Oxford public meetings in 2022

City Council

Oxford City Council will decide on several key items including the purchase of two properties for $600,000 and a $218,376.33 violent crime reduction grant. The meeting will also swear in two new police officers and hear a mental health grant presentation.

• Purchase of 100 South Elm Street properties for $600,000 using ARPA funds
• Authorization of $218,376.33 Ohio Violent Crime Reduction Grant
• Swearing-in of two new police officers (Brandon Weaver and Grant Combs)
• Presentation of Mental and Behavioral Health Grant by TriHealth
• Redirection of $72,000 ARPA funds for staff bonuses during pandemic

The Oxford City Council approved a resolution authorizing a $1.75M contract with Strand Associates for water softening improvements at the Water Treatment Plant, and placed a 12-month moratorium on new vape and smoke shops. The council also approved a new fire/EMS agreement with Oxford Township and waived parking meter fees for the holiday season. All votes were unanimous (6-0).

• Approved $1,753,500 water softening design contract with Strand Associates (6-0)
• Approved 12-month moratorium on vape and smoke establishments (6-0)
• Approved new fire protection and EMS agreement with Oxford Township (6-0)
• Approved waiver of parking meter fees Dec 12-Jan 2 (6-0)
• Adopted consent agenda including surplus property sale and contraband disposal (6-0)
• Approved first reading of ordinance to accept Oxford Cemetery (6-0)

City Council

Oxford City Council will meet to discuss and vote on several resolutions and ordinances, including property purchases, grant acceptances, and a moratorium on vape shops. The meeting will also include swearing-in ceremonies for new police officers and a presentation on a mental and behavioral health grant.

• Resolution authorizing $218,376.33 Ohio Violent Crime Reduction Grant acceptance
• Ordinance to purchase 100 South Elm Street properties for $600,000 using ARPA funds
• Resolution redirecting $72,000 of ARPA funds for staff bonuses during the pandemic
• Ordinance to purchase 603-607 West Chestnut Street properties for $318,000 using ARPA funds
• Resolution imposing a 12-month moratorium on vape and smoke shops

Historic & Architectural Preservation Commission

The Commission tabled a proposal for a one-story addition at 10 North Beech Street to allow the applicant to incorporate feedback on window alignment and roof design. Two other certificates of appropriateness were noted as previously approved administratively.

• Tabled alteration to alley façade at 10 North Beech Street
• Administratively approved sign face change at 19 North Poplar Street
• Administratively approved front door and trim replacement at 25 East Walnut Street

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission approved a Certificate of Appropriateness for alterations to the alley façade at 10 North Beech Street, with conditions including brick base, no window enclosure, and matching lighting. The case had been tabled previously and was removed from the table for this decision. The commission also noted administrative approvals for sign and door changes at other properties.

• Approved COA HAPC-2022-04 for 10 North Beech Street alley façade alteration with conditions (unanimous)
• Approved agenda as amended to move NAPC presentation to January meeting (unanimous)
• Approved minutes of November 9, 2022 as written (unanimous)
• Noted administrative approval of COA HAPC-2022-10 for sign face change at 19 North Poplar Street
• Noted administrative approval of COA HAPC-2022-11 for front door and trim replacement at 25 East Walnut Street

Planning Commission

The Oxford Planning Commission will consider and likely vote on a recommendation to City Council regarding the Oxford Tomorrow Comprehensive Plan. The meeting also includes routine approval of minutes and public comments. The main substantive item is the comprehensive plan recommendation.

• Recommendation to City Council on Oxford Tomorrow Comprehensive Plan
• Approval of minutes from November 8, 2022
• Public comments on items not on the agenda

The Oxford Planning Commission voted unanimously to recommend approval of the Oxford Tomorrow Comprehensive Plan to City Council. The recommendation follows public comments from two residents. No other substantive decisions were made; the meeting also included approval of the agenda and minutes.

• Recommended approval of Oxford Tomorrow Comprehensive Plan to City Council (6-0)
• Approved agenda as amended (6-0)
• Approved minutes of November 8, 2022 (6-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, then discuss its 2022 budget and expenses. The commission will also consider a haiku call for art, receive an update on the THS National Honor mural, and brainstorm additional art ideas for 2023.

• Review of PACO budget and 2022 expenses
• Discussion of haiku call for art, possibly for winter and/or spring
• Update on the THS National Honor mural
• Brainstorming additional art ideas for 2023

Environmental Commission

The Environmental Commission unanimously approved a motion requesting that the pending Managed Natural Lawn Area (MNLA) legislation be returned to the Commission for refinement to address concerns raised during City Council discussions. The Commission also discussed a professional service project on apartment recycling and options for recycling at Red Brick Rally events, but took no formal action on those items. Staff updates on landfill emissions and the food scraps drop-off program were provided.

• Requested return of MNLA legislation to Commission for refinement (unanimous)
• Approved agenda (unanimous)
• Approved minutes of October 5, 2022 meeting (unanimous)
• Approved adjournment (unanimous)

City Council

The Oxford City Council is meeting to consider several resolutions and ordinances, including a $1.75 million contract for water softening design, a 12-month moratorium on new vape and smoke shops, and the purchase of two properties on West Chestnut Street using ARPA funds. The agenda also includes routine consent items and public presentations on the Farmers Market and McCullough Hyde.

• Resolution to waive parking meter fees from Dec 12 to Jan 2, 2023
• Resolution for $1,670,000 water softening design contract with $83,500 contingency (total not to exceed $1,753,500)
• Resolution to place 12-month moratorium on vape and smoke establishments
• Ordinance to purchase 603 and 607 West Chestnut Street for $318,000 using ARPA funds
• Ordinance to accept legal title to Oxford Cemetery

City Council approved a contract for water softening improvements and a new fire protection agreement with Oxford Township. The council also placed a moratorium on new vape and smoke shops and accepted legal title to the Oxford Cemetery.

• Approved $1,753,500 contract for water softening improvements at Water Treatment Plant (6-0)
• Approved agreement to provide Fire Protection and EMS to Oxford Township (6-0)
• Approved moratorium on Vape and Smoke Establishments for up to 12 months (6-0)
• Approved Ordinance to take legal title to Oxford Cemetery (6-0)
• Approved waiving of parking meter fees from Dec 12, 2022, to Jan 2, 2023 (6-0)
• Approved sale of surplus City property by public auction (6-0)
• Authorized disposal of contraband no longer needed as evidence (6-0)
• Authorized retention of certain unclaimed property for municipal use (6-0)

City Council

Oxford City Council will meet to decide on several key items including a $1.75 million water softening project for the city’s treatment plant, a 12-month moratorium on vape and smoke shops, and the purchase of two properties on West Chestnut Street for $318,000 using ARPA funds. The meeting also includes routine approvals like surplus property sales and police evidence disposal.

• $1,753,500 water softening improvements contract with Strand Associates, Inc.
• 12-month moratorium on vape and smoke establishments in the city
• Purchase of 603 and 607 West Chestnut Street for $318,000 using ARPA funds
• Parking meter fee waiver from Dec 12 to Jan 2, 2023
• Surplus property sale resolution and police evidence disposal authorization

City Council adopted the 2023 fiscal year appropriations, budgeted advances, transfers, and fee schedules. The council also approved a contract for three police vehicles and an agreement to manage the Oxford Cemetery.

• Approved agreement to assume management and operations of Oxford Cemetery (6-0)
• Approved purchase of three Ford Interceptor Utility Vehicles for up to $132,049.17 (6-0)
• Adopted 2023 fiscal year appropriations, budgeted advances, and transfers (6-0)
• Adopted 2023 fees and charges (6-0)
• Established 2023 salaries and benefits for city employees (6-0)
• Approved supplemental appropriations for fiscal year 2022 (6-0)
• Authorized Saturday closures of Lot 52 for the 2023 Farmers Market (6-0)
• Postponed Ordinance No. 3693 regarding Managed Natural Lawn Areas (6-0)

Community Improvement Corporation

The Community Improvement Corporation met on November 18, 2022, and approved the agenda and minutes from the June 24, 2022 meeting. The meeting included a review of economic development activities and the CIC's 2022 goals, but no substantive decisions were made.

• Approved agenda
• Approved minutes from June 24, 2022 meeting

Student Community Relations Commission

The Student/Community Relations Commission met on November 18, 2022, and approved the agenda and the minutes from the October 21, 2022 meeting. The meeting consisted primarily of reports from ex-officio members and updates from the chair, with no substantive policy decisions made.

• Approved agenda for November 18, 2022 meeting
• Approved minutes from October 21, 2022 meeting

City Council

The Oxford City Council will meet to decide on transferring cemetery management to a local association, purchasing three police vehicles for $132,049.17, and closing a downtown lot for a weekly farmers market. The meeting also includes a proclamation for Native American Heritage Month and a presentation on local transit.

• Transfer cemetery management to Oxford Cemetery Association
• Buy three Ford Interceptor Utility Vehicles for $132,049.17
• Close Lot 52 on Saturdays in 2023 for Farmers Market (5:30 AM–1:00 PM)
• Transfer liquor permits D5 and D6 to Weisman Enterprises at 151 W High St
• Proclaim November as Native American Heritage Month

City Council adopted the 2023 appropriations, budgeted advances, and transfers, along with the 2023 fee schedule and employee salaries. The council also authorized the city to take over management of the Oxford Cemetery and purchase three police vehicles.

• Approved agreement to assume management and operations of Oxford Cemetery (6-0)
• Approved purchase of 3 Ford Interceptor Utility Vehicles not to exceed $132,049.17 (6-0)
• Approved 2023 appropriations, budgeted advances, and budgeted transfers (6-0 each)
• Adopted 2023 fees and charges (6-0)
• Established 2023 salaries and benefits for city employees (6-0)
• Approved supplemental appropriations for fiscal year 2022 (6-0)
• Authorized Saturday closure of Lot 52 for the 2023 Farmers Market (6-0)
• Postponed Ordinance No. 3693 regarding Managed Natural Lawn Areas (6-0)

City Council

The City Council is reviewing several ordinances for the 2023 fiscal year, including budgets, fee changes, and employee salaries. The meeting also includes a presentation on a draft housing approach and a resolution for the Oxford Cemetery Association to manage the Oxford Cemetery.

• Contract with Montrose Auto Group for three Ford Interceptor Utility Vehicles up to $132,049.17
• Ordinances for 2023 fiscal year appropriations, budgeted advances, and transfers
• Ordinance to adopt fees and charges for fiscal year 2023
• Ordinance establishing 2023 salaries and benefits for city employees
• Resolution to authorize the Farmers Market to operate in Lot 52 on Saturdays in 2023

Council approved Resolution 7449 to transfer Oxford Cemetery management to the city, with a friendly amendment ensuring full possession upon expiration. It also adopted the 2023 appropriations, budgeted advances, transfers, fees, and employee salary ordinances, plus a supplemental budget for FY2022. Ordinance 3693 on managed natural lawns was postponed pending Environmental Commission review.

• Approved Resolution 7449 authorizing cemetery management agreement with Oxford Cemetery Association (6-0)
• Approved Resolution 7450 for purchase of 3 Ford Interceptor vehicles up to $132,049.17 (6-0)
• Adopted Ordinance 3696 supplemental appropriations for FY2022 (6-0)
• Adopted Ordinance 3697 FY2023 appropriations (6-0)
• Adopted Ordinance 3698 FY2023 budgeted advances (6-0)
• Adopted Ordinance 3699 FY2023 budgeted transfers (6-0)
• Adopted Ordinance 3700 FY2023 fees and charges (6-0)
• Adopted Ordinance 3701 FY2023 salaries and benefits (6-0)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider a certificate of appropriateness for a one-story masonry addition with a permanent metal roof at 10 North Beech Street, a case previously tabled. The commission may approve, approve with conditions, deny, or table the request. Two previously approved administrative cases for a wall sign at 7 ½ East High Street and an exterior wall color change at 28 West High Street are also on the agenda for informational purposes.

• HAPC-2022-04: 10 North Beech Street, one-story addition, certificate of appropriateness, tabled from September
• HAPC-2022-08: 7 ½ East High Street, new wall sign for Oxford Originals, previously approved
• HAPC-2022-09: 28 West High Street, exterior wall color change, previously approved

The Commission reviewed a proposed permanent one-story addition to the alley façade of 10 North Beech Street. Members requested more detail on window alignment, materials, and zoning compliance regarding building height. The application was tabled to allow the applicant to incorporate feedback into new sketches.

• Approved agenda (unanimous)
• Approved September 14, 2022 minutes (unanimous)
• Tabled Certificate of Appropriateness for 10 North Beech Street alteration until December meeting (unanimous)

Planning Commission

The Oxford Planning Commission and Parking & Transportation Board will hold a joint meeting to approve the agenda and minutes, hear public comments, receive staff reports, and receive a presentation from the Butler County Regional Transit Authority about its transit plan. The meeting is largely procedural, with the transit presentation being the only substantive item.

• Butler County Regional Transit Authority presentation on transit plan
• Approval of minutes from May 10, 2022
• Public comments on non-agenda items

The Oxford Planning Commission met on November 8, 2022, and approved the agenda and minutes from May 10, 2022. No public comments were received. The only substantive item was a presentation from the Butler County Regional Transit Authority about its transit plan; no action was taken on it. The meeting adjourned at 6:57 p.m.

• Approved meeting agenda (5-0)
• Approved minutes of May 10, 2022 (5-0)

Oxford Parking & Transportation Advisory Board

The board met to receive a presentation from the Butler County Regional Transit Authority regarding the development of the county's first transit plan. The provided record contains no substantive decisions or votes made by the Parking & Transportation Advisory Board during this session.

Public Arts Commission of Oxford

The Public Arts Commission of Oxford met on November 8, 2022. The agenda, minutes, and a discussion of ideas for 2023 art projects were listed, but the minutes do not record any specific approvals, votes, or final decisions.

• Agenda approved
• Minutes approved
• Discussion held on 2023 art project ideas (no outcome recorded)

Environmental Commission

The Oxford Environmental Commission will review a professional services project investigating recycling at apartment complexes and consider recycling options for Red Brick Rally events. They will also receive updates on managed natural lawn legislation, pilot pollinator gardens, landfill gas monitoring, and a food scrap drop-off program.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Recycling Options for Fridays' Red Brick Rally Events
• Status of Managed Natural Lawn Area Legislation
• Status of Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park
• Monthly Monitoring of Landfill Passive Gas Vent Emissions

The Environmental Commission unanimously voted to request that pending Managed Natural Lawn Area legislation be returned to the commission to address concerns and improve clarity. The commission also discussed recycling strategies for apartment complexes and the Red Brick Rally events.

• Approved agenda (Unanimous)
• Approved October 5, 2022 meeting minutes (Unanimous)
• Requested pending Managed Natural Lawn Area legislation be returned to the Commission for refinement (Unanimous)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider two certificates of appropriateness: a request to demolish the former Mesler Auto building at 22 South Beech Street and construct a new four-story mixed-use building, and a proposal for a new mixed-use building at 48 East Park Place. The commission will also revisit the tabled alley façade alteration at 10 North Beech Street. Public comments are welcome.

• HAPC-2022-05: Demolition of existing structure and construction of new four-story mixed-use building at 22 South Beech Street (Scott Webb, Architect)
• HAPC-2022-06: New mixed-use building at 48 East Park Place (Scott Webb, Architect)
• HAPC-2022-04: Tabled certificate of appropriateness for alley façade alteration at 10 North Beech Street (Gregory Meyer, Architect/Agent)
• Approval of minutes from July 13, 2022 meeting

The Commission approved certificates of appropriateness for a new mixed-use building at 48 East Park Place and the demolition and replacement of a building at 22 South Beech Street. A request for alterations at 10 North Beech Street was tabled for further information.

• Approved demolition and new mixed-use building at 22 South Beech Street (All in favor)
• Approved new mixed-use building at 48 East Park Place (All in favor)
• Tabled alteration to alley façade at 10 North Beech Street (All in favor)

City Council

Oxford City Council holds a work session to discuss housing strategies and uptown business development. No formal decisions are scheduled; the public may observe but cannot participate.

The Oxford City Council held a work session on November 1, 2022, with no formal votes or decisions taken. Staff presented a Draft Housing Approach covering affordable housing, homelessness prevention, and permanent supportive housing, and discussed uptown business topics including property maintenance, zoning, and a possible business registry. Council members asked questions and received information but took no action.

• Approved the meeting agenda (voice vote, 6-0)
• Adjourned the meeting at 7:29 p.m. (voice vote, 7-0)

City Council

The City Council will consider several resolutions and ordinances, including the 2023 fiscal year budget, employee salaries, and street improvements. The meeting also includes presentations on the Oxford Community Arts Center and managed natural lawns.

• Reconstruction of Walnut Street and College@Elm parking for up to $208,546.03
• Equipment purchase from Best Equipment Co. not to exceed $68,935.00
• First reading of 2023 fiscal year appropriations, advances, and transfers
• First reading of 2023 fee schedules and employee salaries/benefits
• Resolution for Butler County Community Development Block Grant applications

City Council approved several resolutions for grant applications and infrastructure projects, including road work on Walnut Street. The council also passed ordinances for supplemental budget appropriations and a subdivision extension for South Farm Section IV.

• Approved $208,546.03 for Walnut Street reconstruction and College@Elm parking (7-0)
• Approved purchase of equipment from Best Equipment Co. not to exceed $68,935.00 (7-0)
• Approved Ordinance No. 3694 for supplemental budget appropriations (7-0)
• Approved six-month extension for South Farm Section IV subdivision drawings (7-0)
• Authorized application for 2023 Community Development Block Grant (7-0)
• Authorized application for Butler County American Rescue Plan Funds (7-0)
• Authorized agreement for ODNR Urban Canopy Restoration Grant Program (7-0)
• Motion to take Managed Natural Lawn Ordinance off the table failed (4-3)

City Council

The Oxford City Council is holding a work session to discuss the city's housing approach and uptown business matters. This is a discussion-only meeting with no public participation; no formal votes or decisions are scheduled.

• Housing approach discussion
• Uptown business discussion

City Council

The Oxford City Council is holding its regular meeting on November 1, 2022, to consider resolutions and ordinances, including the 2023 budget appropriations, a Community Development Block Grant application, and a contract for Walnut Street reconstruction. The agenda also includes proclamations for World Town Planning Day and Oxford Empty Bowls Day, as well as presentations on the Community Arts Center and managed natural lawns. Public comments are welcome on items not on the agenda and on resolutions and ordinances during their consideration.

• Resolution to submit projects for 2023 Community Development Block Grant (CDBG) application
• Resolution to apply for Butler County American Rescue Plan Funds
• Resolution to contract with Barrett Paving Materials, Inc. for Walnut Street reconstruction and College@Elm parking improvements, total cost not to exceed $208,546.03
• Resolution to purchase equipment from Best Equipment Co. for up to $68,935.00
• First reading of ordinances for 2023 appropriations, fees, and salaries

Oxford City Council approved seven resolutions, including CDBG and ARP applications, equipment purchases, and a street reconstruction contract. It also held first readings on 2023 appropriations, fees, and salaries, and adopted two ordinances. A tabled managed natural lawn ordinance was taken off the table but not voted on.

• Adopted Resolution 7442 authorizing CDBG application (7-0)
• Adopted Resolution 7443 authorizing ARP application (7-0)
• Adopted Resolution 7444 authorizing ODNR Urban Canopy grant agreement (7-0)
• Adopted Resolution 7445 authorizing equipment purchase up to $68,935 (7-0)
• Adopted Resolution 7446 accepting Barrett Paving bid for Walnut St reconstruction up to $208,546.03 (7-0)
• Adopted Resolution 7447 authorizing assessment list filing (7-0)
• Adopted Ordinance 3694 supplemental appropriations FY2022 (7-0)
• Adopted Ordinance 3695 extending South Farm Section IV approval (7-0)

Student Community Relations Commission

The Student Community Relations Commission approved the agenda and minutes from the prior meeting. Updates included a canceled sidewalk audit walkabout, plans for a senior tech help program, and recycling education efforts. Ex-officio reports highlighted upcoming Halloween events and a school levy campaign.

• Sidewalk audit walkabout canceled due to lack of volunteers
• Senior tech help program subcommittee formed
• Oxford Police Department reports Halloween events including Trunk-or-Treat and neighborhood trick-or-treating
• Yes for Talawanda PAC presents school levy information ahead of November 8 vote

The commission approved the meeting agenda and the minutes from September 16, 2022. Members discussed fall 2022 goals, including a sidewalk audit program and tech support for Oxford Seniors.

• Approved October 21, 2022 agenda
• Approved September 16, 2022 minutes

City Council

The Oxford City Council will hold a work session to discuss the operating budget. This session is intended for council discussion and does not include public participation.

• Operating budget discussion

The City Council held a work session to review the proposed FY 2023 operating budget presented by the City Manager. No formal votes were taken on the budget proposal; the first reading of the Budget Ordinance is scheduled for November 1.

• Approved the meeting agenda (5-0)
• Adjourned the meeting at 8:05 p.m. (5-0)

City Council

The Oxford City Council is holding a work session to discuss the city's operating budget. This is a discussion item only; no formal action is expected. The public may observe but cannot participate.

• Operating budget discussion

The Oxford City Council convened a work session on October 20, 2022, to discuss the operating budget. No formal decisions were made; the session was for discussion only, and the agenda was approved before adjournment.

• Approved agenda for the work session
• Discussed operating budget (no action taken)

City Council

Oxford City Council will decide on a new legal services agreement with Christopher R. Conard of Coolidge Wall L.P.A. and declare surplus five fire division items for sale. The meeting also includes a proclamation, public comments, and first and second readings of ordinances, including extensions for subdivision plans and updates to animal control and lawn area regulations.

• New legal services agreement with Christopher R. Conard, $85,000 annual retainer, $155/hour litigation rate
• Surplus sale of 1997 Chevrolet Step Van, Hale/B&S Fire Pump, 2 Super Vac Gas Fans, 2 Ferno Traction Splints, 2 Hydraulic Spreader Mounts
• Six-month extension for South Farm Section IV subdivision and construction drawings
• Repeal and replacement of section 505.01 on dogs and animals running at large
• Addition of Managed Natural Lawn Area section to Chapter 935 on trees and plants

Oxford City Council adopted Ordinance No. 3692, repealing and replacing the section on dogs and other animals running at large, after amending it to strike certain subsections. The council also tabled Ordinance No. 3693, which would have added a managed natural lawn area section to the city code, to allow staff to present a resolution instead. Several other resolutions and ordinances were approved or introduced.

• Adopted Ordinance No. 3692 on animals running at large (7-0)
• Tabled Ordinance No. 3693 on managed natural lawn areas (7-0)
• Approved Resolution No. 7440 for legal services agreement with Christopher R. Conard (7-0)
• Approved Resolution No. 7441 for 30-day option extension with Episcopal Retirement Services (7-0)
• Approved consent agenda including surplus property sale authorization (7-0)
• Introduced supplemental budget ordinance for FY2022 (first reading)
• Introduced six-month extension for South Farm Section IV subdivision (first reading)

City Council

Oxford City Council will decide on a new legal-services contract with Christopher R. Conard at Coolidge Wall L.P.A. and declare surplus five fire-division items to be sold on GovDeals.com. The meeting also includes a proclamation, public comments, and routine approvals.

• New legal-services agreement with Christopher R. Conard, Coolidge Wall L.P.A. ($85,000 annual retainer, $155/hour litigation rate)
• Surplus sale of 1997 Chevrolet Step Van, Hale/B&S Fire Pump, two Super Vac Gas Fans, two Ferno Traction Splints, and two Hydraulic Spreader Mounts
• Proclamation recognizing Caroline Scott Harrison Day
• Six-month extension for South Farm Section IV final subdivision and construction drawings
• Repeal and replacement of animal-running-at-large ordinance (section 505.01)

City Council approved a grant agreement for the Countywide OVI Taskforce and a consulting agreement for a task force coordinator. Council also approved expanding a renewable energy feasibility study but denied a resolution to update transportation plans in the 2023 budget.

• Approved $225,000 grant agreement for Countywide OVI Taskforce (7-0)
• Approved consulting agreement with Peter M. Reising for OVI Task Force Coordinator (7-0)
• Denied resolution to amend 2023 Capital Improvements Budget for transportation plans (2-5)
• Approved expanding 2023 Capital Improvement Budget for community-wide renewable energy study (7-0)
• Approved September 20, 2022 meeting minutes (7-0)
• Approved September 12, 2022 Recreation Board report (7-0)

Public Arts Commission of Oxford

The commission met to discuss ideas for future public art projects planned for 2023. No substantive decisions or votes were recorded in the minutes.

Environmental Commission

The Oxford Environmental Commission met to approve minutes, discuss new programs, and receive updates. Key topics included a student-led recycling investigation for apartment complexes, planning for recycling at 2023 Red Brick Rally events, and a proposed natural lawn ordinance requiring Commission review of applications. Staff also provided updates on landfill emissions, food scrap collection totals, and pilot project preparations at Oxford Community Park.

• IES student team to present recycling project plan for multi-family housing at November meeting
• Commission to explore recycling and food scrap collection for 2023 Red Brick Rally events
• First reading of Managed Natural Lawn Area Ordinance passed by City Council; Commission to review applications
• Landfill emissions monitoring reported 205 metric tons CO2e in September, fourth highest in two years
• Residential food scraps drop-off program reached 67.8 tons collected since 2019

The commission met to review recycling investigations and options for Red Brick Rally events. The meeting also covered the status of natural lawn legislation and pollinator gardens. No substantive decisions or vote tallies were recorded in the provided minutes.

City Council

The City Council will discuss a $225,000 grant to lead the Butler County OVI Taskforce and several budget amendments. The meeting also includes first readings for new ordinances regarding animal control and managed natural lawn areas.

• $225,000 grant agreement with the Ohio Department of Public Safety for the Countywide OVI Taskforce
• Consulting agreement with Peter M. Reising for OVI Task Force coordination
• 2023 Capital Improvements Budget amendment for Oxford transportation plans
• 2023 Capital Improvements Budget amendment for a community-wide renewable energy study
• Ordinance repealing and replacing animal leash regulations

City Council authorized two agreements related to a Countywide OVI Taskforce and expanded the scope of a renewable energy feasibility study. A proposed amendment to the 2023 Capital Improvements Budget for transportation plans was denied.

• Approved $225,000 grant agreement for Countywide OVI Taskforce (7-0)
• Approved consulting agreement with Peter M. Reising for OVI Task Force Coordinator (7-0)
• Denied amendment to 2023 Capital Improvements Budget for transportation plans (2-5)
• Approved amendment to 2023 Capital Improvement Budget for community-wide renewable energy study (7-0)
• Approved September 20, 2022 meeting minutes (7-0)

City Council

The Oxford City Council will hold a regular meeting with an executive session on collective bargaining and employee compensation. The main business includes resolutions to accept a $225,000 state grant for the countywide OVI task force, approve a consulting agreement for its coordinator, and amend the 2023 capital improvements budget for transportation and energy studies. The council will also hold first readings on ordinances regarding dogs running at large and managed natural lawn areas.

• Resolution to accept $225,000 Ohio Department of Public Safety grant for Butler County OVI Taskforce
• Resolution to enter into consulting agreement with Peter M. Reising as Butler County OVI Task Force Coordinator
• Resolution to amend 2023 Capital Improvements Budget to update Oxford Transportation Plans
• Resolution to expand renewable energy feasibility study to community-wide needs
• First reading of ordinance repealing and replacing section 505.01 on dogs and other animals running at large

City Council passed a resolution of dissent against the U.S. Supreme Court decision to overturn Roe v. Wade. The council also approved several infrastructure grants, tax levy certifications, and a water main connection for a residence outside city limits.

• Adopted Resolution No. 7434 supporting reproductive freedom (6-0)
• Approved $25,000 sale of surplus city property to Village of Seven Mile (6-0)
• Approved grant application for Kehr Road storm conduit reconstruction (6-0)
• Authorized participation in ODOT bridge inspection program (6-0)
• Certified tax levies based on Butler County budget commission rates (6-0)
• Authorized cooperation agreement with Butler County for housing and community development (6-0)
• Approved water main connection for residence on Trenton-Oxford Road (6-0)
• Approved supplemental budget appropriations for fiscal year 2022 (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider four variance requests from Scott Webb, representing the owner of 327 W Spring Street, to convert a vacant former gas station and convenience store into a sit-down restaurant with outdoor patio seating. The variances seek relief from code requirements for trash enclosure location, parking in the front setback, maximum parking in front of the structure, and the provision of a loading space. Staff recommend approval for the parking and trash enclosure variances but express concerns about waiving the loading space requirement.

• Variance to allow trash enclosure in front yard (Section 1141.04(j)(3)(G))
• Variance to allow 13 of 19 parking spaces within front setback (Section 1149.07(b)(1))
• Variance to allow 100% of required parking in front of structure (Section 1149.07(b)(3))
• Variance to waive required loading space (Section 1149.07(e)(2))
• Proposed restaurant at 327 W Spring Street, former Circle K/Marathon station

The Board of Zoning Appeals denied a request to reduce the minimum lot width requirement for a proposed three-family dwelling. The board determined the property could yield a reasonable return without the variance and that granting it would not observe the spirit and intent of the zoning code.

• Denied variance for minimum lot width at 314 University Avenue (3-1)
• Approved April 26, 2022 meeting minutes (3-0)

City Council

Oxford City Council held its regular meeting on September 20, 2022, adopting several resolutions and ordinances. The most notable action was Resolution No. 7434, a resolution of dissent against the U.S. Supreme Court decision overturning Roe v. Wade and expressing support for reproductive freedom, which passed unanimously after extensive public comment. The council also approved resolutions supporting a storm conduit reconstruction grant application, participating in ODOT's bridge inspection program, accepting Butler County tax levies, and entering a cooperation agreement with Butler County for housing and community development. Two ordinances were adopted on second reading: one granting a water main connection for a property on Trenton-Oxford Road and another amending the supplemental budget for fiscal year 2022.

• Resolution No. 7434: Dissent against U.S. Supreme Court overturning Roe v. Wade, passed 6-0
• Resolution No. 7430: Support for grant application for storm conduit reconstruction on Kehr Road
• Resolution No. 7431: Support for ODOT bridge inspection program (PID#117554)
• Resolution No. 7432: Accepting Butler County tax levies and certifying to County Auditor
• Ordinance No. 3690: Water main connection for Dingledine property on Trenton-Oxford Road

City Council

The City Council is reviewing a five-year Capital Improvement Program and several resolutions, including a grant for Kehr Road storm conduit reconstruction. The agenda also includes a resolution of dissent regarding the overturning of Roe v. Wade and a proposal to sell surplus city property to the Village of Seven Mile.

• Resolution to sell surplus city property to the Village of Seven Mile for $25,000
• Grant application for Kehr Road storm conduit design and reconstruction
• Proposed $5,430,250 five-year Capital Improvement Program
• Resolution of dissent regarding the U.S. Supreme Court decision on Roe v. Wade
• Ordinance for a water main connection on Trenton-Oxford Road

City Council passed a resolution of dissent against the U.S. Supreme Court decision to overturn Roe v. Wade. The council also approved several infrastructure grants, a property sale to the Village of Seven Mile, and a water main connection request.

• Adopted Resolution No. 7434 supporting reproductive freedom (6-0)
• Approved sale of surplus city property to Village of Seven Mile for $25,000 (6-0)
• Approved grant application for Kehr Road storm conduit reconstruction (6-0)
• Approved participation in ODOT bridge inspection program (6-0)
• Adopted Resolution No. 7432 regarding Butler County tax levies (6-0)
• Approved cooperation agreement with Butler County for housing and community development (6-0)
• Approved water main connection for residence on Trenton-Oxford Road (6-0)
• Approved supplemental budget appropriations for fiscal year 2022 (6-0)

Student Community Relations Commission

The Oxford Student Community Relations Commission met on September 16, 2022, to review ex-officio reports, discuss new commission setup and goals for Fall 2022, and address community concerns. The provided minutes record discussion and agenda items only, with no formal votes, approvals, or substantive policy decisions recorded.

• Discussed Walk Audit recap and renaming to Sidewalk Audit
• Heard ex-officio reports from OPD, MUPD, and other representatives
• Discussed new commission setup, membership changes, and meeting frequency
• Discussed Fall 2022 goals including recycling initiatives and joint meetings

Historic & Architectural Preservation Commission

The Commission tabled a Certificate of Appropriateness for an alley façade alteration at 10 North Beech Street to allow the applicant more time to respond to previous comments. The meeting also noted a previously decided approval for an outdoor sitting area at 114 West Walnut Street.

• Tabled Certificate of Appropriateness for 10 North Beech Street alley façade alteration

City Council

The City Manager presented a proposed five-year Capital Improvement Program, including a FY 2023 summary of construction projects and equipment. No formal votes were taken on the proposal during this work session.

• Adjourned meeting at 8:21 p.m. (7-0)

City Council

Oxford City Council will hold a work session to discuss capital improvement budget planning. No formal decisions or public participation are scheduled for this meeting.

The Oxford City Council held a work session to review the proposed five-year Capital Improvement Program presented by City Manager Douglas R. Elliott, Jr. The presentation detailed upcoming construction projects, capital equipment purchases, and budgeting plans for 2023 through 2027. No formal votes or legislation were enacted during the work session, which concluded with a voice vote to adjourn.

• Adjourned the work session (Voice Vote: 7 AYE, 0 NAY)

City Council

Oxford City Council will hold a work session to discuss capital improvement budget planning. No public participation is allowed during the workshop, though residents may observe.

Environmental Commission

The Oxford Environmental Commission will meet to approve minutes from past meetings and discuss new business including a professional study on apartment complex recycling and the formal appointment of a representative to the Climate Action Steering Committee. The commission will also receive updates on managed natural lawn legislation, pilot pollinator gardens, landfill gas emissions, and a residential food scrap drop-off program.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Formal Appointment of Commission Representative to the Climate Action Steering Committee
• Status for the Managed Natural Lawn Area Legislation
• Status of Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park
• Monthly Monitoring of Landfill Passive Gas Vent Emissions

The commission met to review a project description for apartment complex recycling and the appointment of a representative to the Climate Action Steering Committee. The minutes provided do not record the outcomes of these discussions or any formal votes.

City Council

The Oxford City Council is holding a work session to discuss the five-year budget. This is a discussion item, not a final decision, and no public participation is accommodated.

• Five-year budget discussion

City Council held a work session featuring a presentation on the General Fund five-year forecast and budgeting processes. No substantive policy decisions or legislative actions were taken during the meeting.

• Approved the meeting agenda (6-0)

City Council

The Oxford City Council is holding its regular meeting on September 6, 2022, with a full agenda of resolutions and ordinances. Key items include authorizing the City Manager to enter a Butler County mutual police aid agreement, releasing up to $132,000 in ARPA funds for the College@Elm Project, and a second reading of an ordinance setting Glenwood Energy gas rates through 2025. The council will also hear a presentation from the Police Community Relations & Review Commission and consider several routine consent agenda items.

• Resolution authorizing City Manager to enter Butler County Mutual Police Aid Agreement
• Resolution releasing up to $132,000 in ARPA funds for College@Elm Project
• Ordinance (second reading) regulating Glenwood Energy gas rates through October 31, 2025
• Ordinance granting Dingledine water main connection on Trenton-Oxford Road
• Ordinance amending Supplemental Budget No. 7 for FY 2022

The City Council held a work session featuring a presentation on the General Fund five-year forecast and budgeting processes. No substantive policy decisions or budget approvals were made during the session.

• Approved the meeting agenda (6-0)

City Council

Oxford City Council held a work session to discuss the five-year budget behind closed doors; no public participation or decisions were scheduled. The meeting was procedural with no ordinances, contracts, or public hearings listed.

The City Council held a work session featuring a presentation on the General Fund five-year forecast and budgeting processes. No substantive policy decisions were made during the session.

• Approved the meeting agenda (6-0)

City Council

The Oxford City Council will hold its regular meeting on September 6, 2022, with a presentation from the Police Community Relations & Review Commission and public comments. The council will vote on resolutions including a Butler County mutual police aid agreement and release of up to $132,000 in ARPA funds for the College@Elm Project, plus ordinances on a water connection and supplemental budget. Consent agenda items include park permits for a Girl Scouts clothing swap and a Faith & Fitness workout.

• Resolution authorizing Butler County Mutual Police Aid Agreement
• Resolution releasing up to $132,000 ARPA funds for College@Elm Project
• Ordinance to connect a single-family residence on Trenton-Oxford Road to city water main
• Ordinance amending Supplemental Budget Ordinance No. 7 for FY2022
• Second reading of ordinance regulating Glenwood Energy gas rates through 2025

City Council adopted an ordinance regulating gas rates and charges for Glenwood Energy of Oxford, Inc. through October 31, 2025. The council also authorized funding for the College@Elm Project and approved a mutual police aid agreement.

• Adopted Ordinance No. 3689 regulating Glenwood Energy gas rates through Oct 31, 2025 (7-0)
• Approved Resolution No. 7428 releasing up to $132,000 in ARPA funding for the College@Elm Project (7-0)
• Approved Resolution No. 7427 authorizing the Butler County Mutual Police Aid Agreement (7-0)
• Approved Resolution No. 7426 adopting new rules of order for the Oxford Recreation Board (7-0)
• Approved use of Uptown Park for Girl Scouts Clothing Swap and Faith & Fitness Workout events (7-0)
• Approved Then and Now Certificates for purchase orders over $3,000 (7-0)

City Council

The City Council will hold a first reading of an ordinance to regulate natural gas rates and services provided by Glenwood Energy of Oxford, Inc. through October 31, 2025. Additionally, the Council will conduct a second reading on two ordinances to extend the final subdivision plat approvals for South Forest Edge Sections 1 and 2 by six months each.

• First reading of ordinance to set Glenwood Energy of Oxford, Inc. gas rates through 2025
• Second reading of ordinance for 6-month extension of South Forest Edge Section 1 plat
• Second reading of ordinance for 6-month extension of South Forest Edge Section 2 plat
• Proclamation of August 26, 2022, as Women’s Equality Day

City Council approved six-month extensions for the final subdivision plats of South Forest Edge Sections 1 and 2. The council also held a first reading for an ordinance regarding Glenwood Energy of Oxford gas rates.

• Approved six-month extension for South Forest Edge Section 1 final subdivision plat (7-0)
• Approved six-month extension for South Forest Edge Section 2 final subdivision plat (7-0)
• Adopted August 2, 2022 meeting minutes (7-0)
• Adopted August 3, 2022 Environmental Commission report (7-0)

City Council

Oxford City Council will hold a first reading of an ordinance updating natural gas rates for Glenwood Energy customers, with proposed increases to monthly meter charges over three years. The council will also consider second readings for six-month extensions of the South Forest Edge subdivision plats and hear a proclamation for Women's Equality Day.

• Ordinance to regulate Glenwood Energy gas rates through Oct 31, 2025, increasing residential meter charge from $10 to $12 in year one and to $14 in years two and three
• Commercial/industrial meter charge to rise from $12 to $16 in year one and to $20 in years two and three
• Second reading: six-month extension for South Forest Edge Section 1 final subdivision plat
• Second reading: six-month extension for South Forest Edge Section 2 final subdivision plat
• Proclamation declaring August 26, 2022 as Women's Equality Day

City Council adopted a supplemental budget ordinance for fiscal year 2022 and authorized a bloodborne pathogen prevention program. Two ordinances to extend subdivision plats for South Forest Edge were introduced on first reading.

• Approved Ordinance No. 3686 for supplemental budget appropriations (6-0)
• Adopted Resolution No. 7424 authorizing a bloodborne pathogen prevention program (6-0)
• Approved July 19, 2022 Work Session and City Council meeting minutes (6-0)
• First reading of ordinance for South Forest Edge Section 1 plat extension
• First reading of ordinance for South Forest Edge Section 2 plat extension

Public Arts Commission of Oxford

The commission met to discuss old and new business, including art projects and member introductions. The minutes record no substantive decisions, votes, or approved actions.

Environmental Commission

The Oxford Environmental Commission could not conduct official business, including the approval of meeting minutes or a professional service project, because a quorum was not present. Staff provided updates on landfill emissions, the residential food scraps drop-off program, and plans for pollinator gardens and a managed natural lawn area presentation.

• Discussion of a professional service project for multi-family housing recycling
• Report of 196 metric tons of CO2e landfill emissions for July
• Update on 129,550 pounds of food scraps collected since April 2019
• Planned presentation to City Council regarding Managed Natural Lawn Area ordinance

The provided minutes consist of an agenda only. No substantive decisions, votes, or outcomes are recorded for the items listed.

City Council

The Oxford City Council will meet to discuss a proposed bloodborne pathogen prevention program and two six-month subdivision plat extensions. The Council will also review a supplemental budget ordinance for fiscal year 2022.

• Resolution authorizing a bloodborne pathogen prevention program
• Ordinance for a six-month extension of South Forest Edge Section 1 final plat
• Ordinance for a six-month extension of South Forest Edge Section 2 final plat
• Ordinance amending Supplemental Budget Ordinance #6 for fiscal year 2022

City Council adopted a supplemental budget ordinance for fiscal year 2022 and authorized a bloodborne pathogen prevention program. Two ordinances to extend subdivision plats for South Forest Edge were introduced on first reading.

• Approved Resolution No. 7424 authorizing a bloodborne pathogen prevention program (6-0)
• Approved Ordinance No. 3686 for supplemental budget appropriations for fiscal year 2022 (6-0)
• Approved July 19, 2022 Work Session and City Council meeting minutes (6-0)

City Council

The Oxford City Council will meet to discuss a proposed bloodborne pathogen prevention program and two subdivision plat extensions. The council will also review a supplemental budget ordinance for fiscal year 2022.

• Resolution authorizing a bloodborne pathogen prevention program
• Six-month extension for South Forest Edge Section 1 final subdivision plat
• Six-month extension for South Forest Edge Section 2 final subdivision plat
• Second reading of Ordinance No. 3654, a supplemental budget ordinance for fiscal year 2022

City Council adopted a supplemental budget ordinance for fiscal year 2022 and authorized a bloodborne pathogen prevention program. Two ordinances to extend subdivision plats for South Forest Edge were introduced on first reading.

• Approved Resolution No. 7424 authorizing a bloodborne pathogen prevention program (6-0)
• Approved Ordinance No. 3686 for supplemental budget appropriations for fiscal year 2022 (6-0)
• Approved July 19, 2022 Work Session and City Council meeting minutes (6-0)

City Council

The Oxford City Council is holding a work session to discuss the Harm Reduction Program. This is a discussion item, not a final decision, and no public participation is accommodated.

• Harm Reduction Program Review

The City Council held a work session to review a presentation from a consortium regarding the establishment of a bloodborne pathogen and syringe service program. No substantive votes were taken on the program; however, the City Manager stated he would share a draft resolution with the Law Director if the majority of Council supports the program.

• Approved the agenda (6-0)
• Adjourned the meeting (6-0)

City Council

The City Council is scheduled to hold a public hearing regarding the expansion of the Designated Outdoor Refreshment Area (DORA). The agenda also includes the creation of a new Opioid Settlement Fund and requests for proposals regarding the Western Knolls property.

• Public Hearing for DORA expansion
• Resolution to create #430 Opioid Settlement Fund
• Resolution to request design proposals for Western Knolls property
• Ordinance for Owl’s Landing Block A subdivision application
• First reading of supplemental budget ordinance

City Council

Oxford City Council holds a work session to discuss a harm reduction program, with no public participation allowed. The meeting is procedural, focusing on internal review rather than formal decisions.

The City Council held a work session to review a presentation from a consortium regarding the establishment of a bloodborne pathogen and syringe service program. No substantive votes were taken on the program, though the City Manager stated he would share a draft resolution with the Law Director if the majority of Council supports the program.

• Approved the meeting agenda (6-0)
• Adjourned the meeting at 7:06 p.m. (6-0)

City Council

The Oxford City Council will hold a public hearing regarding the expansion of the Designated Outdoor Refreshment Area (DORA). Council members will also consider resolutions to authorize a design consultant request for proposals for the Western Knolls property and to establish a new fund for opioid settlement proceeds.

• Public hearing on DORA expansion
• Resolution to request design proposals for Western Knolls property
• Resolution to create #430 Opioid Settlement Fund
• Ordinance for final subdivision plat approval for Owl’s Landing Block A
• Supplemental budget appropriations ordinance

The Oxford City Council unanimously approved an expansion of the Designated Outdoor Refreshment Area (DORA) by four city blocks. They also authorized a request for proposals to create a design plan for the Western Knolls property and approved the final plat for Owl's Landing Block A. Additionally, the council established a new fund for opioid settlement money and updated ordinances for the Student Community Relations Commission.

• Approved amended DORA application expanding boundary by four city blocks (6-0)
• Authorized City Manager to request proposals for Western Knolls land use and design plan (6-0)
• Created new Fund #430 for OneOhio opioid settlement receipts (6-0)
• Adopted Ordinance No. 3684 repealing and replacing Student Community Relations Commission sections (6-0)
• Approved final subdivision application and plat for Owl's Landing Block A with conditions (6-0)
• Passed Consent Agenda including July 5 minutes and Then and Now certificates for POs over $3,000 (6-0)

Historic & Architectural Preservation Commission

The Historic & Architectural Preservation Commission will review a Certificate of Appropriateness for exterior alterations at 10 North Beech Street, including a retractable patio cover and window/door changes. The meeting also includes routine approvals of past administrative decisions and public comments.

• HAPC-2022-04: 10 N Beech St, Certificate of Appropriateness for alley façade alteration (retractable patio cover, windows/doors)
• HAPC-2022-01: 12 N College Ave, paint exterior and remove 4 doors
• HAPC-2022-02: 9 S College Ave, wall sign approval for Triangle Sign Company, LLC
• HAPC-2022-03: 10 E Walnut St, re-facing logo sign and awning for Atlantic Sign Company

The Oxford Historic and Architectural Preservation Commission voted to table a Certificate of Appropriateness for alterations to the alley facade at 10 North Beech Street (the former Princess Theater), where an indoor music venue with a retractable awning, fencing, and patio was proposed. Commissioners raised concerns about the awning's permanence, safety, and a past agreement to restore a historic marquee that was not fulfilled. The item was tabled by voice vote, all in favor, so the architect and owner can address the issues and staff can research the earlier agreement. The commission also approved its April 13, 2022 minutes 4-0-1 and reviewed three previously administratively approved projects.

• Tabled HAPC-2022-04, 10 North Beech Street Certificate of Appropriateness for alley facade alterations (voice vote, all in favor)
• Approved April 13, 2022 meeting minutes as written (4-0-1, Spurlock abstained)
• Approved the July 13, 2022 agenda as presented (all in favor)
• Adjourned the meeting at 7:45 p.m. (all in favor)

Environmental Commission

The Environmental Commission approved its agenda and June 1 minutes unanimously, then discussed two new items without taking final action. An ODNR forester said Oxford's tree ordinance Chapter 935 is in compliance with Arbor Foundation standards but dates to 1995 and could be reviewed, and an IES student project on apartment recycling was tentatively scoped with a decision due August 3, 2022. Staff reported the pilot pollinator gardens at Oxford Community Park were approved, June landfill emissions of 197 metric tons CO2e, and about 125,250 pounds of food scraps collected since April 2019.

• Approved the agenda (unanimous)
• Approved the June 1, 2022 minutes (unanimous)
• Approved adjournment (unanimous)
• No vote taken on revising the urban forestry ordinance (Chapter 935); discussion only
• No vote taken on the IES apartment recycling project; final decision set for August 3, 2022
• Reported pilot project for up to three pollinator gardens at Oxford Community Park was approved

City Council

The Oxford City Council will meet to discuss the expansion of the Designated Outdoor Refreshment Area (DORA) and consider a $25,000 donation to the Family Resource Center. The council will also review an amended amortization schedule for LogCon Enterprises LLC and address ordinances regarding the Student Community Relations Commission and the Owl’s Landing subdivision.

• Public hearing on DORA expansion
• $25,000 donation to Family Resource Center for housing case management
• Ordinance for Owl’s Landing Block A subdivision plat
• Ordinance regarding Student Community Relations Commission
• Supplemental budget appropriations for fiscal year 2022

The Oxford City Council approved three ordinances regarding land use: a new hotel at 5470 College Corner Pike, a bus garage for Talawanda High School, and the Owl's Landing residential development. The council also passed resolutions to hire a full-time preschool teacher, renew a housing agreement with Butler County, waive short-term rental tax penalties for one year, and urge state and federal governments to enact gun laws.

• Approved Ordinance No. 3681 for new hotel at 5470 College Corner Pike (4-0)
• Approved Ordinance No. 3680 for Talawanda High School bus garage (4-0)
• Approved Ordinance No. 3682 for Owl's Landing development on Brookville Road (4-0)
• Adopted Resolution No. 7414 to hire full-time preschool teacher (4-0)
• Adopted Resolution No. 7415 to renew housing agreement with Butler County (4-0)
• Adopted Resolution No. 7416 waiving short-term rental tax penalties for one year (4-0)
• Adopted Resolution No. 7417 urging state/federal gun laws (4-0)
• First reading of Ordinance No. 3680 for FY2022 supplemental budget appropriations

City Council

The Oxford City Council will meet on July 5, 2022, to discuss the expansion of the Designated Outdoor Refreshment Area (DORA) and consider a $25,000 donation to the Family Resource Center using American Rescue Plan Act (ARPA) funds. The council will also review an amended amortization schedule for LogCon Enterprises LLC and conduct first and second readings of various ordinances, including a supplemental budget appropriation.

• Public hearing regarding DORA expansion
• $25,000 ARPA donation to the Family Resource Center for a Housing Case Management Position
• Resolution approving an amended amortization schedule for LogCon Enterprises LLC
• First reading of an ordinance regarding the Student Community Relations Commission
• Second reading of a supplemental budget ordinance for fiscal year 2022

City Council

The City Council is considering a public hearing for a Designated Outdoor Refreshment Area (DORA) expansion and a $25,000 donation to the Family Recourse Center. Other items include a subdivision application for Owl’s Landing and a supplemental budget ordinance.

• Public hearing for DORA expansion
• $25,000 ARPA donation to Family Recourse Center for Housing Case Management
• Resolution approving amended amortization schedule for LogCon Enterprises LLC
• First reading of ordinance for Owl’s Landing Block A subdivision
• Second reading of Supplemental Budget Ordinance Number 5

City Council authorized a $25,000 ARPA fund donation to the Family Resource Center for a housing case management position. The council also approved a loan renegotiation for LogCon Enterprises LLC and passed a supplemental budget ordinance for fiscal year 2022.

• Approved $25,000 ARPA donation to Family Resource Center for housing case management (6-0)
• Approved amended amortization schedule for LogCon Enterprises LLC (6-0)
• Adopted Ordinance No. 3683 for FY2022 supplemental appropriations (6-0)
• Approved June 21, 2022 meeting minutes (6-0)
• Tabled resolution for Designated Outdoor Refreshment Area (DORA) expansion (6-0)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will hear a request to reduce the minimum lot-width requirement from 60 feet to 56 feet so a three-family dwelling can be built at 314 University Avenue. The 10,192-square-foot lot currently contains a single-family house and is zoned R3MS, which allows three-family uses if the lot meets the 60-foot width standard.

• Variance to Section 1143.07(c) minimum lot width for three-family use at 314 University Ave
• Lot width 56 ft vs required 60 ft (6.7% reduction)
• Proposed three-family structure with six off-street parking spaces
• Fire-department concern about 5-foot side-yard setback from privacy fence

The Board of Zoning Appeals reviewed a condition of a 2020 variance for 36 E High Street (Brick Street bar), which prohibited an egress door between the building interior and the Skydeck. The Board found the door was not intended in the original variance and voted 3-0 to keep the condition and require the door be removed forthwith. Member Calvin Conrad recused himself; Kate Rousmaniere was excused. The Board also approved the March 22, 2022 minutes as written.

• Approved March 22, 2022 minutes as written (4-0)
• Found the upper-floor door was not intended in the original variance and kept the condition (3-0)
• Ordered the door removed forthwith (3-0)
• Adjourned the meeting

Community Improvement Corporation

The Oxford Community Improvement Corporation met on June 24, 2022 at the LCNB Conference Room. The posted agenda covered approval of the agenda and of minutes from the February 25, 2022 meeting, plus new business: a CIC records retention policy, the Revolving Loan Fund, a review of CIC 2022 goals, a review of the American Rescue Plan (property ownership, management, and a condo model), and economic development updates on Amtrak, College@Elm, and a One Stop website. The supplied document is an agenda only; it records no decisions, votes, or outcomes, so what was actually decided at the meeting is not established here.

City Council

The Oxford City Council will hold its regular meeting on June 21, 2022, with several resolutions and ordinances up for discussion or vote. Key items include a resolution urging state and federal action on gun violence, a resolution to hire a full-time preschool teacher, and an agreement with Butler County for housing and community development. The council will also consider ordinances for a new hotel at 5470 College Corner Pike, a bus garage for Talawanda High School, and the final planned development for Owl's Landing on Brookville Road.

• Resolution urging state and federal government to enact common sense gun laws
• Resolution to hire full-time preschool teacher in Parks and Recreation Department
• Ordinance for conditional use permit for new hotel at 5470 College Corner Pike
• Ordinance for conditional use for Talawanda High School bus garage/maintenance facility
• Ordinance approving final planned development for Owl's Landing on Brookville Road

City Council approved conditional use permits for a new hotel, a school bus garage, and a residential development. The council also passed a resolution urging state and federal governments to enact gun laws and authorized hiring a full-time preschool teacher.

• Approved hiring a full-time preschool teacher in Parks and Recreation (4-0)
• Approved cooperation agreement with Butler County for housing funds (4-0)
• Approved one-year penalty waiver for short-term rental tax nonpayment (4-0)
• Adopted resolution urging state and federal governments to enact gun laws (4-0)
• Approved conditional use for Talawanda High School bus garage/maintenance facility (4-0)
• Approved conditional use permit for new hotel at 5470 College Corner Pike (4-0)
• Approved final planned development for Owl’s Landing on Brookville Road (4-0)
• Approved sale of surplus City property via Govdeals.com (4-0)

City Council

Oxford City Council will hold second readings on conditional use permits for a new hotel at 5470 College Corner Pike, a bus garage/maintenance facility for Talawanda High School, and the final planned development for Owl's Landing along Brookville Road. They will also consider resolutions to hire a preschool teacher, cooperate with Butler County on housing, waive short-term rental tax penalties, and urge state/federal action on gun violence.

• Second reading: Conditional use for hotel at 5470 College Corner Pike
• Second reading: Conditional use for Talawanda High School bus garage
• Second reading: Final planned development for Owl's Landing
• Resolution to hire full-time preschool teacher in Parks and Recreation
• Resolution waiving penalty for nonpayment of short-term rental tax

With three of seven members excused, a four-member Council approved all items on a voice or roll-call vote with no opposition. It hired a full-time preschool teacher, renewed a Butler County housing-fund agreement, waived short-term rental late penalties for a year, and passed a resolution urging state and federal action on gun violence. It also approved a Talawanda school bus garage, a new hotel on College Corner Pike, and the Owl's Landing development.

• Approved Resolution No. 7414 hiring a full-time preschool teacher in Parks and Recreation (4-0)
• Approved Resolution No. 7415 renewing a housing cooperation agreement with Butler County (4-0)
• Approved Resolution No. 7416 waiving short-term rental tax late penalties for one year (4-0)
• Approved Resolution No. 7417 urging state and federal 'common sense gun laws' (4-0)
• Approved Ordinance No. 3680 adding a Talawanda High School bus garage/maintenance facility (4-0)
• Approved Ordinance No. 3681 for a new hotel at 5470 College Corner Pike (4-0)
• Approved Ordinance No. 3682 for the Owl's Landing planned development on Brookville Road (4-0)
• Approved the consent agenda, including June 7 minutes and board reports (4-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board will hold a meeting on June 13, 2022, at the City of Oxford Municipal Building. The agenda includes the approval of the agenda and past minutes, old business, and new business regarding updates to Oxford Transportation Plans.

• Review and possible updates to Oxford Transportation Plans, major multimodal corridors/trail spoke alignments

The Oxford Parking and Transportation Advisory Board met on June 13, 2022 and approved its June agenda and May minutes. The board then discussed a Complete Street Corridor Safety Improvement Plan aimed at connecting Oxford institutions and linking the OAT trail with uptown, with Main Street and Spring St./Fairfield Rd. identified as potential spokes. Members also discussed a needed connection between Merry Day and the Community Park, corridor planning for Locust St., a possible W. Vine St. connection, and a sidewalk on the west side of Locust from Church St. to Kramer Elementary School. No decisions or votes were recorded on the plan; the meeting adjourned at 10:35 a.m.

• Approved June agenda (motion passed)
• Approved May minutes (motion passed)
• Discussed Complete Street Corridor Safety Improvement Plan — no vote recorded
• Adjourned at 10:35 a.m. (motion passed)

City Council

The Oxford City Council is holding a work session to discuss the American Rescue Plan Act (ARPA). This is a discussion item only, with no formal votes or public participation. The agenda is otherwise procedural, including roll call, agenda approval, and adjournment.

• Discussion of American Rescue Plan Act (ARPA) funds

At a June 7, 2022 work session, Oxford City Council reviewed options for spending about $2.42 million in American Rescue Plan Act funds and used sticker voting to indicate which items they want to vote on later. Council indicated support for a Western Knolls plan, $25,000 to the Family Resource Center for case management, $900,000 to purchase housing managed by a nonprofit, and $900,000 to purchase commercial space managed with the CIC. No ARPA funding was formally approved; staff said legislation would be brought forward soon. The only formal actions were adopting the agenda and adjourning at 6:45 p.m., both by voice vote with 7 ayes and 0 nays.

• Adopted the work session agenda (voice vote, 7-0)
• Adjourned the meeting at 6:45 p.m. (voice vote, 7-0)
• No ARPA funding approved; council indicated items it wants to vote on later
• Indicated support for a plan for Western Knolls
• Indicated support for $25K to FRC for case management, hoping STR tax supports it later
• Indicated support for $900K to purchase housing, with an RFQ for a nonprofit partner
• Indicated support for $900K to purchase commercial space, planning to work with the CIC

City Council

Oxford City Council will hold first readings on conditional use permits for a new hotel at 5470 College Corner Pike, a bus garage/maintenance facility for Talawanda High School, and the final planned development for Owl's Landing along Brookville Road. The council will also consider resolutions for a school resource officer agreement, a COPS hiring grant application, and a $222,451.46 contract for ADA sidewalk ramps. A public hearing on the 2023 tax budget is scheduled.

• Conditional use permit for new hotel at 5470 College Corner Pike
• Conditional use for Talawanda High School bus garage/maintenance facility
• Final planned development for Owl's Landing along Brookville Road
• Resolution for $222,451.46 ADA sidewalk ramp construction contract with Jackson Construction Co.
• Public hearing on 2023 tax budget

Oxford City Council adopted the 2023 tax budget (Ordinance No. 3679) and approved a $222,451.46 contract with Jackson Construction Co. for ADA sidewalk ramps and an alternate sidewalk on North Locust Street. Council also adopted two police resolutions: a school resource officer agreement with Talawanda City School District and a grant application for the COPS Hiring Program. Three ordinances received first reading: a bus garage for Talawanda High School, a new hotel at 5470 College Corner Pike, and the final planned development for Owl's Landing; votes on these will occur at a later meeting.

• Adopted Ordinance No. 3679 authorizing the 2023 tax budget (7-0)
• Approved contract with Jackson Construction Co. for ADA sidewalk ramps and alternate sidewalk, not to exceed $222,451.46 (6-0, 1 abstention)
• Adopted Resolution No. 7410 authorizing School Resource Officer Program MOU with Talawanda City School District (7-0)
• Adopted Resolution No. 7411 authorizing COPS Hiring Program grant application (7-0)
• Approved appointments to multiple boards and commissions (7-0)
• Approved consent agenda including minutes of May 17, 2022 meetings and Planning Commission report (7-0)
• First reading held for ordinance on Talawanda High School bus garage/maintenance facility (no vote)
• First reading held for ordinance on new hotel at 5470 College Corner Pike (no vote)

City Council

The Oxford City Council is holding a work session on Tuesday, June 7, 2022, to discuss the American Rescue Plan Act. Work sessions provide an opportunity for council members to discuss issues, but public participation is not accommodated.

• American Rescue Plan Act Discussion

At a June 7, 2022 work session, Oxford City Council reviewed options for spending $2,420,796 in American Rescue Plan Act funds and used sticker voting to indicate which items they want to vote on later. Council indicated support for a Western Knolls plan, $25K to the Family Resource Center for case management, $900K to purchase housing managed by a nonprofit, and $900K to purchase commercial space managed by a nonprofit/CIC. No legislation was adopted; staff said results would be compiled and legislation brought forward soon. The only formal action was adopting the agenda and adjourning at 6:45 p.m., both by voice vote, 7-0.

• Adopted the agenda by voice vote (7-0)
• Indicated support to vote on a plan for Western Knolls
• Indicated support for $25K to FRC for case management, hoping STR tax supports it later
• Indicated support for $900K to purchase housing with a nonprofit manager; RFQ needed
• Indicated support for $900K to purchase commercial space, planned with CIC as partner
• Adjourned at 6:45 p.m. by voice vote (7-0)

City Council

The City Council will hold a public hearing on the 2023 tax budget and consider a contract for ADA sidewalk ramp construction. Additionally, the Council will deliberate on conditional use permits for a Talawanda school facility, a new hotel, and the Owl’s Landing development. The agenda also includes resolutions regarding a School Resource Officer program and a federal grant application for police hiring.

• Contract with Jackson Construction Co. for ADA sidewalk ramps, not to exceed $222,451.46
• Public hearing for the 2023 Tax Budget
• Conditional use permit for a new hotel at 5470 College Corner Pike
• Conditional use permit for a bus garage at Talawanda High School
• Resolution for a School Resource Officer MOU with Talawanda City School District

Council adopted the 2023 tax budget (Ordinance No. 3679) on a 7-0 roll-call vote and approved a $222,451.46 contract with Jackson Construction Co. for ADA sidewalk ramps and an alternate sidewalk on North Locust Street (6-0, one abstention). Council also adopted three resolutions: a School Resource Officer agreement with Talawanda City School District, a COPS hiring grant application, and the sidewalk contract. Three ordinances had first readings only (Talawanda bus garage, a new hotel at 5470 College Corner Pike, and Owl's Landing final planned development) and will be voted on at a later meeting.

• Adopted Resolution No. 7410 authorizing School Resource Officer MOU with Talawanda City School District (7-0)
• Adopted Resolution No. 7411 authorizing COPS Hiring Program grant application (7-0)
• Adopted Resolution No. 7412 awarding $222,451.46 contract to Jackson Construction Co. for ADA sidewalk ramps and alternate sidewalk (6-0, Raghu abstained)
• Adopted Ordinance No. 3679 authorizing the 2023 Tax Budget (7-0 roll call)
• Approved consent agenda including May 17 minutes and May 10 Planning Commission report (7-0)
• Appointed applicants to 12 boards and commissions (7-0)
• First reading only: Talawanda High School bus garage conditional use (no vote)
• First reading only: hotel at 5470 College Corner Pike conditional use (no vote)

Environmental Commission

The Commission will review the status of Managed Natural Lawn Area legislation and discuss pilot pollinator gardens at Oxford Community Park. Members will also discuss potential revisions to the Urban Forestry Ordinance and review ShareFest collection results.

• Managed Natural Lawn Area Legislation status
• Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park
• Potential Revision of Urban Forestry Ordinance
• Monthly Monitoring of Landfill Passive Gas Vent Emissions
• Residential Food Scrap Drop-off Program

The Commission unanimously recommended that the City of Oxford establish and maintain three pilot pollinator gardens at the Oxford Community Park. Members also discussed a proposed Managed Natural Lawn Area Ordinance and potential revisions to the Urban Forestry Ordinance.

• Recommended establishment of three pilot pollinator gardens at Oxford Community Park (Unanimous)

City Council

The Oxford City Council is holding a work session to discuss the topic of managed natural lawn areas. This is a discussion item only, with no public participation or formal votes expected. The agenda is otherwise procedural, including roll call, agenda approval, and adjournment.

• Discussion of managed natural lawn area policy

The council held a work session to discuss a proposed ordinance for managed natural lawn areas and pollinator gardens. No formal votes were taken on the ordinance; members discussed education versus legislation and the potential regulatory burden on city staff.

• Approved the meeting agenda (6-0)

City Council

The Oxford City Council is holding a work session to discuss the topic of managed natural lawn areas. This is a discussion item only, with no public participation or formal votes scheduled.

• Discussion of managed natural lawn area policy

The City Council held a work session to discuss a proposed ordinance for managed natural lawn areas created by the Environmental Commission. Council members and staff discussed the differences between existing property maintenance codes and the proposal, focusing on education versus legislation. No formal votes were taken on the ordinance.

• Approved the meeting agenda (6-0)

City Council

The Oxford City Council will consider several resolutions and ordinances at its May 17, 2022 meeting. Key items include authorizing a $225,000 grant agreement for the countywide OVI Taskforce, reopening the designated outdoor refreshment area (DORA) on May 22, and approving contracts for IT services and a beverage supply agreement. The council will also hold first and second readings on budget-related ordinances and a fireworks regulation update.

• Resolution to enter into $225,000 grant agreement with Ohio Dept. of Public Safety for OVI Taskforce
• Resolution to reopen DORA on May 22, 2022
• Resolution for 3-year IT support agreement with NextStep Networking, cost not to exceed $73,200
• Resolution for 3-year beverage supply agreement with G&J Pepsi Company for Parks and Recreation
• First reading of 2023 tax budget ordinance

The City Council held a work session to discuss a proposed ordinance for managed natural lawn areas created by the Environmental Commission. Council members discussed the differences between existing code and the proposal, focusing on education versus legislation and staff regulatory burdens. No formal action was taken on the ordinance.

• Approved the meeting agenda (6-0)

City Council

The Oxford City Council is holding its regular meeting on May 17, 2022, to consider several resolutions and ordinances. Key items include authorizing grant applications for ADA playground equipment and the Amtrak project, a 3-year beverage contract with G&J Pepsi, a 3-year IT services agreement with NextStep Networking, a real estate exchange option with the school district, and reopening the designated outdoor refreshment area (DORA) on May 22. The council will also hold first and second readings on budget ordinances and a fireworks regulation update.

• Resolution to reopen DORA on May 22, 2022
• 3-year IT services agreement with NextStep Networking, cost not to exceed $73,200
• Grant application to OKI for Amtrak project funding
• Option to Exchange Real Estate Agreement with Talawanda School District
• First reading of 2023 Tax Budget ordinance

City Council approved the reopening of the designated outdoor refreshment area (DORA) starting May 22, 2022, without a specified end date. The council also authorized several grant applications for playground equipment and an Amtrak project, and approved a real estate exchange with the Talawanda Local School District.

• Approved reopening of DORA on May 22, 2022, without a closing date (7-0)
• Authorized grant application to Nature Works for ADA Inclusive Playground Equipment (7-0)
• Authorized grant application to OKI for Amtrak project construction (7-0)
• Approved real estate exchange agreement with Talawanda Local School District (7-0)
• Approved 3-year IT support contract with NextStep Networking not to exceed $73,200 (7-0)
• Approved $225,000 grant agreement with Ohio Department of Public Safety for OVI Taskforce (7-0)
• Approved 3-year beverage supply agreement with G&J Pepsi Company (7-0)
• Adopted ordinance prohibiting consumer-grade fireworks in the city (7-0)

Oxford Parking & Transportation Advisory Board

The board met to discuss the first year of new parking meters, rates, and hours. Members discussed potential refinements to rates and strategies for employee parking permits.

Public Arts Commission of Oxford

The Public Arts Commission of Oxford met to discuss routine business, including approving the agenda and minutes. They discussed Amber Franklin taking over as Chair, explored funding options (finding they are not eligible for a Foundation grant), and considered using fiduciary agents for grants. The main focus was on completing 2022 projects: installing a picture rail system, releasing a call for art, and installing a Civil Rights mural on the Municipal Building.

• Discussed Amber Franklin becoming Chair; official vote next meeting
• Not eligible for Oxford Community Foundation grant
• Considered OCAC or Holy Trinity as fiduciary agents for grants
• Plan to use $5K annual city funds for local art projects
• 2022 projects: picture rail system, call for art, Civil Rights mural installation

The supplied document is an agenda for a Public Arts Commission of Oxford meeting dated June 14, 2022, listing approval of the agenda and minutes, old business, and new business items. The listed new business items are an update on current projects, discussion of a call for picture rail art, discussion of funding options and priorities, and making summer assignments. The document records no motions, votes, approvals, denials, or outcomes, so no substantive decisions can be reported from it.

Student Community Relations Commission

The Student Community Relations Commission discussed proposed changes to its composition, including reducing voting members from 11 to 8 and adjusting student and non-student seats. They also reviewed a pilot walk audit program on Collins Ave. and discussed potential joint meetings with Oxford City Council and Miami Allied Student Government.

• Proposed amendment to reduce voting members from 11 to 8
• Proposed reduction of student seats from 5 to 4, with one alternating seat for National Pan-Hellenic Council or Multicultural Greek Council
• Proposed reduction of non-student members from 6 to 4
• Pilot walk audit on Collins Ave. found pedestrian paths in fair to good condition
• Discussion of joint meetings between Oxford City Council and Miami Allied Student Government

The minutes for the May 6, 2022 Student/Community Relations Commission meeting consist of an agenda only. The agenda lists approval of the agenda and the April 1, 2022 minutes, OPD and MUPD reports, chair updates, and a discussion and vote on proposed ordinance changes. The document does not record any decisions, votes, or outcomes, and it does not describe what the proposed ordinance changes were.

Environmental Commission

The commission held a meeting to review presentations and discuss potential revisions to the Urban Forestry Ordinance and waste reduction for businesses and apartments. The provided minutes list the agenda items but do not record specific votes or decisions made on these topics.

City Council

The Oxford City Council is holding its regular meeting on May 3, 2022, with a consent agenda and several resolutions and ordinances. Key items include approving liquor permit transfers for local businesses, a resolution supporting expanded passenger rail, and a payment for a water main relocation. The council will also consider an ordinance on fireworks regulations and a supplemental budget.

• Liquor permit transfers to Wills Uptown Pizza & Carryout LLC (10 N Beech St.), Weisman Enterprises Holdings INC (35 E Church St. and 135 W High St.)
• Resolution supporting expanded passenger rail and the 'Amtrak Connects Us' plan
• Resolution authorizing payment up to $95,000 to Butler County Engineer's Office for water main relocation along Bonham Road
• Ordinance to repeal and replace fireworks regulations (Section 1519.04) per H.B. 172
• Ordinance amending Supplemental Budget Ordinance #4 for FY 2022 appropriations

The Oxford City Council adopted seven resolutions and two ordinances during its regular meeting on May 17, 2022. Major actions included approving the reopening of the Designated Outdoor Refreshment Area (DORA) on May 22, 2022, without a closing date, and authorizing grant applications and real estate agreements to support the upcoming Amtrak passenger rail station project. Council also approved supplemental appropriations for fiscal year 2022 and amended local fireworks regulations following state legislation.

• Approved resolution 7403 to submit a Nature Works grant application for ADA inclusive playground equipment (7-0)
• Approved resolution 7404 for a 3-year beverage supply agreement with G&J Pepsi Company (7-0)
• Approved resolution 7405 to apply for an OKI Surface Transportation Block Grant for the Amtrak project (7-0)
• Approved resolution 7406 for a real estate exchange agreement with Talawanda School District (7-0)
• Approved resolution 7407 for a 3-year IT and disaster recovery support agreement with NextStep Networking not to exceed $73,200 (7-0)
• Approved resolution 7408 reopening the DORA on May 22, 2022, without a closing date (7-0)
• Approved resolution 7409 for a $225,000 grant agreement with the Ohio Department of Public Safety for the OVI Taskforce (7-0)
• Adopted Ordinance No. 3677 making supplemental appropriations for fiscal year 2022 (7-0) and Ordinance No. 3678 regarding fireworks regulations (7-0)

City Council

Oxford City Council will hold its regular meeting on May 3, 2022, with a consent agenda and several resolutions and ordinances. Key items include approving liquor permit transfers for local businesses, a resolution supporting expanded passenger rail, a $95,000 payment for a water main relocation, and an ordinance on fireworks regulations. Public comments are welcome on agenda and non-agenda items.

• Liquor permit transfers to Wills Uptown Pizza & Carryout (10 N Beech St.) and Weisman Enterprises (35 E Church St., 135 W High St.)
• Resolution supporting Amtrak Connects Us expanded passenger rail
• Resolution authorizing up to $95,000 payment to Butler County Engineer for water main relocation on Bonham Road
• Ordinance amending Section 1519.04 on fireworks to address H.B. 172
• Resolution authorizing sale of salvaged, junk, or abandoned motor vehicles

Board of Zoning Appeals

The Board of Zoning Appeals will review whether a staff access door installed at 36 East High Street (Brick Street Bar) conflicts with a condition of the July 2020 front yard setback variance for the Skydeck. The condition prohibited egress from the building to the deck, but the owner argues the door is not an egress and requests clarification. The board may determine the door is compliant, in violation, or revise the condition.

• Review of BZA-2020-04: 36 E High Street variance condition
• Door installed without permit in August 2021
• Possible outcomes: allow door, require removal, or revise condition
• Owner letter argues door is staff access, not egress
• Prior variance approved July 2020 with conditions

The Oxford Board of Zoning Appeals elected officers, approved minutes from December 28, 2021, and voted 4-1 to grant a sign variance for the new Kettering Health medical office building at 5095 University Park Blvd. The variance allows six total signs instead of the maximum two permitted by right in the Office and Light Industrial zoning district. The board also re-elected Mike Schnipper as Chair, Roger Ames as Vice-Chair, and Chris Allison as Secretary.

• Elected Mike Schnipper as Chair (5-0)
• Elected Roger Ames as Vice-Chair (5-0)
• Elected Chris Allison as Secretary (5-0)
• Approved December 28, 2021 regular meeting minutes (5-0)
• Granted variance BZA-2022-01 for six signs at 5095 University Park Blvd (4-1)

City Council

The City Council is reviewing resolutions regarding paid parental leave for various police divisions. They are also considering a conditional use permit for a fraternity at 406 East Withrow Street.

• Resolution opposing House Bill 563 regarding short-term rental regulations
• Three resolutions approving paid parental leave for police employees, officers, and sergeants/lieutenants
• Ordinance for a conditional use permit for a fraternity at 406 East Withrow Street
• Proclamation for 'Days of Remembrance'
• Proclamation for 'Arbor Day'

The Oxford City Council approved a resolution to include the Pledge of Allegiance in its official meeting rules. Council also authorized a $95,000 payment for water main relocation on Bonham Road and passed resolutions regarding personnel procedures, then-and-now certificates, and support for expanded passenger rail service.

• Amended Council rules to include the Pledge of Allegiance (5-1)
• Approved $95,000 water main relocation payment (6-0)
• Approved then-and-now certificates for purchase orders (6-0)
• Amended classified staff and personnel appeals board rules (6-0)
• Approved resolution supporting expanded passenger rail (6-0)
• Tabled Environmental Commission report for a future work session

City Council

Oxford City Council will consider a resolution opposing Ohio House Bill 563, which would limit local regulation of short-term rentals, and will vote on three paid parental leave agreements with police unions. The council will also hold a second reading on a conditional use permit for a fraternity at 406 East Withrow Street. The agenda includes proclamations for Days of Remembrance and Arbor Day, plus routine consent items.

• Resolution opposing House Bill 563 on short-term rental regulation
• Three resolutions approving paid parental leave MOUs with police unions
• Second reading of ordinance for fraternity conditional use at 406 East Withrow Street
• Proclamations for Days of Remembrance and Arbor Day
• Consent agenda: approval of April 5, 2022 meeting minutes

The City Council approved several infrastructure contracts for sidewalk, curb, and street maintenance projects, including the use of American Rescue Plan funds for sidewalk ramps. Council also formally adopted the 2022 vision, values, and measurable goals following a recent retreat. Additionally, the Council held a first reading for a conditional use permit to re-establish a fraternity at 406 East Withrow Street.

• Approved $150,000 contract with Jackson Construction for curb/sidewalk work (7-0)
• Approved $108,672 contract with Jackson Construction for handicap ramps (7-0)
• Approved advertising for bids for city-wide sidewalk ramp installation (7-0)
• Approved $435,000 contract with Barrett Paving for 2022 street resurfacing (7-0)
• Approved $190,043 property and casualty insurance contract (7-0)
• Adopted 2022 priorities, vision, values, and measurable goals (7-0)
• Removed 'Sister City Day' proclamation from agenda (7-0)

Oxford Parking & Transportation Advisory Board

The Parking & Transportation Advisory Board discussed advocacy for federal Amtrak funding and planning for the Locust Street corridor. Members approved minutes and agenda, and received updates on a potential property trade involving the Nelson-Morrow building and Senior Center. The board also discussed updating the Transportation Plan to include multi-modal design standards and cost estimates.

• Advocacy for federal Amtrak funding and Ohio block grants
• Proposed property trade: Nelson-Morrow building and Senior Center
• Locust Street corridor planning with walkability and multi-modal access improvements
• Transportation Plan update including major corridors, trail alignments, and cost estimates
• Potential grade separation for Locust Street corridor

The board met to discuss updating Oxford Transportation Plans regarding multi-modal and trail alignments. Members also discussed corridor planning for Locust Street and established board goals for 2022.

Environmental Commission

The Oxford Environmental Commission approved a proposed managed natural lawn area ordinance, which would allow natural lawns on private properties, and requested it be considered by the Planning Commission and City Council. The commission also discussed revising the urban forestry ordinance, expanding recycling at apartment complexes, and preparing for EarthFest and Arbor Day events.

• Approved Managed Natural Lawn Area legislation for private properties
• Discussed revising tree ordinance (Chapter 935) to meet Tree City USA standards
• Explored expanding recycling at apartment complexes, possibly via Miami University IES project
• Planned informational handout for EarthFest on April 16, 2022 at Memorial Park
• Reported March landfill emissions at 165 metric tons CO2e, above 18-month average

City Council

Oxford City Council will consider several resolutions, including contracts for curb, gutter, and sidewalk replacement and handicap ramp installation, as well as a street resurfacing agreement. The agenda also includes a first reading of a conditional use permit for a fraternity at 406 East Withrow Street and proclamations for Sister City Day, Education Sharing Day, and Earth Day.

• Resolution to contract with Jackson Construction Co. for curb, gutter, and sidewalk replacement, not to exceed $150,000
• Resolution to contract with Jackson Construction Co. for handicap ramps with tactile dome mats, not to exceed $108,672
• Resolution to contract with Barrett Paving Materials, Inc. for 2022 street resurfacing, not to exceed $435,000
• First reading of ordinance for conditional use permit to re-establish fraternity at 406 East Withrow Street
• Proclamations for Sister City Day, Education Sharing Day, and Earth Day

The Oxford City Council met in a work session on Friday, March 11, 2022 at the Hueston Woods Lodge. Council discussed 2022 goals, and Ms. Greene was to compile the results and prepare a Staff Report and Resolution in April 2022. The only votes recorded were to adopt the agenda and to adjourn, both passing 7-0. No ordinances, contracts, or other substantive items were decided.

• Adopted the agenda (7-0)
• Discussed 2022 goals; staff to prepare a report and resolution in April 2022
• Adjourned the meeting at 3:15 p.m. (7-0)

City Council

Oxford City Council will consider several resolutions to accept bids and authorize contracts for curb, gutter, sidewalk, handicap ramp, and street resurfacing projects, totaling over $693,000. They will also hold a first reading on a conditional use permit for a fraternity at 406 East Withrow Street, and hear proclamations and a presentation on deer management.

• Contract with Jackson Construction Co. for curb, gutter, and sidewalk replacement, not to exceed $150,000
• Contract with Jackson Construction Co. for handicap ramps with tactile dome mats, not to exceed $108,672
• Direct staff to advertise for bids for sidewalk ramps using American Rescue Plan funds
• Contract with Barrett Paving Materials, Inc. for 2022 street resurfacing, not to exceed $435,000
• First reading of ordinance for conditional use permit to re-establish fraternity at 406 East Withrow Street

The Oxford City Council adopted a resolution opposing House Bill 563 regarding short-term rentals and approved three paid parental leave memorandums of understanding for police unions. Council also approved a conditional use permit to re-establish a fraternity at 406 East Withrow Street and adopted the consent agenda.

• Adopted Resolution No. 7393 opposing House Bill 563 on short-term rentals (6-0)
• Adopted Resolution No. 7394 approving a paid parental leave MOU with non-commissioned police employees (6-0)
• Adopted Resolution No. 7395 approving a paid parental leave MOU with FOP Lodge 38 police officers (6-0)
• Adopted Resolution No. 7396 approving a paid parental leave MOU with FOP Lodge 38 police sergeants and lieutenants (6-0)
• Adopted Ordinance No. 3676 for a conditional use permit to re-establish a fraternity at 406 East Withrow Street (6-0)

Board of Zoning Appeals

The Oxford Building/Housing Board of Appeals met on Tuesday, April 5, 2022 at 5:30 p.m. at the Oxford Courthouse, 118 W. High Street. The agenda listed only procedural items: call to order, orientation and meeting procedures, election of Chair, Vice-Chair and Secretary, swearing-in of members, and adjournment. The minutes as provided do not record any decisions, votes, or outcomes from these items.

Student Community Relations Commission

The Student Community Relations Commission is reviewing minutes from its March 4, 2022 meeting and discussing updates on recycling projects, a walking audit program, and a letter of support for Amtrak. The commission also discussed filling an International Student seat and encouraging more campus-community events.

• Approved letter of support for Amtrak project
• Discussed recycling projects for single-family and multi-unit student housing
• Developing walking audit program with Coalition for a Healthy Oxford and City of Oxford Service Department
• Initiated effort to fill International Student seat on commission
• Explored joint meetings between Oxford City Council and Miami Allied Student Government

The commission approved the meeting agenda and the March 4, 2022 minutes. Members received reports from the Oxford Police Department, Miami University Police Department, and a walk audit. The commission discussed proposed changes to the SCRC ordinance.

• Approved April 1, 2022 agenda
• Approved March 4, 2022 minutes

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a request by Select Signs LLC for a variance to allow six permanent signs at the new Kettering Health Center medical office building at 5095 University Park Blvd. The zoning code normally allows only one or two signs on this property, and staff recommends approval, finding substantial evidence supports the request. No public comments have been received.

• Variance to Section 1151.05(a)(4) to allow 6 signs instead of the standard 1 (or 2 on a corner lot)
• Proposed signs: 5 wall signs and 1 freestanding sign, totaling about 329 sq ft of sign area
• Property is 15 acres, with 3.5 acres under development for a medical office building
• Staff recommends approval, citing support from the Fire Chief and no objections from other departments
• No public comments received as of the report date

The Board of Zoning Appeals approved a variance allowing six signs instead of the normally permitted one or two at a new Kettering Health medical office building at 5095 University Park Blvd. The vote was 4-1, with Calvin Conrad dissenting. The board also re-elected Mike Schnipper as chair, Roger Ames as vice chair, and Chris Allison as secretary, and approved its December 28, 2021 minutes. No other cases were heard.

• Approved variance for six signs at 5095 University Park Blvd (4-1, Conrad dissenting)
• Re-elected Mike Schnipper as Chair (5-0)
• Re-elected Roger Ames as Vice Chair (5-0)
• Re-elected Chris Allison as Secretary (5-0)
• Approved December 28, 2021 minutes as written (5-0)
• Adjourned meeting at 7:14 p.m. (5-0)

City Council

Oxford City Council will consider approving the final plat for South Forest Edge Section 2, a 21-lot residential subdivision, and a $393,178 contract for Main Street reconstruction. The agenda also includes a public arts partnership, surplus property donation, fee waivers for a summer festival, and a supplemental budget ordinance.

• Final subdivision approval for South Forest Edge Section 2 (17.87 acres, 21 lots, new street Arbor Edge Trail)
• Contract with Prus Construction Co. for Main Street (SR732) reconstruction, not to exceed $393,178
• Resolution to donate surplus city property to a local non-profit
• Resolution to waive street closure fees for Enjoy Oxford's 2022 Summer Music Festival
• Ordinance for supplemental appropriations for FY2022 (Supplemental Budget #3)

City Council approved a $393,178 contract for Main Street reconstruction and authorized several land-use ordinances, including a new business incubator site. The council also approved supplemental budget appropriations and accepted easements for the Oxford Area Trail System.

• Approved $393,178 contract with Prus Construction Co. for Main Street reconstruction (7-0)
• Approved final subdivision application and plat for South Forest Edge Section 2 (7-0)
• Approved final planned development for business incubator and storage facility at MayDay Gun Range site (7-0)
• Approved emergency ordinance for Phase IV Oxford Area Trail System easements (7-0)
• Approved supplemental budget appropriations for FY 2022 (7-0)
• Approved MOU for Public Arts Partnership Program with Oxford Community Arts Center (7-0)
• Nominated Dan Haizman, David DeWitt, Paul Allen, and Tim Meloy to Board of Building Appeals (7-0)
• Nominated Todd Stuart to Public Arts Commission of Oxford (7-0)

City Council

The City Council will discuss a contract for Main Street reconstruction and a final subdivision application for South Forest Edge Section 2. Other items include a public arts partnership and an emergency ordinance for trail system easements.

• Contract with Prus Construction Co. for Main Street (SR732) reconstruction not to exceed $393,178.00
• Final subdivision application for 21 residential lots at South Forest Edge Section 2
• Public Arts Partnership Memorandum of Understanding with Oxford Community Arts Center
• Emergency ordinance for easements for Phase IV of the Oxford Area Trail System
• Resolution to donate surplus city property to a local non-profit agency

Oxford City Council approved six resolutions, including contracts for curb, gutter and sidewalk work, handicap ramp installation, 2022 street resurfacing, property and casualty insurance, and the city's 2022 priorities and measurable goals. A first reading was held on an ordinance to allow a fraternity to return to 406 East Withrow Street; no vote was taken. Council also heard a presentation on deer management in Miami University Natural Areas and discussed expanding the outdoor refreshment area (DORA).

• Approved $150,000 contract with Jackson Construction Co. for curb, gutter and sidewalk work (7-0)
• Approved $108,672 contract with Jackson Construction Co. for handicap ramps with tactile dome mats (7-0)
• Approved directing staff to seek bids for citywide sidewalk ramps using American Rescue Plan funds (7-0)
• Approved $435,000 contract with Barrett Paving Materials for 2022 street resurfacing (7-0)
• Approved insurance bid from Insurance Specialist Group, DBA Love Insurance Partners, at $190,043 (7-0)
• Approved 2022 priorities, vision and values, and measurable goals (7-0)
• First reading held on ordinance for fraternity conditional use permit at 406 East Withrow Street; no vote taken
• Approved consent agenda including March 11 retreat and March 15 meeting minutes (7-0)

City Council

The Oxford City Council held a work session retreat to discuss and set goals for 2022. The meeting was primarily a discussion session with no formal decisions made; staff will compile the results and prepare a report and resolution in April 2022.

• Goal-setting session for 2022
• Staff report and resolution to be prepared in April 2022

Oxford City Council met in a work session at Hueston Woods Lodge on March 11, 2022. The only actions recorded were adopting the agenda and adjourning; both passed by voice vote with 7 ayes, 0 nays, and 0 abstentions. Council discussed 2022 goals, and Ms. Greene will compile the results and prepare a Staff Report and Resolution in April 2022. No other decisions, approvals, denials, or tablings are recorded in these minutes.

• Adopted the agenda (voice vote, 7-0)
• Discussed 2022 goals; staff to prepare a report and resolution in April 2022 (no vote recorded)
• Adjourned the meeting at 3:15 p.m. (voice vote, 7-0)

Public Arts Commission of Oxford

The Public Arts Commission discussed the delayed reinstallation of the Civil Rights mural, with a tentative restoration window in April and installation in May. They also reviewed a map of potential art sites, discussed a bike trail painting project, and confirmed an upcoming MOU with the city. The meeting was largely procedural, with updates on ongoing projects.

• Civil rights mural: restoration by Joe Prescher, installation expected May, PACO offered to pay for installation
• MOU with OCAC/City on insurance to be presented to Council on March 15
• Map of possible art sites presented; future intern to create map with current art locations
• Bike trail painting: City gave PACO purview; discussion on scope and call for art
• Penny Farthing repaint: paint codes obtained, work pending

The commission held a meeting on March 8, 2022, to review ongoing art projects and administrative items. No formal votes or substantive decisions were recorded in the provided minutes.

• Reviewed status of new commission members
• Discussed civil rights mural installation
• Reviewed OCAC/City insurance MOU
• Reviewed map of potential art sites
• Discussed bike trail painting
• Received report on Penny Farthing repaint status
• Reviewed flier for new funding program

Student Community Relations Commission

The Student Community Relations Commission approved a letter of support for Amtrak, discussed recycling projects and a walking audit program, and initiated efforts to fill an International Student seat. The meeting was largely procedural, with updates and discussions rather than final decisions.

• Approved Letter of Support for Amtrak, with edits
• Initiated effort to fill International Student seat on SCRC
• Discussed recycling projects for single-family and multi-unit dwellings
• Continued development of walking audit program with City of Oxford
• Explored joint meetings with Oxford City Council and Miami Allied Student Government

The posted agenda for the March 4, 2022 Student/Community Relations Commission meeting lists approval of the agenda and the December 3, 2021 minutes, reports from OPD and MUPD, chair updates, and a discussion and vote on a statement of support for an Amtrak station. The document provided is the agenda only; it does not record any decisions, votes, or outcomes, so what was actually decided at the meeting is not established here.

City Council

The City Council is reviewing several ordinances regarding subdivision applications, commercial development, and trail easements. The meeting also includes discussions on accepting various grants and making supplemental budget appropriations for fiscal year 2022.

• South Forest Edge Section 2 final subdivision application
• Commercial development of an 11.28 acre site for a business incubator and storage facility
• Oxford Community Foundation Grant not to exceed $12,000
• Ohio Department of Natural Resources Grant not to exceed $10,000
• Emergency Ordinance for Oxford Area Trail System Phase IV easements

The Oxford City Council held a work session and retreat at the Hueston Woods Lodge to discuss 2022 goals. The council approved the meeting agenda by a 7-0 voice vote and discussed goals that staff will compile into a report and resolution for April 2022. No other substantive decisions were made.

• Approved agenda for work session (7-0)

City Council

Oxford City Council will hold first readings on ordinances approving the final subdivision plat for South Forest Edge Section 2 and a planned development for an 11.28-acre site on Ringwood Road that includes the MayDay Gun Range, to be converted into a business incubator and storage facility. The council will also consider accepting grants totaling $22,000, a site access agreement with the Owl's Landing developer, and a supplemental budget ordinance. Public comments will be heard on agenda items and non-agenda topics.

• Final subdivision plat for South Forest Edge Section 2
• Planned development for 11.28-acre Ringwood Road site (MayDay Gun Range) for business incubator and storage
• Accept Oxford Community Foundation grant up to $12,000
• Accept ODNR grant up to $10,000
• Site access agreement with Owl's Landing Subdivision developer

Oxford City Council approved three resolutions accepting grants totaling up to $22,000 for park and trail projects, and advanced four ordinances on first reading. The most debated item was a planned development at the MayDay gun range site, where the developer threatened to withdraw over sidewalk and bridge conditions; council directed staff to revise the conditions before a second reading. No ordinances were given second reading or final approval.

• Approved Resolution 7380 accepting Oxford Community Foundation grant up to $12,000 for ball field renovation (6-0)
• Approved Resolution 7381 accepting ODNR grant up to $10,000 for tree planting, city to match 1:1 (6-0)
• Approved Resolution 7382 authorizing site access agreement with Owl's Landing Subdivision developer for OATS trail easements (6-0)
• Approved consent agenda including Feb 15 minutes and Feb 10 Recreation Board report (6-0)
• First reading: Ordinance approving final subdivision plat for South Forest Edge Section 2, 21 lots (no vote)
• First reading: Ordinance approving MayDay gun range planned development with conditions; staff to revise sidewalk/bridge conditions before second reading (no vote)
• First reading: Emergency ordinance accepting easements for Oxford Area Trail System Phase IV (no vote)
• First reading: Ordinance amending Ordinance 3654 for supplemental FY2022 appropriations including $6,500 Rotary Club grant (no vote)

Community Improvement Corporation

The Oxford Community Improvement Corporation approved its 2022 goals, including a new business district recycling initiative, and approved $1M in American Rescue Plan funding for a STEAM/Industrial Arts training center at Talawanda Schools plus $100K for "mobile vending" in business districts. The board also approved new members Alex French and Sharon Klein and approved minutes from its October 29, 2021 meeting. Shaunna Tafelski abstained on the funding vote; all other recorded votes passed.

• Approved Alex French as new CIC Board member (passed)
• Approved Sharon Klein as new CIC Board member (passed)
• Approved the meeting agenda (passed)
• Approved minutes from the October 29, 2021 meeting (passed)
• Approved 2022 CIC and Economic Development Goals with an added business district recycling initiative (passed)
• Approved $1M in American Rescue Plan funding for STEAM facility development and $100K for "mobile vending" (passed; Shaunna Tafelski abstained)
• Adjourned the meeting at 1:02 PM (passed)

City Council

The Oxford City Council is holding its regular meeting on February 15, 2022. The agenda includes resolutions on street repairs, a contract for short-term rental tax enforcement, and a grant application for ADA playground equipment. Council will also consider ordinances for sanitary sewer easements, a revised water/sewer manual, a water connection request, and a supplemental budget. Public comments are welcome on items not on the agenda and on resolutions/ordinances during their consideration.

• Resolution to re-pave, re-curb, and repair sidewalks, curbs, and gutters on certain properties
• Resolution authorizing contract with GovOS for short-term rental tax enforcement and collection
• Resolution to apply for Procter & Gamble grant for ADA inclusive playground equipment
• Ordinances for permanent easements for new sanitary sewer systems (Rams Holdings, 4-Leaf Development)
• Ordinance amending supplemental budget for FY 2022

City Council

The Oxford City Council is holding its regular meeting on February 15, 2022. The agenda includes resolutions on street improvements, a contract for short-term rental tax enforcement, and a grant application for ADA playground equipment, as well as ordinances for sanitary sewer easements, a revised water/sewer manual, a water connection request, and a supplemental budget amendment. Public comments are welcome on non-agenda items and on each resolution/ordinance during consideration.

• Resolution to re-pave, re-curb, and repair sidewalks, curbs, and gutters on certain properties (Exhibit A)
• Resolution authorizing contract with GovOS for short-term rental tax enforcement and collection
• Resolution to apply for Procter & Gamble grant for ADA inclusive playground equipment
• Ordinances for permanent easements with Rams Holdings LTD., LLC and 4-Leaf Development, LLC for new sanitary sewer systems
• Ordinance amending supplemental budget for FY 2022 (Ordinance No. 3654)

Oxford City Council approved all items on its February 15, 2022 agenda by unanimous votes, including a contract with GovOS to enforce and collect the short-term rental tax, a grant application for ADA-accessible playground equipment, and seven ordinances covering sewer easements, water specifications, a water line connection, and supplemental budget appropriations. The council also adopted a resolution to change minutes format to an action-style template for accessibility. No substantive items were denied or tabled. During public participation, residents spoke both for and against the city's indoor mask mandate, which Mayor Snavely stated will expire March 1, 2022, as set in prior legislation.

• Approved Resolution No. 7376 declaring necessity to improve sidewalks, curbs, and gutters for summer street program (7-0)
• Approved Resolution No. 7377 authorizing contract with GovOS for short-term rental tax enforcement and collection, $24,473.25, one-year trial (7-0)
• Approved Resolution No. 7378 authorizing action-style minutes template for accessibility and transparency (7-0)
• Approved Resolution No. 7379 authorizing grant application to Procter & Gamble for $75,000 for ADA inclusive playground equipment (7-0)
• Approved Ordinance No. 3665 authorizing easement agreement with Rams Holdings LTD., LLC for sanitary sewer (7-0)
• Approved Ordinance No. 3666 authorizing easement agreement with 4-Leaf Development, LLC for sanitary sewer (7-0)
• Approved Ordinance No. 3667 authorizing two easement agreements with 4-Leaf Development, LLC for sanitary sewer (7-0)
• Approved Ordinance No. 3668 authorizing easement agreement with 4-Leaf Development, LLC for sanitary sewer (7-0)

Oxford Parking & Transportation Advisory Board

The board met to receive updates on Amtrak platform planning and design. The board also discussed strategies for interjurisdictional collaboration regarding Infrastructure Bill opportunities with guest Stu Nicholson.

Public Arts Commission of Oxford

The Public Arts Commission of Oxford met on February 8, 2022 at the Oxford Community Arts Center. The supplied minutes consist only of an agenda listing approval of the agenda and the 1/11/22 minutes, old business on a bike rack, and new business on new commission members and a mural. The record does not show any motions, votes, or outcomes, so no substantive decisions can be reported.

Environmental Commission

The Oxford Environmental Commission will review a proposed municipal code for pollinator gardens, select a representative to the Climate Action Steering Committee, and discuss Earth Day and Arbor Day proclamations. They will also hear a Girl Scout Gold Award project proposal and receive updates on city activities.

• Review of proposed municipal code for pollinator gardens
• Selection of commission representative to Climate Action Steering Committee
• Discussion of Earth Day and Arbor Day proclamations
• Girl Scout Gold Award project presentation by Emily Shoker
• Monthly monitoring of landfill passive gas vent emissions

Housing Advisory Commission

The provided minutes consist of an agenda for the November 15, 2021, meeting. There are no recorded votes, decisions, or discussion outcomes included in the text.

City Council

The Oxford City Council will consider several resolutions and ordinances, including a contract with the firefighters' union, an agreement for aquatic center operations, and acceptance of a state grant for police body cameras. The agenda also includes first readings of ordinances for sewer easements, water service outside city limits, and a supplemental budget, plus second readings for sidewalk and utility easements.

• Resolution approving contract with Oxford Professional Firefighters Local 5272
• Resolution authorizing agreement with Swim Safe Pool Management for 2022 Aquatic Center operations
• Resolution accepting Ohio Body Worn Camera Grant up to $31,451.38
• Ordinances for permanent sewer easements with Rams Holdings and 4-Leaf Development
• Ordinance granting water connection for new residence on Bonham Road

Oxford City Council approved a three-year contract with the Oxford Professional Firefighters International Association of Firefighters Local 5272, the first labor agreement with the recently formed union, including pay increases of 3% for 2021, 4% for 2022, and 3.5% for 2023. Council also approved a one-year agreement with Swim Safe Pool Management Company to operate the Oxford Aquatic Center for the 2022 season, accepted a state body-worn camera grant not to exceed $31,451.38, and adopted several ordinances on second reading, including a sidewalk easement for a redevelopment at 135 Lynn Avenue and easement agreements with the Talawanda School District. First readings were held on four sanitary sewer easement ordinances, a water and sewer specifications manual update, a water connection request on Bonham Road, and a supplemental budget ordinance.

• Approved Resolution No. 7373: three-year firefighters contract with IAFF Local 5272, raises of 3% (2021), 4% (2022), 3.5% (2023) (7-0-0)
• Approved Resolution No. 7374: one-year agreement with Swim Safe Pool Management Company to operate Oxford Aquatic Center for 2022 season (7-0-0)
• Approved Resolution No. 7375: accept Ohio Body Worn Camera Grant up to $31,451.38 (7-0-0)
• Approved consent agenda, including minutes, recreation board report, and surplus property resolution (7-0-0)
• Adopted Ordinance No. 3662: sidewalk easement with Prestige Oxfordwide, LLC at 135 Lynn Avenue (7-0-0)
• Adopted Ordinance No. 3663: release/termination of easement with Talawanda School District (7-0-0)
• Adopted Ordinance No. 3664: accept permanent roadway and utility easement from Talawanda School District (7-0-0)
• Adjourned to and from executive session for collective bargaining (7-0-0)

City Council

The Oxford City Council is holding its regular meeting on February 1, 2022, with an executive session at 7:00 pm and the regular meeting at 7:30 pm. The council will consider resolutions to approve a contract with the firefighters union, a pool management agreement for the 2022 season, and acceptance of a state body-worn camera grant. Several ordinances are scheduled for first and second readings, including easement agreements for sewer and sidewalk projects, a revised water/sewer manual, a water connection request outside city limits, and a supplemental budget appropriation.

• Resolution approving contract with Oxford Professional Firefighters Local 5272
• Resolution authorizing agreement with Swim Safe Pool Management for Oxford Aquatic Center 2022 season
• Resolution accepting Ohio Body Worn Camera Grant up to $31,451.38
• Ordinances for sewer easements with Rams Holdings and 4-Leaf Development (multiple)
• Ordinance granting water connection for new residence on Bonham Road outside city limits

Oxford City Council adopted a face mask ordinance requiring masks in public spaces, passing 6-1 with an amendment to allow cloth masks. Council also approved preliminary subdivision and development plans for Owl's Landing and Oxford Court Village, and adopted several resolutions and ordinances including a water reservoir coating contract and police vehicle purchases. All other agenda items passed unanimously or without substantive debate.

• Adopted Resolution No. 7369 encouraging vaccination and masks (7-0-0)
• Adopted Resolution No. 7370 for water reservoir coating, not to exceed $243,506.20 (7-0-0)
• Adopted Resolution No. 7371 for three police vehicles, not to exceed $109,106.00 (7-0-0)
• Adopted Ordinance No. 3657 requiring face masks in public spaces, with amendment allowing cloth masks (6-1-0)
• Adopted Ordinance No. 3658 approving Owl's Landing preliminary subdivision and development (7-0-0)
• Adopted Ordinance No. 3659 approving Oxford Court Village preliminary subdivision and development, with amendment on street design (6-0-1, Mayor recused)
• Adopted Ordinance No. 3660 approving replacement pages to Oxford Codified Ordinances (7-0-0)
• Adopted Ordinance No. 3661 amending Supplemental Budget Ordinance No. 1 for FY2022 (7-0-0)

Housing Advisory Commission

The Housing Advisory Commission met on January 24, 2022, but the minutes record no substantive decisions, votes, or approvals. Staff presented a memo seeking Commission input on a potential scope for a Western Knolls Master Plan, noting that City Council has not yet decided whether to fund the project. Updates were given on a non-profit recommendation subcommittee, a cottage community, the Comprehensive Plan, and the Western Knolls plan; the meeting adjourned with no action items recorded.

City Council

The Oxford City Council will hold its regular meeting on January 18, 2022, with several significant items. They will consider a resolution encouraging COVID-19 vaccination and mask-wearing, and an ordinance requiring face masks in public spaces. The council will also vote on contracts for water reservoir coating and police vehicles, and review liquor permit transfers for two downtown businesses.

• Resolution encouraging COVID-19 vaccination and face masks in public indoor settings
• Ordinance requiring face masks in public spaces to limit COVID-19 spread (first reading)
• Contract with Worldwide Industries Corp. for water reservoir coating, not to exceed $198,642
• Contract with Montrose Auto Group for three Ford Interceptor police vehicles, not to exceed $109,106
• Liquor permit transfers to Firefly Hospitality Group LLC for Circle and Mac & Joes on E High St

City Council

The Oxford City Council will hold its regular meeting on January 18, 2022, with several significant items on the agenda. They will consider a resolution encouraging vaccinations and mask-wearing, an ordinance requiring face masks in public spaces, and a resolution to contract for recoating the elevated water reservoir. The council will also vote on purchasing three police vehicles and will hold second readings on two proposed housing developments.

• Resolution encouraging COVID-19 vaccination and mask-wearing in public indoor settings
• Ordinance requiring face masks inside any public space to limit spread of COVID-19
• Resolution accepting bid from Worldwide Industries Corp. to coat elevated water reservoir, cost not to exceed $198,642.00
• Resolution authorizing purchase of three Ford Interceptor Utility vehicles from Montrose Auto Group, cost not to exceed $109,106.00
• Second reading of ordinances approving preliminary subdivision and planned development for Owl's Landing (Brookville Road) and Oxford Court Village (Episcopal Retirement Services)

Oxford City Council adopted Ordinance No. 3657, an emergency ordinance requiring face masks in public spaces to limit the spread of COVID-19, on a 6-1 roll call vote with Mr. Ellerbe opposed. The ordinance defines face masks as three-ply surgical, KN95, or N95 masks after an amendment passed 6-1-0. Council also adopted Resolution No. 7369 encouraging vaccination and masks, and approved several contracts and development ordinances by unanimous or near-unanimous votes.

• Adopted emergency face mask ordinance (Ordinance No. 3657), 6-1, with Ellerbe opposed
• Amended mask definition to include cloth masks, 6-1-0
• Adopted Resolution No. 7369 encouraging vaccination and masks, 7-0-0
• Approved $243,506.20 water reservoir coating contract with Worldwide Industries Corp. (Resolution No. 7370), 7-0-0
• Approved $109,106.00 purchase of three Ford Interceptor vehicles from Montrose Auto Group (Resolution No. 7371), 7-0-0
• Approved Owl's Landing preliminary subdivision and planned development (Ordinance No. 3658), 7-0-0
• Approved Oxford Court Village preliminary subdivision and planned development with amended street condition (Ordinance No. 3659), 6-0-1, Snavely abstained
• Approved supplemental budget appropriations for fiscal year 2022 (Ordinance No. 3661), 7-0-0

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will discuss a request to modify the approved design for the new mixed-use building at 131 W. High Street, adding upward-acting venting doors. They will also review a paint color update for a building at 22 N. College Ave, hear an update on the Comprehensive Plan, and consider a non-architectural research report for the Kettering Health Center. An administrative decision on awnings at 117 E. High Street is also on the agenda.

• Revision to HAPC 2019-25: venting/roll-up doors at 131 W. High St. (Greg Meyer, architect)
• Paint color update to HAPC 2021-01: 22 N. College Ave, Redlife Coffee House (Pastor Tom Ellis, agent)
• Kettering Health Center, 5095 University Park Blvd: non-architectural research report on Mound Builders archaeology
• Administrative decision: HAPC-2021-13, 117 E. High St., certificate of appropriateness for new front door and alley door awnings (Emily Kinser, applicant)

The Commission approved a recommendation that the Kettering Health Center project commemorate Native American culture found on its site. The body also re-authorized its current leadership for one year and approved the December 2021 minutes.

• Approved recommendation to designate space for Native American culture commemoration at 5095 University Park Boulevard
• Re-authorized existing leadership for one year
• Approved December 8, 2021 meeting minutes
• Approved agenda as amended

Public Arts Commission of Oxford

The Public Arts Commission of Oxford approved spending $900 from its annual $5,000 budget to purchase and install a hanging system for art displays in the Municipal Building. The commission also discussed plans for a Call for Art, a proposed mural by the League of Women Voters, and the status of a Civil Rights mural. Members agreed to forward a request to the City Council regarding the Civil Rights mural installation.

• Approved $900 for art hanging system in Municipal Building
• Discussed Call for Art to be issued week of January 17, 2022
• Proposed establishing a PACO fund with Oxford Community Foundation
• Discussed League of Women Voters mural for 19th amendment
• Agreed to send text to City Council about hanging Civil Rights mural

The provided minutes consist of an agenda list and do not record any votes, decisions, or specific outcomes for the items discussed.

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board is meeting on January 10, 2022, but the agenda contains only standard procedural items: approval of the agenda, approval of minutes, old business, new business, and adjournment. No specific decisions, proposals, or discussion topics are listed.

The board recommended that City Council explore swapping or leasing the Senior Center for the Nelson-Morrow Building to assist with Amtrak platform design. Members also discussed lobbying strategies for new rail corridors and potential updates to the Thoroughfare Plan.

• Recommended Council explore swap or lease of Senior Center for Nelson-Morrow Building (Passed)

Environmental Commission

The Oxford Environmental Commission met on January 5, 2022, to discuss pollinator garden codes, committee representations, and various other updates. The provided minutes do not record any substantive votes, approvals, denials, or tabled items.

• Discussed pollinator gardens and municipal codes
• Discussed Climate Action Steering Committee representation
• Discussed Comprehensive Plan Revision public participation
• Discussed urban forestry updates
• Discussed landfill passive gas vent emissions monitoring
• Discussed residential food scrap drop-off program

City Council

The Oxford City Council will hold its regular meeting to discuss and vote on several key items, including approval of preliminary subdivision plans for Owl’s Landing and Oxford Court Village developments along Brookville Road and near the Episcopal Retirement Services site. The council will also consider a resolution to authorize emergency medical services for Milford Township and a liquor permit transfer to Sai Anjaneya LLC for the Red Ox bar at 95 E Chestnut Street. Public presentations include a COVID update from McCullough-Hyde Memorial Hospital and city staff service awards.

• Approval of preliminary subdivision and planned development for Owl’s Landing along Brookville Road
• Approval of preliminary subdivision and planned development for Oxford Court Village (Episcopal Retirement Services)
• Resolution authorizing City Manager to enter EMS agreement with Milford Township, Butler County
• Notice of legislative authority to transfer liquor permits C1 and C2 to Sai Anjaneya LLC (Red Ox, 95 E Chestnut Street)
• Presentation on COVID update by McCullough-Hyde Memorial Hospital

City Council adopted a resolution to provide emergency medical services to western Milford Township through 2024. The council discussed but did not vote on reinstating a mask mandate, opting to keep the ordinance on the agenda for the next meeting.

• Approved Resolution No. 7368 for Milford Township EMS agreement (6-0-0)
• Approved Planning Commission report (6-0-0)
• Approved amended minutes from December 21, 2021 meeting (6-0-0)
• Tabled mask mandate ordinance for next meeting
• Approved transfer of permits C1 and C2 to Sai Anjaneya LLC (6-0-0)

City Council

The Oxford City Council will hold a regular meeting with an executive session, public comments, and a consent agenda. Key items include a resolution to authorize an EMS agreement with Milford Township, first readings of ordinances for two housing developments (Owl's Landing and Oxford Court Village), and a supplemental budget ordinance. The agenda also includes a liquor permit transfer notice and COVID updates.

• Resolution to authorize EMS agreement with Milford Township
• First reading: Owl's Landing preliminary subdivision and planned development along Brookville Road
• First reading: Oxford Court Village preliminary subdivision and planned development (Episcopal Retirement Services)
• First reading: Supplemental Budget Ordinance #1 for FY2022 appropriations
• Notice of liquor permit transfer to Sai Anjaneya LLC DBA Red Ox at 95 E Chestnut Street

Oxford City Council met on January 4, 2022. It adopted Resolution No. 7368 authorizing a new Emergency Medical Services agreement with Milford Township, Butler County, through 2024. It also gave first readings to preliminary subdivision and planned development applications for Owl's Landing and Oxford Court Village, and to a supplemental budget ordinance; no final votes were taken on those ordinances. A proposed emergency face-covering ordinance was discussed but not adopted, with the mayor noting Council likely lacked the six votes needed to pass it as an emergency.

• Adjourned to executive session for employment/compensation of an employee or official (6-0-0)
• Approved the agenda after pulling the City Staff Service Awards item (6-0-0)
• Proceeded without comment on the transfer of permits C1 and C2 to Sai Anjaneya LLC DBA Red Ox, 95 E Chestnut Street (6-0-0)
• Approved amended December 21, 2021 minutes, including a clarification to page 14 (6-0-0)
• Accepted the City Manager's report (6-0-0)
• Adopted Resolution No. 7368 authorizing a new EMS agreement with Milford Township, Butler County, expiring in 2024 (6-0-0)
• First reading only: Owl's Landing preliminary subdivision and planned development along Brookville Road
• First reading only: Oxford Court Village (Episcopal Retirement Services) preliminary subdivision and planned development