Polk County public meetings in 2025

Commissioner's Court

The Polk County Commissioners Court will consider several routine items on its consent agenda, including a $20,000 agreement with DRG Architects for a feasibility study. It will also vote on an engagement letter for a jail commissary audit, rescind a prior HVAC award, and discuss personnel and budget revisions. Public comment is limited to topics on the agenda.

• Approve agreement with DRG Architects for a $20,000 feasibility study
• Approve engagement letter with Carr, Riggs & Ingram for FY2025 jail commissary audit
• Rescind award to Dillon Air Conditioning & Heating for HVAC project at Precinct 3 Subcourthouse
• Consider personnel matters: discretionary bonuses, FLSA time for sheriff and jail staff, holiday policy revision
• Consider FY2025 and FY2026 budget revisions and amendments

Commissioner's Court

The Polk County Commissioners Court will approve routine items on the consent agenda, including minutes of the November 25 meeting, bill schedules, surplus property designation, and agreements with the City of Livingston and Harris County. It will also consider personnel matters, budget revisions for FY2025 and FY2026, and adopt an order regulating fireworks in unincorporated areas during the December holiday period. Additional topics include possible rescheduling of future court meetings, solicitation of bids for a tractor with side‑boom mower for Precinct 4, delinquent taxes on buyout properties in Holiday Lake Estates, and service agreements with BCA DX Laboratory and Komatsu.

• Approve amended agreement with the City of Livingston for volunteer fire‑fighting services
• Approve interlocal agreement renewing post‑mortem examination services with Harris County
• Consider adoption of an order regulating fireworks in unincorporated areas during the December holiday period
• Solicit bids for purchase of a tractor with side‑boom mower for Road and Bridge Precinct 4, funded from the Precinct 4 budget
• Discuss action on delinquent taxes on buyout properties in Holiday Lake Estates

The court unanimously approved the consent agenda, including a $445,960.39 addendum. It also approved several personnel actions, vacation payments, overtime, and budget revisions. An order allowing unrestricted fireworks sales during the December holiday period was adopted. Additional items such as a tractor purchase and tax exemption for Holiday Lake Estates were also approved.

• Approved consent agenda with $2,000 and $445,960.39 addenda (5-0)
• Approved two emergency hires in Human Resources (5-0)
• Approved vacation payment for Corrections Officer Bobbi Songer (5-0)
• Approved vacation payment for Deputy Kristoffer Acly (5-0)
• Approved overtime payment for patrol deputies (5-0)
• Approved reclassification of Permit Secretary to Secretary II with supplement pay (5-0)
• Approved FY2025 and FY2026 budget revisions and amendments (5-0)
• Approved order allowing unrestricted fireworks sales for the December holiday period (5-0)

Commissioner's Court

The Polk County Commissioners Court will meet to approve routine minutes and bills, consider budget revisions and capital purchases, and discuss road projects and veterans housing grants.

• Approve purchase of Axon camera equipment for Sheriff's Office and Constable Precinct 2
• Approve purchase of laptops for IT department
• Discuss construction bids for GLO road projects in Precincts 2 and 4
• Discuss feasibility study for old jail housing compliance
• Approve agreement with Brazos Transit District for rural transportation services

The Polk County Commissioners Court approved a series of items, including the award of construction bids for road projects totaling $1,031,509 to Rayford Truck and Tractor. The Court also adopted FY2025 and FY2026 budget revisions, several procurement agreements, and a feasibility study for jail housing compliance. All actions were carried by a unanimous 5‑0 vote.

• Deleted item 6 (select engineering firm) – motion to delete carried (5-0)
• Approved consent agenda adding $5,715.13 and $395,206.49 addenda – all yes (5-0)
• Approved agreement with Brazos Transit District renewing rural transportation services – carried (5-0)
• Approved purchase of laptops $10,217.24 from CDW‑G – carried (5-0)
• Approved FY2025 and FY2026 budget revisions – carried (5-0)
• Approved purchase of camera equipment $17,517.46 for Sheriff’s Office – carried (5-0)
• Awarded construction bids $1,031,509 to Rayford Truck and Tractor – carried (5-0)
• Approved sheriff’s feasibility study up to $20,000 for jail housing compliance – carried (5-0)

General

The Polk County Commissioners Court will meet to canvass the official results of the November 4, 2025 election. The meeting is scheduled for November 17, 2025, at 10:00 AM at the Polk County Regional Health Building.

• Canvass results of the November 4, 2025 election
• Public comments on county business
• Meeting at Polk County Regional Health Building, Suite A, Livingston

The Commissioners Court voted to officially canvass the results of the November 4, 2025 general election. The motion passed unanimously with a 5‑0 vote. The court then adjourned the meeting at 10:01 AM, also by a 5‑0 vote.

• Canvass November 4, 2025 election results – carried (5‑0)
• Adjourn meeting at 10:01 AM – carried (5‑0)

Commissioner's Court

The Polk County Commissioners Court will approve routine consent agenda items and discuss several personnel and budget matters. Key decisions include approving capital purchases for sheriff's laptop docking stations ($7,500.46) and a $96,122.50 motor grader for Road & Bridge Precinct 1. The court will also consider discretionary fund requests for one‑time bonuses in Precincts 3 and 4 and a discretionary increase for the chief deputy.

• Approve sheriff's purchase of laptop docking stations from Cloud Tech Inc. for $7,500.46
• Approve Axon body cameras for jail ($49,439.10) and sheriff's office ($53,844.77)
• Consider purchase of 2020 Noram motor grader for Road & Bridge Precinct 1 for $96,122.50
• Consider bid #2026-13 for motor grader for Road & Bridge Precinct 4
• Increase District Clerk juror summons postage account limit to $20,000

The court unanimously approved the FY2026 budget revisions and added $2,243.13 and $141,499.94 to the consent agenda. It also authorized several capital purchases, including Axon body cameras for the jail, laptop docking stations for vehicles, and a motor grader. Personnel actions were approved, such as one‑time bonuses for two employees and a salary increase for the chief deputy. A grant administrator was selected to manage potential disaster‑recovery funding.

• Approved FY2026 budget revisions #2026-06 (5-0)
• Approved capital purchase of Axon body cameras for Polk County Jail $49,439.10 (5-0)
• Approved $1,300 one‑time bonus to Robert Blakley (5-0)
• Approved $1,732.80 one‑time bonus to Kayla Pitts (5-0)
• Approved increase for Chief Deputy Anthony Lowrie (5-0)
• Approved purchase of laptop docking stations for vehicles $7,500.46 (5-0)
• Approved award of motor grader bid to Hendrix Rentals LLC $162,500 (5-0)
• Approved selection of grant administrator David J. Waxman, Inc. with 7% fee (5-0)

General

The Polk County Commissioners Court will meet to receive a drought status update. The body will consider whether to rescind the burn ban in unincorporated areas of the county.

• Consideration of rescinding the burn ban in unincorporated areas

The Commissioners Court voted unanimously to rescind the order prohibiting outdoor burning in the county’s unincorporated areas. The motion was motioned by Commissioner Jerry Cassity, seconded by Commissioner Mark DuBose, and passed with 5 yes votes and 0 no votes. The court also adjourned the meeting at 10:05 a.m. with a unanimous vote.

• Rescinded outdoor burn ban in unincorporated areas (5-0)
• Adjourned meeting at 10:05 a.m. (5-0)

Commissioner's Court

The Polk County Commissioners Court will consider multiple consent‑agenda items, including routine approvals, contract extensions, and a change order for courthouse roof repairs costing $18,063.86. The court will also review FY2025 and FY2026 budget revisions, personnel matters, and several grant and project proposals. Public comment is limited to three minutes per speaker and may not address items not listed on the agenda.

• Approve Change Order 010 for Courthouse Restoration Project: $18,063.86 for roofing adjustment at skylights (paid from Restoration Projects Fund)
• Approve purchase of computers for $7,126.80 from CDW using IT capital outlay‑tech rotation funds
• Approve contract extension (Oct 1 – Mar 30 2026) with Deep East Texas Council of Governments for Older American Act meals
• Approve 12‑month renewal of contract with True North Emergency Management for secondary disaster debris monitoring
• Approve acceptance of donated road materials and labor on FM 3459 in Precinct 2

The Polk County Commissioners Court approved the consent agenda and adopted budget revisions for FY2025 and FY2026. The court authorized several contracts and change orders, including a $2,250,980.05 road construction award and a $18,063.86 courthouse roofing adjustment. It also added ten correction officer positions funded through FY2026 with a cost not to exceed $524,000. All motions carried with votes of 5‑0 except one with a single abstention.

• Approved consent agenda (5-0)
• Approved minutes of previous meeting (5-0)
• Approved FY2025 and FY2026 budget revisions and amendments (5-0)
• Approved addition of ten correction officer positions (cost up to $524,000) (5-0)
• Approved award of $2,250,980.05 to C&J Contractors for road construction bids (5-0)
• Approved change order 010 for courthouse restoration project ($18,063.86) (5-0)
• Approved appointment of landscaping committee representatives (4-0, 1 abstention)
• Approved contract extension with DETCOG for Older American Act program (5-0)

Commissioner's Court

The Polk County Commissioners Court will consider a range of items including grant acceptances, contract approvals, and budget revisions. Key actions include accepting federal and state grants, approving IT and equipment purchases, and addressing personnel and policy matters. The meeting also covers interlocal agreements, holiday schedule changes, and other routine consent agenda items.

• Accept FY2026 improvement grant of $760,607 to establish a public defender's office
• Accept U.S. DOJ grant of $53,047.22 for an evidence/procurement manager position
• Approve purchase of computers for $37,032.43 from CDW (IT capital outlay)
• Approve network equipment purchase for $58,506.71 from Southern Computer Warehouse
• Approve Tyler Technologies agreement: $4,202 annual software fee and $5,470 one‑time fee

The Polk County Commissioners Court approved the consent agenda, including addenda of $53,598.84 and $191,800.33. It adopted FY2025 and FY2026 budget revisions and amendments, and accepted several state and federal grants. The court also approved major purchases, a truck award, a disaster‑declaration extension, and the 2026 holiday schedule. All motions carried with a 5‑yes, 0‑no vote.

• Approved consent agenda addenda of $53,598.84 and $191,800.33 (5-0)
• Approved FY2025 and FY2026 budget revisions and amendments (5-0)
• Accepted $12,500 Texas School Safety Center grant for tobacco enforcement (5-0)
• Accepted $53,047.22 DOJ BJA grant for evidence/procurement manager position (5-0)
• Approved purchase of computers for $31,840.58 from CDW (5-0)
• Awarded two Chevrolet Silverado 1500 trucks to Martin Chevrolet at $53,794.15 each (5-0)
• Approved 30‑day extension of disaster declaration and burn ban (5-0)
• Approved 2026 Polk County holiday schedule (5-0)

Commissioner's Court

The Polk County Commissioners Court will consider several contracts and budget items, including a new firefighting services agreement with the City of Livingston. Other agenda items cover a contract renewal for a victim‑notification system, police equipment purchases, a VoIP phone service agreement, and funding for an IT data‑backup solution. The court will also address personnel matters, budget revisions, and various re‑bid approvals.

• Approve agreement with City of Livingston for LVFD firefighting services (Item 15).
• Ratify contract renewal with Appriss, Inc. for statewide automated victim notification service (Item 13).
• Approve use of $5,880 from IT capital outlay for a data backup solution from Ninja‑One (Item 16).
• Approve police equipment purchases for Constable Precinct 3: $6,972 from Stalker Radar and $5,965.20 from NKB Concepts (Item 20).
• Consider approval of three‑year agreement with Eastex Telephone for VoIP phone service (Item 23).

Commissioner's Court

The Polk County Commissioners Court will hold a special meeting to discuss and consider action regarding polling locations for the November 4, 2025 election.

• Polling locations for the November 4, 2025 election

The Commissioners Court voted to approve the polling locations proposed by County Clerk Schelana Hock for the November 4, 2025 constitutional amendment election. The motion was moved by Commissioner Milton Purvis, seconded by Commissioner Mark Dubose, and passed with a 5‑0 vote. The Court also voted to adjourn the meeting, also by a 5‑0 vote.

• Approved proposed polling locations for Nov 4, 2025 election (5-0)
• Adjourned meeting (5-0)

Commissioner's Court

The Polk County Commissioners Court will hold a public hearing on September 9, 2025 to consider issuing tax‑exempt bonds of up to $978,895,000. The bonds would fund up to $9.5 million of acquisition, construction, renovation, and equipment projects for CommonSpirit Health facilities on the CHI St. Luke’s Health – Memorial Livingston campus. After the hearing, the Court will be asked to approve the bond issuance under Internal Revenue Code Section 147(f).

• Proposed issuance of tax‑exempt bonds not to exceed $978,895,000
• Up to $9,500,000 of bond proceeds earmarked for County health projects
• Projects located on the CHI St. Luke’s Health – Memorial Livingston campus near US‑59 Loop N and West Park Road

The Commissioners Court held a public hearing on the proposed issuance of tax‑exempt bonds up to $978,895,000 for CommonSpirit Health projects. No vote or approval was recorded; the court will consider a resolution to approve the bonds at the next regular session.

Commissioner's Court

The Polk County Commissioners Court will discuss a resolution to approve issuance of tax‑exempt bonds by the Colorado Health Facilities Authority to finance and refinance projects for the Memorial Health System of East Texas. The meeting also includes routine approvals such as minutes, personnel actions, and several contracts and capital purchases, including a $29,106.69 IT firewall purchase and after‑market equipment for law‑enforcement vehicles totaling $222,261.02. Additional items cover bid approvals, appraisal board nominations, and policy discussions on recent changes to competitive‑bid thresholds.

• Resolution to approve COHFA tax‑exempt bonds for Memorial Health System projects
• Approve $29,106.69 purchase and installation of six firewalls for IT equipment
• Approve after‑market equipment purchases: $207,587.40 for Sheriff’s Office vehicles, $14,657.62 for Constable Precinct 1 vehicle, $69,516.02 for clerk’s records cabinets
• Approve joint contract for election equipment and services for the November 4, 2025 general election
• Consider Senate Bill 1173 changes raising competitive‑bid threshold from $50,000 to $100,000

The Polk County Commissioners Court voted 5‑0 to approve a resolution authorizing the Colorado Health Facilities Authority to issue tax‑exempt bonds for the Memorial Health System of East Texas. The court also accepted the annual purchase bids, approved several capital equipment purchases and a bid for two pickup trucks, and raised the competitive‑bid threshold to $100,000. Additional actions included awarding water‑infrastructure contracts and allocating discretionary salary‑pool funds.

• Approved resolution issuing COHFA tax‑exempt bonds for Memorial Health System (5‑0)
• Accepted annual bids #2026‑01.08‑04.08 (5‑0)
• Approved after‑market equipment for Sheriff's Office $207,587.40 (5‑0)
• Approved after‑market equipment for Constable Precinct 1 $14,657.62 (5‑0)
• Approved bid #2026-11 for two pickup trucks for Road & Bridge Precinct 2 (5‑0)
• Awarded GLO contract for Shiloh Ridge & Soda WSC $560,600 (5‑0)
• Awarded GLO contract for Damascus‑Stryker WSC $403,500 (5‑0)
• Modified purchasing policy to raise competitive‑bid threshold to $100,000 (5‑0)

Commissioner's Court

The court will hold a public hearing on a proposed 2025 property tax rate of $0.598600 per $100 valuation, which is higher than the no‑new‑revenue rate. It will also consider and vote on the FY2026 budget, which would raise total property tax revenue by $2,181,931 (7.99%). Additional items include ratifying the tax increase reflected in the FY2026 budget and approving updates to the FY2026 pay scale.

• Public hearing on proposed 2025 tax rate of $0.598600 per $100 valuation
• Adoption of FY2026 budget raising property tax revenue by $2,181,931
• Ratify property tax increase reflected in the FY2026 budget
• Approve FY2026 pay scale changes for elected officials
• Approve contract to replace roof at the Adult Probation Center (Garland DBS Inc.)

The Commissioners Court ratified the property tax increase included in the FY2026 budget and formally adopted the FY2026 budget. It also approved salary and pay‑scale orders for elected officials and staff, and authorized two GLO contracts for road work. Additional approvals included several capital purchases and the acceptance or rebidding of multiple procurement bids.

• Approved FY2026 budget (5-0)
• Ratified property tax increase for FY2026 (5-0)
• Approved order setting elected officials salaries and allowances (5-0)
• Approved FY2026 pay‑scale changes (5-0)
• Approved GLO Contract #24-065-044-E536 for road projects ($2,966,591.33) (5-0)
• Approved GLO Contract #24-065-045-E537 for drainage projects ($791,546) (5-0)
• Approved capital purchase of generator for jail (up to $750,000) (5-0)
• Approved capital purchase of jail transport bus ($268,653) (5-0)

Commissioner's Court

The Polk County Commissioners Court met in a special session on August 25, 2025. Members discussed discretionary funds but took no action on them. A motion to adjourn the court at 3:25 p.m. was voted on and carried unanimously, 5‑0.

• Adjourned court at 3:25 p.m. (5-0)

Commissioner's Court

The Commissioners Court will review the FY2026 budget development, including tax rate calculations and capital purchase projections. The body will also consider settlement terms for opioid multi-district litigation and the purchase of motor graders for Precinct 4.

• Settlement terms for opioid litigation involving Purdue, Sandoz, and Alvogen
• Bid 2025-23 for two motor graders for Road & Bridge Precinct 4
• Purchase of 20 handheld radios for the jail for $35,394.50
• Acceptance of $65,935.00 in Payments in Lieu of Taxes (PILT)
• MVCPA catalytic converter grant of $45,000 for the Sheriff's Office with a $9,000 county match

The Commissioners Court approved the opioid multi‑district litigation settlement and authorized the County Judge to execute related documents. It also approved a series of budget‑related actions, including a $185,000 motor‑grader purchase, a new solar‑farm fee schedule, the FY2025 tax rate proposal, and capital‑purchase projections for FY2026. All motions were carried unanimously.

• Approved opioid litigation settlement (5‑0)
• Approved Bid 2025‑23 for two motor graders, $185,000 with $43,000 trade (5‑0)
• Approved solar‑farm fee schedule: $500 up to 1,000 acres, $25 per additional 50 acres (5‑0)
• Approved FY2025 tax rate of 0.5986 per $100 valuation and scheduled public hearing (5‑0)
• Approved FY2026 capital purchase projection list totaling $1,778,753.89 (5‑0)
• Approved purchase of 20 handheld radios for jail, $35,394.50 (5‑0)
• Accepted SB224 catalytic converter grant $45,000 and $9,000 match from forfeiture funds (5‑0)
• Approved hotel occupancy tax allocation for County & District Clerk conference (5‑0)

Commissioner's Court

The Commissioners Court will review budget revisions for FY2025 and begin development for the FY2026 budget. The body is also considering several infrastructure bids, equipment purchases, and the approval of a subdivision application.

• Proposed annual lease for 20 vehicles from Enterprise Lease Management for $283,814.76
• Purchase of emergency response equipment for the deputy emergency management vehicle for $7,407
• Consideration of Hunters Ridge Subdivision, Section 2 application in Precinct 2
• Bid for two motor graders for Road & Bridge Precinct 4 with trade-in of two 12H VHP motor graders
• Proposed revised animal ordinance requested by the Sheriff's Office

The court unanimously approved the consent agenda, which included a $350,126.78 addendum to the schedule of bills and several orders designating surplus property. Commissioners also approved personnel matters, FY2025 budget revisions #2025‑16 and amendments #2025‑16(A), and a $7,407 purchase of emergency response equipment, each with a 5‑0 vote. Additional actions included approving a VOIP contract with Eastex Telephone (3‑1), tabling a motor‑grader bid, re‑advertising water‑improvement bids, and approving a funding agreement with the Texas Veterans Commission (4‑0).

• Approved consent agenda including $350,126.78 addendum (unanimous)
• Approved personnel matters (5-0)
• Approved FY2025 budget revisions #2025‑16 and amendments #2025‑16(A) (5-0)
• Approved purchase and installation of emergency response equipment for $7,407 (5-0)
• Approved VOIP contract with Eastex Telephone (3-1)
• Tabled motor grader bid for Precinct 4 (4-0)
• Authorized GLS to re‑advertise water improvement construction bids (4-0)
• Approved funding agreement with Texas Veterans Commission (4-0)

Commissioner's Court

The Polk County Commissioners Court will receive the Tax Assessor‑Collector’s 2025 (FY2026) no‑new‑revenue and voter‑approval tax rate calculations and verify the collection rate. The Court will then discuss development of the FY2026 county budget. A public comment period is provided, limited to three minutes per speaker.

• Public comment period (max 3 minutes per speaker)
• Receive Tax Assessor‑Collector’s 2025 (FY2026) no‑new‑revenue and voter‑approval tax rate calculations and verify collection rate
• Discuss FY2026 budget development

The Commissioners Court adjourned the special meeting at 10:32 a.m. with a 3‑yes, 0‑no vote. No action was taken on the tax‑rate calculation because the Railroad Rolling Stock data from the Texas Comptroller is still pending. A budget workshop discussed FY2026 revenue estimates and discretionary funding, but no formal budget decisions were made.

• Adjourned meeting at 10:32 a.m. (3‑0, carried)
• No action taken on tax‑rate calculation pending Railroad Rolling Stock data

General

The Polk County Commissioners Court will consider approving the lease/purchase of eight new Mack dump trucks and trade-in eight existing trucks, along with personnel reclassifications and budget workshops for FY2026.

• Approve lease/purchase of 8 new 2026 Mack P164R dump trucks at $198,812.24 each
• Trade-in 8 existing 2025 Mack GR64F trucks at $157,059 each
• Approve personnel reclassifications for District Clerk and maintenance workers
• Discuss FY2026 budget development and capital purchase projections
• Discuss changes to the road & bridge tax rate distribution formula

The Commissioners Court voted unanimously to adopt Option 1 for FY2026 elected‑official salary adjustments, including raises for the District Clerk, County Clerk, Treasurer, Tax Assessor‑Collector, Sheriff, Justices of the Peace, Constables, and a travel allowance increase for Commissioners. The Court also approved the lease of eight new 2026 Mack dump trucks, the trade‑in of eight 2025 Mack trucks, and a financing agreement with Cadence Equipment Finance. Personnel reclassifications for a district clerk and maintenance staff were approved, and the tax‑rate formula discussion was tabled with a follow‑up session scheduled for July 21, 2025.

• Approved lease of 8 new 2026 Mack P164R dump trucks at $198,812.24 each (5‑0)
• Approved trade/buyback of 8 2025 Mack GR64F trucks at $157,059 each (5‑0)
• Approved resolution authorizing agreement with Cadence Equipment Finance for equipment lease/purchase (5‑0)
• Approved reclassification of one district clerk deputy clerk position to court clerk, effective July 14, 2025 (5‑0)
• Approved reclassification of full‑time maintenance laborer to part‑time and part‑time custodial/maintenance worker to full‑time, effective July 14, 2025 (5‑0)
• Tabled tax‑rate calculation and scheduled a special session for July 21, 2025 (5‑0)
• Approved Option 1 salary increases and allowances for elected officials for FY2026 (5‑0)
• Adjourned meeting at 11:34 A.M. (5‑0)

Commissioner's Court

The Polk County Commissioners Court will meet on July 8, 2025 to consider a range of items, including routine consent‑agenda approvals and several regular‑agenda actions. Key actions include reviewing a road‑closure request from the Texas Department of Transportation for a bridge replacement on FM 2610 at Menard Creek, authorizing advertising for road‑improvement construction bids under two General Land Office contracts, and discussing a revised waste‑hauler permit application. The Court will also address budget revisions, personnel matters, a HAVA election‑security grant resolution, and other reports and public comments.

• Approve petty cash permit for $75
• Approve interlocal agreement with Higgibotham Public Sector Governmental Benefits Cooperative
• Consider road‑closure request for bridge replacement on FM 2610 at Menard Creek
• Authorize Goodwin, Lasiter and Strong to advertise for road‑improvement bids (GL O contracts 24-065-044-E536 and 24-065-044-E537)
• Discuss revised waste‑hauler permit application

At its July 8, 2025 regular meeting, the Polk County Commissioners Court approved the FY2025 budget revisions and amendments, authorized a temporary closure of FM 2610 at Menard Creek, and adopted several operational orders including updates to the street‑address guide, a ban on dangerous wild animals, and contracts for road‑improvement bids and mobile‑radio installation. All motions were carried unanimously with three votes in favor and none against. The court also approved a matching $8,500 for the 2025 HAVA election‑security grant and scheduled a budget workshop for July 17.

• Approved FY2025 budget revisions #2025-15 and amendments #2025-15(A) (3-0)
• Approved temporary road closure on FM 2610 at Menard Creek (3-0)
• Approved update to master street addressing guide adding Lady Luck Lane (3-0)
• Approved order prohibiting keeping dangerous wild animals (3-0)
• Approved authorization of Goodwin, Lasiter & Strong to advertise road‑improvement construction bids (3-0)
• Approved installation of mobile radios by SAS Accessories for $45,825 (3-0)
• Approved matching $8,500 for 2025 HAVA election‑security grant (3-0)
• Approved schedule of a VOIP RFP workshop on July 17 (3-0)

Commissioner's Court

The Polk County Commissioners Court will hold a special meeting to receive public comments, receive an informational report on a pilot program, and consider several personnel matters. Items include recording personnel action forms submitted by elected officials, reviewing department‑head hiring requests and any emergency hires, and discussing any necessary actions related to the pilot program.

• Public comment period (max 3 minutes per speaker)
• Informational report on the pilot program
• Consent agenda: record personnel action forms submitted by elected officials
• Regular agenda: review and consider personnel action form requests and emergency hiring
• Regular agenda: discuss and consider actions regarding the pilot program

The Commissioners Court unanimously approved the personnel action forms submitted by department heads. The Court also voted unanimously to not participate in the Texas Association of Counties Health Benefits for Dependents Pilot Program for the current year, tabling any further decision until next year. No other substantive actions were taken.

• Approved personnel action forms (5-0)
• Declined participation in health benefits pilot program for 2025 (5-0)
• Tabled further pilot program decision until next year

Commissioner's Court

The Polk County Commissioners Court will hold a public hearing on a replat request for Clearwater Springs in Precinct 2 and consider several approvals, including the purchase of two motor graders for Road and Bridge Precinct 4. The Court will also review FY2025 budget revisions, renew interlocal agreements, and discuss policy updates on agency space assignment and nondiscrimination. Additional items include personnel actions, reports from the County Auditor and Treasurer, and updates to the county master street addressing guide.

• Public hearing on replat request for Clearwater Springs, Lots 2 & 3 (Acres at Alabama Point, Block 2, Lots 1 & 2) in Precinct 2
• Approval to purchase two motor graders for Road and Bridge Precinct 4, funded by Precinct 4 balance and American Rescue Plan Act funds
• Renewal of interlocal agreement with Motivation Education & Training, Inc. for senior community service employment program (July 1 2025 – June 30 2026)
• Consideration of FY2025 budget revisions and amendments presented by the County Auditor’s Office
• Adoption of County policies regulating assignment of space to outside agencies and Title VI nondiscrimination

The court unanimously approved a replat of Clearwater Springs lots 2 and 3. It also approved the consent‑agenda addendum of $876,343.92 and FY2025 budget revisions and amendments. Additional actions included appointments to the DETCOG board, procurement authorizations, and adoption of several county policies.

• Approved replat of Clearwater Springs lots 2 and 3 (5‑0)
• Approved consent agenda including $876,343.92 addendum (5‑0)
• Approved FY2025 budget revisions and amendments #2025-14 (5‑0)
• Appointed three officials to DETCOG board for 2025‑2026 term (5‑0)
• Approved advertisement for bid #2025-23 for two motor graders (5‑0)
• Approved SoundTechs public‑viewing accessibility proposal $7,955 (5‑0)
• Approved interlocal agreement with Catahoula Parish for inmate housing, funded by unused jail salaries (5‑0)
• Adopted space‑assignment policy and Title VI nondiscrimination policy (5‑0)

General

The Commissioners Court will meet for a special session. The agenda consists of procedural items and a closed executive session.

• Executive session for consultation with attorney regarding pending and contemplated litigation and settlements

The Commissioners Court entered executive session at 1:33 PM for a litigation update and resumed open session at 2:15 PM with no action taken. A motion to adjourn at 2:16 PM was made by Milt Purvis, seconded by Jerry Cassity, and was carried with five yes votes and zero no votes.

• Adjourned meeting at 2:16 PM (5‑0)

Commissioner's Court

The Polk County Commissioners Court will consider routine consent agenda items and several regular agenda matters. Key actions include approving an emergency expenditure and budget amendment to replace the chiller at the Adult Probation Facility, reviewing budget revisions, and discussing personnel and infrastructure requests. The court will also receive informational reports and public comments.

• Approve emergency expenditure and budget amendment for replacement of the chiller at the Adult Probation Facility (Item 11)
• Approve agreement with Certified Payments for credit card processing in the Sheriff’s Office (Item 9)
• Consider bid #2025-22 to replace driveway and add handicap accessible parking at the Polk County Memorial Museum and determine funding method (Item 19)
• Discuss $10,000 renovation expense for the Polk County Jail from maintenance capital outlay (Item 21)
• Receive notice of public hearing from the City of Livingston for annexation of 2.098 acres at 2852 U.S. Hwy 190 W (Item 3)

The Commissioners Court approved an emergency expenditure and budget amendment to replace the chiller at the adult probation facility. It also adopted FY2025 budget revisions and amendments #2025-13 and #2025-13(A). Additional actions included bonuses for two employees, a fireworks restriction order, and funding for a museum parking project. Several personnel and infrastructure items were approved unanimously.

• Approved consent agenda with $1,255,155.18 addendum (unanimous)
• Approved emergency expenditure and budget amendment for chiller replacement at adult probation facility
• Approved FY2025 budget revisions and amendments #2025-13 and #2025-13(A) (5-0)
• Approved one‑time bonuses: $1,096.10 to Mackey Gibson and $1,583.63 to Kayla Pitts (5-0)
• Approved order restricting sale or use of restricted fireworks (skyrockets with sticks) (5-0)
• Approved advertising bid #2025-22 for driveway and handicap‑accessible parking at the Memorial Museum, funded by hotel occupancy tax (5-0)
• Approved $10,000 payment to Lake Area Construction for Polk County Jail renovation (5-0)
• Appointed committee to review employee service awards program (5-0)

Commissioner's Court

The Commissioners Court will review the FY2024 audit and discuss the development of the FY2026 budget and employee health coverage. The body is also considering proposals for fire protection services and a VOIP phone system.

• Acceptance of a $235,000 Fund for Veterans' Assistance grant from the Texas Veterans Commission
• Ratification of $32,455.52 for Sheriff's Office cameras from Williams Communications
• Approval of $2,478.80 for security cameras at the Onalaska sub-courthouse
• Consideration of an RV park regulation exemption for Penwaugh Marina, Precinct 2
• Review of FY2025 budget revisions and amendments

The Commissioners Court approved its consent agenda and accepted a $235,000 Veterans Assistance grant. It also approved FY2025 budget revisions and several contract actions, including camera purchases and terminations. Personnel and ADA items were ratified, and the court adjourned at 12:01 p.m.

• Approved acceptance of $235,000 Veterans Assistance (FVA) grant (all voting yes)
• Approved FY2025 budget revisions and amendments #2025-12 & #2025-12(A) (4‑0)
• Approved sheriff's office camera purchase and amended funding $32,455.52 (4‑0)
• Approved termination of Vestis maintenance supplies agreement (all voting yes)
• Approved termination of Eastex Security panic alarm services at Road & Bridge Precincts 1 and 3 (all voting yes)
• Approved purchase and installation of new security cameras at Onalaska sub‑courthouse $2,478.80 (all voting yes)
• Approved reassignment of office space in the County Annex (all voting yes)
• Approved appointment of ADA coordinator and updated ADA grievance procedure (4‑0)

Commissioner's Court

The Commissioners Court will hold a public hearing regarding a replatting request for Wiggins Village, Section 1. The body is also deciding on FY2025 budget amendments, fire protection service agreements, and various capital purchases.

• Public hearing to replat Wiggins Village, Section 1, Lots 55 & 57 as Lots 55 and 57A
• Acceptance of $18,020.61 in tobacco settlement proceeds
• Purchase of $9,239.56 for network equipment at the Judicial Center from Southern Computer Warehouse
• Consideration of FY2025 budget revisions and amendments
• Order authorizing fireworks sales from May 21, 2025, through midnight May 26, 2025

The Commissioners Court approved several actions, including the replat of Wiggins Village lots, the distribution of hotel occupancy tax funds, and the deletion of a fire protection service agreement. It also authorized emergency HVAC repairs for the county jail at a cost of $149,180 and accepted $18,020.61 in tobacco settlement proceeds. All motions passed unanimously with a 5‑0 vote.

• Approved replat of Wiggins Village lots 55 & 57 as 55 & 57A (5-0)
• Deleted fire protection service agreement with Cintas (5-0)
• Approved hotel/motel occupancy tax distribution (5-0)
• Approved consent agenda items (minutes, corrections, bill schedules) (5-0)
• Approved order designating surplus property (5-0)
• Approved update to master street addressing guide (5-0)
• Accepted tobacco settlement proceeds of $18,020.61 (5-0)
• Approved $149,180 emergency HVAC repair for Polk County Jail (5-0)

Commissioner's Court

The Polk County Commissioners Court will discuss a resolution requesting federal appropriations to upgrade U.S. Highway 59 across the Trinity River Bridge. Other agenda items include funding for Hurricane Harvey mitigation grants, a change to the county website domain, a fire protection service agreement with Cintas, and an interlocal cooperation agreement with Beauregard Parish for inmate housing.

• Resolution to request federal appropriations for U.S. Highway 59 upgrade (Item 35)
• Funding projects in the Gulf Hurricane Harvey Regional Mitigation Grants (Item 33)
• Change official county website domain from co.polk.tx.us to polktx.gov (Item 28)
• Fire protection service agreement with Cintas (Item 27)
• Interlocal cooperation agreement with Beauregard Parish, Louisiana for housing Polk County inmates (Item 30)

The Commissioners Court unanimously approved a resolution seeking federal appropriations to upgrade U.S. Highway 59 across the Trinity River bridge. It also approved an interlocal agreement with Corrigan‑Camden ISD for election equipment, changed the county website domain to polktx.gov, and authorized several contracts and projects including a gas‑station demolition, a subdivision with drainage conditions, overtime payments, a VOIP services scoring committee, and Hurricane Harvey mitigation grants. All votes were 5‑0 in favor.

• Approved resolution supporting federal funding for US Highway 59 bridge upgrade (5‑0)
• Approved interlocal agreement with Corrigan‑Camden ISD for election equipment (5‑0)
• Approved change of county website domain to polktx.gov (5‑0)
• Approved gas‑station demolition contract with Richardson Construction for $6,150 (5‑0)
• Approved Midway Acres Phase 6 subdivision with drainage condition (5‑0)
• Approved overtime payment request from District Attorney’s Office (5‑0)
• Approved appointment of scoring committee for VOIP services RFP (5‑0)
• Approved all GLO Hurricane Harvey mitigation grant projects (5‑0)

Commissioner's Court

The Polk County Commissioners Court will hold a public hearing and then consider action to abandon Old Blanchard Loop (also known as Blanchard and Onalaska Highway) in Precinct 2. The meeting also includes routine approvals such as proclamations, consent‑agenda items, budget revisions, and discussions on web services, a courthouse restoration amendment, and a procurement exemption. Additional agenda items cover termination of panic‑alarm services with Eastex Security and other administrative matters.

• Public hearing and action to abandon Old Blanchard Loop (Blanchard and Onalaska Highway) in Precinct 2
• Proclamations declaring April as Sexual Assault Awareness Month, Child Abuse Prevention Month, Crime Victims’ Rights Week, and Public Safety Telecommunications Week
• Termination of panic‑alarm services with Eastex Security at the Regional Health Building, Road & Bridge Precinct 4, and the Maintenance Building
• Amendment 003 to the agreement with Komatsu Architecture to extend the courthouse restoration project period
• Exemption from competitive‑bid requirements for purchase of real property at a public auction by Ritchie Bros Auctioneers on April 9, 2025

The court voted 4‑0 to abandon the Old Blanchard Loop (also known as Blanchard and Onalaska Highway) in Precinct 2. It also approved FY2025 budget revisions, a Civic Plus web‑services contract, and an amendment extending the courthouse restoration agreement. Additional actions included personnel approvals, a temporary part‑time position funded by unspent salary money, and an exemption for a public‑auction property purchase.

• Abandon Old Blanchard Loop (Blanchard and Onalaska Highway) – Carried, 4‑0
• Approve FY2025 budget revisions and amendments #2025‑10 & #2025‑10(A) – Carried, 4‑0
• Approve Civic Plus county web services proposal ($15,037.80 FY2025, $15,614.99 FY2026, $24,180.27 FY2027) – Carried, 4‑0
• Approve amendment 003 to Komatsu Architecture agreement for courthouse restoration – Carried, 3‑1
• Approve exemption from competitive‑bid requirements for real‑property purchase at Ritchie Bros auction (April 8‑10, 2025) – Carried, 4‑0
• Approve personnel action forms (no emergency hires) – Carried, 4‑0
• Approve District Attorney request to use unspent salary funds for a temporary part‑time position – Carried, 4‑0
• Approve update to Master Street Address Guide removing Morris Ln segment (Precinct 4) – Carried, all yes

General

The Polk County Commissioners Court will hold a special meeting to conduct a workshop on the Hurricane Harvey Regional Mitigation Program. The body will discuss approved projects, environmental updates, and cost concerns.

• Update on all Hurricane Harvey Regional Mitigation Program approved projects
• Environmental updates regarding mitigation projects
• Discussion of cost concerns for mitigation projects

A special Commissioners Court meeting was held on April 8, 2025, presided over by County Judge Sydney Murphy with Commissioners Robertson, Purvis, and Cassity in attendance. No public comments were received. The agenda included a workshop reviewing the Hurricane Harvey Regional Mitigation Program, providing updates on projects, environmental issues, and cost concerns. No formal decisions, approvals, or votes were recorded before adjournment at 2:35 PM.

Commissioner's Court

The Polk County Commissioners Court will discuss and decide on multiple items, including authorizing the sale of fireworks for San Jacinto Day, withdrawing from a joint emergency‑management resolution with Trinity County, and approving the purchase of Axon body‑worn cameras for constables funded partially by the American Rescue Plan Act. It will also consider advertising bids for a generator for Road & Bridge Precinct 3 and a nuisance‑abatement contract for an old gas station at the corner of FM 350 N and HWY 59 N in Moscow. Routine consent‑agenda items such as minutes, reports, and a contract extension for the Aging Department will also be approved.

• Approve purchase of Axon body‑worn cameras for Polk County constables (partial funding from American Rescue Plan Act)
• Authorize sale of fireworks for San Jacinto Day (April 16‑21, 2025)
• Withdraw from joint emergency‑management resolution with Trinity County
• Advertise bids for a generator for Road & Bridge Precinct 3
• Advertise nuisance‑abatement bid for old gas station at FM 350 N and HWY 59 N in Moscow

The Polk County Commissioners Court adopted a purchase of Axon body‑worn cameras for constables, funded partly by the American Rescue Plan Act and surplus per‑diem revenues. It also approved the sale of fireworks for San Jacinto Day, updated the county hazard‑mitigation plan, and extended a contract for the Older American Act meals program.

• Approved purchase of Axon body‑worn cameras ($20,424.14) funded by ARPA and surplus per‑diem revenues (5‑0, carried)
• Approved sale of fireworks for San Jacinto Day, April 16‑21, 2025 (5‑0, carried)
• Approved update to the Polk County Multi‑Jurisdiction Hazard Mitigation Plan (all yes, approved)
• Approved FY2025 contract extension with DETCOG for Older American Act meals program (all yes, approved)
• Approved variances to subdivision design standards for Phase 6 of Midway Acres (5‑0, carried)
• Approved nullification of the joint emergency‑management resolution with Trinity County (5‑0, carried)
• Approved expiration of the countywide burn‑ban order (5‑0, passed)
• Approved advertising bid for a generator for Road & Bridge Precinct 3 (5‑0, passed)

General

The Polk County Commissioners Court will hold an emergency meeting on March 20, 2025. The agenda includes a public comment period and a discussion with legal counsel about possible actions regarding vendor services for oil, grease, gasoline and diesel. No action can be taken on items not listed on the agenda.

• Public comment period (max 3 minutes per speaker)
• Discussion with legal counsel on vendor services for oil, grease, gasoline & diesel

The Commissioners Court voted 5‑0 to approve an emergency order responding to the loss of the county's sole fuel supplier. The order authorizes emergency purchases, the issuance of bids for oil, grease, gasoline and diesel, and the purchase of fuel tanks and pumps. The court then adjourned the meeting by a 5‑0 vote.

• Approved emergency order for fuel purchases and related bids (5‑0)
• Adjourned meeting (5‑0)

General

The Polk County Commissioners Court will hold a special meeting on March 18, 2025 for a Nuisance Abatement Workshop. The agenda includes a review and discussion of nuisance abatement procedures and a discussion on biosolids. Public comments are permitted but limited to three minutes per speaker and cannot be acted upon at this meeting.

• Review and discuss nuisance abatement procedures
• Discussion on biosolids

Commissioner's Court

The Polk County Commissioners Court will review routine consent agenda items, including approval of minutes, schedules of bills, and personnel actions. They will consider budget amendments and capital purchases, notably body‑worn cameras for the sheriff’s office ($53,844.79) and jail ($49,439.10). They will also consider accepting a donation of 7,500 feet of road base, not to exceed $500,000, for use on Old Groveton North in Precinct 2. Additional items include road maintenance orders, address guide updates, and utility installation orders.

• Accept donation of 7,500 ft of road base, up to $500,000, for Old Groveton North (Precinct 2)
• Purchase body‑worn cameras for the sheriff’s office at an annual cost of $53,844.79
• Purchase body‑worn cameras for the jail at an annual cost of $49,439.10
• Approve order designating surplus property
• Approve order accepting Main Street sections in Paradise Acres Subdivision for public maintenance

Commissioner's Court

The Commissioners Court will discuss accepting three Hazard Mitigation Grant Program awards for water supply corporation generators. The body is also reviewing budget revisions and a request for jail camera installations. Other items include personnel appointments and a nuisance abatement determination.

• Acceptance of grants for Soda Water ($777,968.10), Tempe Water ($989,412.30), and Shiloh Ridge Water ($225,568.80) generator projects
• Unfunded request for Polk County Jail cameras totaling $31,841.60
• Donation of $10,000 to Sheriff's Office for Flock camera maintenance and training
• Asset forfeiture expenditure of $2,500 for the Tobacco Enforcement Program
• Nuisance abatement hearing determination for Cause Number AH0093

Commissioner's Court

The Polk County Commissioners Court will hold a public hearing and consider a request to replat a section of the Shelter Cove subdivision in Precinct 1. The court will also approve routine consent agenda items, including the ratification of a contract with Maintainx for a work order system and the purchase of security equipment.

• Public hearing on Shelter Cove Section 2 replat request
• Ratify agreement with Maintainx for work order system
• Approve purchase of firewall replacement up to $8,702
• Discuss approval of 3 new A/C units at the jail (Bid #2025-16)
• Authorize sale of fireworks Feb. 25–March 2, 2025

Commissioner's Court

The Commissioners Court will review budget amendments and several equipment purchases. The body is also considering actions regarding a biosolids committee and volunteer fire department territory.

• Emergency replacement of hot water boiler system at the Polk County Jail
• Purchase of two trucks for Precinct 3
• Asset forfeiture expenditure of $7,528.40 for emergency response equipment
• Renewal agreement for Throckmorton gravel lease
• FY2025 budget amendments presented by the County Auditor’s Office

Commissioner's Court

The Commissioners Court will review budget amendments and personnel matters. The body is deciding on several facility upgrades and the implementation of a generator project funded by a hazard mitigation grant.

• Amended agreements with Goodwin-Lasiter, Inc. and Langford Community Management Services for the Dallardsville Segno WSC Generator Project
• Proposed replacement of gas heat package unit and boilers at the Polk County Jail
• Proposed replacement of flooring in the Buddy J. Purvis Building in Corrigan
• Bid #2025-14 for generator replacement at the Dunbar Complex
• Increase of $200.00 to the County Clerk’s Office petty cash fund