all approved unanimously by the two voting members present.

• Approved Entry Level Police Officer Register (2-0)
• Approved Lateral Police Officer Register (2-0)
• Approved Entry Level Firefighter Register (2-0)

City Council

The City Council will hold public hearings regarding the 2023 Preliminary Operating Budget and the 2023-2028 Preliminary Capital Facilities Plan Financial Plan. The agenda also includes several ordinances and consent calendar items ranging from infrastructure to housing grants.

• Public Hearing: 2023 Preliminary Operating Budget
• Public Hearing: Preliminary Capital Facilities Plan 2023-2028 Financial Plan
• Ordinance: Use of eminent domain for the Fones Road Improvement Project
• Ordinance: Adoption of the 2022 Olympia Drainage Design and Erosion Control Manual
• Resolution: Use of SHB 1406 funds for the Unity Commons Phase Two Project

City Council

The Olympia City Council will conduct a study session regarding the 2023 Operating Budget. This session is intended for discussion of the upcoming budget item.

• 2023 Operating Budget (Item 2.A, 22-0950)

The City Council held a study session on the proposed 2023 Operating Budget. City staff presented budget information and councilmembers asked clarifying questions. No votes or decisions were taken; the session was informational only.

• No decisions were made; the item was a study session for review and discussion only

Arts Commission

The Arts Commission is meeting for a special session to conduct a fall retreat. The agenda includes reviewing the Board and Commission Purpose Statements and the 2022 OAC Work Plan.

• Arts Commission Fall Retreat
• Review of Board and Commission Purpose Statements
• Review of 2022 OAC Work Plan

The Olympia Arts Commission held a special meeting and retreat at the Armory building. Commissioners toured the facility, discussed the commission's purpose statement, and reviewed materials for the Grants to Arts and Culture program, directing staff to provide redacted applications. No formal votes or decisions were taken on substantive items.

• Approved agenda
• Approved September 8, 2022 meeting minutes
• Discussed Arts Commission purpose statement (no vote)
• Directed staff to provide redacted grant applications (no vote)
• Reviewed work plan and samples from other boards (discussion only)

Site Plan Review Committee

The Site Plan Review Committee will meet virtually to review a single project. The committee is reviewing the site plan for the 13th and Cherry Townhomes located at 532 13th Ave SE.

• Project 22-0916: 13th and Cherry Townhomes at 532 13th Ave SE
• Recommendation to Director regarding site plan

The Site Plan Review Committee recommended approval of the 13th and Cherry Townhomes project at 532 13th Ave SE, subject to conditions. No other substantive decisions were made.

• Recommended approval of 13th and Cherry Townhomes (22-0916) subject to conditions

Planning Commission

The Planning Commission will hold a special meeting to receive a briefing regarding the Joint Urban Growth Area Comprehensive Plan. The session includes a review of the OJP Memo and the Draft Plan.

• Briefing on the Joint Urban Growth Area Comprehensive Plan

The Olympia Planning Commission held a discussion on the Joint Urban Growth Area Comprehensive Plan but continued the item to October 26, 2022. One Thurston County commissioner recused himself from the Glenmore Village portion. No votes or final decisions were taken.

• Approved the meeting agenda as presented.
• Continued the briefing on the Joint Urban Growth Area Comprehensive Plan to October 26, 2022.
• Thurston County Commissioner Simmons recused himself from the Glenmore Village Comprehensive Plan Amendment and Rezone discussion.

LEOFF I Disability Board

The LEOFF I Disability Board will meet to review specific benefit requests and discuss updates to LEOFF policies and procedures. The meeting includes the approval of minutes from the April 11, 2022, session.

• Case #22-5 Hearing Aid Request
• Case #22-6 Medical Test Request
• Case #22-7 Long Term Care Request
• LEOFF Policy and Procedure update discussion
• Approval of April 11, 2022 LEOFF Board Minutes

The LEOFF I Disability Board approved two benefit payments: $118 for a medical test not covered by insurance, and long-term care for a retired member up to the cost of a semi-private room at Panorama City. A hearing aid request was continued to the November meeting. The board also discussed policy and procedure updates.

• Approved $118 payment for medical test not covered by insurance (5-0)
• Approved long-term care payment for retired LEOFF 1 member up to semi-private room rate at Panorama City (5-0)
• Continued hearing aid request (Case #22-5) to November 14, 2022 meeting
• Discussed LEOFF policy and procedure update (no action taken)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting at the Tumwater Fire Department and online. The agenda consists of a call to order, roll call, and committee business regarding meeting packet 22-0944.

• Committee Business item 22-0944

Utility Advisory Committee

The Utility Advisory Committee will review preliminary 2023 utility rates and operating budgets. The meeting includes discussions regarding capital improvement plans for storm/surface water, wastewater, and drinking water.

• 2023 Preliminary Utility Rates and Operating Budgets
• Storm & Surface Water Capital Improvement Plan (CFP)
• Wastewater Capital Improvement Plan (CFP)
• Drinking Water Capital Improvement Plan (CFP)
• History of Bi-Monthly Utility Rates (2020–2023)

The Utility Advisory Committee unanimously approved 2023 preliminary utility rate increases ranging from 4% for Waste ReSources to 9.88% for Storm & Surface Water, along with the operating budget. The committee also amended its recommendation letter to express concerns about continued Capital Facilities Plan project deferrals intended to reduce rate increases.

• Approved 2023 preliminary utility rate increases: Drinking Water 6.60%, Wastewater 9.82%, Storm & Surface Water 9.88%, Waste ReSources 4.00%, LOTT 3.0%
• Approved the 2023 operating budget
• Amended the UAC recommendation letter to express concerns about risk of continued Capital Facilities Plan project deferrals to reduce rate increases
• Approved the September 1, 2022 meeting minutes
• Approved the October 6, 2022 agenda

Metropolitan Park District Advisory Committee

The Advisory Committee will review a preliminary budget preview for 2023 and finalize an annual report regarding 2021 funding levels. Members will also discuss the impact of a Regional Fire Authority on the 11% General Fund revenue for Parks, Arts and Recreation.

• Finalizing annual report on 2021 funding compliance
• 2023 Preliminary Budget Preview presentation
• Review of Advisory Committee Charter
• Discussion on Regional Fire Authority impacts to Parks, Arts and Recreation revenue

The Olympia Metropolitan Park District Advisory Committee approved the final compliance report for 2021 funding levels and discussed the 2023 preliminary budget. The committee also reviewed and approved edits to its charter and discussed the potential impact of a Regional Fire Authority on park funding.

• Approved final compliance report on 2021 funding levels for OMPD Board
• Discussed 2023 Capital Facilities Plan; will send compliance letter to OMPD Board
• Approved edits to Advisory Committee Charter; will present to OMPD Board
• Agreed to send letter to OMPD Board recommending action to protect park funding if Regional Fire Authority passes

Site Plan Review Committee

The committee will review site plans for Intercity Transit improvements and the Martin Way Affordable Housing Phase II. The meeting also includes a presubmission conference for the Henderson Apartment project.

• Intercity Transit - South Improvements at 526 Pattison Street SE
• Martin Way Affordable Housing - Phase II at 111 Pattison Street NE
• Henderson Apartment presubmission at 1525 Palomino Dr SE LOT

The Site Plan Review Committee recommended approval for two projects: Intercity Transit improvements at 526 Pattison St SE and Martin Way Affordable Housing Phase II at 111 Pattison St NE, both subject to conditions. A presubmission conference was held for the Henderson Apartment project at 1525 Palomino Dr SE, with information provided. No final decisions were made; the recommendations will proceed to the next review stage.

• Recommended approval for 22-0895 Intercity Transit South Improvements at 526 Pattison Street SE, subject to conditions
• Recommended approval for 22-0892 Martin Way Affordable Housing Phase II at 111 Pattison Street NE, subject to conditions
• Presubmission conference held for 22-0598 Henderson Apartment at 1525 Palomino Dr SE; information provided

PBIA Advisory Board

The PBIA Advisory Board will meet to discuss a sponsorship request for a Harlequin event. The board will also receive a status update regarding PBIA activities.

• Consideration of Harlequin Event Sponsorship Request (22-0902)
• Status Update on PBIA Activities (22-0903)
• Approval of September 7, 2022, meeting minutes

The PBIA Advisory Board approved two funding requests: $13,000 to the Olympia Downtown Alliance for holiday lighting and $6,000 to Lamplighters for a December makers market. A $1,000 sponsorship request for Harlequin failed unanimously. The board also approved the meeting agenda and prior minutes.

• Approved $13,000 to Olympia Downtown Alliance for holiday lighting (unanimous)
• Approved $6,000 to Lamplighters for a makers market (unanimous)
• Denied $1,000 sponsorship for Harlequin (failed unanimously)
• Approved September 7, 2022 meeting minutes
• Approved amended agenda adding night market partnership discussion

Finance Committee

The Olympia Finance Committee is holding a special meeting to conduct a briefing on the 2023 Operation Budget. The meeting includes a period for public comment regarding committee business.

• 2023 Operation Budget Briefing

The committee received a briefing on the 2023 operating budget, including proposed increases to transportation impact fees (10%), wastewater rates (9.82%), stormwater rates (9.88%), drinking water rates (6.6%), and solid waste fees (4%). Finance Director BeMiller also reported on Ad Valorem tax collection and the potential impact of a Regional Fire Authority on city property tax revenue. No decisions were made; the discussion was completed and the meeting adjourned.

• No formal decisions were made; the committee only discussed the 2023 budget briefing.
• Proposed 10% transportation impact fee increase was presented by Interim Public Works Director Mark Russell.
• Proposed 9.82% wastewater and 9.88% stormwater rate increases were presented by Water Resources Director Eric Christensen.
• Proposed 6.6% drinking water rate increase was presented by Water Resources Operations Supervisor Mike Vessey.
• Proposed 4% rate increase for residential, commercial, and drop box fees (no increase in organics fees) was presented by Director of Waste ReSources Gary Franks.
• Finance Director Aaron BeMiller reported on Ad Valorem tax collection and Regional Fire Authority impact on property tax revenue.

City Council

The Olympia City Council will discuss several city business items, including a public hearing regarding the use of eminent domain for the Fones Road Improvement Project. The agenda also includes an ordinance regarding impact fees for the North Thurston School District and a bid award for the Lions Park Sprayground construction.

• Public hearing on eminent domain for the Fones Road Improvement Project
• Ordinance authorizing impact fee collection for North Thurston School District
• Bid award for the Lions Park Sprayground construction contract
• Approval of the Social Justice and Equity Commission 2022-2023 Work Plan
• Proclamation recognizing Indigenous Peoples’ Day

The Olympia City Council held a public hearing on eminent domain for the Fones Road Improvement Project, approved the consent agenda including a proclamation for Indigenous Peoples' Day and a sprayground contract, and postponed approval of the Social Justice and Equity Commission's 2022-2023 work plan to October 18. No substantive decisions were made beyond the consent calendar and procedural items.

• Approved consent agenda including September 27 meeting minutes and Lions Park sprayground construction contract (4-0)
• Approved first reading of ordinance for North Thurston School District impact fees (4-0)
• Postponed Social Justice and Equity Commission work plan to October 18
• Held public hearing on eminent domain for Fones Road Improvement Project (no vote taken)

City Council

The Olympia City Council will hold a study session to review the 2023 Operating Budget presentation. This session is intended for discussion and information regarding the upcoming budget year.

• 2023 Operating Budget Presentation (Item 2.A, 22-0897)

The City Council held a study session to review the preliminary 2023 Operating Budget presented by the City Manager and Finance Director. Councilmembers asked clarifying questions, but no decisions were made; the session was informational only.

Planning Commission

The Planning Commission will hold deliberations regarding the Preliminary Capital Facilities Plan and the 2023-2028 Financial Plan. The meeting also includes the approval of previous meeting minutes and a period for public comment.

• Deliberations on Preliminary Capital Facilities Plan, 2023-2028 Financial Plan (22-0884)
• Approval of September 19, 2022 Planning Commission Meeting Minutes (22-0896)

The commission discussed and amended a draft comment letter on the 2023-2028 Capital Facilities Plan, adding a bullet about exploring additional sidewalk funding sources and rewording other bullets for clarity. Two motions to amend the letter passed, the second unanimously. No other substantive decisions were made.

• Amended comment letter on 2023-2028 Capital Facilities Plan to add sidewalk funding bullet (motion passed)
• Amended comment letter to reword last two bullets for clarification (motion passed unanimously)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting at the Tumwater Fire Department and online. The agenda consists of a call to order, roll call, and committee business regarding meeting packet 22-0919.

• Committee business regarding meeting packet 22-0919

Site Plan Review Committee

The Site Plan Review Committee will meet via Zoom to conduct a project review. The primary item is a recommendation to the Director regarding the Dickerson Mixed-Use project.

• Project 22-0869: Dickerson Mixed-Use at 4336 Martin Way E

The committee reviewed project 22-0869 Dickerson Mixed-Use at 4336 Martin Way E. The recommendation was recommended for approval subject to conditions.

• Recommended for approval: 22-0869 Dickerson Mixed-Use, 4336 Martin Way E, subject to conditions

Community Livability and Public Safety Committee

The Committee will consider the 2022-2023 Social Justice and Equity Commission Work Plan. Members will also receive an update on the Reimagining Public Safety process and interview candidates for the Police Use of Force Event Board.

• Approval of the 2022-2023 Social Justice and Equity Commission Work Plan
• Reimagining Public Safety Process update
• Interviews for Police Use of Force Event Board vacancies (Espino and Nagy applications)

The committee approved forwarding an amended 2022-2023 Social Justice and Equity Commission Work Plan to the full City Council, adding community oversight of the Police Auditor until a civilian oversight model is adopted. It also recommended appointing Adan Espino and Sarah Nagy to the Police Use of Force Event Board. No other substantive decisions were made.

• Approved forwarding amended Social Justice and Equity Commission Work Plan to full Council (3-0)
• Recommended appointment of Adan Espino and Sarah Nagy to Police Use of Force Event Board (3-0)

City Council

The City Council will hold a public hearing regarding the draft 2022 Drainage Design and Erosion Control Manual. The meeting also includes briefings on the Yelm Highway Community Park Master Plan and the Percival Landing revisioning process.

• Public Hearing on the Draft 2022 Drainage Design and Erosion Control Manual
• Bid award for the State Avenue Safety Improvements Project
• Professional Services Agreement for the Bioretention Hydraulic Performance Study
• Yelm Highway Community Park Master Plan briefing
• Percival Landing Revisioning Process briefing

The council approved the consent agenda including a bid award for the State Avenue Safety Improvements Project and a resolution for a bioretention study. They also received a proclamation for Hispanic Heritage Month and heard a briefing on the Yelm Highway Community Park Master Plan. Additionally, Councilmember Cooper requested $15,000 of council goal funds for a gun destruction program, which was agreed to.

• Approved consent agenda including bid award for State Avenue Safety Improvements Project
• Adopted resolution authorizing professional services agreement for Bioretention Hydraulic Performance Study with Associated Earth Sciences, Inc.
• Approved September 13, 2022 City Council meeting minutes
• Council agreed to direct staff to bring forward a formal resolution for $15,000 gun destruction program incentive

Planning Commission

The Planning Commission Finance Subcommittee will discuss the Preliminary Capital Facilities Plan and the 2023-2028 Financial Plan. The meeting includes a session for public comments regarding these financial plans.

• Discussion of Preliminary Capital Facilities Plan, 2023-2028 Financial Plan
• Public comments regarding the financial plan

The Planning Commission Finance Subcommittee met online and discussed the draft comment letter for the 2023-2028 Preliminary Capital Facilities Plan. No decisions were made; the discussion was completed and the letter will be presented to the full Planning Commission.

• Approved agenda
• Approved September 12, 2022 meeting minutes
• Discussed draft comment letter for Preliminary Capital Facilities Plan (no vote taken)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting at the Tumwater Fire Department and online. The agenda consists of committee business and reports as outlined in the meeting packet.

• Committee business item 22-0893

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss current police oversight and independent investigation processes. The commission will also review its mission, vision, and values.

• Discussion of current police oversight and independent investigation processes
• Review of Commission Mission, Vision, and Values
• Approval of July 25, 2022, meeting minutes

The Social Justice & Equity Commission received a presentation from Police Chief Allen on current police oversight and independent investigation processes, and participated in a generative exercise to craft their mission, vision, and values. No formal decisions were made on these items; the discussions were completed. The meeting was procedural and informational.

• Approved agenda
• Approved July 25, 2022 meeting minutes

Heritage Commission

The Heritage Commission will discuss the nomination of the KGY Radio Building at 1700 Marine Drive NW to the Olympia Heritage Register. The commission will also conduct planning for an upcoming October retreat.

• Nomination of KGY Radio Building (1700 Marine Drive NW) to the Olympia Heritage Register
• October Retreat planning

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss and comment on the draft 2023-2028 Preliminary Capital Facilities Plan. The meeting also includes the approval of previous meeting minutes and a review of the September work plan.

• Discussion of 2023-2028 Preliminary Capital Facilities Plan
• Approval of July 20, 2022, meeting minutes
• Review of September quick reference work plan

The Bicycle and Pedestrian Advisory Committee approved a motion to have Chair Brown draft a letter to the City Council reflecting the committee's discussion on the 2023-2028 Preliminary Capital Facilities Plan. The motion passed unanimously. No other substantive decisions were made.

• Approved motion to send letter to City Council on 2023-2028 Capital Facilities Plan (unanimous)

Finance Committee

The Finance Committee will receive briefings on a financial, human resource, and payroll software project. The committee will also review an economic development survey report and an update regarding the Technical and Trade Training Center interlocal agreement.

• Financial Management, Human Resource and Payroll Software Project briefing
• Olympia Strong Economic Development initial survey report
• Technical and Trade Training Center Interlocal Agreement update

The committee received a briefing that the Workday Olympia software project is on time and on budget, with a planned mid-December go-live. They also received an update on the Olympia Strong economic resiliency initiative, which found affordable housing, homelessness, employment and training as top priorities. A discussion was held on a proposed Technical and Trade Training Center, with conveners planning a retreat in October. Two special meetings were announced for October 5 and November 2 to discuss the 2023 budget.

• Approved the August 18, 2022 Finance Committee meeting minutes.
• Received the Financial Management, Human Resource and Payroll Software Project briefing; Workday Olympia project is on time and on budget.
• Received the Economic Development/Olympia Strong update; top priorities identified include affordable housing, homelessness, employment and training.
• Completed discussion on the Technical and Trade Training Center Interlocal Agreement; conveners planning a retreat in October.
• Announced two special Finance Committee meetings for October 5 and November 2, 2022 to discuss the 2023 budget.

City Council

The City Council will consider ordinances regarding downtown exempt parking and sign compliance in public parks. The meeting also includes a briefing on storm and surface water utility plans and referrals regarding sister city relationships and climate revenue.

• Ordinance amending the boundary and standards of the Downtown Exempt Parking Area
• Ordinance amending municipal code regarding sign compliance in public parks
• Storm and Surface Water Utility briefing on protecting urban salmon
• Resolution authorizing procurement through US General Services Administration Master Contracts
• Resolution authorizing participation in the Keystone Purchasing Network

The Olympia City Council approved the consent calendar, which included adopting minutes, resolutions authorizing procurement through GSA and Keystone Purchasing Network, and ordinances amending the Downtown Exempt Parking Area boundaries and park sign compliance rules. The council also agreed to refer sister city relationship updates and climate revenue proposals to committees for further study.

• Approved consent calendar (6-0, 1 excused)
• Adopted ordinance amending Downtown Exempt Parking Area boundaries
• Adopted ordinance amending park sign compliance rules
• Authorized procurement through US GSA Master Contracts
• Authorized participation in Keystone Purchasing Network
• Referred sister city relationship update to Community Livability & Public Safety Committee
• Referred climate revenue proposal to staff and Finance Committee

Planning Commission

The Planning Commission will hold public hearings regarding the 2023-2028 Preliminary Capital Facilities Plan Financial Plan and electric fence code amendments. The Commission will also receive a briefing on implementing the Housing Action Plan through parking minimum reductions.

• Public Hearing: 2023-2028 Preliminary Capital Facilities Plan Financial Plan
• Public Hearing: Electric Fence Code Amendments
• Briefing: Implementing Housing Action Plan via reduced parking minimums

The commission held a public hearing on the 2023-2028 Capital Facilities Plan and received a briefing on reducing parking minimums. It voted 6-1 to recommend amendments to electric fence height regulations.

• Approved electric fence code amendments (6-1)
• Held public hearing on 2023-2028 Capital Facilities Plan (no vote)
• Received briefing on reducing parking minimums and permitting process

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review recommendations for the 2023-2028 Capital Facilities Plan. The committee will also discuss a conservation easement request for Cooper Crest and the Yelm Highway Community Park Master Plan.

• 2023-2028 Capital Facilities Plan (CFP) Recommendation
• Cooper Crest Conservation Easement Request
• Yelm Highway Community Park Master Plan

The Parks and Recreation Advisory Committee voted 7-0 to forward a recommendation to City Council supporting the purchase of a conservation easement on a parcel adjacent to park property, proposed by the Olympia Coalition for Ecosystems Preservation. The committee also discussed the 2023-2028 Capital Facilities Plan and the Yelm Highway Community Park Master Plan but took no votes on those items. Public commenter Bob Jacobs urged the committee to recommend sufficient funding for neighborhood parks, use of eminent domain when appropriate, and a map of all neighborhood parks.

• Approved forwarding a recommendation to City Council to support a conservation easement purchase on a parcel adjacent to park property (motion by Farber, seconded by Murillo; 7-0 vote, 2 absent)
• Discussed but did not vote on the 2023-2028 Capital Facilities Plan recommendation
• Discussed but did not vote on the Yelm Highway Community Park Master Plan
• Approved the agenda
• Approved the August 18, 2022 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee will review a recommendation for a Development Agreement Ordinance. The meeting also includes a briefing on Climate Action Plan implementation and proposed updates to the 2022 Engineering Design and Development Standards.

• Development Agreement Ordinance Recommendation
• 2022 Engineering Design and Development Standards (EDDS) Update
• Climate Action Plan Implementation Briefing

The Land Use & Environment Committee voted unanimously to recommend an ordinance amending development agreement regulations (18.53) to the full City Council. They also approved staff's 2022 updates to the Engineering Design and Development Standards. A briefing on the Climate Action Plan implementation was completed, and future agenda items were discussed.

• Recommended ordinance amending 18.53 on development agreements to City Council (unanimous)
• Approved 2022 updates to Engineering Design and Development Standards (unanimous)

City Council

The City Council will consider ordinances for a vacant properties registration program and changes to downtown parking and park sign compliance. The meeting also includes a presentation on fire department life support transport feasibility and a review of the 2023 legislative agenda.

• Ordinance adopting a Vacant Properties Registration Program
• Ordinance amending Downtown Exempt Parking Area boundaries and standards
• Ordinance amending municipal code regarding signs in public parks
• Lease agreement with Olympia School District for Armory space during Avanti High School renovations
• Fire Department Basic Life Support Transport and CARES Programs feasibility study overview

The council adopted a vacant properties registration program ordinance on second reading, requiring owners to register vacant buildings. They also approved a lease agreement with the Olympia School District for Armory space during Avanti High School renovations, and a firefighter training agreement with Snohomish County. The consent calendar, including payroll and bills totaling over $19.5 million, was approved unanimously.

• Adopted vacant properties registration program ordinance (7-0)
• Approved lease agreement with Olympia School District for Armory office/classroom space (7-0)
• Approved firefighter recruit training agreement with Snohomish County (7-0)
• Approved consent calendar including payroll ($5.7M) and bills ($13.8M) (7-0)
• Approved first reading of ordinance amending downtown exempt parking area boundaries
• Approved first reading of ordinance amending sign compliance in public parks

City Council

The City Council will hold a study session to discuss the Draft MFTE Program Evaluation. This session focuses on recommendations regarding the Multi-Family Tax Exemption program.

• Multi-Family Tax Exemption Study Recommendations (22-0826)

The City Council held a study session to receive recommendations from the Multi-Family Tax Exemption Study, presented by Community Planning and Development Director Leonard Bauer, Housing Program Manager Darian Lightfoot, and EcoNorthwest consultants. Councilmembers asked clarifying questions but took no formal action. The meeting adjourned at 6:44 p.m.

LEOFF I Disability Board

The LEOFF I Disability Board will meet via Zoom to review specific case requests and discuss updates to LEOFF policies and procedures. The board will also consider the approval of minutes from the April 11, 2022, meeting.

• Approval of Case #22-5 Hearing Aid Request
• Approval of Case #22-6 Medical Test Request
• Discussion of LEOFF Policy and Procedure update

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting via Zoom. The agenda consists of standard procedural items and a planning meeting packet.

• Regional Fire Authority Planning Meeting (Item 22-0846)

Planning Commission

The Finance Subcommittee will discuss the financial plan for the Preliminary Capital Facilities Plan covering 2023 through 2028. This meeting is part of the process leading to a public hearing on the Capital Facilities Plan scheduled for September 19, 2022.

• Discussion of Preliminary Capital Facilities Plan 2023-2028 Financial Plan
• Review of August 30, 2022, meeting minutes

The Finance Subcommittee of the Olympia Planning Commission met to discuss the Preliminary Capital Facilities Plan for 2023-2028. Members asked questions and held discussion, but no votes or decisions were taken on the plan. The meeting was procedural only.

• Approved agenda
• Approved August 30, 2022 meeting minutes
• Discussed but took no action on the Preliminary Capital Facilities Plan 2023-2028

Social Justice & Equity Commission

The Social Justice & Equity Commission is holding a special meeting to discuss several business items. Topics include the 2022-2023 draft workplan, commission roles, and a resolution to protect transgender and non-binary communities.

• Social Justice and Equity Commission Retreat
• SJE Commission Workplan 2022-2023 DRAFT
• Resolution to Protect Transgender and Non-Binary Communities
• FMWG FINAL Recommendation to Council 21-1109
• SJEC Ordinance

Arts Commission

The Arts Commission will review the Plinth process for tied votes and discuss the 2023 Plinth Exhibition at City Hall. The Commission is also scheduled to consider a call for grants to arts and culture organizations and a call for exhibitions at City Hall.

• Review of Plinth Process for a Tied Vote for the People’s Choice Award
• 2023 Plinth Exhibition at City Hall
• Approval of City Hall Call for Exhibition
• Approval of Call for Grants to Arts and Culture Organizations
• Plan for October Arts Commission Retreat

The Olympia Arts Commission approved a new process for breaking ties in the People's Choice Award for the Percival Plinth Project, including a run-off vote and commission tie-breaking if needed. They also approved the City Hall Call for Exhibition and Grants to Arts and Culture Organizations application materials. A discussion on placing two sculptures at City Hall was tabled for future consideration.

• Approved tie-breaker process for Plinth vote ties (unanimous)
• Approved City Hall Call for Exhibition (unanimous)
• Approved Grants to Arts and Culture Organizations application materials (unanimous)
• Tabled 2023 Plinth Exhibition at City Hall to future meeting

Site Plan Review Committee

The Site Plan Review Committee will conduct presubmission conferences for two development projects. These reviews involve examining preliminary site plans and narrative descriptions for proposed sites.

• Presubmission conference for 521 Capitol Way S (22-0802)
• Presubmission conference for Chambers St. Cottages at 908 Chambers St SE (22-0801)

The committee reviewed two presubmission items: a waiver of land use review was recommended for 521 Capitol Way S, and information was provided for Chambers St. Cottages at 908 Chambers St SE. No substantive decisions were made; the meeting was procedural only.

• Recommended waiver of land use review for 521 Capitol Way S (22-0802)
• Information provided for Chambers St. Cottages at 908 Chambers St SE (22-0801)

PBIA Advisory Board

The PBIA Advisory Board will discuss holiday and fourth quarter marketing strategies. The board is also scheduled to discuss drafting the 2023 budget and consider an event sponsorship request.

• Holiday and 4th Quarter Marketing (22-0811)
• Drafting the 2023 Budget (22-0812)
• Consideration of Event Sponsorship Request (22-0813)

The PBIA Advisory Board unanimously approved the 2023 budget and will forward it to the Olympia City Council. The board also unanimously approved a sponsorship for the MIXX96 Halloween event. No other substantive decisions were made; discussion on fourth-quarter marketing was completed without a vote.

• Approved 2023 budget and forwarded to City Council (unanimous)
• Approved sponsorship of MIXX96 Halloween Event (unanimous)
• Approved agenda
• Approved August 17, 2022 meeting minutes

Utility Advisory Committee

The Utility Advisory Committee will review preliminary utility rates and operating budgets for 2023. The committee will also receive quarterly financial updates for the utilities department.

• 2023 Preliminary Utility Rates and Operating Budgets
• Utilities - Quarterly Financial Updates

The committee reviewed proposed 2023 preliminary utility rate increases ranging from 3.0% to 11.8% across drinking water, wastewater, storm/surface water, waste resources, and LOTT. No decisions were made on rates or budgets; staff will provide further details at the October meeting. The committee also received quarterly financial updates and requested year-to-year revenue/expenditure data for the next meeting.

• Approved agenda as presented
• Approved August 4, 2022 meeting minutes as amended (staff attendance corrected)
• Requested staff bring information on deferred Drinking Water Capital Facilities Plan items to October meeting
• Requested year-to-year utility revenue, expenditure, and resource data for next meeting

Site Plan Review Committee

The committee will hold presubmission conferences for two specific projects. No project reviews are scheduled for this meeting.

• Presubmission conference for Reality Church at 1522 4th Ave E
• Presubmission conference for Rebecca Howard Park Master Plan at 911 Adams St SE

The Site Plan Review Committee reviewed the Reality Church project at 1522 4th Ave E (file 22-0783) and information was provided. The Rebecca Howard Park Master Plan at 911 Adams St SE (file 22-0796) was postponed. No other decisions were made.

• Reviewed Reality Church project (22-0783) at 1522 4th Ave E — information provided.
• Postponed Rebecca Howard Park Master Plan (22-0796) at 911 Adams St SE.

Planning Commission

The Finance Subcommittee will discuss the Preliminary Capital Facilities Plan 2023-2028 Financial Plan. This meeting is scheduled to take place online only.

• Discussion of 22-0786 Preliminary Capital Facilities Plan 2023-2028 Financial Plan

The Finance Subcommittee of the Planning Commission discussed the Preliminary Capital Facilities Plan 2023-2028 and assigned sections for review. No formal decisions were made; commissioners will submit questions by September 6 for further discussion at the next meeting.

• Agenda approved unanimously
• Commissioners assigned sections of the Preliminary Capital Facilities Plan for review
• Questions for staff due by September 6, 2022

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference regarding the Kaiser Road Apartments. No other project reviews are scheduled for this meeting.

• Presubmission conference for Kaiser Road Apartments (22-0776) at 506 Kaiser Rd SW lot

The committee held a presubmission conference for the Kaiser Road Apartments project at 506 Kaiser Rd SW (application 22-0776, parcel 22-4968). Information was provided to the applicant. No decisions were made; the meeting was procedural only.

Community Livability and Public Safety Committee

The Committee will consider proposals for recognizing outgoing advisory board and commission members. Members will also discuss applicants to fill vacancies on the Police Use of Force Event Board.

• Recognition proposals for outgoing advisory board and commission members
• Coffee cup and certificate cost proposals
• Discussion of applicants for the Police Use of Force Event Board

The committee approved a recommendation to recognize outgoing advisory board and commission members starting with the 2023 process. They also discussed applicants for Police Use of Force Event Board vacancies and agreed to interview two candidates. The November and December meetings were combined into one meeting on November 9.

• Approved recommendation for outgoing advisory board and commission member recognition (3-0)
• Agreed to interview Adan Espino and Sarah Nagy for Police Use of Force Event Board vacancies
• Combined November and December meetings into a single meeting on November 9

City Council

The City Council will consider several consent calendar items, including a labor contract and federal grant funds for pavement preservation. The meeting also includes a briefing on the 2022 Police Auditor Mid-Year Report and discussions regarding a vacant properties registration program.

• Labor contract with Chauffeurs, Teamsters and Helpers Union Local No. 252
• Federal grant funds for the Olympia Westside Pavement Preservation Project
• Participation in an opioid settlement negotiated by the Washington State Attorney General
• Ordinance adopting a Vacant Properties Registration Program
• 2022 Police Auditor Mid-Year Report briefing

The Olympia City Council approved on first reading an ordinance establishing a vacant properties registration program, forwarding it to a second reading. The council also adopted a consent agenda including a labor contract, a housing authority resolution, and an opioid settlement participation resolution. Additionally, the council approved the purchase of two public-voted sculptures for the Percival Plinth Project.

• Approved vacant properties registration program on first reading (6-0)
• Adopted consent calendar including labor contract with Teamsters Local 252 (6-0)
• Adopted resolution declaring need for Housing Authority of Thurston County to operate in Olympia (6-0)
• Adopted resolution authorizing agreement with Thurston County for homelessness services funding (6-0)
• Adopted resolution accepting federal grant funds for Westside Pavement Preservation Project (6-0)
• Adopted resolution authorizing amended lease at 1415 Harrison Ave NW (6-0)
• Adopted resolution authorizing participation in opioid distributor settlement (6-0)
• Approved purchase of sculptures 'Salmon Romance' and 'Underwater Disagreement' for Percival Plinth (6-0)

City Council

The City Council will hold a study session regarding recommendations from the Capitol Lake-Deschutes Estuary Funding and Governance Workgroup. The session includes a presentation on the likely preferred alternative and Resolution M-2248 to accord with the Squaxin Island Tribe.

• Capitol Lake-Deschutes Estuary Funding and Governance Workgroup recommendations
• Resolution M-2248 regarding the Squaxin Island Tribe
• Presentation on the likely preferred alternative for the project

The City Council held a study session to receive a briefing on the Capitol Lake - Deschutes Estuary Funding and Governance Workgroup recommendations. No decisions were made; the session was informational only.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review the 2023 preliminary Parks Chapter of the Capital Facilities Plan and Capital Asset Management Plan. The meeting also includes a briefing on OPARD climate matters.

• 2023-2028 Capital Facilities Plan (CFP) and Capital Asset Management Plan (CAMP)
• OPARD Climate Briefing
• Yelm Hwy Community Park Master Plan (future agenda item)

The Parks and Recreation Advisory Committee reviewed the 2023-2028 Capital Facilities Plan and received a climate briefing from OPARD staff. No formal decisions or votes were made; both items were discussed only. The committee also approved the June 16, 2022 meeting minutes and added a public comment item to the September agenda.

• Approved June 16, 2022 meeting minutes (unanimous)
• Discussed 2023-2028 Capital Facilities Plan and CAMP update; no action taken
• Received OPARD Climate Briefing; no action taken
• Added Cooper Crest adjacent property acquisition to September agenda as business item

Finance Committee

The Finance Committee will hold a special meeting to discuss several financial topics. The agenda includes a snapshot of biennial budgeting and a presentation on sustainable climate funding.

• Biennial Budgeting snapshot
• Sustainable Climate Funding presentation
• 2023-2028 Preliminary Capital Facilities Plan financing plan briefing
• Workers Compensation discussion

The Olympia Finance Committee held a special meeting on August 18, 2022, where they received reports on biennial budgeting pros and cons, discussed sustainable climate funding mechanisms, reviewed the Capital Facilities Plan, and considered a potential switch from self-insured to L&I workers' comp, but took no formal votes or decisions on these items.

• Approved July 20, 2022 Finance Committee meeting minutes
• Received report on biennial budgeting (no action taken)
• Completed discussion on sustainable climate funding (no action taken)
• Received information on Capital Facilities Plan (no action taken)
• Discussed workers' compensation; staff recommended waiting on Regional Fire Authority decision before making recommendation (no action taken)

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a project for Studio West Dance Academy. There are no other project reviews scheduled for this meeting.

• Presubmission conference for Studio West Dance Academy at 1525 Palomino Dr SE Lot

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Studio West Dance Academy project at 1525 Palomino Dr SE. The information was provided, but no formal decisions were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Studio West Dance Academy (22-0759)

PBIA Advisory Board

The PBIA Advisory Board will meet to vote on filling a board vacancy and discuss drafting the 2023 budget. The board will also review Twinklefest, 4th quarter marketing, and an economic resiliency survey.

• Vote to fill board vacancy (Iri Alexander, Kyle Ann Radanovic)
• Drafting the 2023 Budget
• Twinklefest and 4th Quarter Marketing discussion
• Economic Resiliency Survey discussion

The PBIA Advisory Board voted 8-0 to appoint Kyle Radanovic to a board seat with a term expiring December 31, 2022. The board also discussed plans for a Maker's Night Market and began drafting the 2023 budget, with a $150,000 target due to unallocated reserves. No other decisions were made.

• Appointed Kyle Radanovic to board vacancy (8-0, 2 absent, 2 abstained)
• Approved agenda and July 6, 2022 meeting minutes

City Council

The City Council meeting consists of a roll call and an executive session. The session is being held to discuss litigation and potential litigation pursuant to RCW 42.30.110(1)(i).

• Executive Session 22-0775 regarding litigation and potential litigation

City Council

The City Council will consider a second reading of an ordinance to amend the Rental Housing Code. The meeting also includes a briefing on the 2023-2028 Capital Facilities Plan and discussions regarding the Cultural Access Program.

• Second reading of ordinance amending Rental Housing Code (OMC Chapter 5.82)
• First reading of ordinance updating Olympia Municipal Code Title 9
• Access agreement with Catholic Community Services for Quince Stormwater Property
• Agreement with Ice Rink Events for seasonal ice rink installation and operation
• Amendment to Thurston County Medic One agreement for Basic Life Support Services

The Olympia City Council approved an ordinance amending the Rental Housing Code (OMC Chapter 5.82) on second reading, and advanced an ordinance updating Title 9 (Public Peace, Morals and Welfare) to a second reading. The council also approved resolutions for a seasonal ice rink, an access agreement with Catholic Community Services, a Medic One amendment, and a call for artist-in-residence. Additionally, it approved funding for one new staff position and an ad hoc committee for the Cultural Access Program.

• Approved ordinance amending Rental Housing Code OMC 5.82 (6-0)
• Approved first reading of ordinance updating Title 9 Public Peace, Morals and Welfare (6-0)
• Approved resolution for seasonal ice rink agreement with Ice Rink Events (6-0)
• Approved resolution authorizing access agreement with Catholic Community Services for Quince Stormwater Property (6-0)
• Approved resolution amending agreement with Thurston County Medic One for BLS services (6-0)
• Approved call for artist-in-residence (6-0)
• Approved resolution to allocate funding for one FTE to support Cultural Access Program (6-0)
• Approved resolution establishing ad hoc committee for Cultural Access Program (6-0)

Planning Commission

The Planning Commission will hold a public hearing regarding amendments to the electric fence code. The Commission will also receive a briefing on the preliminary 2023-2028 Capital Facilities Plan.

• Public Hearing: Electric Fence Code Amendments (22-0751)
• Briefing: Preliminary 2023-2028 Capital Facilities Plan (22-0747)
• Approval of August 1, 2022, meeting minutes

The Planning Commission held a public hearing on electric fence code amendments. After several motions and amendments, the commission voted to table further deliberations until staff can review variances and the impact of allowing ten-foot heights. The preliminary 2023-2028 Capital Facilities Plan was received as information only.

• Motion to allow electric fencing over four feet in front yard setbacks carried (6-1-1)
• Amendment to add 'around outdoor storage areas' to electric security fencing passed unanimously
• Motion to table deliberations for staff review of variances and ten-foot height impact carried (5-3-1)
• Preliminary 2023-2028 Capital Facilities Plan received as briefing only

Design Review Board

The Design Review Board will conduct elections for board members during this meeting. The session is being held virtually via Zoom.

• Design Review Board Elections (Item 22-0748)

The Design Review Board held elections for chair and vice chair. Vice Chair Virginia Sorrells was elected Chair, and Boardmember Roussa Cassel was elected Vice Chair, both by unanimous votes of 8-0 with one excused. No other substantive decisions were made.

• Elected Virginia Sorrells as Chair (8-0, 1 excused)
• Elected Roussa Cassel as Vice Chair (8-0, 1 excused)

Arts Commission

The Arts Commission will discuss several business items including the Inspire Olympia update and the Fall Arts Walk preview. The commission will also review the Percival Plinth Project Peoples’ Choice Award and a Gift of Art proposal titled 'The Sense Dimensions'.

• Review and Recommendation of Percival Plinth Project Peoples’ Choice Award
• Review of City Hall Exhibition Call for Art
• Gift of Art Proposal: The Sense Dimensions
• Inspire Olympia Update
• Fall Arts Walk Preview

The Arts Commission voted unanimously to recommend City Council purchase both "Salmon Romance" and "Underwater Disagreement" after a tie in the public vote for the Percival Plinth Project Peoples' Choice Award. The commission also declined a gift of art, a concrete sculpture by Gary Word, citing concerns about age and fit with the city's collection. Other business included updates on the Inspire Olympia program and Fall Arts Walk.

• Recommended purchase of both tied sculptures 'Salmon Romance' and 'Underwater Disagreement' (unanimous)
• Declined gift of art 'The Sense' concrete sculpture from the Word family (unanimous)
• Approved agenda and July 14, 2022 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee will meet to review a draft ordinance regarding the North Thurston School District Impact Fee Program. The committee will also discuss phase 2 of a housing research study and a proposed code amendment for the Downtown Exempt Parking Area.

• North Thurston School District Impact Fee Program Draft Ordinance Recommendation
• Housing Research Study Phase 2
• Downtown Exempt Parking Area Code Amendment Recommendation

The Land Use & Environment Committee unanimously forwarded two items to the City Council: a draft ordinance establishing an impact fee program for the North Thurston School District, and a Planning Commission recommendation to amend the Downtown exempt parking area standard. The committee also discussed a potential Phase 2 housing study, which would require future funding, and heard updates on the urban farmland work group and other agenda items. No other substantive decisions were made.

• Forwarded North Thurston School District impact fee ordinance to City Council (unanimous)
• Forwarded Downtown exempt parking area code amendment to City Council (unanimous)
• Approved July 21, 2022 meeting minutes
• Approved agenda

Site Plan Review Committee

The Site Plan Review Committee will meet virtually to conduct a project review. The primary item involves a recommendation to the Director regarding access improvements for the Ken Lake Lift Station.

• Project 22-0635: Ken Lake Lift Station Access Improvements at 1834 Cedarbury Ln SW

The Site Plan Review Committee reviewed the Ken Lake Lift Station Access Improvements project at 1834 Cedarbury Ln SW and recommended it for approval subject to conditions. No other substantive decisions were made; the meeting was otherwise procedural.

• Recommended approval of Ken Lake Lift Station Access Improvements (22-0635, 22-2906) subject to conditions

City Council

The City Council will hold a public hearing regarding a substantial amendment to the 2021 Community Development Block Grant Annual Action Plan. The meeting also includes discussions on amending the Rental Housing Code and briefings on regional fire planning and capital facilities.

• Public Hearing: 2021 Community Development Block Grant Annual Action Plan Substantial Amendment
• Ordinance: Amending the Rental Housing Code (OMC Chapter 5.82)
• Ordinance: Establishing the Cultural Access Program Advisory Board
• Resolution: Amendment to the Washington Center for the Performing Arts Operating Agreement
• Briefing: Preliminary 2023-2028 Capital Facilities Plan

The council approved on first reading an ordinance amending the Rental Housing Code (OMC 5.82) related to move-in costs, fees, and deposits, forwarding it to a second reading. A consent calendar was adopted, including approval of meeting minutes, an operating agreement amendment with the Washington Center for the Performing Arts, and an ordinance establishing the Cultural Access Program Advisory Board. A public hearing on a CDBG Annual Action Plan amendment was held with no public testimony. A briefing on a Regional Fire Authority was received with no action taken.

• Approved on first reading ordinance amending Rental Housing Code (OMC 5.82) on move-in costs, fees, and deposits (7-0)
• Adopted consent calendar including July 19 meeting minutes, operating agreement amendment with Washington Center for the Performing Arts, and ordinance establishing Cultural Access Program Advisory Board (7-0)
• Held and closed public hearing on Program Year 2021 CDBG Annual Action Plan substantial amendment (no public testimony)
• Received briefing on Regional Fire Authority planning; no final action taken

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee will hold a meeting conducted online and via phone. The agenda consists of standard procedural items and a planning meeting under item 22-0760.

• Regional Fire Authority Planning Meeting (22-0760)

Hearing Examiner

The Olympia Hearing Examiner will conduct a public hearing for Case 21-0049. The session focuses on the proposed expansion of the Friendly Village Mobile Home Park.

• Public hearing for Friendly Village Mobile Home Park expansion (Case 21-0049)

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee is meeting virtually to approve minutes, hear public comment, and discuss budget requests for the 2023 Collaborative Workplan. The committee will also receive briefings on physical adaptation strategies and funding strategies for adaptation, along with updates on letters sent to the County and Department of Enterprise Services regarding Ex Officio participation.

• Approval of May 26, 2022 meeting minutes
• Discussion of Collaborative Workplan 2023 Budget requests
• Briefing on Physical Adaptation Strategies
• Briefing on Funding Strategies for Adaptation
• Update on letters sent to County and Dept of Enterprise Services regarding Ex Officio participation

The Executive Committee discussed a combined $205,000 budget request for 2023 priority workplan items, with Olympia requesting $105,000 and the Port of Olympia and LOTT each requesting $50,000. The Port will formally request the item at its September board meeting, LOTT has included it in its draft budget, and Olympia has included it in its Capital Facilities Plan. No formal vote was taken on the budget request.

• Approved agenda
• Approved May 26, 2022 meeting minutes
• Discussed $205,000 budget request (no vote)

Utility Advisory Committee

The Olympia Utility Advisory Committee is meeting virtually to review the preliminary 2023-2028 Capital Facilities Plan for drinking water, storm/surface water, and wastewater, along with preliminary 2023 utility operating budget drivers and AWWA performance benchmarking. The committee will also approve minutes from its June 2, 2022 meeting and take public comment.

• 2023-2028 Preliminary Capital Facilities Plan (drinking water, storm/surface water, wastewater)
• Preliminary 2023 Utility Operating Budget Drivers
• AWWA Performance Benchmarking review
• Approval of June 2, 2022 meeting minutes

The Utility Advisory Committee discussed the 2023-2028 Preliminary Capital Facilities Plan and the preliminary 2023 utility operating budget drivers, with no formal votes taken. The committee will continue budget and rate reviews at the September 1 meeting, including LOTT's proposed rate increase and Capacity Development Charge changes. The meeting was informational, with no decisions made.

• Approved June 2, 2022 meeting minutes
• Approved agenda
• Discussed 2023-2028 Preliminary Capital Facilities Plan (no action)
• Received preliminary 2023 utility operating budget drivers (no action)
• Discussed AWWA performance benchmarking (no action)

Civil Service Commission

The Olympia Civil Service Commission is meeting to approve minutes from its April 19, 2022 meeting and to approve several hiring registers for police and firefighter positions. The meeting includes a public comment period with restrictions on comments related to recent or upcoming public hearings and political campaign speech.

• Approval of April 19, 2022 meeting minutes
• Approval of Promotional Police Sergeant Register
• Approval of Entry Level Police Officer Register
• Approval of Lateral Police Officer Register
• Approval of Entry Level Firefighter Paramedic Register

The Olympia Civil Service Commission approved four hiring registers for police and firefighter positions, all effective August 4, 2022. The registers include a promotional police sergeant register, an entry-level police officer register, a lateral police officer register, and an entry-level firefighter paramedic register. All motions passed unanimously with a 3-0 vote.

• Approved Promotional Police Sergeant Register (3-0)
• Approved Entry Level Police Officer Register (3-0)
• Approved Lateral Police Officer Register (3-0)
• Approved Entry Level Firefighter Paramedic Register (3-0)

Home Fund Advisory Board

The Home Fund Advisory Board meets to approve prior minutes and hear two business items: an update on the Olympia Strong economic resiliency roadmap, and interlocal agreements with Thurston County involving Washington State Commerce and Transportation departments for rights-of-way projects. No votes or decisions are listed on the agenda beyond routine approvals.

• Approval of April 13, 2022 meeting minutes
• Olympia Strong: A Roadmap for Economic Resiliency — timeline, deliverables, community engagement framework
• WA Dept. of Commerce and WSDOT rights-of-way project with Thurston County — ILA and MOU attachments
• Funding spreadsheet for Commerce rights-of-way project

The Home Fund Advisory Board met and approved the agenda and the April 13, 2022 meeting minutes. Staff provided informational updates on the Olympia Strong economic resiliency plan and a Washington State Department of Commerce/Transportation rights-of-way project with Thurston County. No substantive decisions were made; the meeting was procedural only.

• Approved meeting agenda
• Approved April 13, 2022 meeting minutes (22-0743)

PBIA Advisory Board

The PBIA Advisory Board is meeting to vote on filling a board vacancy, discuss Twinklefest and 4th quarter marketing, begin drafting the 2023 budget, and discuss a quarterly economic resiliency survey. The board will also approve minutes from its July 6, 2022 meeting and take public comment.

• Vote to fill board vacancy with candidates Iri Alexander and Kyle Ann Radanovic
• Discussion of Twinklefest and 4th quarter marketing
• Drafting the 2023 budget, with 2022 budget vs actuals attached
• Discussion of quarterly Economic Resiliency Survey
• Approval of July 6, 2022 meeting minutes

Planning Commission

The Olympia Planning Commission will hold a briefing on proposed text amendments to OMC Chapter 18.40 (Unified Development Code), receive updates on transportation grants and enhanced bike lanes, and consider approval of the July 18, 2022 meeting minutes. Public comment is available with advance registration.

• Briefing on text amendments to OMC Chapter 18.40, Unified Development Code
• Transportation Grants Update
• Enhanced Bike Lanes discussion
• Approval of July 18, 2022 meeting minutes

The Olympia Planning Commission held a regular meeting with no substantive decisions. The commission received informational briefings on text amendments to the Unified Development Code, transportation grants, and enhanced bike lanes. The agenda and previous meeting minutes were approved, and the meeting adjourned at 8:41 p.m.

• Approved agenda
• Approved July 18, 2022 meeting minutes
• Received briefing on OMC Chapter 18.40 text amendments
• Received briefing on transportation grants update
• Received briefing on enhanced bike lanes

Salary Commission

The Olympia Salary Commission meets online to select a vice chair and review the 2021 salary and compensation process while discussing the approach for 2022. No minutes are scheduled for approval. The meeting includes public comment, with restrictions on comments related to recent or upcoming hearings and political campaigns.

• Selection of Commission Vice Chair
• Review of 2021 Salary and Compensation Process
• Discussion of 2022 Salary Approach
• Public comment period with restrictions on hearing-related and campaign topics

The Salary Commission voted unanimously to increase City Council salaries by 4%, matching the cost-of-living adjustment (COLA) given to independent City staff. They also decided that future Salary Commissions will meet in the first year of their two-year term to evaluate council salaries and adopt the staff COLA for the second year. Commissioner Jim Randall was elected Vice Chair.

• Elected Commissioner Randall as Vice Chair (4-0)
• Approved 4% COLA increase for Council salaries (4-0)
• Adopted policy for future Commissions to set COLA in first year of term (4-0)

Heritage Commission

The Olympia Heritage Commission is meeting online to discuss diversity, equity and inclusion in historic preservation, including a posting about Black Historic Sites, and to plan for the LoveOly event. The agenda also includes routine items like roll call, public comment, committee reports, and adjournment.

• Discussion of Diversity, Equity and Inclusion in Historic Preservation
• Black Historic Sites Washington Posting (May 27)
• Planning for LoveOly Event
• Reports from Heritage Review, Policy/Ordinance/Guidance, Survey & Designation, and Marketing & Outreach committees

The Olympia Heritage Commission met on July 27, 2022, and discussed two topics: diversity, equity, and inclusion in historic preservation, and planning for a tabling event at the August LoveOly Weekend. No formal decisions or votes were made; the meeting was informational and procedural only.

• Approved meeting agenda
• Discussed Diversity, Equity and Inclusion in Historic Preservation (no action)
• Discussed planning for LoveOly event tabling (no action)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will consider recommendations on an artist-in-residence call, forming an Inspire Olympia ad hoc committee, and the 2022 Inspire Olympia budget and staffing. They will also receive an update on the Reimagining Public Safety process. The agenda includes public comment and approval of prior minutes.

• Recommendation of Call for Art for Artist in Residence Program
• Recommendation to Form an Inspire Olympia Ad Hoc Committee
• Recommendation of Inspire Olympia 2022 Budget and Staffing
• Reimagining Public Safety Process Update

The Community Livability and Public Safety Committee approved forwarding three recommendations to the City Council: a draft Call for Artist in Residence, formation of an Ad Hoc Advisory Committee for the Inspire Olympia program, and the 2022 budget and staffing for Inspire Olympia. All motions passed unanimously (3-0). The committee also received an update on the Reimagining Public Safety process but took no action on it.

• Forwarded draft Call for Artist in Residence to City Council (3-0)
• Forwarded recommendation to form Inspire Olympia Ad Hoc Advisory Committee to City Council (3-0)
• Forwarded Inspire Olympia 2022 budget and staffing recommendation to City Council (3-0)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to discuss and review the Regional Fire Authority Planning Meeting Packet (item 22-0718). The agenda is largely procedural, consisting of call to order, roll call, committee business, reports and updates, and adjournment.

• Review of Regional Fire Authority Planning Meeting Packet (22-0718)

Social Justice & Equity Commission

The Social Justice & Equity Commission will meet via Zoom to approve the June 27, 2022 meeting minutes, hear public comment, and discuss two business items: the draft 2022 Commission workplan and a presentation on Safe Olympia. The agenda is largely procedural, with the main substantive items being the workplan discussion and the Safe Olympia presentation.

• Approval of June 27, 2022 meeting minutes
• Discussion of Draft 2022 Commission Workplan Items
• Presentation on Safe Olympia

The Social Justice & Equity Commission approved its June 27 meeting minutes with an amendment and set September 10, 2022 as the retreat date. The August meeting was cancelled due to the added special meeting. Commissioners discussed the 2022-2023 work plan and DEI budget, to be finalized at the retreat. No other substantive decisions were made.

• Approved June 27, 2022 meeting minutes as amended (7-0)
• Set September 10, 2022 as retreat date
• Cancelled August 2022 regular meeting
• Discussed 2022-2023 work plan and DEI budget (finalization deferred to retreat)

Land Use & Environment Committee

The Olympia Land Use & Environment Committee will discuss policy recommendations from the Farmland Work Group, an update on the Multi-Family Tax Exemption market analysis, and a Neighborhood Centers update. The agenda also includes approval of the June 16, 2022 meeting minutes and public comment.

• Olympia Farmland Work Group Policy Recommendations
• Multi-Family Tax Exemption Market Analysis Update
• Neighborhood Centers Update with market analysis and neighborhood profiles
• Approval of June 16, 2022 meeting minutes

The Land Use & Environment Committee concurred with the Olympia Farmland Work Group's policy recommendations and directed the group to move toward implementation. The committee also agreed to schedule the final Multi-Family Tax Exemption market analysis report for a City Council work session and to review the Planning Commission's recommendation on the Downtown Exempt Parking Area at the August 11 meeting.

• Concurred with Olympia Farmland Work Group recommendations and directed implementation
• Agreed to schedule final MFTE analysis report for City Council work session
• Moved August meeting to August 11 and agreed to review Downtown Exempt Parking Area recommendation
• Approved June 16, 2022 meeting minutes

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee meets to hear briefings on the Fones Road Improvements Project and the preliminary 2023-2028 Capital Facilities Plan, and to approve a review method for it. Members will also discuss a Neighborhood Centers Report and vote on appointing a representative to the Capital Mall Triangle Subarea Plan Work Group. The agenda includes routine items: roll call, approval of prior minutes, public comment, and housekeeping reports.

• Briefing on Fones Road Improvements Project
• Briefing on Preliminary 2023-2028 Capital Facilities Plan (CFP) and approving review method
• Neighborhood Centers Report discussion
• Approval of representative to Capital Mall Triangle Subarea Plan Work Group
• Approval of May 18, 2022 meeting minutes

The Bicycle and Pedestrian Advisory Committee approved forming a subcommittee to review the Preliminary 2023-2028 Capital Facilities Plan and draft a letter for the full committee's September meeting. It also nominated Chair Brown as representative and Vice Chair Fitzgerald as alternate to the Capital Mall Triangle Subarea Plan work group. Briefings on the Fones Road Improvements project and Neighborhood Centers report were received without formal action.

• Formed subcommittee to review Preliminary 2023-2028 CFP (unanimous)
• Nominated Chair Brown as representative to Capital Mall Triangle work group (unanimous)
• Approved May 18, 2022 meeting minutes
• Approved agenda

Finance Committee

The Olympia Finance Committee is meeting to review city-wide debt, ongoing retiree obligations, the 2021 financial wrap-up, and the potential impact of a regional fire authority on city property tax. The agenda also includes approval of the May 19, 2022 meeting minutes and public comment.

• Snapshot: City-Wide Debt
• Snapshot: City On-Going Retiree Obligations
• 2021 Financial Wrap-Up
• Potential Impact of a Regional Fire Authority on City Property Tax
• Approval of May 19, 2022 Finance Committee Meeting Minutes

The Olympia Finance Committee met on July 20, 2022, and approved the agenda and prior meeting minutes. They received informational reports on city-wide debt ($10.34 million outstanding as of Dec 31, 2022), retiree obligation fund balances (LEOFF 1 OPEB $3.2 million, Firefighter Pension $5.1 million), the 2021 General Fund year-end balance ($7.5 million), and the potential property tax revenue from a Regional Fire Authority ($4.3 million). No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda
• Approved May 19, 2022 Finance Committee meeting minutes
• Received 2021 Financial Wrap-Up report
• Completed discussion on City-Wide Debt snapshot
• Completed discussion on City On-Going Retiree Obligations
• Completed discussion on Potential Impact of a Regional Fire Authority on City Property Tax

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for the Newhouse Building Replacement project at 215 Sid Snyder Ave SW. The agenda includes project review and a presubmission conference for this specific development. No decisions are listed; the meeting appears focused on preliminary review and discussion.

• Presubmission conference for Newhouse Building Replacement, 215 Sid Snyder Ave SW (project 22-0661)
• Preliminary site plan, vicinity map, narrative description, and presubmission details attached for review

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Newhouse Building Replacement project at 215 Sid Snyder Ave SW. The information was provided, but no formal decisions were made. The meeting was otherwise procedural.

• Presubmission conference for Newhouse Building Replacement (22-0661) — information provided

City Council

This is a procedural meeting with no public action items. The Olympia City Council will hold an executive session under RCW 42.30.110(1)(g) to discuss a personnel matter, specifically the City Manager's performance evaluation. No votes or public decisions are scheduled.

• Executive session for City Manager's performance evaluation (Item 2.A, 22-0685)

The Olympia City Council met on July 19, 2022, and immediately recessed into an executive session to discuss the City Manager's performance evaluation, as permitted under state law. No decisions were made during the session, and the meeting adjourned at 6:45 p.m. The minutes record no substantive actions or votes.

• Held executive session on City Manager's performance evaluation (no decisions made)

City Council

The Olympia City Council will consider routine consent items, including a bid award for the Eastside Pavement Preservation Project, several intergovernmental agreements, and a second-quarter budget amendment. The agenda also includes a proclamation recognizing the Downtown Ambassador Program and Clean Team, a briefing on LOTT reclaimed water infiltration, and first reading of an ordinance establishing a Cultural Access Program Advisory Board. No public hearings are scheduled.

• Bid award for Olympia Eastside Pavement Preservation Project
• Resolution authorizing agreement with Thurston County and Housing Authority for 2023-2027 Fair Housing Plan
• Resolution authorizing contract with Clarity Investigations for Police Auditor Services
• Ordinance amending Ordinance 7320 (Second Quarter Budget Amendment)
• Ordinance establishing Cultural Access Program Advisory Board

The Olympia City Council approved the consent agenda, which included a second-quarter budget amendment, a bid award for the Eastside Pavement Preservation Project, agreements with Thurston County and other agencies, and an emergency declaration for a watermain break on Harborview Drive. The council also approved on first reading an ordinance establishing a Cultural Access Program Advisory Board. No public comments or hearings were held.

• Adopted consent agenda (6-0, 1 excused)
• Approved second-quarter budget amendment (ordinance amending 7320)
• Awarded bid for Olympia Eastside Pavement Preservation Project
• Authorized agreement with Thurston County and Housing Authority for fair housing plan
• Authorized agreement with Thurston County for permit processing
• Authorized agreement with Clarity Investigations for police auditor services
• Declared emergency for watermain break on Harborview Drive
• Approved first reading of ordinance establishing Cultural Access Program Advisory Board

Heritage Commission

The Olympia Heritage Commission is meeting on site at 1700 Marine Drive NE to review a nomination for the KGY Radio Station to be added to the Olympia Heritage Register. The commission will also approve minutes from the June 27 meeting. The agenda includes only this substantive business item.

• Olympia Heritage Register Nomination for KGY Radio Station
• Approval of June 27 Heritage Review Committee meeting minutes

The Heritage Review Committee recommended listing the KGY Radio Station at 1700 Marine Drive NW on the Olympia Heritage Register, finding it meets criteria A, B, C, and D. The motion passed unanimously. The committee also approved the June 27 meeting minutes.

• Recommended KGY Radio Station for Heritage Register listing (unanimous)
• Approved June 27 committee meeting minutes

Planning Commission

The Olympia Planning Commission will hold a public hearing on the Downtown Exempt Parking Area, discuss an update on Neighborhood Centers, and receive a briefing on text amendments to the Unified Development Code (OMC Chapter 18.40). The meeting also includes routine items such as approval of minutes and public comment.

• Public hearing on Downtown Exempt Parking Area (22-0649)
• Neighborhood Centers Update with market analysis and neighborhood profiles (22-0653)
• Briefing on text amendments to OMC Chapter 18.40, Unified Development Code (22-0659)
• Approval of May 16, 2022 meeting minutes (22-0612)

The Olympia Planning Commission unanimously voted to forward a recommendation to City Council to consider approval of amendments to the Downtown Exempt Parking Area as proposed by staff. The commission also received updates on the Neighborhood Centers Update and text amendments to the Unified Development Code, with the latter to be discussed further at the August 1 meeting. No other substantive decisions were made.

• Forwarded recommendation to City Council for Downtown Exempt Parking Area amendments (unanimous)
• Approved agenda
• Approved May 16, 2022 meeting minutes
• Received Neighborhood Centers Update information
• Received Unified Development Code text amendments briefing; staff to research questions

Arts Commission

The Olympia Arts Commission is meeting to review its mission statement, discuss a call for an artist-in-residence, and consider communications and committee assignments. The agenda includes routine items like approving minutes and public comment, with no major budget or policy decisions listed.

• Review of Arts Commission Mission Statement
• Review and Recommendation of Call for Artist in Residence
• Communications Discussion
• Arts Commission 2022-2023 Committee Assignments
• Approval of June 9, 2022 meeting minutes

The Olympia Arts Commission approved forwarding the Call for Artist in Residence, with edits and an expanded jury, to the Community Livability and Public Safety Committee. They also agreed to revise their mission statement at an October retreat and discussed communications and committee assignments. No other substantive decisions were made.

• Approved forwarding Call for Artist in Residence to Community Livability and Public Safety Committee (motion passed)
• Agreed to edit mission statement at October retreat
• Expanded artist-in-residence jury to five members
• Approved agenda and June 9, 2022 minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually. No projects are scheduled for formal review. The committee will hold a presubmission conference for the Sandjay Property at 2020 Lister Rd NE, application 22-0634, to discuss preliminary plans before a formal application.

• Presubmission conference for Sandjay Property, 2020 Lister Rd NE (application 22-0634)
• No project reviews scheduled
• Meeting held virtually via Zoom

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Sandjay Property at 2020 Lister Rd NE (case 22-0634). Information was provided for the project, but no formal decisions were made. The meeting adjourned after the review.

• Presubmission conference for Sandjay Property (22-0634) held; information provided

City Council

The Olympia City Council will consider a resolution declaring the city a sanctuary city for reproductive health care and abortion services, as permitted by state law. The council will also act on a consent calendar of routine items, including contracts, grants, and interlocal agreements, and hold first and second readings of ordinances on weapons restrictions and a budget amendment.

• Resolution declaring Olympia a sanctuary city for reproductive health care
• Bid award for Union Avenue and McCormick Street watermain replacement
• Home Fund grants to Family Support Center of South Sound: $1,000,000 (2020), $400,000 (2021), $1,100,000 (2022)
• Ordinance restricting weapons possession in certain locations (second reading)
• Ordinance amending budget for second quarter (first reading)

The City Council unanimously approved a resolution declaring Olympia a Sanctuary City for reproductive health care and abortion services as permitted by state law. The council also adopted the consent calendar, which included a second reading of an ordinance restricting weapons in certain locations, and approved first reading of a budget amendment ordinance. No public comment was heard, and the meeting adjourned at 8:40 p.m.

• Approved resolution declaring Olympia a Sanctuary City for reproductive health care (7-0)
• Adopted consent calendar including 15 items (7-0)
• Adopted ordinance restricting weapons in certain locations on second reading
• Approved ordinance amending Ordinance 7320 (second quarter budget) on first reading
• Adopted June 21, 2022 meeting minutes
• Approved CDBG Annual Action Plan for Program Year 2022
• Awarded bid for Union Avenue and McCormick Street watermain replacement
• Approved $1,000,000, $400,000, and $1,100,000 Home Fund grants to Family Support Center of South Sound

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to discuss committee business, including a meeting packet (item 22-0665). The agenda contains only procedural items: call to order, roll call, committee business, and adjournment. No specific decisions or proposals are listed.

• Committee business item 22-0665: Regional Fire Authority Planning Meeting packet

PBIA Advisory Board

The Olympia PBIA Advisory Board is meeting to approve a sponsorship for LoveOly SummerFest, discuss a quarterly survey, and receive updates on downtown mural and lighting projects. The agenda also includes routine items like approving minutes from the May 4 meeting and public comment.

• Approval of LoveOly SummerFest Sponsorship (item 6.A)
• Discussion of Quarterly Survey (item 6.B)
• Downtown Mural and Lighting Project Update (item 7.A)
• Downtown Mural Tour Map Project Update (item 7.B)
• Approval of May 4, 2022 meeting minutes (item 3.A)

The PBIA Advisory Board approved a $2,400 sponsorship for the LoveOly SummerFest, supporting the Olympia Downtown Alliance. They also approved a lighting project favoring café lighting and discussed a quarterly survey, with a draft to be prepared for the August meeting. No other substantive decisions were made.

• Approved $2,400 LoveOly SummerFest sponsorship (unanimous)
• Approved Lighting Project favoring café lighting (unanimous)
• Discussed quarterly survey; draft to be prepared for August meeting

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests for proposed projects. No project reviews are scheduled. The committee will discuss preliminary site plans for properties at 1818 4th Ave E and 1602-1604 ½ Cherry St SE.

• Presubmission conference 22-0625 for ATT OL0734 Olympia Mission Ck at 1818 4th Ave E
• Presubmission conference 22-0627 for property at 1602-1604 ½ Cherry St SE
• No project reviews on the agenda

The Site Plan Review Committee met virtually and reviewed two presubmission conference items. Information was provided for both projects, with no formal decisions made. The meeting adjourned after the agenda review.

• Presubmission conference for 1818 4th Ave E (22-0625) — information provided
• Presubmission conference for 1602-1604 ½ Cherry St. SE (22-0627) — information provided

Site Plan Review Committee

The Olympia Site Plan Review Committee meets virtually to review one project and hold presubmission conferences for two proposed developments. The committee will make a recommendation on the Friendly Village Mobile Home Park site plan, and discuss preliminary plans for a new office building and a cooperative building.

• Friendly Village Mobile Home Park, 1111 Archwood Drive SW, site plan recommendation to Hearing Examiner
• New Office Building M&T Advanced Properties, 4510 Maple Ln SE, presubmission conference
• 2021 Boulevard Cooperative, 2021 Boulevard Rd SE, presubmission conference

The Site Plan Review Committee recommended approval of the Friendly Village Mobile Home Park project at 1111 Archwood Drive SW, subject to conditions. Two presubmission conferences were held for informational purposes only, with no decisions made.

• Recommended approval of Friendly Village Mobile Home Park project (22-0617) subject to conditions
• Held presubmission conference for New Office Building M&T Advanced Properties (22-0615) — information provided
• Held presubmission conference for 2021 Boulevard Cooperative (22-0616) — information provided

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss its parliamentary process and decision-making structure, approve officer elections, receive a briefing on the Reimagining Public Safety process, and review its draft 2022 workplan. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Discussion of Parliamentary Process and Rules of Procedure
• Discussion of Decision Making Structure
• Approval of Officer Elections
• Reimagining Public Safety Process Briefing
• Discussion of Draft 2022 Commission Workplan Items

The Social Justice & Equity Commission approved using Roberts Rules of Order with a consensus overlap for decision-making, effective for meetings prior to the retreat. The motion passed unanimously. The commission also elected Co-Chairs and discussed the 2022 workplan, which will be finalized at the retreat.

• Approved Roberts Rules of Order with consensus overlap for decision-making (8-0)
• Elected Commissioner Bassale and Commissioner Nunez as Co-Chairs (unanimous)
• Approved May 23, 2022 meeting minutes
• Approved agenda

Heritage Commission

The Olympia Heritage Commission is meeting on site at 918 San Francisco Street to conduct a consultative review of a proposed accessory dwelling unit (ADU) at that address. The commission will also approve minutes from its December 6, 2021 meeting. This is a routine review and approval agenda.

• Consultative review of proposed ADU at 918 San Francisco Street
• Approval of December 6, 2021 Heritage Review Committee meeting minutes

The Heritage Review Committee held a consultative review of a proposed accessory dwelling unit (ADU) at 918 San Francisco Street. The committee offered guidance, supporting the demolition of the existing garage and reconstruction with a second story, provided the design remains compatible. No formal decisions were made, as consultation is advisory only.

• Approved agenda
• Approved December 6, 2021 meeting minutes
• Supported proposed ADU design at 918 San Francisco St (consultative, no vote)
• Encouraged reuse of original materials in new construction

Planning Commission

The Olympia Planning Commission is meeting to hear an economic development update and a briefing on the Downtown Exempt Parking Area. The meeting also includes routine items like approving the agenda and minutes from the May 16, 2022 meeting, plus public comment. No final decisions are scheduled; the items are informational briefings and discussions.

• Economic Development Update, including Thurston Strong Recovery & Reset Plan
• Downtown Exempt Parking Area briefing, with draft code and Figure 38-2
• Approval of May 16, 2022 Planning Commission meeting minutes
• Public comment period with advance registration required

Regional Fire Authority Planning Committee

The Olympia Regional Fire Authority Planning Committee is holding a routine meeting with a single business item: review of the meeting packet (item 22-0632). No specific decisions or proposals are listed on the agenda, which consists of call to order, roll call, and adjournment.

• Review of Regional Fire Authority Planning Meeting packet (22-0632)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will hear an update on Olympia Downtown Alliance projects, review community feedback on body worn cameras and in-car video systems, and discuss vacancies on the Police Use of Force Event Board. They will also receive an update on the advisory board recruitment process. The meeting includes public comment and approval of prior minutes.

• Olympia Downtown Alliance Downtown Projects Update
• Briefing on Body Worn Camera and In-Car Video System Community Feedback
• Discussion on Addressing Vacancies on the Police Use of Force Event Board
• Update on Advisory Board Recruitment Process

The committee received updates on downtown economic recovery projects and a briefing on body-worn camera community feedback. They discussed filling vacancies on the Police Use of Force Event Board and will consider potential appointments in August. No formal votes were taken.

• Approved May 26, 2022 meeting minutes
• Received Olympia Downtown Alliance projects update
• Completed body-worn camera briefing discussion
• Decided to address Police Use of Force Event Board vacancies by reviewing demographic concerns and candidate lists
• Scheduled discussion of potential board appointments for August meeting

Heritage Commission

The Olympia Heritage Commission is meeting to approve minutes, hear public comment, and discuss diversity, equity and inclusion in historic preservation as its main business item. The agenda also includes reports on marketing and outreach, including a Heritage Month debrief and an update on the Indie Music Historic Project.

• Discussion of Diversity, Equity and Inclusion in Historic Preservation
• Approval of April 27 and May 25, 2022 meeting minutes
• Heritage Month debrief
• Indie Music Historic Project update
• Planning for LoveOly Summer event

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference request for the 303 Franklin Workforce Housing project at 303 Franklin St NE. No project reviews are scheduled for this meeting. The committee will discuss the preliminary site plan and related details for this proposed workforce housing development.

• Presubmission conference 22-0586 for 303 Franklin Workforce Housing at 303 Franklin St NE
• Preliminary site plan, vicinity map, narrative description, and presubmission details attached for review

The Site Plan Review Committee met virtually and reviewed a presubmission conference for the 303 Franklin Workforce Housing project at 303 Franklin St NE. The committee was provided information on the project but took no formal action. The meeting was otherwise procedural, with no substantive decisions made.

• Presubmission conference for 303 Franklin Workforce Housing (22-0586) held; information provided, no action taken

City Council

The Olympia City Council meeting consists of roll call, a single executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i), and adjournment. No public decisions or discussions are on the agenda; the session is closed to the public.

• Executive session on litigation and potential litigation (RCW 42.30.110(1)(i))

The Olympia City Council met on June 21, 2022, and immediately recessed into an executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i). No decisions were made during the session, and the meeting adjourned at 6:38 p.m. The minutes record no substantive actions or votes.

• Held executive session on litigation (no decisions made)

City Council

The Olympia City Council will consider routine consent items including multifamily housing tax agreements, leases and funding for tiny home projects, and street vacations, plus a second reading on stormwater source control. They will also hear briefings on climate and equity frameworks and regional fire authority planning, and consider an ordinance restricting weapons in certain locations.

• Multifamily Housing Tax Agreement with Urban Olympia 9 LLC for The Madrone Apartments
• Multifamily Housing Tax Agreement with Urban Olympia 7A LLC for Market Flats
• Lease and funding agreements with Catholic Community Services for Quince Street Village Tiny Home Project
• Interlocal agreement with WA Dept. of Commerce for tiny house village on Franz Anderson Road
• Ordinances to vacate portions of East Bay Drive, Rose Street, and alley south of Union Avenue

The Olympia City Council approved the consent calendar, which included multifamily housing tax agreements for The Madrone Apartments and Market Flats, lease and funding agreements for the Quince Street Village tiny home project, an interlocal agreement for a tiny house village on Franz Anderson Road, and ordinances amending stormwater code and vacating portions of East Bay Drive, Rose Street, and an alley. The council also approved on first reading an ordinance restricting weapons possession in certain city facilities, forwarding it to second reading. Reports on climate and equity frameworks and Regional Fire Authority governance were received.

• Adopted consent agenda including housing tax agreements, tiny home project agreements, and street vacations (6-0)
• Adopted ordinance amending stormwater code for source control program (consent)
• Adopted ordinance vacating portion of East Bay Drive (consent)
• Adopted ordinance vacating portion of Rose Street (consent)
• Adopted ordinance vacating alley south of Union Avenue between Jefferson and Adams (consent)
• Approved on first reading ordinance restricting weapons in certain city facilities (6-0)
• Received report on Climate and Equity Frameworks implementation
• Received briefing on Regional Fire Authority governance options

City Council

The Olympia City Council is meeting for its mid-year retreat, a business item on the agenda. The agenda is largely procedural, with no specific decisions or discussions listed beyond the retreat itself.

• Mid-Year Retreat business item 22-0622

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee is meeting to hear updates on the Armory Creative Campus, two park stewardship projects (Sensory Gardens and Bee City USA), and to consider letters of support for 2022 park grant applications. The committee will also approve the May 19, 2022 meeting minutes and take public comment. Future agenda items include briefings on the Capital Facilities Plan and Capital Asset Management Program, plus the Rebecca Howard Park Building.

• Update on Armory Creative Campus (20 min)
• Updates on Sensory Gardens and Bee City USA park stewardship projects (25 min)
• Letters of support for 2022 park grant applications (30 min)
• Approval of May 19, 2022 meeting minutes
• Future items: Capital Facilities Plan, Capital Asset Management Program, Rebecca Howard Park Building

The Parks and Recreation Advisory Committee voted to recommend that the City Council hold its meetings in a hybrid format to ensure inclusive public participation, especially for the immune-compromised during the COVID-19 pandemic. The committee also approved authorizing the Chair to prepare letters of support for 2022 park grant applications. Other items were informational only, including updates on the Armory Creative Campus and sensory gardens.

• Recommended hybrid meeting format to City Council (8-0, 1 absent)
• Authorized Chair to prepare letters of support for 2022 park grant applications (motion carried, 1 abstained, 1 absent)

Land Use & Environment Committee

The Land Use & Environment Committee will discuss updates on city regulations and fees affecting housing costs, a draft ordinance for vacant property registration, and electric vehicle charging and solar-ready development requirements. The meeting includes public comment, approval of prior minutes, and reports. No final decisions are scheduled; items are for discussion and recommendation.

• Review of City Regulations and Fees to Reduce Effects on Housing Costs (22-0568)
• Vacant Properties Registration Draft Ordinance Recommendation (22-0571)
• Electric Vehicle Charging and Solar-Ready Development (22-0572)
• Approval of May 19, 2022 meeting minutes (22-0589)

The Land Use & Environment Committee recommended approval of a draft ordinance establishing a vacant properties registration program to the full City Council. The motion passed 2-0 with one member excused. The committee also received updates on housing cost regulations and discussed EV charging and solar-ready development policies.

• Recommended vacant properties registration ordinance to City Council (2-0, 1 excused)
• Approved May 19, 2022 meeting minutes
• Received housing cost regulations update
• Completed discussion on EV charging and solar-ready development

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review one presubmission conference item: a multifamily project at 1627 Elizabeth St SE. No project reviews are scheduled. The committee will discuss the preliminary site plan and related details for the Elizabeth Street Multifamily proposal.

• Presubmission conference for Elizabeth Street Multifamily, 1627 Elizabeth St SE (case 22-0567)
• Preliminary site plan, vicinity map, narrative description, and presubmission details attached

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Elizabeth Street Multifamily project at 1627 Elizabeth St SE. The information for the project was provided, but no formal decisions were made during the meeting.

• Reviewed presubmission conference for Elizabeth Street Multifamily (22-0567) - information provided

City Council

The Olympia City Council is holding a study session to discuss the implementation of the Inspire Olympia Cultural Access Program, including Resolution M-2280 and its timeline under Revised Code of Washington Chapter 36.160. This is a discussion item, not a final decision.

• Discussion of Inspire Olympia Cultural Access Program implementation
• Resolution M-2280 timeline review
• Reference to Revised Code of Washington Chapter 36.160

The City Council held a study session on the Inspire Olympia cultural access program implementation. Historic Preservation Officer Marygrace Goddu presented an overview of proposed steps and milestones, and councilmembers asked clarifying questions. No formal decisions were made; the session was informational only.

• No formal decisions made during study session

City Council

The Olympia City Council will hold a public hearing on the draft 2022 Community Development Block Grant Annual Action Plan and consider several ordinances, including a new stormwater source control program and three street/alley vacations. The consent calendar includes a bid award for the Yauger Park Field Renovations Project and a subordination agreement with Community Youth Services. Council will also consider referrals on reproductive rights and forming a city youth council.

• Public hearing on draft Program Year 2022 Community Development Block Grant Annual Action Plan
• Ordinance amending OMC 13.16 to establish a new source control program for existing development
• Ordinance to vacate a portion of East Bay Drive
• Ordinance to vacate a portion of Rose Street
• Bid award for Yauger Park Field Renovations Project

The Olympia City Council approved the consent agenda, including minutes, a CDBG loan subordination, and the Yauger Park field renovation contract. Four ordinances were approved on first reading: a new stormwater source control program, and vacation of portions of East Bay Drive, Rose Street, and an alley south of Union Avenue. The council also held a public hearing on the 2022 CDBG action plan and referred two items to staff: reproductive rights and a youth council.

• Approved consent agenda including June 7 minutes, CDBG subordination, and Yauger Park contract (5-0, 2 excused)
• Approved stormwater source control ordinance on first reading
• Approved East Bay Drive vacation ordinance on first reading
• Approved Rose Street vacation ordinance on first reading
• Approved alley vacation south of Union Avenue on first reading
• Held and closed public hearing on 2022 CDBG action plan
• Referred reproductive rights item to staff and committee
• Referred youth council formation to staff, using $30,000 Council Goal funds

Regional Fire Authority Planning Committee

The Olympia Regional Fire Authority Planning Committee is meeting to conduct routine business, including a roll call and review of the meeting packet (item 22-0596). The agenda contains no specific decisions or public hearings; it is primarily procedural in nature.

• Review of Regional Fire Authority Planning Meeting Packet (22-0596)

Design Review Board

The Olympia Design Review Board is meeting virtually to review the Dickerson Mixed Use Development at 4336 Martin Way E (case 22-0555). The board will consider the staff report, design checklist, and site plans for this project. The agenda includes only this one business item, with no other substantive topics listed.

• Review of Dickerson Mixed Use Development, 4336 Martin Way E, case 22-0555
• Staff report, design checklist, site plan, elevations, floor plans, and landscape plan attached

Arts Commission

The Olympia Arts Commission is holding a special meeting to approve minutes from May 12, 2022, and to discuss its spring retreat agenda, including roles, rules of procedure, and the 2022 work plan. The meeting is largely procedural, with public comment allowed on non-hearing items.

• Approval of May 12, 2022 meeting minutes
• Discussion of Arts Commission Spring Retreat agenda
• Review of Roles and Expectations document
• Review of Rules of Procedure and Roberts Rules Lite
• Review of 2022 Work Plan and Mission Statement

The Olympia Arts Commission held a special meeting as a spring retreat, focusing on board roles, rules of procedure, and work plan discussions. They decided to review the Rules of Procedure and Roles and Expectations annually, and to add agenda items at the end of each meeting. They also requested the Equity, Inclusion and Belonging Specialist return annually for updates, and will continue discussions on communication, committee assignments, and the mission statement at the July meeting.

• Approved May 12, 2022 meeting minutes
• Approved agenda
• Determined to review Rules of Procedure and Roles and Expectations annually
• Requested Equity, Inclusion and Belonging Specialist return annually for updates
• Will add agenda items to future agendas at end of each meeting

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review a presubmission conference for the Bayan Trails II project at 807 Sleater-Kinney Rd NE. No project reviews are scheduled for this meeting. The committee will discuss the preliminary site plan and related materials for this development.

• Presubmission conference for Bayan Trails II (22-0550) at 807 Sleater-Kinney Rd NE
• Preliminary site plan, vicinity map, and narrative description attached for review

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Bayan Trails II project at 807 Sleater-Kinney Rd NE. The information for the project was provided, but no formal decisions were made. The meeting was otherwise procedural.

• Reviewed presubmission conference for Bayan Trails II (22-0550) at 807 Sleater-Kinney Rd NE

City Council

The Olympia City Council meeting consists of roll call, a closed executive session under RCW 42.30.110(1)(i) to discuss litigation and potential litigation, and adjournment. No public decisions or discussions are on the agenda; the substantive portion is the executive session, which is not open to the public.

• Executive session pursuant to RCW 42.30.110(1)(i) for litigation and potential litigation

The Olympia City Council met on June 7, 2022, and immediately recessed into an executive session under RCW 42.30.110(1)(i) to discuss litigation and potential litigation. The session lasted from 5:30 p.m. to 6:45 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on litigation (no decisions made)

City Council

The Olympia City Council will consider routine consent items, including grant agreements for the Fones Road improvement project and the Southeast to Downtown Bike Corridor, plus the purchase of six waste refuse collection trucks. The council will also hear a briefing on a resolution recognizing injustice and harm against marginalized communities and adopting protective policies, and discuss the mid-year retreat agenda.

• Grant agreement with Washington State Transportation Improvement Board for Fones Road Improvement Project
• Grant agreement for Southeast to Downtown Bike Corridor Project
• Supplemental terms with Western Peterbilt, LLC for six waste refuse collection trucks
• Briefing on Resolution M-2160 recognizing injustice and harm against Black, Indigenous, People of Color, transgender and non-binary people
• Proclamations recognizing Year of the Salish Sea and Ride Transit Month

The Olympia City Council approved the consent agenda, which included adopting the May 24 meeting minutes, authorizing grant agreements with the Washington State Transportation Improvement Board for the Fones Road Improvement Project and the Southeast to Downtown Bike Corridor Project, and authorizing supplemental terms with Western Peterbilt for six waste refuse collection trucks. The council also approved details for the mid-year retreat. No ordinances or public hearings were held.

• Adopted May 24, 2022 City Council meeting minutes (7-0)
• Authorized grant agreement with WSTIB for Fones Road Improvement Project (7-0)
• Authorized grant agreement with WSTIB for Southeast to Downtown Bike Corridor Project (7-0)
• Authorized supplemental terms with Western Peterbilt for six waste refuse trucks (7-0)
• Approved mid-year retreat details including location, agenda, and facilitator (7-0)

City Council

The Olympia City Council is holding a special joint meeting with the Olympia School District Board. The agenda contains a single business item for the joint meeting, with no specific topics or decisions listed. This appears to be a procedural or preliminary gathering rather than a substantive decision-making session.

• Special joint meeting with the Olympia School District Board (item 22-0546)

The Olympia City Council held a special joint meeting with the Olympia School District Board to discuss matters of mutual interest. No decisions were made during the meeting, which adjourned at 8:18 p.m.

Utility Advisory Committee

The Olympia Utility Advisory Committee is meeting virtually to receive status updates and briefings on three utility-related items: the Stormwater Management Action Plan Basin Prioritization Project, the Drainage Design and Erosion Control Manual update, and quarterly utility financial updates. The agenda also includes routine items like approving minutes and public comment. No votes or decisions are listed on the agenda.

• Status update on Stormwater Management Action Plan Basin Prioritization Project
• Briefing on Drainage Design and Erosion Control Manual update
• Utilities quarterly financial updates
• Approval of May 5, 2022 meeting minutes
• Public comment period (2-minute limit per speaker)

The Olympia Utility Advisory Committee met virtually on June 2, 2022, and approved the agenda and the May 5, 2022 minutes. Staff provided informational briefings on the Stormwater Management Action Plan Basin Prioritization Project, the Drainage Design and Erosion Control Manual update, and quarterly utility finances. No formal decisions or votes were taken on these items.

• Approved meeting agenda
• Approved May 5, 2022 UAC meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually. The agenda lists no project reviews. The committee will hold one presubmission conference for a proposal at 2930 Capital Mall Dr SW (Cooper Point & Capital Mall FSU), with preliminary site plan and narrative attachments.

• Presubmission conference 22-0510 for Cooper Point & Capital Mall FSU at 2930 Capital Mall Dr SW
• No project reviews on agenda

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Cooper Point & Capital Mall FSU project at 2930 Capital Mall Dr SW. The information was provided, but no substantive decisions were made. The meeting was procedural only.

• Reviewed presubmission conference for Cooper Point & Capital Mall FSU (22-0510 #05092)

PBIA Advisory Board

The PBIA Advisory Board will consider approving a Downtown Alliance SummerFest sponsorship and receive a briefing on downtown residential parking incentives. The board will also hear updates on a downtown mural and lighting project and approve prior meeting minutes.

• Approval of Downtown Alliance SummerFest Sponsorship (22-0545)
• Downtown Residential Parking Incentives Briefing with existing and proposed maps (22-0542)
• Downtown Mural and Lighting Project Update (22-0548)
• Approval of May 4, 2022 meeting minutes (22-0543)

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee is meeting to review and refresh its work plan, elect officers, and establish a regular meeting schedule. The committee will also receive updates on a sea level rise documentary video series and the Capitol Lake/Deschutes Estuary EIS. No public comment will be taken.

• Review of Sea Level Rise Work Plan (Final Work Plan SLR 062421.pdf)
• Elect officers for the Executive Committee
• Establish regular meeting time and schedule
• Update on sea level rise documentary video series by LTA Productions
• Update on Capitol Lake/Deschutes Estuary EIS and sea level rise

The Sea Level Rise Response Collaborative-Executive Committee re-elected Dani Madrone as Chair and Bob Iyall as Vice Chair, both unanimously. They also approved a regular meeting schedule of quarterly meetings on the first Friday of February, May, August, and November. The committee discussed expanding participation to include the Squaxin Island Tribe, Thurston County, and Washington State Department of Enterprise Services, and directed staff to send letters inviting them to appoint ex officio members.

• Re-elected Dani Madrone as Chair (unanimous)
• Elected Bob Iyall as Vice Chair (unanimous)
• Approved quarterly meeting schedule (first Friday, Feb/May/Aug/Nov)
• Directed staff to send letters to Thurston County and DES about ex officio participation

Design Review Board

The Olympia Design Review Board is meeting virtually for a study session. The only business item is agenda item 22-0541, which is a study session discussion. No decisions or votes are listed on the agenda.

• Study session on item 22-0541
• Virtual meeting via Zoom
• No public hearings or contracts listed

The Design Review Board met virtually for a study session on May 26, 2022. Members discussed design review topics, due dates, boardmember roles, future work session topics, and annual retreat topics. No formal decisions, approvals, or denials were made during the session.

Community Livability and Public Safety Committee

The Olympia Community Livability and Public Safety Committee is holding a special meeting to discuss a resolution recognizing injustice against Black, Indigenous, people of color, transgender, and non-binary communities, and to adopt policies protecting transgender and non-binary people. The committee will also receive an update on the Reimagining Public Safety process. Public comment is allowed for up to two minutes per speaker.

• Briefing on Resolution M-2160 recognizing injustice and harm against BIPOC, transgender, and non-binary people
• Adoption of policies and actions to protect transgender and non-binary communities
• Reimagining Public Safety process update
• Approval of May 11, 2022 meeting minutes

The Olympia Community Livability and Public Safety Committee held a special meeting with no votes or formal decisions. Members received a briefing on Resolution M-120 addressing harm against marginalized communities and protecting transgender and non-binary people, and an update on the Reimagining Public Safety process. The agenda and prior meeting minutes were approved.

• Approved May 11, 2022 committee meeting minutes
• Approved meeting agenda
• Received briefing on Resolution M-120 (no action taken)
• Received update on Reimagining Public Safety process (no action taken)

Site Plan Review Committee

The Site Plan Review Committee will review one project, Terrace on Columbia (case 22-0505), and hold presubmission conferences for three proposed developments: Water Street Apartments, Water Street Condominiums, and Evergreen Park Multifamily. No projects are listed for full review beyond the Terrace on Columbia recommendation. The agenda is otherwise procedural, with no votes or decisions noted.

• Terrace on Columbia site plan review (case 22-0505)
• Water Street Apartments presubmission, 221 5th Ave SW (22-0479)
• Water Street Condominiums presubmission, parcel 78507600501 (22-0480)
• Evergreen Park Multifamily presubmission, parcel 46840004403 (22-0489)

The Site Plan Review Committee recommended approval of the Terrace on Columbia project (case 22-0505) subject to conditions. The committee also held presubmission conferences for three other projects, providing information but taking no formal action. No other substantive decisions were made.

• Recommended approval of Terrace on Columbia (22-0505) subject to conditions
• Held presubmission conference for Water Street Apartments (22-0479) — information provided
• Held presubmission conference for Water Street Condominiums (22-0480) — information provided
• Held presubmission conference for Evergreen Park Multifamily (22-0489) — information provided

Heritage Commission

The Olympia Heritage Commission is holding a special meeting on May 25, 2022, at the Capitol Theater. The agenda includes a call to order, roll call, and an announcement regarding the Heritage Awards Event (item 22-0526), followed by adjournment. No other substantive decisions or discussions are listed.

• Heritage Awards Event announcement (22-0526)

The Heritage Commission held a special meeting on May 25, 2022, primarily to present the annual Heritage Awards to five recipients, with assistance from Mayor Selby. The agenda was approved, and the meeting adjourned at 6:30 p.m. No other substantive decisions were made.

• Approved meeting agenda
• Presented Heritage Awards to five recipients (with Mayor Selby)

City Council

This is a procedural meeting consisting only of roll call, a closed session, and adjournment. The sole substantive item is a closed session under RCW 42.30.140(4)(b) to discuss labor negotiations. No public decisions or discussions are on the agenda.

• Closed session pursuant to RCW 42.30.140(4)(b) for labor negotiations

The Olympia City Council met in a special closed session to discuss labor negotiations under RCW 42.30.140(4)(b). No decisions were made during the session, and the meeting adjourned at 6:30 p.m. The meeting was procedural only.

• Held closed session for labor negotiations (no decisions made)

City Council

The Olympia City Council is considering an ordinance to increase sales and use tax by one-tenth of one percent for seven years to fund arts, science, cultural and heritage programs, along with a related ordinance creating a Cultural Access Program Fund. The council will also hold public hearings on three street vacation petitions, consider a resolution on inadequate private ambulance service, and approve several routine consent items including a body-worn camera agreement with Axon Enterprises.

• Ordinance increasing sales and use tax by 0.1% for 7 years for arts, science, cultural and heritage programs
• Ordinance creating a Cultural Access Program Fund (OMC 3.04.200)
• Public hearings on vacation petitions for East Bay Drive, alley south of Union Avenue, and portion of Rose Street
• Resolution authorizing master services agreement with Axon Enterprises for body-worn cameras and in-car video systems
• Resolution finding private ambulance Basic Life Support transport inadequate and directing 60-day notices

The Olympia City Council approved the consent agenda, which included a second-reading ordinance increasing the sales and use tax by one-tenth of one percent for seven years to fund arts, science, cultural, and heritage programs, and creating a Cultural Access Program Fund. The council also approved three right-of-way vacation petitions (East Bay Drive, an alley south of Union Avenue, and a portion of Rose Street), each directing staff to prepare vacation ordinances and requiring payment of half the appraised value. Additionally, the council approved the Arts Commission's recommendation of Jennifer Corio and Dave Frei as project artists for the Martin Way/Pacific Avenue Art Crossing. The council delayed consideration of a resolution on private ambulance service inadequacy to hear from emergency services partners.

• Adopted consent agenda including ordinance increasing sales tax by 0.1% for 7 years for arts/cultural programs (5-0)
• Adopted ordinance creating Cultural Access Program Fund (5-0)
• Approved vacation petition for portion of East Bay Drive right-of-way (5-0)
• Approved vacation petition for alley south of Union Avenue between Adams and Jefferson (5-0)
• Approved vacation petition for portion of Rose Street (5-0)
• Approved Jennifer Corio and Dave Frei as artists for Martin Way/Pacific Avenue Art Crossing (5-0)
• Delayed resolution on private ambulance service inadequacy to future meeting

Social Justice & Equity Commission

The Olympia Social Justice & Equity Commission is meeting online to hear a presentation on the City's Diversity, Equity & Inclusion (DEI) history tied to Resolution M-2160, discuss its draft 2022 workplan, and approve its 2022 meeting dates. The agenda also includes routine items like roll call, land acknowledgement, public comment, and approval of minutes. No votes on substantive policy are listed; the main business is informational and planning-oriented.

• Presentation on City's Diversity Equity & Inclusion (DEI) History, Resolution M-2160
• Discussion of Draft 2022 Commission Workplan Items
• Approval of 2022 Meeting Dates
• Public comment period with restrictions on recent/future hearings and campaign-related speech

The Social Justice & Equity Commission approved its agenda and decided to meet on the fourth Monday of each month, with the next meeting on June 27, 2022. A discussion on the draft 2022 workplan was continued to that meeting. No other substantive decisions were made.

• Approved meeting agenda
• Decided to meet on the fourth Monday of every month
• Continued workplan discussion to June 27 meeting

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting online and by phone. The agenda contains only routine items: call to order, roll call, committee business with a meeting packet, reports and updates, and adjournment. No specific decisions, proposals, or dollar amounts are listed in the agenda text.

• Committee business item 22-0529 references a Regional Fire Authority Planning Meeting Packet

Land Use & Environment Committee

The Land Use & Environment Committee will hear briefings on housing and homelessness performance metrics, the 2022 Waste ReSources Management Plan update, and rental housing code options. The committee will also approve the April 21, 2022 meeting minutes. Public comment is limited to two minutes per person on business topics.

• Housing and Homelessness Performance Metrics Briefing (22-0487)
• 2022 Waste ReSources Management Plan Update (22-0499)
• Rental Housing Code Options (22-0485) with examples from Kenmore, King County, Auburn, and Seattle
• Approval of April 21, 2022 meeting minutes (22-0502)

The Land Use & Environment Committee unanimously directed staff to develop an ordinance on rent increase notification and limits on deposits, move-in fees, and pet fees. The committee expressed interest in 120-day notice for rent increases of 5% or more, 180-day notice for increases of 10% or more, and limits on move-in fees, security deposits, and pet deposits. Staff will also explore exceptions for high-risk tenants. The committee also received briefings on housing and homelessness performance metrics and the Waste ReSources Management Plan update, and requested a vacant property registration ordinance be brought to the next meeting.

• Directed staff to develop ordinance on rent increase notification and limits on deposits, move-in fees, and pet fees (unanimous)
• Expressed interest in 120-day notice for rent increases of 5% or greater
• Expressed interest in 180-day notice for rent increases of 10% or greater
• Agreed to limit pet deposits to 25% of one-month's rent and prohibit monthly pet rent
• Requested vacant property registration ordinance be brought to next meeting

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee will review an update on the OPARD Equity, Inclusion and Belonging Program draft work plan for 2022, and examine 2021 performance measures across arts, facilities, maintenance, planning and design, and recreation. The meeting also includes approval of April minutes, public comment, and discussion of future items like the Armory Creative Campus and Sensory Gardens.

• Update on OPARD Equity, Inclusion and Belonging Program draft work plan
• 2021 OPARD performance measures for arts, facilities, maintenance, planning & design, recreation
• Approval of April 21, 2022 meeting minutes
• Future agenda items: Armory Creative Campus, Sensory Gardens & Bee City USA, Rebecca Howard Park briefing

The Parks and Recreation Advisory Committee approved the agenda and the April 21, 2022 meeting minutes. Staff presented informational updates on the department's Equity, Inclusion and Belonging Program and 2021 performance measures; no formal action was taken on these items. The committee also received reports and discussed future agenda items, including a briefing on Percival Landing Revision pushed to fall.

• Approved April 21, 2022 meeting minutes
• Approved meeting agenda
• Received update on OPARD Equity, Inclusion and Belonging Program (informational)
• Received 2021 OPARD Performance Measures (informational)

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to review proposed updates to the 2022 Engineering Design & Development Standards (EDDS) Chapter 4 on Transportation, and to receive an update on transportation grants. The agenda also includes approval of the March 16, 2022 meeting minutes, public comment, and a housekeeping report. No final decisions are listed on the agenda; items are for discussion and review.

• Review of 2022 Engineering Design & Development Standards (EDDS) proposed updates, Chapter 4 Transportation
• Transportation Grants Update
• Approval of March 16, 2022 meeting minutes
• Public comment period with advance registration required
• Housekeeping report with work plan and parliamentary procedure guide

The Bicycle and Pedestrian Advisory Committee approved the agenda and the March 16, 2022 meeting minutes. They received presentations on proposed 2022 Engineering Design & Development Standards (EDDS) updates and a Transportation Grants update, with discussion completed but no formal action taken. No public comment was received, and the meeting adjourned at 7:56 p.m.

• Approved agenda
• Approved March 16, 2022 meeting minutes
• Completed discussion on 2022 EDDS proposed updates (no action)
• Completed discussion on Transportation Grants update (no action)

Finance Committee

The Olympia Finance Committee is meeting to discuss the city's financial health, including fund balances, budget sustainability for the 2023 budget process, and city investments. The agenda includes approval of the previous meeting's minutes and public comment. No final decisions are listed; the items are briefings and discussions.

• Budget Snapshot: Fund Balances briefing
• Budget Sustainability and 2023 Budget Process briefing
• City Investments briefing
• Approval of April 20, 2022 meeting minutes

The Olympia Finance Committee met on May 18, 2022, and approved the agenda and the minutes from the April 20, 2022 meeting. The committee received a report on fund balances, a briefing on the city's investment portfolio, and a discussion on budget sustainability and the 2023 budget process. No formal decisions were made beyond the approvals.

• Approved agenda
• Approved April 20, 2022 Finance Committee meeting minutes

City Council

The Olympia City Council will consider several ordinances, including a proposed 0.1% sales and use tax increase over seven years to fund arts, science, cultural, and heritage programs, along with creating a Cultural Access Program Fund. The council will also review the 2021 year-end funding recommendation and receive a briefing on the police department's complaint form and procedures. A proclamation recognizing Asian, Native Hawaiian, and Pacific Islander American Heritage Month is scheduled.

• Ordinance 22-0490: 0.1% sales and use tax increase for 7 years for arts, science, cultural, heritage programs
• Ordinance 22-0491: Create Cultural Access Program Fund (OMC 3.04.200)
• Ordinance 22-0486: Amend OMC 18.82.040 on Hearing Examiner selection process
• 2021 Year-End Funding Recommendation (22-0488)
• OPD Complaint Form, Policies and Procedures Briefing (22-0497)

The Olympia City Council approved three ordinances on first reading, including a sales tax increase for arts and cultural programs and changes to the hearing examiner selection process. The council also directed staff to include the 2021 year-end General Fund funding list in an upcoming budget amendment. All votes were unanimous (7-0).

• Approved ordinance amending hearing examiner selection process (first reading, 7-0)
• Approved ordinance increasing sales tax by 0.1% for 7 years for arts/cultural programs (first reading, 7-0)
• Approved ordinance creating Cultural Access Program Fund (first reading, 7-0)
• Directed staff to include 2021 year-end General Fund funding list in budget amendment (7-0)
• Adopted May 10, 2022 meeting minutes (7-0)

Planning Commission

The Olympia Planning Commission will hold a regular meeting with roll call, agenda and minutes approval, and public comment. The main business items are two briefings: one on the Martin Way Corridor Study and another on the Housing and Home Fund Program, including the 2022 Home Fund RFP. No decisions or votes are scheduled on these items.

• Martin Way Corridor Study briefing (45 min)
• Housing and Home Fund Program briefing, including 2022 Home Fund RFP (45 min)
• Approval of April 18, 2022 meeting minutes
• Public comment period with advance registration required

The Olympia Planning Commission met and received informational briefings on the Martin Way Corridor Study and the Housing and Home Fund Program. No formal decisions were made; the agenda and previous meeting minutes were approved.

• Approved agenda
• Approved April 18, 2022 meeting minutes

City Council

The Olympia City Council is holding its annual joint meeting with the Squaxin Island Tribal Council. The agenda contains a single business item for the joint meeting, with no specific actions or discussion topics listed. This appears to be a routine annual gathering between the two councils.

• Annual joint meeting between Olympia City Council and Squaxin Island Tribal Council

The Olympia City Council held a special joint meeting with the Squaxin Island Tribal Council to discuss issues of mutual interest and engage in fellowship. No formal decisions or votes were recorded; the meeting was for discussion only and adjourned at 7:30 p.m.

Design Review Board

The Olympia Design Review Board is meeting to review the Terrace on Columbia development case (22-1474). The board will consider the staff report, the applicant's design review checklist with staff responses, and the combined review package. This is the main business item on the agenda.

• Case 22-0474: Terrace on Columbia, 22-1474
• Review of staff report and design review checklist
• Exterior materials table included for review

Arts Commission

The Olympia Arts Commission is meeting to conduct routine business: approving the prior meeting's minutes, hearing public comment, and receiving announcements. The main business items are recommending a public artist for the Martin Way/Pacific Avenue art crossing, planning the commission's spring retreat, and learning about the Olympia Lamplighters organization.

• Recommendation of Martin Way/Pacific Avenue Art Crossing Public Artist
• Arts Commission Spring Retreat Planning
• Get to Know Olympia Lamplighters
• Approval of April 14, 2022 meeting minutes

The Olympia Arts Commission voted to forward the artist team of Jennifer Corio and Dave Frei to City Council for the Martin Way/Pacific Avenue Art Crossing public art project. The commission also received an overview of the Olympia Lamplighters nonprofit and finalized details for its June retreat. No other substantive decisions were made.

• Forwarded artist team Jennifer Corio and Dave Frei to City Council for Martin Way/Pacific Avenue Art Crossing (motion passed)
• Approved April 14, 2022 meeting minutes
• Approved agenda
• Completed discussion on June retreat planning

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review three presubmission conference applications: a dental clinic, a short plat, and a car wash. No project reviews are scheduled. The committee will discuss preliminary site plans and details for each proposal. This is a procedural meeting focused on early-stage project consultations.

• Lilly Road Dental Clinic, 720 Lilly Rd SE, application 22-0432
• Decatur Street Short Plat, parcel 59000800100, application 22-0433
• Express Car Wash, 1803 Black Lake Blvd SW, application 22-0437

The Site Plan Review Committee met virtually and reviewed three presubmission conference requests: a dental clinic at 720 Lilly Rd SE, a short plat on Decatur Street, and an express car wash at 1803 Black Lake Blvd SW. Information was provided for each, but no formal decisions were made. The meeting adjourned after the reviews.

• Presubmission conference for Lilly Road Dental Clinic, 720 Lilly Rd SE, information provided
• Presubmission conference for Decatur Street Short Plat, Parcel 59000800100, information provided
• Presubmission conference for Express Car Wash, 1803 Black Lake Blvd SW, information provided

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee is meeting to elect a Chair and Vice Chair, prepare a draft annual report on 2021 funding compliance for the OMPD Board and City Council, and consider minor clean-up changes to its charter. The agenda is largely administrative, with no major policy decisions or public hearings listed.

• Election of Chair and Vice Chair
• Draft annual report on 2021 funding compliance to OMPD Board and City Council
• Proposed minor clean-up changes to Advisory Committee Charter
• Approval of October 13, 2021 meeting minutes

The Olympia Metropolitan Park District Advisory Committee unanimously re-elected Roger Horn as Chair and James Reddick as Vice Chair. The committee reviewed the 2021 Annual Compliance Report, drafted a letter to accompany it, and agreed to post it for public comment before finalizing it at the next meeting. Minor clean-up changes to the Advisory Committee Charter were forwarded to the OMPD Board for consideration. No other substantive decisions were made.

• Re-elected Roger Horn as Chair and James Reddick as Vice Chair (unanimous)
• Approved October 13, 2021 meeting minutes
• Approved agenda
• Drafted letter to accompany 2021 Annual Compliance Report; report to be posted for public comment and finalized next meeting
• Forwarded proposed charter clean-up changes to OMPD Board for consideration

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will consider recommending a process for updating its Memorandum of Understanding with the Council of Neighborhood Associations, and will recommend allocations for the Community Development Block Grant Annual Action Plan. The committee will also receive a briefing on climate and equity frameworks implementation. Public comment is limited to two minutes per speaker.

• Recommendation of a process for updating the MOU with the Council of Neighborhood Associations
• Recommendation of Community Development Block Grant Annual Action Plan allocations (Program Year 2022 Draft Budget)
• Climate and Equity Frameworks Implementation Briefing
• Approval of April 27, 2022 meeting minutes

The Community Livability and Public Safety Committee forwarded two recommendations to the City Council. First, it recommended directing staff to hire a professional facilitator for updating the Memorandum of Understanding with the Council of Neighborhood Associations. Second, it forwarded the proposed 2022 Community Development Block Grant allocations, estimated between $390,100 and $400,000, for council consideration. Both motions passed 2-0 with one member excused.

• Forwarded recommendation to hire facilitator for City/CNA MOU update (2-0)
• Forwarded CDBG 2022 allocations to City Council (2-0)

Metropolitan Park District Board

The Olympia Metropolitan Park District Board is holding a special hybrid meeting to conduct routine administrative business. The board will approve prior meeting minutes, elect officers, appoint and reappoint advisory committee members, and approve the 2022 advisory committee work plan. No substantive policy decisions or public hearings are on the agenda.

• Approval of November 9, 2021 board meeting minutes
• Election of OMPD officers
• Appointment and reappointment of OMPD advisory committee members
• Approval of 2022 OMPD advisory committee work plan

The Olympia Metropolitan Park District Board approved its agenda and prior minutes, then re-elected Jim Cooper as Board President and Lisa Parshley as Vice President, both by 6-0 votes with one excused. The board reappointed Roger Horn and Kelly Wood to the Advisory Committee through March 2026, and appointed Spence Cairns and Daniel Farber to terms ending in 2023 and 2025 respectively. It also approved the 2022 work plans for the board and advisory committee. All votes were 6-0 with one excused.

• Approved November 9, 2021 meeting minutes
• Re-elected Jim Cooper as Board President (6-0, 1 excused)
• Re-elected Lisa Parshley as Vice President (6-0, 1 excused)
• Reappointed Roger Horn and Kelly Wood to Advisory Committee through March 31, 2026 (6-0, 1 excused)
• Appointed Spence Cairns to Advisory Committee through March 31, 2023 (6-0, 1 excused)
• Appointed Daniel Farber to Advisory Committee through March 31, 2025 (6-0, 1 excused)
• Approved 2022 OMPD Board and Advisory Committee Work Plans (6-0, 1 excused)

City Council

The Olympia City Council is meeting to consider several items, including authorizing the police department to obtain and use body-worn cameras and in-car video systems, and approving 2022 Heritage Award nominations. The council will also review a briefing on 2020 public demonstration responses and current crowd control policies, and consider a lease agreement with Intercity Transit for the Crisis Response Unit. The agenda includes a proclamation for Olympia Heritage Month and routine consent calendar items.

• Resolution authorizing Olympia Police Department to obtain and use body-worn cameras and in-car video systems
• Approval of 2022 Heritage Award nominations (Angelus Hotel, Eastside Tavern, Howard Point Naming, Jack's Shoes, KGY Media Group)
• Lease agreement with Intercity Transit for portion of Transit Center at 222 State Avenue NE for Crisis Response Unit and Familiar Faces
• Briefing on 2020 public demonstration responses and current crowd control management policies
• Proclamation recognizing Olympia Heritage Month

The Olympia City Council approved a resolution authorizing the police department to obtain and use body-worn cameras and in-car video systems, with a 6-0 vote (Mayor Selby excused). The council also adopted the consent calendar, including approval of the 2022 Heritage Award nominations and a lease agreement with Intercity Transit for the Crisis Response Unit. A briefing on 2020 public demonstration responses and crowd control policies was received, and a referral to explore city actions on abortion rights was announced.

• Approved resolution authorizing police body-worn cameras and in-car video systems (6-0)
• Adopted consent calendar including 2022 Heritage Award nominations (6-0)
• Approved lease agreement with Intercity Transit for Crisis Response Unit use (6-0)
• Adopted April 25, 2022 meeting minutes (6-0)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to conduct routine business: call to order, roll call, agenda approval, and discussion of the meeting packet under item 22-0472. No specific decisions or proposals are listed on the agenda.

• Review of meeting packet for Regional Fire Authority Planning (item 22-0472)

Public Meeting

The Olympia City Council is holding a public meeting with a single business item: preparation for the City Council Mid-Year Retreat. The agenda contains no other substantive decisions or discussions, only roll call and adjournment.

• Preparation for City Council Mid-Year Retreat (item 22-0471)

The Finance, Community Livability and Public Safety, and Land Use and Environment Committee chairs met to plan the City Council Mid-Year Retreat. They decided to hold the retreat in Council Chambers or Room 207 starting at 9:00 a.m., with agenda items including long-term financial strategy, priority project review, strategic communications update, and training on Council relationship dynamics. No other substantive decisions were made.

• Set retreat location to Council Chambers or Room 207
• Set retreat start time to 9:00 a.m.
• Approved retreat agenda items: long-term financial strategy, priority project review, strategic communications update, and Council relationship dynamics training

Utility Advisory Committee

The Olympia Utility Advisory Committee will hear updates on the street sweeping program and the 2022 Waste ReSources Management Plan, and discuss proposed discounts for irrigation water rates for urban agriculture and discounted general facility charges. The committee will also elect officers. Public comment is limited to two minutes per speaker.

• Street Sweeping Program Update
• 2022 Waste ReSources Management Plan Update
• Discount Irrigation Water Rates for Urban Agriculture
• Discounted General Facility Charges
• Election of UAC Officers

The Utility Advisory Committee voted unanimously to support developing a discount on irrigation water rates for urban agriculture and to approve a program to incentivize low-income housing by discounting or exempting general facility charges. The committee also elected new officers and received updates on the Waste ReSources Management Plan and street sweeping program.

• Supported developing a discount on irrigation water rates for urban agriculture (unanimous)
• Approved recommendation to develop a program for low-income housing GFC discount/exemption (unanimous)
• Elected Dennis Bloom as Chair and Kristin Lamson as Vice Chair (unanimous)
• Approved April 7, 2022 meeting minutes as amended (unanimous)

PBIA Advisory Board

The Olympia PBIA Advisory Board meets to discuss and act on several downtown business improvement items, including the implementation of parking kiosks, a walking patrol presentation tied to a downtown safety survey, a mural installation and repair partnership, sponsorship requests, and a board member resignation. The board will also approve the prior meeting's minutes and hear public comment.

• Implementation of Parking Kiosks Downtown (item 6.A)
• Walking Patrol Presentation and Downtown Safety Survey (item 6.B)
• Mural Installation and Repair Partnership (item 6.C)
• PBIA Sponsorship Requests, including PRIDE and Summer Nights at the Port (item 6.D)
• Board member resignation (item 6.E)

The PBIA Advisory Board approved a $1,000 sponsorship for Pride at the unanimous motion of Boardmember Davis and Rauh. Other business items, including parking kiosks, walking patrol, and mural installation, were discussed but no decisions were made. The board also discussed options for restoring an odd number of members after a resignation.

• Approved $1,000 Pride sponsorship (unanimous)
• Approved agenda
• Approved April 6, 2022 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference applications: the Allen Street Subdivision and the Myers 1030 and 1034 East Bay project. No project reviews are scheduled for this meeting. The committee will discuss preliminary site plans and related details for both proposals.

• Allen Street Subdivision, parcel number 11819340800, application 22-0374
• Myers 1030 and 1034 East Bay, 1030 East Bay Dr NE Lot, application 22-0423
• Both items include preliminary site plans, vicinity maps, narrative descriptions, and presubmission details

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: the Allen Street Subdivision (parcel 11819340800) and the Myers 1030 and 1034 East Bay project (1030 East Bay Dr NE Lot). Information for both was provided, but no formal decisions were made.

• Presubmission conference for Allen Street Subdivision (22-0374) — information provided
• Presubmission conference for Myers 1030 and 1034 East Bay (22-0423) — information provided

Design Review Board

The Olympia Design Review Board is meeting to review the Phase II affordable housing project at 2828 Martin Way E. The board will consider the staff report, project narrative, and design review package for the case. This is the main business item on the agenda.

• Case 22-0407: Martin Way Affordable Housing - Phase II at 2828 Martin Way E
• Review of staff report and project narrative
• Design review package and checklist review

Site Plan Review Committee

The Site Plan Review Committee is meeting virtually to review a presubmission conference for a proposed car wash at 3010 Harrison Ave NW. No project reviews are scheduled. The committee will consider the preliminary site plan, vicinity map, narrative description, and presubmission details for the proposal.

• Presubmission conference 22-0338 for Harrison Avenue Car Wash at 3010 Harrison Ave NW
• Preliminary site plan attached for review
• Vicinity map and narrative description included
• No project reviews on the agenda

The Site Plan Review Committee met virtually and reviewed one presubmission conference item: the Harrison Avenue Car Wash at 3010 Harrison Ave NW (case 22-0338). The committee noted that information was provided for the project. No formal decisions were made; the meeting was procedural.

• Presubmission conference for Harrison Avenue Car Wash (22-0338) held; information provided

Heritage Commission

The Olympia Heritage Commission is meeting to discuss diversity, equity and inclusion in historic preservation, plan its 2022 long-range agenda, and consider an online process for the Heritage Register. The meeting also includes routine items like approving the prior meeting's minutes and public comment.

• Discussion of Diversity, Equity and Inclusion in Historic Preservation
• Commission Long-Range Agenda Planning Calendar for 2022
• Heritage Register Online Process
• Approval of March 23, 2022 meeting minutes

The Olympia Heritage Commission held a routine meeting with no formal votes or decisions. They discussed a Diversity, Equity, and Inclusion article, agreed to meet in July but not August, and reviewed the online heritage register application process. No substantive actions were taken.

• Agreed to meet in July, not August (no vote recorded)
• Commissioner Miller to bring a new DEI article to June meeting
• Approved agenda and March 23, 2022 minutes (no vote tallies recorded)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will consider recommendations for the 2022 Olympia Heritage Awards, review a report on the 2020 demonstrations and crowd control, and discuss the Olympia Police Department's complaint form and policies. The committee will also make a recommendation on acquiring and implementing body worn cameras and in-car video systems for the police department.

• 2022 Olympia Heritage Award nominations for Angelus Hotel, Eastside Club, Howard Point Naming Project, Jack's Shoes, and KGY Media Group
• Review of 2020 Demonstration and Crowd Control Report
• Discussion of Olympia Police Department's complaint form, policies, and procedures
• Recommendation for OPD to acquire and implement body worn cameras and in-car video systems

The Community Livability and Public Safety Committee voted unanimously to forward a recommendation to City Council to approve the acquisition and implementation of body-worn cameras and in-car video systems for the Olympia Police Department. The committee also forwarded the Heritage Commission's 2022 Heritage Award nominations to City Council. Reports on the 2020 Demonstration and Crowd Control Review and the updated police complaint form were received without formal action.

• Forwarded recommendation to City Council to approve body-worn cameras and in-car video systems (3-0)
• Forwarded 2022 Heritage Award nominations to City Council (3-0)
• Received 2020 Demonstration and Crowd Control Report
• Received report on updated Police Department Complaint Form

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to conduct routine business, including approving the agenda and reviewing a meeting packet for the Regional Fire Authority Planning Meeting. The agenda contains no specific action items, decisions, or public hearings, only standard procedural items.

• Review of Regional Fire Authority Planning Meeting packet (item 22-0424)

Lodging Tax Advisory Committee

The Olympia Lodging Tax Advisory Committee will review the city's lodging tax overview, discuss reserve funds, and set strategic priorities. The agenda also includes routine items: approving the October 2021 meeting minutes and taking public comment. No specific dollar amounts or decisions are listed in the agenda text.

• Lodging Tax Overview discussion
• Lodging Tax Reserve Funds Discussion
• Lodging Tax Advisory Committee Strategic Priority Setting
• Approval of October 15, 2021 meeting minutes

The Lodging Tax Advisory Committee approved a second round of lodging tax funding for 2022 and agreed to offer funds to organizations now. The committee also agreed that current funding criteria are outdated and should be enhanced to prioritize event growth, capacity building, education, diversity, regionalism, and differentiation. No formal votes were recorded; decisions were made by consensus.

• Agreed to offer a second round of lodging tax funding in 2022
• Agreed to offer funds to organizations now
• Agreed to prioritize business development for tourism, capacity building, staff support, and seeking new applicants
• Agreed current funding criteria are outdated and should be enhanced

City Council

The Olympia City Council is holding a special meeting to consider several routine approvals, including a proclamation for Bicycle Month, consent calendar items, and a public hearing on extending a public health emergency related to homelessness and COVID-19. Notable actions include a resolution to rename Priest Point Park to Squaxin Park and an agreement with the Thurston Chamber of Commerce for a workforce training center. The agenda is largely procedural, with most items being routine approvals.

• Resolution to rename Priest Point Park to Squaxin Park in recognition of the Squaxin Island Tribe
• Public hearing on ordinance declaring continuing public health emergency related to homelessness and COVID-19
• Agreement with Thurston Chamber of Commerce for Olympia Workforce Training Center
• Grant applications to Recreation and Conservation Office for Kaiser Woods Park and Yelm Highway Community Park
• Ordinance amending first quarter 2022 budget (Ordinance 7305)

The Olympia City Council unanimously approved renaming Priest Point Park to Squaxin Park in recognition of the Squaxin Island Tribe's historical habitation. The council also adopted the consent calendar, including resolutions for Hope Village operations and grant applications, and passed ordinances on budget amendments and sewer code changes. A resolution for a Workforce Training Center partnership with the Thurston Chamber was approved 6-1.

• Renamed Priest Point Park to Squaxin Park (7-0)
• Adopted consent calendar with 14 items including Hope Village agreements and park grant applications (7-0)
• Adopted ordinance declaring continuing public health emergency related to homelessness and COVID-19 (7-0)
• Approved agreement with Thurston Chamber for Olympia Workforce Training Center (6-1)
• Adopted ordinance amending Titles 14, 15, 16, 18 of municipal code (consent)
• Adopted ordinance amending first quarter 2022 budget (consent)
• Adopted ordinance amending sewer code Chapter 13.08 (consent)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will consider the Kaiser Woods Park Master Plan, appoint members to the Olympia Metropolitan Parks District Advisory Committee, and select a vice-chair. Public comment is limited to two minutes per speaker with advance registration required.

• Kaiser Woods Park Master Plan discussion (30 min)
• Appointment of OMPD Advisory Committee members
• Appointment of PRAC Vice-Chair
• Approval of March 17, 2022 meeting minutes

Land Use & Environment Committee

The Olympia Land Use & Environment Committee will hear a project briefing on the Water System Plan update and review a community engagement report on the Rental Housing Code, which includes focus group summaries from renters, landlords, and small landlords. The meeting also includes approval of the March 17, 2022 minutes and public comment. No final decisions are listed on the agenda; items are for discussion and briefing.

• Water System Plan Update Project Briefing (22-0376) with executive summary
• Rental Housing Code Community Engagement Report (22-0367) with survey results and four focus group summaries
• Approval of March 17, 2022 committee meeting minutes (22-0390)
• Public comment period up to 15 minutes, 2 minutes per speaker

The Land Use & Environment Committee directed staff to forward the draft Water System Plan to the full Council unless significant comments from the WA Department of Health arise. They also received a report on rental housing code community engagement, discussing policy options but taking no formal action. The agenda and prior meeting minutes were approved.

• Directed staff to forward Water System Plan to full Council unless significant DOH comments (unanimous)
• Approved March 17, 2022 meeting minutes (unanimous)
• Approved agenda (unanimous)
• Received Water System Plan briefing (no action)
• Received Rental Housing Code engagement report (no action)

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually. The agenda includes a presubmission conference for the NTPS RMAC South project at 200 Sleater-Kinney Rd NE, with no project reviews scheduled. The committee will review preliminary site plans and related details for this project.

• Presubmission conference for NTPS RMAC South, 200 Sleater-Kinney Rd NE (case 22-0358)
• Review of preliminary site plan, vicinity map, narrative description, and presubmission details

Finance Committee

The Olympia Finance Committee is meeting to discuss several financial items, including a briefing on utility billing related to the American Rescue Plan Act and system performance, an update on the Washington Center for the Performing Arts' financial position and COVID recovery, and a recommendation on the Fire Department's Basic Life Support Transport and CARES programs. The committee will also review the 2021 year-end funding list for 2022 and receive an economic development update.

• Utility Billing American Rescue Plan Act and System Performance Briefing
• Washington Center for the Performing Arts Financial Position and Covid Recovery Update
• Economic Development Update including RFI/SOQ and Economic Recovery and Reset Plan
• Olympia Fire Department Basic Life Support Transport and CARES Programs Recommendation
• Review and Discuss 2021 Year-End funding list for 2022

Civil Service Commission

The Olympia Civil Service Commission meets to approve minutes and act on four business items: extending the promotional police lieutenant and fire lieutenant registers, approving a lateral police officer register, and approving an entry-level firefighter paramedic register. Public comment is limited by rules on recent or upcoming hearings and campaign-related speech.

• Extend Promotional Police Lieutenant Register (22-0394)
• Approve Lateral Police Officer Register (22-0395)
• Extend Promotional Fire Lieutenant Register (22-0396)
• Approve Entry Level Firefighter Paramedic Register (22-0398)
• Approve March 1, 2022 meeting minutes (22-0393)

The Olympia Civil Service Commission approved extending the Promotional Police Lieutenant Register and the Promotional Fire Lieutenant Register to April 19, 2023. It also approved the certification of the Lateral Police Officer Register and the Entry Level Firefighter Paramedic Register, both effective April 19, 2022. All votes were 2-0 with one commissioner excused.

• Extended Promotional Police Lieutenant Register to April 19, 2023 (2-0)
• Approved Lateral Police Officer Register effective April 19, 2022 (2-0)
• Extended Promotional Fire Lieutenant Register to April 19, 2023 (2-0)
• Approved Entry Level Firefighter Paramedic Register effective April 19, 2022 (2-0)

City Council

The Olympia City Council will consider a consent calendar with routine approvals, including a labor contract with AFSCME Local 618-0, a resolution establishing a 2030 greenhouse gas emissions reduction target, and several other resolutions and ordinances. The meeting also includes a proclamation for Earth Month, public comment, and briefings on regional fire authority planning and Joint Animal Services.

• Resolution to establish a 2030 greenhouse gas emissions reduction target
• Labor contract with AFSCME Local 618-0
• Ordinance amending sewer code (Chapter 13.08)
• Contract with Lakeside Industries for emergency pavement repairs on Henderson Boulevard SE
• Appointments to Social Justice and Equity Commission

The Olympia City Council approved the consent agenda, which included a labor contract with AFSCME Local 618-0, a substantial amendment to the 2021 Community Development Block Grant Annual Action Plan, a resolution establishing a 2030 greenhouse gas emissions reduction target, and several other resolutions. The council also approved three ordinances on first reading, including clarifying amendments to municipal codes, a first quarter 2022 budget amendment, and a sewer code amendment. Additionally, the council appointed 11 inaugural members to the Social Justice and Equity Commission.

• Approved consent agenda including AFSCME labor contract (6-0, 1 excused)
• Adopted resolution establishing 2030 greenhouse gas emissions reduction target
• Approved ordinance amending first quarter 2022 budget (first reading)
• Approved ordinance amending sewer code Chapter 13.08 (first reading)
• Approved ordinance adopting clarifying amendments to Titles 14, 15, 16, 18 (first reading)
• Approved appointment of 11 inaugural members to Social Justice and Equity Commission (6-0, 1 excused)
• Approved bills and payroll totaling $41,941,164.47
• Approved resolution ratifying emergency pavement repair contract with Lakeside Industries

Planning Commission

The Olympia Planning Commission is meeting to approve the previous meeting's minutes and receive a staff update on the 2022 legislative agenda. The meeting is largely procedural, with the legislative update being the only substantive business item. Public comment is available with advance registration.

• Approval of April 4, 2022 meeting minutes
• 2022 Legislative Update (staff presentation and discussion)
• Public comment period (advance registration required)

The Olympia Planning Commission met on April 18, 2022, and approved the agenda and the minutes from the April 4 meeting. The commission received a presentation on the 2022 legislative session from lobbyist Debora Munguia and Carl Schroeder, but took no substantive action. Two commissioners volunteered for a finance subcommittee.

• Approved the meeting agenda
• Approved the April 4, 2022 meeting minutes
• Received 2022 legislative update presentation (no action)
• Volunteers for finance subcommittee: Chair Nejati and Commissioner Hannah

Design Review Board

The Olympia Design Review Board is meeting virtually to review a single business item: the Old 99 Flats Mixed Use project at 308 4th Avenue E. The board will consider the design review package, staff report, and related materials for this project. No other substantive items are on the agenda.

• Case 22-0339: Old 99 Flats Mixed Use at 308 4th Avenue E
• Review of design review package and staff report
• Sub-district exterior materials chart included for review

Arts Commission

The Olympia Arts Commission meets to approve the March minutes, introduce a new member, review a public art candidate short-list for the Martin Way/Pacific Avenue Art Crossing, and plan its spring retreat. Public comment is allowed except on items tied to recent or upcoming hearings or political campaign matters.

• Review and approval of Martin Way/Pacific Avenue Art Crossing public art candidate short-list
• New Arts Commission member introduction
• Approval of March 10, 2022 meeting minutes
• Spring retreat planning
• Public comment period

The Olympia Arts Commission approved a short-list of three artist teams for the Martin Way/Pacific Avenue Art Crossing public art project, with a 7-0 vote and two abstentions. The commission also set a four-hour retreat for June 9 to review the public art program, and continued Zoom meetings through May.

• Approved artist short-list for Martin Way/Pacific Art Crossing (7-0, 2 abstentions)
• Set four-hour retreat for June 9 to review public art program
• Continued Zoom meetings through May

Home Fund Advisory Board

The Home Fund Advisory Board will convene to approve the agenda and minutes from its February 9, 2022 meeting, hear public comment, and receive updates. Business items include a staff report from the Home Fund Manager and an update on collaboration between the City of Olympia and Thurston County. No votes on funding allocations are listed on this agenda.

• Approval of February 9, 2022 meeting minutes (22-0354)
• Home Fund Manager Staff Report (22-0348)
• Update on Home Fund collaboration between City of Olympia and Thurston County (22-0349)
• Public comment period for community members

The Olympia Home Fund Advisory Board approved the February 9, 2022 meeting minutes as amended to reflect the absence of two board members and the abstained votes. The board also received staff reports on the Home Fund Manager and collaboration with Thurston County, and discussed a preference for hybrid future meetings, though no decision was made.

• Approved February 9, 2022 meeting minutes as amended (unanimous)
• Received Home Fund Manager staff report (information only)
• Received update on City-Thurston County collaboration (information only)

City Council

The Olympia City Council is holding a work session to jointly discuss reimagining public safety with non-profit organizations. The discussion follows a March 2021 letter from nonprofits to Thurston County elected officials and the city's response, and includes an overview of the Reimagining Public Safety project and social justice and equity commitments.

• Joint meeting with non-profit organizations on reimagining public safety
• Review of March 2021 non-profit letter to Thurston County elected officials
• Review of March 2021 city response letter to the non-profits
• Reimagining Public Safety project overview
• Social justice and equity commitment in action

The City Council held a work session with community nonprofit representatives to discuss reimagining public safety. No formal decisions were made; the session was for discussion only.

• Held facilitated discussion on reimagining public safety with nonprofits (no vote)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is meeting to conduct routine business, including approving the agenda and discussing a planning meeting packet (item 22-0356). No specific decisions or proposals are detailed in the agenda text, which is largely procedural. The meeting is open to the public via Zoom and phone.

• Discussion of Regional Fire Authority Planning Meeting packet (item 22-0356)

LEOFF I Disability Board

The LEOFF I Disability Board will approve minutes from March 14, 2022, consider two dental requests (Case #22-3 and Case #22-4), and receive expense reports for September 2021 through February 2022. The meeting is routine administrative business with no major policy decisions.

• Approval of Case #22-3 Dental Request
• Approval of Case #22-4 Dental Request
• Receive LEOFF expense reports for Sept-Dec 2021 and Jan-Feb 2022
• Approval of March 14, 2022 board minutes

Utility Advisory Committee

The Olympia Utility Advisory Committee will hold a virtual meeting to approve minutes, hear public comment, and receive briefings on two water-related projects: the Drainage Design and Erosion Control Manual update and the Water System Plan update. No votes on these items are scheduled; they are informational briefings.

• Drainage Design and Erosion Control Manual Update project briefing
• Water System Plan Update project briefing
• Approval of March 3, 2022 meeting minutes
• Public comment period with restrictions on certain topics

The Utility Advisory Committee approved a motion to support the City of Olympia Water System Plan update. The committee also received briefings on the Drainage Design and Erosion Control Manual update and the Waste ReSources Plan, with the latter delayed to May 2022. Chair Stephenson announced his resignation, and the committee will re-elect officers in May.

• Supported Water System Plan update (unanimous)
• Approved March 3, 2022 meeting minutes
• Approved agenda
• Noted Waste ReSources Plan delayed to May 2022

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is holding a special meeting with the primary business being interviews for the Social Justice and Equity Commission. The agenda includes call to order, roll call, committee business, reports, and adjournment. No other substantive items are listed.

• Interviews for Social Justice and Equity Commission (item 22-0322)
• Interview schedule attached to agenda

PBIA Advisory Board

The PBIA Advisory Board is meeting to discuss and provide feedback on several downtown business items, including Lakefair, a downtown ratepayer survey, and a Downtown Recovery Fund mural project. The board will also review a new downtown business welcome packet. Public comment is accepted via email.

• Discussion and feedback about Lakefair with links to downtown business and community surveys
• Discussion of Downtown Ratepayer Survey
• Downtown Recovery Fund Mural Project
• New Downtown Business Welcome Packet
• Approval of March 2nd, 2022 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference applications. No project reviews are scheduled for this meeting. The committee will discuss the 7th Office Building and the 9th and Fern Apartments projects.

• 7th Office Building, 3516 7th Ave SW, application 22-0292
• 9th and Fern Apartments, 2123 9th Ave SW, application 22-0309
• No project reviews on the agenda

The Site Plan Review Committee met virtually on April 6, 2022, and reviewed two presubmission conference items: the 7th Office Building at 3516 7th Ave SW and the 9th and Fern Apartments at 2123 9th Ave SW. For both items, the committee noted that information was provided, but no substantive decisions were made. The meeting was procedural only.

• Reviewed presubmission conference for 7th Office Building, 3516 7th Ave SW (22-1450) — information provided
• Reviewed presubmission conference for 9th and Fern Apartments, 2123 9th Ave SW (22-1736) — information provided

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is holding a special meeting to conduct interviews for the Social Justice and Equity Commission. The agenda includes call to order, roll call, committee business on the interview schedule, reports and updates, and adjournment. No other substantive items are listed.

• Interview schedule for Social Justice and Equity Commission candidates (item 22-0321)

The Community Livability and Public Safety Committee held a special meeting to interview applicants for the Social Justice and Equity Commission. After the interviews, members discussed qualifications and advisory committee membership. No formal decisions were made; the interviews were completed and the meeting adjourned.

• Completed interviews for Social Justice and Equity Commission applicants
• Discussed applicant qualifications and advisory committee membership

Planning Commission

The Olympia Planning Commission is meeting to receive updates on private development, capital projects, and park projects, as well as an update from the Olympia Farmland Work Group. The agenda also includes approval of the February 28, 2022 meeting minutes and public comment. No votes on specific proposals are scheduled.

• Update on private development, capital projects, and park projects (22-0313)
• Olympia Farmland Work Group update, including 2021 Urban Agriculture Work Group Report (22-0305)
• Approval of February 28, 2022 Planning Commission meeting minutes (22-0329)
• Public comment period for community members

The Olympia Planning Commission approved the February 28, 2022 meeting minutes with a 7-0 vote (Chair Nejati abstained, Commissioner Sauerhoff excused). The commission received informational updates on private development, capital projects, park projects, and the Olympia Farmland Work Group. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved February 28, 2022 meeting minutes (7-0, Chair abstained)
• Received private development, capital projects, and park projects update
• Received Olympia Farmland Work Group update

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review two presubmission conference requests: a project at Francis House on Martin Way (2766 Martin Way E) and a Dutch Bros Coffee at 2124 Pacific Ave SE. No project reviews are scheduled. The committee will discuss preliminary site plans and related details for these two proposals.

• Presubmission conference 22-0282: Francis House on Martin Way, 2766 Martin Way E
• Presubmission conference 22-0299: Dutch Bros Coffee, 2124 Pacific Ave SE
• No project reviews on the agenda

The committee recommended waiving land use review for the Francis House project at 2766 Martin Way E and provided information for the Dutch Bros Coffee project at 2124 Pacific Ave SE. No other substantive decisions were made.

• Recommended waiver of land use review for Francis House on Martin Way (22-0282)
• Provided information for Dutch Bros Coffee at 2124 Pacific Ave SE (22-0299)

City Council

The Olympia City Council will hold a public hearing on a substantial amendment to the 2021 Community Development Block Grant Annual Action Plan and consider a final budget amendment for 2021. The consent calendar includes routine approvals such as reappointments, traffic box wrap designs, and several grant and contract authorizations. Council will also receive updates from the Timberland Regional Library and a wrap-up of the 2022 legislative session.

• Public hearing on substantial amendment to Program Year 2021 CDBG Annual Action Plan
• Ordinance amending Ordinance 7304 (2021 Final Budget Amendment)
• Resolution authorizing application for Edward Byrne Memorial Justice Assistance Grant for police training
• Resolution authorizing agreement with Gray & Osborne Inc. for Boulevard Road Reservoir Rehabilitation Project
• Resolution authorizing agreement with Washington Center for the Performing Arts for capital improvements

The Olympia City Council approved the consent agenda, including the 2021 final budget amendment ordinance on second reading, and adopted minutes, reappointments, and several resolutions for grants and agreements. A public hearing on the CDBG annual action plan amendment was held with no public comment, and the item will return for consideration on April 19. No other substantive decisions were made.

• Adopted consent agenda (7-0)
• Adopted 2021 final budget amendment ordinance (7-0)
• Adopted minutes for March 22 study session and meeting
• Approved reappointments to advisory committees and commissions
• Approved designs for ten traffic box wraps
• Authorized application for Edward Byrne Memorial Justice Assistance Grant for police training
• Authorized application for Heritage Capital Projects Grant for Armory Creative Campus
• Authorized agreements for hearing examiner services, performing arts capital improvements, and reservoir rehabilitation

City Council

This is a procedural agenda with only roll call, an executive session, and adjournment. The council will meet privately to discuss a real estate matter under state law, with no public action or discussion items listed.

• Executive session under RCW 42.30.110(1)(b) and (c) for real estate matter

The Olympia City Council met on March 29, 2022, and immediately recessed into an executive session to discuss a real estate matter under state law. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on real estate matter (no decisions made)

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee is holding a regular meeting with a single substantive agenda item: review of the meeting packet for item 22-0310. The agenda is otherwise procedural, covering call to order, roll call, agenda approval, reports, and adjournment. No decisions or specific proposals are listed in the agenda text.

• Review of Regional Fire Authority Planning meeting packet (item 22-0310)

Hearing Examiner

The Olympia Hearing Examiner is holding a public hearing on the Pattison Plat preliminary subdivision application (Case 20-5552). The hearing will consider the staff report, preliminary plat map, engineering and drainage plans, environmental checklist, and comments from agencies including the Olympia School District, Nisqually Indian Tribe, and state agencies.

• Public hearing on Pattison Plat preliminary subdivision, Case 20-5552
• Engineering deviation request included in application
• Environmental checklist and wetland reconnaissance letter among attachments
• Comments from Olympia School District, Nisqually Indian Tribe, and Department of Ecology
• Site Plan Review Committee recommendation included

Heritage Commission

The Olympia Heritage Commission will meet to approve minutes, hear public comment, and discuss two business items: planning the 2022 Heritage Awards and Heritage Month, and a discussion on diversity, equity, and inclusion in historic preservation. The meeting is procedural in nature, with no votes on specific projects or contracts.

• Approval of February 23, 2022 meeting minutes
• 2022 Heritage Awards and Heritage Month planning
• Discussion on diversity, equity, and inclusion in historic preservation

The Olympia Heritage Commission recommended five nominees for 2022 Heritage Awards: Jack's Shoes (Legacy Business), Angelus Hotel (successful rehabilitation), The Eastside Club (Legacy Business), Ed Echtle, Shanna Stevenson, and Thelma Jackson (Howard Point naming research), and KGY Radio. The Diversity, Equity and Inclusion discussion was tabled to the April meeting. A $5,000 grant from Thurston County for Indie Music History research was approved.

• Recommended Jack's Shoes for 2022 Heritage Award as Legacy Business (8-1)
• Recommended Angelus Hotel for 2022 Heritage Award for successful rehabilitation (5-4)
• Recommended The Eastside Club for 2022 Heritage Award as Legacy Business (9-0)
• Recommended Ed Echtle, Shanna Stevenson, and Thelma Jackson for 2022 Heritage Award (9-0)
• Recommended KGY Radio for 2022 Heritage Award (9-0)
• Tabled Diversity, Equity and Inclusion in Historic Preservation discussion to April meeting
• Approved $5,000 grant from Thurston County for Indie Music History research

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually to review one project and hold presubmission conferences for two others. The committee will review the Oly Crest III site plan at 204 Lilly Rd NE, and discuss preliminary plans for Cap'n Budd's Food Truck Pavilion and the 30th Ave Plat subdivision.

• Project review: Oly Crest III, 204 Lilly Rd NE (case 22-0268)
• Presubmission conference: Cap'n Budd's Food Truck Pavilion, 301 4th Ave W Park (case 22-0239)
• Presubmission conference: 30th Ave Plat, 2805 30th Ave SE (case 22-0270)

The Site Plan Review Committee recommended approval of the Oly Crest III project at 204 Lilly Rd NE, subject to conditions. Two presubmission conferences were held for the Cap'n Budd's Food Truck Pavilion and the 30th Ave Plat, where information was provided. No other substantive decisions were made.

• Recommended approval of Oly Crest III, 204 Lilly Rd NE, subject to conditions
• Held presubmission conference for Cap'n Budd's Food Truck Pavilion, 301 4th Ave W Park
• Held presubmission conference for 30th Ave Plat, 2805 30th Ave SE

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will meet to approve the February 23, 2022 meeting minutes and discuss a joint meeting with advisory committee/commission chairs. The main business item is a review of 2022 work plans from various city advisory bodies, including the Arts Commission, Bicycle and Pedestrian Advisory Committee, and Planning Commission. No votes on ordinances or contracts are scheduled.

• Approval of February 23, 2022 meeting minutes
• 2022 Arts Commission Work Plan
• 2022 Bicycle and Pedestrian Advisory Committee Work Plan
• 2022 Planning Commission Work Plan
• 2022 Parks & Recreation Advisory Committee Work Plan

The Community Livability and Public Safety Committee approved the February 23, 2022 meeting minutes and met with advisory committee chairs and liaisons to discuss work plans, council liaison functions, and the application review process. The committee also discussed upcoming board and commission vacancies and the recruitment calendar, with a plan to recommend reappointments at a future City Council meeting. No formal decisions were made beyond the minutes approval.

• Approved February 23, 2022 meeting minutes
• Discussed recommending board/commission reappointments to Council (no vote taken)

City Council

The Olympia City Council is holding a study session to review and discuss responses to a solicitation of interest for the city-owned property at 3900 Boulevard Road. This is a discussion item, not a final decision, and no action is scheduled beyond the review.

• Review of solicitation of interest responses for property at 3900 Boulevard Road
• Discussion of potential development options for the Boulevard Road site

The City Council held a study session to review responses to a solicitation of interest for the property at 3900 Boulevard Road, focusing on housing needs and the Housing Action Plan. Councilmembers shared priorities and asked clarifying questions, but no formal decision was made. Staff will use the input to narrow applicants and return with a short list at a future meeting.

• Reviewed solicitation of interest responses for 3900 Boulevard Road property
• Council provided priorities for narrowing applicants; no formal vote taken

City Council

The Olympia City Council will consider a zoning map amendment for the Smith Lake area and a final amendment to the 2021 operating and capital budgets. The agenda also includes several routine consent items, such as approving minutes, grant agreements, and appointments to various commissions. A public hearing is not scheduled, but the council will discuss public safety listening sessions and a potential partnership with the school district.

• Ordinance to rezone the Smith Lake area (second reading)
• Ordinance amending Ordinance 7304 for the 2021 final budget amendment (first reading)
• Resolution authorizing SEEK grant agreements with Association of Washington Cities
• Appointments to Arts Commission, Design Review Board, Heritage Commission, Lodging Tax Advisory Committee, Planning Commission, and Parks and Recreation Advisory Committee
• Discussion of proposed partnership with Olympia School District for a secondary school colocation at future Yelm Highway Community Park

The Olympia City Council approved a consent agenda including a zoning map amendment for the Smith Lake area and a 2021 final budget amendment on first reading. It also authorized the city manager to negotiate agreements with the Olympia School District to co-locate a secondary school at the future Yelm Highway Community Park, and approved the 2022 Plinth Project sculptures. All votes were unanimous (7-0).

• Adopted consent agenda including minutes, grant resolution, and appointments (7-0)
• Adopted ordinance rezoning the Smith Lake area (7-0)
• Approved 2021 final budget amendment on first reading (7-0)
• Approved 2022 Plinth Project sculptures for exhibition (7-0)
• Authorized negotiation of school partnership at Yelm Highway park (7-0)

Parks and Recreation Advisory Committee

The Olympia Parks and Recreation Advisory Committee is meeting to hold a public hearing on a proposal to rename Priest Point Park to Squaxin Park, based on a resolution from the Squaxin Island Tribal Council. The committee will also discuss equity in hiring practices within the Olympia Parks, Arts, and Recreation Department. The agenda includes routine items such as approving minutes from the January 20, 2022 meeting and public comment periods.

• Public hearing on proposed renaming of Priest Point Park to Squaxin Park (Resolution 21-74 of the Squaxin Island Tribal Council)
• Discussion of OPARD equity in hiring practices
• Approval of January 20, 2022 meeting minutes
• Report from Olympia Metropolitan Parks Advisory Board
• Future agenda items include OPARD 2021 performance review and Kaiser Woods Park

The Parks and Recreation Advisory Committee held a public hearing on renaming Priest Point Park to Squaxin Park, heard testimony from community members and the Squaxin Tribe, and unanimously voted to forward a recommendation in support of the name change to City Council. The committee also discussed equity in hiring practices and received an update on the Olympia School District co-location on the Yelm Highway Parcel, but took no formal action on those items.

• Approved January 20, 2022 meeting minutes
• Approved agenda
• Unanimously voted to forward recommendation supporting renaming Priest Point Park to Squaxin Park to City Council

Land Use & Environment Committee

The Olympia Land Use & Environment Committee will hear briefings on commercial building electrification/decarbonization tied to the Thurston Climate Mitigation Plan, the Capital Mall Triangle Subarea Plan, and a review of parking requirements and permit processes related to the Housing Action Plan. The agenda also includes approval of minutes from two prior meetings and public comment.

• Briefing on Commercial Building Electrification/Decarbonization (Thurston Climate Mitigation Plan)
• Capital Mall Triangle Subarea Plan project summary and public comment
• Parking Requirements and Permit Process Review (Housing Action Plan)
• Approval of Feb 9 and Feb 17, 2022 meeting minutes

The Land Use & Environment Committee directed staff to include a broad array of electrification and electric-ready provisions in Olympia's adoption of required 2023 state code updates. The Committee also discussed the Capital Mall Triangle Subarea Plan, asking that moderate and medium density zoning be maintained as a mix and that the plan incorporate a more connected street grid. Updates were provided on parking requirements and permit process review, and the Committee agreed that minor zoning code amendments could be taken to City Council.

• Directed staff to include broad electrification and electric-ready provisions in 2023 state code updates
• Asked that moderate and medium density zoning be maintained as a mix in Capital Mall Triangle Subarea Plan
• Asked that Capital Mall Triangle Subarea Plan incorporate a more connected street grid
• Agreed minor zoning code amendments could be taken to City Council

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will consider approving a representative to the Neighborhood Centers Work Group, discuss an amendment to the Street Safety Plan, and review the Comprehensive Plan update process. The agenda is largely procedural, with public comment and routine approvals also scheduled.

• Approval of January 19, 2022 meeting minutes
• Approval of representative to Neighborhood Centers Work Group
• Street Safety Plan Amendment discussion
• Comprehensive Plan Update Process review

Finance Committee

The Olympia Finance Committee is meeting to review a property tax budget snapshot, discuss the Metropolitan Parks District levy calculation, consider the Economic Recovery Workforce Training Center project, and begin planning the 2023 budget process. The agenda also includes approval of the February 16, 2022 meeting minutes and public comment. No final decisions are listed; items appear to be discussion topics.

• Budget Snapshot: Property Tax
• Olympia Metropolitan Parks District Levy Calculation Discussion
• Economic Recovery Workforce Training Center Project
• 2023 Budget Process
• Approval of February 16, 2022 meeting minutes

Public Meeting

The Olympia City Council is holding a public town hall meeting to introduce and interview police chief candidates. The meeting is open to the public online and via phone, with registration required to attend.

• Police Chief Candidate Interviews and Town Hall (item 22-0275)

The City of Olympia held a public town hall on March 15, 2022, to introduce three police chief candidates—Kenton Buckner, William Riley II, and Mark Bliss—who responded to community-submitted questions. The meeting was informational only; no hiring decision or other substantive action was taken.

• Held police chief candidate town hall (no vote)
• Introduced candidates Kenton Buckner, William Riley II, and Mark Bliss (no action)

Regional Fire Authority Planning Committee

The Olympia Regional Fire Authority Planning Committee is meeting to discuss and review the Regional Fire Authority Planning Meeting Packet, which includes a presentation. The agenda includes standard items like call to order, roll call, reports, and adjournment, with the main business being the committee's discussion of the fire authority planning materials.

• Discussion of Regional Fire Authority Planning Meeting Packet (item 22-0269)
• Presentation on Regional Fire Authority planning

The Regional Fire Authority Planning Committee approved the draft charter unanimously and gave preliminary approval to a communications plan, work plan, and hiring a database consultant. The committee also discussed developing an FAQ, communications plan, and RFA financing. No final decisions were made on financing or the work plan, which will be revisited.

• Approved draft charter unanimously (motion by Lisa Parshley, second by Michael Althauser)
• Gave 'thumbs up' to communications plan
• Gave preliminary 'thumbs up' to draft work plan (with annexation date correction)
• Agreed to hire database consultant (rough cost $10,000, paid by John Doan)

LEOFF I Disability Board

The LEOFF I Disability Board is meeting to approve the minutes from its January 10, 2022 meeting and to consider a dental request for Case 22-2. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of January 10, 2022 LEOFF Board Minutes
• Approval of Case 22-2 Dental Request

The LEOFF I Disability Board approved a dental request for case 22-2 in the amount of $2,890.20. The motion was made by Boardmember Selby and seconded by Vice Chair Hansen, and it carried unanimously with four ayes and one excused. The board also approved the minutes from the January 10, 2022 meeting. No other substantive decisions were made.

• Approved dental request 22-2 for $2,890.20 (4-0, 1 excused)
• Approved January 10, 2022 meeting minutes

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is holding a special meeting to conduct interviews for advisory committee positions. The agenda includes a call to order, roll call, and committee business focused on the interview schedule. No other substantive items are listed.

• Advisory committee interviews scheduled
• Interview schedule discussed under item 22-0231

Arts Commission

The Olympia Arts Commission will review and make recommendations on the Percival Plinth Project, select designs for 10 traffic box wraps, and receive updates on Arts Month and Arts Walk. The meeting also includes routine approval of minutes and public comment.

• Percival Plinth Project recommendation
• Recommended designs for 10 traffic box wraps
• Arts Month/Arts Walk update
• Get to Know Olympia Lamplighters presentation
• Approval of February 10, 2022 meeting minutes

The Olympia Arts Commission approved a recommendation to forward 18 sculptures for the 2022-2023 Percival Plinth exhibition to City Council. It also recommended the top 10 Traffic Box Wrap designs to City Council. The commission postponed a presentation by the Olympia Lamplighters and received updates on Arts Walk and other programs.

• Approved recommendation of 18 sculptures for Percival Plinth exhibition, forwarded to City Council
• Approved recommendation of top 10 Traffic Box Wrap designs, forwarded to City Council
• Postponed Olympia Lamplighters presentation, to be rescheduled
• Received Arts Walk/Arts Month update
• Received committee and staff reports

Site Plan Review Committee

The Olympia Site Plan Review Committee is meeting virtually. No project reviews are scheduled. The committee will hold one presubmission conference for a proposed project at 118 4th Ave E, and will review the agenda and adjourn.

• Presubmission conference 22-0217 for Shiny Prize at 118 4th Ave E (case 22-1137)
• No project reviews on the agenda

The Site Plan Review Committee met virtually on March 9, 2022, and reviewed a presubmission conference for the Shiny Prize project at 118 4th Ave E (case 22-0217, related to 22-1137). Information was provided to the applicant, but no formal decisions, approvals, or denials were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Shiny Prize, 118 4th Ave E (22-0217) — information provided

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is holding a special meeting to conduct interviews for advisory committee positions. The agenda includes only the interview schedule and no other substantive business.

• Advisory committee interviews (item 22-0230)

City Council

The Olympia City Council is holding a work session to receive a presentation on building electrification pathways, part of the Thurston Climate Mitigation Plan. The item is a high-impact action summary report, so the council is discussing rather than voting on this matter.

• Presentation on Building Electrification Pathways
• Thurston Climate Mitigation Plan High Impact Action Summary Report

The Olympia City Council held a work session on March 8, 2022, featuring a briefing by Climate Program Manager Dr. Pamela Braff on building electrification. The presentation covered greenhouse gas inventory, 2030 emissions reduction targets, and electrification policies. Councilmembers asked clarifying questions, but no formal decisions or votes were taken.

Utility Advisory Committee

The Olympia Utility Advisory Committee is meeting virtually to discuss municipal utility tax with Finance Director Aaron BeMiller, review the 2021 NPDES annual report, receive a 2022 recycling program update, and hear financial updates for city utilities. The agenda also includes approval of the February 3, 2022 meeting minutes and a public comment period.

• Discussion of municipal utility tax led by Finance Director Aaron BeMiller
• Review of 2021 NPDES Annual Report and 2022 Stormwater Management Program
• Waste ReSources 2022 Recycling Program Update
• Utilities Financial Updates
• Approval of February 3, 2022 meeting minutes

The Utility Advisory Committee approved the agenda and February minutes, received briefings on the municipal utility tax, NPDES annual report, recycling program, and financial updates, and expressed support for submitting the NPDES report and Stormwater Management Program to the Department of Ecology. No formal votes were taken on substantive items.

• Approved meeting agenda
• Approved February 3, 2022 meeting minutes
• Received NPDES annual report briefing; supportive of submitting report and SWMP to Ecology
• Received Waste ReSources 2022 recycling program update
• Received utilities financial update

PBIA Advisory Board

The PBIA Advisory Board will vote on recommendations for the Downtown Recovery Project, including mural funding, alley lighting, and bridge lighting. The board will also vote to appoint two new members and approve a budget amendment for 4th quarter marketing, plus discuss a quarterly survey.

• Recommendation for PBIA's Downtown Recovery Project: mural funding, alley lighting, bridge lighting
• Vote to appoint Alden Davis and Monique Ossa as board members
• Approval of budget amendment related to 4th quarter marketing
• Discussion of quarterly survey
• Approval of February 2, 2022 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee meets virtually to review one project and hold presubmission conferences for three proposed developments. The committee will review the Pattison Street Place Plat at 604 Pattison St NE and discuss preliminary plans for Ken Lake Access Road, the Former Pier 1 Building, and Kaiser Landing. No final decisions are listed on this agenda; items are under review or discussion.

• Review of Pattison Street Place Plat, 604 Pattison St NE (project 22-0201)
• Presubmission conference for Ken Lake Access Road, 1834 Cedarbury Ln SW (22-0165)
• Presubmission conference for Former Pier 1 Building, 1309 Cooper Point Rd SW (22-0170)
• Presubmission conference for Kaiser Landing, 546 Kaiser Rd SW (22-0184)

Civil Service Commission

The Olympia Civil Service Commission is meeting to approve minutes from two prior meetings and to approve three hiring registers: one for entry-level firefighters, one for entry-level police officers, and one for lateral police officers. No public comments, announcements, reports, or other topics are listed. The meeting is held online via Zoom.

• Approval of Entry Level Firefighter Register
• Approval of Entry Level Police Officer Register
• Approval of Lateral Police Officer Register
• Approval of November 16, 2021 meeting minutes
• Approval of December 28, 2021 meeting minutes

The Olympia Civil Service Commission approved the certification of three hiring registers: Entry Level Firefighter, Entry Level Police Officer, and Lateral Police Officer, all effective March 1, 2022. Each motion passed with 2 ayes (Chair Linda Villegas Bremer and Commissioner Oscar Soule) and 1 excused (Commissioner Reiko Callner). The meeting also approved the agenda and minutes from prior meetings, with no public comment or other business.

• Approved Entry Level Firefighter Register (2-0, 1 excused)
• Approved Entry Level Police Officer Register (2-0, 1 excused)
• Approved Lateral Police Officer Register (2-0, 1 excused)
• Approved November 16, 2021 meeting minutes
• Approved December 28, 2021 meeting minutes

City Council

The Olympia City Council is holding a study session to discuss the Regional Aquatics Facility Feasibility Study and next steps. This is a discussion item, not a final decision, and the agenda contains no other business items.

• Regional Aquatics Facility Feasibility Study and Next Steps (Item 2.A, 22-0189)

The City Council held a study session on a regional aquatics facility feasibility study, with presentations from staff and Tumwater's parks director. Councilmembers asked questions and expressed general consensus to continue discussions with partners, but no formal decision was made.

• Discussed regional aquatics facility feasibility study and next steps
• Expressed general consensus to continue discussing project with partners

City Council

The Olympia City Council will hold second readings on ordinances amending the police auditor code and city office hours, and a first reading on rezoning the Smith Lake area. The consent calendar includes routine approvals, and other business includes resolutions for workforce development, supportive housing awards, and a discussion on a potential school colocation at Yelm Highway Community Park.

• Second reading of ordinance amending OMC 2.38 related to the Police Auditor
• Second reading of ordinance amending OMC 2.68.00 to change designated city office hours
• First reading of ordinance to rezone the Smith Lake area
• Resolution authorizing 2022 Home Fund Capital Awards for supportive housing
• Resolution authorizing interlocal agreement for regional building electrification cost assessment

The Olympia City Council approved the consent calendar, which included adopting prior meeting minutes, the 2022 Finance Committee workplan, several resolutions for interlocal agreements and grants, and two ordinances on second reading. The Council also approved a resolution for the Journey2Jobs workforce program and authorized $1,510,714 in 2022 Home Fund capital awards for supportive housing to Family Support Center and Homes First. A discussion on a potential secondary school colocation at Yelm Highway Community Park was held with no decision made.

• Adopted consent calendar including minutes, workplan, and resolutions (6-0)
• Adopted ordinance amending Police Auditor code on second reading (6-0)
• Adopted ordinance changing designated city office hours on second reading (6-0)
• Approved rezoning of Smith Lake Area on first reading (6-0)
• Approved Journey2Jobs agreement with Pacific Mountain Workforce Development (6-0)
• Approved $1,100,000 Home Fund award to Family Support Center (6-0)
• Approved $410,714 Home Fund award to Homes First (6-0)
• Held discussion on Yelm Highway Community Park school colocation, no decision