Pittsboro public meetings in 2022

1. Board of Commissioners (BOC)

This is a special meeting of the Pittsboro Board of Commissioners. The board will discuss a utility merger feasibility study with Sanford and consider a budget amendment for Freese and Nichols. The agenda includes supporting documents for these items.

• Discussion of utility merger feasibility study with Sanford
• Budget amendment for Freese and Nichols

The Board of Commissioners voted to proceed with Phase 2 of a feasibility study regarding the merger of water and wastewater utilities between Pittsboro and Sanford. The Board also approved a budget amendment to fund the work by Freese and Nichols.

• Approved Budget Amendment for Freese and Nichols (5-0)
• Approved proceeding with Phase 2 of the Pittsboro/Sanford Water and Wastewater Utility Merger Feasibility Study (5-0)
• Approved the Regular Agenda (5-0)

1. Board of Commissioners (BOC)

The Board of Commissioners will consider several action items including awarding a construction contract for a sidewalk on Chatham Business Drive, approving a bonus allocation agreement, and authorizing a parkland survey. The board will also discuss the FY 22-23 salary schedule, job descriptions, and a budget amendment.

• Resolution to award construction contract for sidewalk on Chatham Business Drive
• Bonus allocation agreement and amendment for FY 2022-2023
• Parkland survey resolution (Section 4.1-4.5)
• Salary schedule and grade chart for FY 22-23
• NCDOT grant resolution and budget request for sponsorship

The Board of Commissioners approved a salary schedule, a contract for job description services, and a grant application for a paved trails and sidewalks study. They also accepted a $125,000 donation for downtown signage and workplan items. Several resolutions regarding parkland and sidewalk connections were approved.

• Accepted $125,000 donation from Chatham Park for downtown projects (5-0)
• Approved salary schedule (5-0)
• Approved Triangle J Council of Governments job description services contract (5-0)
• Approved NCDOT grant application for Paved Trails and Sidewalks Feasibility Study (5-0)
• Approved Interim Town Manager to certify AWIA Letter of Promulgation (5-0)
• Approved Section 4.1/4.5 MOU Parkland Agreement (5-0)
• Approved Resolution for Sidewalk Connection Chatham Business Drive (5-0)
• Approved Chatham Park Way Bonus Allocation Agreement Resolution (4-1)

1. Board of Commissioners (BOC)

The Board of Commissioners will hold a special closed meeting to discuss the town manager selection process. No other business is scheduled.

• Closed session under NCGS 143-318.12 for town manager selection

The Board met in closed session to discuss the Town Manager hiring process. Following the announcement that Interim Town Manager Hazen Blodgett would not extend his contract past January 31, 2023, the Board decided to readvertise the job posting.

• Approved motion to enter closed session regarding Town Manager hiring (4-0)
• Decided to readvertise the job posting for Town Manager
• Decided Mayor Perry would contact Triangle J for Interim Town Manager recommendations
• Requested PIO Colby Sawyer draft a press release regarding the Town Manager search status
• Approved motion to adjourn closed session (5-0)

1. Board of Commissioners (BOC)

The Board of Commissioners is holding a special budget meeting. The agenda includes a budget schedule for FY 22-23. The meeting is scheduled for 5:30 PM.

• Special budget meeting of the Board of Commissioners
• Budget schedule for FY 22-23

The Board of Commissioners met for a special session to review the proposed budget schedule and discuss potential projects for the Fiscal Year 2023-2024 budget. No formal budget approvals or funding decisions were made during this meeting.

• Reviewed proposed budget schedule for Fiscal Year 2023-2024
• Discussed potential budget requests including water line replacement, Hearne Road improvements, and fleet electrification

6. Planning Board

The Planning Board reviewed a request to rezone approximately 192.7 acres off Russet Run from R-10 Residential to Multi-family Residential Conditional Zoning. After discussing density, affordable housing, and stormwater concerns, the board decided to delay a recommendation. The item is tabled for further review and information gathering.

• Tabled Mellott Rezoning REZ-2022-03 (Unanimous)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners is meeting for a special session on November 18, 2022, at 2:30 PM. The only item is a closed session under North Carolina law for a personnel matter. The meeting will adjourn immediately after.

The Board of Commissioners met in closed sessions on November 30 and December 7, 2022. These sessions were held specifically to discuss the Town Manager selection process. No public actions or decisions were recorded.

• Entered closed session for Town Manager selection process (5-0)
• Continued closed session for Town Manager selection process (3-0)

1. Board of Commissioners (BOC)

The Board of Commissioners will hold a regular meeting on November 28, 2022. The agenda includes a retirement resolution for Carroll Edwin Swain, a resolution for Kenzie Scoggins, the 2023 regular meeting schedule for the Board and other boards, a storm drainage engineering specification, and a sustainable development incentives memorandum.

The Board of Commissioners approved the FY 2023 Downtown Pittsboro Annual Work Plan and allocated $4,000 for a residents' educational program. The Board also approved storm drainage specifications and tabled a bonus allocation agreement for Chatham Park Way. Staff were authorized to draft new standards for telecommunication towers.

• Approved Downtown Pittsboro Annual Work Plan FY 2023 (5-0)
• Approved $4,000 from Governing Board Funds for Citizens Academy-PBO 101 (5-0)
• Approved storm drainage engineering specifications (5-0)
• Tabled Chatham Park Way Bonus Allocation Agreement until December 12 (5-0)
• Approved 2023 meeting schedules for BOC, Planning Board, PARAS, and PDAB (5-0)
• Approved 2023 Town holiday schedule (5-0)
• Adopted resolution recognizing Patrol Lieutenant Carroll Edwin Swain Jr. (5-0)
• Adopted resolution for "Bushel and a Peck Day" for Kenzie Scoggins (5-0)

1. Board of Commissioners (BOC)

The Board of Commissioners is meeting for a special session on November 18, 2022. The only item is a closed session under state law to discuss a personnel matter. The meeting will adjourn immediately after.

• Closed session under N.C.G.S. § 143-318.11(a)(6) for a personnel matter

The Board of Commissioners met in two special sessions to conduct a closed session regarding the hiring of a Town Manager. No public decisions or votes on policy were recorded.

• Approved motion to enter closed session for Town Manager hiring (5-0)
• Approved motion to recess and resume closed session on November 21, 2022 (5-0)
• Approved motion to continue closed session on November 21, 2022 (5-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners will hold a regular meeting on November 14, 2022, at 7:00 p.m. The agenda includes resolutions to honor Boy Scout Troop 93's 75th anniversary, authorize the sale of surplus property, accept a state revolving loan offer, and address a Board of Adjustment matter. Work session items include office space discussions, a resolution to designate US 15-501 as a truck route, a county-wide transportation plan, and a request for extension of a preliminary plat for Corbett Landing.

• Resolution authorizing the sale of surplus property
• Resolution to accept a state revolving loan offer
• Resolution regarding the Board of Adjustment (11-2-22)
• Resolution to designate NC 87 as US 15-501 truck route
• Corbett Landing request for extension of preliminary plat

The Board of Commissioners authorized a lease agreement for Planning, Engineering, and Parks & Recreation office space. They also approved a resolution to designate NC 87 as the US 15-501 Truck Route and accepted a State Revolving Loan.

• Approved lease agreement with Main Street Station Pittsboro LLC (5-0)
• Approved Resolution to reassign US 15-501 Truck Route to NC 87 (5-0)
• Approved Resolution for Acceptance of State Revolving Loan (5-0)
• Approved Corbett Landing Final Plat Extension request (5-0)
• Approved Resolution to recognize Boy Scouts 75 Anniversary (5-0)
• Approved Resolution for sale of surplus items, removing Diesel Ford Dump truck F-Series (5-0)
• Approved Resolution regarding the Board of Adjustment (5-0)
• Approved joining Town Comprehensive Transportation Plan with County effort (5-0)

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board will discuss a Rural Transformation Grant for community enhancement and hold a vision session to set 2-3 goals for the coming year. The board will also vote on 2023 meeting dates and approve October 2022 minutes.

• Discussion of Rural Transformation Grant for Community Enhancement for Economic Growth
• Vision session to set 2-3 goals and objectives for PARAB in the next year
• Vote on 2023 PARAB meeting dates
• Approval of October 2022 meeting minutes

The board approved a new meeting start time and the September 2022 minutes. Members discussed a Rural Transformation Grant application and coordination for the Pittsboro Fall Festival. No other formal votes were recorded.

• Approved September 2022 minutes
• Approved changing meeting start time to 6 p.m. on the 2nd Wednesday of the month

6. Planning Board

The Planning Board approved the 2023 meeting calendar and voted to change the meeting start time to 6pm via Zoom. The board also approved the minutes from the September 7, 2022 meeting.

• Approved 2023 Meeting Calendar and 6pm Zoom meeting time (3-1)
• Approved September 7, 2022 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

1. Board of Commissioners (BOC)

The Board of Commissioners met for a special meeting on November 3, 2022. The board voted to enter and then exit a closed session. No other substantive decisions were recorded.

• Approved motion to enter closed session (5-0)
• Approved motion to exit closed session (5-0)
• Approved motion to adjourn (5-0)

1. Board of Commissioners (BOC)

The Board of Commissioners voted 4-1 to extend the GFL solid waste contract for two years without adding larger recycling carts or yard waste pickup, rejecting a five-year renewal with expanded services. Commissioner Shipp cast the sole dissenting vote, arguing the $2.48/month cost for yard waste carts would save taxpayer money and improve staff safety. The board also appointed Commissioner Vose as representative to the Chatham Chamber of Commerce and approved appointments to the Board of Adjustment.

• Extended GFL contract for two years unchanged (4-1)
• Appointed Commissioner Vose as representative to Chatham Chamber of Commerce (5-0)
• Appointed Walter Harris (1-year), Leigh Anna Forget (2-year), Sarah Carr (3-year) as Town resident representatives to Board of Adjustment (5-0)
• Appointed Raeford Bland (2-year), Johnny Richardson (3-year) as ETJ representatives to Board of Adjustment (5-0)
• Appointed Shannon Plummer as ETJ alternate to Board of Adjustment for two-year term (5-0)
• Approved minutes of June 9, 2022 joint meeting with Chatham County Commissioners (5-0)
• Approved amended consent agenda removing items #9 and #10 to New Business (5-0)

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board is meeting to discuss the Rural Transformation Grant for community enhancement and economic growth. The board will also discuss the Fall Street Fair and future goals for the advisory board.

• Discussion of Rural Transformation Grant: Community Enhancement for Economic Growth
• Discussion of Fall Street Fair

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board is meeting to discuss changes to monthly meeting schedules and governing rules. The board will review a Director Report on parks updates and upcoming projects approved in the FY22-23 budget.

• Discussion of approved FY22-23 budget projects for Community House, Tennis Courts, and Kiwanis Park
• Review of Lewis Freeman plans
• Discussion of PARAB monthly meeting dates, times, and governing rules
• Director report on new position postings

4. Parks and Recreation Advisory Board (PARAB)

The agenda information for this meeting is not provided in the source document. The board will meet at the Rock Ridge Park Shelter.

4. Parks and Recreation Advisory Board (PARAB)

The board will review a S.W.O.T. analysis and park review as part of the Director Report. Members will discuss the Knight Farm Park Spring Opening Event and upcoming community projects.

• S.W.O.T. Analysis & Park Review
• Budget recap
• Knight Farm Park Spring Opening Event
• Community projects and PARAB engagement

4. Parks and Recreation Advisory Board (PARAB)

The board will receive a report from the Director regarding park updates and upcoming budget information. The agenda also includes discussion of a county grant award order and the Knight Farm Park spring opening event.

• Director Report on park updates and budget information
• County Grant Awarded Funds – Order Placed
• Knight Farm Park Spring Opening Event

4. Parks and Recreation Advisory Board (PARAB)

The board will review the Director's report regarding park updates and the FY22-23 budget. Discussion includes an update on Lewis Freeman Park and awarded County Grant funds.

• FY22-23 Budget Report
• Lewis Freeman Park update
• County Grant Awarded Funds

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board will review the FY22-23 budget report and various park updates. Discussion topics include design work for Lewis Freeman Park, continued coordination for Vineyards Pocket Park, and Kiwanis Park grant funds.

• FY22-23 Budget Report
• Lewis Freeman Park design discussion
• Vineyards Pocket Park coordination with Chatham Park
• Kiwanis Park County Grant Awarded Funds

4. Parks and Recreation Advisory Board (PARAB)

The board is meeting to review the FY22-23 Budget Report and receive updates on various park projects. The agenda includes public input regarding a skatepark and progress reports on specific park sites.

• Public input on skatepark
• FY22-23 Budget Report
• Lewis Freeman Park progress update
• Vineyards Pocket Park discussion
• Kiwanis Park discussion