Oxford public meetings in 2025

City Council

The Oxford City Council will vote on several resolutions, including contracts with police unions, a lease for a new Amtrak passenger platform, and the use of $1 million in ARPA funds for affordable housing infrastructure. They will also consider a first reading of the 2026 salary ordinance and a second reading of a supplemental budget ordinance. The meeting includes public comment periods and a consent agenda with routine items.

• Resolution approving contract with Oxford Police Sergeants and Lieutenants, FOP Lodge 38
• Resolution approving contract with Oxford Police Officers, FOP Lodge 38
• Resolution authorizing lease with CSX Transportation for new Amtrak passenger platform
• Resolution authorizing amended subgrant agreement with Butler County for $1,000,000 ARPA funds for affordable housing infrastructure
• Resolution reallocating $20,000 of ARPA funds to Habitat for Humanity for housing construction

The Oxford City Council approved all resolutions on the agenda, including new contracts with the Fraternal Order of Police Lodge 38 for patrol officers and for sergeants and lieutenants, a cybersecurity policy, a lease with CSX for an Amtrak platform, and agreements for ARPA-funded housing and EMS services. The council also adopted a supplemental budget ordinance and heard a first reading of a 2026 salary ordinance. All votes were unanimous (7-0).

• Adopted cybersecurity policy (Resolution 7770) 7-0
• Approved police patrol contract with FOP Lodge 38 (Resolution 7772) 7-0
• Approved police sergeants and lieutenants contract with FOP Lodge 38 (Resolution 7771) 7-0
• Authorized lease with CSX for Amtrak passenger platform (Resolution 7773) 7-0
• Approved amended ARPA subgrant agreement for $1M affordable housing infrastructure (Resolution 7774) 7-0
• Reallocated $20,000 ARPA funds to Habitat for Humanity for housing construction (Resolution 7775) 7-0
• Authorized EMS agreement with Milford Township (Resolution 7776) 7-0
• Authorized solar PV system agreement with Melink Solar at wastewater plant (Resolution 7777) 7-0

General

Oxford City Council will hold a work session to discuss two planning maps: the Bicycle & Pedestrian Master Plan Priority Corridors Map and the Annual City Streets Pavement Condition Map. No decisions are scheduled; this is an informational discussion.

• Bicycle & Pedestrian Master Plan Priority Corridors Map review
• Annual City Streets Pavement Condition Map review

Council held a work session and received an update on the Bicycle and Pedestrian Master Plan. Council expressed general support for the proposed Phase 1 route plan and directed staff to return with legislation for formal adoption, allowing engineering work and future grant applications to proceed. The Annual City Streets Pavement Condition Map topic was moved to the January 6, 2026, work session. No formal votes were taken on substantive items.

• Directed staff to return with legislation to adopt Phase 1 bike/pedestrian route plan (Chestnut, College, Campus, Sycamore streets)
• Moved Annual City Streets Pavement Condition Map discussion to January 6, 2026 work session
• Entered executive session at 6:00 p.m. for negotiations and security discussions (7-0)
• Returned from executive session at 6:35 p.m. (7-0)
• Adjourned at 7:10 p.m. (7-0)

General

The Oxford City Council is meeting in executive session to discuss employee compensation and other terms of employment, as well as security arrangements and emergency response protocols. No public decisions are expected, as the agenda is limited to roll call, executive session, and adjournment.

• Executive session under O.R.C. 121.22(G)(4) for public employee negotiations
• Executive session under O.R.C. 121.22(G)(6) for security arrangements and emergency response protocols

General

The Oxford Civil Rights Commission will meet to approve minutes from its September 2025 meeting and hear a presentation from a student group conducting a city accessibility study. No decisions are scheduled.

General

The Oxford Public Arts Commission will meet to review submitted haiku poems for the Haiku On Ice event, receive an update on the Call for Art for the Oxford Municipal Building exhibit, discuss plans for a mural and mural class at Duke, and plan the 2026 Toni Morrison Celebration. The meeting is procedural with no formal decisions listed.

• Review of Haiku On Ice Submissions
• Update on Call for Art: Oxford Municipal Building Exhibit
• Discussion of Duke Mural and Mural Class
• Discussion of Toni Morrison 2026 Celebration

The Oxford Public Arts Commission reviewed 156 Haiku on Ice submissions and selected 18 finalists (10 adult, 8 youth) for installation in local businesses in January. The commission decided to keep the December 10 deadline for the Municipal Building art call, form a subcommittee for the Duke mural project, and discussed plans for the Toni Morrison 2026 celebration.

• Selected 18 finalist poems for Haiku on Ice (10 adult, 8 youth)
• Kept December 10 deadline for Municipal Building art call
• Formed subcommittee for Duke mural project with staff attendance
• Discussed Toni Morrison 2026 celebration focus and partnerships

General

The Oxford Recreation Board is meeting to approve minutes, hear public comment, and receive a presentation from a Miami University capstone project on equitable access to parks. They will also discuss project updates, events, and a request for proposals for a Parks Master Plan.

• Miami University Geography 442 Capstone Project: Equitable Access To Parks
• Parks Master Plan RFP
• OPRD Project Updates
• Events and Programs
• Approval of minutes from November 13 and September 8, 2025

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to review and approve a draft route plan for the Preliminary Bike & Pedestrian Master Plan Project. The agenda includes only this item under old business, with no new business listed.

• Review and approval of draft route plan for Preliminary Bike & Pedestrian Master Plan Project

Housing Advisory Commission

The Housing Advisory Commission is meeting to approve its agenda and minutes from the October 2nd meeting. The main items are welcoming new members and hearing a guest speaker from Housing Opportunities Made Equal. No decisions or proposals are listed on the agenda.

• Approval of minutes from October 2, 2025 meeting
• Welcome new members
• Guest speaker from Housing Opportunities Made Equal

The Oxford Housing Advisory Commission met on December 4, 2025, and approved the agenda and minutes from the October 2, 2025 meeting. The commission welcomed Roxanne Ornelas as the new City Council Representative for 2026. A guest speaker from Housing Opportunities Made Equal (HOME) of Greater Cincinnati presented on fair housing laws, tenant advocacy, and local housing barriers. No formal decisions or votes on policy were made during the meeting.

• Approved meeting agenda (motion by Ornelas, second by Pitts)
• Approved minutes from October 2, 2025 meeting (motion by Loucas, second by Ornelas)
• Welcomed Roxanne Ornelas as new City Council Representative for 2026
• Heard presentation from HOME on fair housing services and local housing barriers

Environmental Commission

The Oxford Environmental Commission will meet to approve minutes, hear a student presentation on recommended changes to the city's street tree list, and appoint a chair and vice chair. The agenda also includes routine updates from members and staff. No other substantive decisions are listed.

• Student presentation on recommended changes to Oxford's Street Tree List
• Appointment of Environmental Commission Chair and Vice Chair
• Approval of November 5th 2026 minutes

City Council

The Oxford City Council is holding its regular meeting with a consent agenda, resolutions, and ordinances. The most notable item is a resolution to waive parking meter fees citywide from December 15, 2025, to January 10, 2026, while keeping time limits. The council will also hold first and second readings of supplemental budget ordinances for fiscal year 2025.

• Resolution to waive parking meter fees citywide from Dec 15, 2025 to Jan 10, 2026 (time limits remain)
• First reading: Ordinance amending supplemental budget ordinance No. 9 for FY2025 appropriations
• Second reading: Ordinance amending supplemental budget ordinance No. 8 for FY2025 appropriations
• Consent agenda: approval of minutes from Nov 18 and Nov 24 meetings
• Consent agenda: resolution approving then-and-now certificates for purchase orders over $3,000

The council approved a resolution waiving parking meter fees citywide from Dec 15, 2025, to Jan 10, 2026, while keeping time limits in effect. It also adopted a supplemental budget ordinance (No. 3849) for fiscal year 2025 and approved appointments to boards and commissions. All votes were unanimous (7-0).

• Adopted Resolution No. 7766 waiving parking meter fees Dec 15-Jan 10 (7-0)
• Adopted Ordinance No. 3849, Supplemental Budget Ordinance No. 8 (7-0)
• Approved appointments: Jim Squance to Police Community Relations and Review Commission, Becky Mathers and Barbara Smyth to Environmental Commission (7-0)
• Approved consent agenda including minutes and purchase order certificates (7-0)

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions. The agenda contains only roll call, the executive session, and adjournment, with no public discussion or action items listed.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

Board of Zoning Appeals

The Board of Zoning Appeals will hold a quasi-judicial hearing on an administrative appeal (BZA-2025-03) by Jack F. Grove regarding the replacement of changeable marquee signs with electronic message boards at 36 E. High Street, under Section 1137.10(c). The board will also approve minutes from the September 23, 2025 regular meeting. Public comment is not considered testimony and will not be heard.

• Administrative appeal BZA-2025-03 for 36 E. High Street regarding electronic message boards
• Approval of September 23, 2025 meeting minutes

General

The Oxford City Council will hold an organizational meeting to swear in four new council members and elect a mayor and vice-mayor for the 2025 term. The meeting will also include appointments to city boards and commissions.

• Swearing in of Amber Franklin, Alex French, Roxanne Ornelas, and Jim Vinch
• Election of Mayor and Vice-Mayor
• Council appointments to Boards & Commissions

The Oxford City Council held its organizational meeting, swore in four newly elected members, and unanimously elected Michael Smith as mayor and Alex French as vice-mayor. Council also approved appointments to various boards and commissions, including the Planning Commission, Recreation Board, and Housing Advisory Commission. The meeting included an executive session to consider appointments, and all votes were unanimous (7-0).

• Approved meeting agenda (7-0)
• Swore in new council members Amber Franklin, Alex French, Roxanne Ornelas, and Jim Vinch
• Entered executive session to consider board and commission appointments (7-0)
• Elected Michael Smith as mayor (7-0)
• Elected Alex French as vice-mayor (7-0)
• Approved appointments to boards and commissions, including Planning Commission, Recreation Board, and Housing Advisory Commission (7-0)
• Adjourned meeting at 7:37 p.m. (7-0)

General

The Police Community Relations & Review Commission is meeting to approve minutes, hear public comments, and discuss community relations ideas. Updates from Chief Jones and remarks from commission members are also on the agenda. The meeting is largely procedural, with the main substantive item being the discussion of community relations ideas.

• Approval of May 15, 2025 meeting minutes
• Discussion of community relations ideas
• Updates from Chief Jones
• Future meeting scheduled for February 19, 2026

Climate Action Steering Committee

The Climate Action Steering Committee will meet to approve the minutes from August 1, 2025, receive the annual sustainability goals update, discuss proposed goals for 2026 and 2027, and hear brief updates from its member bodies. No formal decisions are listed on this agenda.

• Approval of August 1, 2025 meeting minutes
• Annual Sustainability Goals Update
• Discussion of 2026 and 2027 goals

City Council

The Oxford City Council will vote on several contracts and resolutions, including a water main replacement, a playground construction, and an IT services agreement. They will also consider a road maintenance agreement with Butler County and a grant for event safety equipment. The agenda includes first and second readings of ordinances related to the 2026 budget, fees, and salaries.

• Resolution to contract with Nextstep Networking for IT managed services, $283,631.40 for 12 months
• Resolution to accept bid from Elam's Excavating for High Street water main replacement, $185,933.04 (total not to exceed $204,526.34)
• Resolution to contract with DWA Recreation for CDBG playground replacement at Oxford Community Park, not to exceed $112,043.00
• Resolution to apply for 2025 State Homeland Security Grant of $353,500 for event safety barricades and weapon screening tools
• Ordinances for FY2026 appropriations, fees, and salaries

The Oxford City Council unanimously adopted the 2026 appropriations budget, budgeted advances, budgeted transfers, fees and charges, and employee salaries ordinances. The council also approved six resolutions, including a road maintenance agreement with Butler County, a water main replacement project, a playground replacement, an athletic field marking robot, a legal services agreement, and a homeland security grant application. All votes were 7-0.

• Adopted 2026 appropriations budget Ordinance No. 3844 (7-0)
• Adopted budgeted advances Ordinance No. 3845 (7-0)
• Adopted budgeted transfers Ordinance No. 3846 (7-0)
• Adopted 2026 fees and charges Ordinance No. 3847 (7-0)
• Adopted 2026 employee salaries Ordinance No. 3848 (7-0)
• Approved road maintenance agreement with Butler County for Riggs, Brookville, Fairfield, and Contreras Roads (Resolution 7759, 7-0)
• Approved $204,526.34 High Street water main replacement with Elam's Excavating (Resolution 7760, 7-0)
• Approved $112,043 CDBG playground replacement at Oxford Community Park (Resolution 7761, 7-0)

General

The Oxford City Council is meeting in executive session to prepare for, conduct, or review negotiations with public employees concerning compensation or other terms of employment. This is a closed session, and no other business is listed on the agenda.

• Executive session under O.R.C. 121.22 (G)(4) for public employee negotiations

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider a Certificate of Appropriateness for a sign modification at 36 East High Street (Brick Street Bar), and receive an update on the Design Guidelines and Preservation Plan. Public comments are welcome on non-agenda items and on the sign application.

• Certificate of Appropriateness for sign modification at 36 East High Street (Brick Street Bar), applicant Mark Weisman, agent Vince Klusty
• Update on Design Guidelines and Preservation Plan progress

The Historic and Architectural Preservation Commission approved a Certificate of Appropriateness for a sign modification at 36 East High Street (Brick Street Bar), allowing an LED display on the existing marquee. The approval includes conditions requiring static signage, no scrolling or moving images, illumination adjustments to reduce distraction, and adherence to the traditional character of the marquee. The decision was unanimous (4-0).

• Approved Certificate of Appropriateness for sign modification at 36 E High Street (4-0)
• Condition: Static signage only
• Condition: No scrolling marquee or moving images
• Condition: Illumination adjustment as recommended by sign installer
• Condition: Attempted adherence to traditional character of the marquee

Planning Commission

The Oxford Planning Commission is meeting to discuss updates to the Unified Development Code, the Bike & Pedestrian Master Plan, and the BCRTA West Chestnut Street Station. These are informational updates, not final decisions. Public comments on non-agenda items are welcome.

• Unified Development Code Update
• Bike & Pedestrian Master Plan Update
• BCRTA West Chestnut Street Station Update

The Oxford Planning Commission met and approved the agenda and the minutes from August 12, 2025. The rest of the meeting consisted of informational updates on the Unified Development Code, the Bike & Pedestrian Master Plan, and the BCRTA West Chestnut Street Station, with no substantive decisions made.

• Approved meeting agenda (7-0)
• Approved minutes of August 12, 2025 (7-0)
• Adjourned at 8:22 p.m. (7-0)

General

The Oxford Parking & Transportation Board subcommittee is meeting to discuss the preliminary 2026 street resurfacing plan. No decisions are listed on the agenda; the item is for discussion only.

• Discussion of preliminary 2026 street resurfacing

General

The Oxford Recreation Board is meeting to approve the agenda and minutes from previous meetings, hear public comment, and discuss old business including park improvements. New business includes updates on OPRD projects and upcoming events and programs, followed by administrative reports. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Approval of agenda for November 13, 2025 meeting
• Approval of minutes from September 8, 2025 meeting
• Discussion of park improvements
• OPRD project updates
• Events and programs discussion

The Oxford Recreation Board met on November 10, 2025, but lacked a quorum, so no formal votes were taken on the agenda or minutes. Staff reported on several park projects: concrete pads poured for ballfield dugouts, a bid awarded to DWA Recreation for a small playground (pending council approval), and a field-marking robot purchase proposed at $39,000 (also pending council approval). The board discussed redirecting CDBG funds to build a concrete skate park in 2027, and a master plan for the park system with TRI matching funds.

• Agenda approval deferred due to no quorum
• Minutes approval deferred due to no quorum
• Bid for small playground at Oxford Community Park awarded to DWA Recreation (pending council approval)
• Field-marking robot purchase proposed at $39,000 over 3 years (pending council approval)
• CDBG funds redirected from dog park shelter and Leonard Howell playground to concrete skate park (discussed)
• Master plan for park system with TRI matching $50,000 (discussed, pending budget approval)

Environmental Commission

The Oxford Environmental Commission is meeting to discuss several environmental initiatives, including a solar project at the wastewater treatment plant, a deer management program, and revisions to the tree list. The agenda also includes updates from members and staff on recycling expansion and other ongoing efforts.

• WWTP Solar Project
• Deer Management Program
• Tree List Revisions
• Recycling Expansion
• Class Project Presentations

The Environmental Commission met and approved the agenda and prior minutes unanimously. Staff provided updates on the WWTP solar project, deer management (including a new contract with White Buffalo), and tree list revisions, but no substantive policy decisions were made. The commission also noted Chair Ralinovsky's upcoming departure.

• Approved agenda (unanimous)
• Approved September 3, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Oxford City Council is meeting to consider routine consent items and hold first readings of ordinances establishing the 2026 budget, including appropriations, advances, transfers, fees, and salaries. A second reading will address a new chapter prohibiting source-of-income discrimination in housing and a supplemental budget ordinance for 2025. The agenda is largely procedural, with public comment periods and a swearing-in ceremony for a new police officer.

• First reading: 2026 appropriations ordinance
• First reading: 2026 fees and charges ordinance
• First reading: 2026 salaries and benefits ordinance
• Second reading: new Chapter 746 prohibiting source-of-income discrimination in housing
• Resolution declaring city property surplus for auction or scrap

The Oxford City Council unanimously adopted Ordinance No. 3842, adding a new chapter to the city code prohibiting source-of-income discrimination in housing, with penalties. The council also approved the consent agenda, including surplus property sale authorization, and held first readings on several 2026 budget ordinances. No other substantive decisions were made.

• Adopted Ordinance No. 3842 prohibiting source-of-income discrimination in housing (7-0)
• Adopted Ordinance No. 3843 supplemental appropriations for FY2025 (7-0)
• Approved consent agenda including surplus property sale authorization (7-0)
• Held first readings on 2026 appropriations, advances, transfers, fees, and salaries ordinances

General

The Oxford City Council is meeting in executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, as permitted by Ohio law. No other business is on the agenda.

• Executive session under O.R.C. Section 121.22 (G)(1) for personnel matters

General

The Oxford Parking & Transportation Board will approve minutes from previous meetings, receive an update on the Bicycle and Pedestrian Master Plan, and discuss preliminary 2026 street resurfacing project areas. The board will also consider recommending that Council direct staff to create a 0-3 year advance notice of potential streets for resurfacing based on a conditions index.

• Discussion of preliminary 2026 street resurfacing project areas
• Resolution recommendation to Council to direct staff to create 0-3 year advance notice of potential streets for resurfacing based on conditions index
• Update on Bicycle and Pedestrian Master Plan
• Approval of July 14 and August 18 meeting minutes

City Council

Oxford City Council will consider several resolutions, including zoning buffers for a proposed 157-acre annexation from Oxford Township and a $180,000 Community Development Block Grant application for a new skatepark. The meeting also includes first and second readings of ordinances, such as a new source-of-income housing discrimination rule and a variance code update.

• Resolution on zoning buffers for 157.217-acre annexation from Oxford Township
• Resolution authorizing $240,577.42 bond release and $123,569.81 new bond for Heritage Vineyard Subdivision public improvements
• Resolution applying for up to $180,000 Community Development Block Grant for a new skatepark with $110,000 match
• First reading of ordinance adding Chapter 746 to prohibit source-of-income discrimination in housing
• Second reading of ordinance repealing and replacing variance rules to comply with Ohio case law

General

The Oxford City Council will convene an executive session to discuss appointments to local boards and commissions under Ohio Revised Code 121.22(G)(1). No public votes or decisions are scheduled for this meeting.

General

The Municipal Records Commission is meeting to approve its agenda and minutes from the January 21, 2025 meeting, and to consider certificates of records disposal from the Service Department, Police Division, and Parks and Recreation Department. This is a routine administrative meeting with no major policy decisions.

• Approval of minutes from January 21, 2025 meeting
• Certificate of Records Disposal for Service Department
• Certificate of Records Disposal for Police Division
• Certificate of Records Disposal for Parks and Recreation Department

General

The Oxford Public Arts Commission will meet to approve minutes from its September meeting and discuss updates on public art projects, including a parking garage mural, a haiku contest, and a 2026 art exhibit. The group will also finalize a memorandum of understanding for a substation mural and plan next steps for an art tour guide.

• Update on Parking Garage Mural project
• Call for Poetry: Haiku on Ice discussion
• Municipal Building Call for Art for 2026 Exhibit
• Finalize Duke Substation Mural MOU
• Next Steps on Art Tour Guide

General

The Oxford Recreation Board is meeting to approve the agenda and minutes, hear public comment, and discuss old and new business. Old business covers park improvements, while new business includes OPRD project updates and events and programs. The meeting also includes administrative reports from Parks and Recreation and the Rec Board.

• Park Improvements
• OPRD Project Updates
• Events and Programs
• Parks and Recreation Administrative Report
• Rec Board Administrative Report

General

The Community Improvement Corporation is meeting to review two Sustainable Oxford grant applications and receive updates on economic development projects. The board will also discuss strategic planning, site readiness, and partnerships.

• Sustainable Oxford Grant Application Review: College Artisan's Shop HVAC project
• Sustainable Oxford Grant Application Review: Oxford Residential and Miami Student Rentals window replacement
• Economic Development Strategic Plan and Research Projects Updates
• BC Land Bank and EPA Grants, OXD Airport, College@Elm, and Western Knolls updates
• Childcare, Talawanda Partnership, and placemaking updates

City Council

The Oxford City Council will hold a regular meeting with public comments, consent agenda, resolutions, and ordinances. Key items include a resolution to consent to an annexation, a contract for deer population control, a development agreement for housing at 5234 Hester Rd, and a $517,755 contract for a new restroom in Martin Luther King, Jr. Memorial Park. The council will also hold first readings on a variance ordinance and a land sale to Duke Energy, and a second reading on supplemental appropriations.

• Resolution consenting to annexation of territory to the City of Oxford
• Resolution authorizing contract with White Buffalo, Inc. for deer population control
• Resolution authorizing development agreement for Inclusive Housing Resources at 5234 Hester Rd
• Resolution authorizing contract not to exceed $517,755 with Leo J. Brielmaier Company for restroom at MLK Memorial Park
• Ordinance authorizing sale of .84 acres on Millville Oxford Road to Duke Energy

Oxford City Council unanimously approved all six resolutions on the agenda, including a $517,755 contract for a new public restroom at Martin Luther King, Jr. Memorial Park, a development agreement with Inclusive Housing Resources at 5234 Hester Rd., and a deer population control contract with White Buffalo, Inc. Council also adopted a supplemental budget ordinance for FY2025 and heard first readings on a variance code update and a land sale to Duke Energy. Public comments focused on the skate park closure and sidewalk lighting near Miami University.

• Adopted Resolution 7745 consenting to annexation of territory (5-0)
• Adopted Resolution 7746 authorizing assessment list filing and public notice (5-0)
• Adopted Resolution 7747 supporting Ohio Public Works Commission grant application for road improvements (5-0)
• Adopted Resolution 7748 authorizing deer population control contract with White Buffalo, Inc. (5-0)
• Adopted Resolution 7749 authorizing development agreement with Inclusive Housing Resources at 5234 Hester Rd. (5-0)
• Adopted Resolution 7750 authorizing $517,755 contract with Leo J. Brielmaier Company for MLK Park restroom (5-0)
• Adopted Ordinance 3839 supplemental appropriations for FY2025 (5-0)
• Approved consent agenda including minutes and purchase order certificates (5-0)

General

The Oxford City Council is holding a work session to review and discuss the 2026 Fee Ordinance. No votes are scheduled; the item is for discussion only. The rest of the agenda is procedural roll call and adjournment.

• Review and discussion of the 2026 Fee Ordinance

General

The Oxford City Council is holding a work session to review and discuss the City Manager's proposed 2026 operating budget. No votes or decisions are scheduled; the agenda contains only this discussion item along with roll call and adjournment.

• Review and discussion of the City Manager's Proposed 2026 Operating Budget

The Oxford City Council held a work session to review the City Manager's proposed 2026 operating budget. The presentation covered fund types, general fund and special revenue funds, debt service, capital projects, enterprise, internal service, and fiduciary funds. No formal decisions were made; the session was for discussion only.

• Reviewed proposed 2026 operating budget (no vote)
• Adjourned at 7:57 p.m. (5-0)

General

This is the third community input session about the closure of the Oxford Skate Park. Attendees will learn the details behind the closure and share ideas for the future. The agenda is discussion-only, with no formal decisions or votes scheduled.

• Community input session on Oxford Skate Park closure
• Discussion of future ideas for the skate park

General

This is a virtual community input session about the closure of the Oxford Skate Park. Attendees will learn the details behind the closure and share ideas for the future of the site.

• Community input session on Oxford Skate Park closure
• Virtual meeting at TRI Community Center, 6025 Fairfield Road

Housing Advisory Commission

The Housing Advisory Commission will meet to approve minutes and continue discussing long-term sheltering needs in Oxford. They will also begin discussion on an upcoming Source of Income Discrimination Ordinance. The meeting is scheduled for October 2, 2025, at 5:00 PM.

• Continued discussion of long-term sheltering needs in Oxford
• Upcoming Source of Income Discrimination Ordinance

The Oxford Housing Advisory Commission endorsed the intent of a draft ordinance prohibiting housing discrimination based on source of income, pending further review. The commission also directed staff to focus on permanent supportive housing for long-term sheltering and received updates on the Empower Me Living development agreement and Habitat for Humanity's funding request.

• Endorsed intent of source-of-income discrimination ordinance (motion passed)
• Directed staff to focus on permanent supportive housing research and projects
• Asked OASH/Faith coalition to lead cold shelter and report on operations
• Requested Oxford Vineyard Church report on cold shelter expenditures and demographics
• Approved agenda with added update on Habitat and Empower Me Developments
• Approved minutes with correction to Jock Pitts' name

General

The TRI Community Center will host a session to discuss the details surrounding the closure of the Oxford Skate Park. Residents are invited to share ideas regarding the future of the facility.

• Public discussion on Oxford Skate Park closure
• Community input session for future planning

Board of Zoning Appeals

The Board of Zoning Appeals will hold a quasi-judicial hearing on three items: two variance requests for wall and directional signs at 5720 College Corner Pike and 13 E High Street, and an administrative appeal regarding replacement of changeable marquee signs with electronic message boards at 36 E. High Street. The board will take sworn testimony and issue decisions.

• BZA-2025-02: Variance for number of wall signs and directional sign square footage at 5720 College Corner Pike
• BZA-2025-03: Administrative appeal to replace changeable marquee signs with electronic message boards at 36 E. High Street
• BZA-2025-04: Variance to allow a wall sign positioned more than 18 feet above adjacent ground at 13 E High Street

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is holding a public review and comment session on the draft Bike & Pedestrian Master Plan. This is the only substantive item on the agenda, under old business. The board will also approve the agenda and adjourn.

• Public review and comment on Draft Bike & Pedestrian Master Plan

City Council

The Oxford City Council will hold a regular meeting with public comments, consent agenda, resolutions, and ordinances. Key actions include authorizing an amended agreement for Amtrak rail station platform plans, recommending community assistance funding, and a $70,000 grant to Oxford Vineyard Church for an emergency cold shelter. The council will also consider first reading of a supplemental budget ordinance and second readings on dissolving the Student Community Relations Commission, rezoning 18 acres at 1701 Lake Forest Drive, approving a 34-lot subdivision, and a conditional use for a golf simulator.

• Resolution to amend AECOM agreement for Amtrak rail station platform construction plans
• Resolution recommending Community Assistance Funding disbursement in 2026 budget
• Resolution authorizing $70,000 grant to Oxford Vineyard Church for emergency cold shelter
• Ordinance to rezone 18 acres at 1701 Lake Forest Drive from R-4 to R-2A
• Ordinance approving preliminary subdivision 'Lake Forest Cove' for 34 single-family lots

Oxford City Council approved a $70,000 grant to Oxford Vineyard Church for an emergency cold shelter, rezoned 18 acres at 1701 Lake Forest Drive from R-4 to R-2A, and approved a preliminary subdivision for 34 single-family lots. The council also dissolved the Student Community Relations Commission and approved a conditional use for a golf simulator facility. All votes were unanimous (6-0).

• Approved $70,000 grant to Oxford Vineyard Church for emergency cold shelter (6-0)
• Rezoned 18 acres at 1701 Lake Forest Drive from R-4 to R-2A (6-0)
• Approved preliminary subdivision 'Lake Forest Cove' for 34 single-family lots (6-0)
• Dissolved Student Community Relations Commission (6-0)
• Approved conditional use for golf simulator at 10 N Beech Street (6-0)
• Authorized amendment to AECOM agreement for Amtrak station platform (6-0)
• Approved Community Assistance Funding disbursement for 2026 budget (6-0)

General

The Oxford City Council is holding a work session to discuss commercial and multi-family recycling. This is a discussion item only, with no formal votes or decisions scheduled on the agenda.

• Discussion of Commercial and Multi-Family Recycling

The Oxford City Council held a work session to discuss recycling options for commercial and multifamily properties. Staff and the Environmental Commission will review recycling mandate legislation by June 2025 and make a recommendation to the Council. No formal decisions were made; the session was for discussion and public comment only.

• No formal decisions made; discussion only
• Staff and Environmental Commission to review recycling mandate legislation by June 2025
• Council provided guidance for next steps on recycling project

General

The Oxford City Council will meet for an executive session to discuss pending and threatened litigation under Ohio Revised Code Section 121.22(G)(3). No public votes or decisions are scheduled for this meeting.

General

The Oxford Civil Rights Commission will meet on September 11, 2025, at the Municipal Building to approve past minutes, introduce new members, and discuss old business regarding the role of the commission. The agenda also includes a new business discussion on the Title VI Plan.

• Title VI Plan Discussion
• Discussion on the Role of the Civil Rights Commission
• Introduction of New Members
• Approval of minutes from March 14, 2024
• Approval of meeting summary from August 15, 2024

The Oxford Civil Rights Commission approved a motion to conduct a self-evaluation and transition plan every 3 years to ensure ADA/504 compliance. They also discussed the commission's role, potential name change, and Title VI Plan updates, including making complaint forms available online and by mail. No other substantive decisions were made.

• Approved motion to conduct self-evaluation and transition plan every 3 years for ADA/504 compliance (4-0)
• Approved agenda (4-0)
• Approved minutes from March 14, 2024 meeting (4-0)
• Adjourned at 4:43 pm (4-0)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider a Certificate of Appropriateness for a sign modification at 36 East High Street (Brick Street Bar) and continue reviewing draft Historic District Design Guidelines. Public comments are welcome on non-agenda items and on the sign application during its consideration.

• Certificate of Appropriateness for sign modification at 36 East High Street, Brick Street Bar (applicant Mark Weisman, agent Vince Klusty of Klusty Sign Associates)
• Review and discussion of draft Historic District Design Guidelines

The Historic and Architectural Preservation Commission postponed the Certificate of Appropriateness for a sign modification at 36 East High Street (Brick Street Bar) to the November meeting at the applicant's request. The Commission also established a subcommittee to review the draft Historic District Design Guidelines, which have not been updated in 30 years. No other substantive decisions were made.

• Postponed Brick Street Bar sign modification case to November (unanimous)
• Approved agenda as amended (unanimous)
• Approved July 9, 2025 minutes as written (unanimous)
• Established subcommittee for Design Guidelines review (Miller, Spurlock, Stryffe)

General

The Oxford City Council Community Assistance Grant Sub-Committee is meeting to approve minutes from a previous meeting and to review a new 2025 request as well as 2026 Community Assistance Grant applications. No decisions are made at this meeting; it is a review and discussion session.

• Approval of minutes from September 10, 2024, sub-committee meeting
• Review of new 2025 grant request
• Review of 2026 Community Assistance Grant applications

General

The Oxford Recreation Board is meeting to approve the agenda and minutes from the previous meeting, hear public comment, and discuss old and new business. Key items include updates on 2025 projects, park improvements, and upcoming OPRD events, along with administrative reports.

• 2025 Project Updates
• Park Improvements
• Upcoming OPRD Events
• Parks and Recreation Administrative Report
• Rec Board Administrative Reports

The Oxford Recreation Board met on September 8, 2025, and approved the agenda and minutes from the August 11 meeting. No public comments were made. Staff provided updates on upcoming projects, including a playground replacement funded by a CDBG grant, ball field improvements, and a pool leak investigation. No formal decisions were made on these items.

• Approved agenda for September 8, 2025 (3-0)
• Approved minutes from August 11, 2025 (3-0)

General

The Oxford City Council is holding a work session to review and discuss the proposed Five-Year Capital Improvement Plan for 2026-2030. This is a discussion item only, with no formal votes scheduled. The agenda contains no other business beyond roll call and adjournment.

• Review and discuss proposed Five-Year Capital Improvement Plan 2026-2030

The Oxford City Council held a work session to review and discuss the proposed Five-Year Capital Improvement Plan for 2026–2030. City Manager Douglas R. Elliott Jr. presented a plan for capital equipment purchases and projects, funded through funds 140 and 141, which will be incorporated into the City Manager's Proposed Budget. No formal decisions were made; the session was for discussion only, and the council adjourned at 7:38 p.m.

• Reviewed proposed Five-Year Capital Improvement Plan 2026-2030 (discussion only)
• Adjourned at 7:38 p.m. (voice vote, 6-0)

General

The Public Arts Commission of Oxford is holding its regular meeting to approve minutes and discuss new business, including a call for haiku for 'Haiku on Ice', a traffic light mast idea, an update on the Duke Substation mural collaboration with Miami Mural Class, and alternative approaches for future mural calls. No votes or decisions are noted in the agenda.

• Call for Haiku: Haiku on Ice
• Traffic Light Mast Idea
• Update on Duke Substation Mural: Miami Mural Class Collaboration
• Alternative Approaches to Future Calls for Murals/Art

The Oxford Public Arts Commission approved its agenda and minutes, and discussed several upcoming projects. No formal votes were taken on substantive matters; the meeting focused on updates and planning for a parking garage mural, a haiku contest, traffic light art, a Duke substation mural, and future art calls.

• Approved agenda as amended (motion by Therese, second by Carole)
• Approved minutes from August 11th meeting (motion by Amber, second by Joe)
• Approved motion to adjourn at 6:16 PM (motion by Joe, second by Carole)

Housing Advisory Commission

The Oxford Housing Advisory Commission is meeting to approve minutes, introduce a new member, and elect a new chair. They will also hear a presentation from a housing stability specialist, receive updates on Legal Aid, the cold shelter, and the 47-acre project, and discuss long-term sheltering.

• Introduction of new Housing Advisory Commission member
• Election of new chair
• Presentation from Chase Walter, Housing Stability Specialist with TOPSS
• Cold Shelter Update
• 47 Acre Update

Environmental Commission

The Oxford Environmental Commission will meet to approve the August minutes and discuss the commercial recycling mandate as old business. The agenda also includes updates from members and staff, with no other major decisions listed.

• Approval of August 6, 2025 meeting minutes
• Discussion of commercial recycling mandate
• Member updates from City Council, Planning Commission, OPTAB, and Climate Action Steering Committee
• Staff updates

City Council

The Oxford City Council will hold its regular meeting on September 2, 2025, at 7:30 PM. The agenda includes procedural items, public comments, and discussions on appointments, a CARES program presentation, and an Amtrak project. Key decisions involve first readings of ordinances, including zoning changes for 18 acres at 1701 Lake Forest Drive, a preliminary subdivision named 'Lake Forest Cove,' and a conditional use for a golf simulator facility at 10 N Beech Street.

• Dissolve the Student Community Relations Commission (SCRC) via ordinance repeal
• Rezone ~18 acres at 1701 Lake Forest Drive from R-4 to R-2A
• Approve preliminary subdivision 'Lake Forest Cove' with 34 single-family lots on 17.947 acres
• Approve conditional use for golf simulator indoor entertainment facility at 10 N Beech Street
• Accept tax levies as determined by Butler County Budget Commission

General

The Oxford City Council is holding a work session to discuss the City of Oxford Solar Projects. This is a discussion item only, with no formal votes or decisions scheduled.

• Discussion of the City of Oxford Solar Projects

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions. The agenda includes roll call, the executive session, and adjournment. No other business is listed.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

Board of Zoning Appeals

The Board of Zoning Appeals will hold a regular meeting to approve minutes, elect a vice chair, and consider amendments to its rules of procedure. No public hearings or specific zoning cases are listed on this agenda.

• Approval of June 24, 2025 regular meeting minutes
• Election of Vice Chair
• Amendments to BZA Rules of Procedure

The Oxford Board of Zoning Appeals approved amendments to its Rules of Procedure as recommended by staff, with three exceptions: adding the word 'directly' to Section 2(a), changing 'four days' to 'seven days' in Section 2(b), and endorsing legislative changes to Appendix A. The board also approved the June 24, 2025 meeting minutes, elected Steve Chaffin as Vice Chair and Jonathin Creech as Secretary, and swore in new member Jonathin Creech.

• Approved amendments to BZA Rules of Procedure with three changes (5-0)
• Approved June 24, 2025 meeting minutes (4-0)
• Elected Steve Chaffin as Vice Chair (4-0)
• Elected Jonathin Creech as Secretary (4-0)
• Swore in new BZA member Jonathin Creech

City Council

The Oxford City Council will consider resolutions affirming a Complete Streets policy, creating a budget line for Complete Streets improvements, and approving a mural on the Uptown Parking Garage. They will also hold a first reading of a supplemental budget ordinance for FY2025. The agenda includes routine consent items and public comments.

• Resolution affirming policy commitment to safe, accessible, complete neighborhood streets
• Resolution to create budget line titled 'Complete Streets Improvements'
• Resolution accepting Public Arts Commission recommendation for mural on Uptown Parking Garage
• First reading of ordinance amending supplemental appropriations for FY2025
• Consent agenda: approval of minutes from August 5, 2025 meetings

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions, as permitted under Ohio law. The agenda contains only procedural items: roll call, the executive session, and adjournment.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to approve its agenda and minutes, and to review the draft Bike & Pedestrian Master Plan as old business. The meeting is scheduled for August 18, 2025, at the Oxford Municipal Building.

• Review of Draft Bike & Pedestrian Master Plan
• Approval of April 15, 2025 Meeting Minutes

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission is holding a work session to discuss updates to the Design Guidelines and Historic Preservation Plan, as well as an update on the walking tour. No formal decisions are scheduled; the agenda consists of discussion items only.

• Discussion of Design Guidelines updates
• Discussion of Historic Preservation Plan updates
• Walking Tour update

Planning Commission

The Oxford Planning Commission will hold public hearings on three items: a zoning map amendment for 17.95 acres at 1701 Lake Forest Drive from Multi-Family Residential (R-4) to Single- and Two-Family Residential (R-2A), a preliminary subdivision plan for 34 single-family lots on the same property, and a conditional use request for an indoor entertainment facility at 10 N Beech Street. The commission will also approve minutes and hear public comments on non-agenda items.

• Zoning map amendment: 17.95 acres at 1701 Lake Forest Drive from R-4 to R-2A
• Preliminary subdivision: 34 single-family lots at 1701 Lake Forest Drive
• Conditional use: indoor entertainment facility at 10 N Beech Street
• Public comments on non-agenda items
• Approval of minutes from June 10, 2025

General

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes from July 15th, then moving to new business. Members will review submissions from three semi-finalists and discuss the timeline for a Winter Haiku project. No decisions are noted on the agenda beyond these discussion items.

• Review of three semi-finalist submissions
• Review of Winter Haiku timeline
• Approval of July 15th meeting minutes

General

The Oxford Recreation Board is meeting to approve its agenda and minutes, hear public comment, and discuss old and new business. Key items include the capital budget, TRI Board Community Center, sports leagues/partnerships, projected 2025 improvements, and grants. The meeting also includes administrative reports.

• Capital Budget discussion
• TRI Board Community Center update
• Sports leagues/partnership updates
• Projected 2025 Improvements
• Grants discussion

Housing Advisory Commission

The Housing Advisory Commission is meeting to approve its agenda and minutes, then hear updates on three items: the Empower Me Living project on Hester Road, cold shelter planning with the faith community, and the Housing Stability Grant. No votes or decisions are listed on the agenda.

• Update on Empower Me Living on Hester Road
• Update on Cold Sheltering Planning & Faith Community
• Update on Housing Stability Grant
• Approval of minutes from May 1, 2025 meeting

The Oxford Housing Advisory Commission met and approved its agenda and prior minutes. No formal votes were taken; the meeting consisted of updates on the Habitat for Humanity project at Clarence Place, the Empower Me Living development, cold sheltering planning, and the Housing Stability Grant. The commission discussed next steps for each item and requested a guest speaker for a future meeting.

• Approved meeting agenda
• Approved minutes from May 1, 2025 meeting
• Requested best practices document for emergency sheltering be emailed to board
• Requested Housing Stability staff person as guest speaker at September meeting

Environmental Commission

The Oxford Environmental Commission will approve minutes from past meetings and hear updates on the 2023 Greenhouse Gas Inventory and a presentation from a Green Umbrella Climate Action Fellow. Members will also share updates from City Council, OPTAB, Planning Commission, and OCASC.

• Approval of minutes from June 4, June 17, and July 2, 2025 meetings
• 2023 Greenhouse Gas Inventory review by Sustainability Coordinator Reena Murphy
• Green Umbrella Climate Action Fellowship Presentation by Kate Kozak

City Council

Oxford City Council's regular meeting includes second readings of three ordinances: purchasing 4.9 acres for the Oxford Area Trails Multimodal Transportation Project Phase V, rezoning 2.71 acres at 6099 Fairfield Road from R-2A to R-3, and approving a preliminary and final planned development for senior housing at the same address. The agenda also includes appointments to a sub-committee, public comments, and consent agenda approval of prior meeting minutes.

• Ordinance to purchase 4.9 acres from EVR Investments, LLC for Oxford Area Trails Multimodal Transportation Project Phase V
• Ordinance to rezone 2.71 acres at 6099 Fairfield Road from R-2A to R-3
• Ordinance to approve preliminary and final planned development for senior housing at 6099 Fairfield Road
• Appointments to Community Assistance Grants City Council Sub-Committee
• Approval of minutes from July 15, 2025 meeting

General

The Oxford City Council is holding a work session to discuss deer management. The agenda contains only this single discussion topic, along with roll call and adjournment, so no formal decisions are scheduled.

• Deer management discussion

General

The Oxford City Council is meeting in executive session to discuss pending and threatened litigation, as permitted by Ohio law. No other business is scheduled; the meeting is limited to this closed-door discussion and adjournment.

• Executive session under O.R.C. 121.22(G)(3) for pending/threatened litigation

Climate Action Steering Committee

The Climate Action Steering Committee will meet to approve the agenda and minutes, receive a summary of the June 3rd work session, and hear a presentation from Green Umbrella Climate Action Fellows. No new decisions are listed on this procedural agenda.

• Green Umbrella Climate Action Fellowship Presentation by Kate Kozak and Oluwaseun Olubodun

City Council

The Oxford City Council will consider several items, including a first reading to authorize the purchase of 4.9 acres from EVR Investments, LLC for the Oxford Area Trails Multimodal Transportation Project Phase V. They will also hold second readings on zoning changes and a supplemental budget ordinance. The consent agenda includes meeting minutes and an environmental commission report.

• First reading: Ordinance authorizing purchase of 4.9 acres from EVR Investments, LLC for Oxford Area Trails Phase V
• Second reading: Zoning map amendment at 6099 Fairfield Road from R-2A to R-3 (multi-family)
• Second reading: Preliminary and final planned development for senior housing at 6099 Fairfield Road
• Second reading: Zoning map amendment at 5234 Hester Road from R-1B to R-2A
• Resolution to reduce parking meter and street closure fees for 2025 Red Brick Reunion

General

The Public Arts Commission of Oxford will review submissions for a mural on the parking garage and select the top three finalists. They will also receive an update on an art project from Emily and discuss the timeline for the Winter Haiku program. The meeting includes approval of the agenda and minutes from the June 9th meeting.

• Parking Garage Mural Submission Review & Top 3 Finalist Selection
• Art Project Update from Emily
• Winter Haiku Timeline
• Approval of Minutes from June 9th meeting

General

The Oxford Recreation Board is meeting to approve the agenda and minutes, hear public comment, and discuss old and new business. Key items include a grant update, project updates, a capital project budget submission, a TRI Board/Community Center update, and sports league partnerships. The meeting is a regular business session with no final decisions expected on the agenda items.

• Capital Project Budget Submission
• TRI Board/Community Center Update and possible future joint meetings
• Sport league partnerships/updates
• Grant update
• Project updates

The Oxford Recreation Board approved a motion to hold quarterly joint meetings with the TRI Board to discuss progress and future of TRI/Parks and Recreation. The board also discussed capital budget submissions, project updates, and potential partnerships, but no other formal decisions were made.

• Approved quarterly joint meetings with TRI Board (4-0)
• Approved agenda for July 14, 2025 meeting (3-0)
• Approved minutes from June 9, 2025 meeting (3-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board will meet to approve its agenda and hear a presentation from KZF Design on the draft Bicycle & Pedestrian Master Plan. No decisions are scheduled; the item is for discussion only.

• Presentation from KZF Design on Draft Bicycle & Pedestrian Master Plan

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will meet to approve minutes from a prior meeting, review two new applications for historic plaque markers at 101 N Main Street and 104 E Church Street, and handle one previously decided administrative decision for a wall sign at 37 E High Street.

• Historic plaque marker applications for 101 N Main Street and 104 E Church Street
• Administrative decision HAPC-2025-02 for wall sign at 37 E High Street

The Historic and Architectural Preservation Commission approved a historic plaque marker application for 101 N Main Street and 104 E Church Street submitted by the Oxford Presbyterian Church. The commission also approved the meeting agenda and the minutes from the March 12, 2025 meeting, and discussed building sign mounting guidelines before adjourning.

• Approved the meeting agenda (all in favor)
• Approved the March 12, 2025 meeting minutes (approved with two abstentions)
• Approved historic plaque marker applications for 101 N Main Street and 104 E Church Street (all in favor)
• Adjourned the meeting at 6:28 p.m. (all in favor)

Environmental Commission

The Oxford Environmental Commission will meet to review and approve past meeting minutes and discuss a potential recycling mandate for multi-family and commercial properties. Members will also provide updates from their respective committees and staff.

• Exploration of recycling mandate for multi-family and commercial properties

The Environmental Commission discussed a potential recycling mandate for multi-family and commercial properties. Staff recommended a dumpster sharing ordinance to create space for recycling, while delaying a mandate until contamination and enforcement concerns are addressed. The commission supported pursuing both the dumpster sharing ordinance and a recycling mandate, favoring a tiered approach starting with large complexes. No formal vote was taken due to lack of quorum.

• Supported dumpster sharing ordinance in addition to recycling mandate
• Expressed interest in tiered recycling mandate starting with large complexes

City Council

The Oxford City Council will hold a regular meeting with public comments, a consent agenda, and several ordinances. Key items include first readings on zoning changes at 6099 Fairfield Road (to multi-family and senior housing) and at 5234 Hester Road, plus a resolution to apply for an energy efficiency grant. A second reading will consider purchasing easements for a trails project.

• Resolution to apply for up to $200,000 Ohio energy efficiency grant with $73,257 match
• First reading: rezone 2.71 acres at 6099 Fairfield Road from R-2A to R-3
• First reading: approve preliminary/final planned development for senior housing at 6099 Fairfield Road
• First reading: rezone 2.1 acres at 5234 Hester Road from R-1B to R-2A
• Second reading: purchase perpetual easements for Oxford Area Trails Phase V

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions and to discuss security arrangements and emergency response protocols. No public decisions are expected, as the agenda consists only of roll call, the executive session, and adjournment.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions
• Executive session under O.R.C. 121.22(G)(6) to discuss security arrangements and emergency response protocols

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will hold a quasi-judicial hearing on a variance request for 124 Pin Oak Drive. The applicant seeks relief from minimum rear yard depth and side yard width requirements. The board will hear sworn testimony and issue a decision.

• Variance request BZA-2025-01 for 124 Pin Oak Drive
• Variances from Section 1143.01(c)(2)(B) minimum rear yard depth
• Variance from Section 1143.01(c)(2)(C) minimum side yard width
• Applicant/agent: Scott Webb Architect
• Approval of January 28, 2025 meeting minutes

The Oxford Board of Zoning Appeals approved two variance requests for the property at 124 Pin Oak Drive, allowing reduced rear yard depth and side yard width. Both motions passed unanimously (4-0). The board noted the side yard variance does not set a precedent.

• Approved rear yard depth variance for 124 Pin Oak Drive (4-0)
• Approved side yard width variance for 124 Pin Oak Drive, not setting a precedent (4-0)
• Approved minutes of January 28, 2025 meeting (4-0)

City Council

The Oxford City Council will hold public hearings on the 2026 tax budget and the Sustainable Ohio Public Energy Council (SOPEC), then vote on resolutions to join SOPEC and approve its electric aggregation program. The council will also consider several other resolutions, including waiving fees for a Juneteenth event, adopting an economic development strategic plan, and authorizing a grant application for a parks robot. One ordinance on purchasing trail easements will have its first reading, and the 2026 tax budget ordinance will have its second reading.

• Public hearing and second reading of 2026 tax budget ordinance
• Resolutions to join SOPEC and approve electric aggregation program
• Resolution to waive right-of-way permit fees for Juneteenth event (cost not to exceed $438.00)
• Resolution to adopt Economic Development Strategic Plan
• Resolution to apply for OIAA 3:1 matching grant up to $56,345 for Tiny Mobile Robot Pro X Plus

The Council voted unanimously to join the Sustainable Ohio Public Energy Council (SOPEC) and adopt its electric aggregation plan, allowing the city to explore alternative energy options. It also approved a fee waiver for a Juneteenth event, adopted the Economic Development Strategic Plan (6-1), and approved several other resolutions and an ordinance. All votes were unanimous except where noted.

• Adopted Resolution 7726 to join SOPEC (7-0)
• Adopted Resolution 7727 approving SOPEC electric aggregation plan (7-0)
• Adopted Resolution 7728 waiving right-of-way fees for Juneteenth event up to $438 (7-0)
• Adopted Resolution 7729 adopting Economic Development Strategic Plan (6-1)
• Adopted Resolution 7730 authorizing settlement agreement for trails Phase V (7-0)
• Adopted Resolution 7731 authorizing cooperation agreement with Butler County (7-0)
• Adopted Resolution 7732 authorizing option to purchase agreement with Empower Me Living (7-0)
• Adopted Ordinance 3824 for 2026 tax budget (7-0)

General

The Oxford City Council is meeting in executive session to consider appointments to boards and commissions. The agenda contains only roll call, the executive session, and adjournment, with no other business items.

• Executive session under O.R.C. 121.22(G)(1) to consider appointments to boards and commissions

General

The Oxford City Council is holding a work session to review year-to-date updates on 2025 action items and to discuss 2026 council budget priorities. No votes or decisions are scheduled; the agenda consists of discussion items only.

• Year-to-date updates on 2025 action items
• 2026 Council budget priorities review

The Oxford City Council held a work session with no formal votes or decisions. Staff presented year-to-date updates on 2025 action items and a review of 2026 budget priorities, with discussion but no action taken.

• No formal decisions made; session was informational only

Environmental Commission

The Oxford, OH Environmental Commission will hold a public hearing on a project proposed by the Sustainable Ohio Public Energy Council. The meeting is procedural with no substantive decisions listed beyond the hearing.

• Public Hearing: Sustainable Ohio Public Energy Council project

The commission held a public hearing on the Sustainable Ohio Public Energy Council's Electric Aggregation Plan of Operation. No formal decision was made; the hearing was informational only. The meeting was otherwise procedural, with agenda and minutes approved and adjournment.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Opened public hearing on SOPEC Electric Aggregation Plan (unanimous)
• Closed public hearing (unanimous)
• Adjourned meeting (unanimous)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to approve its agenda and minutes, and to discuss results from a virtual open house for the Bike and Pedestrian Plan. The meeting is largely procedural, with the main substantive item being the open house results under old business.

• Approval of draft minutes from April 15, 2025 meeting
• Discussion of Bike and Pedestrian Plan virtual open house results

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission is holding a work session to discuss the outcome of Historic Preservation Day, including merchandise, a Butler County-wide meeting, potential new commission members, and recognition awards. No formal decisions are scheduled; the agenda consists solely of discussion items.

• Historic Preservation Day debrief
• Merchandise review
• Butler County-wide meeting discussion
• Potential new HAPC member
• Recognition awards

Planning Commission

The Planning Commission will hold public hearings on two related items for 6099 Fairfield Road: a zoning map amendment to change 2.71 acres from R-2A to R-3, and a preliminary and final planned development for senior housing. The commission will also approve minutes and hear public comments on non-agenda items.

• Zoning map amendment PC-2025-04: 2.71 acres at 6099 Fairfield Road from R-2A to R-3
• Preliminary and final planned development PC-2025-05 for senior housing at 6099 Fairfield Road
• Public hearings for both items during commission consideration
• Approval of minutes from May 13, 2025

General

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, then discuss old and new business. Key items include updates on the Parking Garage Mural and Duke Substation Mural, plus introduction of intern Emily S. for the Art Tour Project.

• Parking Garage Mural Update
• Duke Substation Mural Approach Updates
• Art Tour Project & Introduction of intern Emily S.

General

The Oxford Recreation Board is meeting to approve the agenda and minutes from the previous meeting, then discuss old business including strategic planning for the park system and potable water locations at park facilities. New business includes grants and capital projects, followed by administrative reports. The meeting is largely a discussion and planning session with no final decisions listed.

• Strategic Planning for Park System Discussion
• Potable Water Locations at Park Facilities
• Grants discussion
• Capital Projects discussion
• Approval of minutes from May 12, 2025 meeting

General

The Community Improvement Corporation (CIC) is meeting to select officers and discuss new business, including a presentation on the Economic Development Strategic Plan with research findings and public comment feedback, and 2026 research recommendations to Council. They will also review placemaking efforts like Red Brick Fridays and Oxtoberfest, and hear local business updates.

• Economic Development Strategic Plan presentation with recommendation to Council
• 2026 Research Recommendations to Council
• Placemaking efforts: Red Brick Fridays (June 7, July 18, August 1, August 2) and Oxtoberfest (September 13)
• Local Business Updates

The Oxford Community Improvement Corporation (CIC) unanimously approved its agenda and prior meeting minutes, then elected officers. The board unanimously voted to recommend the Economic Development Strategic Plan and a set of 2026 research recommendations to Oxford Council, including developing resources for the CIC, an economic development toolkit, and site readiness projects. No other substantive decisions were made; remaining items were informational updates.

• Approved agenda (unanimous)
• Approved minutes from August 16, 2024 (unanimous)
• Elected J.C. Rupel as President (unanimous)
• Elected Heidi Ridenour as Treasurer (unanimous)
• Elected Seth Cropenbaker as Secretary (unanimous)
• Recommended Economic Development Strategic Plan to Council (unanimous)
• Recommended 2026 research projects to Council (unanimous)

Environmental Commission

The Oxford Environmental Commission will meet to approve minutes from May 2025 and discuss the status of their 2025 goals. The commission will also identify potential research topics for 2026 and receive updates from City Council, OPTAB, the Planning Commission, and OCASC.

• Approval of May 7, 2025 meeting minutes
• Approval of May 13, 2025 meeting minutes
• 2025 Goals YTD Update
• 2026 Areas to Research

The Oxford Environmental Commission voted 4-2 to recommend three 2026 project priorities to City Council: solarizing water and wastewater infrastructure (specifically the Seven Mile Well Field), adding a methane flare to the closed landfill, and implementing a hazardous waste drop day. The commission also discussed but did not reach consensus on requiring zero waste for city events, instead supporting the city's own zero waste efforts and continued work on solarizing the closed landfill. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved May 7th meeting minutes (unanimous)
• Approved May 13th meeting minutes (unanimous)
• Recommended 2026 priorities to Council: solarizing WTP/WWTP, additional landfill flare, hazardous waste drop day (4-2)
• Adjourned at 8:30 PM (unanimous)

Climate Action Steering Committee

The Climate Action Steering Committee is meeting to approve its agenda and minutes, then hold a greenhouse gas (GHG) work session with Power a Clean Future Ohio. No decisions or proposals are listed on the agenda beyond this discussion item.

• GHG work session with Power a Clean Future Ohio

City Council

The Oxford City Council will consider a resolution to accept a bid and authorize a contract with Brumbaugh Construction for the Oxford Area Trail System (OATS) Phase V improvements, at a total cost not to exceed $5,912,500.00. The council will also vote on a resolution to purchase two police vehicles for up to $88,430.00, and will hold first reading of the 2026 tax budget ordinance. A second reading will address a correction to the Planning & Zoning Code Chapter 1141.

• Resolution to contract with Brumbaugh Construction for OATS Phase V, $5,375,000 plus 10% contingency ($537,500), total not to exceed $5,912,500
• Resolution to purchase two 2025 Ford Interceptor Utility Vehicles from Chapman Ford, cost not to exceed $88,430
• First reading of ordinance authorizing the 2026 tax budget to be transmitted to Butler County Auditor
• Second reading of ordinance repealing and replacing Planning & Zoning Code Chapter 1141 to correct an error from Ordinance 3801
• Consent agenda includes a resolution to lease a Canon copier for 63 months for the Municipal Building

The council approved a $5,375,000 contract with Brumbaugh Construction for the Oxford Area Trail System Phase V, plus a 10% contingency, totaling up to $5,912,500. It also approved a $88,430 purchase of two Ford Interceptor police vehicles and adopted an ordinance replacing the Planning & Zoning Code Chapter 1141. A first reading was held for the 2026 tax budget, and the consent agenda was approved, including a copier lease.

• Approved Resolution 7723: OATS Phase V construction contract with Brumbaugh Construction, $5,375,000 plus $537,500 contingency (5-0)
• Approved Resolution 7724: Purchase of two 2025 Ford Interceptor utility vehicles, not to exceed $88,430 (5-0)
• Adopted Ordinance 3823: Repealing and replacing Planning & Zoning Code Chapter 1141 (5-0)
• Approved consent agenda including May 20 minutes, Environmental Commission reports, and Canon copier lease (5-0)
• First reading held for 2026 tax budget ordinance; no vote taken

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will meet to consider a variance request for minimum rear yard depth and minimum side yard width at 124 Pin Oak Drive. The board will also vote on the approval of minutes from the January 28, 2025 regular meeting.

• BZA-2025-01: Variances to Section 1143.01(c)(2)(B) minimum rear yard depth and Section 1143.01(c)(2)(C) minimum side yard width at 124 Pin Oak Drive (Scott Webb Architect, Applicant/Agent)

City Council

The Oxford City Council is holding its regular meeting on May 20, 2025, with a consent agenda and several resolutions and ordinances. Key items include applying for a $250,000 state grant for the OVI task force, authorizing a subgrant agreement for a new TOPSS community service facility, settling a dispute related to the Oxford Area Trails project, and accepting a bid for curb and sidewalk replacement. The council will also hold first reading of a zoning code correction and second reading of a supplemental budget ordinance.

• Resolution to apply for up to $250,000 from Ohio Department of Public Safety for OVI Task Force
• Resolution authorizing subgrant agreement with TOPSS for new community service facility
• Resolution authorizing settlement agreement with EVR Investments, LLC for Oxford Area Trails Phase V
• Resolution accepting Hendy, Inc. bid for curb/gutter/sidewalk replacement at $186,862.50 total
• Ordinance first reading to repeal and replace Planning & Zoning Code Chapter 1141

Oxford City Council adopted six resolutions and one ordinance, including a subgrant agreement with TOPSS for a new community service facility, a settlement for the Oxford Area Trails Phase V, a fee waiver for the Masonic Lodge Car Show, surplus property donation to West Chester Township Police, a School Resource Officer MOU, and a $186,862.50 curb/sidewalk replacement contract with Hendy, Inc. The council also approved supplemental appropriations for FY2025. All votes were unanimous except the fee waiver, which passed 4-2.

• Adopted Resolution 7716 authorizing TOPSS subgrant for new community service facility (6-0)
• Adopted Resolution 7717 authorizing settlement agreement for Oxford Area Trails Phase V with EVR Investments (6-0)
• Adopted Resolution 7718 waiving parking meter fees for Masonic Lodge Car Show up to $1,404 (4-2)
• Adopted Resolution 7719 declaring surplus property and donating to West Chester Township Police (6-0)
• Adopted Resolution 7720 authorizing School Resource Officer MOU with Talawanda School District (6-0)
• Adopted Resolution 7721 accepting Hendy, Inc. bid for curb/gutter/sidewalk replacement not to exceed $186,862.50 (6-0)
• Adopted Ordinance 3822 supplemental appropriations for FY2025 (6-0)

General

The Oxford City Council will meet on May 20, 2025, at 7:15 PM to conduct an executive session under Ohio Revised Code sections 121.22(G)(2) and 121.22(G)(3). The closed session will address property transactions, including purchases, sales, or dispositions, as well as pending or threatened litigation.

General

The Oxford PCRRC will meet on May 15, 2025, to conduct routine business, including the approval of previous meeting minutes. The commission will also review an annual data report and receive updates from Chief Jones.

• Approval of March 6, 2025 meeting minutes
• Annual Data Report presentation
• Updates from Chief Jones

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission is holding a work session to discuss three items: the upcoming Historic Preservation Day on May 28, an update to the Design Guidelines, and Council Goals. No formal decisions are expected; this is a discussion-only meeting.

• Discussion of May 28 Historic Preservation Day
• Design Guidelines Update
• Council Goals discussion

Environmental Commission

The Oxford Environmental Commission will discuss and likely recommend that Oxford join the Southwest Ohio Planning and Environmental Collaborative (SOPEC). The commission will also approve the meeting agenda and minutes, and adjourn.

• Recommendation to Council Regarding SOPEC Membership

Planning Commission

The Oxford Planning Commission will hold a public hearing on a zoning map amendment for 2.1 acres at 5234 Hester Road, proposing a change from Single-Family Medium Density Residential (R-1B) to Single- and Two-Family Residential (R-2A). The commission will also discuss the United Development Code Update and handle routine items such as approving minutes and receiving public comments.

• PC-2025-03: Zoning map amendment for 5234 Hester Road, 2.1 acres, from R-1B to R-2A
• Public hearing for the zoning amendment
• Discussion of United Development Code Update
• Approval of minutes from March 11, 2025

The Oxford Planning Commission approved a zoning map amendment for 5234 Hester Road, changing 2.1 acres from Single-Family Medium Density Residential (R-1B) to Single- and Two Family Residential (R-2A). The vote was 5-1, with Chair Corey Watt dissenting. Public comments included support and concerns about traffic safety and potential rental impacts. The commission also approved the agenda and minutes from March 11, 2025, and received a brief update on the Unified Development Code.

• Approved agenda (6-0)
• Approved minutes of March 11, 2025 (6-0)
• Approved rezoning at 5234 Hester Road from R-1B to R-2A (5-1)

General

The Oxford Recreation Board will hold a meeting on May 12, 2025, at the Municipal Building. The board will review reports from Parks and Recreation and Miami University. Additionally, the agenda includes a discussion on Butler County Regional Transportation Authority seasonal expanded transportation routes.

• Butler County Regional Transportation Authority Seasonal Expanded Transportation Routes Discussion
• Parks and Recreation Report
• Miami University Report

The Oxford Recreation Board met on May 12, 2025, and approved the agenda and minutes from the January 27, 2025 joint meeting. No formal decisions were made; the meeting focused on reports and discussions, including the pool opening on May 26, a potential Juneteenth celebration funding request, and future planning for parks and recreation.

• Approved agenda for May 12, 2025 (4-0)
• Approved minutes from January 27, 2025 joint TRI Board/Oxford Recreation Board meeting (4-0)

Environmental Commission

The Oxford Environmental Commission will meet on May 7, 2025, to hold a public hearing on the City of Oxford Electric Aggregation Program Plan of Operation and Governance. The commission will also review minutes from the March 5th meeting and hear updates from members and staff.

• Public Hearing on the City of Oxford Electric Aggregation Program Plan of Operation and Governance

The commission held a public hearing on joining SOPEC's electric aggregation program, then tabled a vote on recommending membership to council until May 13. No other substantive decisions were made; the agenda and prior minutes were approved unanimously.

• Approved agenda (unanimous)
• Approved March 5 meeting minutes (unanimous)
• Opened public hearing on SOPEC aggregation program (unanimous)
• Closed public hearing (unanimous)
• Tabled vote on SOPEC membership recommendation to May 13
• Adjourned meeting (unanimous)

City Council

Oxford City Council's regular meeting includes consent agenda items, several resolutions, and a first-reading ordinance. Key actions include approving a $473,779.90 contract for South Locust Street improvements, waiving fees for the Wine & Craft Beer Festival, and beginning negotiations for housing development at 5234 Hester Road.

• Contract with Benchmark Land Management for South Locust Street improvements, total not to exceed $473,779.90
• Resolution to waive street closure and parking meter fees for 2025 Oxford Wine & Craft Beer Festival
• Resolution to develop 5234 Hester Road with Empower Me Living and Inclusive Housing Resources
• Resolution authorizing call for art for mural at public parking garage
• Consent agenda includes contracts for health, dental, life, and pharmacy benefits, and sale of abandoned vehicles

The Oxford City Council approved a contract with Benchmark Land Management, LLC for road, drainage, and sidewalk improvements on South Locust Street, with a total cost not to exceed $473,779.90. The council also adopted resolutions to waive fees for the Oxford Wine & Craft Beer Festival, request expanded BCRTA transit routes, develop supportive housing at 5234 Hester Road, and release a call for art for a mural at the public parking garage. All consent agenda items, including contracts for health, dental, life, and pharmacy benefits, were approved unanimously.

• Approved $473,779.90 contract for South Locust Street improvements (5-0)
• Waived street closure and parking meter fees for 2025 Wine & Craft Beer Festival (4-1)
• Authorized letter to BCRTA for expanded transportation routes (5-0)
• Approved negotiations for supportive housing at 5234 Hester Road (5-0)
• Authorized call for art for mural at public parking garage (5-0)
• Approved consent agenda including benefits contracts and vehicle sale resolution (5-0)

General

The Oxford City Council is holding a work session to discuss pedestrian and traffic safety planning, specifically focusing on the Mile Square area. This is a discussion item, not a final decision. The meeting includes roll call and adjournment.

• Discussion of pedestrian and traffic safety planning for Mile Square

The Oxford City Council held a work session on May 6, 2025, featuring a presentation by Dylan Halpin and Ella Hansen on pedestrian and traffic safety planning for the Mile Square area. The presentation covered objectives, stakeholder input, traffic counts, survey results, and traffic-calming ideas. No formal decisions were made; the meeting adjourned after the discussion.

• Adjourned work session at 7:20 p.m. (5-0)

Housing Advisory Commission

The Housing Advisory Commission is meeting to approve its agenda and minutes, and to review and prioritize City Council's 2025 goals and research topics for 2026. No specific decisions or proposals are listed on the agenda.

• Approval of agenda
• Approval of minutes from April 17, 2025 meeting
• Review and prioritization of City Council's 2025 goals and 2026 research topics

The Oxford Housing Advisory Commission approved a motion to advance two goals for the 2026 budget: increasing affordable housing quantities and researching a non-congregate sheltering model. The motion passed unanimously. The commission also received an update on the Interact for Health Grant, noting it is one of seven finalists, with an announcement expected in May 2025. No other substantive decisions were made.

• Advanced goals for increasing affordable housing and researching non-congregate sheltering (unanimous)
• Approved agenda and minutes from April 17, 2025 meeting
• Cancelled June and July meetings due to conflicts

General

The Housing Advisory Commission is meeting to approve minutes and discuss updates on the Hester Rd. RFP, the Interact for Health Grant, and to review and prioritize 2025 action items. No final decisions are listed on the agenda.

• Update on Hester Rd. RFP
• Update on Interact for Health Grant
• Review & prioritization of 2025 action items

City Council

The Oxford City Council will vote on a resolution to accept a bid for the High Street water main replacement and authorize an agreement with Elam's Excavating, LLC for up to $246,172.85. They will also consider resolutions and ordinances to acquire easements from two property owners for Phase V of the Oxford Area Trail System (OATS). The agenda includes routine consent items, a proclamation for Arbor Day, and a presentation from TOPPS.

• Resolution to accept bid and authorize agreement with Elam's Excavating, LLC for High Street water main replacement from College Avenue to Locust Street, total cost not to exceed $246,172.85
• Resolution to declare necessity and intent to acquire perpetual easement from Lara C. Osborne, Trustee for OATS Phase V roadway trail
• Resolution to declare necessity and intent to acquire perpetual easement from EVR Investments, LLC for OATS Phase V roadway trail
• First reading of ordinance to appropriate real property interests from Lara C. Osborne, Trustee for OATS Phase V
• First reading of ordinance to appropriate real property interests from EVR Investments, LLC for OATS Phase V

The Oxford City Council approved a $246,172.85 contract for replacing and upsizing the High Street water main, along with two resolutions and two ordinances to acquire easements for the OATS trail Phase V. All votes were unanimous (7-0). The consent agenda, including surplus property declarations, was also approved.

• Approved Resolution 7698: $223,793.50 bid to Elam's Excavating, LLC for High Street water main replacement, with $22,379.35 contingency, total not to exceed $246,172.85 (7-0)
• Approved Resolution 7699: declared necessity to acquire perpetual easement from Lara C. Osborne, Trustee for OATS Phase V (7-0)
• Approved Resolution 7700: declared necessity to acquire perpetual easement from EVR Investments, LLC for OATS Phase V (7-0)
• Adopted Ordinance 3820 (first reading): appropriation of real property interests from Lara C. Osborne, Trustee for OATS Phase V (7-0)
• Adopted Ordinance 3821 (first reading): appropriation of real property interests from EVR Investments, LLC for OATS Phase V (7-0)
• Approved consent agenda including surplus property resolutions and April 1, 2025 minutes (7-0)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to discuss general updates on Amtrak, OATS, and the Bike/Ped Plan with KZF, as well as modern accessibility requirements for signalized intersections. They will also discuss a sidewalk gap-filling policy and delegate subcommittee work. The agenda includes approval of minutes from February 11.

• Discussion of sidewalk gap-filling policy
• Sharing info on modern accessibility requirements for signalized intersections
• General updates on Amtrak, OATS, and Bike/Ped Plan with KZF
• Subcommittee work delegation discussion

General

The Public Arts Commission of Oxford is meeting to approve the agenda and minutes, and to discuss new business including a draft RFP for the Parking Garage Mural, a Passive Pop-Up Art Project, and updates on the Duke Mural. No final decisions are listed on the agenda.

• Draft RFP for Parking Garage Mural Review
• Passive Pop-Up Art Project
• Duke Mural Updates

The Oxford Public Arts Commission approved a $500 expenditure from its operating budget for a passive pop-up art project, with a 5-0 vote. The commission also reviewed a draft RFP for a parking garage mural, agreeing to shift from painting directly on brick to art on panels with a 10-year lifespan, and requested a family-friendly statement be added. The RFP will go to the May 6th City Council meeting as a resolution, with posting expected May 7th. The commission discussed a potential partnership with a Miami student mural class for a substation mural, preferring installation in spring 2026.

• Approved $500 for passive pop-up art project (5-0)
• Agreed to create RFP for parking garage mural on panels, not brick
• Requested family-friendly statement added to mural RFP
• RFP to be brought to May 6th City Council meeting as resolution

Housing Advisory Commission

The Oxford Housing Advisory Commission is meeting to approve the agenda and minutes from March 6, 2025, and to receive updates on the Hester Rd. RFP and the Interact for Health Grant. They will also review and prioritize 2025 action items. No votes on specific proposals are listed on the agenda.

• Update on Hester Rd. RFP
• Update on Interact for Health Grant
• Review & Prioritization of 2025 Action Items

Environmental Commission

The Oxford Environmental Commission is meeting to approve its agenda and minutes from the March 5th meeting. They will discuss a summary of the Recycle Ohio Grant and receive updates from members and staff, including on the Bee Festival and Alumni Festival.

• Recycle Ohio Grant summary discussion
• Approval of March 5, 2025 meeting minutes
• Member updates from City Council, OPTAB, Planning Commission, OCASC
• Staff updates on Bee Festival and Alumni Festival

City Council

The Oxford City Council will consider several resolutions, including directing the city manager to designate 5234 Hester Rd. as a location for affordable housing and begin rezoning. They will also vote on contracts for street resurfacing, a SCADA system replacement, and an ODOT agreement for EV charging stations. The agenda includes proclamations, public comments, and a consent agenda with routine items.

• Resolution to designate 5234 Hester Rd. for affordable housing and begin rezoning
• Street resurfacing contract with Barrett Paving Materials, Inc. for $577,969.30 (total not to exceed $700,000)
• SCADA system replacement at wastewater plant with Rawdon Myers, Inc. for $403,441.50
• Agreement with ODOT for EV charging stations at Uptown Surface Lot and Municipal Building
• Release and acceptance of public improvement bonds for Owl's Landing Subdivision

General

Oxford City Council will convene an executive session to discuss pending and threatened litigation under Ohio Revised Code 121.22(G)(3). No decisions are listed on this procedural agenda.

City Council

Oxford City Council will consider five resolutions, including a $120,000 three-year eviction-diversion grant and a Title VI civil-rights plan, and will introduce multiple ordinances to acquire rights-of-way and easements for the Oxford Area Trail System Phase V. The meeting also includes a swearing-in and appointments to boards.

• $120,000 Interact for Health grant for eviction-diversion and housing-stability program ($90k city + $30k local match)
• Title VI Plan adoption to ensure equal access to city programs and services
• Seven easement agreements for Oxford Area Trail System Phase V with Cobblestone Community Church, South Farm Development, South Farm Owners Association, HPCT Properties, Kuranga Family Trust, and CSX Transportation
• Two property appropriations for Oxford-Reily Road and Gardenia Drive for trail construction
• Repeal of maximum-age rule for police appointments and adoption of updated ordinance

The Oxford City Council unanimously adopted all resolutions and ordinances on the agenda, including several related to the Oxford Area Trail System (OATS) Phase V. The council approved resolutions for a health policy grant, a Title VI plan, a 9-1-1 committee appointment, public depositories, and a tree canopy grant. All ordinances for trail property appropriations and easements were passed, along with a police age requirement change.

• Adopted Resolution No. 7685 authorizing grant application for eviction diversion program (6-0)
• Adopted Resolution No. 7686 adopting Title VI Plan (6-0)
• Adopted Resolution No. 7687 appointing to Butler County 9-1-1 committee (6-0)
• Adopted Resolution No. 7688 designating public depositories (6-0)
• Adopted Resolution No. 7689 authorizing ODNR tree canopy grant application (6-0)
• Adopted Ordinance No. 3811 appropriating property on Oxford-Reily Road for OATS Phase V (6-0)
• Adopted Ordinance No. 3812 appropriating property on Gardenia Drive for OATS Phase V (6-0)
• Adopted Ordinances No. 3813-3818 authorizing easement agreements for OATS Phase V (6-0 each)

General

The Oxford City Council is meeting in executive session to discuss pending or threatened litigation and to consider appointments to boards and commissions. The agenda is limited to these closed-door items and includes no public discussion or action items.

• Executive session under O.R.C. 121.22(G)(3) for pending or threatened litigation
• Executive session under O.R.C. 121.22(G)(1) for appointments to boards and commissions

General

The Student Community Relations Commission will meet to approve minutes, hear ex-officio reports, and receive a presentation on residential renter/tenant rights from POL Capstone research, along with an update on the Door Hanger project. The meeting also includes updates from the chair and an open floor for community concerns.

• Approval of February 14, 2025 minutes
• Presentation of POL Capstone research on renter/tenant rights
• Update on Door Hanger project
• Ex-Officio reports
• Community concerns open floor

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission will consider a certificate of appropriateness for a porch replacement at 131 E Spring Street, along with administrative decisions on previously decided certificates for properties on High Street. The commission will also discuss updates on the McKenna project, a historic preservation myth-busting initiative, the comprehensive plan, and Oxford's omission from the Civil Rights Trail.

• HAPC-2025-01: Certificate of Appropriateness for porch replacement at 131 E Spring Street, applicant Elizabeth Baer-Broestl, architect Scott Webb
• HAPC-2024-18: Certificate of Appropriateness for screening of rooftop AC unit at 45 E High Street, applicant Robert Humphrey
• HAPC-2024-19: Certificate of Appropriateness for replacing wall sign at 35 W High Street, applicant Jonah Prost
• Discussion: McKenna Update Open House Report Out
• Discussion: Omission of Oxford in the Civil Rights Trail

The Historic and Architectural Preservation Commission approved a Certificate of Appropriateness for a rear porch replacement at 131 E Spring Street, with a condition that the ceiling match the front porch. The motion passed 6-1. The commission also discussed the McKenna update, a preservation advocacy series, and potential Civil Rights Trail recognition, but took no formal action on these items.

• Approved Certificate of Appropriateness HAPC-2025-01 for porch replacement at 131 E Spring St, conditioned on rear porch ceiling matching front porch (6-1)
• Approved agenda as amended to include preservation series discussion (unanimous)
• Approved minutes of January 8, 2025 as written (unanimous)
• Adjourned meeting at 7:10 pm (unanimous)

Planning Commission

The Oxford Planning Commission will consider a zoning text amendment to increase the allowable floor area for retail services in the Uptown Zoning District from 10,000 to 20,000 square feet. This item was tabled from the January meeting and is listed under old business. The meeting also includes routine approvals of agenda and minutes, public comments, and staff reports.

• Zoning text amendment PC-2024-20 to increase retail floor area from 10,000 to 20,000 sq ft in Uptown Zoning District
• Approval of minutes from January 14, 2025
• Public comments on non-agenda items
• Staff update on Oxford Today

Housing Advisory Commission

The Oxford Housing Advisory Commission will meet to approve minutes from the February 6, 2025 meeting and receive updates on affordable housing efforts. Items include a status report on the Affordable Housing Proposal (Hester Road) RFP, a review of research questions from the prior meeting, and an update on an Interact for Health Grant.

• Status update of the Affordable Housing Proposal (Hester Road) RFP
• Review of requested research/questions from February 6 meeting
• Update on Interact for Health Grant

General

The Oxford, OH board will meet to approve the agenda and minutes, hear public comments, and receive a presentation from a public safety assistant. Chief Jones will also provide comments before adjournment.

The Police Community Relations & Review Commission met and heard a presentation from Public Safety Assistant Angela Schatzle about parking and animal control duties, including 2024 statistics. No substantive decisions were made; the commission only approved the agenda and prior minutes, and discussed informational items.

• Approved agenda (4-0)
• Approved minutes of November 21, 2024 meeting (4-0)
• Adjourned (4-0)

Environmental Commission

The Oxford Environmental Commission will meet to approve minutes, consider a letter of support for an ODNR grant, receive updates from members and staff, and discuss a proposal to require all commercial properties, including multi-unit apartment complexes, to recycle.

• Letter of Support for ODNR Grant
• Discussion of Commercial Recycling Requirement (S3-A1)
• Approval of February 5, 2025 meeting minutes

City Council

The Oxford City Council will hold its regular meeting on March 4, 2025, with a consent agenda, resolutions, and ordinances. Key items include a resolution supporting State Issue 2 (capital improvement program renewal), a grant application for the Oxford Area Trail System Phase VI, and first readings of ordinances to acquire rights-of-way and easements for trail construction. The council will also consider repealing and replacing a police department age limit ordinance, and second readings for code updates and supplemental appropriations.

• Resolution supporting State Issue 2 renewal on May 6, 2025 ballot
• Resolution authorizing ODOT grant application for OATS Phase VI
• Ordinances to acquire rights-of-way on Oxford-Reily Road and Gardenia Drive for OATS Phase V
• Easement agreements with Cobblestone Community Church, South Farm Development, HPCT Properties, and others for OATS Phase V
• Ordinance repealing and replacing police officer maximum age appointment rule

The Oxford City Council adopted resolutions supporting State Issue 2 (capital improvement program renewal) and authorizing a grant application to ODOT for the Oxford Area Trail System Phase VI. It also approved the consent agenda, including two park permits, and adopted two ordinances: one approving replacement pages to the codified ordinances and one amending the supplemental budget for FY2025. Several ordinances related to the trail system Phase V were introduced for first reading, with public comment on one property acquisition.

• Adopted Resolution No. 7682 supporting State Issue 2 (7-0)
• Adopted Resolution No. 7683 authorizing ODOT grant application for OATS Phase VI (7-0)
• Approved consent agenda including minutes and two park permits (7-0)
• Adopted Ordinance No. 3809 approving replacement pages to codified ordinances (7-0)
• Adopted Ordinance No. 3810 amending supplemental budget for FY2025 (7-0)
• Introduced first reading of ordinances for OATS Phase V property acquisitions and easements

General

The Oxford City Council is meeting in executive session to discuss pending or threatened litigation, as permitted under Ohio law. No public decisions or votes are scheduled; the agenda consists only of roll call, the executive session, and adjournment.

• Executive session under O.R.C. Section 121.22 (G)(3) to consider pending and threatened litigation

City Council

The Oxford City Council will vote on several resolutions, including contracts for new radios, a pedestrian bridge over CSX tracks, and land/easement acquisitions for the Oxford Area Trails System (OATS) Phase V. They will also hold first readings on ordinances for supplemental appropriations and code updates, and second readings on zoning and subdivision changes, including a Habitat for Humanity townhome project. Public comments are invited on agenda items and non-agenda topics.

• Resolution to contract with Motorola Solutions for portable two-way radios, cost not to exceed $142,884.00
• Resolution to allow CSX Transportation access for pedestrian bridge construction, cost not to exceed $248,255.00
• Resolution to pay $120,000.00 to Kuranga Family Trust for OATS Phase V easement
• Ordinances to approve Habitat for Humanity 32-townhome development and Clarence Place Subdivision (35 lots) at 601-607 W Chestnut Street
• Ordinance revising tobacco retailer license requirements (Chapter 744)

Oxford City Council unanimously approved all agenda items, including resolutions for street improvements, new radios, a pedestrian bridge, trail easements, and an electricity contract. It also adopted 11 ordinances on second reading, notably approving a planned development and subdivision for 32 Habitat for Humanity townhomes at 601-607 W Chestnut Street. Public comments raised concerns about property acquisition for the OATS Phase V trail and parking regulation changes.

• Adopted Resolution 7675 for street/sidewalk improvements (6-0)
• Adopted Resolution 7676 for Motorola radios up to $142,884 (6-0)
• Adopted Resolution 7677 for CSX pedestrian bridge access up to $248,255 (6-0)
• Adopted Resolution 7678 for OATS Phase V easement payment of $120,000 (6-0)
• Adopted Resolutions 7679 and 7680 declaring intent to acquire OATS Phase V parcels (6-0)
• Adopted Resolution 7681 for 24-month wind energy contract at $0.07461/kWh (6-0)
• Adopted Ordinance 3807 for Habitat for Humanity 32-townhome development (6-0)
• Adopted Ordinance 3808 for Clarence Place Subdivision final plat (6-0)

General

The Oxford City Council is meeting in executive session to discuss pending and threatened litigation, as permitted by Ohio law. No public votes or decisions are scheduled; the agenda consists of roll call, the executive session, and adjournment.

• Executive session under O.R.C. 121.22(G)(3) to consider pending and threatened litigation

General

The Student Community Relations Commission will review past meeting minutes, hear ex-officio reports, and discuss residential renter/tenant rights including a capstone project and collaboration with Housing Opportunities Made Equal. The group will also examine its own structure, goals, and potential restructuring.

• Discussion of residential renter/tenant rights with POL Capstone Project and HOME collaboration
• Review of SCRC structure, goals, opportunities, and potential restructuring
• Ex-officio reports from commission members
• Open floor for community concerns

The Oxford Student Community Relations Commission unanimously approved exploring a door hanger project to inform student renters about housing rights, with funding proposed by ASG. The commission also heard updates from Miami University, OPD, and the City of Oxford, including a new building inspector position and a new commercial site. No other formal decisions were made.

• Approved exploring door hanger project for student renters (unanimous)
• Approved agenda for Feb 14, 2025 (unanimous)
• Approved minutes from Nov 22, 2024 (unanimous)

Oxford Parking & Transportation Advisory Board

The Oxford Parking & Transportation Advisory Board is meeting to discuss implementation of 2025 Council Goals, research for 2026 items, and an update on the Sidewalk Snow Clearing Ordinance. No votes or decisions are listed on the agenda; it is primarily a discussion and update session.

• Discussion of Council Goals 2025 Implementation
• Research for 2026 Council Goals items
• Update on Sidewalk Snow Clearing Ordinance

General

The Public Arts Commission of Oxford (PACO) is holding its regular monthly meeting. The agenda includes meeting a local artist, receiving a City Council update on public art funding and direction, and discussing next steps for art projects, passive placemaking, future mural ideas, and youth engagement.

• Meet the Artist: Bri Revere
• City Council update on public art funding and direction
• Discussion of art projects next steps
• Discussion of passive placemaking
• Discussion of future mural ideas

Housing Advisory Commission

The Housing Advisory Commission will review Councilor Raghu's proposed housing legislation along with staff research and recommendations. They will also discuss the location of future meetings. The agenda includes approval of minutes from the December 10, 2024 meeting.

• Review of Councilor Raghu's proposed housing legislation
• Staff report on research and recommendations
• Discussion on future meeting location

The Oxford Housing Advisory Commission reviewed Councilor Raghu's proposed housing legislation and staff's research. Staff recommended against new legislation, instead suggesting increased code enforcement, grant funding for property improvements, and eviction diversion funding. The commission discussed tenant rights and landlord responsibilities, with questions for staff follow-up. No formal decision was made on the legislation.

• Approved agenda
• Approved minutes from December 10, 2024 meeting
• Discussed Councilor Raghu's proposed housing legislation; no action taken
• Volunteered Anne, Jason, and Steve to review RFP responses for Hester Rd
• Decided to continue using College@Elm for future meetings
• Adjourned at 6:29 PM

Environmental Commission

The Oxford, OH Environmental Commission will meet to approve minutes from December 2024 and discuss proclamations for Earth Day 2025 and Arbor Day 2025. Members will also provide updates from City Council, OPTAB, OCASC, and the Planning Commission, along with staff updates on 2025 goals and a recycling event.

• Approval of December 4, 2024 minutes
• Approval of December 19, 2024 workshop summary
• Earth Day 2025 Proclamation
• Arbor Day 2025 Proclamation

The Oxford Environmental Commission unanimously approved proclamations for Earth Day and Arbor Day 2025. The commission also discussed the Earth Day celebration uptown on April 26th and noted that the Arbor Day tree planting date is pending confirmation. Staff updates included a City Council grant match for energy efficiency upgrades and solar installation at the Senior Center, as well as a recycling event with the Redhawks on February 11th.

• Approved agenda (unanimous)
• Approved December 4, 2024 minutes (unanimous)
• Approved December 19, 2024 work session summary (unanimous)
• Approved Earth Day and Arbor Day 2025 proclamations (unanimous)
• Adjourned at 8:15 PM (unanimous)

City Council

The Oxford City Council will hold a regular meeting with public comments, consent agenda, resolutions, and ordinances. Key items include first readings for a Habitat for Humanity 32-townhome development and several zoning code updates, plus resolutions on a $1.4M energy grant application and a $55,000 equipment purchase. The meeting also includes second readings on assessments, budget amendments, and sidewalk maintenance rules.

• Resolution to apply for up to $1,400,000 from Ohio Advanced Energy Fund with $140,000 match
• Resolution to contract with Zimmer Tractor for Kubota RTV and snow equipment up to $55,000
• First reading: Habitat for Humanity 32 townhomes at 601, 603, 607 W Chestnut St
• First reading: Tobacco retailer license requirements revision (Chapter 744)
• First reading: Multiple zoning code updates including alley site plan review and residential parking

The Oxford City Council approved several resolutions, including the 2025 Measurable Action Items to progress toward Comprehensive Plan goals, with an amendment to add a pedestrian and traffic safety item. It also authorized the city manager to join America-250 Ohio, submit a grant application to the Ohio Department of Development for the Advanced Energy Fund (amended to $500,000 with a $250,000 match), and contract with Zimmer Tractor for a Kubota RTV and snow equipment up to $55,000. The council adopted three ordinances on second reading: assessments, supplemental appropriations, and sidewalk repair duties. All votes were unanimous (7-0).

• Adopted 2025 Measurable Action Items (Resolution 7671) with amendment (7-0)
• Authorized joining America-250 Ohio (Resolution 7672) (7-0)
• Authorized grant application to Ohio Dept. of Development, amended to $500,000 with $250,000 match (Resolution 7673) (7-0)
• Approved contract with Zimmer Tractor for Kubota RTV and snow equipment up to $55,000 (Resolution 7674) (7-0)
• Adopted assessment ordinance (Ordinance 3795) (7-0)
• Adopted supplemental appropriations ordinance (Ordinance 3796) (7-0)
• Adopted sidewalk repair ordinance (Ordinance 3797) (7-0)
• Adopted consent agenda including police property resolutions (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a regular meeting to elect officers, swear in members, and approve prior minutes. The main item is a public hearing on a variance request (BZA-2024-06) for maximum lot coverage at 417 E Withrow Street, submitted by Scott Webb Architect. The board will hear sworn testimony and issue a decision.

• Election of officers and swearing in of BZA members
• Approval of October 22, 2024 meeting minutes
• Variance request BZA-2024-06 for 417 E Withrow Street to exceed maximum lot coverage under Section 1143.07(c)

The Board of Zoning Appeals granted a variance to maximum lot coverage rules for 417 E Withrow Street, with the condition that blocks/barriers be installed for parking spaces adjacent to the building. The vote was 3-1. The board also re-elected Philip Russo as Chair and D. Chadwick Smith as Vice-Chair, and approved the October 22, 2024 meeting minutes.

• Granted variance to Section 1143.07(c) at 417 E Withrow St, conditioned on installing parking barriers (3-1)
• Re-elected Philip Russo as BZA Chair (4-0)
• Re-elected D. Chadwick Smith as Vice-Chair (4-0)
• Approved October 22, 2024 meeting minutes (4-0)

General

The Oxford Recreation Board and Talawanda Recreation, Inc. (TRI) Board are holding a joint meeting to approve the agenda and minutes, hear a presentation from the TRI Board of Directors, and discuss new business, including filling 2025 Recreation Board positions. The meeting is largely procedural, with no major policy decisions or financial items listed.

• Approval of agenda for January 27, 2025 joint meeting
• Approval of minutes from December 16, 2024 Oxford Recreation Board meeting
• Presentation from Talawanda Recreation, Inc. (TRI) Board of Directors
• Discussion of 2025 Recreation Board positions

City Council

The Oxford City Council will consider two resolutions: one authorizing a contract with NextStep Networking for weekly IT support at up to $76,000, and another authorizing payment of $131,439 to Cobblestone Community Church for an easement for the Oxford Area Trails System (OATS) Phase V. The council will also hold first readings on ordinances related to property assessments, supplemental appropriations for FY2025, and sidewalk repair duties. The agenda includes routine consent items and public comment periods.

• Resolution to contract with NextStep Networking for onsite weekly support, not to exceed $76,000
• Resolution to pay $131,439 to Cobblestone Community Church for OATS Phase V easement
• First reading: ordinance levying assessments on listed properties (Exhibit A)
• First reading: ordinance amending supplemental budget for FY2025
• First reading: ordinance repealing and replacing sidewalk repair duty code section 521.06

General

The Oxford City Council will hold an executive session to consider appointments to boards and commissions under Ohio Revised Code 121.22(G)(1). No public votes or decisions are scheduled for this meeting.

General

The Municipal Records Commission will meet to approve the agenda and minutes from May 7, 2024, and to consider one-time disposal of obsolete records from the Service Department. They will also review certificates of records disposal from multiple city departments, including City Manager, Clerk of Council, Community Development, Finance, Human Resources, Parks and Recreation, and Police Division.

• Approval of minutes from May 7, 2024
• One-time disposal of obsolete records from Service Department
• Certificates of records disposal from City Manager, Clerk of Council, Community Development, Finance, Human Resources, Parks and Recreation, and Police Division

The Oxford Records Commission met on January 21, 2025, and approved the agenda, the minutes from May 7, 2024, and a one-time disposal of obsolete records (RC1 form) for the Service Department. The commission also approved certificates of records disposal (RC3 forms) for seven departments: City Manager, Clerk of Council, Community Development, Finance, Human Resources, Parks and Recreation, and Police Division. All votes were unanimous with 3 ayes and 0 nays. The meeting adjourned at 4:38 p.m.

• Approved agenda (3-0)
• Approved minutes of May 7, 2024 meeting (3-0)
• Approved one-time disposal of obsolete records RC1 form for Service Department (3-0)
• Approved RC3 form disposal for City Manager (3-0)
• Approved RC3 form disposal for Clerk of Council (3-0)
• Approved RC3 form disposal for Community Development (3-0)
• Approved RC3 form disposal for Finance (3-0)
• Approved RC3 form disposal for Human Resources, Parks and Recreation, and Police Division (3-0 each)

General

The Oxford City Council is holding a work session to review the 2024 Comprehensive Plan Goals Progress Report, discuss proposed 2025 action items, and conduct its annual goal-setting discussion. This is a working session, not a voting meeting, so no formal decisions will be made.

• Review of 2024 Comp Plan Goals Progress Report
• Discussion of 2025 Proposed Comp Plan Action Items
• Annual goal-setting discussion for City Council

The Oxford City Council held a work session retreat on January 14, 2025, reviewing the 2024 Comp Plan Goals Progress Report and discussing 2025 proposed action items. Council also drafted items to be researched for the 2026 budget implementation, with a report back planned for June 2025. No formal decisions were made; the session was procedural and ended with adjournment.

• Reviewed 2024 Comp Plan Goals Progress Report (no vote)
• Discussed 2025 Proposed Comp Plan Action Items (no vote)
• Drafted items for 2026 budget implementation, report back June 2025 (no vote)
• Adjourned at 3:55 p.m. (7-0)

Planning Commission

The Oxford Planning Commission is meeting to consider several items tabled from December, including a proposed 32-townhome development on West Chestnut Street by Habitat for Humanity, and two zoning text amendments. The commission will also elect officers and approve minutes.

• PC-2024-17: Preliminary & final planned development for 32 townhomes at 601, 603, 607 W Chestnut Street (Habitat for Humanity)
• PC-2024-18: Preliminary subdivision for same 32-townhome site
• PC-2024-20: Zoning text amendment to raise retail floor area limit in Uptown District from 10,000 to 20,000 sq ft
• PC-2024-19: Zoning text amendment to create site plan review for alley lots without street frontage

The Oxford Planning Commission approved the preliminary and final planned development and preliminary subdivision for 32 townhomes at 601, 603, and 607 W. Chestnut Street, with staff-recommended conditions and additional amendments. The commission also approved a zoning text amendment for alley lots and tabled a proposal to increase retail floor area in the Uptown district. All votes were unanimous (6-0).

• Approved PC-2024-17 & 18 (32 townhomes at 601-607 W. Chestnut St.) with staff conditions (6-0)
• Amended conditions to add screening, sidewalk connectivity, traffic calming, and public access easement (6-0)
• Approved PC-2024-19 (zoning text amendment for alley lots) with changes to wording and parking limit (6-0)
• Tabled PC-2024-20 (increase retail floor area in Uptown district) to next meeting (6-0)
• Elected officers and made commission appointments (6-0)
• Approved amended agenda (6-0)
• Approved minutes of December 10, 2024 (6-0)

General

The Public Arts Commission of Oxford is meeting to approve minutes and discuss updates on the 2025 Municipal Building exhibit installation, scheduling an art reception, the Duke Substation mural, and art support from the Community Foundation. No final decisions are listed on the agenda.

• Update on Oxford Municipal Building 2025 Exhibit Installation
• Schedule Art Reception for the 2025 Exhibit
• Update on Duke Substation Mural
• Art Support from the Community Foundation

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission is meeting to discuss a presentation from Preservation Forward and McKenna Associates, and to consider a Window Repair and Replacement Policy. They will also review two previously decided administrative items for certificates of appropriateness. Public comments are welcome.

• Presentation from Preservation Forward and McKenna Associates
• Window Repair and Replacement Policy discussion
• HAPC-2024-15: Certificate of Appropriateness for wall sign at 151 W High Street
• HAPC-2024-16: Certificate of Appropriateness for patio fence at 48 E Park Place

The Historic and Architectural Preservation Commission held a discussion-heavy meeting with no formal votes on substantive items. They heard a presentation from Preservation Forward and McKenna Associates on aligning preservation with Oxford's Comprehensive Plan, updating design guidelines, and creating a historic structures inventory. The commission also discussed a repair-first window replacement policy and reviewed revised Uptown Park restroom designs featuring a stone facade and universal adult changing table. Administrative decisions on two certificates of appropriateness were noted as previously decided.

• Approved agenda as amended to add Uptown Park restroom discussion
• Maintained current officers until January 2026
• Approved minutes of November 13, 2024 (Watt abstained)
• Discussed preservation roadmap with Preservation Forward and McKenna Associates
• Discussed repair-first window replacement policy
• Reviewed revised Uptown Park restroom designs

City Council

The Oxford City Council will hold a regular meeting with public comments, a consent agenda, and several resolutions and ordinances. Key items include a resolution to extend the moratorium on alley development until March 20, 2025, and a second reading of an ordinance correcting the Calico Acres subdivision plat to affirm the name 'Jeffrey Drive' for certain streets. The council will also discuss the city's deer management program and receive reports, including the Oxford Farmers Market annual report and a notice from Oxford Smoke Time Inc.

• Resolution extending moratorium on alley development to March 20, 2025
• Ordinance correcting Calico Acres subdivision plat to affirm 'Jeffrey Drive'
• Proclamation for Rev. Dr. Martin Luther King Jr. Day 2025
• Swearing-in of new police officer by Chief John Jones
• Discussion and update on city's deer management program

Oxford City Council adopted Resolution No. 7664, extending the moratorium on alley development until March 20, 2025. The council also approved the consent agenda, adopted Ordinance No. 3794 to correct the Calico Acres subdivision plat, and discussed the deer management program, directing staff to create a task force.

• Adopted Resolution No. 7664 extending alley development moratorium to March 20, 2025 (7-0)
• Adopted Ordinance No. 3794 correcting Calico Acres subdivision plat to affirm 'Jeffrey Drive' (7-0)
• Approved consent agenda including minutes from Dec. 17, 2024 meetings (7-0)
• Approved agenda (7-0)
• Received notice from Oxford Smoke Time Inc. without comment (7-0)