Pelham public meetings in 2023

Commercial Development Authority

The Pelham Commercial Development Authority Board will hold its regular monthly meeting, covering routine items like approving the prior meeting's minutes and a 30-day financial report. The board will also receive economic development updates and discuss committee matters, including the disposal of the Welborn Property, the status of Fran's Property, and proposed legislative revisions to the CDA's policies.

• Approval of minutes from November 21, 2023 meeting
• 30-day financial report
• Disposal of Welborn Property
• Status of Fran's Property
• CDA proposed legislative revisions

City Council

The Pelham City Council is holding a work session to discuss several items, including tower home developments, FY2023 carry-forward capital project funding, and a proposed annexation. They will also interview candidates for a Personnel Board appointment and review a letter of intent from Jack's Family Restaurant. The meeting is open to the public but is not a public hearing.

• Discussion of Tower Homes Developments in Pelham
• Interviews for Pelham Personnel Board Appointment
• Discussion of FY2023 Carry-Forward Capital Project Funding
• Annexation request by Jerri Corn, 59 Homestead Trail, Pelham, AL 35124
• Review of Jack's Family Restaurant, LP Letter of Intent (LOI)

The City Council held a work session to review the upcoming agenda and recommend a board appointment. The council also discussed the revocation of a business license for Poppa G’s due to an improperly issued certificate of occupancy.

• Approved December 4, 2023 Regular Work Session Minutes (Unanimous)
• Recommended Martina Winston for appointment to the Pelham Personnel Board (Unanimous)

City Council

The Pelham City Council will hold a regular meeting with a consent agenda, public hearings, and multiple resolutions and ordinances. Key items include a development agreement with HCI Pelham Central, a zoning change from M-1 to R-T for 9.42 acres near Pelham Parkway, and a proposed six-month moratorium on new business licenses for certain business types. The council will also consider agreements for senior fitness programs and data center co-location, plus a flood mitigation grant application.

• Development Agreement between HCI Pelham Central, LLC and the City (Resolution 2023-12-18-05)
• Ordinance No. 135-259: Rezone 9.42 acres west of Pelham Parkway and north of former Walmart from M-1 to R-T (second reading)
• Resolution 2023-12-18-03: Six-month moratorium on new business licenses for certain business types
• Resolution 2023-12-18-01: Agreements with Silver and Fit and Fitness Passport for senior programs
• Resolution 2023-12-18-02: Agreement with CSpire Business for data center hardware co-location (budgeted FY2024)

The Pelham City Council approved a development agreement with HCI Pelham Central, LLC for property east of the library, and unanimously adopted Ordinance No. 135-259 to rezone 9.42 acres from M-1 to R-T for townhomes. The council also approved a six-month moratorium on new business licenses for certain business types, and adopted Ordinance No. 418-02 to revise the Arts & Entertainment District boundaries. All votes were unanimous except for the Jack's Family Restaurant letter of intent, which passed 4-1 with Councilmember Coram dissenting.

• Approved Consent Agenda including agreements with Silver and Fit, Fitness Passport, and CSpire (unanimous)
• Adopted Resolution 2023-12-04-06 to purchase land for Jack's Family Restaurant (4-1, Coram dissenting)
• Adopted Ordinance No. 135-259 rezoning 9.42 acres from M-1 to R-T (unanimous)
• Adopted Resolution 2023-12-18-03 imposing six-month moratorium on certain business licenses (unanimous)
• Adopted Resolution 2023-12-18-04 appointing Martina Winston to Personnel Board (unanimous)
• Adopted Resolution 2023-12-18-05 approving HCI Pelham Central development agreement (unanimous)
• Adopted Resolution 2023-12-18-06 authorizing FEMA flood mitigation grant application (unanimous)
• Adopted Ordinance No. 418-02 revising Arts & Entertainment District boundaries (unanimous)

City Council

The Pelham City Council is holding a work session to discuss several items, including altering the Pelham Entertainment District boundaries, realigning the Pelham Greenways Trail, and an incentive package for an indoor soccer tournament. They will also discuss appointments to the Personnel Board and Library Board, and review the upcoming regular meeting agenda. No formal votes are expected at this work session.

• Discussion on altering Pelham Entertainment District boundaries
• Discussion on Pelham Greenways Trail realignment
• Discussion on incentive package for indoor soccer tournament
• Discussion on City Council appointment to Pelham Personnel Board
• Discussion on City Manager's annual evaluation

During the December 4, 2023 work session, the Pelham City Council approved the November 20, 2023 work session minutes, held an executive session to discuss pending and imminent litigation, and voted unanimously to remove a resolution regarding a letter of intent to sell land to Jack's Family Restaurant from the agenda. The council also discussed rescheduling 2024 meeting dates, board appointment interviews, senior fitness programs, entertainment district boundary expansions, trail realignments, and indoor soccer tournament incentives.

• Approved November 20, 2023 Regular Work Session Minutes (unanimous voice vote)
• Entered and adjourned Executive Session regarding pending/imminent litigation (roll call vote)
• Removed Resolution 2023-12-04-06 concerning a Letter of Intent for land sale to Jack's Family Restaurant, LP from the agenda (unanimous voice vote)
• Adjourned work session at 6:54 p.m. (unanimous voice vote)

City Council

The Pelham City Council will hold a public hearing and first reading on a rezoning of 9.61 acres from light industrial to residential townhome, and will vote on several consent agenda items including police cameras, a traffic light, and a crosswalk. The council will also consider a conditional use permit for a CBD/vape store and the sale of city land to Jack's Family Restaurant.

• Rezoning 9.61 acres west of Pelham Parkway and north of former Walmart from M-1 to R-T (Ordinance 135-259)
• Purchase of 10 in-vehicle camera systems for police from Axom Enterprise (Resolution 2023-12-04-01)
• Traffic light installation at Fire Station No. 3 by Temple J Electric (Resolution 2023-12-04-02)
• Conditional use permit for OG Puff CBD/vape store at 2271 Pelham Parkway (Resolution 2023-12-04-07)
• Sale of 1.26 acres in Grande Vista Commercial Subdivision to Jack's Family Restaurant (Resolution 2023-12-04-06)

The Pelham City Council denied a conditional use permit for OG Puff, a CBD/vape/tobacco store at 2271 Pelham Parkway, and approved the consent agenda including several contracts. The council also held a public hearing and introduced a rezoning ordinance for a 9.42-acre property from M-1 to R-T, but did not vote on it.

• Denied conditional use permit for OG Puff CBD/vape store (unanimous)
• Approved consent agenda including Axon camera purchase, traffic light installation, rain gauges, crosswalk project, and aerial mapping (unanimous)
• Introduced Ordinance 135-259 rezoning 9.42 acres from M-1 to R-T (first reading only)
• Removed Resolution 2023-12-04-06 (land purchase for Jack's Family Restaurant) from agenda

Commercial Development Authority

The Pelham Commercial Development Authority Board is meeting to approve minutes, review finances, and receive economic development updates. The board will discuss the disposal of the Welborn Property in executive session and the status of Fran's Property, along with proposed legislative revisions and bylaw updates.

• Approval of October 26, 2023 meeting minutes
• 30-day financial report
• Disposal of Welborn Property (executive session)
• Status of Fran's Property
• Proposed CDA legislative revisions and bylaws update

The Commercial Development Authority Board held a routine meeting with no substantive decisions. They unanimously approved the agenda, the October 26, 2023 meeting minutes, and the 30-day financial report. All other items were informational discussions with no motions or actions taken.

• Approved meeting agenda (unanimous)
• Approved October 26, 2023 meeting minutes (unanimous)
• Approved 30-day financial report (unanimous)

City Council

The Pelham City Council is holding a work session to discuss several items, including a letter of intent from Jack's Family Restaurant to purchase and develop property, a development agreement with HCI Pelham Central, LLC, and rescheduling certain 2024 meeting dates. The council will also review the agenda for the regular meeting later that evening. This is a discussion session, not a final decision-making meeting.

• Discussion - Jack's Family Restaurant - Letter of Intent to Purchase and Develop
• Discussion - HCI Pelham Central, LLC Development Agreement
• Discussion - Rescheduling Certain 2024 Work Session & City Council Meeting Dates
• Follow Up - Traffic Calming Devices
• Meet & Greet for Personnel Board employee representative applicants

The council agreed to move forward with a policy, guidelines, and budget amendment for traffic calming devices. The session primarily consisted of discussions on potential commercial developments and a review of the upcoming city council agenda.

• Approved November 6, 2023 Regular Work Session Minutes (unanimous voice vote)
• Reached consensus to move forward with traffic calming policy, guidelines, and budget amendment

City Council

The Pelham City Council will hold a public hearing on a request for a conditional use permit for a CBD, vape, and tobacco store at 2271 Pelham Parkway, and will vote on several consent agenda items including contracts for youth sports programs, golf course improvements, and park projects. The meeting also includes a proclamation for National Home Care & Hospice Month and announcements about Thanksgiving closures and a future zoning hearing.

• Public hearing: conditional use permit for OG Puff (CBD/vape/tobacco store) at 2271 Pelham Parkway
• Resolution 2023-11-20-02: contracts with RCX Sports for NFL Flag Football and NHL Street youth programs
• Resolution 2023-11-20-04: low bid award to JTL Golf for cart path and bunker improvements at Ballantrae Golf Club
• Resolution 2023-11-20-05: agreement with SCPARA for conduit installation and electrical service for Campus No. 124 park
• Resolution 2023-11-20-06: agreement with SCPARA for site prep for City Park Playground

The Pelham City Council unanimously adopted the consent agenda, which included resolutions on a Bee City USA designation, contracts for youth sports programs, golf course improvements, and park projects. A public hearing was held for a conditional use permit for a CBD/vape store at 2271 Pelham Parkway, but no vote was recorded on the permit during the meeting. No other substantive decisions were made.

• Adopted consent agenda including 8 resolutions (unanimous)
• Approved Resolution 2023-11-20-01 designating Pelham as Bee City USA affiliate
• Approved Resolution 2023-11-20-02 contracting with RCX Sports for NFL Flag Football and NHL Street programs
• Approved Resolution 2023-11-20-03 adjusting pay grades and job title for Groundskeeper at Ballantrae Golf
• Approved Resolution 2023-11-20-04 awarding low bid to JTL Golf for cart path and bunker improvements at Ballantrae Golf Club
• Approved Resolution 2023-11-20-05 agreeing with SCPARA for conduit installation and electrical service for Campus No. 124 park
• Approved Resolution 2023-11-20-06 agreeing with SCPARA for site preparation for City Park Playground project
• Held public hearing on conditional use permit for OG Puff store; no vote recorded

Parks & Recreation Advisory Board

The Pelham Parks and Recreation Advisory Board is holding its regular monthly meeting. The agenda includes electing board officers, approving the October minutes, and receiving a director's report with project updates and the FY24 budget. No new business is listed.

• Board election for officers
• Approval of October meeting minutes
• Director's report: project update, general update, FY24 budget

Zoning Board of Adjustments

The Zoning Board of Adjustment unanimously approved a variance for Enterprise Rent-a-Car at 100 Village Drive to exceed the 75-foot Corridor Overlay setback requirement, allowing two rows of front parking for customer and employee safety. The board also unanimously approved the October 10, 2023 minutes. No other substantive decisions were made.

• Approved variance to Article XXI, Sec. 6 for Enterprise Rent-a-Car at 100 Village Drive (unanimous)
• Approved October 10, 2023 meeting minutes (unanimous)

Planning Commission

The Pelham Planning Commission will hold a public hearing on four subdivision plats and one rezoning request. The items include final approval for 9 single-family lots at Kirkwall Phase V, preliminary plats for 18 single-family lots at McAlpin and 112 townhome lots at Huntley Park, and a request to rezone property west of Pelham Parkway to R-T. The commission will also approve the October minutes and hear public comments.

• Final plat for 9 single-family lots at end of Kirkwall Lane (Kirkwall Ph V)
• Preliminary plat for 18 single-family lots north of Stoneykirk Lane (McAlpin)
• Preliminary plat for 112 townhome lots at Huntley Pkwy and Simmsville Road (Huntley Park Townhomes)
• Rezoning request to R-T for property west of Pelham Pkwy, north of former Walmart site (Lalani)
• Public hearing and requests to address the commission

The Pelham Planning Commission approved three plats and recommended a rezoning. The Huntley Park Townhomes preliminary plat for 112 townhome lots was approved unanimously, including a modification to delete the dead-end street regulation. The Kirkwall Phase V final plat (9 lots) and McAlpin preliminary plat (18 lots) were each approved 5-1. The commission also unanimously recommended the Lalani R-T zoning request to the City Council.

• Approved Kirkwall Ph V final plat, 9 single-family lots (5-1)
• Approved McAlpin preliminary plat, 18 single-family lots (5-1)
• Approved Huntley Park Townhomes preliminary plat, 112 townhome lots, with dead-end street regulation modification (6-0)
• Recommended Lalani R-T zoning request to Council (6-0)

Water Department

The Pelham Water Department will convene a meeting to approve minutes from August 21, 2023, and allow two residents to address the department. No substantive decisions or new business items are listed.

• Approval of August 21, 2023 Water Department Minutes
• Public comments from Karen Coshatt and James Dinkins

The Pelham Water Department approved a utility billing adjustment for Karen Coshatt due to a water leak, effective going forward, and denied a similar request from James Dinkins for recalculation of sewer charges. Both decisions were made by unanimous voice vote.

• Approved Karen Coshatt's utility billing adjustment for water leak (unanimous)
• Denied James Dinkins' request for sewer charge recalculation (unanimous)
• Approved August 21, 2023 Water Department minutes (unanimous)

City Council

The Pelham City Council will hold a work session to review and discuss several items, including traffic calming devices, youth sports contracts with RCX Sports, and a potential Bee City USA designation. The meeting will also include a review of the November 6 agenda and approval of previous minutes.

• Discussion on traffic calming devices
• Discussion on NFL Flag Football & NHL Youth Ball / Street Hockey contracts with RCX Sports
• Discussion on Bee City USA designation

The Pelham City Council held a work session to review upcoming meeting agenda items, discuss emergency transport services and traffic calming device guidelines, and receive updates on sports contracts and a Bee City USA designation proposal. The council also held an executive session to discuss pending litigation and real property transactions.

• Approved October 16, 2023 Regular Work Session Minutes by unanimous voice vote
• Entered and adjourned Executive Session for legal and real estate discussions

City Council

The Pelham City Council will meet to decide on a zoning change for a 7.16-acre property near Yeager Court and vote on multiple resolutions including street dedications, easements for the Pelham Greenway Trail System Phase IV, and contracts for construction materials testing and stormwater compliance. The meeting also includes recognition of public safety awards and a proclamation.

• Ordinance No. 135-258 to change zoning from B-2 to M-1 for 7.16-acre property at Yeager Court
• Resolution to approve Pole Attachment Agreement with Alabama Power Company for holiday decorations
• Resolution to authorize Fire Department purchases under Opioid Litigation Settlement Agreements
• Resolution to accept and dedicate streets: Pelham Trail Parkway, Village Place, and Pelham Park Boulevard
• Resolution to enter into real estate purchase agreements for Pelham Greenway Trail System Phase IV (Tracts No.1, No.3, No.4)

The Pelham City Council unanimously adopted a consent agenda containing 15 resolutions, including property purchases for the Pelham Greenway Trail and fire department equipment rejections. The council also passed Ordinance No. 135-258, rezoning a 7.16-acre property from General Business to Light Industrial. No public hearings were held, and the meeting adjourned after recognizing new employees and public safety awards.

• Adopted Consent Agenda with 15 resolutions (4-0 roll call)
• Approved Ordinance No. 135-258 rezoning Yeager Court property to M-1 Light Industrial (4-0 roll call)
• Approved cemetery rules and regulations (Resolution 2023-11-06-01)
• Approved holiday decoration pole attachment agreement with Alabama Power (Resolution 2023-11-06-02)
• Approved legal fee agreements with Beasley Allen and Ellis Head Owens (Resolution 2023-11-06-03)
• Authorized fire department purchases under Opioid Litigation Settlement (Resolution 2023-11-06-04)
• Approved construction testing for Civic Complex Ice Arena chiller replacement (Resolution 2023-11-06-05)
• Approved Racquet Club lobby reconfiguration bid from Duncan & Thompson (Resolution 2023-11-06-06)

Commercial Development Authority

The Pelham Commercial Development Authority Board will approve minutes from the August 2023 meeting, review a 30-day financial report, and hear updates on current and prospective economic development projects. The board will also elect officers for the 2023–2024 term and discuss committee matters, including a proposed bylaw amendment and property disposals.

• Approval of minutes from August 15, 2023 CDA Board Meeting
• 30-day Financial Report presented by Secretary/Treasurer
• Proposed Bylaw Amendment under Policies, Procedures & Partnerships Committee
• Welborn Property disposal moved to Executive Session
• Election of 2023–2024 officers (term 12/1/2023–11/30/2024)

The Commercial Development Authority Board tabled approval of August 15 meeting minutes and tabled economic development updates until next meeting. Officers were nominated for the 2023-2024 term, and the board discussed small business incentives and organizational partnerships without formal action.

• Approved agenda (unanimous)
• Tabled approval of August 15, 2023 meeting minutes (unanimous)
• Accepted 30-day financial report (unanimous)
• Tabled City Hall updates and current/prospective projects until next meeting
• Moved to executive session (unanimous) and exited (unanimous)
• Nominated Roberto Rodriguez for Chair, Tim German for Vice Chair, Matt Jaeh for Secretary/Treasurer

Library Board

The Library Board will meet to conduct fiscal business and leadership elections. The agenda includes reviewing the FY 2023 fiscal report and approving the budget for FY 2024.

• Election of officers for FY 2024
• Fiscal report of FY 2023
• Budget approval for FY 2024

The Pelham Library Board approved its 2024 budget and elected new officers. Judy Mannings was elected secretary, Tomeka Wilson Lewis as chair, and Gerren Whitlock as vice-chair, all unanimously. The board also approved the presented 2024 Library Board budget unanimously.

• Elected Judy Mannings as secretary (unanimous)
• Elected Tomeka Wilson Lewis as chair (unanimous)
• Elected Gerren Whitlock as vice-chair (unanimous)
• Approved 2024 Library Board budget (unanimous)

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board is meeting to approve minutes, hear from a special guest about the Pelham Racquet Club, and consider board nominations. The director will give project and general updates, followed by public comment.

• Special guest: Chaney Mills, Pelham Racquet Club
• Board nominations
• Approval of August meeting minutes
• Director's report: project and general updates

Personnel Board

The Pelham Personnel Board is meeting to handle routine procedural items and hold an appeal hearing for Officer James Grier. The board will also approve minutes from its July 26, 2023 meeting and appoint an acting secretary.

• Appeal hearing for Officer James Grier
• Approval of July 26, 2023 Personnel Board minutes
• Appointment of acting Personnel Board secretary

The Personnel Board held an appeal hearing regarding the demotion of Officer James Grier from Lieutenant to Officer. Following an executive session to discuss testimony, the Board voted to change the disciplinary action from demotion to termination.

• Appointed Tom Seale as acting Personnel Board Secretary (unanimous)
• Approved October 16, 2023 agenda (unanimous)
• Approved July 26, 2023 minutes with one spelling correction (unanimous)
• Modified the demotion of Officer James Grier to termination (unanimous)

City Council

The Pelham City Council is holding a work session to review and discuss several items, including a feasibility and operational analysis for fire stations and EMS services, a request for proposal for emergency transport services, and proposed rules for the city cemetery. No new business is listed, and the session is open to the public but is not a public hearing.

• Review of CPSM Station Feasibility and Fire & EMS Services Operational Analysis
• Review of Quad Cities Emergency Transport Services Request for Proposal
• Review of Pelham City Cemetery Rules and Regulations

The Pelham City Council held a work session with no final votes on substantive items. They discussed a fire station feasibility and EMS analysis, reviewed a Quad Cities emergency transport proposal, and reviewed draft cemetery rules. The council also reviewed an upcoming agenda item to rezone 7.16 acres at Yeager Court from B-2 to M-1 for warehouses with outdoor storage, which had received unanimous Planning Commission approval.

• Approved October 2, 2023 work session minutes (voice vote, Lanier-Reed abstaining)
• Entered executive session to discuss pending litigation (5-0 roll call)
• Adjourned executive session (unanimous voice vote)
• Discussed CPSM fire station feasibility and EMS analysis (no action)
• Discussed Quad Cities emergency transport RFP (no action)
• Reviewed draft cemetery rules and regulations (no action)

City Council

The Pelham City Council will hold a public hearing and first reading on Ordinance No. 135-258 to rezone a 7.16-acre property at the end of Yeager Court from B-2 (General Business) to M-1 (Light Industrial). The consent agenda includes routine approvals and surplus property declarations, while the council is also accepting applications for several board appointments.

• Rezone Yeager Court property (7.16 acres) from B-2 to M-1 at public hearing
• Purchase 10 Dodge Durango Pursuit vehicles from Falls Dodge for FY2024 budgeted expense
• Declare surplus personal property from Public Works Department
• Accept applications for Pelham Public Library Board and Storm Water Board appointments through Oct 31
• Accept applications for Pelham Personnel Board through Nov 15

The City Council adopted a consent agenda that included the purchase of new police vehicles and the disposal of surplus property. A public hearing was held regarding a rezoning request for property on Yeager Court, which was introduced for first reading.

• Approved purchase of ten 2023 Dodge Durango Pursuit vehicles from Falls Dodge (4-0)
• Approved disposal of surplus personal property for the Public Works Department (4-0)
• Introduced Ordinance No. 135-258 for first reading to rezone 7.16 +/- acres at Yeager Court from B-2 to M-1

Planning Commission

The Pelham Planning Commission will hold a public hearing on a request by Ammar Alsabahi for a conditional use permit to operate a CBD store at 2271 Pelham Pkwy. The meeting also includes approval of the previous minutes and a brief address by Mike Abbell. The pre-meeting at 5:30 PM is open to the public but is not a public hearing.

• Conditional use permit for CBD store at 2271 Pelham Pkwy (Parcel ID: 10 9 31 3 001 019.010)
• Approval of September 14, 2023 minutes
• Next meeting scheduled for November 9, 2023
• Mike Abbell to address the commission

The Planning Commission voted to recommend a conditional use permit for a CBD store at 2271 Pelham Pkwy to the City Council. The commission also approved the minutes from the September 14, 2023 meeting.

• Recommended conditional use permit for CBD store at 2271 Pelham Pkwy (4-0)
• Approved September 14, 2023 minutes

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustments will hold a public hearing on a variance request to allow a swimming pool in the front yard at 3470 Indian Lake Way, under Article XXIV, Section 5 (General Yard Modifications). The board will also approve minutes from the September 18, 2023 meeting and elect a vice chairman.

• Public hearing: variance for front-yard swimming pool at 3470 Indian Lake Way
• Approval of minutes from September 18, 2023 meeting
• Election of Vice Chairman

The Board approved a variance request for a property on Indian Lake Way to allow a swimming pool in the front yard. The Board also elected a Vice Chairman and approved the previous meeting's minutes.

• Approved variance for swimming pool in front yard at 3470 Indian Lake Way (unanimous)
• Elected Mike Kelley as Vice Chairman (unanimous)
• Approved September 18, 2023 minutes with corrections (unanimous)

City Council

The Pelham City Council is holding a work session to discuss several items, including a proposed 2024 Severe Weather Preparedness Tax Holiday, a feasibility and operational analysis of fire and EMS services by CPSM, an inter-jurisdictional mutual aid agreement with Hoover, and cemetery rules. The meeting is open to the public but is not a public hearing.

• Discussion of 2024 Severe Weather Preparedness Tax Holiday (Feb 23-25, 2024)
• Presentation of CPSM Station Feasibility and Fire & EMS Services Operational Analysis
• Discussion of Inter-Jurisdictional Automatic and Mutual Fire and EMS Aid Agreement with Hoover
• Discussion of Pelham City Cemetery Rules and Regulations

The council approved the September 18 work session minutes and held an executive session regarding pending litigation. Members reviewed a fire and EMS operational analysis and reached a consensus to continue participating in the annual Severe Weather Preparedness Tax Holiday.

• Approved September 18, 2023 Regular Work Session Minutes (unanimous voice vote)
• Entered Executive Session to discuss pending litigation (3-0)
• Consensus reached to continue participating in the Severe Weather Preparedness Tax Holiday
• Directed city clerk to draft a resolution for Pelham City Cemetery Rules and Regulations

City Council

The Pelham City Council will meet on October 2, 2023, to decide on several routine and non-controversial items via a consent agenda, including an inter-jurisdictional fire and EMS aid agreement with Hoover, emergency equipment bids for police vehicles, and reappointments to the Zoning Board of Adjustment and Parks & Recreation Advisory Board. The council will also consider a change order for a resurfacing project, a bid for sewer rehabilitation, and a zoning amendment for a 7.16-acre property near Yeager Court.

• Resolution to enter inter-jurisdictional fire and EMS aid agreement with City of Hoover
• Resolution to approve bid for emergency equipment and installation on Pelham Police Department vehicles
• Resolution to reappoint citizens to Pelham Zoning Board of Adjustment (Places 4, 5, 6, 7)
• Change Order No. 1 for FY2023 Pelham Resurfacing Project
• Bid acceptance from Baird Contracting Co., Inc. for Sanitary Sewer Rehabilitation Phase III ($7.16M property zoning change to M-1 Light Industrial for Yeager Court lot)

The City Council adopted Ordinance No. 514 to declare a specific lot in The Grande Vista commercial subdivision as no longer needed for municipal purposes. The council also approved a consent agenda covering mutual aid agreements, equipment bids, and board appointments.

• Adopted Ordinance No. 514 declaring Lot 2 of The Grande Vista no longer needed for public use (3-0)
• Approved mutual fire and EMS aid agreement with the City of Hoover (3-0)
• Approved bid for Pelham Police Department vehicle emergency equipment and installation (3-0)
• Reappointed citizens to the Zoning Board of Adjustment (3-0)
• Reappointed citizens to the Parks & Recreation Advisory Board (3-0)
• Approved Change Order No. 1 for the FY2023 Resurfacing Project (3-0)
• Approved Baird Contracting Co., Inc. bid for Sanitary Sewer Rehabilitation Phase III (3-0)

Commercial Development Authority

The Pelham Commercial Development Authority Board met to approve minutes, review a 30-day financial report, and receive updates on economic development projects and committee activities. No new purchases or disposals were submitted, but property statuses and legislative revisions were discussed.

• Approval of minutes from August 15, 2023 CDA Board meeting
• 30-day financial report presented by Secretary/Treasurer Matthew Jaeh
• Welborn Property and United Contracting Development Agreement listed under disposals
• Status of Fran’s Property reviewed under Development Committee
• CDA Proposed Legislative Revisions discussed under Policies Committee

City Council

The Pelham City Council is holding a work session to discuss several items, including expiring terms for city board, commission, and authority positions, an update on the FEMA program and drainage study, and results of the WBRC FOX 6 2023 Staycation Campaign title sponsorship. The meeting is open to the public but is not a public hearing.

• Discussion of expiring terms for city board, commission, and authority positions
• Update on FEMA program and drainage study
• Results/discussion of WBRC FOX 6 2023 Staycation Campaign title sponsorship

The Pelham City Council held a work session on September 18, 2023, primarily to review the upcoming agenda and discuss old and new business. No substantive decisions were made; the only formal action was approving the September 5, 2023 work session minutes and entering an executive session to discuss legal matters. The council discussed expiring board terms, a FEMA drainage study, and a WBRC sponsorship, but took no final votes on these items.

• Approved September 5, 2023 work session minutes (unanimous)
• Entered executive session to discuss pending litigation (5-0)
• Adjourned executive session (unanimous)
• No final votes on agenda items; items remain for regular meeting

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustments will hear two public requests: one to exceed the maximum front-yard fence height at 340 Deer Ridge Lane and another to allow a recreational vehicle as a dwelling at 134 King Valley Road. The board will also review and adopt its bylaws before adjourning.

• Front-yard fence height variance at 340 Deer Ridge Lane
• RV dwelling allowance at 134 King Valley Road
• Review and adoption of Zoning Board of Adjustment By-laws

The Pelham Zoning Board of Adjustment approved two variance requests and adopted its by-laws. A variance allowed a 6-foot front-yard fence at 340 Deer Ridge Lane, and a variance with conditions allowed a recreational vehicle as a dwelling at 134 King Valley Road. All votes were unanimous.

• Approved variance for 6-foot front-yard fence at 340 Deer Ridge Lane (unanimous)
• Approved variance for RV as dwelling at 134 King Valley Road with conditions (unanimous)
• Adopted Zoning Board of Adjustment By-laws (unanimous)
• Approved August 8, 2023 minutes (unanimous)

City Council

The Pelham City Council will consider adopting the FY2024 operating and capital budgets, approve several contracts for park, fire, and wastewater projects, and vote on a zoning change for property on Huntley Parkway. The agenda also includes a first reading of an ordinance to declare city-owned property surplus.

• Resolution 2023-09-18-01: Adopt FY2024 Operating and Capital Budgets
• Ordinance No. 135-256: Rezone property on Huntley Parkway from MX-C to R-T (second reading)
• Resolution 2023-09-18-02: Approve $ for 11 lockers for Fire Station No. 1 (quote from Working Fire Furniture & Mattress Co.)
• Resolution 2023-09-18-03: Contract with Cottingham Contracting for Coker Park parking lot paving and striping
• Resolution 2023-09-18-08: Adopt Second Amendment to Solid Waste Collection and Disposal Contract

The City Council unanimously approved the Fiscal Year 2024 Operating and Capital Budgets. The council also approved a zoning change to allow townhouse residential development on Huntley Parkway and authorized several public works and utility contracts.

• Adopted FY2024 Operating and Capital Budgets (5-0)
• Approved rezoning of property on Huntley Parkway from MX-C to R-T for townhouse residential use (5-0)
• Approved purchase of 11 lockers for Fire Station No. 1 from Working Fire Furniture & Mattress Co., Inc. (5-0)
• Approved paving and striping contract for Coker Park parking lot with Cottingham Contracting, Inc. (5-0)
• Approved polymer preparation and feed system replacement at Wastewater Treatment Plant from VeloDyne (5-0)
• Approved Wastewater Treatment Plant Filter Equipment Replacement bid from The Eshelman Company, Inc. (5-0)
• Approved tennis court repair and resurfacing at Pelham City Park with Lower Bros. Tennis Courts (5-0)
• Adopted Second Amendment to the Solid Waste Collection and Disposal Contract (5-0)

Planning Commission

The Pelham Planning Commission will hold a public hearing on two rezoning requests: one from Shield Properties, LLC to change a property off Yeager Ct. from B-2 General Commercial to M-1 Light Industrial, and another from Donovan Builders, LLC to rezone multiple parcels on Highway 11 at Grey Oaks Parkway from B-2 to R-G Residential Garden and Estate District. The commission will also approve the minutes from the August 17 meeting and set the next meeting date.

• Shield Properties, LLC rezoning request: B-2 to M-1, off Yeager Ct., Parcel ID 13 6 13 3 001 027.014
• Donovan Builders, LLC rezoning request: B-2 to R-G, Highway 11 at Grey Oaks Parkway, multiple parcels
• Approval of August 17, 2023 minutes
• Next meeting scheduled for October 12, 2023

The Pelham Planning Commission recommended approval of Shield Properties' rezoning from B-2 to M-1 for property off Yeager Ct., with a 6-0 vote (one abstention). The commission also voted 6-0 to continue Donovan Builders' rezoning request until a traffic study and county road widening confirmation are provided. Minutes from August 17 were approved unanimously.

• Recommended Shield Properties rezoning from B-2 to M-1 (6-0, Wash abstained)
• Continued Donovan Builders rezoning request pending traffic study and Hwy 11 widening confirmation (6-0, Pitts abstained)
• Approved August 17, 2023 minutes (unanimous)

City Council

The Pelham City Council will hold a work session to discuss the final review of the FY2024 Operating and Capital Budgets, the FEMA Buyout Program, and a Drainage Study Review. The meeting will also cover expiring terms of city board positions and review the agenda for the upcoming regular meeting.

• Final Review - FY2024 Operating and Capital Budgets
• Discussion - FEMA Buyout Program and Drainage Study Review
• Discussion - Expiring Terms of City Board-Commission-Authority Positions

The Pelham City Council held a work session on September 5, 2023, where they discussed the FY2024 budget and directed staff to proceed with a FEMA buyout grant application for flood-prone properties in the Chandalar area. No formal votes were taken on these items; the budget and other agenda items are scheduled for the September 18 meeting. The council also reviewed numerous resolutions for the upcoming regular meeting, including contracts, bids, and zoning changes.

• Directed staff to move forward with FEMA buyout application for Chandalar flooding (discussion only)
• Reviewed FY2024 operating and capital budgets; no vote taken
• Approved minutes of August 21 and August 23, 2023 work sessions (voice vote)
• Entered executive session to discuss pending litigation (unanimous roll call vote)
• Adjourned executive session and returned to open session (voice vote)

City Council

The Pelham City Council will meet on September 5, 2023, to decide on routine administrative items, public works contracts, and zoning amendments. The agenda includes approval of minutes, surplus property declarations, and contracts for vehicles, lighting, and park improvements. Several street dedications in the Ballantrae Subdivision and zoning changes for properties on Huntley Parkway and Midridge Lane are also on the table.

• Declare surplus police and public works property
• Purchase three 2023 Dodge Chargers for $150,000 from Woody Folson Auto Group
• Amend funding request guidelines for city departments
• Enter inmate housing contract with Shelby County Commission (excluding medical care)
• Transfer Microsoft 365 and Duo MFA services to C-Spire Business

Library Board

The Library Board will meet to review the Director's report and address old business. The meeting includes proposed approvals for a new media policy, a behavior policy, and updated bylaws.

• Approval of a Media policy
• Approval of a Behavior policy
• Approval of new bylaws

The Library Board unanimously approved a Media Policy, a Behavior Policy, and updated bylaws. The board was informed that the FY 2024 budget review and officer elections will take place at the October meeting.

• Approved Media Policy (unanimous)
• Approved Behavior Policy (unanimous)
• Approved new bylaws with correction of 'City Manager' to 'City Clerk' (unanimous)
• Approved June 12, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

City Council

The Pelham City Council held a special work session to review the FY2024 operating and capital budgets, with no formal votes taken. Councilmembers made individual recommendations, and the council reached consensus on several items, including increasing the annual paving budget to $1.25 million, adding $250,000 for a Dog Park/Splash Pad parking lot, $375,000 for the Holland Lakes drainage project, and $500,000 for Highway 52 flyover matching funds. The council also agreed to keep the police vehicle purchase at 10 vehicles and the council training budget at $3,000 per member, while increasing traffic camera thermal detection to 10 intersections at an estimated cost of $280,000. No final budget approval occurred at this session.

• Consensus to increase annual paving budget from $750,000 to $1,250,000
• Consensus to add $250,000 for Dog Park/Splash Pad parking lot paving
• Consensus to add $375,000 for Holland Lakes drainage project
• Consensus to increase Highway 52 flyover matching funds from $250,000 to $500,000
• Consensus to keep police vehicle purchases at 10 vehicles
• Consensus to keep council training budget at $3,000 per member
• Consensus to increase traffic camera thermal detection from 5 to 10 intersections (est. $280,000)

Water Department

The Pelham Water Department is holding a routine meeting to approve minutes from July 10, 2023, and to hear requests to address the department from two residents, Kevin Klein and Barry Winn. No other business is listed, and the meeting is open to the public but is not a public hearing.

• Approval of July 10, 2023 Water Department minutes
• Public comment requests from Kevin Klein and Barry Winn

The Pelham Water Department approved a motion to recalculate Barry Winn's sewer rate by removing his two highest months of water usage due to a sprinkler system leak. A separate request from Kevin Klein regarding sewer averaging was discussed but no adjustment was approved; staff will review his historical usage and report back.

• Approved removing two highest water usage months to recalculate Barry Winn's sewer rate (unanimous)
• Approved July 10, 2023 Water Department minutes (unanimous)
• Tabled Kevin Klein's sewer averaging request pending staff review of historical usage

City Council

The City Council will hold a work session to discuss the FY2024 Operating and Capital Budget. The council will also discuss procedures and forms for funding requests. This meeting is open to the public but is not a public hearing.

• Discussion of FY2024 Operating and Capital Budget
• Discussion of Funding Request Procedures/Form
• Approval of previous meeting minutes from August 2023

The Pelham City Council held a work session to review the FY2023/FY2024 budget, funding request procedures, and the upcoming regular meeting agenda. No formal votes were taken during the work session; decisions are scheduled for the regular council meeting. The council discussed a potential 2% reduction in FY2024 sales tax projections and reviewed 12 consent agenda items, including contracts and resolutions.

• Approved minutes from Aug 3, 8, 9, 10 special work sessions and Aug 7 regular work session (voice vote)
• Discussed lowering FY2024 sales/use tax projections by 2% (no action)
• Reviewed funding request form changes; clerk to update Resolution 2009-07-20-01
• Reviewed consent agenda with 12 items, including resolutions for school employee rec memberships, transportation plan, curb ramp replacement, Highway 17/261 funding, backflow inspections, fence, pole barn, playground equipment, backup hardware, and more
• Reviewed public hearing for zoning change at Midridge Lane (B-2 to R-T)
• Reviewed ordinances for building permit fees, privilege license tax, old fire station sale, arts district, and zoning change
• Reviewed resolution for Taco Mac restaurant retail liquor license

City Council

The Pelham City Council is holding its regular meeting with a consent agenda covering routine items like minutes, recreation center rates, and several contracts. Major items include a public hearing and first reading of a rezoning for 2.99 acres on Midridge Lane, first readings of ordinances on building permit fees, a sales tax amendment, and declaring Old Fire Station No. 3 surplus, plus a resolution to sell that property. The council will also consider a new Arts and Entertainment District ordinance and a liquor license for Taco Mac.

• Public hearing and first reading of Ordinance 135-257 to rezone 2.99 acres on Midridge Lane from B-2 to R-T
• Resolution 2023-08-21-04: ALDOT agreement for lane additions on Shelby County Highway 17 (Valleydale Road) and State Road 261
• Resolution 2023-08-21-11: authorize sale of .94 acres at 1297 County Road 52E (Old Fire Station No. 3) to Southeastern Construction Partners, LLC
• Ordinance 418-01: establish a Pelham Arts and Entertainment District (first reading)
• Resolution 2023-08-21-12: ABC license for Taco Mac at 2500 Canopy Trail

The City Council approved an increase to the sales and use tax to fund capital projects and city finances. Other actions included updating building permit fees and approving a liquor license for Taco Mac.

• Approved sales and use tax increase (3-2)
• Approved updated building permit fees (unanimous)
• Approved Project Manager-Grants job description and pay ranges (4-1)
• Approved restaurant retail liquor license for Taco Mac (unanimous)
• Approved FY2024 Transportation Plan
• Approved ALDOT agreements for curb ramps and Hwy 17/SR 261 lane additions
• Approved contracts for Street Department fence and Water Department pole barn
• Approved playground equipment purchase for Pelham Park

Planning Commission

The Pelham Planning Commission is holding a special-called hearing to consider a rezoning request from Grants Mill LLC (Tower Homes) for property on Huntley Pkwy, and to act on several street bond releases and dedications in the Ballantrae subdivision. The meeting also includes approval of the July 13, 2023 minutes and an announcement of the next meeting date.

• Rezoning request: MX-C Mixed-Use Commercial to R-T Townhouse District, east side of Huntley Pkwy, ~1500 ft north of Simmsville Rd, Parcel ID 14 9 30 0 000 002.012
• Release of bond and dedication: Ambergate at Ballantrae
• Release of bond and dedication: Dunrobin Phase 3
• Release of bond and dedication: Stoney Kirk Phases 3 and 4
• Release of bond only (private street): Carnoustie Crest at Ballantrae Phase 1

The Pelham Planning Commission voted to recommend rezoning a property on Huntley Parkway from mixed-use commercial to townhouse district, sending it to the City Council. It also recommended the release and dedication of several streets in the Ballantrae subdivision. The meeting was otherwise procedural.

• Recommended rezoning of Grants Mill LLC property from MX-C to R-T (7-0)
• Recommended release of bond and dedication for Ambergate at Ballantrae (8-0)
• Recommended release of bond and dedication for Dunrobin Phase 3 (8-0)
• Recommended release of bond and dedication for Stoney Kirk Phases 3 and 4 (8-0)
• Recommended release of bond and dedication for Gleneagles at Ballantrae (8-0)
• Recommended release of bond only for Carnoustie Crest at Ballantrae Phase 1 (8-0)

Parks & Recreation Advisory Board

The Pelham Parks & Recreation Advisory Board will meet to review vendor selection for an unspecified project and discuss adding shade to bleachers. The board will also receive a project update on Ballantrae and hear a general update.

• Vendor selection discussion
• Shade for bleachers

Commercial Development Authority

The Pelham Commercial Development Authority Board is meeting to discuss proposed amendments to the CDA with Senator April Weaver, review financial reports, and receive updates on economic development and marketing. The board will also consider property purchases, disposals, and development, including the Welborn Property in executive session.

• Discussion with Senator April Weaver on legislative process for proposed CDA amendments
• 30-day financial report
• Disposal of Welborn Property (moved to executive session)
• Development of Fran's Property
• Grant program revisions

The Pelham Commercial Development Authority Board approved Resolution 2023-08-15-01, confirming and continuing CDA projects. The board also approved sending members to a Brownfields conference and sponsoring a breakfast, and approved a United agreement for the Welborn Property. Several other items were discussed but no motions were made.

• Approved Resolution 2023-08-15-01: Confirmation and Continuation of CDA Projects (unanimous)
• Approved sending CDA members to Brownfields conference and sponsoring breakfast (unanimous)
• Approved United agreement for Welborn Property (unanimous)
• Approved July 18, 2023 meeting minutes (unanimous)
• Approved 30-day financial report (unanimous)

City Council

The Pelham City Council is holding a special work session to review proposed FY2024 budgets for several departments, including Parks & Recreation, the Pelham Racquet Club, the Pelham Civic Complex & Ice Arena, the Mayor's office, and the City Council. This is a discussion session, not a public hearing, and no votes are listed on the agenda.

• FY2024 budget review for Parks & Recreation
• FY2024 budget review for Pelham Racquet Club
• FY2024 budget review for Pelham Civic Complex & Ice Arena
• FY2024 budget review for Mayor's office
• FY2024 budget review for City Council

The City Council held a special work session to review proposed FY2024 budgets for Parks & Recreation, the Pelham Racquet Club, the Pelham Civic Complex & Ice Arena, the Mayor, and the City Council. The council reached a consensus to continue with the current budget process. No formal votes were taken on the budget proposals.

• Consensus reached to continue with the current budget process
• Adjourned special work session (unanimous voice vote)

City Council

The Pelham City Council is holding a special work session to review the proposed FY2024 budgets for several departments, including Communications & Branding, Public Works, Water, Sewer, and Capital Projects. They will also set the schedule for remaining budget meetings. This is a working session, not a public hearing, though it is open to the public.

• FY2024 budget review for Communications & Branding, Public Works, Water, Sewer, and Capital Projects
• Schedule for upcoming budget meetings, including August 10 session for Parks & Recreation, Racquet Club, Pelham Civic Complex & Ice Arena, Mayor, and City Council

The City Council held a special work session to review proposed FY2024 budgets for Communications and Branding, Public Works, Water, Sewer, and Capital Projects. No formal votes were taken on the budget proposals during this session.

City Council

The Pelham City Council is holding a special work session to review the FY2024 department budgets, including revenue, human resources, municipal court, police, city clerk/treasurer, finance, and city manager. They will also set the schedule for upcoming budget meetings. This is a work session, not a public hearing, though it is open to the public.

• FY2024 budget review for Police, Municipal Court, Finance, and other departments
• Budget meeting schedule set for August 9 and August 10, 2023
• August 9: Communications & Branding, Public Works, Water & Sewer, Capital Projects
• August 10: Parks & Recreation, Racquet Club, Pelham Civic Complex & Ice Arena, Mayor, City Council

The Pelham City Council held a special work session to review proposed FY2024 budgets for several departments, including revenue, human resources, municipal court, city clerk/treasurer, city manager, finance, and police. No formal decisions or votes were taken; the session was for discussion and review only. The council also scheduled additional budget review meetings for August 9 and 10.

• Recessed work session at 5:14 p.m. and reconvened at 6:00 p.m. (unanimous)
• Adjourned work session at 8:09 p.m. (unanimous)
• Scheduled budget review meetings for August 9 and 10, 2023

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustment will hold public hearings on three variance requests: one for a townhouse common wall at Huntley Parkway and Highway 11/Simmsville Road, one for sign size limits at 2300 Canopy Trail, and one for front setbacks at 983 Yeager Parkway. The board will also review and adopt its bylaws.

• Variance for common wall requirement at Huntley Parkway and Highway 11/Simmsville Road (Grants Mill LLC)
• Variance for sign square footage at 2300 Canopy Trail (HCI Base Camp LLC)
• Variance for front setbacks at 983 Yeager Parkway (Steve and Laura Krubinski)
• Adoption of Zoning Board of Adjustment bylaws

The Board approved variance requests for townhouse common walls and sign square footage. A request for front setback variances at 983 Yeager Parkway was denied.

• Approved variance for townhouse common wall requirements at Huntley Parkway and Highway 11/Simmsville Road (unanimous)
• Approved variance for maximum sign square footage at 2300 Canopy Trail (unanimous)
• Denied variance for front setbacks at 983 Yeager Parkway (unanimous)
• Approved amended May 9, 2023 minutes (unanimous)
• Postponed review of ZBA By-laws

City Council

The City Council will hold a work session to discuss several municipal items. Topics include finalizing purchase offers for Old Fire Station No. 3 and the creation of an Arts & Entertainment District.

• Finalizing Old Fire Station No. 3 purchase offers
• Finalizing Arts & Entertainment District
• Proposed membership rates for Pelham City School employees at the Pelham Recreation Center
• Discussion regarding proceeds from the sale of a 2013 Porsche Panamera
• Update on Warrant Series 2021-A expenditures

The Pelham City Council reached consensus to accept Southeastern Construction Partners' $525,000 offer for Old Fire Station No. 3, directing staff to prepare the sale documents for the August 21 meeting. The council also agreed to name the proposed district the Pelham Arts & Entertainment District. No formal votes were taken on these items during the work session; they are set for future action.

• Consensus to sell Old Fire Station No. 3 to Southeastern Construction Partners, LLC for $525,000
• Consensus to name the proposed district the Pelham Arts & Entertainment District
• Approved July 10 and July 24, 2023 work session minutes (voice vote)
• Entered executive session to discuss real property and litigation (roll call 4-0)

City Council

The Pelham City Council will meet on August 7, 2023, to consider routine administrative items and two ordinances. The meeting includes a consent agenda with budget amendments and a public hearing on proposed changes to building permit fees and a privilege license tax.

• Resolution 2023-08-07-01: Amend FY2023 Police Department budget to fund new fleet vehicle purchase using asset sale proceeds
• Resolution 2023-08-07-02: Declare surplus certain Water & Sewer personal property no longer needed for municipal use
• Resolution 2023-08-07-03: Approve final summary change order for AMR Radio Read Water Meter Replacement Project (FY2023 budgeted)
• Resolution 2023-08-07-04: Approve quote for two emergency call stations along Pelham City Park trail system (FY2023 budgeted)
• Public hearing on Ordinance No. 067-13 (amending building permit fees) and Ordinance No. 324-06 (amending privilege license tax)

The Pelham City Council unanimously adopted the consent agenda, which included budget amendments, surplus declarations, and project approvals. Two ordinances were introduced for first reading: one amending building permit fees and another increasing the sales and use tax, with final votes scheduled for future meetings. No other substantive decisions were made.

• Adopted consent agenda including Police budget amendment for fleet vehicle (unanimous)
• Declared surplus Water & Sewer personal property (consent agenda)
• Approved final change order for AMR Radio Read Water Meter Replacement Project (consent agenda)
• Approved quote for two emergency call stations on Pelham trail system (consent agenda)
• Introduced Ordinance 067-13 amending building permit fees (first reading)
• Introduced Ordinance 324-06 increasing sales and use tax (first reading)

City Council

The Pelham City Council is holding a special work session to review the proposed FY2024 budgets for the Library, Economic Development, Golf, IT, and Fire departments. They will also set the schedule for upcoming budget meetings on August 8, 9, and 10, 2023. This is a working session, not a public hearing, though it is open to the public.

• FY2024 budget review for Library, Economic Development, Golf, IT, and Fire departments
• Budget meeting schedule: August 8, 9, 10, 2023 at 4:00 p.m.

The City Council held a special work session to review proposed FY2024 budgets for the Ballantrae Golf Club, Economic Development, Public Library, Information Technology, and Fire Department. No formal votes were taken on the budget proposals. The council established a schedule for further budget meetings from August 8 to August 10, 2023.

• Reviewed proposed FY2024 Ballantrae Golf Club budget
• Reviewed proposed FY2024 Economic Development budget
• Reviewed proposed FY2024 Library budget
• Reviewed proposed FY2024 IT budget
• Reviewed proposed FY2024 Fire Department budget
• Scheduled budget meetings for August 8, 9, and 10, 2023

Personnel Board

The Pelham Personnel Board approved a job description and pay grade for a new position, Project Manager – Grants, which will be posted internally. The board also approved the minutes from the July 11, 2023 meeting. No other substantive decisions were made.

• Approved job description and pay grade for Project Manager – Grants (motion by Winston, seconded by Collins)
• Approved minutes from July 11, 2023 meeting

City Council

The Pelham City Council is holding a work session to discuss several items, including sales and use taxes, finalizing offers for the old Fire Station No. 3, and a proposed Creekside Arts & Entertainment District. They will also hear a presentation on a CDBG program, interview a student representative for the Parks & Recreation Board, and discuss amending the building permit fee schedule. The meeting is open to the public but is not a public hearing.

• Discussion on Sales & Use Taxes
• Finalize Old Fire Station No. 3 purchase offers
• Proposed Pelham Creekside Arts & Entertainment District
• Amending Ordinance No. 067-12 (Sec. 4.2 - Building Permit Fee Schedule)
• Presentation by Christie Hester on CDBG Shelby County Urban County Program

The City Council tabled the approval of previous meeting minutes and further discussion on the sale of Old Fire Station No. 3. Members reached a consensus to announce a public hearing on August 7, 2023, regarding a sales and use tax increase.

• Tabled approval of July 10, 2023 work session minutes (unanimous voice vote)
• Consensus to announce public hearing for sales and use tax increase on August 7, 2023
• Approved entering Executive Session to discuss real property (4-0)
• Tabled further discussion on the sale of Old Fire Station No. 3 (unanimous voice vote)

City Council

The Pelham City Council is holding its regular meeting with a consent agenda covering routine items such as approving minutes, declaring surplus property, appointing a student representative, and updating police job descriptions. It will also consider contracts for janitorial services, a pavilion, a roof replacement, and design services, plus agreements for drainage improvements and a block grant program. No public hearings or other business are scheduled.

• Resolution 2023-07-24-09: public works contract with Mickey Hamrick Construction for a pavilion at Pelham Senior Center
• Resolution 2023-07-24-10: contract to remove and replace roof at Indian Hills Well House
• Resolution 2023-07-24-11: professional services agreement with Skipper Consulting for emergency exit traffic light at Fire Station No. 3
• Resolution 2023-07-24-12: agreements with Shelby County Park & Recreation Authority for drainage improvements at Coker Park
• Resolution 2023-07-24-07: accept bid from CDI Janitorial Service for janitorial services at multiple city facilities

The City Council unanimously adopted a consent agenda including several public works contracts and updated police job descriptions. The council also approved a janitorial services bid and participation in a federal grant program.

• Approved janitorial services bid from CDI Janitorial Service
• Approved contract with Mickey Hamrick Construction for Pelham Senior Center pavilion
• Approved roof replacement at Indian Hills Well House
• Approved design services from Skipper Consulting, Inc. for Fire Station No. 3 traffic light
• Approved drainage improvement agreements for Coker Park with SCPARA
• Approved updated job descriptions for Police Sergeant, Lieutenant, Captain, and Deputy Chief
• Approved participation in the Community Development Block Grant Entitlement Program
• Declared certain city personal property as surplus

Parks & Recreation Advisory Board

The Board will discuss adding shade structures for playgrounds and bleachers. Members will also address vendor selection for fees and the public process for event vendors.

• Discussion regarding shade for playground(s)
• Discussion regarding shade for bleachers
• Vendor selection for fee
• Review of vendor processes for events
• Director's project update

Commercial Development Authority

The Pelham Commercial Development Authority Board met to approve minutes, review a 30-day financial report, and receive updates on city economic development projects. No substantive decisions were listed; several items were deferred to committees or executive session.

• 30-day financial report reviewed by Secretary/Treasurer
• Welborn Property disposal moved to executive session
• Fran’s Property development discussed under Purchases, Disposals & Development Committee
• Grant program revisions scheduled for 10/1/2023 launch
• Upcoming conferences: EDAA (7/30–8/2), ABTC (9/14–9/15), IEDC (9/16–9/20), Smart City Expo (10/4–10/5)

The Pelham Commercial Development Authority approved its meeting agenda, June 27 minutes, and the 30-day financial report noting increased conference spending. The board also discussed economic development updates, CDA statutory restrictions, property matters, marketing strategies, and upcoming conferences, before entering an executive session and adjourning.

• Approved meeting agenda (unanimous)
• Approved June 27, 2023 meeting minutes (unanimous)
• Approved 30-day financial report (unanimous)
• Moved into and exited executive session (unanimous)
• Adjourned meeting at approximately 5:49 pm (unanimous)

Planning Commission

The Pelham Planning Commission will hold a public hearing on a request to rezone two parcels on Midridge Lane from B-2 General Commercial to R-T Townhouse District. The applicant is Sohil Lalani, with Lovelady Properties LLC as owner. The commission will also approve minutes from the June 8 meeting and set the next meeting date.

• Rezoning from B-2 to R-T for property on north side of Midridge Lane, ~400 ft east of Pelham Parkway
• Parcel IDs: 13 7 25 2 001 001.001 and 13 7 25 2 001 002.000
• Applicant: Sohil Lalani; Owner: Lovelady Properties LLC; Engineers: Engineering Design Group, LLC
• Approval of minutes from June 8, 2023 meeting
• Next meeting scheduled for August 10, 2023

The Planning Commission voted 6-1 to recommend rezoning two parcels on Midridge Lane from B-2 General Commercial to R-T Townhouse District, forwarding the request to the City Council for final action. The motion was made by Rick Wash and seconded by David Russell, with Chad Hester opposing. The commission also approved the June 8, 2023 minutes unanimously.

• Recommended rezoning of two parcels on Midridge Lane to R-T Townhouse District (6-1)
• Approved June 8, 2023 meeting minutes (unanimous)

Planning Commission

The Pelham Zoning Board of Adjustment will hold a public hearing on a variance request from HCI Base Camp LLC for properties at 2300 and 2500 Canopy Trail, seeking relief from sign regulations regarding maximum square footage and placement of multiple tenant signs. The board will also review and adopt its by-laws and approve minutes from the May 9, 2023 meeting.

• Variance request by HCI Base Camp LLC for signs at 2300 and 2500 Canopy Trail
• Review and adoption of Zoning Board of Adjustment By-laws
• Approval of minutes from May 9, 2023 meeting

Personnel Board

The Personnel Board approved updated job descriptions for the positions of Sergeant, Lieutenant, Captain, and Deputy Chief. These updates modify education and experience requirements to expand the applicant pool, though the pay plan remains unchanged.

• Approved May 4, 2023 meeting minutes (unanimous)
• Approved updated job descriptions for Sergeant, Lieutenant, Captain, and Deputy Chief (unanimous)

Water Department

The Pelham Water Department is holding a regular meeting to approve the June 20, 2023 minutes and discuss the National League of Cities Service Line Warranty Program. No new business is listed. The meeting is open to the public but is not a public hearing.

• Discussion of National League of Cities Service Line Warranty Program
• Approval of June 20, 2023 Water Department minutes

The Water Department approved a request for a representative from HomeServe USA to meet in person to provide more information about a service line warranty program. Members expressed concerns regarding the use of city data and logos in vendor solicitations.

• Approved June 20, 2023 Water Department Minutes (unanimous voice vote)
• Approved motion to request in-person meeting with HomeServe USA representative (unanimous voice vote)

City Council

The Pelham City Council is holding a regular work session to discuss old and new business, including purchase offers for the old Fire Station No. 3 and sales and use taxes. They will also receive a presentation on a drainage study and review the upcoming council agenda. The meeting is open to the public but is not a public hearing.

• Discussion of purchase offers for Old Fire Station No. 3
• Discussion of sales and use taxes
• Presentation on drainage study
• Approval of June 20, 2023 work session minutes

The Water Department discussed a service line warranty program sponsored by the National League of Cities. Members expressed concerns regarding data sharing and contractual issues. The board decided to seek more information from the vendor.

• Approved June 20, 2023 Water Department Minutes (unanimous)
• Approved motion to request an in-person meeting with HomeServe USA representative (unanimous)

City Council

The Pelham City Council is holding its regular meeting with a consent agenda covering routine approvals, several construction project bids, and two ordinances to amend water and sewer fees. A public hearing will consider a zoning change for property on Huntley Parkway, and the council will also hear a citizen request about short-term rentals. Most items are routine or were previously introduced.

• Ordinance No. 091-05: amend residential/commercial water fees effective Oct 1, 2023
• Ordinance No. 156-10: amend residential/commercial sewer fees effective Oct 1, 2023
• Ordinance No. 135-255: rezone Lot 2, Grande Vista subdivision from M-1 to B-2
• Public hearing: rezone property east of Huntley Parkway from MX-C to R-G (Ordinance No. 135-256)
• Bid acceptance: Willoughby Contracting for Ballantrae Back-Up Water Supply Project; Norris Paving for Civic Complex parking expansion

The City Council approved a consent agenda that included appointments to the Board of Adjustment, construction contracts for road and water projects, and amendments to water and sewer fee structures. Additionally, the council held a public hearing regarding a proposed zoning change for property on Huntley Parkway, which was read for the first time as Ordinance No. 135-256.

• Approved appointments to Board of Adjustment (4-0)
• Approved Amphitheater Road testing contract (4-0)
• Approved King Valley Drive change order (4-0)
• Approved Ballantrae water supply bid (4-0)
• Approved Oak Forest streetlight electricity (4-0)
• Approved Civic Complex parking expansion bid (4-0)
• Approved water fee structure amendment (4-0)
• Approved sewer fee structure amendment (4-0)

Commercial Development Authority

The Pelham Commercial Development Authority Board will meet to consider a winery concept proposal, review a 30-day financial report, and receive updates on economic development projects. The board will also discuss property disposals, including the Welborn Property, United Contracting, and GENREV, and finalize policies for the City Council.

• Winery concept proposal by LaFran Marks
• 30-day financial report
• Disposals: Welborn Property, United Contracting, GENREV
• Development status: Fran's Property, Welborn Property
• Policy finalization for City Council and grant program revisions

The Pelham Commercial Development Authority Board approved the United Contracting agreement, the May 16 meeting minutes, the 30-day financial report, and the creation of CDA email accounts. Several proposals and property discussions were presented but no motions were made on them.

• Approved United Contracting agreement (unanimous)
• Approved agenda (unanimous)
• Approved May 16, 2023 meeting minutes (unanimous)
• Approved 30-day financial report (unanimous)
• Approved creation of CDA email accounts at ~$30/month for 1 year (unanimous)

Water Department

The Pelham Water Department is holding a regular meeting to approve minutes, discuss old and new business, and adjourn. Items include a discussion of a request by Lawrence Neuhoff and a discussion of the National League of Cities Service Line Warranty Program. The meeting is open to the public but is not a public hearing.

• Discussion – Lawrence Neuhoff Request
• Discussion – Kyle Cotton
• Discussion – National League of Cities Service Line Warranty Program

The Pelham Water Department approved the April 17, 2023 minutes, denied a water leak refund request for Lawrence Neuhoff, and approved resetting Kyle Cotton's sewer rate to reflect normal use. The department also discussed the National League of Cities Service Line Warranty Program presented by HomeServe USA.

• Approved April 17, 2023 Water Department minutes (unanimous)
• Denied Lawrence Neuhoff's request for a water leak refund (unanimous)
• Reset Kyle Cotton's sewer rate to reflect normal use (unanimous)
• Scheduled next meeting for July 10, 2023 conditionally (consensus)

City Council

The Pelham City Council will hold a work session to discuss a draft ordinance for the Bishop Creek Entertainment District and sales and use taxes. The session also includes discussions regarding Racquet Club Corners and FY2024 budget workshop dates.

• Discussion of Bishop Creek Entertainment District draft ordinance
• Discussion of Sales & Use Taxes
• Discussion of Racquet Club Corners
• Interview for Pelham Board of Adjustment & Appeals
• Interview for Pelham Board of Adjustment supernumerary positions

The Pelham City Council held a work session to review upcoming meeting agenda items, discuss proposed FY2024 budget workshop dates, interview board candidates, and discuss draft ordinances including a new entertainment district and sales and use taxes. The council scheduled budget workshops for August 3, 8, and 9, and moved candidate Eden Roy forward for an appointment consideration. No final legislative votes or final ordinance adoptions occurred during this work session.

• Approved June 5, 2023 Regular Work Session Minutes and June 12, 2023 Special Work Session Minutes
• Moved Eden Roy forward for council consideration for appointment to the Pelham Board of Adjustment & Appeals (Place No. 1 At Large)
• Moved Steve Bedsole and Nicole Brazelton forward for council consideration for supernumerary positions on the Pelham Zoning Board of Adjustment
• Consensus reached to schedule FY2024 budget workshops on August 3, August 8, and August 9

City Council

The City Council is considering several ordinances to adjust water and sewer rates and fee structures for residential and commercial customers. The meeting also includes discussions on zoning amendments, ABC license applications, and various infrastructure contracts.

• Proposed adjustments to residential and commercial water and sewer rates and fee structures
• Zoning amendment for Lot No. 2 in Grande Vista from M-1 to B-2 near Highway 52E and 35
• $170,630.00 contract for Southgate Sewer Lift Station Pump Replacement with Goldman Contractors, LLC
• $5,345.00 contract for Ballantrae Hole No. 18 Bridge Repair with Wright Renovations
• ABC license applications for Mi Ranchito Supermarket, LLC and Mi Ranchito Restaurant, LLC

The Pelham City Council unanimously approved ordinances adjusting water and sewer rates for residential and commercial customers, effective October 1, 2023. The council also denied an ABC license for a package store, approved two ABC licenses for a supermarket and restaurant, and adopted the consent agenda. A rezoning ordinance was introduced for first reading but not voted on.

• Adopted Ordinance No. 091-04 adjusting water rates (unanimous)
• Adopted Ordinance No. 156-09 adjusting sewer rates (unanimous)
• Denied ABC license for Pelham Exxon Package Store (unanimous)
• Approved ABC licenses for Mi Ranchito Supermarket (unanimous)
• Approved ABC license for Mi Ranchito Restaurant (unanimous)
• Adopted consent agenda including appointments, policy, and contracts (unanimous)

Library Board

The Pelham Library Board will hold its regular meeting, which is open to the public but not a public hearing. The board will consider approving a Media policy and a Behavior policy, and will discuss potential changes to its bylaws. Public comments are limited to three minutes per speaker.

• Approval of a Media policy
• Approval of a Behavior policy
• Discussion of changes needed to bylaws

The Pelham Library Board approved the prior meeting's minutes and the agenda unanimously. No substantive decisions were finalized; the board discussed proposed media and behavior policies and tabled them for revisions, with the media policy to return for a vote at the next meeting. Proposed bylaw changes were also deferred pending review by the City Attorney.

• Approved minutes from January 30, 2023 (unanimous)
• Approved agenda as written (unanimous)
• Tabled media policy for revisions and a future vote
• Tabled behavior policy for revisions and a future vote
• Deferred bylaw changes for City Attorney review

City Council

The Pelham City Council held a special work session on June 12, 2023, focused on strategic visioning, led by Dr. Scott Willingham of Strategic Government Resources. No formal decisions were made; the session was discussion-only and adjourned unanimously.

• Held strategic visioning discussion led by Dr. Scott Willingham
• Adjourned work session unanimously by voice vote

Planning Commission

The Pelham Planning Commission will hold a public hearing on a request by Grants Mill LLC (Tower Homes) to rezone a property on the east side of Huntley Pkwy from MX-C, Mixed-Use Commercial District to R-G, Garden Home District. The commission will also approve minutes from the May 11 meeting and set the next meeting date.

• Rezoning request by Grants Mill LLC (Tower Homes) from MX-C to R-G for property on east side of Huntley Pkwy, ~1500 ft north of Simmsville Rd (Parcel ID: 14 9 30 0 000 002.012)
• Approval of minutes from May 11, 2023 meeting
• Next regular meeting scheduled for July 13, 2023

The Planning Commission voted to recommend rezoning a property on Huntley Pkwy from MX-C to R-G for Grants Mill LLC (Tower Homes). The motion passed 4-0 with one abstention. No other substantive decisions were made; the meeting was otherwise procedural.

• Recommended rezoning from MX-C to R-G for Grants Mill LLC (4-0, Wash abstained)

City Council

The Pelham City Council is holding a regular work session to discuss several items, including setting dates for FY2024 budget workshops, making appointments to two city boards, and reviewing a parks and recreation amenity dedication policy. The meeting is open to the public but is not a public hearing.

• Discussion of FY2024 Budget Workshop Dates
• Appointment to the Pelham Parks & Recreation Advisory Board
• Appointment to the Pelham Board of Adjustment and Appeals
• Discussion of Parks & Recreation Amenity Dedication Policy
• Discussion of Pelham City Hall Open House

The City Council held a work session to review the June 5 agenda and discuss various city appointments and policies. The council voted to remove proposed water and sewer rate adjustments from the agenda for further review. No final votes on resolutions were recorded during this session.

• Approved May 15, 2023 Regular Work Session Minutes (unanimous)
• Entered Executive Session to discuss pending litigation (4-0)
• Removed Ordinance No. 091-04 (water rate adjustment) from agenda (unanimous)
• Removed Ordinance No. 156-09 (sewer rate adjustment) from agenda (unanimous)
• Consensus to purchase utility pole Christmas decorations not to exceed $150,000
• Consensus to hold City Hall Open House on June 22, 2023

City Council

The Pelham City Council will discuss first readings for ordinances to adjust residential and commercial water and sewer rates. The agenda also includes numerous resolutions regarding public works contracts, equipment leases, and property matters.

• Ordinance to adjust residential and commercial water rates effective October 1, 2023
• Ordinance to adjust sewer rates effective October 1, 2023
• Purchase of 88 utility pole-mounted Christmas decorations
• Three-year lease for two greens mowers at Ballantrae Golf Club
• Roof replacement at the Police & Court Building by Tecta America Southeast, LLC

The Pelham City Council unanimously adopted the consent agenda containing 17 resolutions covering purchases, contracts, leases, and budget amendments. Two ordinances to adjust water and sewer rates were read for the first time but removed from the agenda for future consideration. The council also acknowledged receipt of a $41.7 million Federal Railroad Administration grant.

• Adopted consent agenda with 17 resolutions (4-0)
• Approved purchase of 88 pole-mounted Christmas decorations and budget amendment
• Approved three-year lease for two greens mowers at Ballantrae Golf Club
• Approved public works contract with GameTime for swing set at Coker Park
• Approved roof replacement contract with Tecta America Southeast, LLC for Police & Court Building
• Approved public works contract with E4 Steel Truss, LLC for pole barn structures at City Park
• Accepted $41,766,038 Federal Railroad Administration grant
• Removed water and sewer rate ordinances from agenda for future consideration

Parks & Recreation Advisory Board

The Pelham Parks and Recreation Advisory Board is meeting to approve January minutes, discuss a proposed membership rate change, review the board opening schedule, and talk about Coker Park. The director will give updates on staff, projects, and programs. The agenda is mostly routine with no major decisions listed.

• Approval of January meeting minutes
• Proposed board membership rates
• Pending board opening schedule
• Coker Park discussion
• Director's report on staff, projects, and programs

Commercial Development Authority

The Commercial Development Authority will review financial reports and economic development updates. The board will also discuss the status of the Welborn and Fran's properties and finalize policies for City Council.

• 30-day Financial Report
• Status of Fran’s Property
• Status of Welborn Property
• Grant program revisions
• Property signage discussion

The Pelham Commercial Development Authority Board approved the minutes and agenda, received updates on finances and economic development, and made a key decision on the Welborn Property disposal. They rejected a proposal from GENREV for a car wash and retail building, and instead supported a proposal from United Contracting for a shopping plaza with three buildings. No other substantive actions were taken.

• Approved agenda (unanimous)
• Approved April 18, 2023 minutes (unanimous)
• Rejected GENREV proposal for Welborn Property (unanimous)
• Supported United Contracting proposal for Welborn Property shopping plaza (unanimous)

City Council

The Pelham City Council will hold a work session to discuss reappointments to the Commercial Development Authority and Board of Adjustment & Appeals, proposed water rate changes, and a special economic agreement for Racquet Club Corners. The meeting will also review scheduling conflicts for July and September work sessions.

• Reappointments to Pelham Commercial Development Authority
• Discussion on proposed water rate structure
• Reappointments to Pelham Board of Adjustment & Appeals
• Special Economic Agreement for Racquet Club Corners
• Rescheduling 2023 work sessions due to calendar conflicts

The Pelham City Council held a work session where it reached consensus to move forward with a proposed water and sewer rate increase for the June 5 agenda. It also agreed to reschedule July and September meetings due to holiday conflicts and set budget workshop dates for June 5. The council voted to forward appointments to the Commercial Development Authority, including Edna Felton for Place No. 5, and discussed a proposed economic agreement for Racquet Club Corners without taking action.

• Consensus to move forward with water and sewer rate increase for June 5 agenda
• Consensus to reschedule July meetings to July 10 and 24, and September 4 meeting to September 5
• Consensus to set FY2024 budget workshop dates during June 5 work session
• Motion passed to forward CDA appointments: Tim German (Place 1), Roberto Rodriguez (Place 2), Edna Felton (Place 5)
• Approved May 1, 2023 work session minutes unanimously
• Entered executive session to discuss real property (4-0 roll call vote)

City Council

The Pelham City Council will hold a regular meeting with a consent agenda covering routine items such as approving minutes, budget amendments, appointments, and various contracts. A separate resolution will be considered to adopt a civility pledge. No public hearings are scheduled.

• Resolution to elect Chad Leverett to unexpired council term (Place 2)
• Resolution to amend FY2023 operating and capital budgets
• Resolution to approve construction of restrooms and shade structures for City Park splash pad
• Resolution to approve emergency reserve expenditure for ice chiller repairs at Civic Complex
• Resolution to adopt Highway 31 and 119 Corridor Redevelopment Plan Update 2023

The Pelham City Council unanimously elected Chad Leverett to fill the unexpired term for Place No. 2, expiring November 3, 2025, and he was sworn in. The council also approved a 13-item consent agenda covering budget amendments, appointments, construction contracts, and other routine matters, plus a civility pledge resolution. No public hearings or public comments were held.

• Adopted Resolution 2023-05-15-01 electing Chad Leverett to Place No. 2 (unanimous)
• Approved consent agenda including FY2023 budget amendments, City Engineer appointment, splash pad restrooms and shade structures, Racquet Club renovations, ice chiller repairs, corridor redevelopment plan update, property sale cancellation, and board reappointments (unanimous)
• Adopted Resolution 2023-05-15-13 adopting the Civility and Cooperative Leadership Pledge (unanimous)

Planning Commission

The Planning Commission will hold hearings regarding a rezoning request for The Grande Vista and a final plat for eight lots on Fungo Hollow Road. The commission will also consider the release of a bond and the acceptance of Dunrobin Lane.

• Rezoning 4.47 acres from M-1 to B-2 at NW corner of Hwy 52 and Hwy 33
• Final Plat for 8 lots on Fungo Hollow Road at SW corner of Hwy 33 and Hwy 35
• Bond release and acceptance of Dunrobin Lane at Dunrobin I at Ballantrae

The Pelham Planning Commission unanimously recommended approval of a rezoning request for Lot 2 The Grande Vista from M-1 Light Industrial to B-2 General Commercial, and approved a final plat for 8 single-family lots on Fungo Hollow Road. It also recommended releasing a bond and accepting streets at Dunrobin I at Ballantrae. All votes were unanimous.

• Recommended approval of rezoning Lot 2 The Grande Vista from M-1 to B-2 (unanimous)
• Approved final plat for Roy Martin Survey on Fungo Hollow Road, 8 single-family lots (unanimous)
• Recommended release of bond and acceptance of streets at Dunrobin I at Ballantrae (unanimous)

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustment will hold public hearings on two variance requests: one from TriGreen Equipment to rebuild a roll-up door on the front of its building at 3311 Pelham Pkwy, and another from Broadband Technical Resources to allow outdoor storage at 2411 Pelham Pkwy. The board will also review and adopt its by-laws and approve the minutes from the April 11 meeting.

• TriGreen Equipment variance for roll-up door at 3311 Pelham Pkwy
• Broadband Technical Resources variance for outdoor storage at 2411 Pelham Pkwy
• Adoption of Zoning Board of Adjustment By-laws

The Pelham Zoning Board of Adjustments approved a variance request from TriGreen Equipment to rebuild a roll-up door on the front of its building at 3311 Pelham Pkwy, despite the Corridor Overlay District's design requirements. The vote was 5-0. The board also approved the April 11, 2023 minutes as amended. A review of the ZBA by-laws was postponed to a later meeting.

• Approved variance for TriGreen Equipment to rebuild front roll-up door (5-0)
• Approved April 11, 2023 meeting minutes as amended
• Postponed review of ZBA by-laws to a later meeting

Personnel Board

The Pelham Personnel Board will meet to review proposed job descriptions for two positions: Lead Well Operator and Field Manager. The board will also approve minutes from the March 9, 2023 meeting and conduct routine attendance and roll call.

• Review proposed job descriptions for Lead Well Operator
• Review proposed job descriptions for Field Manager
• Approval of minutes from 3/9/23 meeting

The Pelham Personnel Board approved job descriptions and pay grades for a Lead Well Operator and a Field Manager. The Field Manager approval included a recommendation to review the position's FLSA status in one year. The board also approved the minutes from the March 9, 2023 meeting.

• Approved minutes from 3/9/23 meeting
• Approved Lead Well Operator job description and pay grade
• Approved Field Manager job description and pay grade, with FLSA status review in one year

City Council

The Pelham City Council will review and discuss mid-year adjustments to the FY2023 budget, a water rate study and 5-year plan, and several appointments to local boards. The meeting also includes discussions on rescheduling future sessions and revisions to redevelopment zones.

• Mid-year FY2023 budget adjustments
• Water rate study and 5-year plan
• Revision of Commercial Development Authority’s Redevelopment Zone
• Reappointments to Pelham Board of Adjustment & Appeals
• Appointments to Pelham Commercial Development Authority

The Pelham City Council held a work session on May 1, 2023, where it discussed the water rate study and mid-year budget adjustments but took no final votes on those items. The only substantive decision was a unanimous motion to prepare a resolution to elect Chad Leverett to fill the unexpired term of Place No. 2 on the City Council, to be considered at the May 15 meeting. The council also agreed to reschedule the June 19 work session and council meeting to June 20, and discussed other items such as CDA appointments and board vacancies.

• Motion to prepare resolution electing Chad Leverett to fill Place No. 2 unexpired term (unanimous)
• Consensus to move June 19 work session and council meeting to June 20
• Approved April 17 and April 24 work session minutes (unanimous)
• Entered executive session to discuss pending litigation (unanimous roll call 4-0)

City Council

The Pelham City Council is meeting to consider a consent agenda with several routine items, including approving construction bids for sidewalk improvements, a well pump replacement, a park project, and paving, as well as vacating a utility easement. They will also consider two new liquor license applications and recognize retiring Lt. Jeremy Eddy. The meeting includes no public hearings and no old or new business beyond the listed items.

• Resolution 2023-05-01-01: Approve Gillespie Construction bid for ADA curb ramps at Stratford Place sidewalk project
• Resolution 2023-05-01-02: Approve Morrow Water Technologies quote for Indian Wells Well Pump No. 2 replacement
• Resolution 2023-05-01-03: Accept Sweetwater Construction bid for Campus No. 124 Park Project
• Resolution 2023-05-01-04: Accept Alabama Grading & Excavation bid for FY2023 paving projects
• Ordinance No. 512: Vacate public utility easement in Camellia Ridge subdivision, Phase 3 Sector 3

The Pelham City Council unanimously approved the consent agenda, including contracts for ADA curb ramps, a well pump replacement, park construction, paving projects, and a utility easement vacation. The council also approved two ABC liquor licenses for events and a convenience store. No public hearings or public comments were held.

• Approved consent agenda including ADA curb ramp contract with Gillespie Construction (unanimous)
• Approved well pump replacement quote from Morrow Water Technologies (unanimous)
• Accepted Sweetwater Construction bid for Campus No. 124 Park Project (unanimous)
• Accepted Alabama Grading & Excavation bid for FY2023 paving projects (unanimous)
• Approved Ordinance No. 512 vacating utility easement in Camellia Ridge (unanimous)
• Approved Resolution 2023-05-01-05 for ABC license for Event Concessions, Inc. (unanimous)
• Approved Resolution 2023-05-01-06 for ABC license transfer for Pelham Marathon (unanimous)

Planning Commission

The Pelham Planning Commission will hold hearings on two final plat requests for single-family residential lots. The commission will also consider a request to rezone property on the west side of Hwy 35 from Agriculture to R-1 Single Family District.

• Final Plat for Camellia Ridge Phase 3, Sector 3 (25 single family lots) at Camellia Ridge Drive
• Final Plat for Simms Landing Phase 2B (34 single family lots) off Simmsville Road
• Rezoning request for Hwy 35 property between Bear Holler Drive and High Hampton Drive from Agriculture to R-1

The Pelham Planning Commission approved two final plats for new residential subdivisions: Camellia Ridge Phase 3 (25 lots) and Simms Landing Phase 2B (34 lots). The commission also recommended approval of a rezoning on Hwy 35 from Agriculture to R-1. No decisions were made on the May 11 agenda items, which were listed for a future meeting.

• Approved final plat for Camellia Ridge Phase 3, Sector 3 (25 lots) (7-1)
• Approved final plat for Simms Landing Phase 2B (34 lots) (unanimous)
• Recommended rezoning on Hwy 35 from Agriculture to R-1 (unanimous, 1 abstention)
• Approved February 23, 2023 minutes (unanimous)

City Council

This is a special meeting of the Pelham City Council with a single substantive item on the consent agenda: a resolution to approve a second amendment to the purchase and sale agreement with HCI Pelham Central LLC for the acquisition and development of vacant city-owned property along Pelham Parkway. All other agenda sections are marked as none, indicating no public hearings, reports, or other business.

• Resolution 2023-04-24-01: Approve Second Amendment to Purchase & Sale Agreement with HCI Pelham Central LLC
• Property located along Pelham Parkway
• Amends agreements previously approved by Resolution 2022-06-27-06 and Resolution 2022-12-19-05

The Pelham City Council held a special meeting and unanimously approved the consent agenda, which included a resolution approving a Second Amendment to the Purchase & Sale Agreement with HCI Pelham Central LLC for the acquisition and development of vacant city-owned property along Pelham Parkway. No other substantive decisions were made; the meeting adjourned after public comments.

• Approved consent agenda including Resolution 2023-04-24-01 for HCI Pelham Central LLC property agreement (unanimous)

City Council

The Pelham City Council is holding a special work session to interview six candidates for the vacant City Council Place No. 2 seat. The meeting is open to the public but is not a public hearing. No other business is on the agenda.

• Interviews for vacancy: Rhett Barnett, Darius Foster, Ron Griggs, Tomeka Wilson, Jeff Zissette, Chad Leverett

The Pelham City Council held a special work session to interview six residents for the vacant Place No. 2 council seat. No appointment or other substantive decision was made during the session. The meeting adjourned after the interviews.

• Interviewed six candidates for Place No. 2 vacancy (no appointment made)
• Adjourned work session unanimously (voice vote)

Commercial Development Authority

The Pelham Commercial Development Authority Board is meeting to approve minutes, review a 30-day financial report and line of credit update, and hear economic development updates on current and prospective projects. The board will also discuss marketing for the Grow Pelham website, property purchases and disposals (including the Welborn and Fran's properties), and grant program guidelines. The agenda is largely routine with no major decisions or public hearings listed.

• Approval of minutes from February 21, 2023 meeting
• 30-day financial report and line of credit update
• Updates on Welborn Property and Fran's Property
• Grant program guidelines and application discussion
• Grow Pelham website marketing with Frans Photos

The Pelham Commercial Development Authority Board unanimously approved changes to its bylaws and redevelopment plan, along with the meeting agenda and minutes from February and March 2023. The board discussed term limits, financial reports, economic development projects, and property purchases, but no other formal motions were made. The meeting was adjourned unanimously.

• Approved changes to CDA bylaws and redevelopment plan (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from February 21 and March 21, 2023 meetings (unanimous)
• Adjourned meeting (unanimous)

General

The Pelham Water Department will consider a request to address the department and discuss the National League of Cities Service Line Warranty Program. The agenda includes approval of the February 20, 2023 minutes, with no old business. The meeting is open to the public but is not a public hearing.

• Request to address the Water Department by Lawrence Neuhoff
• Discussion of NLC Service Line Warranty Program

The Pelham Water Department took under advisement a request from Lawrence Neuhoff for a refund related to a water leak at 107 Tomahawk Circle, with no decision made. The board also discussed a National League of Cities service line warranty program but took no action. Minutes from February 20, 2023, were approved unanimously.

• Approved February 20, 2023 Water Department minutes (unanimous)
• Took under advisement Lawrence Neuhoff's refund request (unanimous)

City Council

The Pelham City Council will hold a work session to discuss two key items: the Racquet Club Corners development at the intersection of Shelby County Highways 52E and 35, and the proposed sale of 3.29 acres of real property along Pelham Parkway to HES Investments, Inc. The meeting will also include updates on commercial development activities, a water rate study presentation, and scheduling for the FY2024 budget workshop.

• Discussion of Racquet Club Corners at Shelby County Highways 52E and 35
• Discussion of sale of 3.29 acres of real property along Pelham Parkway to HES Investments, Inc.
• Presentation of Water Rate Study
• Discussion of FY2024 Budget Workshop Schedule
• Set start time for Special Work Session on April 24, 2023

The City Council held a work session to review upcoming agenda items and interview candidates for the Commercial Development Authority. No substantive resolutions or ordinances were voted on during this session, though the council established a schedule for budget workshops and council vacancy interviews.

• Approved April 3, 2023 Regular Work Session Minutes (unanimous)
• Appointed Councilmembers Lanier and Wash to the Finance Committee
• Set special council meeting for April 24, 2023 at 4:00 p.m.
• Set special work session for April 24, 2023 at 4:15 p.m.
• Removed Resolution 2023-04-17-10 from the April 17 agenda (unanimous)

City Council

The Pelham City Council will meet April 17 at 7 p.m. to vote on routine items including liquor license applications, HVAC improvement contracts, and grant acceptances. The agenda is primarily procedural with no public hearings scheduled.

• Approve HVAC bid from Eagle Pro, LLC for Pelham Civic Complex & Ice Arena (Project A)
• Approve HVAC bid from McAbee Construction for Pelham Civic Complex & Ice Arena (Project B)
• Approve grit and grease removal equipment bid from Mark Johnson Construction at Pelham Wastewater Treatment Plant
• Consider ABC liquor licenses for Tequilas Mexican Grill, Bad Boy Toyz Pitstop, and Pelham Exxon Package Store
• Vacate utility easement in Camellia Ridge subdivision Phase 3 Sector 3 (Ordinance No. 512, first reading)

The Pelham City Council unanimously adopted the consent agenda, which included the FY2022 audit, grants for senior services and a greenway call box, HVAC improvements at the Civic Complex, sewer equipment installation, and other routine items. The council also approved a restaurant liquor license for Tequilas Mexican Grill and Cantina, while a lounge liquor license was removed from the agenda and a package store license died for lack of a motion. A first reading was held for an ordinance to vacate a utility easement in Camellia Ridge.

• Adopted consent agenda including FY2022 audit, grants, and HVAC/sewer bids (unanimous)
• Approved Resolution 2023-04-17-09: ABC restaurant retail liquor license for Tequilas Mexican Grill and Cantina (unanimous)
• Removed Resolution 2023-04-17-10: lounge liquor license for Bad Boy Toyz Pitstop from agenda
• Resolution 2023-04-17-11: package store license for Pelham Exxon died for lack of a motion
• Held first reading of Ordinance No. 512 to vacate utility easement in Camellia Ridge

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustment will meet on April 11, 2023, to review and adopt its by-laws. No public hearings are scheduled for this meeting.

• Review and adoption of the Zoning Board of Adjustment By-laws

The Zoning Board of Adjustment held a procedural meeting with no applications heard. Members approved the December 19, 2022 minutes as amended and reviewed proposed by-laws, suggesting changes. The board directed staff to incorporate revisions and present a final draft at the May 9 meeting.

• Approved December 19, 2022 minutes as amended (voice vote, all ayes)
• Directed staff to revise by-laws and present final draft May 9

City Council

The Pelham City Council will hold a regular meeting to approve routine and non-controversial items via a consent agenda, including contracts funded in the FY2023 budget, license requests, and appointments to the Board of Education. No public hearings are scheduled.

• Marketing agreement with WBRC Fox 6 for Summer Staycation campaign (May 26–July 28, 2023)
• ABC license requests for Margarita Grill, LLC at 234 Cahaba Valley Road
• Public works contract with Temperature Pro to replace 15-ton condensing unit at Ballantrae Golf Club
• Chandalar Well Pump Repair project contract with Morrow Water Technologies
• Heather Ridge Well Pump Repair project contract with Morrow Water Technologies

The Pelham City Council voted unanimously to adopt the consent agenda, which included 14 items such as marketing agreements, ABC license requests, public works contracts, appointments to the Board of Education, and a property sale. No public hearings or public comments were held, and no other substantive decisions were made.

• Adopted consent agenda with 14 items (unanimous)
• Approved WBRC Fox 6 Summer Staycation sponsorship (consent)
• Approved ABC license requests for Margarita Grill, LLC (consent)
• Approved Temperature Pro contract for Ballantrae Golf Club AC unit (consent)
• Approved Morrow Water Technologies bids for Chandalar and Heather Ridge well pump repairs (consent)
• Appointed citizens to Pelham Board of Education Place 5 (consent)
• Approved Strategic Government Resources strategic visioning retreat agreement (consent)
• Approved sales contract for Old Fire Station No. 3 property (consent)

City Council

The City Council will review the FY2022 financial audit presented by Truitt Tingle Paramore & Argent, LLC. The session includes discussions regarding a liquor license for Bad Boy Toyz Pitstop and an update on the Water Main/PVC Replacement Project.

• FY2022 Financial Audit presentation by Truitt Tingle Paramore & Argent, LLC
• ABC Class 1 liquor license application for Bad Boy Toyz Pitstop at 983 Yeager Parkway
• Water Main/PVC Replacement Project update
• Discussion regarding appointment to the Pelham Board of Education Place No. 5
• Discussion regarding a Strategic Visioning Retreat

The City Council unanimously recommended appointing Jeff Adams to the Pelham Board of Education Place No. 5 for both the unexpired and full terms. The council also reviewed the FY2022 financial audit and received updates on water main replacements.

• Approved March 20, 2023 Regular Work Session Minutes (unanimous)
• Entered Executive Session to discuss real property and trade secrets (unanimous)
• Recommended appointment of Jeff Adams to Board of Education Place No. 5 (unanimous)

City Council

The Pelham City Council is holding a special meeting to consider Ordinance No. 135-254, which would rezone 98.778 acres at 301 Green Park South from R-1 (Single Family Residential) and B-2 (General Business) to P-MHP (Planned Manufactured Home Park). The applicant and property owner is FSI Green Park South Property, LLC. This is the second reading of the ordinance, following the first reading on March 20, 2023. No other substantive items are on the agenda.

• Ordinance No. 135-254: Rezone 98.778 acres at 301 Green Park South to P-MHP (Planned Manufactured Home Park)
• Applicant/Owner: FSI Green Park South Property, LLC, Bloomfield Hills, Michigan

The Pelham City Council held a special meeting on March 27, 2023, with four councilmembers and the mayor present. The council approved Ordinance No. 135-254, rezoning 98.778 acres at 301 Green Park South from R-1 and B-2 to P-MHP (Planned Manufactured Home Park). The city attorney also reported that a settlement agreement in the FSI/Green Park South Property, LLC litigation had been signed by both parties.

• Approved Ordinance No. 135-254 rezoning 98.778 acres at 301 Green Park South to P-MHP (Planned Manufactured Home Park)
• Noted settlement agreement signed in FSI/Green Park South Property, LLC vs. City of Pelham litigation

Commercial Development Authority

The Pelham Commercial Development Authority Board will hold its regular monthly meeting, covering routine items like the February minutes, a 30-day financial report, and a line of credit update. The board will also receive updates on economic development projects, the Grow Pelham website, and committee reports. A key item is an executive session to discuss the Welborn Property, following up on a meeting with United Contracting, likely regarding a potential disposal.

• Executive session on Welborn Property disposal, following United Contracting meeting
• Updates on Fran's Property development
• 30-day financial report and line of credit update
• Grow Pelham website update with Frans Photos
• Pending grant program policy discussion

The Pelham Commercial Development Authority Board approved moving forward with a grant program in a 3-1 vote, with Chair Darius Foster voting no. The board tabled approval of the February 21, 2023 meeting minutes to the next agenda. No other substantive decisions were made; most agenda items were informational discussions or updates.

• Approved moving forward with the grant program (3-1, Foster voting no)
• Tabled approval of February 21, 2023 meeting minutes to next agenda (unanimous)
• Approved the meeting agenda (unanimous)

City Council

The Pelham City Council will meet to approve routine items via consent agenda, including capital project resolutions and new job descriptions, and hold a public hearing on a zoning change for a 98.778-acre property. The council will also consider ordinances, pay adjustments, and a temporary alcohol license.

• Consider zoning change for 301 Green Park South from R-1/B-2 to P-MHP (98.778 acres)
• Approve Resolution 2023-03-20-01: $X to replace ice system at Pelham Civic Complex & Ice Arena
• Approve Resolution 2023-03-20-02: $X for Ballantrae Golf Clubhouse Improvements
• Approve Resolution 2023-03-20-08: Increase base pay for Pelham City Manager retroactive to Nov 16, 2022
• Approve Resolution 2023-03-20-10: 150 Special Retail License – 30 Days for Legends Music, LLC at 1000 Amphitheater Road

The City Council affirmed the appointment of Brent Sugg as Police Chief and approved several personnel and facility contracts via a consent agenda. The council also authorized a base pay increase for the City Manager and approved a short-term ABC license for the Oak Mountain Spring Fair 2023.

• Affirmed appointment of Brent Sugg as Police Chief (Unanimous)
• Approved base pay compensation increase for City Manager (Unanimous)
• Approved 30-day ABC license for Legends Music, LLC/Oak Mountain Spring Fair 2023 (Unanimous)
• Approved purchase of Ventrac tractor and accessories from Jerry Pate Turf & Irrigation (Unanimous)
• Approved proposal from Total Mechanical Services, Inc. for ice system replacement (Unanimous)
• Approved proposal from Douglas Built, LLC for Ballantrae Golf Club Clubhouse Improvements (Unanimous)
• Approved Summary Change Order No. 3 for Oak Mountain Trail Project (Unanimous)
• Approved lifetime membership for retiring city employees and elected officials (Unanimous)

City Council

The Pelham City Council is holding a regular work session to discuss several projects, including the Interstate 65 widening, water main/PVC replacement, and the Bearden property. They will also consider a purchase offer for the old Fire Station No. 3 and interview candidates for the Board of Education. The meeting is open to the public but is not a public hearing.

• Discussion – Interstate 65 Widening Project
• Update – Water Main/PVC Replacement Project
• Update – Bearden Property at Shelby County Highways 52E and 35
• Discussion – Purchase Offer for Old Fire Station No. 3
• Interviews – Pelham Board of Education Place No. 5

The council approved the March 7 work session minutes and scheduled a special meeting for March 27 to consider a rezoning request for a planned manufactured home park. The session primarily served as a review of items for the upcoming regular council meeting, including several budget amendments and job descriptions.

• Approved March 7, 2023 Regular Work Session Minutes (unanimous)
• Scheduled special council meeting for March 27 at 5:00 p.m. to consider Ordinance No. 135-254 (rezoning request)

Personnel Board

The Pelham Personnel Board is meeting to approve minutes from the March 9 meeting and review proposed job descriptions for Lead Well Operator and Field Manager. No other substantive items are on the agenda.

• Approval of minutes from 3/9/23 meeting
• Review proposed job description: Lead Well Operator
• Review proposed job description: Field Manager

The Pelham Personnel Board approved meeting minutes from February 21, 2023, and reviewed several job descriptions and pay grades. The Board approved new positions and revisions for Administrative Clerk, Event Sales and Membership Manager, Food and Beverage Manager, and Recruiting Coordinator. Additionally, the Board discussed updates to the Civil Service Act and acknowledged a council resignation.

• Approved minutes from the February 21, 2023 meeting (unanimous)
• Approved job description and pay grade for Administrative Clerk (unanimous)
• Approved job description and pay grade for Event Sales and Membership Manager with changes (unanimous)
• Approved new pay grade for Food and Beverage Manager (unanimous)
• Approved job description and pay grade for Recruiting Coordinator (unanimous)

City Council

The Pelham City Council will hold a work session to discuss procedural updates, including live streaming of meetings and adoption of building codes. The council will also review a revised street resurfacing plan and consider interviews for multiple local boards and commissions.

• Discussion on live streaming Council Work Session Meetings
• Discussion on Ordinance No. 067-12 adopting 2021 building and fire codes
• Update on revised Five-Year Street Resurfacing Plan
• Discussion on setting date for FSI/Green Park South rezoning public hearing
• Discussion on revisions to Civil Service System Act and Employee Handbook

The City Council held a work session to review upcoming agenda items, including setting dates for board and council vacancy interviews. The council also discussed a five-year street resurfacing plan, revisions to the employee handbook, and the potential for a city strategic planning retreat. No final legislative votes were recorded during this work session, as it served as a preparatory meeting for the formal council agenda.

• Approved Feb 20 work session minutes
• Set public hearing for Ordinance 067-12 on March 20
• Set Board of Education Place 5 interviews for March 20
• Set City Council Place 2 vacancy interviews for April 24
• Set public hearing for FSI/Green Park South rezoning on March 20
• Designated Council President Mercer as ALM voting delegate
• Added Resolution 2023-03-07-11 to the council agenda

City Council

The Pelham City Council will meet on March 7, 2023, at 7:00 p.m. to decide on several resolutions, including accepting a councilmember’s resignation, approving utility cart leases at Ballantrae Golf Club, and purchasing a splash pad for Pelham City Park. The council will also consider a joint water purchase agreement and a special use permit for Dish Wireless equipment at 2030 Valleydale Terrace.

• Accept resignation of City Councilmember Larry Palmer, Place No. 2, effective March 29, 2023
• Approve lease for 5 annual payments for 2 beverage carts and 3 utility carts at Ballantrae Golf Club
• Approve purchase agreement with Gametime for a splash pad at Pelham City Park
• Approve special use permit for Dish Wireless to install equipment at 2030 Valleydale Terrace
• Approve joint Emergency Water Purchase Agreement with Town of Columbiana

The City Council approved a purchase agreement for a new splash pad at Pelham City Park and authorized a settlement regarding the FSI Green Park South Property LLC litigation. The council also accepted the resignation of Councilmember Larry Palmer and approved several utility and software contracts.

• Accepted resignation of Councilmember Larry Palmer, Place No. 2 (Unanimous)
• Approved joint Emergency Water Purchase Agreement with Town of Columbiana (Unanimous)
• Approved special use permit for Dish Wireless at 2030 Valleydale Terrace (Unanimous)
• Approved lease for beverage and utility carts at Ballantrae Golf Club (Unanimous)
• Approved SCADA software integration for sewer and water systems (Unanimous)
• Approved purchase agreement with Playcore Wisconsin, Inc. for Pelham City Park splash pad (Unanimous)
• Authorized settlement agreement for FSI Green Park South Property LLC litigation (Unanimous)
• Approved revisions to the City of Pelham Civil Service System Act (Unanimous)

Commercial Development Authority

The Pelham Commercial Development Authority Board will meet to approve minutes, hear a strategic plan update, review financial reports including a line of credit, and receive an economic development update. The board will also discuss marketing efforts, committee reports on property purchases and disposals, and policy updates.

• 30-day financial report and line of credit update
• Discussion of Welborn Property disposal with United Contracting meeting on 2/23/2023
• Status update on Fran's Property development
• Operational policy update on vendor policy
• Grant program update (pending)

The Board approved the meeting agenda and the minutes from the December 20, 2022, meeting. Members received updates on financial reports, economic development projects, and marketing initiatives, but took no further formal actions.

• Approved meeting agenda (unanimous)
• Approved December 20, 2022 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

General

The Pelham Planning Commission will hold a public hearing on a request by FSI Green Park South Property, LLC to rezone two parcels from R-1 Single Family Residential and B-2 General Commercial to P-MHP Planned Mobile Home Park. The property is located west of Pelham Parkway, about 1,500 feet south of Green Park Road. The commission will also approve minutes from December 8, 2022, and set the next meeting date.

• Rezone from R-1 and B-2 to P-MHP for FSI Green Park South Property, LLC
• Property west side of Pelham Pkwy, ~1500 ft south of Green Park Rd
• Parcel IDs: 13 1 01 1 001 002.000, 13 1 01 1 001 011.000
• Approval of December 8, 2022 minutes
• Set date and location for next meeting

City Council

The Pelham City Council is holding a regular meeting with a consent agenda covering routine items, a public hearing on adopting the 2021 International Building and Fire Code, and a first reading of the ordinance. The meeting is open to the public but is not a public hearing.

• Resolution 2023-02-20-01: Approve 2023 contract with Pyro Shows of Alabama for 'Fire on the Water' fireworks on July 3 at Oak Mountain State Park, amending FY2023 budget
• Resolution 2023-02-20-02: Approve base bid for Amphitheater Road Widening Project, amending General Obligation Warrant 2021-A budget
• Resolution 2023-02-20-03: Authorize agreement with Alabama Power for two new streetlights on Shelby County Highway 52E
• Resolution 2023-02-20-04: Approve public works contract to replace HVAC units at Pelham Police & Court Building
• Ordinance No. 067-12: Adopt portions of 2021 International Building and Fire Code and Property Maintenance Code (public hearing and first reading)

The Pelham City Council approved a consent agenda authorizing several contracts and budget amendments, including the annual "Fire on the Water" fireworks show and the Amphitheater Road Widening Project. The council also held a public hearing regarding proposed updates to the city's building and fire codes, which were introduced for a first reading.

• Approved 2023 fireworks contract with Pyro Shows of Alabama, Inc. (4-0)
• Approved Amphitheater Road Widening Project base bid (4-0)
• Authorized Alabama Power agreement for two new streetlights (4-0)
• Approved HVAC replacement contract for Police & Court Building (4-0)
• Approved HVAC replacement invoice for Pelham Tennis Center (4-0)
• Introduced Ordinance 067-12 for first reading regarding building/fire codes

City Council

The Pelham City Council is holding a regular work session to discuss old and new business. They will receive an update on City Hall renovations, discuss Ordinance No. 411 regarding lifetime memberships for retirees and officials, and review the fiscal year 2022 financials. The meeting is open to the public but is not a public hearing.

• Update on City Hall renovations (Council Chambers/Council Conference Center/Paving)
• Discussion of Ordinance No. 411 (Lifetime Memberships to City Facilities for Retirees/Officials)
• Fiscal Year 2022 Financial Review

The Pelham City Council held a work session with no formal votes on substantive items. They discussed a proposed ordinance to provide free recreation center memberships to retirees and elected officials, with suggestions to reduce service requirements. The council also reviewed FY2022 financials and the upcoming agenda, including resolutions for a fireworks contract, road widening, streetlights, and HVAC replacements. No final decisions were made on these items.

• Approved February 6, 2023 work session minutes (unanimous)
• Entered executive session to discuss real property and trade matters (4-0, Coram absent)
• Adjourned executive session (unanimous)
• Discussed Ordinance No. 411 for free recreation memberships; no vote
• Reviewed FY2022 financials; no action
• Reviewed February 20, 2023 agenda; no votes taken

General

The Pelham Water Board will meet to discuss a backup water source for the Ballantrae Community. The meeting also includes a request to address the board by Jenny Clark.

• Discussion regarding backup water source for Ballantrae Community
• Request to address the Water Board by Jenny Clark

The Pelham Water Department voted to recommend that the City Council approve an emergency water purchase agreement with the Town of Columbiana. Officials noted this project could save the city over $1 million in construction and engineering costs. Additionally, the department reviewed a residential billing dispute and confirmed the customer agreed to a six-month payment plan.

• Approved August 17, 2022 minutes (unanimous)
• Entered executive session to discuss pending litigation (5-0)
• Recommended City Council approve Columbiana emergency water agreement (unanimous)
• Adjourned meeting at 4:54 p.m.

City Council

The Pelham City Council is meeting to consider a consent agenda with 14 resolutions covering grants, contracts, leases, and budget amendments for various city projects, including fire department grants, golf cart leases, infrastructure repairs, and traffic signal upgrades. No public hearings are scheduled, but the council will hold a future hearing on building code adoption.

• Resolution 2023-02-06-01: Apply for Assistance to Firefighters Grant (10% local match)
• Resolution 2023-02-06-03: Lease 70 electric golf carts at Ballantrae Golf Club (5 annual payments)
• Resolution 2023-02-06-05: Change Order for Ryecroft Circle Storm Sewer Repair
• Resolution 2023-02-06-06: Award King Valley Drive Water Main Replacement to Southern Civil Contracting
• Resolution 2023-02-06-09: Contract with Gresham Smith for traffic signal assessment

The Pelham City Council unanimously approved the consent agenda, which included 12 resolutions covering grants, contracts, leases, and budget amendments. No public hearings, public comments, or other substantive business were conducted.

• Adopted consent agenda with 12 resolutions (5-0)
• Authorized Assistance to Firefighters Grant application (10% local match)
• Approved Parks & Recreation Superintendent job description and pay ranges
• Approved 5-year lease for 70 electric golf carts at Ballantrae Golf Club
• Approved public works contract for Fire Station No. 5 bathroom renovations
• Approved Change Order No. 1 for Ryecroft Circle Storm Sewer Repair
• Awarded King Valley Drive Water Main Replacement bid to Southern Civil Contracting
• Approved joint funding agreement with Shelby County for traffic signal upgrades

City Council

This is a regular work session of the Pelham City Council. The agenda is largely procedural, covering approval of prior meeting minutes, an executive session, introduction of new employees, and a request to address the council from Alicia Sherman of Liberty Learning Center. No old or new business items are listed for discussion.

• Approval of January 18, 2023 Regular Work Session Minutes
• Executive Session
• New Employee Introductions
• Request to Address the City Council – Alicia Sherman, Liberty Learning Center

The Pelham City Council held a work session on February 6, 2023, primarily reviewing the upcoming council agenda. No formal votes were taken on agenda items; the only actions were approving the January 18 work session minutes and entering executive session. The council discussed a 14-item consent agenda covering grants, contracts, and leases, but no decisions were made on those items during the work session.

• Approved January 18, 2023 work session minutes (unanimous)
• Entered executive session for personnel and legal matters (5-0)
• Adjourned executive session and reconvened (unanimous)

Zoning Board of Adjustments

The Pelham Zoning Board of Adjustments and Appeals denied Builder Systems LLC's appeal to install partial sprinkler systems in nine lots in Deer Ridge Lakes Subdivision. The board voted unanimously to require a full 13D sprinkler system throughout each house, citing insufficient fire flow from Shelby County water service. The applicant had sought to limit sprinklers to the kitchen, laundry, and garage areas, as previously granted for four other lots.

• Denied appeal for partial sprinkler system on Lots 653-654-655-656-657-658-660-677-678-679 (3-0)
• Required full 13D sprinkler system throughout each house per City of Pelham code

City Council

The City Council will consider several resolutions regarding infrastructure projects and city property. The agenda also includes a second reading for an ordinance to annex 20.67 acres of land.

• Resolution to hire a real estate agent for 1297 Shelby County Highway 52E (Old Fire Station No. 3)
• Bid award to Forest Environmental Services, Inc. for Canterbury Road Storm Sewer Replacement
• Bid award to Jim House & Associates, Inc. for Sanitary Sewer Lift Station B Dry Prime Pump Replacement
• Ordinance No. 511 to annex 20.67 acres owned by Roy Martin Construction, LLC
• Quotes for fire hydrant replacement and installation via Ferguson Waterworks and Willoughby Contracting Co., Inc.

The Pelham City Council unanimously adopted the consent agenda, which included resolutions to award contracts for storm sewer and pump replacement projects, purchase and install fire hydrants, replace trees, and install window shades, as well as Ordinance No. 511 to annex 20.67 acres owned by Roy Martin Construction, LLC. No other substantive decisions were made; the meeting was procedural and adjourned at 7:07 p.m.

• Adopted consent agenda including 11 items (4-0)
• Authorized real estate agent to market city-owned property at 1297 Shelby County Highway 52E
• Awarded bid to Forest Environmental Services for Canterbury Road Storm Sewer Replacement
• Awarded bid to Jim House & Associates for Sanitary Sewer Lift Station B Dry Prime Pump Replacement
• Accepted quote from Classic Interiors for window shades at City Hall
• Accepted quote from Advanced Landscape Services to replace Bradford Pear trees on Chandalar Drive
• Accepted quotes from Ferguson Waterworks and Willoughby Contracting for fire hydrant purchase and installation
• Annexed 20.67 acres owned by Roy Martin Construction, LLC (Ordinance No. 511)

City Council

The Pelham City Council is holding a regular work session with no old or new business on the agenda. The main actions are approving the minutes from the January 11, 2023 meeting and reviewing the agenda for the upcoming January 18, 2023 City Council meeting. The session is open to the public but is not a public hearing.

• Approval of January 11, 2023 Regular Work Session Minutes
• Review of January 18, 2023 City Council Agenda
• No old business or new business listed

The City Council held a work session to review the agenda for the January 18 council meeting. No substantive votes were taken on the proposed resolutions or ordinances during this session, other than the approval of previous minutes.

• Approved January 11, 2023 Regular Work Session Minutes (unanimous voice vote)

Parks & Recreation Advisory Board

The Pelham Parks and Recreation Advisory Board met on January 18, 2023, and approved the November 2022 minutes. No old business was discussed. New business included discussions on park policies, equipment issues, space utilization, and future facility projects. The board did not vote on any substantive decisions, with most items deferred for further review.

• Approved November 2022 meeting minutes (motion by Danny Barry, second by Leonard Smith)
• Discussed park policies for handling altercations; Brian Cooper reviewing policies
• Discussed football helmet delays; Brian Cooper to review league by-laws
• Discussed basketball shorts mismatch; considering known vendors
• Discussed scheduling concerns at Rec Center courts; exploring Middle School Gym use
• Discussed offering Senior Center for evening/weekend programs
• Director's report: working toward batting cages, park projects, and renovations
• Next meeting scheduled for February 15, 2023

Parks & Recreation Advisory Board

The Pelham Parks and Recreation Advisory Board is meeting to discuss and potentially decide on parks and recreation policies and procedures, the equipment order process, and space utilization at City Park, the Recreation Center, and the Senior Center. The agenda also includes a director's report on staff, projects, and programs, plus a public forum. No specific actions or votes are listed.

• Review of Parks and Recreation Policies and Procedures
• Discussion of Equipment Order Process
• Space Utilization at City Park, Recreation Center, and Senior Center
• Director's Report: Staff Org, Project, and Program Updates

Commercial Development Authority

The Pelham Commercial Development Authority Board is meeting to approve minutes, review a 30-day financial report and line of credit, and hear updates on economic development projects. The board will also discuss marketing efforts, including the Grow Pelham website and launch event, and receive committee reports on property purchases, disposals, and development, including the Welborn and Fran's properties.

• 30-day financial report and line of credit update
• United Contracting response regarding Welborn Property disposal
• Status of Fran's Property and Welborn Property development
• Vendor policy update and pending grant program
• EDAA conference Jan 30-Feb 1, 2023, $775 per person

The Commercial Development Authority Board approved spending up to $2,000 for an updated appraisal of the Welborn property. The board also discussed various economic development projects and partnerships, but no other formal motions were made. The meeting was largely informational, with updates on projects and committee assignments.

• Approved $2,000 for updated Welborn property appraisal (unanimous)
• Approved meeting agenda (unanimous)
• Approved December 20, 2022 meeting minutes (unanimous)
• Approved motion to adjourn (unanimous)

City Council

The Pelham City Council is meeting to consider routine items on the consent agenda, including contracts and a pay plan, and will hold the first reading of an ordinance to annex 20.67 acres of property owned by Roy Martin Construction, LLC at the intersections of Shelby County Highways 33 and 35. No public hearings are scheduled.

• Resolution 2023-01-11-01: authorize three-year investment in 'Forward Shelby County' campaign
• Resolution 2023-01-11-02: public works contract with Lakeshore Environmental Contractors, LLC for demolition at 1904 Montgomery Highway
• Resolution 2023-01-11-03: public works contract with Issis & Sons for carpet removal/replacement in IT and HR departments
• Resolution 2023-01-11-04: adopt Classification Pay Plan 2023
• Ordinance No. 511: annex 20.67 acres at Shelby County Highways 33 and 35 (first reading)

The Pelham City Council unanimously approved the consent agenda, which included a three-year investment in the Shelby County Chamber's campaign, a demolition contract for 1904 Montgomery Highway, a carpet replacement contract, and the adoption of the 2023 Classification Pay Plan. An ordinance to annex 20.67 acres owned by Roy Martin Construction was introduced for first reading only. No other substantive decisions were made.

• Approved consent agenda including Forward Shelby County investment (5-0)
• Approved demolition contract with Lakeshore Environmental Contractors for 1904 Montgomery Highway (5-0)
• Approved carpet replacement contract with Issis & Sons for IT and HR departments (5-0)
• Adopted 2023 Classification Pay Plan, repealing previous plans (5-0)
• Introduced Ordinance No. 511 for annexation of 20.67 acres (first reading only)

City Council

The Pelham City Council is holding a regular work session to discuss two items: the 2021 Building and Fire Code and a demolition proposal for city-owned property at 1904 Montgomery Hwy. The meeting is open to the public but is not a public hearing. No votes are scheduled; it is a discussion-only agenda.

• Discussion of 2021 Building and Fire Code
• Demolition proposal for city-owned property at 1904 Montgomery Hwy

The Pelham City Council held a work session and discussed the proposed 2021 Building and Fire Codes and International Property Maintenance Code, setting a tentative public hearing for February 6, 2023. They also reviewed a demolition proposal for city-owned property at 1904 Montgomery Highway and the January 11 agenda, which included annexation and several resolutions. No final votes were taken on these items during the work session; the only formal action was approving the December 19, 2022 work session minutes and entering executive session to discuss real property matters.

• Approved December 19, 2022 work session minutes (unanimous)
• Set tentative Feb. 6, 2023 public hearing on 2021 building/fire codes
• Discussed demolition proposal for 1904 Montgomery Highway
• Entered executive session to discuss real property purchase/sale (unanimous)