Oxford public meetings in 2021

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a request by Scott Webb, Architect, on behalf of D&B Family Limited LLC, for a variance to reduce the minimum front yard setback from 15 feet to 8 feet 8 inches at 419 University / 315 Homestead. The variance would allow construction of a covered porch on the Homestead Avenue side of an existing two-family dwelling. Staff recommends approval, finding substantial evidence supports the request. No public comments have been received.

• Variance to Section 1147.03(c) for minimum front yard setback (15 ft to 8 ft 8 in)
• Proposed porch: 6 ft 4 in by 42 ft 8 in, expanding building footprint by 19.3%
• Property zoned R3MS (Single-, Two-, and Three-Family Mile-Square Residential District)
• Staff recommends approval; no public comments received
• No prior BZA case history for this property

City Council

Oxford City Council will hold its regular meeting on December 21, 2021, at 7:30 p.m. Key decisions include approving a contract for non-commissioned police employees and addressing a new liquor permit for Speedway LLC at 260 S Locust Street. The council will also consider budget amendments and repeal an outdated ordinance.

• Contract approval for non-commissioned police employees
• New D6 liquor permit for Speedway LLC at 260 S Locust Street
• First reading of Supplemental Budget Ordinance #9 for FY 2021
• Repeal of Ordinance No. 2535
• Repeal and replacement of Section 729.10 on municipal property sales

City Council

The Oxford City Council will consider a contract with non-commissioned police employees, a new Sunday liquor permit for Speedway, and several budget and ordinance amendments. Public comments include a request to improve bike infrastructure connectivity.

• Resolution approving contract with Non-Commissioned Police Division Employees
• Notice of new D6 permit for Speedway LLC (Sunday liquor sales) at 260 S Locust Street
• Second reading of Supplemental Budget Ordinance No. 9 for FY2021
• Repeal and replacement of Codified Ordinance Section 729.10 (sales on municipal property)
• Public comment on disconnected bike infrastructure

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board discussed the city's Thoroughfare Plan with consultant MKSK, voted to update the plan in 2022, and recommended an easement change for a south side connector. They also reviewed parking revenue and costs, which are both up, and discussed the 6-8 PM parking policy and bike lane parking violation fees.

• Motion passed to update the Thoroughfare Plan in 2022
• Recommended easement change for south side connector between US 27, THS, and TMS
• Parking revenue and costs are up; parking app usage higher than expected
• Discussion of 6-8 PM parking policy
• Discussion of bike lane parking violation fees

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission discussed a proposal to reclassify part of the 110 E. High Street building from Historic to Historic Non-Contributing, which would allow demolition without a replacement plan. The property owner said the intention is to keep the two-story building's façade and incorporate it into a new design, with plans expected in 2022. The commission also reviewed design guideline research and administrative approvals for signs and window replacements.

• 110 E. High Street: possible reclassification of two-story historic building to non-contributing to ease demolition; owner plans to keep façade
• McGuffey House: citizen provided additional historical information; to be forwarded to Miami University
• Design Guidelines Update: peer cities research presented; considering expanding historic district to residential areas
• HAPC-2021-09: Certificate of Appropriateness for new wall sign at 22 W Park Place
• HAPC-2021-11: Certificate of Appropriateness for new wall sign at 77 S Main Street, with variance request for size

City Council

The Oxford City Council is meeting to consider several resolutions and ordinances, including a $100,000 contract for a comprehensive plan update, a purchasing policy, and an RFP for the Aquatic Center. They will also hold first and second readings on ordinances related to a cottage community lease and a subdivision plat. The agenda includes public comments and recognitions.

• Resolution to contract with MKSK for comprehensive plan update, not to exceed $100,000
• Resolution to establish a purchasing policy as recommended by Finance Director
• Resolution authorizing RFP for Oxford Aquatic Center 2022 season
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community (second reading)
• Ordinance approving final plat for Heron Pond subdivision (second reading)

City Council

The Oxford City Council will consider several resolutions and ordinances, including a $100,000 contract for a comprehensive plan update, a new purchasing policy, and an RFP for the Aquatic Center. They will also hold first and second readings on ordinances related to a cottage community lease and the Heron Pond subdivision. The meeting includes public comments and recognitions.

• Resolution authorizing contract with MKSK for comprehensive plan update, cost not to exceed $100,000
• Resolution authorizing RFP for Oxford Aquatic Center 2022 season
• Resolution to accept terms of Ohio opioid settlement (J&J)
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community (second reading)
• Ordinance approving final plat for Heron Pond subdivision (second reading)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will vote on re-approval of two variances for a mixed-use development at 5111 and 5115 Morning Sun Rd. The variances would allow residential entrances to face the rear parking area instead of the street and increase lot coverage from 50% to 56.26%. The project includes four commercial spaces and four residential units.

• Variance for rear residential entrances (BZA-2021-09/10) at 5111 and 5115 Morning Sun Rd
• Lot coverage increase from 50% to 56.26% (BZA-2021-09/10)
• Two 3-story mixed-use buildings with 4 commercial and 4 residential units
• Total of 18 off-street parking spaces planned behind buildings
• Previous variances approved in 2020 and 2021 have expired

City Council

The Oxford City Council is holding its regular meeting on November 16, 2021, with a consent agenda and multiple resolutions and ordinances. Key items include first readings for leasing city land for the Oxford Cottage Community Project and approving the Heron Pond subdivision, as well as second readings for the 2022 appropriations, fees, and salaries. The council will also vote on resolutions for a police policy contract, parking meter fee waiver, and bond reduction for Lake Forest Drive.

• Resolution to release $213,830 bond for Lake Forest Drive and accept new $15,000 bond
• Resolution to waive parking meter fees citywide from Dec 13-31, 2021
• Resolution to contract with Lexipol for police policy services at $35,584 first-year cost
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community Project
• Ordinance to adopt fees and charges for fiscal year 2022

Student Community Relations Commission

The Student Community Relations Commission met to discuss potential amendments to the noise ordinance, including two possible paths: amending legislation through Council or revisiting the 'Registered Party' program. They also discussed developing recycling programs for the Uptown business district and off-campus student housing. The meeting included reports from the police department and updates on filling an international student voting member seat.

• Discussed amending noise ordinance language and enforcement mechanics with OPD
• Explored revisiting the 'Registered Party' program as a non-legislative measure
• Developing Uptown/business district recycling program for commercial recyclables
• Developing off-campus student housing recycling program with awareness campaign
• Public input sessions for Oxford Comprehensive Plan on hold

City Council

The Oxford City Council is holding its regular meeting on November 2, 2021, with resolutions and first readings of ordinances. Key items include directing $132,000 in ARPA funds to supplement the College@Elm project, reopening the DORA for winter, and approving several police-related agreements. The council will also consider the 2022 budget ordinances, including appropriations, fees, and salaries.

• Resolution to use $132,000 ARPA funds for College@Elm project with $113,000 in 2022 CDBG funds
• Resolution to reopen the Designated Outdoor Refreshment Area (DORA) from Dec 17, 2021 to Jan 23, 2022
• Resolution authorizing agreement with ODNR for Urban Canopy Restoration Grant (50% reimbursement, $20,000 budgeted)
• Ordinance to adopt fees and charges for fiscal year 2022
• Ordinance to make appropriations for fiscal year 2022

City Council

The Oxford City Council is holding its regular meeting on November 2, 2021, with a full agenda of resolutions and first-read ordinances. Key items include directing $132,000 in ARPA funds toward the College@Elm project, reopening the Designated Outdoor Refreshment Area (DORA) for winter, and adopting the 2022 budget and fee schedule. The council will also consider several police-related agreements and a resolution on pedestrian safety during construction.

• Resolution to use $132,000 in ARPA funds for College@Elm improvements, with $113,000 in 2022 CDBG funds
• Resolution to reopen the Designated Outdoor Refreshment Area (DORA) from Dec 17, 2021 to Jan 23, 2022
• Ordinance to adopt fees and charges for fiscal year 2022
• Ordinance to make appropriations for fiscal year 2022
• Resolution authorizing mutual aid and information sharing agreements with Miami University Police

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on two variance requests. The first is an after-the-fact request from Theta Chi fraternity at 310 Bishop Street to waive rear and side yard setbacks for a new concrete patio built without a permit. The second is a request from the owners of 822 S Beech Street to reduce front and rear setbacks for a proposed single-family home on a non-conforming lot. The board will vote on whether to approve, deny, or conditionally approve each variance.

• Variance to reduce rear yard setback from 15 feet to 0 feet and side yard setback from 5 feet to 0.27 feet for a 466 sq ft patio at 310 Bishop Street (Theta Chi Fraternity)
• Patio was built without a permit and encroaches into the city alley right-of-way; no enforcement planned on the right-of-way portion
• Variance to reduce front yard setback from 20 feet to 13 feet and rear yard setback from 35 feet to 28 feet 10 inches at 822 S Beech Street for a new single-family home
• Previous variances for 822 S Beech expired March 16, 2021; building permit was approved but never picked up
• No public comments received for either case

City Council

Oxford City Council will hold its regular meeting on October 19, 2021, to approve a five-year lease for Talawanda Recreation, Inc. (TRI) and consider an easement agreement for the Oxford Area Trail System. The meeting will also include proclamations, public comments, and routine approvals of past meeting minutes and reports.

• Five-year lease for Talawanda Recreation, Inc. (TRI) under Resolution No. 7342
• Easement agreement for Oxford Area Trail System from Talawanda Middle School to Oxford Community Park under Ordinance No. 3641
• Supplemental budget ordinance for Fiscal Year 2021 under Ordinance No. 3642
• Resolution authorizing disposal of contraband no longer needed as evidence
• Approval of minutes from October 5, 2021, and reports from Board of Zoning Appeals and Environmental Commission

City Council

The Oxford City Council will consider a resolution granting Talawanda Recreation, Inc. a five-year lease, and will hold second readings on ordinances for a trail easement with the school district and a supplemental budget. The agenda also includes consent items, proclamations, and public comments.

• Resolution No. 7342: 5-year lease for Talawanda Recreation, Inc.
• Ordinance No. 3641: Easement for Oxford Area Trail System from Talawanda Middle School to Oxford Community Park
• Ordinance No. 3642: Supplemental Budget Ordinance Number 7 for FY2021
• Consent: Resolution to dispose of police contraband no longer needed as evidence
• Proclamations: Greater Oxford Community Foundation Day (Oct 23) and Oxford Community Arts Center Day (Oct 29)

Planning Commission

The Oxford Planning Commission will discuss and potentially decide on three property actions: a lot split at 117 Bishop Street, a lot consolidation at 219 W. Walnut Street, and a minor amendment to an approved conditional use at 801 S. Beech Street. The Bishop Street split was previously not approved due to parking concerns, and the Walnut Street consolidation has drawn negative comments from fire and police departments. The Beech Street item is an administrative approval letter for a change to a conditional use.

• Lot split at 117 Bishop Street: divide 10,351 sq ft parcel into 6,187 and 4,164 sq ft parcels; previously not approved in May 2021 due to parking non-compliance.
• Lot consolidation at 219 W. Walnut Street: combine two alley lots (3,311 and 2,091 sq ft) into 5,465 sq ft parcel; fire and police departments oppose due to access and visibility concerns.
• Minor amendment to conditional use at 801 S. Beech Street: approved to not construct a freestanding building on open parking area, subject to landscaping, lighting, and architectural compliance.
• Staff notes limited ability to deny the Bishop Street split under code 1101.6, despite parking reduction.
• Walnut Street consolidation appears not to meet required conditions in Section 1101.600(A).

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board is meeting to discuss new business, including a review of proposed street repaving for 2022 and the Complete Streets Policy. They will also hear a presentation from the Climate Action Steering Committee and receive updates on parking policies, trail planning, and the Comprehensive Plan.

• Review of proposed street repaving scheduled for 2022
• Discussion of Complete Streets Policy
• Climate Action Steering Committee presentation
• Updates on parking policies
• Oxford Area Trail Planning update

City Council

Oxford City Council is meeting to consider a resolution donating $150,000 in American Rescue Plan Act funds to Community Development Professionals for land acquisition for an Oxford Cottage Community. The agenda also includes ordinances for a trail easement, a conditional use permit for a school, a final subdivision plat, and a right-of-way dedication, along with appointments to boards and commissions.

• Resolution authorizing $150,000 donation to Community Development Professionals for Oxford Cottage Community land acquisition
• Ordinance authorizing easement agreement with Talawanda City School District for Oxford Area Trail System from Peffer Park to Talawanda High School
• Ordinance No. 3637 approving conditional use permit for school facility at 5158 College Corner Pike
• Ordinance No. 3638 approving final subdivision application for South Forest Edge Section 1
• Ordinance No. 3639 approving right-of-way dedication plat for U.S. 27 (Oxford-Millville Road)

City Council

Oxford City Council is meeting to consider a resolution donating $150,000 in American Rescue Plan Act funds to Community Development Professionals for land acquisition for an Oxford Cottage Community. The agenda also includes ordinances on a trail easement, a conditional use permit for a school, a final subdivision plat, and a right-of-way dedication, along with appointments to boards and commissions.

• Resolution authorizing $150,000 donation to Community Development Professionals for Oxford Cottage Community land acquisition
• Ordinance authorizing easement agreement with Talawanda City School District for Oxford Area Trail System from Peffer Park to Talawanda High School
• Ordinance No. 3637 approving conditional use permit for school facility at 5158 College Corner Pike
• Ordinance No. 3638 approving final subdivision application for South Forest Edge Section 1
• Ordinance No. 3639 approving right-of-way dedication plat for U.S. 27 (Oxford-Millville Road)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a work session to discuss planning for a public meeting. The agenda contains only this discussion item, along with call to order and adjournment, so it is largely procedural.

• Discussion of planning for a public meeting

Planning Commission

The Oxford Planning Commission met to decide on a conditional use permit for McGuffey Montessori High School to occupy a space at 5158 College Corner Pike and reviewed a concept plan for a 110-unit assisted living development at 4450 Trenton-Oxford Road. The meeting also included reports from other boards and administrative updates.

• Conditional Use approved for McGuffey Montessori High School at 5158 College Corner Pike with max 10 occupants and expiration upon vacating
• Concept review for Woodland Country Manor at 4450 Trenton-Oxford Road with 110 assisted living units, 18 townhomes, 58 single-family homes, and 30 traditional homes
• Public hearing held for both items with no opposition from residents
• Commission discussed sewer access challenges for Woodland Country Manor development
• Commission raised concerns about traffic, connectivity, and emergency services for Woodland Country Manor

Student Community Relations Commission

The Student Community Relations Commission met and discussed the city's noise ordinance, considering whether it is too restrictive compared to other college towns. They also brainstormed potential focus areas for the year, including bridging resident-student gaps, renters' rights, and alcohol-free activities. No formal action was taken on these topics.

• Discussed the City's noise ordinance, comparing it to Athens' ordinance
• Brainstormed focus areas: resident-student interaction, renters' rights, alcohol-free activities, recycling/trash
• Noted cancellation of Walk About welcome program due to weather; magnets may be distributed at Farmers' Market
• Miami Family Weekend and Homecoming events will be Uptown
• Comp Plan public input sessions scheduled for October 20 and 25

City Council

Oxford City Council met on September 7, 2021, to discuss and vote on several resolutions, including authorizing a $33,000 annual agreement with Paylocity for HR and payroll services and a 60-month lease for a Canon copier. The council also proclaimed National Latino American Heritage Month and Prostate Cancer Awareness Month, and addressed other procedural and administrative items.

• Approved $33,000 annual agreement with Paylocity for HR and payroll solutions
• Approved 60-month lease for Canon IR Advance DX C5850i copier at $325/month for Parks and Recreation
• Established Coronavirus Local Fiscal Recovery Fund 429 and requested funds from the American Rescue Plan Act
• Approved $225,000 grant agreement with Ohio Department of Public Safety for OVI Task Force coordination
• Approved lease option agreement with BQ Energy Development for 20 acres of closed municipal landfill

City Council

The Oxford City Council is meeting to vote on several resolutions and ordinances, including using $17,700 in American Rescue Plan funds for $100 gift cards to vaccinated employees, establishing a new fund for ARP money, and approving a lease option for a solar project on a closed landfill. The council will also consider a $225,000 grant for an OVI task force, a new HR/payroll contract, and first readings on trail and school-related ordinances.

• Resolution 7330: $100 gift cards for vaccinated employees using $17,700 in ARP funds
• Resolution 7331: Establishing Coronavirus Local Fiscal Recovery Fund 429 for ARP funds
• Resolution 7333: Lease option with BQ Energy Development for 20 acres of closed landfill
• Resolution 7334: $225,000 grant from Ohio Dept. of Public Safety for OVI Task Force
• Ordinance: Easement for Oxford Area Trail System from Peffer Park to Talawanda High School

City Council

Oxford City Council is considering two COVID-19 measures: a resolution authorizing the City Manager to implement a vaccination policy for city employees, and an ordinance requiring face coverings inside public spaces. The ordinance is at second reading and declared an emergency. Public comments are limited to five minutes per person.

• Resolution No. 7327: authorizes City Manager to implement Covid-19 Vaccination Policy for city employees
• Ordinance No. 3633: requires face coverings inside any public space in Oxford, declared an emergency

City Council

Oxford City Council meets to discuss and vote on a COVID-19 vaccination policy for city employees and a second reading of an ordinance requiring face coverings in public spaces. Public comments are allowed on non-agenda and consent items, and on resolutions and ordinances during their consideration.

• Resolution No. 7327 authorizing COVID-19 vaccination policy for city employees
• Ordinance No. 3633 requiring face coverings in public spaces and declaring an emergency

City Council

Oxford City Council will consider a resolution asking Butler County to lead a countywide effort to address broadband access gaps, and a resolution authorizing a $4,838-per-year subscription for two portable license-plate readers. The meeting also includes public comments, approval of prior minutes, and updates from city commissions.

• Resolution requesting Butler County Commissioners to take a countywide approach to broadband disparities
• Resolution authorizing City Manager to enter into a $4,838-per-year, five-year agreement with Vigilant Solutions for two quick-deploy ALPR camera systems
• First reading of an ordinance requiring face coverings in public spaces and declaring an emergency
• First reading of an ordinance repealing and replacing the city’s ethnic intimidation ordinance
• Approval of a planned development at 6711 Ringwood Drive incorporating the MayDay Gun Range

Planning Commission

The Planning Commission is considering a conditional use application to allow McGuffey Montessori School to continue operating a high school program in a tenant space at 5158 College Corner Pike (Westgate Mall). The school has been using the space under temporary approvals since 2020 due to the pandemic. Staff recommends approval with conditions, including limiting occupancy to five people and making the approval permanent rather than expiring in June 2022.

• Conditional use for school at 5158 College Corner Pike, parcel H4100019000074
• Tenant space 1,305 sq ft in GB General Business District
• Applicant proposes temporary approval until June 2022; staff recommends permanent
• Occupancy limited to 5 people (3 students, 2 adults)
• One public comment received from neighbor requesting privacy fence

City Council

Oxford City Council will hold its regular meeting on August 3, 2021, with public comments, proclamations, and a consent agenda. Key actions include first readings of ordinances for commercial and residential planned developments, and second readings for a hotel tax update, annexation, rezoning, and a supplemental budget. The meeting also includes updates on COVID-19 protocols at Miami University.

• First reading: preliminary planned development for 11.28-acre commercial site at 6711 Ringwood Drive (MayDay Gun Range)
• First reading: final planned development for Heron Pond along Kehr Road
• First reading: final planned development for South Forest Edge Section One
• Second reading: repeal and replace hotel and short-term rental tax ordinance (Chapter 183)
• Second reading: annexation of 22.014 acres at 6600 Brookville Road and rezoning from A-1 to R-1B

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request to extend the validity of previously approved variances for 407 N Campus Avenue. The variances, for maximum lot coverage and parking, were approved in February 2021 but are set to expire August 17, 2021. The applicant, Scott Webb, requests a six-month extension to February 17, 2022, to obtain a building permit and begin construction. Staff recommends approval, noting the project scope and details have not changed.

• Extension request for variances at 407 N Campus Ave (BZA-2021-02)
• Variances granted: 55.2% lot coverage (code max 45%) and 4 parking spaces (code requires 8)
• Lot now 8,038 sq ft after acquiring 4-foot strip from neighbor
• Deadline to start construction extended from Aug 17, 2021 to Feb 17, 2022 if approved
• Staff recommends granting the extension

City Council

Oxford City Council will hold first readings on ordinances to annex and rezone 22.014 acres at 6600 Brookville Road from agricultural to single-family residential, and to update the hotel and short-term rental tax. They will also consider a second reading for a conditional use permit for a hotel at 22 South Beech Street. Consent agenda items include equipment leases and property dispositions.

• Rezoning 22.014 acres at 6600 Brookville Road from A-1 to R-1B
• Annexation petition for 22.014 acres in Oxford Township
• Ordinance repealing and replacing hotel and short-term rental tax (Chapter 183)
• Conditional use permit for a 4-story hotel at 22 South Beech Street
• 60-month lease of Canon copier and Pitney Bowes postage equipment

City Council

The Oxford City Council is holding its regular meeting on July 20, 2021, with several items for discussion and decision. Key items include first readings of ordinances to replace the hotel and convention tax with a hotel, short-term rental, and convention tax, to annex 22.014 acres, and to rezone that land from agricultural to single-family residential. The council will also consider a second reading of a conditional use permit for a hotel at 22 South Beech Street, and several consent agenda items including equipment leases and surplus property declarations.

• Ordinance to repeal and replace Chapter 183: Hotel, Short-Term Rental and Convention Tax
• Ordinance to annex 22.014 acres from Oxford Township
• Ordinance to rezone 22.014 acres at 6600 Brookville Road from A-1 to R-1B
• Resolution to establish 1021-1040 Arrowhead Drive as a 24/7 Residential Permitted Parking Zone
• Consent agenda: 60-month leases for Canon copier and Pitney Bowes postage equipment

Planning Commission

The Oxford Planning Commission will review a request to rezone 22 acres at 6610 Brookville Road from A-1 Agricultural to R-1B Single Family Medium Density Residential ahead of a pending annexation vote by City Council. Staff recommends the change to allow up to 128 homes, citing reduced residential lot availability since 2008 and proximity to existing infrastructure.

• PC-2021-20: Rezone 22 acres at 6610 Brookville Road from A-1 to R-1B
• Up to 128 single-family homes possible under R-1B
• Annexation petition from owners Becki Smith and Cassie McCartney pending City Council vote on July 20
• Staff cites 2008 Comprehensive Plan and reduced lot availability as justification
• Application fee: $250 plus $10 postage

City Council

The Oxford City Council is holding a regular meeting with a public hearing on the 2022 tax budget, consent agenda items, and several resolutions and ordinances. Key items include a conditional use permit for a four-story hotel at 22 South Beech Street, a resolution to install the Freedom Summer Mural on the Municipal Building, and resolutions authorizing the sale of abandoned vehicles and the trade or disposal of police firearms. The meeting also includes routine approvals of minutes and reports.

• Public hearing on 2022 tax budget
• Conditional use permit for a four-story hotel at 22 South Beech Street (first reading)
• Resolution authorizing installation of Freedom Summer Mural on Municipal Building
• Resolution authorizing sale of salvaged/junk/abandoned motor vehicles (e.g., 2003 Chrysler)
• Resolution authorizing trade/disposal of police firearms to federally licensed dealer

City Council

Oxford City Council will decide on a $589,155.60 contract for Phase I of the Oxford Recreational Trail and consider selling two city-owned properties. The meeting also includes first readings of ordinances updating city codes and property maintenance rules.

• Accept $535,596 bid plus 10% contingency ($589,155.60) for Oxford Recreational Trail Phase I with W.G. Stang LLC
• Authorize sale of city-owned property at 4134 Millville Oxford Road to John Pellegrini for $50,000
• Approve preliminary and final plan for Miami Village Apartment redevelopment on Arrowhead Drive and E. Chestnut Street
• Adopt new Oxford Property Maintenance Code Chapter 7 (Fire Safety Requirements)
• Authorize 36-month electricity procurement contract with Dynegy Energy Service, LLC

City Council

Oxford City Council will decide on several contracts and resolutions, including a $28,059.35 electric-vehicle charging station in the City’s parking garage and a $56,000 update to the Oxford Area Trails route planning for the “Northwestern Arc” portion. The meeting will also consider a $25,000 pickleball and tennis court replacement project and a resolution to sell surplus real property.

• $28,059.35 agreement with EVunited for dual-port electric vehicle charging station in City’s parking garage
• $56,000 amendment to professional services agreement with Bayer & Becker, Inc. for Oxford Area Trails route planning (Northwestern Arc)
• $25,000 resolution with Southwestern Ohio Services, LLC for Phase II of TRI Pickleball & Tennis Court replacement project
• Resolution authorizing sale of less than half-acre of surplus real property
• First reading of 2022 Tax Budget Ordinance to be transmitted to Butler County Auditor

City Council

Oxford City Council will hold a regular meeting with an executive session, proclamations, a police officer swearing-in, and a water softening analysis presentation. The council will vote on several resolutions, including a $25,000 pickleball court project, a $56,000 trail planning contract, and a $28,059 EV charging station, plus a first reading of the 2022 tax budget and a second reading of a conditional use permit for a restaurant/church at 22 N. College Avenue.

• Resolution to accept bid for TRI Pickleball & Tennis Court replacement Phase II, total cost not to exceed $25,000.00
• Resolution to amend agreement with Bayer & Becker, Inc. for Oxford Area Trails route planning, cost not to exceed $56,000.00
• Resolution to purchase and install dual port EV charging station in city parking garage, cost not to exceed $28,059.35
• Ordinance first reading: 2022 tax budget to be transmitted to Butler County Auditor
• Ordinance second reading: conditional use permit for restaurant and place of worship at 22 N. College Avenue

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is meeting virtually to discuss old business, including a mural update and permit fee, progress on the strategic plan, and an art vision action plan with a map for public input. No new business is listed.

• Mural update and permit fee discussion
• Strategic plan update and steps to completion
• Art vision action plan and map discussion
• Invitation to contribute to map for public meeting

City Council

Oxford City Council will consider several resolutions, including authorizing a grant application to OKI for the Oxford Area Trail phase 5 from Peffer Park to Talawanda Middle School, with a 40% local match from the OATS property tax levy. They will also consider applying for $200,000 in CDBG-CV funds for business assistance, and other items like an ADA transition plan and a conditional use permit for a restaurant and place of worship at 22 N. College Avenue.

• Resolution to apply for OKI Surface Transportation Block Grant for OATS phase 5, with $1,817,194 local match from property tax levy
• Resolution to apply for $200,000 in Butler County CDBG-CV funds for a business grant program
• Ordinance (first reading) for conditional use permit for restaurant and place of worship at 22 N. College Avenue
• Resolution to negotiate option to purchase Nelson Morrow Building from Talawanda City School District
• Resolution to adopt ADA Transition Plan

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a virtual meeting to approve the agenda and minutes from the April 13 meeting, and to continue discussion on its Vision and Action Plan. No new business is listed.

• Discussion of Vision and Action Plan (led by Joe Prescher)
• Approval of April 13, 2021 meeting minutes

City Council

Oxford City Council will consider resolutions on climate action, police body cameras, a farmers market, revolving loan funds, and a vaccine incentive program, plus ordinances on face coverings and budget appropriations. The meeting includes public comments and a proclamation honoring Wayne and Terri Embry.

• Resolution to establish community-wide greenhouse gas emissions reduction targets for a carbon-neutral Oxford
• Resolution to contract with AXON Enterprise for 28 body-worn cameras, $26,708.44/year, $133,542.20 over 5 years
• Resolution to close south side of Lot 52 for Tuesday Farmers Market, May 2021 through May 2022
• Resolution to use $11,400 in CARES Act funds for vaccine incentive and education program
• Ordinance to repeal face covering requirement (Ordinance 3573) and supplemental budget ordinance

City Council

The Oxford City Council is meeting to consider several resolutions, including setting community-wide greenhouse gas reduction targets, approving a five-year contract for police body cameras, and redirecting CARES Act funds for a vaccine incentive program. They will also hear presentations on a police study and a greenhouse gas emissions inventory, and consider consent agenda items such as waiving fees for a summer music festival.

• Resolution to establish community-wide greenhouse gas emissions reduction targets for a carbon-neutral Oxford
• Resolution authorizing a 5-year contract with AXON Enterprise for 28 body worn cameras at $26,708.44/year, total $133,542.20
• Resolution redirecting $11,400 of CARES Act funds for a vaccine incentive and education program
• Resolution to close south side of Lot 52 for Tuesday Farmers Market from May 2021 through May 2022
• Ordinance to repeal face covering requirement (Ordinance No. 3573) and supplemental budget ordinance

City Council

The Oxford City Council will consider a resolution urging the Ohio Legislature to reject proposed voter suppression laws, including limiting ballot boxes to one per county and shortening early voting. The council will also hold first readings on two COVID-19 ordinances: one to prohibit indoor mass gatherings of more than ten non-household members, and another to repeal the current face covering requirement. Additionally, the council will vote on a resolution authorizing a $29,670 contract to replace a damaged traffic signal pole at Chestnut and Locust Streets.

• Resolution opposing Ohio voter suppression laws (ballot box limits, early voting cuts)
• Ordinance to prohibit indoor mass gatherings of more than 10 non-household members (COVID-19)
• Ordinance to repeal face covering requirement in public spaces (COVID-19)
• Resolution authorizing $29,670 contract with Capital Electric Line Builders for traffic signal pole replacement at Chestnut and Locust Streets
• Proclamation declaring May 10-14, 2021 as Talawanda School District Employee Appreciation Week

City Council

Oxford City Council will consider a resolution urging the Ohio Legislature to reject proposed voter suppression laws, including limiting ballot boxes to one per county and shortening early voting. The council will also hold first readings on two COVID-19 ordinances: one to prohibit indoor mass gatherings of more than ten non-household members, and another to repeal the current face-covering mandate. Additionally, the council will vote on a resolution authorizing a $29,670 contract to replace a damaged traffic signal pole at Chestnut and Locust Streets.

• Resolution opposing Ohio voter suppression laws (ballot box limits, early voting cuts)
• Ordinance to prohibit indoor mass gatherings of more than 10 non-household members (COVID-19)
• Ordinance to repeal face-covering requirement in public spaces (COVID-19)
• Resolution authorizing $29,670 contract with Capital Electric Line Builders for traffic signal pole replacement at Chestnut and Locust Streets
• Proclamation declaring May 10-14, 2021 as Talawanda School District Employee Appreciation Week

Public Arts Commission of Oxford

The Public Arts Commission of Oxford held a special meeting for strategic planning, focusing on the relationship between the City and Miami University as part of the Comprehensive Plan update. Members discussed the lack of formal administrative connections, the university's impact as the largest employer and audience for art, and the need to strengthen summer programs and repair town-gown relations damaged by COVID. The commission will continue this work at the May meeting, which will be split into two one-hour parts.

• Discussion on City-Miami University relationship for Comprehensive Plan
• Noted Miami University's 17,000 students as largest potential art audience
• Identified need for stronger summer programs in collaboration with Oxford Community Arts Center
• Norm Krumpe volunteered to edit and find themes from meeting points
• Next meeting scheduled as two one-hour parts in May

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance requests from David H. Kellems to expand the single-family home at 224 E Vine into a two-family dwelling. The variances seek relief from rear yard setback, lot coverage, and curb cut requirements. Staff recommends approval, finding substantial evidence supports the requests. No public comments have been received.

• Variance for rear yard setback: 23.7 feet vs. required 35 feet
• Variance for lot coverage: 46.3% vs. 45% maximum
• Variance to allow new curb cut on E Vine Street despite alley presence
• Proposed new dwelling unit at 226 E Vine
• Existing structure is a rental with permit for up to 4 unrelated occupants

City Council

Oxford City Council will consider several resolutions and ordinances, including a $250,000 contract for architectural and engineering services for a railroad platform and shelter, a $35,000 CARES Act donation to the Family Resource Center, and a $50,000 grant application to the Duke Energy Foundation. They will also hold public hearings on a preliminary subdivision application for South Forest Edge and changes to parking meter ordinances.

• Resolution authorizing $250,000 contract with AECOM for railroad platform and shelter design
• Resolution donating $35,000 in CARES Act funds to Family Resource Center
• Resolution to apply for $50,000 Duke Energy Foundation workforce grant
• Ordinance approving preliminary subdivision for South Forest Edge (Lake Forest Drive)
• Ordinances updating parking meter zones and payment amounts

City Council

Oxford City Council will consider several resolutions and ordinances, including a $250,000 contract for architectural and engineering services for a railroad platform and shelter, a $35,000 CARES Act donation to the Family Resource Center, and a $50,000 grant application to Duke Energy for workforce development. The council will also vote on creating a Comprehensive Plan Steering Committee and approving a preliminary subdivision for South Forest Edge. Public comments are welcome on agenda and non-agenda items.

• Resolution to contract AECOM for railroad platform and shelter design, not to exceed $250,000
• Resolution to donate $35,000 in CARES Act funds to Family Resource Center
• Resolution to apply for $50,000 Duke Energy Workforce Grant for College@Elm project
• Ordinance approving preliminary subdivision for South Forest Edge (Lake Forest Drive)
• Ordinances updating parking meter zones and payment amounts

Planning Commission

The Oxford Planning Commission voted to approve the preliminary plat for South Forest Edge, a 21-lot single-family subdivision at 1983 Lake Forest Drive, after extensive discussion. The applicant, 4 Leaf Development, sought approval for a by-right development on 17.97 acres, and the commission imposed conditions including conservation easements, tree surveys, and stormwater maintenance requirements. The item had been tabled from the February meeting and was the main focus of this session.

• Approved PC-2020-18 preliminary subdivision for 21 single-family lots on 17.97 acres at 1983 Lake Forest Drive
• Required 40-foot conservation easement along eastern/southern boundaries of Lots 2-15 and 80-foot along northern boundary of Lots 1-2
• Mandated tree surveys with building permits and adherence to Tree Ordinance (Zoning Code Chapter 1148)
• Required stormwater maintenance funding by all subdivision residents, not just Lot 16 and 20 owners
• Discussed but did not require a stub street; applicant opposed, commission split on connectivity

Public Arts Commission of Oxford

The Public Arts Commission of Oxford (PACO) holds a virtual meeting to discuss ongoing projects, including a police department bike rack and updates to the city’s comprehensive plan. Members review past minutes, explore partnerships, and plan next steps for integrating public art into Oxford’s infrastructure and community engagement.

• Approval of minutes from March 9 and April 7 meetings
• Call for art distribution resources and catalog of Oxford art
• Update on Oxford Police Department bike rack project with estimated cost $2K–$6K
• Discussion on PACO’s role in the city’s comprehensive plan update
• Vision action plan discussion for proactive public art integration

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a special meeting to discuss its role in the city's Comprehensive Plan update. The agenda includes only this new business item, with no other substantive matters listed.

• Discussion of Comprehensive Plan Update and PACO's role in the planning process

City Council

The Oxford City Council is meeting to consider a consent agenda and several resolutions, including contracts for new vehicles and equipment, street resurfacing, sidewalk repairs, parking meters, and a land sale. They will also hold first readings on ordinances related to a subdivision, parking meter fees, and a supplemental budget.

• Contract with Barrett Paving for 2021 street resurfacing, not to exceed $350,000
• Purchase of 367 single-space and 12 multi-space parking meters from IPS Group, not to exceed $294,759.41
• Option to purchase 8 acres off Oxford Reily Road by Episcopal Retirement Services at $25,000/acre
• Contract with Adleta Construction for curb, gutter, and sidewalk replacement, not to exceed $150,000
• Vehicle purchases: GMC 3500 ($29,301), TerrainCut tractor ($37,735.47), Ford F-150 ($39,968), and F-450 equipment ($40,005.94)

City Council

The Oxford City Council is meeting to consider a consent agenda with multiple equipment purchases and resolutions for street resurfacing, sidewalk repairs, and new parking meters. They will also hold first readings on ordinances for a subdivision, parking meter fees, and a supplemental budget. A proclamation for Earth Day and a presentation from Enjoy Oxford are scheduled.

• Contract with Barrett Paving for 2021 street resurfacing, not to exceed $350,000
• Contract with Adleta Construction for curb/gutter/sidewalk replacement, not to exceed $150,000
• Purchase of 367 single-space and 12 multi-space parking meters from IPS Group, not to exceed $294,759.41
• Option to purchase 8 acres off Oxford Reily Road by Episcopal Retirement Services at $25,000/acre
• First reading of ordinance to repeal and replace parking meter zone and payment sections

City Council

Oxford City Council will decide on a preliminary planned development for Heron Pond along Kehr Road and a resolution to sell surplus fire department property. The meeting also includes a proclamation for Education & Sharing Day and discussions on annexation and historic marker placement.

• Approve preliminary planned development for Heron Pond (15 units on 4.5 acres along Kehr Road) with 15 conditions
• Authorize sale of surplus fire department property at internet auction
• Adopt proclamation for Education & Sharing Day (March 24, 2021)
• Two annexation resolutions for zoning buffers and service commitments
• Historic marker resolution for Uptown Park area

City Council

Oxford City Council will vote on resolutions for a historic marker, annexation services, and zoning buffers, and hold a second reading on the Heron Pond preliminary planned development along Kehr Road. The agenda also includes a proclamation for Education & Sharing Day and consent items like surplus property auction.

• Resolution authorizing historic marker in Uptown Park for Miami University's Truth and Reconciliation Project
• Resolution on services for proposed annexation from Oxford Township
• Resolution on zoning buffers for 22.014-acre annexation
• Second reading of ordinance approving Heron Pond preliminary planned development (15 units on 4.5 acres along Kehr Road)
• Consent agenda: surplus fire department property sale via internet auction

Public Arts Commission of Oxford

The Public Arts Commission of Oxford (PACO) held a virtual meeting on March 9, 2021, to discuss ongoing projects and new business, including a presentation from Inside/Out Studio. No formal decisions or votes were recorded; the meeting focused on updates and future planning.

City Council

Oxford City Council will consider resolutions supporting Amtrak expansion, contracting for underground fuel tank removal at 110 E. High Street, and renewing parking management software. They will also hold first reading of a planned development for Heron Pond along Kehr Road and second readings for Lake Forest Phase One and a supplemental budget ordinance.

• Resolution supporting Amtrak passenger rail expansion in Ohio
• Contract with Patriot Engineering for fuel tank removal at 110 E. High Street, not to exceed $35,230.36
• Agreement with Passport Labs for parking software, first year cost not to exceed $40,914.46
• First reading: Heron Pond preliminary planned development along Kehr Road
• Second reading: Lake Forest Phase One (US 27 & Lake Forest Drive) and Supplemental Budget Ordinance No. 2

City Council

Oxford City Council will consider resolutions supporting Amtrak expansion, contracting for underground fuel tank removal at 110 E. High Street, and renewing a parking management software subscription. They will also hold first reading of a planned development application for Heron Pond along Kehr Road and second reading of a supplemental budget ordinance.

• Resolution supporting Amtrak passenger rail expansion in Ohio
• Contract with Patriot Engineering for fuel tank removal at 110 E. High Street, not to exceed $35,230.36
• Agreement with Passport Labs for parking software, first year cost not to exceed $40,914.46 with 5% annual increases
• First reading: Heron Pond preliminary planned development along Kehr Road
• Second reading: Supplemental Budget Ordinance No. 2 for FY 2021

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will decide whether to grant a variance to allow a fifth wall sign at the Kroger grocery store at 300 S Locust to advertise The Little Clinic. The current zoning code limits single-tenant sites to two wall or freestanding signs, but staff recommends approval based on past variances and public health considerations.

• Variance request BZA-2021-01 for fifth wall sign at 300 S Locust (Kroger)
• Property owner Schottenstein Property Group represented by Atlantic Sign Company
• Staff recommends approval citing past 2008 variance precedent and COVID-19 public health rationale
• Fire and Police Chiefs support the variance; Police Chief requests removal of temporary right-of-way signs
• Case history includes 2008 approval for 7 total signs (4 on main building, 3 on fuel canopy) at same location

City Council

Oxford City Council approved resolutions for LED streetlight conversion, curb/gutter/sidewalk improvements, and an ODNR trail grant, and heard public comments on homelessness and snow removal. The meeting included routine consent agenda items and announcements.

• Resolution 7261: $350,000 agreement with Duke Energy for LED streetlight conversion
• Resolution 7262: Declares necessity for curb, gutter, and sidewalk improvements
• Resolution 7263: $500,000 ODNR Clean Ohio Trails Fund grant application for Oxford Area Trail Phase III and IV
• Ordinance: Supplemental budget for additional road salt purchase (first reading)
• Ordinance: Lake Forest Phase One preliminary planned development tabled

City Council

Oxford City Council approved resolutions for LED streetlight conversion, curb/gutter/sidewalk improvements, and an ODNR trail grant, and heard public comments on homelessness and snow removal. The meeting included routine consent agenda items and announcements.

• Resolution 7261: $350,000 agreement with Duke Energy for LED streetlight conversion
• Resolution 7262: Declares necessity for curb, gutter, and sidewalk improvements
• Resolution 7263: $500,000 ODNR Clean Ohio Trails Fund grant application for Oxford Area Trail Phase III & IV
• Ordinance: Supplemental budget for additional road salt (first reading)
• Ordinance: Lake Forest Phase One preliminary planned development tabled

City Council

Oxford City Council met on February 2, 2021, and took several actions. They adopted a resolution recognizing the Republic of Artsakh (amended to remove sovereignty recognition), committed to a strategic planning model of governance, and approved contracts for financial reporting, a new aerial truck, and two police vehicles. The council also made appointments to boards and commissions and heard public comments, including a request to halt 5G deployment.

• Adopted Resolution 7255 recognizing the Republic of Artsakh (amended to remove sovereignty recognition)
• Adopted Resolution 7256 committing to a strategic planning model of governance
• Approved $20,200 contract with Clark, Schaefer, Hackett & Co. for CAFR preparation
• Approved $122,862 purchase of a 40-foot aerial platform truck from Utility Truck Equipment
• Approved $71,768 purchase of two Ford Interceptor police vehicles from Larkin Greenwood Ford

Board of Zoning Appeals

The Board of Zoning Appeals is considering two identical variance requests (BZA-2020-12 and BZA-2020-13) for a proposed mixed-use development at 5111/5115 Morning Sun Road. The variances would allow residential entrances to face the rear parking area instead of a public street, as required by Section 1141.03(b). Staff recommends approval, finding substantial evidence supports the requests, though some criteria do not support granting them.

• Variances to Section 1141.03(b) for principal entrance upon a street for two mixed-use buildings at 5111/5115 Morning Sun Rd
• Proposal includes 4 residential units and commercial shell spaces; residential entrances face rear parking area
• Previous BZA approval (5-0-0) increased maximum lot coverage from 50% to 56.51% for the site
• Fire Chief supports rear entrances, citing full access for fire apparatus; requests turning radius info
• Lot split approved by Planning Commission in Feb 2020 but not recorded within 6 months, requiring new approval

City Council

Oxford City Council approved a resolution condemning the January 6 attack on the U.S. Capitol, with amendments adding language about bigotry, racism, and anti-Semitism. The council also adopted resolutions to honorarily name University Park Boulevard as Mike Davis Way, extend the e-scooter pilot program through January 16, 2022, and authorize a $3,332,333.74 contract with Sunesis Construction for US27 road improvements. Public comments included support for extending the Cold Shelter program funding.

• Adopted Resolution No. 7250 condemning the attack on the U.S. Capitol, amended to include condemnation of bigotry, white supremacy, racism, and anti-Semitism
• Adopted Resolution No. 7251 honorarily naming University Park Boulevard as Mike Davis Way
• Adopted Resolution No. 7252 extending the Micro-Mobility Shared Transportation (e-scooter) pilot program through January 16, 2022
• Adopted Resolution No. 7253 authorizing a contract with Sunesis Construction Co. for US27 road improvements at $3,332,333.74 plus 10% contingency, total not to exceed $3,665,566.74
• Public comment requested extending Cold Shelter program funding beyond February

City Council

Oxford City Council met virtually and adopted three resolutions: condemning the January 6 attack on the U.S. Capitol, honorarily naming University Park Boulevard as Mike Davis Way, and extending the e-scooter pilot program through January 16, 2022. Council also approved a $3.3 million contract with Sunesis Construction for road improvements to US27. Public comments included support for extending the Cold Shelter program and for the Capitol condemnation resolution.

• Adopted Resolution No. 7250 condemning the attack on the U.S. Capitol, amended to include 'bigotry in all its forms including white supremacy, racism and anti-Semitism'
• Adopted Resolution No. 7251 honorarily naming University Park Boulevard as Mike Davis Way
• Adopted Resolution No. 7252 extending the Micro-Mobility Shared Transportation (e-scooter) pilot program through January 16, 2022
• Adopted Resolution No. 7253 authorizing a contract with Sunesis Construction Co. for US27 road improvements at $3,332,333.74 plus 10% contingency, total not to exceed $3,665,566.74
• Public comment requested extending Cold Shelter program funding beyond February

Public Arts Commission of Oxford

The Public Arts Commission of Oxford will hold a virtual meeting to discuss new business, including a donation offer, an article, budget creation, and a commemoration of lynchings in Oxford. They will also review old business such as the police bike rack, plan draft, and mission/vision document.

• Discussion of Rick Momeyer offer
• Discussion of Carole's article
• Discussion of budget creation with Jessica Greene's office
• Discussion of commemoration of lynchings in Oxford
• Status update on police bike rack

City Council

Oxford City Council held a regular meeting, adopting resolutions to establish a residential permitted parking zone on Acorn Circle, suspend Revolving Loan Fund payments during the state of emergency, create a part-time Sustainability Coordinator position, and release a $1,049,981.27 improvement bond. The council also gave first reading to three ordinances for utility easements related to a new gas station development. Public comments included concerns about burglaries and parking.

• Adopted Resolution No. 7246 establishing Acorn Circle as a 24/7 Residential Permitted Parking Zone
• Adopted Resolution No. 7247 suspending Revolving Loan Fund payments during Ohio's state of emergency
• Adopted Resolution No. 7248 creating a part-time Sustainability Coordinator position
• Adopted Resolution No. 7249 releasing a $1,049,981.27 public improvement bond for Gaslight Avenue at Stewart Square
• First reading of three ordinances for sanitary sewer easements along US27 S. at Southpointe Boulevard