Oregon City public meetings in 2024

Planning Commission

The agenda for the September 9, 2024 Planning Commission meeting lists the session as cancelled. No other business items are scheduled for discussion or decision.

Youth Advisory Commission

The Youth Advisory Commission will hold a goal alignment session and conduct member introductions. The body is scheduled to vote on amended bylaws regarding the Oregon Youth Summit.

• Approval of amended Youth Advisory Commission Bylaws regarding Oregon Youth Summit attendance
• Approval of June 10, 2024 meeting minutes
• Brainstorming and SMART goals exercise for commission projects
• Review of Chapter 2.62 and commission bylaws
• Commission elections

The Youth Advisory Commission held its first meeting of the 2024-25 term, with members taking their oath of office. They elected Julian Guerra Molina as Chair, Myles Kinney as Vice Chair, and Sydney McFarland as Secretary. The commission also discussed potential future projects and tabled approval of amended bylaws to the next meeting.

• Elected Julian Guerra Molina as Chair (8-4)
• Elected Myles Kinney as Vice Chair (7-5)
• Elected Sydney McFarland as Secretary (9-2, 1 abstention)
• Approved June 10, 2024 minutes as amended (11-0, 1 absent)
• Tabled approval of amended bylaws to next meeting

City Commission

The Oregon City Commission will hold a regular meeting on September 4, 2024, at 7:00 PM in the Commission Chambers. Key items include a resolution to nominate the McLoughlin Boulevard Multi-Modal and Transit Improvements Project for regional funding, a second reading of an annexation and zone change ordinance for properties on Maplelane Road, and zoning code amendments for the Park Place Concept Plan. The meeting will also feature public comments, presentations, and mayoral appointments to the Natural Resources Committee.

• Resolution No. 24-24: Nominating the Oregon City McLoughlin Boulevard Multi-Modal and Transit Improvements Project for the 2028-2030 Regional Flexible Fund Allocation Program
• Second Reading of ORD 24-1007 for GLUA-24-00004: AN-24-0001 (annexation) and ZC-24-0001 (zone change) at 14389 and 14421 Maplelane Road
• Park Place Concept Plan Zoning Code Amendments – Legal Issues discussion
• Mayoral appointments to the Natural Resources Committee
• Public hearings and public comment period included

The City Commission approved the second reading and final adoption of Ordinance No. 24-1007, which annexes and rezones properties at 14389 and 14421 Maplelane Road. The vote was 3-2, with Commissioners Smith, Marl, and Mitchell in favor, and Commissioner O'Donnell and Mayor McGriff opposed. The commission also discussed legal issues related to the Park Place Concept Plan zoning code amendments, confirming direction on traffic calming, SB 1573 exemption, and other items, but took no formal action on those topics.

• Approved Ordinance No. 24-1007 for annexation and zone change at 14389 and 14421 Maplelane Road (3-2)
• Adopted consent agenda including Resolution No. 24-24 for McLoughlin Boulevard project nomination (5-0)
• Appointed Monica Stone and Dakota Hufford to Natural Resources Committee (terms ending Dec 31, 2026)

Citizen Involvement Committee

The Citizen Involvement Committee meeting scheduled for September 2, 2024, is cancelled. The meeting was to be held at the Commission Chambers on 625 Center St.

• Meeting cancelled
• Public comment guidelines provided
• Meeting to be streamed live online and on channel 28

Library Board

The Library Board will hold its regular meeting on August 28, 2024 at the Oregon City Public Library. The agenda includes approval of July 24, 2024 meeting minutes, a report from the Library Director, public comments, and a discussion of recent Clackamas Board of County Commissioners policy sessions. No formal decisions or votes are listed on the agenda.

• Approval of July 24, 2024 meeting minutes
• Library Director's report and statistics for July 2024
• Discussion of recent Clackamas Board of County Commissioners policy sessions

The Library Board approved the July 24, 2024 meeting minutes. Greg Williams reported on the Clackamas County Board of Commissioners' August 6-7 policy sessions, where a proposed Library District IGA amendment failed but a motion to create a work group on library stakeholder issues was approved. No formal board decisions were made on these matters.

• Approved July 24, 2024 meeting minutes (4-0)
• Heard report on County BCC policy sessions; no board action taken

Historic Review Board

The agenda for the August 27, 2024, meeting of the Historic Review Board lists the items as cancelled.

City Commission

The City Commission is meeting to receive updates on the city budget and Commission goals. The session includes a period for Commission discussion.

• Budget Update
• City Commission Goals Update

Planning Commission

The agenda for the August 26, 2024, Planning Commission meeting lists the primary item as cancelled. No other business is scheduled for discussion or decision.

Parks and Recreation Advisory Committee

The committee is meeting to discuss a transition plan and a six-month agenda. The session includes a review of the PRAC Annual Report and updates on the summer season.

• Discussion of transition plan and 6-month PRAC agenda
• Review of PRAC Annual Report
• Summer season updates
• Presentation on volunteer opportunities
• Approval of April 26, 2024 minutes

The Parks and Recreation Advisory Committee approved the April 26, 2024 meeting minutes unanimously. The committee discussed the transition plan for new Parks and Recreation leadership, including the recruitment status for the Parks and Cemetery Manager and Director positions. They also set the October meeting for October 17th and reviewed the 6-month agenda, which includes topics like cemetery fees, memorial bench policy, and a district-wide behavior policy. No other formal decisions were made.

• Approved April 26, 2024 meeting minutes (unanimous)
• Set October PRAC meeting for October 17, 2024
• No November PRAC meeting scheduled
• December meeting to include committee member interviews

City Commission

The City Commission will hold a work session to discuss the Adaptive Re-use Building Rehabilitation Program 2.0. The meeting also includes reports from commissioners on various local and regional boards.

• Adaptive Re-use Building Rehabilitation Program 2.0

The Oregon City Commission held a work session to discuss the Adaptive Re-use Building Rehabilitation Program 2.0, a forgivable loan program for rehabilitating underutilized buildings. No formal decisions were made; the discussion covered loan terms, eligibility, disbursement methods, and monitoring. The meeting was procedural, with no votes taken.

• Discussed Adaptive Re-use Building Rehabilitation Program 2.0 (no vote)
• No formal actions taken; work session only

City Commission

The Oregon City Commission will hold a regular meeting on August 21, 2024, at 7:00 PM in the Commission Chambers, Libke Public Safety Facility. Key actions include adopting the agenda, approving consent items such as contracts and purchases, and holding a public hearing on the annexation and zone change for properties at 14389 and 14421 Maple Lane Road.

• Annexation and zone change for 14389 and 14421 Maple Lane Road (GLUA-24-00004, AN-24-0001, ZC-24-0001)
• Purchase of bulk fuel at Fir Street Fueling Site with CECO, Inc (Carson Oil Company)
• Personal services agreement with Harper Houf Peterson Righellis, Inc. for 2025 OC Roadway Reconstruction Project ($PMUF, CI 24-006)
• Public improvement contract with Saunders Company for Sanitary Sewer I&I Rehabilitation – Rivercrest Basin Project: Phase 4 (CI 23-009)
• Presentation on PGE pilot program for pole-mounted electric vehicle charging stations

The City Commission approved the first reading of Ordinance No. 24-1007, which annexes 2.5 acres at 14389 and 14421 Maplelane Road and changes the zoning from County FU-10 to City R-6. The vote was 4-1, with Mayor McGriff dissenting. The commission also approved the consent agenda (minus one item), including contracts for fuel, road reconstruction, and sewer rehabilitation, and approved using the city logo on a legislative transportation document. No public testimony was given on the annexation.

• Approved first reading of Ordinance No. 24-1007 for annexation and zone change at 14389 and 14421 Maplelane Road (4-1)
• Approved consent agenda except Item 7d (5-0)
• Approved using city logo on Joint Values and Outcomes for 2025 State Legislative Transportation Package (5-0)
• Approved purchase of bulk fuel from CECO, Inc. (consent)
• Approved personal services agreement with Harper Houf Peterson Righellis for 2025 road reconstruction (consent)
• Approved public improvement contract with Saunders Company for sewer rehabilitation (consent)
• Approved minutes of March 20, 2024 City Commission (consent)

Arts Commission

The Arts Commission will meet to discuss strategies for expanding arts connections and review public art restoration priorities. The body will also receive a report regarding a meeting with the City Communications Manager.

• Discussion of Art for Every Heart strategies to expand arts connections
• Review of public art restoration priorities
• Report on meeting with City Communications Manager

Natural Resources Committee

The Natural Resources Committee will discuss recommendations for the tree canopy and tree code to present to the City Commission. The body will also review Public Works amendments regarding street tree maintenance requirements.

• Tree Canopy and Tree Code Recommendation to City Commission
• Public Works Amendments to Street Tree Maintenance Requirements
• NRC Applicant Interviews

City Commission

The Oregon City City Commission will hold a work session to receive updates on the McLoughlin Boulevard Enhancement Plan (CI 22-002) and the Park Place Concept Plan code revisions. A consent agenda will include a contract amount item, though the amount is not specified in the agenda. Commissioners will also report on various committee assignments. No public comment is scheduled, but written comments are accepted.

• McLoughlin Boulevard Enhancement Plan (CI 22-002) – update
• Park Place Concept Plan code revisions – update
• Consent agenda contract amount (no dollar figure listed)
• Commissioner committee reports (e.g., South Fork Water Board, Clackamas Heritage Partners)
• Work session format with no oral public comments

The Oregon City Commission held a work session with no formal votes. They discussed parking options for the McLoughlin Boulevard Enhancement Plan and reviewed legal and funding challenges for the Park Place Concept Plan code revisions. Staff will present the McLoughlin plan to other committees before returning to the Commission.

• No formal decisions made; work session only
• Discussed keeping or converting parking spaces along McLoughlin Boulevard
• Reviewed funding alternatives for Park Place infrastructure improvements
• Discussed legal issues with clear and objective standards and middle housing

Planning Commission

The Oregon City Planning Commission will convene at 7:00 PM in the Commission Chambers at the Libke Public Safety Facility to approve minutes, hear public comments, and continue discussion on the Park Place Concept Plan Code Refinement. No formal decisions are listed on this procedural agenda.

The Oregon City Planning Commission discussed but did not vote on the Park Place Concept Plan code amendments, covering Neighborhood Commercial Zone and Park & Trail Standards. Changes discussed include adding conditional uses for parks and stormwater facilities, adjusting residential use limits, and refining trail standards. The next meeting on September 23 will be the first public hearing for the legislative file.

• Approved July 22, 2024 meeting minutes (7-0)
• Discussed Park Place code amendments, no action taken
• Added conditional uses for parks and stormwater facilities in Section 17.24.025
• Removed mobile food units from prohibited uses in Section 17.24.035
• Changed residential use limit from 50% to 75% of building square footage
• Adjusted pedestrian canopy and awning size requirement to 50% of building width
• Added ADA accessible seating requirement, removed public art seating requirement

City Commission

The City Commission will hold a regular meeting to review several consent items and a city code revision. The body is considering a second reading of an ordinance regarding the Youth Advisory Commission.

• Second reading of Ordinance No. 24-1006 revising City Code for the Youth Advisory Commission
• Liquor license application for CTP Adventures, LLC (dba The Growler Run) at 19502 Molalla Ave., Ste. 117
• Personal Services Agreement with Kennedy/Jenks Consultants, Inc. for Henrici Water Pump Station and Transmission Improvement
• Purchase of asphalt for 2024 in-house paving projects
• Purchase of traffic signal radar equipment from Advanced Traffic Products

The City Commission unanimously approved the second reading and final adoption of Ordinance No. 24-1006, revising the city code for the Youth Advisory Commission. The consent agenda was also approved, including several routine items such as a liquor license application and various purchases. No other substantive decisions were made.

• Approved Ordinance No. 24-1006 revising Youth Advisory Commission code (5-0)
• Approved consent agenda including liquor license for The Growler Run (5-0)
• Approved personal services agreement with Kennedy/Jenks for water pump station project (consent)
• Approved purchase of asphalt for 2024 paving projects (consent)
• Approved purchase of traffic signal radar equipment (consent)
• Approved minutes of April 17 and May 1, 2024 meetings (consent)

Citizen Involvement Committee

The Oregon City Citizen Involvement Committee will hear three presentations: a Police Department K9 demonstration, a diversity-equity-inclusion (DEI) presentation by Lamont Browne, and a refinement of the Park Place Concept Plan by the Planning Department. The committee will also review minutes, discuss budget allocations, and consider reimbursement requests.

• Police Department K9 presentation by Jackie Hammond-Williams
• DEI presentation by Lamont Browne, Trialnge Advising Group, LLC
• Park Place Concept Plan Code Refinement by Oregon City Planning Department
• Reimbursement for Gaffney Lane NA A-Frame Signs - Dave Hunt, Gaffney Lane NA Chair
• FY 2024-2025 CIC Budget Allocation discussion

The Citizen Involvement Committee voted unanimously to recommend that the City Commission amend the budget to provide all care for retired police K-9s. The committee also approved the current budget with updated postcard postage costs and discussed potential bylaw changes for Two Rivers neighborhood representation. No other substantive decisions were made.

• Recommended City Commission amend budget to fund retired K-9 care (unanimous)
• Approved CIC meeting minutes for June 3, 2024 (majority, one abstention)
• Approved 2024-2025 CIC budget with postcard postage change (unanimous)

Library Board

The Oregon City Library Board will hold a regular meeting to approve minutes from May 22, 2024, receive the Library Director's report, and discuss two items: the Library by Mail service and the Carnegie and Lobby Floor Replacement project. Public comments will be accepted in person or via electronic testimony.

• Discussion of Library by Mail service
• Discussion of Carnegie and Lobby Floor Replacement
• Approval of May 22, 2024 meeting minutes
• Library Director's Report for July 2024

The Library Board approved the May 22, 2024 meeting minutes as amended to include a decision about an optional meeting at Molalla Public Library. The board also voted to draft a statement to County presenters expressing that proposed changes to the Library District IGA did not clarify issues raised. No other formal decisions were made; other items were discussions or reports.

• Approved May 22, 2024 minutes as amended (6-0)
• Approved drafting a Board statement on Library District IGA amendments (6-0)

Historic Review Board

The Oregon City Historic Review Board will meet via Zoom to approve prior meeting minutes and consider a preservation grant application (PG 24-02) for window repair at the Rose Farm property on 536 Holmes Lane. Public comments will be accepted.

• Approval of minutes from May 23, 2023 and August 22, 2023
• Preservation Grant PG 24-02 for window repair at Rose Farm (536 Holmes Lane)

The Historic Review Board approved a $1,000 preservation grant for the Rose Farm (536 Holmes Lane) to repair up to four windows, with the possibility of additional matching funds later in the year if available. The board also approved the minutes from the May 23, 2023, and August 22, 2023, meetings. No other substantive decisions were made; the meeting included a resignation announcement and discussion of recruitment.

• Approved $1,000 grant for Rose Farm window repairs (3-0)
• Approved minutes of May 23, 2023, and August 22, 2023, meetings (3-0)

Planning Commission

The Oregon City Planning Commission approved the annexation and zone change for 14389 & 14421 Maplelane Rd, moving it to the City Commission without requiring historic review or tree protection. The commission also reviewed the Park Place Concept Plan code refinements and discussed the Transportation System Plan prioritization process. The July 8 meeting minutes were approved with a 3-2 vote.

• Approved GLUA-24-00004, AN-24-00001, ZC-24-00001 for 14389 & 14421 Maplelane Rd (5-0)
• Approved motion to leave historic review to City Commission without further applicant action (5-0)
• Approved motion to move application forward without tree protection (4-1)
• Approved July 8, 2024 meeting minutes (3-2)

Arts Commission

The Oregon City Arts Commission is meeting to approve minutes, hear a presentation on the final design for the Seventh St sculpture, and discuss the budget, a potential community art space, and summer events. Public comment is allowed.

• Approve minutes from June 20, 2024
• Presentation: Jenny Ellsworth Final Design for Seventh St Sculpture
• Discussion: Budget Report and Financial Management Practices
• Discussion: Potential Community Art Space
• Discussion: Summer Events

City Commission

The City Commission approved a consent agenda including a sewer rehab contract and a road transfer. It also advanced revisions to the Youth Advisory Commission code and authorized staff to engage with the Marine Board.

• Approved consent agenda including Resolution No. 24-22 and Molalla Avenue sewer project (5-0)
• Approved first reading of Ordinance No. 24-1006 revising Youth Advisory Commission code (5-0)
• Authorized staff to participate as an amicus in DLCD v. Clackamas County (5-0)
• Directed staff to begin discussions with the Marine Board (4-0, 1 abstain)
• Consensus reached to address fireworks ban at a future Work Session

City Commission

The City Commission will consider adjusting solid waste collection and disposal rates effective September 1, 2024. The meeting also includes a first reading of an ordinance to revise the City Code for the Youth Advisory Commission.

• Resolution No. 24-21: Adjusting Solid Waste Collection and Disposal Rates
• Ordinance No. 24-1006: Revising the City Code for the Youth Advisory Commission
• Contract with Suulutaaq Inc. for Barclay Hills Storm Drainage Improvements Project
• Contract with T-Olsen Contractors, LLC for Holmes Lane Waterline Replacement Project
• Amendment to Wallis Engineering Personal Services Agreement for Inflow & Infiltration Program Management

The Commission approved a variable rate adjustment for solid waste collection effective September 1, 2024. Several public improvement contracts and intergovernmental agreements were approved via the consent agenda. The Commission also authorized license agreements for encroachments on the McLoughlin Promenade.

• Approved Resolution No. 24-21 adjusting solid waste rates using proposal No. 2 (5-0)
• Approved Youth Opioid Prevention Grant for Oregon City Together (5-0)
• Approved Joint Statement in Support of Our Shared River Assets and Opportunities (4-0, 1 abstain)
• Approved Joint Values and Outcomes for 2025 Transportation Funding in Clackamas County (5-0)
• Authorized City Manager to execute McLoughlin Promenade encroachment license agreements with indemnity clauses (5-0)
• Approved Consent Agenda including Barclay Hills Storm Drainage and Holmes Lane Waterline contracts (5-0)
• Tabled Ordinance No. 24-1006 regarding Youth Advisory Commission for suggested changes
• Appointed Betty Mumm and Shelly Alway to the Citizen Involvement Committee for Gaffney Lane

Planning Commission

The Planning Commission will continue its discussion regarding the Park Place Concept Plan Code Refinement. The meeting also includes approval of the June 24, 2024, meeting minutes.

• Park Place Concept Plan Code Refinement discussion

The Planning Commission approved the June 24, 2024 meeting minutes on a 7-0 vote. The rest of the meeting was a discussion-only continuation of the Park Place Concept Plan code refinement, covering alley standards, low-density dimensional standards, and new park/trail/open space requirements. No code changes were adopted; staff presented revisions and the Commission gave feedback and direction for future meetings.

• Approved June 24, 2024 meeting minutes (7-0)
• No vote on Park Place code revisions; discussion continued to July 22 meeting
• Commission agreed to consider repeating low-density code changes in medium-density code where applicable
• Consensus not to remove Neighborhood Commercial code, but to consider more flexibility for residential use and home occupations
• Requested emailed copy of the Parks Master Plan
• Directed staff to get more Parks Department input on trail dedication language

City Commission

The Oregon City Commission meeting scheduled for July 3, 2024, has been cancelled due to a holiday. The posted agenda contains only procedural boilerplate regarding public comment and accessibility. No substantive items, votes, or public hearings will occur.

• Meeting cancelled due to holiday proximity
• Public comment and ADA accessibility notices included

Citizen Involvement Committee

The scheduled meeting for July 1, 2024, has been cancelled. There are no items listed for discussion or decision.

Citizen Involvement Committee

The Citizen Involvement Committee meeting scheduled for July 1, 2024, has been cancelled.

Parks and Recreation Advisory Committee

This agenda lists a public tour of Mountain View Cemetery hosted by the Parks and Recreation Advisory Committee on June 27, 2024. The document is primarily procedural boilerplate and contains no policy decisions, contracts, or public hearings. Standard participation guidelines and accessibility information are included.

• Public tour of Mountain View Cemetery on June 27, 2024 at 6:00 PM

Historic Review Board

The Historic Review Board will hold public hearings regarding the demolition of structures at 1101 14th St and 1014 / 1016 6th Street. The board will also revisit its policy regarding solar panels.

• Demolition of attached structures at 1101 14th St (Jacob & Henrietta Jones Residence)
• Demolition of a garage addition at 1014 / 1016 6th Street (T.J. and Mary McCarver House)
• Review of HRB Policy #12 regarding solar panels

The Historic Review Board approved demolition of three non-historic attached storage additions at the Jacob & Henrietta Jones Residence, 1101 14th St, with conditions except striking Condition #2, on a 3-0 vote with one member recused. The Board also approved demolition of a garage addition at the T.J. and Mary McCarver House, 1014/1016 6th Street, with conditions, on a 4-0 vote. On other business, the Board reached consensus to continue monitoring solar panel applications under HRB Policy #12 rather than change the rules now, while revising code photos, adding block diagrams, encouraging applicants to bring a solar representative, offering pre-application design advice, and adding a statement of support for solar that fits the district.

• Approved demolition of three attached storage additions at 1101 14th St (Jacob & Henrietta Jones Residence) with conditions, except striking Condition #2 (3-0; Lawrence recused)
• Approved demolition of a garage addition at the T.J. and Mary McCarver House, 1014/1016 6th Street, with conditions (4-0)
• Consensus to continue monitoring solar panel applications under HRB Policy #12 rather than amend the rules now
• Consensus to revise solar-related code photos, add block diagrams, encourage applicants to bring a solar representative, offer pre-application design advice, and add a policy statement supporting solar that fits the district

Planning Commission

The Oregon City Planning Commission is scheduled to discuss a code refinement for the Park Place Concept Plan and review growth assumptions used in infrastructure master plans. The agenda also lists approval of the June 10 meeting minutes and standard public comment procedures. No final decisions are recorded in this agenda.

• Discussion of code refinement for the Park Place Concept Plan
• Presentation on growth assumptions in infrastructure master plans
• Approval of the June 10, 2024 meeting minutes
• Public comment guidelines and ADA accessibility notice

Arts Commission

The Arts Commission will discuss several items including art updates and the Oregon City Art Center concept. The meeting also includes an update on the 24-25 Enhancement Grant Proposal.

• Update on Seventh and Center Street Art
• Update on 24-25 Enhancement Grant Proposal
• Oregon City Art Center Concept
• Raising Awareness About the Arts Commission

City Commission

The Oregon City Commission regular meeting scheduled for June 19, 2024, has been cancelled due to a holiday closure. The posted document contains only standard procedural notices and public comment guidelines. No agenda items, votes, or policy decisions will take place.

• Meeting cancelled due to holiday closure; no substantive agenda items scheduled.

Transportation Advisory Committee

The committee will conduct regular business including the approval of minutes and adoption of the agenda. Discussion items include National Night Out and 20 is Plenty.

• National Night Out
• 20 is Plenty

Enhancement Grant Program Committee

The Enhancement Grant Program Committee will review requests to extend existing grants and consider new grant proposals for 2024-25. The committee will also discuss member rankings.

• Requests for extension on existing enhancement grants
• 2024-25 grant proposals
• Review and discussion of committee member rankings

Natural Resources Committee

The Oregon City Natural Resources Committee will review applicant recommendations and a tree canopy proposal to forward to the City Commission. These items address local development applications and community environmental planning that impact neighborhood conditions. The agenda does not provide specific details for either recommendation.

• NRC Applicant Recommendations
• NRC Tree Canopy Recommendation to the City Commission
• Approval of meeting minutes from 2021 and 2023

City Commission

The City Commission will hold a work session to discuss several upcoming items. Discussion topics include the Oregon City Transit Center Redesign Project and the System Development Charge (SDC) Adaptive Reuse Grant Program.

• Oregon City Transit Center Redesign Project presentation
• Discussion of System Development Charge (SDC) Adaptive Reuse Grant Program

The City Commission held a work session to review TriMet's Oregon City Transit Center redesign and discuss a potential System Development Charge (SDC) grant program for downtown redevelopment. No formal votes were taken; the session focused on design preferences and program criteria.

• Consensus reached to reject in-lane bus stops in favor of dedicated bus parking to avoid traffic congestion
• Consensus reached to have staff update and repackage the old SDC program as a basis for a new redevelopment grant program
• Consensus reached to table the discussion regarding SDC discounts or exemptions for Middle Housing
• Consensus reached that proposed SDC incentives should be limited to redevelopment projects

City Commission

The City Commission will meet to consider several consent agenda items, including construction noise exemptions and service agreements. The meeting also includes presentations on the Pavement Maintenance Utility Fund and a Juneteenth proclamation.

• Resolution No. 24-20: Temporary noise exemption for Clackamas County paving of Beavercreek Road between Highway 213 and Maplelane Road
• Contract with The Gunter Group for e-permitting support
• Personal Services Agreement with Brown and Caldwell Inc. for NPDPS MS4 and TMDL Support (PS 24-006)
• Personal Services Agreement for Risk Management and Insurance Agent of Record Services
• Greater Oregon City Watershed Council Annual Report presentation

The Oregon City City Commission approved the Parks and Recreation Master Plan as amended, with Commissioner Smith abstaining. The commission also approved the consent agenda, which included Resolution No. 24-20 exempting construction noise for paving on Beavercreek Road and several contracts. A decision on McLoughlin Promenade encroachments was delayed to July 9 pending more information on liability and property insurance. The meeting also included a Juneteenth proclamation and presentations on the Watershed Council and Pavement Maintenance Utility Fund.

• Approved consent agenda (4-0, Commissioner O'Donnell absent)
• Approved Resolution No. 24-20 exempting construction noise for Beavercreek Road paving and declaring an emergency (part of consent agenda)
• Approved contract with The Gunter Group for e-permitting support (part of consent agenda)
• Approved Oregon City Employee Deferred Compensation Plan Investment Management Services (part of consent agenda)
• Approved Personal Services Agreement with Brown and Caldwell Inc. for NPDES MS4 and TMDL Support (PS 24-006) (part of consent agenda)
• Approved Personal Services Agreement for Risk Management and Insurance Agent of Record Services (part of consent agenda)
• Delayed McLoughlin Promenade encroachments item to July 9 pending additional information on liability and property insurance (4-0)
• Approved Parks and Recreation Master Plan as amended (3-0, Commissioner Smith abstained)

Youth Advisory Commission

The commission will discuss its ordinance and bylaws. The meeting also includes a recap of the High School Clothing Drive/Shopping Event and discussion regarding Senior Send-Off.

• Youth Advisory Commission Ordinance and Bylaws discussion
• High School Clothing Drive/Shopping Event recap
• Senior Send-Off discussion

The Youth Advisory Commission unanimously approved the City Code and Bylaws as amended, including a new requirement to review bylaws at the first and fifth meetings of each term. Members reviewed outcomes from recent clothing drives and shopping events, noting successes and areas for improvement such as advertising strategies and inventory variety. The commission also celebrated outgoing senior members and approved the previous meeting minutes.

• Approved YAC Ordinance and Bylaws as amended (Unanimous)
• Adopted revision to Section 10 requiring bylaw reviews at first and fifth meetings of each term
• Approved all YAC Meeting Minutes as presented (Unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding the Park Place Concept Plan Code Refinement. The meeting also includes a presentation from the Housing Authority of Clackamas County and Northwest Housing Alternatives.

• Public hearing: Park Place Concept Plan Code Refinement
• Presentation: Housing Authority of Clackamas County and Northwest Housing Alternatives

The commission approved the May 13 meeting minutes and held a discussion on implementing the Park Place Concept Plan through municipal code amendments. No final votes were taken on the code refinements, which will continue at future meetings.

• Approved May 13, 2024 meeting minutes (6-0)

Urban Renewal Commission

The Urban Renewal Commission will meet to discuss the Request for Proposals (RFP) for an appraiser regarding the Stimson Property. An executive session will follow the public meeting to negotiate real property transactions and consult with legal counsel.

• Stimson Property – Appraiser RFP discussion

The Urban Renewal Commission voted 7-0 to accept a Draft Request for Proposals (RFP) to hire an appraiser for the Stimson Urban Renewal Property. Staff said the geotechnical analysis is expected June 7, 2024, and the environmental assessment is already complete. The Commission also reached consensus to waive legal costs of about $300 to $400 if the Williams v. Urban Renewal Commission lawsuit is withdrawn. No other substantive decisions were made.

• Accepted Draft Request for Proposals for a Stimson property appraiser (7-0)
• Consensus to waive roughly $300-$400 in legal costs if Williams lawsuit is withdrawn

City Commission

The City Commission will consider a supplemental budget for the 2023-25 biennium during a public hearing. The agenda also includes several consent items regarding construction noise exemptions and employee salary adjustments.

• Public hearing for Resolution No. 24-18, Supplemental Budget for the 2023-25 Biennium
• Resolution No. 24-19: Noise exemption for Pleasant Avenue Townhomes construction
• Resolution No. 24-13: Noise exemption for 2024 Oregon City Roadway Reconstruction Project PMUF
• Salary cost of living adjustment (COLA) for Management, Supervisory and Confidential Employees FY 2024-25
• Extension of Professional Service Agreement with C & R Reforestation for landscape maintenance

The Oregon City City Commission approved Resolution No. 24-18, a supplemental budget for the 2023-25 biennium, and the Oregon City 20-year Facility Master Plan, both by 5-0 votes. The Commission also accepted the review committee's recommendation to select Whereabout to develop a Destination Management Organization, approved signing a joint statement on shared river assets with edits (4-0, with Mayor McGriff abstaining), and ratified a decision to appeal the Mann Construction zone change (5-0). The consent agenda, including two temporary noise exemptions and a management salary COLA, was approved 5-0. No citizen comments were received.

• Approved Resolution No. 24-18, Supplemental Budget for the 2023-25 Biennium (5-0)
• Approved the Oregon City 20-year Facility Master Plan (5-0)
• Accepted review committee recommendation to select Whereabout for Destination Management Organization development (5-0)
• Approved signing joint statement in support of Our Shared River Assets and Opportunities with edits (4-0, Mayor McGriff abstained)
• Ratified decision to appeal the Mann Construction LLC zone change (5-0)
• Approved consent agenda including Resolution No. 24-19 and 24-13 noise exemptions, management COLA, C & R Reforestation contract extension, Clackamas County traffic control IGA, and minutes (5-0)
• Directed staff to work with Oregon Fire Service Museum on an amended antique fire truck agreement (consensus, no vote)
• Commission favored continued investigation of the 20 is Plenty program by the Transportation Advisory Committee (no vote)

Citizen Involvement Committee

The Citizen Involvement Committee is conducting a work session regarding the CIC budget. The meeting includes a period for public comment.

• CIC Budget Workshop

The Citizen Involvement Committee held a work session to discuss allocating its biennial budget more equitably across neighborhood associations. Members suggested tying neighborhood funds to the number of meetings each association plans in fiscal year 2024-2025, and holding excess money to help inactive neighborhoods activate. No decisions or votes were recorded; the meeting was discussion-only and then adjourned. The current biennial budget is $60,000.

Citizen Involvement Committee

The committee will hear presentations regarding TriMet outreach and the Parks Master Plan. The agenda also includes a review of previous meeting minutes and updates on the CIC budget.

• Presentation by Karina Archibald of TriMet Outreach Programs and Events
• Parks Master Plan presentation by Neelay Bhatt of Next Practice Partners
• Review of May 6, 2024, meeting minutes
• Discussion regarding National Night Out CIC booth

The committee reviewed a draft of the Parks Master Plan and received an introduction from TriMet. No substantive policy decisions were made other than the approval of previous meeting minutes.

• Approved Meeting Minutes for May 6, 2024 (unanimous)

Historic Review Board

The Historic Review Board will conduct public hearings regarding property modifications at 920 7th Street and 720 11th Street. The board is also reviewing work plan items to improve the historic review approval process.

• Public hearing for railing modification at 920 7th Street
• Public hearing for solar panel proposal at 720 11th Street (the James and Sarah Roake House)
• Discussion on HRB Policy #12 regarding solar panels
• Discussion on coordination with applicants to ensure compliance with Conditions of Approval

The Board approved a railing material change for a mixed-use project and a solar panel installation at the James and Sarah Roake House. Members also discussed revisions to the city's solar panel policy.

• Approved railing modification at 920 7th Street to allow wood, black metal, or composite (5-0)
• Approved solar panel proposal at 720 11th Street with revised location for panel section 1 (5-0)
• Approved minutes for meetings dated Jan 26, 2016, Nov 22, 2022, Feb 28, 2023, Mar 28, 2023, and Apr 25, 2023 (5-0)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee meeting scheduled for May 23, 2024, was canceled.

Library Board

The Library Board will review the May 2024 Director's report and library statistics. Discussion items include the Teen Advisory Committee annual report, mid-plan revisions to the FY 23-25 Tactical Plan, and proposed modifications to library operating hours.

• Proposed modifications to library operating hours
• FY 23-25 Tactical Plan mid-plan revisions
• Teen Advisory Committee (TAC) Annual Report

The Oregon City Library Board approved proposed changes to the FY 23-25 Tactical Plan and new library operating hours effective July 1, 2024. The Board also approved the previous meeting's minutes and received reports on Teen Advisory Committee progress and library statistics.

• Approved April 24, 2024 meeting minutes (7-0)
• Accepted proposed changes to FY 23-25 Tactical Plan (7-0)
• Approved new library operating hours effective July 1, 2024 (7-0)

Transportation Advisory Committee

The Transportation Advisory Committee will review draft 2024-2025 goals and annual reports for Neighborhood Associations. Public Works will present the Five-Year Pavement Maintenance Plan and a report on ODOT and Clackamas County potholes. The agenda also includes a communication regarding the Clackamas River Bridge for 2026.

• Draft 2024-2025 Neighborhood Association Goals
• Draft Neighborhood Association Annual Report
• Five-Year Pavement Maintenance Plan report
• ODOT & Clackamas County Potholes – CityROVER Report
• Clackamas River Bridge - 2026 communication

Library Board

The Young Teen Advisory Committee will review Spring 2024 programs and discuss ideas for Summer 2024 programming. The meeting also includes a discussion regarding a proposal for a Young Teen Art Gallery and future committee participation.

• Review of Spring 2024 programs
• Discussion of Summer 2024 program ideas
• Proposal for Young Teen Art Gallery
• Discussion of 2024/2025 committee participation

Arts Commission

The Oregon City Arts Commission will discuss proposals submitted by Jenny Ellsworth and Dave Haslett. The commission will also consider potential tag lines to enhance outreach efforts. Additionally, the meeting includes the approval of minutes from March 21 and April 18, 2024.

• Proposals from Jenny Ellsworth and Dave Haslett
• Potential tag lines for outreach enhancement
• Approval of March 21 and April 18, 2024 meeting minutes

City Commission

The City Commission will hold a work session to discuss an update regarding the McLoughlin Boulevard Enhancements Project (CI 22-002). No final decisions are scheduled for this meeting.

• McLoughlin Boulevard Enhancements Project (CI 22-002) update

The City Commission held a work session to receive an update on the McLoughin Boulevard Enhancements Project (CI 22-002). No formal decisions were made during this session.

City Commission

The City Commission will consider several resolutions, including a proposal to refer a ban on psilocybin businesses to voters via a ballot title. The meeting also includes discussions regarding the 20-Year Facility Master Plan and updates on youth opioid prevention grants.

• Resolution to refer a ban on psilocybin businesses to voters
• New sewer billing methodology for large institutional customers
• Noise exemption for construction at the Harrison Street Apartment Development Project
• Pavement maintenance contract with Blackline, Inc.
• Easement agreement for the Holcomb Boulevard Safe Routes to School Project

The City Commission approved several consent agenda items, including a liquor license and a ballot title regarding psilocybin businesses. A noise exemption was granted for construction activities related to the Harrison Street Apartment Development Project. One landscape maintenance agreement extension was postponed.

• Approved noise exemption for Harrison Street Apartment Development Project construction (4-0)
• Approved liquor license for VIP Deli/Golden Deli, LLC (4-0)
• Approved Resolution 24-08 to refer psilocybin business ban to voters (4-0)
• Approved Resolution 24-16 for large institutional sewer billing methodology (4-0)
• Approved IGA with Confederated Tribes of the Umatilla Indian Reservation for 'Five Cayuse Men' tribute (4-0)
• Approved Public Improvement Contract with Blackline, Inc. for slurry seal maintenance (4-0)
• Approved exterior deck replacement at the End of the Oregon Trail (4-0)
• Postponed Amendment No. 3 for landscape maintenance services with C & R Reforestation

Youth Advisory Commission

The Youth Advisory Commission will discuss the Parks Master Plan with the Parks & Recreation Director. The meeting also includes discussion regarding commission bylaws and a high school clothing drive.

• Parks Master Plan discussion
• High School Clothing Drive
• Commission Ordinance and Bylaws review
• Approval of April and May meeting minutes

The commission received an update on the City's Parks Master Plan and coordinated logistics for a high school clothing drive and shopping event. No formal votes were taken on ordinances, bylaws, or minutes due to a lack of quorum.

• Tabled vote on Ordinance and Bylaws due to lack of quorum
• Tabled approval of Meeting Minutes due to lack of quorum

Planning Commission

The commission will review the meeting minutes from April 8, 2024. The agenda also includes an update on the McLoughlin Boulevard Enhancements Project and a discussion regarding Park Place Concept Plan Code Refinement.

• McLoughlin Boulevard Enhancements Project Update
• Park Place Concept Plan Code Refinement
• Approval of April 8, 2024 meeting minutes

The commission approved the April 8 meeting minutes and received updates on the McLoughlin Boulevard Enhancements Project. Members discussed proposed code refinements for the Park Place Concept Plan to establish objective housing review criteria and scheduled a phased review of these revisions for future meetings.

• Approved April 8, 2024 meeting minutes (6-0)
• Decided to review presented Park Place Concept Plan code revisions at the next meeting

Natural Resources Committee

The Oregon City Natural Resources Committee meeting scheduled for May 8, 2024, has been cancelled. No agenda items were listed for this session.

Youth Advisory Commission

The Clothing Drive Planning Subcommittee will meet to discuss a clothing drive shopping event. The meeting is scheduled for May 8, 2024.

• Discussion of a clothing drive shopping event

The Youth Advisory Commission's Clothing Drive Planning Subcommittee met on May 8, 2024 to discuss details of a High School Shopping Event. Members were assigned outreach tasks: Julian Guerra Molina to contact the Pioneer Pantry and Justin Evers to contact SuperThrift about tabling the event. Hannah Schmidt will post flyers on PeachJar and contact North Clackamas Christian HS, and members will advertise on personal social media within at least a week of the event. No formal decisions, votes, or funding actions were recorded; the minutes cover planning discussion only.

• No formal decisions or votes recorded; subcommittee discussed planning for the High School Shopping Event
• Julian Guerra Molina tasked with reaching out to Pioneer Pantry about tabling the event
• Justin Evers tasked with reaching out to SuperThrift about tabling the event
• Hannah Schmidt to post flyers on PeachJar and contact North Clackamas Christian HS
• Members tasked with advertising the event on personal social media within at least a week of the event

City Commission

The City Commission will hold a work session to discuss several topics. These include a joint session on the Parks and Recreation Master Plan and a presentation regarding the Confederated Tribes of Grand Ronde tumwata village.

• Presentation: Confederated Tribes of Grand Ronde tumwata village
• Joint work session: Parks and Recreation Master Plan
• Discussion: Park Place Concept Plan Code Refinement
• City Manager's update on city projects

The City Commission conducted a work session covering future agenda items, presentations, and reports. No substantive decisions were recorded in the minutes.

Citizen Involvement Committee

The committee will receive updates from Public Works and Clackamas Fire District. The agenda also includes reviews of the CIC budget and discussions regarding the summer schedule and National Night Out.

• Public Works Update by John Lewis
• Clackamas Fire District Update by Doug Whiteley
• CIC Budget review
• Summer Schedule discussion
• National Night Out discussion

The Citizen Involvement Committee unanimously approved using remaining fiscal year funds from Park Place and Gaffney Lane to cover postcard mailing costs for neighborhood meetings. The committee also voted to cancel the July meeting due to the holiday. Public Works Director John Lewis presented updates on infrastructure projects, including a $16 million loan for capital improvements and a $33 million five-year project plan.

• Approved use of leftover Park Place and Gaffney Lane funds for postcards (unanimous)
• Voted to cancel July meeting due to 4th of July holiday
• Approved April 1, 2024 meeting minutes (unanimous)

Youth Advisory Commission

The commission will discuss a high school shopping event and a high school clothing drive. The meeting is held at the Jennings Lodge Campus.

• High School Shopping Event discussion
• High School Clothing Drive discussion

The Youth Advisory Commission Planning Subcommittee toured the PTA Clothes Closet facilities and confirmed a shopping event for May 30. A proposed work party for May 25 is pending schedule confirmation. The group identified next steps for the clothing drive, including scope, food, and advertising.

• Confirmed shopping event date: May 30, 5:30–7 p.m.
• Proposed work party date: May 25, 9 a.m.–12 p.m. (pending confirmation)
• Next Planning Subcommittee meeting scheduled for May 8

City Commission

The City Commission will review several consent agenda items including sidewalk assistance amendments and sewer billing updates. The meeting also includes reports from the Natural Resources and Arts commissions.

• Resolution No. 24-12: Amending the Oregon City Sidewalk Replacement Assistance Program
• Resolution No. 24-14: Updating sewer billing methodology for large institutional customers
• Public improvement contract with S-2 Contractors, Inc. for 2024 Oregon City Roadway Reconstruction Project PMUF
• Public improvement contract with Dirt & Aggregate Interchange, Inc. for Holcomb Safe Routes to School Project
• Right-of-Way and easement agreement for the Holcomb Boulevard Safe Routes to School Project

The Oregon City Commission approved Resolution No. 24-12 amending the Sidewalk Replacement Assistance Program, along with several other consent agenda items including a sewer billing methodology update, two public improvement contracts, a right-of-way agreement, and amended minutes from January 9, 2024. The commission also reached consensus to forward a letter of support for Clackamas County public housing repositioning. Proclamations were read for National Public Works Week, Historic Preservation Month, Jewish American Heritage Month, and Star Wars Day. No public hearings were held and no citizen comments were received.

• Approved consent agenda except Items 7a and 7f (5-0)
• Approved Resolution No. 24-12 amending Sidewalk Replacement Assistance Program as amended (5-0)
• Approved Resolution No. 24-14 updating sewer billing methodology for large institutional customers (consent agenda)
• Approved Public Improvement Contract with S-2 Contractors, Inc. for 2024 Roadway Reconstruction Project (consent agenda)
• Approved Public Improvement Contract with Dirt & Aggregate Interchange, Inc. for Holcomb Safe Routes to School Project (consent agenda)
• Approved right-of-way dedication and easement agreement for Oregon City School District property (consent agenda)
• Approved minutes of January 9, 2024 meeting as amended (5-0)
• Consensus to forward letter of support for Clackamas County public housing repositioning as amended

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review a fenced dog park proposal and receive an update on deferred maintenance. Presentations are also scheduled regarding the Tri-City Outfall Project and Bee City.

• Fenced Dog Park Proposal
• Tri-City Outfall Project Update
• Bee City Presentation
• Deferred Maintenance Update

The committee unanimously approved the March 28, 2024 minutes. Members reviewed updates on the Tri-City Outfall Project, Bee City certification, deferred maintenance needs, and a proposed fenced dog park at Wesley Lynn Park. No new projects were formally approved or denied during this meeting; staff presented information for future consideration.

• March 28, 2024 minutes approved (unanimous)
• Tri-City Outfall Project update presented by Jeff Stallard
• Bee City certification proposal discussed; next step is meeting with Laura Rost
• Deferred maintenance updates presented by Tom Kissinger and Kyle Christoph
• Wesley Lynn Fenced Dog Park proposal presented; next step is public outreach
• Next meeting scheduled for May 7, 2024 (Joint Work Session)

Library Board

The Library Board will review the March 2024 Director's report and library statistics. The meeting also includes discussions regarding the FY 23-24 Q3 Tactical Plan Update and the LINCC FY 24-27 Strategic and Tactical Plans.

• Approval of February 28, 2024 meeting minutes
• Review of March 2024 Library Director's report and statistics
• Discussion of FY 23-24 Q3 Tactical Plan Update
• Discussion of LINCC FY 24-27 Strategic and Tactical Plans

Historic Review Board

The Historic Review Board will hold public hearings for two projects within historic districts. One proposal involves a new dwelling unit at 406 Promenade. The board will also consider solar panel installation at 607 S McLoughlin Blvd.

• New construction of a dwelling unit at 406 Promenade (G.R.H. Miller House)
• Solar panel array installation at 607 S McLoughlin Blvd

The Board approved the construction of a new dwelling unit at 406 Promenade with specific porch and paint conditions. It also approved the installation of a solar panel array on the street-facing elevation of the Narcissa Bowers Residence.

• Approved new dwelling unit at 406 Promenade with revised conditions (4-0)
• Approved solar panel array at 607 S McLoughlin Blvd with conditions (4-0)

Planning Commission

The Planning Commission meeting scheduled for April 22, 2024, has been cancelled. There are no active agenda items to report.

Arts Commission

The Arts Commission will conduct interviews with four artists: Daniel Borup, Jenny Ellsworth, Dave Haslett, and MacRae Wylde. The commission will also discuss potential proposal ideas.

• Interviews for Daniel Borup, Jenny Ellsworth, Dave Haslett, and MacRae Wylde
• Discussion of potential proposal ideas

Urban Renewal Commission

The Urban Renewal Commission will discuss a personal services agreement with Aquatic Insight for the Clackamette Cove Water Quality & Alternatives Evaluation Program. The commission will also review minutes from previous meetings in 2023 and 2024. An executive session is scheduled to consult with counsel regarding potential litigation.

• Personal Services Agreement with Aquatic Insight for the Clackamette Cove Water Quality & Alternatives Evaluation Program
• Review of August 16, 2023 meeting minutes
• Review of September 12, 2023 meeting minutes
• Review of March 06, 2024 meeting minutes

The Oregon City Urban Renewal Commission approved a Personal Services Agreement with Aquatic Insight for the Clackamette Cove Water Quality & Alternatives Evaluation Program. The commission also approved the minutes from previous meetings in August 2023, September 2023, and March 2024. An executive session was scheduled to discuss legal matters regarding current or potential litigation.

• Approved Personal Services Agreement with Aquatic Insight for Clackamette Cove Water Quality & Alternatives Evaluation Program (6-0)
• Approved minutes from August 16, 2023 meeting (6-0)
• Approved minutes from September 12, 2023 meeting
• Approved minutes from March 06, 2024 meeting

City Commission

The City Commission will conduct a second reading of an ordinance regarding public contracting and purchasing. The agenda also includes a consent agenda for routine items and several ceremonial proclamations.

• Second reading of Ordinance No. 24-1003 regarding municipal code amendments to Chapter 2.40.020 and 2.40.030
• Authorization to apply for the Energy Efficiency and Conservation Block Grant (EECBG)
• Resolution No. 24-11 establishing immunity from certain personal injury or property damage claims
• Oath of Office for Oregon City Police Officers Paul Thie and Amanda Trejo

The City Commission approved amendments to the municipal code regarding public contracting and purchasing. The Commission also authorized an application for an energy efficiency grant and established immunity from certain personal injury or property damage claims.

• Approved Ordinance No. 24-1003 amending Municipal Code Chapters 2.40.020 and 2.40.030 regarding Public Contracting and Purchasing (5-0)
• Approved Resolution No. 24-11 establishing immunity from certain personal injury or property damage claims (5-0)
• Authorized application for the Energy Efficiency and Conservation Block Grant (EECBG) (5-0)
• Approved January 17, 2024 meeting minutes as amended (5-0)
• Approved April 03, 2024 special meeting minutes (5-0)

Transportation Advisory Committee

The Transportation Advisory Committee will discuss the 20 is Plenty Program. The meeting also includes a Public Works report covering the Oregon City Growth Boundary and the Holcomb Safe Routes to Schools update.

• 20 is Plenty Program discussion
• City of Milwaukie SAFE Program report
• Oregon City Growth Boundary update
• Holcomb Safe Routes to Schools Update

Youth Advisory Commission

The Youth Clothing Drive Planning Subcommittee will meet virtually to discuss the youth clothing drive. This meeting is focused on a single discussion item regarding the event.

• Youth Clothing Drive discussion

The Clothing Drive Planning Subcommittee established the parameters for a 2024 high school clothing drive. The group determined donation sizes, start dates, and drop-off locations in collaboration with the PTA Clothes Closet of Clackamas County.

• Set clothing drive focus to high school students (adult S–2XL)
• Set clothing drive start date for Monday, April 22
• Established drop-off locations at Jennings Lodge and City Hall
• Scheduled 'Shopping' event for a Thursday in May from 5:30 pm – 7 pm

Library Board

The Library Teen Advisory Committee will meet at the Oregon City Public Library to discuss upcoming teen programming, including summer reading book selections, challenges, and prizes. Members will also review a survey for a youth mental health campaign poster or sticker project and plan a joint gathering with the Youth Advisory Commission. The agenda focuses on discussion and planning rather than binding policy or budget decisions.

• Summer reading classics book selection
• Planning for summer reading challenges and prizes
• Joint gathering with the Youth Advisory Commission
• Survey for a youth mental health campaign poster or sticker project
• Approval of March meeting minutes

Natural Resources Committee

The Natural Resources Committee will discuss a tree code recommendation for the City Commission. Parks staff will also present on the Pollinator Garden Project at Clackamas River Trailhead. Additionally, the committee will review NRC applicant recommendations.

• Presentation on Pollinator Garden Project at Clackamas River Trailhead
• NRC Applicant Recommendations
• Tree Code Recommendation to the City Commission

City Commission

The City Commission will discuss the 2023 Planning Commission annual report and its 2024-2025 work plan. The session also includes an update on the McLoughlin Boulevard Enhancements Project (CI 22-002).

• Planning Commission 2023 annual report and 2024-2025 work plan presentation
• McLoughlin Boulevard Enhancements Project (CI 22-002) update
• City Manager's report on city projects

The Oregon City Commission held a work session to discuss future agenda items, including the Parks Master Plan and System Development Charges. Staff presented options for the McLoughlin Boulevard walkway project, comparing long-span and viaduct designs. The session also covered updates on the Clackamas County Courthouse working group and various committee reports, but no formal decisions or votes were recorded.

• May 7 agenda set for Parks Master Plan and SDC Reduction Program updates
• June 19 meeting cancelled; items moved to June 11
• Planning Commission 2023 report and 2024-2025 work plan presented
• McLoughlin Boulevard walkway design options discussed (long-span vs. viaduct)
• Joint working group formed for Clackamas County Courthouse future
• Cayuse Five Memorial construction contract awarded to Pioneer Waterproofing Company
• Demolition permit issued for office building at Oregon 99 E and Main Street
• No formal votes or approvals recorded during work session

Youth Advisory Commission

The commission will discuss its ordinance and bylaws during this meeting. The agenda also includes a guest speaker and a discussion regarding a youth clothing drive with the PTA Clothes Closet of Clackamas County.

• Discussion of Youth Advisory Commission Ordinance and Bylaws
• Youth Clothing Drive - PTA Clothes Closet of Clackamas County
• Guest Speaker: Representative Annessa Hartman

The commission created a subcommittee to plan a youth clothing drive and free shopping event in partnership with the PTA Clothes Closet of Clackamas County. Members also discussed proposed edits to the commission's ordinance and bylaws. The March 11, 2024 meeting minutes were approved.

• Created Youth Advisory Commission Clothing Drive Planning Subcommittee
• Approved March 11, 2024 meeting minutes (Unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding a code interpretation and non-conforming use review for Lithia Subaru. The meeting also includes an update on the Parks Master Plan from a consultant. Additionally, the commission will present its 2023 annual report and 2024-2025 work plan.

• Public hearing for Lithia Subaru code interpretation and non-conforming use review
• Update on the Parks Master Plan from a consultant
• Presentation of 2023 annual report and 2024-2025 work plan
• Approval of February 26, 2024 meeting minutes

The Oregon City Planning Commission approved GLUA-23-00038, LN-23-00005 and CI-23-00001 for Lithia Subaru, a code interpretation and non-conforming use review allowing the dealership to clarify rules on expansion and intensification for adding service bays and parts storage. The vote was 7-0. The Commission also approved the February 26, 2024 meeting minutes 7-0 and received a presentation on the Parks Master Plan. No other substantive decisions were made.

• Approved GLUA-23-00038, LN-23-00005 and CI-23-00001 (Lithia Subaru code interpretation and non-conforming use review) with staff-recommended conditions (7-0)
• Approved February 26, 2024 meeting minutes (7-0)

City Commission

The Oregon City Commission is holding a special meeting to discuss city-sponsored event grant awards. The agenda includes a discussion regarding the City-Sponsored Public Event Program.

• Discussion of the City-Sponsored Public Event Program

The City Commission approved grant funding for several public event applications, including the First City Celebration, Oregon City Festival of the Arts, 4th of July celebration, Oregon Trial Brewfest, and the Oregon City Car Show. Approval for each grant is subject to the conditions recommended by staff.

• Approved grant funding for all event applications with staff-recommended conditions (5-0)

City Commission

The City Commission will conduct a first reading of an ordinance to amend municipal code regarding public contracting and purchasing. The agenda also includes a discussion on the Clackamette Park Master Plan and noise exemptions for pipeline construction.

• Ordinance No. 24-1003: Amendments to Public Contracting and Purchasing code
• Clackamette Park Master Plan: Discussion of RV park alternative location
• Resolution No. 24-10: Noise exemptions for Tri-City WRRF pipeline micro-tunneling
• Agreement with Triangle Advising Group, LLC for DEI initiatives
• Easements and agreements for the Holcomb Boulevard Safe Routes to School Project

The Commission approved a personal services agreement with Triangle Advising Group, LLC for diversity, equity, and inclusion initiatives. It also rejected a proposal to move the Clackamette Park RV Park to an alternative location. Additionally, the Commission approved the first reading of amendments to public contracting and purchasing codes.

• Approved DEI consultant contract with Triangle Advising Group, LLC (4-0, 1 abstention)
• Rejected moving the RV Park to an alternative location (3-2)
• Approved first reading of Ordinance No. 24-1003 regarding public contracting and purchasing (5-0)
• Approved Resolution No. 24-10, exempting Tri-City WRRF pipeline micro-tunneling from noise prohibitions (5-0)
• Approved MOU for Friends of the Ermatinger House (5-0)
• Approved Amendment No. 5 for DeSantis Landscape Inc maintenance services (5-0)
• Approved easements and agreements for Holcomb Boulevard Safe Routes to School Project (5-0)

Citizen Involvement Committee

The Citizen Involvement Committee will hear several presentations regarding city services and updates. The agenda includes reports on police activity, recreation highlights, the Pioneer Community Center, and the CIC budget.

• Annual Police Report by Chief Shaun Davis
• Aquatics and Recreation Highlights and Summer Events
• Pioneer Community Center Update
• CIC Budget presentation

The Citizen Involvement Committee heard presentations on the annual police report, aquatics and recreation programs, and the Pioneer Community Center, but took only two formal actions. It unanimously approved a motion to hold a work session on June 3 at 6:00 p.m. to determine the CIC budget, and unanimously approved the March 4, 2024 minutes as corrected (Willamette SERT changed to Willamette CERT). No public comments were offered.

• Approved a work session on June 3 at 6:00 p.m. to determine the CIC budget (unanimous)
• Approved March 4, 2024 meeting minutes as adjusted, correcting Willamette SERT to Willamette CERT (unanimous)

Parks and Recreation Advisory Committee

The committee will review a presentation regarding the Parks Master Plan. Staff will also provide updates on spring and summer programming, events, and the Pioneer Center. Public comments are scheduled for Clackamette RV Park and Hillendale pickleball courts.

• Parks Master Plan presentation
• Spring and summer programming and events update
• Pioneer Center updates
• Public comment regarding Clackamette RV Park
• Public comment regarding Hillendale Pickleball Courts

The committee reviewed the final draft of the Parks Master Plan presented by Next Practice Partners, with a future joint work session planned to align priorities with the Capital Improvement Plan. Staff presented updates on spring and fall recreation events, including a laser light show replacing fireworks for the 4th of July. Public comments focused on pickleball court usage at Hillendale Park, but no action was taken on permanent nets.

• Approved February 22, 2024 minutes (roll call)
• Approved December 22, 2022 minutes (roll call)
• No action taken on permanent pickleball nets at Hillendale Park
• Reviewed final draft of Parks Master Plan
• Confirmed laser light show will replace fireworks for 4th of July event

Library Board

The regular meeting of the Oregon City Library Board scheduled for March 27, 2024, was cancelled. No agenda items were listed for discussion or decision.

Historic Review Board

The Historic Review Board will consider a proposal to replace windows at 714 Main Street. The meeting also includes a preservation grant for window repairs at 819 7th Street and a work session regarding solar panel policies. New board member Gordon Lawrence will be sworn into office.

• Window replacement proposal: Petz0ld Richard B. Building (714 Main Street)
• Preservation grant for window repair at 819 7th Street
• Work session on solar panel policy review
• Oath of office for Gordon Lawrence

The Board approved window replacements for the Petzold Richard B. Building with specific material requirements for the main street facade. A preservation grant for window repair at 819 7th Street was also approved. The Board directed staff to propose revisions to the solar panel policy at the May meeting.

• Approved window replacements at 714 Main Street with revised conditions (4-0)
• Approved preservation grant PG 24-01 for window repair at 819 7th Street up to 50% match (4-0)
• Directed staff to return to May meeting with red-lined revisions to HRB Policy #12 Solar Panels

Planning Commission

The Planning Commission meeting scheduled for March 25, 2024, has been cancelled. No items were listed for discussion or decision at this time.

Arts Commission

The Arts Commission will review selection criteria and select four finalists for interviews in April. The commission will also discuss potential content for social media and other publicity.

• Review of selection criteria and choosing 4 finalists to interview in April
• Discussion of potential content for social media/other publicity

City Commission

The City Commission will consider a first reading of an ordinance to amend public contracting and purchasing rules. The agenda also includes several liquor license applications, deeds for the Holcomb Boulevard Safe Routes to School project, and a funding request for a floral parade float.

• Ordinance No. 24-1003: Amendments to Municipal Code Chapter 2.40 regarding public contracting and purchasing
• Liquor license applications for Wildlings Play Place (PicMontage LLC) and H&S Energy Products LLC
• Deeds of Dedication for the Holcomb Boulevard Safe Routes to School Project at 14667, 14671, and 14737 Holcomb Boulevard
• Public improvement contract with Pioneer Waterproofing Company, Inc for the Cayuse Five Tribute
• Funding request from the Oregon City Heritage Coordinating Committee for a Grand Floral Parade Mini-Float

The City Commission approved a funding request for a parade mini-float using Transient Lodging Tax funds. The commission also approved a consent agenda including several liquor license applications and public improvement contracts.

• Approved $10,750 from Transient Lodging Tax fund for Oregon City Heritage Coordinating Committee mini-float (3-2)
• Approved consent agenda including liquor licenses for Wildlings Play Place and H&S Energy Products (5-0)
• Approved Friends of Trees Contract 2024-25 (5-0)
• Approved public improvement contract with Pioneer Waterproofing Company, Inc for Cayuse Five Tribute (5-0)
• Approved purchase of Ford Transit for Facilities Maintenance Specialist (5-0)
• Approved Deeds of Dedication for Holcomb Boulevard Safe Routes to School Project (5-0)
• Approved amended agenda to include RV Park location discussion (3-2)
• Scheduled RV Park location discussion and possible decision for April 3, 2024 (5-0)

Transportation Advisory Committee

The Transportation Advisory Committee will review minutes from the February meeting and discuss updates from the Youth Advisory Commission. The Public Works report includes information on Highway 213 speed sign installation and transportation SDC spending.

• ODOT Hwy 213 Speed Sign Installment
• 20 is Plenty for Residential Streets
• Transportation SDC Spending
• Youth Advisory Commission meeting update

The Transportation Advisory Committee unanimously approved a recommendation for the City Commission to pursue the '20 is Plenty' initiative for residential neighborhoods. The approved motion includes a requirement for robust community engagement before a final decision is made.

• Approved recommendation to City Commission to pursue '20 is Plenty' residential speed initiative with community engagement (unanimous)
• Approved February 20, 2024 meeting minutes (unanimous)

Enhancement Grant Program Committee

The Enhancement Grant Program Committee will discuss the 24-25 program implementation and review grant criteria. The meeting includes a presentation from the Deputy Director of Finance.

• Presentation from the Deputy Director of Finance
• Discussion of 24-25 Program Implementation
• Discussion of Grant Criteria

Library Board

The committee will review February meeting minutes and hear a report from the teen librarian. Discussion items include summer reading prize books, a vertical garden update, and lounge furniture upholstery.

• Summer Reading Prize Books discussion
• Vertical Garden Update
• Lounge Furniture Upholstery
• Teen Librarian March Report

The committee approved the stone color for a Wallygrow vertical garden planter and selected upholstery colors for lounge furniture. The Friends of the Library approved $300.00 for 'The Stacks' newsletter domain and hosting.

• Approved previous meeting minutes
• Selected stone color for Wallygrow vertical garden planter
• Selected 'Char' for high arm chair upholstery
• Selected 'Char' arms and 'Hint' body for L/R high arm chair upholstery
• Approved $300.00 from Friends of the Library for newsletter domain and hosting

Natural Resources Committee

The Natural Resources Committee will conduct elections for the positions of Chair, Vice-Chair, and Secretary. The committee will also discuss the 2023-2025 work plan and a recommendation regarding the tree code. Additionally, members will review City Commission Goal 7 and future meeting formats.

• Election of NRC officers (Chair, Vice-Chair, and Secretary)
• Discussion of 2023-2025 Work Plan
• Review of City Commission Goal 7
• Tree Code recommendation to the City Commission
• Discussion regarding future meeting formats

City Commission

The City Commission will hold a work session to discuss the Clackamette Cove RV Park alternative location. The meeting also includes a report on city projects and various committee updates from individual commissioners.

• Clackamette Park Master Plan - Clackamette Cove RV Park Alternative Location

The City Commission held a work session to discuss a proposed alternative site for the Clackamette Cove RV Park. No substantive decisions were made, and the Commission failed to reach a consensus on whether to move the item to a regular meeting agenda.

Youth Advisory Commission

The Youth Advisory Commission will discuss the Transportation Advisory Committee Annual Report. The commission will also discuss a clothing drive and the judging panel for the "If I Were Mayor..." contest.

• Transportation Advisory Committee (TAC) Annual Report review
• "If I Were Mayor..." Contest Judging Panel discussion
• Clothing Drive discussion
• Approval of February 12 and February 22 meeting minutes

The commission evaluated 25 contest submissions and selected winners for the essay and poster categories. The winners will receive cash prizes and the first-place entries will advance to a state competition. The commission also reviewed a report from the Transportation Advisory Commission.

• Approved $75 prize and state advancement for essay winner (5-3)
• Approved $75, $50, and $25 prizes for 1st, 2nd, and 3rd place poster winners (Unanimous)
• Decided not to submit a multimedia presentation for the contest (Unanimous)
• Approved February 22 meeting minutes as amended (Unanimous)

Planning Commission

The Planning Commission meeting scheduled for March 11, 2024, has been cancelled.

Urban Renewal Commission

The Urban Renewal Commission will discuss potential redevelopment options for the Stimson property. The commission will also review the minutes from the December 20, 2023 meeting.

• Potential redevelopment options for the Stimson property
• Review of December 20, 2023, meeting minutes

The Oregon City Urban Renewal Commission met on March 6, 2024, to discuss potential redevelopment options for the Stimson Property. The commission also reviewed the minutes from its previous meeting on December 20, 2023. The provided draft minutes do not record any specific votes, approvals, or final decisions on these items.

• Discussed potential redevelopment options for the Stimson Property
• Reviewed minutes from the December 20, 2023 meeting

City Commission

The City Commission will consider several items through the consent agenda, including vehicle and tractor purchases for Parks. The meeting also includes presentations on Clackamas Community College bonds and a request for proposals regarding a Destination Management Organization.

• Resolution No. 24-09: Vacating a public utility easement at 16176 Oak Tree Terrace
• Personal Services Agreement with EcosConnect for backflow assembly testing
• Purchase of two Ford F-350 Super Duty trucks for Parks
• Purchase of one Ventrac 4520P tractor and attachments for Parks
• Request for Proposals to develop a Destination Management Organization

The Commission approved several consent agenda items, including the purchase of trucks and a tractor for Parks. The body also reached consensus for staff to revise a tourism RFP and hold an auction for surplus items from the Francis Ermatinger House.

• Approved Resolution No. 24-09 vacating a public utility easement on 16176 Oak Tree Terrace (5-0)
• Approved Personal Services Agreement with EcosConnect for backflow assembly testing (5-0)
• Approved purchase of two Ford F-350 Super Duty Trucks for Parks (5-0)
• Approved purchase of one Ventrac 4520P Tractor and attachments for Parks (5-0)
• Approved February 13, 2024 Work Session minutes as amended (5-0)
• Approved minutes from Dec 20, 2023, Oct 04, 2023, and Oct 18, 2023 (5-0)
• Consensus reached for staff to revise the Destination Management Organization RFP
• Consensus reached for staff to auction surplus items from the Francis Ermatinger House

Citizen Involvement Committee

The committee will hear presentations regarding the Molalla Water Transmission Main and updates from city leadership. The agenda also includes a review of previous meeting minutes and a staff report.

• Introduction to Assistant City Manager Alex Rains
• City Manager Update by Tony Konkol
• Molalla Water Transmission Main presentation by Patty Nelson
• Review of February 5, 2024 CIC Meeting Minutes

The Citizen Involvement Committee unanimously approved a motion to allow active neighborhood associations to use funds from inactive groups to cover postcard budget shortfalls until June 2024. The committee also unanimously approved the minutes from the previous February 5 meeting. Staff presented updates on a $33 million water infrastructure project, the appointment of a new Assistant City Manager, and various community initiatives including a $100,000 event grant.

• Approved use of inactive neighborhood association funds for active neighborhood postcard deficits (unanimous)
• Approved February 5, 2024 meeting minutes (unanimous)
• Introduced new Assistant City Manager Alex Rains
• Presented $33 million water infrastructure project update
• Noted $100,000 grant fund for community organizations
• Discussed $2 million federal funds for Willamette Legacy Project infrastructure

Natural Resources Committee

The Natural Resources Committee is holding interviews for three applicants seeking open committee positions. The meeting includes scheduled interview times for Daniel Tooze Sr., Brian Kvisler, and Shannon Ehleringer.

• Interview: Daniel Tooze Sr.
• Interview: Brian Kvisler
• Interview: Shannon Ehleringer

Library Board

The Library Board will review previous meeting minutes and a report from the Library Director. The board will also discuss library foot traffic data and its impact on operating hours.

• Review of Library Foot Traffic Data and Discussion of Operating Hours

The Library Board approved the minutes from four previous meetings. Members and staff discussed library foot traffic data and the feasibility of modifying operating hours.

• Approved 11/29/23 Work Session and 8/30/23, 11/29/23, and 1/31/24 Regular Meeting minutes (6-0)

Historic Review Board

The Historic Review Board will hold a work session on February 27, 2024. The agenda consists of a single item regarding legal training led by City Deputy Attorney Carrie Richter.

• Legal Training - Carrie Richter, City Deputy Attorney

The board held a work session focused on legal training provided by City Attorney Carrie Richter. The session covered land use planning frameworks, decision procedures, and government ethics. No substantive votes or approvals were recorded.

Historic Review Board

The Historic Review Board will hold a public hearing regarding new construction and demolition at 151 Molalla Avenue. The board will also discuss solar panel policies and provide an update on improving the historic review approval process.

• New duplex construction and garage demolition at 151 Molalla Avenue
• Review of HRB Policy #12 regarding solar panels
• Certified Local Government Grant (CLG) communication
• Update on improving the historic review approval process

The Historic Review Board approved a revised proposal for a duplex and the demolition of a garage at 151 Molalla Avenue. The approval includes specific conditions for window trim, eave overhangs, and corner trim. The Board also agreed to begin updating policies to allow more solar panel options via staff review.

• Elected Sabrina Ferry as Chair and Tim Powell as Vice Chair for 2024
• Approved September 27 and October 25, 2022 meeting minutes (5-0)
• Approved GLUA-24-00002: HR 24-00001 (New Construction) and HR 24-00002 (Demolition) at 151 Molalla with revised conditions (5-0)
• Reached consensus to proceed with amending solar panel regulations to allow more Type I staff reviews

Planning Commission

The Planning Commission will review the Oregon City NPDES MS4 Permit and Stormwater Management Plan. The commission will also discuss the draft work plan for 2024-2025.

• Oregon City NPDES MS4 Permit & Stormwater Management Plan presentation
• Planning Commission 2024-2025 Draft Work Plan discussion

The Commission reviewed the 2024-2025 Draft Work Plan and established priority items for education and policy direction. The meeting also included a presentation on the city's stormwater management plan.

• Approved February 12, 2024 meeting minutes (6-0)
• Prioritized Housing as the first item in the Education/Inter-Departmental Coordination work plan section
• Prioritized 7th Street/Molalla items for Future Considerations for Policy Direction/Code Amendments

Parks and Recreation Advisory Committee

The committee will consider an action item regarding permanent pickleball nets at Hillendale Park. Members will also hear a presentation on an alternative RV park location for the Clackamette Park Master Plan.

• Action item for permanent pickleball nets at Hillendale Park
• Presentation on Clackamette Park Master Plan RV Park alternative location

The committee voted against recommending The Cove property as a potential location for the Clackamette Park RV park relocation. Members also recommended moving a proposal for permanent pickleball nets at Hillendale Park forward to public engagement.

• Approved recommendation to move permanent pickleball nets at Hillendale Park to public process (Unanimous)
• Voted not to support the alternate RV Park location at The Cove (Passed; 1 no vote)
• Approved January 25th, 2024 meeting minutes with one correction (Unanimous)

Youth Advisory Commission

The Youth Advisory Commission will hold a discussion regarding the Spring Forward Event. This is the only substantive item on the agenda.

• Spring Forward Event discussion

The Youth Advisory Commission approved plans for a Youth Clothing Drive, setting the kickoff for the Spring Forward Event on March 9, 2024, and the drop-off location at Oregon City Hall. Members assigned specific roles for creating promotional materials and staffing the kickoff event. The drive will run from March 9 to April 12, 2024, collecting clothing and hygiene items for the Pioneer Pantry.

• Approved Youth Clothing Drive dates: March 9 to April 12, 2024
• Designated Oregon City Hall as drop-off location after kickoff
• Assigned Bella Bone to create Commission brochure and drive flyer
• Volunteered five members to staff Spring Forward Event on March 9

Urban Renewal Commission

The Urban Renewal Commission will discuss a personal services agreement with Pali Consulting, Inc. for a geotechnical site analysis at 1795 Washington Street. The commission will also review redevelopment options for the Stimson Property and receive information regarding water quality evaluations for Clackamette Cove.

• Personal Services Agreement with Pali Consulting, Inc. for 1795 Washington Street Geotechnical Site Analysis
• Potential redevelopment options for the Stimson Property
• Water quality and alternatives evaluation of Clackamette Cove

The revised draft minutes for the February 21, 2024 Urban Renewal Commission meeting list three discussion items: a personal services agreement with Pali Consulting, Inc. for the 1795 Washington Street geotechnical site analysis (PS 23-018), potential redevelopment options for the Stimson Property, and information and direction related to water quality and alternatives evaluation of Clackamette Cove. The document records no votes, approvals, denials, or other substantive actions on these items. Roll call, citizen comments, and communications sections are listed but contain no recorded content, and the minutes end at adjournment.

City Commission

The City Commission will consider an ordinance regarding recreational vehicle parks at Clackamette Park. The agenda also includes a police department annual report and several consent agenda items involving water and manhole projects.

• Second reading of Ordinance No. 24-1002 regarding RV park accessory use at Clackamette Park
• Public improvement contract for the 2024 Manhole Rehabilitation Project (CI 23-011)
• Personal services agreement with Archaeological Investigations Northwest, Inc. for Holmes Lane Waterline Replacement Project (CI 24-002)
• OLCC liquor license application for Pinnacle 365 Site 3203 (Colvin Oil I, LLC) at 13001 Clackamas River Dr.
• Oath of office for new Police Officer Matthew Pavey

The City Commission adopted a zoning text amendment to allow recreational vehicle parks as an accessory use for Clackamette Park. The board also approved a manhole rehabilitation contract and a strategic plan for industrial land readiness.

• Approved Ordinance No. 24-1002 allowing RV parks as accessory use for Clackamette Park (5-0)
• Approved Public Improvement Contract for 2024 Manhole Rehabilitation Project (5-0)
• Approved IGA with Metro for Beavercreek Road Industrial Land Readiness Strategic Plan (5-0)
• Approved OLCC liquor license application for Pinnacle 365 Site 3203 (5-0)
• Approved Personal Services Agreement with Archaeological Investigations Northwest, Inc. (5-0)
• Approved minutes from Nov 15 and Dec 12, 2023 Work Sessions (5-0)

Transportation Advisory Committee

The Transportation Advisory Committee will review updates on a Clackamas County Social Services shuttle, 2023 PMUF projects, intersection safety, and street design standards. These reports provide data that informs the city’s future transportation planning and infrastructure maintenance. The agenda also includes routine approval of prior meeting minutes.

• Shuttle update from Clackamas County Social Services
• Public Works report on 2023 PMUF projects
• Discussion on intersection safety measures
• Review of street design standards
• Approval of November 21, 2023 meeting minutes

The committee approved the minutes from the November 21, 2023 meeting. The remainder of the session consisted of updates on the Oregon City Shuttle, pavement maintenance projects, and intersection safety audits.

• Approved November 21, 2023 meeting minutes (unanimous)

Library Board

The Library Teen Advisory Committee meets to discuss upcoming teen programming and projects. The committee will introduce the TAC Liaison and receive an update on the vertical garden.

• Introduction of TAC Liaison Lisa Oreskovich
• Teen Game Night discussion
• Teen Project Prioritization
• Vertical Garden Update

The committee approved the previous meeting's minutes and established a priority list for teen project improvements. Members also discussed plans for a vertical garden using live plants and repurposed wood.

• Approved previous meeting minutes
• Prioritized projects in order: Seating, Plant Wall, Laptop Bar, Dividing Wall
• Selected board games for Teen Game Night

Arts Commission

The Arts Commission will hear a presentation on the Public Art Assessment Report. The commission will also discuss the status of proposals for the 7th Street Sculpture RFP, the city website arts section, and updates regarding the proposed Arts and Cultural Center.

• Public Art Assessment Report presentation by Cathy Rowe
• 7th Street Sculpture RFP proposal status discussion
• City website Arts Commission section discussion
• Proposed Arts and Cultural Center update

Natural Resources Committee

The Natural Resources Committee will discuss a Tree Code recommendation for the City Commission and review the NRC Work Plan. Members will also hold elections for the positions of Chair, Vice-Chair, and Secretary. The meeting includes a presentation by the Parks and Cemetery Manager.

• Tree Code Recommendation to the City Commission
• Election of NRC Chair, Vice-Chair, and Secretary
• Review of NRC Work Plan
• Presentation by Parks and Cemetery Manager Thomas Kissinger

City Commission

The City Commission will hold a work session to discuss the Oregon City 20-year Facility Master Plan and receive an update from the Downtown Oregon City Association. The City Manager will also provide updates on city projects. Commissioners will share reports regarding various regional boards and committees.

• Oregon City 20-year Facility Master Plan discussion
• Downtown Oregon City Association update
• Update on City Projects

The Commission reached consensus on several long-term facility plans, including studying the refurbishment of the pool and End of the Oregon Trail Center. They agreed to plan for two separate buildings for Parks and Recreation and Cemetery staff and to request a cost estimate for a new decant facility. The Commission also agreed to a privately funded feasibility study for the Buena Vista Clubhouse.

• Consensus to study refurbishment vs. replacement for pool and End of the Oregon Trail Center
• Consensus to plan for two separate buildings for Parks and Recreation and Cemetery staff
• Consensus to consolidate services on Fir Street and delay new City Hall consideration
• Consensus to request cost estimate for a decant facility at Mountain View Reservoir
• Consensus to undertake privately funded feasibility study for Buena Vista Clubhouse
• Consensus to add SDC grant programs and inclusionary zoning to future agendas
• Consensus to delay decisions on City Hall and 7th Street Fire Station
• Approved research on Jon Storm Dock's capacity for commercial shipping

Youth Advisory Commission

The commission will discuss the 2024 Oregon Youth Summit and the 'If I Were Mayor...' contest. Assistant City Manager Alex Rains is also scheduled for a discussion item.

• 2024 Oregon Youth Summit discussion
• "If I Were Mayor..." Contest discussion
• Discussion with Assistant City Manager Alex Rains
• Minutes approval

The Commission voted to establish a clothing drive as one of its projects for the year. Members also coordinated advertising for the "If I Were Mayor..." contest and scheduled a virtual planning meeting for the Spring Forward Event.

• Approved clothing drive as a Commission project (Unanimous)
• Approved January 8, 2024 meeting minutes (Unanimous)
• Scheduled virtual meeting for February 22 at 5 pm

Planning Commission

The Planning Commission will hold public hearings regarding parking standard adjustments at 11731 Longstanding Ct. and the Sportcraft Landing Marina Master Plan. The commission will also discuss Climate Friendly and Equitable Communities (CFEC) parking reforms.

• Public hearing for parking standard adjustment at 11731 Longstanding Ct.
• Public hearing for Sportcraft Landing Marina Master Plan
• Discussion of Climate Friendly and Equitable Communities (CFEC) parking reforms
• Approval of meeting minutes from November 2022 and January 2024

The Planning Commission approved a parking adjustment for a proposed detached triplex at 11731 Longstanding Court, allowing six on-site spaces where the maximum standard is four. It also approved the Sportcraft Landing Marina Master Plan, amending conditions 3 and 4 to require final documents by November 15, 2024; Vice Chair Espe stepped down from the dais for that hearing due to a possible conflict of interest. The Commission approved prior meeting minutes and received an overview of state Climate Friendly and Equitable Communities parking rules, with no action taken. Next meeting is February 26, 2024.

• Approved GLUA-23-00040 and PARK-23-00002 parking adjustment for a triplex at 11731 Longstanding Ct with Planning conditions (6-0)
• Approved GLUA-23-00026 and MAS-23-00002 Sportcraft Landing Marina Master Plan with amended conditions 3 & 4 requiring final form by November 15, 2024 (5-0)
• Approved minutes for November 14, 2022 work session, November 14, 2022, and January 22, 2024 (6-0)
• No action taken on Climate Friendly and Equitable Communities parking reforms; overview only, more updates in Spring

City Commission

The City Commission will conduct interviews and make decisions regarding appointments for the Urban Renewal Commission and the Historic Review Board.

• Historic Review Board appointments
• Urban Renewal Commission applicant interviews
• Urban Renewal Commission appointments

The Oregon City Commission held a special meeting to interview and appoint members to the Urban Renewal Commission and the Historic Review Board. Laurie Ariniello was appointed to the Urban Renewal Commission with a 4-1 vote, while Gordon Lawrence and Paul Edgar were appointed to the Historic Review Board with unanimous 5-0 votes.

• Appointed Laurie Ariniello to Urban Renewal Commission (4-1)
• Appointed Gordon Lawrence to Historic Review Board Chamber seat (5-0)
• Re-appointed Paul Edgar to Historic Review Board At Large seat (5-0)

City Commission

The City Commission will conduct second readings for ordinances regarding the Loop Trail Refinement Plan and city code amendments. The meeting also includes discussions on a destination marketing organization and infrastructure project updates.

• Ordinance No. 24-1002: Zoning amendments to allow RV Parks at Clackamette Park
• Ordinance No. 24-1001: Amendments for rubbish, construction hours, garage sales, graffiti, and parking
• Magnolia Street Sewer Replacement Project contract with Green Mountain Excavation, LLC
• Holmes Lane Waterline Replacement Project agreement with RH2 Engineering, Inc.
• Resolution No. 24-05: Modifying the Public Works Engineering Fee Schedule

The City Commission approved the Oregon City Loop Trail Refinement Plan and updated city codes regarding rubbish, construction hours, and parking. The board also authorized a consultant search to establish a Destination Marketing/Management Organization and approved a 4th of July celebration plan.

• Approved Oregon City Loop Trail Refinement Plan (5-0)
• Approved first reading of zoning amendment for RV parks at Clackamette Park (5-0)
• Adopted city code amendments for rubbish, construction hours, garage sales, graffiti, and parking (5-0)
• Directed staff to create RFP for DMO consultant and Board of Directors (5-0)
• Approved Proposal 1 for 4th of July celebration (5-0)
• Approved consent agenda including Public Works fee schedule and liquor licenses (5-0)
• Approved Magnolia Street Sewer Replacement contract with Green Mountain Excavation, LLC (5-0)
• Approved Holmes Lane Waterline Replacement agreement with RH2 Engineering, Inc. (5-0)

Citizen Involvement Committee

The Citizen Involvement Committee will hear presentations from the Downtown Oregon City Association and Two Rivers Neighborhood Association. The committee will also review past meeting minutes and receive staff updates regarding the CIC budget.

• Presentation by Juliana Allen-Downtown Oregon City Association
• Presentation by Sam Drevo-Two Rivers Neighborhood Association
• Spring Forward Event presentation by Hannah Schmidt
• Review of November 1, 2021, December 6, 2021, and December 4, 2023, meeting minutes
• CIC Budget staff liaison update

The Citizen Involvement Committee elected Linda Baysinger as Chair, Josh Kayser as Vice Chair, and Dennis Anderson as Secretary, all by unanimous votes. The committee also unanimously approved meeting minutes from November 1, 2021; December 6, 2021; and December 4, 2023. Most of the meeting consisted of presentations and neighborhood updates, with no other substantive decisions made.

• Elected Linda Baysinger as CIC Chair (unanimous)
• Elected Josh Kayser as CIC Vice Chair (unanimous)
• Elected Dennis Anderson as CIC Secretary, his fourth term (unanimous)
• Approved meeting minutes for November 1, 2021; December 6, 2021; and December 4, 2023 (unanimous)

Library Board

The Oregon City Library Board will hold annual officer elections and review the January 2024 Director's report. The board will also discuss a potential student library card program with the school district and Clackamas County. Other agenda items include updates on the tactical plan and library display policy.

• Annual Officer Elections
• Student Library Card Program partnership discussion
• Library Display Policy discussion
• FY 23-24 Q2 Tactical Plan Update
• Library District IGA Update

The Board passed a resolution advising the City Manager to amend governing documents to explicitly allow Library District Tax Revenues to be used for capital expenses. The Board also held annual officer elections and discussed a new student library card pilot program.

• Elected David Goldberg as Chair (6-0)
• Elected Cynthia Andrews as Vice Chair (6-0)
• Appointed Lisa Oreskovich as Liaison to the Teen Advisory Committee
• Approved resolution advising that Master Agreement or IGAs be amended to allow District Tax Revenues for capital expenses (7-0)
• Postponed approval of November 29, 2023 meeting minutes

Library Board

The committee will review previous meeting minutes and receive an update from the TAC liaison. Members will also review past programs and discuss upcoming events for March, April, and May.

• Review and approval of October meeting minutes
• Weekly responsibilities review
• Review of November and December programs
• Discussion of Spring Break and spring event ideas

The Young Teen Advisory Committee approved the minutes from their October 2023 meeting. They reviewed volunteer expectations and discussed upcoming spring activities, including DIY Plushies in March and Rock Painting in April. The committee also noted that Life Size Games was the most popular fall event and will be repeated.

• Approved October 21, 2023 meeting minutes
• Confirmed Life Size Games will repeat due to popularity
• Planned DIY Plushies for March
• Planned Rock Painting for April
• Planned Candy Sushi for May
• TBD middle school challenge options to be brought in April

Parks and Recreation Advisory Committee

The committee will hear presentations regarding the Never Forget Garden and the Parents of Murdered Children Memorial Project. The meeting also includes a discussion on movie options for the Movies in the Park series.

• Never Forget Garden presentation
• Parents of Murdered Children Memorial Project presentation
• Movies in the Park Series movie options

The committee approved relocating the Daughters of the American Revolution Never Forget Garden to Mt. View Cemetery and expanding the Parents of Murdered Children Memorial site. The committee also elected its 2024 leadership.

• Elected Steve Williams as Chair and Ken Worcester as Vice Chair
• Approved December 7, 2023 meeting minutes
• Approved site change for DAR Never Forget Garden from Pioneer Center to Mt. View Cemetery
• Approved expansion of Parents of Murdered Children Memorial site at Mt. View Cemetery

Arts Commission

The Arts Commission will meet to discuss its vision statement, goals, and guiding principles. The meeting also includes discussion of general operating guidelines and projects for 2024.

• Vision Statement - Goals - Guiding Principals
• General Operating Guidelines
• 2024 Projects and Priorities

Historic Review Board

The scheduled meeting of the Oregon City Historic Review Board for January 23, 2024, has been cancelled. No agenda items were listed for discussion.

City Commission

The City Commission will conduct applicant interviews for the Historic Review Board and the Urban Renewal Commission. Following the interviews, the Commission will deliberate and make decisions regarding these appointments.

• Historic Review Board applicant interviews
• Historic Review Board appointments decision
• Urban Renewal Commission applicant interviews
• Urban Renewal Commission appointments decision

The City Commission interviewed candidates for the Historic Review Board and Urban Renewal Commission at a special meeting. Commissioners voted 5-0 to re-appoint Sabrina Ferry to the Architect position and Tim Powell to the McLaughlin Neighborhood position on the Historic Review Board. They voted 4-1 to delay filling the Historic Review Board's Chamber of Commerce and At Large seats until February 7, 2024. No appointments were made to the Urban Renewal Commission; a third candidate is scheduled to be interviewed February 7.

• Re-appointed Sabrina Ferry to Historic Review Board Architect position (5-0)
• Re-appointed Tim Powell to Historic Review Board McLaughlin Neighborhood position (5-0)
• Delayed Historic Review Board Chamber of Commerce and At Large appointments to Feb 7, 2024 (4-1, Mayor McGriff opposed)
• No Urban Renewal Commission appointment made; third candidate interview set for Feb 7, 2024

Planning Commission

The commission will swear in Brandon Dole and approve meeting minutes from January 8, 2024. Presentations include a look at Oregon land use planning history and legal training for commissioners. The commission will also discuss its 2024 work plan.

• Oath of Office for Brandon Dole
• Presentation on 1970s and 1980s Oregon land use planning legacy
• Planning Commissioner Legal Training presentation
• Discussion of the 2024 Planning Commission Work Plan

The Planning Commission administered the oath of office to new commissioner Brandon Dole. Members reviewed a presentation on Oregon land use history and discussed potential topics for the 2024 Work Plan. The commission approved the minutes from the January 8, 2024 meeting.

• Approved January 8, 2024 meeting minutes (7-0)

Library Board

The committee will discuss upcoming Spring Break activities and the Summer Reading Program. Members will also discuss a refresh for the Teen Room.

• Spring Break Activities
• Summer Reading Program
• Teen Room Refresh

The Oregon City Library Teen Advisory Committee met on January 21, 2024. Members voted unanimously in favor of MyWay Lounge seats from KI Designs for the Teen Room Refresh, and a motion to approve the November and December minutes was made, seconded, and voted in favor by six members. The committee also discussed spring break activities, the summer reading program, and other teen room design ideas, but took no other recorded votes. The minutes note the November and December minutes were not approved at those earlier meetings.

• Voted unanimously in favor of MyWay Lounge seats from KI Designs for the Teen Room Refresh
• Motion to approve November & December minutes made by Elliott Ray, seconded by DiAnna Efendi Blanchard; Cara Stasiewicz, Tad Illits, Julia Neilsen, Ben Snyder, Elizabeth Stedman and Lily Hillstrom voted in favor

Arts Commission

The Arts Commission will meet to elect a Chair and Vice Chair. The commission will also review the agenda for an upcoming Strategic Planning Retreat and continue discussions regarding the selection process timeline.

• Election of Chair and Vice Chair
• Strategic Planning Retreat agenda review
• Selection Process Timeline discussion

Urban Renewal Commission

The Urban Renewal Commission will elect its Chair and Vice Chair for 2024. The meeting also includes discussion regarding water quality and alternatives at Clackamette Cove, as well as a review of the financial report for the fiscal year ended June 30, 2023.

• Election of Chair and Vice Chair for 2024
• Discussion regarding Water Quality and Alternatives at Clackamette Cove
• Financial Report for the Fiscal Year Ended June 30, 2023

The provided draft minutes list discussion items regarding the election of leadership, Clackamette Cove water quality, and a financial report. However, the document does not record any votes, motions, or final decisions made on these items.

City Commission

The commission will hold public hearings on the Loop Trail Refinement Plan and first readings of ordinances regarding city code amendments. The agenda also includes a presentation by the Homeless Solutions Coalition of Clackamas County.

• First reading of Ordinance 23-1010 for the Oregon City Loop Trail Refinement Plan
• First reading of Ordinance 24-1001 regarding rubbish, construction hours, and parking
• Agreement with 3J Consulting for Barclay Hills Storm Pond and Drainage Improvements
• Resolution to temporarily exempt construction at 701 Molalla Avenue from noise prohibitions
• Student Library Card Program agreement with Clackamas County

The Commission approved a first reading for the Oregon City Loop Trail Refinement Plan and a student library card program. It also authorized a grant application for parking reforms and a first reading for city code amendments regarding rubbish, parking, and construction hours.

• Approved Oregon City Loop Trail Refinement Plan first reading (5-0)
• Approved Student Library Card Program MOA (5-0)
• Approved Resolution 24-03 for CFEC grant application (4-1)
• Approved Ordinance 24-1001 code amendments first reading as amended (4-1)
• Approved Resolution No. 23-06 Street Design Standards (5-0)
• Approved Resolution No. 24-02 noise exemption for 701 Molalla Avenue (5-0)
• Approved Resolution 24-04 appointing Amy Lindgren as code hearings officer (5-0)
• Approved 7-Eleven #20349D liquor license application (5-0)

Transportation Advisory Committee

The Transportation Advisory Committee will review a Public Works Report regarding 2023 PMUF projects. The committee will also approve minutes from the November 21, 2023 meeting.

• Approval of November 21, 2023, meeting minutes
• Public Works Report on 2023 PMUF Projects

Natural Resources Committee

The Natural Resources Committee will meet to discuss the city's tree code regarding tree removal and sidewalk mobility. The meeting also includes the approval of minutes from the November 8, 2023, meeting.

• Tree Removal and Sidewalk Mobility / Tree Code Discussion

City Commission

The City Commission will hold a work session to discuss developing a Destination Management Organization and Climate Friendly and Equitable Communities (CFEC) parking reforms. The meeting also includes an update on city projects from the City Manager. Additionally, the Mayor and Commissioners will present various committee reports.

• Discussion of a Destination Management Organization
• Discussion of CFEC parking reforms
• City Manager's update on city projects
• Commissioner and Mayor committee reports

The Commission discussed models for a Destination Management Organization (DMO) and agreed to hold a public meeting to gather resident input before deciding on a tourism promotion structure. No final decisions were made on the DMO's legal form or budget allocation. Staff reported updates on the Quiet Zone project timeline, Cayuse Five Memorial bids, and encroachments at McLoughlin Promenade.

• Agreed to hold public meeting for resident input on tourism promotion entity
• Consensus to allow public comment before updating Tourism Plan
• Consensus to form new tourism entity rather than using existing one
• No vote taken on DMO legal structure (501c3 vs 501c6)
• No vote taken on percentage of TRT funds for DMO

City Commission

The Oregon City Commission is holding a special meeting to conduct interviews for Planning Commission applicants. The Commission will then deliberate and select a new Planning Commissioner.

• Interviews for Planning Commission applicants
• Selection of a Planning Commissioner

The Oregon City City Commission held a special meeting on January 9, 2024, primarily to interview and select a Planning Commission applicant. Commissioners interviewed Shannon Ehleringer and then discussed the qualifications of three applicants. A motion to appoint Brandon Dole to the Planning Commission was approved 5-0. The meeting adjourned at 6:05 PM.

• Appointed Brandon Dole to the Planning Commission (5-0)

Youth Advisory Commission

The commission will discuss the Safe Routes to School Program with Public Works Director John Lewis. The meeting also includes a discussion regarding the If I Were Mayor Contest.

• Safe Routes to School Program discussion by John Lewis
• If I Were Mayor Contest discussion
• Approval of minutes

The Youth Advisory Commission unanimously elected Hannah Granderson as its new Secretary following a secret ballot vote. Public Works Director John Lewis briefed the commission on the Safe Routes to School program, noting a construction project on Holcomb Blvd is in the design phase with completion expected in about one year. The commission also unanimously approved amendments to four previous meeting minutes to correct name spellings and other errors.

• Elected Hannah Granderson as Secretary via secret ballot
• Approved amendments to May 8, 2023 minutes (unanimous)
• Approved amendments to June 12, 2023 minutes (unanimous)
• Approved amendments to August 14, 2023 minutes (unanimous)
• Approved amendments to December 11, 2023 minutes (unanimous)
• Noted Samuel Upkes' resignation from the Commission

Planning Commission

The Planning Commission will conduct the annual election of a chairperson and vice-chairperson. The meeting also includes a public hearing regarding a zoning text amendment for the Institutional District.

• Election of Chairperson and Vice-Chairperson
• Public Hearing: GLUA-23-00039 / ZC-23-00004 Zoning Text Amendment to I - Institutional District

The Planning Commission approved a zoning text amendment to allow a recreational vehicle park for Clackamette Park, removing the requirement that it be city-managed. The commission also elected its officers for 2024.

• Elected Commissioner Stoll as Chair for 2024 (6-1)
• Elected Commissioner Espe as Vice Chair for 2024 (7-0)
• Approved December 11, 2023 meeting minutes with corrections (7-0)
• Approved GLUA-23-00039/ZC-23-00004 Zoning Text Amendment to I Institutional District with 'city-managed' wording removed (7-0)

City Commission

The Oregon City Commission is holding a special meeting to conduct interviews for Planning Commission applicants. Following the interviews, the commission will deliberate and select a Planning Commissioner.

• Planning Commission applicant interviews
• Selection of a Planning Commissioner

The City Commission conducted interviews with two candidates for the Planning Commission. No appointments were made and no formal actions were taken during the meeting.

City Commission

The City Commission will consider routine items including water line replacement contracts and cemetery renovations. The meeting also includes discussions regarding the 4th of July celebration and mayoral appointments for 2024. The commission will receive the annual comprehensive financial report for the fiscal year ending June 30, 2023.

• Contract with Trench Line Excavation, Inc. for Clairmont Area Waterline Replacements Phase 2 Project
• Liquor license application for Shattered Oak Brewing (The Hive Taphouse)
• Mountain View Cemetery Veterans Memorial Renovation
• Addition of a new niche columbarium wall at Mountain View Cemetery
• Annual Comprehensive Financial Report for the fiscal year ending June 30, 2023

The City Commission appointed a new Commission President and approved a consent agenda including a liquor license and public improvement contracts. The Commission also reviewed the annual financial report for the fiscal year ending June 30, 2023.

• Appointed Commissioner Adam Marl as Commission President for 2024 (5-0)
• Approved consent agenda (5-0)
• Approved liquor license for Shattered Oak Brewing (dba The Hive Taphouse)
• Approved public improvement contract with Trench Line Excavation, Inc. for Clairmont Area Waterline Replacements Phase 2 Project
• Approved Mountain View Cemetery Veterans Memorial Renovation
• Approved Mountain View Cemetery addition of new niche columbarium wall

Citizen Involvement Committee

The Citizen Involvement Committee meeting scheduled for January 1, 2024, was cancelled. No agenda items were listed for discussion or decision.