Oxford public meetings in 2023

General

The Oxford City Council is holding a work session to discuss two topics: the second part of a discussion on Butler County American Rescue Plan funds, and a review of housing proposals received in response to a Request for Proposals (RFP). No formal votes are scheduled; this is a discussion-only meeting.

• Discussion of Butler County American Rescue Plan funds (part two)
• Review of RFP housing proposals

The Oxford City Council held a work session where they discussed Butler County American Rescue Plan funds and reviewed housing proposals from an RFP. No formal decisions were made; the session was for discussion and guidance on next steps.

• Entered executive session to discuss employee negotiations and property purchase (6-0)
• Returned from executive session (6-0)
• Adjourned work session at 7:25 p.m. (7-0)

City Council

Oxford City Council will consider several resolutions, including approving a new contract with non-commissioned police employees and authorizing emergency medical services for Milford Township. The council will also discuss ordinances limiting non-medical cannabis dispensaries to two locations and amending gas service rates. Public comments are allowed at two points during the meeting.

• Approve contract with non-commissioned police employees
• Authorize $202,662/month contract with Jefferson Health Plan for health benefits
• Donate $15,000 of ARP funds to TOPSS for seasonal cold shelter
• Limit non-medical cannabis dispensaries to two locations in Oxford
• Amend gas service rates with Glenwood Energy of Oxford, Inc.

Oxford City Council approved four resolutions: a contract with non-commissioned police employees, an EMS agreement with Milford Township, a $202,662/month contract with Jefferson Health Plan, and a $15,000 donation of ARPA funds to TOPSS for a seasonal cold shelter. The council also adopted a supplemental budget ordinance and held first readings on cannabis dispensary limits and a gas utility rider. All votes were unanimous (7-0).

• Adopted Resolution 7556 approving police employee contract (7-0)
• Adopted Resolution 7557 authorizing EMS agreement with Milford Township (7-0)
• Adopted Resolution 7558 authorizing Jefferson Health Plan contract at $202,662/month (7-0)
• Adopted Resolution 7559 donating $15,000 ARPA funds to TOPSS for cold shelter (7-0)
• Adopted Ordinance 3757 supplemental budget for FY2023 (7-0)
• First reading of ordinance limiting non-medical cannabis dispensaries to two
• First reading of ordinance authorizing Glenwood Energy border station upgrade rider

General

The Oxford City Council will convene an executive session to discuss employee compensation negotiations and potential property transactions under Ohio Revised Code sections. No public votes or decisions are scheduled for this meeting.

Climate Action Steering Committee

The committee will review a summary of the Electrification and Efficiency Fair and discuss electric vehicle readiness. Members will also receive updates from the Planning Commission, Parking and Transportation Advisory Board, Environmental Commission, and Miami University.

• Summary of Electrification and Efficiency Fair
• EV Readiness discussion
• Member updates from local commissions and Miami University

Planning Commission

The Oxford Planning Commission will hold public hearings on two zoning map amendments: one to rezone 0.38 acres at 101 E Chestnut Street from General Business (GB) to Multi-Family Residential (R-3), and another to rezone 3.33 acres at 601, 603, 607 W Chestnut Street from Single-Family Low-Density Residential (R-1A) to Single- and Two-Family Residential (R-2A). The commission will also discuss a proposed solar facility project letter of intent from the City of Oxford and Clean Capital. The agenda includes routine items like approval of minutes and public comments.

• PC-2023-15: Zoning map amendment for 0.38 acres at 101 E Chestnut Street from GB to R-3, applicant Robert Humphrey
• PC-2023-16: Zoning map amendment for 3.33 acres at 601, 603, 607 W Chestnut Street from R-1A to R-2A, applicant City of Oxford
• Proposed Solar Facility Project – Letter of Intent, City of Oxford & Clean Capital
• Approval of minutes from September 12, 2023

The Planning Commission denied a rezoning request for 101 E Chestnut Street but approved a zoning map amendment for 601, 603, and 607 W Chestnut Street. The latter proposal, which changes the site from single-family to single- and two-family residential, passed following a public hearing featuring testimony from several residents.

• Denied rezoning of 101 E Chestnut Street (1-5)
• Approved rezoning of 601, 603, 607 W Chestnut Street (4-1)
• Approved September 12, 2023 meeting minutes
• Approved meeting agenda

General

The Public Arts Commission of Oxford is meeting to discuss and decide on the proposed public art grant and locations for 2024. They will select first and second choice locations, determine the type of art to solicit, and outline the call for art parameters and budget.

• Discussion of proposed public art grant and locations for 2024
• Selection of 1st and 2nd choice locations
• Determination of art type to solicit
• Outline of call for art parameters and budget

The Oxford Public Arts Commission heard a presentation from Joe Prescher and Jay Schute about a large-scale beehive mural in the alley leading to Mac and Joe's, with plans for an immersive experience and possible branding. The commission unanimously approved a motion to draft a sample call for mural art for review in January. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved November 11, 2023 minutes (unanimous)
• Approved motion to draft a sample call for mural art for review in January (unanimous)
• Adjourned (unanimous)

General

The Oxford Recreation Board is meeting to approve the agenda and minutes from the previous meeting, and to receive reports from Parks and Recreation, Talawanda, and Miami University. No new business is listed.

• Approval of agenda for 12/11/2023 meeting
• Approval of minutes from 11/13/2023 meeting
• Parks and Recreation report
• Talawanda report
• Miami University report

The Oxford Parks and Recreation Board met on December 11, 2023, and approved the meeting agenda. The board deferred approval of the November 13, 2023 minutes to the next meeting. Staff reported on completed and upcoming projects, including the ADA playground, a new dog park, and a shaded area at the Aquatic Center, but no formal decisions were made on these items.

• Approved meeting agenda (voice vote, 3-0)
• Deferred approval of November 13, 2023 minutes to next meeting

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will review updates on transit corridor design, street resurfacing, and safety projects. No formal decisions are listed; the meeting focuses on status reports from members.

The board discussed updates to the transit plan, a speed study request for the Dana/SR 732 intersection, and bike lane parking enforcement. No formal votes were recorded for agenda items or specific policy changes.

• Motion to have OPTAB serve as client for student bike/pedestrian project was removed

Environmental Commission

The Environmental Commission will hear a presentation on the Regional Climate Action Plan from OKI and Green Umbrella, and receive updates from members and staff, including a summary of environmental affairs activities. The meeting is largely informational, with no major decisions or public hearings scheduled.

• Presentation on Regional Climate Action Plan by Andy Meyer (OKI) and Bamidele Osamika (Green Umbrella)
• Fourth Quarter 2023 Environmental Affairs Division Summary: Landfill Emissions, Food Scraps, and Urban Forestry
• Recycle Ohio Grant update
• Member updates from City Council, Planning Commission, Parking and Transportation Advisory Board, and Climate Action Steering Committee

The Environmental Commission heard a presentation on the EPA-funded Regional Climate Action Plan and discussed Oxford's potential projects. Members approved the agenda and prior minutes unanimously. Staff reported landfill emissions, food scrap diversion, and Tree City USA status. No formal decisions were made.

• Approved agenda (unanimous)
• Approved November 1, 2023 minutes (unanimous)

City Council

The Oxford City Council will hold a regular meeting with public comments, consent agenda, resolutions, and ordinances. Key items include a second reading to switch funding for the purchase of 601 West Chestnut Street from CDBG to ARPA funds, and a second reading to zone newly annexed property at 525 North Campus Avenue and 5186 Morning Sun Road as General Business District. The council will also consider resolutions to waive parking meter fees during the holidays, increase childcare forgivable loans to $10,000, and accept a $30,000 cybersecurity training grant.

• Second reading: Ordinance to use $97,750 in ARPA funds instead of CDBG for 601 West Chestnut Street purchase
• Second reading: Ordinance to zone 6.72 acres at 525 North Campus Avenue and 5186 Morning Sun Road as General Business District
• Resolution to waive parking meter fees from Dec 11, 2023 to Jan 1, 2024
• Resolution to increase childcare forgivable loan program to $10,000 per loan, cap $30,000
• Resolution to accept $30,000 Tech Cred grant for Microsoft 365 training

The City Council approved several financial and administrative measures, including a funding source change for the purchase of 601 West Chestnut Street and a zoning designation for newly annexed land. Council also authorized a holiday parking fee waiver and increased the maximum loan amount for the American Rescue Plan Childcare Forgivable Loan Program. Additionally, the council accepted a $30,000 state grant for cybersecurity staff training.

• Approved Ordinance 3755 to use ARPA funds for 601 West Chestnut Street (7-0)
• Approved Ordinance 3756 zoning 525 N. Campus Ave/5186 Morning Sun Rd (7-0)
• Approved Resolution 7552 to waive parking meter fees Dec 11–Jan 1 (7-0)
• Approved Resolution 7553 increasing childcare loan cap to $30,000 (7-0)
• Approved Resolution 7554 accepting $30,000 cybersecurity grant (7-0)
• Approved 2024 Farmers Market parking lot closure (7-0)
• Approved Girl Scouts cookie sale permit (7-0)

General

The Student Community Relations Commission is meeting to approve minutes and discuss ongoing projects, including a 5k event and a collaboration with the IFC on Greek Spring Clean. The agenda is largely procedural with reports and community concerns.

• Approval of November 8, 2023 meeting minutes
• Discussion of 5k event
• Collaboration on Greek Spring Clean with IFC representative

The Oxford Student Community Relations Commission approved the agenda for the November 29, 2023 meeting and the minutes from the November 8, 2023 meeting. The commission also discussed planning for a 5K event in Spring 2024 and Greek Spring Clean collaboration before adjourning.

• Approved October 11, 2023 meeting agenda (passed)
• Approved November 8, 2023 meeting minutes (passed)
• Adjourned meeting (passed)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will review a request to extend a previously approved height-variance for a property at 10 N Beech Street in the UP Zoning District. The board functions as a quasi-judicial body and only hears sworn testimony from the applicant, their agent, or individuals with standing.

• BZA-2022-04, VARIANCE, 10 N Beech Street, minimum building height requirement in the UP Zoning District, extension request

The Board of Zoning Appeals approved a variance extension request for the property at 10 N Beech Street, extending the deadline to February 28, 2024, on the condition that a building permit is obtained during that period. The board also approved the minutes from the September 26, 2023 meeting. No public comments were made.

• Approved minutes of September 26, 2023 regular meeting (5-0)
• Approved variance extension for 10 N Beech Street until February 28, 2024, conditioned on obtaining a building permit (5-0)

General

The Oxford City Council is holding its regular meeting, which includes the swearing-in of new council members Michael Smith, William Snavely, and Jason Bracken, followed by an executive session to discuss board and commission appointments. After returning, the council will nominate and elect a mayor and vice-mayor, swear them in, and make appointments to boards and commissions. The agenda is largely procedural, focusing on organizational matters rather than policy decisions.

• Swearing in of new council members Michael Smith, William Snavely, and Jason Bracken
• Executive session under Ohio Revised Code 121.22(G)(1) to discuss appointments to boards and commissions
• Nomination and election of Mayor and Vice-Mayor
• Council appointments to boards and commissions

The Oxford City Council held an organizational meeting to swear in new members and elect leadership. William Snavely was elected Mayor and Chantel Raghu was elected Vice-Mayor. Council members also approved appointments to various city boards and commissions for terms ending December 1, 2024.

• Swore in council members Michael Smith, William Snavely, and Jason Bracken
• Elected William Snavely as Mayor (7-0)
• Elected Chantel Raghu as Vice-Mayor (7-0)
• Approved appointments to 16 city boards and commissions (7-0)

City Council

The Oxford City Council is holding its regular meeting with several resolutions and ordinances for consideration. Key items include approving a contract with the firefighters' union, authorizing CDBG grant applications, and a first reading to switch funding for a property purchase from CDBG to ARPA funds. The council will also conduct second readings on the 2024 budget, fees, salaries, and zoning changes.

• Resolution approving contract with Oxford Professional Firefighters Local 5272
• Resolution authorizing $5,000 ARPA donation to Thread Up Oxford
• Ordinance to use $97,750 ARPA funds instead of CDBG for 601 West Chestnut Street purchase
• Ordinance establishing General Business District zoning for 6.72 acres at 525 North Campus Avenue and 5186 Morning Sun Road
• Second reading of ordinances for 2024 appropriations, fees, and salaries

Oxford City Council adopted the 2024 appropriations ordinance (No. 3750) after narrowly approving an amendment adding $75,000 for safety improvements at the OATS trail and State Route 732 intersection (4-3). The council also approved several resolutions and ordinances, including a firefighter union contract, CDBG applications, a $5,000 ARPA donation to Thread Up Oxford, and multiple 2024 budget-related ordinances. All other votes were unanimous.

• Adopted 2024 appropriations ordinance with $75K OATS trail safety amendment (4-3)
• Adopted firefighter union contract Resolution 7546 (7-0)
• Authorized CDBG change of scope and 2024 project submissions (7-0)
• Donated $5,000 ARPA funds to Thread Up Oxford (7-0)
• Adopted income tax amendment Ordinance 3746 (7-0)
• Approved ground lease amendment for Oxford Cottage Community (7-0)
• Approved Owl's Landing Block C final plat with conditions (7-0)
• Adopted 2024 fees, salaries, budget advances, and transfers ordinances (7-0)

City Council

The Oxford City Council is holding a regular meeting with a single substantive agenda item: a discussion of Butler County American Rescue Plan Act (ARPA) funds. No votes or decisions are listed on the agenda; the item is framed only as a discussion. The rest of the agenda is procedural, consisting of roll call and adjournment.

• Discussion of Butler County American Rescue Plan Act (ARPA) funds

The City Council held an executive session to discuss personnel matters before convening a work session. During the work session, the Council discussed the allocation of Butler County American Rescue Plan Act funds. No formal legislative actions were taken during the meeting.

• Entered executive session for personnel matters (6-0)
• Returned from executive session (7-0)
• Adjourned the meeting (7-0)

City Council

The Oxford City Council is meeting for a regular session that includes an executive session to discuss personnel matters such as appointment, employment, or compensation of a public employee or official. The agenda contains no other business items, so the meeting is largely procedural.

• Executive session under Ohio Revised Code 121.22(G)(1) for personnel matters

General

The Oxford Police Community Relations & Review Commission will discuss proposed rules for public participation at its meetings, including a five-minute limit. Members will also review and suggest changes to data collection categories and hear an update from the police chief on no-knock warrants and knock-and-talk procedures.

• Proposed 5-minute limit for public participation at PCRRC meetings
• Data collection discussion on additions/deletions of categories
• Citizen-initiated suggestion for reporting/sharing citizen feedback with PCRRC
• Update from Chief Jones on no-knock warrants and knock-and-talk presentation

The Police Community Relations & Review Commission voted 5-0 to adopt a new agenda format that moves public comments to the beginning of meetings, similar to City Council. They also decided to leave the Annual Data Report unchanged and discussed citizen feedback reporting, warrant procedures, and police hiring.

• Adopted new agenda format moving public comments to beginning (5-0)
• Decided to leave Annual Data Report as is (5-0)
• Approved minutes of August 17, 2023 meeting (5-0)
• Approved agenda (5-0)

General

The Oxford Public Arts Commission will meet to review artwork submitted for display in the Municipal Building. The meeting is held at the Municipal Building in Oxford, Ohio. No formal decisions are listed on the agenda.

• Review of submitted art for Municipal Public Art Building display

The Public Arts Commission of Oxford approved the selection of 12 art pieces for display in the municipal building. Members also discussed future creative placemaking initiatives and potential involvement in a bee mural project.

• Approved agenda (unanimous)
• Approved August 8, 2023 meeting minutes (unanimous)
• Approved 12 art submissions for municipal display (unanimous)
• Adjourned meeting (unanimous)

General

The Oxford Recreation Board will meet to approve the agenda and minutes from its previous meeting. The board will also receive a presentation on OATS Phase V from Bayer Becker.

• Approve minutes from 10.9.2023 meeting
• OATS Phase V Presentation by Bayer Becker

The Oxford Parks and Recreation Board met jointly with the Transportation and Parking Advisory Board on November 13, 2023. The board approved the agenda and the minutes from the September 11, 2023 meeting, both by unanimous voice vote. The only substantive item was a presentation by Bayer Becker on the Oxford Area Trail Phase V, followed by community questions. No other decisions were made.

• Approved agenda for 11/13/23 meeting (3-0)
• Approved minutes from 9/11/23 meeting (3-0)
• Heard OATS Phase V trail presentation from Bayer Becker

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will hold a public meeting to consider a request to reclassify a building at 110 E High Street from Historic to Historic Non-Contributing. The commission will also review two previously decided certificates of appropriateness for new wall signs at 15 S Beech Street and 31 W High Street. Public comments are welcome on agenda and non-agenda items.

• Reclassification request for 110 E High Street from Historic to Historic Non-Contributing
• Certificate of Appropriateness HAPC-2023-05 for new wall sign at 15 S Beech Street (restaurant, applicant Jessi Renner, Fast Signs Fairfield)
• Certificate of Appropriateness HAPC-2023-07 for new wall sign at 31 W High Street (applicant Matt Hess)

The Commission approved a request to reclassify the vacant Follett’s Bookstore at 110 E High Street from historic to historic non-contributing. The decision was based on extensive alterations to the building's façade and structure that reduced its historic integrity.

• Approved reclassification of 110 E High Street to historic non-contributing (4-0)
• Approved October 11, 2023 meeting minutes

City Council

Oxford City Council's regular meeting covers routine consent items plus resolutions and first readings of ordinances. Key actions include purchasing 45 Kenwood radios for up to $194,379, creating a $30,000 daycare forgivable loan program, and first readings of the 2024 appropriations, fee, and salary ordinances. The meeting also includes a second reading of a supplemental budget ordinance for FY2023.

• Resolution to buy 45 Kenwood radios and accessories, cost not to exceed $194,379
• Resolution to create $30,000 forgivable loan program for new daycare businesses using ARPA funds
• Resolution to submit $40,000 grant application to Ohio EPA for recycling education, with $10,000 match
• First reading of ordinance to adopt fees and charges for fiscal year 2024
• First reading of ordinance establishing salaries and benefits for city employees for 2024

The Oxford City Council held its regular meeting on November 7, 2023, and approved several resolutions and ordinances. Key actions included adopting resolutions for purchasing 45 Kenwood radios ($194,379), signing an MOU with the FBI for EMS volunteers, submitting a $40,000 recycling grant application, creating a $30,000 forgivable loan program for new daycare businesses, installing interview room cameras ($32,000), and purchasing two police vehicles ($88,430). The council also gave first readings to the 2024 budget and related ordinances, and adopted a supplemental budget ordinance (No. 3745) for FY2023. All votes were unanimous (7-0).

• Adopted Resolution 7539: $194,379 for 45 Kenwood radios (7-0)
• Adopted Resolution 7540: MOU with FBI for EMS volunteers (7-0)
• Adopted Resolution 7541: $40,000 recycling grant application (7-0)
• Adopted Resolution 7542: $30,000 daycare forgivable loan program (7-0)
• Adopted Resolution 7543: $32,000 interview room cameras (7-0)
• Adopted Resolution 7544: $88,430 for two police vehicles (7-0)
• Adopted Ordinance 3745: Supplemental appropriations for FY2023 (7-0)
• First reading of 2024 budget, fee, and salary ordinances (no vote)

City Council

The Oxford City Council is meeting to hold two executive sessions before the regular meeting. These closed sessions will discuss public employee compensation and labor negotiations, as well as security arrangements and emergency response protocols. No other business is listed on the agenda.

• Executive session to review negotiations with public employees on compensation and employment terms
• Executive session on security arrangements and emergency response protocols

General

The Housing Advisory Commission is meeting to review the Short Term Rental program and proposed changes, check the status of a Housing RFP, and discuss the county's additional $1 million and possible regional efforts. The agenda is otherwise routine, covering approval of agenda, minutes, old and new business.

• Review of Short Term Rental program and proposed changes
• Review of Housing RFP status
• Discussion of the County's additional $1M and possible regional efforts

The Commission voted to propose that City Council amend the short-term rental ordinance to allow lodging only as an accessory use. Members also reviewed the status of a housing RFP for Chestnut Street properties and discussed the use of $1M in ARPA funds from Butler County.

• Proposed that Council amend short-term lodging ordinance to allow only accessory use (All in favor)
• Proposed that Council investigate property owner affidavits of compliance for enforcement (All in favor)
• Approved meeting agenda (All in favor)

Environmental Commission

The Oxford Environmental Commission is meeting to discuss new business, including an OEPA Recycling Grant for an educational campaign and event recycling, and the results of an OXtoberfest waste audit. The agenda also includes member updates from various city boards and committees. No formal decisions are listed on the agenda.

• OEPA Recycling Grant: Educational Campaign and Event Recycling
• OXtoberfest Waste Audit Results
• Member updates from City Council, Planning Commission, Parking and Transportation Advisory Board, and Climate Action Steering Committee

The Oxford Environmental Commission met on November 1, 2023, to discuss an OEPA Recycling Grant proposal, review OXtoberfest waste audit results, and hear member updates. The minutes record no substantive votes, final approvals, or policy decisions made during the meeting.

• Approved the November 1, 2023 meeting agenda (unanimous)
• Approved the October 4, 2023 meeting minutes (unanimous)
• Adjourned the meeting at 7:51 pm

General

The Community Improvement Corporation is meeting to discuss and potentially decide on several economic development items, including a review of the ARPA Fund Economic Development Investment and related RFPs, as well as new programs like business registration and tobacco retail licensing. The agenda also includes updates on local business finance programs, property acquisitions, and county-level economic development initiatives.

• ARPA Fund Economic Development Investment – Part Eleven Review and Revision & RFP
• Economic Development Strategic Plan & RFP
• Business Registration Program
• Tobacco Retail Licensing Program
• Local Business Finance Programs: In-home Daycare Forgivable Loan, Façade & Environmental Sustainability Grant Program

The Oxford Community Improvement Corporation approved new board members Mike Smith and Heidi Hill, and unanimously passed motions to develop an RFP for an Economic Development Strategic Plan, a forgivable loan program for new childcare businesses, and a grant program for local business improvements. All votes were unanimous.

• Approved Mike Smith as voting member (unanimous)
• Approved Heidi Hill as voting member (unanimous)
• Approved motion to develop RFP for Economic Development Strategic Plan (unanimous)
• Approved motion to develop forgivable loan program for new childcare businesses (unanimous)
• Approved motion to develop grant program for local business improvements (unanimous)

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve minutes and discuss old business including public outreach planning, the mini-grant program, and staff updates. New business includes discussion of an EV Readiness Ordinance. The agenda is substantive with specific items for discussion.

• Approval of September 21, 2023 minutes
• Public outreach planning
• Mini-grant program
• EV Readiness Ordinance

The minutes for the October 19, 2023, meeting list several agenda items, including public outreach and an EV Readiness Ordinance. However, the document contains no recorded votes, decisions, or discussion details.

City Council

The Oxford City Council will hold a work session to discuss the proposed 2024 budget. Members will also review the proposed 2024 Fee Ordinance.

• Proposed 2024 Budget Discussion
• Proposed 2024 Fee Ordinance Review Discussion

The Oxford City Council held a work session to review the proposed 2024 operating budget and the proposed 2024 fee ordinance. No formal decisions were made; the session was for discussion and questions. The meeting adjourned at 9:46 p.m.

• Approved agenda (6-0)
• Adjourned at 9:46 p.m. (6-0)

City Council

The Oxford City Council will vote on several resolutions and ordinances, including authorizing agreements for the Lake Forest Drive sanitary sewer project, a hotel development, and a memorandum of understanding with the Butler County Land Reutilization Corporation. They will also consider directing the City Manager to develop an RFP for affordable housing on Chestnut Street properties and begin rezoning. Additionally, the Council will hold first readings on supplemental budget ordinances and second readings on an annexation and a conditional use permit for a new hotel at 525 North Campus Avenue.

• Resolution to enter into Lake Forest Drive sanitary sewer construction agreement with 4-Leaf Development, LLC
• Resolution to enter into development agreement with Hotel Group, LLC
• Resolution to direct RFP for affordable housing on City-owned Chestnut Street properties and begin rezoning
• Second reading: annexation of 6.726 acres from Douglas R. Elliott, Jr.
• Second reading: conditional use permit for new hotel at 525 North Campus Avenue

The Oxford City Council adopted resolutions authorizing sanitary sewer infrastructure, a hotel development agreement, a land reutilization MOU, a property tax advance request, and an affordable housing RFP for Chestnut Street properties. Council also approved a conditional use permit for a new hotel at 525 North Campus Avenue with added signage conditions, and passed emergency and supplemental budget ordinances.

• Adopted Resolution No. 7533 for Lake Forest Drive sanitary sewer construction agreement (6-0)
• Adopted Resolution No. 7534 for Hotel Group, LLC development agreement (6-0)
• Adopted Resolution No. 7535 for Butler County Land Reutilization Corporation MOU (6-0)
• Adopted Resolution No. 7536 for 2024 property tax advance request from Butler County (6-0)
• Adopted Resolution No. 7537 directing City Manager to develop an RFP for affordable housing on Chestnut Street and begin rezoning (5-1)
• Adopted amended Ordinance No. 3742 for FY 2023 supplemental appropriations as an emergency (6-0)
• Adopted Ordinance No. 3743 accepting annexation of 6.726 acres from Douglas R. Elliott, Jr. (6-0)
• Adopted Ordinance No. 3744 approving a conditional use permit for a hotel at 525 North Campus Avenue with added signage condition (6-0)

City Council

The Oxford City Council will hold a regular meeting with standard procedural items including a roll call, an executive session for public employee negotiations, and adjournment. No substantive decisions or discussions are listed on the agenda.

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider revisions to its rules of procedure and receive a reminder about Oxford Cemetery Tours. It will also make administrative decisions on two previously decided certificates of appropriateness for new wall signs at 5 W High Street and 23 N College Avenue.

• Revisions to HAPC Rules of Procedure
• HAPC-2023-03: new wall sign for pastry shop at 5 W High Street
• HAPC-2023-06: new wall sign for pet supply store at 23 N College Avenue
• Reminder about Oxford Cemetery Tours

The Historic and Architectural Preservation Commission held a routine meeting, approving the agenda and the September 13, 2023 minutes. No substantive decisions were made; the commission discussed staff updates on rules of procedure, cemetery tours, and various certificate of appropriateness cases.

• Approved agenda as presented
• Approved September 13, 2023 minutes as written

General

The Student Community Relations Commission is meeting to approve its agenda and minutes, and to receive updates from the chair. New business includes reports on ASG committees drafting legislation for community-student events and a secured budget for fraternity and sorority housing recycling. The meeting is largely procedural with no old business.

• Approval of September 25, 2023 meeting minutes
• ASG committees drafting legislation for community-student events
• Secured budget for fraternity and sorority housing recycling

Planning Commission

The Planning Commission and Housing Advisory Commission are holding a joint work session. The single agenda item for this meeting is a discussion regarding short term rentals.

• Short Term Rentals Discussion

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to discuss old and new business, including bicycle and pedestrian planning, Safe Routes updates, paving and Complete Streets projects, and Oxford Area Trail Phase V. A proposed fee for blocking bike lanes will be considered.

• Proposed fee for blocking bike lane
• Bicycle and Pedestrian Planning update
• Talawanda / Safe Routes signalization improvements
• 2024 paving program and Complete Streets projects
• Oxford Area Trail Phase V planning

Environmental Commission

The Oxford Environmental Commission is meeting to approve minutes and discuss several environmental initiatives, including commercial household recycling access, results from a curbside food scrap collection program, and a Citizens Climate Pledge. The agenda is largely discussion-oriented with no final decisions listed.

• Commercial Household Recycling Access
• Curbside Food Scrap Collection Results
• Citizens Climate Pledge
• Member updates from City Council, Planning Commission, Parking and Transportation Advisory Board, Climate Action Steering Committee

The Oxford Environmental Commission met and discussed expanding commercial household recycling access, including a potential grant for a community-wide education campaign. They decided not to move forward with a curbside food scrap collection RFP due to low interest, but discussed providing in-home containers for the drop-off program. The commission also reviewed an updated Citizens Climate Pledge and heard updates on an upcoming Electrification Fair and a waste audit at OXtoberfest. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda (unanimous)
• Approved September 6, 2023 meeting minutes (unanimous)
• Discussed next steps for commercial household recycling access, including a potential grant for education campaign
• Decided not to move forward with curbside food scrap collection RFP due to low interest
• Discussed providing in-home containers for food scrap collection with education campaign
• Reviewed updated Citizens Climate Pledge and discussed children's version and city webpage
• Heard update on Electrification Fair on November 15th
• Heard update on waste audit at OXtoberfest

City Council

The Oxford City Council will vote on several resolutions and ordinances, including appointing a new finance director, accepting a $250,000 grant for an OVI taskforce, and approving tax levies. They will also hold first readings on annexing 6.726 acres and a conditional use permit for a new hotel at 525 North Campus Avenue, and second readings on a land use map change and a subdivision plat. Public comments are welcome.

• Appoint Heidi Hill as Finance Director with employment agreement
• Authorize $250,000 grant agreement with Ohio Dept. of Public Safety for Countywide OVI Taskforce
• First reading: annexation of 6.726 acres from Douglas R. Elliott Jr.
• First reading: conditional use permit for new hotel at 525 North Campus Avenue
• Second reading: amend Future Land Use Map from Rural to Campus for 6.72 acres at 525 N. Campus Ave

The Oxford City Council unanimously approved the appointment of Heidi Hill as Finance Director and authorized a $250,000 grant agreement for a countywide OVI taskforce. The Council also passed ordinances amending the comprehensive plan land use for 6.72 acres at 525 North Campus Avenue and approving a subdivision plat for South Forest Edge Section 1. A conditional use permit for a new hotel at 525 North Campus Avenue received its first reading, with public comments regarding lighting and parking concerns.

• Approved appointment of Heidi Hill as Finance Director (7-0)
• Authorized $250,000 grant agreement for OVI Taskforce (7-0)
• Adopted resolution for Curb Gutter Sidewalk assessment list (7-0)
• Certified tax levies per Butler County Budget Commission (7-0)
• Passed Ordinance 3740 changing land use from Rural to Campus for 6.72 acres (7-0)
• Passed Ordinance 3741 approving South Forest Edge Section 1 subdivision (7-0)
• First reading of Ordinance for hotel conditional use permit at 525 North Campus Avenue
• First reading of Ordinance accepting annexation petition for 6.726 acres

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will hold a hearing to decide on variances requested by JG Jewelry LLC for signage type and minimum height at 16 S Campus Avenue. The board, a quasi-judicial body, hears sworn testimony and issues decisions on zoning appeals.

• BZA-2023-03: Variances for signage type and minimum 6-foot height at 16 S Campus Avenue for JG Jewelry LLC

The Board of Zoning Appeals approved two variance requests from JG Jewelry LLC for signage at 16 S Campus Avenue: one for the type of signage and one for the minimum height from the ground. Both motions passed by a 3-1 roll call vote, with Mr. Russo dissenting. The meeting was otherwise procedural, including approval of prior minutes and adjournment.

• Approved variance for type of signage at 16 S Campus Ave (3-1)
• Approved variance for minimum height from ground at 16 S Campus Ave (3-1)
• Approved April 25, 2023 meeting minutes (4-0)

Climate Action Steering Committee

The Climate Action Steering Committee will review minutes from its August meeting, discuss public outreach including a climate pledge and electrification fair, consider a mini-grant program, and review goals for an EV readiness ordinance. Members will also share updates.

• Review August 17, 2023 meeting minutes
• Discuss Public Outreach Planning: Citizen Climate Pledge and Electrification Fair
• Consider Mini-grant program
• Review EV Readiness ordinance goals/objectives

The committee voted unanimously to pursue an EV-ready parking ordinance separate from the development code rewrite. It also supported a pilot mini-grant program (possibly $5,000) to address Inflation Reduction Act gaps and equity, with details to be determined. Public outreach plans were discussed, including a household climate pledge and an electrification fair. No other formal decisions were made.

• Approved motion to pursue EV-ready parking ordinance (unanimous)
• Supported pilot mini-grant program (amount/details TBD)
• Supported household climate pledge program for Council action before November event
• Approved agenda and August 17, 2023 minutes (unanimous)

City Council

The Oxford City Council will hold a regular meeting with several significant items, including a resolution supporting a grant application for storm sewer work on Bonham Road, first readings of ordinances to rezone land near 525 North Campus Avenue and approve a subdivision plat, and second readings on a supplemental budget, the purchase of property at 601 West Chestnut Street for up to $284,000, adding a Climate Action Plan to the comprehensive plan, a 2% wage increase for non-union employees, and a planned development for Oxford Cottage Community. The council will also discuss short-term rentals and housing affordability.

• Resolution supporting grant application for storm sewer conduit reconstruction on Bonham Road
• Ordinance to rezone 6.72 acres at 525 North Campus Avenue from Rural to Campus
• Ordinance authorizing purchase of 601 West Chestnut Street for $284,000 (using CDBG and ARPA funds)
• Ordinance to add Climate Action Plan to comprehensive plan
• Ordinance approving Oxford Cottage Community planned development on Hester Road

Oxford City Council met September 19, 2023, and approved a resolution supporting a grant application for storm sewer work on Bonham Road, plus five ordinances including a property purchase at 601 West Chestnut Street, a supplemental budget appropriation, a climate action plan sub-plan, a 2% wage increase for non-union employees, and a planned development for the Oxford Cottage Community. Council also referred short-term rental regulations to two advisory commissions for further study. All votes were unanimous (6-0).

• Adopted Resolution No. 7528 supporting Ohio Public Works Commission Issue 1 grant application for Bonham Road storm sewer design/reconstruction (6-0)
• Adopted Ordinance No. 3735, supplemental budget appropriation for FY2023 (6-0)
• Adopted Ordinance No. 3736 authorizing purchase of 601 West Chestnut Street for up to $284,000 using CDBG and ARPA funds (6-0)
• Adopted Ordinance No. 3737 adding Climate Action Plan as formal sub-plan to Oxford Tomorrow Comprehensive Plan (6-0)
• Adopted Ordinance No. 3738 providing additional 2% wage increase for certain non-union employees (6-0)
• Adopted Ordinance No. 3739 approving Oxford Cottage Community planned development along Hester Road, with Section 6 removed (6-0)
• Referred short-term rental regulations to Housing Advisory Commission and Planning Commission for clarification (6-0)

General

The Oxford City Council meeting on September 19, 2023, consists of a roll call and an executive session. The session is held to prepare for, conduct, or review negotiations with public employees concerning compensation or employment terms.

• Executive Session regarding public employee compensation and employment terms

General

The Oxford Records Commission is meeting to approve its agenda and minutes from the May 2, 2023 meeting, and to discuss a proposed Records Retention Policy. The meeting is procedural in nature, with no major decisions or public hearings scheduled.

• Approval of minutes from May 2, 2023 meeting
• Discussion of proposed Records Retention Policy

The Oxford Records Commission approved the proposed Records Retention Policy with amendments, including changes to sections FN-24, HR-17, and PD-08. The policy was developed during a Microsoft 365 migration, and a future meeting will review records for disposal. The commission also approved the agenda and minutes from the May 2, 2023 meeting.

• Approved agenda (4-0)
• Approved minutes of May 2, 2023 meeting (4-0)
• Approved Records Retention Policy with amendments (3-0)
• Amended FN-24 to add 10 years and 2 years after expiration, provided all claims are settled (4-0)
• Amended HR-17 to remove Personnel Appeals Board and add City Council (4-0)
• Amended PD-08 to add 'Breath Testing Calibration Records' (4-0)

Housing Advisory Commission

The Oxford Housing Advisory Commission is meeting to approve minutes and discuss next steps for the Chestnut Street and Western Knolls properties, as well as a potential property acquisition near Merry Day Park. The agenda is largely discussion-oriented with no final decisions listed.

• Next steps with Chestnut Street Properties
• Next steps with Western Knolls Properties
• Discussion of potential property acquisition near Merry Day Park

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider revisions to previously approved plans for a new mixed-use building at 48 E Park Place, along with updates on cultural preservation, historic tours, and Uptown projects. They will also approve minutes and note a previously decided hanging sign application.

• HAPC-2022-06: Certificate of Appropriateness for new mixed-use building at 48 E Park Place, revisions to approved plans
• HAPC-2023-04: Certificate of Appropriateness for hanging sign at 16 S Campus Avenue (JG Jewelry LLC), previously decided
• Updates on Indigenous People Cultural Preservation
• Updates on Historic Tours
• Updates on projects in Uptown Historic District

The Historic and Architectural Preservation Commission voted unanimously to accept changes to the approved plans for the new mixed-use building at 48 E Park Place, as detailed in a staff memorandum. Changes included window dividers installed inside rather than outside, additional lighting, and brick not extending fully on the south side. The commission also discussed cultural preservation efforts and updates on historic tours and Uptown projects.

• Accepted changes to approved plans for 48 E Park Place (unanimous)
• Approved agenda as presented (unanimous)
• Approved minutes of April 12, 2023 (unanimous)

Planning Commission

The Oxford, OH Planning Commission will meet on September 12, 2023, to review administrative decisions and old business. The body will consider a minor amendment to a final planned development for a 3-lot subdivision at 6711 Ringwood Road, previously approved. No new major zoning or development decisions are scheduled.

• PC-2023-10: Minor amendment to final planned development for 3-lot subdivision at 6711 Ringwood Road, Mark Rosenberger, Applicant

The Oxford Planning Commission recommended approval of two zoning map amendments. The first would rezone 101 E Chestnut Street from General Business to Multi-Family Residential (R-3), and the second would rezone 601, 603, and 607 W Chestnut Street from Single-Family Low-Density Residential (R-1A) to Single- and Two-Family Residential (R-2A) to support affordable housing. Both recommendations will be forwarded to City Council for final decision.

• Recommended approval of rezoning 101 E Chestnut St. from GB to R-3 (vote not recorded in minutes)
• Recommended approval of rezoning 601, 603, 607 W Chestnut St. from R-1A to R-2A (vote not recorded in minutes)
• Approved agenda (7-0)
• Approved minutes of August 8, 2023 (6-0, 1 abstention)
• Approved conditional use for Fairfield by Marriott hotel at 525 N Campus Ave (6-1)

General

The Oxford Recreation Board is meeting to approve the agenda and minutes, receive reports from the Parks and Recreation Department, Talawanda Schools, and Miami University, and discuss old business including Merry Day Park and a partnership with Enjoy Oxford for creative placemaking. They will also set the next meeting for an Oxford Area Trails public presentation.

• Discussion of Merry Day Park
• Discussion of partnership with Enjoy Oxford for Creative Placemaking
• Next meeting: Oxford Area Trails Public Presentation

The Oxford Parks and Recreation Board met and heard that City Council voted against rezoning Merry Day Park for a housing project, with a 12-month moratorium on revisiting the idea. The board approved the agenda and minutes, and received reports on the aquatic center, playground, and other park updates. No formal decisions were made beyond routine approvals.

• Approved agenda for 9/11/2023 meeting (5-0)
• Approved minutes from August 14, 2023 meeting (5-0)
• Adjourned meeting at 12:39 PM (6-0)

City Council

The Oxford City Council will meet to conduct procedural items and review the proposed Capital Improvement Program for 2024 through 2028. No substantive decisions are listed on the agenda beyond routine approvals.

City Council conducted a work session to review a proposed schedule of funds and a detailed list of improvement projects for 2024-2028. No formal votes were taken on the proposed projects during this meeting.

• Approved the meeting agenda (6-0)

Environmental Commission

The Oxford Environmental Commission will meet to approve minutes from the August 4 meeting and receive staff updates on landfill gas monitoring and residential food scrap drop-offs. The group will also discuss next steps for expanding commercial household recycling access and planning a curbside food scrap collection survey and RFP.

• Monthly monitoring of landfill passive gas vent emissions
• Residential food scrap drop-off summaries
• Next steps for commercial household recycling access
• Next steps for curbside food scrap collection survey and RFP

The commission decided that landfill emissions updates will be shared quarterly via email. Members discussed potential pilot programs for commercial recycling and reviewed food scrap collection data.

• Approved landfill emissions updates to be shared quarterly via email
• Approved August 4th, 2023 meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)

City Council

The Oxford City Council will vote on two police union contracts and consider several ordinances, including a $284,000 property purchase at 601 West Chestnut Street, a climate action plan, and a planned development. The meeting also includes a public comment period and a report from the Police Community Relations and Review Commission.

• Resolution approving contract with Oxford Police Officers, FOP Lodge 38
• Resolution approving contract with Oxford Police Sergeants and Lieutenants, FOP Lodge 38
• Ordinance authorizing purchase of 601 West Chestnut Street for $284,000 (CDBG and ARPA funds)
• Ordinance amending comprehensive plan to include Climate Action Plan
• Ordinance approving combined Preliminary & Final Planned Development for Oxford Cottage Community along Hester Road

City Council approved employment contracts for police officers, sergeants, and lieutenants. The council also approved the Heron Pond subdivision plat but rejected two ordinances regarding the land use and zoning of Merry Day Park.

• Nominated Anna Abey to the Environmental Commission (7-0)
• Adopted Resolution No. 7525 approving contract with Oxford Police Officers, FOP Lodge 38 (7-0)
• Adopted Resolution No. 7526 approving contract with Oxford Police Sergeants and Lieutenants, FOP Lodge 38 (7-0)
• Adopted Resolution No. 7527 authorizing Lake Forest Drive Sanitary Sewer Construction Agreement with 4-Leaf Development, LLC (7-0)
• Adopted Ordinance No. 3732 approving final subdivision application and record plat for Heron Pond (7-0)
• Denied Ordinance No. 3733 to change Merry Day Park land use to Employment Corridor (2-5)
• Denied Ordinance No. 3734 to rezone Merry Day Park to R-4 Multi-Family District (0-7)

City Council

The Oxford City Council regular meeting is largely procedural, with roll call and adjournment. The substantive portion is an executive session to prepare for or review public employee compensation/benefit negotiations and to consider board and commission appointments. No ordinances, resolutions, or public hearings are listed on the agenda.

• Executive session under O.R.C. 121.22(G)(4) for public employee negotiations
• Executive session under O.R.C. 121.22(E)(1) to consider board and commission appointments

Housing Advisory Commission

The Oxford Housing Advisory Commission will meet to discuss updates on a proposed affordable housing project with St. Mary's Development Corporation and explore potential new housing projects on Lake Forest Drive, Chestnut Street, and City 47 Acres. The meeting is procedural with no formal decisions listed.

• Update on affordable housing project with St. Mary's Development Corporation
• Discussion of potential housing projects on Lake Forest Dr., Chestnut St., and City 47 Acres

The Oxford Housing Advisory Commission recommended the city purchase 601 Chestnut Street, with all members in favor except Jock Potts, who abstained. The commission also discussed potential housing projects, including a 12-unit development at 603 and 607 Chestnut Street, and noted that a proposed affordable housing project with St. Mary's Development Corporation could not proceed due to OHFA regulation changes and a zoning denial.

• Recommended city purchase of 601 Chestnut Street (all in favor, Jock Potts abstaining)
• Discussed potential housing projects at Lake Forest Dr., Chestnut St., and City 47 Acres
• Noted St. Mary's affordable housing project could not proceed due to OHFA scoring loss and zoning denial

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve the agenda and minutes from July 20, 2023. They will discuss an Electrification Fair, receive updates from members, and hear staff updates. The meeting is primarily for discussion and planning, with no major decisions or public hearings listed.

• Discussion of Electrification Fair
• Updates from committee members
• Staff updates

The committee recommended a $5,000 budget allocation for 2024 to create a mini-grant program for electrification. Members also agreed to draft regulations for EV readiness and requested a meeting regarding the solar generating capacity of the landfill.

• Recommended $5,000 budget allocation for 2024 electrification mini-grant (unanimous)
• Agreed to draft regulations focused on EV readiness
• Requested meeting with staff and contractor to maximize landfill solar generating capacity (unanimous)
• Approved agenda (unanimous)
• Approved July 20, 2023 meeting minutes (unanimous)

General

The Police Community Relations & Review Commission is meeting to approve its agenda, minutes, and annual report. They will also discuss data collection, receive an update from Chief Jones, and set the agenda for the coming year. Public participation is scheduled.

• Approval of PCRRC Annual Report
• Data Collection Discussion
• Update from Chief Jones
• Agenda Setting for 2023-2024
• Public Participation

The Police Community Relations & Review Commission approved its agenda and February minutes, then reviewed the 2022 yearly data report presented by Chief Jones. Members discussed data limitations, including zip code accuracy and racial breakdowns, and suggested improvements for future reports. No formal policy decisions were made; the meeting was primarily informational and discussion-based.

• Approved agenda (4-0)
• Approved February 16, 2023 minutes (4-0)
• Discussed correcting Traffic Stop Zip Code Data slide before website upload
• Discussed adding family resource connection counts to next year's SSL report
• Discussed potential grant application to Oxford Community Foundation if McCullough-Hyde grant not received
• Discussed including racial breakdown in felony charge data in future reports
• Discussed including Butler County and Miami University census data in future reports
• Discussed having a PCRRC member sit in on police officer candidate interviews

City Council

The Oxford City Council will consider several resolutions and ordinances, including authorizing a 24-month electricity aggregation agreement with Energy Harbor LLC, waiving tree survey requirements, and approving a School Resource Officer MOU with Talawanda School District. They will also hold first readings on ordinances for the Heron Pond subdivision and rezoning Merry Day Park, and second readings on previously introduced items. Public comments are welcome.

• Resolution authorizing 24-month electricity aggregation agreement with Energy Harbor LLC
• Resolution waiving tree survey requirements of the Zoning Code
• Resolution authorizing School Resource Officer MOU with Talawanda School District
• Ordinance approving final subdivision and Record Plat for Heron Pond with conditions
• Ordinances amending Future Land Use Map and Zoning Map for Merry Day Park (4.67 acres at 55 Reagh's Way) to Employment Corridor and R-4 Multi-Family

City Council approved a 24-month electricity generation agreement and a Memorandum of Understanding for the School Resource Officer Program. The council also appointed a new member to the Recreation Board and waived certain tree survey requirements.

• Appointed Jacob Young to a three-year term on the Recreation Board (6-0)
• Adopted Resolution No. 7522 authorizing a 24-month electricity agreement with Energy Harbor LLC (4-2)
• Adopted Resolution No. 7523 waiving Zoning Code tree survey requirements (5-1)
• Adopted Resolution No. 7524 authorizing the School Resource Officer Program MOU with Talawanda School District (6-0)
• Approved August 1, 2023 meeting minutes (6-0)
• Approved Resolution for 'Then and Now' purchase order certificates (6-0)

General

The Oxford City Council is holding a regular meeting on August 15, 2023. The agenda contains only roll call, an executive session to consider appointments to boards and commissions, and adjournment. No substantive decisions or public hearings are listed.

• Executive session under R.C. 121.22(E)(1) to consider appointments to boards and commissions

General

The Recreation Board will review reports from the Parks and Recreation Department, Talawanda School District, and Miami University. The meeting includes discussions regarding Merry Day Park and a potential partnership with Enjoy Oxford for creative placemaking.

• Discussion regarding Merry Day Park
• Discussion regarding partnership with Enjoy Oxford for Creative Placemaking
• Recruiting a new board member
• Farewell to Ken Bogard

The Oxford Parks and Recreation Board met on August 14, 2023, and approved the agenda and prior minutes unanimously. They discussed the possibility of an affordable housing project at Merry Day Park, noting the Planning Commission voted it down but City Council would vote the next evening. The board also discussed a potential half-marathon event during the eclipse weekend, but took no formal action, agreeing to revisit it in September.

• Approved agenda for 8/14/2023 meeting (5-0)
• Approved minutes from May 8, 2023 meeting (5-0)
• Adjourned at 12:50pm (5-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to approve minutes and receive updates from staff and board members. They will discuss bicycle and pedestrian planning, including grant news and corridor identification, as well as Talawanda/Safe Routes signalization improvements. The board will also review the paving program and Complete Streets implementation for 2024 projects, and planning for Phase V of the Oxford Area Trail.

• Bicycle and pedestrian planning: grant news, corridor identification, next steps
• Talawanda/Safe Routes updates: signalization improvements
• Paving program and Complete Streets implementation: projected 2024 projects
• Oxford Area Trail: Phase V planning

The Oxford Parking & Transportation Advisory Board approved a prioritized list of seven bike/pedestrian corridors for Complete Streets improvements, funded in part by a $150K BCRTA grant. The board also approved a motion to have an engineering study for a HAWK beacon at an unspecified location. Other updates included completed walk audits, reprogrammed pedestrian signals, and Amtrak's application for daily Cardinal service.

• Approved bike/pedestrian corridor priorities (Locust, Chestnut, Fairfield/Spring, S. Main, 27 N, N. Main, Sycamore)
• Approved engineering study to warrant a HAWK beacon (moved by Carla, seconded by Rick)
• Approved agenda and minutes (unanimous)

Planning Commission

The Oxford Planning Commission will hold public hearings on several development proposals, including a new hotel, residential cottages, and land use map amendments. They will also consider appointments and approve previous meeting minutes.

• PC-2023-09: Preliminary and final planned development for 12 residential cottages at 5234 Hester Road
• PC-2023-11: Future land use map amendment for 4.71 acres at 55 Reagh's Way from Preserves and Greenspace to Employment Corridor
• PC-2023-08: Zoning map amendment for 4.71 acres at 55 Reagh's Way from General Business (GB) to Multi-Family Residential (R-4)
• PC-2023-12: Future land use map amendment for 6.67 acres at 525 N Campus Ave from Rural to Campus
• PC-2023-07: Conditional use for a new Fairfield by Marriott hotel at 525 N Campus Avenue

The Oxford Planning Commission denied a Future Land Use Map amendment and a zoning map amendment for 55 Reagh's Way (Merry Day Park), keeping the land as park space. It approved a preliminary and final planned development for 12 residential cottages at 5234 Hester Road, and approved a Future Land Use Map amendment for 525 N Campus Ave from Rural to Campus. The conditional use for a new Fairfield by Marriott hotel at 525 N Campus Avenue was tabled.

• Approved preliminary and final planned development for 12 cottages at 5234 Hester Road (6-0)
• Denied Future Land Use Map amendment for 55 Reagh's Way from Preserves and Greenspace to Employment Corridor (5-1)
• Denied Zoning Map amendment for 55 Reagh's Way from General Business to Multi-Family Residential (6-0)
• Approved Future Land Use Map amendment for 525 N Campus Ave from Rural to Campus (6-0)
• Tabled conditional use for Fairfield by Marriott hotel at 525 N Campus Ave (6-0)
• Approved agenda (6-0)
• Nominated Mr. Smith as CIC representative (6-0)
• Tabled appointment of OPTAB representative (6-0)

General

The Public Arts Commission of Oxford is meeting to approve minutes, introduce a new member, and discuss several items including a call for art for the municipal building, the upcoming Ox Chalks the Walks event, and the 2024 grant program for public art.

• Introduction of new PACO member Tarah Trueblood
• Discussion of municipal building call for art
• Ox Chalks the Walks event on Aug 12th
• 2024 PACO grant program for public art

The Public Arts Commission approved its agenda and June minutes, welcomed new member Tarah Trueblood, and discussed plans for the 2023 Municipal Building Call for Art, support for the Aug. 12 Ox Chalks the Walks event, and a 2024 grant program for a large public art project. No formal votes were taken on these items; they were discussion topics.

• Approved agenda (unanimous)
• Approved June 13, 2023 minutes (unanimous)
• Welcomed new member Tarah Trueblood
• Discussed 2023 Municipal Building Call for Art structure
• Discussed supporting Ox Chalks the Walks on Aug 12
• Discussed 2024 grant program for large public art project

Environmental Commission

The commission will review recycling options for public events and monitor landfill gas vent emissions. Members will also discuss residential food scrap program summaries and the renewal of an electrical aggregation contract.

• Recycling options for Oxford public events
• Monthly monitoring of landfill passive gas vent emissions
• Residential food scrap drop-off program summaries
• Electrical aggregation contract renewal

The Oxford Environmental Commission discussed updates on recycling at public events, landfill gas flare performance, and residential food scrap drop-off declines. They reviewed a single bid from GoZero for the 2024 curbside food scrap collection RFP and discussed a potential electrical aggregation contract renewal. No formal decisions were made beyond approving the agenda, minutes, and adjournment.

• Approved agenda (unanimous)
• Approved June 7, 2023 meeting minutes (unanimous)
• Approved adjournment (unanimous)

City Council

Oxford City Council will decide on collective bargaining agreements for police officers and sergeants, approve a $56,650.13 vehicle purchase, and consider new tobacco retailer licensing and age restrictions. The meeting also includes a discussion on council goals and a public update on the Dubno Sister City program.

• Accept fact-finder report on police collective bargaining agreements
• Approve $56,650.13 contract for 2023 Ford F-150 Hybrid with trade-in of 2015 Dodge Durango
• Allocate up to $20,000 in American Rescue Plan funds for utility and property maintenance fees on city-acquired housing properties
• First reading of ordinance creating tobacco retailer licensing and setting minimum sale age to 21
• Annual review of council goals and Dubno Sister City update

The council adopted a resolution accepting the fact finder's report on police union contracts (4-3), approved a new Ford F-150 purchase, allocated ARP funds for property maintenance, and passed two tobacco-related ordinances. It also approved the consent agenda and discussed council goals and electric aggregation.

• Adopted Resolution 7518 accepting fact finder's report on police union contracts (4-3)
• Approved Resolution 7519 for Ford F-150 purchase up to $56,650.13 (7-0)
• Approved Resolution 7520 using up to $20,000 ARP funds for property maintenance (7-0)
• Adopted Ordinance 3730 creating tobacco retailer license (7-0)
• Adopted Ordinance 3731 setting minimum tobacco sale age at 21 (7-0)
• Approved consent agenda including July 18 minutes and liquor notice (7-0)

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve the text of the Climate Action Plan and discuss electrification efforts, including policy development and public engagement. The agenda also includes approval of the agenda and minutes from the May 18th meeting, plus updates from members.

• Approval of Climate Action Plan text
• Discussion on electrification efforts: policy development and public engagement
• Updates from committee members
• Approval of May 18th, 2023 minutes

The Climate Action Steering Committee voted to recommend the final version of the City of Oxford Climate Action Plan to the City Council and City Manager for adoption. Members also reviewed updates on local planning, zoning, and environmental initiatives, and discussed plans for a future electrification fair.

• Approved agenda (unanimous)
• Approved May 18, 2023 minutes (unanimous)
• Recommended Climate Action Plan for City Council adoption (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will consider several resolutions, including a $245,000 purchase of five police vehicles and a grant application for tobacco retail licensing. The meeting also includes discussions on a sister city agreement with Dubno, Ukraine, and proposed annexation procedures.

• Purchase of five 2023 Ford Interceptor Utility Vehicles for $245,000.00
• Application for a $60,000 Interact for Health grant for tobacco retail licensing
• Sister city agreement with Dubno, Ukraine
• Ordinance to establish a new tobacco retailer license chapter in the Municipal Code
• Ordinance to set the minimum legal age for tobacco sales at 21

The Oxford City Council unanimously adopted resolutions opposing Ohio Issue 1, establishing a sister city agreement with Dubno, Ukraine, and approving several other items including police vehicle purchases and a tobacco retail licensing grant application. The council also passed ordinances for supplemental appropriations and a tobacco retailer license, and approved a water/sewer connection for a proposed hotel.

• Adopted Resolution No. 7511 opposing Issue 1 (7-0)
• Adopted Resolution No. 7512 authorizing sister city agreement with Dubno (7-0)
• Adopted Resolution No. 7513 authorizing MOU with Dubno (7-0)
• Adopted Resolution No. 7514 on annexation services statement (7-0)
• Adopted Resolution No. 7515 on zoning buffers for annexation (7-0)
• Adopted Resolution No. 7516 authorizing purchase of 5 police vehicles up to $245,000 (7-0)
• Adopted Resolution No. 7517 authorizing grant application for tobacco retail licensing (7-0)
• Adopted Ordinance No. 3729 supplemental appropriations (7-0)

Board of Appeals Building/Housing

The Oxford Board of Appeals Building/Housing is meeting to handle routine business, including approving the agenda and minutes, swearing in a new board member, and considering revisions to its rules of procedure. The main item is an appeal of a code enforcement officer's decision regarding the property at 204 North Main, owned by 204 N Main LLC (Jeff Savage).

• Appeal of Code Enforcement Officer Decision, 204 North Main, 204 N Main LLC, Jeff Savage, Owner
• Revisions to Rules of Procedure
• Swearing in New Board Member
• Approval of Minutes from February 22, 2023

City Council

Oxford City Council will hold a public hearing on the 2024 tax budget, consider appointments, and vote on several resolutions and ordinances. Key items include a resolution to spend up to $61,778.20 in ARPA funds on courthouse audio-visual equipment, a resolution to partner on an affordable housing funding application, and second readings of ordinances for a 92-unit hotel utility connection and the 2024 tax budget. The meeting also includes a consent agenda with routine items like minutes and a police resolution on selling abandoned vehicles.

• Resolution authorizing $61,778.20 ARPA-funded audio-visual equipment contract with Industrial Communications and Sound
• Resolution to join St. Mary Development Corporation in affordable housing funding application
• Ordinance (second reading) to extend water/sewer utilities to proposed 92-unit hotel at 525 North Campus Avenue
• Ordinance (second reading) authorizing 2024 tax budget for Butler County Auditor
• Public hearing on 2024 tax budget

The Oxford City Council approved several board and commission appointments and adopted a resolution to use ARPA funds for courthouse AV equipment. Council also adopted the 2024 tax budget and partnered with St. Mary Development Corporation for an affordable housing funding application. An ordinance regarding water and sanitary utilities for a proposed hotel at 525 North Campus Avenue was postponed to July 18, 2023.

• Appointed members to various boards and commissions (4-0)
• Approved June 6, 2023 meeting minutes, Environmental Commission report, liquor notice for Tea Cha House, and salvaged vehicle resolution via consent agenda (4-0)
• Adopted Resolution No. 7508 authorizing an agreement with Industrial Communications and Sound using $56,162 in ARPA funds plus a $5,616 contingency for courthouse AV equipment (4-0)
• Adopted Resolution No. 7509 to expedite rezoning and partner with St. Mary Development Corporation on an affordable housing application (4-0)
• Postponed Ordinance No. 3727 regarding utility extensions for 525 North Campus Avenue until July 18, 2023 (4-0)
• Adopted Ordinance No. 3728 authorizing the 2024 tax budget for transmittal to the Butler County Auditor (4-0)

City Council

The Oxford City Council is holding a work session to discuss a potential affordable housing grant, presented by Assistant City Manager Jessica Greene. The agenda includes only this discussion item, along with routine procedural matters like roll call and agenda approval. No formal votes are scheduled.

• Discussion of potential affordable housing grant

The Oxford City Council held a work session where Assistant City Manager Jessica Greene presented information on a potential affordable housing grant, referencing the 2020 housing needs assessment and 2023 comprehensive plan goals. No formal decisions were made; the item was for discussion only, and the meeting adjourned at 7:00 pm.

• Approved meeting agenda (4-0)
• Adjourned work session at 7:00 pm (4-0)

Housing Advisory Commission

The Housing Advisory Commission is meeting to approve the agenda and minutes from the May 15, 2023 meeting. The main item is a discussion of a potential affordable housing grant. No decisions are scheduled; the agenda is mostly procedural.

• Discussion of potential affordable housing grant

Planning Commission

The Planning Commission will hold a concept review for the proposed Oxford Cottage Community, a discussion item with no formal decision. The commission will also revisit tabled revisions to its Rules of Procedure from the March 14 meeting, along with routine agenda, minutes, and public comment items.

• Concept review of Oxford Cottage Community
• Revisions to Planning Commission Rules of Procedure, tabled from March 14 meeting
• Approval of minutes from May 9, 2023
• Public comments on items not on the agenda

The Planning Commission approved revisions to its Rules of Procedures. The commission also held a public hearing for the Oxford Cottage Community concept review, though no final action on the project was recorded.

• Approved revisions to Planning Commission Rules of Procedures (6-0)
• Approved meeting agenda (6-0)
• Approved May 9, 2023 meeting minutes (6-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will meet to approve minutes from its April 10 meeting and receive updates from members and staff. The board will also discuss the goals and scope of the upcoming Long Range Transportation Plan.

The Oxford Parking & Transportation Advisory Board approved its agenda and the minutes from the April 10, 2023 meeting, then adjourned. Members discussed a walk audit, the future Amtrak station, and plans for the 2024 Long Range Transportation Plan update. No substantive decisions were made beyond the routine approvals.

• Approved the meeting agenda (voice vote, 5-0)
• Approved the minutes from April 10, 2023 (voice vote, 5-0)
• Adjourned the meeting (voice vote, 5-0)

General

The Public Arts Commission of Oxford will meet to review past meeting minutes and discuss new business including involvement in the Ox Chalks the Walks festival, a partner stipend program, a call for art in the Municipal Building, and planning for the 2024 grant program.

• PACO involvement in Ox Chalks the Walks festival
• Partner with PACO stipend program
• Municipal Building Call for Art
• PACO Grant program for 2024

The Oxford Public Arts Commission discussed but did not formally vote on several initiatives, including a new Municipal Building call for art, involvement in Ox Chalks the Walks, and a stipend program partnership. They agreed to hold $3,500 of PACO's $5,000 annual budget for a larger art project in 2024, with a possible second phase in 2025. The meeting was otherwise procedural, approving the agenda and minutes.

• Approved agenda (6-0)
• Approved minutes of May 9, 2023 (6-0)
• Agreed to hold $3,500 of $5,000 annual budget for larger 2024 art project
• Adjourned (6-0)

General

The Oxford Recreation Board is holding a routine meeting to approve its agenda and the minutes from the May 8, 2023 meeting. The board will also hear reports from Parks and Recreation, Talawanda, and Miami. No old or new business items are listed, making this a procedural meeting.

• Approval of agenda for June 12, 2023 meeting
• Approval of minutes from May 8, 2023 meeting
• Parks and Recreation Report
• Talawanda Report
• Miami Report

The Oxford Recreation Board met on June 12, 2023, and approved the meeting agenda and the minutes from the May 8, 2023 meeting. Reports were given by Parks and Recreation, Talawanda, and Miami, but no substantive decisions were made beyond the approvals.

• Approved agenda for June 12, 2023 meeting
• Approved minutes from May 8, 2023 meeting

Environmental Commission

The Oxford Environmental Commission is meeting to discuss new business including an investigation into apartment complex recycling, electrical aggregation contract renewal, Ohio House Bill 507, and a Citizen's Climate Pledge. They will also review old business such as a pollinator garden, recycling options for public events, urban forestry updates, and landfill gas monitoring.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Electrical Aggregation Contract Renewal
• Ohio House Bill 507
• Pilot Pollinator Garden and Prairie Naturalized Areas at Oxford Community Park
• Monthly Monitoring of Closed Landfill Passive Gas Vent Emissions and Gas Flare Update

The Environmental Commission received a 70-page report on commercial household recycling access and agreed to consider its four recommendations, including a possible ordinance mandating on-site recycling for commercial housing units. They discussed electrical aggregation contract renewal, noting a scarcity of renewable energy but considering carbon-free nuclear credits. The commission also discussed Ohio House Bill 507 regarding oil and gas extraction on state lands, with a member indicating City Council would likely support a formal motion. No formal decisions were made on these items; the meeting was procedural and informational.

• Approved agenda (unanimous)
• Approved minutes from May 3, 2023 meeting (unanimous)
• Agreed to consider four recommendations from recycling report at next meeting
• Discussed electrical aggregation contract renewal with nuclear carbon-free credits option
• Discussed potential motion to City Council on Ohio House Bill 507
• Cancelled July 5, 2023 meeting due to holiday proximity (unanimous)

City Council

The Oxford City Council will hold its regular meeting, including public comments, consent agenda, resolutions, and ordinance readings. Key actions include approving a contract for a water softening pilot plant, using ARPA funds for a development code update, and first readings on a hotel utility extension and the 2024 tax budget.

• Resolution to accept bid and contract with WesTech Engineering for water softening pilot plant, total cost not to exceed $92,185.50
• Resolution to use ARPA funds for consultant to update development code and create incentives for affordable housing, economic development, and sustainable development
• Resolution to apply for Ohio Ambulance Transportation Program grant
• First reading: ordinance to allow utility connection for proposed 92-unit hotel at 525 North Campus Avenue
• First reading: ordinance authorizing 2024 tax budget

City Council authorized a contract for a water softening pilot plant and approved using ARPA funds to update the city's development code. Council also authorized a grant application for ambulance transportation. Two ordinances regarding a proposed hotel and the 2024 tax budget received first readings.

• Approved $92,185.50 contract with WesTech Engineering, LLC for water softening pilot plant (6-0)
• Approved use of ARPA funds for consultant to update development code and create housing/economic incentives (6-0)
• Approved application for Ohio Ambulance Transportation Program grant (6-0)
• Approved May 16, 2023 meeting minutes (6-0)
• Approved Then and Now certificates for purchase orders over $3,000 (6-0)

General

The Police Community Relations & Review Commission is meeting to approve its agenda and minutes, then hear a presentation of the yearly data report and updates from Chief Jones. Public participation is also scheduled. The agenda is otherwise procedural.

• Presentation of Yearly Data Report
• Updates from Chief Jones
• Public Participation

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve minutes, receive updates, and plan next steps for the Climate Action Plan revision. They will also discuss priorities for the rest of 2023 and consider a net zero building electrification ordinance for new buildings and retrofits, which is a Council priority.

• Discussion of net zero building electrification ordinance for new buildings/retrofit
• Next steps/timeline on Climate Action Plan revision
• Agenda/priorities for remainder of 2023
• Approval of April 20, 2023 minutes

The Oxford Climate Action Steering Committee agreed to develop goals for a beneficial electrification ordinance, research best practices, and provide model ordinances. It will ask City Management and Council how it should collaborate on policy development. The committee recommended focusing on new construction, phasing out indoor combustion, and phasing in electric appliances and HVAC.

• Approved agenda (all in favor)
• Approved April 20, 2023 minutes (all in favor)
• Agreed to develop goals for beneficial electrification ordinance and research best practices (all in favor)
• Agreed to present goals and model ordinances to City Manager and Council and inquire about policy development procedure (all in favor)

City Council

Oxford City Council will consider resolutions to apply for $1.5 million in Butler County ARPA funds for a new Talawanda Oxford Pantry and Social Services (TOPSS) facility, accept a $195,134.50 bid for curb/gutter/sidewalk work, and enter into a $250,000 grant agreement for the countywide OVI task force. The council will also hold a second reading of a supplemental budget ordinance for fiscal year 2023. The meeting includes a proclamation for Police Week and public comment periods.

• Resolution to apply for $1,500,000 in Butler County ARPA funds for new TOPSS facility
• Resolution to contract with Jackson Construction Co. Inc for curb, gutter, and sidewalk installation at $195,134.50 (total not to exceed $200,000)
• Resolution to enter $250,000 grant agreement with Ohio Dept. of Public Safety for countywide OVI task force
• Resolution to hire Peter M. Reising as Butler County OVI Task Force Coordinator for 2024
• Second reading of ordinance amending supplemental budget for FY 2023

City Council approved a grant application for a new Talawanda Oxford Pantry and Social Services facility and awarded a curb and sidewalk contract. The council also approved grants and consulting services for a countywide OVI task force and adopted a supplemental budget ordinance.

• Authorized application for $1,500,000.00 in ARPA funds for a new TOPSS facility (7-0)
• Approved contract with Jackson Construction Co. Inc for curb, gutter, and sidewalk work not to exceed $200,000.00 (7-0)
• Approved $250,000.00 grant agreement with Ohio Department of Public Safety for OVI task force (7-0)
• Approved consulting agreement with Peter M. Reising for OVI Task Force Coordinator (7-0)
• Adopted Ordinance No. 3726 for supplemental budget appropriations for fiscal year 2023 (7-0)
• Approved May 2, 2023 meeting minutes (7-0)

Housing Advisory Commission

The Housing Advisory Commission will discuss using American Rescue Plan Act funds for updating the zoning code. The meeting also includes an update on housing research and funding opportunities.

• Discussion of ARPA funds for zoning code modernization
• Update on housing research and funding opportunities
• Selection of a HAC secretary

General

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, then discuss old and new business. Key items include reviewing and selecting haiku submissions, discussing the 2023 summer art in the park concept, and considering the 2024 public art grant concept. The meeting is open to the public.

• Review of Haiku submissions and selection
• 2023 summer art in the park concept
• 2024 public art grant concept

The Oxford Public Arts Commission approved spending $600 of PACO funds to print haiku booklets and window clings, and selected 10 winning haikus from 68 submissions. Members also discussed future plans for a municipal building call for art, a summer art-in-the-park program, and a 2024 mini-grant concept, but took no formal action on those items.

• Approved $600 for printing haiku booklets and window clings (5-0)
• Selected 10 winning haikus from 68 submissions
• Approved agenda (5-0)
• Approved minutes of March 14, 2023 meeting (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Oxford Planning Commission will meet to discuss and possibly recommend zoning changes for two potential hotel projects. One involves a conditional use extension request for a new hotel at 5470 College Corner Pike, while another discusses annexation and zoning for a potential hotel at 525 North Campus Ave. The commission will also review zoning code amendments.

• Conditional use extension request for new hotel at 5470 College Corner Pike (High Point Lodging, applicant John Bayer)
• Annexation/zoning discussion for potential new hotel at 525 North Campus Ave
• Zoning code amendments discussion

The Oxford Planning Commission unanimously approved a six-month extension for a conditional use permit for a new hotel at 5470 College Corner Pike. The commission also discussed potential zoning changes for a hotel project at 525 North Campus Ave and reviewed proposed zoning code amendments, including extending variance validity from six to twelve months, but took no formal action on these items.

• Approved six-month conditional use extension for High Point Lodging hotel at 5470 College Corner Pike (7-0)
• Agenda amended to reclassify Old Business as New Business and New Business as Discussion Items (7-0)
• Minutes from March 14, 2023, approved (7-0)
• Discussion held on annexation/zoning for 525 North Campus Ave hotel project; no recommendation made
• Discussion held on zoning code amendments, including variance validity change; no vote taken

General

The Oxford, Ohio Recreation Board will convene a routine meeting at the Municipal Building. The agenda consists entirely of procedural items such as approving minutes and reports, with no new business or decisions scheduled.

The Oxford Recreation Board met on May 8, 2023, and approved the agenda and minutes. No formal votes were taken on substantive items. The board discussed plans for Freedom Fest on July 3, including alcohol sales pending state approval, and reviewed a $6.9 million estimate for a gym addition at the TRI. They also discussed Talawanda's increased sports fees and other operational updates.

• Approved agenda for May 5, 2023 (5-0)
• Approved minutes from April 10, 2023 (5-0)

General

The Oxford Board of Appeals Building/Housing will meet to consider an appeal of a code enforcement officer's decision regarding the property at 204 North Main, owned by Jeff Savage. The agenda also includes approval of the agenda and minutes from the previous meeting, with no other old or new business listed.

• Appeal of Code Enforcement Officer Decision for 204 North Main, owner Jeff Savage

General

The Oxford Environmental Commission is meeting to discuss several environmental topics, including a professional services project on apartment complex recycling, renewal of the electrical aggregation contract, a citizen's climate pledge, and Ohio House Bill 507. They will also receive updates on various ongoing programs and projects.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Electrical Aggregation Contract Renewal
• Citizen's Climate Pledge
• Ohio House Bill 507
• Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park

The Oxford Environmental Commission met on May 3, 2023, and approved the agenda and April minutes. No formal decisions were made; the meeting consisted of status updates and discussions on several topics, including an apartment recycling study, electrical aggregation contract renewal, a potential individual climate pledge, and Ohio House Bill 507. The commission agreed to offer assistance to the City Manager regarding the aggregation selection process and to discuss House Bill 507 with City Council.

• Approved agenda (4-0, 1 absent)
• Approved April 5, 2023 minutes (4-0, 1 absent)
• Discussed IES recycling report; final report expected by May 15
• Agreed to offer assistance on electrical aggregation contract renewal
• Discussed individual climate pledge; considered involving Climate Action Steering Committee
• Discussed Ohio House Bill 507; will consult City Council on formal motion
• Discussed food scrap collection at six upcoming public events
• Adjourned unanimously at 8:10 p.m.

General

The Oxford Records Commission will meet to approve one-time obsolete records, an amended records retention schedule, and certificates of records disposal. The meeting is procedural with no substantive policy decisions.

• Approval of One-Time Obsolete Records (RC-1)
• Approval – Amended Records Retention Schedule (RC-2)
• Approval – Certificate of Records Disposal (RC-3) for Clerk of Council, Police Division, and Finance

The Oxford Records Commission approved the agenda, prior minutes, and multiple records disposal requests (RC-1 and RC-3 forms) for the Service Department, Clerk of Council, Police Division, and Finance Department. The commission also approved clerical changes to the draft amended records retention schedule but tabled the full policy until August 1, 2023, to add more definitions. No old business was discussed.

• Approved agenda (3-0)
• Approved minutes from December 20, 2022 (3-0)
• Approved Service Department RC-1 obsolete records form (3-0)
• Approved clerical changes to draft amended records retention schedule (3-0)
• Tabled draft amended records retention policy until August 1, 2023 (3-0)
• Approved Clerk of Council RC-3 records disposal form (3-0)
• Approved Police Division RC-3 records disposal form (3-0)
• Approved Finance Department RC-3 records disposal form (3-0)

City Council

The Oxford City Council will consider several resolutions and ordinances, including applications for federal and county grants, a temporary alcohol permit for the Freedom Festival, and a resolution opposing Ohio Senate Bill 83. They will also hold first and second readings of ordinances related to the budget and property maintenance codes.

• Resolution authorizing alcohol sales at Freedom Festival, July 3, 2023, at Oxford Community Park, 6801 Fairfield Road
• Resolution to apply for up to $1,000,000 from USDOT for EV charging infrastructure (20% match required)
• Resolution to apply for $1,500,000 from Butler County ARPA funds for new TOPSS facility
• Resolution affirming diversity and academic freedom, opposing Ohio Senate Bill 83
• Ordinance to allow managed natural lawns to exceed 10-inch height limit (second reading)

The Oxford City Council approved resolutions authorizing alcohol sales at the July 3 Freedom Festival, applying for a $1M federal EV charging grant, and opposing Ohio Senate Bill 83. It tabled a resolution to apply for $1.5M in county ARPA funds for a new TOPSS facility until May 16. The council also adopted ordinances repealing redundant noxious vegetation codes and allowing managed natural lawns to exceed height limits.

• Approved Resolution No. 7495 authorizing alcohol sales at Freedom Festival (7-0)
• Approved Resolution No. 7496 to apply for up to $1,000,000 federal charging infrastructure grant (7-0)
• Tabled Resolution No. 7497 for TOPSS facility funding to May 16 (7-0)
• Approved Resolution No. 7498 affirming diversity and opposing Senate Bill 83 (7-0)
• Adopted Ordinance No. 3724 repealing redundant noxious vegetation codes (7-0)
• Adopted Ordinance No. 3725 allowing managed natural lawns to exceed height limits (7-0)
• Approved agenda and consent agenda (7-0)
• Adjourned at 8:24 p.m. (7-0)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will swear in a new member and hear two variance requests at its April 25, 2023 meeting. The board functions as a quasi-judicial body and only considers sworn testimony from applicants, agents, or persons with standing.

• BZA-2023-01: Variances for 211 S Beech Street (lot coverage, front yard coverage, parking setback)
• BZA-2023-02: Variances for 12-14 N Elm Street (front yard setback, lot coverage)
• Swearing in of new member Philip Russo
• Approval of February 28, 2023 meeting minutes

The Oxford Board of Zoning Appeals approved all three variance requests for 211 S Beech Street (maximum lot coverage, maximum front yard coverage, and minimum non-residential parking setback) and both variance requests for 12 & 14 North Elm Street (minimum front yard setback and maximum lot coverage). All votes were unanimous (5-0). The board also approved the February 28, 2023 meeting minutes.

• Approved variance for maximum lot coverage at 211 S Beech St (5-0)
• Approved variance for maximum front yard coverage at 211 S Beech St (5-0)
• Approved variance for minimum non-residential parking setback at 211 S Beech St (5-0)
• Approved variance for minimum front yard setback at 12 & 14 N Elm St (5-0)
• Approved variance for maximum lot coverage at 12 & 14 N Elm St (5-0)
• Approved February 28, 2023 meeting minutes (4-0, 1 abstention)

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve its agenda and minutes, review feedback from a recent public input session, and receive updates from members. No decisions or proposals are listed; the agenda is largely procedural.

• Review of Public Input Session
• Updates from Committee Members

The committee discussed feedback from the public engagement session and revised the draft Climate Action Plan to incorporate that input. Staff will post the draft online for additional community feedback before the committee finalizes it for a recommendation to Council. No formal decisions were made; the meeting was procedural and discussion-focused.

• Approved agenda (all in favor)
• Approved minutes (all in favor)
• Discussed public input and revised draft CAP to incorporate feedback
• Adjourned at 9:40 AM (all in favor)

City Council

Oxford City Council will meet to approve routine minutes, hear proclamations, and vote on resolutions including the purchase of 28 parking meters for $56,668.67. They will also consider ordinances on noxious vegetation repeal, managed natural lawns, street renaming, accessory dwelling units, and vehicle impounding rules.

• Purchase of 6 multi-space and 22 single-space parking meters for $56,668.67
• Resolution to waive street closure fees for the 2023 Annual Summer Music Festival
• Ordinance allowing managed natural lawns to exceed 10-inch height limit
• Ordinance permitting an accessory dwelling unit at 20 East Collins Street in the R3MS Zoning district
• Repeal of redundant noxious vegetation code sections

Oxford City Council approved the purchase of 28 parking meters (6 multi-space kiosks and 22 single-space meters) for up to $56,668.67, adopted ordinances renaming a street in Owl's Landing subdivision and allowing an accessory dwelling unit as a conditional use at 20 East Collins Street, and updated the vehicle impounding and booting ordinance (5-1). The council also approved the consent agenda, which included waiving fees for Enjoy Oxford's 2023 Summer Music Festival, and heard first readings on noxious vegetation code repeal and managed natural lawn height exceptions.

• Approved Resolution No. 7494 authorizing purchase of 28 parking meters for up to $56,668.67 (6-0)
• Adopted Ordinance No. 3721 renaming a future private street in Owl's Landing subdivision (6-0)
• Adopted Ordinance No. 3722 allowing accessory dwelling unit as conditional use at 20 East Collins Street (6-0)
• Adopted Ordinance No. 3723 repealing and replacing vehicle impounding and booting ordinance (5-1)
• Approved consent agenda including fee waiver for Enjoy Oxford's 2023 Summer Music Festival (6-0)
• Approved agenda and minutes of April 4, 2023 meetings (6-0)
• Heard first reading on repealing noxious vegetation code sections (no vote)
• Heard first reading on managed natural lawn height exceptions (no vote)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will hold its regular meeting, including a public hearing and administrative decision on a certificate of appropriateness for a new wall sign at 31 West High Street for the Smoke Shop. The commission will also receive updates on projects in the Uptown Historic District and other old business items.

• Certificate of Appropriateness HAPC-2023-01 for new wall sign at 31 West High Street (Smoke Shop, Ad Pro Signs as applicant)
• Updates on Uptown Historic District projects at 131 W High, 48 E Park Pl, 10 N Beech, 22 S Beech
• Update on Historic Tours
• Update on HAPC timeline
• Announcement on Indigenous People Cultural Preservation

The Historic and Architectural Preservation Commission discussed ongoing issues with Uptown Historic District projects, particularly the unfinished 131 W High St project nearing its two-year deadline without a Certificate of Occupancy. Members agreed to bring the issue of owners not applying for extensions to City Council attention. No formal decisions were made; the meeting was largely informational and procedural.

• Approved agenda as presented
• Approved minutes of December 14, 2022
• Agreed to bring 131 W High St project timeline and C of O issue to City Council attention
• Leaned toward updating Design Guidelines simultaneously with Zoning Code revision

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will review updates regarding new on-street parking metering at College @Elm Capital Improvements. Members will also discuss anticipated drop-off challenges for the Talawanda Safe Routes to School program. Additionally, the board will discuss goals for the 2024 Transportation Plan Update.

• New on-street parking metering at College @Elm Capital Improvements
• Talawanda Safe Routes to School and drop-off challenges
• 2024 Transportation Plan Update goals

General

The Oxford, Ohio Environmental Commission will meet on April 5, 2023, to review minutes from its March 1 meeting and discuss new and ongoing environmental projects. The meeting includes updates on recycling programs, climate action efforts, and urban forestry, with no formal decisions listed on the agenda.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Managed Natural Lawn Area Legislation discussion
• Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park proposal

The Oxford Environmental Commission unanimously endorsed repealing and amending city code sections to create a managed natural lawn area (MNLA) program, including a formal public education component. The commission also discussed an apartment complex recycling study, an individual climate pledge, and updates on pollinator gardens and recycling events. No other formal decisions were made.

• Endorsed repeal of Code Sections 935.19-935.22 and 935.55 and amendment of Code Section 1305.02 for MNLA program (unanimous)
• Approved agenda (unanimous)
• Approved minutes from March 1, 2023 meeting (unanimous)

City Council

The Oxford City Council will hold a work session to review a request to extend the sanitary sewer line along Lake Forest Drive. This is a discussion-only item; no formal decision is scheduled for this meeting.

• Lake Forest Drive Sanitary Sewer Extension Request

The Oxford City Council held a work session on April 4, 2023, where the only substantive item was a discussion of the Lake Forest Drive sanitary sewer extension funding request, presented by City Manager Doug Elliott. No formal decision was made on the request; the council only approved the agenda and adjourned.

• Approved meeting agenda (6-0)
• Adjourned at 7:25 PM (7-0)

City Council

The City Council will consider ordinances regarding transit facility easements with Miami University and zoning for an accessory dwelling unit. The meeting also includes a proclamation for Earth Day 2023 and discussions on vehicle impoundment and insurance bids.

• Easement agreements with Miami University for a planned Regional Transit Authority multi-modal facility
• Conditional use request for an accessory dwelling unit at 20 East Collins Street
• Insurance bid acceptance from Love Insurance Partners for 2023 property and casualty coverage
• Ordinance to repeal and adopt new rules for impounding and booting vehicles
• Resolution to join A Power A Clean Future Ohio Community

Oxford City Council unanimously adopted two ordinances granting easements to Miami University for access to and construction of a planned Regional Transit Authority multi-modal facility. The council also adopted resolutions to join Power A Clean Future Ohio and accept an insurance bid, and held first readings on a street name change, an accessory dwelling unit, and a vehicle impounding ordinance.

• Adopted Ordinance No. 3719 granting easement for RTA facility access (7-0)
• Adopted Ordinance No. 3720 granting easement for RTA facility construction (7-0)
• Adopted Resolution No. 7490 to join Power A Clean Future Ohio (7-0)
• Adopted Resolution No. 7491 accepting Love Insurance Partners bid (7-0)
• Approved consent agenda including minutes, Yoga in the Park, and purchase order certificates (7-0)

General

The Oxford Community Improvement Corporation (CIC) is meeting to approve its agenda and minutes, then discuss old and new business. Key items include a review of the Oxford Tomorrow Comprehensive Plan, investment of ARPA funds for economic development, filling CIC officer positions, and updates on various economic development projects.

• Review of Oxford Tomorrow Comprehensive Plan
• ARPA Fund Economic Development Investment
• CIC officer positions: Treasurer and Secretary
• Economic development updates: Business Registration Program, Local Business Grants, Development Incentives, EPA Grants, Placemaking Efforts, Miami University Projects

City Council

The City Council will consider several resolutions regarding software upgrades and playground enhancements. They will also hold second readings on a budget amendment, a subdivision for Heron Pond, and a restaurant parking permit.

• ADA Playground Enhancement Project bid with Midstates Recreation up to $150,000.00
• Oxford Community Foundation grant up to $15,000.00 for ADA Playground Enhancement
• BS&A Software upgrade and new modules for up to $208,900
• NeoGov Human Resources Management three-year agreement for $62,072.00
• Preliminary Subdivision for Heron Pond located along Kehr Road

The Oxford City Council approved six resolutions and three ordinances, including funding for a water softening facility design, an ADA playground enhancement project, software upgrades, and a supplemental budget. It also approved a preliminary subdivision for Heron Pond and a conditional use permit for a restaurant at 5000 College Corner Pike. All votes were unanimous (6-0).

• Adopted Resolution 7484 authorizing application for Ohio EPA water softening design funds (6-0)
• Adopted Resolution 7485 accepting bid for ADA Playground Enhancement Project up to $150,000 (6-0)
• Adopted Resolution 7486 accepting $15,000 Oxford Community Foundation grant for playground (6-0)
• Adopted Resolution 7487 authorizing BS&A Software cloud and HR modules up to $208,900 (6-0)
• Adopted Resolution 7488 authorizing Andrews Technology time & attendance system (6-0)
• Adopted Resolution 7489 authorizing 3-year NeoGov HR contract for $62,072 (6-0)
• Adopted Ordinance 3716 supplemental budget appropriations for FY2023 (6-0)
• Adopted Ordinance 3717 approving Heron Pond preliminary subdivision with conditions (6-0)

Housing Advisory Commission

The Housing Advisory Commission is meeting to review 2023 housing action items tied to the comprehensive plan, its partnership with Neighborhood Housing Services, a planned homeless response grant, and a planned application for affordable workforce and senior housing. All items are listed as new business for discussion; no votes or decisions are recorded on the agenda.

• Review of 2023 Housing action items toward comprehensive plan goals
• Review of partnership with Neighborhood Housing Services
• Planned homeless and risk of homelessness response grant
• Planned application for affordable workforce and senior housing

General

The Climate Action Steering Committee is meeting to plan an outreach and engagement event scheduled for April 6, 2023. The committee will also hold initial discussions regarding building electrification regulations.

• Planning for April 6, 2023 outreach/engagement event
• Initial discussions about building electrification regulations

The Oxford Climate Action Steering Committee approved its agenda and prior minutes, then planned an April 6, 2023 public engagement session for the city's climate action plan. Members also discussed solar development on the landfill and initial building electrification regulations. No formal decisions were made beyond the approvals.

• Approved meeting agenda (all in favor)
• Approved November 17, 2022 minutes (all in favor)
• Planned April 6, 2023 outreach event for climate action plan
• Discussed solar energy development on landfill
• Discussed building electrification regulations

Planning Commission

The Oxford Planning Commission will hold a public hearing on a conditional use request for an accessory dwelling unit at 20 E Collins Street in the R3MS zoning district. The commission will also consider a lot consolidation at 4210 Millville Oxford Road, discuss revisions to its rules of procedure, and hold an annexation policy discussion.

• Conditional use for accessory dwelling unit at 20 E Collins Street (PC-2023-02)
• Lot consolidation at 4210 Millville Oxford Road, lots 925 and 926 into new lot #4122 totaling 0.594 acres (PC-2023-03)
• Revisions to Planning Commission Rules of Procedure
• Annexation policy discussion

General

The Oxford Public Arts Commission will meet to discuss a mapping project for public art spaces, potential collaborations with local businesses and Enjoy Oxford, and an update on a haiku project. The meeting is procedural with no formal decisions listed.

The commission approved the agenda and minutes, then discussed the call for art process, a public art spaces mapping project, collaborations with businesses, and the 'Haikus in Bloom' update. No formal decisions were made on these topics; they were discussion items only.

• Approved agenda (5-0)
• Approved minutes (5-0)
• Adjourned meeting (5-0)

General

The Recreation Board will review reports regarding an ADA playground, photography services, and billboard advertising. The board will also discuss new business regarding beer permits for the Freedom Festival and special permits for photography in parks.

• Freedom Festival beer permit discussion
• Special permits for photography in parks
• ADA Playground report
• Photography services report
• Billboard ad report

The Oxford Recreation Board met on March 13, 2023, but the minutes record only procedural items: approval of the agenda, approval of minutes, old business, new business, and adjournment. No substantive decisions or actions are recorded.

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will meet to approve minutes from December 2022 and hear updates on four projects in the Uptown Historic District. A design review videoconference recap will also be presented.

• Updates on projects at 131 W High, 48 E Park Pl, 10 N Beech, and 22 S Beech in the Uptown Historic District
• Design Review Videoconference recap presented by Chair Chris Skoglind

City Council

Oxford City Council will vote on several resolutions, including a $4.49 million contract for the Oxford Area Trail System (OATS) Phases III & IV, and a $245,300 water reservoir maintenance contract. The council will also hold first readings on ordinances for a restaurant conditional use permit and a preliminary subdivision for Heron Pond, plus second readings on several subdivision-related items.

• Contract with Sunesis Construction Co. for OATS Phases III & IV at $4,490,575 plus 10% contingency, total not to exceed $4,939,632.50
• Contract with M&A Coatings, LLC for water storage reservoir maintenance at $245,300, total not to exceed $294,830
• Contract with Barrett Paving Materials, Inc. for 2023 street resurfacing at $453,697.52, total not to exceed $520,000
• First reading: conditional use permit for restaurant at 5000 College Corner Pike exceeding parking limit
• First reading: preliminary subdivision for Heron Pond along Kehr Road

The City Council approved several resolutions authorizing contracts for water reservoir maintenance, street resurfacing, and multiple phases of the Oxford Area Trail System. Additionally, the Council adopted ordinances approving subdivision plats and extensions for Owl's Landing and South Forest Edge. One ordinance regarding street names in the Owl's Landing subdivision was withdrawn by the petitioner.

• Adopted Resolution 7476 for SAFER grant application (7-0)
• Adopted Resolution 7477 for BCRTA transit grant application (7-0)
• Approved $294,830 water reservoir maintenance contract (7-0)
• Approved $4,939,632.50 contract for OATS Phases III & IV (7-0)
• Approved $157,213.36 contract for OATS park connection (7-0)
• Approved $798,164 contract for OATS Phase V engineering (7-0)
• Approved $520,000 street resurfacing contract (7-0)
• Adopted Ordinance 3713 for Owl's Landing Block B subdivision (7-0)

Environmental Commission

The Oxford Environmental Commission will discuss several environmental policies and projects, including recycling at local apartment complexes, proposed legislation for managed natural lawn areas, and updates on climate action initiatives. The meeting will also cover pilot pollinator gardens, recycling options for public events, and landfill gas monitoring.

• IES Professional Service Project: Investigation into Apartment Complex Recycling
• Managed Natural Lawn Area Legislation Status
• Climate Neutral Initiative
• Pilot Pollinator Gardens/Naturalized Areas at Oxford Community Park
• Monthly Monitoring of Landfill Passive Gas Vent Emissions

The Commission decided to pursue a combination of revising existing codes and implementing a public education program for managed natural lawn areas. Staff will incorporate specific definitions from a proposed ordinance into a draft for review. The Commission plans to vote on the final text at the April 5, 2023 meeting.

• Approved agenda (Unanimous)
• Approved February 1, 2023 meeting minutes (Unanimous)
• Selected hybrid solution of code revisions and public education for managed natural lawn areas
• Adjourned meeting (Unanimous)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will hold a meeting to elect officers, approve past minutes, and hear a variance request for a property at 10 N Beech Street. The board functions as a quasi-judicial body, reviewing sworn testimony only from relevant parties.

• BZA-2022-04: Variance request for minimum building height in the UP Zoning District at 10 N Beech Street

The Oxford Board of Zoning Appeals held an election of officers, approved minutes from the previous meeting, and granted a variance for minimum building height at 10 North Beech Street. The meeting concluded after adjourning at 7:18 p.m.

• Elected Roger Ames as BZA Chair (4-0)
• Elected Kate Rousmaniere as Vice-Chair (4-0)
• Elected Calvin Conrad as Secretary (4-0)
• Approved September 27, 2022 regular meeting minutes (4-0)
• Granted variance request for minimum building height at 10 North Beech Street under BZA-2022-04 (3-1)

Board of Appeals Building/Housing

The Oxford Board of Appeals Building/Housing is meeting to consider an appeal of a code enforcement officer's decision regarding a property at 5252 College Corner Pike. The board will also approve the agenda, adopt minutes from prior meetings, and handle any old or new business.

• Appeal of Code Enforcement Officer Decision, 5252 College Corner Pike, Donna Gross, Oxford Real Estate, Agent for JRJ Investment Co. LLC

The Building/Housing Board of Appeals held an organizational meeting, swore in members, and elected officers. The board granted the appellant's request for a stay in the proceedings for five property appeals, and no substantive decisions were made on the cases themselves.

• Elected Dan Haizman as Chair (all in favor)
• Elected Paul Allen as Vice-Chair (all in favor)
• Recused Timothy Meloy from appeal cases; John Detherage appointed to fill his place
• Granted appellant's request for a stay in proceedings for appeals at 112 Tallawanda Road, 7 East Walnut Street, 114 East Collins Street, 120 South Main Street, and 313 South Main Street (all in favor)

City Council

The City Council will consider several resolutions and ordinances, including opioid settlement agreements and utility billing services. The meeting also includes first and second readings for various subdivision plats and budget amendments.

• Resolution authorizing opioid settlement agreements with Teva, Allergan, CVS, Walgreens, and Walmart
• Resolution for third-party utility billing and online payment processing with SmartBill Ltd.
• Ordinance regarding street name changes in the Owl's Landing subdivision
• Ordinance for the final subdivision application and plat for Owl's Landing Block B
• Ordinance amending Supplemental Budget Ordinance Number 1 for fiscal year 2023

City Council authorized the City Manager to sign five opioid settlement agreements and enter a contract with SmartBill Ltd. for utility billing. Council also approved two utility easement agreements with G. Alan Kyger Trust and a supplemental budget appropriation for fiscal year 2023.

• Approved Resolution No. 7474 to sign opioid settlement agreements with Teva, Allergan, CVS, Walgreens, and Walmart (7-0)
• Approved Resolution No. 7475 for SmartBill Ltd. to provide third-party utility billing and online payment processing (7-0)
• Adopted Ordinance No. 3709 for public utility easements to repair sanitary and storm lines with G. Alan Kyger Trust (7-0)
• Adopted Ordinance No. 3710 for public utility easements for planned sewers with G. Alan Kyger Trust (7-0)
• Adopted Ordinance No. 3711 to make supplemental budget appropriations for fiscal year 2023 (7-0)
• Approved Consent Agenda including February 7 minutes and Then and Now Certificates for purchase orders over $3,000 (7-0)

General

The Police Community Relations & Review Commission is meeting to approve its agenda and minutes, discuss old and new business, and hear community input on policing in Oxford. The agenda is largely procedural, with the main substantive item being the public comment period.

• Community Input on Policing in Oxford

The Police Community Relations & Review Commission approved the agenda and minutes from the previous meeting. Members discussed adding Social Services Liaison and gender data to the upcoming May 2023 report, with the Acting Chief providing feedback on data collection feasibility.

• Approved February 16, 2023 meeting agenda (6-0-0)
• Approved November 17, 2022 meeting minutes (6-0-0)
• Adjourned meeting (6-0-0)

Planning Commission

The Oxford Planning Commission approved a preliminary subdivision plan for nine single-family homes at 4147 Kehr Road. Additionally, the commission granted a conditional use permit for Waffle House at 5000 College Corner Pike to exceed the maximum parking limit.

• Approved Heron Pond preliminary subdivision at 4147 Kehr Road (7-0)
• Approved Waffle House conditional use for excess parking (6-1)
• Approved January 10, 2023 meeting minutes (7-0)
• Approved meeting agenda (7-0)

General

The Oxford Recreation Board is meeting to discuss recreation reports, including the ADA Playground Project and the Oxford Tomorrow Comprehensive Plan, as well as the ADA Transition Plan under new business. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• ADA Playground Project discussion
• Oxford Tomorrow Comprehensive Plan discussion
• ADA Transition Plan under new business

The Oxford Recreation Board approved its agenda and January minutes, and heard reports on the ADA Playground project, the adopted Oxford Tomorrow Comprehensive Plan, and City Council's ARPA fund requests to Butler County. No substantive decisions were made by the board itself; all actions were procedural or informational.

• Approved agenda (4-0)
• Approved January 2023 minutes (4-0)
• Adjourned meeting (4-0)

City Council

The Oxford City Council will consider several resolutions involving American Rescue Plan Act (ARPA) funds, including a contract with Neighborhood Housing Services for affordable housing consulting, applications for Butler County ARPA funds for a One-Stop Social Services Facility and a new Oxford Seniors facility, and a resolution to use ARPA funds for infrastructure and a social services facility fund. The council will also vote on purchasing a police vehicle, adopting a landscape naturalization master plan, and approving easements for utility repairs. The meeting includes a public comment period and consent agenda for routine items.

• Resolution to contract with Neighborhood Housing Services as Affordable Housing Consultant & Developer, cost not to exceed $25,000/year
• Resolution to apply for Butler County ARPA funds for a One-Stop Social Services Facility
• Resolution to apply for Butler County ARPA funds to build a new facility for Oxford Seniors
• Resolution to purchase a Toyota Tacoma for police at cost not to exceed $37,032
• Ordinance to amend supplemental budget for FY 2023

General

The Recreation Board heard a presentation from the TRI Board about a proposed new community center, including renovation or new construction, with an initial fundraising goal of around $5 million. The TRI Board plans to hire a professional fundraising company and will not seek a tax increase. The board also elected officers for the coming year.

• TRI Board presentation on new community center: ~45,500 sq ft, includes gyms, senior wing, childcare
• Initial fundraising goal of $5 million; TRI Board to hire professional fundraising company
• TRI Board confirmed no tax increase is planned; City Manager meetings held
• Elected Craig Bennett as Chair and Deanna Barbour as Secretary
• Next meeting scheduled for February 13 at 11:30am

The Recreation Board approved the meeting agenda and December 2022 minutes by 4-0 votes. The board also heard a presentation from the Talawanda Recreation Inc. (TRI) Board regarding a proposed vision and fundraising plans for a renovated or expanded TRI Community Center. Finally, the board held elections, appointing Craig Bennett as Chair and Deanna Barbour as Secretary.

• Approved meeting agenda (4-0)
• Approved December 2022 minutes (4-0)
• Elected Craig Bennett as Chair (4-0)
• Elected Deanna Barbour as Secretary (4-0)
• Adjourned meeting (4-0)

City Council

The Oxford City Council is holding a work session to discuss goal setting. This is a discussion-only meeting with no formal votes or public participation, and the agenda contains no specific action items.

• Goal setting session

City Council

The Oxford City Council met for a work session focused on goal setting. No formal decisions were made, as the meeting was a discussion-only retreat with no public participation. The agenda was approved and the session adjourned.

• Approved the agenda for the work session
• Adjourned the work session

City Council

The Oxford City Council held its regular meeting on January 3, 2023, with four members present (two excused). The council approved the consent agenda, adopted Resolution No. 7462 authorizing equipment purchase, and gave first reading to two ordinances, including the new 'Oxford Tomorrow' comprehensive plan. The council also adopted Ordinance No. 3705 authorizing the purchase of properties on South Elm Street for $600,000 using ARPA funds. No substantive decisions were made on the first-reading items, which will be considered for adoption at a later meeting.

• Adopted consent agenda including Dec. 20, 2022 minutes and Girl Scout cookie sales permit (4-0)
• Adopted Resolution No. 7462 authorizing equipment purchase from Southeastern Equipment Co. up to $237,005.98 (4-0)
• Adopted Ordinance No. 3705 authorizing purchase of 100 and 102 South Elm St. for $600,000 using ARPA funds (4-0)
• Gave first reading to ordinance levying assessments for street improvements (no vote)
• Gave first reading to ordinance adopting 'Oxford Tomorrow' comprehensive plan, repealing 2008 plan (no vote)

City Council

The Oxford City Council will hold a first reading of an ordinance to repeal the 2008 Comprehensive Plan and adopt a new one called Oxford Tomorrow. The council will also consider a first reading of an ordinance levying assessments for specific properties. This meeting is a regular session where these items will be discussed and voted on.

• First reading: Ordinance to repeal 2008 Comprehensive Plan and adopt Oxford Tomorrow
• First reading: Ordinance levying assessments on listed properties
• Resolution to purchase equipment from Southeastern Equipment Company for up to $237,005.98
• Ordinance to purchase real estate at 100 and 102 South Elm Street for $600,000 using ARPA funds

City Council

The Oxford City Council will hold a work session to discuss proposals funded by the American Rescue Plan Act (ARPA), specifically focusing on Fire/EMS staffing and funding. No formal decisions will be made during this session, as it is intended for council members to review and discuss the issues.

• American Rescue Plan Act proposals discussion
• Fire/EMS staffing and funding discussion

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is meeting to handle routine approvals and discuss new business, including a haiku art project for spring 2023, an update on a mural proposal from Talawanda High School's National Honor Society, and setting PACO priorities for 2023. No votes on specific contracts or ordinances are listed.

• Haiku art for spring 2023, with updates from Economic Development and Enjoy Oxford
• Update on THS National Honor mural proposal
• PACO priorities for 2023

Planning Commission

The Planning Commission is considering a preliminary subdivision application for Heron Pond, which proposes 9 single-family lots on 4.57 acres at Kehr Road and Roberts Drive, replacing an earlier 15-unit planned development. Staff recommends tabling the item pending revisions, citing concerns about access, driveway maintenance, and trail continuity. The commission will decide whether to approve, table, or deny the application.

• Preliminary subdivision for 9 lots on 4.57 acres at Kehr Road & Roberts Drive (Parcel H4100137000039)
• Applicant HPCT Properties Inc. seeks to dissolve prior Planned Development designation
• Staff recommends tabling pending revisions; concerns include driveway access and maintenance for Lot 9
• Proposed 5-foot sidewalk along Kehr Road and 10-foot asphalt path along Roberts Drive (OATS trail)
• Potential removal of 10 mature trees along site boundaries

The Oxford Planning Commission voted unanimously (6-0) to recommend approval of the Oxford Tomorrow Comprehensive Plan to City Council. The plan, which was developed over two years with input from over 800 community members, outlines goals and 162 actions across eight topics including land use, housing, mobility, and sustainability. The recommendation includes the updated future land use map and implementation strategies.

• Recommended approval of the Oxford Tomorrow Comprehensive Plan to City Council (6-0)
• Approved the meeting agenda as amended (6-0)
• Approved the minutes of the November 8, 2022 meeting (6-0)

Planning Commission

The Oxford Planning Commission will hold its January 10, 2023 meeting to elect officers and discuss a preliminary subdivision plan. The meeting includes an executive session to discuss officer selections and public comments on non-agenda items.

• Election of officers and commission appointments
• Preliminary subdivision review for 4147 Kehr Road (Heron Pond, 9 single-family lots) by HPCT Properties, LLC

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board met on January 9, 2023, and approved its agenda and minutes. The board discussed setting goals for 2023, including reviewing the draft Oxford Tomorrow Comprehensive Plan's Mobility chapter and prioritizing items. It also began groundwork for updating transportation plans in 2024, discussing methodology for existing conditions analysis and identifying focus corridors and intersections. No formal decisions were made beyond agenda and minutes approval.

• Approved agenda
• Approved minutes

Environmental Commission

The Environmental Commission met on January 4, 2023, and approved the agenda and minutes from the December 7, 2022 meeting. Under new business, they discussed the Landscape Naturalization Master Plan 2022, the United Nations Climate Neutral Initiative, and managed natural lawn area legislation, but no formal decisions were recorded on these items. Other business included updates on recycling programs and pollinator gardens, with no substantive votes taken.

• Approved agenda for January 4, 2023 meeting
• Approved minutes from December 7, 2022 meeting

City Council

The Oxford City Council will hold its regular meeting on January 3, 2023, with several key items. They will consider a resolution to authorize up to $237,005.98 for equipment from Southeastern Equipment Company, and will hold first readings on a new comprehensive plan (Oxford Tomorrow) and a special assessment levy. A second reading will be held on an ordinance to purchase properties at 100 and 102 South Elm Street for $600,000 using ARPA funds. The agenda also includes a proclamation for Martin Luther King Jr. Day and a consent agenda with minutes and a Girl Scout cookie sale permit.

• Resolution authorizing up to $237,005.98 for equipment from Southeastern Equipment Company (Sourcewell contract)
• First reading: Ordinance adopting new Comprehensive Plan 'Oxford Tomorrow', repealing 2008 plan
• First reading: Ordinance levying special assessments on listed properties
• Second reading: Ordinance to purchase 100 and 102 South Elm Street for $600,000 using ARPA funds
• Proclamation for Rev. Dr. Martin Luther King Jr. Day 2023

City Council

The Oxford City Council held its first regular meeting of 2023, adopting a new comprehensive plan titled 'Oxford Tomorrow' and repealing the November 2008 plan. The council also approved a resolution authorizing equipment purchases up to $237,005.98 and an ordinance to purchase properties on South Elm Street for $600,000 using ARPA funds. All votes were unanimous (5-0).

• Adopted Oxford Tomorrow comprehensive plan, repealing 2008 plan (5-0)
• Approved Resolution 7462 authorizing equipment purchase up to $237,005.98 from Southeastern Equipment Company (5-0)
• Adopted Ordinance 3705 authorizing purchase of 100 and 102 South Elm Street for $600,000 using ARPA funds (5-0)
• Approved consent agenda including Dec. 20, 2022 minutes and Girl Scout cookie sales right-of-way permit (5-0)
• Approved meeting agenda (5-0)