Poolesville public meetings in 2021

Town Commissioners

The Poolesville Town Commissioners will hold a regular meeting to consider accepting a bid for I&I (inflow and infiltration) work and discuss the town manager search. The agenda also includes reports from committees and a closed session for legal advice on surplus property, potential litigation over sewage backup, and open meeting compliance.

• I&I bid acceptance
• Town manager search
• Closed session: declaration of surplus property
• Closed session: potential litigation – sewage backup
• Closed session: Open Meeting Act compliance procedures

The Poolesville Town Commissioners approved three sewer inflow/infiltration (I&I) correction contracts and discussed the town manager search, directing revisions to the job description and polling the citizen committee. They also accepted the resignation of Town Manager Tony Tomasello and approved the December 6 closed session minutes.

• Approved I&I contract 100.035 (5-0)
• Approved I&I contract 100.036 (5-0)
• Approved I&I contract 100.040 (5-0)
• Approved December 6, 2021 closed session minutes (5-0)
• Directed revisions to town manager job description and polling of citizen committee
• Accepted resignation of Town Manager Tony Tomasello

Planning Commission

The Planning Commission will meet virtually to review the minutes from November 10, 2021. The agenda includes a discussion regarding the Comprehensive Plan.

• Approval of November 10, 2021, meeting minutes
• Discussion regarding the Comprehensive Plan

The Poolesville Planning Commission met on December 15, 2021, and approved the November meeting minutes. No new business was discussed, and no formal decisions were made. The Commission discussed the upcoming Comprehensive Plan survey by Wallace Montgomery, which is planned for community distribution in early January 2022, and agreed to explore expanding the consultant's scope of services.

• Approved November meeting minutes (5-0)
• Adjourned meeting (5-0)

Parks Board

The scheduled meeting of the Poolesville Parks Board for December 8, 2021, was cancelled. No items were discussed or decided during this session.

Town Commissioners

The Poolesville Town Commissioners are meeting to discuss several items, including a proposed amendment to the town's Sustainable Procurement Policy, a letter regarding Whites Ferry, and an allocation request from Hartz. The meeting also includes routine reports, approval of minutes, and public comment. The agenda is tentative and subject to change.

• Proposed amendment to Poolesville Sustainable Procurement Policy
• Commissioners letter regarding Whites Ferry
• Allocation request from Hartz
• Approval of minutes from November 15, 2021
• Closed session for personnel matters

The Poolesville Town Commissioners granted conditional approval of Gary Hartz's requested water and sewer allocation for his proposed development, subject to site plan approval and payment of fees, with the approval lasting sixteen months from October 13, 2021. The motion carried 4-0. The board also approved an amendment to the Sustainable Policy to require tracking and reporting of electricity consumption for the streetlight replacement program, passing 5-0. The minutes of the November 15, 2021 meeting were approved 4-0.

• Approved minutes of November 15, 2021 meeting (4-0).
• Granted conditional water/sewer allocation to Gary Hartz development, subject to site plan approval and fee payment, valid 16 months from Oct 13, 2021 (4-0).
• Amended Sustainable Policy to require tracking and reporting of electricity consumption for streetlight replacement (5-0).
• Agreed to prepare a draft letter on White's Ferry to be circulated and sent per Fair Access Committee direction.
• Adjourned into Closed Session (5-0).

Sustainable Poolesville

The committee will review the 2024 Action Plan and hear presentations regarding pesticides and plant life. Discussions include pollinator habitat projects for Public Works and Stevens Park/Collier Pond, as well as recycling bins for parks.

• 2024 Action Plan review
• Pesticide presentation by Bernie Mihm and Mary Travaglini
• Public Works Pollinator Habitat discussion
• Stevens Park/Collier Pond Pollinator Habitat discussion
• Recycling bins for parks

Town Commissioners

The Town Commissioners will review updates on White's Ferry and consider new business regarding utility taps and a property proposal. The meeting also includes committee reports from various town officials.

• Request for 2 additional sewer & water taps for Parcel 229 (Kettler)
• Proposal for 17617 West Willard Road (Old Methodist Church)
• White's Ferry update
• Approval of November 1, 2021 minutes

The Poolesville Commissioners approved a request for two additional water/sewer taps for parcel 229, subject to final Planning Commission approval and execution of a Public Improvement Agreement by December 1, 2023, or the approval lapses. The motion passed 4-0-1, with Commissioner Brown abstaining due to a property conflict. The board also heard a proposal for a non-profit performing arts center at the former Methodist Church and invited a written submission. No other substantive decisions were made; the meeting included reports and discussion of the White's Ferry closure.

• Approved two additional water/sewer taps for parcel 229, conditional on final Planning Commission approval and Public Improvement Agreement by Dec 1, 2023 (4-0-1, Brown abstained)
• Approved minutes of Nov 1, 2021 meeting (4-0-1, Cook abstained)
• Invited written proposal for former Methodist Church performing arts center (no vote)

Planning Commission

The Poolesville Planning Commission is meeting to consider a request from Hartz for an extension, receive input from Poolesville Seniors on the master plan, and continue discussions with Wallace Montgomery consultant regarding the master plan. The agenda is tentative and subject to change.

• Hartz request for an extension
• Poolesville Seniors input on master plan
• Wallace Montgomery consultant master plan discussion
• Approval of October 13, 2021 minutes

The Poolesville Planning Commission voted 5-0 to grant a 1.5-year extension for the Hartz preliminary plan approval, which was set to expire because SHA comments were not yet received. The commission also approved the October meeting minutes 3-0-2, with two commissioners abstaining. No public comments were made, and the meeting adjourned 4-0 after the chairman left.

• Approved October meeting minutes (3-0-2, Leichliter and Radigan abstaining)
• Granted 1.5-year extension for Hartz preliminary plan approval (5-0)
• Adjourned meeting (4-0, Chairman Bupp left at 7:50 pm)

Parks Board

The Poolesville Parks Board is meeting to approve minutes and discuss old business, including park rules for farmer's markets, dog park regulations, and the comprehensive plan. The agenda is tentative and includes public testimony limited to three minutes.

• Approval of minutes from September 8 and October 6, 2021
• Discussion of park rules and regulations for farmer's markets
• Discussion of dog park rules and regulations
• Discussion of the comprehensive plan

Town Commissioners

The Town Commissioners will review a presentation regarding a water supply evaluation. The meeting also includes a discussion on a proposed policy for employee vaccination incentives.

• Presentation: Water Supply Evaluation by Kathy Mihm
• Proposed Employee Vaccination Incentive Policy

The Poolesville Town Commissioners adopted a COVID-19 vaccination incentive policy for town employees, which includes mask requirements for unvaccinated staff and a bonus restriction for those not vaccinated by December 31, 2021. The policy was approved 4-0. The commission also received a detailed water supply report from the town's hydrogeologist, indicating current permits are sufficient for projected growth to 6,500 residents, but no formal action was taken on the report.

• Adopted COVID-19 vaccination incentive policy for town employees (4-0)
• Approved minutes of October 18, 2021 meeting and closed session (4-0)
• Directed staff to continue Holiday Lights event at level approaching previous years
• Consensus to continue Zoom/YouTube meetings for now

Sustainable Poolesville

The Sustainable Poolesville Committee is meeting to approve minutes from September, discuss returning to in-person meetings, and review old business items including the 2024 Action Plan, pollinator habitats at Public Works and Stevens Park/Collier Pond, recycling bins for parks, a town manager meeting, and the JPMS Environmental Club. Public comments will be heard.

• 2024 Action Plan discussion
• Public Works Pollinator Habitat
• Stevens Park/Collier Pond Pollinator Habitat
• Recycling bins for parks
• JPMS Environmental Club

Town Commissioners

The Poolesville Town Commissioners are holding a regular meeting with reports from committees, approval of minutes, and a closed session for personnel matters. The agenda is largely procedural, with no new business or public hearings listed.

• Approval of minutes from October 4, 2021
• Committee reports on events, planning, fair access, and parks
• Closed session for personnel matters under Maryland code

The Poolesville Town Commissioners met virtually on Oct. 18, 2021, with three of five commissioners present. They approved the minutes from the Oct. 4 meeting (3-0) and voted unanimously to enter closed session to discuss personnel matters related to a COVID vaccine program. No other substantive decisions were made.

• Approved Oct. 4, 2021 meeting minutes (3-0)
• Approved motion to enter closed session for personnel matters (3-0)

Planning Commission

The Poolesville Planning Commission is meeting to discuss the Master Plan with Wallace Montgomery consultant. The agenda includes citizen comments, approval of minutes, and new business. No specific decisions or proposals are detailed in the agenda.

• Discussion with Wallace Montgomery consultant on Master Plan
• Approval of minutes from August 11, 2021
• Citizen comments on agenda items

The Poolesville Planning Commission met and approved the August meeting minutes. The main item was an overview from the chosen comprehensive planning consultant, who outlined next steps including a citizen survey. No substantive decisions were made beyond the minutes approval.

• Approved August meeting minutes (3-0)

Parks Board

The Poolesville Parks Board is meeting to discuss several park-related items, including a skatepark expansion and painting, park rules for farmer's markets, dog park regulations, and a bike rack for Behrend Park. The agenda is tentative and subject to change.

• Skatepark expansion discussion
• Skatepark painting discussion
• Park rules & regulations for farmer's markets
• Dog park rules & regulations
• Bike rack at Behrend Park

The Parks Board discussed the skatepark expansion and expressed overall support, agreeing to continue gathering signatures. They also decided to seek community feedback on proposed dog park rule changes and tabled any action on alcohol permits in parks until spring, noting the board lacks authority to decide on alcohol sales. No formal votes were taken on these items; the only motion was to adjourn, which passed 4-0-1.

• Supported skatepark expansion, continued signature gathering
• Tabled alcohol-in-parks decision until spring permits
• Decided to seek community feedback on dog park rules via town pages or survey
• Approved motion to adjourn (4-0-1)

Town Commissioners

The Poolesville Town Commissioners are holding their regular meeting to hear committee reports, approve minutes from previous meetings, and discuss old business items including MEA grants and the holiday lighting ceremony. Public comment is limited to three minutes and requires prior registration.

• Approval of minutes from September 7, September 20, and closed session September 29, 2021
• Discussion of MEA grants
• Discussion of holiday lighting ceremony
• Committee reports from Planning Commission, Parks/Recreation/Streets, and Fair Access

The Poolesville Town Commissioners unanimously directed the Town Manager to proceed with the next phase of the Maryland Energy Administration grant project, which involves a $6,000 town contribution to receive $24,000 in matching funds. They also agreed by unanimous consent to pursue Option B for the Holiday Lighting ceremony, adding certain activities from Option C such as food trucks, with adjustments to be made as needed due to COVID concerns. The meeting was conducted virtually and included reports from commissioners and the town manager.

• Approved minutes of September 7, 20, and 29 meetings (5-0)
• Directed Town Manager to proceed with next phase of Maryland Energy Administration grant (unanimous)
• Agreed to pursue Option B for Holiday Lighting ceremony with added Option C activities (unanimous)

Town Commissioners

The Poolesville Town Commissioners are meeting to handle legal matters in closed session, then consider appointments for an interim town manager and an economic development liaison. They will also discuss canal towns, a county road transfer, tax duplication, and the holiday light event. The agenda is tentative and subject to change.

• Appointment of an interim town manager
• Appointment of an economic development liaison
• Discussion of canal towns
• County road transfer
• Tax duplication

Town Commissioners

The Poolesville Town Commissioners are meeting to discuss old and new business, including the American Rescue Fund, Brightwell Crossing bond releases, a skatepark expansion, and proposals for a diversity and inclusion advisory board and a youth council. The agenda is tentative and subject to change.

• American Rescue Fund discussion
• Brightwell Crossing bond releases and reductions
• Skatepark expansion proposal
• Proposal for Diversity and Inclusion Advisory Board
• Proposal for Youth Council

The Poolesville Commissioners approved the concept of spending American Rescue Plan funds on inflow/infiltration, water line replacements, and security for water/wastewater plants, subject to actual proposals. They also approved three bond reductions for Brightwell Crossing, created a Diversity and Inclusion Advisory Board, and created a Youth Advisory Council, all by 5-0 votes. A skatepark expansion was discussed but sent back to the Parks Board for further review.

• Approved ARPA spending concept (5-0)
• Approved Bond 4819 for paving on Medley Way (5-0)
• Approved Bond 4771 for public improvements (5-0)
• Approved Bond 4735 for water and sewer (5-0)
• Created Diversity and Inclusion Advisory Board (5-0)
• Created Youth Advisory Council (5-0)

Planning Commission

The Poolesville Planning Commission meeting scheduled for September 15, 2021, has been canceled. The provided agenda document contains no specific business items, only standard procedural placeholders. No decisions, proposals, or discussions are listed in the record.

Parks Board

The Poolesville Parks Board is meeting to discuss several park-related items, including a skatepark expansion, park rules for farmer's markets, and new dog park regulations. They will also consider a permit request from American Legion Post 247 and improvements like crosswalks and ADA curb crossings.

• Skatepark expansion discussion
• Park rules and regulations for farmer's markets
• Dog park rules and regulations
• American Legion Post 247 permit request
• Crosswalk and ADA curb crossing on Dr. Walling Road between Selby Avenue and Bruner Way

Town Commissioners

The Poolesville Town Commissioners are meeting virtually to discuss two new business items: the future of the old thrift shop as a senior center and a community garden. The agenda also includes committee reports, approval of minutes, and public comment.

• Discussion of senior center at old thrift shop
• Discussion of community garden
• Approval of minutes from August 16, 2021

The Poolesville Commissioners discussed the trash contract with Bates, noting many complaints and a labor shortage, and agreed to survey residents on acceptable service levels. They approved the August 16, 2021 meeting minutes 5-0. No other formal decisions were made; other items were discussions or reports.

• Approved August 16, 2021 meeting minutes (5-0)
• Discussed trash contract complaints; agreed to send resident survey on service levels
• Discussed Senior Center use of Old Thrift Shop; further meeting scheduled
• Discussed community garden proposal; suggested organizational structure before Parks Board

Town Commissioners

The Town Commissioners will review committee reports and approve minutes from previous meetings. New business items include discussions regarding Poolesville Day, the Town Manager contract, and a proposal award for a comprehensive planning consultant.

• Town Manager Contract discussion
• Comprehensive Planning Consultant proposal award
• FY2021 close-out review
• Poolesville Day discussion

The Commissioners ratified Tony Tomasello's employment agreement as the new Town Manager, effective August 30, by a 5-0 vote. They also selected Wallace Montgomery as the consultant for the Comprehensive Plan (4-1), adopted the FY2021 budget close-out (5-0), and approved the consent agenda (5-0). No other substantive decisions were made.

• Ratified Tony Tomasello's employment agreement as Town Manager (5-0)
• Selected Wallace Montgomery as Comprehensive Plan consultant (4-1)
• Adopted FY2021 budget close-out (5-0)
• Approved consent agenda including July 6 and closed session minutes (5-0)

Planning Commission

The Commission will consider new business regarding the PHS Site Plan and a 3-lot subdivision for Fisher Avenue Site Plan Parcel 229. The meeting also includes a discussion on the Comprehensive Plan.

• PHS Site Plan review
• Fisher Avenue Site Plan Parcel 229 3 lot subdivision
• Comprehensive Plan discussion

The Planning Commission approved the preliminary site plan for Poolesville High School, with conditions to address tree species, drainage, and sidewalk tie-ins in the final plan. They also conditionally approved a 3-lot subdivision at Parcel 229, requiring driveway relocation and a 10-inch easement for a future sidewalk. The minutes of July 14, 2021, were approved as amended.

• Approved preliminary site plan for Poolesville High School (5-0)
• Conditionally approved preliminary plan for Parcel 229 3-lot subdivision (5-0)
• Approved minutes of July 14, 2021, as amended (5-0)

Town Commissioners

The Poolesville Town Commissioners are meeting to adjourn into a closed session for the purpose of interviewing candidates for the town manager position. The meeting consists solely of this procedural action, with no other public business on the agenda.

• Closed session to interview town manager candidates
• Meeting held at 19721 Beall Street

Planning Commission

The Poolesville Planning Commission is meeting to consider a variance request for an accessory building that exceeds the town's size limit, and to continue work on the comprehensive plan. The agenda also includes approval of prior minutes and public comments.

• Variance 002-21 by Eric Petersen at 19136 Hempstone Avenue for a 12' x 16' accessory building exceeding max floor area by 42 sq ft
• Discussion of the Comprehensive Plan (old business)
• Approval of minutes from June 16, 2021
• Public testimony limited to three minutes

The Planning Commission voted 4-0 to recommend approval of Eric Petersen's variance request for a larger shed on his property, forwarding it to the Board of Zoning Appeals. The commission also approved the June 16, 2021 meeting minutes and discussed the upcoming Comprehensive Plan project, including the RFP process for a consultant.

• Approved minutes of June 16, 2021 meeting (4-0)
• Recommended approval of shed variance for Eric Petersen to BZA (4-0)
• Discussed Comprehensive Plan project and RFP status; no action taken

Board of Zoning Appeals

The Poolesville Board of Zoning Appeals will hold a public hearing on a variance request to cover an existing patio that encroaches into the building restriction line at 17301 Hughes Road. The agenda is tentative and subject to change.

• Public hearing on Variance 001-21 by Yahia Agarib for 17301 Hughes Road
• Request to cover existing patio encroaching into building restriction line

Town Commissioners

The Poolesville Town Commissioners are meeting on July 13, 2021, primarily to adjourn into a closed session. The sole substantive item is interviewing town manager candidates, as permitted under Maryland law. Public testimony is limited to three minutes, and the agenda is tentative.

• Closed session under Maryland Code 3-305(b)(1) to interview town manager candidates
• Meeting at 19721 Beall Street, 4:00 PM - 7:30 PM
• Public testimony limited to three minutes

Town Commissioners

The Poolesville Town Commissioners are meeting to adjourn into a closed session for the sole purpose of interviewing town manager candidates, as permitted by Maryland law. Public testimony is limited to three minutes, and the agenda is tentative and subject to change.

• Closed session to interview town manager candidates under Maryland Code 3-305(b)(1)
• Meeting held at 19721 Beall Street from 4:00 PM to 7:30 PM
• Public testimony limited to three minutes

Parks Board

The Poolesville Parks Board is meeting to discuss several items, including expanding the skatepark, a parks use permit for the Poolesville Piranhas, a petition for a speed hump on Wootton Avenue, and park rules for farmer's markets. They will also elect officers and review the comprehensive plan. The agenda is tentative and subject to change.

• Expanding the skatepark – Gabriel Hermann
• Parks use permit – Poolesville Piranhas
• Petition for a speed hump on Wootton Avenue
• Park rules & regulations – farmer's markets
• Election of officers

The Parks Board elected Doug McKenney as President and Jeff McIntyre as Vice President. It approved a permit for a Music/Arts Festival on 7/31 with a 10PM curfew, and approved moving the Piranhas swim team's venue to Stevens. The board also tabled park rules pending more information and directed John Strong to evaluate speed humps on Wootton.

• Elected Doug McKenney as President, motion passed 4-0-1
• Elected Jeff McIntyre as Vice President, motion passed 4-0-1
• Approved June 2021 minutes with a correction to Doug McKenney's name, 5-0-0
• Approved Piranhas permit request to switch venues to Stevens, 5-0-0
• Approved motion for John Strong to evaluate speed humps on Wootton between Norris and Hoskinson, 5-0-0
• Approved permit for Music/Arts Festival on 7/31, 5-0-0
• Tabled park rules pending more information
• Adjourned at 8:36 PM, motion passed 5-0-0

Town Commissioners

The Poolesville Town Commissioners are holding their regular meeting on July 6, 2021. The agenda includes committee reports, public comment, approval of minutes, and a town manager's report. The most notable item is a closed session to discuss town manager applications and interviews, which is the only substantive new business listed.

• Closed session to discuss town manager applications and interviews (under Maryland code 3-305(b)(1))
• Public comment sign-up required by noon on meeting day
• Approval of minutes from June 21, 2021
• Committee reports from Events, Planning Commission, Fair Access, and Parks/Recreation/Streets

The Poolesville Commissioners approved the June 21, 2021 meeting minutes (4-0) and moved into closed session for personnel matters. No other substantive decisions were made; the meeting included reports and a citizen committee update on the Town Manager search.

• Approved June 21, 2021 meeting minutes (4-0)
• Moved into closed session for personnel matters (4-0)

Town Commissioners

The Poolesville Town Commissioners are holding a regular meeting with reports from committees, public comment, and approval of past minutes. They will discuss an HR consultant contract under old business and have a strategic planning discussion under new business. The meeting is virtual and public comment requires prior registration.

• HR Consultant Contract discussion
• Strategic Planning Discussion
• Approval of minutes from June 6 and June 14, 2021
• Public comment limited to 3 minutes, registration by noon

The Commissioners approved a consent agenda including minutes from four prior meetings. They selected MMC as the HR Consultant pursuant to their proposal, with a 5-0 vote. The board also discussed a framework for a strategic action plan, with ideas to be shared at a future whiteboard planning session.

• Approved consent agenda (minutes from June 7 and June 14 meetings) 5-0
• Selected MMC as HR Consultant pursuant to their proposal 5-0
• Discussed creating a framework for a strategic action plan, with ideas to be shared at a future whiteboard planning session

Planning Commission

The Poolesville Planning Commission is meeting virtually to consider a variance request for a patio at 17301 Hughes Road, discuss temporary portable classrooms at Poolesville High School, and continue work on the Comprehensive Plan. The agenda includes public comment, approval of minutes, and a work session on the master plan.

• Variance 001-21 by Yahia Agarib for a patio within the building restriction line at 17301 Hughes Road
• Discussion of Poolesville High School temporary portable classrooms
• Comprehensive Plan stakeholder outreach and information gathering
• Work session on the Master Plan

The Poolesville Planning Commission recommended approval of a variance for applicant Yahia Agrab to the Board of Zoning Appeals (4-1), and approved the Poolesville High School portable classroom proposal (5-0). The commission also discussed the comprehensive planning process, agreeing to involve the community and develop an RFP for outside assistance.

• Approved minutes of May 12, 2021, as amended (5-0)
• Recommended approval of variance for Yahia Agrab to BZA (4-1)
• Approved Poolesville High School portable classroom proposal (5-0)
• Directed development of RFP for comprehensive plan assistance

Town Commissioners

The Poolesville Town Commissioners will hear presentations from two HR consulting firms, MMC Consulting and Bryant and Bryant Consulting, and discuss the process and committee for selecting a new town manager. The meeting is open to the public via YouTube.

• HR consultant presentations by MMC Consulting and Bryant and Bryant Consulting
• Discussion of town manager selection process and committee

The Poolesville Town Commissioners held a special meeting on June 14, 2021, to interview two HR firms (MMC Consulting and Bryant and Bryant) for a potential contract. They directed the town consultant to prepare a cost comparison and conduct reference checks. The commissioners also unanimously approved the proposed plan for hiring a new Town Manager, which includes a citizen committee and redacted applications.

• Directed the town consultant to prepare a cost comparison and conduct reference checks for the two HR firms interviewed.
• Approved the proposed Town Manager hiring process by unanimous consent, including the empanelment of a Citizen Committee and redacted applications.
• Adjourned the meeting by a 5-0 vote.

Town Commissioners

The Poolesville Town Commissioners are meeting on June 14, 2021, at 19721 Beall Street. The agenda consists solely of a call to order followed by adjournment to a closed session to discuss appointments to boards and commissions, as permitted under Maryland law. No other business is listed.

• Closed session under Maryland Code 3-305(b)(1) to discuss appointments to boards and commissions

Parks Board

This meeting of the Poolesville Parks Board, scheduled for June 9, 2021, at 19721 Beall Street, was cancelled. No agenda items were discussed or decided.

• Meeting cancelled

Town Commissioners

The Poolesville Town Commissioners are meeting to discuss routine business, including the town manager search, 2021 events, a wastewater treatment plant report, and a chain of command update. The agenda includes public comment, approval of minutes, and a closed session for personnel matters. No major decisions or public hearings are listed.

• Town Manager Search Update
• HR Consultant
• 2021 Events
• WWTP Report
• Closed session for personnel and Commissioner's training

The Poolesville Town Commissioners met virtually on June 7, 2021, and approved several routine items. They authorized planning activities for upcoming town events, including Poolesville Day on September 18. The board also approved the minutes from previous meetings and the Sign Layout and Water Tank Design. No major policy decisions were made; most items were procedural or updates.

• Approved minutes from May 17 and May 24 meetings (5-0)
• Authorized planning activities for town events, including Poolesville Day (5-0)
• Approved Sign Layout and Water Tank Design by unanimous consent
• Adjourned to closed session for personnel matters (5-0)

Town Commissioners

The Poolesville Town Commissioners are holding a virtual meeting on May 24, 2021, at 7 PM. The agenda includes public comment, old business regarding summer camp, and new business. The meeting is tentative and subject to change.

• Discussion of summer camp under old business
• Public comment limited to three minutes; sign-up required by noon
• Virtual meeting via YouTube and Zoom

The Poolesville Commissioners voted 5-0 to cancel the 2021 Summer Youth Camp after hearing that only 8 of 11 needed counselors had applied and no director or assistant director applications were received by the May 27 deadline. The decision was made during a special meeting held virtually on May 24, 2021, following discussion of costs, participation, and COVID protocols. The camp had been planned to run for 7 weeks starting June 21.

• Canceled 2021 Summer Youth Camp (5-0)
• Adjourned meeting at 5:30 pm (5-0)

Town Commissioners

The Poolesville Town Commissioners will hold a regular meeting on May 17, 2021, to consider several items including a forest conservation easement for Poolesville High School, a discussion on the Fair Access Committee, and the Village Overlay Zone. They will also vote on Ordinance No. 218 and the FY22 budget, and receive reports from committees and the town manager. The meeting will end with a closed session for personnel and communication issues.

• Poolesville High School Forest Conservation Easement
• Discussion - Fair Access Committee
• Village Overlay Zone and Fishpool LLC
• Adoption of Ordinance No. 218
• FY 22 Budget

The Poolesville Commissioners approved the Village Overlay Zone designation for the Willard project, based on the Planning Commission's recommendation, with President Cook opposed. They also approved a forest conservation easement swap for the Poolesville High School project and adopted Ordinance No. 218, the FY 22 budget. No action was taken on Fair Access Committee independence, and the scheduled closed session was cancelled due to the late hour.

• Approved Village Overlay Zone for Willard project (4-1, Cook opposed)
• Approved forest conservation easement swap for Poolesville High School (5-0)
• Adopted Ordinance No. 218, FY 22 Budget (5-0)
• Approved minutes of May 3, 2021 and closed session minutes (5-0)

Planning Commission

The Poolesville Planning Commission is meeting virtually to discuss new business, including a variance request for a patio at 17301 Hughes Road and a presentation from Poolesville High School. They will also continue old business on the Fishpool (Willard) project, a sketch plan for the Bricken property, and a master plan discussion. Public comment is limited to three minutes and requires prior registration with Town Hall.

• Variance 001-21 by Yahia Agarib for a patio within the building restriction line at 17301 Hughes Road
• Poolesville High School presentation
• Fishpool (Willard) project update
• Sketch plan application for Bricken property at W. Willard Rd. and Westerly Road
• Master plan discussion on inventory, strengths/weaknesses, process, and consultants

The Poolesville Planning Commission voted 5-0 to recommend an easement swap for the Poolesville High School project, allowing the current on-site Forest Conservation Area to be moved to an alternate on-site location. They also recommended applying the Village Overlay zone to the Fishpool LLC property and tabled a pending zoning appeals matter. The Bricken project received additional recommended changes, and comprehensive planning was tabled for a special meeting.

• Recommended forest conservation easement swap for PHS project (5-0)
• Recommended Village Overlay zone for Fishpool LLC property (5-0)
• Postponed pending Board of Zoning Appeals matter (5-0)
• Tabled comprehensive planning discussion until special meeting
• Approved April 14, 2021 minutes as amended (5-0)

Parks Board

The Poolesville Parks Board is meeting at the skate park to walk the parks. The agenda includes reviewing the attached minutes and the signed Park Board Rules and Regulations. This is a tentative agenda and public testimony is limited to three minutes.

• Walk of the parks starting at the skate park
• Review of meeting minutes
• Review of signed Park Board Rules and Regulations

Town Commissioners

The Poolesville Town Commissioners are meeting to hold a public hearing on the proposed FY22 budget (Ordinance No. 218). They will also discuss old business, including a water tower decal, and new business, including an organizational assessment and town manager search. Committee reports and public comment are also on the agenda.

• Public hearing on Ordinance No. 218, proposed FY22 budget
• Discussion of water tower decal
• Discussion of organizational assessment and town manager/RFP HR
• Approval of minutes from April 19, 2021

The Poolesville Commissioners directed staff to modify the HR Consulting Services RFP to include a Citizen Advisory Committee that will narrow Town Manager candidates to five finalists. The RFP and Town Manager ad will be reviewed by commissioners before release. The FY22 budget public hearing was closed after removing a restriction on Historic Medley District funds. No other substantive decisions were made; most items were reports or updates.

• Closed FY22 budget public hearing (5-0)
• Removed asterisk requiring Historic Medley District funds be used for repairs (5-0)
• Approved April 19, 2021 meeting minutes (5-0)
• Directed RFP tweak to include Citizen Advisory Committee for Town Manager selection
• Adjourned at 8:33 pm (5-0)

Town Commissioners

The Poolesville Town Commissioners are meeting on May 3, 2021, at 6:30 PM. The agenda includes a call to order followed by an immediate adjournment to a closed session to discuss appointments to boards and commissions, as permitted by Maryland law. No other items are listed for this meeting.

• Closed session to discuss appointments to boards and commissions

Sustainable Poolesville

The Sustainable Poolesville Committee is meeting to discuss several items, including the recertification as an NWF Community Wildlife Habitat, a Sustainable Poolesville Award, and the Montgomery County Solar Co-op. They will also review minutes from the previous meeting and discuss member bios.

• Poolesville re-certified as NWF Community Wildlife Habitat
• Maria Bowman approval by Commissioners
• Sustainable Poolesville Award discussion
• Pollinator Habitat discussion
• Montgomery County Solar Co-op discussion

Town Commissioners

The Poolesville Town Commissioners are meeting to receive a presentation on the FY22 budget and to set a public hearing for Ordinance No. 218, which concerns the operating budget and tax rate. They will also hear an overview of services from Bambee HR and receive committee reports.

• Presentation of FY22 budget
• Set public hearing for Ordinance No. 218 (FY22 operating budget & tax rate)
• Bambee HR overview of services by Dru Davis
• Committee reports from Planning, Parks, and Fair Access

The Poolesville Town Commissioners introduced the FY22 budget ordinance, keeping the tax rate at the constant yield and increasing water/sewer rates by 2% as required by Town Code. A public hearing was scheduled for May 3, 2021. The board also directed staff to prepare an RFP for an HR consultant, and approved the April 5 minutes.

• Introduced Budget Ordinance No. 218 for FY22 (5-0)
• Scheduled public hearing on budget for May 3, 2021 (5-0)
• Directed staff to prepare RFP for HR consultant (5-0)
• Approved April 5, 2021 minutes (5-0)

Town Commissioners

The Poolesville Town Commissioners are holding a worksession on Thursday, April 15, 2021, at 6:30 PM at 19721 Beall Street. The agenda is tentative and contains only the worksession item, with no specific topics listed. Public testimony is limited to three minutes, and the meeting can be viewed via YouTube or the town webpage.

• Worksession only; no specific agenda items listed

Planning Commission

This is a tentative agenda for a worksession of the Poolesville Commissioners and Planning Commission. The agenda contains only procedural information about the meeting's time, location, and how to watch it online, with no listed discussion items.

• Meeting held at 19721 Beall Street, Poolesville, MD at 7:00 PM
• Public testimony limited to three minutes
• Meeting viewable via YouTube and Town webpage

Parks Board

The Poolesville Parks Board is meeting virtually to discuss and potentially decide on several park-related items, including the reopening of fields, scooter rentals, and the FY22 budget. The agenda also includes old business items like speed humps on Hughes Road and bike racks, as well as a report from the Superintendent of Parks & Streets.

• Hughes Road speed humps
• Tom Fox Avenue and Hughes Road
• Bike racks
• Saturday Farmers Market
• FY22 Budget

The Poolesville Parks Board approved allocating capital expense funds toward redoing the Dr. Dillingham, Stevens, and Bodmer park tot lots with rubber surfacing, estimated at about $60,000 total. The board also approved speed humps on Hughes Road and improvements at Tom Fox Avenue and Hughes Road. Several items were discussed but not decided, including bike racks, farmers market regulations, and scooter rentals.

• Approved Hughes Road speed humps, cost noted as $3,500
• Approved Tom Fox Avenue and Hughes Road improvements
• Motioned to allocate capital expenses for Dr. Dillingham, Stevens, and Bodmer tot lots with rubber substrate (seconded)
• Approved close out of FY 2020 budget
• Approved money for July 4th fireworks
• Approved $2,500 for post prom event

Town Commissioners

The Poolesville Commissioners approved several funding items, including $5,000 for a post-prom activity for juniors and seniors and $13,500 for the UMCVFD's 4th of July fireworks. They also approved the FY 2020 budget closeout, accepted water/sewer easements on Fisher Avenue, and supported a letter on municipal tax duplication. The board directed a commissioner to invite a human resources firm to an educational session regarding a town manager job description.

• Approved $5,000 for the Post Prom activity at Caleva, 5-0
• Approved and adopted the FY 2020 Closeout/Reconciliation, 5-0
• Accepted water/sewer easements for Parcel 229 Fisher Avenue, 4-0-1 with Commissioner Brown abstaining
• Supported the MML Chapter action on municipal tax duplication and agreed to send a Town letter, 5-0
• Directed Commissioner Eck to invite a HR firm to an educational session on executive search services
• Approved $13,500 contribution to UMCVFD for 4th of July fireworks, 4-0-1 with Commissioner Eck abstaining
• Approved the March 15, 2021 meeting minutes, 5-0

Sustainable Poolesville

The Sustainable Poolesville committee approved the February 2021 meeting minutes unanimously. They discussed updates on Sustainable Maryland webinars, the Water Sense Partner initiative, and the town's Master Plan review. The committee also noted the Commissioners' approval of the town becoming a promotional partner with the Montgomery County Solar Co-Op, with two Zoom information sessions scheduled.

• Approved the February 2021 meeting minutes unanimously.
• Noted the Commissioners' approval of the town becoming a promotional partner with the Montgomery County Solar Co-Op.
• Scheduled two Zoom information sessions for the Solar Co-Op via Poolesville Green (April 29 and May 20).
• Discussed updating the Sustainable Maryland account contact information, with Don Street as primary contact.
• Discussed potential involvement in the Town's Master Plan review, with Danny to contact Commissioner Martin Radigan.
• Discussed characteristics for an ideal town manager, with Ed to relay ideas to the Commissioners.

Ethics Commission

The Poolesville Ethics Commission met on March 22, 2021. The commission's agenda focused on reviewing the 2020 financial disclosure forms.

• Review of 2020 financial disclosure forms

Town Commissioners

The Poolesville Town Commissioners are meeting to discuss hiring an interim town manager and other staffing matters. The agenda also includes reports from committees and approval of minutes from the previous meeting. Public comment is limited to three minutes and requires contacting Town Hall by noon.

• Plan for hiring interim town manager
• Human resources and other staffing
• Approval of minutes from March 1, 2021
• Approval of closed session minutes from March 1, 2021

The Poolesville Commissioners voted 5-0 to endorse and participate in the Solar Co-Op and Water Service EPA program promotion, as requested by the Sustainable Poolesville Committee. They also approved the consent agenda and continued Barbara Evans as acting Town Manager without hiring an interim, with former Town Manager Wade Yost remaining under contract for assistance. Discussions on an organizational assessment and Town Manager job description were held but no formal decision was made.

• Endorsed and participated in Solar Co-Op and Water Service EPA program (5-0)
• Approved minutes of March 1, 2021 and Closed Session (5-0)
• Continued Barbara Evans as acting Town Manager, no interim hired (5-0)
• Adjourned at 8:48 pm (5-0)

Planning Commission

The scheduled meeting for the Poolesville Planning Commission on March 10, 2021, was cancelled.

Town Commissioners

The Poolesville Town Commissioners are holding a meeting that consists solely of a call to order followed by a closed session to discuss appointments to boards and commissions. No other business is listed on the agenda.

• Closed session under Maryland Code 3-305(b)(1) for appointments
• Meeting held at 19721 Beall Street, 6:30 PM

Town Commissioners

The Poolesville Town Commissioners are meeting virtually on March 1, 2021, to handle routine approvals and discuss several items. Old business includes a COVID-19 update and naming Bodmer Park, while new business covers an adopt-a-park program, ballfield rentals and camp registration, utilities and infrastructure, and the human resources department. The meeting will end with a closed session for personnel evaluation.

• Naming of Bodmer Park
• COVID-19 update
• Adopt-a-Park program
• Renting of ballfields and camp registration
• Utilities and infrastructure discussion

The Poolesville Commissioners accepted the resignation of Town Manager Seth Rivard, effective March 1, 2021. They voted 5-0 to appoint Town Clerk Barbara Evans as Acting Town Manager. The board also approved a new Covid Protocol and Response Plan, and approved a process for renting town ball/soccer fields with a March 8 application deadline. No decision was made on establishing a better Human Resources component.

• Approved minutes from Feb 18, 2021 meeting and Feb 18, 19, 26 closed sessions, 5-0
• Appointed Barbara Evans as Acting Town Manager, 5-0
• Approved new Covid Protocol and Response Plan, effective after department head review
• Approved rental process for town ball/soccer fields with March 8 application deadline, 5-0
• Adjourned into closed session to discuss personnel matters, 5-0

Town Commissioners

The Poolesville Town Commissioners are meeting on February 26, 2021, at 7:00 PM at 19721 Beall Street. The agenda consists solely of a call to order followed by adjournment to a closed session, authorized under Maryland law, to discuss personnel matters. No other business is listed on the agenda.

• Closed session for personnel matters under Md. Code Gen. Prov. § 3-305(b)(1)

The Town Commissioners held a closed meeting and voted unanimously to separate the Town Manager from service upon receiving his resignation. They also approved a severance package of three months' salary and benefits, with no accrual of leave, plus payment for accrued annual leave. The meeting was closed under the Maryland Open Meetings Act to discuss personnel matters.

• Approved motion to separate the Town Manager from service upon receiving his resignation (5-0).
• Approved severance of three months' salary and benefits, with no accrual of leave, and payment for accrued annual leave (5-0).
• Approved motion to adjourn the closed meeting (5-0).

Sustainable Poolesville

The Sustainable Poolesville Committee is meeting to handle routine business, including approving January minutes and discussing updates on the Sustainable Poolesville Award, Tree City status, member bios, and the Montgomery County Co-op. No major decisions or public hearings are on the agenda.

• Approval of January 2021 meeting minutes
• Sustainable Poolesville Award update
• Tree City status discussion
• Montgomery County Co-op update

The committee approved the January 2021 meeting minutes and set a June 1 deadline for all input material for the Sustainable Maryland package, including new narratives on the Sustainable Award and Water Conservancy. Members were assigned follow-up actions on the Master Plan, Water Conservancy, and town partnership with the Montgomery County Co-Op. No formal votes were taken on substantive policy decisions.

• Approved January 2021 meeting minutes
• Set June 1 deadline for Sustainable Maryland package input
• Assigned Danny to draft Water Conservancy section and follow up with developers
• Assigned Ed to engage committee in Master Plan development
• Assigned Ed to remind commissioners about Master Plan participation
• Closed Tree City Status item after submission to Audubon Society

Town Commissioners

The Town Commissioners of Poolesville met on February 19, 2021, at 19721 Beall Street. The agenda consisted solely of a call to order and an immediate adjournment to a closed session. The closed session was held pursuant to Maryland Annotated Code 3-305(b)(1) to discuss personnel matters. No public decisions or other agenda items were listed.

• Adjournment to closed session for personnel matters pursuant to Md. Code, General Provisions, § 3-305(b)(1)

The Town Commissioners held a closed meeting on February 19, 2021, citing Maryland Open Meetings Act §3-305 for personnel matters. They discussed and approved, by consensus, the evaluation form to be used in the Town Manager's annual review. No other actions were taken, and the meeting adjourned with a 5-0 vote.

• Approved annual evaluation form for Town Manager review (consensus)
• Adjourned closed meeting (5-0)

Town Commissioners

The Town Commissioners will review the Willard Plan Village Overlay Zone for Fishpool LLC at 19825 Fisher Avenue. The meeting also includes a discussion on the Healthy Foods Accountability Act of 2021.

• Willard Plan – Village Overlay Zone – Fishpool LLC (19825 Fisher Avenue)
• Healthy Foods Accountability Act of 2021
• Approval of February 1, 2021 minutes
• Approval of February 8, 2021 closed session minutes

The Poolesville Commissioners voted 5-0 to support HB 996, the Healthy Food Act, which could help attract a grocery store to the town. They also voted 5-0 to return the Willard Subdivision village overlay request to the Planning Commission for further refinement based on public comments. The board approved the consent agenda and later entered a closed session to discuss personnel matters, where they approved a 360-review questionnaire for the Town Manager.

• Approved consent agenda (minutes of Feb 1 and Feb 8 closed session) 5-0
• Returned Willard Subdivision village overlay request to Planning Commission for refinement 5-0
• Approved motion to support HB 996 Healthy Food Act 5-0
• Approved motion to enter closed session for personnel matters 5-0
• Approved 360 Review questionnaire for Town Manager in closed session (consensus)

Planning Commission

The Planning Commission will discuss a concept plan application for the Bricken property located at W. Willard Rd. and Westerly Road. The meeting also includes a discussion regarding the Master Plan.

• Concept plan application for Bricken property (Charles Jamison, Inc.) at W. Willard Rd. and Westerly Road
• Master Plan discussion
• Review of 2021 Planning Commission meeting schedule

The Poolesville Planning Commission approved the preliminary site plan for the Pond View Resubdivision at 19101 Fisher Avenue (5-0), denied the owner's request to waive open space requirements or pay a fee in lieu (4-1), and recommended granting the Community Village Overlay Zone for the Willard Project at 19825 Fisher Avenue (5-0). The commission also discussed the Bricken Property concept plan but took no action, deferring further discussion to the next meeting.

• Approved preliminary site plan for Pond View Resubdivision (5-0)
• Denied waiver of open space requirement/fee in lieu for Pond View (4-1)
• Recommended granting Community Village Overlay Zone for Willard Project (5-0)
• Discussed Bricken Property concept plan; no action taken

Town Commissioners

The Poolesville Town Commissioners will meet to consider appointments for an interim town manager and an economic development liaison, and discuss Canal Towns. They will also review old business including a county road transfer, tax duplication, and the holiday light event, along with reports from the town engineer and committees. The meeting begins with a closed session for personnel matters.

• Appointment of an interim town manager
• Appointment of an economic development liaison
• Discussion of Canal Towns
• County road transfer
• Tax duplication

The Town Commissioners held a closed meeting on February 8, 2021, to discuss personnel matters, including the Town Manager's performance review. They approved a request to change the EIP 360 review requirement from a survey format to a facilitator format, with Commissioners Reed and Brown serving as facilitators. The motion carried 4-1, with Commissioner Eck opposed. No other substantive actions were taken.

• Approved altering Town Manager's EIP 360 review from survey to facilitator format (4-1)
• Adjourned closed meeting (4-0)

Parks Board

The Poolesville Parks Board is meeting virtually to discuss several park-related items, including a Girl Scout project at Campbell Park, stocking fish in stormwater ponds, installing cameras in parks, renaming Halmos Park at Bodmer entrance to William Taylor Park, and setting the 2021 meeting schedule. The agenda is tentative and subject to change.

• Girl Scout project for Campbell Park
• Stocking fish in stormwater management ponds
• Cameras in the park
• Rename Halmos Park at Bodmer entrance to William Taylor Park
• Board of Parks, Recreation, and Streets 2021 meeting schedule

Town Commissioners

The Poolesville Town Commissioners voted unanimously to extend the Bates Trash/Recycling contract for one year, fixing prices through 2023. They also voted to keep the public hearing record open for the Fishpool LLC Village Overlay Zoning request until February 12, 2021, with a decision scheduled for February 15, 2021. Other actions included approving consent agenda items and scheduling a future closed session regarding personnel matters.

• Approved Bates Trash/Recycling contract extension through 2023 (5-0)
• Kept Fishpool LLC zoning hearing record open until Feb 12, 2021 (unanimous)
• Approved minutes of Jan 9, Jan 19, and Jan 21 meetings (5-0)
• Approved bond release for Wootton Woods (5-0)
• Scheduled future closed session on personnel matter (5-0)

Sustainable Poolesville

The Sustainable Poolesville Committee approved the Green Homes/Businesses Challenge proposal, which was previously approved by commissioners, and discussed next steps including advertising and outreach. The committee also discussed the Climate Action Plan briefing, Sustainable Maryland certification, and other ongoing items. No other formal decisions were made.

• Approved Green Homes/Businesses Challenge proposal (unanimous)
• Approved January 2021 minutes as written (unanimous)
• Approved amendment to January 2021 minutes via email (unanimous)

Town Commissioners

The Poolesville Town Commissioners held a work session to discuss the sewer impact fee/allocation fee proposal and sewer capacity issues. No formal decisions were made; the commission requested staff investigate additional information. The meeting adjourned at 7:10 p.m.

• Adjourned meeting at 7:10 p.m. (5-0)

Town Commissioners

The Poolesville Town Commissioners are meeting virtually to discuss several town projects and issues. Agenda items include updates on COVID-19, youth issues, a sustainable Poolesville awards program, water tower painting, speed humps on Hughes Road, intersection improvements, safe routes to school, a sewer capacity report, and entrance columns. The meeting includes public comment, with access requiring contact with Town Hall by noon.

• Water tower painting and lettering
• Hughes Road speed humps
• Tom Fox Ave. and Hughes Rd. intersection improvements
• Bodmer Avenue safe routes to school
• Sewer capacity report

The Poolesville Town Commissioners approved several items, including a Sustainable Poolesville awards program, water tower painting and lettering, speed humps on Hughes Road, intersection improvements at Tom Fox Avenue/Hughes Road, engineering for a Safe Routes to School project on Bodmer Avenue, historic district gateway signage, and the annual sewer capacity report. All motions passed 5-0. The meeting also included a discussion on youth bullying in town parks and updates on COVID-19 and White's Ferry.

• Approved minutes for Dec 31, 2020 and Jan 4, 2021 meetings (5-0)
• Approved Sustainable Poolesville yearly awards program (5-0)
• Approved water tower painting and lettering project to proceed with public input (5-0)
• Approved Hughes Road speed humps installation at approx. $3,500 (5-0)
• Approved Tom Fox Avenue/Hughes Road intersection improvements at $11,000 (5-0)
• Approved engineering for Bodmer Avenue Safe Routes to School project (5-0)
• Authorized up to $5,000 for historic district gateway signage (5-0)
• Approved and sent annual sewer capacity report to MDE (5-0)

Town Commissioners

The Poolesville Town Commissioners are meeting on January 19, 2021, at 6:30 PM. The only substantive item on the agenda is a motion to adjourn to a closed session to discuss appointments to boards and commissions, as permitted by Maryland law. No other business is listed.

• Closed session under Maryland Code 3-305(b)(1) for board and commission appointments
• Public testimony limited to three minutes
• Meeting location: 19721 Beall Street

The Town Commissioners held a closed meeting on January 19, 2021, citing Maryland Open Meetings Act §3-305 for personnel matters. During the session, they unanimously appointed Maria Bardos McGuire to the Fair Access committee. The meeting adjourned at 8:14 pm with a 5-0 vote.

• Appointed Maria Bardos McGuire to Fair Access (unanimous)
• Adjourned closed meeting at 8:14 pm (5-0)

Parks Board

The Poolesville Parks Board is meeting virtually to discuss park and street projects. Old business includes Hughes Road speed humps, Tom Fox Ave/Hughes Rd intersection improvements, bike racks, and skate park painting. New business covers Bodmer Avenue safe routes to school and naming Bodmer Park. The agenda is tentative and may change.

• Hughes Road speed humps
• Tom Fox Ave. and Hughes Rd. intersection improvements
• Bike racks
• Skate park painting
• Bodmer Avenue safe routes to school

The Parks Board voted to recommend all three components of a safety packet, including speed humps, and to begin planning and construction of the Bodmer sidewalk as part of Safe Routes to Schools. Both motions passed 7-0. The board also discussed bike racks, skate park paint, and the Willard property, but took no formal action on those items.

• Recommended all three components of the safety packet (speed humps, sidewalk/crosswalk work) (7-0)
• Recommended beginning planning and construction of Bodmer sidewalks as part of Safe Routes to Schools (7-0)
• Approved December 2020 minutes (5-0-1)

Town Commissioners

The Poolesville Town Commissioners are meeting virtually to discuss old and new business, including a COVID-19 update and a proposed impact fee increase for inflow and infiltration (I&I). They will also consider holiday lighting contest awards, certificates of appreciation, an ethics commission update, the Willard Project, and the 2021 meeting schedule. The agenda is tentative and subject to change.

• COVID-19 update
• Impact fee increase for inflow and infiltration (I&I)
• Holiday lighting contest awards
• 2020 certificates of appreciation (Farmers' Market coordinator, Census employees)
• Willard Project update