Oxford public meetings in 2024

Environmental Commission

The Environmental Commission and Climate Action Steering Committee are meeting jointly. They will review the 2023 Local Government Operations greenhouse gas inventory and discuss recommendations for 2026. The agenda is otherwise routine, covering approval of agenda, minutes, old and new business.

• Overview of 2023 Local Government Operations GHG Inventory
• Recommendations for 2026

City Council

Oxford City Council's Dec. 17 regular meeting includes public comments, consent agenda items, and several resolutions and ordinances. Key actions include selecting a route alignment for the Oxford Area Trail's northern arc, clarifying trail maintenance responsibilities, and a resolution to transfer up to $50,000 in excess hotel tax revenue to the Housing Trust Fund. The meeting also includes first and second readings of ordinances, including a conditional use for an indoor entertainment facility at 110 South Locust Street.

• Resolution accepting route alignment plan for northern arc of Oxford Area Trail
• Resolution clarifying property owners not responsible for trail path maintenance when it replaces a sidewalk
• Resolution to transfer up to $50,000 from excess hotel tax revenue to Housing Trust Fund
• Ordinance correcting Calico Acres Subdivision plat to affirm 'Jeffrey Drive' name
• Second reading: ordinance approving conditional use for indoor entertainment facility at 110 South Locust Street

The Oxford City Council adopted three resolutions: one accepting a route alignment plan for the Northern Arc of the Oxford Area Trail (with an amendment to address traffic safety), one clarifying that property owners are not responsible for maintenance of trail-replacing sidewalks, and one directing the finance director to transfer up to $50,000 in excess hotel tax revenue to the Housing Trust Fund. The council also adopted two ordinances: a supplemental budget ordinance that includes $34,190.58 for the Housing Trust Fund, and a conditional use approval for an indoor entertainment facility at 110 South Locust Street. All votes were unanimous except for the trail route resolution, which passed 6-1.

• Adopted Resolution 7661 accepting Northern Arc trail route alignment (6-1)
• Amended Resolution 7661 to address traffic safety on affected corridors (7-0)
• Adopted Resolution 7662 clarifying city maintenance of trail-replacing sidewalks (7-0)
• Adopted Resolution 7663 directing transfer of up to $50,000 in excess hotel tax to Housing Trust Fund (7-0)
• Adopted Ordinance 3792 supplemental budget with $34,190.58 for Housing Trust Fund (7-0)
• Adopted Ordinance 3793 approving conditional use for indoor entertainment facility at 110 South Locust St (7-0)
• Approved consent agenda including Farmers Market parking lot closure for 2025 (7-0)

General

The Oxford City Council is holding a work session to discuss a single topic: closing an alley for public use. No formal votes are scheduled; this is a discussion item only.

• Discussion of alley closure for public use

The Oxford City Council held a work session to discuss the potential closure of an alley for public use, including presentations on current alley uses and green alley design. No formal action was taken; the session was for discussion only, with public comments raising concerns about safety, lighting, and feasibility. The meeting adjourned with a motion to take a recess before the regular meeting.

• Adjourned work session and took a two-minute recess (7-0)

General

The Oxford Recreation Board is meeting to approve the agenda and minutes from the previous meeting, receive reports from Parks and Recreation, Talawanda, and Miami University, and discuss a new event, the Juneteenth Celebration. No votes on substantive matters are listed.

• Approval of December 16, 2024 agenda
• Approval of November 18, 2024 minutes
• Reports from Parks and Recreation, Talawanda, and Miami University
• Discussion of new Juneteenth Celebration event

The Oxford Recreation Board met and approved the agenda and prior minutes. No formal decisions were made on substantive items. The board discussed a proposed three-day Juneteenth celebration for June 19-21, 2025, with an estimated cost of $25,000, but took no vote. Reports covered the new dog park opening in January, shade canopy installation delays, and Miami University's arena planning.

• Approved December 16, 2024 agenda (4-0)
• Approved November 18, 2024 minutes (4-0)
• Adjourned at 12:26pm (4-0)

Planning Commission

The Oxford Planning Commission will hold its regular meeting on December 10, 2024. The agenda includes two zoning text amendments: one to increase allowable floor area for retail services in the Uptown Zoning District from 10,000 to 20,000 square feet, and another to create a site plan review process for alley lots without street frontage. A proposed 32-townhome development at 601, 603, 607 W Chestnut Street by Habitat for Humanity has been voluntarily postponed by the applicant.

• PC-2024-20: Zoning text amendment to increase retail floor area in Uptown Zoning District from 10,000 to 20,000 sq ft
• PC-2024-19: Zoning text amendment to create site plan review for alley lots without public street frontage
• PC-2024-17: Preliminary & final planned development for 32 townhomes at 601-607 W Chestnut St (postponed)
• PC-2024-18: Preliminary subdivision for 32 townhomes at 601-607 W Chestnut St (postponed)

The Oxford Planning Commission met on December 10, 2024, and took no final decisions on any of the four agenda items. All items were tabled to the next meeting, including a proposed 32-townhome development by Habitat for Humanity, two zoning text amendments, and an alley lot site plan review process. The commission also recommended extending the alley moratorium until after the January meeting.

• Tabled PC-2024-17 & PC-2024-18 (32 townhomes at 601, 603, 607 W Chestnut St) to next meeting (7-0)
• Tabled PC-2024-19 (zoning text amendment to increase retail floor area in Uptown District) to next meeting (7-0)
• Tabled PC-2024-20 (alley lot site plan review process) to next meeting (7-0)
• Recommended Council extend alley moratorium until after January Planning Commission meeting (7-0)

General

The Housing Advisory Commission is meeting to review proposed housing legislation from Councilor Raghu with the City Law Director, discuss housing stability and tenant rights approaches, and review the Cottage Community Project. The agenda also includes approval of the previous meeting's minutes.

• Review of Councilor Raghu's proposed legislation by City Law Director Chris Conard
• Discussion of housing stability/tenant rights approaches
• Review of Cottage Community Project

General

The Public Arts Commission of Oxford is meeting to approve minutes, review submissions for the Oxford Municipal Building art exhibit, and discuss changing its meeting time starting January 2025. The agenda is otherwise routine, with no major decisions or financial items listed.

• Review of submissions for the Call for Art: Oxford Municipal Building Exhibit
• Discussion of a new meeting time starting in January 2025
• Approval of minutes from November 11, 2024 meeting

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board is meeting to discuss old and new business, including updates on trail planning, transit planning, and a grade-separated interchange. They will also review the 2025 paving schedule and Complete Streets issues. The meeting includes approval of the agenda and minutes from the October 10, 2024 meeting.

• Planning for Oxford Area Trails northwest arc and related public safety improvements
• RFP for transit-related multi-modal planning and bike/ped initiatives
• Planning for grade separated interchange
• Next steps with Pedestrian and Traffic Safety Planning in Oxford's Mile Square
• 2025 paving schedule and scan of Complete Streets issues

Environmental Commission

The Oxford Environmental Commission is meeting to approve its October minutes and discuss several environmental matters. The agenda includes energy improvement matters, next steps for the closed landfill, and the potential for a hazardous waste drop-off event. Members will also provide updates from City Council, Planning Commission, and other committees, along with a quarterly staff update from the Environmental Division.

• Approval of October 2, 2024 meeting minutes
• Energy Improvement Matters discussion
• Next steps for the closed landfill
• Potential for hazardous waste drop-off
• Quarterly update from the Environmental Division

The Environmental Commission recommended issuing a broad RFP for the closed landfill, open to all three ownership models, to maximize solar generation capacity. They also heard from Energy Improvement Matters about renewable energy grants for local businesses and expressed interest in a hazardous waste drop-off day with Butler County in 2025. No formal decisions were made beyond the landfill recommendation.

• Recommended broad RFP for closed landfill, open to all three ownership models
• Approved agenda (unanimous)
• Approved October 2, 2024 meeting minutes (unanimous)
• Adjourned at 8:30 PM (unanimous)

City Council

The Oxford City Council will vote on several resolutions and ordinances, including a $405,750 contract for Black Covered Bridge improvements, a parking meter fee waiver for the holiday season, a $80,234 well field project, and termination of a ground lease for 5234 Hester Rd. They will also hold first readings on a supplemental budget and a conditional use for an indoor entertainment facility, and second readings on parking and penalty code changes.

• Resolution to waive parking meter fees from Dec 16, 2024 to Jan 1, 2025
• Resolution to contract with Jagger Construction for Black Covered Bridge improvements (not to exceed $405,750.40)
• Resolution to contract with Ashcraft Contracting for Seven-Mile Well Field flushing point assembly ($80,234.00, using $38,682.06 in ARPA funds)
• Resolution to terminate ground lease with Community Development Professionals and prepare RFP for 5234 Hester Rd.
• First reading of ordinance for conditional use permit for indoor entertainment facility at 110 South Locust Street

The council approved several resolutions, including a $405,750.40 contract for Black Covered Bridge improvements, a parking meter fee waiver extended to January 11, 2025, and a $80,234 well field flushing point assembly. It also voted 4-1 to terminate a ground lease and seek new development proposals for 5234 Hester Rd. All other items passed unanimously.

• Approved Resolution 7654 waiving parking meter fees Dec 16–Jan 11 (5-0)
• Approved Resolution 7655 for Black Covered Bridge improvements up to $405,750.40 (5-0)
• Approved Resolution 7656 for well field flushing point assembly up to $80,234 (5-0)
• Approved Resolution 7657 to terminate ground lease and prepare RFP for 5234 Hester Rd (4-1)
• Approved Resolution 7658 supporting town-gown consultation for university projects (5-0)
• Adopted Ordinance 3788 updating handicapped parking code (5-0)
• Adopted Ordinances 3789, 3790, 3791 updating penalty sections (5-0 each)

General

The Oxford City Council is meeting for an executive session only, with no public legislative business on the agenda. The sole substantive item is a closed-door discussion permitted under Ohio law to consider pending or imminent court action. The meeting consists of roll call, the executive session, and adjournment.

• Executive session under O.R.C. Section 121.22 (G)(3) to consider pending or imminent court action

General

The Student Community Relations Commission will review and discuss residential renter/tenant rights, including ideas and initiatives, and civic engagement. The meeting also includes reports from the Oxford Police Department and Miami University Police Department, updates from the chair, and an open floor for community concerns.

• Discussion of residential renter/tenant rights
• Civic engagement ideas and initiatives
• Oxford Police Department report
• Miami University Police Department report
• Community concerns open floor

General

The Oxford Planning Commission will hear an overview of the Oxford Division of Police and updates from Chief Jones. The meeting also includes public comments, approval of the agenda and minutes, and standard procedural items.

• Overview of the Oxford Division of Police
• Updates from Chief Jones

The Police Community Relations & Review Commission met on November 21, 2024, and approved its agenda and prior minutes. Chief John Jones provided an overview of the police division's structure and staffing, noting 31 sworn officers due to succession planning, with two in the academy. He announced Lt. Fening's retirement on January 31, 2025, and discussed promotional opportunities and potential restructuring. No formal decisions were made beyond the procedural approvals.

• Approved agenda (4-0)
• Approved minutes of September 26, 2024 meeting (4-0)

Climate Action Steering Committee

The Climate Action Steering Committee will review its July minutes and hear a Community Development update on aligning the zoning code rewrite with Climate Action Plan goals. Topics include neighborhood food production, flood prevention, and incentives for electrification, solar, and EV charging. Members and staff will also provide updates on related city goals and progress.

• Approval of July 18, 2024 meeting minutes
• Community Development update on CAP goals and zoning code rewrite
• Discussion of regulations/incentives for home and business electrification
• Discussion of regulations/incentives for rooftop solar and EV charging stations
• Progress update on 2024 Council sustainability goals

General

The Oxford City Council is meeting for an executive session only, with no public legislative business on the agenda. The sole substantive item is a closed-door discussion permitted under Ohio law to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. The meeting is expected to consist of roll call, the executive session, and adjournment.

• Executive session under O.R.C. Section 121.22 (G)(1) to discuss personnel matters
• No public votes or ordinances scheduled

City Council

The Oxford City Council will hold its regular meeting on November 19, 2024, with a full agenda including resolutions to create new funds, first readings of parking and penalty code changes, and second readings of ordinances covering the South Farm subdivision, right-of-way vacations, and the 2025 budget, fees, and salaries. Public comments are welcome on non-agenda items and on each ordinance during consideration.

• Resolution to create Fire/EMS Property Tax Levy Fund #431
• Resolution to create Economic Development Fund #432
• Resolution authorizing letter of intent with Ameresco, Inc. for sustainability grant
• Ordinance approving South Farm Section IV subdivision (6.8 acres)
• Ordinance adopting 2025 fees and charges

The Oxford City Council unanimously adopted the 2025 appropriations budget, budgeted advances, transfers, fees, and employee salaries, along with several other ordinances and resolutions. All votes were 5-0. The council also approved the South Farm Section IV subdivision and vacated rights-of-way for Roberts and Hoover Drives.

• Adopted 2025 appropriations budget Ordinance No. 3783 (5-0)
• Adopted 2025 budgeted advances Ordinance No. 3784 (5-0)
• Adopted 2025 budgeted transfers Ordinance No. 3785 (5-0)
• Adopted 2025 fees and charges Ordinance No. 3786 (5-0)
• Adopted 2025 employee salaries Ordinance No. 3787 (5-0)
• Approved South Farm Section IV subdivision plat (Ordinance No. 3780) (5-0)
• Vacated right-of-way for Roberts and Hoover Drives (Ordinance No. 3781) (5-0)
• Created Fire/EMS property tax levy fund (Resolution No. 7651) and Economic Development fund (Resolution No. 7652) (5-0)

General

The Oxford Recreation Board will convene for a routine meeting to approve the agenda and minutes from the September 9, 2024 meeting. Reports from Parks and Recreation, Talawanda Schools, and Miami University will be presented. No formal decisions or new business items are listed.

The Oxford Recreation Board met on November 18, 2024, and approved the meeting agenda and the minutes from the September 9, 2024 meeting, both by unanimous voice vote (6-0). No other formal decisions were made; the meeting consisted primarily of staff reports on parks, recreation programs, and community events.

• Approved the November 18, 2024 meeting agenda (6-0)
• Approved the September 9, 2024 meeting minutes (6-0)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will meet to discuss updates to the Design Guidelines & Historic Preservation Plan and the future of the cannon in Uptown MLK Park. They will also consider two certificates of appropriateness for property changes. The meeting includes public comment periods and approval of previous minutes.

• HAPC-2024-13: Certificate of Appropriateness for hanging sign at 16 S Campus Avenue
• HAPC-2024-14: Certificate of Appropriateness for replacement of front porch columns at 129 W Walnut Street
• Discussion: Update on Design Guidelines & Historic Preservation Plan
• Discussion: Future of the Cannon in the Uptown MLK Park

Planning Commission

The Oxford Planning Commission will consider a conditional use application for an entertainment facility at 110 S Locust Street, submitted by architect Scott Webb. The meeting also includes approval of minutes, public comments, and reports from commissions and staff.

• PC-2024-13: Conditional use for entertainment facility at 110 S Locust Street, applicant Scott Webb

The Oxford Planning Commission unanimously approved a conditional use permit for an indoor entertainment facility at 110 S Locust Street, with staff recommendations. The meeting also included approval of the agenda and minutes from August 13, 2024, and no public comments were made.

• Approved conditional use for indoor entertainment facility at 110 S Locust St (7-0)
• Approved agenda (7-0)
• Approved minutes of August 13, 2024 (7-0)

General

The Oxford Public Arts Commission is meeting to discuss routine business, including a presentation from Miami University's Art Department Chair, Amanda Alexander, and planning for the 2025 call for art for the Oxford Municipal Building. They will also discuss anti-graffiti tactics for public murals. The agenda is otherwise procedural, covering approval of agenda and minutes.

• Presentation from Miami Art Department Chair & Professor Amanda Alexander
• 2025 Oxford Municipal Building Call for Art Timeline & Details
• Anti-Graffiti Tactics for Public Murals

General

The Oxford Housing Advisory Commission is meeting to approve its agenda and minutes, then discuss old and new business. The main items are a cottage community discussion and next steps for the 47-acre site. No decisions are listed on the agenda.

• Cottage Community Discussion
• 47 Acres Next Steps Discussion
• Approval of October 3, 2024 minutes

City Council

The Oxford City Council will hold a regular meeting on November 5, 2024, to consider resolutions and ordinances, including a new solid waste collection contract with Rumpke, approval of the 2025 budget and appropriations, and several land-use items. Public comments are welcome on non-agenda items and on specific resolutions/ordinances during their consideration.

• Resolution authorizing agreement with Rumpke of Ohio for solid waste and recycling collection, 2-year term starting Jan 1, 2025, with three 1-year options through 2029
• Ordinance approving final subdivision plat for South Farm Section IV (6.8 acres) with conditions
• Ordinance vacating right-of-way on Roberts Drive and Hoover Drive and extinguishing easements
• Ordinance amending Section 183.03 to change disposition of convention tax receipts
• Ordinances for 2025 appropriations, budgeted advances, transfers, fees, and employee salaries

The Oxford City Council approved a two-year solid waste and recycling collection agreement with Rumpke of Ohio, Inc., with three one-year renewal options through 2029. It also adopted resolutions to request advanced property tax payments from Butler County and to revise the employee handbook, including amendments on leave approval and AI use. Several ordinances were introduced for first reading, including the South Farm Section IV subdivision plat, vacation of rights-of-way, and fiscal year 2025 appropriations, but no final action was taken on them.

• Adopted Resolution No. 7648 authorizing Rumpke waste/recycling contract (6-0)
• Adopted Resolution No. 7649 requesting advanced property tax payment from Butler County (6-0)
• Adopted Resolution No. 7650 approving employee handbook revisions (6-0)
• Adopted friendly amendment to handbook on leave approval (6-0)
• Adopted friendly amendment to handbook on AI use acknowledgment (6-0)
• Approved consent agenda including prior meeting minutes and purchase order certificates (6-0)
• Approved meeting agenda (6-0)

General

The Student Community Relations Commission is meeting to approve its agenda and minutes, consider new member nominations, receive reports from city and university officials, and hear community concerns. The meeting is largely procedural, with no major policy decisions on the agenda.

• Approval of minutes from November 29, 2024, meeting
• New member nominations: Mollie Duffy, Kennedy Cook, Elena Ziccarelli (motion passed)
• Reports from OPD, MU Student Life, Oxford Chamber, City Council

The Oxford Student Community Relations Commission approved the agenda, minutes from the November 29, 2023 meeting, and nominated three new members. The commission discussed renters' rights and civic engagement, with no formal decisions made on those topics. The meeting adjourned at 1:57 PM.

• Approved agenda for October 25, 2024 (unanimous)
• Approved minutes from November 29, 2023 meeting (unanimous)
• Approved nominations of Mollie Duffy, Kennedy Cook, and Elena Ziccarelli (unanimous)

General

This is an information session, not a decision-making meeting, focused on a proposed Fire/EMS Levy. The agenda includes routine items (approval of agenda and minutes) and a single new business item: the levy information session. No votes or decisions are listed on the agenda.

• Information session on proposed Fire/EMS Levy

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will hold a regular meeting to consider two variance requests. The board will hear testimony and issue decisions on a lot coverage variance for 417 E Withrow Street and a roof pitch variance for 315 University Avenue. The meeting will also include approval of the August 27, 2024 minutes.

• BZA-2024-03: Variance to Section 1143.07(c) maximum lot coverage for 417 E Withrow Street, applicant Scott Webb Architect
• BZA-2024-05: Variance to Section 1143.07(d)(5)(B) minimum roof pitch for 315 University Avenue, applicant Scott Webb Architect

The Oxford Board of Zoning Appeals tabled a variance request for minimum roof pitch at 315 University Avenue to the next meeting, after the applicant requested the delay to allow a full board vote. A separate variance case at 417 E Withrow Street was voluntarily withdrawn by the applicant. The board also approved the August 27, 2024 minutes as written, with one abstention.

• Tabled BZA-2024-05, variance for minimum roof pitch at 315 University Avenue (4-0)
• Withdrawn BZA-2024-03, variance for maximum lot coverage at 417 E Withrow Street
• Approved August 27, 2024 meeting minutes as written (2-1, 1 abstention)

General

The Oxford City Council is holding a work session to review and discuss the City Manager's Proposed 2025 Budget. This is a discussion item only, with no formal vote scheduled. The agenda contains no other substantive business.

• Review and discuss the City Manager's Proposed 2025 Budget

The Oxford City Council held a work session to review and discuss the City Manager's proposed 2025 operating budget and the draft 2025 Fee Ordinance. No formal decisions were made; the session was for discussion only. The meeting adjourned at 8:49 p.m.

• Reviewed proposed 2025 operating budget (no vote)
• Discussed Draft 2025 Fee Ordinance (no vote)
• Adjourned at 8:49 p.m. (7-0)

City Council

The Oxford City Council will consider several resolutions, including accepting a bid for the Merry Day Playground project at a cost not to exceed $100,500, naming the new dog park Barkham Park, dispersing Community Assistance Funding in the 2025 budget, and applying for a $126,370 Community Development Block Grant for a new playground. The council will also hold second readings on ordinances revising tobacco retailer license requirements and making supplemental appropriations for fiscal year 2024. Public comments are welcome on non-agenda items and consent agenda items.

• Resolution to accept bid and authorize agreement with Playground Equipment Services for Merry Day Playground, not to exceed $100,500
• Resolution to name new dog park facility Barkham Park
• Resolution recommending dispersal of Community Assistance Funding in 2025 proposed budget
• Resolution to apply for Butler County Community Development Block Grant for $126,370 for new playground construction
• Second reading: ordinance revising tobacco retailer license requirements (Chapter 744)

The council approved four resolutions, including a $100,500 contract for the Merry Day playground, naming the new dog park Barkham Park, dispersing community assistance funding, and applying for a $126,370 grant for another playground. It also adopted two ordinances updating tobacco retailer license requirements and making supplemental budget appropriations. All votes were unanimous (7-0).

• Approved Resolution 7643: $100,500 contract for Merry Day playground (7-0)
• Approved Resolution 7644: Named new dog park Barkham Park (7-0)
• Approved Resolution 7645: Community assistance funding dispersal for 2025 budget (7-0)
• Approved Resolution 7646: Applied for $126,370 Butler County grant for new playground (7-0)
• Adopted Ordinance 3778: Revised tobacco retailer license requirements (7-0)
• Adopted Ordinance 3779: Supplemental appropriations for FY2024 (7-0)
• Appointed Bobbe Burke to Public Arts Commission (7-0)

General

The Oxford City Council is meeting for an executive session only. The sole substantive item is a closed-door discussion under Ohio law to consider appointments to boards and commissions. No votes or public decisions are on the agenda.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

General

This meeting of the Oxford Recreation Board, scheduled for October 14, 2024, has been canceled. The agenda contained only standard procedural items such as approval of the agenda and minutes, with no substantive business listed.

General

The Oxford Parking & Transportation Board is meeting to review the Northern Arc Oxford Area Trail Feasibility Study. This is the only substantive item on the agenda, with no other business or public hearings listed.

• Review of Northern Arc Oxford Area Trail Feasibility Study

Environmental Commission

The Oxford Environmental Commission is meeting to approve its September minutes and discuss several items, including building facade and sustainability grants, a year-to-date update on 2024 sustainability goals, and upcoming waste station events. The agenda is largely routine, with no major decisions or public hearings listed.

• Building Facade & Sustainability Grants discussion
• 2024 Sustainability Goals YTD Update
• Waste Station Events: Farm and Flea (Nov 23, 9am-2pm) and Holiday Fest (Dec 7, 4:30-8:30pm)
• Member updates from City Council, Planning Commission, OPTAB, and OCASC

The commission approved the agenda and minutes, and received a summary of 2024 Building Facade & Sustainability Grant awards totaling $9,458.78 for six local businesses. They discussed future grant ideas, sustainability goals, and waste station events, and unanimously voted to cancel the November meeting. No other formal decisions were made.

• Approved agenda (unanimous)
• Approved September 4, 2024 minutes (unanimous)
• Approved $9,458.78 in 2024 Building Facade & Sustainability Grants (reported)
• Canceled November 2024 regular meeting (unanimous)

City Council

The Oxford City Council will consider several resolutions and ordinances, including a $250,000 grant for a countywide OVI taskforce, a new fire and EMS agreement with Oxford Township, agreements for the Oxford Area Trail System Phase V and the Oxford Amtrak Station project, and a moratorium on new short-term rentals in certain zoning districts. They will also hold first readings on tobacco retailer license changes and a supplemental budget, and a second reading on a Tractor Supply Company subdivision plat.

• Resolution authorizing $250,000 grant agreement with Ohio Department of Public Safety for OVI taskforce
• Resolution authorizing fire protection and EMS agreement with Oxford Township
• Resolution authorizing LPA agreement with ODOT for Oxford Area Trail System Phase V (PID 117001)
• Resolution authorizing LPA agreement with ODOT for Oxford Amtrak Station project (PID 118586)
• Ordinance placing moratorium on new short-term rentals in R-1MS, R-2MS, R-3MS, and MU districts until April 1, 2025

General

The Police Community Relations Review Commission (PCRRC) is meeting to handle routine business: electing new officers, approving its yearly report to City Council, and receiving updates from Chief Jones. Public comments are welcome on both agenda and non-agenda items.

• Election of new officers
• Approval of yearly report to City Council
• Updates from Chief Jones

City Council

The Oxford City Council will vote on several resolutions and hold a first reading of an ordinance for a proposed Tractor Supply Company store. Key actions include extending the alley development moratorium, applying for state grants for park and trail improvements, extending a landfill lease option, and accepting a bid for the dog park project.

• First reading of ordinance for preliminary and final subdivision of 14.48 acres for a future Tractor Supply Company store at 5728 College Corner Pike
• Resolution to extend moratorium on alley development to January 16, 2025
• Resolution to apply for up to $175,000 from Ohio DNR for MLK Jr. Uptown Park improvements
• Resolution to apply for up to $800,000 from Ohio OBM for pedestrian railroad bridge for Oxford Area Trail Phase V
• Resolution to accept bid of up to $62,000 from Buckeye Fence Builders for Oxford Dog Park construction

The council voted 5-2 to extend the moratorium on alley development until January 16, 2025. It also approved several resolutions, including applying for state grants for park and trail projects, and rejected a lease extension for a solar project on the old landfill. A first reading was held for a Tractor Supply store subdivision.

• Approved agenda (7-0)
• Approved consent agenda (7-0)
• Adopted Resolution 7631 on assessment costs (7-0)
• Adopted Resolution 7632 extending alley development moratorium to Jan 16, 2025 (5-2)
• Adopted Resolution 7633 to apply for up to $175,000 for MLK Jr. Uptown Park improvements (7-0)
• Adopted Resolution 7634 to apply for up to $800,000 for pedestrian railroad bridge (7-0)
• Rejected Resolution 7635 to extend lease option with Clean Capital Holdings LLC (2-5)
• Adopted Resolution 7636 accepting bid for dog park construction up to $62,000 (7-0)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will discuss a property at 101 West Church Street and decide on two previously filed certificates of appropriateness for properties on East Church and East High Streets. Public comments are welcome on agenda and non-agenda items.

• Discussion: 101 West Church Street, Terry and Kathy Dudley
• HAPC-2024-11: 35 E Church Street, certificate of appropriateness for fill-in ramp and patio extension, Robert Humphrey, applicant/agent
• HAPC-2024-12: 35 E High Street, certificate of appropriateness for alley-facing window replacement, Stan Miller, applicant/agent

Planning Commission

This is a work session agenda for the Oxford Planning Commission. The only substantive item is a discussion of alley lot development. No decisions or votes are scheduled; the meeting is for study and discussion, with public participation at the Chair's discretion.

• Discussion of alley lot development

General

This is a special meeting agenda with only two substantive items: final selections for Haiku and a public mural. No other business is listed, so the meeting is focused solely on these decisions.

• Final Haiku selections
• Final Public Mural selection

General

The Oxford City Council Community Assistance Sub-Committee will meet to review applications for 2025 community assistance funding. The meeting is procedural and does not include any decisions.

• Review of 2025 Community Assistance Applications

The Oxford City Council Community Assistance Sub-Committee reviewed eight applications for the 2025 Community Assistance Program and agreed on grant awards and amounts, contingent on follow-up questions. Staff followed up with organizations and reported back. No formal vote on the grants was recorded in the minutes; the meeting adjourned at 12:06 p.m.

• Reviewed eight 2025 Community Assistance applications
• Agreed on grant awards and amounts, pending follow-up answers
• Adjourned at 12:06 p.m. (voice vote)

General

The Oxford City Council is holding a work session to discuss the proposed Five-Year Capital Improvement Plan for 2025-2029. This is a discussion item only, with no formal votes or decisions scheduled. The agenda contains no other substantive business beyond roll call and adjournment.

• Discussion of Proposed Five-Year Capital Improvement Plan 2025 - 2029

General

The Public Arts Commission of Oxford is meeting to approve minutes and handle old and new business. They will finalize the Harvest Haiku contest winners, review window cling design options, and review new mural designs from the lead artist, along with reflecting on the mural call process.

• Finalize Harvest Haiku winners
• Review window cling design options
• Review new mural designs from lead artist
• Reflections on call for mural process

General

The Oxford Recreation Board will convene to approve the agenda and minutes from its August 12 meeting. No substantive decisions or new contracts are listed; the meeting focuses on procedural approvals and routine reports.

The Oxford Recreation Board voted 4-0 to recommend two names for the new dog park to City Council: Bonham Bark Park and Barkham Park. Council will select the final name. The board also discussed the need for additional pickleball courts and field lights, but took no formal action on those items.

• Recommended 'Bonham Bark Park' and 'Barkham Park' as dog park names to City Council (4-0)
• Approved agenda for September 9, 2024 meeting (4-0)
• Approved minutes from August 12, 2024 meeting (4-0)

Environmental Commission

The Oxford Environmental Commission is meeting to approve its agenda and minutes, then discuss old and new business. Key items include recaps of tours with Rumpke and Go Zero, an update on the Recycle Ohio Grant implementation, and staff updates on the Deer Management Program and Campus Climate Action Corp. The meeting is largely informational and procedural.

• Approval of minutes from August 7, 2024
• Rumpke and Go Zero tour recaps
• Recycle Ohio Grant implementation update
• Deer Management Program update
• Campus Climate Action Corp update

City Council

The Oxford City Council will hold a regular meeting with a consent agenda and several resolutions. Key items include a resolution to accept a bid and authorize a contract with Miller Cable Company for new traffic control signals at Oxford-Reily Road and Dana Drive, not to exceed $124,300, and a resolution to establish tax levies as determined by the Butler County Budget Commission. The meeting also includes a proclamation for National Hispanic Latinx American Heritage Month and public comments.

• Resolution to contract with Miller Cable Company for traffic signals at Oxford-Reily Road and Dana Drive, cost not to exceed $124,300
• Resolution establishing tax levies and rates per Butler County Budget Commission
• Proclamation for National Hispanic Latinx American Heritage Month
• Consent agenda includes Cub Scout Pack 961 popcorn sales permit at MLK Park and voter registration permit at MLK Park
• Consent agenda includes approval of then-and-now certificates for purchase orders over $3,000

The Oxford City Council approved a contract with Miller Cable Company for new traffic control signals at the intersection of Oxford-Reily Road (SR732) and Dana Drive, with a total cost not to exceed $124,300. The council also approved a resolution establishing tax levies and rates as determined by the Butler County Budget Commission. All votes were unanimous (6-0). No ordinances were considered; the meeting was largely routine.

• Approved Resolution No. 7629: traffic signal installation contract with Miller Cable Company, not to exceed $124,300 (6-0)
• Approved Resolution No. 7630: establishing tax levies and rates per Butler County Budget Commission (6-0)
• Approved consent agenda including minutes, park permits for Cub Scout Pack 961 popcorn sales and voter registration, and then-and-now certificates (6-0)

General

The Oxford City Council will hold a work session to discuss alley development plans presented by the Community Development Director. This is a discussion-only meeting with no formal decisions scheduled.

• Discussion Item - Alley Developments (presented by Sam Perry, Community Development Director)

General

The Oxford City Council is meeting for an executive session to discuss personnel matters, specifically the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. The agenda contains no other business items, only roll call, the executive session, and adjournment.

• Executive session under O.R.C. Section 121.22 (G)(1) to consider personnel actions

Board of Zoning Appeals

The Board of Zoning Appeals will hold a regular meeting to elect officers, swear in new members, and approve the minutes from April 23, 2024. The main item is a public hearing on a variance request (BZA-2024-02) for 131 Willow Lane to allow front yard parking, which is otherwise limited by Section 1149.06(b)(1). The board will take sworn testimony and issue a decision.

• BZA-2024-02: Variance to Section 1149.06(b)(1) for front yard parking at 131 Willow Lane, applicant/agent Scott Webb Architect
• Election of officers and swearing in of new BZA members
• Approval of April 23, 2024 regular meeting minutes

The Oxford Board of Zoning Appeals granted a variance to allow front-yard parking at 131 Willow Lane, overriding the usual limit in Section 1149.06(c)(1). The vote was 3-1, with one member dissenting. The board also approved the April 23, 2024 meeting minutes and elected officers for the term.

• Granted variance for front-yard parking at 131 Willow Lane (3-1)
• Approved April 23, 2024 meeting minutes (4-0)
• Elected Philip Russo as Chair (4-0)
• Elected D. Chadwick Smith as Vice-Chair (4-0)
• Elected Steve Chaffin as Secretary (4-0)

City Council

The Oxford City Council is holding its regular meeting with several resolutions and ordinances for consideration. Key items include extending the moratorium on new short-term rentals, accepting a $20,000 donation for a park project, and waiving water capacity charges for a development. The council will also vote on ordinances related to garbage service, a dog training facility, a new subdivision, short-term rental zoning, cannabis dispensary locations, and selling property to Habitat for Humanity.

• Resolution to accept $20,000 donation from Steve and Susie Sadler for Oxford Community Park project
• Resolution to waive water and sanitary capacity benefit charges for Cottage Community at 5234 Hester Road
• Resolution extending moratorium on new short-term rentals until September 30, 2024
• Ordinance to allow Training Tracks Canine Learning Center at 5500 College Corner Pike
• Ordinance approving South Farm Section IV, 25 single-family lots on Roberts Drive

Oxford City Council unanimously adopted seven ordinances, including extending the moratorium on new short-term rentals to September 30, 2024, and adding a primary residence requirement for short-term rentals in certain zoning districts. The council also approved a $20,000 donation for a park project, waived water and sanitary capacity charges for a Hester Road property, and authorized the sale of city property to Habitat for Humanity. All votes were 7-0.

• Adopted Resolution 7625 accepting $20,000 donation for Oxford Community Park project (7-0)
• Adopted Resolution 7626 waiving water and sanitary capacity charges for Cottage Community at 5234 Hester Road (7-0)
• Adopted Resolution 7627 extending short-term rental moratorium to September 30, 2024 (7-0)
• Adopted Ordinance 3771 amending garbage, refuse and recycling service regulations (7-0)
• Adopted Ordinance 3772 approving conditional use permit for Training Tracks Canine Learning Center at 5500 College Corner Pike (7-0)
• Adopted Ordinance 3773 approving South Farm Section IV planned development, 25 single-family lots on Roberts Drive (7-0)
• Adopted Ordinance 3774 adding primary residence requirement for short-term rentals in R-1A, R-1B, R-2A, R-3 districts (7-0)
• Adopted Ordinance 3775 limiting non-medical cannabis dispensaries to two at existing medical dispensary locations (7-0)

General

The Community Improvement Corporation is meeting to review program updates, including the Childcare Business Forgivable Loan Program and Façade and Sustainability Grants, and to consider adopting a public records policy. They will also receive updates on economic development, the Butler County Finance Authority, and local businesses.

• Review of Childcare Business Forgivable Loan Program documents and promotion efforts
• Façade and Sustainability Grants: $5,734.40 awarded, $2,715.00 outstanding, $1,550.60 remaining balance
• KiKi the Barber application for sign replacement, total project costs $1,818.76
• Motion to adopt CIC Public Records Policy
• Upcoming events: Streets & Eats 8/30, Oxtoberfest 9/24, Pickleball Tournament tentative 9/7

General

The Oxford Civil Rights Commission is meeting to approve its agenda and minutes from March 14, 2024. The main item is a discussion on the role of the commission, reviewing proposed changes to Section 143 of the city code. No votes or decisions are scheduled; the agenda is mostly procedural.

• Review proposed changes to Section 143 Civil Rights Commission
• Approval of minutes from March 14, 2024, meeting

Planning Commission

The Oxford Planning Commission will meet to consider two development proposals: a preliminary subdivision for a new Tractor Supply Co. store at 5728 College Corner Pike and a request to extend a preliminary and final development for 12 residential cottages at 5234 Hester Road. No other substantive items are listed on the agenda.

• PC-2024-08: Preliminary subdivision for Tractor Supply Co. store at 5728 College Corner Pike (MSP Properties of Ohio L.P.)
• PC-2023-09: Extension request for preliminary & final development of 12 residential cottages at 5234 Hester Road (Community Development Professionals)

General

The Public Arts Commission of Oxford will meet to review amended mural renderings and receive an update on the Haiku submission project. The meeting will also include procedural approvals of the agenda and previous minutes.

• Review amended mural renderings
• Update on Haiku submission project

The Public Arts Commission of Oxford (PACO) reviewed the mural finalist's resubmitted design and decided to request a new concept, offering a stipend. This may delay installation to spring 2025, with funds possibly encumbered. They also discussed the Harvest Haiku program, the Change Makers mural, and a Duke substation wall mural project.

• Requested new mural design from finalist with stipend (approved)
• Approved agenda and minutes (unanimous)
• Discussed Harvest Haiku window installations (15-18 windows)
• Noted Change Makers mural may remain beyond 10 years if in good shape
• Appointed Carole Katz to OCAC exhibitions committee
• Discussed Duke substation wall mural on Locust Street side with $10K Duke contribution

General

The Oxford Recreation Board is meeting to approve the agenda and minutes, receive reports from Parks and Recreation, Miami University, and Talawanda, and discuss old business including the Merry Day Park playground, new dog park, and aquatic center shelter projects. No new business items are listed.

• Merry Day Park Playground Project
• New Dog Park Project
• Aquatic Center Shelter Project
• Reports from Parks and Recreation, Miami University, and Talawanda

Environmental Commission

The Oxford Environmental Commission is meeting to approve the June minutes and discuss new business, including a review of the Climate Action Fellowship and the Deer Population Control Program. Members will also provide updates from various committees and receive a quarterly report from the Environmental Services Division.

• Climate Action Fellowship review
• Deer Population Control Program discussion
• Quarterly report from Environmental Services Division
• Member updates from City Council, Planning Commission, OPTAB, and Climate Action Steering Committee

The Oxford Environmental Commission met on August 7, 2024, and approved the agenda and June minutes unanimously. They heard a presentation from Climate Action Fellow David Naibei on his projects, including energy benchmarking and green space metrics. The commission discussed potential changes to the Deer Management Program, with Chair Ralinovsky to follow up with staff. No formal decisions were made on substantive items.

• Approved agenda (unanimous)
• Approved June 5, 2024 minutes (unanimous)
• Discussed deer management program expansion; no action taken
• Noted solar lease option deadline at closed landfill is Sept 21, 2024

City Council

The Oxford City Council is meeting to consider several resolutions and ordinances, including approving subgrant agreements totaling $1.49 million for affordable housing infrastructure with Habitat for Humanity, and a development agreement for three properties on W. Chestnut Street. The council will also hold first readings on ordinances related to garbage service, a dog training facility, a new subdivision, short-term rental regulations, cannabis dispensary locations, and the sale of city property to Habitat for Humanity. A second reading will address supplemental appropriations for FY2024. The agenda also includes a discussion on property maintenance code enforcement.

• Resolution to award $500,000 in Butler County ARPA funds to Habitat for Humanity for affordable housing infrastructure
• Resolution to award $990,000 in Welcome Home Ohio funds to Habitat for Humanity
• Development agreement for Habitat for Humanity project at 601, 603, and 607 W. Chestnut Street
• Ordinance to allow Training Tracks Canine Learning Center at 5500 College Corner Pike
• Ordinance for South Farm Section IV, 25 new single-family lots on Roberts Drive

Council approved three resolutions awarding a total of $1.49 million in funding to Habitat for Humanity of Greater Cincinnati for affordable housing infrastructure and development, including $500,000 from Butler County ARPA funds, $990,000 from Welcome Home Ohio funds, and a development agreement for properties on W. Chestnut Street. Council also adopted a supplemental budget ordinance and appointed Alia Wegner to the Historic and Architectural Preservation Commission. Several ordinances were introduced for first reading, including a short-term rental primary residence requirement and a cannabis dispensary ordinance.

• Adopted Resolution 7621: $500,000 ARPA subgrant to Habitat for Humanity (7-0)
• Adopted Resolution 7622: $990,000 Welcome Home Ohio subgrant to Habitat for Humanity (7-0)
• Adopted Resolution 7623: Development agreement for Habitat for Humanity at 601, 603, 607 W. Chestnut St. (7-0)
• Adopted Resolution 7624: Trex transfer form for Cherry Tree Marketing, LLC (7-0)
• Adopted Ordinance 3770: Supplemental budget appropriations for FY2024 (7-0)
• Appointed Alia Wegner to Historic and Architectural Preservation Commission (6-0, 1 absent)
• Adopted consent agenda including July 16 meeting minutes and purchase order certificates (7-0)

General

The Oxford City Council is meeting for an executive session only. The sole substantive item is a closed-door discussion under Ohio law to consider appointments to boards and commissions. No votes or public decisions are on the agenda.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

General

The Housing Advisory Commission is meeting to approve its agenda and minutes, review a summary from the May 2 meeting, and discuss several updates. They will hear about the Council budget public work session, an OASH update from Anne Baily, and progress on housing projects including Cottage Community and Habitat for Humanity. The commission will also discuss how to address concerns at the PVA.

• Update on Council budget public work session
• OASH update from Anne Baily
• Update on housing projects: Cottage Community and Habitat for Humanity
• Discussion to address concerns at PVA

Climate Action Steering Committee

The Climate Action Steering Committee will review updates on city sustainability projects, including solar installations at the closed landfill and cemetery, and discuss aligning Climate Action Plan goals with the Comprehensive Plan. They will prioritize actions on emissions reduction, renewable energy, and stormwater funding, and receive staff updates on a solar feasibility study and energy council membership.

• Solar array and methane flare at closed Municipal Landfill
• Solar installation at Oxford Cemetery
• Stormwater management and enterprise fund revenue source
• Optimize methane capture at WWTP (CAP, page 22)
• Solar pre-feasibility study and Green Umbrella Climate Action Fellowship

City Council

The Oxford City Council will consider several resolutions, including an economic development agreement with Miami University, a fire and EMS services agreement, and a $199,000 contract for a historic preservation plan and zoning code update. They will also hold a first reading of a supplemental budget ordinance. Public comments are welcome on non-agenda items and on resolutions/ordinances during their consideration.

• Resolution to sign economic development agreement with Miami University
• Resolution to sign fire and emergency medical services agreement with Miami University
• Resolution to increase Barrett Paving contract for asphalt on Fuller Way and Carter Court (Habitat for Humanity)
• Resolution for $199,000 professional services contract with McKenna Associates for historic preservation plan and zoning code update
• First reading of ordinance amending supplemental budget for FY 2024

The Oxford City Council approved several resolutions, including an economic development agreement with Miami University, a fire and EMS services agreement with the university, an increased paving contract for Habitat for Humanity, and a $199,000 contract for a historic preservation plan. The council also made appointments to boards and commissions and heard a presentation from the Oxford Seniors Center. All votes were unanimous except for the historic preservation contract, which passed 4-0 with one abstention.

• Approved Resolution 7616 authorizing economic development agreement with Miami University (5-0)
• Approved Resolution 7617 authorizing fire and EMS services agreement with Miami University (5-0)
• Approved Resolution 7618 increasing Barrett Paving contract for Fuller Way and Carter Court asphalt (5-0)
• Approved Resolution 7619 for McKenna Associates historic preservation plan, $199,000 (4-0, 1 abstention)
• Adopted consent agenda including surplus property resolution (5-0)
• Appointed members to Public Arts Commission, Police Community Relations and Review Commission, Community Assistance Council Subcommittee, and Climate Action Steering Committee (5-0)

General

The Oxford City Council is meeting for an executive session only. The sole substantive item is a closed-door discussion, under Ohio law, to consider appointments to boards and commissions. No other business is on the agenda.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will meet to approve meeting minutes, elect a vice chair, and hear public comments before reviewing two new certificate-of-appropriateness applications. One proposal is for a new single-family home at 105 S College Street, and the other is for a demolition and new four-story mixed-use building at 110 E High Street.

• HAPC-2024-08: Certificate of Appropriateness for new single-family home at 105 S College Street
• HAPC-2024-10: Certificate of Appropriateness for demolition and new four-story mixed-use building at 110 E High Street

The Oxford Historic and Architectural Preservation Commission approved a certificate of appropriateness for a new four-story mixed-use building at 110 E High Street, with conditions requiring revisions discussed during the meeting and administrative approval by staff and the chair. The commission also tabled the selection of a vice chair to the next meeting and discussed a pre-application for a new home at 105 S College Street, but took no vote on it.

• Approved HAPC-2024-10, 110 E High St, demolition and new four-story mixed-use building, with conditions (all in favor)
• Tabled 'Selection of Vice Chair' agenda item to next meeting (all in favor)
• Approved minutes of May 8, 2024, as written (all in favor, Spurlock abstained)

Planning Commission

The Oxford Planning Commission will consider four items: a tabled zoning text amendment requiring primary residence for transient guest lodging, a conditional use for a dog training facility at 5500 College Corner Pike, and preliminary/final planned development and preliminary subdivision applications for South Farm Section IV, a 25 single-family lot project by J.A. Development. Public comments are welcome on agenda and non-agenda items.

• PC-2024-03: Zoning text amendment to require primary residence for Transient Guest Lodging (tabled from May)
• PC-2024-05: Conditional use for dog training facility at 5500 College Corner Pike
• PC-2024-06: Preliminary and final planned development for 25 single-family lots at South Farm Section IV
• PC-2024-07: Preliminary subdivision for 25 single-family lots at South Farm Section IV

The Oxford Planning Commission approved a conditional use for a dog training facility at 5500 College Corner Pike, the preliminary and final planned development and preliminary subdivision for South Farm Section IV (25 single-family lots), and a zoning text amendment requiring a primary residence for transient guest lodging. All votes were unanimous (5-0).

• Approved conditional use for dog training facility at 5500 College Corner Pike (5-0)
• Approved PC-2024-06 & PC-2024-07 for South Farm Section IV, 25 single-family lots (5-0)
• Approved zoning text amendment requiring primary residence for transient guest lodging (5-0)

General

The Public Arts Commission of Oxford will review semi-finalist mural proposals to select a finalist. The commission will also discuss the Harvest Haiku call for art and efforts to recruit new board members.

• Selection of mural proposal finalist
• Harvest Haiku call for art
• Recruitment of additional PACO board members

City Council

The City Council will hold a public hearing regarding the 2025 tax budget. Members will also consider a conditional use permit for a retail store exceeding 15,000 square feet and a law enforcement assistance agreement.

• Public hearing for the 2025 Tax Budget
• Conditional use permit for Tractor Supply Company at 5728 College Corner Pike
• Law enforcement mutual assistance agreement with Miami University Police
• Discussion regarding public WiFi
• Resolution for purchase orders exceeding $3,000

Oxford City Council unanimously adopted the 2025 tax budget (Ordinance 3768) and approved a conditional use permit for a new Tractor Supply Company store at 5728 College Corner Pike (Ordinance 3769). Council also approved a mutual assistance agreement with Miami University Police (Resolution 7614) and made appointments to various boards and commissions. A public hearing on the tax budget was held with no comments.

• Adopted 2025 tax budget (Ordinance 3768) (7-0)
• Approved conditional use permit for Tractor Supply store at 5728 College Corner Pike (Ordinance 3769) (7-0)
• Adopted mutual assistance agreement with Miami University Police (Resolution 7614) (7-0)
• Approved consent agenda including minutes and purchase order certificates (7-0)
• Appointed members to boards and commissions (6-0, 1 absent)

General

The Oxford City Council is holding a work session to review and discuss council initiatives for the 2025 budget. This is a discussion item, not a final decision. Public comments will be heard, and the meeting will adjourn after the discussion.

• Review and discussion of Council Initiatives for the 2025 Budget
• Public comments period

The Oxford City Council held a work session to review and discuss council initiatives for the 2025 budget. Staff presented a timeline and recommendations, and the council provided guidance. No formal decisions were made; staff will draft legislation for future votes.

• Reviewed 2025 budget initiatives and timeline (no vote)
• Entered recess at 6:15 p.m. (6-0)

General

Oxford City Council will meet on June 18, 2024, at 7:00 PM for an executive session to discuss appointments to boards and commissions under Ohio Revised Code 121.22(G)(1). No public votes or decisions are scheduled.

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to approve the April 9, 2024 minutes, receive staff and member updates, and discuss the Mile Square Safety Study completed by GEO 459. The agenda is largely procedural, with the safety study discussion being the only substantive item.

• Discussion of Mile Square Safety Study completed by GEO 459

General

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, and to review mural proposals and select semi-finalists. This is a regular business meeting with one substantive item: choosing semi-finalists for a mural project.

• Review mural proposals and select semi-finalists
• Approval of April 15, 2024 meeting minutes

The Oxford Public Arts Commission approved the agenda and April minutes, then selected three semi-finalists for the mural project from 16 proposals. The commission also reviewed the haiku timeline and noted two vacancies remain for PACO membership.

• Approved meeting agenda
• Approved April 15, 2024 minutes
• Selected 3 mural semi-finalists: Hannah Webb, Jennifer Acus-Smith (Brightwall Collective), Girls Who Paint Murals
• Set haiku submission deadline for August 30th

General

The Police Community Relations & Review Commission is meeting to discuss suggestions from its May 16, 2024 meeting for City Council, hear public response, and review its yearly data report. The agenda includes public comment periods and standard procedural items like approval of agenda and minutes.

• Discussion of May 16, 2024 meeting suggestions for City Council
• Public response regarding suggestions
• Presentation of Yearly Data Report
• Commission discussion of report
• Public response on report

Environmental Commission

The Environmental Commission met and approved the agenda and prior minutes. No substantive decisions were made; the meeting focused on updates on 2024 sustainability goals, including Climate Pollution Reduction Grants and event recycling, plus member updates. Council member Bracken noted City Council adopted a resolution supporting H.R. 5744.

• Approved meeting agenda (unanimous)
• Approved May 1, 2024 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Oxford City Council is meeting to consider resolutions regarding a 2.6-mill property tax levy for Fire and EMS services, a public records request policy, and a $50,000 contract with Red Tiger Investments, LLC utilizing American Rescue Plan Act funds. Additional business includes adopting the Butler County Hazard Mitigation Plan, supporting a CRISI rail grant application, and considering supplemental budget appropriations.

• Resolution for a 2.6-mill, 10-year Fire and EMS property tax levy
• Contract with Red Tiger Investments, LLC for $50,000 in ARPA funds for an economic development strategic plan
• Resolution approving the City of Oxford Public Records Request Policy
• Adoption of the Butler County Hazard Mitigation Plan
• First reading of an ordinance amending supplemental appropriations for fiscal year 2024

General

The Police Community Relations & Review Commission will discuss the Butler County Prosecutor’s investigation into a November 2023 use-of-force incident, an external review by independent attorneys, the April 2024 criminal trial, and the police chief’s 2024 training plan. The meeting also includes public comment periods and approval of minutes.

• Review of Butler County Prosecutor’s investigation into November 2023 use-of-force incident
• External review by independent attorneys of the November 2023 incident
• April 2024 criminal trial outcomes related to the incident
• Chief Jones’ 2024 Training Plan presentation
• Public Response period for discussion of the November 2023 incident

The Police Community Relations & Review Commission reviewed the Butler County Prosecutor's investigation, external investigation, and criminal trial related to the November 2023 use-of-force incident involving Devin Johnson, along with Chief Jones' 2024 training plan. No formal decisions were made, but the commission agreed to add a discussion on reporting back to council at its June 6 meeting. Public comments included concerns about evidence handling, video documentation, and qualified immunity.

• Approved agenda (4-0)
• Approved minutes of February 15, 2024 meeting (4-0)
• Agreed to add report-back-to-council topic to June 6 meeting agenda

Planning Commission

The Oxford Planning Commission will hold a public hearing on a conditional use application for a new Tractor Supply Co. store at 5728 College Corner Pike, tabled from the April meeting. They will also consider a zoning text amendment to require a primary residence for transient guest lodging, with a recommendation to table. The meeting includes approval of minutes, public comments, and staff reports.

• PC-2024-01: Conditional use for new Tractor Supply Co. store at 5728 College Corner Pike, applicant MSP Properties of Ohio L.P.
• PC-2024-03: Zoning text amendment to require primary residence for transient guest lodging, with recommendation to table

The Oxford Planning Commission approved a conditional use permit for a new Tractor Supply Co. store at 5728 College Corner Pike, as recommended by staff. The commission also tabled a zoning text amendment that would require a primary residence for transient guest lodging, to be considered at the next meeting. The meeting was otherwise procedural, with no public comments.

• Approved conditional use PC-2024-01 for new Tractor Supply Co. store at 5728 College Corner Pike (7-0)
• Tabled zoning text amendment PC-2024-03 to require primary residence for transient guest lodging (7-0)
• Approved agenda (7-0)
• Approved minutes of April 9, 2024 (7-0)

General

The Oxford Recreation Board is meeting to approve its agenda and minutes, receive reports from Parks and Recreation, Talawanda, and Miami University, and discuss old business including the Merry Day Park Playground Project and 2025 goals. New business includes onboarding new board members and scheduling summer meetings.

• Approval of May 13, 2024 agenda and March 11, 2024 minutes
• Reports from Parks and Recreation, Talawanda, and Miami University
• Merry Day Park Playground Project update
• Discussion of 2025 Goals and Objectives
• New board members and summer meeting schedule

The Oxford Recreation Board met on May 13, 2024, and approved the meeting agenda and the minutes from the March 11, 2024 meeting. Staff reported on successful Epic Cup tournaments, Aquatic Center preparations, and the cancellation of the Bash n Splash tournament due to low enrollment. No formal decisions were made on these reports, but the board discussed future goals and board member changes.

• Approved May 13, 2024 meeting agenda (5-0)
• Approved March 11, 2024 meeting minutes (5-0)

General

The Oxford City Council is holding a regular meeting with a largely procedural agenda. The only substantive item is the approval of minutes from the previous meeting. No resolutions or ordinances are listed for discussion or action.

• Approval of minutes from May 7, 2024 City Council meeting

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider two certificate of appropriateness applications: a pre-application for a new four-story mixed-use building at 110 E High Street and a mural on the east and west walls of the alley at 21-23 E High Street. The meeting also includes approval of minutes, public comments, and updates on historic tours.

• HAPC-2024-06: Pre-application for new four-story mixed-use building at 110 E High Street
• HAPC-2024-07: Certificate of appropriateness for mural on east and west alley walls at 21-23 E High Street
• Approval of minutes from April 10, 2024
• Public comments on agenda and non-agenda items

The Historic and Architectural Preservation Commission approved a certificate of appropriateness for a mural on the alley walls of 21-23 E High Street, with a condition to explore lighting options with the city. The commission also reviewed a pre-application for a new four-story mixed-use building at 110 E High Street, offering feedback but taking no vote.

• Approved mural at 21-23 E High Street (all in favor, with condition to work with city on lighting)
• Reviewed pre-application for 110 E High Street (no vote, feedback only)

City Council

Oxford City Council approved four resolutions for software, EMS billing, IT support, and equipment purchases, and adopted an ordinance for a Duke Energy easement for the BCRTA transit facility. An ordinance amending Uptown District sidewalk uses was introduced on first reading with public comment in opposition. All votes were unanimous (6-0).

• Approved Resolution 7597: Passport Labs parking software subscription, up to $56,110 first year (6-0)
• Approved Resolution 7598: Medicount Management EMS billing services at 5.5% of gross collections (6-0)
• Approved Resolution 7599: NextStep Networking IT support contract, $99,996 for 12 months (6-0)
• Approved Resolution 7600: Parkson Corporation equipment purchase, up to $110,995 (6-0)
• Adopted Ordinance 3765: Duke Energy easement for BCRTA facility electrical infrastructure (6-0)
• Introduced Ordinance amending Uptown District sidewalk uses; no vote taken

General

The Housing Advisory Commission is meeting to approve the agenda and minutes from the March 7, 2024 meeting. They will review officer positions (Chair, Vice Chair, Secretary) and discuss 2025 Council ideas and their budget/resource impact. The agenda is largely procedural with these two discussion items.

• Approval of minutes from March 7, 2024 meeting
• Review of officer positions: Chair, Vice Chair, Secretary
• Discussion of 2025 Council ideas and budget/resource impact

The Oxford Housing Advisory Commission met on May 2, 2024, but did not achieve a quorum, so no votes or formal actions were taken. Members informally discussed which Council-proposed housing goals to prioritize for 2025, including an RFP for 47 acres of mixed-income housing, preventing corporate home purchases, inclusionary zoning, and eviction diversion programs. They also noted ongoing work on a Habitat for Humanity development agreement, subgrant agreements for infrastructure costs, and a zoning rewrite.

• No votes or formal actions taken (quorum not achieved)
• Informally prioritized 2025 housing goals: RFP for 47 acres, corporate purchase prevention, inclusionary zoning, eviction diversion
• Noted ongoing work on Habitat for Humanity Chestnut St. development agreement
• Noted subgrant agreements with Habitat and Cottage Community for $500K each in infrastructure costs

Environmental Commission

The Oxford Environmental Commission is meeting to approve minutes, discuss 2025 research areas and priorities, and review a waste and recycling bid. They will also cover zero waste events, including an eclipse wrap-up and new waste stations, plus updates from members and staff.

• Waste and Recycling Bid
• 2025 Research Areas and Priorities
• Zero Waste Events: Eclipse Wrap Up, New Waste Station(s), Upcoming Events
• Member Updates: City Council, Planning Commission, OPTAB, OCASC

The Oxford Environmental Commission unanimously approved a motion to recommend energy planning, tree canopy protection and expansion, food waste diversion, and green infrastructure as the top 2025 priorities. They also reviewed the waste and recycling bid, requesting that curbside food scrap composting remain in the RFP and that pricing differentiate between mixed and single-item recycling. The commission provided feedback on waste stations, recommending against the Hefty ReNew program and preferring signage that says 'landfill' and 'compost'.

• Approved agenda (unanimous)
• Approved April 3, 2024 minutes (unanimous)
• Recommended 2025 priorities: energy planning, tree canopy, food waste diversion, green infrastructure (unanimous)
• Requested curbside food scrap composting stay in waste/recycling RFP
• Requested recycling pricing differentiate mixed vs. single-item recycling
• Recommended against including Hefty ReNew program in waste stations
• Preferred signage saying 'landfill' and 'compost' on waste stations

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is holding a special meeting to discuss new business, specifically a draft student presentation on Mile Square traffic and pedestrian safety planning and to gather public input. The agenda includes approval of the agenda and adjournment, with no other substantive items listed.

• Draft student presentation on Mile Square traffic and pedestrian safety planning
• Public input on Mile Square traffic and pedestrian safety

Board of Zoning Appeals

The Board of Zoning Appeals will hold a quasi-judicial hearing on a variance request for 207-209 W Collins Street, seeking relief from the maximum front yard coverage rule (Section 1143.03(c)). The board will also elect officers, swear in members, and approve prior meeting minutes. Public comment is not considered testimony at this hearing.

• Variance BZA-2024-01 for 207-209 W Collins Street, applicant Scott Webb Architect
• Election of officers and swearing in of BZA members
• Approval of November 28, 2023 regular meeting minutes

The Board of Zoning Appeals elected Kate Rousmaniere as Chair, Philip Russo as Vice-Chair, and D. Chadwick Smith as Secretary, all by unanimous 5-0 votes. The board approved the November 28, 2023 meeting minutes as written. The only new business item, a variance request at 207-209 W Collins Street, was voluntarily postponed by the applicant and tabled to the May meeting. No other substantive decisions were made.

• Elected Kate Rousmaniere as BZA Chair (5-0)
• Elected Philip Russo as Vice-Chair (5-0)
• Elected D. Chadwick Smith as Secretary (5-0)
• Approved November 28, 2023 meeting minutes (5-0)
• Tabled variance case BZA-2024-01 at 207-209 W Collins Street to May meeting (5-0)

Climate Action Steering Committee

The Oxford Climate Action Steering Committee is meeting to approve its agenda and minutes, then discuss new business including setting 2025 goals, planning future public engagement, and receiving updates from members and staff. The agenda is largely procedural with discussion items rather than final decisions.

• Approval of March 21, 2024 meeting minutes
• Discussion of 2025 goals
• Planning for future public engagement
• Updates from City Council, Planning Commission, OPTAB, Environmental Commission

City Council

The Oxford City Council will consider several resolutions and ordinances, including a $1,000,000 subgrant agreement for affordable housing infrastructure, a mural project with Duke Energy, and a supplemental budget ordinance. The meeting also includes proclamations, appointments, and a discussion of a Use of Force Report by Special Counsel.

• Resolution to accept $1,000,000 ARPA subgrant for affordable housing infrastructure
• Resolution to continue Age-Friendly Oxford initiative for second 5-year cycle
• Resolution for Duke Energy mural at Locust and Spring Street with 10-year upkeep agreement
• Ordinance amending supplemental budget for FY 2024
• Proclamations for Education and Sharing Day, Earth Day, Arbor Day, and National Cities, Towns and Villages Month

Council received and discussed a special counsel report on a police use-of-force incident involving Officer Blauvelt, which found the officer's actions lawful and justified. Council also adopted resolutions to continue Age-Friendly Oxford, accept $1M in ARPA funds for affordable housing infrastructure, and approve a Duke Energy mural agreement. Appointments were made to three boards, and a supplemental budget ordinance was adopted.

• Appointed Remah Dinc to Historic and Architectural Preservation Commission (5-0, 1 absent)
• Appointed Jim Vinch to Environmental Commission (6-0)
• Appointed Matt Wyatt to Board of Zoning Appeals (6-0)
• Adopted Resolution No. 7592 to continue Age-Friendly Oxford for second 5-year cycle (6-0)
• Adopted Resolution No. 7593 authorizing $1M ARPA subgrant agreement for affordable housing infrastructure (6-0)
• Adopted Resolution No. 7594 for Duke Energy mural MOU at Locust and Spring Street (6-0)
• Adopted Resolution No. 7595 approving Butler County Solid Waste Management Plan (6-0)
• Adopted Ordinance No. 3764 supplemental appropriations for FY2024 (6-0)

General

The Oxford City Council is meeting for an executive session to consider appointments to boards and commissions. This is a closed-door discussion, and no other business is listed on the agenda.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

General

The Public Arts Commission of Oxford is meeting to approve the agenda and minutes from the March 11, 2024 meeting. They will discuss updates on the call for art, a haiku timeline, the approach to a substation mural for spring/summer 2025, and a Make and Take collaborative art project for the last Red Brick Friday in the fall. No decisions are noted on the agenda.

• Update on call for art
• Haiku timeline
• Approach to substation mural for spring/summer 2025
• Make and Take collaborative art project for last Red Brick Friday in fall

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider a certificate of appropriateness for alterations to a mixed-use building at 131 W High Street, including venting and roll-up doors. The commission will also hear a presentation on a funding opportunity for historical markers and review previously decided administrative decisions for signs and an awning.

• HAPC-2024-04: Certificate of Appropriateness for alterations to 131 W High Street (venting/roll-up doors)
• William Pomeroy Foundation Marking Funding Opportunity – Legends and Lore presentation
• HAPC-2024-03: Certificate of Appropriateness for new wall sign at 127 W Church Street
• HAPC-2024-05: Certificate of Appropriateness for awning and sign at 48 E Park Place

The Historic and Architectural Preservation Commission approved a certificate of appropriateness for alterations to the 3-story mixed-use building at 131 W High Street, including a rolling door on College Avenue and a bi-fold door on High Street. The commission also formed a subcommittee to apply for a William Pomeroy Foundation grant for an Underground Railroad historical marker. Administrative decisions for a wall sign at 127 W Church Street and an awning/sign at 48 E Park Place were previously decided and not re-voted.

• Approved certificate of appropriateness for doors at 131 W High Street (unanimous)
• Formed subcommittee (Perry, Wagner, Spurlock) to submit grant application for historical marker (unanimous)
• Approved agenda as amended (unanimous)
• Approved minutes of March 13, 2024 (unanimous)

Planning Commission

The Oxford Planning Commission will meet to approve minutes, hear public comments, and consider one new business item: a lot consolidation application for 219 W Walnut Street. A conditional use application for a new Tractor Supply Co. store at 5728 College Corner Pike was voluntarily postponed by the applicant to the May meeting.

• PC-2024-02: Lot consolidation for part of Lot #202, 0.125 acres, at 219 W Walnut Street, applicant Jim Clawson
• PC-2024-01: Conditional use for new Tractor Supply Co. store at 5728 College Corner Pike, postponed to May meeting

The Oxford Planning Commission approved a lot consolidation for 219 W Walnut Street (PC-2024-02), combining part of Lot #202 (0.125 acres) into a more buildable lot. The vote was 5-1, with Chair Corey Watt dissenting. A separate conditional use application for a new Tractor Supply Co. store at 5728 College Corner Pike was voluntarily postponed by the applicant to the May meeting.

• Approved lot consolidation at 219 W Walnut St (5-1)
• Tabled conditional use for Tractor Supply Co. at 5728 College Corner Pike to May meeting (6-0)
• Approved meeting agenda (6-0)
• Approved March 12, 2024 minutes as written (6-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will meet to discuss and prioritize sidewalk gaps in the city. No formal decisions are listed on the agenda, which appears to be procedural.

Environmental Commission

The Oxford Environmental Commission is meeting to approve its agenda and minutes from the March 6th meeting. Under old business, they will discuss Zero Waste Events. New business includes a discussion about the upcoming eclipse, followed by updates from members and staff. The agenda is largely procedural, with the substantive items being the zero waste events and eclipse discussions.

• Discussion of Zero Waste Events
• Discussion of the upcoming eclipse
• Approval of minutes from March 6, 2024 meeting
• Updates from City Council, Planning Commission, OPTAB, and CASC

City Council

Oxford City Council will meet on April 2, 2024, to consider a 12-month moratorium on alley development, declare surplus city property for sale, and hear a presentation on age-friendly initiatives. The council will also review insurance bids, discuss a public restroom proposal for Dr. Martin Luther King Jr. Uptown Park, and address a resolution opposing partisan gerrymandering.

• 12-month moratorium on alley development proposed
• Surplus city property to be advertised and sold at public auction
• Insurance bid of $X accepted for 2024 property and casualty coverage
• Design and cost estimation proposed for permanent public restroom in Dr. Martin Luther King Jr. Uptown Park
• Resolution opposing partisan gerrymandering and supporting 'Citizens Not Politicians' initiative

The Oxford City Council adopted a resolution placing a six-month moratorium on alley development, after amending the original twelve-month proposal. The council also approved resolutions for a public restroom design in Dr. Martin Luther King Jr. Uptown Park, opposing partisan gerrymandering, and accepting an insurance bid. A discussion on the use of force report was rescheduled to April 16.

• Adopted Resolution No. 7587 placing a 6-month moratorium on alley development (6-1, amended from 12 months)
• Adopted Resolution No. 7588 authorizing design and cost proposal for a permanent public restroom in Dr. Martin Luther King Jr. Uptown Park (7-0)
• Adopted Resolution No. 7589 opposing partisan gerrymandering and supporting the 'Citizens Not Politicians' initiative (7-0)
• Adopted Resolution No. 7590 accepting insurance bid from Love Insurance Partners for 2024 property and casualty coverage (7-0)
• Re-appointed Dr. Molly Emmertt to the Butler County Board of Health (7-0)
• Approved consent agenda including surplus property resolution and March 19 minutes (7-0)
• Rescheduled discussion of Use of Force Report by Special Counsel to April 16, 2024

General

Oxford City Council is meeting in executive session only. The agenda has no public business; it covers board and commission appointments and discussion of a complaint investigation against a public employee related to events on November 17/18, 2023, including use of force. No votes or decisions are listed on the public agenda.

• Executive session under O.R.C. 121.22(E)(1) to consider appointments to boards and commissions
• Executive session under O.R.C. 121.22(G)(1) to consider investigation of complaints against a public employee regarding events of November 17/18, 2023 and use of force

Community Improvement Corporation

The Community Improvement Corporation will meet to discuss ongoing economic development projects, including strategic planning and Amtrak updates. The board will also review and vote on applications for local business grants and discuss upcoming placemaking efforts related to the April solar eclipse.

• Vote on local business grant awards
• Review of Economic Development Strategic Plan RFP
• Review of Part Eleven revision RFP
• Discussion of Daycare Forgivable Loan
• Placemaking planning for April 4–8 eclipse

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to discuss merging with the Environmental Commission, setting 2025 council research priorities, and receiving updates from members and staff. The agenda includes approval of minutes from the previous meeting.

• Discussion of merging CASC and Environmental Commission
• 2025 Council Research Areas and CASC Priorities
• Updates from City Council, Planning Commission, OPTAB, Environmental Commission, and community organizations

City Council

Council approved a $770,815 street resurfacing contract with Barrett Paving Materials, Inc. (Resolution 7582, 6-0). They also approved resolutions for a lead service line loan program, a $500,000 trail grant application, and a waiver of water/sewer capacity fees for the transit center. A resolution to waive street closure fees for the Wine & Craft Beer Festival was tabled pending more information from High Street businesses.

• Approved 2024 Street Resurfacing contract with Barrett Paving Materials, Inc. up to $770,815 (6-0)
• Approved Resolution 7583 authorizing WSRLA agreement for 100% of private-side lead service line costs (6-0)
• Approved Resolution 7584 authorizing $500,000 Clean Ohio Trails Fund grant application for Phase V of Oxford Area Trail (6-0)
• Approved Resolution 7585 waiving water and sanitary capacity benefit charges for Butler County Regional Transit Authority's Multimodal Transportation Center (6-0)
• Tabled Resolution 7581 waiving street closure fees for Oxford Wine & Craft Beer Festival until more info gathered from High Street businesses
• Approved consent agenda including fee waiver for Enjoy Oxford's Summer Music Festival street closures (6-0)

General

The Oxford Civil Rights Commission will meet to approve minutes, welcome a new member, and discuss a withdrawn complaint and enforcement of SOGI employment discrimination rules. The meeting is procedural with no formal decisions listed.

• Introduction of new member Suzanne Zazycki
• Discussion of withdrawn complaint received January 12, 2024
• Discussion of EEOC enforcement of SOGI employment discrimination

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission is meeting to approve its agenda and February minutes, discuss 2024 goals for Comprehensive Plan assistance, and handle an administrative decision on a previously decided certificate of appropriateness for a new freestanding sign at 22 N College Avenue. Public comments are welcome on non-agenda items and on the sign application during its consideration.

• HAPC-2024-02, 22 N College Avenue: certificate of appropriateness for new freestanding sign, applicant Signery2
• Comprehensive Plan Assistance – 2024 Goals discussion
• Approval of minutes from February 14, 2024

The Oxford Historic and Architectural Preservation Commission met on March 13, 2024, and took no formal votes on substantive matters. The commission discussed potential 2025 focus areas, including updating historic preservation guidelines, exterior inspections, outdoor dining improvements, and public art projects. They also reviewed 2024 City Council action items and considered routes for historic tours. Administrative approvals for certificates of appropriateness were noted as previously decided.

• Approved meeting agenda (unanimous)
• Approved February 14, 2024 minutes (unanimous)
• Discussed 2025 focus areas: guidelines update, inspections, outdoor dining, public art
• Reviewed 2024 Council action items for HAPC feedback
• Discussed historic tour routes: Coulter-Talawanda Heights, Western College, Uptown
• Noted administrative approval HAPC-2024-02 for sign at 22 N College Avenue
• Adjourned at 6:52 pm (unanimous)

Planning Commission

This is a procedural meeting of the Oxford Planning Commission with no substantive items listed. The agenda includes only call to order, approval of agenda and minutes, public comments on non-agenda items, reports, and adjournment. No decisions or discussions on specific projects are scheduled.

• Approval of minutes from February 13, 2024

General

The Public Arts Commission of Oxford is meeting to approve minutes and discuss new business, including reviewing the second draft of a call for art for a mural, reviewing the Duke substation project and mural funding, and receiving a status update on the Haiku call for art. No final decisions are listed on the agenda.

• Review 2nd draft of call for art for mural
• Review of Duke substation project and mural funding
• Status update on Haiku call for art

The Oxford Public Arts Commission approved the second draft of the call for art for a mural, with amended language pending legal review. The motion was unanimous. The commission also discussed a student bee project, the Duke substation mural timeline, and the Haiku call for art, but took no formal action on these items.

• Approved call for art for mural with amended language pending legal review (unanimous)
• Approved agenda (unanimous)
• Approved minutes of February 12, 2024 meeting (unanimous)

General

The Oxford Recreation Board will meet to approve the meeting agenda and minutes from prior meetings. The board will also review proposals for the Merry Day Park Playground Project and discuss City Council 2024 action items and 2025 research items.

• Review proposals for Merry Day Park Playground Project
• Discuss City Council 2024 action items and 2025 research items

General

The Oxford Environmental Commission is meeting to approve minutes and discuss several items, including a Zero Waste Events Policy, proclamations for Arbor Day and Earth Day, and a potential merger with the Climate Action Steering Committee. The agenda also includes member and staff updates on city council goals, environmental division activities, and Tree City USA status.

• Zero Waste Events Policy discussion
• Arbor Day Proclamation
• Earth Day Proclamation
• Merging Environmental Commission and Climate Action Steering Committee
• 2024 City Council Goals and 2025 Research Areas

General

The Oxford City Council will hold a work session to discuss Fire/EMS services. This is a discussion-only meeting with no formal decisions scheduled.

The Oxford City Council met for a work session on March 5, 2024, to discuss Fire/EMS services, with a presentation by Assistant City Manager Jessica Greene and City Manager Douglas Elliott. No formal decisions or votes were made during the session; the only action was adjournment, which passed unanimously.

• Adjourned work session at 7:29 p.m. (7-0)

City Council

The Oxford City Council is holding its regular meeting, where it will consider a resolution to place a six-month moratorium on new short-term rentals, a resolution to accept technical assistance for EV infrastructure, and a contract amendment for the OATS Phase V trail project. The consent agenda includes routine items such as approving minutes, purchase order certificates, and police property dispositions. A discussion item on amending council rules for public comments is also scheduled.

• Resolution for 6-month moratorium on new short-term rentals
• Resolution authorizing contract amendment with Bayer Becker for OATS Phase V trail design, total cost not to exceed $911,431.00
• Resolution to accept technical assistance from Electrification Coalition for EV infrastructure
• Consent agenda: resolution for then-and-now certificates for purchase orders over $3,000
• Consent agenda: resolutions to retain, sell, or trade unclaimed/surplus police property

General

Oxford City Council will hold a work session to review proposed language changes to the short-term rental ordinance and discuss tracking software for enforcement. No formal decisions are listed on this agenda.

• Discussion on proposed ordinance language changes for short-term rentals
• Review of tracking software for short-term rental enforcement

City Council

The Oxford City Council will hold its regular meeting, including public comments, consent agenda, resolutions, and ordinances. Key actions include adopting 2024 measurable action items for the comprehensive plan, submitting comments on the county solid waste plan, and approving a contract for a culvert replacement on Kehr Road. The council will also hear updates on opioid and mental health grants and discuss a council retreat and public Wi-Fi.

• Resolution to adopt 2024 Measurable Action Items for Comprehensive Plan goals
• Resolution to submit public comment on Butler County Solid Waste Management Plan update
• Resolution to contract with W. G. Stang, LLC for Kehr Road culvert replacement, total cost not to exceed $111,254
• Second reading of ordinance to approve current replacement pages to Oxford Codified Ordinances
• Presentation on HRSA Rural Communities Opioid Response grants

General

The Police Community Relations & Review Commission will hear an update from Chief Jones on the November 18, 2023 use-of-force incident and discuss revisions to the department’s use-of-force policy. The group will also consider moving its August 2024 meeting to September.

• Proposal to shift August 2024 meeting to September 2024
• Chief Jones update on November 18, 2023 Use of Force Incident
• Discussion of Use of Force Policy revisions

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve its agenda and minutes, then hear a presentation from Green Umbrella's regional climate collaborative manager. The committee will also discuss its role moving forward and receive updates from members and staff. This is a regular working meeting with no major decisions or public hearings on the agenda.

• Presentation by Bamidele Osamika, Green Umbrella Regional Climate Collaborative Manager
• Discussion of CASC role moving forward
• Member updates from City Council, Planning Commission, Parking and Transportation Board, and Environmental Commission

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will meet to approve minutes, elect officers, and hold public comment before reviewing a new restroom concept for Uptown and two previously decided exterior modifications.

• Pre-application review of Uptown Restroom Concepts at 2 W High Street
• Certificate of Appropriateness for exterior exhaust fan at 48 E Park Place
• Certificate of Appropriateness for new wall sign at 24 E High Street

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will review updates on transit corridor design, Dana Drive crossing, Amtrak platform, street resurfacing, and a safety project with Miami students. New discussions include sidewalk gaps and 2024 work priorities.

• Status of Transit & Transportation Corridor Design
• Status of Dana Drive crossing of 732
• Status of Amtrak platform
• Status of Annual street re-surfacing program
• Gaps in Sidewalk

General

The Public Arts Commission of Oxford is meeting to approve minutes, discuss the municipal building art reception, and plan the 2024 call for mural art, including potential locations. The agenda is mostly procedural, with the main substantive item being the mural discussion.

• Approval of December 11, 2023 meeting minutes
• Discussion of municipal building art reception
• Discussion of 2024 call for mural art and locations

General

The Oxford Environmental Commission is meeting to approve minutes and discuss several items, including a tree ordinance, 2024 waste station opportunities, and zero waste events. Members will also provide updates from various city boards and committees.

• Discussion of Tree Ordinance (Wright Gwyn)
• 2024 Waste Station Opportunities
• Zero waste events
• Updates from City Council, Planning Commission, Parking and Transportation Board, Climate Action Steering Committee

City Council

The Oxford City Council will hold its regular meeting to approve routine minutes, vote on several resolutions including a $56,685 vehicle purchase, a $50,600 police camera contract, and a $1,000,000 affordable housing proposal. The council will also consider first and second readings of ordinances, including a zoning change for 3.33 acres at 601, 603, and 607 West Chestnut Street.

• Purchase of 2024 Chevrolet Silverado for $56,685 (Fire Chief)
• Five-year police camera contract with Flock Group, Inc. ($50,600 first year, $42,000 annually)
• $1,000,000 affordable housing program proposal to Butler County Commissioners
• $300,000 ARPA grant to Talawanda Oxford Pantry and Social Services (TOPPS) for new facility
• Zoning change for 3.33 acres at 601, 603, and 607 West Chestnut Street (R-1A to R-2A)

General

The Records Commission is meeting to approve its agenda and minutes, and to consider one-time disposal of obsolete records from the Police Division. They will also review certificates of records disposal from multiple city departments. This is a routine administrative meeting with no major policy decisions.

• Approval of minutes from September 9, 2023 meeting
• One-time disposal of obsolete records from Police Division
• Certificates of records disposal from City Manager, Clerk of Council, Community Development, Finance, Fire Division, Parks and Recreation, and Police Division

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions. The agenda contains only roll call, the executive session, and adjournment, with no other business items.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

General

The Oxford Recreation Board is meeting jointly with the Talawanda Recreation, Inc. (TRI) Board. They will hear a report from TRI on the potential new indoor community center project and appoint board positions for 2024. The agenda also includes routine approval of the agenda and minutes from the December 11, 2023 meeting.

• Report from TRI Board on potential new indoor community center project
• Appointment of Board positions for 2024

General

The Community Improvement Corporation is meeting to review and revise the ARPA Fund Economic Development Investment, including an RFP for an economic development strategic plan. They will also discuss the newly launched Tobacco Retail Licensing Program and Local Business Finance Programs, and consider revisions to the In-home Daycare Forgivable Grant. Updates on local businesses, housing, Miami University, and placemaking efforts for the April 2024 eclipse are on the agenda.

• ARPA Fund Economic Development Investment - Part Eleven Review and Revision & RFP
• Economic Development Strategic Plan & RFP review and comment
• Tobacco Retail Licensing Program (launched January 1, 2024)
• Local Business Finance Programs (launched January 8, 2024) - In-home Daycare Forgivable Loan and Façade & Environmental Sustainability Grant Program
• In-home Daycare Forgivable Grant review and revision

City Council

Oxford City Council will decide on housing projects, zoning changes, and cannabis regulations at this meeting. Routine items like minutes and public improvements will also be approved. No major policy debates are scheduled beyond the listed resolutions and ordinances.

• $1,200,000 state grant application for Habitat for Humanity housing at 601, 603, and 607 W. Chestnut St
• $1,395,644.59 bond release for Owl's Landing Subdivision public improvements
• $75,000 grant application for road deicing salt storage upgrades
• Zoning change for 3.33 acres at 601, 603, and 607 W. Chestnut St from R-1A to R-2A
• Ordinance limiting non-medical cannabis dispensaries to two in Oxford

General

The Oxford City Council is holding a work session to discuss proposals for the use of Butler County American Rescue Plan Act (ARPA) funds. This is a discussion item only, with no formal votes or decisions scheduled on the agenda.

• Discussion of proposals for Butler County ARPA fund use

General

The Oxford City Council is meeting for an executive session only, with no public legislative business on the agenda. The sole substantive item is a closed-door discussion, authorized under Ohio law, regarding the investigation and discipline of a public employee. The meeting is expected to begin with roll call and end with adjournment.

• Executive session under OCR 121.22 (G)(1) to discuss investigation and discipline of a public employee

General

The Oxford Housing Advisory Commission will meet to approve minutes from past meetings and discuss two housing-related topics: a follow-up on a request for proposals for a property on Chestnut Street and a review of Ohio’s Tax Credit and Housing Grant Program.

• Follow up on RFP for housing on Chestnut Street
• Discuss Ohio Tax Credit and Housing Grant Program