Poolesville public meetings in 2025

Fair Access

The committee is meeting to discuss transportation, local signage, and outreach efforts. The body has set dates for two upcoming political debates. Other items include updates on listening sessions and coordination with county officials.

• County Executive Debate scheduled for March 23rd, 6:30 to 8:00 PM
• At Large Debate scheduled for April 27th, 6:30 to 8:00 PM
• Discussion on Rosenwald School Sign coverage
• Public transportation conversation with Ruben Rosario (DOT)
• Farmer Appreciation Testimony and Plaque location planning

Planning Commission

The commission will review a variance request (008‑25) to allow a shed larger than the development standards permit. It will receive a staff update on water capacity and consider an applicant’s request for a second extension of the Bricken Property preliminary plan. The agenda also includes discussion of the Cultural Arts District and routine items such as approval of September 17 meeting minutes.

• Recommendation on Variance 008‑25 to construct a shed with greater floor area
• Staff update on water capacity
• Applicant request for second extension of Bricken Property preliminary plan
• Discussion of the Cultural Arts District
• Approval of September 17 meeting minutes

Town Commissioners

The Town Commissioners of Poolesville will meet to discuss new business regarding water system infrastructure. The agenda includes items related to PFAS enclosures for specific wells and a waterline replacement project.

• Well #2 & #3 PFAS Enclosures
• Westerly Waterline Replacement

The Commissioners approved the November 17, 2025 minutes by a 5‑0 vote. They authorized a $443,480 contract for Wellhouse #2 PFAS building and a $354,025 contract for Wellhouse #3 PFAS building, both to HBW Construction, each passed 5‑0. They also approved a unit‑price contract for the Westerly Waterline Replacement up to $6,741,221 to Ross Contracting Inc., also 5‑0.

• Approved November 17, 2025 minutes (5-0)
• Awarded $443,480 contract for Wellhouse #2 PFAS building to HBW Construction (5-0)
• Awarded $354,025 contract for Wellhouse #3 PFAS building to HBW Construction (5-0)
• Awarded Westerly Waterline Replacement contract up to $6,741,221 to Ross Contracting Inc. (5-0)

Parks Board

The Parks Board will approve the November 5th meeting minutes. It will consider the Eagle Scout Mural Project as new business and review the Farmer Recognition Sign on Whalen Commons as old business. A follow‑up discussion on a potential bicycle pump track and traffic updates will also be presented. Reports from the Superintendent of Parks and Streets and the Town Commissioner liaison are scheduled before adjournment.

• Approve November 5th meeting minutes
• Eagle Scout Mural Project
• Farmer Recognition Sign on Whalen Commons
• Follow‑up discussion of potential bicycle pump track
• Traffic updates

Sustainable Poolesville

The Sustainable Poolesville Committee will convene to approve minutes from the October 29 meeting and discuss ongoing projects including Zero Waste and Composting. The meeting will also include a public comment session.

• Approval of October 29, 2025 meeting minutes
• Project Updates: Pick It Up Poolesville
• Project Updates: Zero Waste
• Project Updates: Composting
• Public comments session

The Sustainable Poolesville Committee unanimously approved the minutes from the October 29 meeting. It approved a plan to use the town website’s polling feature to measure resident interest in a compost co‑op before taking it to the Town commissioners. The committee also approved continuing to obtain cleanup bags from its existing network rather than soliciting community donations.

• Approved October 29 minutes (unanimous)
• Approved Compost Co‑op Initiative: use town website poll to gauge resident interest
• Approved to obtain litter‑cleanup bags from existing network, not community donations

Town Commissioners

The Poolesville Town Commission will interview candidates for the Town Attorney position and discuss several community projects. Items include a discussion of the PHS turf field, a recommendation to prohibit parking on Hughes Road, and a proposed amendment to the town flag budget. The meeting also includes the Town Manager's report and approval of the November 3 minutes.

• Interview for the Town Attorney position (per State Gov. Article 3-305(b)1(i))
• PHS Turf Field discussion (referencing TURF FIELD LETTER.PDF)
• Hughes Road "No Parking" recommendation (referencing HUGHES RD PARKING.PDF)
• New Flag Budget Amendment
• Town Manager's Report

The Commissioners unanimously appointed Kevin Best as the Town’s Attorney. They also approved a letter supporting the proposed PHS turf field, a no‑parking zone on Hughes Road, and a $10,000 budget line for a new flag sign, each by a 5‑0 vote. The November 3, 2025 minutes were approved, and the meeting was adjourned.

• Appointed Kevin Best as Town Attorney (unanimous)
• Approved letter of support for PHS turf field (5-0)
• Approved Hughes Road no‑parking zone recommendation (5-0)
• Approved $10,000 flag budget amendment from Unrestricted Reserves (5-0)
• Approved November 3, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Fair Access

The Fair Access Committee will receive updates on the Baltimore Banner listening session, contacts with Parks and Facilities Planning staff, and outreach related to an inequities letter. The committee will discuss public transportation issues, a farmer appreciation testimony and plaque, and video short updates. It will also schedule upcoming debates with county executive, at‑large, and congressional candidates and plan a holiday event on December 7.

• Baltimore Banner Listening Session
• Contacts with Gabe Albornoz (Parks) and Greg Ossont (Facilities Planning)
• Farmer Appreciation Testimony and Plaque
• Debate scheduling for county executive, at‑large and congressional candidates (April timing, primary June 23)
• Holiday Event – December 7, 5 PM–8 PM

The committee received updates on the pool bubble project, the new recreation department head, and community‑center land lease. Members discussed outreach for a farmer’s plaque and potential art collaborations. No formal actions, approvals, or votes were recorded.

Parks Board

The Parks Board will consider a proposal for a new bicycle pump track. It will also review a farmer recognition sign for Whalen Commons and discuss traffic safety measures, including a traffic order for Hughes Rd and flashing stop signs at Fisher and Elgin. The meeting includes routine items such as approval of September 10th minutes and reports from the Superintendent and Town Commissioner liaison.

• Discussion of a potential bicycle pump track
• Consideration of a farmer recognition sign on Whalen Commons
• Discussion and possible recommendation on a traffic order for Hughes Rd
• Discussion of flashing stop signs at the intersection of Fisher and Elgin
• Approval of September 10th meeting minutes

The Poolesville Parks Board approved the September 10, 2025 meeting minutes with an 8-0-0 vote. The board then adjourned the October 8, 2025 meeting by an 8-0-0 vote. No formal decisions were made on the proposed Hughes Road traffic order or the streetscape project; those items were discussed only.

• Approved September 10th 2025 meeting minutes (8-0-0)
• Adjourned meeting (8-0-0)

Town Commissioners

The Town Commissioners will meet to review new business regarding a Verizon cell tower lease. The agenda also includes reports from the Planning Commission and the Fair Access and Sustainable Poolesville committee.

• Verizon Cell Tower Lease
• Flag Design Committee
• Approval of October 6, 2025 minutes

The board approved the October 6, 2025 minutes with a 5‑0 vote. They appointed seven members to the Flag Design Committee, also by a 5‑0 vote. Staff was directed to decline a Verizon cell‑tower lease reduction request. The meeting was then adjourned.

• Approved October 6, 2025 minutes (5-0)
• Appointed Dorthy Ballmann, Judy McKenney, Sarah Lamanna, Thomas Kettler, Valarie Dickerson, Annette Howard, and Erin Gang to Flag Design Committee (5-0)
• Tasked staff to decline Verizon cell‑tower lease reduction request (no vote recorded)
• Motion to adjourn carried 5-0

Sustainable Poolesville

The committee is meeting to review project updates and old business. Discussion items include the Pick It Up Poolesville, Zero Waste, and Composting initiatives.

• Review of Shredding Event held October 11
• Discussion of Poolesville Day
• Update on Pick It Up Poolesville project
• Update on Zero Waste project
• Update on Composting project

The September meeting minutes were approved. The committee moved upcoming meetings to the third Wednesday of the month (Nov 19 and Dec 17). It agreed to hold the shredding and battery collection event twice a year, in spring and fall. The Helpsy textile‑recycling program was placed on hold while the local thrift shop’s efforts are promoted.

• Approved September meeting minutes
• Adjusted meeting schedule to third Wednesday of the month (Nov 19, Dec 17)
• Agreed to make the shredding and battery collection event biannual (spring and fall)
• Decided to pause the Helpsy textile‑recycling program and promote the thrift shop’s services

Parks Board

The Parks Board will discuss a possible recommendation for a traffic order on Hughes Road. The board will also approve the September 10, 2025 meeting minutes and receive reports from the Superintendent of Parks and Streets and the Town Commissioner liaison. The meeting includes citizen comments on agenda items and announcements about the next board meeting.

• Possible recommendation for a traffic order for Hughes Rd
• Approval of September 10, 2025 meeting minutes

The Parks Board approved the September 10, 2025 meeting minutes with an 8‑0‑0 vote. The board then voted 8‑0‑0 to adjourn the meeting at 7:57 pm. No other formal actions were taken; discussions on Hughes Road parking and other projects were informational.

• Approved September 10, 2025 meeting minutes (8-0-0)
• Approved motion to adjourn meeting (8-0-0)

Town Commissioners

The Poolesville Town Commission meeting will review and vote on the Fox Hunt Preserve bond release. Commissioners will also approve the minutes from the September 8, 2025 meeting, discuss a new town flag design, and consider appointments to boards and committees. Additional reports from commissioners and the Town Manager will be presented.

• Fox Hunt Preserve Bond Release
• Poolesville Flag Design
• Appointments to Boards and Committees
• Approval of September 8, 2025 minutes
• Commissioner announcements and committee reports

The board approved the September 6, 2025 minutes by a 5‑0 vote. They reappointed members to the Fair Access and Sustainable Poolesville committees, also by 5‑0 votes. The commissioners voted 5‑0 to release a sanitary sewer bond of $26,425 and a water service bond of $20,690.75. Staff was directed to start a small committee to redesign the town flag.

• Approved September 6, 2025 minutes (5-0)
• Reappointed Link Hoewing and Nancy Kidd to Fair Access Committee (5-0)
• Reappointed Don Street and Jane Harris to Sustainable Poolesville Committee (5-0)
• Released sanitary sewer bond 4934 for $26,425 (5-0)
• Released water service bond 4935 for $20,690.75 (5-0)
• Directed staff to initiate flag redesign committee (no vote recorded)
• Adjourned meeting (5-0)

Sustainable Poolesville

The Sustainable Poolesville Committee will meet to review project updates and old business. The agenda includes discussions on waste reduction and composting initiatives.

• Shredding Event scheduled for October 11, 8am-12pm
• Pick It Up Poolesville project update
• Zero Waste project update
• Composting project update

The committee approved the August 24, 2025 meeting minutes unanimously. They changed the next meeting date to October 29, 2025. They scheduled a shredding and electronics collection event for October 11, 2025 in the parking lot opposite the Ferry Crossing sales trailer. No new business was taken up.

• Approved August 24 minutes (unanimous)
• Changed next meeting date to Oct 29, 2025
• Scheduled shredding and electronics collection event for Oct 11, 2025

Planning Commission

The Poolesville Planning Commission will meet to approve the June 11 meeting minutes. Commissioners will hear citizen comments on agenda items. A discussion of the Cultural Arts District is scheduled. The meeting will conclude with standard announcements and adjournment.

• Approval of June 11 meeting minutes
• Discussion of Cultural Arts District
• Citizen comments on agenda items
• Announcements
• Adjournment

The commission approved the June 11 Planning Commission meeting minutes with a 5‑0 vote. It asked staff to draft legislation to officially declare the Cultural Arts District and include the provisions already discussed. No new business was taken. The meeting was adjourned by a 5‑0 vote.

• Approved June 11 minutes (5-0)
• Requested staff draft Cultural Arts District legislation
• Adjourned meeting (5-0)

Fair Access

The Fair Access Committee will adopt the minutes from its August meeting. It will review a draft letter to the County Executive concerning the town’s budget. The committee will discuss a possible muster email from local citizens and plan for upcoming events such as a September 15 listening session on the operating budget, a Poolesville Day breakfast, and a continuing inequalities panel.

• Adopt minutes for August meeting
• August letter to County Executive about budget
• Possible muster email from local citizens
• September 15 listening session on the operating budget – Black Rock Center
• Poolesville Day breakfast

The Fair Access Committee unanimously approved the minutes from the July meeting. The committee discussed transportation challenges and a possible dedicated funding approach for rural road maintenance, but no formal action was taken. They confirmed that setup for the Poolesville Day breakfast will begin on September 19 at 5 p.m., with the breakfast scheduled for September 20 at 7:45 a.m. Volunteers were assigned to booth shifts, with Nancy Kidd taking the first shift.

• Approved July meeting minutes (unanimous)

Parks Board

The Parks Board will discuss the Eagle Scout Project, two speed studies on Collier Circle and Spates Hill Road, and receive reports from the Superintendent of Parks and Streets and the Town Commissioner liaison. No decisions are indicated; the agenda is tentative and may change.

• Eagle Scout Project
• Speed Study on Collier Cir
• Speed Study on Spates Hill Rd
• Superintendent of Parks and Streets Report
• Town Commissioner Liaison Report

The Parks Board voted unanimously to move forward with the Eagle Scout bluebird box project, approving the installation of 20 boxes at Spates Hill. The board also approved the minutes from the August 6 and July 9 meetings. No other substantive actions were taken.

• Approved Eagle Scout bluebird box project (4-0-0)
• Approved August 6th meeting minutes (3-0-1)
• Approved July 9th meeting minutes (3-0-1)

Town Commissioners

The Commissioners voted 5-0 to approve the August 18, 2025 meeting minutes. They then voted 5-0 to adjourn the September 8, 2025 meeting. No other substantive actions were taken.

• Approved August 18, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Sustainable Poolesville

The Sustainable Poolesville Committee will hold a meeting to review project updates and approve minutes from a previous session. The agenda includes discussions on Zero Waste initiatives, the Helpsy-Thrift Shop, and the Community Composting Exchange. Residents may provide public comments during the session.

• Approval of May 28, 2025 minutes
• Project Updates: Pick It Up Poolesville
• Project Updates: Zero Waste
• Project Updates: Helpsy-Thrift Shop
• Project Updates: Community Composting Exchange

The Sustainable Poolesville Committee approved the minutes from the May 28, 2025 meeting. It set the next meeting for September 24, 2025. The town confirmed it will hold a community shredding event in October. No other formal actions were recorded.

• Approved minutes from May 28, 2025
• Scheduled next meeting for September 24, 2025
• Confirmed community shredding event in October

Town Commissioners

The commission approved a $2,500 grant to Poolesville Cats Inc. They appointed Ingaborg Petterson to the Sustainable Poolesville Committee. They amended the FY2025 budget by moving $100,000 from unrestricted reserves to account 3150 for the lagoon project and then adopted the budget close‑out as presented and amended. In closed session, staff were tasked with advertising a request for proposals for the Town Attorney position.

• Approved $2,500 grant to Poolesville Cats Inc (5-0)
• Appointed Ingaborg Petterson to Sustainable Poolesville Committee (5-0)
• Amended FY2025 Budget to allocate $100,000 to lagoon project (5-0)
• Adopted FY2025 Budget Close‑Out as presented and amended (5-0)
• Tasked staff to advertise RFP for Town Attorney position (closed session action)

Fair Access

The committee voted unanimously to approve the July meeting minutes. Members discussed the lack of applicants for the Upper County Advisory Board, noting that Derek Longbrake submitted an application. Plans for the Poolesville Day breakfast, including a panel on inequities, a farmer appreciation ceremony, and a Champion of the Western County award, were outlined for September 19‑20. Nancy Kidd volunteered for the first Fair Access booth shift on the day of the event.

• Approved July meeting minutes (unanimous)

Parks Board

Board members toured the Halmos, Elgin, and Perkins parks. Staff presented recent improvements, future project plans, and answered questions. No actions or votes were taken at this meeting.

Fair Access

The Fair Access Committee approved the June meeting minutes. Members discussed inviting the Izaak Walton League, Montgomery Farm Bureau, and other farm contacts for the upcoming Poolesville Day breakfast. The committee will draft a priority letter for August to county agencies and the council.

• Approved June minutes

Parks Board

The Board voted 6-0-0 to approve the July 9, 2025 minutes. A motion to adjourn was also passed unanimously (6-0-0). No other substantive actions were decided at this meeting.

• Approved July 9 minutes (6-0-0)
• Motion to adjourn passed (6-0-0)

Town Commissioners

The Commissioners approved the June 2, 2025 meeting minutes by a 5‑0 vote. They approved a 50% reduction of Bond # SU7111582‑0000 and 1582‑0000 to $109,848.00, also by a 5‑0 vote. The $2,500 grant request from Poolesville Cats Inc. was not decided; the Commissioners asked for additional financial information before making a decision. The meeting was adjourned by a 5‑0 vote.

• Approved June 2, 2025 minutes (5-0)
• Approved 50% bond reduction to $109,848.00 (5-0)
• Requested additional financial information for $2,500 cat grant request (decision to defer)
• Motion to adjourn passed (5-0)

Fair Access

The committee reviewed progress on the pool bubble and community‑center projects, noted scheduled calls with the Recreation Department and Facilities Management, and discussed upcoming Poolesville Day breakfast plans. No votes, approvals, or other formal actions were recorded.

Planning Commission

The commission approved the May 14 meeting minutes unanimously (5-0). It voted to recommend approval of Variance 007‑25 for the Grace Cottages subdivision, also unanimously (5-0). The commission reached consensus to continue with the current recommendations of the Water System Redundancy Plan. The meeting was adjourned with a 5-0 vote.

• Approved May 14 minutes as amended (5-0)
• Recommended approval of Variance 007‑25 for Grace Cottages subdivision to the BZA (5-0)
• Reached consensus to continue with recommendations in the Water System Redundancy Plan
• Adjourned meeting (5-0)

Parks Board

The Parks Board voted to approve the May 7, 2025 meeting minutes. The motion was made by Gayle Partain, seconded by Mike Bupp, and passed with a 3‑0‑2 vote. No other formal actions were taken at this meeting.

• Approved May 7 meeting minutes (3-0-2)

Town Commissioners

The commissioners approved the May 19, 2025 minutes with a 5‑0 vote. The Poolesville Cats Inc. grant request was postponed because no requester was present. Engineer Strong reported sewer work needs of about $120,000 and the project will move forward without further action. The meeting was adjourned by a 5‑0 vote.

• Approved May 19, 2025 minutes (5-0)
• Postponed Poolesville Cats Inc. grant request (no requester present)
• Sewer rehabilitation project to move forward, no formal action required
• Adjourned meeting (5-0)

Sustainable Poolesville

The committee accepted the minutes from the April 23 meeting by unanimous vote. It scheduled the next meeting for August 27, 2025, before Poolesville Day. The meeting was then adjourned with unanimous approval.

• Accepted April 23 minutes (unanimous)
• Scheduled next meeting for August 27, 2025
• Adjourned meeting (unanimous)

Town Commissioners

The Commissioners voted to approve the May 5, 2025 meeting minutes with a 5‑0 vote. They then moved to adjourn the May 19, 2025 meeting, which also passed 5‑0. No other substantive actions were taken.

• Approved May 5, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Planning Commission elected Commissioner Radigan as vice chair with a 4‑0‑1 vote. The commission approved the April 16 meeting minutes (3‑0‑2) and the annual planning report (5‑0). The meeting was then adjourned by a 5‑0 vote.

• Elected Commissioner Radigan as vice chair (4-0-1)
• Approved April 16, 2025 meeting minutes (3-0-2)
• Approved the annual planning report (5-0)
• Adjourned the meeting (5-0)

Fair Access

The committee approved the April meeting minutes. Members reviewed the FY26 budget and discussed moving the community center and pool bubble into the FY27 budgets, outreach to recreation staff, and upcoming UCAB vacancies. No other actions were formally approved or denied.

• Approved April minutes (no vote tally recorded)

Parks Board

The board elected Mike Bupp as Vice Chair. It approved the April 9 meeting minutes. A new parking restriction was adopted for Wootton Avenue, prohibiting parking within 25 feet of the corner. The board also decided to seek additional bids for the Commons Electrical project.

• Mike Bupp elected Vice Chair (4-0-0)
• April 9, 2025 minutes approved (3-0-3)
• New parking order for Wootton Avenue: No parking 25 ft from corner (passed)
• Board decided to seek additional bids for Commons Electrical (no vote recorded)
• Meeting adjourned (5-0-1)

Town Commissioners

The Commissioners approved the FY2026 budget and tax rate (Ordinance 228) by a 5‑0 vote. They also approved the April 21, 2025 meeting minutes (5‑0) and appointed Mike Bupp and Ashley Springer to the Parks and Streets Board (5‑0), with Nicole Bocek appointed as student liaison by consensus. In a closed session, Steve Kidd was appointed to the Planning Commission (5‑0). No decision was made on the Bricken water allocation request, which was referred to the Planning Commission.

• Approved April 21, 2025 minutes (5-0)
• Approved Ordinance 228 FY2026 Budget and Tax Rate (5-0)
• Appointed Mike Bupp to Parks and Streets Board (4‑year) (5-0)
• Appointed Ashley Springer to Parks and Streets Board (1‑year) (5-0)
• Appointed Student Liaison Nicole Bocek (consensus)
• Appointed Steve Kidd to Planning Commission (5-0)
• No decision on Bricken Water Allocation Request (referred to Planning Commission)
• Adjourned meeting (5-0)

Sustainable Poolesville

The Sustainable Poolesville Committee shared announcements about upcoming Arbor Day tree planting, the Montgomery County Green Fest, and SpringFest. They provided updates on recertification progress, event sign‑up tools, zero‑waste box ideas, and composting information. No votes, approvals, or denials were recorded.

Town Commissioners

The board voted 5-0 to approve the April 7, 2025 meeting minutes. A second 5-0 vote adjourned the April 21, 2025 session. No other substantive actions were decided.

• Approved April 7, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Planning Commission

The commission approved the amended March 12 minutes with a 4‑0 vote. It then recommended that the Board of Zoning Appeals approve variances for the Willard Property on lots 3 and 4, lots 37 and 38, lot 43, and lot 44, each passing 4‑0. No other substantive actions were taken.

• Approved amended March 12 minutes (4-0)
• Recommended approval of variances on lots 3 and 4 (4-0)
• Recommended approval of variances on lots 37 and 38 (4-0)
• Recommended approval of variance on lot 43 (4-0)
• Recommended approval of variance on lot 44 (4-0)
• Adjourned meeting (4-0)

Fair Access

The Fair Access Committee approved the March minutes. The committee heard presentations from Abbey Clouse Radigan of the Commission on Libraries and Linda Bergofsky of the Commission on Aging. Members discussed upcoming budget listening sessions and community‑center funding, but no further actions were decided.

• Approved March minutes

Parks Board

The board approved the March 5th meeting minutes and a motion to create a non‑voting youth liaison position for all town boards. It recommended that Mike Bupp and Ashley Springer be appointed to the Parks Board starting May 1. Commissioners also approved the Trails group plan that the Parks Board had recommended. An Eagle Scout project for the park was approved and the meeting was adjourned.

• Approved March 5th meeting minutes (6-0-0)
• Approved motion to add a youth liaison non‑voting position to all boards (6-0-0)
• Recommended Mike Bupp and Ashley Springer be appointed to the Parks Board effective May 1 (6-0-0)
• Commissioners approved the Trails group plan recommended by the Parks Board (vote not recorded)
• Approved Eagle Scout project for the park (vote not recorded)
• Motion to adjourn the meeting (6-0-0)

Town Commissioners

The Commissioners approved the March 17, 2025 meeting minutes by a 5‑0 vote. They then set a public hearing for Ordinance 228, the FY2026 budget and tax rate, scheduled for April 21 at 7:00 p.m., also by a 5‑0 vote. The meeting was adjourned with a 5‑0 vote.

• Approved March 17, 2025 minutes (5-0)
• Set public hearing for Ordinance 228 FY2026 budget and tax rate, April 21 (5-0)
• Adjourned meeting (5-0)

Sustainable Poolesville

The Sustainable Poolesville Committee approved the minutes from the February 26, 2025 meeting. The group announced a Pepco tree giveaway on April 24 and discussed ongoing projects including a community compost exchange, scheduled clean‑up events, the zero‑waste initiative, and a collaboration with Helpsy and a local thrift shop. Members also explored a youth water‑conservation tour and raised a question about city‑wide water‑softener use for future discussion.

• Approved February 26, 2025 meeting minutes