Ontario public meetings in 2022

City Council

The Ontario City Council will meet on December 27, 2022, to conduct a public hearing on an appeal of a Planning Commission decision to uphold the denial of a conditional use permit for Scott Inc. The council will also consider a liquor license change of ownership for The Grocery Outlet and discuss a city commitment to a Valley Family Health Network planning grant.

• Liquor License Change of Ownership - The Grocery Outlet
• Appeal of Planning Commission decision to uphold denial of Conditional Use Permit for Scott Inc. (Planning Actions 2022-07-27CUP, 2022-09-31A, 2022-11-33A)
• City Commitment to Valley Family Health Network Planning Grant

The Ontario City Council unanimously approved a commitment letter supporting Valley Family Health's application for a HRSA network planning grant, authorizing the mayor to sign it. A scheduled public hearing on an appeal of a planning decision was cancelled because a Writ of Mandamus filed with Malheur County Circuit Court took jurisdiction. The council also adopted the consent agenda, including a liquor license ownership change for The Grocery Outlet. No other substantive decisions were made.

• Approved commitment to Valley Family Health HRSA grant application and authorized mayor to sign letter (7-0)
• Adopted consent agenda including liquor license change of ownership for The Grocery Outlet (7-0)
• Cancelled public hearing on Scott Inc. appeal due to Writ of Mandamus filed with circuit court
• Adopted meeting agenda as presented (7-0)

Public Works Committee

This is a routine meeting agenda with only a call to order and roll call. No substantive items are listed for discussion or decision.

Parks Committee

The Ontario Parks Committee meeting scheduled for December 15, 2022, at 6:00 PM was cancelled. No decisions or discussions were held.

City Council

The Ontario City Council will consider several resolutions, including certifying the November 8 general election results, approving a supplemental budget for carryover projects, and expressing support for LC-1465 (Ontario Community Recreation Center). They will also discuss a professional services contract for grant writers, the Airport Master Plan, and a marijuana funding shortfall. The meeting includes public comments, consent agenda, and an executive session for real property and litigation matters.

• Resolution #2022-148: Abstract of Votes for November 8, 2022 General Election
• Resolution #2022-149: Supplemental Budget for Carryover Projects
• Resolution #2022-150: Support of LC-1465 (Ontario Community Recreation Center)
• Resolution #2022-151: Amend Resolution #2022-133 - Tater Tot Trail Ad Hoc Committee; Add Alternate Position
• Professional Services Contract: Grant Writers

The Council approved staff recommendations for $348,705 in budget cuts and directed staff to pay down PERS by $2,047,378 before year-end, addressing a marijuana funding shortfall. It also approved a one-year contract with Merchant McIntyre for grant writing (5-2), the Airport Master Plan, and several resolutions including a supplemental budget for carryover projects and support for LC-1455. Following executive sessions, the Council approved the purchase of the Kendelt Acre gravel pit for $45,000 and authorized continued negotiations with the Bureau of Land Management for airport property rental.

• Approved $348,705 budget cuts and $2,047,378 PERS payment (7-0)
• Approved one-year grant writing contract with Merchant McIntyre (5-2)
• Approved Airport Master Plan as presented (7-0)
• Approved Resolution #2022-148 adopting abstract of votes for Nov. 8 election (7-0)
• Approved Resolution #2022-149 supplemental budget for carryover projects (7-0)
• Approved Resolution #2022-150 supporting LC-1455 (7-0)
• Approved purchase of Kendelt Acre gravel pit for $45,000 (7-0)
• Authorized continued negotiations with BLM for 10-acre airport property rental (7-0)

City Council

The Ontario City Council will consider several items, including a sole source purchase for water system SCADA upgrades, four housing incentives for Dirty Girl Construction, and resolutions on school truancy and a water rate for J.R. Simplot. They will also discuss budget constraints and the 2023-2024 budget calendar.

• Sole Source Purchase Request: Advanced Control Systems for PLC and SCADA upgrades for water system
• Mayberry Housing Incentives 2022-1 through 2022-4 for Dirty Girl Construction
• Resolution #2022-146: Consenting to Malheur County Ordinance on School Truancy
• Resolution #2022-147: J.R. Simplot Ore-Ida Plant Water Rate
• ODOT Fund Exchange Request for Chip Seal Materials for Roadway Maintenance

The Ontario City Council approved a sole-source purchase for water system PLC and SCADA upgrades and authorized a $223,250 engineering contract for a water plant retrofit. The council also directed staff to pursue specific grants and negotiate a new contract with Merchant McIntyre, while deferring decisions on marijuana revenue shortfalls to the next meeting.

• Approved $953,338.21 sole-source purchase for water system PLC/SCADA upgrades (6-0)
• Approved four Mayberry Housing Incentive construction items via consent agenda (6-0)
• Directed staff to pursue grants in planning document (5-1-1)
• Directed staff to negotiate new contract with Merchant McIntyre, return Dec 13 (4-2-1)
• Appointed Michael Partin to Parks Committee by consensus
• Approved ODOT Master Grant Agreement for Fund Exchange Program (6-0)
• Approved use of ODOT funds for chip seal materials (6-0)
• Approved $223,250 engineering task order for water plant retrofit (6-0)

Parks Committee

The Parks Committee of Ontario, Oregon met on November 17, 2022, to conduct procedural business including adopting the agenda, approving prior meeting minutes, and discussing ongoing projects. No formal decisions or votes were listed on the agenda.

The committee approved the top-priority items for each park and a $60,000 request for restrooms to be sent to the budget committee. Members also tasked city staff and a committee member with drafting a support letter for a school project and researching grants.

• Approved priority items listed under 'one' for each park (Unanimous)
• Approved $60,000 request for restrooms as a secondary party to the budget committee (Unanimous)
• Tasked Dan Cummings to draft a letter of support for the Alameda School project (Unanimous)
• Tasked Andrew Maeda to research grants for restrooms and playground equipment replacement (Unanimous)
• Approved meeting minutes (Unanimous)
• Approved amendment to the agenda (Unanimous)

Planning Commission

The Planning Commission will hold a public hearing for the continuation of an appeal to a Hearings Officer decision. This matter concerns Planning Action 2022-07-27CUP involving Scott Matthews.

• Public hearing for Appeal to Hearings Officer decision (Action 2022-09-31A)
• Discussion of Planning Action 2022-07-27CUP regarding Scott Matthews

Public Works Committee

The Public Works Committee is holding a regular meeting on November 15, 2022. The agenda contains only a call to order and roll call, with no listed discussion items, decisions, or public hearings. This appears to be a procedural meeting with no substantive business on the agenda.

• No action items listed on the agenda

City Council

The City Council will review several resolutions regarding employee compensation and fire department grants. The meeting also includes a presentation on an ODOT ADA project and discussions on committee appointments.

• Resolution #2022-145: Amending the Classification and Compensation Plan
• Resolution #2022-144: Fire Department Grants
• ODOT ADA Project presentation
• Tater Tots Trail Ad Hoc Committee appointments
• Aquatic Center Transfer Deed

The City Council approved a change to the classification and compensation plan to add a Planning Director and remove the Assistant City Manager position. The Council also authorized the transfer of the Aquatic Center property to the Ontario Recreation District.

• Approved Resolution #2022-145 to add Planning Director and remove Assistant City Manager positions (6-0)
• Approved transfer of Aquatic Center property to Ontario Recreation District (6-0)
• Approved Resolution #2022-143 clarifying Mayor's authority to appoint committee members (6-0)
• Approved Resolution #2022-144 appropriating unexpected fire grants (6-0)
• Appointed 6 citizens and Councilor John Kirby to the Tater Tots Trail Ad Hoc Committee
• Adopted October 11 and October 25, 2022 meeting minutes (6-0)

Planning Commission

The Ontario Planning Commission will hold a public hearing on an appeal of a Hearings Officer decision regarding Planning Action 2022-07-27CUP, filed by Scott Matthews. The commission may also take public comments and discuss handouts. The rest of the agenda is routine procedural items.

• Public hearing on Action 2022-09-31A, an appeal of the Hearings Officer decision on Planning Action 2022-07-27CUP (conditional use permit) filed by Scott Matthews

City Council

The Ontario City Council will consider several items, including a bid to purchase a rescue unit, a resolution and ordinance establishing a public safety fee, and a lease renewal with T-Mobile. They will also discuss a grant writer RFP and a nuisance abatement ordinance update. The meeting includes consent agenda items and public comments.

• Bid approval to purchase Rescue One Unit
• Resolution #2022-142 and Ordinance #2817-2022 Public Safety Fee
• Lease Renewal: Amendment #4 Water Tower Lease with T-Mobile (Sprint)
• Housing Incentive Program: David Thompson (51-2022)
• Discussion: Grant Writer RFP Results and Nuisance Abatement Ordinance Update

The City Council awarded a bid for a new Rescue One unit and approved a water tower lease amendment. The Council also voted to support a statewide homelessness funding proposal and adjusted public safety fees. A proposal to host a STOL race was deferred pending further data.

• Approved $514,404 bid for new Rescue One unit from Rosenbauer South Dakota, LLC (7-0-0)
• Approved Amendment No. 4 to water tower lease with T-Mobile West LLC (6-0-1)
• Approved Resolution #2022-142 adjusting public safety fees (7-0-0)
• Approved support for Oregon Mayor's Association homelessness proposal with added mental health services (7-0-0)
• Approved one additional month of services from Merchant McIntyre grant writers (7-0-0)
• Adopted September 27, 2022 meeting minutes and David Thompson housing incentive (6-0-1)

Parks Committee

The Ontario Parks Committee is meeting to discuss routine business, including approving the agenda and minutes from September. The main substantive items are an update on Moore Park maintenance costs and reports from the Recreation Department and service groups.

• Moore Park Maintenance Cost Update
• Recreation Department Update
• Service Group Updates
• Approval of September 15, 2022 minutes

Public Works Committee

The Public Works Committee will meet to adopt minutes from August 16, 2022, and discuss an exception to the Oregon Fire Hydrant and Drainage Swales standard. They will also receive an update on water, sewer, and streets projects. The agenda is mostly routine, with no major decisions or contracts listed.

• Adoption of August 16, 2022 minutes
• Discussion of ISPWC exception to Oregon Fire Hydrant and Drainage Swales
• Update on Water, Sewer and Streets

The provided minutes for the October 18, 2022, meeting list agenda items but do not record any votes, approvals, or outcomes. No substantive decisions were documented in the text.

City Council

The City Council will address old business regarding the municipal charter and lodging taxes. The meeting includes discussions on marijuana tax updates, charter amendments, and a public safety fee ordinance.

• Ordinance #2815-2022: Codifying Ontario's Municipal Charter
• Ordinance #2816-2022: Increasing Transient Lodging Tax to 10%
• Resolution #2022-141: Appropriating funds for Public Works Emergency Repair
• Resolution #2022-140: Police Officer and Humanitarian Fund
• Discussion on 2022 Charter Amendments for Taxes vs Fees

The City Council approved funding for an additional police officer position and a humanitarian fund. The council also codified charter amendments and approved emergency funding for public works repairs.

• Approved Ordinance #2815-2022 to codify Municipal Charter amendments (5/0/1)
• Approved Ordinance #2816-2022 increasing Transient Lodging Tax to 10% (6/0/1)
• Approved Resolution #2022-141 for public works emergency repair funding (7/0/0)
• Approved Resolution #2022-140 for an additional police officer and humanitarian fund (7/0/0)
• Consensus to have staff draft two resolution options for committee appointments
• Consensus to bring two options for the Public Safety Fee ordinance to the next meeting
• Consensus to enter a month-to-month lease with Ron Dillon for golf cart storage units

City Council

The City Council will consider ordinances to codify the municipal charter and increase the transient lodging tax to 10%. The meeting also includes a public hearing regarding right of way for Alameda Drive and a presentation on the Ontario Promise/529 Plan.

• Ordinance #2816-2022: Increase in Transient Lodging Tax to 10%
• Ordinance #2815-2022: Codifying Ontario's Municipal Charter
• Public Hearing: Accept Right of Way for a portion of Alameda Drive
• Resolution #2022-139: ATF Equitable Sharing Funds
• Presentation: Ontario Promise/529 Plan by Oregon State Treasury Department

The Ontario City Council appointed Danny K. Cummings as City Manager following an executive session and voted to send an open letter to state officials and newspapers criticizing Ballot Measure 110. The council also approved a one-month contract extension for grant writer Merchant McIntyre with work-product ownership stipulations, adopted ordinances codifying municipal charter changes and increasing the transient lodging tax, and accepted a $328,000 state grant for the fire training center.

• Adopted agenda as amended (6-0-1)
• Adopted consent agenda consisting of September 13, 2022 minutes (6-0-1)
• Authorized Fire Chief to sign intergovernmental agreement for $328,000 state grant for training center (5-0-1)
• Sent letter regarding Ballot Measure 110 to Governor, state leaders, and newspapers (5-0-1)
• Extended contract with Merchant McIntyre for one month at $6,000 per month with work-product ownership language (6-0-1)
• Adopted Ordinance #2815-2022 codifying municipal charter amendments (6-0-1)
• Approved Ordinance #2816-2022 increasing transient lodging tax to 10% and declaring an emergency (6-0-1)
• Approved Resolution #2022-139 appropriating Department of Justice equitable sharing funds (6-0-1)

Public Works Committee

This is a procedural meeting agenda with only a call to order and roll call listed. No substantive items, decisions, or discussions are specified for the Public Works Committee meeting.

• Meeting scheduled for Tuesday, September 20, 2022 at 3:00 PM MT

Parks Committee

The Ontario Parks Committee is meeting to discuss agenda items, including a presentation from Parks Clubs about their respective parks. The meeting also includes routine items such as adopting the agenda and approving minutes from the previous meeting.

• Parks Club presentation on each club and their park
• Approval of August 18, 2022 minutes

The committee approved master plans for two city parks following presentations from the Ontario Lions Club and the Kiwanis Club of Ontario. City Manager Dan Cummings provided an update on Moore Park, stating no further funds will be spent there until the city gains ownership.

• Adopted Lions Club Master Plan including discussed changes (Unanimous)
• Adopted Rotary-Laxson Club Master Plan (Unanimous)
• Approved meeting agenda with addition of Moore Park update (Unanimous)
• Approved previous meeting minutes (Unanimous)

City Council

The Ontario City Council will hold a regular meeting with a presentation on homelessness and Ballot Measure 110, consider appointments to committees, and discuss emergency authorization for a recycled water line repair. They will also receive updates on PERS, marijuana, Shadow Butte Lease, and other topics. The agenda includes routine consent items and an executive session on employment.

• Presentation: Homelessness and Ballot Measure 110
• Request for Appointment: Diversity Advisory Committee
• Councilor Appointment to Tater Tots Ad Hoc Committee
• Emergency Authorization Request: Recycled Water Line Repair
• Liquor License Application: Change of Ownership - Mallards Grocery

The City Council voted to enter contract negotiations with Dan Cummings for the City Manager position. The council also approved public utility easements for a fireline and appointed a member to the Diversity Advisory Committee.

• Approved contract negotiations with Dan Cummings for City Manager (7-0-0)
• Accepted three public utility easements for a fireline (7-0-0)
• Appointed Antonio Sunseri to the Diversity Advisory Committee (Consensus)
• Adopted August 9 and August 23 meeting minutes (7-0-0)
• Approved liquor license ownership change for Mailards Grocery (7-0-0)
• Consensus to move forward with recycled water line repair

City Council

The City Council will hold a public hearing regarding a property rezoning from Heavy Industrial to General Commercial. The meeting also includes discussions on wastewater agreements, police radio repairs, and fund reallocations for dump trucks and softball fields.

• Public Hearing: Rezoning property from Heavy Industrial (I-2) to General Commercial (C-2)
• Resolution #2022-136: Support a Vision Zero Policy
• Resolution #2022-137: Police Radio Repairs
• Resolution #2022-135: Reallocating funds from dump truck funding to softball fields
• Public Hearing: CDBG Sewer Line Replacement Project Close Out

The City Council authorized a sole source purchase of WesTech water filtration equipment and approved rezoning a property from Heavy Industrial to General Commercial. The council also adopted a Vision Zero policy to reduce traffic fatalities and accepted eight applications for the City Manager position.

• Authorized sole source purchase of WesTech water filtration equipment (5-0-2)
• Approved rezoning of property from Heavy Industrial (I-2) to General Commercial (C-2) (6-0-0-1)
• Adopted Resolution #2022-136 supporting a Vision Zero policy (6-0-1)
• Approved $5,000 upgrade for dump truck hydraulics and sander (6-0-1)
• Accepted all eight applications for City Manager position (6-0-1)
• Approved Resolution #2022-135 to reallocate dump truck funds to softball backstops and contingency (5-0-2)
• Authorized submission of letter of intent for Oregon Safe Drinking Water State Revolving loan Fund (6-0-1)
• Approved closing the CDBG Sewer Line Replacement Project (7-0-0)

Parks Committee

The Parks Committee will meet to review presentations from various Parks Clubs regarding their respective parks. The meeting also includes the approval of minutes from the June 16, 2022, meeting.

• Parks Club presentations for each club and their respective park

Public Works Committee

The Public Works Committee is holding a regular meeting with a single discussion item: operations updates. The agenda is otherwise procedural, containing only the call to order, adoption of the February 15, 2022 minutes, and adjournment. No specific projects, contracts, or dollar amounts are listed.

• Adoption of February 15, 2022 meeting minutes
• Discussion item: operations updates

The committee handled procedural business and received operational updates on various ongoing city projects. No substantive policy or spending decisions were made during the meeting. Reports covered topics including the water treatment plant expansion, street improvements, park facilities, and airport utility extensions.

• Adopted minutes from the February 15, 2022 meeting (unanimous)

City Council

The Ontario City Council will meet to consider several resolutions and agreements, including a grant match for airport pavement rehabilitation, creation of a Tater Tots Trail Ad Hoc Committee, and a public hearing on the Harrah Heights Reimbursement District. The council will also hear updates on homelessness, a dump truck replacement, and a new evidence room. Presentations include a middle school softball field update and a group HRA report.

• Resolution #2022-132: Airport Pavement Rehabilitation Grant Match
• Resolution #2022-133: Create Tater Tots Trail Ad Hoc Committee
• Resolution #2022-134: Harrah Heights Reimbursement District (public hearing)
• Airport Pavement Rehabilitation ODA Grant Agreement
• Acceptance of Public Utility Easement KZ Investments, LLC

The Council approved several airport rehabilitation grants and service agreements. It also established the Harrah Heights Reimbursement District and an ad hoc committee for the Tater Tots Trail. The Council authorized the hiring of Justin Zysk as HR Manager and Assistant to the City Manager.

• Approved Resolution #2022-132 for airport pavement rehabilitation grant match (6-0-1)
• Approved Airport Rehabilitation Grant Agreement No. COAR-2022-ONO-00021 (6-0-1)
• Approved Addendum #1 to Airport Landscape Service Agreement (6-0-1)
• Adopted Resolution #2022-133 to create Tater Tots Trail Ad Hoc Committee (5-0-1)
• Approved intergovernmental agreement with Ontario Recreation District for facility scheduling (6-0-1)
• Accepted two public utility easements from KZ Investments, LLC (6-0-1)
• Approved funding for Malheur Council on Aging electrical upgrades and meal purchases (6-0-1)
• Approved Resolution #2022-134 creating Harrah Heights Reimbursement District (6-0-0)

City Council

The Ontario City Council will meet to decide on several ordinances and resolutions, including annexation and rezoning of territory, water shortage emergency code revisions, and a ban on psilocybin. The council will also discuss new public works dump truck funding and receive department head updates.

• Renewal of contract with Oster Professional Group (OPG)
• Resolution #2022-129: Purchase of ballistic protection vests using Txf funds
• Resolution #2022-130: Donation to Ontario Boxing Club
• Ordinance #2811-2022: OMC 8-11-18 Water Shortage Emergency Code Revisions
• Ordinance #2812-2022: Annexation and Rezoning of Certain Territory to City Single Family Residential (RS-50)

The City Council approved an ordinance banning psilocybin product manufacturers and service center operators and referred the question to voters. The council also approved a land annexation and rezoning for single-family residential use.

• Approved ban on psilocybin-related businesses (7-0-0)
• Approved referral to electors regarding psilocybin business prohibition (7-0-0)
• Approved annexation and rezoning of territory to Single Family Residential (RS-50) (6-0-0/1 recuse)
• Approved $24,440 contract amendment for Looks Nu Carwash demolition (7-0-0)
• Approved FAA grant agreement for airport pavement rehabilitation (7-0-0)
• Approved Resolution #2022-129 to fund police ballistic protection vests (7-0-0)
• Approved Resolution #2022-130 for a donation to the Ontario Boxing Club (7-0-0)
• Approved Ordinance #2811-2022 modifying Water Shortage Emergency Code (7-0-0)

Parks Committee

This meeting of the Ontario, Oregon Parks Committee was cancelled. The agenda contains only the call to order and roll call, both marked as cancelled, with no items for discussion or decision.

Public Works Committee

The Public Works Committee of Ontario, Oregon, is holding a regular meeting on July 19, 2022. The agenda contains only the call to order and roll call, with no substantive items listed for discussion or decision.

City Council

The City Council will address old business including water shortage emergency code revisions and an airport mowing contract. The meeting also includes a public hearing regarding right of way for East Lane South and SE 5th Avenue.

• Ordinance #2811-2022: Water Shortage Emergency Code Revisions
• Resolution #2022-126: Airport Mowing Contract
• Resolution #2022-127: Amendment to Residency Requirements
• Public Hearing: Right of Way for East Lane South and SE 5th Avenue
• Discussion: Airport Beacon Purchase

The Ontario City Council adopted Ordinance #2811-2022 regarding water shortage emergency code revisions and Resolution #2022-127 to revise the city's residency policy. The Council also approved a supplemental budget for an airport mowing contract, extended the Merchant McIntyre contract for three months, and accepted a right-of-way dedication. A motion to proceed with the downtown attraction plan was withdrawn after property ownership concerns were raised.

• Adopted agenda as presented (7-0)
• Approved Ordinance #2811-2022 for water shortage emergency code revisions (7-0)
• Approved Resolution #2022-125 for supplemental budget for airport mowing contract (7-0)
• Approved Resolution #2022-127 for revisions to the city's residency policy (4-3)
• Appointed Michael Braden to the Ontario Promise Ad Hoc Committee
• Approved a three-month contract extension for Merchant McIntyre (5-2)
• Approved dedication of right-of-way for East Lane South and SE 5th Avenue under Planning File 2022-03-18PTN (7-0)
• Approved Resolution #2022-128 updating the Ontario Promise 529 scholarship program (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request by #745 Pioneer Exchange and Sunset Associates LP. The proposal seeks to annex Tax Lot 3401 and rezone it from UGA Residential RS-50 to City Single Family Residential RS-50.

• Public hearing for annexation and rezone of Tax Lot 3401 (Action 2022-05-22AZ)
• Proposed change from UGA Residential RS-50 to City Single Family Residential RS-50

Airport Committee

The Ontario Airport Committee is holding its regular monthly meeting. The agenda is largely procedural, covering the call to order, approval of the agenda and prior meeting minutes, and a June 2022 recap presentation. No major decisions or public hearings are scheduled.

• Approval of 6/6/2022 Airport Committee Meeting Minutes
• June 2022 Recap presentation

City Council

The Ontario City Council will hold a public hearing on ordinances to annex and rezone property from UGA to city zones, withdraw land from rural road and fire districts, and establish a reimbursement district for Harrah Heights. They will also discuss old business including a downtown attraction update, rural fire contract renewal, and city manager recruitment, plus new business resolutions on election results, end-of-year cleanup, and a ferric chloride cost increase.

• Ordinance #2806-2022: Annexation and rezone of property from UGA Commercial Business Park to City Industrial Business Park (I(BP)), UGA Residential to City Single Family Residential (RS-50), and UGA Commercial (UGA-C) to City General Commercial (C-2)
• Ordinance #2809-2022: Withdrawing property from Rural Road District and Rural Fire District
• Harrah Heights Reimbursement District
• Resolution #2022-123: Accept Abstract of Votes - May 2022 Primary Election
• Resolution #2022-125: Ferric Chloride Cost Increase

The Ontario City Council approved the creation of the Harrah Heights Reimbursement District and a codified amendment to the Rural Fire Protection District agreement. Council members also approved a supplemental budget and funding for unexpected ferric chloride costs. A motion to amend the agenda to discuss funding for a local boxing program failed, though the council reached a consensus to revisit the topic at a future meeting.

• Approved Addendum #13 to Rural Fire Protection District agreement (6-0)
• Approved codified amendment to Rural Fire Protection District agreement (6-0)
• Approved City Manager recruitment materials and $1,600 budget (5-1)
• Adopted Resolution #2022-123 accepting May 2022 election results (6-0)
• Adopted Resolution #2022-124 for supplemental budget (6-0)
• Adopted Resolution #2022-125 for ferric chloride costs (6-0)
• Approved annexation and rezone of property via Ordinance #2806-2022 (6-0)
• Approved Harrah Heights Reimbursement District creation (5-0)

Public Works Committee

The Public Works Committee of Ontario, Oregon, is holding a regular meeting on June 21, 2022, at 3:00 PM. The agenda includes only a call to order and roll call, with no substantive items listed for discussion or decision.

Parks Committee

The Parks Committee will discuss new business regarding baseball and softball playing fields and the renewal of an Intergovernmental Agreement with the Recreation District. Members will also discuss various park updates including signage, volleyball courts, and Beck Park bathrooms.

• Ontario Baseball & Softball Playing fields
• Renewal of the IGA with the Recreation District on Facility Scheduling
• Beck Park Bathroom Updates
• Signage update for Parks
• Turf Management Plan

The Parks Committee adopted its agenda unanimously. The meeting consisted primarily of discussions regarding baseball field standards, park maintenance priorities, and staffing data. No resolutions, actions, or motions were made for any other agenda items, including the Interlocal Government Agreement renewal or park signage.

• Agenda adopted unanimously
• No vote taken on IGA renewal recommendation
• No vote taken on park signage rules
• No vote taken on turf management plan
• Meeting adjourned by Vice-Chairman Miller

City Council

The Ontario City Council will consider several items, including a settlement agreement, a resolution to extend a city employee incentive, and an ordinance assigning solid waste management services to Waste Connections of Oregon, Inc. They will also receive a presentation on Measure 109 and psilocybin, and hold a public hearing on the Harrah Heights Reimbursement District.

• Ordinance #2810-2022: Assigning solid waste management services to Waste Connections of Oregon, Inc. (Franchise Agreement)
• Resolution #2022-122: Extend City Employee Incentive
• Settlement Agreement
• Public Hearing: Harrah Heights Reimbursement District
• Presentation: Measure 109 and Psilocybin

The Ontario City Council approved a settlement agreement and mutual release in the Granados and Ragsdale lawsuit on a 3-1 vote, with Councilor Kirby voting no and three members excused. The council also approved Ordinance #2810-2022, consenting to the assignment of the city's solid waste franchise from Ontario Sanitary Service, Inc. to Waste Connections of Oregon, Inc., and extended a city employee living incentive to employees of outsourced public works and finance providers. A public hearing on the Harrah Heights Reimbursement District was tabled until June 28, 2022, with Mayor Hill recusing himself. The council received a presentation on Measure 109 and psilocybin but took no action.

• Approved settlement agreement and mutual release for the Granados and Ragsdale lawsuit (3-1, Kirby no)
• Approved Ordinance #2810-2022 assigning solid waste franchise to Waste Connections of Oregon, Inc. (4-0)
• Approved Resolution #2022-122 extending city employee living incentive to outsourced public works and finance employees (4-0)
• Adopted consent agenda including minutes of May 10 and May 24, 2022 (4-0)
• Adopted the agenda as presented (4-0)
• Appointed Thomas Moreno to the Diversity Advisory Committee
• Tabled Harrah Heights Reimbursement District action until June 28, 2022 (5-0, Hill recused)
• Adjourned the meeting (4-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request by Ontario Industrial Light Campus, LLC. The request involves the annexation and rezoning of property to accommodate industrial, residential, and commercial designations.

• Public hearing for Action 2022-03-13AZ
• Annexation and rezone request by Ontario Industrial Light Campus, LLC
• Rezoning from UGA Commercial Business Park to City Industrial Business Park I(BP)
• Rezoning from UGA Residential to City Single Family Residential (RS-50)
• Rezoning from UGA Commercial (UGA-C) to City General Commercial (C-2)

Airport Committee

The Ontario Airport Committee will meet to review a recap of May 2022 activities. The committee will also hold a discussion regarding water access.

• May 2022 recap presentation
• Discussion regarding water access

City Council

The Ontario City Council will hold a public hearing and vote on a rezoning request from HEVN LLC to change a property from Light Industrial to City Light Industrial. The council will also discuss and vote on housing incentive programs for three developers, delinquent utility billing policies, and amendments to BLM land-use regulations.

• Annexation and rezone request for HEVN LLC property (Ordinance #2807-2022)
• Housing incentive programs for BK Construction, Rywest Homes (48-2022, 49-2022, 50-2022)
• Delinquent utility billing accounts to collections
• Resolution #2022-119: BLM Amendment #3 re Improvements
• Resolution #2022-120 & #2022-121: Mayberry Subdivision housing incentive program procedures and fund transfer

The Ontario City Council approved a consent agenda liquor license for Guerreros Market, an airport mowing contract with Schneider Tree Service & Construction, and a list of delinquent utility billing write-offs sent to collections. It approved three $10,000 Ontario Housing Incentive Program applications on Skookum Drive (BK Construction and two by Rywest Homes), with Mayor Hill abstaining on each. The council also approved a BLM lease amendment and supplemental budget, two resolutions creating the Mayberry Housing Incentive Program and reallocating funds to it, and an annexation/rezone of a parcel from Urban Growth Area Light Industrial to City Light Industrial. An executive session was held on pending or potential litigation (Scott, Inc.).

• Adopted agenda as presented (7-0)
• Approved consent agenda: liquor license application for Guerreros Market (7-0)
• Approved airport property mowing contract with Schneider Tree Service & Construction, LLC, effective May 24, 2022 to June 30, 2023 (6-1, Hill no)
• Approved utility billing write-offs as presented and authorized sending applicable accounts to collections (7-0)
• Approved BK Construction housing incentive at 1654 Skookum Drive for $10,000 (6-0, Hill abstain)
• Approved Rywest Homes housing incentive at 1604 Skookum Drive for $10,000 (6-0, Hill abstain)
• Approved Rywest Homes housing incentive at 1555 Skookum Drive for $10,000 (6-0, Hill abstain)
• Authorized City Manager to sign BLM lease amendment #3 (6-0, Hart out); approved Resolution #2022-119 supplemental budget for BLM leasehold improvements (6-0, Hart out)

Parks Committee

The Ontario Parks Committee is meeting to discuss updates on Moore Park, a volleyball court proposal, and a collaborative facility assessment involving Ontario Parks, the high school, and the recreation department. The committee will also receive a budget update. The agenda is largely discussion-oriented with no final decisions listed.

• Update on Moore Park and Parks Department
• Update on volleyball court proposal
• Collaborative facility assessment involving Ontario Parks, Ontario High School, and Ontario Recreation Department
• Potential expansion to proposed softball complex at Ontario Middle School
• Budget update

City Council

The Ontario City Council approved Amendment 1 to the ODOT agreement for the SE 5th Avenue Pedestrian Improvement project, adding $500,000 in exchange money for a total of $1,404,033.31. The council also approved a hangar ground lease for Alpha 359 to John Barinaga, and passed ordinances rezoning property from industrial to public facility and annexing property into the city. A decision on annexation and rezoning for a marijuana grow was tabled to the next meeting, and the council reached consensus to have staff prepare a job description and advertising plan for a new City Manager by July 15.

• Approved Amendment 1 to ODOT agreement for SE 5th Avenue project, adding $500,000 for a total of $1,404,033.31 (7-0)
• Approved hangar ground lease for Alpha 359 to John Barinaga (7-0)
• Approved findings of fact for rezone from I-1 and I-2 to PF (6-0, Melendrez absent)
• Approved Ordinance #2801-2022 rezoning property to Public Facility on first reading (6-0)
• Approved Ordinance #2801-2022 on second reading (6-0)
• Approved findings of fact for annexation and rezone from UGA-C to C-2H (6-0)
• Approved Ordinance #2805-2022 annexing and rezoning property to C-2H on first and second readings (6-0)
• Tabled hearing on annexation and rezone for HEVN, LLC from UGA I-1 to City I-1 to next meeting (5-1, Braden no)

City Council

The Ontario City Council will meet to adopt the agenda, approve minutes, and vote on several resolutions and agreements. Items include reimbursement districts, public records policies, wage adjustments, and fund transfers. Public hearings will cover a CDBG microenterprise grant and a right-of-way acceptance.

• Resolution #2022-115: Goodfellow Reimbursement District
• Resolution #2022-114: Public Records Request Policy and Procedures
• Resolution #2022-116: Rescinding and Replacing the Classification and Compensation Plan
• Resolution #2022-117: Transfer Funds for Wages for Building Inspector Position
• Agreement with FCS Group: Benefit Cost Analysis on NE 2nd Street Improvement Project

The Ontario City Council approved Resolution #2022-115 creating the Goodfellow Reimbursement District and Resolution #2022-114 adopting a public records request policy, both on 6-0 votes with Councilor Hart excused. It also approved adding a Building Inspector position and funding it, amended the IAFF contract wage adjustment dates, and approved a City Manager Pro Tem agreement with Dan Cummings. A public hearing on accepting right of way for NW 11th Avenue and Dorian Drive was held with no testimony and approved 6-0, with Mayor Hill recused. No decision was made on hiring an executive recruitment firm; the council discussed the Prothman Group proposal and reached no consensus.

• Approved Resolution #2022-115 creating the Goodfellow Reimbursement District (6-0, Hart excused)
• Adopted Resolution #2022-114 public records request policy and procedures (6-0, Hart excused)
• Approved Resolution #2022-116 adding a Building Inspector position to the Classification and Compensation Plan (6-0, Hart excused)
• Approved Resolution #2022-117 appropriating funding for the Building Inspector position (6-0, Hart excused)
• Adopted Resolution #2022-118 amending IAFF contract wage adjustment dates to January 1, 2022, July 1, 2023, and July 1, 2024 (6-0, Hart excused)
• Approved a Memorandum of Understanding with Dan Cummings for City Manager Pro Tem (6-0, Hart excused)
• Approved dedication of right of way for a portion of NW 11th Avenue and Dorian Drive under Planning File 2022-02-11 PTN (6-0, Hill recused)
• Adopted the consent agenda consisting of the April 12, 2022 City Council meeting minutes (6-0, Hart excused)

Parks Committee

The Ontario Parks Committee will review updates on Moore Park and a volleyball court proposal, discuss a collaborative facility assessment, and receive a budget update. The meeting is procedural with no formal decisions listed.

Public Works Committee

The Public Works Committee is holding a regular meeting on April 19, 2022. The agenda contains only a call to order and roll call, with no listed discussion items, decisions, or public hearings, making it a procedural-only meeting.

• Meeting scheduled for Tuesday, April 19, 2022, at 3:00 PM MT
• Roll call of committee members: Bernie Babcock, Pat Woodcock, Jackson Fox, Scott Wilson, Jake Galeener
• Agenda posted on 4/18/2022

City Council

The Ontario City Council will hold public hearings on the sale of real property, state revenue sharing, and the adoption of the 2022-2023 annual budget. They will also discuss and potentially act on several contracts, including a lease closeout, a renewal with Oster Professional Group, and an amendment with Jacobs, as well as award bids for park and water treatment projects. The meeting includes a presentation on firefighter years of service and a police quarterly report.

• Resolution #2022-107: Approving sale of Lots 1 and 4, Stelling Subdivision
• Resolution #2022-110: Adopt City of Ontario 2022-2023 Annual Budget
• Bid Award for Beck Park Bathroom Rehabilitation
• Award of Engineering Contract for Water Treatment Plant Floc Mechanism Rehabilitation
• Housing Incentive Program applications (Allen Thompson, Poole, BK Construction)

The Ontario City Council adopted the 2022-2023 annual budget, imposed taxes on tangible property, and approved several spending items, including a $114,500 bid for Beck Park bathroom rehabilitation and a $21,374 engineering task order for water treatment plant flocculation work. The council also approved a $100,000 matching-funds commitment for a federal RAISE planning grant application for a new mobility connection between Ontario and Fruitland, and approved the sale of Lots 1 and 4 of the Stelling Subdivision. In a separate action, the council engaged Dan Cummings as City Manager Pro Tem until the next meeting, with a contract to be presented for review and approval.

• Adopted 2022-2023 annual budget and imposed taxes on tangible property (7-0)
• Approved $114,500 bid to Hotcomb Construction for Beck Park bathroom rehabilitation (7-0)
• Authorized $21,374 engineering task order to MurraySmith Inc. for water treatment plant flocculation system analysis (7-0)
• Authorized submission of federal RAISE planning grant application with up to $100,000 matching funds commitment (7-0)
• Approved sale of Lots 1 and 4 of Stelling Subdivision (4-2, one abstention)
• Approved Resolution #2022-112 accepting $500 one-time payment to satisfy 2019 promissory note (5-1)
• Approved Resolution #2022-111 removing all unpaid code enforcement fines and liens against real property (7-0)
• Engaged Dan Cummings as City Manager Pro Tem until next meeting, contract to be presented for review and approval (7-0)

City Council

The Ontario City Council will meet to adopt February and March meeting minutes, hear department updates, and take action on new business including building code ordinances, hangar leases, and pedestrian improvements. The council will also hold a public hearing on the Goodfellow Reimbursement District and discuss insurance requirements for water track races.

• Ordinance #2804-2022: Adopting Oregon Specialty Code provisions and building regulations
• New hangar leases for Gary Vorderbruggen (135 Cessna) and John Barinaga (139 Cessna)
• SE 5th Avenue Pedestrian Improvements Final Design Services for Keller Associates
• Goodfellow Reimbursement District Consideration (public hearing)
• Ferric Chloride Adjustments (discussion item)

The City Council accepted an offer to sell two lots of the Sterling Subdivision and approved several infrastructure and regulatory updates. The Council also reached a consensus to develop a program to wipe clean outstanding civil penalty fines.

• Accepted $130,000 offer from J. Ruiz Enterprises LLC for Lots 1 and 4 of Sterling Subdivision (4-2-1)
• Approved Ordinance #280-2022 adopting Oregon Specialty Code and building regulations (7-0-0)
• Approved $116,950 engineering amendment for SE 5th Avenue pedestrian improvements (7-0-0)
• Approved creation of the Goodfellow Reimbursement District (7-0-0)
• Approved hangar ground leases for Gary Vorderbruggen (135 Cessna) and John Barinaga (139 Cessna) (7-0-0)
• Approved vendor agreement with Community in Action for water and sewer services (7-0-0)
• Appointed David Bryant to Airport Committee; Daniel Liera-Huchim and Eric Evans to Ontario Promise 529 Program
• Consensus to have City Manager draft a resolution to forgive existing civil penalty fines

Parks Committee

This Parks Committee meeting agenda for March 17, 2022, has been cancelled. No items will be discussed or decided.

Public Works Committee

The Ontario, Oregon Public Works Committee is scheduled to meet Tuesday, March 15, 2022 at 3:00 PM MT. The posted agenda contains only a call to order and roll call of members and city officials. No specific decisions, contracts, or public hearings are listed in the supplied agenda text.

• Call to order and roll call of committee members
• Roll call includes Bernie Babcock, Pat Woodcock, Jackson Fox, Scott Wilson, Jake Galeener
• City Council Ex-Officio, City Manager, PW Director, and City Engineer listed for roll call
• Agenda posted 3/09/2022

City Council

The Ontario City Council is meeting to consider several infrastructure contracts, including a bid award for the Tapadera Lift Station expansion and multiple task orders for engineering services related to wastewater and water treatment. They will also hold a public hearing on vacating a portion of SE 3rd Avenue right-of-way, and discuss resolutions appropriating funds for an evidence room and building department contract labor.

• Bid Award: Tapadera Lift Station Expansion Project
• Task Order Approval for Keller Associates: Engineering Services During Construction - Tapadera Lift Station Project
• Task Order Approval for Jacobs Engineering Group: Wastewater Treatment System Options Evaluation for Facility Plan Update
• Task Order Approval for Keller Associates: Wastewater Collection System Expansion Options for Facility Plan Update
• Ordinance #2803-2022: Vacating a portion of SE 3rd Avenue right-of-way (first reading)

The Ontario City Council approved Resolution #2022-104 appropriating $81,087 (amended to add $20,000 for shelving) for police evidence room improvements, including a full-time records specialist, Evidence OnQ software, consulting services, and continued employment of Chief Bartol through May. The council awarded the Tapadera Lift Station Expansion Project bid to M2 Construction for $1,075,699 (4-2) and approved engineering task orders for Keller Associates ($117,300) and Jacobs Engineering ($180,300). Resolution #2022-105 appropriated additional funding for drug education programs, and the council authorized up to $1,400 for Boys State and Girls State. Ordinance #2803-2022 vacating a portion of SE 3rd Avenue right-of-way passed its first reading and second reading was waived.

• Approved Resolution #2022-105 appropriating additional funding for drug education programs (6-0-1)
• Authorized staff to financially support up to four spots for Boys State and Girls State for a total of $1,400 (6-0-1)
• Appointed Katherine Collins, Tom Greco, and Wendy Hill as members at large to the Ontario Promise 529 Education Program, with Ken Hart and Eddie Melendrez representing the City Council (6-0-1)
• Awarded bid for Tapadera Lift Station Expansion Project to M2 Construction for $1,075,699 and authorized the Mayor to sign contract documents (4-2-1)
• Authorized Contract Amendment Number 2 for Keller Associates for $117,300 for engineering services during construction of the Tapadera Lift Station Project (6-0-1)
• Approved Task Order Number 6 for Jacobs Engineering Group for $180,300 for wastewater facility plan update services (6-0-1)
• Approved agreement with Keller Associates for $107,500 for engineering services to update the city's wastewater facility plan for collection services (6-0-1)
• Approved Task Order for Murraysmith, Inc. for $216,626 for engineering services to support the Westech Cassette Expansion at the Water Treatment Plant (5-1-1)

Parks Committee

The Ontario Parks Committee is meeting to handle routine business including adopting the agenda, approving minutes, and electing officers. They will also discuss and potentially decide on several substantive items: reviewing budget recommendations, the Park Master Plan, park department structure, a bathroom update at Beck-Kiwanis Park, and a letter of support for a National Park Service grant for Tater Tots Trail. Additionally, they will consider updated ideas from the Rotary Club for Laxson Park.

• Review Budget Recommendations
• Park Master Plan
• Beck-Kiwanis Park Bathroom Update
• Letter of support for National Park Service Grant for Tater Tots Trail
• Updated Ideas from Rotary Club for Laxson Park

Public Works Committee

The Public Works Committee will meet to adopt minutes, elect officers, and consider adopting the latest ISPWC 2020 construction standards with city supplements. They will also discuss the SE 5th Ave pedestrian improvements and a DEQ-approved facility plan outline.

• Adoption of ISPWC 2020 City Construction standards with Ontario supplemental standards
• SE 5th Ave Pedestrian Improvements update
• DEQ approval of Facility Plan outline by Keller & Associates and Jacobs Engineering
• Election of Chairman, Vice-Chairman, and Secretary
• Approval of December 21, 2021 minutes

The supplied document is not meeting minutes. It is a set of concept design plan sheets for the City of Ontario, SE 5th Avenue Pedestrian Facilities project, prepared by Keller Associates, Inc. and marked "Not For Construction." The file contains no motions, votes, approvals, denials, or other committee actions, so no decisions can be reported.

City Council

The Ontario City Council will consider several items, including a resolution to repurpose city property at 55 NE 2nd Avenue as a training facility, a contract with MicroTech for IT services, and a public hearing on vacating a portion of SE 1st Street. They will also discuss drug education funding and outstanding leases.

• Resolution #2022-103 to use city property at 55 NE 2nd Avenue as training facility
• Contract with MicroTech for IT services
• Public hearing on Ordinance #2802-2022 to vacate SE 1st Street right-of-way
• Acceptance of public utility easements for Sunset II Development and River Point RV Park
• Amendment #2 to SE 2nd Street Improvement Project

The Ontario City Council approved a public safety training facility on NE 2nd Avenue, an IT services contract with MicroTech requiring a weekly on-site presence, and a street right-of-way vacation on SE 1st Street. Council members also made several committee appointments, discussed drug education funding options, and granted the city manager a 2.5% retroactive raise following an annual evaluation.

• Adopted agenda as presented (7-0)
• Adopted consent agenda consisting of January 25, 2022 minutes (7-0)
• Approved Resolution #2022-103 for use of 55 NE 2nd Ave as a public safety training facility and removed surplus status (7-0)
• Approved IT services contract with Micro Technology Systems with a 4-hour weekly on-site requirement (7-0)
• Reappointed Jake Galeener to the Public Works Committee and appointed Mike Pratt to the Parks Committee (consensus)
• Accepted public utility easements for Sunset II Development and River Point RV Park (7-0)
• Approved Amendment #2 to the SE 2nd Street multimodal transportation enhancement program project (7-0)
• Approved 'If I Were Mayor' program with a $1,500 budget from professional development funds (7-0)

Airport Committee

The Ontario Airport Committee is meeting to approve the agenda, hear public comment, and receive a January 2022 recap. They will discuss airport identification markings and the grass runway. The meeting is a regular discussion session with no final decisions listed.

• Discussion of airport identification markings
• Discussion of grass runway

City Council

The City Council will review several old business items, including a proposed 1% transient lodging tax increase and charter amendments. New business includes a potential contract with MicroTech for IT services and fund allocation for a CDBG sewer line replacement project. The meeting also features presentations on the 2020-2021 audit and the Ontario Promise state 529 plan.

• Resolution #2021-141: 1% Transient Lodging Tax increase proposal
• Resolution #2021-142: Charter Review Ad Hoc Committee proposal
• Resolution #2022-102: Approval of Ontario Promise
• Contract with MicroTech for IT Services
• CDBG Sewer Line Replacement Project fund allocation

The Ontario City Council voted 7-0 to authorize staff to prepare documents to rezone 55 NE 2nd Avenue from light and heavy industrial to public facility and to prepare a resolution declaring the property a public safety training facility. The council also approved Resolution #2021-141 (6-1) to place a 1% transient lodging tax increase on the May 2022 ballot and Resolution #2021-142 (7-0) to submit charter amendments to voters. Resolution #2022-102 establishing the Ontario Promise and designating $130,000 from additional marijuana revenue funding passed 7-0. A contract with MicroTech for IT services was tabled to February 8, 2022.

• Authorized staff to prepare rezoning documents for 55 NE 2nd Avenue to public facility and a resolution declaring it a public safety training facility (7-0)
• Approved Resolution #2021-141 placing a 1% transient lodging tax increase on the May 2022 ballot (6-1, Braden no)
• Approved Resolution #2021-142 submitting charter amendments to voters in May 2022 (7-0)
• Approved Resolution #2022-102 establishing the Ontario Promise and designating $130,000 from additional marijuana revenue funding in FY 2021-2022 (7-0)
• Tabled approval of a contract with MicroTech for IT services to the February 8, 2022 meeting (7-0)
• Authorized re-allocation of $100,000 within the Sewer Enterprise Fund capital improvement budget for the CDBG sewer line replacement project (7-0)
• Adopted the consent agenda consisting of the January 11, 2022 City Council meeting minutes (7-0)
• Adopted the agenda as amended, removing items 6D, 8A, and 13B (6-0)

Parks Committee

The Ontario Parks Committee is meeting to handle routine business including adopting the agenda, approving minutes, and electing officers. They will also discuss several substantive items: reviewing budget recommendations, the Park Master Plan, park department structure, an update on Beck-Kiwanis Park bathrooms, and a letter of support for a National Park Service grant for the Tater Tots Trail.

• Review budget recommendations
• Discuss Park Master Plan
• Discuss Park Department Structure
• Beck-Kiwanis Park bathroom update
• Letter of support for National Park Service grant for Tater Tots Trail

Public Works Committee

This is a procedural meeting agenda with no listed action items. The Public Works Committee will convene with roll call, but no specific decisions or discussions are detailed.

City Council

The Ontario City Council will consider several contracts and agreements, including a ground lease with Silverhawk Properties for the FBO, an amendment to the wastewater services agreement with SRCI, and awarding construction and engineering contracts for the SRCI sewer line improvement project. They will also discuss appointments to committees, a memorandum of agreement with Pheasants Forever and ODFW, and purchasing filtration media for the water treatment system. The meeting includes public comments, consent agenda, and executive sessions for labor negotiations and the city manager's performance evaluation.

• FBO Ground Lease: Silverhawk Properties Oregon, LLC
• Amendment #1 to Agreement with SRCI for Wastewater Services
• Award of Construction Contract for SRCI Sewer Line Improvement Project
• Award of Engineering Services During Construction Contract for SRCI Sewer Line Improvement Project
• Authorize Purchase of Filtration Media for the City's Drinking Water Treatment System

Airport Committee

The Ontario Airport Committee is meeting to discuss old business including a master plan update and Papi Lights, and to introduce new airport manager Justin Zysk. The committee will also consider electing officers after council appointments. The agenda is routine with no major decisions or public hearings.

• Master Plan Update
• Papi Lights
• Introduction of Justin Zysk
• Election of committee officers