Ottawa public meetings in 2025

Planning Commission

The Ottawa Planning Commission meeting scheduled for December 25, 2025 at City Hall was canceled. No agenda items were discussed or decided. The notice includes a Zoom link and phone numbers for remote access, but the meeting will not take place.

City Commission

The City Commission will discuss the appointment of an Interim City Manager and review the city's snow removal plan. The body will also receive an update from Lightfield Energy and present a donation check to ECKAN.

• Appointment of Interim City Manager
• Review of City snow removal plan
• Update from Lightfield Energy
• 2026 Cereal Malt Beverage Applications
• Donation check presentation from Mayor’s Christmas Tree Fund to ECKAN

The commission approved the consent agenda, appointed City Attorney Finch as interim city manager, and authorized a 30‑day extension of the Lightfield Energy contract. All motions passed with unanimous aye votes.

• Approved consent agenda (unanimous aye)
• Appointed City Attorney Finch as Interim City Manager (unanimous aye)
• Authorized staff to negotiate and execute a 30‑day extension of the Lightfield Energy contract (unanimous aye)
• Recessed into executive session to discuss personnel matters (unanimous aye)
• Reopened the meeting in open session (unanimous aye)

Planning Commission

The Planning Commission meeting scheduled for December 10, 2025, at Ottawa City Hall has been canceled. The agenda includes a link for a Zoom meeting, but the physical meeting will not take place.

• Meeting canceled
• Zoom meeting link provided
• Phone dial-in numbers listed

City Commission

The Ottawa City Commission will elect a mayor and mayor pro tem for the 2026 term, and consider a change order for the City Hall HVAC project. The meeting also includes the approval of a tree trimming contract and the reading of public comments.

• Election of Mayor and Mayor Pro Tem for 2026
• Change order request for City Hall HVAC project
• Approval of tree trimming contract with Asplundh Tree Expert LLC
• Public comments on agenda items
• Executive session with attorney

The commission approved the consent agenda, electing Zach Clayton as mayor for 2026 and Eric Crowley as mayor pro tem. They also approved a $171,058 change order to add LED lighting and ceiling‑tile replacement to the City Hall HVAC project. Upcoming City Commission meetings on Dec. 24 and Dec. 31 were announced as cancelled.

• Approved consent agenda (all present voted aye)
• Elected Zach Clayton as Mayor for 2026 term (all present voted aye)
• Elected Eric Crowley as Mayor Pro Tem for 2026 term (all present voted aye)
• Approved $171,058 LED lighting and ceiling‑tile change order for City Hall HVAC (all present voted aye)
• Administered Oath of Office to Commissioner Van Leiden
• Administered Oath of Office to Mayor Zach Clayton
• Administered Oath of Office to Mayor Pro Tem Eric Crowley
• Cancelled Dec. 24 and Dec. 31 City Commission meetings

City Commission

The Ottawa City Commission will consider several resolutions, including a $2,000 donation to the Mayor’s Christmas Tree Fund, a waiver of GAAP for 2026 financial reporting, and the acceptance of a final plat for Woodridge Estates that creates 13 residential lots at 1001 E. Wilson St. The body will also vote on establishing a Reinvestment Housing Incentive District for Woodridge Estates, setting a public hearing for Jan. 7, 2026, and approving a severance and consulting agreement for City Manager Silcott.

• Distribution of a $2,000 donation from Cosentino’s Price Chopper to the Mayor’s Christmas Tree Fund
• Resolution supporting a waiver of statutory GAAP requirements for 2026 financial reporting
• Resolution accepting the final plat for Woodridge Estates at 1001 E. Wilson St, creating 13 residential lots
• Resolution establishing a Reinvestment Housing Incentive District for Woodridge Estates, with a public hearing set for Jan. 7, 2026
• Approval of a severance and consulting agreement for City Manager Silcott

The commission approved the Transient Guest Tax Distribution Framework, several 2026 community partner funding agreements, and moved economic development services in‑house. It also adopted a resolution waiving GAAP for FY 2026, approved the Woodridge Estates final plat and a housing incentive district, and allocated a $2,000 donation to ECKAN.

• Approved Transient Guest Tax Distribution Framework (all present aye)
• Approved 2026 funding agreement with Elizabeth Layton Center (all present aye)
• Approved 2026 funding agreement with Ottawa Main Street Association (all present aye)
• Approved moving economic development services in‑house (Caylor aye; Crowley nay; Clayton aye; Skidmore nay; Allen aye)
• Approved allocation of $2,000 donation to ECKAN (all present aye)
• Approved resolution waiving GAAP for FY 2026 (all present aye) – Resolution No. 1999-25
• Approved Woodridge Estates Final Plat (all present aye) – Resolution No. 2000-25
• Approved resolution establishing Woodridge Estates RHID, setting public hearing and adopting Development Plan (all present aye) – Resolution No. 2001-25

City Commission

The City Commission will discuss a proposed framework for allocating Transient Guest Tax revenues starting in 2026. The body will also consider a severance and consulting agreement and receive updates on the city's pavement preservation plan and golf course.

• Proposed framework for allocating Transient Guest Tax revenues beginning in 2026
• Consideration of a severance and consulting agreement
• Pavement Preservation Plan update
• Golf Course update from General Manager Mlynar
• Recognition of 18 employees with service awards ranging from $100 to $175

The commission approved the consent agenda with all present members voting aye. They approved the severance and consulting agreement for City Manager Silcott, with all present members voting. The board placed the Transient Guest Tax distribution framework on the December 3, 2025 agenda for further discussion.

• Approved consent agenda (all present voted aye)
• Approved City Manager Silcott severance and consulting agreement (all present voted)
• Placed Transient Guest Tax distribution framework on Dec 3, 2025 agenda for further discussion
• Approved 30‑minute recess into executive session (all present voted aye)
• Approved reconvening into open session (all present voted aye)
• Approved 15‑minute recess into executive session (all present voted aye)
• Approved reconvening into open session after second recess (all present voted aye)

City Commission

The Ottawa City Commission will discuss several new business items, including a proposed ordinance to levy a 1.00% general‑purpose city retailers’ sales tax. Commissioners will also hear a request to renew the Fixed Base Operator agreement for airport operations and a presentation of the boiler replacement bid results for the Ottawa Memorial Auditorium. Additional items include a review of draft 2026 Community Partner Funding Agreements and a report from the Ottawa Main Street Association.

• Consider ordinance levying a 1.00% general‑purpose city retailers’ sales tax (City Attorney Finch)
• Fixed Base Operator Agreement renewal for airport operations (Director Welsh)
• OMA Boiler Bid Award – results of RFP for boiler replacement at Ottawa Memorial Auditorium (Director Evans)
• Review of 2026 Community Partner Funding Agreements (City Attorney Finch)
• Ottawa Main Street Association 3rd Quarter 2025 Community Partner Report

The commission approved the renewal of the Fixed Base Operator agreement for the municipal airport and adopted a new 1.00% city retail sales tax ordinance. It also awarded the Ottawa Memorial Auditorium boiler replacement contract to BCI Mechanical, Inc. The consent agenda, executive‑session recess, and reconvening motions were unanimously approved.

• Approved consent agenda (all present voted aye)
• Approved two‑year renewal of Fixed Base Operator Agreement with Reeder Aviation, LLC (all present voted aye)
• Adopted Ordinance No. 4166-25 levying a 1.00% general‑purpose city retailers’ sales tax (all present voted aye)
• Awarded Ottawa Memorial Auditorium Boiler Replacement Project to BCI Mechanical, Inc. for $174,860 (all present voted aye)
• Approved recess into executive session for 15 minutes (all present voted aye)
• Approved reconvening into open session (all present voted aye)
• Adjourned meeting at 5:16 p.m. (all present voted aye)

Planning Commission

The Planning Commission will review a final plat application for a residential development at 1001 East Wilson Street. The body will decide whether to recommend approval of the plan to the City Commission.

• Final Plat PLAT-2025-0005 for Woodridge Estates at 1001 East Wilson Street
• Proposed 13 single-family residential lots on 3.82 acres
• R-1 Low-Density Residential District zoning
• Developer agreement to pay a park land fee in lieu of land dedication

The commission approved the minutes from the August 28, 2025 meeting. It accepted the staff findings for the Woodridge Estates final plat. It then recommended that the City Commission approve the Woodridge Estates final plat. The next scheduled meeting on November 27 was announced as canceled.

• Approved August 28, 2025 minutes (all present voted aye)
• Accepted staff findings for Woodridge Estates final plat (all present voted aye)
• Recommended approval of Woodridge Estates final plat to City Commission (all present voted aye)
• Adjourned meeting (all present voted aye)

City Commission

The Ottawa City Commission will hear an update from Fire Chief Dillon on the city’s new Class 2 ISO rating. Commissioners will then consider a resolution authorizing the City Manager to sign a partnership agreement with Live Healthy Frankin County to establish a community commercial kitchen under the Pathways to a Healthy Kansas initiative. The meeting also includes routine items such as a proclamation for National Animal Shelter Appreciation Week and consent agenda approvals.

• Fire ISO Rating update – Fire Chief Dillon reports on the new Class 2 rating
• Resolution authorizing partnership agreement with Live Healthy Frankin County for a community commercial kitchen
• Proclamation recognizing National Animal Shelter Appreciation Week (Nov 2‑8, 2025)
• Consent agenda: approval of minutes from October 22, 2025 and August 19, 2025 meetings

The commission adopted the consent agenda, approving prior meeting minutes and the agenda. It approved Resolution No. 1998-25 authorizing the City Manager to sign a partnership agreement with Live Healthy Franklin County for a community incubator kitchen. Several motions to enter and exit executive session were also approved.

• Approved consent agenda (Oct 22, 2025 minutes; Aug 19, 2025 OMA Advisory Board minutes; meeting agenda) – all present voted aye
• Approved Resolution No. 1998-25 authorizing City Manager to sign partnership with Live Healthy Franklin County – all present voted aye
• Moved to recess into executive session for 25 minutes – all present voted aye
• Reopened open session after executive session – all present voted aye
• Moved to recess into executive session for 15 minutes – all present voted aye
• Reopened open session after second executive session – all present voted aye
• Adjourned meeting at 8:15 p.m. – declared by Mayor

City Commission

The Ottawa City Commission will discuss an update on the Utility Payment Kiosk, including removal of the inoperable unit and possible alternatives. Commissioners will consider selecting Strategic Government Resources (SGR) to serve as the search consultant for the next City Manager. The meeting also includes review of third‑quarter 2025 department reports and an update on active city projects. An executive session is scheduled to address a privileged personnel matter.

• Utility Payment Kiosk update – removal of inoperable unit and alternative options
• Selection of Strategic Government Resources (SGR) as City Manager search consultant
• Review of third‑quarter 2025 department reports
• Active projects update presented by City Manager Silcott
• Executive session to discuss hiring and evaluation of an employee (privileged matter)

The City Commission unanimously approved the consent agenda. By consensus the governing body agreed to remove the existing utility payment Kiosk and will reconsider replacement in the future. Commissioners also approved the selection of Strategic Government Resources to conduct the City Manager search, authorizing the Mayor to negotiate the contract.

• Approved consent agenda (all present voted aye)
• Agreed to remove the current utility payment Kiosk and evaluate future replacement (consensus)
• Approved selection of Strategic Government Resources for City Manager search (all present voted aye)

City Commission

The Ottawa City Commission will discuss a resolution to revise fees for open records requests to align with recent legislative changes. The meeting also includes a presentation of the city’s tree inventory and announcement of an IRA grant award, as well as a report on 2025 grant activity. Several proclamations recognizing Domestic Violence Awareness Month and Arbor Day will be approved.

• Tree Inventory Report and IRA grant announcement presented by Director Welsh and Blaine Stroble (Kansas Forestry)
• 2025 Grant Activity Report presented by City Clerk Scherman
• Resolution to revise fees for open records requests considered by the Governing Body
• Proclamation recognizing October as Domestic Violence Awareness Month
• Proclamation recognizing October 15, 2025 as Arbor Day

The commission approved the consent agenda unanimously. It adopted Resolution No. 1997-25 updating fees for public‑record requests, also unanimously. Proclamations recognizing Domestic Violence Awareness Month, Arbor Day, and Support Your Local Chamber of Commerce Day were read and accepted.

• Approved consent agenda (all present voted aye)
• Adopted Resolution No. 1997-25 updating open records fees (all present voted aye)
• Adopted proclamation recognizing October as Domestic Violence Awareness Month
• Adopted proclamation recognizing October 15, 2025 as Arbor Day
• Adopted proclamation recognizing October 15, 2025 as Support Your Local Chamber of Commerce Day
• Moved to recess into executive session for personnel matters (all present voted aye)
• Moved to reconvene into open session (all present voted aye)
• Moved to recess into executive session for attorney‑client discussion (all present voted aye)

Planning Commission

The Ottawa Planning Commission meeting set for October 8, 2025 was canceled. Consequently, no agenda items, decisions, or public hearings will be considered at this time.

City Commission

The Ottawa City Commission will consider an updated municipality agreement with the Kansas State Setoff Program, proposals to improve the City Hall HVAC system, and a resolution to amend the Personnel Policy Handbook's non‑owned auto policy. The meeting also includes routine consent agenda items such as approval of minutes from the September 17 meeting and a proclamation recognizing Fire Prevention Week (Oct 5‑11, 2025). Public comments and other standard agenda items will also be addressed.

• Updated Municipality Agreement with Kansas State Setoff Program
• Proposals for Ottawa City Hall HVAC system improvements
• Resolution to amend Personnel Policy Handbook (Non‑Owned Auto Policy)
• Consent agenda: approval of September 17, 2025 meeting minutes
• Proclamation recognizing Fire Prevention Week, Oct 5‑11, 2025

The commission approved the updated Municipality Agreement with the Kansas State Setoff Program after a unanimous aye vote. The City Hall HVAC improvement project was awarded to BCI Mechanical, Inc. for $1,204,578, also by unanimous aye vote. A resolution amending Section 6.8 of the Personnel Policy Handbook was adopted (Resolution No. 1996-25) with all present voting aye. The consent agenda, including prior meeting minutes, was also approved unanimously.

• Approved consent agenda (all present voted aye)
• Authorized execution of updated Municipality Agreement with Kansas State Setoff Program (all present voted aye)
• Awarded City Hall HVAC improvements contract to BCI Mechanical, Inc. for $1,204,578 (all present voted aye)
• Adopted amendment to Section 6.8 of Personnel Policy Handbook, Resolution No. 1996-25 (all present voted aye)

Planning Commission

The Planning Commission meeting scheduled for August 28, 2025, has been canceled.

City Commission

The Ottawa City Commission will discuss a review of the Ol’ Marais River Run Car Show, including event logistics and public safety measures. Commissioners will consider approval of the 2025 third‑quarter Neighborhood Revitalization Program (NRP) rebate applications for eight properties as recommended by the NRP Review Committee. The agenda also includes routine consent items such as approval of the September 10, 2025 meeting minutes, the August 2025 finance monthly report, and a proclamation recognizing Constitution Week (Sept 17‑23, 2025).

• Proclamation recognizing Constitution Week (Sept 17‑23, 2025)
• Consent agenda: approval of September 10, 2025 minutes, August 2025 finance report, August 13, 2025 Planning Commission minutes, and partner agency reports
• Ol’ Marais River Run Car Show review by Chief Weingartner (event logistics and public safety)
• Consideration of 2025 third‑quarter NRP rebate applications for eight properties

The City Commission approved the consent agenda after a unanimous aye vote. The commission also approved the 2025 Third Quarter Neighborhood Revitalization Program rebate applications for six residential properties and one commercial property, removing one address that was outside the district. Both motions passed with all present members voting aye. No other substantive decisions were recorded.

• Approved consent agenda (all present aye)
• Approved 2025 Third Quarter NRP rebate applications for six residential and one commercial property (all present aye)

City Commission

The City Commission will discuss safety preparations for the Power of the Past Tractor Show and select delegates for the League of Kansas Municipalities. The body will also review a cereal malt beverage license application for a local business.

• Cereal Malt Beverage License application for 80’s Flashback Arcade, LLC at 209 W. 2nd St.
• Safety presentation by Chief Weingartner regarding the Power of the Past Tractor Show (Sept 13-14, 2025)
• Selection of voting and alternative voting delegates for the League of Kansas Municipalities (LKM)

The commission approved the consent agenda and the appointment of three voting delegates and one alternate to represent Ottawa at the League of Kansas Municipalities conference. It also approved a new Cereal Malt Beverage license for 80’s Flashback Arcade LLC. Motions to recess into executive session and then reconvene were adopted.

• Approved consent agenda (all present voted aye)
• Approved selection of three LKM voting delegates – Commissioners Caylor, Crowley, Mayor Pro Tem Clayton – and alternate Mayor Allen (all present voted aye)
• Approved Cereal Malt Beverage license for 80’s Flashback Arcade LLC, 209 W. 2nd St. (all present voted aye)
• Approved recess into executive session for 10 minutes (all present voted aye)
• Approved reconvening into open session (all present voted aye)

Planning Commission

The Ottawa Planning Commission meeting scheduled for September 10, 2025 was canceled. No agenda items were discussed or decided.

City Commission

The City Commission will hold a public hearing regarding the 2026 budget and the intent to exceed the revenue neutral rate. The body will consider resolutions to adopt the budget and the 2026-2030 Capital Improvement Program.

• Public hearing for 2026 Budget and intent to exceed revenue neutral rate
• Resolution to levy property tax rate exceeding the revenue neutral rate (calculated at 44.112 mills)
• Proposed 2026 Budget with total expenditures not to exceed $72,854,331
• Resolution adopting the 2026-2030 Capital Improvement Program
• Proposed budget mill rate of 44.643

The City Commission unanimously approved the consent agenda. A resolution (No. 1993-25) to levy a property tax rate exceeding the Revenue Neutral Rate was adopted with all present voting aye. The 2026 budget (Resolution No. 1994-25) was adopted, also with all present voting aye. The 2026‑2030 Capital Improvement Program (Resolution No. 1995-25) was approved unanimously.

• Consent agenda approved (all present voted aye)
• Resolution No. 1993-25 to levy property tax above RNR approved (all present voted aye)
• Resolution No. 1994-25 adopting the 2026 budget approved (all present voted aye)
• Resolution No. 1995-25 adopting the 2026‑2030 Capital Improvement Program approved (all present voted aye)

Planning Commission

The Planning Commission will hold a public hearing to decide on the preliminary plat for Woodridge Estates. The proposed development would create 13 single-family residential lots on 3.82 acres.

• Public hearing for PLAT-2025-0004: Woodridge Estates preliminary plat at 1001 East Wilson Street
• Proposed construction of 13 single-family residential lots in an R-1 low-density residential district

City Commission

The Ottawa City Commission will decide on several key items including a resolution to allow alcohol service at the Ladies Night Out event, updates to the water tap fee schedule, and final plats for a 23-lot residential development in South Haven. The meeting will also consider resolutions related to housing needs, ballot language for a November election, and other routine approvals.

• Request to approve alcohol service at Ladies Night Out event on September 26, 2025
• Resolution updating Water Tap Fee Schedule to eliminate separate rural tap fee rate
• South Haven Final Plat for 23 residential lots
• Resolution making findings for South Haven RHID District to address housing needs
• Resolution approving ballot language for November 4, 2025 General Election

The commission unanimously approved a resolution authorizing complimentary alcoholic drinks at the Ladies Night Out event. It also adopted the South Haven Estates final plat, adopted findings for the South Haven Reinvestment Housing Incentive District, and approved ballot language for a one‑percent sales‑tax measure to appear on the November 2025 ballot. The consent agenda was approved without dissent.

• Approved consent agenda (all present aye)
• Adopted Resolution No. 1989-25 authorizing complimentary alcohol at Ladies Night Out (all present aye)
• Adopted Resolution No. 1990-25 approving South Haven Estates final plat (all present aye)
• Adopted Resolution No. 1991-25 adopting South Haven RHID findings (all present aye)
• Adopted Resolution No. 1992-25 approving ballot language for 2025 sales‑tax measure (all present aye)

City Commission

The City Commission will discuss sample ballot language for a Special Purpose and General Purpose Sales Tax framework for the November 4, 2025, General Election. The body will also consider updates to the city's traffic ordinance and public offense code.

• Sample language for Special Purpose and General Purpose Sales Tax for November 4, 2025 election
• Resolution amending Economic Development Incentive Policy, including fee schedule revisions
• 2025 Standard Traffic Ordinance annual revision
• Ordinance incorporating the Uniform Public Offense Code for Kansas Cities

The commission adopted a resolution amending the Economic Development Incentive Policy and repealing Resolution 1884-21. It also adopted the 2025 Standard Traffic Ordinance and the 2025 Uniform Public Offense Code. The body agreed to prepare a general‑purpose sales‑tax ballot language resolution for consideration at the next meeting.

• Adopted amended Economic Development Incentive Policy (Resolution 1988-25) – all present voted aye
• Adopted 2025 Standard Traffic Ordinance (Ordinance 4164-25) – all present voted aye
• Adopted 2025 Uniform Public Offense Code (Ordinance 4165-25) – all present voted aye
• Approved consent agenda – all present voted aye
• Consensus to prepare a resolution using general‑purpose sales‑tax ballot language for the 2025 election – to be considered Aug 27

Planning Commission

The Planning Commission will hold a public hearing to determine if the 2026-2030 Capital Improvement Program (CIP) conforms with the Ottawa Comprehensive Plan. This five-year strategic plan identifies prioritized investments in infrastructure and public facilities.

• Public hearing for the 2026-2030 Capital Improvement Program (CIP)
• Proposed Airport taxiway reconstruction
• Proposed NE Substation reliability and capacity improvement
• Proposed traffic light replacements at 15th and Main and 17th and Main
• Proposed City Hall HVAC replacement and Commission Room modernization

City Commission

The City Commission will discuss a proposed 2026 budget for the Franklin County Emergency Communication Center and consider a $78,100 agreement for traffic and sidewalk services. The body will also review results from the 2025 Community Survey and a resolution regarding the Premier Auto Project.

• Proposed 2026 Franklin County Emergency Communication Center budget request of $690,665
• Revised professional services agreement with GFT Infrastructure, Inc. for $78,100 for 15th and Main Street Traffic Signal and Sidewalk Project
• Resolution for the sale, conveyance, and release of leases for Premier Auto Project, Phase 1 Industrial Revenue Bonds
• Presentation of the 2025 Community Survey results based on over 1,000 responses

The Governing Body approved the consent agenda unanimously. It adopted a resolution authorizing the sale and conveyance of the City’s leasehold interest in the Premier Auto Project Phase I. The commission approved an updated $78,100 agreement with GFT Infrastructure for the 15th and Main Street traffic signal and sidewalk project. Commissioners agreed to place the one‑cent sales‑tax renewal question on the November 4, 2025 General Election ballot, with a resolution deadline of September 3, 2025.

• Consent agenda approved (unanimous)
• Resolution authorizing sale of Premier Auto Project leasehold adopted (unanimous)
• Updated GFT Infrastructure agreement for 15th & Main Street project approved for $78,100 (unanimous)
• Interlocal agreement for Franklin County Emergency Communication Center to be reviewed later (consensus)
• Decision to place one‑cent sales‑tax renewal on Nov 4, 2025 ballot, resolution deadline Sep 3, 2025 (consensus)

City Commission

The City Commission will meet to review the first of two presentations regarding statutory and procedural changes to the Reinvestment Housing Incentive District (RHID) policy. This discussion is in preparation for the adoption of a final policy.

• Reinvestment Housing Incentive District (RHID) Policy Revisions presentation

The City Commission approved the consent agenda, which included the July 23, 2025 meeting minutes and the regular meeting agenda, with all present voting aye. No other actions were adopted. The proposed revisions to the Reinvestment Housing Incentive District policy were presented for discussion and will be considered at a future meeting.

• Approved consent agenda (unanimous vote)
• Approved July 23, 2025 meeting minutes (part of consent agenda)

Planning Commission

The Planning Commission meeting scheduled for July 31, 2025, has been canceled.

City Commission

The City Commission will hold a public hearing and consider an ordinance to establish a Reinvestment Housing Incentive District (RHID) for the Northeast Village project. The body will also discuss a potential new city logo and traffic signal designs for 15th & Main.

• Public hearing and ordinance for Northeast Village Reinvestment Housing Incentive District (RHID)
• Authorization for phase two expenditures of the 2025 Main Street Streetlight Conduit Project (9th to 13th Main Street)
• Direction on traffic signal design for the intersection of 15th & Main
• Discussion on public engagement process for a potential new city logo
• Review of second quarter 2025 department reports

The commission approved the consent agenda unanimously. It adopted an ordinance establishing a Reinvestment Housing Incentive District for the Northeast Village project and approved a development agreement that reimburses up to $845,000. The body also agreed to move forward with a public engagement process to evaluate the city logo. Additionally, it authorized a $65,000 expenditure for Phase Two of the Main Street streetlight conduit project.

• Approved consent agenda (all present voted aye)
• Adopted RHID Development Plan and Development Agreement for Northeast Village (all present voted aye)
• Approved public engagement process for city logo redesign (consensus)
• Selected standard galvanized signal pole for 15th & Main (consensus)
• Authorized $65,000 Phase Two streetlight conduit and pull box project on Main Street (all present voted aye)

City Commission

The City Commission will review the proposed 2026 General Fund budget and consider a notice to exceed the Revenue Neutral Rate. The body will also discuss housing incentives and several property rezonings.

• Proposed 2026 General Fund budget review
• Notice of Indication to Exceed Revenue Neutral Rate for 2026 Budget
• Rezoning of 104, 116, and 124 S. Mulberry from I-1 Light Industrial to R-1 Low Density Residential
• Resolution defining a Proposed Reinvestment Housing Incentive District for Woodridge Estates
• Renewal of Water Supply Agreement with Rural Water District #4 of Franklin County through 2036

The commission adopted Resolution No. 1986-25 establishing a Reinvestment Housing Incentive District for the Woodridge Estates development. It approved the intent to exceed the Revenue Neutral Rate for the 2026 budget with a 44.643‑mill levy. Ordinances rezoning three Mulberry Street parcels from industrial to low‑density residential were adopted. The water supply agreement with Rural Water District #4 was renewed through 2036.

• Adopted RHID resolution for Woodridge Estates (aye vote, 1 abstention)
• Approved intent to exceed Revenue Neutral Rate (44.643 mills) for 2026 budget (unanimous)
• Set public hearing for 2026 Operating Budget on Sep 3 2025 (unanimous)
• Adopted Ordinance No. 4160-25 rezoning 104 S. Mulberry to R‑1 (unanimous)
• Adopted Ordinance No. 4161-25 rezoning 116 S. Mulberry to R‑1 (unanimous)
• Adopted Ordinance No. 4162-25 rezoning 124 S. Mulberry to R‑1 (unanimous)
• Approved renewal of Water Supply Agreement with Rural Water District #4 through 2036 (unanimous)
• Approved consent agenda including minutes and appointments (unanimous)

Planning Commission

The Planning Commission meeting scheduled for July 9, 2025, has been canceled.

City Commission

The City Commission will discuss the proposed 2026 operating budget for funds that impact the city's mill rate. The meeting also includes a review of previous minutes and a vehicle purchase filing.

• Review of 2026 Operating Budget for funds impacting mill rate
• Receive and file Vehicle Purchase for Electric Distribution Dump Truck

The commission voted to approve the consent agenda, which included the minutes from the July 2, 2025 meeting, the June 11, 2025 Planning Commission minutes, the purchase of an electric distribution dump truck, and the regular meeting agenda. All present commissioners voted aye. No other substantive actions were taken.

• Approved consent agenda—including July 2 minutes, vehicle purchase, and meeting agenda (unanimous)

City Commission

The City Commission will discuss a community survey regarding the 2026 expiry of a one-cent local sales tax. The body is also considering a SCADA system upgrade for the Water Reclamation Facility and a storm sewer easement vacation.

• Authorization for SCADA system upgrade at the Ottawa Water Reclamation Facility
• Vacation of storm sewer easement for 415 E. 15th Street requested by Vanknight Properties
• Authorization of a community survey regarding the July 30, 2026, expiry of a one-cent local sales tax
• Budget recap on special revenue funds and Community Partner funding applications
• Presentations on the 2025 DARE Camp and National Night Out

The commission allocated $63,430 to Prairie Paws Animal Shelter and other specific amounts to community groups, while declining the Child Advocacy Center request. It authorized the $249,180 SCADA system upgrade at the Ottawa Water Reclamation Facility. An ordinance was adopted to vacate the storm sewer easement at 415 E. 15th Street. The body also approved distribution of a community survey on the upcoming sales‑tax renewal.

• Approved consent agenda (unanimous)
• Allocated funds to multiple agencies and declined Child Advocacy Center request
• Authorized SCADA system upgrade ($249,180) at water reclamation facility (unanimous)
• Adopted ordinance to vacate storm sewer easement at 415 E. 15th Street (unanimous)
• Authorized distribution of community survey for sales‑tax renewal (unanimous)

Planning Commission

The Planning Commission will hold public hearings on three requests from Vanknight Properties to rezone parcels from Light Industrial (I-1) to Low Density Residential (R-1). The body will also continue its review of the City of Ottawa's Capital Improvement Program.

• RZNE-2025-0001: Rezone 104 S. Mulberry from I-1 to R-1 for a single-family residence
• RZNE-2025-0002: Rezone 116 S. Mulberry from I-1 to R-1
• RZNE-2025-0003: Rezone 124 S. Mulberry from I-1 to R-1
• Discussion of the Capital Improvement Program (CIP)

The Planning Commission approved the June 1, 2025 meeting minutes. For each of three parcels on Mulberry Street, the commission unanimously accepted staff findings and recommended that the City Commission rezone the properties from I‑1 Light Industrial to R‑1 Low‑Density Residential. The meeting was then adjourned.

• Approved June 1, 2025 meeting minutes (all present voted aye)
• Accepted findings for rezoning 104 S. Mulberry (all present voted aye)
• Recommended rezoning 104 S. Mulberry to R‑1 Low‑Density Residential (all present voted aye)
• Accepted findings for rezoning 116 S. Mulberry (all present voted aye)
• Recommended rezoning 116 S. Mulberry to R‑1 Low‑Density Residential (all present voted aye)
• Accepted findings for rezoning 124 S. Mulberry (all present voted aye)
• Recommended rezoning 124 S. Mulberry to R‑1 Low‑Density Residential (all present voted aye)
• Adjourned meeting (all present voted aye)

City Commission

The City Commission will discuss funding allocations for community partners and review proposed 2026 operating budgets for several special revenue funds. The body will also consider amendments to the Personnel Policy Handbook and review 2024 water quality data.

• 2026 Operating Budget for Community Partners funding requests
• 2026 Operating Budgets for Airport, Special Alcohol, Opioid Settlement, Land Bank, Economic Development, WWTP Debt, Proximity Park Sales Tax, and Risk Management
• Resolution to amend Personnel Policy Handbook sections on Overtime Pay, Holidays, and City Vehicle use
• 2025 Consumer Confidence Report summarizing 2024 water quality data

The commission approved the consent agenda unanimously. It adopted Resolution No. 1985-25, amending the City of Ottawa Personnel Policy Handbook, with all present voting aye. The board also reviewed the 2026 Community Service Fund budget, reaching consensus to fully fund several listed programs. No public comments were received.

• Approved consent agenda (all present voted aye)
• Adopted Resolution No. 1985-25 amending Personnel Policy Handbook (all present voted aye)
• Consensus to fully fund Prairie Paws Animal Shelter $63,430
• Consensus to fully fund Veteran’s Day Committee $1,000
• Consensus to fully fund City Band $4,915
• Consensus to fully fund Franklin County Development Council $67,594
• Consensus to allocate $2,000 to Franklin County Coalition to End Homelessness (out of $7,000 request)
• Consensus to fully fund Hope House $9,549.12

City Commission

The City Commission met at 4:00 pm for a retreat at City Hall, attended by Mayor Allen, Mayor Pro Tem Clayton, Commissioners Caylor, Crowley, Skidmore, and staff members Brian Silcott and Melanie Landis. The session reviewed the goals set in 2024 and discussed next steps. No further business was taken and the meeting was adjourned at 6:02 pm.

City Commission

The City Commission will discuss 2026 operating budget requests for community partners, special parks, and special highways. The body is also considering a resolution to set a public hearing for a new housing district in the Northeast Village.

• Resolution to set a July 23, 2025, public hearing for the Northeast Village RHID development plan
• Review of 2026 operating budget requests for Community Partners
• Review of 2026 operating budgets for Special Parks and Special Highways funds
• Review of tap fee cost recovery and connection policy for infill lots
• Proclamations for Juneteenth and Small Cities Month

The City Commission approved the consent agenda, adopting all items without dissent. Commissioners adopted Resolution No. 1984-25, scheduling a public hearing on July 23 to consider creating a Rural Housing Incentive District and a development plan for the Northeast Village project. By consensus, the body directed staff to draft a resolution updating water tap fees and to include incentives for housing infill development.

• Approved consent agenda (all present voted aye)
• Adopted Resolution No. 1984-25 to hold public hearing on Rural Housing Incentive District (all present voted aye)
• Agreed by consensus to develop draft resolution for water tap fee updates with housing infill incentives

City Commission

The commission voted unanimously to enter executive session twice and to reconvene in open session twice. No other business was acted upon before adjournment.

• Recess into executive session (60 min) approved (all aye)
• Reopen open session at 5:05 pm approved (all aye)
• Recess into executive session (30 min) approved (all aye)
• Reopen open session at 5:35 pm approved (all aye)

Planning Commission

The Planning Commission will review the draft 2026-2030 Capital Improvement Program to determine if proposed infrastructure projects conform with the City's Comprehensive Plan. The body will also hold a public hearing regarding an easement vacation request for a residential property.

• Public hearing for easement vacation at 415 E 15th Street (VAC-2025-0001)
• Review of draft Capital Improvement Program (CIP) 2026-2030
• Discussion of the Comprehensive Plan
• Approval of May 29, 2025, meeting minutes

The commission approved the minutes from the May 29, 2025 meeting by unanimous vote. It accepted the staff findings on the easement vacation for 415 E 15th Street and unanimously recommended that the City Commission approve the vacation. The meeting was adjourned by unanimous vote.

• Approved May 29, 2025 meeting minutes (unanimous)
• Accepted staff findings on easement vacation at 415 E 15th St (unanimous)
• Recommended City Commission approve easement vacation at 415 E 15th St (unanimous)
• Adjourned meeting (unanimous)

City Commission

The City Commission will discuss proposed 2026 operating budgets for the Water and Wastewater Funds. The body will also consider a contract for website design and hosting and hear a presentation on new police department education programs.

• Contract award for website design, development, and hosting
• Review of 2026 Operating Budget for Water Fund
• Review of 2026 Operating Budget for Wastewater Fund
• Presentation on 2025 Teen Safety Academy and Fall Citizen Public Safety Academy
• Request from Lightfield Energy

The City Commission approved the consent agenda and authorized a contract with CivicPlus for website design, development and hosting, costing $28,942.25 for the first year. It also approved a 180‑day extension of the due‑diligence period for Lightfield Energy. All motions passed with all members voting aye.

• Approved consent agenda (June 4 minutes, May 14 Planning minutes, agenda) – unanimous aye
• Approved recess into executive session – unanimous aye
• Approved reconvening into open session – unanimous aye
• Authorized City Manager to negotiate and execute contract with CivicPlus for website design, development and hosting – unanimous aye
• Authorized City Manager and City Attorney to execute 180‑day due‑diligence extension for Lightfield Energy – unanimous aye

City Commission

The City Commission will discuss and seek consensus on the proposed 2026 operating budgets for the Electric and Stormwater funds. The meeting also includes a project update on the River Crossing Structure Replacement.

• Review of 2026 Operating Budget for Electric Fund
• Review of 2026 Operating Budget for Stormwater
• Project update on River Crossing Structure Replacement engineering design

The commission approved the consent agenda, which included the May 21 and May 28 meeting minutes and the current agenda. Commissioner Crowley moved, Commissioner Caylor seconded, and all present voted aye. No other motions were decided; the meeting featured budget reviews and project updates.

• Approved consent agenda (all present voted aye)

City Commission

The City Commission will review Neighborhood Revitalization Program rebate applications for 11 properties. The body will also consider infrastructure projects for water lines and street lighting on Main Street.

• Approval of 2025 Second Quarter NRP Rebate Applications for 11 properties totaling $47,829.10 over 10 years
• Conduit boring and pull box installation for streetlight upgrades between 13th and 15th Main Street
• Water main replacement project from 15th to 17th Street
• Approval of March 18, 2025 Ottawa Memorial Auditorium Advisory Board minutes
• Approval of April 24, 2025 Planning Commission minutes

The commission approved the consent agenda unanimously. It adopted the recommendation to add eleven properties to the Neighborhood Revitalization Program, approving the associated tax rebates. The board also approved a $31,200 street‑light conduit boring project and a $104,483 water‑line replacement project, each passing with all present voting aye. Several motions to enter and exit executive session were also approved unanimously.

• Approved consent agenda (all present voted aye)
• Approved addition of eleven properties to Neighborhood Revitalization Program (all present voted aye)
• Approved $31,200 Street Light Conduit Boring and Pull Box Installation Project (all present voted aye)
• Approved $104,483.06 15th‑to‑17th Street Main Street Water Line Replacement Project (all present voted aye)
• Approved recess into executive session (30 min) (all present voted aye)
• Approved reconvening into open session (all present voted aye)
• Approved second recess into executive session (10 min) (all present voted aye)
• Approved reconvening into open session (all present voted aye)

City Commission

The City Commission will hold a public hearing and consider a resolution to approve an illuminated sign at 120 W. 2nd Street despite a denial from the State Historical Preservation Office. The body will also review the 2024 Audited Financial Statement and consider amendments to the Personnel Policy Handbook.

• Public hearing and resolution for illuminated signage at 120 W. 2nd Street
• Proposed amendments to Personnel Policy Handbook regarding pay, overtime, and holidays
• Tourism advertising funding request from Ottawa Main Street Association for FOX4 television ads
• Presentation of the 2024 Audited Financial Statement
• Estoppel Certificate for 2202 E. Wilson regarding a Special Use Permit

The commission approved an illuminated sign at 120 W. 2nd Street after a public hearing. It adopted amendments to the City Personnel Policy Handbook. The city funded $8,000 for a FOX4 Zip Trip tourism advertisement and authorized the mayor to sign a certificate for $6 million revenue anticipation notes for Ottawa University.

• Approved Resolution No. 1983-25 for illuminated sign at 120 W. 2nd Street (Skidmore aye, Caylor absent, Crowley abstained, Clayton aye, Allen aye)
• Adopted consent agenda (all present aye)
• Adopted Resolution No. 1982-25 amending the City Personnel Policy Handbook (all present aye)
• Approved $8,000 tourism advertising funding for FOX4 Zip Trip (all present aye)
• Authorized Mayor to execute Certificate of Approval for $6,000,000 Series 2025 Revenue Anticipation Notes for Ottawa University (all present aye)
• Recorded award of KDHE Waste Tire Grant for $2,867 (no vote required)

Planning Commission

The Planning Commission will review and discuss the draft revisions to the City of Ottawa's Comprehensive Plan, focusing on chapters 3-5 (Goals/Objectives, Future Land Use, Implementation). No action will be taken; commissioners are asked to provide feedback by May 21, 2025. The agenda also includes approval of prior meeting minutes and standard procedural items.

• Review and discussion of Comprehensive Plan draft revisions (chapters 3-5) — no action scheduled
• Staff request for Planning Commission feedback on the draft by May 21, 2025
• Consent agenda: approval of April 24, 2025, meeting minutes

The Planning Commission approved the minutes from the April 24, 2025 meeting. Members requested that comments on the Comprehensive Plan update be submitted by May 21, 2025, and asked for additional survey information to be emailed. The commission then adjourned the meeting.

• Approved April 24, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

City Commission

The Ottawa City Commission will vote on several contract awards, including bids for the 2025 street rehabilitation project and sludge removal services, and an engineering agreement for a traffic signal at 15th & Main Street. Other action items include amending the personnel policy handbook, approving a right-of-way use agreement for a private sewer line, and deciding on a tourism advertising funding request from Ottawa Main Street Association. The commission will also interview a candidate for the Board of Zoning Appeals and recognize an essay contest winner.

• Agreement with TranSystems for engineering services to replace traffic signal at 15th & Main Street
• Bid award for sludge removal and land application services at Water Treatment Plant
• Resolution to amend Personnel Policy Handbook covering pay periods, overtime, holidays, health coverage, tuition reimbursement, and meal/travel policies
• Bid award for 2025 Street Rehabilitation Project to improve roadway conditions
• Tourism advertising funding request from Ottawa Main Street Association for TV ads on FOX4

The commission approved several contracts, including a $53,600 engineering services agreement for the 15th & Main Street traffic signal, a $180,000 sludge removal contract, and street rehabilitation contracts for $112,613.74 (asphalt) and $121,491.45 (chip seal). It also approved a right‑of‑way use agreement for a private sewer line and appointed Daniel White to the Board of Zoning Appeals. The personnel policy handbook amendments and a tourism advertising funding request were placed on the agenda for the next meeting. The consent agenda and meeting minutes were approved unanimously.

• Approved consent agenda – all present voted aye
• Approved $53,600 engineering services agreement for 15th & Main Street traffic signal – all present voted aye
• Approved $180,000 sludge removal and land application contract with Sandyland Environmental – all present voted aye
• Approved $112,613.74 asphalt contract to Killough Construction and $121,491.45 chip seal contract to Vance Brothers – all present voted aye
• Approved Right‑of‑Way Use Agreement with Legacy Homes of Ottawa, LLC – all present voted aye (Commissioner Crowley abstained)
• Approved appointment of Daniel White to the Board of Zoning Appeals – all present voted aye
• Placed personnel policy handbook amendments on next meeting agenda for further deliberation – consensus decision
• Placed tourism advertising funding request from Ottawa Main Street Association on next meeting agenda – consensus decision

City Commission

The City Commission will review residential development plans for 901 South Cherry and 818-822 West 10th St. The body will also consider a charter ordinance for local administration of the Transient Guest Tax and review the city's street maintenance plan.

• Proposed development of 30 homes in duplex units at 901 South Cherry
• Proposed final plat for 3 residential lots at 818 and 822 West 10th St
• Charter Ordinance for self-administration of the Transient Guest Tax
• Review of the City's street maintenance plan
• Proclamations for National Police Week and Public Service Recognition Week

The commission adopted Charter Ordinance No. 24-25, allowing the City Clerk’s Office to administer the Transient Guest Tax after the Kansas Department of Revenue declined to collect it. The commission also approved the final plat for the Cherry Creek Subdivision (Resolution No. 1979-25) and its Planned Unit Development (Resolution No. 1980-25). The final plat for the Vanknight Addition was approved (Resolution No. 1980-25). The consent agenda was unanimously approved.

• Adopted Charter Ordinance No. 24-25 for local Transient Guest Tax administration (all present voted aye)
• Approved final plat for Cherry Creek Subdivision, Resolution No. 1979-25 (all present voted aye)
• Approved Cherry Creek Planned Unit Development, Resolution No. 1980-25 (all present voted aye)
• Approved final plat for Vanknight Addition, Resolution No. 1980-25 (all present voted aye)
• Approved consent agenda, including prior meeting minutes (all present voted aye)

City Commission

The City Commission will discuss the city's development process philosophy and review the 2026–2030 Capital Improvement Program. The body will also consider a land use agreement for a city-owned parcel and a charter ordinance for the transient guest tax.

• Review of 2026–2030 Capital Improvement Program
• Land Use Agreement for city-owned parcel at 2706 Kingman Rd. with JC Freedom Enterprises
• Charter Ordinance for self-administration of the Transient Guest Tax
• Bid award for 2025 mowing services
• Reappointments to City Boards and Commissions

The commission approved the consent agenda unanimously. It appointed Jo Ann Nowatzke to the Library Board and Kelly Whittaker to the Accessibility Advisory Board. The commission authorized the City Manager to execute a land use agreement for a seasonal fireworks stand at 2706 Kingman Road. It also awarded the 2025 city grounds‑maintenance contract to Johnson Lawn Care.

• Consent agenda approved (all present voted aye)
• Appointed Jo Ann Nowatzke to Library Board (all present voted in favor)
• Appointed Kelly Whittaker to Accessibility Advisory Board (all present voted in favor)
• Authorized land use agreement for seasonal fireworks stand at 2706 Kingman Road (all present voted in favor)
• Awarded 2025 mowing services contract to Johnson Lawn Care (all present voted in favor)
• Directed staff to continue Capital Improvement Program approval process

City Commission

The Ottawa City Commission will consider a resolution making findings for the Northeast Village RHID District, conduct interviews for the Accessibility Advisory Board and Library Board, and review first-quarter department reports and project updates. The meeting also includes approval of consent agenda items such as minutes and financial reports.

• Resolution making findings for the Northeast Village RHID District (pages 54-61)
• Interviews for Accessibility Advisory Board (Kelly Whittaker) and Library Board (Patrice Peoples, David Tyler, Jo Ann Nowatzke)
• Review of First Quarter 2025 department reports (pages 62-97)
• Project updates from City Manager Silcott (pages 98-108)
• Consent agenda includes March 2025 finance report and outside agency reports

The commission approved the consent agenda with all present voting aye. It adopted Resolution No. 1978-25 establishing findings for a Northeast Village Reinvestment Housing Incentive District, also with unanimous approval. The body appointed Andrea Morrow to the Accessibility Advisory Board by unanimous vote. No other substantive actions were taken.

• Approved consent agenda (all present voted aye)
• Adopted Resolution No. 1978-25 for Northeast Village RHID district (all present voted aye)
• Appointed Andrea Morrow to the Accessibility Advisory Board (all present voted aye)

City Commission

The Ottawa City Commission will hold a regular meeting with a proclamation for National Volunteer Recognition Week, a consent agenda approving previous minutes, and interviews for the Accessibility Advisory Board. New business includes a review of the 2025 Street Maintenance Plan and a report on the 2025 Franklin County Housing Study. No major decisions with dollar amounts are on the agenda; the commission will also enter an executive session for attorney consultation.

• Proclamation declaring April 20-26, 2025 as National Volunteer Recognition Week
• Interviews for City of Ottawa Accessibility Advisory Board: Andrea Morrow and Nichole Hitchcock
• Review of the 2025 Street Maintenance Plan presented by Director Welsh
• Receive and file 2025-2029 Housing Demand and Market Conditions Assessment from Next Move Group
• Executive session for attorney-client consultation under K.S.A. 75-4319(b)(12)

The City Commission unanimously approved the consent agenda. The body then recessed into an executive session by unanimous vote, reconvened into open session, and adjourned the meeting.

• Approved consent agenda (all present voted in favor)
• Recessed into executive session (all present voted aye)
• Reconvened into open session (all present voted aye)
• Adjourned meeting (Mayor declared adjourned)

Planning Commission

The Planning Commission will consider several residential development applications, including plats for Vanknight Addition, South Haven Estates, and Cherry Creek. The body will also discuss Chapter 2 of the Comprehensive Plan.

• Vanknight Addition Final Plat: 818 and 822 West 10th Street for three residential lots
• South Haven Estates Preliminary Plat: 915 W. 19th Street for 23 residential lots on 5.7 acres
• Cherry Creek Final Plat: located at 901 S. Cherry Street
• Cherry Creek Final Planned Unit Development (PUD): located at 901 S. Cherry Street
• Comprehensive Plan Chapter 2 discussion

The commission approved the minutes from February 27 and March 27, 2025. Staff findings for the Cherry Creek Final Plat were accepted and the commission recommended its approval to the City Commission. Staff findings for the Cherry Creek Final PUD were also accepted and the commission recommended its approval to the City Commission. All votes were recorded as unanimous aye votes.

• Approved minutes from Feb 27, 2025 and Mar 27, 2025 (all present voted aye)
• Accepted staff findings for Cherry Creek Final Plat (all present voted aye)
• Recommended approval of Cherry Creek Final Plat to City Commission (all present voted aye)
• Accepted staff findings for Cherry Creek Final PUD (all present voted aye)
• Recommended approval of Cherry Creek Final PUD to City Commission (all present voted aye)

City Commission

The City Commission will hold a regular meeting with new business items including a review of economic development incentive tools such as Industrial Revenue Bonds and property tax abatement policies. Commissioners will also consider an ordinance to amend the Common Consumption Area to remain open year-round, a request to approve the purchase of a replacement front loader, and a new cereal malt beverage license for Pizza Time following a business sale. The consent agenda includes approval of minutes from previous meetings.

• Review of economic development incentive tools (Industrial Revenue Bonds, property tax abatement, etc.) presented by consultants
• Ordinance to amend the Common Consumption Area to operate year-round
• Request to approve purchase of an unscheduled replacement front loader (cost details in staff report)
• New Cereal Malt Beverage License application for Pizza Time due to recent business sale
• Approval of minutes from April 2 special call and regular meetings

The commission approved a new ordinance (4158-25) that allows the Common Consumption Area to operate year‑round from 9 a.m. to 11 p.m., with closure authority retained by the City Manager or Police Chief. The body also authorized the purchase of a new front loader for $179,652 and approved a Cereal Malt Beverage license for Pizza Time at 208 S. Main St. All motions passed with unanimous votes from those present.

• Adopted ordinance amending CCA to year‑round use (all present voted aye)
• Authorized purchase of front loader #148 for $179,652 (all present voted aye)
• Approved CMB license for Pizza Time, 208 S. Main St. (all present voted aye)
• Approved consent agenda, including prior meeting minutes (all present voted aye)

City Commission

The City Commission will discuss and consider receiving the final draft of the Water Treatment Plant Study, which evaluates the condition of the plant built in 1978-1980 and identifies needed upgrades or potential replacement. The study covers structural, mechanical, and operational components to guide capital improvements. No other substantive decisions are on the agenda aside from routine consent items.

• Review of Water Treatment Facility Evaluation (pages 7-90) assessing plant condition, capacity, and future capital needs
• Approval of minutes from March 26, 2025 meeting and current agenda via consent agenda

The City Commission voted to approve the consent agenda, which included the March 26 minutes and the current meeting agenda. All present members voted in favor. The Water Treatment Facility plan was presented and discussed, but no action was taken. The meeting was adjourned at 7:46 p.m.

• Approved consent agenda (all present voted in favor)
• Adjourned meeting at 7:46 p.m.

City Commission

The commission met at City Hall at 5:30 p.m. for an alignment session. Commissioners and staff reviewed the governing body’s goals and planning steps. No further business was presented, and the meeting was adjourned at 6:45 p.m.

Planning Commission

The Planning Commission will hold a public hearing on proposed revisions to Chapter 2 of the Ottawa Comprehensive Plan, covering existing conditions, demographics, land use, education, community facilities, public safety, and parks. No action will be taken at this meeting; it is a discussion and review session. The consent agenda includes approval of the February 27, 2025 meeting minutes.

• Public hearing and discussion on Chapter 2 revisions of the Comprehensive Plan (existing conditions and demographics, updated from early 2000s)
• Consent agenda: approval of February 27, 2025 meeting minutes

The Planning Commission lacked a quorum because several members were absent. Chair Lantis closed the meeting without taking any action. No decisions were approved, denied, or tabled.

City Commission

The Ottawa City Commission will hear an update on golf course activities. They will also consider consenting to a sublease agreement for hangar facilities at the Ottawa Municipal Airport and vote on authorizing 2025 tornado siren upgrades to improve reliability and integration with Franklin County's emergency management system.

• Update on golf course activities by General Manager Rob Mlynar
• Consent to sublease agreement between Dodson International Parts, Inc. and Dodson Investment Inc. for hangar facilities at Ottawa Municipal Airport
• Request for authorization to proceed with 2025 tornado siren upgrades, including funding approval

The commission unanimously approved $122,926.35 funding for the 2025 tornado siren system upgrades. It also approved consent for the sublease of hangar facilities at Ottawa Municipal Airport between Dodson International Parts, Inc. and Dodson Investment Inc. The consent agenda was approved unanimously.

• Approved $122,926.35 funding for 2025 tornado siren upgrades (all present voted aye)
• Approved consent to sublease hangar facilities at Ottawa Municipal Airport between Dodson International Parts, Inc. and Dodson Investment Inc. (all present voted aye)
• Approved consent agenda, including prior meeting minutes (all present voted in favor)

City Commission

The Ottawa City Commission will consider amending electric utility rates (replacing Resolution 1928-23), review bids for the KOWI taxiway project, and decide on a grant application to support that project. Other items include a resolution adjusting cemetery rates, award of a nuisance mowing bid, and project updates. The consent agenda includes approval of minutes, a finance report, and outside agency reports.

• Amendment to Electric Rate Resolution (replaces Resolution 1928-23, updated rate schedule)
• Review of bid proposals for KOWI taxiway project
• Authorization to submit grant application for taxiway project
• Resolution establishing cemetery rates for sustainable maintenance
• Award of nuisance mowing bid for code-violation properties

The commission unanimously approved the consent agenda. It awarded the KOWI Airport Taxiway Reconstruction contract to Amino Brothers with a $1,160,881.00 base bid, contingent on FAA grant approval. The body also adopted new cemetery service fees (Resolution 1976‑25), approved a nuisance‑mowing contract with K‑B’s Lawn Care LLC, and amended the electric utility rate schedule (Resolution 1977‑25) with a final 5‑0 vote.

• Unanimously approved consent agenda (all present aye)
• Approved $1,160,881.00 base bid for KOWI Taxiway Reconstruction, contingent on FAA grant (all present aye)
• Adopted Resolution 1976‑25 to adjust cemetery service fees (all present aye)
• Approved award of nuisance‑mowing contract to K‑B’s Lawn Care LLC (all present aye)
• Amended electric utility rate schedule (Resolution 1977‑25); vote: Crowley aye, Clayton aye, Allen aye, Caylor aye, Skidmore nay, then Skidmore changed to aye (final 5‑0 approval)

Planning Commission

The March 12, 2025, Planning Commission meeting has been canceled. No items were discussed or decided.

• Meeting canceled - no agenda items

City Commission

The City Commission will discuss energy stability through a GRDA power purchase agreement and a KMEA board appointment. The body will also review a strategic plan and critical electrical repairs for the Ottawa Memorial Auditorium.

• Approval of GRDA Power Purchase Agreement Extension
• Resolution accepting public infrastructure improvements to 23rd Street
• Appointment to the Kansas Municipal Energy Agency (KMEA) Board Director 1 position
• Resolution approving the City of Ottawa’s Levee Study
• Approval of a critical electrical repair at Ottawa Memorial Auditorium

The City Commission approved a 25-year power purchase agreement with the Grand River Dam Authority (GRDA) for 12MW of power, with an option to increase to 15MW. The commission also accepted public infrastructure improvements on 23rd Street, approved a critical electrical repair at the Ottawa Memorial Auditorium, and adopted a resolution declaring the levee system a strategic priority. All votes were unanimous, with Commissioner Crowley abstaining from the auditorium repair vote due to a conflict of interest.

• Approved 25-year GRDA power purchase agreement (unanimous)
• Accepted 23rd Street public infrastructure improvements (unanimous)
• Approved $43,417.65 critical electrical repair at OMA (unanimous, Crowley abstained)
• Adopted levee study resolution declaring flood control a strategic priority (unanimous)
• Appointed Commissioner Caylor to KMEA Board Director 1 (unanimous)

Planning Commission

The Planning Commission will hold a public hearing on a preliminary plat to create three residential lots at 818 and 822 West 10th Street (Vanknight Addition). They will also discuss the city's comprehensive plan. The meeting includes approval of previous minutes and public comments.

• Public hearing on preliminary plat for Vanknight Addition (three residential lots at 818 and 822 W 10th St)
• Discussion of the city’s comprehensive plan
• Consent agenda: approval of February 12, 2025 meeting minutes
• Declaration of conflicts of interest and ex parte communications
• Public comments on agenda items (limited to 3 minutes per speaker)

The Ottawa Planning Commission approved the preliminary plat for the Vanknight Addition, closing a public hearing that had been continued from previous meetings. The commission also approved the staff findings for the plat and the minutes from the February 12 meeting. No other substantive decisions were made; the comprehensive plan was only discussed, with a survey mentioned.

• Approved February 12, 2025 meeting minutes (unanimous)
• Approved staff findings for Vanknight Addition preliminary plat (unanimous)
• Approved preliminary plat of Vanknight Addition (unanimous)

City Commission

The Ottawa City Commission will hold a regular meeting with a consent agenda to approve minutes from prior meetings. Under new business, the commission will review electric utilities operations, including generation capacity, transmission, and distribution systems. They will also consider a resolution to adopt the Region J Kansas Multi-Hazard, Multi-Jurisdictional Hazard Mitigation Plan.

• Review of Electric Utilities Operations: comprehensive analysis of energy portfolio, 18 MW peaking generation, 350 miles of distribution lines, and three substations.
• Request for Approval of Resolution adopting the Region J Kansas Multi-Hazard, Multi-Jurisdictional Hazard Mitigation Plan, documenting hazards, vulnerabilities, and mitigation strategies.
• Consent agenda approval of minutes from February 17 and 19, 2025 Commission meetings, and advisory board meetings.

The Ottawa City Commission approved Resolution No. 1972-25 adopting the Kansas Homeland Security Region J Multi-Hazard Mitigation Plan, which covers seven counties including Franklin County. The commission also heard a presentation on electric utility operations, including a proposed 15 MW base power allocation from GRDA, but took no action on that item. The consent agenda was approved unanimously, and no public comments were received.

• Approved consent agenda including minutes from multiple meetings (unanimous)
• Adopted Resolution No. 1972-25 for Region J Hazard Mitigation Plan (unanimous)

City Commission

The City Commission will review a request to purchase equipment for the Ottawa Golf Course and receive an overview of electric utility operations. The body will also receive project updates and reports from outside agencies.

• Request for approval of golf course equipment purchase
• Review of Electric Utilities Operations infrastructure and reliability
• 4th Quarter 2024 reports from Franklin County Development Council, Ottawa Library, Ottawa Main Street, and Prairie Paws Animal Shelter
• City Manager project updates

The City Commission approved the purchase of equipment for the Ottawa Golf Course, which became a municipal operation on December 30, 2024. The purchase will be funded from the General Fund's Undesignated Stability Outlay line item. The commission also received updates on electric utilities and capital projects, but no other formal decisions were made.

• Approved golf course equipment purchase (unanimous)
• Approved consent agenda including minutes, finance report, and outside agency reports (unanimous)

City Commission

The Ottawa City Commission held a retreat to follow up on goals set in 2024, serving as a review and planning session. No formal decisions were made; the meeting was procedural and adjourned at 8:10 pm.

• Held retreat to review 2024 goals and plan next steps

City Commission

The Ottawa City Commission will decide on adding ten residential properties to the Neighborhood Revitalization Program, which provides tax rebates for eligible properties. They will also receive a presentation on the city's electric grid operations as part of a broader discussion on energy strategy and potential rate adjustments.

• Recommendation to add ten residential properties to the Neighborhood Revitalization Program (full rebate eligibility)
• Presentation and discussion of Ottawa's electric utility structure, upcoming GRDA contract renewal, and potential rate adjustments (no formal action)

The City Commission approved adding ten residential properties and one commercial property to the Neighborhood Revitalization Program, with Commissioner Clayton abstaining on the property at 408 W. 9th St. due to a conflict of interest. The commission also received an informational overview of the city's electric utility operations, including its power supply agreements and future considerations.

• Approved adding 10 residential properties to NRP (4-0, Clayton abstained on 408 W. 9th St.)
• Approved adding 408 W. 9th St. to NRP (4-0, Clayton abstained)
• Approved consent agenda including minutes from Feb 5, 2025, and other meetings (4-0)

Planning Commission

The Planning Commission will hold a public hearing on the preliminary plat of Vanknight Addition at 818 and 822 West 10th Street, which would create three residential lots. The item was tabled from the January 30 meeting. Commissioners will also discuss ongoing revisions to the city's Comprehensive Plan, including Chapter 2 updates and stakeholder outreach.

• Public hearing for preliminary plat of Vanknight Addition at 818 and 822 West 10th Street to create three residential lots
• Discussion of Comprehensive Plan update, including Chapter 2 revisions and community engagement efforts

The Ottawa Planning Commission met on February 12, 2025, and took no substantive decisions. The only action was approving the minutes from the January 30, 2025 meeting. The public hearing on the Preliminary Plat of Vanknight Addition was continued to the next meeting on February 27, 2025, at noon, as recommended by staff.

• Approved meeting minutes from January 30, 2025 (unanimous)
• Continued public hearing on Preliminary Plat of Vanknight Addition to Feb. 27, 2025

City Commission

The City Commission will review an overview of 25 strategic and operational planning documents used by city departments. The body will also review department reports for the fourth quarter of 2024.

• Review of 25 strategic/master plans for city operations and fiscal management
• Review of Fourth Quarter 2024 Department Director reports
• Approval of January 29, 2025 meeting minutes
• Approval of November 18, 2024 Board of Zoning Appeals minutes

The City Commission received a presentation on the city's strategic and planning documents and reviewed the Fourth Quarter 2024 activity reports. The city manager reported on the transition of the Ottawa Golf Course to municipal management, which opened February 2, 2025. No formal decisions were made; the meeting was informational.

• Approved consent agenda including minutes from Jan 29, 2025 and Nov 18, 2024 (unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding the Vanknight Addition preliminary plat. Staff recommends tabling the item to a future meeting to allow for the review of a revised plat that reduces the project from four lots to three.

• Public hearing for Vanknight Addition preliminary plat at 818 and 822 West 10th Street for three residential lots

The Ottawa Planning Commission met on January 30, 2025, and approved the minutes from the November 13, 2024 meeting. The public hearing for the preliminary plat of Vanknight Addition was left open to allow the developer to revise the plan, with further discussion scheduled for the February 12, 2025 meeting. No other substantive decisions were made.

• Approved November 13, 2024 meeting minutes (unanimous)
• Deferred decision on Vanknight Addition preliminary plat to February 12, 2025

City Commission

The Ottawa City Commission will hold a regular meeting featuring several ceremonial proclamations (Kansas Day, Black History Month, Human Trafficking Awareness Month) and recognition of a police officer. The consent agenda includes approval of minutes, December 2024 financial report, and outside agency reports. City Manager Silcott will provide project updates. No substantive ordinances or contracts are on the agenda.

• Proclamation recognizing January 29, 2025 as Kansas Day (164th anniversary)
• Proclamation recognizing February 2025 as Black History Month
• Proclamation recognizing January 2025 as Human Trafficking Awareness Month
• Recognition of Master Police Officer Larabe Alexander for Richard LaMunyon Hall of Fame Award (Special Olympics)
• City Manager Silcott to provide project updates (Pages 55–66)

The Ottawa City Commission approved the consent agenda, which included minutes from the January 15 meeting, the December 2024 financial report, and outside agency reports. The commission also received updates on major municipal projects, noting delays and budget statuses, and recognized several proclamations and an award recipient.

• Approved consent agenda including minutes, financial report, and agency reports (unanimous)
• Recognized Kansas Day, Black History Month, and Human Trafficking Awareness Month via proclamations
• Recognized Master Police Officer Larabe Alexander for Special Olympics Kansas Hall of Fame Award
• Received project updates: Proximity Park Water Tower delayed to Q1 2026, Water Plant Generator expected Q4 2025, meter replacements delayed to Q3/Q4 2025, Pin Oak Lift Station completion Q1 2025, Commission Room Upgrades on track Q1 2025, City Park Playground completed with $75,663 remaining

City Commission

The Ottawa City Commission will consider a professional services agreement with Benesch & Co. for project administration of the KOWI Airport Parallel Taxiway Reconstruction project. The agenda also includes proclamations for Religious Freedom Day and Dr. Martin Luther King Jr. Day, recognitions for employees completing leadership training programs, and annual commission board assignments.

• Service agreement with Alfred Benesch & Company for bidding, construction administration, and closeout of the KOWI Airport Taxiway Reconstruction project (FAA compliance, 2025 CIP)
• Proclamation recognizing January 16, 2025 as Religious Freedom Day
• Proclamation recognizing January 20, 2025 as Dr. Martin Luther King Jr. Day
• Recognition of Levi Harn ($4,100) and DJ Welsh ($3,900) for completing Certified Public Manager certification
• Recognition of Brian Demoret and Josh Hinderliter for completing the Emerging Leaders Academy

The Ottawa City Commission approved a $389,201 service agreement with Alfred Benesch & Company for consulting services on the Parallel Taxiway Reconstruction at Ottawa Municipal Airport. The commission also approved 2025 board and commission assignments for its members. Several proclamations and recognitions were made, and no public comments were received.

• Approved consent agenda including January 8, 2025 minutes (unanimous)
• Approved 2025 commission board assignments (unanimous)
• Approved $389,201 service agreement with Alfred Benesch & Company for airport taxiway reconstruction (unanimous)

City Commission

The City Commission will hear a report on vacant residential land and infill development, consider authorizing the purchase of an Altec DH-50 Digger Derrick truck for $359,098, and review a 2025 cereal malt beverage license for the Ottawa Golf Course. The consent agenda includes approval of prior meeting minutes.

• Report on vacant residential parcels and benefits of infill development (receive and file)
• Request to authorize purchase of Altec DH-50 Digger Derrick pole setting truck at $359,098 for Electric Distribution Division
• 2025 Cereal Malt Beverage License application for Ottawa Golf Course

The Ottawa City Commission approved the purchase of an Altec DH-50 Digger Derrick truck for the Electric Utility at a cost of $359,098, funded in the 2025 budget. The commission also approved the 2025 Cereal Malt Beverage license for the Ottawa Golf Course. A report on vacant residential land was presented for information only, with no action taken. The meeting included an executive session for attorney/client consultation.

• Approved purchase of Altec DH-50 Digger Derrick truck for $359,098 (unanimous)
• Approved 2025 Cereal Malt Beverage license for Ottawa Golf Course (unanimous)
• Approved consent agenda including Dec 18, 2024 minutes and amended agenda (unanimous)
• Recessed into executive session for attorney/client consultation (unanimous)
• Reconvened into open session (unanimous)