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Polk County, Minnesota

Recent Polk County public meeting topics include permits & licensing, contracts & procurement, planning & zoning, budget & taxes, resolutions & ordinances, roads & infrastructure.

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Municipal budget

US Census Annual Survey of Local Government Finances
Total revenue$80.2M (FY2023)
Total spending$77.5M (FY2023)
Taxes$26.8M (FY2023)
Debt outstanding$26.3M (FY2023)
Spending per resident$2,520 (FY2023)

Upcoming

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Fri Jul 24, 2026

Planning Commission

Planning Commission to hear two Conditional Use Permit applications on July 24, 2026

The Planning Commission will hold a hearing at 9:03 a.m. to consider Chris Erickson's application for a Conditional Use Permit to hook a septic system to an existing accessory structure on parcel #74.01233.00 (Lot 6, Paradise Point Estates). At 9:25 a.m., the commission will consider Viking Gas Transmission Company's application for a Conditional Use Permit for a 12‑inch natural gas loop line, PIG launcher/receiver structure, hot‑tap interconnect piping, and communications equipment on parcel #66.00132.00 in the agricultural district and shoreland/floodplain overlay districts. Property owners within a quarter mile of each site are invited to appear.

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Agenda (official) · cached copy
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N O T I C E Notice is hereby given that a hearing has been set for July 24, 2026 at 9:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the application of Chris Erickson, 39705 173rd Ave SE, Erskine, MN 56535, for a Conditional Use Permit to hook a septic system to an existing accessory structure on a parcel of land described as: Lot 6, Paradise Point Estates in that Part of Government Lots 8 and 9, the NW1/4 of the SW1/4, and the SW1/4, and the SW1/4 of the NW1/4, Section 35, Township 148 North, Range 43 West of the Fifth Principal Meridian, Polk County, Minnesota, parcel #74.01233.00. All property owners within ¼ mile of the proposed Conditional Use Permit are invited to appear at said hearing. Dated: July 2, 2026 Jacob J. Snyder Planning & Zoning Administrator N O T I C E Notice is hereby given that a hearing has been set for July 24, 2026 at 9:25 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the application of Viking Gas Transmission Company, representative is Lana Nesheiwat, 1000 Noble Energy Drive, Suite 500, Canonburg, PA 15317, for a Conditional Use Permit for a 12- inch diameter natural gas loop line PIG launcher/receiver structure, hot-tap interconnect piping, and communications equipment in the agricultural district and shoreland/floodplain overlay districts on a parcel of land described as: NW1/4 of Section 28 [Excerpt truncated on this listing page; use the official record for the full text.]

Recent meetings

Tue Jul 21, 2026

Board of Commissioners

Agenda (official) · cached copy
Tue Jul 21, 2026

Social Services Board

Agenda (official)
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POLK COUNTY SOCIAL SERVICES 612 N. BROADWAY Room 302, CROOKSTON, MN 56716-1452 PHONE (218) 281-3127 FAX NUMBER (218) 281-3926 M E M O R A N D U M TO : Polk County Social Service Board DATE: 07-16-26 FROM : Karen Warmack, Director SUBJECT : Social Service Board Agenda DATE/TIME : Tuesday, July 21,2026 8:00 A.M. LOCATION : Commissioner’s Board Room, Government Center, Crookston, MN AGENDA 8:00 A.M. Meeting Open Call to Order Pledge Allegiance to the Flag 1. Nomination/Election of Officers 2. Approve current agenda 3. Approve minutes of June 16, 2026, meeting 4. Review of Cases and Claims 5. General Business • Fraud Overview - Karen Warmack, Director, and Greg Widseth, County Attorney. • Fraud Prevention updates - Marc Cardinal, Fraud Prevention Specialist. 6. Budget 7. County Board Information • Alluma Contract Amendment – AMHI/CSP. Referred to County Board on July 21, 2026. • Sanford Contract Amendment – AMHI/CSP. Referred to County Board on July 21, 2026. 8. Personnel • New Social Services Organizational Structure Chart – Karen Warmack, Director, and Victoria Ramirez, Social Services Manager.
Tue Jul 7, 2026

Board of Commissioners

Agenda (official) · cached copy · Minutes
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July 7, 2026 1 JULY 7, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., July 7, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Ashley Loewen, Administrative Assistant to the County Administrator. Members absent: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Reese seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the July 7, 2026, *revised agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the July 7, 2026, consent items: 1. Approve June 23, 2026, Board minutes. 2. Approve Auditor Warrants. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Reese brought forth that he attended the following meetings: a. No meetings. b. Received calls regarding news reports on the Medicaid fraud. 2. Commissioner Strandell brought forth that he attended the following meetings: a. West Central Regional Water District meeting. 3. Commissioner Lee brought forth that she attended the following meetings: a. Minnesota African American Family Preservation and Child Welfare Disproportionality Act (MAAFPCWDA) Workforce meetin [Excerpt truncated on this listing page; use the official record for the full text.]
Fri Jun 26, 2026

Planning Commission

Planning Commission to consider re-plat of Lakeside Park creating 3 parcels

The Polk County Planning Commission will hold three public hearings at this meeting: two conditional use permits and one preliminary/final plat. The commission will decide whether to approve Steven Altendorf's permit for a septic system on an accessory structure, Tamara Smith's permit for a 1,008 sq ft accessory structure on a riparian lot, and Charles Mogilevsky's re-plat of Lakeside Park into three parcels.

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Agenda (official) · cached copy
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N O T I C E Notice is hereby given that a hearing has been set for June 26, 2026 at 9:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the application of Steven Altendorf, 13982 BL Elmer Hanson Dr SE, Mentor, MN 56736, for a Conditional Use Permit to hook a septic system to a new accessory structure on a parcel of land located on a backlot described as: That part of Government Lot 12, Section 7, Township 148 North, of Range 43 West of the 5th Principal Meridian, Polk County, Minnesota, described as follows: Commencing at the Southeast corner of said Government Lot 12; thence west along the south line of said Government Lot 12 a distance of 200 feet; thence north parallel with and 200 feet distant from the east line of said Government Lot 1 to the South line of Woodland Street of Dixon’s Subdivision of said Government Lot 12, thence in an easterly direction along the South line of said Woodland Street and Woodland Street extended to the East line of said Government Lot 12; thence south along the East line of Government Lot 12 to the point of beginning , parcel #74.00066.00. All property owners within ¼ mile of the proposed Conditional Use Permit are invited to appear at said hearing. N O T I C E Notice is hereby given that a hearing has been set for June 26, 2026 at 9:20 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 23, 2026

Board of Commissioners

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June 23, 2026 1 JUNE 23, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., June 23, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the June 23, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Reese seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the June 23, 2026, consent items: 1. Approve June 16, 2026, Board minutes. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Reese brought forth that he attended the following meetings: a. Lake Agassiz Regional Library Board meeting. b. Land of the Dancing Sky Region 1 meeting. 2. Commissioner Strandell brought forth that he attended the following meetings: a. No meetings. 3. Commissioner Lee brought forth that she attended the following meetings: a. East Polk Soil and Water Conservation District meeting. 4. Commissioner Willhite brought forth that he attended the following meetings: a. No meetings. 5. Commissioner Pape brought forth that he attended the following meetings: a. No meetings. SHERIFF Jame [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 16, 2026

Board of Commissioners

✓ Decided: Polk County Board approves wage grid amendments and various departmental actions

The Board approved an amended 2026 wage grid and several position grade changes effective July 1, 2026. Additional decisions included approving a hauling license, a temporary use permit, and social services policies.

Agenda (official) · cached copy · Minutes
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June 16, 2026 1 JUNE 16, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 2:30 o’clock p.m., June 16, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the June 16, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the June 16, 2026, consent items: 1. Approve June 2, 2026, Board minutes. 2. Approve Commissioner Warrants: General Revenue Fund, $127,984.49; Public Works Fund, $337,661.61; Public Safety Fund, $37,961.57; Public Health Fund, $ 34,786.22; Opioid Settlement, $ 31,267.56; Forfeited Tax Sale Fund, $2,398.75; Spec Assmnts (Ditch) Fund, $91,684.30; Environmental Services Fund, $8,109.17; Solid Waste, $73,601.03; Landfill Fund, $37,240.75; Per Diems, $1,050.00; Meal Reimbursements (without over-night lodging), $411.80; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO , in the amount of $107,926.26 for procurement card purchases. 4. Approve payment to Bemidji Sports Centre, Bemidji, MN, in th [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 16, 2026

Social Services Board

Social Services Board to consider provider replacement request

The board will tour Family Resource Centers in East Grand Forks and Crookston, then reconvene at the Government Center. They will consider routine approvals, a Family Based Services provider replacement request referred to the County Board, a guardianship policy discussion, and updates on SNAP and fraud revalidation.

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Agenda (official) · cached copy · Minutes
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1 P O L K C O U N T Y S O C I A L S E R V I C E S 6 1 2 N . B R O A D W A Y R o o m 3 0 2 , C R O O K S T O N , M N 5 6 7 1 6 - 1 4 5 2 P H O N E ( 2 1 8 ) 2 8 1 - 3 1 2 7 F A X N U M B E R ( 2 1 8 ) 2 8 1 - 3 9 2 6 M E M O R A N D U M T O : P o l k C o u n t y S o c i a l S e r v i c e B o a r d D A T E : 0 6 - 1 2 - 2 6 F R O M : K a r e n W a r m a c k , D i r e c t o r S U B J E C T : S o c i a l S e r v i c e B o a r d A g e n d a D A T E / T I M E : T u e s d a y , J u n e 1 6 , 2 0 2 6 1 0 : 0 0 A . M . L O C A T I O N : F a m i l y R e s o u r c e C e n t e r , 1 5 0 5 C e n t r a l A v e n u e N W , E a s t G r a n d F o r k s , M N A G E N D A 1 0 : 0 0 A . M . M e e t i n g O p e n / C o n v e n e 1 0 : 0 0 – 1 1 : 0 0 F a m i l y R e s o u r c e C e n t e r – 1 5 0 5 C e n t r a l A v e n u e N W , E G F , M N . R e c e s s f o r T r a v e l 1 : 0 0 P . M . R e c o n v e n e a t C r o o k s t o n F a m i l y R e s o u r c e S o u r c e C e n t e r , 7 2 4 U n i v e r s i t y A v e n u e , C r o o k s t o n , M N  T o u r a n d p r e s e n t a t i o n – M a u r e e n H a m s , T r i - V a l l e y  F R C – R e a l L i f e E x p e r i e n c e s – A l i c i a K i e c k b u s c h , S o c i a l S e r v i c e s S u p e r v i s o r , S h a y l a H e n d r i c k s , S o c i a l W o r k e r C P S , a n d H a n n a h T h o m p s o n , F a m i l y B a s e d S e r v i c e s P r o v i d e r . R e c e s s f o r T r a v e l 1 : 4 5 P . M . R e c o n v e n e a t G o v [Excerpt truncated on this listing page; use the official record for the full text.]
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Name of County Polk County, Minnesota Date of Meeting June 16, 2026, Convened at 10:00 A.M. — Adjourned at 2:22 P.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Gary Willhite - Commissioner Paul Reese — Commissioner Ross Pape — Commissioner Kathleen Twite, Secretary Rani Bhattacharyya - Board Member Staff Present Karen Warmack, Director Betty Solie, Support Services Supervisor Victoria Ramirez, Social Services Manager LeAnn Holte, Financial Assistance Supervisor II Marni Kelly, Social Services Supervisor Others Present Chuck Whiting, County Administrator Maureen Hams, Family Resource Center Jennifer Campos, Family Resource Center Cindy Scott, Family Resource Center 10:00 A.M. Meeting Open/Convene — Family Resource Center, Tour and presentations at Family Resource Center in East Grand Forks. 11:25 A.M. Recess for Travel 12:54 P.M. Reconvene — Family Resource Center, Tour and presentations at Family Resource Center in Crookston. 1:40 P.M. Recess for Travel 1:54 P.M. Reconvene — Polk County Board Room, Government Center, Crookston. Minutes A motion was made by Commissioner Pape, seconded by Board Member Bhattacharyya, and adopted by unanimous vote of the Board to approve the Minutes from May 19, 2026, Polk County Social Service Board Meeting. Agenda A motion was made by Commissioner Pape, seconded by Commissioner Reese, and adopted by unanimous vote of the Board to approve the meeting Agenda for June 16, 2026, Polk County Social [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 2, 2026

Board of Commissioners

✓ Decided: Board approves bridge grant lead applicant and housing tax abatement program

The Polk County Board adopted several unanimous resolutions, including appointing a NACo voting delegate, approving a housing incentive tax abatement for new homes in Crookston, and authorizing the county to be the lead applicant for a federal Bridge Investment Program grant. It also approved the partial abandonment of County Ditch No. 70, multiple conditional use permits, and staffing actions for elections and education identity management.

Agenda (official) · cached copy · Minutes
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June 2, 2026 1 JUNE 2, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., June 2, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. Members absent: Commissioner Gary Willhite. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the June 2, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the June 2, 2026, consent items: 1. Approve May 19, 2026, Board minutes. 2. Approve Auditor Warrants. COUNTY BOARD MEMBER ISSUE FORUM 1. 2026 NACo Conference Designated V oting Delegate . A motion was made by Commissioner Reese seconded by Commissioner Pape and adopted by unanimous vote of the Board to appoint Richard Sanders, Polk County Engineer , as Polk County’s NACo Conference Designated V oting Delegate. 2. Commissioner Reese brought forth that he attended the following meetings: a. Lake Agassiz Regional Library meeting. b. West Central Regional Water District meeting. c. Received calls with questions regarding possible feedlot permits. 3. Commissioner Strandell brought forth that he [Excerpt truncated on this listing page; use the official record for the full text.]
Fri May 22, 2026

Planning Commission

Public hearings on three CUPs, including 355' cell tower near Burnham Creek

The Polk County Planning Commission will hold public hearings on three conditional use permits: a septic system for an accessory structure, a commercial agricultural business, and a 355-foot cell tower near Burnham Creek. The cell tower hearing will determine if an Environmental Impact Statement is needed. Other business includes approving April minutes and setting future meeting dates.

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Agenda (official)
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POLK COUNTY PLANNING COMMISSION May 22, 2026 AGENDA 9:00 a.m. Call to order Approval of Minutes from April 24, 2026 Public Hearings: 9:03 a.m. Conditional Use Permit request for Ryan & Danielle Gregoire who wish hook a septic system to an accessory structure on parcel #30.00449.00. 9:20 a.m. Conditional Use Permit request for Joel Gasper of Lake Agassiz Bean to conduct commercial agricultural business on parcel #21.00085.01. 9:45 a.m. Conditional Use Permit request for Karl Gerber, Buell Consulting, Inc., on behalf of Tillman Infrastructure for an EAW review hearing to determine if an EIS is needed for the proposed CUP for the placement of a 355’ cell tower and associated equipment within 1,000 ft of protected watercourse, the Burnham Creek, on parcel #62.00027.00. OLD/NEW BUSINESS Next Meeting Date(s) – 2026 June 26 July 24 August 28 September 25 October 23 December 4 Adjourn
Tue May 19, 2026

Board of Commissioners

✓ Decided: Board approved $1.23M highway contract with RJ Zavoral & Son’s

The Polk County Board unanimously approved several major contracts, including a $1,226,763 highway overlay contract and multiple school health service agreements for 2026‑2029. It also accepted a $250 donation from Peterson Ag Services for a public‑health gala and authorized the sale of retired sheriff equipment. Additional approvals covered liquor licenses, a federal boating safety grant, and hiring two jury attendants.

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May 19, 2026 1 MAY 19, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 9:30 o’clock a.m., May 19, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Ashley Loewen. Members absent: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the May 19, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissione r Pape and adopted by unanimous vote of the Board to approve the May 19, 2026, consent items: 1. Approve May 5, 2026, Board minutes. 2. Approve Commissioner Warrants: General Revenue Fund, $35,874.84; Public Works Fund, $167,691.35; Public Safety Fund, $30,016.64; Public Health Fund, $56,106.09; Opioid Settlement, $ 21,871.95; Forfeited Tax Sale Fund, $560.00; Spec Assmnts (Ditch) Fund, $90,060.30; Environmental Services Fund, $75,794.23; Solid Waste, $162,745.28; Landfill Fund, $23,248.08; Agency Fund, $13,560.00; Per Diems, $1,725.00; Meal Reimbursements (without over-night lodging), $90.00; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO, in the amount of $99, 135.93 for procurement card purchases. 4. Approve pay [Excerpt truncated on this listing page; use the official record for the full text.]
Tue May 19, 2026

Social Services Board

Social Services Board to review SNAP training and child welfare acts

The Polk County Social Services Board will meet to review cases, claims, and personnel. The agenda includes discussions on a SNAP Employment and Training Amendment and the Minnesota African American Family Preservation and Child Welfare Disproportionality Act.

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✓ Decided: Board unanimously approved April minutes, agenda, and case claims

The Social Services Board approved the minutes from the April 21, 2026 meeting, adopted the agenda for the May 19, 2026 meeting, and approved the listed administrative and non‑public case and claim payments. No other substantive actions were voted on.

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POLK COUNTY SOCIAL SERVICES 612 N. BROADWAY Room 302, CROOKSTON, MN 56716-1452 PHONE (218) 281-3127 FAX NUMBER (218) 281-3926 MEMORANDUM TO > Polk County Social Service Board DATE: 05-14-26 FROM > Karen Warmack, Director SUBJECT : Social Service Board Agenda DATE/TIME : Tuesday, May 19, 2026 8:00 A.M. LOCATION : Commissioner’s Board Room, Government Center, Crookston, MN AGENDA 8:00 A.M. Meeting Open Call to Order Pledge Allegiance to the Flag 1. Approve current agenda 2. Approve minutes of April 21, 2026, meeting 3. Review of Cases and Claims 4. Personnel S. Budget 6. County Board Information e Victoria Ramirez, Social Services Manager, and Jason Pangiarella, NW MN Job Service Supervisor, regarding SNAP Employment and Training Amendment. e ABDO Processing Detail report. 7. Program Information e County Priority Issues letter dated May 6, 2026. o SNAP-Medicaid - LeAnn Holte, Financial Assistance Supervisor II. o Minnesota African American Family Preservation and Child Welfare Disproportionality Act (MAAFPCWDA) - Alicia Kieckbusch, Social Services Supervisor, and Victoria Ramirez, Social Services Manager. e June Social Services Board Meeting Flyer.
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Name of County Polk County, Minnesota Date of Meeting May 19, 2026, Convened at 8:00 A.M. — Adjourned at 9:16 A.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Gary Willhite - Commissioner Paul Reese — Commissioner Ross Pape — Commissioner Kathleen Twite, Secretary Rani Bhattacharyya - Board Member Staff Present Karen Warmack, Director Betty Solie, Support Services Supervisor Victoria Ramirez, Social Services Manager Cherie Chaput, Fiscal Supervisor I LeAnn Holte, Financial Assistance Supervisor II Alicia Kieckbusch, Social Services Supervisor Others Present Chuck Whiting, County Administrator Stacy Grover, Finance Director Irene Halbritter, Assistant Finance Director Jason Pangiarella, NW MN Job Service Supervisor Annette Storm, Abdo Jean McGann, Abdo Minutes A motion was made by Board Member Bhattacharyya, seconded by Commissioner Reese, and adopted by unanimous vote of the Board to approve the Minutes from April 21, 2026, Polk County Social Service Board Meeting. Agenda A motion was made by Board Member Twite, seconded by Commissioner Pape, and adopted by unanimous vote of the Board to approve the meeting Agenda for May 19, 2026, Polk County Social Service Board Meeting. Review of the Cases and Claims A motion was made by Commissioner Strandell, seconded by Commissioner Lee, and adopted by unanimous vote of the Board to approve the Cases and Claims as follows: Admin Administration $56,092.24 Employee & Board $1,983.55 Medica [Excerpt truncated on this listing page; use the official record for the full text.]
Tue May 5, 2026

Board of Commissioners

✓ Decided: Board creates new Capital Improvement Fund and adopts related policies

The Polk County Board approved several contracts and permits, adopted a revised Capital Asset Policy, and established two new county funds. All actions were adopted by unanimous vote. The new Capital Improvement Fund will be funded from the General Fund for future infrastructure projects.

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May 5, 2026 1 MAY 5, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., May 5, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite , Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the May 5, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the May 5, 2026, consent items: 1. Approve April 21, 2026, Board minutes. 2. Approve Auditor Warrants. 3. Approve payment to Recovery Partners, Inc. – HopeWorks Network, Erskine, MN, in the amount of $23,000.00 for Contractual Services for January and February 2026 funded through the Opioid Settlement Funds for the Public Health Department. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Reese brought forth that he attended the following meetings: a. No meetings. b. Received calls from residents regarding forfeit property in Erskine, West Central Regional Water District, and walking path near Maple Lake. c. Received calls regarding recent legislative action in the MN Senate regarding gun control. 2. Comm [Excerpt truncated on this listing page; use the official record for the full text.]
Fri Apr 24, 2026

Board of Adjustment

Board of Adjustment to consider two setback variances

The Board of Adjustment will hold public hearings to determine if two property owners may reduce required setbacks. These requests involve the construction of a cabin and a utility control enclosure shed.

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POLK COUNTY BOARD OF ADJUSTMENT April 24 , 202 6 AGENDA 9: 00 a .m. Call to order Election of Officers Approval of Minutes from October 2 4 , 202 5 Public Hearings: 9: 0 3 a .m. Variance – Levi Nelson – for a Variance to reduce the setback from the OHWL from 150 feet to 110 feet for the construction of a 35 ’ x 45 ’ A- frame cabin on parcel # 57.00146.03 . 9:30 a.m. Variance – Minnkota Power Cooperative – for a Variance to reduce the setback from the centerline of County Road 3 5 from 160 ’ to 94 ’ and County Road 207 from 170 ’ to 97 ’ for the construction of a shed for a control enclosure on parcel #45.00004.00. O LD/NEW BUSINESS Next Meeting Date(s) – 202 6 May 22 June 26 July 24 August 28 September 25 October 23 December 4 Adjourn
Fri Apr 24, 2026

Planning Commission

Planning Commission to review accessory structure and large gathering permits

The Polk County Planning Commission will consider a Conditional Use Permit for an additional accessory structure and a Large Gathering Permit for an event at the Maple Lake Pavilion. The meeting begins at 10:00 a.m.

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✓ Decided: Planning Commission approved Conditional Use Permit for Maple Lake accessory structure

The commission approved the minutes from the March 27, 2026 meeting. It then voted to recommend approval of Jana Pederson’s Conditional Use Permit for an 18‑by‑28‑foot accessory structure on a riparian parcel at Maple Lake, with staff‑recommended conditions. The recommendation will be forwarded to the County Board of Commissioners. A staff recommendation to approve a Large Gathering Permit for a May 24 concert was also presented.

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POLK COUNTY PLANNING COMMISSION April 24 , 202 6 AGENDA 10 :00 a.m. Call to order : Note Planning Commission meeting starts at 10:00 am as the Board of Adjustment convenes at 9:00 am Approval of M inutes from March 2 7 , 202 6 Public Hearings: 10 :03 a.m. Conditional Use Permit request for Jana Pederson who wishes to construct an additional accessory structure which brings the total accessory structures to 1544 sq ft on parcel # 30.00575.00 . 10 :2 5 a.m. Large Gathering Permit request for Aimee Pederson of River Bottom LLC for an event on May 24, 2026, at the Maple Lake Pavillion on parcel 32.00234.00. O LD/NEW BUSINESS Next Meeting Date(s) – 202 6 May 22 June 26 July 24 Au gust 28 September 25 October 23 December 4 A djourn
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Polk County Planning Commission April 24 , 202 6 Call to Order : 9:58 A.M. Members in Attendance – Richard Kuzel, Tom Noah, Len Vonasek, Wolfe Clark, Paul Jore, Arlett Phillips, Don Cavalier, Shane Johnson, Mike Schulz, and Gary Willhite . Members Absent – Also Present: Polk County Environmental Services staff: Jacob Snyde r and Jayden DeLong. A motion was made to approve the Planning Commission minutes from March 2 7 , 2026, motion by Vonasek . Second by Schultz . All in favor. Public Hearing : Jana Pederson CUP Parcel # 30.00575.00 Jore read the notice of the hearing, waiving the reading of the full legal and turned the meeting over to Snyder. Snyder stated the applicant is requesting a Conditional Use Permit to construct an accessory structure where the total accessory structures are greater than 800 sq ft. The new proposed accessory structure would be 504 sq ft (18 ’ x 28 ’) located on a riparian parcel on Maple Lake. Ordinance requirements for this request are found in PCZO Section 18.2225 F: A CUP is required for one single story accessory structure over 800 sq ft on a riparian parcel, or for the placement of an additional single-story accessory structure on any riparian parcel where the total combined square footage of both accessory structures will exceed 800 sq ft. No more than two single-story accessory structures shall be permitted on any parcel. The Conditional Use Permit will be subject to the following criteria: A. Vegetative screening will be required [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Apr 21, 2026

Social Services Board

Polk County Social Services Board to review cases, budget, and program updates

The Social Services Board will meet to review cases, claims, personnel, and the budget. The meeting includes program updates on financial assistance, SNAP, and child protection services.

social-servicesbudgetfinancial-assistancesnapchild-protection
✓ Decided: Board unanimously approved minutes, agenda, and financial claims

The Social Services Board unanimously approved the March 17 minutes and the April 21 agenda. It also approved the listed employee, administration, Medicare, and non‑public claims. Several payment warrants were approved for vendors, and the board agreed to tour two Family Resource Center sites in June.

Agenda (official) · cached copy · Minutes
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P O L K C O U N T Y S O C I A L S E R V I C E S 6 1 2 N . B R O A D W A Y R o o m 3 0 2 , C R O O K S T O N , M N 5 6 7 1 6 - 1 4 5 2 P H O N E ( 2 1 8 ) 2 8 1 - 3 1 2 7 F A X N U M B E R ( 2 1 8 ) 2 8 1 - 3 9 2 6 M E M O R A N D U M T O : P o l k C o u n t y S o c i a l S e r v i c e B o a r d D A T E : 0 4 - 1 6 - 2 6 F R O M : K a r e n W a r m a c k , D i r e c t o r S U B J E C T : S o c i a l S e r v i c e B o a r d A g e n d a D A T E / T I M E : T u e s d a y , A p r i l 2 1 , 2 0 2 6 8 : 0 0 A . M . L O C A T I O N : C o m m i s s i o n e r ’ s B o a r d R o o m , G o v e r n m e n t C e n t e r , C r o o k s t o n , M N A G E N D A 8 : 0 0 A . M . M e e t i n g O p e n C a l l t o O r d e r P l e d g e A l l e g i a n c e t o t h e F l a g 1 . A p p r o v e c u r r e n t a g e n d a 2 . A p p r o v e m i n u t e s o f M a r c h 1 7 , 2 0 2 6 , m e e t i n g 3 . R e v i e w o f C a s e s a n d C l a i m s 4 . P e r s o n n e l 5 . B u d g e t 6 . C o u n t y B o a r d I n f o r m a t i o n 7. Program Information  J o n S t r e e t , F i n a n c i a l A s s i s t a n c e S u p e r v i s o r I , r e g a r d i n g B u r i a l - E G A i m p a c t c o s t s h a r e t o c o u n t y a n d a n u p d a t e o n R e c o v e r y C e n t e r f o r H o p e .  L e A n n H o l t e , F i n a n c i a l A s s i s t a n c e S u p e r v i s o r I I , r e g a r d i n g S N A P a n d I M p r o g r a m u p d a t e s .  A l i c i a K i e c k b u s c h , S o c i a l S e r v i c e s S u [Excerpt truncated on this listing page; use the official record for the full text.]
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Name of County Polk County, Minnesota Date of Meeting April 21, 2026, Convened at 8:00 A.M. — Adjourned at 9:22 A.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Gary Willhite - Commissioner Ross Pape — Commissioner Kathleen Twite, Secretary Board Members Absence Rani Bhattacharyya - Board Member Paul Reese — Commissioner Staff Present Karen Warmack, Director Betty Solie, Support Services Supervisor Victoria Ramirez, Social Services Manager Jon Street, Financial Assistance Supervisor I LeAnn Holte, Financial Assistance Supervisor II Alicia Kieckbusch, Social Services Supervisor Others Present Chuck Whiting, County Administrator Minutes A motion was made by Commissioner Strandell, seconded by Commissioner Pape, and adopted by unanimous vote of the Board to approve the Minutes from March 17, 2026, Polk County Social Service Board Meeting. Agenda A motion was made by Commissioner Willhite, seconded by Commissioner Pape, and adopted by unanimous vote of the Board to approve the meeting Agenda for April 21, 2026, Polk County Social Service Board Meeting. Review of the Cases and Claims A motion was made by Commissioner Strandell, seconded by Commissioner Lee, and adopted by unanimous vote of the Board to approve the Cases and Claims as follows: Admin Employee & Board $2,539.60 Administration $46,991.73 Medicare Part B $8,116.00 Non-Public POS Special Run 3-25-26 $25,000.00 POS 3-31-26 $83,693.22 POS 4-9-26 $25,000.00 1“ of the Month $13,4 [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Apr 21, 2026

Board of Commissioners

✓ Decided: Board adopts zoning ordinance changes and approves several environmental contracts

The Polk County Board adopted amendments to the Land Use/Zoning Ordinance and accepted donations for Coordinated Victim Services. It also approved a proclamation for National Crime Victims’ Rights Week and authorized multiple environmental service contracts and payments. All actions were approved by unanimous vote.

Agenda (official) · cached copy · Minutes
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April 21, 2026 1 APRIL 21, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 9: 30 o’clock a .m., April 21, 2026. Members present: Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. Members absent: Commissioner Paul Reese AGENDA A motion was made by Commissioner Strandell seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the April 21, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Willhite seconded by Commissione r Pape and adopted by unanimous vote of the Board to approve the April 21, 2026, consent items: 1. Approve April 7, 2026, Board minutes. 2. Approve Commissioner Warrants: General Revenue Fund, $64,982.72; Public Works Fund, $169,401.15; Public Safety Fund, $120,659.66; Public Health Fund, $51,286.08; Opioid Settlement, $ 56,548.35; Spec Assmnts (Ditch) Fund, $93,383.30; Environmental Services Fund, $20,282.50; Solid Waste, $ 167,763.93; Landfill Fund, $24,457.23; Per Diems, $ 2,400.00; Meal Reimbursements (without over -night lodging), $80.22; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO , in the amount of $96, 785.59 for procurement card purchases. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Strandell brought for [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Apr 7, 2026

Board of Commissioners

✓ Decided: Board authorizes eminent‑domain acquisition for CSAH 40 right‑of‑way

The Board approved the eminent‑domain acquisition of parcel 72.00203.00 (Neg 7) for CSAH 40, authorizing the county attorney to file a petition. It also approved a $2,146,618.50 contract with Agassiz Asphalt for the CSAH 22 mill and overlay project. Additional actions included a $16,330.94 purchase of a floor scrubber, a $297,809.05 final payment for the Columbia Township Monumentation Project, and three dumpster service contracts for county parks. All items were adopted by unanimous vote of the commissioners.

Agenda (official) · Minutes
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April 7, 2026 1 APRIL 7, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., April 7, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, Commissioner Gary Willhite , Commissioner Ross Pape, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the April 7, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the April 7, 2026, consent items: 1. Approve the March 24, 2026, Board minutes. 2. Approve Auditor Warrants. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Reese brought forth that he attended the following meetings: a. Planning and Zoning Advisory Board meeting. b. West Central Regional Water District meeting. c. Lake Agassiz Regional Library (LARL) meeting. d. Attended Veteran’s Benefit Fair. 2. Commissioner Strandell brought forth that he attended the following meetings: a. West Central Regional Water District meeting. 3. Commissioner Lee brought forth that she attended the following meetings: a. Association of Minnesota Counties (AMC) Leadership Summit. b. AMC Long-Term Services and Supports [Excerpt truncated on this listing page; use the official record for the full text.]
Fri Mar 27, 2026

Board of Adjustment

Board of Adjustment to consider two setback variances

The Board of Adjustment will hold hearings to consider two variance applications. These requests seek to reduce required setbacks for a cabin and an electrical control shed.

zoningvariancesland-useinfrastructure
Agenda (official)
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N O T I C E Notice is hereby given that a hearing has been set for March 27, 2026 at 9:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the of application Levi Nelson, PO Box 221, Clearbrook, MN 56634 for a Variance to reduce the setback from the OHWL of Cross Lake from 150 ft to 110 ft for the construction of a cabin on a parcel of land described as: That part of Government Lot Seven (7), Section Twenty-one (21), Township One Hundred Forty-eight (148) North of Range Thirty-nine (39), West of the Fifth Principal Meridian, Polk County, Minnesota, described as follows: Commencing at the Southwest corner of said Section 21; thence North 03 degrees 17 minutes 26 seconds West, assumed bearing, along the West line of said Section 21, a distance of 1319.47 feet, more or less, to the Southwest corner of said Government Lot 7, also being the point of beginning; thence continuing North 03 degrees 17 minutes 26 seconds West, along the West line of said Section 21, a distance of 13.00 feet, more or less, to the centerline of Township Road 702, also being the point of beginning; thence North 01 degree 01 minutes 03 seconds East, along the centerline of Township Road 702, a distance of 470.00 feet; thence North 89 degrees 24 minutes 30 seconds East 541 feet, more or less, to the West shoreline of Cross Lake; thence South along the shoreline of Cross Lake, a distance of 489 feet, more or less, to the Sout [Excerpt truncated on this listing page; use the official record for the full text.]
Fri Mar 27, 2026

Planning Commission

Planning Commission to hold public hearing on zoning ordinance amendments

The Planning Commission will hold a public hearing to discuss several proposed amendments to the Polk County Land Use/Zoning Ordinance. The body will also consider a conditional use permit application for a septic system installation.

zoningwetlandssepticfloodplainagriculture
✓ Decided: Planning Commission recommends approval of Conditional Use Permit for accessory shed

The commission voted unanimously to recommend approval of the Conditional Use Permit for Trent Olson's accessory shed with a septic holding tank, following staff recommendations. The motion passed with all ayes and no nays. The recommendation will be forwarded to the County Board of Commissioners on April 7, 2026. No other substantive decisions were made on the proposed ordinance amendments.

Agenda (official) · Minutes
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N O T I C E Notice is hereby given that a hearing has been set for March 27, 2026 at 10:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the application of Trent Olson, 3223 S Salvestrin Ln, Flagstaff, AZ 86005 for a Conditional Use Permit to hook a septic system to an existing accessory structure on a parcel of land located on a backlot located at: 16094 N Trinity Point Rd SE, Mentor, MN 56736 and described as: That part of Lot 4, Super Addition, Section 3, Township 148 North of Range 43 West of the Fifth Principal Meridian, described as follows: Commencing at the Northwest Corner of said Lot 4; thence Easterly along the North line of said Lot 4 a distance of 26 feet to the point of beginning of the tract herein conveyed; thence Southwesterly in a straight line to a point on the South line of said Lot 4, which point is 18.5 feet Easterly of the Southwest corner of said Lot 4; thence Easterly along the South line of said Lot 4 a distance of 35.6 feet; thence Northeasterly in a straight line to a point on the North line of said Lot 4, which point is 76 feet Easterly of the Northwest corner of said Lot 4; thence Westerly along the North line of said Lot 4 a distance of 50 feet to the point of beginning, parcel #74.00872.01. All property owners within ¼ mile of the proposed Conditional Use Permit are invited to appear at said hearing. Dated: March 03, 2026 Jacob J. Snyder Planning & Zoning Adm [Excerpt truncated on this listing page; use the official record for the full text.]
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Polk County Planning Commission March 27 , 202 6 Call to Order : 10 :0 2 A.M. Members in Attendance – Richard Kuzel, Shane Jonson, Leonard Vonasek, Paul Reese , Don Cavalier, and Mike Schulz. Members Absent – Arlet Phillips, Wolfe Clark, Paul Jore, and Tom Noah. Also Present: Polk County Environmental Services staff: Jacob Snyde r and Jayden DeLong. A motion was made to approve the Planning Commission minutes from January 23, 2026, motion by Kuzel . Second by Schultz . All in favor. Public Hearing : Trent Olson CUP Parcel # 74.00872.01 Vonasek read the notice of the hearing, waiving the reading of the full legal and turned the meeting over to Snyder. Snyder stated the applicant is requesting a Conditional Use Permit to tie a existing accessory building to a new septic system on a backlot on Maple Lake. Ordinance requirements for this request are found in PCZO Section 18.2225 E: No septic systems installed for use in an accessory structure without a CUP. Snyder stated that the applicant owns a riparian and non-riparian lot on Maple Lake. The total non-riparian lot (backlot) size is 50 ’ x 320 ’ approx. 13,720 square feet in size. There is a dwelling on the front lot that was constructed in 1987. Currently there are 2 sheds located on the backlot parcel. The garage is 28 ’ x 26 ’ and the shed proposed to have a bathroom located in it is 16 ’ x 26 ’ in size. The applicant is proposing to have a bathroom in this existing shed and noted on the application that there will [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Mar 24, 2026

Board of Commissioners

✓ Decided: Board approved the proposed 2027 budget calendar

The Polk County Board of Commissioners unanimously approved the proposed 2027 budget calendar. They also approved several financial and administrative actions, including a $99,670 change order for an organics grant, a $15,000 sale of a compactor to Fargo, and the acceptance of a $4,600 Medica grant for staff wellness. Additional approvals covered filling a social worker position, registering a cannabis retailer, adopting a property tax abatement for a parcel in East Grand Forks, and updating the list of counties used for wage and benefit comparisons.

Agenda (official) · Minutes
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March 24, 2026 1 MARCH 24, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., March 24, 2026. Members present: Commissioner Joan Lee, Commissioner Gary Willhite, Commissioner Warren Strandell, Commissioner Ross Pape , and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. Members absent: Commissioner Paul Reese. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the March 24, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Willhite seconded by Commissioner Pape and adopted by unanimous vote of the Board to approve the March 24, 2026, consent items: 1. Approve the March 17, 2026, Board minutes. 2. Approve Resolution (2026- 11) Accepting Financial Donations on Behalf of the Polk County Sheriff’s Association. RESOLUTION (2026-11) Accepting Financial Donations on Behalf of the Polk County Sheriff’s Association The following resolution (2026-11) was offered by Commissioner Willhite: WHEREAS, Wade and Roxanne Bakke made a financial donation to the Polk County Sheriff’s Association in the amount of $100.00 to support the Polk County Sheriff’s Office; and WHEREAS, The Polk County Sheriff’s Office wishes to have the County Board of Commissioners formally accept this financial donation on b [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Mar 17, 2026

Board of Commissioners

✓ Decided: Board awarded $2.18M overlay contract for county highways

The Board unanimously approved several contracts and actions, including a $2.18 million overlay contract for county state‑aid highways (CSAH 2, 74, 48). They set a public hearing for the partial abandonment of County Ditch 70 on June 2, 2026. Additional approvals included a $16,189 sign contract with Newman Signs, out‑of‑state travel for two staff to a conference in New Orleans, and an Abdo Services agreement for a social‑services process evaluation. Routine items such as the March 3, 2026 minutes, commissioner warrants, and a $52,587.53 payment to US Bank were also approved.

Agenda (official) · Minutes
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March 17, 2026 1 MARCH 17, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 9:30 o’clock a.m., March 17, 2026. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Gary Willhite, Commissioner Joan Lee , Commissioner Pape and Charles S. Whiting, County Administrator, Clerk of the Board . Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Pape seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the March 17, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the March 17, 2026, consent items: 1. Approve March 3, 2026, Board minutes. 2. Approve Commissioner Warrants: General Revenue Fund, $ 63,063.71; Public Works Fund, $101,391.53; Public Safety Fund, $47,678.84; Public Health Fund, $14,897.01; Opioid Settlement, $ 65,843.27; Forfeited Tax Sale Fund, $642.00; Spec Assmnts (Ditch) Fund, $ 94,644.96; Environmental Services Fund, $ 4,964.01; Solid Waste , $172,828.58; Landfill Fund, $24,849.09; Per Diems, $1,050.00; Meal Reimbursements (without over-night lodging), $350.15; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO , in the amount of $ 52,587.53 for procurement card purchases. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Strandel [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Mar 17, 2026

Social Services Board

Board will consider the ABDO social service process evaluation request

The Social Services Board will approve the current agenda and the minutes from the February 17, 2026 meeting. It will review cases and claims and discuss personnel assignments, including the Social Services Supervisor and a Case Aide. The board will consider a budget request for an ABDO social service process evaluation. Updates will be received from the County Board and program supervisors on financial assistance programs.

social-servicesbudgetpersonnelcase-reviewprogram-updates
✓ Decided: Board unanimously approved Cases and Claims totaling $508,230.36

The Social Services Board unanimously approved the minutes from the February 17, 2026 meeting and the agenda for the March 17, 2026 meeting. It also approved the listed Cases and Claims, which total $508,230.36, and authorized several payment warrants for vendors and internal expenses.

Agenda (official) · Minutes
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P O L K C O U N T Y S O C I A L S E R V I C E S 6 1 2 N . B R O A D W A Y R o o m 3 0 2 , C R O O K S T O N , M N 5 6 7 1 6 - 1 4 5 2 P H O N E ( 2 1 8 ) 2 8 1 - 3 1 2 7 F A X N U M B E R ( 2 1 8 ) 2 8 1 - 3 9 2 6 M E M O R A N D U M T O : P o l k C o u n t y S o c i a l S e r v i c e B o a r d D A T E : 0 3 - 1 2 - 2 6 F R O M : K a r e n W a r m a c k , D i r e c t o r S U B J E C T : S o c i a l S e r v i c e B o a r d A g e n d a D A T E / T I M E : T u e s d a y , M a r c h 1 7 , 2 0 2 6 8 : 0 0 A . M . L O C A T I O N : C o m m i s s i o n e r ’ s B o a r d R o o m , G o v e r n m e n t C e n t e r , C r o o k s t o n , M N A G E N D A 8 : 0 0 A . M . M e e t i n g O p e n C a l l t o O r d e r P l e d g e A l l e g i a n c e t o t h e F l a g 1 . A p p r o v e c u r r e n t a g e n d a 2 . A p p r o v e m i n u t e s o f F e b r u a r y 1 7 , 2 0 2 6 , m e e t i n g 3 . R e v i e w o f C a s e s a n d C l a i m s 4 . P e r s o n n e l  Marni Kelly, Social Services Supervisor, Kass Logsdon-Albuquerque, Social Worker CPS, Christine Erdman, Case Aide, regarding March is Social Worker month. 5 . B u d g e t  ABDO social service process evaluation request . 6 . C o u n t y B o a r d I n f o r m a t i o n 7. Program Information  J o n S t r e e t , F i n a n c i a l A s s i s t a n c e S u p e r v i s o r I , r e g a r d i n g B u r i a l - E G A i m p a c t c o s t s h a r e t o c o u n t y a n d a n u p d a t e o n R e c o v e r y C e n t e r f o r H o p e .  L e [Excerpt truncated on this listing page; use the official record for the full text.]
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Name of County Polk County, Minnesota Date of Meeting March 17, 2026, Convened at 8:00 A.M. — Adjourned at 9:19 A.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Gary Willhite - Commissioner Paul Reese - Commissioner Rani Bhattacharyya - Board Member Ross Pape — Board Member Board Members Absence Kathleen Twite — Secretary Staff Present Karen Warmack, Director Ashley Bachmeier, Case Aide Victoria Ramirez, Social Services Manager Marni Kelly, Social Services Supervisor Kassidee Logsdon-Albuquerque, Social Worker CPS Christine Erdman, Case Aide Cherie Chaput, Fiscal Supervisor I Jon Street, Financial Assistance Supervisor I LeAnn Holte, Financial Assistance Supervisor II Others Present Chuck Whiting, County Administrator Stacy Grover, Finance Director Minutes A motion was made by Commissioner Reese, seconded by Commissioner Strandell, and adopted by unanimous vote of the Board to approve the Minutes from February 17, 2026, Polk County Social Service Board Meeting. Agenda A motion was made by Board Member Bhattacharyya, seconded by Commissioner Pape, and adopted by unanimous vote of the Board to approve the meeting Agenda for March 17, 2026, Polk County Social Service Board Meeting. Review of the Cases and Claims A motion was made by Commissioner Strandell, seconded by Commissioner Lee, and adopted by unanimous vote of the Board to approve the Cases and Claims as follows: Admin Employee & Board $1,273.81 Administration $53,139.94 [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Mar 3, 2026

Board of Commissioners

Agenda (official) · Minutes
Tue Feb 17, 2026

Social Services Board

Board will review budget fund balance and 2026 Alluma County contract

The Polk County Social Services Board meeting on Feb 17 2026 will consider routine agenda items, including approval of the agenda and the minutes of the Jan 2 2026 meeting. The board will review cases and claims, personnel matters, and the current fund balance in the budget. It will also receive County Board information about the 2026 Alluma County contract and updates on several social‑services programs.

budgetcontractspersonnelprogramssocial-services
✓ Decided: Board unanimously approved minutes, agenda, and multiple payment warrants

The Polk County Social Services Board unanimously approved the January 20, 2026 meeting minutes and the February 17, 2026 agenda. It also approved the listed Cases and Claims financial amounts. The board authorized several warrants for payment to vendors, including funeral homes, DHS‑SWIFT, Verizon Wireless, and inter‑county service providers.

Agenda (official) · Minutes
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
P O L K C O U N T Y S O C I A L S E R V I C E S 6 1 2 N . B R O A D W A Y R o o m 3 0 2 , C R O O K S T O N , M N 5 6 7 1 6 - 1 4 5 2 P H O N E ( 2 1 8 ) 2 8 1 - 3 1 2 7 F A X N U M B E R ( 2 1 8 ) 2 8 1 - 3 9 2 6 M E M O R A N D U M T O : P o l k C o u n t y S o c i a l S e r v i c e B o a r d D A T E : 2 - 1 0 - 2 0 2 6 F R O M : K a r e n W a r m a c k , D i r e c t o r S U B J E C T : S o c i a l S e r v i c e B o a r d A g e n d a D A T E / T I M E : T u e s d a y , F e b r u a r y 1 7 , 2 0 2 6 8 : 0 0 A . M . L O C A T I O N : C o m m i s s i o n e r ’ s B o a r d R o o m , G o v e r n m e n t C e n t e r , C r o o k s t o n , M N A G E N D A 8 : 0 0 A . M . M e e t i n g O p e n C a l l t o O r d e r P l e d g e A l l e g i a n c e t o t h e F l a g A d m i n i s t r a t i v e o f C o m m i s s i o n e r O a t h o f J u s t i c e – J u d g e J e f f r e y R e m i c k 1 . A p p r o v e c u r r e n t a g e n d a 2 . A p p r o v e m i n u t e s o f J a n u a r y 2 0 , 2 0 2 6 , m e e t i n g 3 . R e v i e w o f C a s e s a n d C l a i m s 4 . P e r s o n n e l 5 . B u d g e t  F u n d B a l a n c e 6 . C o u n t y B o a r d I n f o r m a t i o n  2026 Alluma County C ontract reviewed by Victoria Ramirez, Social Services Manager and r e f e r r e d t o C o u n t y B o a r d o n F e b r u a r y 1 7 , 2 0 2 6 . 7. Program Information  V i c t o r i a R a m i r e z , S o c i a l S e r v i c e s M a n a g e r , r e g a r d i n g M N C h o i c e s I n f o r m a t i o n . [Excerpt truncated on this listing page; use the official record for the full text.]
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
Name of County Polk County, Minnesota Date of Meeting February 17, 2026, Convened at 8:02 A.M. — Adjourned at 9:20 A.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Ross Pape - Commissioner Gary Willhite - Commissioner Paul Reese — Commissioner Kathleen Twite — Secretary Rani Bhattacharyya - Board Member Staff Present Karen Warmack, Director Betty Solie, Support Services Supervisor Victoria Ramirez, Social Services Manager Molly Paulsrud, Social Services Supervisor Annabelle Narlock, Social Worker Barbara Durden, Social Worker Jaime Dragon, Case Aide Trisha Schuler, Social Worker Team Leader Others Present Chuck Whiting, County Administrator Minutes A motion was made by Commissioner Willhite, seconded by Board Member Bhattacharyya, and adopted by unanimous vote of the Board to approve the Minutes from January 20, 2026, Polk County Social Service Board Meeting. Agenda A motion was made by Commissioner Strandell, seconded by Board Member Twite, and adopted by unanimous vote of the Board to approve the meeting Agenda for February 17, 2026, Polk County Social Service Board Meeting. Review of the Cases and Claims A motion was made by Commissioner Strandell, seconded by Commissioner Lee, and adopted by unanimous vote of the Board to approve the Cases and Claims as follows: Admin Administration $61,034.39 Medicare Part B $9,130.50 Employee & Board $2,858.35 Non-Public Medical Transportation $348.18 POS 1-30-26 $17,454.48 POS Special Ru [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Feb 17, 2026

Board of Commissioners

✓ Decided: Board approved key contracts, grants and inter‑county agreements

The Polk County Board unanimously approved the meeting agenda and several consent items. It appointed Commissioner Reese to the 911 Planning Commission, accepted a $19,995 emergency management grant, and approved multiple contracts and licenses including a hauling contract, a waste hauler license, and a crack‑filling contract. The Board also approved inter‑county memoranda of understanding with Grand Forks and Traill counties, and a mental‑health services contract with Alluma Inc.

Agenda (official) · Minutes
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
February 17, 2026 1 FEBRUARY 17, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 9:30 o’clock a.m., February 17, 2026 . Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Gary Willhite, Commissioner Joan Lee , Commissioner Pape and Charles S. Whiting, County Administrator, Clerk of the Board . Others present: Samuel Melbye, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Reese seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the February 17, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the February 17, 2026, consent items: 1. Approve February 3, 2026, Board minutes. 2. Approve Commissioner Warrants: General Revenue Fund, $ 39,711.19; Public Works Fund, $146,881.26; Public Safety Fund, $26,751.03; Public Health Fund, $21,189.90; Opioid Settlement, $ 39,902.17; Spec Assmnts (Ditch) Fund, $ 98,380.26; Environmental Services Fund, $ 19,458.25; Solid Waste, $ 91,213.00; Landfill Fund, $46,909.74; Per Diems, $1,500.00 Meal Reimbursements (without over-night lodging), $183.33; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO , in the amount of $ 66,363.57 for procurement card purchases. COUNTY BOARD MEMBER ISSUE FORUM 1. Committee Assignments – A motion wa [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Feb 3, 2026

Board of Commissioners

✓ Decided: Board approved ten‑ton designations for CSAH 19 and CSAH 8

The Board unanimously approved financial donations of $250 from Trinity Lutheran Church WELCA and $400 from American Federal Bank for Polk County Coordinated Victim Services. Commissioners appointed Gary Willhite to the Judicial Ditch #60 Committee and approved a $28,065.62 change order for an MPCA organics grant, as well as a $150‑per‑ton single‑stream recycling tip fee. The Board also adopted ten‑ton highway designations for CSAH 19 and CSAH 8, approved the 2026 Road Restriction Map, and authorized the 2026 Ditch Levy and an Abdo Financial Services work agreement.

Agenda (official) · Minutes
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
February 3, 2026 1 FEBRUARY 3, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., February 3, 2026 . Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Joan Lee, and Charles S. Whiting, County Administrator, Clerk of the Board . Others present: Annalee Jones, Deputy Clerk of the Board . Members absent: Commissioner Gary Willhite. District 5 seat vacant. AGENDA A motion was made by Commissioner Reese seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the February 3, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Strandell seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the February 3, 2026, consent items: 1. Approve the January 20, 2026, Board minutes. 2. Approve Auditor Warrants. 3. Approve payment of $5,011.88 to Road Machinery & Supplies Co. for Serco Loader Maintenance at the Transfer Station. 4. Resolution 2026 -09 Accepting Financial Donations on Behalf Polk County Coordinated Victim’s Services. RESOLUTION (2026-09) ACCEPTING FINANCIAL DONATIONS ON BEHALF OF POLK COUNTY COORDINATED VICTIM SERVICES The following resolution (2026-09) was offered by Commissioner Strandell: WHEREAS, Trinity Lutheran Church WLECA, located in Crookston, Minnesota, has made a financial donation of $250.00 to support the services and programm [Excerpt truncated on this listing page; use the official record for the full text.]
Fri Jan 23, 2026

Planning Commission

Planning Commission to consider septic system permit at Hideaway Cove

The Polk County Planning Commission has scheduled a hearing on January 23, 2025 at 9:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, MN. The hearing will consider Ryan Grinde’s application for a Conditional Use Permit to hook a septic system to an accessory structure on the parcel at 19746 Hideaway Cove Dr SE, Erskine, MN (Lot 17, Block 1, Hideaway Cove First Addition, parcel #45.00558.00). Property owners within a quarter mile of the proposed permit are invited to appear.

conditional-usesepticzoningplanninghearingerskine
Agenda (official)
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
N O T I C E Notice is hereby given that a hearing has been set for January 23, 2025 at 9:03 a.m. in the meeting room at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, Minnesota, to consider the application of Ryan Grinde, 2449 N 43rd St, Grand Forks, ND 58203 for a Conditional Use Permit to hook a septic system to an accessory structure on a parcel of land located on a backlot located at: 19746 Hideaway Cove Dr SE, Erskine, MN 56535 and described as: Lot Seventeen (17), Block One (1), Hideaway Cove First Addition to Polk County, MN, parcel #45.00558.00. All property owners within ¼ mile of the proposed Conditional Use Permit are invited to appear at said hearing. Dated: December 29, 2025 Jacob J. Snyder Planning & Zoning Administrator
Tue Jan 20, 2026

Social Services Board

Social Services Board to review Tri-Valley Opportunity Council transportation contract

The Social Services Board will meet to review cases, claims, personnel, and budget items. The board will refer a Tri-Valley Opportunity Council transportation contract to the County Board.

social-servicestransportationdisability-servicesbudgetpublic-health
✓ Decided: Board unanimously approved minutes, agenda, claims and multiple payment warrants

The Social Services Board approved the December 16, 2025 meeting minutes and the January 20, 2026 agenda, each by unanimous vote. The Board also approved the listed Cases and Claims financial summary unanimously. Several groups of payment warrants were approved for vendors, covering amounts from $1,444.73 to $59,911.61.

Agenda (official) · Minutes
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
P O L K C O U N T Y S O C I A L S E R V I C E S 6 1 2 N . B R O A D W A Y R o o m 3 0 2 , C R O O K S T O N , M N 5 6 7 1 6 - 1 4 5 2 P H O N E ( 2 1 8 ) 2 8 1 - 3 1 2 7 F A X N U M B E R ( 2 1 8 ) 2 8 1 - 3 9 2 6 M E M O R A N D U M T O : P o l k C o u n t y S o c i a l S e r v i c e B o a r d D A T E : 0 1 - 1 5 - 2 6 F R O M : K a r e n W a r m a c k , D i r e c t o r S U B J E C T : S o c i a l S e r v i c e B o a r d A g e n d a D A T E / T I M E : T u e s d a y , J a n u a r y 2 0 , 2 0 2 6 8 : 0 0 A . M . L O C A T I O N : C o m m i s s i o n e r ’ s B o a r d R o o m , G o v e r n m e n t C e n t e r , C r o o k s t o n , M N A G E N D A 8 : 0 0 A . M . M e e t i n g O p e n C a l l t o O r d e r P l e d g e A l l e g i a n c e t o t h e F l a g 1 . A p p r o v e c u r r e n t a g e n d a 2 . A p p r o v e m i n u t e s o f D e c e m b e r 1 6 , 2 0 2 5 , m e e t i n g 3 . R e v i e w o f C a s e s a n d C l a i m s 4 . P e r s o n n e l 5 . B u d g e t 6 . C o u n t y B o a r d I n f o r m a t i o n  Tri-Valley Opportunity Council Transportation C ontract reviewed by Victoria Ramirez, Social Services Manager and r e f e r r e d t o C o u n t y B o a r d o n J a n u a r y 2 0 , 2 0 2 6 . 7. Program Information  M e g a n S t a r r , S o c i a l S e r v i c e s S u p e r v i s o r , A l i c i a K i e c k b u s c h , S o c i a l S e r v i c e s S u p e r v i s o r , r e g a r d i n g T r u a n c y a n d N e g l e c t .  M a r n i K e l l y , S o c i a l S e r v i [Excerpt truncated on this listing page; use the official record for the full text.]
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
Name of County Polk County, Minnesota Date of Meeting January 20, 2026, Convened at 8:00 A.M. — Adjourned at 9:21 A.M. Board Members Present Joan Lee — Chair Warren Strandell — Vice Chair Gary Willhite — Commissioner Paul Reese — Commissioner Kathleen Twite — Secretary Rani Bhattacharyya - Board Member Staff Present Karen Warmack, Director Betty Solie, Support Services Supervisor Victoria Ramirez, Social Services Manager Megan Starr, Social Services Supervisor Alicia Kieckbusch, Social Services Supervisor Jon Street, Financial Assistance Supervisor I Molly Paulsrud, Social Services Supervisor Others Present Chuck Whiting, County Administrator Minutes A motion was made by Board Member Twite, seconded by Commissioner Willhite, and adopted by unanimous vote of the Board to approve the Minutes from the December 16, 2025, Polk County Social Service Board Meeting. Agenda A motion was made by Commissioner Strandell, seconded by Commissioner Reese, and adopted by unanimous vote of the Board to approve the meeting Agenda for January 20, 2026, Polk County Social Service Board Meeting. Review of the Cases and Claims A motion was made by Commissioner Strandell, seconded by Commissioner Lee, and adopted by unanimous vote of the Board to approve the Cases and Claims as follows: Admin Medicare Part B $6,695.70 Administration $37,320.94 Employee & Board $1,444.73 Non-Public Medical Transportation $163.74 Special Run 12-30-25 $3,171.07 POS 12-30-25 $457,985.80 POS Specia [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jan 20, 2026

Board of Commissioners

✓ Decided: Board approved opioid settlement contracts totaling $110,000

The Polk County Board of Commissioners unanimously approved several contracts, including two opioid settlement contracts for $50,000 and $60,000. They also approved a 3‑year Microsoft licensing agreement worth $192,300.65 and set the date for canvassing the 2026 General Special Election ballots. Additional unanimous actions included changing the special board meeting date to September 14, 2026, and authorizing signatures on Angus and Liberty Township land leases.

Agenda (official) · Minutes
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
January 20, 2026 JANUARY 20, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 9:30 o’clock a.m., January 20, 202 6. Members present: Commissioner Paul Reese, Commissioner Warren Strandell, Commissioner Gary Willhite, Commissioner Joan Lee, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board. District 5 seat vacant. AGENDA A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the January 20, 2026, agenda. CONSENT ITEMS A motion was made by Commissioner Willhite seconded by Commissioner Reese and adopted by unanimous vote of the Board to approve the January 20, 2026, consent items: 1. Approve January 6, 2026, Board minutes as corrected. 2. Approve Commissioner Warrants: General Revenue Fund, $ 58,190.40; Public Works Fund, $79,832.33; Public Safety Fund, $166,125.93; Public Health Fund, $26,926.12; Opioid Settlement, $ 6,467.79; Spec Assmnts (Ditch) Fund, $ 101,440.35; Environmental Services Fund, $ 10,166.13; Solid Waste, $ 79,969.32; Landfill Fund, $30,627.76; Per Diems, $ 1,950.00; Meal Reimbursements (without over -night lodging), $132.89; and Sign Audit List. 3. Approve payment to US Bank, St. Louis, MO , in the amount of $ 107,416.41 for procurement card purchases. COUNTY BOARD MEMBER ISSUE FORUM 1. Commissioner Reese b [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jan 6, 2026

Board of Commissioners

✓ Decided: Board adopts Opioid settlement contracts and designates official newspaper

The Polk County Board elected Commissioner Joan Lee as Chair and Commissioner Paul Reese as Vice‑Chair. The Board approved several contracts and purchases, including a $27,852 firewall purchase, a $49,249 towable manlift, and Opioid Settlement fund contracts for $96,000 with Tri‑County Community Corrections and $80,000 with Alluma, Inc. It designated the Fertile Journal as the county’s official newspaper at $2.40 per column inch and established absentee, mail and UOCAVA ballot boards. All actions were adopted by unanimous vote.

Agenda (official) · Minutes
📄 From the minutes
Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).
January 6, 2026 1 JANUARY 6, 2026 BOARD MINUTES Pursuant to motion of adjournment, the Polk County Board of Commissioners met in regular session at 8:00 o’clock a.m., January 6, 2026. Members present: Commissioner Paul Reese, Commissioner Gary Willhite, Commissioner Joan Lee, and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Samuel Melbye, Deputy Clerk of the Board . District 5 seat vacant. Members absent: Commissioner Warren Strandell CALL TO ORDER Joan Lee , Chair of the Board , called the meeting to order and proceeded to call for nominations for the Office of Chairman of the Polk County Board of Commissioners for 2026. ELECTION OF OFFICERS The Chair called for nominations for the Office of Chair of the Polk County Board of Commissioners for 2026. Commissioner Reese nominated Commissioner Lee as Chair of the Polk County Board. A motion was made by Commissioner Reese to nominate Commissioner Lee as Chair of the Polk County Board, seconded by Commissioner Willhite and adopted by unanimous vote of the Board. Commissioner Lee assumed the Chair. The Chair of the Board asked for nominations for the office of Vice-Chair of the Board. A motion was made by Commissioner Willhite to nominate Commissioner Reese as Vice-Chair of the Polk County Board , seconded by Commissioner Lee and adopted by unanimous vote of the Board. Commissioner Reese assumed the Vice-Chair. AGENDA A motion was made by Commissioner Reese secon [Excerpt truncated on this listing page; use the official record for the full text.]
🌐 County-level context
County-level context — from BLS, IRS, FEMA, HUD, Census. These figures cover the whole county this city sits in, not just the city itself.
Traffic fatalities2 (2024)
Fair Market Rent (2BR)$984/mo (881 assisted households · 2025)

Sources: BLS LAUS, IRS SOI, FEMA, NHTSA FARS, Census CBP, HUD

Meeting archives

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