Oxford public meetings in 2023
85 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
General
The Oxford City Council is holding a work session to discuss two topics: the second part of a discussion on Butler County American Rescue Plan funds, and a review of housing proposals received in response to a Request for Proposals (RFP). No formal votes are scheduled; this is a discussion-only meeting.
- Discussion of Butler County American Rescue Plan funds (part two)
- Review of RFP housing proposals
City Council
Oxford City Council will consider several resolutions, including approving a new contract with non-commissioned police employees and authorizing emergency medical services for Milford Township. The council will also discuss ordinances limiting non-medical cannabis dispensaries to two locations and amending gas service rates. Public comments are allowed at two points during the meeting.
- Approve contract with non-commissioned police employees
- Authorize $202,662/month contract with Jefferson Health Plan for health benefits
- Donate $15,000 of ARP funds to TOPSS for seasonal cold shelter
- Limit non-medical cannabis dispensaries to two locations in Oxford
- Amend gas service rates with Glenwood Energy of Oxford, Inc.
General
The Oxford City Council will convene an executive session to discuss employee compensation negotiations and potential property transactions under Ohio Revised Code sections. No public votes or decisions are scheduled for this meeting.
Planning Commission
The Oxford Planning Commission will hold public hearings on two zoning map amendments: one to rezone 0.38 acres at 101 E Chestnut Street from General Business (GB) to Multi-Family Residential (R-3), and another to rezone 3.33 acres at 601, 603, 607 W Chestnut Street from Single-Family Low-Density Residential (R-1A) to Single- and Two-Family Residential (R-2A). The commission will also discuss a proposed solar facility project letter of intent from the City of Oxford and Clean Capital. The agenda includes routine items like approval of minutes and public comments.
- PC-2023-15: Zoning map amendment for 0.38 acres at 101 E Chestnut Street from GB to R-3, applicant Robert Humphrey
- PC-2023-16: Zoning map amendment for 3.33 acres at 601, 603, 607 W Chestnut Street from R-1A to R-2A, applicant City of Oxford
- Proposed Solar Facility Project – Letter of Intent, City of Oxford & Clean Capital
- Approval of minutes from September 12, 2023
General
The Public Arts Commission of Oxford is meeting to discuss and decide on the proposed public art grant and locations for 2024. They will select first and second choice locations, determine the type of art to solicit, and outline the call for art parameters and budget.
- Discussion of proposed public art grant and locations for 2024
- Selection of 1st and 2nd choice locations
- Determination of art type to solicit
- Outline of call for art parameters and budget
General
The Oxford Recreation Board is meeting to approve the agenda and minutes from the previous meeting, and to receive reports from Parks and Recreation, Talawanda, and Miami University. No new business is listed.
- Approval of agenda for 12/11/2023 meeting
- Approval of minutes from 11/13/2023 meeting
- Parks and Recreation report
- Talawanda report
- Miami University report
Oxford Parking & Transportation Advisory Board
The Oxford Parking & Transportation Advisory Board will review updates on transit corridor design, street resurfacing, and safety projects. No formal decisions are listed; the meeting focuses on status reports from members.
City Council
The Oxford City Council will hold a regular meeting with public comments, consent agenda, resolutions, and ordinances. Key items include a second reading to switch funding for the purchase of 601 West Chestnut Street from CDBG to ARPA funds, and a second reading to zone newly annexed property at 525 North Campus Avenue and 5186 Morning Sun Road as General Business District. The council will also consider resolutions to waive parking meter fees during the holidays, increase childcare forgivable loans to $10,000, and accept a $30,000 cybersecurity training grant.
- Second reading: Ordinance to use $97,750 in ARPA funds instead of CDBG for 601 West Chestnut Street purchase
- Second reading: Ordinance to zone 6.72 acres at 525 North Campus Avenue and 5186 Morning Sun Road as General Business District
- Resolution to waive parking meter fees from Dec 11, 2023 to Jan 1, 2024
- Resolution to increase childcare forgivable loan program to $10,000 per loan, cap $30,000
- Resolution to accept $30,000 Tech Cred grant for Microsoft 365 training
General
The Student Community Relations Commission is meeting to approve minutes and discuss ongoing projects, including a 5k event and a collaboration with the IFC on Greek Spring Clean. The agenda is largely procedural with reports and community concerns.
- Approval of November 8, 2023 meeting minutes
- Discussion of 5k event
- Collaboration on Greek Spring Clean with IFC representative
Board of Zoning Appeals
The Oxford Board of Zoning Appeals will review a request to extend a previously approved height-variance for a property at 10 N Beech Street in the UP Zoning District. The board functions as a quasi-judicial body and only hears sworn testimony from the applicant, their agent, or individuals with standing.
- BZA-2022-04, VARIANCE, 10 N Beech Street, minimum building height requirement in the UP Zoning District, extension request
General
The Oxford City Council is holding its regular meeting, which includes the swearing-in of new council members Michael Smith, William Snavely, and Jason Bracken, followed by an executive session to discuss board and commission appointments. After returning, the council will nominate and elect a mayor and vice-mayor, swear them in, and make appointments to boards and commissions. The agenda is largely procedural, focusing on organizational matters rather than policy decisions.
- Swearing in of new council members Michael Smith, William Snavely, and Jason Bracken
- Executive session under Ohio Revised Code 121.22(G)(1) to discuss appointments to boards and commissions
- Nomination and election of Mayor and Vice-Mayor
- Council appointments to boards and commissions
City Council
The Oxford City Council is holding a regular meeting with a single substantive agenda item: a discussion of Butler County American Rescue Plan Act (ARPA) funds. No votes or decisions are listed on the agenda; the item is framed only as a discussion. The rest of the agenda is procedural, consisting of roll call and adjournment.
- Discussion of Butler County American Rescue Plan Act (ARPA) funds
City Council
The Oxford City Council is meeting for a regular session that includes an executive session to discuss personnel matters such as appointment, employment, or compensation of a public employee or official. The agenda contains no other business items, so the meeting is largely procedural.
- Executive session under Ohio Revised Code 121.22(G)(1) for personnel matters
General
The Oxford Police Community Relations & Review Commission will discuss proposed rules for public participation at its meetings, including a five-minute limit. Members will also review and suggest changes to data collection categories and hear an update from the police chief on no-knock warrants and knock-and-talk procedures.
- Proposed 5-minute limit for public participation at PCRRC meetings
- Data collection discussion on additions/deletions of categories
- Citizen-initiated suggestion for reporting/sharing citizen feedback with PCRRC
- Update from Chief Jones on no-knock warrants and knock-and-talk presentation
General
The Oxford Public Arts Commission will meet to review artwork submitted for display in the Municipal Building. The meeting is held at the Municipal Building in Oxford, Ohio. No formal decisions are listed on the agenda.
- Review of submitted art for Municipal Public Art Building display
General
The Oxford Recreation Board will meet to approve the agenda and minutes from its previous meeting. The board will also receive a presentation on OATS Phase V from Bayer Becker.
- Approve minutes from 10.9.2023 meeting
- OATS Phase V Presentation by Bayer Becker
Historic & Architectural Preservation Commission
The Historic and Architectural Preservation Commission will hold a public meeting to consider a request to reclassify a building at 110 E High Street from Historic to Historic Non-Contributing. The commission will also review two previously decided certificates of appropriateness for new wall signs at 15 S Beech Street and 31 W High Street. Public comments are welcome on agenda and non-agenda items.
- Reclassification request for 110 E High Street from Historic to Historic Non-Contributing
- Certificate of Appropriateness HAPC-2023-05 for new wall sign at 15 S Beech Street (restaurant, applicant Jessi Renner, Fast Signs Fairfield)
- Certificate of Appropriateness HAPC-2023-07 for new wall sign at 31 W High Street (applicant Matt Hess)
General
The Housing Advisory Commission is meeting to review the Short Term Rental program and proposed changes, check the status of a Housing RFP, and discuss the county's additional $1 million and possible regional efforts. The agenda is otherwise routine, covering approval of agenda, minutes, old and new business.
- Review of Short Term Rental program and proposed changes
- Review of Housing RFP status
- Discussion of the County's additional $1M and possible regional efforts
Environmental Commission
The Oxford Environmental Commission is meeting to discuss new business, including an OEPA Recycling Grant for an educational campaign and event recycling, and the results of an OXtoberfest waste audit. The agenda also includes member updates from various city boards and committees. No formal decisions are listed on the agenda.
- OEPA Recycling Grant: Educational Campaign and Event Recycling
- OXtoberfest Waste Audit Results
- Member updates from City Council, Planning Commission, Parking and Transportation Advisory Board, and Climate Action Steering Committee
General
The Community Improvement Corporation is meeting to discuss and potentially decide on several economic development items, including a review of the ARPA Fund Economic Development Investment and related RFPs, as well as new programs like business registration and tobacco retail licensing. The agenda also includes updates on local business finance programs, property acquisitions, and county-level economic development initiatives.
- ARPA Fund Economic Development Investment – Part Eleven Review and Revision & RFP
- Economic Development Strategic Plan & RFP
- Business Registration Program
- Tobacco Retail Licensing Program
- Local Business Finance Programs: In-home Daycare Forgivable Loan, Façade & Environmental Sustainability Grant Program
Climate Action Steering Committee
The Climate Action Steering Committee is meeting to approve minutes and discuss old business including public outreach planning, the mini-grant program, and staff updates. New business includes discussion of an EV Readiness Ordinance. The agenda is substantive with specific items for discussion.
- Approval of September 21, 2023 minutes
- Public outreach planning
- Mini-grant program
- EV Readiness Ordinance
City Council
The Oxford City Council will vote on several resolutions and ordinances, including authorizing agreements for the Lake Forest Drive sanitary sewer project, a hotel development, and a memorandum of understanding with the Butler County Land Reutilization Corporation. They will also consider directing the City Manager to develop an RFP for affordable housing on Chestnut Street properties and begin rezoning. Additionally, the Council will hold first readings on supplemental budget ordinances and second readings on an annexation and a conditional use permit for a new hotel at 525 North Campus Avenue.
- Resolution to enter into Lake Forest Drive sanitary sewer construction agreement with 4-Leaf Development, LLC
- Resolution to enter into development agreement with Hotel Group, LLC
- Resolution to direct RFP for affordable housing on City-owned Chestnut Street properties and begin rezoning
- Second reading: annexation of 6.726 acres from Douglas R. Elliott, Jr.
- Second reading: conditional use permit for new hotel at 525 North Campus Avenue
City Council
The Oxford City Council will hold a regular meeting with standard procedural items including a roll call, an executive session for public employee negotiations, and adjournment. No substantive decisions or discussions are listed on the agenda.
Historic & Architectural Preservation Commission
The Historic and Architectural Preservation Commission will consider revisions to its rules of procedure and receive a reminder about Oxford Cemetery Tours. It will also make administrative decisions on two previously decided certificates of appropriateness for new wall signs at 5 W High Street and 23 N College Avenue.
- Revisions to HAPC Rules of Procedure
- HAPC-2023-03: new wall sign for pastry shop at 5 W High Street
- HAPC-2023-06: new wall sign for pet supply store at 23 N College Avenue
- Reminder about Oxford Cemetery Tours
General
The Student Community Relations Commission is meeting to approve its agenda and minutes, and to receive updates from the chair. New business includes reports on ASG committees drafting legislation for community-student events and a secured budget for fraternity and sorority housing recycling. The meeting is largely procedural with no old business.
- Approval of September 25, 2023 meeting minutes
- ASG committees drafting legislation for community-student events
- Secured budget for fraternity and sorority housing recycling
Oxford Parking & Transportation Advisory Board
The Oxford Parking & Transportation Advisory Board is meeting to discuss old and new business, including bicycle and pedestrian planning, Safe Routes updates, paving and Complete Streets projects, and Oxford Area Trail Phase V. A proposed fee for blocking bike lanes will be considered.
- Proposed fee for blocking bike lane
- Bicycle and Pedestrian Planning update
- Talawanda / Safe Routes signalization improvements
- 2024 paving program and Complete Streets projects
- Oxford Area Trail Phase V planning
Environmental Commission
The Oxford Environmental Commission is meeting to approve minutes and discuss several environmental initiatives, including commercial household recycling access, results from a curbside food scrap collection program, and a Citizens Climate Pledge. The agenda is largely discussion-oriented with no final decisions listed.
- Commercial Household Recycling Access
- Curbside Food Scrap Collection Results
- Citizens Climate Pledge
- Member updates from City Council, Planning Commission, Parking and Transportation Advisory Board, Climate Action Steering Committee
City Council
The Oxford City Council will vote on several resolutions and ordinances, including appointing a new finance director, accepting a $250,000 grant for an OVI taskforce, and approving tax levies. They will also hold first readings on annexing 6.726 acres and a conditional use permit for a new hotel at 525 North Campus Avenue, and second readings on a land use map change and a subdivision plat. Public comments are welcome.
- Appoint Heidi Hill as Finance Director with employment agreement
- Authorize $250,000 grant agreement with Ohio Dept. of Public Safety for Countywide OVI Taskforce
- First reading: annexation of 6.726 acres from Douglas R. Elliott Jr.
- First reading: conditional use permit for new hotel at 525 North Campus Avenue
- Second reading: amend Future Land Use Map from Rural to Campus for 6.72 acres at 525 N. Campus Ave
Board of Zoning Appeals
The Oxford Board of Zoning Appeals will hold a hearing to decide on variances requested by JG Jewelry LLC for signage type and minimum height at 16 S Campus Avenue. The board, a quasi-judicial body, hears sworn testimony and issues decisions on zoning appeals.
- BZA-2023-03: Variances for signage type and minimum 6-foot height at 16 S Campus Avenue for JG Jewelry LLC
Climate Action Steering Committee
The Climate Action Steering Committee will review minutes from its August meeting, discuss public outreach including a climate pledge and electrification fair, consider a mini-grant program, and review goals for an EV readiness ordinance. Members will also share updates.
- Review August 17, 2023 meeting minutes
- Discuss Public Outreach Planning: Citizen Climate Pledge and Electrification Fair
- Consider Mini-grant program
- Review EV Readiness ordinance goals/objectives
City Council
The Oxford City Council will hold a regular meeting with several significant items, including a resolution supporting a grant application for storm sewer work on Bonham Road, first readings of ordinances to rezone land near 525 North Campus Avenue and approve a subdivision plat, and second readings on a supplemental budget, the purchase of property at 601 West Chestnut Street for up to $284,000, adding a Climate Action Plan to the comprehensive plan, a 2% wage increase for non-union employees, and a planned development for Oxford Cottage Community. The council will also discuss short-term rentals and housing affordability.
- Resolution supporting grant application for storm sewer conduit reconstruction on Bonham Road
- Ordinance to rezone 6.72 acres at 525 North Campus Avenue from Rural to Campus
- Ordinance authorizing purchase of 601 West Chestnut Street for $284,000 (using CDBG and ARPA funds)
- Ordinance to add Climate Action Plan to comprehensive plan
- Ordinance approving Oxford Cottage Community planned development on Hester Road
General
The Oxford Records Commission is meeting to approve its agenda and minutes from the May 2, 2023 meeting, and to discuss a proposed Records Retention Policy. The meeting is procedural in nature, with no major decisions or public hearings scheduled.
- Approval of minutes from May 2, 2023 meeting
- Discussion of proposed Records Retention Policy
Housing Advisory Commission
The Oxford Housing Advisory Commission is meeting to approve minutes and discuss next steps for the Chestnut Street and Western Knolls properties, as well as a potential property acquisition near Merry Day Park. The agenda is largely discussion-oriented with no final decisions listed.
- Next steps with Chestnut Street Properties
- Next steps with Western Knolls Properties
- Discussion of potential property acquisition near Merry Day Park
Historic & Architectural Preservation Commission
The Historic and Architectural Preservation Commission will consider revisions to previously approved plans for a new mixed-use building at 48 E Park Place, along with updates on cultural preservation, historic tours, and Uptown projects. They will also approve minutes and note a previously decided hanging sign application.
- HAPC-2022-06: Certificate of Appropriateness for new mixed-use building at 48 E Park Place, revisions to approved plans
- HAPC-2023-04: Certificate of Appropriateness for hanging sign at 16 S Campus Avenue (JG Jewelry LLC), previously decided
- Updates on Indigenous People Cultural Preservation
- Updates on Historic Tours
- Updates on projects in Uptown Historic District
Planning Commission
The Oxford, OH Planning Commission will meet on September 12, 2023, to review administrative decisions and old business. The body will consider a minor amendment to a final planned development for a 3-lot subdivision at 6711 Ringwood Road, previously approved. No new major zoning or development decisions are scheduled.
- PC-2023-10: Minor amendment to final planned development for 3-lot subdivision at 6711 Ringwood Road, Mark Rosenberger, Applicant
General
The Oxford Recreation Board is meeting to approve the agenda and minutes, receive reports from the Parks and Recreation Department, Talawanda Schools, and Miami University, and discuss old business including Merry Day Park and a partnership with Enjoy Oxford for creative placemaking. They will also set the next meeting for an Oxford Area Trails public presentation.
- Discussion of Merry Day Park
- Discussion of partnership with Enjoy Oxford for Creative Placemaking
- Next meeting: Oxford Area Trails Public Presentation
City Council
The Oxford City Council will meet to conduct procedural items and review the proposed Capital Improvement Program for 2024 through 2028. No substantive decisions are listed on the agenda beyond routine approvals.
Environmental Commission
The Oxford Environmental Commission will meet to approve minutes from the August 4 meeting and receive staff updates on landfill gas monitoring and residential food scrap drop-offs. The group will also discuss next steps for expanding commercial household recycling access and planning a curbside food scrap collection survey and RFP.
- Monthly monitoring of landfill passive gas vent emissions
- Residential food scrap drop-off summaries
- Next steps for commercial household recycling access
- Next steps for curbside food scrap collection survey and RFP
City Council
The Oxford City Council regular meeting is largely procedural, with roll call and adjournment. The substantive portion is an executive session to prepare for or review public employee compensation/benefit negotiations and to consider board and commission appointments. No ordinances, resolutions, or public hearings are listed on the agenda.
- Executive session under O.R.C. 121.22(G)(4) for public employee negotiations
- Executive session under O.R.C. 121.22(E)(1) to consider board and commission appointments
Housing Advisory Commission
The Oxford Housing Advisory Commission will meet to discuss updates on a proposed affordable housing project with St. Mary's Development Corporation and explore potential new housing projects on Lake Forest Drive, Chestnut Street, and City 47 Acres. The meeting is procedural with no formal decisions listed.
- Update on affordable housing project with St. Mary's Development Corporation
- Discussion of potential housing projects on Lake Forest Dr., Chestnut St., and City 47 Acres
Climate Action Steering Committee
The Climate Action Steering Committee is meeting to approve the agenda and minutes from July 20, 2023. They will discuss an Electrification Fair, receive updates from members, and hear staff updates. The meeting is primarily for discussion and planning, with no major decisions or public hearings listed.
- Discussion of Electrification Fair
- Updates from committee members
- Staff updates
General
The Police Community Relations & Review Commission is meeting to approve its agenda, minutes, and annual report. They will also discuss data collection, receive an update from Chief Jones, and set the agenda for the coming year. Public participation is scheduled.
- Approval of PCRRC Annual Report
- Data Collection Discussion
- Update from Chief Jones
- Agenda Setting for 2023-2024
- Public Participation
City Council
The Oxford City Council will consider several resolutions and ordinances, including authorizing a 24-month electricity aggregation agreement with Energy Harbor LLC, waiving tree survey requirements, and approving a School Resource Officer MOU with Talawanda School District. They will also hold first readings on ordinances for the Heron Pond subdivision and rezoning Merry Day Park, and second readings on previously introduced items. Public comments are welcome.
- Resolution authorizing 24-month electricity aggregation agreement with Energy Harbor LLC
- Resolution waiving tree survey requirements of the Zoning Code
- Resolution authorizing School Resource Officer MOU with Talawanda School District
- Ordinance approving final subdivision and Record Plat for Heron Pond with conditions
- Ordinances amending Future Land Use Map and Zoning Map for Merry Day Park (4.67 acres at 55 Reagh's Way) to Employment Corridor and R-4 Multi-Family
Planning Commission
The Oxford Planning Commission will hold public hearings on several development proposals, including a new hotel, residential cottages, and land use map amendments. They will also consider appointments and approve previous meeting minutes.
- PC-2023-09: Preliminary and final planned development for 12 residential cottages at 5234 Hester Road
- PC-2023-11: Future land use map amendment for 4.71 acres at 55 Reagh's Way from Preserves and Greenspace to Employment Corridor
- PC-2023-08: Zoning map amendment for 4.71 acres at 55 Reagh's Way from General Business (GB) to Multi-Family Residential (R-4)
- PC-2023-12: Future land use map amendment for 6.67 acres at 525 N Campus Ave from Rural to Campus
- PC-2023-07: Conditional use for a new Fairfield by Marriott hotel at 525 N Campus Avenue
General
The Public Arts Commission of Oxford is meeting to approve minutes, introduce a new member, and discuss several items including a call for art for the municipal building, the upcoming Ox Chalks the Walks event, and the 2024 grant program for public art.
- Introduction of new PACO member Tarah Trueblood
- Discussion of municipal building call for art
- Ox Chalks the Walks event on Aug 12th
- 2024 PACO grant program for public art
City Council
Oxford City Council will decide on collective bargaining agreements for police officers and sergeants, approve a $56,650.13 vehicle purchase, and consider new tobacco retailer licensing and age restrictions. The meeting also includes a discussion on council goals and a public update on the Dubno Sister City program.
- Accept fact-finder report on police collective bargaining agreements
- Approve $56,650.13 contract for 2023 Ford F-150 Hybrid with trade-in of 2015 Dodge Durango
- Allocate up to $20,000 in American Rescue Plan funds for utility and property maintenance fees on city-acquired housing properties
- First reading of ordinance creating tobacco retailer licensing and setting minimum sale age to 21
- Annual review of council goals and Dubno Sister City update
Climate Action Steering Committee
The Climate Action Steering Committee is meeting to approve the text of the Climate Action Plan and discuss electrification efforts, including policy development and public engagement. The agenda also includes approval of the agenda and minutes from the May 18th meeting, plus updates from members.
- Approval of Climate Action Plan text
- Discussion on electrification efforts: policy development and public engagement
- Updates from committee members
- Approval of May 18th, 2023 minutes
Board of Appeals Building/Housing
The Oxford Board of Appeals Building/Housing is meeting to handle routine business, including approving the agenda and minutes, swearing in a new board member, and considering revisions to its rules of procedure. The main item is an appeal of a code enforcement officer's decision regarding the property at 204 North Main, owned by 204 N Main LLC (Jeff Savage).
- Appeal of Code Enforcement Officer Decision, 204 North Main, 204 N Main LLC, Jeff Savage, Owner
- Revisions to Rules of Procedure
- Swearing in New Board Member
- Approval of Minutes from February 22, 2023
City Council
The Oxford City Council is holding a work session to discuss a potential affordable housing grant, presented by Assistant City Manager Jessica Greene. The agenda includes only this discussion item, along with routine procedural matters like roll call and agenda approval. No formal votes are scheduled.
- Discussion of potential affordable housing grant
Housing Advisory Commission
The Housing Advisory Commission is meeting to approve the agenda and minutes from the May 15, 2023 meeting. The main item is a discussion of a potential affordable housing grant. No decisions are scheduled; the agenda is mostly procedural.
- Discussion of potential affordable housing grant
Planning Commission
The Planning Commission will hold a concept review for the proposed Oxford Cottage Community, a discussion item with no formal decision. The commission will also revisit tabled revisions to its Rules of Procedure from the March 14 meeting, along with routine agenda, minutes, and public comment items.
- Concept review of Oxford Cottage Community
- Revisions to Planning Commission Rules of Procedure, tabled from March 14 meeting
- Approval of minutes from May 9, 2023
- Public comments on items not on the agenda
Oxford Parking & Transportation Advisory Board
The Oxford Parking & Transportation Advisory Board will meet to approve minutes from its April 10 meeting and receive updates from members and staff. The board will also discuss the goals and scope of the upcoming Long Range Transportation Plan.
General
The Public Arts Commission of Oxford will meet to review past meeting minutes and discuss new business including involvement in the Ox Chalks the Walks festival, a partner stipend program, a call for art in the Municipal Building, and planning for the 2024 grant program.
- PACO involvement in Ox Chalks the Walks festival
- Partner with PACO stipend program
- Municipal Building Call for Art
- PACO Grant program for 2024
General
The Oxford Recreation Board is holding a routine meeting to approve its agenda and the minutes from the May 8, 2023 meeting. The board will also hear reports from Parks and Recreation, Talawanda, and Miami. No old or new business items are listed, making this a procedural meeting.
- Approval of agenda for June 12, 2023 meeting
- Approval of minutes from May 8, 2023 meeting
- Parks and Recreation Report
- Talawanda Report
- Miami Report
Environmental Commission
The Oxford Environmental Commission is meeting to discuss new business including an investigation into apartment complex recycling, electrical aggregation contract renewal, Ohio House Bill 507, and a Citizen's Climate Pledge. They will also review old business such as a pollinator garden, recycling options for public events, urban forestry updates, and landfill gas monitoring.
- IES Professional Service Project: Investigation into Apartment Complex Recycling
- Electrical Aggregation Contract Renewal
- Ohio House Bill 507
- Pilot Pollinator Garden and Prairie Naturalized Areas at Oxford Community Park
- Monthly Monitoring of Closed Landfill Passive Gas Vent Emissions and Gas Flare Update
General
The Police Community Relations & Review Commission is meeting to approve its agenda and minutes, then hear a presentation of the yearly data report and updates from Chief Jones. Public participation is also scheduled. The agenda is otherwise procedural.
- Presentation of Yearly Data Report
- Updates from Chief Jones
- Public Participation
City Council
Oxford City Council will consider resolutions to apply for $1.5 million in Butler County ARPA funds for a new Talawanda Oxford Pantry and Social Services (TOPSS) facility, accept a $195,134.50 bid for curb/gutter/sidewalk work, and enter into a $250,000 grant agreement for the countywide OVI task force. The council will also hold a second reading of a supplemental budget ordinance for fiscal year 2023. The meeting includes a proclamation for Police Week and public comment periods.
- Resolution to apply for $1,500,000 in Butler County ARPA funds for new TOPSS facility
- Resolution to contract with Jackson Construction Co. Inc for curb, gutter, and sidewalk installation at $195,134.50 (total not to exceed $200,000)
- Resolution to enter $250,000 grant agreement with Ohio Dept. of Public Safety for countywide OVI task force
- Resolution to hire Peter M. Reising as Butler County OVI Task Force Coordinator for 2024
- Second reading of ordinance amending supplemental budget for FY 2023
General
The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, then discuss old and new business. Key items include reviewing and selecting haiku submissions, discussing the 2023 summer art in the park concept, and considering the 2024 public art grant concept. The meeting is open to the public.
- Review of Haiku submissions and selection
- 2023 summer art in the park concept
- 2024 public art grant concept
Planning Commission
The Oxford Planning Commission will meet to discuss and possibly recommend zoning changes for two potential hotel projects. One involves a conditional use extension request for a new hotel at 5470 College Corner Pike, while another discusses annexation and zoning for a potential hotel at 525 North Campus Ave. The commission will also review zoning code amendments.
- Conditional use extension request for new hotel at 5470 College Corner Pike (High Point Lodging, applicant John Bayer)
- Annexation/zoning discussion for potential new hotel at 525 North Campus Ave
- Zoning code amendments discussion
General
The Oxford, Ohio Recreation Board will convene a routine meeting at the Municipal Building. The agenda consists entirely of procedural items such as approving minutes and reports, with no new business or decisions scheduled.
General
The Oxford Board of Appeals Building/Housing will meet to consider an appeal of a code enforcement officer's decision regarding the property at 204 North Main, owned by Jeff Savage. The agenda also includes approval of the agenda and minutes from the previous meeting, with no other old or new business listed.
- Appeal of Code Enforcement Officer Decision for 204 North Main, owner Jeff Savage
General
The Oxford Records Commission will meet to approve one-time obsolete records, an amended records retention schedule, and certificates of records disposal. The meeting is procedural with no substantive policy decisions.
- Approval of One-Time Obsolete Records (RC-1)
- Approval – Amended Records Retention Schedule (RC-2)
- Approval – Certificate of Records Disposal (RC-3) for Clerk of Council, Police Division, and Finance
City Council
The Oxford City Council will consider several resolutions and ordinances, including applications for federal and county grants, a temporary alcohol permit for the Freedom Festival, and a resolution opposing Ohio Senate Bill 83. They will also hold first and second readings of ordinances related to the budget and property maintenance codes.
- Resolution authorizing alcohol sales at Freedom Festival, July 3, 2023, at Oxford Community Park, 6801 Fairfield Road
- Resolution to apply for up to $1,000,000 from USDOT for EV charging infrastructure (20% match required)
- Resolution to apply for $1,500,000 from Butler County ARPA funds for new TOPSS facility
- Resolution affirming diversity and academic freedom, opposing Ohio Senate Bill 83
- Ordinance to allow managed natural lawns to exceed 10-inch height limit (second reading)
Board of Zoning Appeals
The Oxford Board of Zoning Appeals will swear in a new member and hear two variance requests at its April 25, 2023 meeting. The board functions as a quasi-judicial body and only considers sworn testimony from applicants, agents, or persons with standing.
- BZA-2023-01: Variances for 211 S Beech Street (lot coverage, front yard coverage, parking setback)
- BZA-2023-02: Variances for 12-14 N Elm Street (front yard setback, lot coverage)
- Swearing in of new member Philip Russo
- Approval of February 28, 2023 meeting minutes
Climate Action Steering Committee
The Climate Action Steering Committee is meeting to approve its agenda and minutes, review feedback from a recent public input session, and receive updates from members. No decisions or proposals are listed; the agenda is largely procedural.
- Review of Public Input Session
- Updates from Committee Members
City Council
Oxford City Council will meet to approve routine minutes, hear proclamations, and vote on resolutions including the purchase of 28 parking meters for $56,668.67. They will also consider ordinances on noxious vegetation repeal, managed natural lawns, street renaming, accessory dwelling units, and vehicle impounding rules.
- Purchase of 6 multi-space and 22 single-space parking meters for $56,668.67
- Resolution to waive street closure fees for the 2023 Annual Summer Music Festival
- Ordinance allowing managed natural lawns to exceed 10-inch height limit
- Ordinance permitting an accessory dwelling unit at 20 East Collins Street in the R3MS Zoning district
- Repeal of redundant noxious vegetation code sections
Historic & Architectural Preservation Commission
The Historic and Architectural Preservation Commission will hold its regular meeting, including a public hearing and administrative decision on a certificate of appropriateness for a new wall sign at 31 West High Street for the Smoke Shop. The commission will also receive updates on projects in the Uptown Historic District and other old business items.
- Certificate of Appropriateness HAPC-2023-01 for new wall sign at 31 West High Street (Smoke Shop, Ad Pro Signs as applicant)
- Updates on Uptown Historic District projects at 131 W High, 48 E Park Pl, 10 N Beech, 22 S Beech
- Update on Historic Tours
- Update on HAPC timeline
- Announcement on Indigenous People Cultural Preservation
General
The Oxford, Ohio Environmental Commission will meet on April 5, 2023, to review minutes from its March 1 meeting and discuss new and ongoing environmental projects. The meeting includes updates on recycling programs, climate action efforts, and urban forestry, with no formal decisions listed on the agenda.
- IES Professional Service Project: Investigation into Apartment Complex Recycling
- Managed Natural Lawn Area Legislation discussion
- Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park proposal
City Council
The Oxford City Council will hold a work session to review a request to extend the sanitary sewer line along Lake Forest Drive. This is a discussion-only item; no formal decision is scheduled for this meeting.
- Lake Forest Drive Sanitary Sewer Extension Request
General
The Oxford Community Improvement Corporation (CIC) is meeting to approve its agenda and minutes, then discuss old and new business. Key items include a review of the Oxford Tomorrow Comprehensive Plan, investment of ARPA funds for economic development, filling CIC officer positions, and updates on various economic development projects.
- Review of Oxford Tomorrow Comprehensive Plan
- ARPA Fund Economic Development Investment
- CIC officer positions: Treasurer and Secretary
- Economic development updates: Business Registration Program, Local Business Grants, Development Incentives, EPA Grants, Placemaking Efforts, Miami University Projects
Housing Advisory Commission
The Housing Advisory Commission is meeting to review 2023 housing action items tied to the comprehensive plan, its partnership with Neighborhood Housing Services, a planned homeless response grant, and a planned application for affordable workforce and senior housing. All items are listed as new business for discussion; no votes or decisions are recorded on the agenda.
- Review of 2023 Housing action items toward comprehensive plan goals
- Review of partnership with Neighborhood Housing Services
- Planned homeless and risk of homelessness response grant
- Planned application for affordable workforce and senior housing
Planning Commission
The Oxford Planning Commission will hold a public hearing on a conditional use request for an accessory dwelling unit at 20 E Collins Street in the R3MS zoning district. The commission will also consider a lot consolidation at 4210 Millville Oxford Road, discuss revisions to its rules of procedure, and hold an annexation policy discussion.
- Conditional use for accessory dwelling unit at 20 E Collins Street (PC-2023-02)
- Lot consolidation at 4210 Millville Oxford Road, lots 925 and 926 into new lot #4122 totaling 0.594 acres (PC-2023-03)
- Revisions to Planning Commission Rules of Procedure
- Annexation policy discussion
General
The Oxford Public Arts Commission will meet to discuss a mapping project for public art spaces, potential collaborations with local businesses and Enjoy Oxford, and an update on a haiku project. The meeting is procedural with no formal decisions listed.
Historic & Architectural Preservation Commission
The Historic and Architectural Preservation Commission will meet to approve minutes from December 2022 and hear updates on four projects in the Uptown Historic District. A design review videoconference recap will also be presented.
- Updates on projects at 131 W High, 48 E Park Pl, 10 N Beech, and 22 S Beech in the Uptown Historic District
- Design Review Videoconference recap presented by Chair Chris Skoglind
City Council
Oxford City Council will vote on several resolutions, including a $4.49 million contract for the Oxford Area Trail System (OATS) Phases III & IV, and a $245,300 water reservoir maintenance contract. The council will also hold first readings on ordinances for a restaurant conditional use permit and a preliminary subdivision for Heron Pond, plus second readings on several subdivision-related items.
- Contract with Sunesis Construction Co. for OATS Phases III & IV at $4,490,575 plus 10% contingency, total not to exceed $4,939,632.50
- Contract with M&A Coatings, LLC for water storage reservoir maintenance at $245,300, total not to exceed $294,830
- Contract with Barrett Paving Materials, Inc. for 2023 street resurfacing at $453,697.52, total not to exceed $520,000
- First reading: conditional use permit for restaurant at 5000 College Corner Pike exceeding parking limit
- First reading: preliminary subdivision for Heron Pond along Kehr Road
Environmental Commission
The Oxford Environmental Commission will discuss several environmental policies and projects, including recycling at local apartment complexes, proposed legislation for managed natural lawn areas, and updates on climate action initiatives. The meeting will also cover pilot pollinator gardens, recycling options for public events, and landfill gas monitoring.
- IES Professional Service Project: Investigation into Apartment Complex Recycling
- Managed Natural Lawn Area Legislation Status
- Climate Neutral Initiative
- Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park
- Monthly Monitoring of Landfill Passive Gas Vent Emissions
Board of Zoning Appeals
The Oxford Board of Zoning Appeals will hold a meeting to elect officers, approve past minutes, and hear a variance request for a property at 10 N Beech Street. The board functions as a quasi-judicial body, reviewing sworn testimony only from relevant parties.
- BZA-2022-04: Variance request for minimum building height in the UP Zoning District at 10 N Beech Street
General
The Police Community Relations & Review Commission is meeting to approve its agenda and minutes, discuss old and new business, and hear community input on policing in Oxford. The agenda is largely procedural, with the main substantive item being the public comment period.
- Community Input on Policing in Oxford
City Council
The Oxford City Council will consider several resolutions involving American Rescue Plan Act (ARPA) funds, including a contract with Neighborhood Housing Services for affordable housing consulting, applications for Butler County ARPA funds for a One-Stop Social Services Facility and a new Oxford Seniors facility, and a resolution to use ARPA funds for infrastructure and a social services facility fund. The council will also vote on purchasing a police vehicle, adopting a landscape naturalization master plan, and approving easements for utility repairs. The meeting includes a public comment period and consent agenda for routine items.
- Resolution to contract with Neighborhood Housing Services as Affordable Housing Consultant & Developer, cost not to exceed $25,000/year
- Resolution to apply for Butler County ARPA funds for a One-Stop Social Services Facility
- Resolution to apply for Butler County ARPA funds to build a new facility for Oxford Seniors
- Resolution to purchase a Toyota Tacoma for police at cost not to exceed $37,032
- Ordinance to amend supplemental budget for FY 2023
City Council
The Oxford City Council is holding a work session to discuss goal setting. This is a discussion-only meeting with no formal votes or public participation, and the agenda contains no specific action items.
- Goal setting session
City Council
The Oxford City Council will hold a first reading of an ordinance to repeal the 2008 Comprehensive Plan and adopt a new one called Oxford Tomorrow. The council will also consider a first reading of an ordinance levying assessments for specific properties. This meeting is a regular session where these items will be discussed and voted on.
- First reading: Ordinance to repeal 2008 Comprehensive Plan and adopt Oxford Tomorrow
- First reading: Ordinance levying assessments on listed properties
- Resolution to purchase equipment from Southeastern Equipment Company for up to $237,005.98
- Ordinance to purchase real estate at 100 and 102 South Elm Street for $600,000 using ARPA funds
City Council
The Oxford City Council will hold a work session to discuss proposals funded by the American Rescue Plan Act (ARPA), specifically focusing on Fire/EMS staffing and funding. No formal decisions will be made during this session, as it is intended for council members to review and discuss the issues.
- American Rescue Plan Act proposals discussion
- Fire/EMS staffing and funding discussion
Public Arts Commission of Oxford
The Public Arts Commission of Oxford is meeting to handle routine approvals and discuss new business, including a haiku art project for spring 2023, an update on a mural proposal from Talawanda High School's National Honor Society, and setting PACO priorities for 2023. No votes on specific contracts or ordinances are listed.
- Haiku art for spring 2023, with updates from Economic Development and Enjoy Oxford
- Update on THS National Honor mural proposal
- PACO priorities for 2023
Planning Commission
The Planning Commission is considering a preliminary subdivision application for Heron Pond, which proposes 9 single-family lots on 4.57 acres at Kehr Road and Roberts Drive, replacing an earlier 15-unit planned development. Staff recommends tabling the item pending revisions, citing concerns about access, driveway maintenance, and trail continuity. The commission will decide whether to approve, table, or deny the application.
- Preliminary subdivision for 9 lots on 4.57 acres at Kehr Road & Roberts Drive (Parcel H4100137000039)
- Applicant HPCT Properties Inc. seeks to dissolve prior Planned Development designation
- Staff recommends tabling pending revisions; concerns include driveway access and maintenance for Lot 9
- Proposed 5-foot sidewalk along Kehr Road and 10-foot asphalt path along Roberts Drive (OATS trail)
- Potential removal of 10 mature trees along site boundaries
Planning Commission
The Oxford Planning Commission will hold its January 10, 2023 meeting to elect officers and discuss a preliminary subdivision plan. The meeting includes an executive session to discuss officer selections and public comments on non-agenda items.
- Election of officers and commission appointments
- Preliminary subdivision review for 4147 Kehr Road (Heron Pond, 9 single-family lots) by HPCT Properties, LLC