Portland public meetings in 2023
279 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Rent Board
The Rent Board will conduct public comment hearings regarding several rent increase applications. The agenda includes new business for one property and unfinished business for five others.
- Rent increase application: 55 Sherman St, units 2-7
- Rent increase application: 19 Parris St, Units 1-9
- Rent increase application: 20 Melbourne St, all 7 units
- Rent increase application: 40-42 West St, all 12 units
- Rent increase application: 55 William St, all 12 units and 60 Carleton St, all 4 units
Emergency Shelter Assessment Committee
The committee will review November 2023 shelter bed usage statistics and receive updates on the Harbor View encampment. Discussion topics also include Hub 2, winter planning, and the Providing for Unhoused People with Pets Act of 2023.
- November 2023 monthly shelter bed usage statistics
- Update on resolution of the Harbor View encampment
- Hub 2 update
- Review of Providing for Unhoused People with Pets Act of 2023
Public Art Committee
The committee will review several quotes for public art conservation, including glass replacement and statue repairs. Discussion includes a potential art site at 654 Riverside Street for the Portland Homeless Service Center. Staff will also provide updates on the public art fund balance and the Tidal Moon incident report.
- Port City Glass quote of $1,223.90 for Jewell Box glass replacement
- Taggart Objects Conservation quotes for statue repairs ranging from $1,300 to $1,500
- Potential art site consideration at 654 Riverside Street for the Portland Homeless Service Center
- $3,000 quote for evaluating East Bayside mural removal process
- Maine Med community art grant at Lowell Street Park
Peaks Island Council
The council will review committee updates on topics including ferry service, parking, and housing zoning. Members will also be sworn in and 2024 officers will be nominated. Public comment is invited regarding the FY2025 budget process and Ryefield St paper road/public right-of-way.
- Swearing-in of new Peaks Island councilors
- Nominating 2024 PIC officers
- Review of FY2025 budget process
- Ryefield St paper road/public right-of-way discussion
- Housing and Zoning ReCode recommendations
City Council
The Portland City Council will consider proposals for two affordable housing developments at Auburn Street and Douglass Street, including a $1.5 million appropriation and tax increment financing. The council will also review zoning map amendments to change commercial designations near Bates Street and Woodford Street. Additional items include routine 2024 appointments for constables and board members, plus committee reports on housing accomplishments and encampment policies.
- Order 80-23/24 & 81-23/24: Approve purchase agreement amendment and tax increment financing averaging $123,504 annually for 72 affordable rental units at 622 Auburn Street.
- Order 83-23/24: Appropriating $1,500,000 from the Jill C. Duson Housing Trust Fund for 20 condominiums at 43 & 91 Douglass Street.
- Order 61-23/24: Zoning map amendment to B-2b Community Business for parcels near Washington Avenue, Bates Street, and Veranda Street.
- Order 84-23/24: Zoning map amendment changing 182 Woodford Street Rear and 186 Woodford Street from residential/mixed zones to B-2 Community Business.
- Order 88-23/24: Appointing constables for the Fire Department, Police Department, Parking Division, and Portland Housing Authority for 2024.
Ad Hoc Committee
The committee will elect a Chair and Vice Chair for the upcoming term. Members will also receive an overview of the CDBG program, review the meeting schedule, and undergo training from a Neighborly representative.
- Vote on Committee Chair and Vice Chair
- Introduction of new scoring process
- Training from Neighborly Representative
Portland Development Corporation
The Board will review previous meeting minutes and receive staff updates regarding marketing and outreach. The agenda includes a vote on a microenterprise grant application and a review of the November treasurer's report.
- Review and vote on APRA Microenterprise Grant Program application for 4 Men Barbershop, LLC ($5,000)
- Review of November 2023 Monthly Administrative Budget Report
- Review of November 2023 Cash Management Report
- Review of November 2023 Schedule of Loans Receivable
- Review of November 2023 Confidential Delinquency Report
Rent Board
The Rent Board will hear a public comment regarding a rent increase appeal for 59 State Street. The board will also review written findings of fact and conclusions of law from the November 29, 2023 decisions.
- Rent Increase Appeal: Scott D. Gallant (Trelawny Tenants Union) vs. 59 State Street LLC
- Appeal location: 59 State St Apt 24-25
- Approval of Written Findings of Fact and Conclusions of Law from November 29, 2023 decisions
- Discussion of MNOI Updates
Land Bank Commission
The commission will review the draft of its Annual Report and discuss a joint statement regarding encampments. The meeting also includes updates on high priority parcels, recruitment for commission seats, and the Juniper Street trailhead.
- Discussion of Encampment Joint Statement
- Approval of Annual Report Draft
- High Priority Parcels update
- Juniper Street trailhead update
- Recruitment to Land Bank Seats
Police Citizen Review Subcommittee
The subcommittee will meet to discuss increasing public interest and attendance in its work. The agenda also includes an update on the new Civil Police Review Board ordinance.
- Approval of November 8, 2023 minutes
- Executive session to discuss IA2023-009, IA2023-014, IA2023-015, and IA2023-016
- Update on the new Civil Police Review Board ordinance
Planning Board
The Portland Planning Board reported final decisions from its November 28 meeting, including approving a conditional use at 75 Oak Street and tabling a hearing for 2 West Commercial Street indefinitely. At this December 12 session, the board will hold public hearings to consider major site plan applications for three new developments. These proposals include converting an existing downtown office building into apartments and a hotel, constructing a five-unit residential building in the West End, and subdividing a parcel on Eighth Street with street improvements.
- Public hearing on a major site plan for 477 Congress Street to convert the Time and Temperature Building into 140 apartments, a 136-room hotel, and retail space.
- Public hearing on a major site plan at 15 Crescent Street for a three-story building with five residential units and ground-level parking.
- Public hearing on a subdivision application at 66 Eighth Street to create three lots, extend Eighth Street, and upgrade utilities.
- Report of decisions from the November 28 meeting, including approval of conditional use at 75 Oak Street (7-0) and indefinite tabling for 2 West Commercial Street (6-0).
- Planning Board officer elections.
Ad Hoc Committee
The committee will review its public meeting rules and official duties under City Ordinance 6-225. Members will also discuss the future of the committee, including potential work plan items or dissolution.
- Review of City Ordinance 6-225 regarding committee charge and duties
- Discussion of February 21, 2023 Housing and Economic Development Committee
- Discussion of next steps and potential committee dissolution
Portland Fish Pier Authority
The Portland Fish Pier Authority is reviewing the status of a proposed merger with the Portland Fish Exchange. The board will also consider authorizing additional legal funds for the merger and discussing interest in developing Lot 1-1.
- Authorization of up to $10,000 for merger completion and employment law services
- Review of expression of interest for potential development of Lot 1-1
- Financial update for December 2023
- Facilities update regarding pier condition assessment by TEC Associates
City Council
The City Council is holding a workshop focused on annual goal setting. The meeting is scheduled for December 11, 2023, at 5:00 PM.
- Annual Goal Setting
Parks Commission
The Parks Commission will meet to discuss the annual report and explore a statement on parks. The agenda also includes updates on the Green Space Gathering, the Outreach Committee, and the Land Bank Commission.
- Approval of November 2, 2023 meeting minutes
- Review of Annual Report for approval
- Discussion of Green Space Gathering
- Land Bank Commission report
Zoning Board of Appeals
The Zoning Board of Appeals will hold a remote public hearing regarding several land use appeals. Items include an interpretation appeal concerning pavement setbacks at 90 Blueberry Road and multiple conditional use requests for sheltered care group homes.
- Interpretation Appeal (ZBA-002743-2023): Pavement setback dispute at 90 Blueberry Road
- Conditional Use Appeal (CU-002736-2023): Sheltered care group home at 1582 Forest Ave
- Conditional Use Appeal (CU-002740-2023): Sheltered care group home at 99 Concord St
- Conditional Use Appeal (CU-002741-2023): Sheltered care group home at 85 Pleasant Ave
- Conditional Use Appeal (CU-002738-2023): Sheltered care group home at 251 Pleasant Ave
Historic Preservation Board
The board will elect a new Chairperson and Vice-Chairperson. The meeting includes public hearings for proposed alterations on Morning Street and a review of an administrative appeal for 14 Orchard Street.
- Election of new Chairperson and Vice-Chairperson
- Public hearing for proposed alterations at 25 Morning Street
- Public hearing for carriage house rehabilitation at 86 Morning Street
- Review of administrative appeal for 14 Orchard Street
- Workshop regarding B&M Cannery Building rehabilitation
Ad Hoc Committee
The committee will review previous meeting minutes from May 2nd and August 1st. The agenda includes a recap of the Deering Oaks event and discussions regarding sustainability office outreach and local ordinances.
- Review and approve May 2nd minutes
- Review and approve August 1st minutes
- Recap Deering Oaks Event
- Review and update Sustainability Office Outreach
- Updates on legislation and local ordinances
City Council
The City Council will conduct its inaugural meeting following the November 7, 2023 election. The session includes the administration of oaths of office to newly elected officials and several items regarding council organization.
- Swearing-in of newly elected Mayor Mark Dion and City Councilors
- Order 73-23/24: Appointing Councilor Pious Ali as Mayor Pro Tempore
- Order 74-23/24: Establishing the City Council Rules Committee
- Order 75-23/24: Appointing City Council Standing Committees and Library Trustee
- Resolve 5-23/24: Adopting Council Rules of Procedure for 2023-2024
City Council
The City Council is considering several housing projects, including a 72-unit development at 622 Auburn Street and a 20-unit project at Douglass Street. The agenda also includes zoning map amendments for Woodford Street and text amendments to comply with state law LD 2003.
- Transfer of $3,823.00 in forfeited assets to the Portland Police Department
- 72-unit affordable housing development at 622 Auburn Street and 0 Gray Road
- $1,500,000 in Housing Trust Funds for Dougherty Commons Condominiums
- Zoning map amendment for 182 and 186 Woodford Street
- LD 2003 Land Use Code text amendments
Rent Board
The Rent Board will review several rent increase applications for residential properties. The meeting includes public comment periods for these applications and a discussion of the annual report update.
- Rent increase application: 13 Montreal St, Units 1-8
- Rent increase application: 19 Montreal St, Units 1-8 & B
- Rent increase application: 25-27 Montreal St, Units 1-8
- Rent increase application: 304 Eastern Prom, Units 1-8
- Rent increase application: 63 Grant St, Units 1-6
City Council
Councilor Mark Dion will host the District 5 annual meeting via Zoom. City staff will present information regarding CDBG grants and city communications. The meeting includes a 75-minute community Q&A session.
- CDBG Grant Information presentation
- City Communications Information presentation
- Community Q&A session
Planning Board
The Planning Board will hold a workshop regarding the historic designation of 142 Free Street. Public hearings are scheduled to consider site plans for 2 West Commercial Street and 19 Willis Street. The board will also review a conditional use application for a commercial kitchen at 75 Oak Street.
- Historic preservation reclassification for 142 Free Street
- Site plan for container racks at 2 West Commercial Street
- Conditional use for a commercial kitchen at 75 Oak Street
- Findings of fact for 19 Willis Street residential building
Legislative/Nominating Committee
The committee will conduct interviews for various boards and commissions. The agenda also includes a discussion regarding the Land Bank Committee.
- Interviews for Boards and Commissions
- Land Bank Committee Discussion
City Council
The City Council will consider several items including a zoning map amendment for Ocean Avenue and the appropriation of $875,000 in asset forfeiture funds to the Portland Police Department. Other business includes proposed changes to city code regarding camping on public property and an extension of the police superior officers' contract.
- Zoning map amendment for 900 Ocean Avenue and adjacent parcels
- Appropriation of $875,000 in asset forfeiture funds to the Portland Police Department
- Amendments to City Code regarding camping and loitering on public property
- One-year extension of the collective bargaining agreement with Portland Police Superior Officers Association
- Acceptance of a $2,000 donation from OldCastle Lawn & Garden, Inc. for Shop with a Cop
Emergency Shelter Assessment Committee
The committee will review October shelter bed usage statistics and receive updates on encampments and Hub 2. The agenda also includes discussions regarding winter planning and the Providing for Unhoused People with Pets Act of 2023.
- October shelter bed usage statistics
- City Council encampment update
- Hub 2 update
- Winter planning discussion
- Review of the PUPP Act of 2023
Portland Development Corporation
The Board will review proposed amendments to the ARPA Microenterprise Grant Program Guidelines. Members will also vote on two $5,000 grant applications and a recommendation for a Community Development Block Grant letter of support.
- Proposed amendments to the ARPA Microenterprise Grant Program Guidelines
- $5,000 ARPA Microenterprise Grant application: Rewild Maine, 111 Sheridan Street, #3
- $5,000 ARPA Microenterprise Grant application: Still Life Studio, LLC, 222 St. John St., Ste 142
- Recommendation for James Dowd to execute Letter of Support for the Community Development Block Grant Application
- Appointment of Gregory P. Watson as Assistant Secretary to the PDC Board
City Council
Councilor Andrew Zarro is hosting the District 4 annual meeting. The agenda features presentations on CDBG grants and city communications, followed by a community Q&A session.
- CDBG Grant Information presentation
- City Communications Information presentation
- Community Q&A session
- Introduction of Councilor-Elect
Public Art Committee
The Portland Public Art Committee will review staff updates on city-funded art projects, discuss the FY24 budget and annual report, and evaluate potential locations for new installations. These items determine how municipal funds are allocated to public spaces and guide future artwork placements across the city.
- Finalize contract amendment #3 with Sarah Sze Studio and MOU with Friends of Congress Square Park
- Review FY24 budget and FY23 annual report
- Evaluate maintenance costs for the Gathering Stones installation by Jesse Salisbury
- Consider a potential art site at 654 Riverside Street (Portland Homeless Service Center)
- Approve emergency glass repair for the Jewell Box and review Lowell Street Park grant application
Historic Preservation Board
The Board will conduct a public hearing regarding an administrative appeal for alterations at 14 Orchard Street. The agenda also includes a certificate of appropriateness for roofing replacement at 184 State Street.
- Public hearing: Administrative Appeal for alterations to noncontributing garage at 14 Orchard Street
- Certificate of Appropriateness for roofing replacement at 184 State Street
City Council
This workshop agenda is limited to a motion for an executive session. The session will focus on the City Manager's employment and duties.
- Motion for executive session regarding City Manager's employment and duties
Planning Board
The Planning Board will hold a workshop to consider redeveloping a medical office building into five residential units and two duplexes at 19 West Street. A public hearing is also scheduled for 19 Willis Street regarding findings of fact related to court orders. Two other major site plan applications were tabled at the request of applicants.
- Workshop: Redevelopment of 19 West Street into residential units and duplexes
- Public hearing: Findings of fact for 19 Willis Street
- Tabled: Major site plan for 2 West Commercial Street
- Tabled: Major site plan for 246 Eastern Promenade
HHS and Public Safety Committee
The Health & Human Services and Public Safety Committee will discuss updates on warming centers and the Homeless Winter Emergency Response Plan. The committee will also receive updates regarding Harborview and other encampments. Members will review and approve minutes from October 2023.
- Updates on the Homeless Winter Emergency Response Plan
- Updates on Harborview and other encampments
- Review and approval of October 2023 meeting minutes
Housing & Economic Development Committee
The committee will review a recommendation for an affordable housing development subsidy at 57 Douglas Street. Members will also review the 2023 Annual Accomplishment Report.
- Affordable Housing Development Subsidy for 57 Douglas Street (Dougherty Commons Condo)
- Review of the 2023 Annual Accomplishment Report
City Council
The City Council will meet to consider several items including the appointment of a new Housing & Economic Development Director and an emergency declaration for Riverside Street. The agenda also includes a resolution supporting state-level gun regulations and a proposal for a sister city relationship with Garissa, Kenya.
- Appointment of Gregory Watson as Housing & Economic Development Director at $138,960.00
- Liquor license application for Argenta Brewing Company at 82 Hanover Street
- Resolution supporting an assault rifle ban and gun regulations in Maine
- Reconsideration of emergency declaration for 654 Riverside Street to increase shelter beds by 50
- Municipal Development Program for Riverton Park Affordable Housing involving $1,500,000 in funding
City Council
Councilor Regina Phillips will host the District 3 Annual Meeting. The agenda includes presentations on CDBG Grant Information and City Communications Information. A community Q&A session is scheduled to follow the presentations.
- Presentation on CDBG Grant Information by Mary Davis
- Presentation on City Communications Information by Jessica Grondin
- Community Q&A session
Land Bank Commission
The commission will review the Wayneflete Property Open Space and Davis Family Pines as part of a high priority parcel review. The meeting also includes discussion regarding a Kayak Dock and reports from the Parks Division and Parks Commission.
- High Priority Parcel Review: Wayneflete Property Open Space
- High Priority Parcel Review: Davis Family Pines
- Old Business: Kayak Dock
- Parks Division Report
- Parks Commission Report
Police Citizen Review Subcommittee
The subcommittee will hold an executive session to discuss IA2023-011 and three postponed votes. Members will also discuss increasing public awareness of the subcommittee’s work and receive an update on the new Civil Police Review Board ordinance.
- Executive session regarding IA2023-011 and three postponed votes
- Update on the new Civil Police Review Board ordinance
- Approval of October 11, 2023 minutes
- Discussion on increasing public interest in subcommittee meetings
Parks Commission
The Commission will review the Capital Improvement Program (CIP) update and accept minutes from the October 5, 2023, meeting. Discussion includes a presentation on Portland Trails and reviews of commission responsibilities, goals, and processes.
- CIP Update
- Portland Trails Presentation
- Commission Responsibilities and Goals
- Land Bank Commission Report
- Green Space Gathering
Creative Portland Corporation
The Board of Directors will vote on the September financials and a new officer slate for 2023/24. The meeting includes updates on community discussions, public art at 52 Hanover Street, and economic activity results.
- Vote to accept October minutes and September Financials
- Vote to approve 2023/24 officer slate including Kate Anker, Eliza Ginn, and David Brenerman
- Public Art by Clint Fulkerson at the Armature, 52 Hanover Street on 11/3
- AEP6 results reporting $86 million in Portland economic activity
Historic Preservation Board
The board will hold public hearings regarding the reclassification of 142 Free Street and new construction at 1168 Westbrook Street. A workshop is also scheduled to review a shared use pathway at 61 Park Avenue. The meeting includes reports on decisions made during the October 18 meeting.
- Proposed reclassification of 142 Free Street as noncontributing in Congress Street Historic District
- Certificate of Appropriateness for new construction at 1168 Westbrook Street
- Preliminary review of a shared use pathway at 61 Park Avenue (Deering Oaks Park)
- Report on approved applications for 73 Newbury Street, 84 Commercial Street, and 192 Danforth Street
City Council
This meeting consists of presentations from city staff followed by a community Q&A session. Staff will present information regarding CDBG grants and city communications.
- CDBG Grant Information presentation by Mary Davis
- City Communications Information presentation by Jessica Grondin
- 75-minute Community Q&A session
Legislative/Nominating Committee
The Legislative/Nominating Committee will discuss LD 1896, which relates to indexing workers' compensation benefits to inflation. The committee will also review staff testimony regarding priorities for opioid settlement funds.
- Discussion of LD 1896 (Workers' Compensation Benefits)
- Review of Committee on Health and Human Services work session from Oct. 25
- Review of staff testimony regarding top priorities for opioid settlement funds
City Council
The City Council will receive a communication regarding transitional housing and private shelter expansion incentives. The meeting also includes a staff presentation and Q&A session concerning 900 Ocean Avenue.
- Communication on transitional housing and private shelter expansion incentives
- Staff presentation regarding 900 Ocean Avenue
- Executive Session to discuss contracts with Portland Police Benevolent Association and Portland Police Superior Officers Association
Legislative/Nominating Committee
The Legislative/Nominating Committee will review proposed changes to Maine EMS Rules (Chapter 21). The agenda also includes a review of carry over bills and a discussion regarding general assistance.
- Proposed Maine EMS Rules Change (Chapter 21)
- Review of carry over bills
- General assistance discussion
- Approval of September 19, 2023, meeting minutes
HHS and Public Safety Committee
The committee will review a staff presentation regarding the cold weather plan for winter. Members will also discuss encampments, including ECRT updates and recommendations from Preble Street. Additionally, the committee will review its work plan covering public health, social services, and public safety staffing.
- Staff presentation on cold weather plan for winter
- ECRT updates and Preble Street recommendations regarding encampments
- Review of work plan topics including safe injection sites and dispatch center staffing
City Council
The Portland City Council will reconsider an emergency declaration to add 50 beds at the Riverside Street homeless services center. The agenda also includes $1,684,816 in loans for school renovations and updates to city parking regulations. Additionally, several board appointments and business license applications are up for consideration.
- Reconsideration of emergency declaration for 50 additional beds at 654 Riverside Street
- Authorization of $1,684,816 in loans from the School Revolving Renovation Fund
- Amendments to city parking regulations and a new $500 penalty for boot tampering
- Approval of the C-PACE clean energy funding program
- Business license applications for Bayou Kitchen, Oxbow Brewing, Thistle and Grouse, and Mesa Grande Taqueria
Land Bank Commission
The commission will review the September 13, 2023, meeting minutes and discuss new business regarding Juniper Street Parcels. The agenda also includes reports from Parks and the Land Bank Commission.
- Discussion of Juniper Street Parcels
- Acceptance of September 13, 2023, meeting minutes
- Parks Report
- Land Bank Commission Report
Police Citizen Review Subcommittee
The subcommittee will meet virtually to conduct business including the approval of previous minutes. The meeting includes an introduction and Q&A with Chief Mark Dubois.
- Approval of August 9, 2023 minutes
- Introduction and Q&A with Chief Mark Dubois
- Executive session to discuss IA2023-005, IA2023-007, IA2023-008, IA2023-010, and IA2023-011
Planning Board
The board will hold a workshop on zoning text amendments intended to implement State Bill LD 2003, which aims to reduce barriers to new housing. The meeting also includes a public hearing for rezoning 202 Woodford Street to facilitate affordable rental housing. Additionally, the board will consider a major site plan for a new 60,630 square foot warehouse at 180 Read Street.
- Workshop on zoning text amendments regarding density, parking, and accessory dwelling units
- Rezoning request for 202 Woodford Street to B-2 Community Business
- Major site plan for a new 60,630 square foot warehouse at 180 Read Street
- Report of decision approving the major site plan for 70 Thames Street
Housing & Economic Development Committee
The Housing & Economic Development Committee will review a proposed stadium use agreement for Portland United LLC at Fitzpatrick Stadium. Members will also review the FYE2023 TIF Annual Report and receive the 2023 Committee Work Plan.
- Review of Portland United LLC (USL Soccer) Stadium Use Agreement for Fitzpatrick Stadium
- Review of FYE2023 TIF Annual Report
- Executive session regarding United Soccer League financial due diligence negotiations
- Review of 2023 Committee Work Plan and Schedule
Parks Commission
The Parks Commission will review the Riverton Trolley Park Improvement Plan and discuss the Annual Report. The meeting also includes a recap of green space and updates on land bank and parks reports.
- Riverton Trolley Park Improvement Plan
- Annual Report discussion
- Green Space Re-Cap
- Introduction of Mark Reiland, New City Arborist
Zoning Board of Appeals
The Zoning Board of Appeals will hold a public hearing on two land use appeals. The board will review a request for off-street parking at 300 Allen Ave and a lot coverage variance for 36 Wendy Way.
- Variance appeal (ZBA-002641-2023) to increase lot coverage from 20% to 21.47% at 36 Wendy Way
- Conditional use appeal (CU-002654-2023) for off-street parking at 300 Allen Ave
Civil Service Employment Subcommittee
The Board of Directors will review the September minutes and receive an update from the Executive Director. Discussion topics include a public art installation at 54 Hanover Street and upcoming legislative events.
- Public Art Installation at The Armature, 54 Hanover Street
- Staff Update regarding Operations & Program Coordinator position
- Legislative FLY-IN to Capital Hill, October 16-18
- Review of approved FY24 Work Plan & Budget
- Board Vacancies for a lawyer and fundraisers
Historic Preservation Board
The Historic Preservation Board will conduct a workshop regarding two specific projects. This includes a proposed reclassification of 142 Free Street and a review of proposed alterations at 25 Morning Street.
- Proposed reclassification of 142 Free Street as noncontributing in the Congress Street Historic District
- Preliminary review of proposed alterations at 25 Morning Street (Plan Number HPBR-002651-2023)
City Council
The Portland City Council will hold a workshop and executive session on October 2, 2023. City staff have requested this session to discuss and receive guidance regarding the city's contract with Local 740, International Association of Firefighters, AFL-CIO.
- Executive Session to discuss and receive guidance on the City's contract with Local 740, International Association of Firefighters, AFL-CIO
City Council
The Portland City Council will hold a special meeting for the Mayor's annual address. The council will vote to suspend rules to defer public comment on non-agenda items until later in the evening.
- State of the City Address by Mayor Kate Snyder
- Vote to suspend Rules of Procedure regarding public comment
City Council
The City Council is reviewing a $2.8 million local match for the Libbytown accessibility project. Members are also considering an emergency order to increase beds at the Homeless Services Center by 50. Other items include updates to parking regulations and a resolution regarding psychedelic plant prosecution.
- $2,800,000 local match for Libbytown Neighborhood Accessibility Project
- Increasing homeless services beds by 50 at 654 Riverside Street
- Updates to parking regulations and towing rules for unpaid tickets
- Resolution to deprioritize prosecution for personal use of psychedelics
- $1,684,816 in loans from the School Revolving Renovation Fund
Rent Board
The Rent Board will review public comments regarding the 2024 Annual Increase Percentage. The board will also consider a rent increase application for 164 Pearl St, Condo #C.
- Public comment on Sec 6-234(a) - 2024 Annual Increase Percentage (AIP)
- Rent increase application for 164 Pearl St, Condo #C
Peaks Island Council
The Council will discuss upcoming steps for the Peaks Island Assessment and ReCode recommendations. Members will also address parking issues in the IR zone and a city parking alert system.
- IR zone no parking/towing issue and city parking alert system
- ReCode recommendations
- 18 Central project zoning variance
- Island Composting Project progress
- Peaks Island Assessment next steps
Planning Board
The Planning Board will hold workshops on a coffee franchise drive-through at 84 Auburn Street and a rezoning for 426 Presumpscot Street. A public hearing will also consider a proposal for a multi-tenant office building at 70 Thames Street.
- Major Site Plan for a 72,857 square foot office, retail, and restaurant building at 70 Thames Street
- Major Site Plan and Traffic Movement Permit for a coffee franchise drive-through at 84 Auburn Street
- Zoning Map Amendment for 426 Presumpscot Street from R-3 to R-5 and B-1b
City Council
The City Council will discuss a proposal to temporarily increase capacity at the City of Portland Homeless Services Center. This item is being considered via an emergency order and includes a staff presentation and public comment period.
- Proposal to increase capacity at the Homeless Services Center via emergency order
City Council
The City Council is holding a workshop to discuss a draft ordinance for the Civilian Police Review Board. Associate Corporation Counsel Rachel Millette will provide a staff presentation on the draft. The council may also enter an executive session to discuss the ordinance development and collective bargaining obligations with police associations.
- Presentation of Civilian Police Review Board draft ordinance
- Discussion of collective bargaining obligations with Portland Police Benevolent Association and Portland Police Superior Officers Association
Emergency Shelter Assessment Committee
The Emergency Shelter Assessment Committee will review August shelter bed usage statistics. The meeting includes updates on encampments, Region 1, Hub 2, and winter planning.
- August shelter bed usage statistics
- Encampment update
- Region 1 update
- Hub 2 update
- Winter planning
Portland Development Corporation
The Board will review previous meeting minutes and receive a staff update on marketing and outreach. The agenda includes the election of officers and votes regarding the FYE2023 Annual Report and the date for the Annual Meeting of the Corporator.
- Election of President, Treasurer, and Secretary
- Vote to forward Draft Annual Report for FYE2023 to the City Council
- Vote to set the Annual Meeting of the Corporator date for October 16, 2023
- Review of August 31, 2023 Treasurer's Report including Administrative Budget and Loans Receivable
Public Art Committee
The committee will review several public art projects, including the completion of Gathering Stones and a vote on installation costs for Passing the Torch. Staff will also discuss conservation estimates and potential damage to the Jewell Box bus shelter.
- Passing the Torch: $250 quote for sculpture replica installation
- Conservation assessment cost estimate from Jonathan Taggart
- Jewell Box bus shelter glass panel damage on Congress Street
- PMA Art Trail installation at Eastern Promenade Trail
- Black is Beautiful street mural repainting on Cove Street
Historic Preservation Board
The board will discuss a request to reclassify 142 Free Street as non-contributing within the Congress Street Historic District. A workshop is also scheduled for a preliminary review of new construction at 1168 Westbrook Street.
- Request to reclassify 142 Free Street as non-contributing in the Congress Street Historic District
- Preliminary review of new construction at 1168 Westbrook Street
- Report on approved Certificate of Appropriateness for 76 Congress Street
Legislative/Nominating Committee
The committee will review the minutes from the June 20, 2023, meeting. The agenda includes a legislative update from Bernstein Shur and a breakfast meeting with the Portland Delegation.
- Approval of minutes from the June 20, 2023, meeting
- Legislative update from Bernstein Shur
- Breakfast Meeting with Portland Delegation
Housing & Economic Development Committee
The committee will review and vote on the August 15, 2023 meeting minutes. Members will also consider a recommendation to the City Council regarding an affordable housing subsidy and TIF/CEA for the Riverton Park Project. An update on Maine Cooperative Development Partners is also scheduled.
- Recommendation for Riverton Park Project affordable housing subsidy and TIF/CEA
- Approval of August 15, 2023 meeting minutes
- Maine Cooperative Development Partners update
HHS and Public Safety Committee
The Health & Human Services and Public Safety Committee will review a draft resolution regarding psychedelic plants and fungi. The committee will also consider proposed changes to Chapter 35 of the city code.
- Draft Resolution for Psychedelic Plants and Fungi
- Proposed Changes to Chapter 35
City Council
The Council will review the establishment of a Portland Tourism Municipal Development District funded by assessments on lodging properties. They will also consider authorizing $1,684,816 in loans from the School Revolving Renovation Fund for school projects.
- Establishing the Portland Tourism Municipal Development District via lodging property assessments
- Authorizing $1,684,816 in loans from the School Revolving Renovation Fund for school renovations
- Accepting a $10,000 donation for Congress Square Park Phase B construction documents
- Approving three Maine Historic Preservation Commission grants for the Planning Department
- Declaring October 1, 2023, as the 32nd Annual Maine Marathon, Half Marathon & Relay Festival
City Council
The City Council will hold a workshop to discuss encampments. The discussion includes an update from the Fire Department's ECRT and a review of legal context regarding laws, case law, and city ordinances.
- ECRT Update by Chief Keith Gautreau
- Legal context discussion with Corporation Counsel
Legislative/Nominating Committee
The Nominating Committee is scheduled to conduct interviews for various boards and commissions. The committee will move into an executive session to perform these interviews.
- Interviews for Boards and Commissions
Land Bank Commission
The Land Bank Commission will review the June 14, 2023 meeting minutes and receive reports from the Secretary and Treasurer. The agenda includes updates regarding a hand carry boat launch and North Deering Park. The commission will also hear reports from the Parks Commission and Parks Division.
- Update on hand carry boat launch
- Update on North Deering Park
- Acceptance of June 14, 2023 meeting minutes
- Parks Commission Report
- Parks Division Report
Sustainability and Transportation Committee
The Sustainability and Transportation Committee will discuss several environmental and regulatory items. This includes a presentation regarding the coal pile at Cassidy Point by Maine DEP. The committee will also consider a new clean energy financing program and proposed changes to parking regulations.
- Presentation on the Cassidy Point coal pile
- Consideration of a Bird Safe Ordinance
- Adoption of a Commercial Property Assessed Clean Energy Financing Program
- Proposed changes to Chapter 28, Parking Regulations
Legislative/Nominating Committee
The committee will review the minutes from the June 20, 2023, meeting. The agenda also includes a schedule update regarding Bernstein Shur and discussion of rescheduling a breakfast with the Portland Delegation.
- Approval of minutes from the June 20, 2023, meeting
- Schedule Update (Bernstein Shur)
- Rescheduling breakfast with Portland Delegation
Planning Board
The Planning Board will hold a workshop regarding a 60-unit residential development at 1 Hope Avenue. The meeting also includes public hearings for a large-scale master development at 58 Fore Street and a multi-property zoning map amendment near 17 & 25 Bates Street.
- Workshop: 60-unit Planned Residential Unit Development (12 triplexes, 12 duplexes) at 1 Hope Avenue
- Public Hearing: Phase 2 of Portland Foreside Master Development Plan at 58 Fore Street including 444 residential units, retail space, and a 128-room hotel
- Public Hearing: Zoning map amendment for mixed-use development at 17 & 25 Bates Street and several other properties
City Council
The City Council will conduct a workshop featuring a performance evaluation of City Manager Danielle West. The meeting also includes a project presentation regarding the Franklin Street Project.
- Performance evaluation of City Manager Danielle West
- Franklin Street Project presentation
Parks Commission
The Parks Commission will meet to review meeting minutes from August 3, 2023, and conduct a vote on the CIP. The agenda also includes reports regarding parks and the Land Bank Commission.
- CIP Vote
- Acceptance of August 3, 2023, meeting minutes
- Parks Report
- Land Bank Commission Report
Zoning Board of Appeals
The Zoning Board of Appeals will consider three variance requests during its September 7 meeting. The items involve requests for changes to lot area, building setbacks, and lot coverage for specific properties.
- Variance at 18 Central Ave to reduce minimum lot area from 20,000 SF to 5,646 SF for three affordable housing units
- Variance at 232 West Commercial St to reduce the setback from Commercial St from 100 feet to 91 feet to allow building height above 50 feet
- Variance at 36 Wendy Way to increase maximum lot coverage from 20% to 21.47% for a 48 SF detached shed
Creative Portland Corporation
The Creative Portland Board of Directors will review July minutes and August financials. The meeting includes updates on a public art installation at 54 Hanover Street and staff recruitment. The board will also consider upcoming board and executive committee vacancies.
- Vote to accept July minutes and August financials
- Public art installation at The Armature, 54 Hanover Street
- Operations & Program Coordinator staff vacancy
- Board vacancies for a lawyer and fundraisers
- Consideration of the 2023/24 EXCOM slate for a Treasurer vacancy
City Council
The City Council will discuss several items including the establishment of a tourism development district and updates to ranked choice voting. Other business includes appointing a new Corporation Counsel and authorizing school renovation loans.
- Appointment of Michael Goldman as Corporation Counsel with an annual base salary of $165,000
- Establishment of the Portland Tourism Municipal Development District and associated assessments
- Amendment to City Code regarding proportional ranked choice voting
- Acceptance of Herron Road as a public and utility easement for stormwater infrastructure
- Authorization of $1,684,816 in loans from the School Revolving Renovation Fund
Historic Preservation Board
The board will hold a public hearing regarding new construction at 76 Congress Street. Members will also review a request to reclassify 142 Free Street as non-contributing in the Congress Historic District. Additionally, the board will conduct preliminary reviews for projects on Newbury Street and Pine Street.
- Public hearing for new construction at 76 Congress Street
- Request to reclassify 142 Free Street within the Congress Historic District
- Preliminary review of addition and sitework at 73 Newbury Street
- Preliminary review of alterations at 106 Pine Street
- Election of a new Vice-Chairperson
Rent Board
The Portland Rent Board will hold public comments on multiple rent increase applications for various properties. Most of these requests are due to increased housing service costs. The board is also scheduled to conduct a workshop regarding Chapter 6 of the City Code.
- Rent increase application for 18 Casco St (62 units)
- Rent increase application for 37 Casco St (92 units)
- Rent increase application for 40-42 West St (12 units)
- Rent increase application for 55 William St (12 units)
- Workshop on Chapter 6 Buildings of the City Code
Portland Fish Pier Authority
The Portland Fish Pier Authority will discuss the status of amended ground lease negotiations for the Marine Trade Center on Lot 2 and associated parking rights. The Board is asked to hold an executive session to evaluate these amendments for a potential vote at a later meeting.
- Approval of July 10, 2023, meeting minutes
- Review of Marine Trade Center ground lease negotiations for Lot 2 and Rear Parking Lot
- Executive session regarding real estate negotiations
Emergency Shelter Assessment Committee
The Emergency Shelter Assessment Committee will review July shelter bed usage statistics and receive updates on encampments and specific regions. The agenda also includes discussions regarding Expo closure and winter planning.
- July shelter bed usage statistics
- Encampment update
- Region 1 and Hub 2 updates
- Expo closure discussion
- Winter planning
Portland Development Corporation
The Board will review a new loan application for Matcha Mood at 654 Congress Street and consider guidelines for the 2023 ARPA funded Microenterprise Grant Program. Additionally, the meeting includes a discussion on updated Post Loan Closing Service Guidelines and a treasurer's report.
- Loan application review: Matcha Mood, 654 Congress Street
- Proposed guidelines for 2023 ARPA funded Microenterprise Grant Program
- Updated Post Loan Closing Service Guidelines
- Treasurer's Report for June 30, 2023
Planning Board
The Planning Board will conduct a hybrid workshop to review the first wave of land use code changes under ReCode Phase II. This session includes reviewing proposed updates to definitions, zones, use standards, and dimensional standards.
- Recode Portland Zoning Amendments: Review of Article 3 (Definitions), Article 5 (Zones), Article 6 (Use Standards), and Article 7 (Dimensional Standards)
City Council
The City Council will enter an executive session to review candidates for the position of Corporation Counsel. This discussion is scheduled as a workshop item.
- Review of candidates for the position of Corporation Counsel
Zoning Board of Appeals
The Zoning Board of Appeals will review two variance requests at its August 17 meeting. One request seeks to reduce a setback requirement at 232 West Commercial St to allow for increased building height. Another proposes reducing lot area requirements at 18 Central Ave to facilitate the creation of three affordable housing units.
- Variance request for 232 West Commercial St to reduce setback from 100 feet to 91 feet
- Variance request for 18 Central Ave to reduce minimum lot area from 20,000 SF to 5,646 SF
- Proposal to convert an existing structure at 18 Central Ave into three affordable housing units
Rent Board
The Portland Rent Board will review multiple rent increase applications during this meeting. These applications involve requests based on increased housing service costs and capital improvement costs at various addresses. The board will also hold a discussion regarding MNOI.
- Rent increase application for 655 Congress St
- Rent increase applications for Montreal St properties (13, 19, and 25-27)
- Rent increase application for 304 Eastern Prom
- Rent increase applications for Grant St properties (63, 65, and 69)
- Discussion regarding MNOI
Planning Board
The Portland Planning Board will hold workshops to consider site plans for 246 Eastern Promenade and 58 Fore Street. The board will also conduct a public hearing regarding a subdivision at 432-447 Fore Street. These items involve proposed residential, retail, and hotel developments.
- Workshop: Redevelopment of 246 Eastern Promenade to include two new residential buildings.
- Workshop: Phase 2 of the Portland Foreside Master Development Plan at 58 Fore Street featuring 444 residential units and a 128-room hotel.
- Public Hearing: Proposed subdivision of 432-447 Fore Street to create four new commercial lots.
Housing & Economic Development Committee
The committee will discuss negotiations regarding the USL Soccer proposal at Fitzpatrick Stadium during an executive session. Members will also review proposed revisions to the Outdoor Dining on Public Property Program and a recommendation for an Affordable Rental Housing Incentive Program. Additionally, the committee will provide feedback on changes to the City's Tax Increment Financing Policy.
- Negotiations regarding USL Soccer proposal at Fitzpatrick Stadium
- Proposed revisions to the Outdoor Dining on Public Property Program
- Review of Affordable Rental Housing Incentive Program recommendation
- Feedback on changes to the City's Tax Increment Financing Policy
City Council
The Portland City Council will consider a resolution supporting the Fossil Fuel Non-Proliferation Treaty. The council will also vote on several appointments to local boards and commissions and approve various new business licenses. Additionally, staff will present updates regarding housing development, fossil fuel infrastructure, and encampment response.
- Resolution in support of the Fossil Fuel Non-Proliferation Treaty
- Appointments to Historic Preservation Board and Parks Commission
- Appointment of Nick Demling as Constable for Parks, Recreation & Facilities
- New business licenses at 100 Fore Street and 38 Resurgam Place
- $1,406.00 fee waiver for Maine Irish Heritage Center
City Council
The Council will vote on creating a tax increment financing district for a new 45-unit affordable housing development at 25 Casco Street. Other agenda items include parking restrictions on Fore Street and setting an election date for a rent-control initiative.
- Creation of a TIF district for 45 low-income rental units at 25 Casco Street
- $30,000 grant and $20,000 donation for the Lincoln Park Fence Project
- Two-hour parking limits on Fore Street between Atlantic and St. Lawrence Streets
- Agreement to participate in the State Small Business Credit Initiative funding
- Setting an election date for a rent-control ordinance citizen initiative
Police Citizen Review Subcommittee
The subcommittee will approve July 12, 2023 minutes and discuss a draft letter to the City Council about a new Civilian Police Review Board ordinance. The meeting also includes an executive session regarding IA2023-003.
- Approval of July 12, 2023 minutes
- Executive session to discuss IA2023-003
- Review of draft letter to City Council regarding new Civilian Police Review Board ordinance
Ad Hoc Committee
The Board of Assessment Review will meet to approve minutes from the June 23, 2023 hearing. The agenda also includes the withdrawal of assessment appeals for properties on Riverside Street and Congress Street.
- Approval of June 23, 2023 meeting minutes
- Withdrawal of appeal for 191 Riverside Street
- Withdrawal of appeal for 1230 Congress Street (Clarion Hotel)
Parks Commission
The commission will review CIP presentations and take public comment. The agenda also includes updates on citywide encampments, City Arborist hiring, and reports from the Parks and Land Bank Commissions.
- Acceptance of June 1, 2023 minutes
- CIP presentations with Q&A
- Citywide encampments update
- City Arborist hiring update
- Land Bank Commission report
Zoning Board of Appeals
The Zoning Board of Appeals will review requests to reconsider a side setback decision for 14 Orchard Street. The board will also consider a new application for 232 West Commercial Street to reduce a required setback from 100 feet to 91 feet.
- Reconsideration of side setback variance at 14 Orchard Street
- Variance request for 232 West Commercial St to reduce setback from 100 feet to 91 feet
Historic Preservation Board
The Historic Preservation Board is holding public hearings regarding new construction projects at 58 Fore Street and 48 Brown Street. The meeting also includes reports of approved applications from the July 19, 2023 meeting.
- Public hearing for new construction at 58 Fore Street (Block 4)
- Public hearing for new construction at 58 Fore Street (Block 6)
- Public hearing for new construction at 48 Brown Street
- Approved lighting project at 27 Park Avenue (Deering Oaks Park)
- Approved alterations at 215 Commercial Street
City Council
The Portland City Council will hold a workshop on August 2, 2023. The council intends to enter an executive session to review candidates for the position of Corporation Counsel.
- Review of candidates for the position of Corporation Counsel
Ad Hoc Committee
The committee will review minutes from the May 2, 2023 meeting. Members will also receive updates from the Sustainability Office and discuss a Landcare event scheduled for September.
- Review of May 2, 2023, meeting minutes
- Sustainability Office updates
- Discussion of September Landcare Event
Rent Board
The Portland Rent Board will hold public comment sessions for several pending rent increase applications. These include requests for properties on Montreal Street, Grant Street, and Congress Street. The board will also continue discussions regarding its annual report.
- Rent increase application for 13, 19, and 25-27 Montreal St
- Rent increase application for 304 Eastern Prom
- Rent increase applications for 63, 65, and 69 Grant St
- Rent increase application for 655 Congress St
- Discussion regarding the annual report
Emergency Shelter Assessment Committee
The committee will review monthly shelter bed usage statistics for June 2023. The agenda also includes updates on encampments, Region 1, Hub 2, and relevant legislation.
- June 2023 shelter bed usage statistics
- Encampment update
- Region 1 update
- Hub 2 update
- Federal, state, and local legislation review
Creative Portland Corporation
The board will vote on June minutes and financials and review the approved FY2024 work plan and budget. The Executive Director will provide updates on programs including the Summer Stage Series and CP Gallery. The board will also discuss vacancies for lawyer and fundraiser positions.
- Vote to accept June minutes and financials
- Review of FY2024 Approved Work Plan and Budget
- Executive Director updates on Summer Stage Series and CP Gallery
- Discussion of board vacancies for a lawyer and fundraisers
- Consideration of 2023/2024 EXCOMM slate
Zoning Board of Appeals
The Zoning Board of Appeals will review two land use appeals during this meeting. The board will consider a request to operate a preschool at 17 Brentwood St and a variance regarding vehicle trip limits for a retail drive-through at 84 Auburn St. An election for secretary will also be held.
- Conditional Use Appeal (CU-002545-2023): Preschool facility for up to 12 children at 17 Brentwood St
- Hardship Variance (ZBA-002581-2023): Request to exceed vehicle trip limits for a retail drive-through at 84 Auburn St
- Election for Secretary
City Council
The council will vote on appointing Michael Murray as Director of Public_Works with an emergency request for immediate effect. The meeting also includes appointments to various boards and commissions. Additionally, the council will consider transferring forfeited funds and a handgun to the police department.
- Appointment of Michael Murray as Director of Public Works with a salary of $137,509
- Appointment of members to various Boards and Commissions
- Transfer of $16,696.00 and a .45 cal Springfield XD handgun to the police drug investigation account
- Declaration of July 29, 2023, as the 21st Annual Greater Portland Festival of Nations
City Council
The Portland City Council is reviewing several orders to implement the Fiscal Year 2024 budget. These items include authorizing administrative fees, employee pay adjustments, and service agreements. The council will also consider appropriating $3,611,343 from the fund balance for pension debt and tax payments.
- A 4.0% cost-of-living adjustment for non-union employees and elected officials
- Appropriation of $3,611,343 from the fund balance for pension debt and county taxes
- Allocation of $45,000 for various Peaks Island services
- Authorization for Parks, Recreation and Facilities to accept donations up to $10,000
- Establishment of a $400,000 limit for the City's self-insured liability program
Legislative/Nominating Committee
The Legislative/Nominating Committee is scheduled to hold interviews for various city boards and commissions. The meeting includes a move into an executive session to perform these interviews.
- Interviews for Boards and Commissions
- Move into Executive Session for interviews
Sustainability and Transportation Committee
The Sustainability and Transportation Committee will receive sustainability program updates and review June minutes. The meeting includes presentations on streetlight repairs and ecomaine's new recycling facility plans. Members will also consider stormwater infrastructure easements on Herron Road and the Bird Safe Ordinance.
- Review and accept Herron Road stormwater infrastructure easements
- Discussion of Bird Safe Ordinance
- Update on streetlight repairs
- Presentation on ecomaine's new recycling facility plans
Police Citizen Review Subcommittee
The subcommittee will hold a Q&A session regarding the implementation of the new Civilian Police Review Board. This includes reviewing a draft of Chapter 2 and an ordinance memo. The meeting also includes approval of June 14, 2023 minutes.
- Review of Draft Chapter 2 for Civilian Police Review Board
- Review of Ordinance Creating Civilian Police Review Board memo
- Approval of June 14, 2023 minutes
Planning Board
The Planning Board will hold a workshop to consider a large-scale development proposal for 58 Fore Street involving residential units and a hotel. The meeting also includes public hearings regarding a new transportation facility at 172 Bishop Street and a subdivision amendment at 1190 Brighton Avenue.
- Phase 2 of Portland Foreside Development: 444 residential units, retail space, and a 128-room hotel
- Proposed intermodal transportation facility at 172 Bishop Street with 72 EV charging stations
- Subdivision amendment at 1190 Brighton Avenue involving the creation of 13 new lots
HHS and Public Safety Committee
The HHS and Public Safety Committee will review minutes from May 9, 2023. The agenda includes updates on marijuana businesses and pregnancy crisis center education campaigns. Discussion is also scheduled regarding Decriminalize Maine and cooling center protocols.
- Marijuana businesses update (Chapter 35)
- Decriminalize Maine item information
- Public Health education campaign updates regarding pregnancy crisis centers
- Cooling center protocol discussion
- Review of May 9, 2023 minutes
Portland Fish Pier Authority
The Board will receive updates regarding finances, facilities, and the Portland Fish Exchange. Members are asked to hold an executive session to continue reviewing lease amendments for the Marine Trade Center at Lot 2. This review is intended to prepare for a potential vote at a later meeting.
- Lease negotiations for Marine Trade Center Lot 2 and Rear Parking Lot
- Financial update from the Finance Department
- Facilities project updates
- Portland Fish Exchange management and subcommittee reports
- Approval of June 12, 2023, meeting minutes
Zoning Board of Appeals
The Zoning Board of Appeals will consider an appeal for 14 Orchard Street. The applicant seeks to reduce the required side setback from 10 feet to 7.5 feet. This change would allow a detached garage to be converted into a single-family home.
- Practical Difficulty Appeal (ZBA-002569-2023) for 14 Orchard Street
- Request to reduce side setback from 10 feet to 7.5 feet
Rent Board
The board will hear public comments on several rent increase applications for properties on Montreal Street, Grant Street, Cushman Street, and Congress Street. The meeting also includes a continued discussion regarding the annual report.
- Rent increase applications for Montreal St and Eastern Prom
- Rent increase applications for Grant St
- Rent increase application for 34 Cushman St
- Rent increase application for 655 Congress St
- Discussion regarding the annual report
City Council
The Portland City Council is holding a workshop for a mid-year evaluation and check-in with the City Clerk. The council also plans to enter an executive session to discuss the clerk's employment and duties.
- Mid-year evaluation of the City Clerk
- Executive session regarding City Clerk employment and duties
City Council
The City Council will hold a workshop to discuss the processes and resources involved in affordable housing development. The session includes reviewing the life cycle of city-subsidized projects and various funding programs. Discussion also covers city-owned and tax-acquired property.
- Life cycle of city-subsidized housing projects
- HOME Investment Partnerships (HOME) Program
- Community Development Block Grant (CDBG) Program
- Jill C. Duson Housing Trust Fund
- Affordable Housing Tax Increment Financing (AHTIF) Program
Planning Board
The Planning Board will consider a new multi-tenant office building with ground floor retail and a third-floor restaurant at 70 Thames Street. The board will also discuss zoning amendments for 17 & 25 Bates Street to facilitate mixed-use development. A public hearing is scheduled regarding a proposed expansion of the Community Hall at 76 Noyes Street.
- New 72,857 square foot office and retail building proposal at 70 Thames Street
- Zoning map amendment for 17 & 25 Bates Street to allow mixed-use development
- Proposed 4,719 square foot addition to the Community Hall at 76 Noyes Street
Ad Hoc Committee
The Board of Assessment Review will conduct a hearing regarding an assessment appeal for the property at 191 Riverside Street. The board will also consider approving the minutes from the February 17, 2023 meeting.
- Assessment appeal for 191 Riverside Street
- Approval of February 17, 2023, meeting minutes
Creative Portland Corporation
The Board of Directors will vote on the FY2024 Work Plan and Budget and the May consent agenda. The meeting includes discussions regarding the organization's transition to a quasi-municipal entity and updates on staff oversight.
- Vote to approve FY2024 Work Plan and Budget
- Discussion of transition to a quasi-municipal organization
- Public art installation at East Bayside The Armature Condos and Plaza
- Board vacancies for a lawyer and fundraisers
City Council
The City Council will discuss the development of an Ethics Commission Ordinance and a Civilian Police Review Board Ordinance. The council also plans to enter an executive session to discuss the police review board ordinance.
- Development of an Ethics Commission Ordinance
- Development of a Civilian Police Review Board Ordinance
- Motion for executive session regarding the police review board ordinance
Civil Service Employment Subcommittee
The committee will review project reports for Congress Square Park, Gathering Stones, and Bramhall Square. Members will also discuss upcoming conservation work on the Armillary and the Loring Memorial granite post. Subcommittee updates regarding community grants and website maintenance will be provided.
- Contract amendment #3 with Sarah Sze Studios for Congress Square Park documentation phase
- Signage quote from Burr Signs for Gathering Stones project
- Conservation of the Armillary starting July 2023
- Risk Management assessment for damaged Loring Memorial granite post
- Maine Med community art grant at Lowell Street Park
Legislative/Nominating Committee
The Legislative/Nominating Committee will review a legislative tracker provided by Bernstein Shur. The committee will also receive an update regarding the state budget process and timeline.
- Approval of June 6, 2023 meeting minutes
- Review of Legislative Tracker (Bernstein Shur)
- Update on State Budget Process and Timeline (Bernstein Shur)
- Planning social breakfast with Portland Delegation
Housing & Economic Development Committee
The committee will review the 2022 Annual Housing Report and preview the June 28 City Council workshop agenda. Members will also consider a recommendation for an affordable housing Tax Increment Financing request at 15 Casco Street.
- Approval of April 25, 2023 meeting minutes
- Review of 2022 Annual Housing Report
- Preview of June 28 City Council Affordable Housing Workshop agenda
- Recommendation for an affordable housing TIF at 15 Casco Street
- Review of 2023 Committee Work Plan and Schedule
Emergency Shelter Assessment Committee
The committee will review May 2023 shelter bed usage statistics. The agenda also includes updates on hotel closures, the Cumberland County Service Hub, and legislative bill tracking.
- May 2023 shelter bed usage statistics
- Hotel closure update
- Cumberland County Service Hub update from United Way
- Federal, state, and local legislation updates
- HVJ Longest Day of Homelessness announcement
Portland Development Corporation
The Portland Development Corporation Board will review the May 18, 2023 meeting minutes and discuss proposed Post Loan Closing Service Guidelines. The Board also plans to vote on amending loan conditions for Longfellow Property, LLC.
- Vote on proposed amendment to loan conditions for Longfellow Property, LLC, 754 Congress Street
- Review and discussion of proposed Post Loan Closing Service Guidelines
- Review and acceptance of May 18, 2023 meeting minutes
- Presentation of the Treasurer's Report for May 31, 2023
Sustainability and Transportation Committee
The committee will review May 24, 2023 meeting minutes and receive sustainability program updates. Members will also discuss a mid-year progress report to queue items for future meetings. A presentation and discussion regarding time-limited parking on Fore Street is scheduled.
- Fore Street time-limited parking discussion
- Sustainability Program updates
- Mid-year progress report review
Police Citizen Review Subcommittee
The Police Citizen Review Subcommittee will meet to approve May 10, 2023 minutes and finalize the 2022 Annual Report. The agenda also includes a public comment session and an executive session regarding IA2023-004.
- Approval of May 10, 2023 minutes
- Review and finalization of 2022 Annual Report
- Executive session to discuss IA2023-004
Planning Board
The Planning Board will hold a workshop on a mixed-use development at 48 Brown Street. Public hearings are also scheduled for the West Bayside Master Development Plan and a residential redevelopment at 511 Congress Street.
- West Bayside Master Development Plan: 804 residential units and 28,500 square feet of commercial space
- Redevelopment of 511 Congress Street into 107 residential units
- New mixed-use building at 48 Brown Street with 54 residential units
City Council
The City Council is hosting an information and listening session regarding homelessness in Portland. Members of the public are invited to share thoughts, questions, and recommendations. City officials will provide information in response to public concerns.
- Public listening session on homelessness
- Information session with City Council and City Manager
Portland Fish Pier Authority
The board will discuss lease negotiations for the Marine Trade Center Lot 2 and associated parking rights. The agenda also includes updates on finances, facilities, and CARES Act infrastructure funding.
- Approval of May 8, 2023, meeting minutes
- Marine Trade Center ground lease amendments for Lot 2
- Update on CARES Act infrastructure and program funding
- Portland Fish Exchange management report
City Council
The City Council will hold a workshop featuring a presentation on the First Amendment by the ACLU of Maine. The council will also review the Portland Police Department's after-action report regarding the April 1, 2023 rally.
- Presentation on the First Amendment by Zach Heiden of ACLU of Maine
- Review of Portland Police Department After-Action Report regarding the April 1, 2023 rally
- Motion for executive session to discuss the police after-action report
Legislative/Nominating Committee
The committee will review new LDs and a legislative tracker provided by Bernstein Shur. Members will also consider approving the minutes from the May 30, 2023 meeting.
- Approval of May 30, 2023, meeting minutes
- Review of new LDs from Bernstein Shur
- Review of legislative tracker from Bernstein Shur
City Council
The Council will conduct its second public hearing regarding the city budget. The agenda also includes a proposal to close Lower Exchange Street on Sundays for a summer festival. Additionally, several appointments and business licenses are up for consideration.
- Second public hearing on the City Budget
- Proposal to close Lower Exchange Street on Sundays from June 16 to September 23
- Appointment of John Henshaw to the Board of Harbor Commissioners
- Declaration of July 4, 2023, as the July 4th Festival
- Appointment of William Needelman to the Portland Fish Exchange
Ad Hoc Committee
The committee will review and vote on search materials, including a job description and salary comparables. Members will also discuss the process for reviewing resumes and conducting interviews.
- Vote on job description edits and salary comparables
- Review proposed job posting locations and ad language
- Discussion of resume review, prescreen, and interview process
- Approval of minutes from the May 24 meeting
Parks Commission
The Parks Commission will hold annual elections for its Chair and Vice Chair. The meeting includes a presentation on the Back Cove South Storage Project and an update regarding the Bayside Trail. The commission will also discuss finalizing a date for the Green Space Gathering.
- Annual Chair and Vice Chair elections
- Back Cove South Storage Project presentation and update
- Bayside Trail and encampment update
- Dougherty Field Playground ribbon cutting ceremony
- Green Space Gathering date finalization
Legislative/Nominating Committee
The Legislative/Nominating Committee will review legislative updates and approve minutes from the May 23, 2023 meeting. The committee is scheduled to examine LD 1946, which proposes changes to income tax brackets and increases to lodging and short-term automobile rental taxes.
- Approval of meeting minutes from May 23, 2023
- Review of LD 1946 regarding income tax, lodging tax, and short-term automobile rental tax changes
- Review of legislative tracker provided by Bernstein Shur
Ad Hoc Committee
The Search Committee will discuss the process for searching for a new Corporation Counsel. This meeting is being held remotely via Zoom.
- Discussion of Corporation Counsel search process
Rent Board
The Rent Board will hold a public comment period regarding a rent increase application for 16 Walnut St. The board is also scheduled to vote for the next Chair and Vice Chair.
- Rent increase application for 16 Walnut St, Units 1-8 & B
- Vote for the next Board Chair and Vice Chair
- Discussion regarding preparation for the Annual Report
Sustainability and Transportation Committee
The committee will discuss a request to designate Exchange Street as "Open Air Sundays" from June 16 to September 23, 2023. Additionally, members will hold a workshop on Commercial Property Assessed Clean Energy (C-PACE) and review Burlington, Vermont's Carbon Pollution Impact Fee.
- Request for "Open Air Sundays" on Exchange Street from June 16 to September 23, 2023
- Workshop on Commercial Property Assessed Clean Energy (C-PACE)
- Review of Burlington, Vermont's Carbon Pollution Impact Fee
- Approval of May 10 meeting minutes
Legislative/Nominating Committee
The Legislative/Nominating Committee will review the minutes from the May 18, 2023, meeting. The committee is also scheduled to discuss updates on specific Maine legislative documents provided by Bernstein Shur.
- Approval of May 18, 2023, meeting minutes
- Review of LD 1897 regarding public roadways on unbridged islands
- Review of LD 1970 (Maine Indian Child Welfare Act)
- Review of legislative tracker updates from Bernstein Shur
Finance Committee
The committee will hear budget presentations from various city department heads and administrative staff. Expected discussions include Housing and Economic Development, Information Technology, Portland Downtown District, and Memberships and Contributions. A public hearing is being held at this meeting, though final action has been postponed until June.
- Budget presentations for Housing and Economic Development
- Budget presentations for Information Technology
- Budget presentations for Portland Downtown District
- Budget presentations for Memberships and Contributions
- Public hearing on the FY24 City Manager’s Recommended Budget (action postponed)
Planning Board
The Planning Board will hold public hearings for two major development projects. One proposal involves converting vacant office space at 465 Congress Street into 63 market-rate residential units. Another seeks to redevelop the Riverton Park community with new residential, retail, and health clinic facilities.
- Conversion of floors 2-10 at 465 Congress Street into 63 market-rate units
- Demolition of four buildings and rehabilitation of 21 buildings at 2 Riverton Drive
- Construction of a new mixed-use building with offices, retail, and a health clinic
- Conditional use approval for a new neighborhood center as a place of assembly
City Council
The Portland City Council Workshop features a presentation from Acting Corporation Counsel Michael Goldman. The agenda also includes public comment and a council Q&A session.
- Presentation by Michael Goldman, Acting Corporation Counsel
Emergency Shelter Assessment Committee
The committee will review April 2023 monthly shelter bed usage statistics and discuss encampments and unsheltered homelessness. The agenda also includes updates on the Cumberland County Service Hub and state legislation.
- April 2023 monthly shelter bed usage statistics
- Discussion on encampments and unsheltered homelessness
- $12 million for shelter funding in Governor's Revised General Package
- Cumberland County Service Hub update
Finance Committee
The Finance Committee is reviewing the City Manager’s recommended Fiscal Year 2024 budget. Department heads from Dispatch, City Clerk, Police, City Council, and Executive will provide presentations. This meeting is for discussion only, and no action will be taken.
- Budget presentations from Dispatch, City Clerk, Police, City Council, and Executive departments
- Discussion regarding potential changes to labor contracts with PBA and SOA
Zoning Board of Appeals
The Zoning Board of Appeals will address an interpretation appeal regarding a denied building permit for a new rooftop terrace/roofdeck at 110 Thames Street. The board previously voted to table the vote on the Findings of Fact until this meeting.
- Interpretation Appeal (ZBA-002428-2023) regarding a denied building permit for a rooftop terrace/roofdeck at 110 Thames Street
Public Art Committee
The committee will review updates on several local art projects and conservation efforts, including work on the Armillary and Loring Memorial granite post. Members will also discuss signage next steps for Gathering Stones and Passing the Torch. Additionally, artist Chris Miller is scheduled to present design development drawings for the Bramhall Square Redesign.
- Presentation of artwork design development drawings for Bramhall Square Redesign
- Conservation of 'Untitled- Armillary' beginning in May 2023
- Review of replacement estimate for damaged Loring Memorial granite post
- Requesting signage fabricator quotes from Burr Signs for Passing the Torch
- Update on Maine Med community art grant at Lowell Street Park
Historic Preservation Board
The Board will conduct a workshop for the preliminary review of new construction and an addition at 19 West Street. A public hearing is also scheduled regarding revisions to proposed alterations at 446 Fore Street.
- Workshop: Preliminary review of proposed new construction and addition at 19 West Street
- Public Hearing: Certificate of Appropriateness for revisions to proposed alterations at 446 Fore Street
Legislative/Nominating Committee
The Legislative/Nominating Committee will review new LDs and a legislative tracker provided by Bernstein Shur. The committee will also approve minutes from meetings held on April 28, May 2, and May 9, 2023.
- Approval of meeting minutes from April 28, May 2, and May 9, 2023
- Review of new LDs (Bernstein Shur)
- Review of Legislative Tracker (Bernstein Shur)
City Council
The City Council will consider the appointment of Danielle P. West as City Manager with a three-year contract and $210,000 annual salary. The meeting also includes discussions on non-union wage adjustments and various business licenses. Several budget-related items have been postponed to a future meeting.
- Appointment of Danielle P. West as City Manager with a $210,000 annual base salary
- A 4.0% cost of living adjustment for non-union employees and elected officials
- Approval of the Pride Portland! Parade & Festival for June 17, 2023
- Appointment of Sustainability Director Troy Moon as a Constable
- New outdoor dining and entertainment licenses for The Thirsty Pig and The Henry
Finance Committee
The Finance Committee will hear budget presentations for several city departments as part of the Fiscal Year 2024 budget review. Departments scheduled to present include Planning & Urban Development, Health & Human Services, Parks & Recreation, and Public Works. No action will be taken during this meeting.
- Budget presentations from Planning & Urban Development
- Budget presentations from Health & Human Services
- Budget presentations from Parks & Recreation
- Budget presentations from Public Works
- Review of the FY24 City Manager’s Recommended Budget
Land Bank Commission
The Land Bank Commission will discuss a hand carry boat launch evaluation for Hobart Street and Stroudwater Park. The meeting also includes the acceptance of April 12, 2023 minutes and various committee reports.
- Hand Carry Boat Launch Evaluation (Hobart Street and Stroudwater Park)
- Acceptance of April 12, 2023 meeting minutes
- Secretary's Report
- Treasurer's Report
- Parks Report
Sustainability and Transportation Committee
The committee will review March 22nd minutes and receive sustainability program updates. The agenda includes a presentation on the Stroudwater Dam, covering its 2022 inspection report and cost estimates. Members will also discuss a resolution supporting a Fossil Fuel Non Proliferation Treaty.
- Stroudwater Dam presentation including 2022 inspection report and cost estimate
- Resolution supporting a Fossil Fuel Non Proliferation Treaty
- Presentation by Metro
- Sustainability program updates
Rent Board
The Rent Board will hold public comments on several rent increase applications for properties across the city. The agenda also includes nominations for the next Board Chair and an executive session with legal counsel.
- Rent increase application for 389 Cumberland Ave (116 units)
- Rent increase application for 16 Walnut St (Units 1-8 & B)
- Rent increase application for 132 Marginal Way (196 units)
- Rent increase application for 1267 Westbrook St
- Rent increase application for 14 Veranda St
Police Citizen Review Subcommittee
The subcommittee will discuss the Roux Report and changes made by the Charter Commission regarding Question 7. The meeting also includes reviewing the timeline for implementing a new Citizen Review Board and considering a proposed quarterly in-person meeting schedule.
- Approval of April 12, 2023 minutes
- Discussion of Roux Report
- Implementation timeline for the new Citizen Review Board
- Adoption of a proposed quarterly in-person meeting schedule
Legislative/Nominating Committee
The Legislative/Nominating Committee will review several Maine legislative updates. The discussion includes bills related to adult use cannabis laws and historic rehabilitation tax credits. The committee will also review a bill concerning transitional housing communities for homeless populations.
- Review of LD 1880 regarding adult use cannabis laws
- Review of LD 1810 regarding historic rehabilitation and weatherization tax credits
- Review of LD 1721 regarding transitional housing communities for homeless populations
- Approval of meeting minutes from April 28, 2023, and May 2, 2023
Planning Board
The Planning Board will hold workshops regarding waterfront restaurant zoning and a transportation facility at 172 Bishop Street. Public hearings are also scheduled for a performance arts hall at 76 Congress Street and a residential rezoning at 900 Ocean Avenue.
- Zoning amendment to allow restaurants in the Eastern Waterfront Port Zone
- Redevelopment of 172 Bishop Street with 344 parking spaces and 72 EV chargers
- Public hearing for a 401-seat Performance Arts Hall at 76 Congress Street
- Rezoning of 26.6 acres at 900 Ocean Avenue from R-3 to R-5A Residential
HHS and Public Safety Committee
The HHS and Public Safety Committee will discuss recommendations regarding encampments and unsheltered homelessness. The committee may enter an executive session with counsel to discuss the City's legal rights and duties regarding encampments. No public comment will be taken on this item during this meeting.
- Discussion of recommendations for encampments and unsheltered homelessness
- Potential executive session regarding legal rights and duties related to encampments
- Review and approval of minutes from April 11, 2023, and May 2, 2023
Portland Fish Pier Authority
The Board will consider a request to use approximately $61,476 to fund part of the Waterfront Coordinator position. Members will also review lease amendments for the Marine Trade Center and vote on a new remote meeting policy. Updates regarding the Portland Fish Exchange and CARES Act funding are also scheduled.
- Adoption of a new remote meeting policy
- Review of Marine Trade Center lease amendments for Lot 2
- Request to use $61,476 for Waterfront Coordinator compensation
- Update on CARES Act infrastructure and program funding
City Council
The City Council will meet in an executive session to discuss the use of Portland property for temporary shelter. The council will also consult with Corporation Counsel regarding associated legal rights and duties.
- Discussion on using property in Portland for temporary shelter
Emergency Shelter Assessment Committee
The committee will conduct introductions. The meeting includes a review of a Health & Human Services recommendation memo regarding encampments.
- HHS Recommendation Memo regarding encampments
Zoning Board of Appeals
The Zoning Board of Appeals will meet remotely to review two agenda items. The board will hear an appeal regarding a denied building permit for a rooftop terrace at 110 Thames Street. Additionally, the board will consider a hardship variance request for a proposed retail drive-through at 84 Auburn Street.
- Interpretation Appeal (ZBA-002428-2023) regarding a rooftop terrace/roofdeck at 110 Thames Street
- Hardship Variance (ZBA-002481-2023) for a drive-through at 84 Auburn St
Creative Portland Corporation
The Creative Portland Corporation Board of Directors will review the draft FY24 Work Plan and consider the 2023/24 EXCOM slate. The agenda includes updates on a public art project at East Bayside's The Armature condos and plaza. The board will also discuss organizational roles and vacancies for lawyer and fundraiser positions.
- Review of draft FY24 Work Plan
- Public art project at East Bayside's The Armature condos and plaza
- AR Experience Applications funded by NEA Grant
- Board vacancies for lawyer and fundraiser roles
- Consideration of 2023/24 EXCOM slate
Historic Preservation Board
The Historic Preservation Board will hold public hearings regarding certificates of appropriateness for three projects. These include proposed alterations at 25 Forest Avenue, a cemetery expansion at 672 Stevens Avenue, and an addition at 511 Congress Street.
- Proposed alterations at 25 Forest Avenue
- Proposed cemetery expansion at 672 Stevens Avenue (Evergreen Cemetery)
- Proposed addition at 511 Congress Street
City Council
The Portland City Council will meet in an executive session to discuss the City Manager search process. This meeting is scheduled for May 3, 2023.
- Executive Session regarding City Manager search process
Legislative/Nominating Committee
The Legislative/Nominating Committee will review new legislative documents regarding federal funding for emergency medical services and community drug checking initiatives. The committee will also review the legislative tracker. A motion to enter executive session for appointments is on the agenda.
- Review of LD 1751 regarding federal funding for Emergency Medical Services
- Review of LD 1745 regarding community drug checking initiatives
- Review of the legislative tracker from Bernstein Shur
- Motion to enter executive session for appointments
HHS and Public Safety Committee
The HHS and Public Safety Committee will review current encampment policies and staff recommendations. The agenda includes a discussion of ESAC concerns and a potential executive session regarding the City's legal rights and duties. No public comment will be taken during this meeting.
- Overview of current encampment policy
- HHS staff recommendations
- ESAC concerns
- Potential executive session on legal rights and duties
Ad Hoc Committee
The committee will review minutes from the April 4 meeting and receive sustainability updates. The agenda also includes a discussion regarding a Fall Landcare Event.
- Review of April 4th Meeting Minutes
- Sustainability Updates
- Discussion of Fall Landcare Event
City Council
The Portland City Council will hold a workshop on May 1, 2023. The council intends to enter an executive session to discuss the city's legal rights and duties regarding litigation involving FEDEQ DV004, LLC and FEDEQ DV005, LLC.
- Motion for executive session regarding pending litigation (FEDEQ DV004, LLC and FEDEQ DV005, LLC v. City of Portland et al.)
City Council
The City Council is conducting the first reading of several orders related to the Fiscal Year 2024 school budget. This includes discussions on operating budgets, debt service, and state funding allocations. A public hearing for the budget is scheduled for May 15, 2023.
- First reading of the $136,777,421 total school operating budget for Fiscal Year 2024
- Order to approve $30,238,748 in additional local funds for Portland Schools
- Amendments to City Code regarding a Clean Elections Fund and campaign finance requirements
- License applications for several food service establishments and lounges
- Appropriation of $2,732,531 for Adult Education for Fiscal Year 2024
Legislative/Nominating Committee
The committee will discuss upcoming legislation regarding general assistance and housing. Interim City Manager Danielle West will also provide an update on the FY24 budget.
- Discussion of upcoming general assistance bills
- Discussion of upcoming housing bills
- FY24 budget update from Interim City Manager Danielle West
- Approval of April 25, 2023 meeting minutes
City Council
The City Manager Search Subcommittee will meet to discuss the City Manager search process. This meeting is scheduled as an executive session.
- Motion to enter Executive Session to discuss the City Manager search process
Emergency Shelter Assessment Committee
The Emergency Shelter Assessment Committee will discuss encampments and hotel closures. The provided agenda does not contain specific details regarding proposed actions or decisions for these topics.
- Encampments
- Hotel Closures
Legislative/Nominating Committee
The Legislative/Nominating Committee will approve the minutes from the April 18, 2023, meeting. The committee will also review new legislative documents and a legislative tracker provided by Bernstein Shur.
- Approval of April 18, 2023, meeting minutes
- Review of new LDs from Bernstein Shur
- Review of Legislative Tracker from Bernstein Shur
Housing & Economic Development Committee
The Housing & Economic Development Committee will hold public hearings on several items, including updates to workforce development programs and a proposed amendment to the City's Tax Increment Financing Policy. The committee will also review a report on fair housing impediments and a recommendation for establishing a Tourism Development District.
- FY2023 TIF-funded Workforce Development Programs update and FY2024 funding request
- Proposed amendment to the City's Tax Increment Financing Policy
- Report to HUD on Analysis of Impediments to Fair Housing
- Establishment of a Tourism Development District
City Council
The Portland City Council will meet to discuss the City Manager search process during an executive session. The agenda contains only this discussion and standard procedural items.
- Discussion of the City Manager search process
City Council
The Council will review the Fiscal Year 2024 school and municipal budgets. The agenda also includes approving $8.96 million in federal grants for airport infrastructure and establishing a Clean Election Fund. Additionally, several business license applications for outdoor dining are up for consideration.
- $8.96 million FAA grant for airport infrastructure projects
- Establishment of a Clean Election Fund and campaign finance ordinance
- FY24 school and municipal budget reviews
- Outdoor dining and lounge license applications
- Resolution opposing federal preemption of pesticide regulations
Emergency Shelter Assessment Committee
The Emergency Shelter Assessment Committee will review March 2023 monthly shelter bed usage statistics. The meeting includes updates on South Portland hotel closures and the Cumberland County Service Hub. Members will also receive federal, state, and local legislation updates.
- Review of March 2023 monthly shelter bed usage statistics
- Updates on South Portland hotel closures
- Cumberland County Service Hub update from United Way
- Federal, state, and local legislation updates
Public Art Committee
The committee will review project reports for Congress Square Park, Bramhall Square, and the Gathering Stones project. Members will also discuss conservation efforts for several artworks and subcommittee updates. A public hearing regarding the committee's participation policy is scheduled.
- Artist contract amendments for Congress Square Park construction documentation
- Signage and memorial bench relocation for Gathering Stones project
- Purchase and installation of two signs for Passing the Torch at USM campus corner
- Conservation of Armillary artwork beginning in May 2023
- Insurance claim regarding damaged Loring Memorial granite posts
Historic Preservation Board
The board will hold a workshop to review a revised design proposal for new construction at the former St. Lawrence Church sanctuary site. There is also a public hearing regarding the adoption of a revised Remote Participation Policy.
- Preliminary review of revised design proposal for 76 Congress Street
- Public hearing for adoption of revised Remote Participation Policy
Legislative/Nominating Committee
The Legislative/Nominating Committee will meet to approve the minutes from the April 11, 2023, meeting. The committee is also scheduled to review new LDs and a legislative tracker provided by Bernstein Shur.
- Approval of April 11, 2023, meeting minutes
- Review of new LDs from Bernstein Shur
- Review of legislative tracker from Bernstein Shur
Ad Hoc Committee
The committee will conduct interviews with three City Manager candidates in executive session. This includes panels involving staff, directors, and council members. Following these sessions, the Council will meet with Anne Lewis from Baker Tilly to discuss next steps.
- Interviews with three City Manager candidates
- Council debriefs with staff interview panels
- Meeting with Anne Lewis from Baker Tilly
- Public community reception and survey on April 14
Land Bank Commission
The commission will discuss updates regarding homelessness and its relation to Land Bank properties. The agenda also includes reports from the Parks Division and the Parks Commission.
- Update on homelessness and Land Bank properties
- Davis Family Pines Update
- Wetland Report - Coolidge
- Acceptance of March 8, 2023 meeting minutes
Police Citizen Review Subcommittee
The subcommittee will review the draft 2022 Annual Report. The meeting also includes an election for a new Vice Chairperson and a discussion regarding hybrid versus remote meeting formats.
- Review of 2022 Draft Annual Report
- Election of new Vice Chairperson
- Discussion of hybrid vs. remote meetings
- Approval of March 8, 2023 minutes
Legislative/Nominating Committee
The Legislative/Nominating Committee will review new legislative documents and a tracker provided by Bernstein Shur. The committee will also discuss LD 406, which concerns a rail corridor use vision plan for Maine-owned railroads.
- Approval of April 4, 2023 meeting minutes
- Review of new Legislative Documents (LDs)
- Review of LD 406 regarding a rail corridor use vision plan for state-owned railroads
Planning Board
The Planning Board will hold a workshop to consider rezoning 16.19 acres at 900 Ocean Avenue from R-3 to R-5A Residential. The meeting also includes public hearings for a residential development at 73 Powsland Street and an appeal regarding a blasting permit at 368 Ray Street. Additionally, the board will conduct officer elections.
- Rezoning of 900 Ocean Avenue from R-3 to R-5A Residential
- Major site plan for nine residential units at 73 Powsland Street
- Administrative appeal of a blasting permit for 368 Ray Street
- Planning Board officer elections
HHS and Public Safety Committee
The committee will discuss a pregnancy crisis centers ordinance and review staff reports on enforcement and removal procedures for unauthorized campsites. Members will also receive an update on the Homeless Services Center & Expo and an overview of public safety responses at rallies.
- Pregnancy Crisis Centers Ordinance discussion
- Staff review of encampment enforcement and removal policies
- Homeless Services Center & Expo update
- Public safety response at rallies overview
- Approval of March 16, 2023 minutes
Parks Commission
The commission will review the March 2, 2023, meeting minutes and consider accepting new hybrid meeting rules. The agenda also includes updates regarding the CIP and homeless encampments.
- Acceptance of new Hybrid Meeting rules
- CIP update
- Homeless Encampment Update
- Parks Department Hiring update
Zoning Board of Appeals
The Zoning Board of Appeals will consider an application to operate a sheltered care group home at 59 Pine Street. The board will also discuss and vote on adopting a Remote Participation Policy.
- Conditional Use Appeal for 59 Pine St (sheltered care group home)
- Vote on Remote Participation Policy adoption
Creative Portland Corporation
The Board of Directors will discuss the draft FY2024 Work Plan and Budget. The meeting includes updates on an arts advocacy trip to Capitol Hill and a public art project at The Armature condos. The board will also address vacancies for lawyer and fundraiser positions.
- Review of draft FY2024 Work Plan and Budget
- Arts advocacy trip to Capitol Hill on April 18-19
- Public art project at East Bayside's The Armature condos and plaza
- Board vacancies for a lawyer and fundraisers
- Vote to accept February minutes and March financials
Historic Preservation Board
The Board will conduct preliminary reviews of proposed new construction for Blocks 4 and 6 at 58 Fore Street. No public hearings are scheduled for this meeting. The agenda also includes a report on a previous decision regarding 73 Winter Street.
- Preliminary review of proposed new construction at 58 Fore Street (Block 4)
- Preliminary review of proposed new construction at 58 Fore Street (Block 6)
- Report on approved revisions for 73 Winter Street
Ad Hoc Committee
The committee will review minutes from February 7 and March 7 meetings. Members will receive updates from the Sustainability Office and discuss the origins of 'No Mow May.' The agenda also includes planning for a fall Landcare event.
- Approval of February 7 and March 7 meeting minutes
- Sustainability Office updates
- Discussion regarding the origins of 'No Mow May'
- Planning for a fall Landcare event
Ad Hoc Committee
The subcommittee will review the draft interview schedule and the feedback survey process for community and staff receptions on April 14. The committee also plans to discuss finalist interview questions and review additional candidate resumes in executive session.
- Review of draft interview schedule
- Review of Feedback-Loop Survey for April 14 receptions
- Discussion of City Manager finalist interview questions
- Review of additional candidate resumes
Civil Service Employment Subcommittee
The Nominating Committee is scheduled to conduct interviews for various boards and commissions. The agenda also includes a call to order and an executive session.
- Interviews for boards and commissions
- Executive session
Legislative/Nominating Committee
The committee will review new legislative updates and a tracker provided by Bernstein Shur. This includes reviewing LD 793, An Act to Support Municipal Services with Revenue Sharing. The committee will also approve minutes from the March 24, 2023, meeting.
- Review of LD 793, An Act to Support Municipal Services with Revenue Sharing
- Approval of March 24, 2023, meeting minutes
- Review of new legislative updates from Bernstein Shur
Planning Board
The board will hold a workshop to consider the redevelopment of Riverton Park, involving building demolition and new construction. Public hearings are also scheduled for a new USM performing arts facility and a hotel conversion on Middle Street.
- Redevelopment of Riverton Park at 2 Riverton Drive involving demolition and new construction
- New 40,000 square foot USM Center for the Arts facility at 111 Bedford Street
- Conversion of office space into a 19-room hotel at 178–184 Middle Street
- Tabled site plan amendment for 57 Douglass Street moved to April 25, 2023
Finance Committee
The committee will review the proposed FY24 budget for Portland Public Schools and results from the 6/30/22 audit. City-only discussions include updates on air handler repairs at the Portland Public Library and upcoming union contract negotiations. No formal actions are scheduled during this meeting.
- Presentation of FY24 Portland Public Schools proposed budget
- Review of 6/30/22 audit results by Marcum LLP
- Update on Portland Public Library air handler failure and repair funding
- Discussion of open FY24 union contracts (PBA, SOA, CEBA, Pro-Tech, and Labor and Trades)
- Potential reallocation of ARPA funds from Burbank Library to the main library
City Council
The Portland City Council will receive a communication from Interim City Manager Danielle P. West regarding the Temporary/Emergency Housing Plan. This item requires no formal council action or public comment.
- Communication 28-22/23 regarding the Temporary/Emergency Housing Plan
City Council
The City Council is holding a workshop to review draft ordinances regarding clean elections and campaign finance. Attorneys from Perkins Thompson will present proposed language for Article V and Article VI. The council will also discuss Chapter 9, Article III concerning initiation and referendum processes.
- Presentation of Draft Article VI Campaign Finance Ordinance
- Presentation of Draft Article V Clean Elections Ordinance
- Presentation on Chapter 9, Article III (Initiation and Referendum)
Legislative/Nominating Committee
The committee will receive a presentation on the City of Portland FY24 Budget from Interim City Manager Danielle West. The meeting also includes discussions regarding SNAP benefits and continued reviews of specific legislative items.
- Presentation of the FY24 Budget
- Discussion regarding SNAP benefits
- Review of LD 1153 (solar energy equipment taxation)
- Review of LD 1170 (passenger rail for commuters)
- Review of LD 1176 (municipal cannabis revenue sharing)
Rent Board
The Portland Rent Board is reviewing several applications for rent increases at various properties. These requests are based on capital improvement costs and increased housing service costs. The meeting includes opportunities for public comment on these proposals.
- Rent increase application for 132 Marginal Way (196 units)
- Rent increase application for 389 Cumberland Ave (116 units)
- Rent increase applications for properties on Montreal St and Walnut St
- Rent increase applications for Grant Street properties
Peaks Island Council
The Peaks Island Council will review committee updates on ferry service, parking, and environment. The meeting includes a discussion regarding the Sandy Beach ramp and a report on a Zoning and Recode event.
- Discussion of Sandy Beach ramp
- Report on Zoning and Recode event
- Ferry service update
- Environment & Sustainability committee report
Legislative/Nominating Committee
The Legislative/Nominating Committee will vote on LD 937 regarding a commission for foreign-trained physicians in Maine. The committee will also discuss legislative updates concerning public drinking and electronic data privacy. Additionally, members will review testimony for property tax bills and prepare for Hill Day.
- Vote on LD 937 to establish a commission for foreign-trained physicians in Maine
- Discussion of LD 1046 regarding decriminalizing public drinking
- Discussion of LD 1056 regarding state assistance in federal electronic data collection
- Review of testimony for property tax stabilization bills (LD 37, LD 89, and LD 130)
- Preparation for Hill Day on March 28, 2023
Housing & Economic Development Committee
The committee will review the 2023 Jill C. Duson Housing Trust Fund Annual Plan for recommendation to the City Council. Members will also vote on an application for the Affordable Housing TIF and Development Fund. Additionally, the committee will discuss negotiations regarding a soccer proposal at Fitzpatrick Stadium.
- 2023 Jill C. Duson Housing Trust Fund Annual Plan review
- 2023 Affordable Housing TIF application vote
- Cumberland County HOME Consortium participation recommendation
- USL Soccer Proposal negotiations at Fitzpatrick Stadium
Public Art Committee
The committee will discuss progress on several public art projects, including the Bramhall Square Redesign and the Jewel Box glass replacement. Members will also review artist applications for utility boxes and bicycle racks. A new committee member, Stephanie Motter, will be introduced.
- Bramhall Square Redesign design development phase
- Jewel Box glass replacement status update
- Introduction of new committee member Stephanie Motter
- Portland Downtown Utility Box artist application review
- TEMPOart summer 2023 application review
Legislative/Nominating Committee
The Legislative/Nominating Committee will discuss several state legislative proposals. Topics include municipal authority over energy systems, senior property tax stabilization, and cannabis tax revenue.
- Vote on LD 894 regarding municipality prohibitions on energy systems
- Discussion of LD 787 for the Maine Resident Service Coordination Program
- Discussion of LD 37, LD 89, and LD 130 regarding senior property tax stabilization
- Review of testimony for LD 88 regarding cannabis tax revenues
- Review of testimony for LD 812 regarding absentee voting access
Planning Board
The Planning Board will hold a workshop to consider a development proposal for 13 parcels in the West Bayside neighborhood. The plan includes 804 residential units, with 201 designated as affordable, and 28,500 square feet of commercial space. The project also proposes a new linear park along Lancaster Street.
- Master Development Plan for 196 Lancaster Street
- Proposal for 804 residential units (201 affordable)
- Proposed 28,500 square feet of commercial space
- Proposed linear park/shared street along Lancaster Street
- Tabled: Major Site Plan Amendment for 57 Douglass Street
Portland Fish Pier Authority
The Board will review financial updates, facilities projects, and CARES Act funding. A motion may be considered to adopt a new oversight board framework. The meeting also includes discussions on parking management and officer elections.
- Motion regarding single entity oversight Board (Option 2)
- Proposal for a front lot pay kiosk
- Election of Vice President and Treasurer
- CARES Act infrastructure funding update
City Council
Finance Director Brendan T. O’Connell will provide updates on the FY24 City Manager’s Recommended Budget. The Council will discuss budget information to provide staff with guidance regarding the mill rate and acceptable increase levels.
- FY24 budget development updates
- Discussion of budget guidance for staff
- Review of mill rate and acceptable increase levels
City Council
The City Council will hold a workshop regarding how the City of Portland Clean Elections program should be structured. Attorneys from Perkins Thompson will introduce the purpose and process for the discussion. The council will also review examples of clean election laws, including the Maine Clean Election Act.
- Introduction to the Clean Elections program purpose and process by Perkins Thompson attorneys
- Public comment period regarding the structure of the Clean Elections program
- Review and discussion of the Maine Clean Election Act
Ad Hoc Committee
The committee will meet with the City Manager to review funding recommendations. Staff will also provide updates on the appeals process and final HUD allocation.
- Review of City Manager's recommendations
- Update on appeals process and final HUD allocation
- Presentation of recommendations to City Council on March 20
- Final allocation decisions by City Council on April 10
Sustainability and Transportation Committee
The committee will hear a presentation on transportation priorities from City Engineer Keith Gray. Members will also receive an update on the GPCOG Rapid Transit Study and discuss sustainability program updates. The meeting includes discussion to finalize the committee workplan.
- Transportation Priorities Presentation by City Engineer Keith Gray
- GPCOG update on the Rapid Transit Study
- Rail Use Advisory Committee follow up
- Finalizing the committee workplan
- Review and approval of January 11 minutes
Police Citizen Review Subcommittee
The subcommittee will review draft guidelines for all categories of IA investigations and discuss the PPD checklist for each case category. The meeting also includes discussions regarding goals for the Annual Report and the election of a new Chairperson. An executive session is scheduled to discuss cases IA2022-14 and IA2023-001.
- Draft guidelines for reviewing all categories of IA investigations
- Review and discussion of PPD checklist for each case category
- Executive session regarding IA2022-14 and IA2023-001
- Recommendations and goals for Annual Report
- Election of a new Chairperson
Ad Hoc Committee
The Landcare Management Advisory Committee will review February meeting minutes and hear a presentation regarding Maine state agriculture programs. The committee will also discuss ordinance amendment outreach and elect a new chair.
- Vote on acceptance of Draft Annual Report
- Presentation regarding Maine Dept. of Agriculture, Conservation, and Forestry programs
- Review of ordinance amendment outreach efforts
- Election for Committee Chair
City Council
The Council is considering bond authorizations and appropriations for the Fiscal Year 2024 Capital Improvement Program. The agenda also includes a property sale on Thames Street and a zoning amendment for Allagash Brewery. Additionally, the council will set a public hearing date for a tenant protection initiative.
- $24,530,000 appropriation for the Fiscal Year 2024 Capital Improvement Program
- Sale of City-owned Thames Street property to 144 Fore St. OZ LLC for $1.15 million net
- Zoning amendment for Allagash Brewery expansion at 50 Industrial Way
- Public hearing date setting for 'An Act to Improve Tenant Protections' initiative
- Updates to outdoor dining and parklet rules
Legislative/Nominating Committee
The committee will review minutes from the February 28, 2023 meeting. Members will also discuss existing or anticipated LDs and emergency shelter or transitional housing needs.
- Approval of February 28, 2023, meeting minutes
- Discussion of existing or anticipated LDs
- Discussion regarding emergency shelter and transitional housing needs
Finance Committee
The committee will review results from the Spinglass Management, LLC audit of Portland Public Schools payroll. Finance Director Brendan T. O’Connell will also provide an update on the development of the FY24 operating budget.
- Spinglass Management, LLC audit results for Portland Public Schools payroll
- FY24 City Manager’s Recommended Budget development update
- Discussion regarding a targeted tax rate increase for the FY24 budget
Historic Preservation Board
The Historic Preservation Board will hold a public hearing regarding building alterations and dormer additions at 11 O'Brion Street. The meeting also includes preliminary reviews of a cemetery expansion at 672 Stevens Avenue and work at 73 Newbury Street.
- Public hearing for proposed alterations and dormer additions at 11 O’Brion Street
- Preliminary review of cemetery expansion at 672 Stevens Avenue (Evergreen Cemetery)
- Preliminary review of addition and sitework at 73 Newbury Street (The Abyssinian Meeting House)
Legislative/Nominating Committee
The Legislative/Nominating Committee will review recent legislative documents and the legislative tracker. The committee will also discuss LD 211, introduced by Representative Skold. Approval of minutes from the February 14, 2023 meeting is on the agenda.
- Review of new Legislative Documents (LDs)
- Discussion of LD 211 (Rep. Skold)
- Approval of February 14, 2023 meeting minutes
Planning Board
The Planning Board will hold a workshop for the USM Center for the Arts and several public hearings. These include proposals for new mixed-use construction, large-scale affordable housing, and zoning amendments.
- Workshop: 40,000 square foot USM Center for the Arts at 111 Bedford Street
- Public hearing: Six-story mixed-use building at 185 Commercial Street
- Public hearing: 165 affordable units at 165 Lambert Street and 622 Auburn Street
- Zoning amendment: 22 Park Avenue to facilitate affordable housing
- Zoning and height amendments: 211 Cumberland Avenue for Franklin Towers renovations
City Council
The Portland City Council will consider several appointments to various city boards and commissions. The meeting includes reviews of business license applications for indoor entertainment and outdoor dining. Additionally, the Council will discuss a purchase agreement for 24 acres of land in the North Deering neighborhood.
- Purchase and sale agreement for approximately 24 acres in North Deering Park with a City contribution of $644,123
- Appointments to various boards including the Planning Board and Police Citizen Review Subcommittee
- License applications for indoor entertainment at 155 Riverside Street and outdoor dining at 505 Fore Street
- Memorandum of Understanding with the City of Westbrook regarding mutual aid procedures
- Acceptance of a $10,000 anonymous donation to the National EMS Appreciation Week Fund
Rent Board
The Rent Board will review a rent increase application for 57 Walton Street, Unit 1, based on capital improvement costs. The meeting also includes discussions regarding the Remote Participation Policy and Rules of Procedure. Additionally, the board will consider a revised MNOI draft and a proposal to delete certain application forms.
- Rent increase application for 57 Walton Street, Unit 1
- Rent Board Remote Participation Policy
- Rent Board Rules of Procedure
- Revised MNOI draft
- Proposal to delete 'Tenant Complaint & Rent Increase Appeal Application'
Peaks Island Council
The Peaks Island Council will meet to vote on the FY2024 budget request. The meeting also includes committee reports and notice of an upcoming community zoning discussion.
- Approval of FY2024 budget request
- Upcoming community zoning discussion
Housing & Economic Development Committee
The Housing & Economic Development Committee will conduct public hearings regarding the FY2024 Housing Program Budget, the HOME-ARP Program Plan, and the Thames Street Purchase and Sale Agreement. The committee will also discuss department responsibilities and review a letter from the Rental Housing Advisory Committee.
- Public hearing for FY2024 Housing Program Budget
- Public hearing for HOME-ARP Program Plan
- Public hearing for Thames Street Purchase and Sale Agreement
- Workshop on Housing and Economic Development Department responsibilities
- Review of letter from Rental Housing Advisory Committee
Ad Hoc Committee
The Board of Assessment Review will meet to consider proposed changes to its Rules of Procedure and application forms. The board will also review a new Remote Participation Policy.
- Revisions to Rules of Procedure
- New application form based on Maine Revenue Services model
- New Remote Participation Policy
City Council
The City Manager Search Subcommittee is meeting to review the general search timeline and an updated interview schedule. The committee will also approve minutes from the February 9, 2023, meeting.
- Review of general search timeline
- Discussion of updated interview plan and schedule
- Approval of February 9, 2023, meeting minutes
Emergency Shelter Assessment Committee
The committee will review January emergency shelter bed usage statistics and updates regarding area hotels and housing. The agenda includes discussions on winter warming and legislative bill tracking. A vote is scheduled for the ESG Budget 2023-202.
- Vote on the ESG Budget 2023-202
- Review of January emergency shelter bed usage statistics
- Update on area hotels, housing, and shelter situation
- Winter warming discussion update
- Federal, state, and local legislation bill tracking
Ad Hoc Committee
The CDBG Allocation Committee is meeting to approve minutes from the February 16, 2023, meeting. The committee will also finalize its recommendations and a letter to the City Manager.
- Finalizing committee recommendations
- Finalizing a letter to the City Manager
- Approval of minutes from February 16, 2023
Portland Development Corporation
The Board will review a Brownfields Assessment Grant request for the Bayside Development Project. Members will also consider three new loan applications for businesses and properties in Portland. Additionally, the Board will review the January 2023 Treasurer's Report.
- Brownfields Assessment Grant request from Tom Watson & Co., LLC (Bayside Development Project)
- Loan application: AAA Rue Marchie, LLC (Timber Restaurant) at 106 Exchange Street
- Loan application: Longfellow Property, LLC at 754 Congress Street
- Loan application: Forefront Partners, I, LP at Thompson's Point
Zoning Board of Appeals
The Zoning Board of Appeals will consider a variance request for 2 Maple Street regarding lot coverage and side setbacks. The board will also discuss transitioning to a hybrid meeting format.
- Variance appeal for 2 Maple St to increase lot coverage from 20% to 34%
- Request to reduce side setbacks at 2 Maple St to 10'7 ½" and 4'6 ½"
- Discussion of transition to a hybrid meeting format
Public Art Committee
The committee is reviewing progress on several public art projects, including the Bramhall Square Redesign and conservation efforts for the Armillary piece. Members will also discuss upcoming artist calls for utility boxes and bicycle racks. Subcommittee reports regarding governance and community grants will be presented.
- Bramhall Square Redesign design development with artist Chris Miller
- Finalizing signage for Passing the Torch sculpture at USM campus
- Conservation of Armillary piece beginning spring 2023
- Upcoming Portland Downtown Utility Box call for artist
- Maine Med community art grant at Lowell Street Park
Historic Preservation Board
The Historic Preservation Board will hold a public hearing regarding proposed alterations at 115 Thames Street. The board will also review reports of decisions from its February 1, 2023, meeting.
- Public hearing for proposed alterations at 115 Thames Street
- Report of approved Certificate of Appropriateness for 175 Vaughan Street
Legislative/Nominating Committee
This meeting covers procedural items, including the approval of minutes from February 7, 2023. The committee will also review new LDs and the bill tracker.
- Approval of February 7, 2023 meeting minutes
- Review of new LDs
- Bill tracker update
Planning Board
The Planning Board will hold workshops to consider site plans for 185 Commercial Street and 73 Powsland Street. A public hearing is also scheduled regarding a Phase I development proposal at 385 Congress Street.
- Proposed 12-story hotel and residential building at 385 Congress Street
- Proposed six-story mixed-use building at 185 Commercial Street
- Proposed nine new residential units at 73 Powsland Street
HHS and Public Safety Committee
The HHS and Public Safety Committee will discuss next steps for an ordinance regarding pregnancy crisis centers and deceptive advertising practices. The meeting also includes discussions on the Homeless Winter Emergency Response Plan and updates on the Alternative Response Program.
- HSC Management Plan staff presentation
- Discussion on Portland’s Homeless Winter Emergency Response Plan
- Fire Department update on potential training facility
- Alternative Response Program status update
- Next steps for pregnancy crisis center ordinance
Portland Fish Pier Authority
The Portland Fish Pier Authority Board will review meeting minutes and receive updates on CARES Act infrastructure funding. The agenda also includes a rent abatement request for the Portland Fish Exchange and a parking management recommendation.
- Approval of December 21, 2022, meeting minutes
- Update on infrastructure and program funding through CARES Act funding
- Request for rent abatement for the Portland Fish Exchange from February 2023 to July 2023
- Recommendation for a pay kiosk in the front lot parking area
Ad Hoc Committee
The City Manager Search Subcommittee will review benchmark and community survey results. Members will also discuss a draft interview plan and timeline. The committee will receive an update from Baker Tilly regarding a memo dated February 6, 2023.
- Review of Benchmark Survey Results
- Review of Community Survey Results
- Discussion of draft Interview Plan and Timeline
- Update from Baker Tilly (Memo 2-06-23)
Ad Hoc Committee
The CDBG Allocation Committee will review social service scores and recommend funds for social services and development. The committee will also discuss adjusted budgets per category according to the final HUD allocation.
- Review of Social Service Scores
- Recommendation of fund allocations for Social Service and Development
- Discussion of adjusted budgets per category according to final HUD Allocation
- Approval of February 2, 2023 minutes
Finance Committee
The committee will conduct a public hearing and vote on the City Manager's recommended Capital Improvement Plan. Interim City Manager Danielle West and Finance Director Brendan T. O’Connell will address questions regarding proposed projects. The committee will also discuss 2023 goals and upcoming budget dates.
- Public hearing and vote on the City Manager's recommended Capital Improvement Plan
- Discussion of 2023 Finance Committee goals
- Review of FY24 key budget dates
Creative Portland Corporation
The board will vote to accept January minutes and December financials. The meeting includes updates on the Resilience Show artist call, the Creative Portland App marketing plan, and a City TIF request update.
- Vote to accept January minutes and December financials
- Artist submissions due March 10, 2023, for the Resilience Show
- Update on Creative Portland App marketing plan
- Discussion of City TIF request update
- Board vacancies for a lawyer and fundraisers
Rent Board
The Portland Rent Board meeting includes a discussion regarding revised forms, rules, and procedures. The agenda also contains the approval of minutes and roll call.
- Discussion of revised forms, rules, and procedures
Land Bank Commission
The Land Bank Commission will review minutes from December 14, 2022. The agenda includes a presentation on the Westbrook Hand Carry Boat Launch and an update on North Deering Park.
- Westbrook Hand Carry Boat Launch presentation by Robyn Saunders
- North Deering Park update from Ethan Hipple
- Review of December 14, 2022 meeting minutes
- Update on in-person and hybrid meeting formats
Police Citizen Review Subcommittee
The subcommittee will discuss planning a public session regarding the new citizen oversight board structure. Members will also consider approving a revised remote participation policy and discussing the appointment of a new chair. The committee may enter executive session to review Category Us with Attorney Millette.
- Planning a public session for the new citizen oversight board structure
- Approval of the Revised Remote Participation Policy of the PCRS
- Discussion regarding the appointment of a new chair
- Review of Category Us in executive session with Attorney Millette
- Discussion of complainant letters
Legislative/Nominating Committee
The Legislative/Nominating Committee will review new legislative documents and a bill tracker. The committee also plans to approve its 2023 Committee Work Plan.
- Review of new Legislative Documents (LDs) from Bernstein Shur
- Approval of the 2023 Committee Work Plan
Ad Hoc Committee
The committee will discuss ways to educate the public about the Landcare ordinance using tools like City Alerts and pamphlets. The meeting also includes a presentation by Heather Spalding of MOFGA and an update on received applicator reports.
- Reviewing public education ideas for the Landcare ordinance
- Presentation by Heather Spalding of MOFGA
- Staff update regarding received applicator reports
- Approval of December 6, 2022 minutes
Ad Hoc Committee
The CDBG Allocation Committee will review answers to social services questions and evaluate social service applications 21-24. The committee will also approve minutes from the January 5, 2023, meeting.
- Review of Social Service Applications 21-24
- Review of Answers to Social Services Questions
- Approval of minutes from 1/05/23
City Council
The Nominating Committee will conduct interviews for various city boards and commissions. The committee plans to move into an executive session to perform these interviews.
- Interviews for Boards and Commissions
Historic Preservation Board
The Historic Preservation Board will hold a public hearing regarding proposed alterations at 175 Vaughan Street. Additionally, staff will provide an update on the transition to hybrid board meetings.
- Public hearing for proposed alterations at 175 Vaughan Street
- Update on transitioning to hybrid board meetings
Legislative/Nominating Committee
The Legislative/Nominating Committee will review new legislative documents and the committee work plan. Members will also discuss the reallocation of dredge project funding per LD 206. The meeting includes a review of upcoming committee meeting schedules.
- Discussion on reallocating dredge project funding (LD 206)
- Review of new legislative documents
- Review of Committee Work Plan
- Review of Delegation/Committee Meeting Schedule
Finance Committee
The Finance Committee will discuss the City Manager's recommended Capital Improvement Plan. The committee will also brainstorm goals for the 2023 calendar year. No official actions are scheduled for this meeting.
- Discussion of City Manager Recommended Capital Improvement Plan
- Brainstorming of 2023 Finance Committee goals
- Planning of future committee meeting dates
City Council
The City Council is conducting a workshop for FY24 budget preparation. Finance Director Brendan O'Connell will present the budget calendar, significant challenges, and opportunities for the fiscal year. The council will also discuss budget guidance.
- FY24 Budget Presentation by Finance Director Brendan O'Connell
- Review of FY24 budget challenges
- Review of FY24 budget opportunities
- Discussion on Council Budget Guidance
Ad Hoc Committee
The CDBG Allocation Committee will review answers to social service questions during this meeting. The committee is also scheduled to discuss between 15 and 20 social service applications.
- Review of answers to social service questions
- Discussion of 15-20 social service applications
Ad Hoc Committee
The Joint Governance Committee will discuss potential structures for future boards. The agenda includes a presentation on the overlap between the Portland Fish Exchange and the Portland Fish Pier Authority. Members will also address industry representation needs for any resulting boards.
- Presentation on PFE and PFPA overlap
- Discussion of critical industry representation for boards
- Discussion of potential board structures
Rent Board
The Portland Rent Board will consider multiple applications for rent increases based on capital improvements and renovations. The meeting also includes a discussion regarding new forms and procedures.
- Rent increase application: 39 Holly Street, Unit 2 (Capital Improvement Costs)
- Rent increase application: 25 Grant St, all 7 units (Capital Improvement Costs)
- Rent increase application: 27 Grant St, all 6 units (Capital Improvement Costs)
- Rent increase application: 57 Walton Street, Unit 1 (Renovation/Reconfiguration)
- Rent increase application: 278 Park Ave, Unit 5 (Renovation/Reconfiguration)
Peaks Island Council
The Peaks Island Council will hold elections for Chair, Vice Chair, and Secretary. The meeting includes the swearing-in of new members Rhonda Berg and Jess Burton. Members will also review the 2023 work calendar and discuss the budget process timeline.
- Swearing-in of new members Rhonda Berg and Jess Burton
- Election of Chair, Vice Chair, and Secretary
- Review of 2023 major work items calendar
- Discussion of budget process timeline and community funding
- Upcoming community zoning discussion
Legislative/Nominating Committee
The Legislative/Nominating Committee will discuss legislation sponsored by the Portland Delegation and review upcoming meeting schedules. The committee will also review new legislative documents from Bernstein Shur and consider staff feedback on LD 130 and LD 96.
- Discussion of legislation sponsored by Portland Delegation
- Review of new Legislative Documents (LDs) from Bernstein Shur
- Request for testimony in support of LD 166
- Staff feedback on LD 130 and LD 96
Planning Board
The Planning Board will consider a zoning map amendment at 50 Industrial Way to accommodate the growth of Allagash Brewing Company. The agenda also includes a workshop for a new warehouse at 180 Read Street and hearings for residential and subdivision projects. An item regarding 165 Lambert Street has been tabled.
- Zoning map amendment for 50 Industrial Way, including several adjacent parcels
- New 60,630 square foot warehouse building at 180 Read Street
- Three-unit multi-family residential building proposal at 31 Forest Street
- Subdivision of 2.26 acres into three separate parcels at 385 Congress Street
City Council
The City Manager Search Subcommittee is meeting to discuss the progress of the city manager recruitment process. The subcommittee will review the Baker Tilly timeline and the status of the job description and final brochure. Members will also discuss stakeholder survey tools and the process for handling applications once they are received.
- Review of Baker Tilly search timeline
- Status of City Manager job description and posting brochure
- Discussion of stakeholder survey tool and Baker Tilly memo
- Discussion of application review process
Emergency Shelter Assessment Committee
The Emergency Shelter Assessment Committee will review December shelter bed usage statistics and the current status of area hotels, housing, and shelters. The meeting also includes updates on winter warming efforts and legislation regarding resources for unhoused individuals.
- Review of December monthly shelter bed usage statistics
- Update on area hotels, housing, and shelter situation
- Winter warming discussion update
- Point-In-Time count update
- Legislative update regarding LD 3 and resources for unhoused individuals
Ad Hoc Committee
The CDBG Allocation Committee will review development scores and the scoring matrix for social service activities. The committee will also discuss social service applications.
- Review of development scores
- Review of scoring matrix for social service activities
- Discussion of social service applications
Historic Preservation Board
The Historic Preservation Board will hold public hearings regarding certificates of appropriateness for several projects. These include a proposed toolshed at Western Cemetery, a new gazebo at Western Promenade, and building alterations at 100 Pleasant Street.
- Proposed toolshed construction at 6 Vaughan Street (Western Cemetery)
- Proposed gazebo construction at 51 Valley Street (Western Promenade)
- Proposed alterations at 100 Pleasant Street
City Council
The City Council is reviewing first readings of several zoning amendments related to the development of a mixed-use campus for the Roux Institute at 1 Bean Pot Circle. The agenda also includes requests for various business licenses and the acceptance of two state-funded grants.
- Zoning amendments for the Roux Institute Overlay Zone and B-5 Urban Commercial Zone
- Acceptance of a $17,000 Community Resilience Partnership grant for a Sustainable Neighborhood program
- Acceptance of a $9,000 Maine DEP Waste Diversion Grant for composting education materials
- Business license applications for Otto at 250 Read Street and Continental at 170 Brighton Avenue
- License renewal application for Pat’s Pizza at 30 Market Street
Legislative/Nominating Committee
The Legislative/Nominating Committee will review proposed state legislation and discuss 2023 federal policy priorities. The committee will also discuss its 2023 work plan.
- Review of proposed State legislation
- Discussion regarding 2023 Federal Policy Priorities
- Discussion of the 2023 Work Plan
Housing & Economic Development Committee
The committee will review and accept minutes from previous meetings, including a joint session with the Sustainability and Transportation Committee. Members will also discuss updates to the 2023 Calendar Year Work Plan.
- Review of joint meeting minutes with Sustainability and Transportation Committee
- Review of November 15, 2022, meeting minutes
- Review of the 2023 Calendar Year Work Plan updates
City Council
The City Manager Search Subcommittee will discuss and finalize the salary range for the City Manager position using the 2021 Salary Study. The committee also plans to review and vote on the final job description and recruitment brochure. Additionally, members will work to set the date for posting the job vacancy.
- Finalizing salary range for the City Manager position
- Reviewing City Manager job description and posting brochure
- Vote to approve final job description and recruitment materials
- Setting the date for the City Manager job posting
Ad Hoc Committee
The CDBG Allocation Committee will hold listening sessions and a public service announcement. The committee is also scheduled to address the allocation agenda schedule.
- Allocation agenda schedule discussion
- Listening sessions
Sustainability and Transportation Committee
The committee will discuss policy recommendations from the Rail Use Advisory Committee and set goals for 2023. The agenda also includes sustainability program updates and a discussion regarding remote or hybrid meetings.
- Rail Use Advisory Committee policy recommendation discussion
- 2023 committee goal setting
- Sustainability Program and One Climate Future updates
- Review of November 30, 2022 minutes
Police Citizen Review Subcommittee
The Police Citizen Review Subcommittee will hold a virtual meeting on January 11, 2023. The agenda includes the approval of November 9, 2022 minutes and an executive session to discuss IA2022-10 and IA2022-13. The subcommittee may also consult with its attorney regarding legal rights under the Subcommittee Ordinance and Charter modification in Ballot Question 7.
- Approval of November 9, 2022 minutes
- Executive session to discuss IA2022-10 and IA2022-13
- Potential executive session regarding legal rights under the Subcommittee Ordinance and Ballot Question 7
Legislative/Nominating Committee
The Legislative/Nominating Committee will approve minutes from the January 3, 2023, meeting. The committee will also review proposed State legislation from Bernstein Shur and examine delegations of the 131st Legislature.
- Approval of January 3, 2023, meeting minutes
- Review of proposed State legislation (Bernstein Shur)
- Review of delegations of the 131st Legislature
Planning Board
The Planning Board will hold a workshop to consider a Phase 2 proposal for 58 Fore Street. This project includes 401 residential units and over 21,000 square feet of commercial space. Additionally, the Parks Department will provide an update on using ARPA funds for tree equity in the Bayside Neighborhood.
- Phase 2 development at 58 Fore Street including 401 residential units
- Update on ARPA funds for tree equity in the Bayside Neighborhood
- Overview of 2022 development activity
HHS and Public Safety Committee
The HHS and Public Safety Committee will meet to conduct 2023 goal-setting and discuss committee values. The agenda also includes the review of minutes from October 11, 2022.
- Review and approval of October 11, 2022, draft minutes
- Discussion regarding 2023 goals and processes
City Council
The City Council will hold a workshop to discuss proposed map and text amendments for the Roux Institute / IDEALS. The agenda also includes an executive session check-in with City Clerk Ashley Rand and a presentation by the Planning and Urban Development Department.
- Discussion of Roux Institute/IDEALS proposed map and text amendments
- Executive session check-in with City Clerk Ashley Rand
- Presentation by the Planning and Urban Development Department
Civil Service Employment Subcommittee
The Remote Rental Housing Advisory Committee will review past minutes and membership updates. The group will also discuss a memo regarding its official charge and duties.
- Nomination and selection of new Tenant Co-Chair
- Update on RHAC membership changes
- Discussion of memo regarding RHAC's charge and duties
- Review of December 12, 2022 meeting minutes
Creative Portland Corporation
The Creative Portland Corporation Board of Directors will vote on approving November minutes and financials. The board will also consider appointing Clare Hannan to the Board of Directors and review the FY2023 Work Plan and Budget.
- Vote to appoint Clare Hannan, COO of Maine Public, to the Board of Directors
- Vote to accept November minutes and financials
- Review of the FY2023 Work Plan and Budget
- Update on an open call to artists for the May First Friday Resilience Show
Historic Preservation Board
The Historic Preservation Board will conduct a workshop for the preliminary review of proposed alterations and dormer additions at 11 O'Brion Street. The agenda also includes reports on attendance from previous workshops regarding 175 Vaughan Street and 25 Forest Avenue. No public hearings are scheduled for this meeting.
- Preliminary review of proposed alterations and dormer additions at 11 O’Brion Street
- Attendance report for 175 Vaughan Street workshop
- Attendance report for 25 Forest Avenue workshop
City Council
The City Council will consider an order to appropriate $4,257,004 for the purchase of the Winchester Woods development in East Deering. This funding would support Avesta Housing in providing 48 rental units for asylum-seeking families. The appropriation includes funds from the Housing Trust Fund and ARPA.
- $4,257,004 appropriation for Winchester Woods affordable housing
- Appointment of Duane Cote as Constable
- Appointment of Gynt Grube as Interim Assessor
- Acceptance of PDC Fiscal Year 2022 Activity and Financial Reports
Legislative/Nominating Committee
The Legislative/Nominating Committee will review legislative priorities adopted in September 2022. The meeting includes an update on in-progress general assistance legislation and a recap of policy work from regional coalitions. Members will also discuss the 2023 committee work plan.
- Review of Legislative Priorities adopted September 20, 2022
- Update on in-progress General Assistance legislation
- Recap of Maine Mayors' Coalition and GPCOG policy work
- Discussion of the 2023 Committee Work Plan