Pittsboro public meetings in 2025

6. Planning Board

The Planning Board will discuss and vote on two proposed changes to the Unified Development Ordinance. These amendments include quarterly updates and the addition of a Technical Review Committee section.

• ZTA-2025-01: Quarterly Text Amendments to the Unified Development Ordinance
• ZTA-2025-02: Addition of Section 9.7 Technical Review Committee to the UDO

The board adopted its agenda and approved the November 17, 2025 minutes, each by a 5‑0 vote. It then recommended approval of the ZTA-2025-01 Unified Development Ordinance amendment with a specific change to Section 9.3.1.A, also by 5‑0. Finally, the board approved the ZTA-2025-02 Unified Development Ordinance amendment unanimously.

• Adopted agenda (5-0)
• Approved November 17, 2025 minutes (5-0)
• Recommended approval of ZTA-2025-01 UDO text amendment with Section 9.3.1.A change (5-0)
• Approved ZTA-2025-02 UDO text amendment (5-0)

1. Board of Commissioners (BOC)

The Board of Commissioners will conduct an organizational meeting to install the Mayor and Commissioners and elect a Mayor Pro Tempore. The body will also hold a public hearing regarding a text amendment for Turkey Creek and vote on several board appointments.

• Public Hearing: Text Amendment PB-25-596 Turkey Creek CZ Amendment To PB-23-289
• Budget Amendment: 3M Settlement
• Budget Amendment: Roberson Creek Parkland
• Request: Chatham Parkway Dedication R-5930A
• Appointments for Board of Adjustment, Planning Board, and Parks and Recreation Advisory Board

The Pittsboro Board of Commissioners approved the regular agenda and the amended consent agenda. It adopted appreciation resolutions for James Vose, Pamela Baldwin and Troy Roberson, and made several appointments to town boards and committees. The Board approved the Roberson Creek Parkland budget amendment and designated authorized signatories for town withdrawals, while tabling the Chatham Parkway dedication until January. The meeting entered and exited closed session before adjourning at 7:50 p.m.

• Approved regular agenda (4-0)
• Approved amended consent agenda (4-0)
• Adopted appreciation resolutions for James Vose, Pamela Baldwin, and Troy Roberson (each 4-0)
• Appointed Timothy Pemberton to the Board of Adjustment (5-0)
• Appointed Christina Piard to the Planning Board (3-2)
• Approved Roberson Creek Parkland budget amendment (5-0)
• Designated authorized signatories for town withdrawals (5-0)
• Tabled Chatham Parkway Dedication R‑5930A until January (3-2)

1. Board of Commissioners (BOC)

The Board of Commissioners will discuss new budget requests and priorities for the 2026-27 fiscal year. The session includes reviews of recommended projects, vehicles, and equipment, as well as a stormwater presentation.

• Review of Fiscal Year 2025-2026 Capital Improvement Program (CIP) projects
• Discussion of recommended projects for FY 2026-27
• Review of recommended vehicles and equipment for FY 2026-27
• Stormwater and environmental update presentation
• Establishment of budget schedule with adoption set for June 8, 2026

The Board adopted the meeting agenda with a 3-0 vote and later adjourned the session with a 3-0 vote. No budget items, projects, or policy measures were formally approved, denied, or postponed during this meeting.

• Adopt agenda (aye-3, nay-0)
• Adjourn meeting (aye-3, nay-0)

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board will meet to approve the October 8, 2025 minutes and receive updates on local park projects including Lewis Freeman Park and the Robeson Creek Master Plan. The board will also discuss the 2025 Pittsboro Parade logistics and consider a proclamation for Sara Brinson.

• Approval of October 8, 2025 minutes
• Updates on Lewis Freeman Park
• Robeson Creek Master Plan discussion
• 2025 Pittsboro Parade logistics
• Proclamation for Sara Brinson

The Parks and Recreation Advisory Board approved its agenda and the October 8, 2025 minutes, each by a 5‑0 vote. The board also passed motions to start the meeting and to adjourn, both 5‑0. It decided to combine the Parks & Recreation float with the Downtown float for the 2025 Pittsboro Parade, with board members distributing candy.

• Motion to start meeting approved (5-0)
• Agenda approved as presented (5-0)
• October 8, 2025 minutes approved (5-0)
• Motion to adjourn approved (5-0)
• Combined with Downtown board on one parade float; PARAB members to distribute candy (decision, no vote recorded)

2. Alcohol Beverage Control Commission (ABC)

The ABC Board unanimously approved the October 23, 2025 minutes. It also unanimously approved discussing an encroachment agreement with Pittsboro United Methodist Church, Inc. The Board decided that 2026 meetings will be held on the third Tuesday of each month at 3:00 pm and scheduled the next meeting for Tuesday, January 20, 2025 at 3:00 pm. The meeting was adjourned unanimously.

• Approved October 23, 2025 minutes (unanimous)
• Approved discussing encroachment agreement with Pittsboro United Methodist Church, Inc. (unanimous)
• Decided 2026 meetings will be on the third Tuesday of each month at 3:00 pm
• Set next meeting for Tuesday, January 20, 2025 at 3:00 pm
• Adjourned meeting (unanimous)

5. Pittsboro Downtown Advisory Board (PDAB)

The Pittsboro Downtown Advisory Board will meet to decide on a sponsorship request for the Holly Days Spirits Pub Crawl event. The board will also discuss the Downtown Pittsboro Properties Project.

• Sponsorship request for Holly Days Spirits Pub Crawl Event
• Discussion of Downtown Pittsboro Properties Project

The Downtown Advisory Board excused Zed Henry's absence, adopted the November 12, 2025 agenda, approved the November 12, 2025 meeting minutes, and then adjourned. All motions passed unanimously with a 10‑0 vote.

• Excused Zed Henry's absence (10-0)
• Adopted November 12, 2025 agenda (10-0)
• Approved November 12, 2025 minutes (10-0)
• Adjourned meeting (10-0)

1. Board of Commissioners (BOC)

The Board of Commissioners will hold a quasi‑judicial public hearing on the proposal by Haw River Christian Academy to open a K‑12 charter school on two parcels owned by Pittsboro Baptist Church on Highway 902. Staff analysis notes the project does not request annexation, rezoning, or municipal utility services and would be allowed under a Special Use Permit in the RA zoning district. A traffic impact analysis was prepared in August 2025 by DRMP, Inc.

• Quasi‑judicial hearing on PB‑25‑487 Haw River Christian Academy charter school proposal
• Proposal seeks use of two parcels owned by Pittsboro Baptist Church on Highway 902
• No annexation, rezoning, or municipal utility services requested
• School would be permitted under a Special Use Permit in the RA zoning district
• Traffic impact analysis prepared August 2025 by DRMP, Inc.

The Board approved the meeting agenda by a 4‑0 vote and then entered the public hearing by a 4‑0 vote. Commissioners heard a special use permit request for a 41.603‑acre site at 2428 Silk Hope Gum Springs Road to develop a K‑12 Christian charter school. Staff presented information on traffic impact, septic and fire‑suppression systems, and watershed overlay compliance, and commissioners asked several clarifying questions. No vote on the permit itself was recorded.

• Approved agenda as presented (4-0)
• Entered public hearing (4-0)

6. Planning Board

The Pittsboro Planning Board will adopt the meeting agenda and approve the October 20, 2025 minutes. It will hold a public comment period and then consider Text Amendment PB-25-596, which modifies the Turkey Creek Conservation Zone (PB-23-289) with staff recommending approval. The board will also receive updates from the Planning Department.

• Adopt agenda (motion to approve or modify)
• Approve October 20, 2025 minutes
• Public comment period
• Text Amendment PB-25-596 Turkey Creek CZ Amendment to PB-23-289 (staff recommends approval)
• Planning Department updates

The board adopted the meeting agenda and approved the October 20, 2025 minutes unanimously. It voted 7‑0 to recommend approval of Text Amendment PB-25-596 for the Turkey Creek Conservation Zone. The meeting was then adjourned unanimously.

• Adopt agenda as presented (6-0)
• Approve October 20, 2025 minutes (6-0)
• Recommend approval of Text Amendment PB-25-596 Turkey Creek CZ (7-0)
• Adjourn meeting (7-0)

5. Pittsboro Downtown Advisory Board (PDAB)

The Pittsboro Downtown Advisory Board will vote on a sponsorship update request for the Holly Days Tree Lighting Celebration. The board will also discuss the Downtown Pittsboro Properties Project, the Downtown Pittsboro Program Structure, and the development of a board handbook. Standard agenda items include adopting the agenda and approving the October 7, 2025 minutes.

• Decision: Sponsorship update request for the Holly Days Tree Lighting Celebration
• Discussion: Downtown Pittsboro Properties Project
• Discussion: Downtown Pittsboro Program Structure
• Discussion: Development of a Pittsboro Downtown Advisory Board Handbook

The Pittsboro Downtown Advisory Board excused the absences of Greg Stafford and Chevon Moore by an 8‑0 vote. The board then adopted the November 12 agenda and approved the October 7 minutes, each by an 8‑0 vote. Finally, the meeting was adjourned by a 9‑0 vote.

• Excused absences of Greg Stafford and Chevon Moore (8-0)
• Adopted November 12, 2025 agenda (8-0)
• Approved October 7, 2025 minutes (8-0)
• Adjourned meeting (9-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners will hold public hearings on amendments to the Unified Development Ordinance and on the rezoning of 627 West St. It will vote on the Major Subdivision Preliminary Plat for Phase 1 of the Reeves Farm development, which includes a $500,000 fee in lieu of public recreation land dedication and a dedication of 50.53 acres. Additional items include a budget amendment to allocate funds to Welcome Center, Inc., and a resolution to adopt a revised Code of Ethics and Conduct for the Board.

• Public hearing: Ordinance amendments to the Unified Development Ordinance (Section 9.5 and 5.2.3.B.2)
• Public hearing: General rezoning of 627 West St (PB‑25‑456)
• Approval of Reeves Farm Phase 1 Preliminary Plat with $500,000 fee and 50.53 acres land dedication
• Budget amendment to allocate operating‑budget funds to Welcome Center, Inc.
• Resolution to adopt the revised Board of Commissioners Code of Ethics and Conduct

The Board adopted an amendment to the Unified Development Ordinance, adding Section 9.5. It approved the rezoning of 456 West Street and adopted the town’s Climate Action Plan. Several development agreements, including the Reeves Farm agreement and a preliminary plat, were also approved. The South Village Small Area Plan was tabled until the January meeting.

• Adopted UDO amendment Section 9.5 (5-0)
• Approved rezoning of 456 West St (PB-25-456) (5-0)
• Adopted Climate Action Plan (5-0)
• Approved Reeves Farm Development Agreement (5-0)
• Approved Reeves Farm Phase 1 Preliminary Plat and $500,000 fee (5-0)
• Approved budget amendment allocating funds to Welcome Center, Inc. (5-0)
• Adopted revised Code of Ethics and Conduct for Board (5-0)
• Tabled South Village Small Area Plan until January (2-3)

2. Alcohol Beverage Control Commission (ABC)

The Pittsboro Alcohol Beverage Control Commission board meeting on October 23, 2025 will consider the Consolidated Balance Sheet and Consolidated Income Statement for September 2025. No specific actions or votes are listed; the agenda consists of reviewing these financial documents.

• Review Consolidated Balance Sheet (2025-09)
• Review Consolidated Income Statement (2025-09)

The ABC Commission approved the September 25, 2025 minutes without dissent. Discussion of alternative meeting days was tabled. The board then unanimously adjourned the meeting.

• Approved September 25, 2025 minutes (unanimous)
• Tabled discussion of alternative meeting days
• Adjourned meeting (unanimous)

6. Planning Board

The Planning Board will consider a recommendation to approve the South Village Small Area Plan, which would be sent to the Town Board for further action. It will also review a recommendation to approve PB-25-456, a Bark Avenue Grooming business at 627 West Street. The board will vote on the September 15 and October 6, 2025 meeting minutes and adopt the agenda. Public comment and department updates are scheduled as well.

• Recommendation to approve the South Village Small Area Plan (old business)
• Recommendation to approve PB-25-456, Bark Avenue Grooming at 627 West Street
• Motion to approve September 15, 2025 meeting minutes
• Motion to approve October 6, 2025 meeting minutes
• Adoption of the meeting agenda

The Planning Board adopted its agenda and approved the September 15 and October 6 meeting minutes unanimously. It voted to recommend denial of the Chatham Park South Village Small Area Plan. It also approved the PB-25-456 request for the 627 West Street – Bark Avenue grooming project.

• Adopt agenda (6-0)
• Approve September 15, 2025 minutes (6-0)
• Approve October 6, 2025 minutes (6-0)
• Recommend denial of South Village Small Area Plan (6-0)
• Approve PB-25-456 627 West Street – Bark Avenue Grooming (6-0)

7. Downtown Promotions Committee

The Pittsboro Downtown Advisory Board Promotions Committee meeting on Oct. 16, 2025 will certify quorum, adopt the agenda, and hold an open discussion. No specific decision items are listed on the agenda. The meeting will conclude with adjournment.

The Downtown Promotions Committee adopted an amended agenda after Allen Wilson moved to remove the Marketing/Consultant Updates and Next Steps item; the motion was seconded by Zed Henry and passed 7-0. The meeting was then adjourned following a motion by Allen Wilson, seconded by Maria Parker-Lewis, also passing 7-0. No other decisions were made.

• Adopt amended agenda (7-0)
• Adjourn meeting (7-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners will consider several budget amendments, a downtown streetscapes TIP agreement, and a code of ethics revision. Public hearings will address the annexation of Reeves Farm, a development agreement for the same site, and a rezoning request for 102 Park Drive. An action item will seek approval of the Reeves Farm Phase 1 preliminary plat, which includes a $500,000 fee and dedication of 50.53 acres of public recreation land.

• Approve Consent Agenda items: budget amendments for 3M Settlement, Powell Bill, Downtown Streetscapes Project, and NC DOT Refund
• Public hearing and vote on annexation petition for Reeves Farm (A-2025-04, PB-25-468)
• Public hearing on Reeves Farm Development Agreement (adopt or table)
• Public hearing on rezoning request PB-25-358 for 102 Park Drive
• Approve Reeves Farm Phase 1 Preliminary Plat with $500,000 fee and 50.53‑acre land dedication

The Board adopted the regular and consent agendas unanimously. It approved the annexation of Reeves Farm Pittsboro, LLC, conditional on approval of the phase‑one subdivision plat. The proposed Reeves Farm Development Agreement and a preliminary plat were tabled, and a rezoning request was denied after the applicant withdrew. The Code of Ethics item and other matters were also tabled.

• Adopt regular agenda (5-0)
• Approve consent agenda (5-0)
• Approve annexation of Reeves Farm, contingent on subdivision plat (5-0)
• Table Reeves Farm Development Agreement until next meeting (5-0)
• Deny rezoning request (5-0)
• Table preliminary plat for Reeves Farm Phase 1 (5-0)
• Table BOC Code of Ethics pending feedback (4-1)
• Adjourn meeting (5-0)

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board will vote to approve the August 13, 2025 meeting minutes. The board will receive updates from the Parks and Recreation Department and announce two upcoming community events. Members will discuss Small Area Plan chapters 1, 2, and 5 covering introduction, land use, and parks, greenways, and open space.

• Approve August 13, 2025 meeting minutes
• Park and Recreation Department updates
• Trails & Treats event – October 18 at 2:00 pm
• Pittsboro Parade – December 14 at 3:00 pm
• Review Small Area Plan chapters 1, 2, and 5

The Parks and Recreation Advisory Board voted to start the meeting, adopt the agenda, approve the previous minutes, and adjourn. All motions passed with unanimous votes. No substantive policy decisions were made.

• Start meeting (motion by Ryan Ford) approved 5-0
• Adopt agenda (motion by Rebecca Young) approved 5-0
• Approve August 13, 2025 minutes (motion by Brian Finnegan) approved 6-0
• Adjourn meeting (motion by Bridgett Perry) approved 6-0

5. Pittsboro Downtown Advisory Board (PDAB)

The Pittsboro Downtown Advisory Board will vote on a sponsorship request for the Holly Days Tree Lighting event in 2025. It will also adopt the 2026 meeting schedule and approve new downtown committee appointments. Additional discussion items include a funding request for a welcome center and an update on a part‑time downtown service worker.

• Sponsorship Request for Holly Days Tree Lighting Event 2025
• PDAB 2026 Meeting Schedule
• Downtown Committee Appointments
• Welcome Center Funding Request (discussion)
• Part‑Time Downtown Service Worker Update (discussion)

The Downtown Advisory Board approved the minutes from the September 2, 2025 meeting. It unanimously approved the sponsorship request for the 2025 Holly Days Tree Lighting event, the 2026 meeting schedule, and the Downtown Committee appointments. The board also moved the November meeting to November 12 and adjourned the session.

• Approved September 2, 2025 minutes (Aye-10, Nay-0)
• Approved sponsorship request for Holly Days Tree Lighting Event 2025 (Aye-10, Nay-0)
• Approved PDAB 2026 meeting schedule (Aye-10, Nay-0)
• Approved Downtown Committee appointments (Aye-10, Nay-0)
• Approved moving November meeting to November 12 (Aye-10, Nay-0)
• Approved adjournment of the meeting (Aye-10, Nay-0)

6. Planning Board

The Pittsboro Planning Board will hold a special meeting on October 6, 2025. Board members will discuss the South Village Small Area Plan presented by Theresa Thompson. The agenda also includes review of the Chatham Park Design Guidelines. No formal actions are listed beyond the agenda adoption motion.

• Discussion of South Village Small Area Plan (presentation by Theresa Thompson)
• Review of Chatham Park Design Guidelines
• Motion to adopt or modify the agenda

The Planning Board convened a special meeting on October 6, 2025, with a quorum certified. The agenda was approved unanimously (7-0). The South Village Small Area Plan was presented for discussion, but no action was taken. The meeting was adjourned unanimously (7-0).

1. Board of Commissioners (BOC)

The Town of Pittsboro and Chatham County Boards of Commissioners are holding a special joint meeting to receive several presentations. The session focuses on community health, climate action, transit services, and downtown redevelopment.

• 2024 Chatham County Health Community Assessment presentation
• Town of Pittsboro Climate Action Plan presentation
• Overview of Chatham Transit services and future initiatives
• Downtown Redevelopment project presentation by Bolton Menk

The Board of Commissioners voted to adjourn the joint meeting with Chatham County. The motion was made by Mayor Pro Tem Baldwin, seconded by Commissioner Farrell, and passed 5-0. No other actions were taken.

• Adjourned meeting (5-0)

2. Alcohol Beverage Control Commission (ABC)

The Pittsboro Alcohol Beverage Control Commission board will meet to examine the town's recent consolidated financial documents. Members will review the Consolidated Balance Sheet (dated August 2025) and the Consolidated Income Statement covering two years up to August 2025. No other actions or decisions are listed on the agenda.

• Review Consolidated Balance Sheet (2025-08)
• Review Consolidated Income Statement (2025-08)

The Pittsboro Alcohol Beverage Control Commission approved the minutes from the August 28, 2025 meeting. The board also adopted the North Carolina State Travel Policy. Both actions were approved unanimously. The meeting was then adjourned unanimously.

• Approved August 28, 2025 ABC Board minutes (unanimous)
• Adopted North Carolina State Travel Policy (unanimous)
• Adjourned meeting (unanimous)

6. Planning Board

The Pittsboro Planning Board will discuss several items, including changes to the recreation fee in lieu, new extraterritorial jurisdiction provisions for the Unified Development Ordinance, and a rezoning request for 102 Park Drive (PB-23-358). It will also consider a preliminary plat for the Reeves Farm major subdivision, which includes a $500,000 fee in lieu of recreation land and a dedication of 50.53 acres, and a recommendation on the South Village Small Area Plan.

• Recreation Fee In Lieu – staff recommends approval of the proposed changes
• Planning Board provisions in the Unified Development Ordinance (UDO) – staff recommends approval
• Rezoning request PB-23-358, 102 Park Drive – staff recommends board consider the application and a motion to recommend denial
• Preliminary Plat: Reeves Farm – recommendation for the Board of Commissioners to approve the plat with a $500,000 fee in lieu and dedication of 50.53 acres of public recreation land
• South Village Small Area Plan – staff recommends the board recommend approval to the Town Board

The board approved the agenda and the August 18 minutes. It adopted a change to the recreation fee in lieu, added required ETJ representation provisions to the Unified Development Ordinance, and recommended approval of rezoning request PB‑23‑358. The board also recommended that the commissioners approve the Reeves Farm preliminary plat, including a $500,000 fee in lieu and dedication of 50.53 acres. The South Village Small Area Plan discussion was tabled until the October 20 meeting.

• Approved agenda (Aye-7 Nay-0)
• Approved August 18, 2025 minutes (Aye-7 Nay-0)
• Approved recreation fee in lieu change (Aye-7 Nay-0)
• Approved UDO ETJ representation provisions (Aye-7 Nay-0)
• Recommended approval of rezoning PB‑23‑358 (Aye-6 Nay-1)
• Recommended commissioners approve Reeves Farm preliminary plat with $500,000 fee in lieu and 50.53‑acre dedication (Aye-7 Nay-0)
• Tabled South Village Small Area Plan discussion to Oct 20, 2025 (Aye-7 Nay-0)

1. Board of Commissioners (BOC)

The Board adopted a resolution authorizing the filing of a financing application with the Local Government Commission. It approved the installment loan financing terms from Truist Bank for FY 2025‑2026. The budget was amended to purchase property at 274 Pittsboro Elementary School Road. The Board also authorized an RFQ for a new Town Hall design and empowered a request‑for‑proposal process for a Pop‑Up Park lease.

• Adopted resolution authorizing filing of LGC financing application (5-0)
• Approved installment loan financing terms from Truist Bank (5-0)
• Approved budget amendment to purchase property at 274 Pittsboro Elementary School Road (5-0)
• Authorized Town Manager to issue RFQ for new Town Hall design (5-0)
• Empowered Town Manager to create RFP process for Pop‑Up Park lease agreement (5-0)

5. Pittsboro Downtown Advisory Board (PDAB)

The advisory board approved the July 1, 2025 meeting minutes. It voted to approve the Annual Street Fair scheduled for October 25, 2025. The board authorized the planning director to seek permission to subscribe to Monday.com. A building rehabilitation grant was also noted as approved.

• Approved July 1, 2025 minutes (7-0)
• Approved Annual Street Fair Event for Oct 25, 2025 (7-0)
• Approved building rehab grant (no vote recorded)
• Authorized planning director to seek permission for Monday.com subscription (8-0)
• Motion to adjourn passed (8-0)

2. Alcohol Beverage Control Commission (ABC)

The ABC Board unanimously approved the June 26, 2025 meeting minutes. The Board entered a closed session at 6:08 pm and exited at 6:12 pm. The meeting was then unanimously adjourned.

• Approved June 26, 2025 minutes (unanimous)
• Entered closed session (motion by C.P. Stewart, second by Emmett Davenport)
• Exited closed session (motion by Emmett Davenport, second by Larry Piezzo)
• Adjourned meeting (unanimous)

6. Planning Board

The Board adopted the meeting agenda unanimously (6-0). It approved the July 21, 2025 minutes unanimously (7-0). The meeting was adjourned unanimously (7-0). No other substantive actions were taken.

• Adopt agenda (6-0)
• Approve July 21, 2025 minutes (7-0)
• Adjourn meeting (7-0)

4. Parks and Recreation Advisory Board (PARAB)

The Parks and Recreation Advisory Board approved the Lewis Freeman Shelter design project unanimously. The board also adopted the meeting agenda, approved the June 4 minutes, and adjourned the session. No public comments were received and there was no new business.

• Approved start of meeting (5-0)
• Adopted agenda as presented (5-0)
• Approved June 4 minutes (5-0)
• Approved Lewis Freeman Shelter design project (5-0)
• Adjourned meeting (5-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners will meet to approve routine items on a consent agenda and hold public hearings on two annexation requests and a road closure.

• Public hearing on Chatham Park Investors annexation petitions A-2025-02 and A-2025-03
• Public hearing on permanently closing a portion of Suttles Road
• Approval of Hillsboro Street ordinance amending Chapter 72 Schedule IV regarding trucks
• Budget amendments for personnel changes, contracted services carry over, and Kiwanis Park donation
• Closed session to consult with Town Attorney and discuss personnel

The Pittsboro Board of Commissioners approved two voluntary contiguous annexation petitions (A-2025-02, PB-25-278 and A-2025-03, PB-25-275) with unanimous votes. The board also adopted an ordinance permanently closing a portion of Suttles Road. In addition, the board approved the creation of an Assistant Town Manager/Finance Director position and a resolution honoring Kent Jackson.

• Approved annexation petition A-2025-02, PB-25-278 (4-0)
• Approved annexation petition A-2025-03, PB-25-275 (4-0)
• Adopted ordinance permanently closing a portion of Suttles Road (4-0)
• Approved Assistant Town Manager/Finance Director position (4-0)
• Approved resolution honoring Kent Jackson (4-0)

6. Planning Board

The Planning Board voted 7-0 to adopt the meeting agenda. It then approved the June 16, 2025 minutes by a 7-0 vote. The board adjourned the session at 8:19 pm with a unanimous 7-0 vote.

• Approved agenda (Aye-7 Nay-0)
• Approved June 16, 2025 minutes (Aye-7 Nay-0)
• Adjourned meeting at 8:19 pm (Aye-7 Nay-0)

1. Board of Commissioners (BOC)

The Board adopted the amended agenda and consent agenda unanimously. It approved the Kiwanis Club 75th Anniversary resolution, the annexation of Ransdell Farms, and a conditional rezoning for The Plant. The Board also authorized several property purchases, a park‑land acquisition, and budget amendments, and it approved financing terms with First Citizens Bank and a Duke Energy Foundation grant.

• Approved amended regular agenda (5-0)
• Approved consent agenda items (5-0)
• Approved Kiwanis Club 75th Anniversary resolution (5-0)
• Approved annexation of Ransdell Farms (A-2025-01, PB-25-242) (5-0)
• Approved conditional rezoning PB-25-175 (The Plant CMUC-CZ) (5-0)
• Approved purchase of 205 JA Farrell Street and related budget amendments (5-0)
• Approved acquisition of ~21.1 acres Moncure‑Pittsboro Road Park land (5-0)
• Approved installment financing resolution with First Citizens Bank (5-0)

5. Pittsboro Downtown Advisory Board (PDAB)

The board certified quorum and approved the June 3, 2025 meeting minutes. They appointed Kathie Russell as the Downtown Advisory Board chair and Zed Henry as vice‑chair, each serving until June 30, 2026. The meeting was then adjourned.

• Certified quorum (Aye-6 Nay-0)
• Approved June 3, 2025 minutes (Aye-6 Nay-0)
• Appointed Kathie Russell as Chair, term ending June 30, 2026 (Aye-7 Nay-0)
• Appointed Zed Henry as Vice‑Chair, term ending June 30, 2026 (Aye-7 Nay-0)
• Adjourned meeting (Aye-7 Nay-0)

1. Board of Commissioners (BOC)

The Board approved the meeting agenda unanimously. It accepted the N.C. Amateur Youth Sports Grant for McClenahan Park baseball field and adopted the related budget amendment, each with a 5‑0 vote. The Commissioners entered a closed session to consult on a real‑estate contract and later exited it, both votes 5‑0. The meeting was adjourned at 9:32 a.m. after a unanimous motion.

• Approved meeting agenda (5-0)
• Accepted N.C. Amateur Youth Sports Grant for McClenahan Park baseball field (5-0)
• Approved budget amendment for FY 2025‑2026 sports grant (5-0)
• Entered closed session to consult on real estate contract (5-0)
• Exited closed session (5-0)
• Adjourned meeting at 9:32 a.m. (5-0)

2. Alcohol Beverage Control Commission (ABC)

The Pittsboro Alcohol Beverage Control Commission unanimously adopted its proposed fiscal budget for 2025‑2026. The board also entered and then closed the public hearing on the budget, approved the May 22, 2025 meeting minutes, and adjourned the session. All actions were taken by unanimous vote.

• Entered public hearing for 2025‑2026 budget (unanimous)
• Closed public hearing (unanimous)
• Approved May 22, 2025 minutes (unanimous)
• Adopted 2025‑2026 budget (unanimous)
• Adjourned meeting (unanimous)

6. Planning Board

The Board adopted the meeting agenda and approved the May 19, 2025 minutes. It voted unanimously to recommend the Board of Commissioners approve rezoning PB-25-175 and two major subdivision preliminary plats (Chatham Park Section 6.2 Phase 2 and Womble Tract Roadways Extension). All motions passed 4‑0.

• Adopt agenda (4-0)
• Approve May 19, 2025 minutes (4-0)
• Recommend approval of rezoning PB-25-175 (4-0)
• Recommend approval of Chatham Park Section 6.2 Phase 2 preliminary plat (4-0)
• Recommend approval of Womble Tract Roadways Extension preliminary plat (4-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners unanimously adopted the Development Fees Ordinance for fiscal year 2025‑2026. It also approved two rezoning requests (PB-25-73 and PB-25-140) with amendments, adopted the manager’s recommended budget, and authorized the sale of 21.1 acres of park land. Additional actions included expanding the Downtown Social District, appointing members to advisory boards, and approving the Summer Fest 2025 road closure and alcohol sales.

• Adopt Development Fees Ordinance FY 2025‑2026 (Aye-5 Nay-0)
• Approve Conditional Rezoning PB-25-73 with amendments (Aye-5 Nay-0)
• Approve Rezoning PB-25-140 with eight‑foot multi‑use trail amendment (Aye-5 Nay-0)
• Adopt Manager's Recommended Budget FY 2025‑2026 (Aye-5 Nay-0)
• Approve 21.1‑acre park land sale to CPF LLC (Aye-5 Nay-0)
• Approve expansion of Downtown Social District (Aye-5 Nay-0)
• Appoint Brian Finnigan to Parks and Recreation Advisory Board (Aye-5 Nay-0)
• Approve Summer Fest 2025 road closure and special event alcohol sales (Aye-5 Nay-0)

5. Pittsboro Downtown Advisory Board (PDAB)

The Downtown Advisory Board unanimously approved the May 6, 2025 meeting minutes. It also approved the sponsorship request for the 2025 Summer Fest. The board appointed chairs and vice‑chairs for the Design, Economic Vitality, and Promotions committees, each with terms ending June 30, 2026. All motions passed with an 8‑yes, 0‑no vote.

• Approved May 6, 2025 minutes (8-0)
• Approved Summer Fest promotions sponsorship (8-0)
• Appointed Mary Kate Bedell as Design Committee Chair, term ends 6/30/26 (8-0)
• Appointed Samantha Birchard as Design Committee Vice‑Chair, term ends 6/30/26 (8-0)
• Appointed Shannon Plummer as Economic Vitality Committee Chair, term ends 6/30/26 (8-0)
• Appointed Greg Stafford as Economic Vitality Committee Vice‑Chair, term ends 6/30/26 (8-0)
• Appointed Zed Henry as Promotions Committee Chair, term ends 6/30/26 (8-0)
• Appointed Heather Johnson as Promotions Committee Vice‑Chair, term ends 6/30/26 (8-0)

2. Alcohol Beverage Control Commission (ABC)

The board unanimously approved the April 24 meeting minutes. It also unanimously approved the preliminary budget for fiscal year 2025-2026 after discussion. The meeting was then adjourned by a unanimous motion.

• Approved April 24 minutes (unanimous)
• Approved FY 2025-2026 preliminary budget (unanimous)
• Adjourned meeting (unanimous)

6. Planning Board

The Planning Board unanimously (7-0) recommended approval of the Coopers Ridge mixed‑use project, the Corbinton conditional rezoning, and the Asteria Phase 1 preliminary plat. The agenda and the March 17, 2025 minutes were also adopted without opposition. The meeting was adjourned with a 7‑0 vote.

• Adopt agenda (6-0)
• Approve March 17, 2025 minutes (7-0)
• Recommend approval of Coopers Ridge MUPD (7-0)
• Recommend approval of Corbinton conditional rezoning (7-0)
• Recommend approval of Asteria Phase 1 preliminary plat (7-0)
• Adjourn meeting (7-0)

1. Board of Commissioners (BOC)

The Pittsboro Board of Commissioners adopted several resolutions, authorized funding and agreements, and approved the Downtown Pittsboro Work Plan for FY 2025‑2026. It also approved the Climate Action Plan Vision Statement and Framework with added land‑use language and appointed liaison members. All motions passed unanimously with a 5‑0 vote.

• Adopted 2024 Main Street Champion resolution (5-0)
• Adopted North Carolina Main Street Award Winner resolution (5-0)
• Adopted resolution supporting Local Land Use Authority and opposing House Bill 765 (5-0)
• Authorized ABC Board to retain 40% of excess working capital for Restricted Capital Improvements Fund (5-0)
• Authorized Town Manager to execute interlocal agreement with Chatham County for downtown predevelopment work (5-0)
• Approved budget amendment for redevelopment analysis with Chatham County (5-0)
• Approved Downtown Pittsboro Work Plan FY 2025‑2026 (5-0)
• Approved Climate Action Plan Vision Statement and Framework, adding land‑use and appointing liaison members (5-0)

5. Pittsboro Downtown Advisory Board (PDAB)

The Pittsboro Downtown Advisory Board approved the FY 2025‑2026 Downtown Annual Work Plan by an 8‑0 vote. It also approved the American Legion Memorial Day Remembrance Celebration sponsorship request, also 8‑0. The board recommended four members—Kathie Russell, Eric Andrews, Greg Stafford, and Chevon Moore—for three‑year terms ending June 30, 2028, each by a 7‑0 vote.

• Approved FY 2025‑2026 Downtown Annual Work Plan (8-0)
• Approved American Legion Memorial Day sponsorship request (8-0)
• Recommended appointment of Kathie Russell to three‑year term (7-0)
• Recommended appointment of Eric Andrews to three‑year term (7-0)
• Recommended appointment of Greg Stafford to three‑year term (7-0)
• Recommended appointment of Chevon Moore to three‑year term (7-0)

2. Alcohol Beverage Control Commission (ABC)

The ABC Board unanimously approved the February 27 and April 10 meeting minutes. It adopted a budget amendment of $9,855. The board also unanimously approved the Mixed Beverage Delivery Policy. The meeting was adjourned unanimously.

• Approved February 27 minutes (unanimous)
• Approved April 10 minutes (unanimous)
• Adopted $9,855 budget amendment (unanimous)
• Approved Mixed Beverage Delivery Policy (unanimous)
• Adjourned meeting (unanimous)

1. Board of Commissioners (BOC)

The Board adopted a youth recognition resolution, approved a grant application for the Knight Farm PARTF project, and adopted ordinance amendments for a new skatepark, traffic schedules, and parking schedules at Pittsboro Elementary School Road. It also ratified a resolution on PFAS/PFOS water‑quality concerns (4‑1) and approved a resolution on tariff policy (5‑0). All motions passed unanimously except the PFAS resolution, which had one dissenting vote.

• Adopted Youth and Junior Youth of the Year 2025 resolution (5-0)
• Approved grant application for Knight Farm PARTF Project (5-0)
• Adopted skatepark ordinance amendment adding sections §93.20‑§93.34 (5-0)
• Approved traffic ordinance amendment for Pittsboro Elementary School Road (5-0)
• Approved parking ordinance amendment for Pittsboro Elementary School Road (5-0)
• Ratified PFAS/PFOS water‑quality resolution (4-1)
• Approved tariff policy resolution (5-0)

2. Alcohol Beverage Control Commission (ABC)

The board postponed approval of the February meeting minutes. It entered a closed session to consider the General Manager and Finance Officer compensation and evaluation. The meeting was adjourned unanimously.

• Postponed approval of February meeting minutes (no vote recorded)
• Entered closed session to consider GM and Finance Officer compensation (motion by C.P. Stewart, seconded by Jonathan Franklin)
• Adjourned meeting unanimously (motion by Emmett Davenport, seconded by Larry Piezzo)

4. Parks and Recreation Advisory Board (PARAB)

The board adopted the agenda and approved the December 11, 2024 and February 26, 2025 meeting minutes. A motion to continue applying for the Parks and Recreation Trust Fund Grant for Knight Farm Community Park was approved. The meeting was adjourned at 7:43 p.m.

• Adopted agenda (5-0)
• Approved December 11, 2024 minutes (5-0)
• Approved February 26, 2025 minutes with amendment (5-0)
• Approved staff to continue applying for Parks and Recreation Trust Fund Grant for Knight Farm Community Park (5-0)
• Adjourned meeting (5-0)

1. Board of Commissioners (BOC)

The Board adopted the meeting agenda unanimously. Commissioners agreed to maintain the proposed tax rate of .44 per $100 of valuation. The Board directed staff to prepare a speed study and pricing for speed bumps on Oakwood Drive to be presented at the May 2025 meeting, and then adjourned the meeting unanimously.

• Adopt agenda (4-0)
• Agree to keep tax rate at .44 per $100 valuation (unanimous)
• Direct staff to conduct speed study and obtain pricing for Oakwood Drive speed bumps (to be presented May 2025)
• Adjourn meeting (4-0)