Portland public meetings in 2024

Portland Fish Pier Authority

The Portland Fish Pier Authority will meet to approve November meeting minutes, review financial and facilities updates, and discuss integrating the Portland Fish Exchange budget with the pier's budget. The board will also postpone a decision on a ground lease extension.

• Approval of November 21, 2024 meeting minutes
• Financial update and facilities report attached
• Discussion on Portland Fish Exchange auction software update
• Board discussion on budget integration and timeline
• Postponed: Potential extension of Lot 10 ground lease

Portland Development Corporation

The Portland Development Corporation board will review and vote on three loan applications (Luna LLC, Mandy & Matt’s Cafe, Moonbats Poster Shop) and ten Job Creation Grant applications. The board may enter executive session to discuss proprietary loan information before voting publicly. The treasurer's report and updates on remaining ARPA funds and new City Council members will also be presented.

• Loan applications: Luna LLC (275 Marginal Way), Mandy & Matt’s Cafe (1160 Forest Avenue), Moonbats Poster Shop (615a Congress Street)
• Job Creation Grant applications for 10 businesses including Belleflower Brewing (66 Cove Street), Polish Nail Salon (183 Middle Street), and Cong Tu Bot (57 Washington Avenue)
• Treasurer's Report with administrative budget, cash management, schedule of loans receivable, and confidential delinquency report
• Staff update on remaining ARPA funds to program in 2025
• New City Council updates: Councilor Ben Grant joining PDC board in January 2025

Public Art Committee

The Portland Public Art Committee will review a community art grant proposal for a sculpture called ASTRAGAL, intended to promote peace, by Peace Action Maine and artist Stephen Oliver. They will also hear staff updates on previously approved purchases, including a plaque for Acrobatic Dogs ($332.40) and lighting fixtures ($2,838.14). Other agenda items include subcommittee reports and conservation project statuses for several artworks.

• Review of community art grant proposal ASTRAGAL by Peace Action Maine & artist Stephen Oliver
• Approval to purchase plaque for Acrobatic Dogs ($332.40)
• Approval to purchase in-ground lights from Delta for conservation projects ($2,838.14)
• Update on Portland Harbor Commons park at India and Commercial Streets
• Conservation status updates for Jewell Box, Passing the Torch, and Langlais Acrobatic Dogs

Rent Board

The Portland Rent Board will meet to approve minutes, hear public comments on rent increase appeals, and review applications for completeness checks.

• Approval of November 6 and November 18, 2024 minutes
• Public comment on rent increase appeals for 59 State St and 655 Congress St
• Public comment on rent increase applications for 231 State St, 221 Woodford St, and 124 Emery St
• Public comment on the Completeness Check Procedure Rule
• Review of rent increase applications for 175 Pine St, 33 Deering St, 305 Deering Ave, 23 Saunders St, and 104 Oak St

Peaks Island Council

The Peaks Island Council holds its regular monthly meeting, featuring public comment periods on several action items including the FY2026 budget process, proposed bylaw revisions, and committee consolidation. The council will also hear budget requests from the Down Front Post and Casco Bay Erosion Group, review the 2021-2024 term, and elect officers for the 2025 council year. Additionally, the council will approve the 2025 meeting schedule and receive committee reports on ferry service, housing forum planning, and community center updates.

• Public hearing on FY2026 PIC and city budget process
• Public hearing on proposed PIC Bylaws revisions
• Public hearing on committee consolidation proposal
• Budget requests from Down Front Post and Casco Bay Erosion Group
• Election and seating of 2025 PIC officers

Legislative/Nominating Committee

The Legislative/Nominating Committee will review and approve the meeting minutes. It will hear a legislative update that includes discussion of the council’s legislative priorities and next steps for staff priorities. The committee will also discuss the date for the next meeting before adjourning.

CDBG Working Group

The Portland CDBG Allocation Committee will meet on December 16, 2024 at City Hall. The agenda includes an overview of the Community Development Block Grant program and its scoring process, and votes on the committee chair, vice chair, and schedule. The meeting will also provide scoring training and will not include public comment.

• Vote on Committee Chair and Vice Chair
• Vote on Committee Schedule
• Conduct Scoring Training

City Council

The City Council will hold an executive session to consult with attorneys regarding three active legal cases. These discussions involve litigation against the City of Portland in U.S. District Court.

• FEDEQ DV004, LLC, et al. v. City of Portland (Docket No. 2:21-cv-00327-JAW)
• FEDEQ DV004, LLC and FEDEQ DV005, LLC v. City of Portland (Docket No. 2:22-cv-00187-JAW)
• The Federated Companies, LLC, et al. v. City of Portland (Docket No. 2:24-cv-00132-JAW)

City Council

The Portland City Council will consider several appointments, including the fire chief salary of $133,516, and reappointments to the Long Creek Watershed Management District Board. It will vote on a $6,553,000 pass‑through grant from the Maine Department of Transportation for repairs to four city wharves. Additional items include a $577,935 three‑year Google Workspace contract and a $3,367,960 HUD lead‑hazard abatement grant.

• Order 98-24/25: Appoint Chad Johnston as Fire Chief with an annual salary of $133,516 (emergency vote required).
• Order 99-24/25: Reappoint Curtis Bohlen and Douglas Roncarati to the Long Creek Watershed Management District Board.
• Order 93-24/25: Approve up to $6,553,000 pass‑through funding from the Maine DOT for repairs to Maine Wharf, Custom House Wharf, Portland Pier, and Widgery Wharf.
• Order 107-24/25: Approve a three‑year Google Workspace agreement costing $577,935, to be funded in FY 2025‑2027 (emergency vote requested).
• Order 92-24/25: Accept a HUD Lead Hazard Reduction Grant and appropriate $3,367,960 for lead abatement in 110 residential units.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a special meeting for final deliberation and a vote regarding an interpretation appeal. The case involves a Notice of Violation requiring the installation of a complete automatic sprinkler system at 340 Eastern Promenade.

• Interpretation Appeal (ZBA-003123-2024): 340 Eastern Promenade regarding a required automatic sprinkler system installation

Land Bank Commission

The Portland Land Bank Commission will meet to approve minutes from November 13, 2024, and receive reports on current land holdings, the secretary, and treasurer. They will also discuss updates on several properties, including Redlon Woods, 0 Hope Ave, and Murray Street.

• Acceptance of November 13, 2024 meeting minutes
• Review of Land Bank Current Holdings Map
• Secretary's Report
• Treasurer's Report
• Parcel updates: Redlon Woods, 0 Hope Ave., Murray Street

Police Citizen Review Subcommittee

The subcommittee will review the Use of Force Report and conduct a workshop on board roles and Internal Affairs processes. The meeting includes an executive session to discuss IA 2024-17.

• Potential update on the new Civil Police Review Board ordinance
• Use of Force Report presentation
• Workshop on PCRS Board roles/responsibilities and IA process overview
• Executive session to discuss IA 2024-17

Planning Board

The Planning Board will hold a workshop for a proposed Home 2 Suites hotel and retail project. The board will also hold public hearings regarding the City's Design and Technical Manuals and a remanded residential project at 19 Willis Street.

• Workshop for 132-room Home 2 Suites hotel with three retail spaces and a pocket park at 203 Fore Street
• Public hearing on a minor amendment to the City of Portland Design Manual
• Public hearing on amendments to the City of Portland Technical Manual regarding stormwater and landscaping
• Public hearing to reconsider a four-story, 12-unit residential building at 19 Willis Street/33 Montreal Street
• Planning Board Officer Elections

Ad Hoc Committee

The Clean Elections Review Board will continue an appeal from Karen Snyder challenging the City Clerk's decision to allow Robert Todd Morse to become a Clean Elections candidate. The board also plans to elect a chair for 2025.

• Appeal by Karen Snyder of City Clerk's decision allowing Robert Todd Morse as a Clean Elections candidate (continued from Dec 3, 2024)
• Election of chair for 2025

City Council

The City Council will hold a workshop to establish goals for the upcoming year. The meeting is scheduled for December 9, 2024, at 5:00 PM in the Kippy Richardson Room at City Hall. The public may attend in person, though space is limited, and a virtual option is available.

• Goal Setting Session hosted by Mayor Dion
• Workshop held in the Kippy Richardson Room
• Public attendance limited to in-person capacity
• Virtual viewing available via CivicClerk link

Parks Commission

The Parks Commission will meet on December 5, 2024 at 5:00 PM in the City’s Parks, Recreation, and Facilities office at 212 Canco Rd. Suite A. The meeting is designated as a workshop and no specific agenda items are listed. Commissioners will discuss general park and open-space matters as part of the workshop.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing on December 5, 2024, to consider an interpretation appeal (ZBA-003123-2024) filed by the Promenade East Condominium Association. The appeal challenges a September 9, 2024 Notice of Violation that requires the property owner to provide a plan for installing a complete automatic sprinkler system at 340 Eastern Promenade.

• Interpretation appeal (ZBA-003123-2024) of a Notice of Violation regarding sprinkler system installation at 340 Eastern Promenade, Tax Map 015, Block A, Lot 002, in the R-6 Residential Zone.

Historic Preservation Board

The Historic Preservation Board will hold a public hearing on a certificate of appropriateness for proposed alterations at 308 Danforth Street. They will also elect new chair and vice chair officers. Reports from the previous meeting and general communications are on the agenda.

• Public hearing: Certificate of Appropriateness for revisions to alterations at 308 Danforth Street (Plan HPBR-003052-2024)
• Election of new Chairperson and Vice Chairperson
• No decisions were reported from the November 20, 2024 meeting

Ad Hoc Committee

The Clean Elections Review Board is hearing an appeal from Karen Snyder challenging the City Clerk's decision to allow Robert Todd Morse to become a Clean Elections candidate. The board will also set a next meeting date and adjourn.

• Appeal hearing: Karen Snyder contests City Clerk's approval of Robert Todd Morse as a Clean Elections candidate

City Council

The Portland City Council holds its inaugural meeting, swearing in newly elected councilors Benjamin Grant, Sarah Michniewicz, and Wesley Pelletier. The council will also appoint Councilor Pious Ali as Mayor Pro Tempore, set standing committees and a library trustee for 2024-2025, and adopt council rules of procedure. These actions are procedural and ceremonial to start the new council term.

• Swearing-in of newly elected councilors Benjamin Grant (At-Large), Sarah Michniewicz (District 1), Wesley Pelletier (District 2)
• Order 88-24/25: Appointing Councilor Pious Ali as Mayor Pro Tempore
• Order 89-24/25: Appointing standing committees, rules committee, and library trustee for 2024-2025
• Resolve 5-24/25: Adopting Council Rules of Procedure for 2024-2025
• Departing remarks from outgoing councilors Roberto Rodriguez, Anna Trevorrow, Victoria Pelletier

City Council

The City Council will meet to vote on several grant appropriations and collective bargaining agreements. The body will also act as the Corporator of Creative Portland to accept the FY2024 annual report.

• Order 93-24/25: Up to $6,553,000 in MDOT pass-through funding for Maine Wharf, Custom House Wharf, Portland Pier, and Widgery Wharf
• Order 92-24/25: $3,367,960 HUD grant for lead abatement in 110 residential units in Cumberland County
• Order 91-24/25: $2,500 anonymous donation for the Police Department Shop With A Cop program
• Order 90-24/25: Appointment of Matthew Caton as Assistant Assessor
• Orders 95-24/25 and 96-24/25: Collective bargaining agreements for AFSCME Local 481-07 and Local 1373

City Council

The City Council is holding a District 1 Annual Meeting to provide information and gather community feedback. The session includes a presentation on CDBG Grant information from the Director of Housing & Community Development Division.

• CDBG Grant information presentation by Mary Davis

Planning Board

The Planning Board will hold a hybrid workshop to discuss amendments to the city's Technical Manual and a public hearing to consider a proposal to expand surface parking at the Portland International Jetport and a new gymnasium for Waynflete School.

• Workshop: Amendments to the Technical Manual regarding stormwater, landscaping, and low impact development
• Public Hearing: Major Site Plan for 1001 Westbrook Street (Jetport Parking Expansion)
• Public Hearing: Major Site Plan for 360 Spring Street (Waynflete School gymnasium)
• Report: Remand of Level III Site Plan and Subdivision at 19 Willis Street/33 Montreal Street
• Report: Approval of Major Site Plan and Conditional Use at 100 W Commercial Street

City Council

The District 2 City Council will hold its annual meeting on November 26, 2024 at 6:00 PM via Zoom. The agenda includes a presentation on Community Development Block Grant (CDBG) information by Mary Davis, Director of Housing & Community Development Division. The meeting will also feature a 70‑minute community Q&A session. No formal decisions are listed on the agenda.

• Remote Zoom meeting access with provided link and passcode
• CDBG Grant Information presentation by Mary Davis
• Community Q&A session led by Councilor Victoria Pelletier
• Welcome introductions by Councilors Victoria Pelletier and Wesley Pelletier

City Council

The City Council holds a workshop with a single agenda item: a motion to enter executive session to conduct performance reviews for the City Clerk, Corporation Counsel, and the City Manager. No public hearings or substantive decisions are scheduled.

• Motion to go into executive session under state statute for performance reviews of the City Clerk, Corporation Counsel, and City Manager

Portland Fish Pier Authority

The Portland Fish Pier Authority board will hear a presentation from the City's Water Resources Division on the storm water and sewer project's impact on vacant lots. The board will also review financial statements, receive an update on the fish exchange and auction software, and discuss scheduling a retreat. Several items, including the facilities report and a potential extension of the Lot 10 ground lease, have been postponed to future meetings.

• Update on City of Portland Storm Water and Sewer Project and impact on vacant lots (Justin Pellerin)
• Financial Statement for Portland Fish Pier for November
• Pre-solicitation Forum for Auction Software developers scheduled for November 25
• Potential Extension of Lot 10 Ground Lease (postponed)
• Facilities Report (postponed to December)

Public Art Committee

The Portland Public Art Committee will discuss updates on the Sarah Sze artwork in Congress Square Park and review conservation projects including the completion of Loring Memorial ($9,500). Members will also consider a gift inquiry from artist Daniel Minter and a $332.40 quote for signage at Portland Jetport.

• Completion of Loring Memorial public art fund expenditure of $9,500
• Subcommittee update on Sarah Sze artwork in Congress Square Park
• Gift inquiry from Alice Spencer; request for letter of intent from artist Daniel Minter
• Quote of $332.40 from Burr Signs for Acrobatic Dogs signage at Portland Jetport
• Conservation cost presentation for Rustle Diptych II in-ground lighting fixtures

Historic Preservation Board

The Historic Preservation Board will hold a hybrid workshop to review proposed updates to the City of Portland Historic Resources Design Manual. The meeting will be held in Room 24 of City Hall and via Zoom.

• Workshop: Preliminary review of proposed updates to the CITY OF PORTLAND HISTORIC RESOURCES DESIGN MANUAL
• Roll call and declaration of quorum
• Reports of decisions from the meeting held 11/06/2024
• Communication and reports
• Public comment must be submitted by 12:00 pm the day before the meeting

City Council

This is a community meeting hosted by Councilor Kate Sykes for Portland's District 5, featuring presentations from city staff on CDBG grant information and a Trolley Park update, followed by a 70-minute community Q&A. No formal votes or decisions are scheduled.

• CDBG Grant Information presentation by Mary Davis, Director of Housing & Community Development
• Trolley Park Update presentation by Alex Marshall, Parks Division Director
• Community Q&A session lasting 70 minutes

Legislative/Nominating Committee

The Legislative/Nominating Committee will review and discuss legislative priorities for city staff and the city council. This is a procedural meeting with no specific ordinances or contracts on the agenda. The committee will also approve prior minutes and set the next meeting date.

• Review of legislative priorities for city staff (with department staff present)
• Review of legislative priorities for city council (with councilors present)
• Approval of prior meeting minutes

Housing & Economic Development Committee

The Housing & Economic Development Committee will review and vote on recommending an RFP to lease and develop city-owned property near the Barron Center for affordable housing. They will also vote to forward the FYE2024 TIF Annual Report to the City Council and on forming a Social Housing Task Force. A staff memo on Low Income Housing Tax Credit expiring use will be received as a communication item.

• Vote on recommendation to issue RFP to lease and develop City-owned property abutting the Barron Center for Affordable Housing Development
• Review and vote to forward FYE2024 TIF Annual Report to City Council
• Review and vote on recommendation to approve formation of a Social Housing Task Force
• Communication: Staff Memo on Low Income Housing Tax Credit Expiring Use

Rent Board

The Rent Board will consider several rent increase applications and appeals for properties across Portland. The meeting also includes a discussion on the completeness check procedure and a consent agreement regarding tenant rights.

• Tenants Rights Appeal Consent Agreement for 44 Dirigo St
• Rent increase appeals by Trelawny Tenants Union for 59 State St and 655 Congress St
• Rent increase application for 40 West St (12 units)
• Rent increase applications by BJB Realty LLC for 231 State St (31 units), 221 Woodford St (9 units), and 124 Emery St (8 units)
• Rent increase applications by Eastern Residential Inc. for 13 Montreal St, 19 Montreal St, and 304 Eastern Promenade

City Council

The City Council will hold a second reading and vote on several items, including creating a Climate Action Fund funded by renewable energy credits, appropriating $4.75 million for Jetport infrastructure improvements, and establishing an Ethics Commission. They will also vote on accepting new city streets, an emergency response vessel grant, and an anonymous $6,000 donation for the police department's Secret Santa program. Consent items include a liquor license for Cuties at 46 Market Street and an easement for Central Maine Power at Fitzpatrick Stadium.

• Climate Action Fund ordinance dedicating REC sale proceeds ($300-400k/year) for sustainability projects, effective July 2025
• $4,750,000 from Jetport unrestricted funds for terminal roof, baggage system, security cameras, and parking garage upgrades
• $300,000 FEMA grant plus $100,000 police forfeiture funds for an emergency response vessel
• $75,000 from Jetport funds to develop a new over-water approach procedure to reduce nighttime aircraft noise
• Ethics Commission ordinance as required by 2022 voter-approved charter amendment

Portland Development Corporation

The Portland Development Corporation will vote on restructuring a loan to Rosemont Market and may enter executive session to discuss proprietary information. The board will also vote on letters of support for two Community Development Block Grant (CDBG) applications: a Business Assistance Grant Program for Job Creation and a Microenterprise Grant Program. Additionally, the board will review and vote on draft minutes from four prior meetings and receive the Treasurer's Report including a confidential delinquency report.

• Vote to restructure loan to Rosemont Market (possible executive session under 1 M.R.S.A. 405(6)(F))
• Vote on letter of support for CDBG Business Assistance Grant Program for Job Creation
• Vote on letter of support for CDBG Microenterprise Grant Program
• Review and vote on draft minutes from August 15, September 19, October 1, and October 17, 2024
• Treasurer's Report including administrative budget, cash management, loans receivable, and confidential delinquency report

Finance Committee

The Finance Committee will take public comment on a draft PILOT (Payment-in-Lieu of Taxes) policy for tax-exempt property owners, with no vote scheduled. Staff will also present updates on incorporating racial equity into the Capital Improvement Plan and on the Portland Senior Tax Equity Program (P-STEP), which provides property tax relief for low-income seniors. The meeting is held remotely via Zoom.

• Public comment on draft PILOT policy for tax-exempt property owners (no vote taken)
• Updates on integrating racial equity into the Capital Improvement Plan
• Update on the Portland Senior Tax Equity Program (P-STEP) growth since 2018
• Staff to seek feedback on next steps for equity in capital planning

Land Bank Commission

The Portland Land Bank Commission will meet to discuss the potential donation of a property at 0 Gray Rd, review a draft annual report, and approve a letter of inquiry for Hope Ave. land conservation.

• Acceptance of October 9, 2024 meeting minutes
• Discussion of potential donation at 0 Gray Rd (Lambert Rd. North)
• Review and approval of Hope Ave. land conservation letter of inquiry
• Review of 2024 Land Bank Annual Report draft
• Parks Division and Parks Commission reports

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review minutes from October 9, then hear a presentation on addressing climate vulnerabilities in Portland. A separate presentation will cover the committee's 2024 accomplishments and sustainability office initiatives. No public comment will be taken on either presentation. Sustainability program updates are noted as part of an annual summary later in the agenda.

• Review and approve minutes from October 9, 2024
• Presentation on addressing climate vulnerabilities in Portland by Troy Moon, Dr. Hannah Baranes, Kevin Denault, Bill Needelman — no public comment
• Presentation on 2024 committee accomplishments and sustainability office initiatives — no public comment

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will hold a virtual meeting that includes a potential update on the new Civil Police Review Board ordinance, a workshop on the subcommittee's roles and the Internal Affairs process, and an executive session to discuss internal affairs case IA2024-017. They will also approve the October 9, 2024 minutes and take public comment.

• Approval of October 9, 2024 minutes
• Potential update on the new Civil Police Review Board ordinance
• Workshop on role/responsibilities of the PCRS Board and IA process overview
• Executive session under 1 M.R.S. Sec. 405(6)(F) to discuss IA2024-017

Planning Board

The Planning Board will hold workshops on a proposed institutional overlay zone for UNE's Portland Campus and a three-phased affordable housing development at 197 Oxford Street, 50 Cedar Street, and 158 Lancaster Street, including 48 affordable and housing-first units. Public hearings include a remand to revisit height and setback findings for a 12-unit building at 19 Willis Street, a conditional use to convert 465 Congress Street into a 92-room hotel, and a major site plan for a 45,000-square-foot vessel storage building at 100 W Commercial Street.

• Workshop on institutional overlay zone for 75 acres at 716 Stevens Avenue (UNE campus)
• Workshop on three-phased affordable housing project with 48 affordable units at 197 Oxford Street
• Public hearing on remand for 19 Willis Street/33 Montreal Street to comply with court orders on height and setbacks
• Public hearing on conditional use for 92-room hotel at 465 Congress Street (former office building)
• Public hearing on major site plan for 45,000 sq ft vessel storage building at 100 W Commercial Street (Portland Yacht Services)

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will hold a remote meeting to review and approve minutes from October 8, then hear presentations and updates on several public safety and health matters. Key items include a proposal to regulate explosives by moving Chapter 11 into Fire Prevention Rules, an update on the warming shelter plan, and an update on the Syringe Service Program Action Plan. The Police Chief will also provide a Bayside neighborhood update. The next meeting is scheduled for January 14, 2025.

• Review and approval of minutes from October 8, 2024
• Regulation of explosives presentation and moving Chapter 11 to Fire Prevention Rules and Regulations
• Warming shelter update from EMA Coordinator Caity Hager
• Update on Syringe Service Program Action Plan from Interim Public Health Director Bridget Rauscher
• Bayside update from Police Chief Mark Dubois

Parks Commission

The Parks Commission will meet to discuss the Portland Music and Arts Festival. The body will also receive reports from the Parks Division and the Land Bank Commission.

• Discussion of Portland Music and Arts Festival
• Parks Division Report
• Land Bank Commission Report

Zoning Board of Appeals

The Zoning Board of Appeals will hear a remote public hearing on November 7, 2024. The sole substantive item is an interpretation appeal (ZBA-003123-2024) by the Promenade East Condominium Association challenging a September 2024 Notice of Violation that requires installation of a complete automatic sprinkler system at 340 Eastern Promenade.

• Interpretation appeal (ZBA-003123-2024) regarding a Notice of Violation for sprinkler system installation at 340 Eastern Promenade in the R-6 Residential Zone

City Council

Councilor Regina Phillips hosts the District 3 annual meeting, featuring a presentation by the Director of Housing & Community Development on CDBG Grant information, followed by a 70-minute community Q&A session. No votes or decisions are scheduled.

• Presentation on CDBG Grant Information by Mary Davis, Director of Housing & Community Development
• Community Q&A session lasting 70 minutes

Creative Portland Corporation

The Creative Portland Board will consider consent agenda items (October minutes and financials) and vote on the proposed Executive Committee slate for 2024-2025. The executive director will provide updates on the Arts & Culture Summit, annual report, Form 990 preparation, fundraising drive, and grant pursuit. The board will also address a vacancy following Maile Buker's departure and fill volunteer positions.

• Vote to accept consent agenda (October meeting minutes and financials)
• Vote to approve the Executive Committee (EXCOM) slate for 2024-2025
• Executive Director update on Arts & Culture Summit recap and survey
• Fundraising drive mailer and Giving Tuesday e-blast
• Board vacancy with thanks and farewell to Maile Buker

Historic Preservation Board

The Historic Preservation Board will hold a workshop for preliminary review of new construction at 360 Spring Street (Waynflete School). The board will also adopt 2025 filing deadlines and meeting dates, and receive reports on prior decisions including approvals for 1168 Westbrook Street and 184 State Street. No final votes are expected on the main agenda item.

• Workshop: preliminary review of new construction at 360 Spring Street (Waynflete School, plan HPBR-003092-2024)
• Adoption of 2025 Historic Preservation Board filing deadlines and meeting dates
• Report of previous decision: Certificate of Appropriateness for revisions to new construction at 1168 Westbrook Street (approved 6-0)
• Report of previous decision: Certificate of Appropriateness for roof replacement at 184 State Street (approved 5-0)

Rent Board

The Portland Rent Board will hear rent increase applications for seven properties totaling 85 units, with public comment scheduled for three of them. A new business item updates the completeness check procedure for applications.

• Rent increase for 40 West St (12 units)
• Rent increase for 231 State St (31 units) — public comment
• Rent increase for 221 Woodford St (9 units) — public comment
• Rent increase for 124 Emery St (8 units) — public comment
• Rent increases for three Eastern Promenade properties (25 units combined) and update to completeness check procedure

City Council

The City Council will consider a 180-day moratorium on new hotel projects, amendments to the city's zoning code, and an extension of the Maine Celtics arena lease. The body will also approve appointments to the Widows' Wood Society and accept funding for a police vessel and jetport improvements.

• Order 77-24/25: 180-day moratorium on new hotel projects
• Order 70-24/25: Amendment to Portland City Code Chapter 14 (ReCode Phase II)
• Order 76-24/25: Second Amendment to Arena License Agreement with Celtics Development, LLC
• Order 78-24/25: Accepting $300,000 FEMA grant for emergency response vessel
• Order 80-24/25: Appropriating $4,750,000 for jetport terminal and parking garage improvements

City Council

Councilor Anna Bullett is hosting a District 4 annual meeting at Presumpscot Elementary School. City staff will provide updates on a proposed music festival, CDBG grants, and property revaluation.

• Proposed Payson Park Music Festival presentation
• CDBG Grant information
• City Assessor revaluation update

City Council

The Portland City Council will convene a workshop on the ReCode Phase II project. No formal decisions are listed; the meeting is for discussion and public input on the planning initiative.

• ReCode Phase II workshop

Rent Board

The Rent Board will review rent increase applications and appeals for several properties. The meeting includes an executive session to consult legal counsel regarding appeals for 59 State St and 655 Congress St.

• Rent increase appeals for 59 State St and 655 Congress St (Appellant: Trelawny Tenants Union)
• Rent increase application for 40 West St (12 units)
• Rent increase applications for 231 State St (31 units), 221 Woodford St (9 units), and 124 Emery St (8 units)
• Rent increase applications for 13 Montreal St, 19 Montreal St, and 304 Eastern Promenade
• Review of Rent Control 2024 Quarter 3 Report

Peaks Island Council

The Peaks Island Council will meet to review committee reports and address new business. The body is scheduled to discuss parking recommendations and the seating of the Nominating Committee.

• Parking Committee discussion and recommendations
• Seating of Nominating Committee
• Ferry pass for Island Fellow
• City Council ReCode amendment process update

Legislative/Nominating Committee

The Legislative/Nominating Committee will review the upcoming state legislative session and begin discussing legislative priorities for city staff and for the City Council. No formal actions are listed; the agenda focuses on discussion and planning.

• Discuss upcoming legislative session (Bernstein Shur)
• Begin discussion of legislative priorities for city staff
• Begin discussion of legislative priorities for city council

Planning Board

The Portland Planning Board will hold a hybrid workshop and public hearing to consider a 60-unit residential development at 1 Hope Avenue and a boat storage structure at 400 Commercial Street. The board will also discuss a letter to the Maine State Housing Authority regarding parking requirements for a housing project.

• Workshop: Major site plan for 60-unit residential development at 1 Hope Avenue
• Public Hearing: Major site plan for 21,000 sq ft boat storage at 400 Commercial Street
• Public Hearing: Major site plan amendment for redevelopment of Riverton Park
• New Business: Letter to Maine State Housing Authority regarding parking stipulations
• Reports: Decisions from the October 8, 2024 meeting on zoning text and map amendments

Housing & Economic Development Committee

The Housing & Economic Development Committee will hold a public hearing and vote on recommending a request for proposals to develop city-owned property for affordable housing. The body will also discuss minimum wage amendments and the formation of a Social Housing Task Force.

• Vote on RFP to lease and develop 1125 Brighton Avenue for affordable housing
• 2024 Quarter 3 Rent Control Update from Permitting and Inspections Department
• Proposed amendments to Chapter 33 to increase minimum wage and eliminate sub-minimum wage for service employees
• Discussion on forming a Social Housing Task Force
• Staff update on Downtown Arts District business community feedback

City Council

The Portland City Council will consider appropriating over $1.3 million in opioid settlement funds for remediation programs and an additional $5.63 million to complete the Kiwanis Pool Replacement. The body will also vote on a lease for four electric vehicle charging stations at Marginal Way and an amendment to a cooperative housing agreement at 165 Lambert Street.

• Appropriating $936,479.26 in opioid settlement funds for remediation programs
• Appropriating $5,630,000 for the Kiwanis Pool Replacement project
• Approving Host Site Lease Agreement with Gridwealth EV LLC for EV charging stations
• Approving Second Amendment to Purchase and Sale Agreement for 165 Lambert Street cooperative housing
• Approving Agreement of Right of First Refusal for Diamond Cove property

Portland Fish Pier Authority

The Portland Fish Pier Authority will discuss software development for the Fish Exchange auction system and consider extending a ground lease for Lot 10 in an executive session. The meeting will also include a financial update and a report on the Portland Fish Exchange.

• Potential motion to hire software developers for Fish Exchange auction system
• Executive session to discuss potential extension of Lot 10 Ground Lease
• Financial update for Portland Fish Pier
• Portland Fish Exchange Update and landings report
• Facilities Report

Portland Development Corporation

The Portland Development Corporation will review and vote on a loan application for Salud Portland. The board will also discuss interest rates for PDC loans and receive staff updates on business assistance grants.

• Loan application vote for Salud Portland at 275B Marginal Way
• Discussion of interest rates for PDC loans
• Staff update on Business Assistance Grant for Job Creation
• Treasurer's Report including Cash Management and Schedule of Loans Receivable

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing on October 17, 2024, to consider a hardship variance for a project on Somerset Street that seeks to exceed the maximum number of permitted building-mounted signs.

• Remote public hearing on Thursday, October 17, 2024 at 6:00 p.m.
• Hardship Variance (ZBA-003096-2024) for Somerset Street project
• Request to add additional building-mounted sign in Downtown Sign District
• Meeting will be held remotely via Zoom due to an emergency or urgent issue
• Written comments must be submitted by 12:00 pm the day before the meeting

Public Art Committee

The committee is meeting to review the FY25 proposed budget and the FY24 annual plan. Members will discuss updates on several active art conservation projects and a potential community art grant.

• FY25 proposed budget and FY24 annual plan
• Sarah Sze artwork in Congress Square Park timeline and funding
• Conservation of Loring Memorial split boulder insurance claim
• Vandalism repair quote for Langlais Birdhouse at Deering High School
• Gift inquiry form from Alice Spencer

Land Bank Commission

The Land Bank Commission will meet to discuss the 2024 annual report and receive updates on land bank projects. The body will also consider moving its meeting location to the 212 Canco Rd. conference room.

• Review of the 2024 annual report
• Parks Division Report
• Holbrook update
• Proposed meeting location move to 212 Canco Rd. conference room

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review minutes from the September 11, 2024 meeting and receive updates on the city’s sustainability program. It will hear presentations on naming city facilities, the annual energy benchmarking report, and a feasibility study to electrify cruise ship berths. The committee will discuss MaineDOT’s rail corridor findings and make a recommendation to City Council on the corridor’s preferred use, and it will consider a lease for EV chargers in the Marginal Way Parking Lot.

• Approve minutes from the September 11, 2024 meeting
• Presentation on the formal process to review and approve naming of city facilities
• Presentation of the annual energy benchmarking report
• Report on feasibility study to electrify cruise ship berths
• Recommendation to City Council on preferred use(s) for the St. Lawrence and Atlantic Rail Corridor

Rent Board

The Rent Board will meet to elect a Vice Chair and review findings from a prior meeting. The agenda also includes a discussion on procedural changes and an update on the annual report.

• Election of Vice Chair
• Review of August 19, 2024 decisions
• Discussion of procedural changes
• Rent Board Annual Report Update

Police Citizen Review Subcommittee

The Portland Police Citizen Review Subcommittee will hold a virtual meeting on October 9, 2024. The agenda includes approving the September 11, 2024 minutes, a potential update to the new Civil Police Review Board ordinance, and an executive‑session discussion of IA2024-006. Public comment periods are scheduled before and after the executive session.

• Zoom webinar details for the October 9 meeting (link, passcode, phone numbers).
• Approval of September 11, 2024 meeting minutes.
• Potential update on the new Civil Police Review Board ordinance.
• Executive session to discuss IA2024-006 under M.R.S. Sec. 405(6)(F).
• Two public comment periods on agenda items.

Peaks Island Council

The Peaks Island Council will meet on October 9, 2024 at 6:15 p.m. to consider a Planning Department memorandum about the I‑B expansion. The agenda also includes routine items such as approval of minutes, announcements, and reports from several committees. Public comment will be allowed at the end of the meeting.

• Approval of minutes from the previous meeting
• Committee reports and updates (Executive, Anti‑Racism, Environment & Sustainability, Ferry Service, Housing & Zoning, Island Assessment, Jetport Flight Path, Paper Roads, Parking, Short‑Term Rental, Voter Education)
• Discussion of Planning Dept memo regarding I‑B expansion
• Open public comment (any topic, 3 minutes per speaker)
• Adjournment

Planning Board

The Planning Board voted to waive several land‑use code requirements and to approve the major site‑plan amendment for 165 Lambert Street (Lambert Woods North, LLC). The board also adopted the approval letter and authorized the Chair to sign it. Additionally, the ReCode zoning amendment hearing was tabled to this meeting for a final recommendation to City Council.

• Waiver of Sec. 14.6.1.B.3 (public sidewalk and curbing) for 165 Lambert Street
• Waiver of Technical Manual Sec. 1.5.1.A to allow four curb cuts instead of two
• Waiver of Technical Manual Sec. 1.10.3 to reduce driveway aisle width to 22 ft
• Approval of the major site‑plan amendment for 165 Lambert Street (Lambert Woods North, LLC)
• Adoption of the approval letter and authorization for the Board Chair to sign

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will review a proposal to revisit the shelter licensing ordinance. The meeting also includes updates on winter warming shelters and police efforts in the Bayside neighborhood.

• Proposal to revisit the Shelter Licensing Ordinance and Amendment Chapter 15
• Communication regarding winter warming shelters
• Police Department update on efforts in the Bayside Neighborhood
• Update on the hiring status of the Public Health Director

City Council

The Portland City Council will vote on several approvals, including funding for a pool replacement, opioid settlement programs, and a traffic reversion. It will also consider restaurant license applications, a stadium use amendment, and a recycling equipment bond. Each item requires five affirmative votes after public comment.

• Appropriation of $5,630,000 for the Kiwanis Pool Replacement project (funded by $1M private donations and $4.63M interest income)
• Appropriation of $936,479.26 from opioid settlement funds (combined with $450,000 previously accepted) for three remediation programs
• Resolution to revert State and High Streets to two‑way operation and pursue a two‑party agreement with MaineDOT
• Consent item granting approval for The Downtown Social (Class XI Restaurant/Lounge) at 128 Free Street
• Order amending the Stadium Use Agreement for Hearts of Pine LLC, allowing $2.5 M‑$3 M turf improvements at James J. Fitzpatrick Stadium

Parks Commission

The Portland Parks Commission will discuss its FY 2025 goals and hold a vote to elect a Chair and Vice Chair. The meeting also includes acceptance of September 5 minutes, a CIP vote, and a decision to move future meetings to the conference room at 212 Canco Rd.

• Accept September 5, 2024 meeting minutes
• Discuss FY 2025 goals
• Vote for Chair and Vice Chair
• CIP vote (old business)
• Move meeting location to 212 Canco Rd. conference room

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing to discuss one conditional use appeal. The board is reviewing a request to operate a sheltered care group home.

• Conditional Use Appeal (CU-003083-2024) for a sheltered care group home of 12 individuals at 19 Bramhall St

Creative Portland Corporation

The Board of Directors will review a recap of the 5th Arts & Culture Summit and the status of a steering committee for an Arts Advocacy Group. The meeting includes discussions on fundraising for Giving Tuesday and filling board and executive committee vacancies.

• Vote to accept September meeting minutes
• Review of 5th Arts & Culture Summit and summary report
• Discussion of EXCOM and Board nominees
• Review of part-time contractor vacancy for App & Community Outreach Coordinator
• Fundraising planning for Giving Tuesday and 2025

Historic Preservation Board

The Historic Preservation Board will consider certificates of appropriateness for two projects. The board will also report on a previous decision regarding a roof replacement at 489 Cumberland Avenue.

• Certificate of Appropriateness for revisions to new construction at 1168 Westbrook Street
• Certificate of Appropriateness for roof replacement at 184 State Street
• Report of 6-0 vote to approve roof replacement at 489 Cumberland Avenue

Portland Development Corporation

The Portland Development Corporation is meeting to review and vote on amending the loan terms for Two Fat Cats. The board may enter an executive session to discuss confidential information regarding this request.

• Vote on loan term amendments for Two Fat Cats at 144 State Street

Ad Hoc Committee

The committee will review minutes from April 2 and discuss outreach efforts. The meeting also includes updates on state-level activity and a follow-up regarding the Waiver Committee.

• Review and approval of April 2 minutes
• Review of outreach efforts
• Waiver Committee follow-up
• Updates on state-level activity

Finance Committee

The committee will review final obligation amounts for American Rescue Plan Act projects and recommend additional funding for the Kiwanis Pool replacement. Staff will also update on the Bond Markets and Racial Equity Technical Assistance Program and take public comment on a draft Payment‑In‑Lieu of Taxes (PILOT) policy, with no vote on the draft at this meeting.

• Finalize ARPA project obligation amounts and recommend extra funds for Kiwanis Pool replacement
• Update on Municipal Bond Markets and Racial Equity Technical Assistance Program
• Public comment on draft PILOT policy (no vote; hearing set for Nov 14)
• Discuss reallocation decisions for ARPA funds within the current calendar year

Peaks Island Council

The Peaks Island Council is meeting to review committee updates and take public comment on specific action items. The body will discuss housing and zoning recommendations and the seating of a Nominating Committee.

• Housing & Zoning Committee ReCode recommendations
• Seating of Nominating Committee
• Ferry pass for Island Fellow
• Resident Parking findings and recommendations
• City Council Short Term Rental ordinance

Planning Board

The board approved impact‑fee modifications and conditional‑use applications for sites on Northport Drive, Congress Street, Forest Avenue, and Commercial Street. It postponed the ReCode Portland zoning amendments to October 8, 2024. The board will hold a hybrid public hearing to consider a major site‑plan amendment for a 162‑unit multifamily project at 165 Lambert Street, which adds 27 off‑street parking spaces and revises building design and storm‑water treatment.

• Approved impact fee modification for 75 Northport Drive (Northport Investments, LLC)
• Approved conditional‑use and major site‑plan applications for 482 Congress Street (Center Congress, LLC)
• Approved conditional‑use and major site‑plan applications for 985 Forest Avenue (AMK Investments, LLC)
• Approved conditional‑use for a hotel inclusionary zoning at 245 Commercial Street (245 Commercial, LLC)
• Scheduled hybrid public hearing on major site‑plan amendment for 165 Lambert Street (Lambert Woods North, LLC) adding 27 parking spaces to a 162‑unit development

City Council

The Portland City Council will hold a workshop to present an overview of the Sustainability Fund as approved by the Sustainability and Transportation Committee and the Finance Committee. Council members and the public can ask questions during a Q&A segment. No formal decisions or votes are indicated on the agenda.

• Overview and status report on the Sustainability Fund
• Public questions and answers session

Portland Fish Pier Authority

The Board of Directors will meet to discuss a request from the City of Portland to install a public restroom along Commercial Street. The board is also considering an amendment to its bylaws to create an Assistant Secretary position.

• Proposed installation of a public restroom along Commercial Street
• Bylaw amendments to create an Assistant Secretary officer position
• Discussion on addressing Past Due Accounts at the Portland Fish Exchange
• Update on City of Portland Storm Water and Sewer Project and its impact on vacant lots
• Update on Portland Fish Exchange auction software and BASE Pilot project

Portland Development Corporation

The Portland Development Corporation will meet to review and vote on a $70,000 grant for Hearts of Pine Soccer Team and new loan applications from Cultivating Community and Yardie Ting LLC. The board will also approve an entity change for 89 Elm and set the date for its annual meeting.

• Vote on $70,000 Browfields Assessment Funding Request from Hearts of Pine Soccer Team
• Vote on new loan application from Cultivating Community, 58 Boyd St
• Vote on new loan application from Yardie Ting LLC, 28 Monument Square
• Vote to approve 89 Elm Entity Change
• Review of Draft Annual Report for FY2024 and vote to forward to City Council

Historic Preservation Board

The Historic Preservation Board will consider several Certificate of Appropriateness items. It approved the addition at 156 High Street/8 Deering Street by Avesta Housing & Williston‑Immanuel United Church with a 4‑0 vote. It also approved alterations at 308 Danforth Street with a 6‑0 vote and postponed two roof‑replacement applications.

• Certificate of Appropriateness for Addition; 156 High Street/8 Deering Street; approved 4‑0 (Plan HPBR‑02801‑2024)
• Certificate of Appropriateness for Roof Replacement; 184 State Street; postponed at applicant request (Plan HPBR‑003017‑2024)
• Certificate of Appropriateness for Alterations; 308 Danforth Street; approved 6‑0 with conditions (Plan HPBR‑003052‑2024)
• Public hearing for Certificate of Appropriateness for Roof Replacement; 489 Cumberland Avenue (Plan HPBR‑002667‑2023)
• Roll call and declaration of quorum

Rent Board

The Portland Rent Board will consider two pending rent‑increase appeals submitted by the Trelawny Tenants Union for properties at 59 State Street and 655 Congress Street. The board will also hear public comment on three rent‑increase applications for units on Montreal Street and Eastern Promenade submitted by Eastern Residential Inc. Finally, the board will elect a Vice Chair.

• Rent increase appeal – 59 State St – appellant: Trelawny Tenants Union – owner: 59 State Street LLC (CBL 044‑B‑047‑001)
• Rent increase appeal – 655 Congress St – appellant: Trelawny Tenants Union – owner: Trelawny 657 LLC (CBL 046‑D‑021‑001)
• Rent increase application – 13 Montreal St (Units 1‑8) – owner: Eastern Residential Inc. (CBL 015‑B‑001‑002)
• Rent increase application – 19 Montreal St (Units 1‑8 & B) – owner: Eastern Residential Inc. (CBL 015‑B‑001‑002)
• Election of Vice Chair

Ad Hoc Committee

The Clean Elections Review Board is meeting for a workshop. The primary agenda item is an executive session to consult with corporation counsel regarding the board's legal rights and duties.

• Executive Session pursuant to 1 M.R.S.A 405(6)(E) for consultation with corporation counsel

Planning Board

The Planning Board will conduct a hybrid workshop to review proposed changes to the land use code under ReCode Phase II. The meeting will also include reports on decisions made during the September 10, 2024, meeting.

• Workshop on ReCode Portland Phase II land use code amendments
• Report of impact fee modification approval for 75 Northport Drive
• Report of major site plan and conditional use approval for 482 Congress Street
• Report of major site plan and conditional use approval for 985 Forest Avenue
• Report of conditional use approval for hotel inclusionary zoning at 245 Commercial Street

Housing & Economic Development Committee

The Housing & Economic Development Committee will first approve minutes from its August 20 and September 3 meetings. It will then hear a presentation from the Office of Economic Opportunity’s Natural Helpers program. Finally, Councilor Kate Sykes will present a discussion on social housing, including a slide show.

• Approve minutes for August 20, 2024 and September 3, 2024 meetings
• Office of Economic Opportunity: Natural Helpers presentation
• Social Housing discussion presented by Councilor Kate Sykes

City Council

The Portland City Council will vote on several orders, including amendments to the Portland Development Corporation's Business Assistance Program, participation in the Maine Funding Network, and appointments to the Development Corporation and Fish Pier Authority boards. Council members will also consider emergency approval of a $1,080,000 loan from the Jill C. Duson Housing Trust Fund for a new 60‑unit affordable housing development at 337 Cumberland Avenue. Additional items include proclamations, other board appointments, and a consent item declaring October 6 2024 the 33rd Annual Maine Marathon.

• Order 49-24/25 – Amend Portland Development Corporation Business Assistance Program to allow part‑time jobs, one‑year job retention, and limit eligible uses to working capital, equipment, and machinery.
• Order 50-24/25 – Authorize City participation in the Maine Funding Network hosted by the Finance Authority of Maine.
• Order 51-24/25 – Appoint Matthew Buonopane, Eamonn Dundon, Scott Kleiman, Beverly Werber, and Nikki Yanok to the Portland Development Corporation board (terms expire 9/30/2027).
• Order 45-24/25 – Approve a $1,080,000 loan from the Jill C. Duson Housing Trust Fund for the 337 Cumberland Avenue affordable housing project (60 units, mixed income).
• Order 54-24/25 – Declare October 6 2024 the 33rd Annual Maine Marathon, Half Marathon and Relay Festival.

Land Bank Commission

The Portland Land Bank Commission will meet to accept the June 12, 2024 meeting minutes, discuss its mission, objectives, and 2025 priorities, and hear public comments. The agenda includes reports from the Secretary, Treasurer, Parks Division, and Parks Commission, as well as an update on the Stroudwater Dock. A specific action item on the Holbrook Parcel will be considered, along with other parcel and project updates.

• Acceptance of June 12, 2024 meeting minutes
• Holbrook Parcel action item
• Stroudwater Dock Update
• Parks Division Report
• Parks Commission Report

Sustainability and Transportation Committee

The Sustainability and Transportation Committee is meeting to discuss updates to vehicle-for-hire rules and transportation priorities. The body will review a plan to convert State Street and High Street to two-way traffic and a license agreement for EV charging equipment. Members will also consider a request for funds to match a grant for the Franklin Street Master Plan.

• Amendments to Chapter 30 - Vehicles for Hire
• License agreement for EV charging equipment in the Marginal Way Parking Lot
• Plan to convert State Street and High Street to two-way traffic
• Request to appropriate funds for Franklin Street Master Plan grant match
• Presentation on downtown worker parking options

Police Citizen Review Subcommittee

The subcommittee will meet to approve previous minutes and receive a potential update on the new Civil Police Review Board ordinance. The meeting includes an executive session to discuss internal affair case IA2024-006.

• Approval of August 14, 2024 minutes
• Update on the new Civil Police Review Board ordinance
• Executive session regarding IA2024-006

Planning Board

The Planning Board will hold public hearings on four development projects. These include requests for a transportation impact fee modification and three proposals to convert existing commercial or office spaces into residential units or a hotel.

• Impact fee modification for a 28,000 square foot gym at 75 Northport Drive
• Proposal to convert 482 Congress Street from office use to 39 residential units
• Proposal to legalize 18 existing residential units at 985 Forest Avenue
• Conditional use application to convert 245 Commercial Street from office use to a 50-room hotel

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will meet remotely on September 10, 2024. It will review and approve minutes from the July 9 meeting, discuss a proposal to regulate free food distribution on public property, receive an update on the Syringe Services Program, and conduct public hearings on allocating opioid settlement funds and on a police unmanned aircraft system (UAS) policy.

• Review and approval of minutes from July 9, 2024
• Discussion: Distribution of food on public property
• Syringe Services Program update
• Public hearing – allocating opioid settlement funds
• Public hearing – police UAS (drone) policy

Legislative/Nominating Committee

The Legislative/Nominating Committee will meet to conduct interviews for boards and commissions. The committee will move into executive session for the purpose of these interviews.

• Interviews for Boards and Commissions

Ad Hoc Committee

The LMAC Waiver Committee is meeting to review an applicant's presentation and materials regarding 8 Chester St. The committee will discuss the materials and reach a decision.

• Application materials for 8 Chester St.

Ad Hoc Committee

The Greater Portland Economic Development Corporation will review its budget status and accept a status report. The board will also hear updates from member municipalities and discuss potential topics for future meetings.

• Vote to accept draft meeting minutes from June 3, 2024
• Vote to accept Budget Status Report
• Municipal updates from Cape Elizabeth, Falmouth, Portland, Scarborough, South Portland, and Westbrook
• Discussion of potential uses for remaining funds
• Discussion of potential shared tools

Parks Commission

The Parks Commission will discuss the community outreach responses to the city's Capital Improvement Plan. The commission will also consider acceptance of the May 2, 2024 meeting minutes and receive public comments. Additional items include commissioner introductions, updates from the Parks Division and Land Bank Commission, and any commissioner‑requested agenda items.

• Acceptance of May 2, 2024 meeting minutes
• Review of community outreach responses to the Capital Improvement Plan
• Commissioner introductions and mission statement presentation
• Parks Division report
• Land Bank Commission report

Creative Portland Corporation

The Board will review July meeting minutes and financials. Discussions include the city's first pending TIF payment installment and preparations for the 5th Arts & Culture Summit.

• Vote to accept July meeting minutes and financials
• City's first TIF payment installment pending
• 5th Arts & Culture Summit agenda, panelists, and sponsorships
• Accepting nominations before October 4 Board Meeting
• EXCOM nominees

City Council

The Portland City Council will consider approving a 15-year lease extension for the Portland Sea Dogs at Hadlock Stadium, authorizing up to $10 million in stadium improvements. The council will also vote on a $1.08 million loan for a new 60-unit affordable housing development at 337 Cumberland Avenue.

• Approving Amended Lease for Hadlock Stadium with DBH Portland, LLC
• Appropriating $1,080,000 from Jill C. Duson Housing Trust Fund for 337 Cumberland Avenue
• Approving Assignment of Spring Street Garage Lease to Powerplay, LLC
• Approving Three-Party Partnership for Riverside Street and Washington Avenue improvements
• Accepting $90,000 donation and $30,000 grant for Lincoln Park Fence Project

Housing & Economic Development Committee

The Housing & Economic Development Committee will review and make recommendations to the City Council regarding two property agreements. The body will also receive a communication item regarding a HUD performance report.

• Amendment to Purchase and Sale Agreement with Maine Cooperative Development for 165 Lambert Street (Lambert Woods South)
• Review of Share Loan Terms
• Purchase and Sale Agreement with The Hemlock House for the former Fort McKinley Hospital Property
• 2023-2024 HUD Consolidated Annual Performance Report (CAPER)

Rent Board

The Portland Rent Board will meet to approve previous meeting minutes and hear public comments on tenant rights appeals and rent increase applications for properties including 59 State St and 231 State St.

• Approval of July 24 and August 5, 2024 minutes
• Tenant Rights Appeal for 44 Dirigo St
• Rent Increase Application for 59 State St
• Rent Increase Application for 231 State St
• Rent Increase Application for 124 Emery St

City Council

The Portland City Council will review progress on its Council Goals and Racial Equity Steering Committee. Items include an update on the internal culture and equity assessment, the citywide strategic planning process, and next steps for hiring a director of the Justice, Diversity, Equity, and Inclusion (JDEI) Office. Additional JDEI‑related projects such as recruitment and retention, a naming process, and a municipal bond market racial equity assistance program will also be discussed.

• Hiring a Director for the Justice, Diversity, Equity, and Inclusion (JDEI) Office
• Update on internal culture and equity assessment
• Citywide strategic planning process update
• Recruitment and retention project under JDEI
• Municipality bond market and racial equity technical assistance program update

City Council

The Portland City Council will consider approving an amended lease with DBH Portland, LLC for Hadlock Stadium, which includes up to $10 million in stadium improvements and raises annual city revenue to $400‑475 thousand. The council will also act on creating an Affordable Housing Tax Increment Financing district for 70 East Oxford Street and appropriate $650,000 from the Jill C. Duson Housing Trust Fund for the COMB Block Phase One project. In addition, several restaurant and lounge license applications for properties on Commercial Street, Cove Street, Forest Avenue, Industrial Way, and Market Street will be voted on.

• Order 11‑24/25: Approve lease with DBH Portland, LLC for Hadlock Stadium (up to $10 M improvements, revenue $200 k → $400‑475 k annually).
• Order 19‑24/25: Amend Downtown TOD/OTF District to create an Affordable Housing TIF for 70 East Oxford Street (COMB Block Phase One).
• Order 22‑24/25: Approve $650,000 loan from Jill C. Duson Housing Trust Fund for COMB Block Phase One.
• Order 29‑24/25: Approve Class XI Restaurant/Lounge license for TIQA, LLC at 327 Commercial Street with outdoor dining.
• Order 24‑24/25: Amend Portland City Code Chapter 9 for Peaks Island Council nomination and appointment procedures.

City Council

The council will consider several orders, including appointing Councilor Pious Ali to the Maine Municipal Association Executive Committee and declaring September 22, 2024 the Water Lantern Festival. They will vote on designating 42 Atlantic Street as an Affordable Housing Development and Tax Increment Financing District and on a related Credit Enhancement Agreement that would provide up to $44,852 in annual tax‑increment revenue for 30 years. Additional items include accepting a $50,000 FEMA grant for firefighter assistance, approving partnership agreements with MaineDOT for street improvements costing an estimated $608,709 to the city, accepting a $90,000 donation and $30,000 grant for the Lincoln Park fence restoration, and amending the city code to adopt the 2023 National Electrical Code.

• Appointment of Councilor Pious Ali to the Maine Municipal Association Executive Committee (requires five affirmative votes)
• Designation of 42 Atlantic Street as an Affordable Housing Development District and Tax Increment Financing District with AHTIF credit at 75% of $44,852 annual value for 30 years
• Approval of the 42 Atlantic Street Affordable Housing Credit Enhancement Agreement with LB Atlantic LLC
• Acceptance and appropriation of $50,000 FEMA grant for a part‑time firefighter support contract
• Approval of three‑party partnership agreements with MaineDOT for improvements to Riverside Street, Washington Avenue Ext., and Ocean Avenue, with an updated city share of $608,709

Portland Fish Pier Authority

The Board of Directors will discuss adjusting fish fees and increasing the Seller Rep fee to encourage landings. The body is also reviewing requests for budget reimbursements, rent forgiveness, and funding for dock improvements.

• Proposed increase of Seller Rep fee from $300 to $500
• Requested budget deficit reimbursement for the Exchange of $88,200
• Requested rent forgiveness for Portland Fish Exchange of $39,400
• Proposed budget amendment for truck dock bumpers/shelters project of $28,543.00
• Proposed rule amendment allowing PFE employees to grade fish auctioned by a third party

Portland Development Corporation

The Portland Development Corporation board will consider and vote on loan applications from Two Fat Cats Bakery at 144 State Street and Mayhem Rage Room for a pending storefront lease in Bayside. The board will also vote on a recommendation to the City Council to approve amended Community Development Block Grant (CDBG) Job Creation Grant Guidelines. Minutes from the July 18, 2024 meeting will be reviewed and accepted, and the Treasurer will present the July 31 financial reports.

• Loan application from Two Fat Cats Bakery, 144 State Street
• Loan application from Mayhem Rage Room, pending Bayside storefront lease
• Recommendation to City Council for amended CDBG Job Creation Grant Guidelines
• Review and acceptance of July 18, 2024 meeting minutes
• Treasurer's July 31 report: administrative budget, cash management, loan receivable schedule

Finance Committee

The committee will review the status of $46.3 million in American Rescue Plan Act (ARPA) funds and discuss the development of a voluntary Payment-in-Lieu of Taxes (PILOT) policy for tax-exempt property owners. No formal actions will be taken during this meeting.

• Update on $46.3 million in American Rescue Plan Act (ARPA) funds
• Discussion on Kiwanis Pool replacement project status
• Discussion of voluntary Payment-in-Lieu of Taxes (PILOT) policy for tax-exempt owners
• Planning for future updates on Bond Markets and Racial Equity Program

Public Art Committee

The Public Art Committee is meeting to hear a presentation from Jaime Parker and Jon Kachmar of Portland Trails. A review panel will deliberate and discuss the presentation.

• Artist organization presentation by Jaime Parker and Jon Kachmar of Portland Trails

City Council

The City Council is holding a workshop to receive guidance on contracts with three employee associations. The meeting is scheduled for an executive session.

• Contract guidance for City Employees' Benefit Association, AFSCME Local 1373
• Contract guidance for Communications Employees Association
• Contract guidance for Supervisors, AFSCME Local 481-07

Sustainability and Transportation Committee

The Portland Sustainability and Transportation Committee will meet remotely on July 10, 2024, to review June minutes and receive updates on city sustainability initiatives and Greater Portland Metro transit services. Staff will present an initial review of a proposed Downtown Worker Permit Sticker Program for committee discussion. The committee will also solicit resident input on future transit priorities.

• Review and approve minutes from June 12, 2024
• Sustainability Director Troy Moon updates on climate initiatives
• Greater Portland Metro presentation on transit service improvements and future priorities
• Staff presentation on a proposed Downtown Worker Permit Sticker Program
• Next meeting scheduled for September 11, 2024

Police Citizen Review Subcommittee

The subcommittee will meet virtually to review and vote on the 2023 Annual Report. The agenda also includes an executive session to discuss items IA2024-007 and IA2024-008.

• Approval of June 12, 2024 minutes
• Final review and vote to approve the 2023 Annual Report
• Executive session to discuss IA2024-007 & IA2024-008

Planning Board

The Portland Planning Board will hold workshops and public hearings on four development proposals and report on a recent technical manual amendment. The board will review a rezoning request for 165 Washington Avenue to allow a 65-foot, 320-unit apartment building, and a site plan for 331 Cumberland Avenue for a mixed-use project with 60 residential units. During the public hearing, the board will consider site plans for a new 55-unit affordable housing project at 9 Boyd Street and a 23,600-square-foot clubhouse for the Portland Sea Dogs at 235 Park Avenue. The agenda also reports the June 25 approval of erosion and sedimentation control rules in the city technical manual.

• Rezoning 165 Washington Avenue from B-1 to B-2b zone to permit a 65-foot, 320-unit apartment building.
• Site plan review for 331 Cumberland Avenue proposing a mixed-use building with 60 residential units and a daycare.
• Public hearing for 9 Boyd Street to replace two buildings with a 55-unit project containing 50 affordable units.
• Public hearing for 235 Park Avenue to construct a 23,600-square-foot pre-fabricated clubhouse for the Portland Sea Dogs.
• Report on June 25 vote approving amendments to Section 6 of the City of Portland Technical Manual on erosion control.

HHS and Public Safety Committee

The committee will discuss a proposal for the Police Department to acquire an unmanned aerial system. Members will also review recommendations for FY25 opioid settlement fund allocations and receive updates on Bayside enforcement and the City of Portland Syringe Service Program.

• Proposed Police Department acquisition of Unmanned Aerial System (UAS)
• Bayside neighborhood enforcement operations update
• Review of initial recommendations for FY25 opioid settlement fund allocations
• City of Portland Syringe Service Program staff update

Portland Fish Pier Authority

The Portland Fish Pier Authority is considering the adoption of revised bylaws to replace current ones. The board will also consider rehiring Robert Vanmeter as Exchange Manager and establishing various subcommittees for operations, facilities, and fisheries.

• Approval of revised bylaws developed by the Governance Subcommittee
• Offer of employment to Portland Fish Exchange Manager Robert Vanmeter
• Creation of subcommittees for Operations, Real Estate and Facilities, and Fisheries
• Election of Board officers

Historic Preservation Board

The Portland Historic Preservation Board will hold a workshop to review preliminary alterations proposed for 20 Morning Street. The board evaluates exterior property changes to ensure they comply with local historic preservation standards, which govern modifications in designated areas. The agenda also includes administrative reports on attendance and decisions from the June 12 meeting, followed by a consent agenda. No final decisions or public hearings are scheduled for this session.

• Workshop on preliminary alterations at 20 Morning Street (Applicants: Elizabeth Zeeuw & Brian Dunn)
• Administrative reports on attendance and decisions from the June 12 meeting
• Consent agenda items

Housing & Economic Development Committee

The Housing & Economic Development Committee will review recommendations for FY2025 TIF funding for Portland Adult Education workforce training. Members will also vote on proposed amendments to the Short Term Rental Ordinance and enter executive session regarding the Lambert Woods South project.

• Review of FY2025 TIF Funding for Portland Adult Education workforce training
• Vote on proposed amendments to the Short Term Rental Ordinance
• Executive session regarding negotiations and timeline for 165 Lambert Street (Lambert Woods South)

Rent Board

The Portland Rent Board will hold a public comment period for four rent increase applications covering properties on Parris, Melbourne, William, and Carleton streets. The board will also discuss proposed changes to its own rules and procedures, review its annual report, and vote to elect a new chair and vice chair. Rent increase decisions set allowable rent adjustments for landlords, while rule changes affect how the board processes future cases.

• Public comment on rent increase applications for 19 Parris St, 20 Melbourne St, 55 William St, and 60 Carleton St
• Discussion of proposed Rent Board rules and procedures changes
• Election of the board’s chair and vice chair
• Review of the Rent Board annual report update
• Communication from city staff regarding the recusal rule

Ad Hoc Committee

The Board will first meet to adopt an official remote meeting policy. The regular meeting includes an appeal by Austin Sims regarding the City Clerk's decision to allow Brandon Mazer to become a Clean Elections Candidate.

• Adoption of Remote Meeting Policy
• Appeal: Austin Sims regarding Brandon Mazer's candidacy

Peaks Island Council

The Council will discuss several committee updates including housing, zoning, and ferry service. New business includes public comment on a bus shelter co-signing proposal and short-term rental recommendations.

• Short-term rental ordinance draft from Councilor Sykes
• Short-term rental recommendations to HEDC committee
• Bus shelter co-signing (public comment)
• ReCode recommendations and Planning Dept open house recap

Planning Board

The Portland Planning Board will review two affordable housing proposals and update local erosion rules to meet state stormwater permits. The agenda also reports recent approvals for commercial and university development projects that affect local zoning and infrastructure standards.

• Workshop on a phased affordable housing project at 197 Oxford Street with 48 units and market-rate projects at 50 Cedar Street and 158 Lancaster Street.
• Workshop on a 5-story addition at 156 High Street to create 33 affordable housing units within historic districts.
• Public hearing to update Section 6 of the Technical Manual on erosion and sedimentation control to comply with DEP stormwater permits.
• Report of June 11 decisions approving major site plans at 54 York Street, 501 Forest Avenue, and 1 Bean Pot Circle (Northeastern University).
• Waiver of technical standards for parking width, stormwater discharge, and street lighting at the Northeastern University site.

Housing & Economic Development Committee

The committee will review recommendations for affordable housing development funding and tax increment financing. Members will also discuss proposed amendments to the Short Term Rental Ordinance.

• $492,000 Affordable Housing Development Funding for CHOM at 186 Woodford Street
• $450,000 Affordable Housing Development Funding for CHOM at 202 Woodford Street
• $650,000 Affordable Housing Development Funding for Portland Housing Authority at 70 E Oxford Street
• Proposed amendments to the Short Term Rental Ordinance

Emergency Shelter Assessment Committee

The committee will review updates regarding unsheltered populations, the HUB 2 project, and Region 1. The agenda also includes a discussion on federal, state, and local legislation.

• Unsheltered Update
• HUB 2 Update
• Region 1 Update
• Federal, State and Local Legislation

Finance Committee

The Portland Finance Committee will hold a public hearing and vote on a City Climate Action Trust. Staff will update the committee on an application for a racial equity technical assistance program and discuss a voluntary payment policy for tax-exempt property owners. The Finance Director will also report on final ARPA revenue replacement funding amounts that support city projects.

• Public hearing and vote on a City Climate Action Trust
• Update on application for the 2024 Bond Markets and Racial Equity Technical Assistance Program
• Discussion of a voluntary Payment-In-Lieu of Taxes (PILOT) policy for tax-exempt property owners
• Overview of final ARPA revenue replacement funding amounts and project impacts
• Overview of current city investment types

Creative Portland Corporation

The Board of Directors will review the May minutes and financial reports. The meeting includes updates on staff, volunteers, and an upcoming Arts & Culture Summit scheduled for September 24, 2024.

• Vote to accept May Minutes
• Vote to accept May Financials
• Vote to accept FY 25 Work Plan & Budget
• Arts & Culture Summit set for September 24, 2024

City Council

The Council will consider several items including the renewal of the Portland Downtown and Tourism Development Districts. Discussions also include a $120,000 grant for the Union Branch Pathway and updates to city stormwater regulations.

• $120,000 Maine Infrastructure Adaptation Grant for Union Branch Pathway
• Portland Downtown development program with an estimated $.71 per $1,000 property assessment
• Amendments to Brownfields Cleanup Revolving Loan Fund guidelines
• Amendment to Portland City Code Chapter 32 regarding stormwater regulation
• Amended wage scale for AFSCME Local 481-00, Labor and Trades

Public Art Committee

The committee is reviewing several active conservation projects involving statues, fountains, and memorials. Discussions include repairs for various public artworks and updates on upcoming temporary art installations.

• Tuckerbrook Conservation LLC repair treatment of Playing Bears ($1,015)
• Loring Memorial site visit quote from Todd Richardson ($500)
• Jewell Box glass replacement coordination with Port City Glass
• Congress Square Park contract amendment #3 and MOU review
• TempoArts summer installation, Dancing for Joy, beginning June 10

Historic Preservation Board

The Board will review a request to nominate 331 Cumberland Avenue (Preble Chapel) as a Landmark. Additionally, the Board will conduct a preliminary review of proposed alterations at 609 Congress Street.

• Landmark nomination for 331 Cumberland Avenue (Preble Chapel)
• Preliminary Review of Alterations: 609 Congress Street (142 High Street)

Land Bank Commission

The Commission will review project assignments and updates regarding various land parcels. Discussion includes several ongoing projects and reports from city staff.

• Stroudwater Boat Launch
• Coolidge & Davenport Ave.
• Rocky Hill on Quarry Rd
• Murray St.
• Davis Family Pines

Sustainability and Transportation Committee

The committee will review sustainability program updates for June 2024. Staff will present a plan regarding parking reductions and commercial loading zones at Monument Square. The committee will also hold a workshop to discuss parking for workers in the downtown area.

• Monument Square Parking and Commercial Loading Plan presentation
• Workshop regarding downtown worker parking
• Sustainability Updates for June 2024

Police Citizen Review Subcommittee

The subcommittee will meet to review the draft 2023 Annual Report. The meeting also includes a request for approval of the May 8, 2024 minutes.

• Review of Draft 2023 Annual Report
• Approval of May 8, 2024 minutes

Planning Board

The Planning Board will hold a workshop regarding a new 23,600 square foot clubhouse for the Portland Sea Dogs at 235 Park Ave. The public hearing portion includes discussions on converting a residential project to a hotel at 54 York Street, warehouse storage at 501 Forest Avenue, and a large-scale university development at 1 Bean Pot Circle.

• Workshop: Sea Dogs clubhouse proposal at 235 Park Ave
• Public Hearing: 54 York Street hotel conversion amendment
• Public Hearing: 501 Forest Avenue warehouse storage conditional use
• Public Hearing: Northeastern University development at 1 Bean Pot Circle

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will hold a public hearing regarding the repeal of Section 17.5 of the City Code. The meeting also includes updates on cooling shelter processes, Bayside neighborhood enforcement, and the Syringe Service Program. Additionally, a panel discussion will cover opioid abatement strategies to inform future fund allocations.

• Public Hearing: Repeal of Section 17.5 of City Code (re: Cruising)
• Cooling Shelter Update from Emergency Management Coordinator
• Bayside neighborhood enforcement and calls for service update
• Discussion regarding the Syringe Service Program
• Panel discussion on Opioid Abatement Strategies Landscape

Parks Commission

The Parks Commission is hosting a community gathering focused on how people access parks, trails, and public spaces. The event includes leadership welcomes, food, a panel discussion, and a public forum.

• Green Space Gathering 2024: Access, Equity, and Inclusion topic
• 5:15 PM Welcome from Parks Recreation and Facilities Department leadership
• 6:15 PM Public Forum/Q&A session

Planning Board

The Portland Planning Board will discuss proposed changes to the city’s land use code and zoning map as part of the ReCode Portland initiative. These edits could alter property development rules and neighborhood regulations across the city. No public hearings or binding votes are scheduled for this meeting.

• First workshop on the second wave of ReCode Portland zoning amendments
• Review of proposed edits to the city’s land use code and zoning map
• Public comment instructions for agenda items due by noon June 4
• Reports on attendance and decisions from the May 28, 2024 meeting

City Council

The Portland City Council will vote on Fiscal Year 2025 budget orders that establish administrative fees for city services, parking lots, and facility rentals, which apply to local businesses and residents. The council is also considering a proposal to merge the Portland Fish Pier Authority with the Portland Fish Exchange into a single governing board to oversee municipal seafood operations. Additional agenda items include appointing constables for parks and garage enforcement, approving restaurant licenses and outdoor dining at several downtown addresses, and setting a $400,000 liability limit for city self-insurance.

• Order 215-23/24: Merge the Portland Fish Pier Authority and Portland Fish Exchange boards into one entity to oversee integrated municipal seafood operations.
• Orders 198–206: FY2025 budget measures including a $400,000 self-insured liability limit, a 3.0% non-union wage adjustment, and new administrative fees for parking, fire, planning, public works, and parks.
• Order 216-23/24: Appoint Parks, Recreation & Facilities staff and Jetport garage employees as constables with limited powers to enforce city ordinances.
• Consent calendar approvals for restaurant licenses and outdoor dining at 330 Fore Street, 106 Exchange Street, 50 Industrial Way, 937 Congress Street, 250 Read Street, and 250 Commercial Street.
• Order 204-23/24: Allow the Parks, Recreation & Facilities Director to accept donations up to $10,000 without requiring separate City Council approval.

Rent Board

The Rent Board will address unfinished business regarding a tenant rights complaint. The meeting includes a review of the Findings of Fact & Conclusions of Law for 36 Sawyer St.

• Findings of Fact & Conclusions of Law - 36 Sawyer St Tenant Rights Complaint

Historic Preservation Board

The Board will conduct a workshop to review proposed changes to the land use code under ReCode Phase II. The meeting also includes a public hearing regarding new construction at 42 Atlantic Street.

• Public hearing for new construction at 42 Atlantic Street
• Workshop for preliminary review of ReCode Portland (Phase II) changes to Articles 2, 3, and 16
• Report of approved Certificate of Appropriateness for 64 Pine Street
• Report of approved Certificate of Appropriateness with conditions for 7 Lafayette Street

Rent Board

The Rent Board will hear a tenant rights appeal regarding the property at 36 Sawyer St, Unit 1. The meeting also includes a discussion of schedule and logistics, as well as a vote on proposed changes to Rent Board rules and procedures.

• Tenant Rights Appeal: Bradley Davis (36 Sawyer St, Unit 1) vs. Elizabeth Kane
• Consideration and vote on changes to Rent Board rules and procedures

Legislative/Nominating Committee

The committee will conduct a legislative update and review the Peaks Island Ordinance. The meeting is scheduled to be held remotely via Zoom.

• Review of Peaks Island Ordinance

Planning Board

The Planning Board will hold a workshop regarding a 4-story multi-family building at 42 Atlantic Street. Public hearings are scheduled for several major site plan applications involving housing redevelopment and an expansion of beds at the Riverside Street Homeless Services Center.

• Workshop: 4-story, 30 affordable unit building at 42 Atlantic Street
• Public Hearing: 50-unit residential building (45 affordable units) at 9 Boyd Street
• Public Hearing: Amendment to increase Parish House units from 82 to 83 at 186 Woodford Street
• Public Hearing: Increase of 50 beds at the Homeless Services Center at 638 Riverside Street
• Public Hearing: Redevelopment including a new 13-unit building at 246 Eastern Promenade and 15 Turner Street

Legislative/Nominating Committee

The Nominating Committee will meet to conduct interviews for various city boards and commissions. The committee will move into an executive session to perform these interviews.

• Interviews for Boards and Commissions

Legislative/Nominating Committee

The Nominating Committee will meet to conduct interviews for various city boards and commissions. The committee will move into an executive session to perform these interviews.

• Interviews for Boards and Commissions

Rent Board

The Rent Board will conduct public comment for a tenant rights appeal and several rent increase applications. The board also plans to consider changes to its rules and procedures.

• Tenant Rights Appeal: Bradley Davis regarding 36 Sawyer St, Unit 1
• Rent Increase Application: 19 Parris St, Units 1-9 (Forty Nine LLC)
• Rent Increase Application: 20 Melbourne St, all 7 units (Spar Inc)
• Rent Increase Application: 55 William St, all 12 units (West Company)
• Rent Increase Application: 60 Carleton St, all 4 units (West Company)

Housing & Economic Development Committee

The Portland Housing & Economic Development Committee will review minutes from its May 7 meeting and host a developer forum focused on affordable housing challenges. City staff and developers will present information on the City Tax Increment Financing Program and the Low Income Housing Tax Credit Program. The session concludes with committee questions and public comment.

• Review and accept minutes from the May 7, 2024 meeting
• Developer forum on process and challenges developing affordable housing
• Presentations on the City Tax Increment Financing Program and Low Income Housing Tax Credit Program
• Speakers include representatives from Avesta Housing, Community Housing of Maine, The Szanton Company, Redfern Properties, and Portland Housing Development Corp.
• Public comment period scheduled during committee Q&A

City Council

The City Council is conducting a second reading and public hearing for several orders regarding the Fiscal Year 2025 school budget. These items include state/local funding allocations, debt service for construction, and additional local funds for operations. Final action on the municipal budget is scheduled for June 3, 2024.

• $154,045,767 proposed Fiscal Year 2025 school budget
• License agreement for a farmers' market in Monument Square
• Pride Portland! Parade and Festival scheduled for June 15, 2024
• Outdoor dining application for 249 Congress Street
• Outdoor entertainment application for 199 West Commercial Street

Ad Hoc Committee

The committee will conduct a review of the application materials for 8 Chester St. The meeting includes an applicant presentation followed by discussion and a committee decision.

• Applicant presentation for 8 Chester St.

Emergency Shelter Assessment Committee

The committee will review April 2024 monthly shelter bed usage statistics. The meeting also includes updates on Hub 2 and Region 1, as well as tracking of federal, state, and local legislation.

• Review of April 2024 Monthly Shelter Statistics
• Hub 2 Update
• Region 1 Update
• Federal, State and Local Legislation Bill Tracking

Portland Development Corporation

The Board will review the April 18, 2024 meeting minutes and vote on a draft letter of support for a U.S. Department of Energy grant application regarding energy efficiency upgrades. The meeting includes verbal updates on marketing, the Arts District, and Islamic-compliant loans. The Treasurer will also present reports on administrative budgets and loan receivables.

• Vote on draft letter of support for U.S. Department of Energy energy efficiency grant
• Updates on Arts District economic incentives
• Updates on Islamic-compliant loans
• Review of April 30, 2024 Treasurer's Report

Finance Committee

The Finance Committee will hold a public hearing and vote on a recommendation for the FY25 City Manager's Recommended Budget to be sent to the full City Council. The committee will also review remaining responses to Q&A regarding the budget.

• Public Hearing and Vote to recommend FY25 City Manager's Recommended Budget
• Review of Sustainability Fund
• Development of PILOT (Payment in Lieu of Taxes) Policy

Public Art Committee

The committee is reviewing conservation progress for several sculptures, including the Jewel Box and Pullen Fountain. Members are also discussing upcoming temporary art installations at Congress Square Park and Back Cove. Additionally, the committee noted that the Cleeves memorial obelisk did not receive a state historic grant.

• $1,015 for Playing Bears repair treatment by Tuckerbrook Conservation LLC
• Contract amendment #3 and MOU review for Congress Square Park
• $500 quote from Todd Richardson for Loring Memorial site visit
• June 10 installation of "Dancing for Joy" at Back Cove
• Purchase order request for Taggart Objects Conservation repairs

Historic Preservation Board

The Historic Preservation Board will conduct public hearings regarding new construction and rehabilitation projects. The agenda also includes a report of decisions made during the April 17, 2024 meeting.

• Public Hearing: Certificate of Appropriateness for New Construction at 64 Pine Street
• Public Hearing: Certificate of Appropriateness for Rehabilitation & Addition at 7 Lafayette Street
• Report of Decision: Approval of rehabilitation project at 1 Bean Pot Circle (B & M Cannery Building)

Planning Board

The Planning Board will hold workshops on jetport parking expansion, a residential redevelopment at 9 Boyd Street, and updates to erosion control standards. A public hearing is scheduled for a mixed-use development at 64 Pine Street.

• Jetport Parking Expansion: 5.5 acres of new surface parking for 684 vehicles at 1001 Westbrook Street
• 9 Boyd Street: Proposal to demolish 40 units for a new 50-unit residential building
• Technical Manual update: Changes to Section 6 regarding Erosion and Sedimentation Control
• 64 Pine Street: Mixed-use development with nine residential units and 1,282 square foot retail space

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will hold a remote meeting to review April minutes, receive staff updates, and consider legislative action. Staff will present a Planning Board application for a Homeless Services Center site plan amendment and an update on the Opioid Settlement Fund allocation process. Councilor Fournier is proposing the repeal of Section 17.5 of the City Code regarding vehicle cruising.

• Repeal of Section 17.5 of City Code (vehicle cruising)
• Planning Board application for Homeless Services Center site plan amendment
• Opioid Settlement Fund allocation process update
• Review and approval of April 23, 2024 meeting minutes

Rent Board

The Portland Rent Board will address unfinished business during its May 13 meeting. The agenda includes a tenant rights appeal for 36 Sawyer St, Unit 1, and a vote on updates to board rules and procedures.

• Tenant Rights Appeal: Bradley Davis v. Elizabeth Kane (36 Sawyer St, Unit 1)
• Vote on changes to Rent Board Rules and Procedures
• Findings of Fact & Conclusions of Law for April 24, 2024 meeting decisions

Finance Committee

The Finance Committee will hold a public hearing and vote on recommending the FY25 City Manager's Recommended Budget to the full City Council. The committee will also review remaining department budgets for the Executive and City Manager offices. Additionally, members will discuss policy development regarding PILOT and SILOT.

• Public hearing and vote on FY25 budget recommendation
• Review of Executive and City Manager department budgets
• Discussion of PILOT/SILOT policy development

Ad Hoc Committee

The Clean Elections Review Board will meet to conduct roll call and address new business. The board is scheduled to discuss and vote on the committee rules.

• Discussion and vote of Committee Rules

Land Bank Commission

The commission will conduct a field trip to visit three high priority land parcels. The group will depart on foot from the Parks, Recreation, and Facilities Department at 212 Canco Rd.

• Site visit to Rocky Hill on Quarry Rd.
• Site visit to Murray St. parcels via Rosdale entrance to Canco Woods
• Site visit to Verizon/Fairpoint/Davis Pines

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review May sustainability updates and approve April meeting minutes. The agenda includes presentations on the Cassidy Point coal pile and a feasibility update. The committee will also discuss creating the Portland Climate Action Fund.

• Presentation regarding the coal pile at Cassidy Point
• State and High Feasibility Update
• Discussion on the creation of the Portland Climate Action Fund
• Approval of April 10 meeting minutes

Police Citizen Review Subcommittee

The subcommittee will meet virtually to discuss updates regarding the new Civil Police Review Board ordinance and the Annual Report. The meeting includes an executive session to discuss IA2024-004.

• Update on the new Civil Police Review Board ordinance
• Annual Report discussion
• Executive session to discuss IA2024-004

Housing & Economic Development Committee

The Housing & Economic Development Committee will review the Portland Housing Dashboard. Members will also consider a recommendation regarding a Seadogs/Hadlock Field Lease Agreement and a request for an affordable housing development loan for the Lambert Woods South project.

• Presentation of Portland's Housing Dashboard
• Review and vote on Seadogs/Hadlock Field Lease Agreement recommendation
• Review and vote on Affordable Housing Development Loan and TIF Credit Enhancement for Lambert Woods South (165 Lambert Street)

City Council

The City Council is conducting first readings for several orders related to the FY2025 school budget, including funding for operations and debt service. The agenda also includes outdoor dining applications and proposed changes to floodplain management zoning.

• First reading of $145,401,723 FY2025 school operating budget
• Appropriation of $3,070,168 for Adult Education
• Outdoor dining applications at 83 Middle Street and 88 Exchange Street
• Zoning amendments for floodplain management
• Reclassification of 142 Free Street in the Congress Street Historic District

Parks Commission

The Commission will review the March 7, 2023, meeting minutes and discuss the Greenspace Gathering 2024. Staff reports from the Parks Division and Land Bank Commission are also scheduled.

• Acceptance of March 7, 2023, meeting minutes
• Greenspace Gathering 2024 discussion
• Parks Division report
• Land Bank Commission report
• Discussion of commission vacancies

Ad Hoc Committee

The Clean Elections Review Board will meet to conduct new business. The board intends to elect a Chair for 2024 and hold an initial discussion regarding committee rules.

• Election of a Chair for 2024
• Initial discussion regarding Committee Rules

Zoning Board of Appeals

The Zoning Board of Appeals will deliberate and take final votes on three tabled appeals regarding 14 Orchard Street. The board will also hear a new interpretation appeal concerning property ownership criteria at 62 Luke Street.

• Interpretation Appeal (ZBA-002802-2024): 14 Orchard St, regarding accessory dwelling unit occupancy requirements
• Practical Difficulty Appeal (ZBA-002773-2024): 14 Orchard St, seeking a side setback reduction from 10 feet to 7.5 feet
• Interpretation Appeal (ZBA-002854-2024): 14 Orchard St, regarding the permitted use of a handicapped family unit
• Interpretation Appeal (ZBA-002889-2024): 62 Luke St, challenging ownership criteria requirements

Rent Board

The Portland Rent Board will consider a vote on changes to its rules and procedures. The board will also address a tenant rights appeal regarding 36 Sawyer St, Unit 1. Additionally, the meeting includes reviewing findings from the April 24, 2024, meeting.

• Tenant Rights Appeal for 36 Sawyer St, Unit 1
• Vote on changes to Rent Board Rules and Procedures
• Review of Findings of Fact & Conclusions of Law from April 24, 2024

Creative Portland Corporation

The Board of Directors will discuss the Fiscal Year 2025 work plan and budget. The meeting includes staff updates regarding outreach and a report on the April 24 Mini-Art Walk.

• FY25 Work Plan & FY25 Budget discussion
• Establishment of a Board Sponsorship Outreach committee
• Postponement of Monday Morning Drop By to June 3, 2024

Finance Committee

The Finance Committee is conducting a detailed review of the recommended FY25 budget. Department heads from Human Resources, Portland Downtown, Portland Public Library, and the Executive/City Manager office are expected to present their budgets. This meeting includes a scheduled public hearing but no formal action will be taken.

• Public Hearing for the FY25 City Manager's Recommended Budget

Housing & Economic Development Committee

The committee will review the 2024 work plan and vote on a recommendation for the Portland Tourism Municipal Development District's FY2025 agreement. Members will also vote to enter executive session to provide guidance regarding the Thames Street Purchase and Sale Agreement performance extension.

• Recommendation for the Annual Agreement, Development Plan, and Assessment Rate for the Portland Tourism Municipal Development District for FY2025
• Committee Work Plan Schedule for calendar year 2024
• Executive session regarding Thames Street Purchase and Sale Agreement performance extension

Finance Committee

The Finance Committee will review several department budgets as part of the FY25 budget process. The committee is also scheduled to hold a public hearing and vote on a recommendation for the Portland Public Schools budget.

• Review of City Manager's Recommended Budget including City Clerk, Planning & Urban Development, and Health & Human Services
• Public hearing and vote regarding the FY25 Portland Public Schools budget

Zoning Board of Appeals

The Portland Zoning Board of Appeals will consider three appeals regarding properties at 14 Orchard Street. These include challenges to the interpretation of accessory dwelling unit occupancy requirements and the permitted use of a handicapped family unit. Additionally, the board will review a request to reduce a side setback for a garage conversion.

• Interpretation appeal regarding owner occupancy requirements for an accessory dwelling unit at 14 Orchard St.
• Request to reduce a side setback from 10 feet to 7.5 feet at 14 Orchard St.
• Challenge to the permitted use of a handicapped family unit at 14 Orchard St.

Rent Board

The Rent Board will consider a vote on changes to its rules and procedures. The meeting includes public comments regarding several rent increase applications and the scheduling of a tenant rights complaint.

• Vote on changes to Rent Board Rules and Procedures
• Rent increase application for 78 Mellen St, Unit #6
• Rent increase applications for Parris St, Melbourne St, William St, and Carleton St
• Scheduling of a tenant rights complaint at 36 Sawyer St, Unit 1
• Updates on the Rent Board Annual Report

Finance Committee

The Finance Committee is conducting a detailed review of the recommended city budget. Department heads from the Jetport, Police, Dispatch, Assessor, and IT are expected to present their budgets for discussion. No action will be taken during this meeting.

• Review of the FY25 City Manager's Recommended Budget
• Budget presentations from Jetport, Police, Dispatch, Assessor, and IT departments

Peaks Island Council

The council will review committee updates regarding ferry service rates, housing zoning, and parking. New business includes public comment on a subsidized CBL ticket flyer and a request for support of a new police vehicle.

• CBL ferry service rate change proposal
• New ReCode draft for housing and zoning
• Police Department request for support of a new police vehicle
• Subsidized CBL ticket flyer
• Island Ave No Parking Zone update

Legislative/Nominating Committee

The committee will review the legislative tracker and current list of legislative documents. Members will also discuss proposed state laws regarding historic rehabilitation tax credits and a growth management program.

• Review of LD List and Legislative Tracker
• Discussion on LD 1810 (Historic Rehabilitation and Weatherization Tax Credit)
• Discussion on LD 2106 (Historic Property Rehabilitation Tax Credit)
• Discussion on LD 1976 (Growth Management Program)

Planning Board

The Planning Board will hold a workshop meeting to discuss two major development projects. The first involves a large-scale campus expansion at 1 Bean Pot Circle, and the second is a proposal for a new hotel at 1060 Westbrook Street.

• Northeastern University: Proposed 238,000 sq ft Learning, Research & Collaboration Building at 1 Bean Pot Circle
• Northeastern University: Proposed renovation of the 58,000 sq ft Bean Building and construction of a 234,550 sq ft parking garage
• Northeastern University: Proposed 7,500 sq ft childcare facility at 1 Bean Pot Circle
• Giri Hotel Management: Proposed three-story, 120-room Hyatt Studios Hotel at 1060 Westbrook Street
• Giri Hotel Management: Proposed 106-space surface parking lot at 1060 Westbrook Street

HHS and Public Safety Committee

The Committee will discuss recommendations to permanently increase the capacity of the Homeless Service Center. Members will also consider a proposal to repeal Section 17-5 of the City Code and vote to finalize the 2024 work plan.

• Discussion of permanent increase to Homeless Service Center (HSC) capacity
• Proposal to repeal Section 17-5 of the City Code
• Vote to finalize the 2024 Work Plan
• Update on Opioid Settlement Funds

City Council

The City Council will review an amendment to the HOME-ARP Allocation Plan to prioritize federal funds for individuals experiencing or at risk of homelessness. The meeting also includes receiving the FY 2025 school budget estimate and reviewing road improvement agreements.

• Amendment to the HOME-ARP Allocation Plan regarding $3,594,143 in federal funds
• Review of Portland Board of Public Education's Fiscal Year 2025 budget estimate
• Canco Road improvement agreement with an estimated $580,000 city share
• $9,153 grant pass-through to the Lions Club of Peaks Island
• Business license applications for indoor entertainment and outdoor dining

Rent Board

The Rent Board will conduct an annual report workshop during this meeting. No other business or specific topics are listed on the agenda.

• Rent Board Annual Report Workshop

Portland Development Corporation

The Board will review a new loan application for Another Round at 549 Congress Street. Members will also consider a proposed Bylaws amendment and participation in the FAME funding portal.

• Loan application from Another Round, located at 549 Congress Street
• Proposed Bylaws amendment recommendation to City Council
• FAME funding portal participation recommendation to City Council
• Staff updates on Marketing, C-PACE Program, and Brownfield Assessment Program
• Treasurer's Report for March 31, 2024

Zoning Board of Appeals

The Portland Zoning Board of Appeals will meet on April 18, 2024, to review three appeals. The board will consider requests for conditional use and hardship variances regarding land use and signage.

• Conditional Use Appeal (CU-002844-2024) to add a preschool at 400 Deering Ave
• Hardship Appeal (ZBA-002851-2024) for an electronic message sign at 25 Aforest Ave
• Hardship Appeal (ZBA-002865-2024) for office and health provider use at 84 Cove St

Public Art Committee

The committee is reviewing updates on active conservation projects, including glass replacement and statue repairs. Members are also discussing temporary art applications and the potential relocation of sculptures at the Portland Jetport.

• Contract amendment #3 and MOU under review for Sarah Sze Studio at Congress Square Park
• $1,250 quote from Swaney Lighting Associates for 'Passing the Torch' lighting visit
• Purchase order request for Taggart Objects Conservation for May statue repairs
• Review of temporary art applications from Portland Downtown and Friends of Congress Square Park
• Potential relocation of Glimpse sculptures due to Portland Jetport parking lot expansion

Historic Preservation Board

The Board will conduct a public hearing regarding rehabilitation at the B&M Cannery Building and a workshop for new construction at 42 Atlantic Street. The agenda also includes reports of decisions made during the previous meeting.

• Public Hearing: Certificate of Appropriateness for Rehabilitation and Interpretive Elements at 1 Bean Pot Circle (B&M Cannery Building)
• Workshop: Preliminary Review of New Construction at 42 Atlantic Street
• Report of Decision: 64 Pine Street Certificate of Appropriateness was tabled by a 5-0 vote
• Report of Decision: 61 Park Avenue (Deering Oaks Park) Shared Use Pathway application was approved with conditions by a 6-0 vote

Parks Commission

The Parks Commission will hold a workshop meeting focused on Outreach Committee tasks. Discussion topics include updating contact lists for neighborhood associations and friends groups, as well as planning for the Greenspace Gathering.

• Updating friends group and neighborhood association contact list
• Greenspace Gathering Planning

Housing & Economic Development Committee

The committee will review an annual report regarding rental registration and housing safety. Members will also discuss the 2024 Committee Work Plan. Additionally, the committee will enter executive session to provide staff direction for negotiations involving affordable housing subsidies and a property sale.

• Presentation on Short/Long Term Rental Registration Program and Housing Safety
• Review of 2024 Committee Work Plan and Schedule
• Staff direction on Lambert Woods South Project at 165 Lambert Street
• Update on RFP process for Former McKinley Hospital property at Diamond Cove

Ad Hoc Committee

The committee is conducting a budget workshop for the Portland Fish Exchange. The session includes a review of the 2024 nine-month budget versus actual figures and discussion of the FY2025 budget.

• Review of 2024 nine-month budget vs actual
• Discussion of FY2025 budget

Portland Fish Pier Authority

The Portland Fish Pier Authority and the Portland Fish Exchange are holding a joint meeting to review a proposed Plan of Merger. The board will vote on whether to recommend approval of this plan to the City Council.

• Review and vote on the Plan of Merger between the Portland Fish Pier Authority and the Portland Fish Exchange

Finance Committee

The Finance Committee is conducting a detailed review of the recommended city budget. Department heads from Parks & Recreation, Public Buildings & Waterfront, Permitting & Inspections, Fire, and Housing & Economic Development are expected to present their budgets. This meeting is for discussion only and no action will be taken.

• Review of FY25 City Manager's Recommended Budget
• Departmental budget presentations including Parks & Recreation, Public Buildings & Waterfront, Permitting & Inspections, Fire, and Housing & Economic Development

Land Bank Commission

The commission will conduct an election of officers and review the Tax Acquired Property List. Discussion includes updates on Stroudwater Dock and high priority parcels such as Windsor Terrace/Kensington and Hope Ave.

• Election of Officers
• Review of Tax Acquired Property List
• Stroudwater Dock discussion
• Windsor Terrace/Kensington parcel update
• Hope Ave. parcel update

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review updates on several city programs. This includes discussions on proposed amendments to City Code for stormwater management and a review of the Birdsafe ordinance.

• Amendments to City Code Chapters 24 and 34 regarding stormwater management
• LMAC Annual Report and Recommendations
• Bayside Tree Planting Project update
• Birdsafe Ordinance review
• Climate Action Fund update

Legislative/Nominating Committee

The committee will review the Legislative Tracker from Bernstein Shur and approve meeting minutes from March 26, 2024. The meeting is scheduled to be conducted remotely via Zoom.

• Approval of March 26, 2024, meeting minutes
• Review of Legislative Tracker (Bernstein Shur)

Planning Board

The Planning Board will hold a workshop to consider a proposal for a new office building at 331 Veranda Street. The board will also conduct a public hearing regarding a national coffee franchise development at 84/94 Auburn Street.

• Workshop for a 50,586 square foot administrative office building at 331 Veranda Street
• Public hearing for a Major Site Plan and Traffic Movement Permit at 84/94 Auburn Street
• Proposed coffee franchise features include a drive-through facility, patio, and off-street parking

Finance Committee

The Finance Committee will begin a month-long review of the City Manager's recommended budget for fiscal year 2025. The meeting includes a budget overview and presentations from several department heads. This is a discussion item only, and no action will be taken at this meeting.

• Review of the FY25 City Manager's Recommended Budget
• Update on pending legislation impacting General Assistance in Augusta
• Status of FY24 and FY25 General Assistance reimbursements from the State of Maine
• Department presentations including Legal, Parking, and Public Works

City Council

The Council is reviewing the FY 2024-2025 Annual Action Plan for housing and community development. The agenda also includes agreements for road improvements on Riverside, Ocean, and Washington Avenues. Additionally, several business licenses for outdoor dining are up for approval.

• $6.9 million FY 2024-2025 Annual Action Plan for housing and community development
• Road improvement agreements with an estimated city share of $391,750 for Riverside, Ocean, and Washington Avenues
• $64,000 MaineDOT grant for the Forest Avenue bicycle/pedestrian program
• Pass-through grants of $9,153 to Lions Club of Peaks Island and $15,000 to First Parish Church
• Outdoor dining license applications for 89 Congress Street and 43 Middle Street

Parks Commission

The scheduled meeting for the Parks Commission on April 4, 2024, has been cancelled. All City buildings are closed due to a predicted storm.

Finance Committee

The Joint City/School Finance Committee will continue discussions regarding the FY25 Portland Public Schools budget. Members will also review the FY23 audit results presented by Marcum LLP. No official actions are scheduled for this meeting.

• FY25 Portland Public Schools Budget discussion
• Presentation of FY23 audit results from Marcum LLP
• Review of upcoming April budget meeting dates

Zoning Board of Appeals

The Zoning Board of Appeals is reviewing several appeals related to 14 Orchard Street. These include challenges regarding accessory dwelling unit occupancy requirements and a request for a side setback variance, as well as an abutter's challenge regarding current land use.

• Interpretation Appeal (ZBA-002802-2024): Challenge regarding property owner occupancy requirements for accessory dwelling units at 14 Orchard St
• Practical Difficulty Appeal (ZBA-002773-2024): Request to reduce side setback from 10 feet to 7.5 feet at 14 Orchard St
• Interpretation Appeal (ZBA-002854-2024): Abutter challenge regarding the permitted use of a handicapped family unit at 14 Orchard St

Creative Portland Corporation

The Board of Directors is reviewing March financials and a draft work plan for fiscal year 2025. Updates include discussions on securing city funding and pursuing bus shelter expansion grants.

• Update on $200,000 FY25 budget investment meeting with City Manager & Mayor
• New fiscal sponsorship with 82 Parris Street Art Collaborative
• Deadline extension for CP Gallery Open Call to April 8
• Funding pursuit for Bus Shelter Expansion Update

Historic Preservation Board

The Historic Preservation Board will hold public hearings regarding new construction at 64 Pine Street and a shared use pathway at 61 Park Avenue. Staff will also present a recap of the board's activity during the 2023 calendar year.

• Certificate of Appropriateness for new construction at 64 Pine Street
• Certificate of Appropriateness for shared use pathway at 61 Park Avenue (Deering Oaks Park)
• 2023 Historic Preservation Board activity recap

Landcare Management Advisory Committee

The committee will review and approve the March 5 minutes and elect a chair. The meeting also includes updates and a review of reporting requirements and ordinance amendment processes.

• Approval of March 5 minutes
• Election of Chair
• Review of reporting requirements and process to propose ordinance amendments

City Council

The City Council will hold an executive session to receive guidance on several labor contracts. The discussion involves agreements with multiple AFSCME locals and the City Employees' Benefit Association.

• Discussion of contract with The City Employees' Benefit Association
• Discussion of contract with AFSCME Local 1373
• Discussion of contract with The Communications Employees Association
• Discussion of contract with AFSCME Local 481-00
• Discussion of contract with AFSCME Local 481-07

Finance Committee

The Joint City/School Finance Committee will hear a presentation from Superintendent Ryan Scallon regarding the progress of the FY25 Portland Public Schools budget. This meeting is for discussion only, and no action will be taken at this time. The committee will also review upcoming budget-related meeting dates.

• Presentation on FY25 Portland Public Schools budget progress by Superintendent Ryan Scallon
• Review of the April 4th Joint City/School Finance Committee Meeting agenda
• Review of the April 8th City Council presentation of the City Manager’s Recommended Budget

Rent Board

The Rent Board will review a rent increase application for 78 Mellen St, Unit #6. The meeting also includes discussions regarding the board's rules, procedures, and annual report.

• Rent Increase Application for 78 Mellen St, Unit #6 (Owner: Maryann Shea and Christopher Shea)
• Approval of Written Findings of Fact and Conclusions of Law from November 29, 2023 decisions
• Discussion of Rent Board Rules and Procedures
• Discussion of Annual Report

Peaks Island Council

The Council approved a $45,000 budget for the upcoming fiscal year and authorized three winter-season car ferry tickets for the Health Center. Members also discussed proposed ordinance changes to stagger councilor terms and updates regarding city zoning and paper roads.

• Approved FY 2025 budget totaling $45,000
• Approved three winter-season car ferry tickets for the Health Center
• Proposed ordinance changes to stagger councilor terms
• Discussion of Welch Street webcam costs totaling $7,200
• New election dates: nomination papers due by July 29th

Legislative/Nominating Committee

The committee will review the Legislative Tracker provided by Bernstein Shur. The meeting includes a call to order and approval of previous meeting minutes.

• Review of Legislative Tracker (Bernstein Shur)

Planning Board

The Planning Board will hold a workshop on a residential redevelopment at 246 Eastern Promenade. The meeting also includes public hearings regarding the International Marine Terminal site, new affordable housing units at 186 Woodford Street, and updates to floodplain management text amendments.

• Workshop: Redevelopment of 246 Eastern Promenade and 15 Turner Street involving a new 13-unit building
• Public Hearing: Major site plan for reefer rack installation at 2 West Commercial Street
• Public Hearing: Text amendments to Land Use Code Articles 3 and 12 regarding floodplain management
• Public Hearing: Construction of 42 age-restricted affordable units at 186 Woodford Street

HHS and Public Safety Committee

The HHS and Public Safety Committee will host a panel discussion regarding homelessness and housing providers. The meeting includes discussions on addressing tents during warmer weather and responding to increased needles near the warming center. Staff will also provide updates on Home Investment Partnership Program (HOME) American Rescue Plan funds.

• Homelessness and Housing Provider Panel discussion
• Response to increase in needles and tenting around warming center
• Update on Home Investment Partnership Program (HOME) ARP funds
• Discussion regarding warmer weather and addressing tents

City Council

The City Council will review a staff presentation regarding new flood plain maps. The discussion includes proposed text amendments related to these updated maps.

• FEMA Flood Plain Text Amendments

Emergency Shelter Assessment Committee

The committee will review February 2024 monthly shelter bed usage statistics. Discussion items include capacity at the Homeless Services Center and 166 Riverside, as well as updates on Hub 2 and Region 1.

• February 2024 Monthly Shelter Statistics
• Capacity review for Homeless Services Center (HSC) and 166 Riverside
• Hub 2 Update
• Region 1 Update
• Federal, State and Local Legislation bill tracking

Portland Development Corporation

The Board will review a new loan application for Longfellow Property, LLC and several $5,000 ARPA Microenterprise Grant Program requests. Additionally, the Board will consider a loan amendment for Gulf of Maine Sashimi, Inc. and a recommendation to the City Council regarding Brownfield Cleanup Revolving Loan Fund guidelines.

• New loan application from Longfellow Property, LLC at 754 Congress Street
• 18 ARPA Microenterprise Grant Program applications for $5,000 each
• Loan amendment for Gulf of Maine Sashimi, Inc. (d/b/a True Fin) at 445 Commercial Street
• Recommendation to City Council regarding Brownfield Cleanup Revolving Loan Fund guidelines

Civil Service Employment Subcommittee

The Civil Service Employment Subcommittee is reviewing proposed changes to the promotional process for the position of Major in the Police Department. The agenda includes a comparison between the current rule and the proposed rule.

• Proposed amendments to the Police Major Promotion rule

Zoning Board of Appeals

The Zoning Board of Appeals is reviewing a request to allow an emergency shelter at 166 Riverside Industrial Parkway. The board will also consider appeals for 14 Orchard Street regarding accessory dwelling unit rules and setback reductions. Motions are expected to table two items until April 4, 2024.

• Conditional use approval for an emergency shelter at 166 Riverside Industrial Parkway
• Interpretation appeal regarding occupancy requirements for a dwelling unit at 14 Orchard St
• Variance request to reduce side setback from 10 feet to 7.5 feet at 14 Orchard St

Public Art Committee

The committee is reviewing several active conservation projects and subcommittee reports. Discussion includes updates on memorial repairs, statue maintenance, and potential grant applications for historic preservation.

• Maine Stone Scape proposal of $9,500 to repair the Major Charles J. Loring Jr. memorial granite
• Contract amendment #3 & MOU for Congress Square Park sent to Sarah Sze Studio
• Request to utilize up to $10,000 in public art funds for Cleeves memorial obelisk fence repair
• Jewell Box glass replacement coordination with Port City Glass
• Passing the Torch LED controller and power supply replacements

Housing & Economic Development Committee

The committee will review an amendment to the HOME-ARP Allocation Plan and the FY2025 HUD Annual Action Plan. Members will also enter executive session to discuss staff direction regarding negotiations for the proposed Seadogs/Hadlock Field Lease Agreement.

• Amendment to the HOME-ARP Allocation Plan
• Review of FY2025 HUD Annual Action Plan
• Negotiations for proposed Seadogs/Hadlock Field Lease Agreement

Civil Service Employment Subcommittee

The Portland Fish Pier Authority will review proposed monthly and daily parking rate increases for the Front Lot. The Board will also receive a briefing on upcoming storm water infrastructure construction impacting pier access and parking.

• Proposed Front Lot monthly parking rate increase from $140 to $150
• Proposed Front Lot daily parking rate increase from $10 to $15
• DPW presentation on Combined Sewer Overflow Abatement project impacting Fish Pier property
• Request to use approximately $37,991.94 in PFPA funds for the FY2025 Waterfront Coordinator position
• Discussion of potential development interest for Lot 1-1

City Council

The City Council is reviewing several large-scale funding requests, including airport upgrades and capital improvement bonds. The meeting also includes discussions on housing trust fund plans and new business licenses.

• $30.17 million in total funding for Portland International Jetport projects, such as taxiway reconstruction and new boarding bridges
• Authorization of up to $19,040,000 in bonds for the Fiscal Year 2025 Capital Improvement Program
• $6,957,515 estimated budget for the FY 2024-2025 Annual Action Plan regarding community development and housing
• $64,000 grant from MaineDOT for pedestrian and bicycle improvements on Forest Avenue
• New business license applications for lounges and restaurants at 229B Congress Street, 549 Congress Street, and 15 Exchange Street

Finance Committee

The committee will review responses to questions from a previous meeting and take a vote on the City Manager’s Recommended FY25 Capital Improvement Plan. The agenda also includes a review of upcoming joint meeting dates and the budget calendar.

• Vote on the City Manager's Recommended FY25 Capital Improvement Plan
• Review of upcoming Joint City/School Finance Committee meetings
• Presentation of June 30, 2023 audit results (scheduled for March 28)
• Discussion of FY25 PPS Budget (scheduled for March 28)

Land Bank Commission

The commission will review city-owned tax acquired properties and parcel assignments. Discussion includes updates on Stroudwater Dock, Redlon Woods, and Coolidge Street Lots.

• Stroudwater Dock update
• Redlon Woods update
• Coolidge Street Lots update
• Review of city owned tax acquired properties
• Planning for May field trip to priority sites

Sustainability and Transportation Committee

The committee will discuss proposed amendments to City Code Chapters 24 and 34 regarding stormwater and low impact development requirements. The meeting also includes updates on the Emerald Ash Borer infestation response and climate resilience overlay zones.

• Amendments to City Code Chapters 24 and 34 for stormwater and low impact development
• Update on city response to Emerald Ash Borer infestation
• Presentation on ReCode: Resilience -- Climate Resilience Overlay Zones
• Consideration of recommended amendments to Chapter 36

Police Citizen Review Subcommittee

The subcommittee will discuss an update regarding the new Civil Police Review Board ordinance and hold a discussion about the annual report. The meeting also includes approval of the February 14, 2024 minutes. An executive session is scheduled to discuss IA2024-001.

• Approval of February 14, 2024 minutes
• Update on the new Civil Police Review Board ordinance
• Annual report discussion
• Executive session regarding IA2024-001

Rent Board

This meeting includes a Rent Board workshop and discussions regarding licensing and housing safety procedures. The agenda does not provide specific details or proposed actions for these items.

• Rent Board Workshop
• Licensing & Housing Safety Procedures

Legislative/Nominating Committee

The Legislative/Nominating Committee will review the LD Tracker from Bernstein Shur. The committee will also receive an update on final draft federal legislative priorities.

• Approval of February 27, 2024, meeting minutes
• Review of LD Tracker (Bernstein Shur)
• Update on Federal Legislative Priorities

Planning Board

The Planning Board will hold workshops regarding a mixed-use project at 64 Pine Street and an age-restricted affordable housing development at 244 Cumberland Avenue. A public hearing is scheduled for the redevelopment of part of the International Marine Terminal site at 2 West Commercial Street.

• Workshop: Mixed-use development with nine residential units and retail space at 64 Pine Street
• Workshop: 55-unit age restricted affordable housing development at 244 Cumberland Avenue
• Public Hearing: Redevelopment of International Marine Terminal site for refrigerated container racking at 2 West Commercial Street

City Council

The City Council will hold a workshop to discuss the development of an Ethics Commission Ordinance. Attorneys Jim Katsiaficas and Brandon Mazer from Perkins Thompson are scheduled to participate in the discussion.

• Discussion regarding the development of an Ethics Commission Ordinance

Ad Hoc Committee

The committee will review City Manager recommendations for CDBG funds and the results of an appeals process. Members will also discuss and vote on draft rules and scoring updates for the next application cycle.

• City Manager's CDBG fund recommendations
• Review of appeals process results
• Vote on Draft Rules of the CDBG Allocation Committee
• Vote on scoring updates for the next application cycle

Portland Development Corporation

The Board will review and vote on a new loan application from Biodiversity Research Institute. The meeting also includes a review of the February 15, 2024, meeting minutes.

• Loan application from Biodiversity Research Institute, 276 Canco Road

Parks Commission

The Commission will review various park updates and special projects. Discussion topics include signage for the Battle of Deering Oaks and status updates on several city parks.

• Battle of Deering Oaks Signage project
• Meeting Schedule and Calendar vote
• Stroudwater Preserve update
• North Deering Park update
• Thomas Park update

Historic Preservation Board

The board will conduct workshops regarding property rehabilitation and new construction. The agenda includes a report on window preservation training at Victoria Mansion.

• Workshop: Preliminary Review of Rehabilitation and Interpretive Elements for 1 Bean Pot Circle (B&M Cannery Building)
• Workshop: Preliminary Review of New Construction for 42 Atlantic Street
• Report: Victoria Mansion Preservation Trades Training Program regarding window preservation

Housing & Economic Development Committee

The Housing & Economic Development Committee will review meeting minutes from February 27, 2024. The committee will also discuss the draft Calendar Year 2025 Work Plan.

• Review and acceptance of February 27, 2024, meeting minutes
• Discussion of the draft Calendar Year 2025 Work Plan

Landcare Management Advisory Committee

The committee will review the February 6th meeting minutes and a draft LMAC report. The session includes a review of report data and proposed ordinance amendments.

• Review of Draft LMAC Report
• Review of Report Data
• Proposed Ordinance Amendments

City Council

The City Council is reviewing several major financial orders, including funding for the Portland International Jetport and city-wide capital improvements. Other items include cemetery maintenance bequests, staff appointments, and new business licenses.

• $30.17 million appropriation for Jetport projects including taxiway reconstruction and gate upgrades
• $19,040,000 in general obligation bonds for the Fiscal Year 2025 Capital Improvement Program
• $50,000 bequest for Evergreen Cemetery maintenance
• $25,000 grant for Western Cemetery improvements
• Class A Restaurant/Lounge license for Forest City Billiards at 272 Saint John Street

Rent Board

The Rent Board will vote for the next Board Chair and Vice Chair and discuss board logistics. The meeting includes a public comment period regarding a rent increase application for 113 Brackett St, Unit #1.

• Vote for Next Board Chair and Vice Chair
• Rent Increase Application: 113 Brackett St, Unit #1 (Owners: Anna Fincke and John Bryan Wentzell)

Finance Committee

The Finance Committee will review the City Manager’s recommended FY25 Capital Improvement Plan. The meeting includes a public hearing and discussion regarding Sewer and Stormwater Fund projects. The committee may also vote to recommend the plan to the full Council.

• Public hearing for the FY25 Capital Improvement Plan
• Discussion of Sewer and Stormwater Fund CIP projects
• Potential vote on the FY25 CIP recommendation
• 2024 Finance Committee goal setting

Peaks Island Council

The council will discuss several committee updates and upcoming business. Key topics include the FY2025 budget process and a health center cart ticket request.

• FY2025 budget process discussion
• Health Center cart ticket request
• Paper Roads 1st meeting report
• Island Assessment questionnaire and visioning workshop

Legislative/Nominating Committee

The committee will consider support for LD 2214 (Part EE) regarding a $5 million addition to grant programs. Members will also review the legislative tracker and discuss the Federal Policy Priorities List.

• Support for LD 2214 (Part EE) involving $5 million for Community Resilience Partnership grant programs
• Review of Legislative List and Tracker
• Discussion of Federal Policy Priorities List

Planning Board

The Planning Board will review text amendments to the Land Use Code regarding floodplain management and updated FEMA maps. The board will also consider a historic preservation designation for 142 Free Street and a five-unit condominium development at 56 Cumberland Avenue.

• Text amendments to Articles 3 and 12 of the Land Use Code
• Historic preservation designation for 142 Free Street
• Major site plan for a five-unit residential condominium at 56 Cumberland Avenue
• Tabling of major site plan for 2 West Commercial Street to March 12, 2024

Housing & Economic Development Committee

The Housing & Economic Development Committee will meet to consider several recommendations for the City Council. Items include a proposal to dissolve the Rental Housing Advisory Committee and the approval of the FY2025 Housing Program Budget.

• Public hearing on dissolving the Rental Housing Advisory Committee
• Public hearing on approving the FY2025 Housing Program Budget
• Public hearing on the 2024 Jill C. Duson Housing Trust Fund Annual Plan
• Public hearing on the 2024 Affordable Housing TIF and Affordable Housing Development Fund Application
• Update on RFP for sale and redevelopment of Diamond Cove Former Fort McKinley Hospital Property

City Council

The City Council is reviewing a $1.2 million appropriation for the 45 Dougherty affordable housing project. The agenda also includes appointments to various city boards and updates to the Franklin Street Master Plan. Additionally, the council will consider festival declarations and cemetery maintenance funds.

• $1,200,000 appropriation for 45 Dougherty affordable housing project
• Planning study grant agreement with MaineDOT for Franklin Street Plan
• Amendments to add Thomas Park and North Deering Park to City Code
• $50,000 bequest for Evergreen Cemetery maintenance
• License extensions for Highroller Lobster Co. and Blue Lobster Urban Winery

Public Art Committee

The committee is reviewing maintenance quotes for the “Czar Reed” and “The Hiker” statues. Members are also discussing potential art locations at 654 Riverside Street. Staff will provide updates on ongoing repairs to the Jewell Box and Playing Bears projects.

• $1,500 conservation quote for “Czar Reed” statue
• $1,300 conservation quote for “The Hiker” statue
• Potential art site consideration at 654 Riverside Street
• $133 stain removal proposal for Pullen fountain
• Review of vacant committee seat applications

Historic Preservation Board

The board will conduct a public hearing regarding an addition and alterations at 31 May Street. The agenda also includes preliminary reviews for new construction at 64 Pine Street and an addition at 156 High Street/8 Deering Street.

• Public Hearing: Certificate of Appropriateness for Addition & Alterations at 31 May Street
• Workshop: Preliminary Review of New Construction at 64 Pine Street
• Workshop: Preliminary Review of Addition at 156 High Street/8 Deering Street

Emergency Shelter Assessment Committee

The committee will review January 2024 monthly shelter bed usage statistics and the Fiscal Year 2025 ESG budget. The meeting includes updates on capacity at the Homeless Services Center, 166 Riverside, Hub 2, and Region 1.

• Review of January 2024 monthly shelter statistics
• Discussion of Fiscal Year 2025 ESG budget
• Capacity updates for Homeless Services Center (HSC) and 166 Riverside
• Updates on Hub 2 and Region 1
• Tracking of federal, state, and local legislation

Ad Hoc Committee

The CDBG Allocation Committee is meeting via Zoom to conduct a roll call and vote on a recommendation letter to the City Manager. The agenda also includes discussion of next steps.

• Vote on Recommendation Letter to City Manager

Portland Development Corporation

The Portland Development Corporation Board will consider a Brownfields Remediation Grant request of up to $574,700 for the Front Street Phase II Project. The board will also vote on nine ARPA microenterprise grant applications and a promissory note agreement with Gulf of Maine Sashimi.

• Portland Housing Authority Brownfields Remediation Grant request up to $574,700
• Nine ARPA Microenterprise Grant applications ($5,000 each)
• Promissory Note Allonge and Agreement with Gulf of Maine Sashimi
• Review of meeting minutes from November 2023, December 2023, and January 2024

Ad Hoc Committee

The Remote Rental Housing Advisory Committee will review minutes from the January 29, 2024 meeting. The committee is also reviewing two versions of a draft memo regarding its own dissolution.

• Approval of January 29, 2024 meeting minutes
• Review of Rental Housing Advisory Committee Dissolution Memo
• Review of RHAC Draft Dissolution Memo alternate version

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing to consider two conditional use appeals. The board will review a request for a marijuana retail store at 301 Forest Ave and a request for an emergency shelter at 166 Riverside Industrial Parkway.

• Conditional Use Appeal (CU-002798-2024): Marijuana retail store at 301 Forest Ave
• Conditional Use Appeal (CU-002800-2024): Emergency shelter at 166 Riverside Industrial Parkway

Land Bank Commission

The Land Bank Commission will review reports from the Parks Division and Parks Commission. The meeting also includes updates regarding Redlon Woods and Coolidge Street Parcels.

• Acceptance of December 13, 2023 minutes
• Redlon Woods update
• Coolidge Street Parcels update
• Parks Division Report
• Parks Commission Report

Sustainability and Transportation Committee

The committee will review January minutes and receive sustainability program updates. Members will also discuss Kenwood Street parking and the Community Resilience Self Assessment.

• Kenwood Street parking discussion
• Community Resilience Self Assessment review
• Discussion regarding Cassidy Point coal pile
• Review of Committee Work Plan and Objectives

Police Citizen Review Subcommittee

The subcommittee will meet virtually to approve previous meeting minutes and receive an update on the new Civil Police Review Board ordinance. The body will also enter executive session to discuss several internal affairs matters.

• Approval of January 10, 2024 minutes
• Update on the new Civil Police Review Board ordinance
• Executive session to discuss IA2023-012, IA2023-013, IA2023-017, IA2023-019, and a separate IA matter

Legislative/Nominating Committee

The committee will review a legislative tracker and discuss testimony for amended LD 646, which concerns municipal reimbursement for lost revenue under the property tax stabilization program for senior citizens. The agenda also includes updates on the National League of Cities conference.

• Review of LD List and Legislative Tracker (Bernstein Shur)
• Testimony for amended LD 646 regarding property tax stabilization for seniors
• National League of Cities 2024 Congressional City Conference update
• Monthly meeting with the Portland Delegation

Planning Board

The board will hold workshops regarding a new building at 1 Bean Pot Circle and affordable housing at 186 Woodford Street. A public hearing will consider changing the historic designation of 142 Free Street. The meeting also includes reports on recent decisions for Forest Avenue and Stevens Avenue projects.

• Proposed learning, research, and parking development at 1 Bean Pot Circle
• Affordable housing redevelopment at 186 Woodford Street
• Historic preservation change for 142 Free Street
• Approval of major site plan for 509 Forest Avenue
• Approval of major site plan for 716 Stevens Avenue

HHS and Public Safety Committee

The committee will receive updates regarding potential locations for a new dispatch center and the status of warming centers. The meeting also includes a review of police department overdose numbers and 2023 health and human services accomplishments.

• New Dispatch Center location updates
• Warming Center update
• Police Department overdose numbers and supports
• Presentation of 2023 HHS accomplishments
• Work plan discussion

Ad Hoc Committee

The committee will review social service scores and draft a recommendation letter for the City Manager. The meeting includes discussion of next steps for the allocation process.

• Review Social Service Scores
• Draft and vote on recommendation letter to City Manager

Finance Committee

The Finance Committee will hear a presentation regarding priority projects for the FY25-FY29 Capital Improvement Plan. The meeting includes a discussion on property tax assessment equity and upcoming budget calendar dates.

• Presentation of City Manager’s Recommended FY25 Capital Improvement Plan
• Discussion of required action to address property tax assessment inequity per Resolve 10-20/21

Creative Portland Corporation

The Board of Directors will review the January minutes and December financials. The meeting includes updates on upcoming arts events, festivals, and community engagement initiatives.

• Vote to accept Consent Agenda including January minutes and December financials
• Update on CP Gallery open call for artists in March
• Discussion of Arts & Culture Summit tentatively planned for September 24, 2024
• Notice that Maine Music Festival is postponed until Sept 2025
• Welcome of Dawn Reshen-Doty to the Board of Directors

Historic Preservation Board

The Historic Preservation Board will hold public hearings regarding proposed alterations at 106 Pine Street and 673 Congress Street. The board will also review reports of decisions made during the January 17, 2024, meeting.

• Public hearing for alterations at 106 Pine Street
• Public hearing for alterations at 673 Congress Street
• National Register nomination recommendation for 148 Coveside Drive
• National Register nomination recommendation for 10 Trefethen Avenue
• Decision to table chimney removal application for 269 Commercial Street

Rent Board

The Rent Board will hold a public comment session regarding a rent increase appeal for 9 Powsland St. The board will also review findings of fact and conclusions of law for the 55 Sherman St application.

• Rent increase appeal for 9 Powsland St
• Approval of Written Findings of Fact and Conclusions of Law for 55 Sherman St

Ad Hoc Committee

The committee will review January minutes and hold a conversation with City Arborist Mark Reiland. The meeting also includes updates on applicator reports, 2024 outreach plans, and the Board of Pesticide Control.

• Review and approve January 2 minutes
• Conversation with City Arborist, Mark Reiland
• Update regarding applicator reports
• Final plans for 2024 Outreach
• Updates from the Board of Pesticide Control

City Council

The Council will consider extending a state of limited emergency to increase bed capacity at the Riverside Street shelter. Additionally, members will review several funding appropriations for community programs, park projects, and a new housing pilot program.

• Extension of emergency order for 654 Riverside Street shelter through June 3, 2024
• Reallocation of $229,385 in ARPA funds to the HOPE Pilot Program
• Acceptance of $465,722 grant from Maine State Housing Authority for the HOPE Pilot Program
• Appropriation of $10,613.31 donation for Bayside tree plantings
• Appropriation of $58,587.23 donation for Portland Youth Corps

Ad Hoc Committee

The committee will review questions and answers related to Social Service Applications. Members will also discuss social service scoring and a letter addressed to the City Manager.

• Review of Social Service Applications Q&A
• Discussion of Social Service Scoring
• Discussion of letter to City Manager

Legislative/Nominating Committee

The committee will meet to conduct interviews for various city boards and commissions. The meeting includes a move into executive session for the purpose of these interviews.

• Interviews for Boards and Commissions

Parks Commission

The commission will review its role and charter, specifically regarding workshop rules outside of meetings. The meeting also includes an overview of parks operations and various departmental reports.

• Review of Charter rules regarding workshops outside of meetings
• Exploration of meeting dates and length
• Parks Operations Overview
• Greenspace Gathering update
• Land Bank Commission Report

City Council

The City Council will hold a workshop to receive guidance on fire and police union contracts. This includes an executive session to discuss agreements with Local 740, the Police Benevolent Association, and the Police Superior Officers Association.

• Guidance on Fire Department and Police Department union contracts
• Executive session regarding Local 740, IAFF-AFL-CIO
• Executive session regarding Portland Police Benevolent Association
• Executive session regarding Portland Police Superior Officers Association

Ad Hoc Committee

The Remote Rental Housing Advisory Committee will review minutes from the December 12, 2023 meeting. Members will also discuss potential work plan items for 2024 and the future of the committee.

• Review and approval of December 12, 2023, meeting minutes
• Discussion of potential 2024 work plan items
• Discussion regarding the future of the Rental Housing Advisory Committee

Legislative/Nominating Committee

The Legislative/Nominating Committee will meet to discuss two specific legislative acts with the Portland Delegation. The discussion includes LD 1732 regarding the General Assistance Program and LD 2167 regarding an Office of New Americans.

• Discussion of LD 1732 (An Act to Expand the General Assistance Program)
• Discussion of LD 2167 (An Act to Develop Maine's Economy and Strengthen Its Workforce by Establishing an Office of New Americans)

Ad Hoc Committee

The committee will discuss development scores and follow up on previous social service applications. Members will also review new social service applications during this meeting.

• Discussion of Development Scores
• Review of Social Service Applications

Rent Board

The Rent Board will hear public comments regarding three different rent increase applications. The meeting also includes a discussion of 2024 MNOI application updates.

• Rent increase application for 55 Sherman St, units 2-7
• Rent increase application for 113 Brackett St, Unit #1
• Rent increase application for 78 Mellen St, Unit #6
• Discussion of 2024 MNOI Application Updates

Legislative/Nominating Committee

The Legislative/Nominating Committee is meeting to review the 2024 Committee Work Plan and receive an update on the Property Tax Stabilization Program. The committee will also review a new list of legislative developments.

• Review and finalization of the 2024 Committee Work Plan
• Property Tax Stabilization Program update from City Manager Danielle West
• Review of New LDs List and Tracker

Planning Board

The Planning Board will hold public hearings regarding a commercial and residential conversion at 509 Forest Avenue and a carriage road expansion for the University of New England at 716 Stevens Avenue. Additionally, a workshop item for Martin’s Point Health Care at 331 Veranda Street was removed from the agenda at the applicant's request.

• Major Site Plan and Conditional Use: 509 Forest Avenue redevelopment into retail and 38 residential units
• Major Site Plan and Site Location of Development: 716 Stevens Avenue carriage road expansion for University of New England
• Removal of Major Site Plan workshop item: 331 Veranda Street, Martin’s Point Health Care

Housing & Economic Development Committee

The committee will consider recommendations for fee waivers for VFW Post 6859 and the Maine Irish Heritage Center. Members will also discuss a proposed merger between the Portland Fish Pier Authority and Portland Fish Exchange, as well as funding for the 45 Dougherty Project.

• Fee waivers for VFW Post 6859 and Maine Irish Heritage Center
• Proposed merger of Portland Fish Pier Authority and Portland Fish Exchange
• Additional funding for 45 Dougherty Project
• 2024 Jill C. Duson Housing Trust Fund Annual Plan

City Council

The City Council will review a presentation on the FY25 budget from Finance Director Brendan O'Connell. The meeting includes discussions regarding budget challenges and opportunities. The Council also plans to enter an executive session to discuss city employee duties or assignments.

• Executive session regarding Portland employee duties and/or assignments
• FY25 Budget Presentation by Finance Director Brendan O'Connell
• Discussion of FY25 budget challenges and opportunities

Emergency Shelter Assessment Committee

The committee will review December 2023 monthly shelter bed usage statistics and receive updates on the unsheltered population. Discussions include encampment policy, Hub 2, Region 1, and PIT Count updates.

• December 2023 Monthly Shelter Statistics
• Encampment Policy update
• Hub 2 update
• Region 1 update
• PIT Count update

Ad Hoc Committee

The committee will discuss development scores and review questions and answers from social service applicants. The meeting includes a review of social service applications and a discussion regarding next steps.

• Discussion of Development Scores
• Review of Social Service Applications

Portland Development Corporation

The Board will review and vote on four applications for the $5,000 ARPA Microenterprise Grant Program. Staff will also provide updates regarding Brownfields marketing and the new C-PACE program. The meeting includes a review of the December 2023 Treasurer's Report.

• Vote on $5,000 ARPA Microenterprise Grant applications
• Staff update on Brownfields marketing
• Update on new Commercial Property Assessed Clean Energy (C-PACE) Program
• Review of December 2023 Treasurer's Report

Zoning Board of Appeals

The Zoning Board of Appeals will consider a practical difficulty appeal regarding 14 Orchard Street. The applicant seeks to reduce the minimum required side setback from 10 feet to 7.5 feet to convert an accessory detached garage into a detached single-family home.

• Practical Difficulty Appeal (ZBA-002569-2023) for 14 Orchard Street

Public Art Committee

The Portland Public Art Committee is reviewing several conservation project quotes, including glass replacement for the Jewell Box and repairs for various statues. The committee is also discussing potential site locations and upcoming personnel reappointments.

• Jewell Box glass replacement quote of $1,423.90
• Playing Bears repair quotes from Tuckerbrook Conservation LLC ($1,280) and Taggart Objects Conservation ($1,400)
• Pullen fountain repair quote from Taggart Objects Conservation for $1,400
• Czar Reed wax protection coating quote of $1,500
• The Hiker wax protection coating quote of $1,300

City Council

The City Council will meet in an Executive Session to discuss procedures and documents related to security protocols for public meetings in Council chambers. This workshop is scheduled for January 17, 2024.

• Discussion of security protocols for public meetings in Council chambers

City Council

The Council will vote on a one-year extension to the police union contract that includes a 4% pay increase for superior officers. Other items include accepting various grants and donations for tree plantings, bridge projects, and youth programs. The meeting also includes reviews of street improvements and outdoor dining licenses.

• One-year extension of the Police Benevolent Association agreement with a 4% increase for superior officers
• $114,598.50 City contribution for Stevens Avenue improvements
• $235,550 grant from CCEMA for Special Response Team and robot replacement
• $58,587.23 donation from Portland Parks Conservancy for the Portland Youth Corps
• Outdoor dining applications for Ocotillo (211 Danforth Street) and Mr. Tuna (83 Middle Street)

Historic Preservation Board

The Board will review a chimney removal request and provide recommendations for two National Register Nominations. Staff will also present an impact study regarding trends in Portland's historic districts.

• Public hearing for chimney removal at 269 Commercial Street
• Review of National Register Nomination for 148 Coveside Drive (Fort McKinley Torpedo Storehouse)
• Review of National Register Nomination for 10 Trefethen Avenue (Trefethen-Evergreen Improvement Association/Daybrun Casino)
• Presentation of 'Trends in Portland's Historic Districts' impact study

Ad Hoc Committee

The CDBG Allocation Committee will meet via Zoom to review applications for development activity and social services. The committee will also discuss the scoring process. No public comment will be taken during this meeting.

• Review of Development Activity Applications
• Review of Social Service Applications
• Discussion of the scoring process

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review an overview of Sustainability Office work and progress toward One Climate Future goals. Members will also consider support for a specific bus rapid transit alternative and the dedication of Thomas Park.

• Affirmation of PACTS Rapid Transit Study locally preferred alternative (bus rapid transit, Alternate A)
• Dedication of Thomas Park
• Sustainability Office work overview and One Climate Future progress

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will meet to approve minutes from December 13, 2023. The meeting also includes an executive session to discuss three specific internal affairs cases.

• Approval of December 13, 2023 minutes
• Executive session regarding IA2023-006, AI2023-017, and IA2023-019

Legislative/Nominating Committee

The committee will review its 2024 work plan and the state legislative process. Members will also discuss draft testimony opposing LD 1465, which concerns net energy billing rates.

• Approval of October 31, 2023 meeting minutes
• Review of 2024 Committee Work Plan
• Discussion of draft testimony in opposition to LD 1465

Planning Board

The Planning Board will hold a workshop to consider expanding a carriage road for the University of New England. Public hearings are also scheduled to consider an automotive dealership at 1901 Forest Avenue and a residential redevelopment project at 19 West Street.

• Carriage road expansion at 716 Stevens Avenue
• Automotive dealership application at 1901 Forest Avenue
• Residential redevelopment of medical office at 19 West Street

HHS and Public Safety Committee

The committee will review and approve the minutes from the November 14, 2023 meeting. The agenda also includes a discussion regarding the Committee Agreements & Work Plan.

• Review and approval of November 14, 2023 minutes
• Committee Agreements & Work Plan Discussion

Civil Service Employment Subcommittee

The Portland Fish Pier Authority Board of Directors will review financial, facilities, and CARES funding updates. The meeting includes a discussion on the status of a proposed merger with the Portland Fish Exchange and a potential development interest for Lot 1-1.

• Authorization of up to $10,000 for merger completion and employment law services
• Review of an expression of interest in potential development of Lot 1-1
• Financial update presented by Bill Needelman
• Update on the Plan of Merger between PFPA and Portland Fish Exchange

City Council

The City Council will hold a workshop regarding the Ethics Commission. The session includes a discussion on the development of an Ethics Commission Ordinance with attorneys Jim Katsiaficas and Brandon Mazer from Perkins Thompson.

• Discussion regarding the development of an Ethics Commission Ordinance

Ad Hoc Committee

The committee will meet to discuss a Planning and Admin Application and review a Development Activity Application. The meeting is scheduled for January 4, 2024, via Zoom.

• Discuss Planning and Admin Application
• Review Development Activity Application

Parks Commission

The commission will review the Parks Commission Role and Charter and assign members to various committees. The meeting also includes a presentation and vote regarding Thomas Park.

• Thomas Park presentation and vote
• Parks Commission Role and Charter review
• Committee assignments for Community Outreach, Annual Report and Inventory, Park Initiative, and Finance Development
• Review of the Encampment Statement submitted to Council

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding four requests to operate sheltered care group homes at various properties. The board will also conduct an election for its Chair and Secretary.

• Conditional use appeal for 1582 Forest Ave to operate a sheltered care group home
• Conditional use appeal for 99 Concord St to operate a sheltered care group home
• Conditional use appeal for 85 Pleasant Ave to operate a sheltered care group home
• Conditional use appeal for 251 Pleasant Ave to operate a sheltered care group home
• Election of Board Chair and Secretary

Creative Portland Corporation

The Board of Directors will vote on the appointment of Dawn Reshen-Doty as incoming Director and Treasurer. The meeting includes updates on the 15th Anniversary Fundraising Appeal and Augmented Reality grant award proposals.

• Vote to appoint Dawn Reshen-Doty as incoming Board Director and Treasurer
• Launch of 15th Anniversary Fundraising Appeal on February 14th
• Update on three organizations preparing Augmented Reality (AR) grant concept proposals
• December 1 ribbon cutting of Public Art by Clint Fulkerson at The Armature, 52 Hanover Street

City Council

The City Council will consider a one-year extension to the police collective bargaining agreement, which includes a 4% increase for superior officers. The agenda also includes a resolution calling for an immediate ceasefire in Gaza and Israel. Additionally, councilors will review zoning amendments for Ocean Avenue and rules for the Land Bank Commission.

• One-year extension of the Portland Police Benevolent Association collective bargaining agreement
• Zoning amendment for 921 Ocean Avenue and Presumpscot Street properties
• Resolution calling for an immediate ceasefire in Gaza and Israel
• $3,533.70 grant from the Maine Bureau of Public Safety for training
• Fee waivers for VFW Post 6859 ($104) and Maine Irish Heritage Center ($1,406)

Historic Preservation Board

The Board will conduct public hearings regarding proposed construction at 76 Congress Street and 19 West Street. Additionally, the Board will hold a preliminary review of new construction at 64 Pine Street.

• Public Hearing: Proposed amendments for new construction at 76 Congress Street
• Public Hearing: New construction and alterations at 19 West Street
• Workshop: Preliminary review of new construction at 64 Pine Street

Ad Hoc Committee

The committee will review minutes from December 5 and receive updates from the Sustainability Office. Members will also discuss the 2024 outreach campaign and proposed edits to the Annual Report regarding soil tests and organic fertilizer application.

• Review of December 5 minutes
• Sustainability Office updates
• 2024 Outreach Campaign discussion
• Annual Report edits for soil tests and organic fertilizers