Olympia public meetings in 2024

City Council

The Olympia City Council agenda for December 17, 2024, consists of roll call, an executive session to discuss the city manager's performance evaluation under RCW 42.30.110(1)(g), and adjournment. No public hearings, votes, or other business are scheduled. The meeting is largely procedural with no action items.

• Executive session for personnel matter: City Manager’s performance evaluation (RCW 42.30.110(1)(g))

The Olympia City Council met in a special session and immediately recessed into a 50-minute executive session to discuss the City Manager's performance evaluation. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session for City Manager performance evaluation (no decisions made)

City Council

The City Council will hold second readings on several ordinances, including declaring a public health emergency over the affordable housing shortage, adopting the 2025-2030 operating and capital budgets, and adjusting permit, impact, and utility fees. They will also consider first readings on 2025 Parking Business Improvement Area rates and amendments to business tax and license codes. The meeting includes recognition of outgoing Councilmember Lisa Parshley.

• Second reading: Ordinance declaring a public health emergency due to insufficient affordable housing supply
• Second reading: Ordinance adopting the 2025 Operating, Special Funds, Capital Budget and 2025-2030 Financial Plan
• Second reading: Ordinance establishing a Youth Council and amending Olympia Municipal Code Chapter 2.100
• First reading: Ordinance amending 2025 Parking Business Improvement Area rates (first and final reading)
• First readings: Ordinances amending Titles 3, 4, and 5 of Olympia Municipal Code relating to revenue, finance, business taxes, and license enforcement

The Olympia City Council adopted the 2025 operating and capital budget, declared a public health emergency over the affordable housing shortage, and approved several ordinances on second reading, including permit and impact fees, utility rates, and the creation of a youth council. The council also approved the consent agenda and appointed Councilmember Clark Gilman to the Thurston County Board of Health.

• Adopted 2025 operating, special funds, capital budget and capital facilities plan (7-0)
• Declared public health emergency related to insufficient supply of affordable housing (7-0)
• Adopted ordinance relating to permit fees (7-0)
• Adopted ordinance relating to impact fees (7-0)
• Adopted ordinance relating to utility rates, fees, and charges (7-0)
• Adopted ordinance establishing a Youth Council (7-0)
• Adopted ordinance amending 2025 Parking Business Improvement Area rates (7-0)
• Appointed Councilmember Clark Gilman to Thurston County Board of Health (7-0)

Arts Commission

The Olympia Arts Commission will consider approving the 2025 Arts Walk cover artists, receive an update on the Music Out Loud program, and discuss the 2025-2026 Arts Commission Work Plan and Municipal Art Plan. The meeting also includes public comment and approval of previous meeting minutes.

• Approval of 2025 Arts Walk Cover Artists
• Music Out Loud update with location attachments
• Discussion and approval of 2025-2026 Arts Commission Work Plan and Municipal Art Plan
• Approval of November 14, 2024 meeting minutes

The Olympia Arts Commission approved the jury's recommendation for the 2025 Arts Walk cover artists, selecting Lynette Charters for spring, Mikaela Shafer for fall, and Megan Teutschel as alternate. The commission also discussed broadening the Music Out Loud program to include non-music performance art and noted plans for the 2025-2026 work plan and Municipal Art Plan. No other substantive decisions were made.

• Approved 2025 Arts Walk cover artists: Lynette Charters (spring), Mikaela Shafer (fall), Megan Teutschel (alternate)
• Agreed to adjust 2025 Municipal Art Plan language to allow non-music performance art in Music Out Loud

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference for a single-family residence project at 2400 Morse Rd SE. No decisions are being made; this is an early review of preliminary site plans and narratives.

• Presubmission conference for Ballard Pre-Sub Morse Rd 1, a single-family residence at 2400 Morse Rd SE
• Review of preliminary site plan, vicinity map, narrative, and presubmission details (attachments 1-4)

The Site Plan Review Committee met virtually and conducted a presubmission conference for the Ballard Pre-Sub Morse Rd 1 project at 2400 Morse Rd SE. The committee provided information to the applicant. No formal decisions were made; the meeting was procedural only.

• Provided information for presubmission conference 24-1002 Ballard Pre-Sub Morse Rd 1 (no vote recorded)

City Council

The City Council is reviewing the 2025 Operating, Special Funds, Capital Budget and Capital Facilities Plan. The body is also holding public hearings regarding a parking assessment rate change and a continuing state of public health emergency related to homelessness.

• First reading of the 2025 Operating, Special Funds, Capital Budget and Capital Facilities Plan
• Public hearing on changing the Olympia Parking and Business Improvement Area Assessment Rate
• Public hearing on an ordinance declaring a continuing state of public health emergency related to homelessness
• Ordinance to establish a Youth Council and amend Olympia Municipal Code Chapter 2.100
• Resolutions for grant applications for the Percival Creek Sewer Reroute and coastal flood risk projects

The Olympia City Council approved the 2025 operating and capital budget on first reading, adopted an ordinance replacing the police auditor chapter, and declared a public health emergency related to affordable housing. The council also approved the 2025 state and federal legislative agendas, set the Parking and Business Improvement Area assessment rate to zero for 2025, and approved a $10,000 grant to the Funk Festival. All votes were unanimous (7-0).

• Adopted 2025 operating, special funds, capital budget and 2025-2030 capital facilities plan on first reading (7-0)
• Adopted ordinance repealing and replacing police auditor chapter with Social Justice and Equity Commission recommendations (7-0)
• Declared public health emergency related to insufficient affordable housing, amended to 18-month sunset and 12-month review (7-0)
• Approved 2025 state legislative agenda with $2M capital request for Joint Animal Services (7-0)
• Approved 2025 federal legislative agenda with expanded sanctuary city language (7-0)
• Set Parking and Business Improvement Area assessment rate to $0 for 2025 (7-0)
• Approved Welcome figure concept design by Andrea Wilbur-Sigo (7-0)
• Granted $10,000 of Council Goal funds to Funk Festival (7-0)

Civil Service Commission

The Civil Service Commission will hold a regular meeting to approve the agenda and minutes from November 19, 2024. The primary business item is approval of the Fire Captain Register, a personnel list for fire captain positions. Public comment is also scheduled.

• Approval of November 19, 2024 meeting minutes
• Approval of Fire Captain Register (Item 24-1035)

The Olympia Civil Service Commission approved the certification of the Fire Captain Register, effective December 2, 2024, by a unanimous 3-0 vote. The commission also approved the meeting agenda and the minutes from the November 19, 2024 meeting. No public comment was received, and no other substantive decisions were made.

• Approved Fire Captain Register certification effective December 2, 2024 (3-0)
• Approved meeting agenda
• Approved November 19, 2024 meeting minutes

City Council

The Olympia City Council meeting will begin with a roll call, then consider Business Item 2.A (24-1034) regarding a council dinner and information sharing. No other agenda items are listed. The meeting will conclude with adjournment.

• Business Item 2.A (24-1034) – City Council Dinner and Information Sharing

The Olympia City Council met for an informal dinner and information-sharing session prior to the formal business meeting. No substantive decisions were made; the discussion was completed and the meeting adjourned at 5:30 p.m.

Public Meeting

The City Council holds a special meeting to discuss the recruitment process for an upcoming vacant council position. The agenda includes an interview preparation discussion and a timeline for the appointment. No decisions or votes are scheduled; the meeting is for planning and discussion only.

• Discussion of interview process for vacant council seat
• Review of council appointment timeline

The Land Use & Environment Committee held a special meeting to discuss the recruitment process for an upcoming City Council vacancy. They reviewed updates from staff and discussed potential interview questions for candidates. No formal decisions were made; the discussion was completed and the meeting adjourned.

• Discussed interview questions for City Council vacancy candidates (no vote)
• Received recruitment process update from Strategic Communications Director

Finance Committee

The Finance Committee will meet to discuss a recommendation for the Economy Chapter of the Olympia 2045 Comprehensive Plan Update. The committee will also discuss potential work plan topics for 2025.

• Recommendation for the Olympia 2045 Economy Chapter of the Comprehensive Plan Update
• Discussion of 2025 Finance Committee Work Plan Topics

The Finance Committee discussed proposed updates to the Economy Chapter of the Olympia 2045 Comprehensive Plan, receiving a presentation from Economic Development Director Mike Reid. No formal action was taken on the update. The committee also discussed potential 2025 work plan topics but deferred decisions to the January meeting.

• Approved November 18, 2024 Finance Committee meeting minutes
• Discussed Olympia 2045 Economy Chapter update (no action taken)
• Deferred 2025 work plan topic selection to January meeting

Heritage Commission

The Olympia Heritage Commission will hold a special meeting to discuss and plan its annual retreat. The agenda also includes approving previous meeting minutes and hearing public comment.

• Discussion and planning of the Heritage Commission Annual Retreat (Business Item 24-1005)
• Approval of October 23, 2024 meeting minutes (Item 24-1008)

Land Use & Environment Committee

The Land Use & Environment Committee is holding a potential quorum at the Sea Level Rise Response Collaborative Executive Committee meeting. The agenda includes only one item: a report and update on that collaborative meeting. No other substantive business is scheduled.

• 24-0998 Sea Level Rise Response Collaborative-Executive Committee Meeting Agenda

The Land Use & Environment Committee met jointly with the Sea Level Rise Response Collaborative Executive Committee to receive an update from consultant Nathan Starr on a groundwater study evaluating potential sea level rise impacts on downtown Olympia. The committee discussed the study and asked clarifying questions, but took no formal action. The meeting was procedural and informational only.

• Received update on groundwater study from Pioneer Technologies Corporation consultant Nathan Starr
• Discussed potential sea level rise impacts on downtown Olympia groundwater levels
• Adjourned at 12:45 p.m.

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee will meet to discuss business items and reports. The primary agenda item is an update regarding a groundwater study.

• Groundwater Study Update (Item 24-0997)
• Approval of September 6, 2024 meeting minutes

The Sea Level Rise Response Collaborative-Executive Committee met and approved the agenda and the September 6, 2024 meeting minutes. They received an update from consultant Nathan Starr on a groundwater study evaluating potential sea level rise impacts on downtown Olympia, with discussion and clarifying questions. No formal decisions were made on the study or other business items.

• Approved agenda
• Approved September 6, 2024 meeting minutes (24-0745)
• Received groundwater study update from Pioneer Technologies Corporation (no action taken)

PBIA Advisory Board

The PBIA Advisory Board will hold a regular meeting including approval of November 6, 2024 minutes and public comment. The main business item is a discussion on 2025 PBIA Planning. The agenda is otherwise procedural.

• Approval of November 6, 2024 meeting minutes
• Discussion of 2025 PBIA Planning (item 24-1009)

The PBIA Advisory Board met and approved the agenda and November minutes. Members discussed the role and direction of PBIA for 2025, but no formal decisions were made. Staff liaison Mr. Reid announced he is leaving his position in 2025.

• Approved agenda
• Approved November 6, 2024 meeting minutes
• Completed discussion on 2025 PBIA planning (no action taken)

City Council

The City Council will hold a study session to review and discuss three draft chapters of the Olympia 2045 Comprehensive Plan update: Public Safety, Parks/Arts/Recreation, and Utilities. No votes or decisions are scheduled; the session is for information and discussion only.

• Draft Public Safety Chapter with supporting commission letters and Reimagining Public Safety summary
• Draft Parks, Arts and Recreation Chapter with advisory committee and commission recommendations
• Draft Utilities Chapter including responses to Puget Sound Energy comments and errata sheet
• Attachments from Planning Commission, Social Justice & Equity Commission, and other advisory bodies

The Olympia City Council held a study session on December 3, 2024, to review updates to three chapters of the Olympia 2045 Comprehensive Plan: Public Safety, Parks Arts and Recreation, and Utilities. Councilmembers asked questions and provided feedback, but no formal decisions or votes were taken. The meeting adjourned at 8:43 p.m.

• Reviewed Public Safety chapter update (no vote)
• Reviewed Parks, Arts and Recreation chapter update (no vote)
• Reviewed Utilities chapter update (no vote)

Hearing Examiner

The Hearing Examiner will hold a public hearing on Case 24-0363, Lister Glen, a preliminary plat application for a subdivision. The meeting will consider a SEPA Determination of Non-Significance and supporting reports. Residents may provide comment during the hearing.

• Public hearing for Lister Glen subdivision (Case 24-0363)
• SEPA Determination of Non-Significance (DNS) for the project
• Preliminary plat plans and supporting civil/drainage reports
• Review of public comments and agency comments received to date
• Geotechnical, wetland, and soil/vegetation assessments

Planning Commission

The Planning Commission will meet to conduct a briefing on the Capital Mall Triangle Subarea Planned Action Ordinance. The body will also hold officer elections and approve minutes from the November 18, 2024, meeting.

• Capital Mall Triangle Subarea Planned Action Ordinance briefing
• Officer elections

The Planning Commission held officer elections and received a briefing on the Capital Mall Triangle Subarea Planned Action Ordinance. No other substantive actions were taken.

• Elected Commissioner Quetin as Chair and Commissioner D. Garcia as Vice Chair (unanimous)
• Approved the November 18, 2024, meeting minutes
• Approved the meeting agenda

Social Justice & Equity Commission

The Social Justice & Equity Commission will approve meeting minutes and discuss the Comprehensive Plan Update's climate resilience sub-element and the 2045 capital facilities goals and policies.

• Approval of October 28, 2024 meeting minutes
• Review of Climate Risk and Vulnerability Assessment community feedback
• Briefing on Olympia 2045 capital facilities goals and policies
• Public comment period for agenda items
• Discussion of Comprehensive Plan Update - Climate Resilience Sub-element

The Social Justice & Equity Commission received briefings on the Climate Resilience Sub-element and Capital Facilities goals for the Comprehensive Plan. No formal decisions, approvals, or votes were recorded on these items. Commissioners also expressed interest in how budget cuts affected the workforce, but no action was taken.

• Agenda approved
• October 28, 2024 minutes approved
• Briefing on Climate Resilience Sub-element completed (no vote)
• Briefing on Capital Facilities goals and policies completed (no vote)
• Commissioners expressed interest in budget cut impacts (no action taken)

Site Plan Review Committee

The Site Plan Review Committee is holding a presubmission conference for the Voorhies Short Plat at 3900 Martin Way E. No other substantive items are on the agenda.

• Presubmission conference for Voorhies Short Plat at 3900 Martin Way E (case 24-0978)

The Site Plan Review Committee met on November 27, 2024, to conduct a presubmission conference regarding the Voorhies Short Plat at 3900 Martin Way E. No formal legislative actions or votes were recorded during this meeting.

• Conducted presubmission conference for 24-0978 Voorhies Short Plat

Public Meeting

The Land Use & Environment Committee will hold a special meeting to discuss the recruitment process for an upcoming vacant City Council seat. Item 24-0980 on the agenda calls for reviewing and planning how candidates will be recruited. No other business items are listed.

• 24-0980 – Discussion of recruitment process for upcoming vacant City Council position

Land Use & Environment Committee

The Land Use & Environment Committee will hold a briefing on State Environmental Policy Act categorical exemptions. Members will also discuss renter protection measures and the Climate Resilience Sub-element of the Comprehensive Plan Update.

• State Environmental Policy Act Categorical Exemptions briefing
• Discussion on renter protection measures, including income to rent ratios and manufactured housing policy
• Comprehensive Plan Update regarding the Climate Resilience Sub-element

The Land Use & Environment Committee held briefings and discussions on three topics: State Environmental Policy Act categorical exemptions, renter protection measures, and the Climate Resilience Sub-element for the 2025 Comprehensive Plan. No formal decisions were made; the committee approved prior meeting minutes and agreed to cancel its December meeting, receiving work plans via email instead.

• Approved October 17, 2024 meeting minutes
• Approved September 19, 2024 meeting minutes
• Agenda approved as amended (added Affordable Housing Emergency Declaration discussion)
• Completed SEPA categorical exemptions briefing (no action)
• Completed renter protection measures discussion (no action)
• Completed climate resilience sub-element briefing (no action)
• Agreed to cancel December meeting and receive work plans via email

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference for a proposed fueling facility at 1803 Black Lake Blvd SW. This is an early review of preliminary site plans and narrative descriptions before a formal application. No final decisions are expected at this meeting.

• Black Lake Fueling Facility at 1803 Black Lake Blvd SW
• Presubmission conference for preliminary site plan review
• Attachment includes narrative description and site details

The Site Plan Review Committee met virtually and conducted a presubmission conference for the Black Lake Fueling Facility project at 1803 Black Lake Blvd SW. The committee provided information to the applicant; no formal decisions were made. The meeting was otherwise procedural.

• Provided information for presubmission conference 24-0937 for Black Lake Fueling Facility

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will meet to discuss updates to the Comprehensive Plan Transportation Chapter. The body will also address meeting formats and representative selection for the Safe Schools Funding Steering Committee.

• Comprehensive Plan Transportation Chapter Update
• Selection of Safe Schools Funding Steering Committee Representative
• BPAC Meeting Format discussion
• Officer Elections

The Bicycle and Pedestrian Advisory Committee voted to keep meetings remote, with 6 in favor, 1 abstention, and 1 excused. The committee also elected Matt Schierholtz as the Safe Schools Funding Steering Committee representative with Travis Millar as alternate, and retained Tom Dillon as chair while electing Schierholtz as vice chair. The agenda and September minutes were approved, and a discussion on the Comprehensive Plan Transportation Chapter Update was completed.

• Approved keeping meetings remote (6-0-1, 1 excused)
• Elected Matt Schierholtz as Safe Schools Funding Steering Committee representative, Travis Millar alternate (unanimous)
• Retained Tom Dillon as chair, elected Matt Schierholtz as vice chair (unanimous)
• Approved September 18, 2024 meeting minutes
• Approved agenda

City Council

The council will consider several items, including an ordinance to repeal the Police Auditor chapter and adopt recommendations from the Social Justice and Equity Commission. It will also review a tax ordinance amendment, a resolution on parking and Business Improvement Area assessment rates, a briefing on acquiring twelve patrol cars, and recommendations for the 2025 preliminary budget.

• Ordinance 24-0979: Repeal of OMC Chapter 2.38 (Police Auditor) and adoption of civilian oversight recommendations.
• Ordinance 24-0987: Amendment to the 2025 Regular Ad Valorem Tax Ordinance (first and final reading).
• Resolution 24-0961: Intent to change the Olympia Parking and Business Improvement Area assessment rate and set a hearing date.
• Resolution 24-0956: Briefing on acquisition of twelve patrol cars.
• Resolution 24-0975: Approval of City Manager and Finance Committee recommendations for the Preliminary 2025 Operating, Special, and Capital Budgets.

The Olympia City Council approved the City Manager and Finance Committee's recommendations for the 2025 Operating Budget, utility rates and fees, special (dedicated) funds (except Lodging Tax Advisory Committee recommendations), and Capital Budget, directing staff to prepare ordinances for December 10 and 17. The Council also approved the LTAC distribution with option A, which allows the Lake Fair to potentially receive $25,000, in a 5-1 vote. Additionally, the Council adopted the consent calendar, including an ordinance on first reading to replace the Police Auditor chapter with a Civilian Police Auditor role, and adopted an ordinance amending the 2025 Ad Valorem Tax Ordinance.

• Approved 2025 budget recommendations, excluding LTAC (6-0)
• Approved LTAC distribution with option A, including potential $25,000 for Lake Fair (5-1)
• Adopted consent calendar, including minutes, bills, CDBG report, interlocal agreement, and bike boulevard resolution (6-0)
• Approved ordinance on first reading to replace Police Auditor with Civilian Police Auditor, moved to second reading
• Adopted ordinance amending 2025 Ad Valorem Tax Ordinance on first and final reading
• Approved resolution to change Parking and Business Improvement Area assessment rate, setting hearing date (6-0)

Metropolitan Park District Board

The Metropolitan Park District Board will approve the minutes from the October 29, 2024 meeting, adopt a resolution for the 2025 OMPD budget, and adopt a resolution setting the 2025 OMPD ad valorem tax. Public comment will be allowed for up to two minutes per speaker. The meeting also includes routine roll call, agenda approval, and adjournment.

• Approve October 29, 2024 meeting minutes (Item 4.A)
• Adopt the 2025 Olympia Metropolitan Park District budget (Item 4.B)
• Set the 2025 Olympia Metropolitan Park District ad valorem tax (Item 4.C)

The Metropolitan Park District Board approved its 2025 budget at $5,766,196.85, amended from an earlier figure after an update from Thurston County, and authorized the Board President to sign the resolution. The board also approved the 2025 ad valorem tax resolution and authorized boardmembers to sign it. Both votes were 5-0, with two members excused. The board also approved the October 29, 2024 meeting minutes and the agenda; there was no public comment.

• Approved the agenda
• Approved October 29, 2024 board meeting minutes
• Approved amending the 2025 OMPD budget resolution to $5,766,196.85 and authorized the Board President to sign it (5-0, 2 excused)
• Approved the 2025 OMPD ad valorem tax resolution and authorized boardmembers to sign it (5-0, 2 excused)

Civil Service Commission

The Civil Service Commission will meet to approve eligible candidate lists for specific city roles. The body will also review updates to the Entry-Level Firefighter register following a recent hire.

• Approval of Paramedic Lieutenant Register
• Approval of Entry Level Police Officer Register
• Review of Entry-Level Firefighter register updates

The Olympia Civil Service Commission approved the agenda and the minutes from the October 15, 2024 meeting. The commission also voted to certify two eligibility lists: the Paramedic Lieutenant Register and the Entry Level Police Officer Register.

• Approved agenda (2-0)
• Approved October 15, 2024 meeting minutes (2-0)
• Approved certification of the Paramedic Lieutenant Register effective October 28, 2024 (2-0)
• Approved certification of the Entry Level Police Officer Register effective October 23, 2024 (2-0)

Planning Commission

The Planning Commission will hold a public hearing on proposed amendments to the Municipal Code regarding project permitting timelines. The meeting also includes approval of minutes from November 4 and officer elections nominations.

• Public hearing on amendments to Municipal Code related to project permitting timelines (Item 6.A)
• Approval of minutes from November 4, 2024, Planning Commission meeting
• Officer elections nominations (Other Topics)

The Olympia Planning Commission held a public hearing on amendments to the Municipal Code related to project permitting timelines. No public testimony was given. The commission voted unanimously to recommend adoption of the draft amendments to the City Council as proposed, after an initial motion with revisions was withdrawn.

• Recommended adoption of draft amendments to Municipal Code on project permitting timelines to City Council (unanimous)
• Withdrew motion to recommend adoption with revisions
• Approved November 4, 2024 meeting minutes
• Approved agenda

Finance Committee

The Olympia Finance Committee will consider the recommended 2025 Preliminary Operating, Special Funds, and Capital Budget for final budget balancing. The committee will also discuss updates to municipal codes related to revenue, business taxes, and enforcement, and review a transition of workers compensation to state management.

• Consideration of 2025 Preliminary Operating, Special Funds, and Capital Budget
• Transition of Workers Compensation from self-insured to Washington State Labor & Industries
• Update to Olympia Municipal Code Title 3 on revenue and finance
• Update to Olympia Municipal Code Title 4 on uniform civil enforcement of license and tax requirements
• Update to Olympia Municipal Code Title 5 on business taxes, licenses, and regulations

The Finance Committee recommended the 2025 Preliminary Operating, Special (Dedicated) Funds, and Capital Budget for approval and forwarded it to the full City Council. It also approved recommendations to update Olympia Municipal Code Titles 3, 4, and 5 related to revenue, finance, and business taxes. The workers' compensation transition item was postponed to January, and the agenda item 6.B was postponed.

• Recommended 2025 Preliminary Operating, Special (Dedicated) Funds, and Capital Budget for approval (2-0, Chair absent)
• Approved recommendation to update OMC Title 3 on revenue and finance (2-0, Chair absent)
• Approved recommendation to update OMC Title 4 on civil enforcement of license/tax requirements (2-0, Chair absent)
• Approved recommendation to update OMC Title 5 on business taxes, licenses, and regulations (2-0, Chair absent)
• Postponed workers' compensation transition briefing to January Finance Committee meeting
• Postponed agenda item 6.B to a future meeting

Heritage Commission

The Heritage Commission is meeting to conduct a design review for proposed improvements to the Old Capitol Building. The body will also consider the approval of minutes from the October 14, 2024, Heritage Review Committee meeting.

• Design review for re-roofing and related improvements at the Old Capitol Building (600 Washington St SE)
• Approval of October 14, 2024 Heritage Review Committee meeting minutes

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will hold a special meeting to review proposed updates to advisory committee roles, expectations, and rules of procedure. The discussion focuses on a draft guidebook for future advisory committee operations. No votes or final decisions are scheduled; the item is for review and discussion only.

• Review of Advisory Committee Procedures and Expectations for Future Guidebook (Item 24-0940) with draft updates to roles, expectations, and rules of procedure

The Community Livability and Public Safety Committee held a special meeting to review proposed changes to Advisory Committee Roles and Expectations and Committee Rules of Procedure documents, with staff guidance on creating an Advisory Committee Guidebook. The discussion was completed, but no formal decisions or votes were taken.

• Reviewed proposed changes to Advisory Committee Roles and Expectations (no vote)
• Reviewed proposed changes to Committee Rules of Procedure (no vote)
• Discussed staff guidance for updating documents into an Advisory Committee Guidebook (no vote)

Arts Commission

The Arts Commission will approve the minutes from its October 10, 2024 meeting. It will discuss and recommend the Welcome Figure Concept Plan, including its location and landscape design. The commission will receive an update on the Armory Design Planning and consider leadership positions for 2025, as well as review advisory committee rules of procedure.

• Recommendation of the Welcome Figure Concept Plan (location and landscape design)
• Update on Armory Design Planning (item 24-0737)
• OAC Leadership Positions for 2025 (item 24-0739)
• Advisory Committee Rules of Procedure
• Approval of October 10, 2024 Arts Commission meeting minutes (item 24-0930)

The Olympia Arts Commission recommended the Welcome Figure concept plan by artist Andrea Wilbur-Sigo to City Council. The commission also retained Chair Kathryn Dorgan and Vice Chair Jacie Hoag through 2025. The armory design update was discussed but no decision was made.

• Recommended Welcome Figure concept plan to City Council (motion approved)
• Retained Chair Dorgan and Vice-Chair Hoag through 2025 (unanimous)
• Approved agenda as amended
• Approved October 10, 2024 meeting minutes

Design Review Board

The Design Review Board will review the Cottage Apartments project (case 24-0938, 24-1554). Staff reports, design checklists, plan sets, narratives, and a concept memo are attached for the board's consideration. The board will discuss the project's design compliance and any revisions.

• Project review – The Cottage Apartments (case 24-0938, 24-1554) with staff report and design documents

The Design Review Board approved the Cottage Apartments proposal (case 24-0938) with no conditions. The motion carried unanimously with 8 votes in favor and 1 excused absence. No other substantive decisions were made.

• Approved Cottage Apartments proposal (24-0938) with no conditions (8-0, 1 excused)

City Council

The Olympia City Council will convene for a dinner and information sharing session. The meeting is scheduled for Tuesday, November 12, 2024, at 4:30 PM in Room 207.

• Roll call
• City Council Dinner and Information Sharing (24-0945)
• Adjournment

The Olympia City Council met for an informal dinner and information-sharing session prior to the formal business meeting. No substantive decisions were made; the only action was completing the discussion and adjourning.

• Completed informal dinner and information sharing discussion

City Council

The City Council will approve the 2025 regular and excess ad valorem tax ordinances and hold a public hearing on the preliminary operating budget, utility rates, and impact fees. The agenda also includes resolutions for a transportation grant and a housing program, along with a public hearing on the CDBG program report.

• Approval of 2025 Regular Ad Valorem Tax - First and Final Reading
• Approval of 2025 Excess Ad Valorem Tax - First and Final Reading
• Public Hearing on 2025 Preliminary Operating Budget, Utility Rates, and Impact Fees
• Approval of Resolution for Washington State DOT Chip Seal Project Grant
• Approval of Resolution for HUD Older Adults Home Modification Program

The Olympia City Council approved a consent agenda that included an ordinance amending municipal code on vehicle camping, plus ordinances setting 2025 excess and regular property tax levies. The council also adopted a resolution requesting state and federal commissions to study reparations for descendants of enslaved people. Public hearings on CDBG reports and the 2025 preliminary budget were held with no public comment.

• Adopted ordinance amending vehicle camping rules (6-0, 1 excused)
• Adopted 2025 excess ad valorem tax ordinance (6-0, 1 excused)
• Adopted 2025 regular ad valorem tax ordinance (6-0, 1 excused)
• Adopted resolution requesting reparations study commission (6-0, 1 excused)
• Adopted resolution accepting WSDOT grant for chip seal project (consent)
• Adopted resolution authorizing HUD grant application for home modifications (consent)
• Held public hearings on CDBG reports and 2025 budget; no public comment

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review 2025 lodging tax funded tourism service proposals and discuss award history. They will also consider approval of minutes from September 2023. Public comment is accepted.

• Review of 2025 Lodging Tax Funded Tourism Service Proposals
• Approval of September 28, 2023 meeting minutes
• Public comment period on city business

Utility Advisory Committee

The Utility Advisory Committee will receive briefings on the Olympia 2045 comprehensive plan update, including capital facilities goals and policies and the utilities chapter. The committee will also hold officer elections. No decisions are scheduled; the items are for discussion and briefing only.

• Briefing on Olympia 2045 capital facilities goals and policies (item 24-0888)
• Briefing on the Olympia 2045 utilities chapter of the comprehensive plan update (item 24-0915)
• UAC officer elections (item 24-0916)

The Utility Advisory Committee unanimously recommended the Planning Commission-recommended Utilities Chapter of the Olympia 2045 Comprehensive Plan to the City Council. The committee also elected its 2025 officers and discussed updates on utility assistance programs and recruitment for three vacancies.

• Recommended Utilities Chapter of Olympia 2045 Comp Plan to City Council (unanimous)
• Elected Kristin Lamson as Chair and Melissa Kover as Vice Chair for 2025 (unanimous)
• Approved October 3, 2024 meeting minutes
• Approved meeting agenda

PBIA Advisory Board

The PBIA Advisory Board will discuss and possibly decide on the purchase of 2025 flower baskets from Fessler Nursery and begin planning for the 2025 PBIA program. The board will also approve minutes from the October 9, 2024 meeting and take public comment.

• Consideration of 2025 Flower Baskets Purchase (Fessler Nursery)
• 2025 PBIA Planning discussion
• Approval of October 9, 2024 meeting minutes
• Public comment period for community members

The PBIA Advisory Board voted 7-0 (with one abstention and one excused) not to purchase flower baskets for downtown Olympia in 2025 from Fessler Nursery. The board also unanimously approved moving forward with the PBIA Program Re-evaluation option for 2025 planning. The agenda was amended to switch discussion order of two business items, and the October 9 meeting minutes were approved.

• Approved agenda as amended, switching order of items 6.A and 6.B
• Approved October 9, 2024 PBIA meeting minutes
• Voted not to purchase 2025 flower baskets from Fessler Nursery (7-0, 1 abstention)
• Approved moving forward with PBIA Program Re-evaluation option (unanimous)

Planning Commission

The Planning Commission will conduct a public hearing regarding the Public Participation and Partners Chapter of the Comprehensive Plan Periodic Update. The body will also receive a briefing on updating goals and policies for capital facilities as part of Olympia 2045.

• Public hearing on the Public Participation and Partners Chapter of the Comprehensive Plan Periodic Update
• Briefing on Olympia 2045: Updating the Goals and Policies for Capital Facilities

The Olympia Planning Commission voted unanimously to recommend approval of the Public Participation and Partners Chapter of the Comprehensive Plan Periodic Update to the City Council. The commission also received a briefing on the Olympia 2045 Capital Facilities goals and policies update, with no action taken on that item.

• Recommended approval of Public Participation and Partners Chapter to Council (unanimous)
• Received briefing on Olympia 2045 Capital Facilities goals and policies (no action)

Committee of the Chairs

The Committee of the Chairs is meeting to discuss preparations for the 2025 City Council Annual Retreat. The body will also consider recommended updates to the City Council Guidebook.

• Preparations for the 2025 City Council Retreat
• Approval of recommended updates to the City Council Guidebook

The Committee of the Chairs approved the meeting agenda and discussed preparations for the 2025 City Council Retreat along with recommended updates to the City Council Guidebook. No final legislative votes or substantive policy decisions were recorded during the meeting.

• Approved the meeting agenda

Metropolitan Park District Board

The Metropolitan Park District Board will conduct public hearings regarding the preliminary 2025 budget and the 2025 ad valorem tax. The board will also receive a report on 2023 funding compliance.

• Public hearing on the 2025 Preliminary Olympia Metropolitan Park District Budget
• Public hearing on the 2025 Olympia Metropolitan Park District Ad Valorem Tax
• Presentation of the Advisory Committee’s annual report on 2023 funding compliance

The Olympia Metropolitan Park District Board approved the April 30, 2024 meeting minutes and received the advisory committee's annual report confirming the city's full compliance with 2023 funding requirements. The board held public hearings on the preliminary 2025 budget and the ad valorem tax, then directed staff to prepare resolutions for a $5,766,703 budget and an equal ad valorem tax amount for presentation at the November 19 meeting. Both motions passed unanimously (6-0 and 7-0, with one excused absence).

• Approved April 30, 2024 board meeting minutes
• Received advisory committee's annual report on 2023 funding compliance
• Directed staff to prepare $5,766,703 budget resolution for Nov 19 (6-0)
• Directed staff to prepare $5,766,703 ad valorem tax resolution for Nov 19 (7-0)

City Council

The Olympia City Council will hold a public hearing on the 2025 preliminary operating budget and 2025 ad valorem tax rates. The agenda includes approving interlocal agreements for fire training and ICAC, and submitting grant applications for supportive housing and solar panel installation.

• Public hearing on 2025 preliminary operating budget
• Public hearing on 2025 ad valorem tax
• Approval of Interlocal Agreement with City of Tumwater for Fire Training
• Approval of Resolution for Connecting Housing to Infrastructure Program Grant Application
• Approval of Resolution for Solar Panel Installation at Olympia Main Fire Station

The Olympia City Council approved the consent agenda, including bills totaling $21,098,789.91 and payroll of $8,501,469.21, and adopted several resolutions for grants and interlocal agreements. The council also approved on first reading an ordinance amending vehicle camping regulations, moving it to a second reading. No public testimony was given at four public hearings on the capital facilities plan, ad valorem tax, transportation improvement program, and preliminary operating budget.

• Approved consent agenda including bills and payroll (7-0)
• Adopted ordinance giving City Manager authority for water-tower site lease renewals
• Approved first reading of vehicle camping ordinance amendment
• Adopted resolution for interlocal agreement with Tumwater for fire training
• Adopted resolution for Connecting Housing to Infrastructure grant for Franz Anderson project
• Adopted resolution for Connecting Housing to Infrastructure grant for B&B Apartments
• Adopted resolution accepting grant for solar panels at Main Fire Station
• Appointment of Troy Kirby to Capital Area Regional Public Facilities Board not approved

Social Justice & Equity Commission

The Social Justice & Equity Commission will meet to review and discuss the 2024 Draft Police Auditor Mid-Year Report. The session includes reviews of the Olympia Police Department Standards of Conduct and Professional Conduct Review System.

• Discussion of the 2024 Draft Police Auditor Mid-Year Report
• Review of Olympia Police Department Standards of Conduct
• Review of Olympia Police Department Professional Conduct Review System
• Approval of September 23, 2024 meeting minutes
• Approval of October 5, 2024 retreat meeting minutes

The Social Justice & Equity Commission voted 6-0 to draft a letter supporting Police Auditor Tara Parker's 2024 mid-year report and its two recommendations: enhancing de-escalation training for the Olympia Police Department and tracking coordination between police and crisis responders. Police Chief Rich Allen and other staff presented the department's mid-year review and answered questions. The meeting was otherwise procedural, with agenda and prior minutes approved and no public comment.

• Approved drafting a letter supporting Police Auditor Tara Parker's report and recommendations (6-0)
• Approved September 23, 2024 meeting minutes
• Approved October 5, 2024 retreat meeting minutes
• Approved the agenda

Design Review Board

The Design Review Board will meet to conduct a project review for the Easterly Apartments Phase II. This is the only project listed for review on the agenda.

• Project review for Easterly Apartments Phase II (Case 24-0856, 24-4519)

The Olympia Design Review Board approved the combined design review for Easterly Apartments Phase II (case 24-0856) with an 8-0 vote, with one member excused. The board also reviewed and updated its Project Merit Awards database. No other substantive decisions were made.

• Approved combined design review for Easterly Apartments Phase II, case 24-0856 (8-0, 1 excused)
• Reviewed and updated Project Merit Awards database

Planning Commission

The Planning Commission is holding a special study session to review the second draft of the Comprehensive Plan's Transportation Chapter. The body will examine significant changes, traffic volumes, and street connections.

• Review of Comprehensive Plan Draft Transportation Chapter second draft
• Discussion of street connections and traffic volumes fact sheets
• Review of public outreach summaries and responses to Planning Commission written comments

The Olympia Planning Commission held a special study session to discuss the draft Transportation Chapter of the Comprehensive Plan. No formal decisions were made; the discussion was completed and the meeting adjourned.

• Approved meeting agenda
• Completed discussion on Comprehensive Plan Draft Transportation Chapter (study session, no vote)

Heritage Commission

The Heritage Commission will review a special tax valuation application for the Sandberg House located at 208 Percival St NW. The agenda includes related documents such as photos, an owner statement, and a summary of expenses. The commission will also address a training item covering Section 106 and cultural resource protection. Standard agenda items such as approvals, public comment, and reports are also scheduled.

• 24-0873 – Special Tax Valuation application for the Sandberg House at 208 Percival St NW
• 24-0874 – Training session on Section 106 flow chart and cultural resource protection process

The Heritage Commission recommended that the City Council approve a Special Tax Valuation application for the Sandberg House. The commission also approved the meeting agenda and the minutes from the September 25, 2024 meeting.

• Recommended approval of Special Tax Valuation for Sandberg House at 208 Percival St NW (unanimous)
• Approved meeting agenda
• Approved September 25, 2024 meeting minutes

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will review and vote on a draft ordinance that repeals Municipal Code 2.38 for the Police Auditor and replaces it with recommendations from the Social Justice and Equity Commission. The meeting also includes a periodic update to the Public Safety Chapter of the Comprehensive Plan and a recommendation to appoint members to the inaugural City of Olympia Youth Council. Staff will present draft topics for the 2025 work plan for discussion.

• 24-0868: Draft Ordinance to repeal Police Auditor ordinance (OMC Chapter 2.38) and adopt new civilian oversight recommendations
• 24-0866: Public Safety Chapter of the Comprehensive Plan periodic update (draft and supporting documents)
• 24-0781: Recommendation to appoint members of the inaugural City of Olympia Youth Council
• 24-0867: Draft 2025 Community Livability and Public Safety Committee Work Plan topics

The Olympia Community Livability and Public Safety Committee approved three items to forward to the full City Council: the Public Safety Chapter of the Comprehensive Plan, appointment of 16 members to the inaugural Youth Council, and a draft ordinance replacing the Police Auditor chapter with a Civilian Police Auditor role. All motions passed 2-0 with one member excused. The committee also discussed its 2025 work plan topics but took no action.

• Recommended approval of Public Safety Chapter of Comprehensive Plan (2-0)
• Approved appointment of 16 members to inaugural Youth Council (2-0)
• Approved draft ordinance repealing OMC 2.38 Police Auditor, replacing with Civilian Police Auditor (2-0)

City Council

The City Council is holding a study session to discuss the 2025 operating budget and a briefing on the Olympia 2045 Comprehensive Plan Periodic Update. The body will also discuss a public engagement process regarding minimum wage, fair scheduling, and workplace safety.

• Discussion of 2025 Operating Budget
• Olympia 2045 Comprehensive Plan Periodic Update briefing
• Discussion of public engagement process for minimum wage, fair scheduling, and workplace safety

The City Council held a study session with no formal votes. They discussed a public engagement process for minimum wage, fair scheduling, and workplace safety, agreeing to revisit it at their January retreat. They also received briefings on the Olympia 2045 Comprehensive Plan update and the 2025 Operating Budget, including General Fund balancing and proposed reductions.

• Agreed to discuss minimum wage engagement at January retreat
• Received briefing on Olympia 2045 Comprehensive Plan update
• Received 2025 Operating Budget update with proposed reductions

Planning Commission

The Olympia Planning Commission will consider a draft public hearing for the Public Participation and Partners chapter of the Comprehensive Plan, including survey results and a new webpage. Commissioners will also receive a briefing on proposed amendments to the municipal code that would change project permitting timelines, with reference to SB 5290. The meeting includes standard agenda approval, minutes approval, public comment, staff announcements, reports, and other topics before adjourning.

• Public Participation and Partners Chapter draft public hearing
• Survey results summary for the Public Participation chapter
• Webpage update for the Public Participation chapter
• Briefing on municipal code amendments for project permitting timelines
• SB 5290 fact sheet related to permitting changes

The Commission held a public hearing regarding the Public Participation and Partners Chapter of the Comprehensive Plan periodic update. No decisions were made on this item, as deliberations are scheduled for the next meeting. The Commission also received a briefing on Municipal Code amendments concerning project permitting timelines.

• Approved the meeting agenda
• Approved October 7, 2024, meeting minutes
• Closed public hearing on Comprehensive Plan update (deliberations tabled)

Finance Committee

The Finance Committee will conduct a preliminary review of 2025 utility rates, impact fees, and specific program budgets. The committee will also receive a briefing on a classification and compensation study.

• Preliminary review of 2025 Utility Rates, General Facility Charges, and Impact Fees
• Budget review for Inspire Olympia, Lodging Tax, and Housing/Homeless Response Program
• Budget review for Parking & Business Improvement Area (PBIA)
• Classification and Compensation Study briefing

The Olympia Finance Committee approved forwarding proposed 2025 utility rates, fees, and budgets to the full City Council. The proposal includes increases for drinking water (3.9%), wastewater (5.3%), storm/surface water (5.2%), and waste (7.6%), plus recommended changes to permit and impact fees. The committee also heard a briefing on a classification and compensation study and approved minutes from two prior meetings.

• Forwarded proposed 2025 utility rates and fees to City Council (3-0)
• Approved September 16, 2024 Finance Committee minutes
• Approved October 7, 2024 Finance Committee minutes
• Completed discussion on classification and compensation study

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hold public hearings on naming The Olympia Armory, Yelm Highway Community Park, and Kaiser Woods Park. After the hearings, the committee will make recommendations on the official names for each of these parks. The agenda also includes a recommendation on the Capital Facilities Plan and Capital Asset Management Program for the Parks chapter. Standard agenda items such as approvals, public comment, and reports are also scheduled.

• 24-0848 Public Hearing for naming “The Olympia Armory”
• 24-0849 Public Hearing for naming “Yelm Highway Community Park”
• 24-0850 Public Hearing for naming “Kaiser Woods Park”
• 24-0852 Recommendation on official name for “The Olympia Armory”
• 24-0809 Recommendation on Capital Facilities Plan (Parks Chapter)

The Parks and Recreation Advisory Committee held public hearings and voted to recommend official names for three parks to City Council. The committee recommended 'The Daley Creative Arts Campus at the Armory' for the Olympia Armory, 'Strawberry Fields Community Park' for Yelm Highway Community Park, and 'McMillan Trails Park' for Kaiser Woods Park. An amendment to add 'Multiuse' to the Kaiser Woods name failed. The committee also voted to have its chair write a letter supporting the Capital Facilities Plan, but rejected amendments to include member Farber's letter or inflationary increases.

• Recommended 'The Daley Creative Arts Campus at the Armory' as official name for Olympia Armory (8-0, 1 absent)
• Recommended 'Strawberry Fields Community Park' for Yelm Highway Community Park, with suggestion to consult local tribes (8-0, 1 absent)
• Recommended 'McMillan Trails Park' for Kaiser Woods Park (8-0, 1 absent)
• Amendment to rename Kaiser Woods as 'McMillan Multiuse Trails Park' failed (2-6, 1 absent)
• Motion to incorporate member Farber's letter into CFP recommendation failed (2-6, 1 absent)
• Motion to have PRAC chair write letter supporting Capital Facilities Plan carried (7-1, 1 absent)
• Amendment to include inflationary increases to CAMP funding in support letter failed (2-6, 1 absent)

Land Use & Environment Committee

The Land Use & Environment Committee is meeting to conduct committee business. The primary focus is the update to the Land Use & Urban Design chapter of Olympia 2045.

• 24-0826 Olympia 2045 - Land Use & Urban Design Chapter Update

The Land Use & Environment Committee held a discussion-only meeting on the Olympia 2045 Comprehensive Plan's Land Use & Urban Design chapter update, covering goals, policies, and timeline. No formal decisions were made; the committee also reviewed upcoming agenda items for the next meeting.

• Approved meeting agenda (unanimous)
• Completed discussion on Olympia 2045 Land Use & Urban Design chapter update (no action taken)

City Council

The City Council will discuss resolutions to oppose Washington State Ballot Initiatives No. 2109 and No. 2124. The body is also deciding on budget amendments and interlocal agreements for transportation and housing plans.

• Resolution opposing Initiative No. 2109 regarding capital gains excise tax
• Resolution opposing Initiative No. 2124 regarding long-term care coverage
• Third Quarter Budget Amendment (Ordinance 7403)
• Interlocal agreement with Lacey, Tumwater and Yelm for Accessory Dwelling Unit plans
• Interlocal agreement with Olympia School District for Cultural Access Tax Transportation Funding

The Olympia City Council voted 6-0 to oppose two state ballot initiatives regarding capital gains tax and long-term care insurance opt-outs. The Council also amended a budget ordinance to remove a $437,000 line item for police vehicle rentals and equipment to allow for further discussion. Several other resolutions, including interlocal agreements for housing and transportation, were approved on the consent calendar.

• Approved resolution opposing Initiative No. 2109 (6-0)
• Approved resolution opposing Initiative No. 2124 (6-0)
• Amended Ordinance 7403 to remove $437,000 police equipment appropriation (6-0)
• Approved Creative District Boundary Revisions
• Approved Interlocal Agreement with Olympia School District for Cultural Access Tax
• Accepted Transportation Benefit District 2023 Annual Report
• Approved Interlocal Agreement with Lacey, Tumwater, and Yelm for ADU plans
• Approved ordinance on first reading for City Manager authority over water-tower leases

Civil Service Commission

The Olympia Civil Service Commission will vote on the approval of the Firefighter/Paramedic Register, the Entry Level Police Officer Register, and updates to the Fire Captain testing process and job description. The meeting also includes routine approvals of prior meeting minutes and a public comment period.

• Approval of Firefighter/Paramedic Register (24-0843)
• Approval of Entry Level Police Officer Register (24-0845)
• Fire Captain Testing Process and Job Description Updates (24-0869)
• Approval of September 17, 2024 meeting minutes (24-0844)
• Public comment period for community members

The Olympia Civil Service Commission approved three items: the Firefighter/Paramedic Register effective October 15, 2024, the Entry Level Police Officer Register effective September 26, 2024, and the Fire Captain testing process with job description updates. All motions passed unanimously (3-0). The commission also discussed but did not act on a question about burning art installation materials for fire training, which was not permitted due to regulations.

• Approved Firefighter/Paramedic Register effective Oct 15, 2024 (3-0)
• Approved Entry Level Police Officer Register effective Sep 26, 2024 (3-0)
• Approved Fire Captain testing process and job description updates (3-0)

Heritage Commission

The Heritage Commission is meeting to discuss a special tax valuation for the Sandberg House. The meeting includes a site visit to the property located at 208 Percival St NW.

• Recommendation of Special Tax Valuation for the Sandberg House at 208 Percival St NW
• Approval of January 5, 2024 Heritage Review Committee meeting minutes

The Olympia Heritage Commission met on October 14, 2024, and unanimously recommended approval of a Special Tax Valuation for the Sandberg House at 208 Percival St NW. The motion was made by Commissioner Knight and seconded by Commissioner Becker. The meeting also included approval of the agenda and prior meeting minutes, with no public comment or announcements.

• Recommended approval of Special Tax Valuation for Sandberg House at 208 Percival St NW (unanimous)
• Approved agenda
• Approved January 5, 2024 Heritage Review Committee meeting minutes

LEOFF I Disability Board

The LEOFF I Disability Board will meet to approve the September 9, 2024 minutes and a case regarding hearing aids. The meeting will be held via Zoom.

• Approval of September 9, 2024 LEOFF Board Minutes
• Approval of Case #24-8 Hearing Aids

The LEOFF I Disability Board approved the September 9, 2024 meeting minutes and authorized a payment of $4,000.02 for hearing aids for Case #24-8. The hearing aid payment was approved unanimously by a 5-0 vote. No other substantive decisions were made.

• Approved September 9, 2024 LEOFF Board minutes
• Approved $4,000.02 payment for hearing aids (Case #24-8) (5-0)

Arts Commission

The Arts Commission will meet to discuss jury recommendations for the 2025 Percival Plinth Project and Arts Walk Cover Art. The body will also determine leadership positions for 2025 and receive updates on Inspire Olympia and the Arts Walk.

• Jury recommendation for 2025 Percival Plinth Project and Arts Walk Cover Art
• Selection of OAC Leadership Positions for 2025
• Inspire Olympia update
• Arts Walk recap

The Olympia Arts Commission approved the agenda and minutes, and discussed the 2025 Percival Plinth Project and Arts Walk cover art jury recommendations, with commissioners assigned to juries. Leadership positions for 2025 were deferred to the November meeting so Vice Chair Hoag could attend. The commission received updates on Inspire Olympia funding and the Arts Walk recap, with no formal votes on these items.

• Approved agenda as amended (moved item 24-0726 to top)
• Approved August 8, 2024 meeting minutes
• Deferred 2025 OAC leadership selection to November meeting
• Commissioner Repcik assigned to Arts Walk cover jury
• Commissioner Spivak assigned to Percival Plinth Project jury

City Council

The City Council is holding a special joint meeting with the Olympia Port Commission. The agenda consists of a single business item regarding this joint session.

• Joint Meeting with the Olympia Port Commission (Item 2.A 24-0836)

The City Council held a special joint meeting with Port of Olympia Commissioners. They discussed the Port Master Plan update, Budd Inlet cleanup, tax increment financing, and partnership opportunities. No formal votes or decisions were recorded in these minutes.

• Discussed Port Master Plan update
• Discussed Budd Inlet cleanup
• Discussed tax increment financing
• Discussed partnership opportunities

Site Plan Review Committee

The Site Plan Review Committee will review the agenda and hold presubmission conferences for two projects. The first is the Springwood Plat (24-0800) located at 1609 Springwood Ave NE. The second is the PSE Eld Inlet Substation Maintenance (24-0807) located at 1330 Kaiser Rd NW. No decisions are recorded for this meeting.

• Presubmission conference for Springwood Plat (24-0800) – 1609 Springwood Ave NE
• Presubmission conference for PSE Eld Inlet Substation Maintenance (24-0807) – 1330 Kaiser Rd NW

The Site Plan Review Committee met on October 9, 2024 and held presubmission conferences for two items: 24-0800 Springwood Plat at 1609 Springwood Ave NE and 24-0807 PSE Eld Inlet Substation Maintenance at 1330 Kaiser Rd NW. The minutes state only that "the information was provided" for each item. No approvals, denials, or other substantive decisions are recorded; the meeting then adjourned.

• Presubmission conference held for 24-0800 Springwood Plat, 1609 Springwood Ave NE (no decision recorded)
• Presubmission conference held for 24-0807 PSE Eld Inlet Substation Maintenance, 1330 Kaiser Rd NW (no decision recorded)
• Meeting adjourned

PBIA Advisory Board

The PBIA Advisory Board will meet to approve previous meeting minutes and discuss a Halloween program sponsorship. The board will also review a draft for 2025 planning and receive a staff update on the City Council's exploration of a mandated minimum wage.

• Approval of July 3, 2024 PBIA meeting minutes
• Consideration of Halloween Program Sponsorship
• City Staff Update on Council Exploration of City Mandated Minimum Wage
• 2025 PBIA Planning discussion draft

The Olympia PBIA Advisory Board held a special meeting and approved a $1,000 sponsorship request from KXXO for the downtown Halloween program. The motion passed unanimously. Boardmembers also discussed a City Council exploration of a city-mandated minimum wage and Worker's Bill of Rights, as well as the 2025 PBIA work plan, but no decisions were made on those items.

• Approved $1,000 sponsorship to KXXO for downtown Halloween program (unanimous)

Metropolitan Park District Advisory Committee

The Metropolitan Park District Advisory Committee will approve the May 1, 2024 meeting minutes, consider public feedback and finalize the 2023 compliance report for the OMPD Board and City Council, and preview the 2025 preliminary budget. The meeting also includes a public comment period and standard procedural items.

• 24-0812 Approval of May 1, 2024 meeting minutes
• 24-0810 Review public feedback and finalize the 2023 OMPD compliance report
• 24-0811 2025 Preliminary Budget Preview presentation
• Public comment period for community members
• Standard procedural items: call to order, roll call, agenda approval

The Metropolitan Park District Advisory Committee approved the agenda and prior minutes, then reviewed public feedback and finalized the annual report on 2023 funding compliance, recommending it for approval. Staff also presented the 2025 preliminary budget, which the committee discussed and recommended for approval. No public comment was received, and the meeting adjourned at 7:20 p.m.

• Approved May 1, 2024 meeting minutes
• Finalized 2023 OMPD compliance report, recommended for approval
• Recommended 2025 preliminary budget for approval

City Council

The Olympia City Council meeting on October 8, 2024 includes a business item to discuss a council dinner and information sharing session. The item is identified as 24-0834. No other substantive agenda items are listed beyond roll call and adjournment.

• 24-0834 City Council Dinner and Information Sharing (business item)

The Olympia City Council met for an informal dinner and information-sharing session prior to the formal business meeting. No substantive decisions were made; the discussion was completed and the meeting adjourned at 5:30 p.m.

City Council

The Olympia City Council will consider two resolutions expressing opposition to State Ballot Initiative No. 2066 on energy services and Initiative No. 2117 on carbon credit tax trading. The council will also approve an interlocal agreement for the Deschutes Estuary Restoration Project and adopt ordinance amendments related to camping restrictions and the third‑quarter budget. Additional items include special recognitions, a public hearing for a HUD affordable homeownership grant, and updates to the 2025 capital facilities plan and budget.

• Resolution opposing Washington State Ballot Initiative No. 2066 (energy services, natural gas, electrification)
• Resolution opposing Washington State Ballot Initiative No. 2117 (carbon credit tax trading)
• Interlocal agreement authorizing collaboration on the Deschutes Estuary Restoration Project
• Ordinance amendment prohibiting camping on city property and right‑of‑way (Chapter 12.74)
• Public hearing for a HUD grant application to fund affordable homeownership

The Olympia City Council unanimously adopted resolutions opposing Washington State Ballot Initiative No. 2066 (regulating energy services, including natural gas and electrification) and No. 2117 (concerning carbon credit tax trading), following public hearings. The council also adopted the consent calendar, which included an ordinance prohibiting camping on city property, parklets, and right-of-way, and approved a first reading of a third-quarter budget amendment. No other substantive decisions were made; remaining items were informational or procedural.

• Adopted resolution opposing I-2066 (7-0)
• Adopted resolution opposing I-2117 (7-0)
• Adopted ordinance prohibiting camping on city property, parklets, and right-of-way (consent calendar, 7-0)
• Approved first reading of third-quarter budget amendment ordinance (consent calendar, 7-0)
• Adopted consent calendar including minutes, appointment, and resolutions (7-0)

Finance Committee

The Finance Committee is holding a special meeting to discuss a Worker’s Bill of Rights and minimum wage. The discussion is based on a letter sent to the City Council.

• Discussion of 24-0837 Worker’s Bill of Rights and Minimum Wage

The Olympia Finance Committee met and discussed a Worker's Bill of Rights and minimum wage. No decisions were made; the committee requested staff to organize public engagement and bring back more information at a future meeting.

• Requested staff to organize public engagement on Worker's Bill of Rights and minimum wage

Planning Commission

The Olympia Planning Commission will meet to deliberate on the 2025-2030 Capital Facilities Plan and review draft chapters for the Olympia 2045 Comprehensive Plan update, including the Public Safety and Utilities chapters.

• Approval of September 16 and 18, 2024, meeting minutes
• Deliberations on 2025-2030 Capital Facilities Plan
• Deliberations on Public Safety Chapter of Comprehensive Plan
• Deliberations on Utilities Chapter of Comprehensive Plan
• Deliberations on Natural Environment Chapter of Comprehensive Plan

The Olympia Planning Commission deliberated and unanimously recommended approval of the Public Safety Chapter of the Comprehensive Plan Periodic Update with modifications. It also unanimously recommended approval of the Utilities and Natural Environment chapters of the Olympia 2045 Comprehensive Plan Update, each with modifications, and accepted the Finance Subcommittee Letter as amended for the Preliminary 2025-2030 Capital Facilities Plan. All votes were unanimous.

• Accepted Finance Subcommittee Letter as amended for Preliminary 2025-2030 Capital Facilities Plan (unanimous)
• Recommended approval of Public Safety Chapter with modifications (unanimous)
• Recommended approval of Utilities Chapter with modifications (unanimous)
• Recommended approval of Natural Environment Chapter with modifications (unanimous)

Social Justice & Equity Commission

The commission will convene a special retreat to discuss its work on social justice and equity. The agenda includes roll call, business items, the retreat agenda (item 6.A 24-0813), and adjournment. No specific decisions or actions are listed.

• Roll call
• Business items
• Retreat agenda (item 6.A 24-0813)
• Adjournment

The Social Justice & Equity Commission held its annual retreat, facilitated by Truclusion consultants, with team-building exercises, presentations, and brainstorming for future projects. No formal decisions, approvals, or votes were recorded during the meeting.

• Held annual retreat with team-building and brainstorming (no vote)

Utility Advisory Committee

The committee will approve the agenda and the September 5, 2024 meeting minutes. It will discuss the LOTT proposed 2025‑2026 budget and rates, followed by the 2025 Utility Operating Budget, rates, Capital Facilities Plan and General Facility Charges. Public comment and announcements are also scheduled.

• 24-0795 Approval of September 5, 2024 UAC Meeting Minutes
• 24-0797 LOTT Proposed 2025‑2026 Budget and Rates
• 24-0798 2025 Utility Operating Budget, Rates, Capital Facilities Plan and General Facility Charges

The Utility Advisory Committee voted unanimously to approve staff's proposed 2025 utility operating budget and rate proposals, general facility charges, and the Capital Facilities Plan. The UAC will send a letter to the City Council supporting the 2025 budget and rates. The committee also received briefings on LOTT's proposed 2025-2026 budget and rates and on the 2025 utility budget; no action was taken on the LOTT briefing. Committee member Krug asked that the letter to Council note UAC concern about General Fund programs moving to utility funding and deferred CFP projects.

• Approved staff's proposed 2025 utility operating budget and rate proposals, general facility charges, and Capital Facilities Plan (unanimous)
• UAC will write a letter to City Council supporting the 2025 budget and rates
• Approved the meeting agenda
• Approved September 5, 2024 UAC meeting minutes (24-0795)
• Received briefing on LOTT proposed 2025-2026 budget and rates (24-0797); no action taken
• Received briefing on 2025 utility operating budget, rates, CFP and general facility charges (24-0798)

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will consider the draft work plan for 2025 and set the regular meeting schedule for the next year. The board will also approve the minutes from the September 5, 2024 meeting. Additional agenda items include public comment, announcements, a staff report, and other topics.

• Approval of September 5, 2024 Cultural Access Advisory Board minutes (Item 3.A)
• Review and approval of the 2025 CAAB Work Plan and regular meeting schedule (Item 6.A)
• Public comment period for community members
• Announcements
• Staff report

The Cultural Access Program Advisory Board approved its 2025 work plan and regular meeting schedule, with four meetings set for the year. The board also noted that one member's term is expiring and recruitment will begin for a new member.

• Approved 2025 CAAB Work Plan as amended (unanimous)
• Approved 2025 meeting schedule: Jan 9, May 1, Jul 10, Oct 9
• Approved September 5, 2024 meeting minutes
• Approved agenda

Site Plan Review Committee

The Site Plan Review Committee will first review the meeting agenda. It will then hold a presubmission conference to discuss the CWT Binding Site Plan (24-0806) for the property at 3910 Martin Way East, examining the site plan, vicinity map, narrative description, and presubmission details. The meeting will conclude with adjournment.

• Presubmission conference for CWT Binding Site Plan (24-0806) at 3910 Martin Way E
• Review of Site Plan attachment
• Review of Vicinity Map attachment
• Review of Narrative Description attachment
• Review of Presubmission Details attachment

The committee met on October 2, 2024, to conduct a presubmission conference regarding a binding site plan for 3910 Martin Way E. No formal votes or legislative actions were recorded during this meeting.

• Conducted presubmission conference for 24-0806 CWT Binding Site Plan

City Council

The City Council is holding a study session to receive a briefing on a draft interlocal agreement. The discussion focuses on the Deschutes Estuary Restoration Project.

• Briefing on the Deschutes Estuary Restoration Project Interlocal Agreement (24-0805)

The City Council held a study session to receive a briefing on the proposed Deschutes Estuary Restoration Project Interlocal Agreement (ILA), which formalizes a Memorandum of Understanding among multiple jurisdictions. No formal action was taken; the item was presented for discussion and questions.

• Received briefing on Deschutes Estuary Restoration Project ILA (no vote taken)

Heritage Commission

The Heritage Commission is meeting to approve previous minutes and discuss administrative business. The agenda includes items regarding recruitment for 2025 and training materials related to the Olympia Heritage Register and Special Valuation.

• Recruitment for 2025
• Olympia Heritage Register Checklist training
• Special Valuation Pamphlet and Checklist training

The Olympia Heritage Commission met on September 25, 2024, and approved the agenda and the August 28, 2024 meeting minutes. No public comment was received. The commission discussed recruitment for 2025, committee reports, and training, but no formal decisions were made on these items. The meeting adjourned at 6:31 p.m.

• Approved agenda
• Approved August 28, 2024 meeting minutes
• Discussed 2025 recruitment (no action taken)
• Discussed committee reports (no action taken)
• Discussed training (no action taken)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will consider an applicant for the Lodging Tax Advisory Committee. The body will also review an update from the Parks, Arts, and Recreation Department and the 2025 advisory committee recruitment process.

• Consideration of Greg Taylor's application for the Lodging Tax Advisory Committee
• Parks, Arts, and Recreation Department update
• Overview of the 2025 Advisory Committee recruitment process

The Community Livability and Public Safety Committee approved prior meeting minutes and recommended Greg Taylor to fill a vacant representative position on the Lodging Tax Advisory Committee. The committee also received updates from the Parks, Arts, and Recreation Department and discussed the 2025 advisory committee recruitment process, scheduling a special session for November 14.

• Approved July 24, 2024 meeting minutes as amended
• Approved August 21, 2024 meeting minutes
• Recommended Greg Taylor for Lodging Tax Advisory Committee (3-0)

Social Justice & Equity Commission

The Social Justice & Equity Commission will receive an informational presentation on naming parks and facilities. The body will also review the Public Participation and Partners Chapter of the Comprehensive Plan periodic update and discuss the agenda for an October 5 retreat.

• Informational presentation on the process for naming parks and facilities, including Armory naming
• Review of the Public Participation and Partners Chapter of the Comprehensive Plan periodic update
• Discussion of the October 5, 2024, Commission Retreat Agenda

The Social Justice & Equity Commission held an informational meeting with no formal votes or decisions. Members heard updates on the park renaming process (29 suggestions for the Olympia Armory, 10-20 for Yelm Highway Community Park and Kaiser Woods Park) and the Public Participation chapter of the 2025 Comprehensive Plan, and discussed the agenda for the October 5 retreat. The meeting was procedural and informational only.

• Approved August 26, 2024 meeting minutes
• Approved meeting agenda
• Received informational update on park renaming process
• Discussed Comprehensive Plan Public Participation chapter
• Discussed October 5 retreat agenda

Land Use & Environment Committee

The Land Use & Environment Committee will review updates to the Olympia 2045 Housing Element, including a housing action plan and meeting summary. They will also discuss a 2024–2028 Thurston County affordable housing pipeline and an emergency declaration related to affordable housing.

• 24-0702 Olympia 2045 Housing Element Chapter update
• 24-0730 Emergency Declaration on Affordable Housing Discussion

The Land Use & Environment Committee discussed updates on the Housing Element Chapter of the Comprehensive Plan and an overview of a proposed emergency declaration related to affordable housing. No formal votes or decisions were taken on these items; the discussions were completed. The committee approved the agenda and the minutes from the August 15, 2024 meeting.

• Approved agenda for September 19, 2024 meeting
• Approved minutes of August 15, 2024 meeting

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss recommendations for the 2025-2030 Capital Facilities Plan (CFP) and Capital Asset Management Program (CAMP). The committee will also receive reports from the Olympia Metropolitan Parks Advisory Board and the Deschutes Estuary Project Community Sounding Board.

• 2025-2030 Capital Facilities Plan (CFP) & Capital Asset Management Program (CAMP) recommendation
• Follow-up on park name recommendations for Kaiser Woods, Yelm Highway Community Park, and The Armory

The Olympia Parks and Recreation Advisory Committee convened on September 19, 2024, but only 4 of 9 members were present, so no quorum existed. As a result, the committee took no action on the agenda, minutes, or the 2025-2030 Capital Facilities Plan and Capital Asset Management Program recommendation. The meeting was adjourned after a public comment and a presentation.

• No action on agenda approval due to lack of quorum
• No action on August 15, 2024 minutes approval due to lack of quorum
• No action on 2025-2030 Capital Facilities Plan & Capital Asset Management Program recommendation

Planning Commission

The Planning Commission Finance Subcommittee is meeting to discuss the Capital Facilities Plan 2025-2030 Financial Plan. The body will also review minutes from the September 9, 2024, meeting.

• Discussion of Capital Facilities Plan 2025-2030 Financial Plan
• Approval of September 9, 2024, meeting minutes

Site Plan Review Committee

The Site Plan Review Committee is meeting to conduct a presubmission conference. The session focuses on a proposal for duplexes at 2325 Conger Ave NW.

• Presubmission conference for 24-0732: Duplexes at 2325 Conger Ave NW

The Site Plan Review Committee met virtually and conducted a presubmission conference for a proposed duplex development at 2325 Conger Ave NW. No decisions were made; the item was informational only. The meeting adjourned after the discussion.

• Held presubmission conference for 2325 Conger Ave NW duplexes (no action taken)

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee will discuss two draft documents at this meeting: the 2025-2030 Preliminary Capital Facilities Plan and the second draft of the Comprehensive Plan Transportation Chapter. The committee will also approve minutes from the July 17, 2024 meeting and hear a housekeeping report.

• Discuss 2025-2030 Preliminary Capital Facilities Plan (24-0770)
• Review second draft of Comprehensive Plan Transportation Chapter (24-0771)
• Approve minutes from July 17, 2024 meeting (24-0773)
• Public comment period (6:10-6:20)
• Housekeeping report (24-0772)

The Bicycle and Pedestrian Advisory Committee met and completed discussions on the 2025-2030 Preliminary Capital Facilities Plan and the second draft of the Comprehensive Plan Transportation Chapter. The committee approved the July 17, 2024 meeting minutes as amended and received a housekeeping report. No formal votes or decisions were taken on the discussed items.

• Approved July 17, 2024 meeting minutes as amended
• Completed discussion on 2025-2030 Preliminary Capital Facilities Plan
• Completed discussion on Comprehensive Plan Transportation Chapter second draft
• Received housekeeping report

Civil Service Commission

The Civil Service Commission will consider two business items: changes to the classification specifications for the Olympia Fire Department Battalion Fire Chief (item 24-0776) and for the Fire Lieutenant (item 24-0777). The commission will also approve the minutes from the August 20, 2024 meeting. Public comment and announcements are scheduled before the business items.

• 24-0776 OFD Battalion Fire Chief Classification Specification Changes
• 24-0777 OFD Fire Lieutenant Classification Specification Changes
• Approval of August 20, 2024 Civil Service Commission Meeting Minutes (item 24-0715)

The Olympia Civil Service Commission approved proposed changes to the Battalion Fire Chief and Fire Lieutenant classification specifications. Both motions passed 2-0, with one commissioner excused. No other substantive decisions were made.

• Approved Battalion Fire Chief Classification Specification changes (2-0, 1 excused)
• Approved Fire Lieutenant Classification Specification changes (2-0, 1 excused)

City Council

The City Council will consider an ordinance to prohibit camping and constructing camp facilities on city property, parklets, and right-of-ways. The meeting also includes a preliminary update on the 2025 operating budget and a briefing on the Experience Olympia and Beyond Destination Master Plan.

• Ordinance 24-0736: Prohibiting camping on city property, parklets, and city right-of-way
• Bid award for the Downtown Bike Corridor Project
• Grant award for the Olympia Armory from the Department of Commerce Community Decarbonization Grant
• Grant application to HUD for affordable homeownership funding
• 2025 Preliminary Operating Budget Update

The Olympia City Council approved on first reading an ordinance amending Municipal Code Chapter 12.74 to prohibit camping and constructing camp facilities in city right-of-way, forwarding it to a second reading. The vote was 5-2, with Councilmembers Cooper and Vanderpool opposed. The council also adopted the consent calendar, including a bid award for the Downtown Bike Corridor Project and several grant-related resolutions.

• Approved ordinance on first reading to prohibit camping in city right-of-way (5-2)
• Adopted consent calendar including Downtown Bike Corridor Project bid award
• Adopted resolution accepting Community Decarbonization Grant for Olympia Armory
• Adopted resolution authorizing interagency agreement for Home Electrification and Appliance Rebates Program
• Adopted resolution authorizing HUD grant application for affordable homeownership
• Adopted September 10, 2024 meeting minutes

Planning Commission

The Olympia Planning Commission will conduct public hearings on four major items: the Preliminary 2025-2030 Capital Facilities Plan, updates to the Natural Environment and Public Safety chapters of the Comprehensive Plan, and a second draft review of the Transportation Chapter. These hearings allow the public to comment on proposed long-term planning documents before the Commission makes recommendations to the City Council.

• 24-0752 Preliminary 2025-2030 Capital Facilities Plan - Public Hearing
• 24-0714 Olympia 2045 Natural Environment Chapter update - Public Hearing
• 24-0746 Public Safety Chapter of the Comprehensive Plan update - Public Hearing
• 24-0750 Comprehensive Plan Transportation Chapter second draft review

The Planning Commission held public hearings for the 2025-2030 Capital Facilities Plan and two chapters of the Olympia 2045 Comprehensive Plan. No public testimony was provided during these hearings. Commissioners also reviewed the second draft of the Comprehensive Plan Transportation Chapter.

• Approved meeting agenda
• Approved August 19, 2024, meeting minutes
• Held public hearing for 2025-2030 Capital Facilities Plan
• Held public hearing for Olympia 2045 Natural Environment Chapter
• Held public hearing for Public Safety Chapter of Comprehensive Plan

Finance Committee

The Olympia Finance Committee will meet to approve minutes from the August 26 meeting, receive an annual update from the Washington Center for the Performing Arts, discuss the Worker’s Bill of Rights and minimum wage, and review the 2025 preliminary operating budget update. Public comment is allowed for up to two minutes per speaker.

• Approval of August 26, 2024 Finance Committee Meeting Minutes (24-0767)
• Washington Center for the Performing Arts Annual Update (24-0749)
• Discussion on Worker’s Bill of Rights and Minimum Wage (24-0751)
• 2025 Preliminary Operating Budget Update (24-0748)

The Olympia Finance Committee received updates on the Washington Center for the Performing Arts, discussed a tentative approach to a Worker's Bill of Rights and minimum wage ordinance, and reviewed the 2025 preliminary operating budget, including the General Fund deficit and proposed reductions. No formal votes were taken; all items were discussions or received reports.

• Approved August 26, 2024 Finance Committee meeting minutes
• Received Washington Center for the Performing Arts annual update
• Completed discussion on Worker's Bill of Rights and minimum wage approach
• Completed discussion on 2025 Preliminary Operating Budget update

Site Plan Review Committee

The Site Plan Review Committee is meeting to conduct a presubmission conference. The session focuses on a specific project proposal for the Armory Creative Campus.

• Presubmission conference for Armory Creative Campus at 515 Eastside St SE (24-0721, 24-5164)

The Site Plan Review Committee met on September 11, 2024, to conduct a presubmission conference. The committee reviewed project 24-0721, known as the Armory Creative Campus, located at 515 Eastside St SE. No other substantive actions were recorded.

• Provided information for Armory Creative Campus (24-0721)

City Council

The Olympia City Council will consider several routine approvals, including minutes from the August 13 meeting and recent bills and payroll certifications. It will vote on a grant from the Washington Department of Commerce to install electric‑vehicle charging stations on multifamily and city‑owned properties, and on agreements for park design work and community‑development loan subordination. The council will also accept the "Olympia Strong: Economic Opportunity for Everyone" plan as the city’s guiding economic‑development strategy and recognize National Service Dog Month and National Suicide Prevention Awareness Month.

• Approve a grant from the Washington Department of Commerce for EV charging stations on multifamily and city‑owned properties (Resolution 24‑0703).
• Authorize an agreement with Berger Partnership to complete Phase 1 design at Yelm Highway Community Park (Resolution 24‑0719).
• Authorize an agreement with Homes First for subordination of two Community Development Block Grant loans (Resolution 24‑0704).
• Approve the 2024 Percival Plinth Project Peoples’ Choice Award (Item 6.A, 24‑0717).
• Accept "Olympia Strong: Economic Opportunity for Everyone" as the city’s guiding economic‑development strategy (Item 6.B, 24‑0731).

The Olympia City Council approved the consent agenda, including minutes, bills, and several resolutions. It also approved the purchase of the Percival Plinth Project People's Choice Award sculpture 'Ember 2' and accepted 'Olympia Strong: Economic Opportunity for Everyone' as the guiding economic development strategy. All votes were unanimous (7-0).

• Adopted consent agenda including minutes, bills, and resolutions (7-0)
• Approved $4.44M payroll and $20.03M claims (7-0)
• Authorized grant acceptance for EV charging stations (7-0)
• Authorized agreement with Berger Partnership for Yelm Highway Community Park design (7-0)
• Authorized agreement with Homes First for loan subordination (7-0)
• Approved purchase of sculpture 'Ember 2' by Karen Sixkiller (7-0)
• Accepted 'Olympia Strong' as guiding economic development strategy (7-0)

City Council

The City Council is holding a special meeting for dinner and information sharing. The agenda is primarily procedural.

• City Council Dinner and Information Sharing (Item 6.A 24-0735)

The Olympia City Council met for a special dinner and information-sharing session. No formal votes or decisions were taken; members discussed administrative support, the minimum wage ordinance, and legislative reporting. The meeting was adjourned at 5:36 p.m.

Planning Commission

The Planning Commission Finance Subcommittee is meeting to discuss and ask questions regarding the Capital Facilities Plan 2025-2030 Financial Plan. The body will also consider approving the minutes from the August 21, 2024, meeting.

• Discussion of Capital Facilities Plan 2025-2030 Financial Plan
• Approval of August 21, 2024, Finance Subcommittee meeting minutes

The Olympia Planning Commission Finance Subcommittee met online and approved the agenda and the August 21, 2024 meeting minutes. The only substantive item was a discussion with chapter contributors about the Capital Facilities Plan 2025-2030 financial plan; no decisions were made on the plan. The meeting adjourned at 7:02 p.m.

• Approved meeting agenda
• Approved August 21, 2024 Finance Subcommittee minutes
• Completed discussion on Capital Facilities Plan 2025-2030 (no action taken)

LEOFF I Disability Board

The LEOFF I Disability Board is meeting to approve minutes from August 12, 2024. The board will also decide on two specific benefit requests.

• Case #24-6 Long Term Care approval
• Case #24-7 Dental Request approval

The Olympia LEOFF I Disability Board approved two disability benefit payments at its September 9, 2024 meeting. The board approved $9,800 for long-term care services and $3,760 for a dental implant and crown. Both motions passed 4-0 with one board member excused.

• Approved $9,800 for Case #24-6 long-term care (memory care facility) (4-0, 1 excused)
• Approved $3,760 for Case #24-7 dental implant and crown (4-0, 1 excused)
• Approved August 12, 2024 board minutes

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee will meet online to approve the draft 2025-2026 work plan and budget for Olympia’s sea level rise response efforts. The meeting follows standard procedural items including roll call, agenda approval, and minutes approval.

• Approval of 2025-2026 Sea Level Rise Collaborative Work Plan and Budget (24-0712)
• Approval of June 7, 2024 meeting minutes (24-0513)

The Executive Committee approved the 2025-2026 Sea Level Rise Collaborative Work Plan and Budget as presented by Director of Climate Programs Pamela Braff. The motion passed unanimously with three votes in favor and three members absent. The committee also approved the June 7, 2024 meeting minutes and received an update on the Estuary Project from the Department of Enterprise Services.

• Approved 2025-2026 Sea Level Rise Collaborative Work Plan and Budget (3-0, 3 absent)
• Approved June 7, 2024 meeting minutes (3-0, 3 absent)

Land Use & Environment Committee

The Land Use & Environment Committee will hear a report from the Sea Level Rise Response Collaborative Executive Committee (item 3.A, agenda number 24-0713). No decisions or votes are listed; the agenda consists of standard procedural items and this report. The meeting is scheduled for 12:00 PM on September 6, 2024.

• Report from Sea Level Rise Response Collaborative‑Executive Committee (item 3.A, 24-0713)

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will hold a regular meeting to approve minutes from July, review the Inspire Olympia annual report, and elect new officers. No substantive decisions are scheduled; the board will also hear staff updates and allow public comment.

• Review of Inspire Olympia Annual Report (24-0724)
• Election of new Cultural Access Advisory Board Officers (24-0723)

The Cultural Access Program Advisory Board approved the Inspire Olympia Annual Report unanimously and elected new officers, with Boardmember Meade as Chair and Boardmember Larsen as Vice Chair. The meeting was procedural with no public comment or other topics discussed.

• Approved Inspire Olympia Annual Report (unanimous)
• Elected Boardmember Meade as Chair and Boardmember Larsen as Vice Chair (unanimous)

Utility Advisory Committee

The Utility Advisory Committee will approve its agenda and the minutes from the June 6, 2024 meeting. It will receive a semi‑annual financial update for January‑June 2024. The committee will discuss the preliminary 2025 Utility Operating Budget, rates, Capital Facilities Plan, and General Facility Charges. Public comment is also scheduled.

• 24-0707 Preliminary 2025 Utility Operating Budget, Rates, Capital Facilities Plan and General Facility Charges
• 24-0708 Utilities Semi‑Annual 2024 Financial Update
• Approval of agenda (Item 2)
• Approval of June 6, 2024 UAC meeting minutes (Item 3)
• Public comment period (5:45 – 6:00 PM)

The committee received briefings on the preliminary 2025 utility operating budget, rates, and capital facilities plan. No formal votes were taken on the budget or rates, as staff will present final recommendations at the October 3 meeting. The committee also reviewed the 2024 semi-annual financial update.

• Approved agenda
• Approved June 6, 2024 meeting minutes

Finance Committee

The Finance Committee will meet on September 4, 2024 at 5:30 p.m. in the Council Chambers. The agenda includes a potential quorum, a discussion of 108 state proposals, and an executive‑session meeting on a real‑estate matter identified as item 24‑0718. No other items are listed.

• Potential quorum of the Finance Committee
• Discussion of 108 state proposals
• Executive Session – Real Estate Matter (Item 24‑0718)

The Finance Committee met and immediately recessed into executive session to discuss a real estate matter under state law. No decisions were made during the session, and the meeting adjourned afterward.

• Held executive session on real estate matter (no decisions made)

Heritage Commission

The Heritage Commission will vote on endorsing the Olympia Armory for inclusion on the National Register of Historic Places. It will also discuss the structure and responsibilities of its subcommittees as outlined in the 2024 OHC Work Plan. The agenda includes routine approvals of the meeting minutes and a public comment period.

• 24-0691 Endorsement of Olympia Armory National Register nomination
• 24-0692 Discussion on subcommittees per 2024 OHC Work Plan
• 24-0693 Approval of June 26, 2024 Heritage Commission meeting minutes

The commission unanimously approved the endorsement of the Olympia Armory for nomination to the National Register. Members also agreed to move the November meeting to the 20th and discussed restructuring subcommittees into three groups.

• Approved endorsement of Olympia Armory National Register Nomination (unanimous)
• Approved June 26, 2024 meeting minutes
• Approved changing November meeting date to the 20th (unanimous)
• Approved the meeting agenda

City Council

The Olympia City Council will hold a special meeting to tour Squaxin Island. No formal decisions or votes are listed on the agenda.

• 24-0706 Tour of Squaxin Island

The Olympia City Council held a special meeting consisting of a boat tour of Squaxin Island, joined by the Squaxin Island Tribal Council. No formal decisions were made; the discussion was completed and the tour ended at 6:00 p.m.

• Completed tour of Squaxin Island with Squaxin Island Tribal Council

Salary Commission

The Olympia Salary Commission will meet to approve minutes from its July 25 meeting and hear a briefing from the City Attorney. The main business item involves continuing discussions on 2024 council salary adjustments using updated data and historical context.

• 24-0670 City Attorney briefing on salary matters
• 24-0671 Continuation of 2024 council salary discussion with updated data

Social Justice & Equity Commission

The Social Justice & Equity Commission will meet to review updates regarding the city's Comprehensive Plan and homeless response. The session includes briefings on public safety and city email services.

• Briefing on the Public Safety Chapter of the Comprehensive Plan Periodic Update
• Housing and Homeless Response briefing including the One Community Strategic Plan and 2024 Point in Time Count
• City E-mail and Service Desk briefing regarding Multi-Factor Authentication and Outlook setup

The Social Justice & Equity Commission held a briefing-only meeting with no substantive decisions. They heard presentations on the Public Safety chapter of the Comprehensive Plan, the Housing and Homelessness chapter, and City email services. The agenda and July 22 meeting minutes were approved.

• Approved agenda
• Approved July 22, 2024 meeting minutes

Finance Committee

The Finance Committee will receive updates on city investments, the 2024 audit team progress, and the 2025 budget process. The committee will also receive a briefing on Washington State Revised Public Defense Standards.

• City Investment Update
• Washington State Revised Public Defense Standards Briefing
• Audit Team 2024 Progress Update
• 2025 Budget Process Update

The Finance Committee approved a change to the city's investment policy to raise the weighted average maturity from 2 years to 2.5 years, and agreed to bring it to the full council. They also received updates on public defense costs (projected to rise from $874,602 in 2024 to $1,293,392 in 2025), the tax audit team's progress, and the 2025 budget process. No other formal decisions were made.

• Approved raising investment policy weighted average maturity from 2 to 2.5 years (unanimous)
• Approved June 17, 2024 Finance Committee meeting minutes
• Approved agenda

Planning Commission

The Planning Commission will approve the minutes from the August 12, 2024 Finance Subcommittee meeting. It will then hold a discussion on the Preliminary Capital Facilities Plan for 2025‑2030, as presented on the City of Olympia finance website. No other decisions are listed on the agenda.

• Approval of the August 12, 2024 Finance Subcommittee meeting minutes (Item 3.A)
• Public comment period limited to three minutes per speaker (Item 4)
• Preliminary Capital Facilities Plan 2025‑2030 financial plan discussion (Item 5.A)

The Olympia Planning Commission Finance Subcommittee met online and approved the agenda and the August 12, 2024 meeting minutes. The only substantive item was a discussion of the Preliminary Capital Facilities Plan 2025-2030, with no decisions made. The meeting adjourned at 5:45 p.m.

• Approved agenda
• Approved August 12, 2024 Finance Subcommittee minutes
• Held discussion on Preliminary Capital Facilities Plan 2025-2030 (no action)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will meet to receive informational briefings. The session focuses on local childcare issues, code enforcement, and public safety updates.

• Local and Regional Childcare Issues Briefing
• Code Enforcement Briefing
• Public Safety Update

The Community Livability and Public Safety Committee held a special meeting with briefings on childcare issues, code enforcement, and public safety. No formal decisions were made; the only action was postponing approval of the July 24, 2024 meeting minutes pending additional detail. The meeting adjourned at 7:44 p.m.

• Postponed approval of July 24, 2024 meeting minutes (requested more detail under item 6D)
• Completed discussion on local and regional childcare issues briefing
• Completed discussion on code enforcement briefing
• Completed discussion on public safety update

Site Plan Review Committee

The Site Plan Review Committee is holding presubmission conferences for two projects. The body will review preliminary plans and descriptions for a warehouse expansion and a public art installation.

• Presubmission conference for warehouse addition at 5014 Harrison Ave NW (24-0542)
• Presubmission conference for Coast Welcome Figure at Isthmus Park, 531 4th Ave W (24-0666)

The Site Plan Review Committee met virtually and held presubmission conferences for two projects: a warehouse addition at 5014 Harrison Ave NW and a Coast Welcome Figure at Isthmus Park, 531 4th Ave W. No decisions were made; the committee only provided information to applicants.

• Presubmission conference held for warehouse addition (24-0542) — information provided
• Presubmission conference held for Coast Welcome Figure (24-0666) — information provided

City Council

The City Council is holding a special meeting for a reception to welcome the Kato Sister City Delegation. The meeting is scheduled for August 20, 2024, at the Terrace on the Green.

• Reception for Kato Sister City Delegation (24-0684)

The Olympia City Council held a special meeting as a reception to welcome a delegation from Kato, Japan, including Mayor Iwane. The event was hosted by the Olympia Kato Sister City Association and included dinner and discussion. No formal decisions were made; the meeting adjourned at 8:00 p.m.

• Attended Kato Sister City Delegation Reception (no vote recorded)

Civil Service Commission

The Civil Service Commission will first approve the July 18, 2024 meeting minutes (item 24-0686). It will then approve the Entry Level Police Officer Register (item 24-0688) and the Firefighter/Paramedic Register (item 24-0690), each with accompanying EEO statistics forms. No public comments, announcements, or additional reports are scheduled for this meeting.

• Approval of July 18, 2024 Civil Service Commission meeting minutes (24-0686)
• Approval of Entry Level Police Officer Register (24-0688)
• Approval of Firefighter/Paramedic Register (24-0690)

The Olympia Civil Service Commission approved two personnel registers: the Entry Level Police Officer Register effective August 1, 2024, and the Firefighter/Paramedic Register effective April 19, 2024. Both approvals were unanimous (3-0). The meeting was brief and procedural, with no public comment or other business.

• Approved Entry Level Police Officer Register effective August 1, 2024 (3-0)
• Approved Firefighter/Paramedic Register effective April 19, 2024 (3-0)

Planning Commission

The Olympia Planning Commission will hold two public hearings on updates to the city’s Comprehensive Plan: one for the Utilities Chapter and another for the Public Safety Chapter. No decisions are scheduled; the hearings gather testimony before future recommendations to the City Council.

• 24-0674 Public hearing on the draft Utilities Chapter of the Olympia 2045 Comprehensive Plan
• 24-0677 Public hearing on the draft Public Safety Chapter of the Comprehensive Plan

The Olympia Planning Commission held a public hearing on the Utilities Chapter of the Comprehensive Plan Update, with one public comment from Doug Mah. The commission also received a briefing on the Public Safety Chapter of the Comprehensive Plan Periodic Update. No decisions were made on these items; the agenda and prior meeting minutes were approved.

• Approved the August 5, 2024, meeting minutes
• Approved the meeting agenda
• Held public hearing on Utilities Chapter of Comprehensive Plan Update (no action taken)
• Received briefing on Public Safety Chapter of Comprehensive Plan Update (no action taken)

Land Use & Environment Committee

The Land Use & Environment Committee will discuss a recommendation for a commercial building electrification reach code. The body will also receive a briefing on the implementation of Middle Housing Phase 2.

• Commercial Building Electrification Reach Code Recommendation
• Middle Housing Phase 2 Implementation Briefing

The Land Use & Environment Committee unanimously approved forwarding the commercial building electrification preferred reach code to the City Council with a recommendation for approval. The committee also received a briefing on Middle Housing Phase 2 implementation, including state law updates and a timeline for adopting changes, but took no action on that item.

• Approved forwarding commercial electrification reach code to City Council (unanimous)
• Approved July 18, 2024 meeting minutes
• Approved agenda

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hear two briefings: an update on the OPARD Equity, Inclusion and Belonging Program and a briefing on the 2025 Preliminary Capital Facilities Plan — Parks Chapter. The meeting also includes routine approvals of minutes and agenda, public comment, and reports from the Olympia Metropolitan Parks Advisory Board.

The Parks and Recreation Advisory Committee met and approved its agenda and prior meeting minutes unanimously. No substantive decisions were made; the committee received informational updates on the Equity, Inclusion and Belonging program and a briefing on the proposed capital budget for a future recommendation to Council.

• Approved June 20, 2024 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference for a proposed 4-plex at 500 Deschutes Pkwy SW submitted by Lurida Capital Investments LLC. The meeting is virtual via Zoom and open to the public.

• Presubmission conference for 4-plex (24-0637) at 500 Deschutes Pkwy SW by Lurida Capital Investments LLC

The Site Plan Review Committee met virtually and held a presubmission conference for a proposed 4-plex at 500 Deschutes Pkwy SW (application 24-0637, project 24-4523) by Lurida Capital Investments LLC. The committee provided information but took no formal action. The meeting adjourned after the conference.

• Held presubmission conference for 4-plex at 500 Deschutes Pkwy SW (24-0637)

Salary Commission

The Olympia Salary Commission will meet to approve minutes from its July 25 meeting and receive a briefing from the City Attorney. The primary focus is continuing discussion on 2024 council salary adjustments, including updated data and historical context.

• Approval of July 25, 2024 Salary Commission Meeting Minutes
• City Attorney Briefing on pending ordinance matters
• Continued discussion on 2024 Council Salary with updated data and historical rationale

City Council

The Olympia City Council will consider several agenda items, including special recognitions, routine consent calendar approvals, and ordinance amendments. Key decisions include authorizing the purchase of twelve patrol vehicles through the state procurement program and approving the bid award for the Fones Road Improvement Project. The council will also vote on an agreement with the City of Tumwater for Mottman Road pedestrian improvements and an amendment to the municipal code for EMS transport cost recovery. Additional items include a resolution supporting decriminalization of entheogen-related activities and a referral to study reparations for descendants of enslaved African people.

• Approval of a resolution authorizing purchase of twelve patrol vehicles (Item 6.B)
• Approval of bid award and related resolutions for the Fones Road Improvement Project (Item 6.A)
• Approval of a resolution authorizing an agreement with the City of Tumwater for Mottman Road pedestrian and street improvements (Item 4.B)
• Approval of an ordinance amending the municipal code to add Chapter OMC 4.39 on EMS transport cost recovery (Item 4.D)
• Special recognition proclamations for Festival of the Steh, Women’s Equality Day, and the 50th anniversary of West Olympia Rotary (Items 2.A‑2.C)

The Olympia City Council approved a resolution making entheogen-related activities among the city's lowest law enforcement priorities and supporting full decriminalization. The council also awarded a $13.47 million construction contract for the Fones Road Improvement Project and approved related consultant and grant resolutions. A resolution to purchase twelve patrol vehicles was postponed to the September 17 agenda.

• Approved resolution supporting decriminalization of entheogen-related activities (7-0)
• Awarded $13,469,491.12 Fones Road construction contract to Pivetta Brothers Construction, Inc. (7-0)
• Approved $2,685,896.00 supplement to KPG PSOMAS, Inc. consultant agreement (7-0)
• Authorized City Manager to obligate additional Federal Highway Administration grant funds (7-0)
• Adopted ordinance adding OMC 4.39 for recovery of Basic Life Support EMS transport costs (7-0)
• Adopted resolution for Mottman Road pedestrian and street improvements with Tumwater (7-0)
• Accepted state grant funds for Mottman Road project (7-0)
• Postponed purchase of twelve patrol vehicles to September 17 agenda

LEOFF I Disability Board

The LEOFF I Disability Board will convene to conduct procedural business and receive a presentation from Concierge Care Advisors. No substantive decisions are listed on the agenda.

The LEOFF I Disability Board approved the minutes from its July 8, 2024 meeting. Board members also received a presentation from Concierge Care Advisors on senior planning services, which was discussed but no formal action was taken. The meeting was otherwise procedural.

• Approved July 8, 2024 LEOFF Board minutes

Planning Commission

The Olympia Planning Commission’s Finance Subcommittee will meet online to discuss the Preliminary Capital Facilities Plan for 2025-2030. The session includes a roll call, agenda approval, and public comment period before focusing on the financial plan. No formal decisions are scheduled.

• Discussion of Preliminary Capital Facilities Plan 2025-2030 (24-0660)

The Olympia Planning Commission met online and held a preliminary discussion on the Capital Facilities Plan for 2025-2030. No formal decisions were made; the discussion was completed and the meeting adjourned.

• Approved meeting agenda
• Held preliminary discussion on Capital Facilities Plan 2025-2030 (no action taken)

Arts Commission

The Olympia Arts Commission will approve minutes from a previous meeting and review recommendations for the Percival Plinth Project Peoples’ Choice Award. The body will also discuss the city's Cultural Events Program and the naming of the Armory.

• Approval of July 11, 2024 meeting minutes
• Review and recommendation for Percival Plinth Project Peoples’ Choice Award
• Update on the City of Olympia’s Cultural Events Program
• Armory Naming Orientation
• Discussion on naming parks and park facilities

The Olympia Arts Commission recommended that the City Council purchase 'Ember 2' by Karen Sixkiller for the city's public art collection, following a public vote where it received the most votes. The commission also approved a plan to hold quarterly in-person meetings in January, April, July, and October. Other items were informational, including updates on the Cultural Events Program and the Armory naming process.

• Recommended purchase of 'Ember 2' by Karen Sixkiller for city public art collection (approved)
• Approved quarterly in-person meetings in January, April, July, and October

Site Plan Review Committee

The Site Plan Review Committee is meeting to conduct a presubmission conference. The session focuses on a specific replacement project at West Bay Marina.

• Presubmission conference for 24-0594 West Bay Marina Replacement at 2100 West Bay Dr NW

The Site Plan Review Committee met virtually and held a presubmission conference for the West Bay Marina Replacement project at 2100 West Bay Dr NW. Information about the project was provided to the applicant. No formal decisions were made; the meeting was procedural only.

• Held presubmission conference for West Bay Marina Replacement (24-0594)

Planning Commission

The Planning Commission will discuss a periodic update to the Public Participation and Partners Chapter of the Comprehensive Plan. The body will also hold a briefing on the preliminary 2025-2030 Capital Facilities Plan.

• Public Participation and Partners Chapter of the Comprehensive Plan Periodic Update
• Preliminary 2025-2030 Capital Facilities Plan briefing

The Olympia Planning Commission met and approved the agenda and the July 15, 2024 meeting minutes. Staff presented overviews of the Public Participation and Partners Chapter of the Comprehensive Plan and the Preliminary 2025-2030 Capital Facilities Plan, with discussions completed but no formal decisions made on these items. No public comment was received, and the meeting adjourned at 7:53 p.m.

• Approved agenda
• Approved July 15, 2024 meeting minutes
• Discussed Public Participation and Partners Chapter of Comprehensive Plan (no action)
• Discussed Preliminary 2025-2030 Capital Facilities Plan (no action)

City Council

The August 5 City Council meeting includes a vote on an ordinance amending Title 4 to add Chapter OMC 4.39 on recovery of costs for basic life support EMS transport. The council will also consider resolutions authorizing agreements with Washington Consolidated Technology Services and the Washington State Department of Enterprise Services to provide fire protection services. Additional items include approval of a budget amendment ordinance, a resolution amending the EMS Advanced Life Support funding agreement with Thurston County, and a proclamation recognizing Overdose Awareness Day.

• Approval of Ordinance amending OMC Title 4, adding Chapter 4.39 on EMS cost recovery (Item 6.B)
• Resolution authorizing Amendment No. 2 to the Intergovernmental EMS Advanced Life Support Funding Agreement with Thurston County (Item 4.B)
• Resolution authorizing an agreement with Washington Consolidated Technology Services to provide fire protection services (Item 4.C)
• Resolution authorizing an agreement with the Washington State Department of Enterprise Services to provide fire protection services (Item 4.D)
• Proclamation recognizing Overdose Awareness Day (Item 2.A)

The Olympia City Council held a special meeting on August 5, 2024, adopting the consent agenda, which included a second-quarter budget amendment and several intergovernmental agreements. The council also approved on first reading an ordinance to recover costs for Basic Life Support EMS transport, forwarding it to a second reading. No other substantive decisions were made; the meeting included a proclamation, a court update, and closed sessions with no decisions.

• Adopted consent agenda including second quarter budget amendment (6-0, 1 excused)
• Approved resolution authorizing Amendment No. 2 to EMS Advanced Life Support funding agreement with Thurston County for SWAT paramedic services (consent)
• Approved resolution authorizing agreement with WA State Dept. of Enterprise Services for fire protection services (consent)
• Approved ordinance amending Ordinance 7394 (Second Quarter Budget Amendment) on second reading (consent)
• Approved on first reading ordinance adding OMC 4.39 to recover costs of Basic Life Support EMS transport (6-0, 1 excused)

Salary Commission

The Salary Commission will receive briefings on the city budget and the commission's legal role and duties. Members will review the 2023 salary process and discuss the approach for 2024 using updated data.

• High Level City Budget Briefing from Budget & Finance Manager Joan Lutz
• Briefing by City Attorney regarding Salary Commission role and duties
• Review of 2023 Salary and Compensation Process
• Discussion of 2024 compensation approach and updated data

The Salary Commission received a high-level city budget briefing and a briefing on its role and recent ordinance changes. It discussed the 2023 salary process and 2024 approach, requesting additional data on health insurance quotes, COLA graphics, and other items. No formal decisions were made.

• Approved September 13, 2023 meeting minutes
• Approved agenda
• Received city budget briefing from Budget & Finance Manager Joan Lutz
• Received briefing on Salary Commission role and Ordinance 7383 changes
• Discussed 2023 salary process and 2024 approach; requested additional data

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is meeting to discuss several city planning and administrative items. The body will review updates to the Rebecca Howard Park Master Plan and a recruitment plan for the Olympia Youth Council.

• Rebecca Howard Park Master Plan RFQ update
• Recruitment and interview plan for the Olympia Youth Council
• Creative District boundary revisions recommendation
• Analysis briefing of various city advisory committees

The Community Livability and Public Safety Committee approved the recruitment and interview plan for the inaugural Olympia Youth Council and recommended revisions to the Creative District boundary for City Council consideration. They also received updates on the Rebecca Howard park master plan and a briefing on advisory committees, with several recommendations for future action.

• Approved recruitment and interview plan for Olympia Youth Council (3-0)
• Approved Creative District boundary revisions, forwarded to Council (3-0)
• Approved June 26, 2024 meeting minutes
• Received Rebecca Howard Master Plan update
• Received advisory committees briefing; recommendations noted

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference for a proposed marina replacement project at 2100 West Bay Dr NW. The meeting is virtual via Zoom and open to the public.

• Presubmission conference for West Bay Marina Replacement, 2100 West Bay Dr NW (24-0594)

City Council

The Olympia City Council will hold a study session to receive a briefing on the Experiences of Discrimination in Olympia Report. An executive session is scheduled to discuss potential litigation. No formal decisions are listed on this agenda.

• Briefing on 24-0613 Experiences of Discrimination in Olympia Report

The Olympia City Council held a study session and executive session on July 23, 2024, with no substantive decisions made. The council received a briefing on the Experiences of Discrimination in Olympia Report, covering methodology, findings on employment, healthcare, housing, and law enforcement, and next steps. The meeting recessed for an executive session on litigation, during which no decisions were made, and adjourned at 8:22 p.m.

• No decisions made during study session
• No decisions made during executive session on litigation

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss its role in engaging with the Police Auditor during the transition to a new law enforcement oversight board. The body will also review the first draft of the Transportation Chapter for the Olympia 2045 Comprehensive Plan Update.

• Briefing from World Relief
• Approval of the Commission's role in engaging with the Police Auditor regarding the Community Board for Oversight of Law Enforcement
• Review of the Olympia 2045 Transportation Chapter first draft

The Social Justice & Equity Commission approved its role in engaging with the Police Auditor for the 2024 Mid-of-Year Report, with a 10-0 vote (one commissioner absent). The commission also received briefings from World Relief and on the Olympia 2045 Transportation chapter of the Comprehensive Plan. No public comment was made, and no other substantive decisions were taken.

• Approved role in engaging with Police Auditor for 2024 Mid-of-Year Report (10-0)
• Received briefing from World Relief
• Received Olympia 2045 Transportation chapter presentation
• Approved June 24, 2024 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee will meet to discuss a briefing on development code updates intended to support urban agriculture. The session includes a review of a draft ordinance and policy recommendations from the Olympia Farmland Workgroup.

• Briefing on Development Code Updates to Support Urban Agriculture (24-0583)
• Review of Draft Ordinance for urban agriculture
• Review of Olympia Farmland Workgroup Policy Recommendations

The Land Use & Environment Committee approved the June 20, 2024 meeting minutes and referred a draft ordinance on development code updates to support urban agriculture to the Olympia Planning Commission for discussion and recommendation to the City Council. The committee also added an Affordable Housing emergency ordinance to the agenda for the August 15 meeting.

• Approved June 20, 2024 meeting minutes
• Referred draft urban agriculture ordinance to Planning Commission
• Added Affordable Housing emergency ordinance to August 15 agenda

Civil Service Commission

The Olympia Civil Service Commission will meet to approve three hiring registers: Entry Level Police Officer, Olympia Fire Department Assistant Fire Chief of Training, and Olympia Fire Department Fire Prevention Officer. The meeting also includes routine procedural items like approving minutes and agenda, public comment, and announcements.

• Approval of Entry Level Police Officer Hiring Register
• Approval of Olympia Fire Department Assistant Fire Chief of Training Hiring Register
• Approval of Olympia Fire Department Fire Prevention Officer Hiring Register

The Olympia Civil Service Commission approved three employment registers: Entry Level Police Officer, Assistant Fire Chief of Training, and Fire Prevention Officer, all effective July 18, 2024. Each motion passed unanimously with a 3-0 vote. No other substantive decisions were made.

• Approved Entry Level Police Officer Register (3-0)
• Approved Assistant Fire Chief of Training Register (3-0)
• Approved Fire Prevention Officer Register (3-0)

Bicycle and Pedestrian Advisory Committee

The Olympia Bicycle and Pedestrian Advisory Committee will meet to review the Preliminary 2025-2030 Capital Facilities Plan and decide on a method of review. The committee will also continue its review of the Comprehensive Plan. No decisions are scheduled; the meeting is primarily informational.

• Briefing on Preliminary 2025-2030 Capital Facilities Plan (24-0590)
• Continued review of Comprehensive Plan (24-0591)
• Approval of May 15, 2024 meeting minutes (24-0589)
• Housekeeping report (24-0592)

The Bicycle and Pedestrian Advisory Committee met on July 17, 2024, and approved its agenda and the May 15, 2024 minutes. Members unanimously appointed a subcommittee (Ferguson, Albright, Dillon, and Schierholtz, with Schierholtz as chair) to review the Preliminary 2025-2030 Capital Facilities Plan. The committee also continued its review of Comprehensive Plan draft chapter appendices and received a housekeeping report; no public comment was offered.

• Approved the meeting agenda
• Approved the May 15, 2024 meeting minutes
• Appointed subcommittee (Ferguson, Albright, Dillon, Schierholtz; Schierholtz as chair) to review the Preliminary 2025-2030 Capital Facilities Plan — passed unanimously
• Completed discussion on Comprehensive Plan draft chapter appendices
• Received the housekeeping report

City Council

The Olympia City Council will consider approving the minutes and bills from the previous meeting, along with several capital projects including road cleanup and pavement markings. The body will also vote on ordinances related to housing, a downtown subarea plan, and budget amendments.

• Approval of Bid Award for Carpenter Road Site Cleanup Action Project
• Approval of Bid Award for 2024 Plastic Pavement Markings Project
• Approval of Ordinance Harmonizing Municipal Code with Missing Middle Housing Ordinance
• Approval of Ordinance Adopting the Capital Mall Triangle Subarea Plan
• Approval of Ordinance Amending Chapter 3.16 for Consistency with State Law

Planning Commission

The Olympia Planning Commission will meet to discuss two chapters of the Olympia 2045 Comprehensive Plan update: the Land Use and Urban Design Chapter and the Housing Element Chapter. The meeting will also include procedural items such as approving the agenda and minutes from the previous meeting.

• Review of Land Use and Urban Design Chapter of Olympia 2045 Comprehensive Plan (24-0572)
• Review of Housing Element Chapter of Olympia 2045 Comprehensive Plan (24-0584)

The Planning Commission approved the meeting agenda and the minutes from June 17, 2024. Staff provided updates on the Land Use and Urban Design chapter and the Housing Element chapter of the Comprehensive Plan.

• Approved the meeting agenda
• Approved June 17, 2024 meeting minutes
• Received update on Land Use and Urban Design Chapter of the Comprehensive Plan
• Received update on Olympia 2045 Housing Element Chapter of the Comprehensive Plan

Design Review Board

The Design Review Board will conduct a project review for the 13th and Cherry Townhomes located at 532 13th Ave SE. The board will evaluate staff reports, design packets, and product specifications.

• Project review: 13th and Cherry Townhomes, 532 13th Ave SE

The Olympia Design Review Board approved detailed design review for the 13th and Cherry Townhomes at 532 13th Ave SE, subject to four conditions covering bike parking, lighting details, brick siding, and removal of brick strips. The motion passed 8-0, with one boardmember excused. The board also noted its next meeting on August 8, 2024 will include a Planning 101 training session.

• Approved detailed design review for 13th and Cherry Townhomes (532 13th Ave SE) as conditioned (8-0)
• Condition: provide dimensions and details for short-term bike parking at meter stack and connect to sidewalk
• Condition: provide lighting plan details including locations, type, site vs. occupant control, and lumen ratings
• Condition: provide continuous veneer brick siding along Cherry and 13th to eliminate vertical in-plane siding transitions
• Condition: remove drive aisle elevation brick strips between elevation changes
• Approved the meeting agenda
• Adjourned at 7:21 p.m.

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will hold a special meeting to conduct board housekeeping. The agenda includes reviewing draft roles, expectations, and rules of procedure.

• Review of June 6, 2024 meeting minutes
• Discussion of advisory board roles and expectations
• Discussion of rules of procedure under OMC 2.100.700
• Review of 2024 CAAB Workplan
• Ad Hoc Committee report on continuous improvement

The board approved the meeting agenda and the minutes from the June 6, 2024 meeting. Members reviewed board roles, expectations, and the annual work plan, and discussed continuous improvements.

• Approved meeting agenda
• Approved June 6, 2024 meeting minutes

Arts Commission

The Arts Commission will review an update regarding the Washington State Creative District. The commission will also conduct planning for upcoming meetings.

• Creative District Update
• Arts Commission Meeting Planning

The commission approved the meeting agenda and the minutes from June 13, 2024. Members discussed the Creative District and potential changes to meeting formats and start times.

• Approved meeting agenda
• Approved June 13, 2024 meeting minutes
• Continued discussion on meeting planning to August 8, 2024

Site Plan Review Committee

The committee will conduct a presubmission conference regarding a project by NW Central Construction Inc located at 1707 Decatur St SW. The meeting includes an agenda review and concludes with adjournment.

• Presubmission conference for NW Central Construction Inc, 1707 Decatur St SW

The committee conducted a presubmission conference regarding a project by NW Central Construction Inc. No formal votes or policy decisions were recorded.

• Provided information for presubmission conference 24-0563 (NW Central Construction Inc, 1707 Decatur St SW)

City Council

The City Council will review multiple ordinances regarding municipal codes, housing, and subarea plans. The meeting also includes the approval of various project bid awards and grant applications.

• Bid award for 6th Avenue Sewer Extension Project
• Bid award for Grass Lake Nature Park Trail Project
• Bid award for 2024 Cure-in-Place Pipe Lining Project
• Ordinance amending Olympia Municipal Code regarding the Independent Salary Commission
• Ordinance adopting the Capital Mall Triangle Subarea Plan

The Olympia City Council approved several consent calendar items, including bid awards for sewer, trail, and pipe lining projects, and adopted resolutions for grants and budget amendments. The council also approved Community Oversight of Law Enforcement recommendations and advanced ordinances on Missing Middle Housing harmonization and the Capital Mall Triangle Subarea Plan. The subarea plan was amended to reduce the affordable housing density bonus and remove tax increment financing references, passing 6-1 with Councilmember Gilman opposed.

• Approved consent calendar including minutes, bid awards for 6th Avenue Sewer Extension, Grass Lake Nature Park Trail, and 2024 Cure-in-Place Pipe Lining projects, and resolutions for PRICE grant application and arts grants (7-0)
• Adopted ordinance amending OMC Chapter 2.05 on Independent Salary Commission on second reading (7-0)
• Adopted ordinance amending Ordinance 7387 on budgets on second reading (7-0)
• Approved ordinance amending OMC Chapter 3.16 for contract consistency on first reading, moved to second reading (7-0)
• Approved Community Oversight of Law Enforcement recommendations (7-0)
• Approved ordinance harmonizing OMC with Missing Middle Housing Ordinance on first reading, moved to second reading (7-0)
• Approved Capital Mall Triangle Subarea Plan on first reading with amendments: affordable housing density bonus changed from 100% to 30%, removed ED2, LU11 and tax increment financing references, modified LU12 to seek funding opportunities (6-1, Gilman opposed)

LEOFF I Disability Board

The Board approved the minutes from the May 13, 2024 meeting. Members shared information from a May LEOFF conference regarding respite care for caregivers.

• Approved May 13, 2024 LEOFF Board Minutes

Site Plan Review Committee

The committee will hold presubmission conferences regarding two development projects. These include a warehouse addition at 5014 Harrison Ave NW and a feasibility study for Thai Vo at 2024 Boulevard Rd SE.

• Warehouse addition at 5014 Harrison Ave NW
• Feasibility study for Thai Vo at 2024 Boulevard Rd SE

The Site Plan Review Committee met on July 3, 2024 and took up two agenda items. A presubmission conference for a warehouse addition at 5014 Harrison Ave NW was postponed to the August 21, 2024 meeting. A feasibility study item for Thai Vo at 2024 Boulevard Rd SE was presented, with the minutes stating only that the information was provided. No other substantive decisions are recorded.

• Postponed warehouse addition presubmission conference at 5014 Harrison Ave NW (24-0542) to the August 21, 2024 meeting
• Feasibility study for Thai Vo at 2024 Boulevard Rd SE (24-0543): information provided, no decision recorded

PBIA Advisory Board

The board will review advisory board expectations, commitments, and bylaws. The meeting also includes a discussion of the 2024 approved budget, purpose, priorities, and draft work plan.

• Review of Advisory Board Expectations and Commitments, Bylaws, and Ordinance
• Discussion of 2024 Approved Budget and 2024 Draft Work Plan
• Approval of June 05, 2024 PBIA Advisory Board Meeting Minutes

The board approved directing staff to explore funding up to $15,000 to extend mural work with the Olympia Artspace Alliance. Economic Development Director Mike Reid announced a pause on the PBIA program while the City assesses staffing capacity.

• Approved directing staff to explore up to $15,000 for mural work with Olympia Artspace Alliance (unanimous)
• Approved the meeting agenda
• Approved June 05, 2024 meeting minutes

Finance Committee

The Finance Committee will receive a briefing regarding a Request for Proposal response from the Olympia Arts and Heritage Alliance. This item concerns city-owned property located at 108 State Avenue NE.

• Request for Proposal Response Briefing by the Olympia Arts and Heritage Alliance
• Review of proposals related to 108 State Avenue NE

The Finance Committee met on July 2, 2024, with Chair Lisa Parshley and member Jim Cooper present and member Clark Gilman excused. The only substantive item was a briefing in which Olympia Arts and Heritage Alliance board members presented their proposal responding to the City's Request for Proposals for City-owned property at 108 State Ave. The minutes state the discussion was completed; no decision, vote, or recommendation is recorded. The meeting adjourned at 5:00 p.m.

• Heard briefing from Olympia Arts and Heritage Alliance on its RFP response for 108 State Ave (no vote recorded)
• No approvals, denials, or tabled motions recorded

Community Livability and Public Safety Committee

The Committee will receive a briefing on the Olympia Experiences of Discrimination Report. Members will also hear updates regarding economic development, police outreach services, and the Olympia Sister City Program.

• Experiences of Discrimination in Olympia Report Briefing
• Olympia Police Department Outreach Services Briefing
• Olympia Sister City Program Update (Resolution M-2390)
• Economic Development Update

The Community Livability and Public Safety Committee met on June 26, 2024 and received four informational briefings: an economic development update, a briefing on the Experiences of Discrimination in Olympia report, an Olympia Police Department outreach services briefing, and an Olympia Sister City Program update. The committee approved its agenda and the May 22, 2024 meeting minutes. No substantive policy decisions, votes, or ordinances were recorded; the minutes show only procedural approvals and receipt of information.

• Approved the meeting agenda
• Approved the May 22, 2024 committee meeting minutes
• Received economic development update (no action taken)
• Received briefing on Experiences of Discrimination in Olympia report (no action taken)
• Received Olympia Police Department outreach services briefing (no action taken)
• Received Olympia Sister City Program update; committee offered itinerary suggestions for the Mayor of Kato, Japan's upcoming visit (no action taken)

Heritage Commission

The Heritage Commission will hear a presentation from the Department of Historic and Archaeologic Preservation. The meeting also includes a discussion regarding Charles Mitchell and the National Underground Railroad Network.

• Presentation from Department of Historic and Archaeologic Preservation (DAHP)
• Charles Mitchell, National Underground Railroad Network nomination for Percival Landing Park

The Heritage Commission elected Garner Miller as Chair and Stacy Hicks as Vice Chair, both by unanimous votes. It also voted unanimously to change the start time of its meetings to 5:30 p.m. The commission approved its May 22, 2024 minutes as amended to reflect the attendance and discussion of Kellie Purce Braseth and Yen Huỳnh, and received presentations on historic preservation from the Department of Historic and Archaeologic Preservation and on the Charles Mitchell National Underground Railroad Network. No public comment or reports were recorded.

• Elected Garner Miller as Chair (unanimous)
• Elected Stacy Hicks as Vice Chair (unanimous)
• Changed meeting start time to 5:30 p.m. (unanimous)
• Approved May 22, 2024 minutes as amended to reflect attendance and discussion of Kellie Purce Braseth and Yen Huỳnh
• Approved the agenda
• Received DAHP presentation on Historic Preservation and the Certified Local Government program
• Received information on the Charles Mitchell National Underground Railroad Network

Public Meeting

The City Council will hold a listening session to address concerns about vehicle speeds. The discussion focuses on the Capitol Way and Capital Boulevard corridors.

• Listening session for speeding concerns on Capitol Way and Capital Blvd

Social Justice & Equity Commission

The Social Justice & Equity Commission will review draft updates for the Natural Environment and Utilities chapters of the Olympia 2045 Comprehensive Plan. The commission will also conduct an election for the 2024 Commission Chair.

• Olympia 2045 - Natural Environment Chapter of the City of Olympia Comprehensive Plan Update
• Olympia 2045 - Utilities Chapter of the City of Olympia Comprehensive Plan Update
• Social Justice and Equity Commission Chair Election 2024

The Social Justice & Equity Commission approved its agenda and the May 20, 2024 minutes, and elected Commissioner Mark Hodgson as Chair and Commissioner Robin Rosen-Evans as Vice Chair by a 9-0 vote (one excused, one absent). The commission also received presentations on the Natural Environment and Utilities chapters of the Olympia 2045 Comprehensive Plan update; the minutes record that discussion on each was completed, with no decisions noted. City Manager Jay Burney thanked Co-Chairs Chan and Bassalé for serving as officers. The commission retreat is set for October 5, 2024.

• Approved the meeting agenda
• Approved the May 20, 2024 Social Justice and Equity Commission minutes
• Elected Commissioner Hodgson as Chair and Commissioner Rosen-Evans as Vice Chair (9-0; 1 excused, 1 absent)
• Received presentation on the Natural Environment chapter of the Olympia 2045 Comprehensive Plan update; discussion completed, no decision recorded
• Received presentation on the Utilities chapter of the Olympia 2045 Comprehensive Plan update; discussion completed, no decision recorded

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review draft edits for the Comprehensive Plan's Natural Environment Chapter. The meeting also includes a briefing on the 2023 Capital Asset Management Program (CAMP) and discussion of RCO Grant Applications.

• Comprehensive Plan - Natural Environment Chapter Recommendation
• Capital Asset Management Program (CAMP) Briefing
• RCO Grant Applications - Letters of Support

The Parks and Recreation Advisory Committee unanimously approved sending a letter to City Council in general support of the draft Comprehensive Plan Natural Environment Chapter. The committee also unanimously authorized the Chair to draft a letter of support for 2024 Recreation and Conservation Office (RCO) grant applications. A briefing on the Capital Asset Management Program was received, and the committee noted there will be no meeting in July.

• Approved sending letter to City Council supporting draft Natural Environment Chapter (6-0)
• Approved drafting letter of support for 2024 RCO grant applications (6-0)
• Received Capital Asset Management Program (CAMP) briefing
• Approved May 16, 2024 meeting minutes (unanimous)
• Approved agenda (unanimous)

Land Use & Environment Committee

The Land Use & Environment Committee will review updates regarding the Missing Middle Housing Ordinance. The meeting also includes a report on code enforcement.

• Missing Middle Housing Ordinance Updates
• Code Enforcement Update

The Land Use & Environment Committee met on June 20, 2024 with two of three members present. The committee approved its agenda and the May 9, 2024 meeting minutes, and received briefings on missing middle housing ordinance updates and the city's 2023 code enforcement program. No substantive decisions were made; the housing and code enforcement items were informational only.

• Approved the meeting agenda
• Approved May 9, 2024 committee meeting minutes
• Received briefing on missing middle housing; Phase 1 harmonizing ordinance to go to City Council July 9, 2024, Phase 2 draft to return to committee August 15, 2024
• Received annual code enforcement update on cases addressed in 2023

City Council

The City Council will review several consent calendar items including lease and funding agreements for Quince Street Village and Franz-Anderson Tiny Home Village. The meeting also includes a public hearing regarding the PRICE grant application.

• Bid award for 2024 Pavement Preservation (Chip Seal) Project
• Resolution to reject all bids and re-advertise the Fones Road Project
• Lease and funding agreements with Catholic Community Services for Quince Street Village
• Lease and funding agreements with Olympia Mutual Aid Partners for Franz-Anderson Tiny Home Village
• Option to purchase real property from JJP Group, LLC for future shelter and housing

The Olympia City Council approved a consent calendar that included lease and funding agreements with Catholic Community Services for Quince Street Village and with Olympia Mutual Aid Partners for Franz-Anderson Tiny Home Village, plus an option to purchase property from JJP Group, LLC for future temporary shelter, affordable housing, roadway, wetlands preservation, and open space. The council also adopted a resolution directing the City Manager to reject all bids and re-advertise the Fones Road Project, approved a bid award for the 2024 Pavement Preservation (Chip Seal) Project, and adopted the Community Development Block Grant Program Year 2024 Annual Action Plan. Two ordinances — one amending Olympia Municipal Code Chapter 2.05 on the Independent Salary Commission and one amending Ordinance 7387 on operating, special, and capital budgets — were approved on first reading and moved to second reading. A referral on decriminalization of nature-based PTSD treatments was approved for further exploration, and a public hearing on the PRICE grant application was held and closed with no speakers.

• Approved consent calendar including minutes, bills, and payroll (7-0)
• Adopted lease and funding agreements with Catholic Community Services for Quince Street Village
• Adopted lease and funding agreements with Olympia Mutual Aid Partners for Franz-Anderson Tiny Home Village
• Adopted resolution authorizing option to purchase JJP Group, LLC property for shelter, housing, roadway, wetlands, and open space
• Adopted resolution directing City Manager to reject all bids and re-advertise Fones Road Project
• Approved bid award for 2024 Pavement Preservation (Chip Seal) Project
• Adopted Community Development Block Grant Program Year 2024 Annual Action Plan
• Approved first reading of ordinance amending OMC Chapter 2.05 on Independent Salary Commission; moved to second reading

Planning Commission

The Planning Commission will review proposed chapters for the Olympia 2045 Comprehensive Plan update. Discussions include the Utilities Chapter and the Natural Environment Chapter, as well as transportation and low-traffic neighborhoods.

• Olympia 2045 - Utilities Chapter of the City of Olympia Comprehensive Plan Update
• Olympia 2045 - Natural Environment Chapter of the City of Olympia Comprehensive Plan Update
• Transportation and Low-Traffic Neighborhoods Discussion

The Planning Commission held briefings regarding the Utilities and Natural Environment chapters of the Olympia 2045 Comprehensive Plan update. Commissioners also participated in a discussion concerning transportation and low-traffic neighborhoods. No formal legislative actions were taken during the meeting.

• Approved June 3, 2024 meeting minutes
• Received report on Utilities Chapter of Comprehensive Plan
• Received report on Natural Environment Chapter of Comprehensive Plan
• Completed discussion on transportation and low-traffic neighborhoods

Finance Committee

The committee will review the 2025 operating budget process and a funding request from the Olympia Downtown Alliance. Members will also discuss potential funding sources for Olympia Strong initiatives.

• 2025 Operating Budget Process spotlight
• Olympia Downtown Alliance Downtown Vibrancy Funding Request discussion
• Olympia Strong Initiatives potential funding sources discussion
• 2024 Workplan Update

The Finance Committee recommended that the City Council approve the Olympia Strong Downtown Vibrancy Funding Package. The committee also reviewed the 2025 operating budget process, discussed potential revenue sources for the Economic Development Reserve Fund, and updated the 2024 workplan.

• Recommended approval of Olympia Strong Downtown Vibrancy Funding Package (3-0)
• Approved May 20, 2024 meeting minutes
• Approved amended meeting agenda

City Council

The City Council is holding a special meeting for its mid-year retreat. The agenda consists of roll call, other business related to the retreat, and adjournment.

• City Council Mid-Year Retreat (24-0504)

The Olympia City Council held a special mid-year retreat on June 14, 2024, with all seven members present. Staff gave training on the City's Equity Framework, an overview of the 2025 budget process, an update on the Comprehensive Plan, and a review of the 2024 work plan. Councilmembers and staff discussed department budget requests, a possible soft hiring freeze, and General Fund budget savings. The minutes record no votes or formal decisions; the meeting adjourned at 4:30 p.m.

Design Review Board

The Design Review Board will conduct project reviews for two specific cases. These include Case 24-0496 regarding The Cottage Apartments and Case 24-0497 regarding Legion & Jefferson.

• Project review: The Cottage Apartments (Case 24-0496, 24-1554)
• Project review: Legion & Jefferson (Case 24-0497, 24-1901)

The Olympia Design Review Board approved the combined design review for the Legion & Jefferson project with a unanimous 7-0 vote. A separate review for The Cottage Apartments was postponed due to submitted revisions. The board also discussed upcoming trainings and a retreat.

• Approved combined design review for Legion & Jefferson project (7-0)
• Postponed review of The Cottage Apartments due to revisions
• Approved meeting agenda

Arts Commission

The Arts Commission will review several business items including an overview of ARCH in Olympia. The meeting also includes a discussion regarding the Armory update and the Olympia Creative Campus Concept Plan 2022.

• Arts Commissioner Meet and Greet
• ARCH in Olympia Overview
• Armory Update
• Olympia Creative Campus Concept Plan 2022

The commission approved the meeting agenda and the May 9, 2024, meeting minutes. Members received updates on Arts, Cultures and Heritage (ARCH) projects and toured the Armory to identify potential public art locations.

• Approved meeting agenda
• Approved May 9, 2024 meeting minutes

Social Justice & Equity Commission

The Social Justice & Equity Commission will hold a study session regarding community oversight of law enforcement. The discussion includes draft recommendations, implementation considerations, and a benchmarking report.

• Discussion of Community Oversight of Law Enforcement Recommendations

City Council

The City Council will hold a study session to discuss recommendations for community oversight of law enforcement. The session also includes a discussion regarding the Capital Mall Triangle Subarea Plan.

• Community Oversight of Law Enforcement Recommendations Discussion
• Capital Mall Triangle Subarea Plan Discussion

The Olympia City Council held a study session with no formal votes or decisions. Staff and consultants presented information on community oversight of law enforcement and the Capital Mall Triangle Subarea Plan. Recommendations for police oversight are scheduled for consideration at the July 9 meeting.

• Study session on Community Oversight of Law Enforcement completed
• Study session on Capital Mall Triangle Subarea Plan completed
• Police oversight recommendations scheduled for July 9 meeting

Land Use & Environment Committee

The Land Use & Environment Committee will hold an executive committee meeting regarding the Sea Level Rise Response Collaborative. The agenda consists of a single business item for discussion.

• Sea Level Rise Response Collaborative-Executive Committee Meeting (24-0498)

Sea Level Rise Response Collaborative-Executive Committee

The Executive Committee will review updates regarding funding, governance, and plan implementation. The committee will also consider an extension for the 2025 administrative support costs budget deadline.

• Funding and Governance Evaluation Update (24-0476)
• Olympia Sea Level Rise Response Plan Implementation Update (24-0477)
• Extension to the 2025 Sea Level Rise Collaborative Administrative Support Costs Budget Deadline (24-0478)

The Executive Committee approved an extension for the 2025 Sea Level Rise Collaborative Liaison budget deadline. Members received updates on funding, governance, and the implementation of the Sea Level Rise Response Plan.

• Approved agenda
• Approved March 1, 2024 meeting minutes
• Extended 2025 Sea Level Rise Collaborative Liaison budget deadline to September 6, 2023

Utility Advisory Committee

The committee will review city-wide budget drivers and preparation for the 2025 budget. Staff will also discuss the re-issuance of the NPDES Municipal Stormwater Permit for 2024-2029.

• City-wide Budget Drivers and Budget Prep for 2025
• NPDES Municipal Stormwater Permit 2024-2029 Re-Issuance

The committee received briefings on city-wide budget preparation for 2025 and the re-issuance of the NPDES Municipal Stormwater Permit for 2024-2029. No formal votes were taken on business items.

• Approved the meeting agenda
• Approved May 2, 2024 meeting minutes

Cultural Access Program Advisory Board

The Advisory Board will meet online to discuss program administration and retreat planning. The agenda also includes an Open Public Meetings Act training video and the approval of May 2, 2024, meeting minutes.

• Approval of May 2, 2024 Cultural Access Advisory Board Meeting Minutes
• Open Public Meetings Act Training Video
• Update on Program Administration
• Retreat Planning and Preparation

The Cultural Access Program Advisory Board met to review administrative updates and plan for an upcoming retreat. The board approved the agenda and previous minutes, completed required training, and discussed retreat topics including program analysis and workplan review. No substantive policy decisions, funding approvals, or ordinance changes were made during this meeting.

• Agenda approved
• May 2, 2024 meeting minutes approved
• Open Public Meetings Act training completed
• Program administration update received
• Retreat planning discussion completed

PBIA Advisory Board

The PBIA Advisory Board will meet via Zoom to conduct administrative business. The agenda includes a review of the 2024 Work Plan and a proposed change to in-person meetings.

• Approval of May 01, 2024 meeting minutes
• Administrative Update regarding OMC 3.62
• Proposed change to in-person meetings
• Approval of 2024 Work Plan

The Olympia PBIA Advisory Board voted unanimously to change their meeting location from Zoom to in-person at City Hall. The board also unanimously approved the 2024 PBIA Work Plan and discussed administrative updates.

• Approved moving board meetings from Zoom to in-person at City Hall (unanimous)
• Approved the 2024 PBIA Work Plan (unanimous)

Civil Service Commission

The Civil Service Commission will meet to approve several employment registers. The agenda includes proposed changes to the Olympia Fire Department Assistant Fire Chief classification specification.

• Approval of Olympia Fire Department Assistant Fire Marshal/Captain Register
• Approval of Entry-Level Firefighter Register
• Approval of Entry Level Police Officer Register
• Proposed OFD Assistant Fire Chief classification specification changes

The Commission certified hiring registers for entry-level firefighters, entry-level police officers, and Assistant Fire Marshal/Captains. It also approved a testing process for Assistant Fire Chief (Training) and updated the Assistant Fire Chief job description.

• Approved Assistant Fire Marshal/Captain Register effective June 5, 2024 (2-0)
• Approved Entry-Level Firefighter Register effective May 20, 2024 (2-0)
• Approved Entry Level Police Officer Register effective June 5, 2024 (2-0)
• Approved testing process for Assistant Fire Chief (Training) Register (2-0)
• Approved changes to Assistant Fire Chief Classification Specification (2-0)

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a project at 3519 Martin Way E. The meeting includes a review of the preliminary site plan and narrative description for the 7 Eleven location.

• Presubmission conference: 7 Eleven, 3519 Martin Way E (24-0463)

The Site Plan Review Committee met virtually to review a presubmission conference for a 7-Eleven store at 3519 Martin Way E. The committee received information regarding the project but did not record a vote or final decision on the site plan. The meeting adjourned after this review.

• Presubmission conference held for 7-Eleven at 3519 Martin Way E (no vote recorded)
• Meeting adjourned

City Council

The City Council will consider several resolutions regarding cooperative procurement and mutual aid agreements. The meeting includes a public hearing on the 2024 Draft Annual Action Plan for the Community Development Block Grant Program.

• Public Hearing: Community Development Block Grant Program Year 2024 Draft Annual Action Plan
• Ordinance: Amending Olympia Municipal Code related to required notice for relocation assistance
• Resolution: Agreement with Thurston County for Anti-Icing Salt Brine
• Resolution: Agreement with Washington State Department of Enterprise Services for cooperative procurement
• Resolution: Funding recommendation for Inspire Olympia

The Olympia City Council approved a resolution authorizing funding recommendations from the Cultural Access Advisory Board for Inspire Olympia contracts. The council also adopted a consent calendar containing resolutions for cooperative purchasing agreements, anti-icing salt brine, and various emergency mutual aid services. A public hearing on the 2024 Community Development Block Grant Draft Annual Action Plan was held with no public comments.

• Approved funding recommendation for Inspire Olympia contracts (5-0)
• Adopted consent calendar including cooperative purchasing and emergency aid agreements (5-0)
• Approved ordinance amending code for relocation assistance notice (second reading)
• Held public hearing on 2024 CDBG Draft Annual Action Plan (no comments)
• Adopted May 21, 2024 meeting minutes
• Received proclamation recognizing Capital City Pride and LGBTQIA+ Pride Month

Planning Commission

The Planning Commission will review a working draft of the Comprehensive Plan Transportation Chapter. The commission will also select members for the Capital Facilities Finance Subcommittee.

• Comprehensive Plan Draft Transportation Chapter Review
• Capital Facilities Finance Subcommittee Selection

The Olympia Planning Commission unanimously approved the formation of a new Capital Facilities Finance Subcommittee and appointed Commissioner Daniel Garcia as its chair. The commission also reviewed the draft Transportation Chapter of the Comprehensive Plan, completing the discussion without a formal vote on the chapter itself.

• Approved formation of Capital Facilities Finance Subcommittee (unanimous)
• Approved Daniel Garcia as Chair of subcommittee (unanimous)
• Completed discussion of Comprehensive Plan Draft Transportation Chapter
• Approved May 20, 2024 meeting minutes

Site Plan Review Committee

The committee is conducting presubmission conferences for two development projects. These include a parking lot development and a site redevelopment.

• Parking Lot Development at 509 McPhee Rd SW (24-0438)
• Site Redevelopment at 2420 Carriage Lp SW (24-0439)

The Site Plan Review Committee met on May 29, 2024 and held presubmission conferences for two proposed projects: a parking lot development at 509 McPhee Rd SW and a site redevelopment at 2420 Carriage Lp SW. The minutes state only that information was provided for each item. No approvals, denials, or other substantive decisions are recorded; the meeting then adjourned.

• Presubmission conference held for parking lot development at 509 McPhee Rd SW (24-0438, 24-2543); information provided, no decision recorded
• Presubmission conference held for site redevelopment at 2420 Carriage Lp SW (24-0439, 24-2990); information provided, no decision recorded
• Meeting adjourned

Design Review Board

The Design Review Board will conduct a project review for the Royal Street Apartments. The meeting includes a review of staff reports, design checklists, and plant material details.

• Project Review: Royal Street Apartments (Case 24-0448, 23-6265)

The Design Review Board met to review one project. The board voted to recommend approval for the Royal Street Apartments as proposed.

• Recommended approval for Royal Street Apartments, 23-6265 (6-0)

Social Justice & Equity Commission

The Social Justice & Equity Commission will hold a special meeting to discuss item 24-0442. This discussion focuses on the Community Oversight of Law Enforcement Recommendations.

• Discussion of Community Oversight of Law Enforcement Recommendations (24-0442)

Community Livability and Public Safety Committee

The Committee will review recommendations for community oversight of law enforcement. Members will also discuss the 2024 Community Development Block Grant Annual Action Plan and Inspire Olympia funding.

• Community oversight of law enforcement recommendations
• Community Development Block Grant (CDBG) Program Year 2024 Annual Action Plan allocations
• Inspire Olympia funding recommendation
• Discussion of Equity Framework update

The committee approved forwarding recommendations for community oversight of law enforcement and CDBG 2024 allocations to the City Council. It also recommended the approval of Inspire Olympia funding for various contract terms and school programs. The committee received an update on the Equity Framework.

• Forwarded Community Oversight of Law Enforcement recommendations to City Council Study Session (3-0)
• Approved CDBG Program Year 2024 Annual Action Plan allocations and forwarded to Council (3-0)
• Recommended Inspire Olympia funding for Impact, Comprehensive, and school contracts to City Council (3-0)
• Approved April 24, 2024 meeting minutes

Heritage Commission

The commission approved the meeting agenda and held discussions regarding introductions and existing projects. No substantive policy or regulatory decisions were made during the meeting.

• Approved the meeting agenda
• Determined February 28, 2024 minutes do not require approval due to lack of quorum

Site Plan Review Committee

The committee is conducting presubmission conferences for two development projects. These include a building remodel at 1209 State Ave NE and the Fieldstone Apartments at 3909 9th Ave SW.

• Building Remodel: 1209 State Ave NE
• Fieldstone Apartments: 3909 9th Ave SW

The committee held a virtual meeting to conduct presubmission conferences. Information was provided for a building remodel and an apartment project.

• Provided information for 24-0362 Building Remodel at 1209 State Ave
• Provided information for 24-0425 Fieldstone Apartments at 3909 9th Ave SW

City Council

The City Council will consider a resolution to apply for a Heritage Capital Projects Grant for the Armory Creative Campus. The agenda also includes an update on the Neighborhood Centers Strategy and a first reading of an ordinance regarding relocation assistance notice requirements.

• Resolution authorizing a grant application for the Armory Creative Campus
• Ordinance amending code for relocation assistance notice requirements
• Update on the Olympia Neighborhood Centers Strategy
• Approval of details for the Mid-Year City Council Retreat

The City Council adopted the consent calendar, which included payroll and claim expenditures totaling over $13 million. The Council also authorized a grant application for the Armory Creative Campus and approved the details for the mid-year retreat.

• Approved bills and payroll certification totaling $13,215,824.73 (5-0)
• Approved resolution for Heritage Capital Projects Grant for Armory Creative Campus (5-0)
• Approved first reading of ordinance amending relocation assistance notice requirements (5-0)
• Approved agenda, location, and facilitator for mid-year City Council retreat (5-0)
• Adopted May 14, 2024 meeting minutes (5-0)

Planning Commission

The Planning Commission will receive a briefing regarding the Olympia 2045 Comprehensive Plan Climate Chapter. The meeting also includes an overview of the City's planning and development process. Additionally, the commission will consider approving minutes from the May 6, 2024, meeting.

• Briefing on Olympia 2045 Comprehensive Plan Climate Chapter
• Overview of City of Olympia Community Planning and Development process
• Approval of May 6, 2024, meeting minutes

The Olympia Planning Commission met on May 20, 2024, and approved its agenda and the minutes of its May 6, 2024 meeting. The Commission received two informational briefings: the Climate Chapter of the Olympia 2045 Comprehensive Plan, presented by Director of Climate Programs Dr. Pamela Braff, and an overview of the City's planning process, presented by Associate Planner Casey Schaufler. No public comment was offered, and no substantive decisions beyond the agenda and minutes approvals were recorded. Chair Nejati noted the Commission will soon need to establish an OPC Finance Subcommittee to review the annual Capital Facilities Plan.

• Approved the meeting agenda
• Approved the May 6, 2024 Planning Commission meeting minutes
• Received briefing on the Olympia 2045 Comprehensive Plan Climate Chapter (no action taken)
• Received briefing on the City's planning process (no action taken)

Social Justice & Equity Commission

The commission will discuss the Olympia 2045 process and provide feedback on specific chapters. Presentations are scheduled regarding Parks, Arts and Recreation, as well as the Economy. The meeting also includes approval of April 22, 2024 minutes.

• Feedback on Olympia 2045 chapters
• Parks, Arts and Recreation presentation
• Economy presentation
• Approval of April 22, 2024 meeting minutes

The Commission reviewed the Economic and Parks, Arts, and Recreation chapters of the Olympia 2045 Comprehensive Plan. Members provided feedback on these chapters using an equity lens. No formal votes were taken on the plan chapters.

• Approved the meeting agenda
• Approved April 22, 2024 meeting minutes

Finance Committee

The Finance Committee will discuss long-term budget sustainability and receive a briefing on cost allocations. The meeting also includes the approval of minutes from the April 22, 2024, meeting.

• Long-term Budget Sustainability Discussion
• Cost Allocations Briefing
• Approval of April 22, 2024, Finance Committee Meeting Minutes

The Olympia Finance Committee met to discuss long-term budget sustainability and cost allocation methods. City Manager Jay Burney stated the 2025 budget is intended to have no material increases. The committee also reviewed how administrative costs are spread across departments. No substantive decisions or votes were recorded during this meeting.

• Approved agenda
• Approved April 22, 2024 meeting minutes
• Completed discussion on 2025 budget sustainability (no material increases intended)
• Completed discussion on cost allocation methods
• Discussed moving to in-person meetings starting in July

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will receive a briefing regarding the Rebecca Howard Park Master Plan RFQ. The meeting also includes a briefing on pickleball noise guidelines.

• Rebecca Howard Park Master Plan- RFQ briefing
• Pickleball Noise Guidelines briefing

The committee approved the meeting agenda and the minutes from April 18, 2024. Members received briefings on Rebecca Howard Park and pickleball noise guidelines. No substantive policy or funding decisions were made.

• Approved meeting agenda (unanimous)
• Approved April 18, 2024 meeting minutes (unanimous)
• Received Rebecca Howard Park briefing
• Received pickleball noise guidelines briefing

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will meet to approve recent minutes, orient new members, and review a staff working draft of the Transportation Chapter for Olympia’s Comprehensive Plan. The agenda does not list any final votes or binding decisions; it focuses on reviewing proposed changes and receiving housekeeping reports. The committee’s work on this chapter outlines future walking and cycling infrastructure plans that affect local street projects and daily travel access.

• Review of the draft Transportation Chapter for Olympia’s Comprehensive Plan
• Approval of March 20, 2024 meeting minutes
• New member orientation session
• Housekeeping report and May work plan distribution

The Bicycle and Pedestrian Advisory Committee held a new member orientation, then approved its agenda and the March 20, 2024 meeting minutes. The committee discussed and commented on the draft Comprehensive Plan Transportation Chapter; the minutes state the discussion was completed but record no vote or specific recommendations. A housekeeping report was received, one member of the public spoke, and the meeting adjourned at 7:56 p.m.

• Approved the meeting agenda
• Approved March 20, 2024 committee meeting minutes
• Discussed and commented on the draft Comprehensive Plan Transportation Chapter (no vote recorded)
• Received the Housekeeping Report

City Council

The City Council will hold a public hearing regarding a resolution to adopt fees for redacting body worn camera footage. The meeting also includes a briefing on the 2023 Police Auditor Annual Report.

• Public hearing and resolution to adopt fees for redacting body worn camera footage
• Briefing of the 2023 Police Auditor Annual Report
• Ordinance to amend Olympia Municipal Code Chapter 2.05 regarding the Independent Salary Commission
• Proclamation recognizing the 40th Anniversary of the Women's Olympic Trials

The Olympia City Council approved a resolution setting fees for redacting body-worn camera footage under the Public Records Act. The Council postponed an ordinance amending the Independent Salary Commission rules to allow for further discussion on voter eligibility requirements. Additionally, the Council received briefings on the 2023 Police Auditor Annual Report and Employee Resource Groups.

• Approved resolution adopting fees for redacting body-worn camera footage (5-0, 2 excused)
• Postponed ordinance amending Independent Salary Commission rules for future discussion
• Adopted May 7, 2024 City Council meeting minutes (5-0, 2 excused)
• Received 2023 Police Auditor Annual Report briefing
• Received Employee Resource Groups briefing
• Held executive session on real estate and litigation matters with no decisions made

LEOFF I Disability Board

The board is meeting to approve the minutes from the April 8, 2024, meeting. The agenda also includes consideration of Case #24-5 regarding durable medical equipment.

• Approval of April 8, 2024, LEOFF Board Minutes (24-0423)
• Review of Case #24-5 regarding durable medical equipment (24-0424)

The board approved the minutes from the April 8, 2024 meeting. The board also approved a payment for durable medical equipment regarding Case #24-5.

• Approved April 8, 2024 meeting minutes
• Approved $675.00 payment for durable medical equipment in Case #24-5 (3-0)

Arts Commission

The Arts Commission will meet to review the final design for public art at Grass Lake Nature Park. The agenda also includes an overview of ARCH in Olympia and training regarding the Open Public Meetings Act.

• Approval of the Grass Lake Nature Park Public Art Final Design
• ARCH in Olympia Overview
• Open Public Meetings Act Training

The Olympia Arts Commission approved the final design for the Grass Lake Nature Park public art project, presented by artist Abe Singer. The commission also postponed an overview of ARCH in Olympia to the June meeting and provided training materials on public meetings laws to commissioners.

• Approved final design for Grass Lake Nature Park Public Art project
• Approved April 11, 2024 meeting minutes
• Postponed ARCH in Olympia overview to June meeting
• Provided Open Public Meetings Act training videos to commissioners

Land Use & Environment Committee

The Land Use & Environment Committee recommended the Draft Capital Mall Triangle Subarea Plan for City Council approval. The committee also received a briefing regarding lease language for wireless telecommunications facilities on city property.

• Recommended approval of Capital Mall Triangle Subarea Plan to City Council (3-0)
• Approved meeting agenda
• Approved April 25, 2024 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a cottage housing project. The meeting includes a review of preliminary site plans and project narratives.

• Presubmission conference for cottage housing at 2401 Conger Ave NW (Case 24-0325)

The committee conducted a presubmission conference regarding cottage housing at 2401 Conger Ave NW. Information was provided for the project. No other substantive actions were recorded.

• Provided information for 24-0325 Cottage Housing on Conger (2401 Conger Ave NW)

City Council

The City Council will review several multi-family tax exemption agreements for Urban Olympia development projects. The agenda also includes mutual aid agreements for fire and emergency services with state and federal agencies. Additionally, the council will consider ordinances regarding a municipal code update and an art donation.

• Multi-family tax exemption agreements for Urban Olympia 11A, 12, and 10a LLC
• Contract amendment with Western Peterbilt, LLC for six waste collection trucks
• Mutual aid agreement with US Army, Joint Base Lewis-McChord for fire and emergency services
• Right-of-way use agreement with Oyster Boys, LLC for King Solomon’s Reef
• Ordinance to accept "Life is Water" art donation from West Olympia Rotary Club

The Olympia City Council approved its full consent calendar, adopting minutes, a salary commission appointment, three multi-family tax exemption agreements, a joint housing displacement analysis with Lacey, Tumwater and Yelm, a waste truck contract amendment, and several fire and emergency mutual aid agreements. Two ordinances were adopted on second reading, one accepting a donated sculpture and one adding the Finance Director to municipal code. The council also received a 2024 legislative session wrap-up and three proclamations; no public hearings or first readings were held.

• Approved consent calendar 6-0 (Gilman excused)
• Adopted resolution appointing Erin Klika to Independent Salary Commission
• Adopted multi-family tax exemption agreements with Urban Olympia 11A LLC, Urban Olympia 12 LLC (affordable housing), and Urban Olympia 10a LLC
• Adopted resolution for joint housing displacement analysis with Lacey, Tumwater and Yelm
• Adopted resolution amending contract with Western Peterbilt LLC for six waste collection trucks
• Adopted mutual aid agreements with WA DNR (forestland fire), Joint Base Lewis-McChord (fire/emergency), and WA State Patrol (fire mobilization reimbursement)
• Adopted right-of-way use agreement with Oyster Boys LLC d.b.a. King Solomon's Reef
• Adopted on second reading ordinance accepting 'Life is Water' art donation and ordinance adding Finance Director to OMC 2.12

Planning Commission

The Planning Commission will review an update to the Olympia Neighborhood Centers Strategy. This item includes examining neighborhood profiles, market analysis, and a summary of findings from 2014.

• Neighborhood Centers Strategy update (24-0391)
• Approval of April 15, 2024, meeting minutes (24-0389)

The Olympia Planning Commission approved its agenda and the minutes of its April 15, 2024 meeting. Associate Planner Casey Schaufler gave a briefing on Neighborhood Centers, which the commission received as information. No public comment was offered, and the meeting adjourned at 8:28 p.m. The minutes record no other substantive decisions.

• Approved the meeting agenda
• Approved the April 15, 2024 Planning Commission meeting minutes
• Received a Neighborhood Centers briefing (24-0391) as information only

Utility Advisory Committee

The Utility Advisory Committee will receive a briefing on the state of the LOTT Clean Water Alliance. The meeting also includes a discussion regarding updates to the Utilities and Natural Environment chapters of the City's Comprehensive Plan.

• Briefing on the state of LOTT Clean Water Alliance
• Update to the Utilities and Natural Environment chapters of the City Comprehensive Plan

The committee reviewed the City's PFAS results in relation to new EPA standards and received a briefing on the state of the LOTT Clean Water Alliance. Staff provided an update on the Utilities and Natural Environment chapters of the City's Comprehensive Plan. No formal votes were taken on business items.

• Approved the meeting agenda
• Approved April 11, 2024 meeting minutes

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will review the 2024 Review Panel members and cohort summary information. The meeting includes a discussion on Inspire Olympia funding recommendations.

• Inspire Olympia Funding Recommendation

The Cultural Access Program Advisory Board approved funding recommendations for 60 cultural organizations and public school programs. These recommendations will be advanced to the Olympia City Council for final consideration.

• Approved recommendation to fund 40 cultural organizations for $951,899.13 (unanimous)
• Approved recommendation to fund 20 cultural organizations for $2,441,659.66 (unanimous)
• Approved recommendation to reserve up to 14% of 2024 Cultural Access Fund revenue for Olympia Public Schools (unanimous)
• Approved the meeting agenda
• Approved February 1, 2024 meeting minutes

City Council

The Olympia City Council is holding a special joint meeting with the Olympia School District Board. The agenda contains one business item regarding this joint session.

• Joint Meeting with the Olympia School District Board

The City Council and Olympia School District Board met to receive updates on city and school programs. No substantive decisions were made during the meeting.

Arts Commission

The Arts Commission will hold a meeting featuring special recognition for the Art Crossing dedication. A quorum may be present at the dedication site.

• Art Crossing dedication (24-0399)