Pottawatomie County public meetings in 2024

Board of County Commissioners

The Board will consider awarding American Rescue Plan Act of 2021 funds to the Town of McLoud for water and sewer infrastructure projects, based on an award agreement dated December 17, 2024. It will also consider a resolution to reimburse certain expenditures from the general fund for fiscal year 2024‑2025 using those ARPA funds.

• Award of American Rescue Plan Act of 2021 funds to the Town of McLoud for water and sewer infrastructure projects (award agreement dated Dec 17, 2024)
• Resolution to authorize reimbursement of certain expenditures from the general fund for FY 2024‑2025 using ARPA funds

The Board of County Commissioners unanimously approved awarding American Rescue Plan Act funds to the Town of McLoud for water and sewer infrastructure projects, and approved a resolution authorizing reimbursement of certain general fund expenditures from ARPA funds. Both motions passed 3-0.

• Awarded ARPA funds to Town of McLoud for water/sewer infrastructure (3-0)
• Approved resolution authorizing ARPA reimbursement of general fund expenditures (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will hold a special meeting on Dec. 16, 2024. After a recess to move the meeting to Shawnee City Hall, commissioners will attend a City of Shawnee meeting for informational purposes. They will then consider any agenda items or issues raised at that city meeting before adjourning.

• Recess meeting to move meeting to Shawnee City Hall
• Attend City of Shawnee meeting for informational purposes
• Consideration and action regarding City of Shawnee meeting agenda items

The Pottawatomie County Board of County Commissioners held a special meeting on December 16, 2024, and voted unanimously to move the meeting to Shawnee City Hall, where they attended the City of Shawnee meeting for informational purposes. They clarified their absence from the Shawnee Special Call Meeting on 12/9/24 due to lack of time to post the agenda. No action was taken on any City of Shawnee agenda items or issues.

• Moved meeting to Shawnee City Hall (3-0)
• Re-opened meeting at Shawnee City Hall (3-0)
• Attended City of Shawnee meeting for informational purposes
• Adjourned meeting at 7:00 p.m. (3-0)

Board of County Commissioners

The Pottawatomie County Board of Commissioners will consider and act on a range of items, including awards for officers, opening of six‑month material and hauling bids, and several contract approvals. Items include a website development contract with CivicPlus, funding for Ritz theater signage, and acceptance of asset transfers from the SCCDA. The board will also discuss hiring an architect/engineer for a potential recreation project and other administrative matters such as minutes and purchase orders.

• Approval of website development contract with CivicPlus
• Approval for additional funding for Ritz theater signage
• Approval to accept transfer of assets from the SCCDA
• Approval to hire an architect/engineer for a potential recreation project design
• Opening of six‑month materials bid

The board approved additional funding of $26,498.41 for Ritz theater signage, accepted the transfer of assets from the Shawnee Civic Cultural Development Authority, and approved a large batch of purchase orders and claims. Several bids were rejected for non-compliance, and no action was taken on CivicPlus website development or hiring an architect/engineer.

• Approved additional funding of $26,498.41 for Ritz theater signage (unanimous)
• Accepted transfer of assets from Shawnee Civic Cultural Development Authority (unanimous)
• Approved blanket purchase orders with addition of Utley Engineering for $6,000 (unanimous)
• Approved Tecumseh Public Schools to use sales tax funds for Smartboards via TIPS contract #230901 (unanimous)
• Rejected multiple six-month materials bids for non-compliance (unanimous)
• Rejected Shuterra hauling bid for missing W9 (unanimous)
• Approved cash fund estimates totaling over $2.2 million (unanimous)
• Approved purchase orders/claims including $470,770 for Maud Municipal Authority ARPA project (unanimous)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet on Dec 9, 2024. They will discuss and take action on payroll for the period November 16 through November 30, 2024. The meeting also includes standard roll call and adjournment procedures.

• Consideration and action regarding payroll for November 16‑30, 2024

The board held a special meeting and approved payroll for November 16-30, 2024, which included two raises in District 1. The motion passed unanimously. No other substantive decisions were made, and the meeting adjourned shortly after.

• Approved payroll for November 16-30, 2024, including two raises in District 1 (2-0)
• Adjourned the meeting (2-0)

Board of County Commissioners

The Pottawatomie County Board will consider bids for digital ballot printing and a sign‑machine printer. It will vote on a resolution to hold a special election on April 1, 2025 to permanently continue the .00495 Education Money levy. The Board will also enter an executive session to discuss confidential economic‑development matters involving ARPA and SLFRF grant funds.

• Bid for digital ballot printing for the Pottawatomie County Election Board
• Bid for a sign‑machine printer for District 3
• Resolution to hold a special election on April 1, 2025 to continue the .00495 Education Money levy
• Executive session to discuss a multi‑agency building using ARPA and SLFRF grant funds
• District 2 purchase of a HHS series portable water pressure washer from Chappell Supply & Equipment with ARPA funds

The Pottawatomie County Board of County Commissioners approved authorizing emergency management to obtain a cost estimate for a building and move forward with an emergency management grant, with the county's portion capped at $500,000. The board also approved numerous routine items including bids for digital ballot printing and a sign machine printer, transfers of appropriations, blanket purchase orders, a janitorial services contract, and the 2025 meeting schedule and county holidays. Multiple surplus declarations and disposal resolutions were approved for sheriff's office equipment and other items.

• Authorized emergency management to get building cost estimate and proceed with grant, county portion capped at $500,000 (3-0)
• Approved going out on bid for digital ballot printing for Election Board (3-0)
• Approved going out on bid for sign machine printer (3-0)
• Approved $15,000 DA and $48,000 County Clerk transfers of appropriations (3-0)
• Approved janitorial services contract for health department (3-0)
• Approved 2025 BOCC meetings on Tuesdays at 9:00 a.m. unless holiday (3-0)
• Approved 2025 county holidays with Juneteenth corrected to Thursday June 19 (3-0)
• Approved District 2 purchases: $9,125 water pressure washer and $5,976.10 Land Pride claw grapple with ARPA funds (3-0)

Board of County Commissioners

The Pottawatomie County Board will consider a motion to enter executive session under 25 O.S. Section 307(B)(3). The session would continue confidential mediation regarding rodeo activities at 1700 W Independence St. After the executive session, the Board will vote on the matter discussed there. The meeting will then adjourn.

• Roll Call
• Vote to enter executive session for rodeo mediation at 1700 W Independence St.
• Vote to exit executive session and re‑enter open session
• Vote on the item discussed in executive session
• Adjourn

The Pottawatomie County Board of County Commissioners met in special session to continue mediation regarding the rodeo and rodeo activities at 1700 W Independence St. Discussions covered potential costs and expenses, but no action was taken on the item. The meeting adjourned at 2:53 p.m.

• No action taken on rodeo mediation item
• Adjourned meeting at 2:53 p.m. (unanimous)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to consider and act upon the quarterly meeting of policies and procedures.

• Quarterly meeting of policies and procedures

The Pottawatomie County Board of County Commissioners held a special meeting and approved the quarterly meeting of policies and procedures concerning the county-wide internal controls checklist. The board also discussed a back-up internet option and pay increases for county officials, but no formal action was taken on those items. The meeting adjourned after the single vote.

• Approved quarterly meeting of policies and procedures for county-wide internal controls checklist (2-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to discuss a plat for Saranaded Heights in District 1 and various financial appropriations. The board will also consider funding for the Child Advocacy Center and the South Rock Creek School Science Department.

• Plat of Saranaded Heights in District 1
• Funding assistance for Child Advocacy Center
• Matching funds request for South Rock Creek School Science Department
• Resolution to not accept private roads for county maintenance
• Use Tax funds for Reflections Hair Salon, Taco Boy, and McLoud American Legion

The Pottawatomie County Board of County Commissioners approved multiple funding requests and resolutions during their regular meeting, including use tax allocations for the Child Advocacy Center, Reflections Hair Salon, Taco Boy, and the McLoud American Legion. The board also approved establishing a county scholarship program, appointed a new floodplain manager, and passed a resolution declining private roads for county maintenance.

• Approved plat for Saranaded Heights in District 1 (3-0)
• Approved meeting minutes from October 29 and November 5, 2024 (3-0)
• Approved election board monthly report (3-0)
• Approved payroll for October 16-31 with raises and terminations (3-0)
• Approved Cash Fund Estimate of Needs and Requests for Appropriations (3-0)
• Approved transfer of appropriations for Shawnee Conservation (3-0)
• Approved county scholarship program (3-0)
• Passed resolution declining private roads for county maintenance (3-0)

Board of County Commissioners

The Pottawatomie County Board of Commissioners will consider awarding economic development grants to local businesses and organizations, including Reflections Hair Salon, Taco Boy, and the McLoud American Legion. The board will also consider the sale of property on Clearpond Road and the disposal of office equipment.

• Consideration of economic development grants for Reflections Hair Salon, Taco Boy, and McLoud American Legion
• Consideration of property sale on Clearpond Road
• Consideration of disposal resolutions for office equipment
• Consideration of special pay for Isiah Osborne and Thad Campbell
• Executive session regarding confidential communications with an attorney

The Board approved a $74,750 flooring contract for the court clerk's office to Eagle Vision, despite lower quotes from other bidders, citing experience. It also approved several economic development grants, but a $75,000 grant to OBU Thurmond Hall failed due to lack of a second. The board approved various routine items including bids, special pay, minutes, monthly reports, blanket purchase orders, disposal resolutions, and purchase orders/claims.

• Awarded sole bid for surplus items to Angela Williams (fans, paint spray, saw, etc.)
• Approved special pay for Isiah Osborne and Thad Campbell retro for October
• Approved minutes of October 29, 2024 special meeting
• Approved monthly reports of county clerk, court clerk, health department, treasurer
• Approved blanket purchase orders
• Awarded $74,750 flooring contract to Eagle Vision (3-0)
• Approved $20,000 economic development grant to Reflections Hair Salon (3-0)
• Approved $20,000 economic development grant to Taco Boy (3-0)

Board of County Commissioners

The Board will review routine updates and several financial items, including minutes, transfers of appropriations, blanket purchase orders, mental‑health funding, and a flooring proposal for the court clerk. It will also discuss property‑related uses of 131 N Bell, 231 N Bell, and an outdoor building, and consider surplus/disposal of a GE refrigerator for District 3. Finally, the Board will vote to enter two confidential executive sessions to discuss potential purchases of properties at 318 & 320 N Broadway and at 1900 W MacArthur in Shawnee.

• Vote to enter Executive Session on confidential purchase of 318 & 320 N Broadway, Shawnee
• Vote to enter Executive Session on confidential purchase of 1900 W MacArthur, Shawnee
• Consider Eagle Vision Construction flooring proposal for the court clerk
• Discuss use and modifications of 131 N Bell and 231 N Bell for Child Advocacy Center
• Surplus and disposal resolution for a GE refrigerator for District 3

The Board approved allowing the DA's office to negotiate or pursue legal action regarding properties at 318 and 320 N Broadway, following an executive session. They also approved several routine items, including transfers of appropriations, blanket purchase orders, modifications for CAC use of two buildings, and a list of purchase orders/claims. No action was taken on mental health funds, a flooring proposal, or economic development matters concerning 1900 W MacArthur.

• Approved DA office to negotiate/legal action on 318 & 320 N Broadway (3-0)
• Approved transfers of appropriations totaling $150,500 (3-0)
• Approved blanket purchase orders incl. Utley & Associates $5,000 (3-0)
• Approved CAC use of 131 & 231 N Bell, $500/month rent (3-0)
• Approved Ryan Blair and Adam Kallsnick as requesting officers for DA accounts (3-0)
• Approved use/modifications of outdoor building by cooling tower (3-0)
• Declared GE refrigerator surplus and approved disposal resolution (3-0)
• Approved purchase orders/claims list (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet for a special session. The body will consider and take action regarding the quarterly meeting of policies and procedures.

• Quarterly meeting of policies and procedures

The Pottawatomie County Board of County Commissioners met in a special session on October 29, 2024, but took no substantive action. The only item on the agenda, a quarterly review of policies and procedures, was discussed without any action. The meeting adjourned after about one minute.

• No action taken on quarterly meeting of policies and procedures
• Motion to adjourn approved (2-0)

Board of County Commissioners

The Board of County Commissioners will review several funding requests, including security software for Tecumseh Schools and facility upgrades. The meeting includes decisions on infrastructure agreements with CPN and the closing of incomplete ARPA applications.

• Approval of $100,000 in ARPA funds for McLoud American Legion handicap ramps and bathrooms
• Purchase of Centegix security platform for Tecumseh Schools for $115,700.00
• Awarding of a 1996 or newer pumper tanker for Brooksville Fire Department (Bid #24-25-4)
• Readdressing of 42120 St. Louis Rd and 42138 St. Louis Rd in District 3
• Approval of Ashwood plat

The Board approved Tecumseh Schools' use of sales tax funds to buy the Centegix security platform for $115,700, and approved the Ashwood plat (no roads). They rejected a late bid for a pumper tanker for Brooksville Fire Department, approved payroll with raises in the assessor's office, and approved multiple transfers of appropriations, blanket purchase orders, memorandums of understanding, and purchase orders/claims. No action was taken on ARPA money for McLoud American Legion, mental health funds, or the court clerk flooring proposal.

• Approved Tecumseh Schools' Centegix security platform purchase ($115,700) (3-0)
• Approved Ashwood plat, no roads (3-0)
• Rejected late bid for Brooksville Fire Department pumper tanker (3-0)
• Approved payroll with raises in assessor's office (3-0)
• Approved transfers of appropriations (ARPA, Treasurer, Treasurer School) (3-0)
• Approved blanket purchase orders (3-0)
• Approved three MOUs with CPN for pedestrian and bridge engineering costs (3-0)
• Approved Kellpro wiring proposal for court clerk ($20,979.21) contingent on sole source affidavit and DA signature (3-0)

Board of County Commissioners

The Pottawatomie County Board of Commissioners will consider several actions, including a resolution for the County Health Department to contract with Quadient Leasing USA for an IX-5 mailing system lease. The board will also review bids for six‑month materials and hauling services, approve the Ashwood plat, and address a Community Market award agreement for ARPA Grant funds. Additional items include minutes, transfers of appropriations, blanket purchase orders, and travel to an OffenderWatch symposium.

• Resolution for the Pottawatomie County Health Department to contract with Quadient Leasing USA for a postal compliant IX‑5 mailing system lease
• Consideration of a six‑month materials bid
• Consideration of a six‑month hauling & miscellaneous services bid
• Approval of the Ashwood plat
• Community Market award agreement for ARPA Grant funds

The board approved a $100,000 ARPA grant agreement for the Community Market, along with several routine items including bids, purchase orders, and a resolution for a mailing system lease. No action was taken on the Ashwood plat, and no transfers of appropriations were submitted.

• Approved $100,000 ARPA grant award agreement for Community Market (3-0)
• Approved going out on six-month materials bid (3-0)
• Approved going out on six-month hauling and miscellaneous services bid (3-0)
• Approved blanket purchase orders (3-0)
• Approved resolution for Health Department to lease Quadient IX-5 mailing system (3-0)
• Approved out-of-state travel to New Orleans for OffenderWatch Symposium (3-0)
• Approved Safe Oklahoma Grant contract for sheriff's office for $11,160 (3-0)
• Approved purchase orders/claims totaling over $1 million (3-0)

Board of County Commissioners

The Board of County Commissioners will consider actions on several land plats and the purchase of equipment for District 3. The meeting includes discussions on road surfacing for Old State Hwy 18 and Brookville Rd, as well as the disposal of surplus machinery.

• Purchase of one 2025 KWT880 dump truck for $226,880.00
• Surfacing and widening plans for Old State Hwy 18 & Brookville Rd (J/P 38496(04))
• Action on Prairie Ridge Phase II and Shawnee Meadows plats
• Contracts for Pottawatomie County Health Department with VIP phone services, AT&T Mobility, Standley Systems, LLC, and Quadient Leasing USA
• Disposal of surplus equipment including a 2008 Mack tractor truck and Volvo mini excavator

The Board approved the Prairie Ridge Phase II and Shawnee Meadows plats (plat only), accepted sealed bids for items from Clearpond Road property, and approved payroll with raises for county clerk and treasurer staff. They approved a $226,880.00 dump truck for District 3, a lawn mower purchase, and a large list of purchase orders/claims. The Board also approved cash fund estimates, transfers, blanket purchase orders, a residual balance transfer of $46,764.04, and resolutions for health department contracts and CEC road plans. In executive session, they gave Thad Campbell a raise and promoted Isiah Osborne to deputy director with a raise.

• Approved Prairie Ridge Phase II plat, plat only (2-0)
• Approved Shawnee Meadows final plat, roads by HOA (2-0)
• Approved $226,880.00 dump truck for District 3 (2-0)
• Approved payroll with raises for county clerk and treasurer (2-0)
• Approved residual balance transfer of $46,764.04 (2-0)
• Approved cash fund estimates totaling over $2.4M (2-0)
• Approved purchase orders/claims list (2-0)
• Promoted Isiah Osborne to deputy director with raise (2-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will hold a special meeting to take action on pending purchase orders and related claims. The meeting includes standard roll call and will adjourn after the discussion.

• Consideration and action regarding purchase orders/claims

The Pottawatomie County Board of County Commissioners held a special meeting and approved a long list of purchase orders and claims, including payments for security systems, software, fuel, and various services. The approval was unanimous. No other substantive decisions were made.

• Approved purchase orders/claims list (3-0)
• Approved payment to Star Asset Security for $132,875.00 for security system
• Approved payment to Mcloud Friends Of The Park for $80,095.19 for upgrade
• Approved payment to Citizen Potawatomi Nation for $100,065.87 for 911 fees
• Approved payment to GeoSafe for $9,000.00 for mobile ticketing citations
• Approved payment to OG&E for $10,811.91 for utilities
• Approved payment to Prosperity Bank for $17,686.48 for leases
• Approved payment to SNB Bank for $3,305.88 for lease payments

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will discuss several items, including a bid for a fire department pumper tanker, an award contract for the Sheriffs’ Assistance Grant, and a utility relocation agreement for OG&E. They will also consider purchasing properties at 318 and 320 North Broadway in Shawnee. An executive session will be held to review confidential matters related to hiring an administrative coordinator.

• Bid for one 1996 or newer pumper tanker for Brooksville Fire Department
• Award contract for Sheriffs’ Assistance Grant from Oklahoma Attorney General’s office
• County utility relocation agreement for OG&E on Pecan Grove Road (J/P 34467(04))
• Purchase of properties at 318 and 320 North Broadway, Shawnee, OK
• Executive session to discuss administrative coordinator hiring and interviews

The Board approved a $300,000 Sheriff's Assistance Grant contract, hired Bailey Bickerstaff as administrative coordinator, and authorized negotiations to purchase two properties on N Broadway. Several routine items were approved unanimously, including a bid for a fire truck, transfers, agreements, and officer appointments. No action was taken on Mental Health Program 781 funds.

• Approved Sheriff's Assistance Grant award contract for $300,000 (3-0)
• Hired Bailey Bickerstaff for administrative coordinator position (3-0)
• Authorized negotiations to purchase properties at 318 and 320 N Broadway (3-0)
• Approved going out on bid for a pumper tanker for Brooksville Fire Department (3-0)
• Approved $65,000 transfer from capital outlay to M&O for Shawnee Schools (3-0)
• Approved affiliation agreement with Citizen Potawatomie Nation (3-0)
• Approved utility relocation agreement for OG&E on Pecan Grove Road (3-0)
• Approved appointing receiving and requesting officers for school donations account (3-0)

Board of County Commissioners

The Board of County Commissioners is holding an emergency meeting to attend a 911 Board meeting. The purpose is to determine if the Board needs to take action regarding the contract to provide 911 services.

• Action regarding the 911 services contract

The Board of County Commissioners met to discuss service concerns at Central Dispatch and the need for a Continuity of Operations Plan. No formal action was taken regarding the 911 service contract. The Board requested legal review of the trust indenture to potentially add representatives from the Citizen Potawatomi Nation and the City of Shawnee to the 911 Board.

• No action taken on 911 service contract
• Board attorney to review trust indenture for board expansion
• Meeting adjourned (2-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will vote on several procurement actions, including a school truck purchase for Earlsboro Public Schools and technology purchases for Shawnee Public Schools. The meeting also includes decisions on a right‑of‑way finalization on Highway 59B, a speed‑limit resolution for county roads, and disposition of a 1995 Ford tanker for Bethel Fire Department.

• Approve Earlsboro Public Schools use of sales‑tax funds to buy a school truck from Joe Cooper Chevrolet (state contract SW-35)
• Approve Shawnee Public Schools purchase of Lenovo Chromebooks via state contracts SW-1020C and SW-1041
• Approve Shawnee Public Schools purchase of Apple power adapters and charging cables (state contract SW-1020A)
• Finalize right of way along Highway 59B west of Highway 102 in District 2, SE/4 of Section 20‑T8N‑R2E
• Adopt a speed‑limit resolution for Pottawatomie County roads

The Pottawatomie County Board of County Commissioners approved Earlsboro Public Schools to buy a truck for $47,000 and Shawnee Public Schools to buy technology totaling $63,423.00. They also approved a county roads speed limit resolution, finalized a right-of-way in District 2, and declared a 1995 Ford tanker surplus to be donated to Wetumka Fire Dept. All votes were unanimous (3-0). No action was taken on the executive session regarding the job description for the Pott County Commissioner coordinator position.

• Approved Earlsboro Public Schools to purchase a school truck from Joe Cooper Chevrolet for $47,000.00 (3-0)
• Approved Shawnee Public Schools to purchase Lenovo chromebooks and technology for $40,623.00 (3-0)
• Approved Shawnee Public Schools to purchase power adapters and charging cables for $22,800.00 (3-0)
• Approved a Pottawatomie County roads speed limit resolution (3-0)
• Finalized right-of-way along Highway 59B, west of Highway 102, in District 2 (3-0)
• Approved declaring a 1995 Ford LTS8000F tanker surplus and donating it to Wetumka Fire Dept. (3-0)
• Approved appointment of Aaron Scott to the Pott County E-911 Trust Authority Board (3-0)
• Approved purchase orders/claims including a $164,806.00 SmoothDrum Roller and $160,000.00 vehicle (3-0)

Board of County Commissioners

The Pottawatomie County Board will consider approving Tecumseh Public Schools' use of sales tax funds to buy two Chevrolet Traverses from Joe Cooper Chevrolet under state contract SW-35. The board will also act on several administrative items, including approving minutes, transfers of appropriations, blanket purchase orders, and assigning officers for various county accounts. Additional updates will be given on facilities maintenance, the Public Safety Center, 911 services, and emergency management.

• Approve Tecumseh Public Schools purchase of two Chevrolet Traverses from Joe Cooper Chevrolet via state contract SW-35
• Approve Emergency Management purchase of business cards from Vista Print for $175.00
• Approve transfers of appropriations
• Approve blanket purchase orders
• Assign/request officers for multiple county accounts (floodplain, general government, ARPA, fire departments, etc.)

The board unanimously approved Tecumseh Public Schools' use of sales tax funds to buy two Chevrolet Traverses for $38,789 each. They also approved a $54,524 transfer in District 2, blanket purchase orders, a $175 p-card purchase, and a long list of purchase orders/claims. Many requesting and receiving officer changes were approved, replacing Chad Larman and Terra Allred across various accounts.

• Approved Tecumseh Schools purchase of two Chevrolet Traverses for $38,789 each (3-0)
• Approved $54,524 transfer in District 2 from leases to salaries/benefits (3-0)
• Approved blanket purchase orders (3-0)
• Approved EM p-card purchase of business cards for $175 (3-0)
• Approved multiple requesting officer replacements (3-0 each)
• Approved multiple receiving officer replacements (3-0 each)
• Approved purchase orders/claims totaling over $500,000 (3-0)

Board of County Commissioners

The Board of County Commissioners will meet for a special session to conduct a table top exercise regarding elections and potential incidents. This session involves the Cybersecurity and Infrastructure Security Agency (CISA) and law enforcement members.

• Executive Session for election-related table top exercise with CISA and law enforcement

Board of County Commissioners

The Board of County Commissioners will meet to discuss the FY 24/25 budget and the North Rock Creek Ranch, Phase I, plat. The meeting includes updates from public safety and emergency management, as well as payroll and appropriation requests.

• Approval of FY 24/25 Pottawatomie County budget
• Approval of North Rock Creek Ranch, Phase I, plat
• Utility relocation form for Job # 34469 Garrett’s Lake Road
• Payment of additional costs for moving court clerk office furniture
• Cash Fund Estimate of Needs and Requests for Appropriations

The Pottawatomie County Board of County Commissioners approved the FY 24/25 budget, a $42,000 payment for court clerk office moving costs, and a $195,000 ETR renewal for District 1. They also approved a plat for North Rock Creek Ranch Phase 1 (no roads), payroll, cash fund estimates, transfers, blanket purchase orders, and numerous purchase orders/claims. All votes were unanimous (3-0) except for the September 3 regular minutes, which passed 2-0 with Chairman Dennis abstaining.

• Approved FY 24/25 Pottawatomie County budget (3-0)
• Approved $42,000 for court clerk office moving costs (3-0)
• Approved ETR renewal for District 1 at $195,000 (3-0)
• Approved North Rock Creek Ranch Phase 1 plat, no roads (3-0)
• Approved payroll for Aug 16-31, 2024 with one raise in District 3 (3-0)
• Approved cash fund estimates totaling over $2.5M across 24 funds (3-0)
• Approved $20,000 transfer from salaries to benefits for Court Clerk (3-0)
• Approved blanket purchase orders and 60+ purchase orders/claims (3-0)

Board of County Commissioners

The Board of County Commissioners will hold a special meeting to interview four applicants for the Pottawatomie County Administrative Coordinator position. These interviews and the subsequent vote will take place in Executive Session.

• Interviews for Administrative Coordinator: Bailey Bickerstaff, Jordan Palmer, David Conway, and Angela McMillan

The Board of County Commissioners held a special meeting and entered executive session to interview four applicants for the Pottawatomie County Administrative Coordinator position. After exiting executive session, no action was taken regarding the interviews. The meeting then adjourned.

• Entered executive session to interview applicants for Administrative Coordinator (3-0)
• Exited executive session and re-entered open session (3-0)
• Adjourned meeting (2-0, Thompson absent)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to discuss and act on several items, including the approval of Haskell Lemon Construction projects using American Rescue Plan Act funds, a county utility relocation agreement with OG&E, and the disposal of surplus equipment. The meeting will also cover a public safety investment fund application and a demonstration of a changeable message sign platform.

• Haskell Lemon Construction projects using ARPA funds ($126,615.00, $381,811.00, $163,537.60)
• County utility relocation agreement for OG&E (J/P 34467(04))
• Hiring Bass Law Firm for assessor appeal ($0)
• Purchase of John Deere bucket using ARPA funds ($2,020.00)
• Disposal of surplus Minolta scanner and 2007 Caterpillar grader

The Board approved multiple ARPA-funded construction projects for District 1, hired Bass Law Firm for the county assessor's appeal, and approved a $100,000 ARPA grant for the Community Market contingent on resubmission. Also approved were utility agreements, travel for emergency management staff, and numerous purchase orders and claims. All votes were unanimous (2-0).

• Approved hiring Bass Law Firm for assessor appeal (2-0)
• Approved $126,615 ARPA project on Bryan for District 1 (2-0)
• Approved $381,811 ARPA project on Westech contingent on 6-month bid pricing (2-0)
• Approved $163,537.60 ARPA project on Highway 18 for District 1 (2-0)
• Approved $100,000 ARPA money for Community Market contingent on resubmission (2-0)
• Approved utility relocation agreement with OG&E (2-0)
• Approved $2,020 purchase of John Deere bucket for District 2 (2-0)
• Approved travel for EM staff to Four Corners Conference (2-0)

Board of County Commissioners

The Board of County Commissioners will discuss a petition opposing a rehabilitation center in McLoud and consider several equipment purchases. The meeting includes actions on county addresses, a health department agreement, and a grant application.

• Purchase of a 2025 Mack Pi64T tractor/trailer truck for District 3 for $155,701.00
• Discussion of a petition from Miranda Tillman opposing a rehabilitation center in McLoud
• Approval for Macomb Public Schools to use sales tax and donation funds for playground equipment (OMNIA Contract #R220202)
• Establishment of 5-digit addresses East of Hwy 270 on Oklahoma St
• Purchase of two 2025 Chevy Equinoxes for the Sheriff’s Office using insurance funds

The board approved multiple purchases, including a $155,701 Mack truck for District 3 and two Chevy Equinoxes for the sheriff's office, and approved the administrative coordinator job description with modifications, including transportation as an accommodation. They also approved Macomb Schools' use of sales tax and donation funds for playground equipment, a tort claim, and various purchase orders. No action was taken on several items, including an agreement with Citizen Potawatomi Nation and a speed limit resolution.

• Approved Macomb Schools' use of sales tax/donation funds for playground equipment (3-0)
• Approved $155,701 purchase of 2025 Mack truck for District 3 (3-0)
• Approved sheriff's office purchase of two 2025 Chevy Equinoxes for $31,429 each using insurance funds (3-0)
• Approved administrative coordinator job duties with modifications, including transportation accommodation (3-0)
• Approved $5,640.85 tort claim for Traci Prince (3-0)
• Approved blanket purchase orders including $35,614.28 to MHC Kenworth and $500 to Bank of America (3-0)
• Approved 5-digit addresses east of Hwy 270 on Oklahoma St. and change to 1 E Oklahoma St. (3-0)
• Approved EECBG grant application (3-0)

Board of County Commissioners

The Board of County Commissioners will review several requests for Shawnee Public Schools to use sales tax funds for utilities, software, and fees. The board will also consider bids for bridge materials and health department furniture, and discuss ARPA fund allocations.

• Proposed use of sales tax funds for Shawnee Public Schools: $120,000 for assessor fees, $17,602.74 for accounting software, and $11,000 for auditor fees
• Awarding of materials re-bid for steel bridge planks and pipes (Bid #24-25-2) and furniture for Hughes and Seminole county health departments (Bid #24-25-3)
• Readdressing of Checotah Lane to a 5-digit address system for emergency finding
• Demolition quotes for 316 N. Broadway
• Approval of a utility relocation for ONG on the Garretts Lake project in District 1

The Board appointed Aaron Scott as the new Emergency Management Director after interviewing six candidates. Other key actions included awarding multiple low bids for steel and bridge materials and approving ARPA funds for the Town of Maud and City of McLoud.

• Appointed Aaron Scott as Emergency Management Director (3-0)
• Approved $38,250 low bid to Total Demolition Services, LLC for 316 N Broadway (3-0)
• Approved $160,000 in ARPA funds for Town of Maud (3-0)
• Approved $172,700 in ARPA funds for City of McLoud (3-0)
• Approved $44,138.04 purchase of a brine mixer for District 1 (3-0)
• Awarded low bids for steel interlocking sheeting, bridge planks, and pipes to Railroad Yard and Sunbelt Equipment (3-0)
• Approved Shawnee Public Schools' use of sales tax funds for various utilities, $11,000 auditor fees, and $120,000 assessment fees (3-0)
• Approved agreement with Citizen Potawatomi Nation for x-ray services (3-0)

Board of County Commissioners

The Board of County Commissioners will meet to review county financials for July 2024 and consider several equipment acquisitions. The body will also discuss a speed limit resolution and a potential appointment to the Economic Development Board.

• Purchase of an AtMax 60-inch articulating rotary deck accessory for $21,171.38 using District 2 ARPA funds
• Lease of a 2025 Mack truck from Bruckner Truck & Equipment for District 1
• Appointment of Paul Simpson to the Economic Development Board
• Pottawatomie County speed limit resolution
• Handicap parking at the Election Board

The board approved a 2025 Mack truck lease for District 1 at $144,375.33, a District 2 rotary deck purchase for $21,171.38 using ARPA funds, and a grant from the Oklahoma Department of Mental Health. They also approved transfers of appropriations, blanket purchase orders, temporary handicap parking at the Election Board, an appointment to the Economic Development Oversight Committee, July 2024 financials, and a large list of purchase orders/claims including $169,484.24 in payroll. No action was taken on a speed limit resolution or an executive session item.

• Approved District 1 lease of 2025 Mack truck for $144,375.33 (2-0)
• Approved District 2 purchase of AtMax rotary deck for $21,171.38 with ARPA funds, contingent on purchasing agent approval (2-0)
• Approved grant from Oklahoma Department of Mental Health (2-0)
• Approved transfers of appropriations: $10,000 to District Attorney M&O, $55,000 to Courthouse Security salaries (2-0)
• Approved blanket purchase orders (2-0)
• Approved temporary handicap parking at Election Board on Election Day (2-0)
• Approved appointment of Paul Simpson to Economic Development Oversight Committee (2-0)
• Approved July 2024 county financials and purchase orders/claims including $169,484.24 payroll (2-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will consider entering an executive session under 25 O.S. § 307 (B)(4). The session will address confidential communications with the Board’s attorney about mediation with the City of Shawnee and the SCCDA concerning the Expo Center. The Board will vote to enter and later exit the executive session and then vote on the item discussed.

• Vote to enter executive session for confidential mediation talks with City of Shawnee and SCCDA about the Expo Center
• Vote to exit executive session
• Vote on the item discussed in executive session

The Pottawatomie County Board of County Commissioners met in special session and entered executive session to discuss confidential communications with its attorney regarding mediation with the City of Shawnee and the Shawnee County Community Development Agency (SCCDA) concerning the Expo Center. The board exited executive session without taking any action and then adjourned. No substantive decisions were made.

• Entered executive session for attorney-client communications on Expo Center mediation (unanimous)
• Exited executive session with no action taken (unanimous)
• Adjourned meeting (unanimous)

Board of County Commissioners

The Board of County Commissioners will meet to discuss the employment status of A. Colley and R. Fink. The meeting includes a vote to enter and exit a confidential executive session to take action on these personnel matters.

• Personnel discussion regarding A. Colley
• Personnel discussion regarding R. Fink

The Pottawatomie County Board of County Commissioners met in special session and entered executive session to discuss employment matters for two individuals. After exiting, no action was taken, and the meeting adjourned. The only formal actions were the motions to enter and exit executive session and to adjourn.

• Entered executive session to discuss employment of A. Colley and R. Fink (3-0)
• Exited executive session with no action taken (3-0)
• Adjourned meeting at 11:27 a.m. (3-0)

Board of County Commissioners

The Board approved a $109,746.20 furniture quote for the court clerk's office, authorized the sheriff's office to apply for a $300,000 state grant, and approved purchasing two school buses for Wanette Public Schools at $160,000. Several bids were awarded, including lawncare and weed spraying services, and a crusher run bid for District 3. No action was taken on several items, including a six-month miscellaneous services rebid and an HVAC system update.

• Approved $109,746.20 court clerk office furniture quote (3-0)
• Approved sheriff's office application for $300,000 Oklahoma Sheriff's Funding Assistance Grant (3-0)
• Approved purchase of two school buses for Wanette Public Schools at $160,000 (3-0)
• Awarded hourly lawncare to Mow Money at $60/hr and weed spraying to Shuterra at $0.04/sq yd (3-0)
• Awarded six-month crusher run bid to Ada Aggregate for District 3 only (3-0)
• Approved $46,367 in IT fees for District Attorney's office (3-0)
• Approved $9,666 in ARPA funds for assessor's office computers (3-0)
• Approved blanket purchase orders and purchase orders/claims (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to review a plat for Macomb Crossings and various service contracts. The board will also address appropriations, purchase orders, and board appointments.

• Plat for Macomb Crossings
• Service contract with Integrated Network Solutions, LLC
• IT contract with Shanley Yates
• Reappointment of Tom Wilsie to the Pottawatomie County Facilities Authority
• CED#4 board position

The Board approved the Macomb Crossings plat, with the county not maintaining any roads on the property. They also approved a service contract with Integrated Network Solutions, LLC, a transfer of appropriations, blanket purchase orders, and numerous purchase orders and claims. Greg Rush was appointed to the CED #4 board, and Tom Wilsie was reappointed to the Facilities Authority.

• Approved Macomb Crossings plat (3-0)
• Approved service contract with Integrated Network Solutions, LLC (3-0)
• Approved transfer of $200 from salaries to benefits for Floodplain (3-0)
• Approved blanket purchase orders (3-0)
• Approved appointment of Greg Rush to CED #4 board (3-0)
• Approved reappointment of Tom Wilsie to Facilities Authority (3-0)
• Approved purchase orders/claims totaling over $1.2 million (3-0)
• Approved minutes of July 23, 2024 (2-0, Dennis abstained)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will hold a special meeting to discuss mediation regarding the Expo.

• Discussion of mediation in regard to the Expo

The Pottawatomie County Board of County Commissioners held a special meeting to discuss a continuation of mediation between the City of Shawnee, Expo Trust, and the county. No formal decisions were made; the board agreed to hold an executive session at the next regular meeting to address the matter. The meeting adjourned without further action.

• Discussed continuation of mediation with City of Shawnee and Expo Trust
• Scheduled executive session for next regular meeting

Board of County Commissioners

The Pottawatomie County Board of Commissioners will meet to approve routine items including payroll, transfers of appropriations, and purchase orders. They will also consider several property-related actions such as setting prices for county-owned parcels and renewing a detention transportation contract.

• Set price for 13 county-owned properties in Shawnee (e.g., 713 S Tenn, 311 S Lincoln, 801 S Pottenger)
• Renew FY2025 detention transportation contract (July 1, 2024–June 30, 2025)
• Approve cooperative extension services agreement with OSU and USDA for FY 2024-2025
• Renew ACCO-Sig Self-Insured Property & Liability policy
• Reappoint Tom Wilsie to the Pottawatomie County Facilities Authority

The Board approved a self-insured property and liability policy and renewed the detention transportation contract for FY 2025. They also approved payroll, various appropriation transfers, and a cooperative extension services agreement with Oklahoma State University.

• Approved ACCO-Sig Self-Insured Property & Liability policy for $398,486.00 (2-0)
• Approved FY 2025 detention transportation contract renewal (2-0)
• Approved cooperative extension services agreement between OSU and USDA for FY 2024-2025 (2-0)
• Approved payroll for July 1 thru July 15, 2024 (2-0)
• Approved appropriation transfers for Election Board, Court Clerk, Sheriff School Resource, and Excise Board (2-0)
• Approved blanket purchase orders and various purchase orders/claims (2-0)
• No action taken on reappointment of Tom Wilsie to Facilities Authority
• No action taken on setting prices for 11 county-owned parcels

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to act on routine minutes, financial reports, and purchasing decisions. Key items include approval of district-specific purchases using ARPA funds, an IT contract, and an executive session for pending litigation.

• District 2 to purchase mower for $264,339.90 using ARPA funds
• District 3 allocates $60,000 of ARPA funds for salaries and benefits
• Consideration of IT contract for Stanley Yates
• Executive session for pending litigation with R Horn
• Utility permit request for Tri-County RWD2 crossing MacArthur

The Board approved several high-value purchases and funding allocations, including a new mower for District 2 and a yearly supplement for the South Pott County React emergency rover. They also authorized the use of ARPA funds for salaries and office furniture.

• Approved $264,339.90 purchase of Mowermax prime mower for District 2 using ARPA funds
• Approved $200,000 yearly supplement for South Pott County React emergency rover (3-0)
• Approved $60,000 in ARPA funds for District 3 salaries and benefits
• Approved OCI quote for court clerk office cubicles to be paid with ARPA funds
• Approved registration with BuyBoard local government purchasing cooperative
• Approved transfers of appropriations for General Government, Sheriff, and Courthouse Security
• Appointed Abby Thompson to the COEDD Board as county member/proxy (2-1)
• Authorized assistant district attorney to settle a claim regarding R. Horn

Board of County Commissioners

The Board of County Commissioners will review several service bids, including weed spraying and bridge materials. The agenda also includes a utility permit for Tri-County RWD #2 crossing MacArthur. Other items involve administrative approvals and county officer reports.

• Re-bidding weed spraying and lawn care services
• Re-bidding bridge materials including steel planks and pipes
• Bidding for conference room furniture for three health departments
• Utility permit for Tri-County RWD #2 crossing MacArthur
• Contract for the County Assessor’s office with Total Assessment Solutions Corp

The Board of County Commissioners approved a comprehensive list of Cash Fund Estimate of Needs and Requests for Appropriations. They also authorized rebidding for miscellaneous services and materials, and approved several transfers of appropriations across county departments.

• Approved rebidding for six-month miscellaneous services including weed spraying and lawn care (2-0)
• Approved rebidding for six-month materials including bridge planks, sheeting, and pipes (2-0)
• Approved bid request for conference room tables and chairs for health departments in Hughes, Pottawatomie, and Seminole counties (2-0)
• Approved payroll including $100 raises for all full-time personnel in District 2 (2-0)
• Approved Cash Fund Estimate of Needs and Requests for Appropriations across multiple funds (2-0)
• Approved transfers of appropriations for Election Board, Dale Schools, Treasurer, Assessor, Visual Inspection, and County Clerk (2-0)
• Approved contract for assessor's office with Total Assessment Solutions Corp (2-0)
• Approved P-Card for Assessor Leona Satterfield (2-0)

Board of County Commissioners

The Board of County Commissioners will consider several items including school district sales tax fund allocations and detention service agreements. The meeting also includes updates from public safety agencies and resolutions regarding county funds.

• Approval of Shawnee Public Schools' $604,083.60 yearly lease for Stucker Remodel and Paving Projects
• Purchase of three Land Pride HD cutters using District Two ARPA funds
• Detention Service Agreements with CommunityWorks, LLC for juvenile detention
• Approval of school sales tax fund payments for insurance and utilities
• Resolution to change compensation procedures for the County Election Board

The Board approved multiple lease and utility payments for local public schools using sales tax funds. They also authorized juvenile detention service agreements with CommunityWorks, LLC and approved the purchase of equipment for District 2.

• Approved $66,599.76 for three Land Pride HD cutters for District 2 (3-0)
• Approved juvenile detention agreements with CommunityWorks, LLC for Cleveland County Regional Detention Center and Carter Hall (3-0)
• Approved $604,083.60 lease payment for Shawnee Public Schools (3-0)
• Approved $108,138.16 lease for Tecumseh Public Schools buses (3-0)
• Approved $110,141.00 and $260,582.00 insurance premiums for Earlsboro and Dale Public Schools (3-0)
• Approved application process for donating county lots for affordable housing (3-0)
• Appointed Rachael Melot to the Economic Development Oversite Committee Board (3-0)
• Approved resolutions for surplus fund investing and official bank depositories (3-0)

Board of County Commissioners

The Pottawatomie County Board of Commissioners will review several administrative and financial items. This includes discussing asbestos abatement for 316 N. Broadway and a contract renewal with the Shaughnessy Group, LLC. The meeting also features updates from public safety and emergency management departments.

• Asbestos abatement quotes for 316 N. Broadway
• Contract renewal with Shaughnessy Group, LLC for public education
• Insurance claim payout finalization for a totaled sheriff vehicle
• May 2024 county financials
• Resolution regarding Fair Labor Standards Act compensation procedures

The Board of County Commissioners approved a $29,900 asbestos abatement quote for a building at 316 N. Broadway and authorized the District Attorney's office to handle a lawsuit involving R. Horn. The Board also approved payroll, various budget transfers, and a $66,390.75 insurance payout for a totaled sheriff's vehicle.

• Approved $29,900 asbestos abatement quote for 316 N. Broadway (3-0)
• Authorized DA's office to handle lawsuit regarding R. Horn (3-0)
• Approved $66,390.75 insurance claim payout for totaled sheriff vehicle (3-0)
• Approved contract renewal with Shaughnessy Group for public education (3-0)
• Approved May 2024 county financials (3-0)
• Approved payroll for June 1-15, 2024 (3-0)
• Approved various departmental budget transfers (3-0)
• Approved blanket purchase orders and claims (3-0)

Board of County Commissioners

The Board of County Commissioners will consider several contracts and funding requests. This includes potential funding for the RETREET Program and a disaster debris removal contract with AshBritt, Inc. The board will also review equipment purchases and budget transfers for District 3.

• Potential funding for the RETREET Program
• Disaster debris clearance and removal services contract with AshBritt, Inc.
• Purchase of Evergreen Aspen Fast 7 ($206,010.00) and rotary cutter HD 50” ($24,191.10)
• $60,000 transfer from ARPA grant to District 3 for salaries and benefits
• $12,500.00 county contribution for a joint entertainment trailer use agreement

The Pottawatomie County Board of County Commissioners approved a disaster debris removal contract with Ash Britt, Inc. and funded the RETREET tree-planting program with $75,000 from Use Tax. The board also awarded multiple six-month bids for road materials and hauling services, approved financial assistance for a sign at The Ritz, and handled routine appropriations, contracts, and claims.

• Approved $75,000 from Use Tax for the RETREET Program (3-0)
• Approved disaster debris clearance and removal contract with Ash Britt, Inc. (3-0)
• Awarded health department furniture bid #23-24-15 to Merrifield Office for $31,965.96 (3-0)
• Awarded six-month materials bids and six-month hauling/miscellaneous service bids (3-0)
• Approved June 11, 2024 minutes with an addition (3-0)
• Approved county assessor monthly report (3-0)
• Approved Sheriff's office appropriation transfer of $9,222.28 from salaries to benefits (3-0)
• Approved moving $60,000 from ARPA grant to District 2 for salaries and benefits contingent on a letter from David Floyd (3-0)

Board of County Commissioners

The Board of County Commissioners will review monthly reports, payroll, and budget transfers. The agenda also includes reviewing bids for hauling services and considering solid waste grant applications.

• Opening of hauling (23-24-13) and miscellaneous services (23-24-14) bids
• Water tower ARPA project in McLoud
• Professional service agreement with Hunt, Guillot & Associates, LLC
• OCCEDB Solid Waste Grant applications for District 1 and District 3
• Emergency Management hotel reservations for the 2024 ITEMC conference

The Pottawatomie County Board of County Commissioners approved a project change and the low bid of $168,700.00 for the water tower/sewer and water lines ARPA project in McLoud. The Board also accepted six-month hauling and materials bids while rejecting a list of non-compliant bids, approved a long list of Cash Fund Estimate of Needs and Requests for Appropriations, and approved purchase orders and claims. No action was taken on indigent cremation for T. Trent.

• Approved project change and low bid of $168,700.00 for McLoud water tower/sewer & water lines ARPA project (3-0)
• Accepted six-month hauling/misc services and materials bids, excluding listed non-compliant bids (3-0)
• Approved minutes of June 4, 2024 with addition on ARPA interest to general fund (3-0)
• Approved Cash Fund Estimate of Needs and Requests for Appropriations across multiple funds (3-0)
• Approved professional service agreement with Hunt, Guillot & Associates, LLC for administrative services (3-0)
• Approved District 1 applying for OCCEDB Solid Waste Grant for $11,500.00 (3-0)
• Approved District 3 applying for OCCEDB Solid Waste Grant for $13,500.00 (3-0)
• No action taken on indigent cremation for T. Trent

Board of County Commissioners

The Board of County Commissioners will consider the approval of the Abor Acres Subdivision and various financial appropriations. The meeting includes reviews of county travel policies, purchase card procedures, and equipment disposal. The board will also address right-of-way acquisitions and claims related to Coleman Road.

• Approval of Abor Acres Subdivision
• Bid #23-24-12 for two non-composite bridges in District One
• Purchase of a new trailer for District 1 for $16,800.00
• Right-of-way acquisition for Coleman Road costing $1,858.08
• Claim for Coleman Rd SRLS in the amount of $4,548.48

The Board approved contracts for two non-composite bridges and established temporary appropriations for the 2024-25 fiscal year. Other actions included approving a new trailer purchase, right-of-way acquisitions, and various fund transfers.

• Awarded bid #23-24-12 for two bridges to Dietz Welding & Bridge Construction, Inc. for $148,770.00 and $128,420.00 (3-0)
• Approved temporary appropriations for FY 2024-25 for the County and Health Department (3-0)
• Approved $16,800.00 for a new District 1 trailer from Legacy Trailer/Axl Surgeon of Oklahoma (3-0)
• Approved $1,850.00 right-of-way easement for Coleman Road payable to James Whitefield, II (3-0)
• Approved transfer of $693,819.40 from ARPA to the general fund (3-0)
• Approved $3,503.00 in financial assistance for cellubrite training and computers (3-0)
• Approved $1,397.96 for Dakota Black to attend the IAHTI conference (3-0)
• Approved the purchase card policies and procedures manual (3-0)

Board of County Commissioners

The Board approved a corrected funding amount for a sports video scoreboard at Jim Thorpe Stadium. Other actions included approving payroll, renewing a USDA predator and rodent control agreement, and authorizing road repair agreements in District 2.

• Approved $462,000 in sales tax funds for Shawnee Public Schools scoreboard (3-0)
• Approved renewal of USDA cooperative agreement for predator and rodent control for $2,400 (3-0)
• Approved sheriff's office application for 2025 Safe Oklahoma Grant (3-0)
• Approved agreement with ODOT for donated millings to repair Wanette streets (3-0)
• Approved road development agreement with Jay Bentley Development for Walker Road asphalt overlay (3-0)
• Approved District 2 application to OCCEDB for Solid Waste Grant (3-0)
• Approved payroll for May 1-15, 2024, including two retroactive raises in EM (3-0)
• Approved disposal of a surplus Dell Optiplex 7400 AIO computer (3-0)

Board of County Commissioners

The Board approved sales tax funding for Shawnee and Asher Public Schools and signed numerous interlocal agreements with local schools, towns, and tribes. Other actions included approving utility permits, a fuel pump replacement, and various county claims.

• Approved $50,000 in sales tax funds for Shawnee Public Schools sports scoreboard (2-0)
• Approved $134,117.31 in sales tax funds for Asher Public Schools gym lobby lease payoff (2-0)
• Approved replacing District 2 fuel dispensing pump for $23,465.91 (2-0)
• Approved $6,160.00 easement for public highway on Coleman Road (2-0)
• Approved MRDAF application to resurface part of Harrison with City of Tecumseh (2-0)
• Approved private road signs outside city limits to be red with white lettering (2-0)
• Approved interlocal agreements with various schools, towns, tribes, and counties (2-0)
• Approved utility permits for Coffeyville Resources, Tri-County RWD2, and ONE Gas, Inc. (2-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will hold a regular meeting with updates from facilities, the Public Safety Center, 911, and Emergency Management. They will consider awarding bids for two bridges, using ARPA funds for McLoud street patching and a historical society project, and approving the FY 2025-2030 six-year allocation plan. Other items include repairs, purchases, and routine approvals.

• Open and award two non-composite bridges for District One (40'x24' and 24'x24'), Bid #23-24-12
• Approve $3,535 for Skid Steer 75HP rental and $125 delivery
• Approve District #1 fence repair for $9,229 from Al. (low bid)
• Use ARPA funds for City of McLoud street patching via interlocal agreement
• Approve $5,000 ARPA funds for McLoud Historical Society community projects

The Board approved a six-year allocation plan and multiple cash fund appropriation requests. They authorized funds for Carnegie Law Library repairs, District 1 fence repair, and ARPA-funded projects in McLoud. The Board also approved several purchase orders and audit engagement letters.

• Approved FY2025-FY2030 six-year allocation plan and resolution
• Approved $21,145.00 from Use Tax for Carnegie Law Library wall repairs
• Approved $9,229.00 for District 1 fence repair
• Approved ARPA funds for City of McLoud street patching and $5,000.00 for McLoud Historical Society
• Approved multiple Cash Fund Estimate of Needs and Requests for Appropriations
• Approved health department to seek bids for furniture
• Approved Audit Engagement Letters for FY2022 and FY2023
• Approved District 2 application for ODOT Industrial Road Program grant

Board of County Commissioners

The Board of County Commissioners will consider several administrative actions, including payroll and purchase orders. The meeting includes a presentation on economic development and two executive sessions regarding specific property locations.

• Agreement for Evacu, LLC services
• Contribution for a trailer/stage for the Jr Livestock show and Free Fair
• FY 2025-FY 2030 6-year CIRB Allocation plan updates
• Executive session regarding property on Rock Creek Road
• Executive session regarding 28 acres on I-40 between Bryan & Brangus

The Board approved a service agreement with Evacu, LLC effective July 1, 2024, and contributed $12,500 for a trailer/stage for county events. They also approved April payroll with five raises, monthly department reports, and a batch of purchase orders and claims. An executive session regarding property on Rock Creek Road and I-40 was held but resulted in no action.

• Approved minutes of April 30, 2024 (3-0)
• Approved April 16-30 payroll with 5 raises (3-0)
• Approved monthly reports for treasurer, clerk, health, and elections (3-0)
• Approved blanket purchase orders (3-0)
• Approved Evacu, LLC agreement effective July 1, 2024 (3-0)
• Approved $12,500 contribution for livestock trailer/stage (3-0)
• Accepted draft FY 2025-2030 CIRB Allocation Plan (3-0)
• Approved list of purchase orders and claims (3-0)

Board of County Commissioners

The Board held a quarterly meeting to discuss various policies and procedures. No action was taken on any of the items discussed.

Board of County Commissioners

The Board of County Commissioners will hold a special meeting to consider and act upon the quarterly meeting of policies and procedures.

• Quarterly meeting of policies and procedures

The Board approved the purchase of a compact excavator for District 2 using ARPA funds and authorized two land acquisitions on Coleman Road. The Board also approved several appointments to county authorities and authorized new bids for materials and hauling services.

• Approved $93,100 purchase of John Deere 60 P-tier compact excavator for District 2 (3-0)
• Approved Coleman Road ROW land acquisition for parcel 1 ($5,100) and parcel 2 ($1,500) (3-0)
• Approved Cottage Drive in Section 6-T11N-R4E as a county maintained road (3-0)
• Approved six-month materials bid and six-month hauling/miscellaneous services bid (3-0)
• Approved $1,227.06 tort claim for Beverly Banks (3-0)
• Approved reappointment of Bill Torbett to Public Safety Center Trust (3-0)
• Approved reappointment of Mark Finley and Don Sumner to Home Finance Authority (3-0)
• Approved appointment of Maria Crook and Sabrina West to Home Finance Authority (3-0)

Board of County Commissioners

The Board of County Commissioners will consider bids for materials, hauling, and health department furniture. The body will also review land acquisition for Coleman Road and the use of ARPA funds for equipment.

• Purchase of a John Deere 68 P-tier compact excavator using ARPA funds
• Six-month bids for materials, hauling, and miscellaneous services
• Bid for health department furniture
• ROW land acquisition for Coleman Road J/P: 35004(84) parcel 1 and 2
• Road maintenance letter for Cottage Dr. in Section 6-T1 1N-R4E

The Board approved the purchase of a compact excavator using ARPA funds and authorized several land acquisitions for Coleman Road. The commission also approved multiple board appointments and a tort claim payment.

• Approved $93,100 purchase of John Deere 60 P-tier compact excavator for District 2 (3-0)
• Approved ROW land acquisition for Coleman Road parcel 1 ($5,100) and parcel 2 ($1,500) (3-0)
• Approved Cottage Drive in Section 6-T11N-R4E as a county maintained road (3-0)
• Approved $1,227.06 tort claim for Beverly Banks (3-0)
• Approved six-month materials bid and six-month hauling/miscellaneous services bid (3-0)
• Reappointed Bill Torbett to Public Safety Center Trust and Mark Finley and Don Sumner to Home Finance Authority (3-0)
• Appointed Maria Crook and Sabrina West as trustees to Home Finance Authority (3-0)
• Approved various purchase orders and claims (3-0)

Board of County Commissioners

The Board of County Commissioners will consider several grant applications for District 3 projects. The meeting includes action items regarding road maintenance on Cottage Dr., equipment purchases for District 3, and property authority for District 2.

• Approval of Tecumseh Public Schools using sales tax funds to purchase teacher laptops from Trafera, LLC
• Road maintenance letter for Cottage Dr. in District 1
• Purchase of a 2024 John Deere 85 P Tier excavator by District 3
• MRDAF grant applications for N. Green Street and E1290 Road, Asher, Ok.
• MRDAF grant applications for N. Division Street, Maud, Ok.

The Board approved the purchase of a new excavator for District 3 and authorized three MRDAF grant applications for road paving. They also approved a property bid authority for District 2 and various purchase orders and payroll.

• Approved $142,100 purchase of 2024 John Deere 85 P tier excavator for District 3 (AYE- Rush, Thompson)
• Approved MRDAF grant applications for N. Green Street/E1290 Road, N. Division Street, and Benson Park Road/Econtuchka to Hardesty Road/Valley View Road (AYE- Rush, Thompson)
• Authorized District 2 to bid on and purchase parcel #0000-002-007-002-0-003-00 (AYE- Rush, Thompson)
• Approved $68,185 for Tecumseh Public Schools to purchase teacher laptops (AYE- Rush, Thompson)
• Approved 1-year renewal agreement for 6L Mechanical for $14,485 (AYE- Rush, Thompson)
• Approved payroll for April 1-15, 2024, with two Emergency Management raises denied (AYE- Thompson, Rush)
• Approved easement for public highway in District 2 to return land to owner (AYE- Thompson, Rush)
• Approved various purchase orders and claims, including $99,518.91 to Citizen Potawatomi Nation (AYE- Rush, Thompson)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet for a special session. The body will consider and take action regarding the quarterly meeting of policies and procedures.

• Quarterly meeting of policies and procedures

The Pottawatomie County Board of County Commissioners held a special meeting on April 16, 2024, with Chairman Melissa Dennis and members Greg Rush and Abby Thompson present, along with County Clerk Raeshel Flewallen. No action was taken on the quarterly meeting of policies and procedures. Rush moved to adjourn, Thompson seconded, and the vote was unanimous (AYE: Thompson, Rush, Dennis). The meeting adjourned at 10:31 a.m., one minute after it began.

• No action taken on quarterly policies and procedures meeting
• Adjourned at 10:31 a.m. (3-0)

Board of County Commissioners

The Board of County Commissioners will review the final plat for Blackberry Ridge and several road maintenance letters. The body is also deciding on the pricing for six county-owned properties, including five locations in Shawnee. Other business includes reviewing monthly financials and purchase orders.

• Final plat of Blackberry Ridge in District 2
• Road maintenance letters for District 1 (Section 23-T11N-R4E), District 2 (Blackberry Ridge and Section 33-T10N-R3E), and District 3 (Section 7-T7N-R4E)
• Crack sealing for South Rock Creek school’s parking lot in District 3
• Pricing for county property at 929 N Draper, 519 N Highland, 801 S Pottenger, and 609 S Philadelphia in Shawnee
• Pricing for county property parcel #4230-00-005-009-0-000-00 and parcel #0000-20-008-003-0-001-01

The Pottawatomie County Board of County Commissioners approved the final plat of Blackberry Ridge (plat only, no roads) and several road maintenance letters declaring specified roads private and not county-maintained. They approved crack sealing of South Rock Creek school's parking lot for $9,086.00 using Zyzer and ARPA funds, set a $250 price on one county-owned parcel, and took no action on setting prices for five other county-owned parcels. The Board also approved a long list of purchase orders and claims, monthly financials, a court clerk monthly report, and a $6,000 transfer of appropriations from salaries to benefits.

• Approved final plat of Blackberry Ridge, plat only and no roads, District 2 (3-0)
• Approved road maintenance letter: Willow Tree Dr and Turtle Dr in Section 23-T11N-R4E are private, not county maintained (3-0)
• Approved road maintenance letter: Blackberry Ridge Dr, Mulberry Dr, Juneberry Dr, Dewberry Rd, Huckleberry Land, Pineberry Way, and Elderberry Dr in Blackberry Ridge Addition are private, not county maintained (3-0)
• Approved road maintenance letter: Veteran Way and Donna Sue in Section 33-T10N-R3E are private, not county maintained (3-0)
• Approved road maintenance letter: Biker Blvd in Section 7-T7N-R4E is private, not county maintained (3-0)
• Approved District 3 crack sealing of South Rock Creek school's parking lot for $9,086.00 using Zyzer, paid with ARPA funds (3-0)
• Approved setting a $250 price for county-owned parcel #4230-00-005-009-0-000-00 (Town & Country Lt 9 Blk 5) (3-0)
• No action taken on setting prices for five county-owned parcels, including 929 N Draper, 519 N Highland, 801 S Pottenger, 609 S Philadelphia, and parcel #0000-20-008-003-0-001-01 (part of a right-of-way, will not be sold)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to discuss infrastructure projects and administrative approvals. The body is considering the use of ARPA funds for specific town projects and the disposal of a vehicle for the Bethel Fire Department.

• City of Maud water tower replacement using ARPA funds
• Purchase of 6 speed limit signs and 4 stop signposts for Town of Earlsboro using ARPA funds
• District 3 crack sealing for South Rock Creek schools parking lot
• Declaring surplus and disposal of a 2010 Chevrolet Silverado 3500 for Bethel Fire Department
• Closing out STF funded project for striping of Slaughterville Road

The Board approved significant ARPA funding for a water tower in Maud and signage for the Town of Earlsboro. They also authorized a $5,000 match for first responder counseling and approved various payroll and appropriation requests.

• Approved $683,270 in ARPA funds for City of Maud water tower refurbishment
• Approved $5,000 from Use Tax for 'Finishing the Call' first responder counseling
• Approved ARPA funds for 6 speed limit signs and 4 stop signposts for Town of Earlsboro
• Approved payroll for March 16-31, 2024, including one raise and 3 new sheriff's office hires
• Approved Cash Fund Estimate of Needs and Requests for Appropriations
• Approved transfer of $100,000 from General Gov salaries to benefits
• Approved proclamation designating April as Alcohol Awareness month
• Approved disposal of 2010 Chevrolet Silverado 3500 to Stroud FD for $2,500

Board of County Commissioners

The Board of County Commissioners will review bids for FEMA grant management and disaster debris removal. The meeting includes decisions on equipment purchases for Districts 2 and 3, economic development grant applications, and a proposed truck route in District 2.

• Awarding of RFP #23-24-10 for FEMA Assistance Grant Program administrative services
• Awarding of RFP #23-24-11 for disaster debris clearance and removal services
• Economic development grant applications for AE Funeral Services, McLoud friends of the park foundation, One Sixty processing, and Paradise Salon
• Proposed truck route in District 2 from State Highway 177 to the intersection of Brooksville Road and Dancing Streams Road
• Purchase of a John Deere 210-P-tier tractor for District 3 and a 2023 utility compactor for District 2 using ARPA funds

The Board awarded contracts for FEMA grant management and disaster debris removal. They also approved several economic development grants, equipment purchases for Districts 2 and 3, and the disposal of various county vehicles and equipment.

• Awarded FEMA grant management contract to HGA (3-0)
• Awarded disaster debris removal contract to Ash Britt (primary) and Crowder Gulf (secondary) (3-0)
• Approved economic development grants to AE Funeral Services ($100k), McLoud Friends of the Park Foundation ($100k), One Sixty Processing ($100k), and Paradise Salon ($20k) (3-0)
• Approved $119,400 purchase of John Deere tractor for District 3 (3-0)
• Approved purchase of 2023 utility compactor for District 2 using ARPA funds (3-0)
• Approved designated truck route in District 2 from Hwy 177 to Dancing Streams Road (3-0)
• Approved disposal of 2007 Volvo backhoe for $23,500 and other surplus equipment (3-0)
• Approved utility permit for Tri-County RWD2 crossing Benson Park Road (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to award contracts for FEMA grant management and disaster debris removal. The board will also consider the purchase of 316 N Broadway and various district expenditures.

• Contract for the purchase of 316 N Broadway
• RFP #23-24-16 for FEMA Assistance Grant Program administrative services
• RFP #23-24-11 for Disaster Debris Clearance and Removal Services
• Purchase of one 2023 Rawmanxs 40’ straight deck gooseneck trailer for District 3
• Crack sealing for South Rock Creek Schools parking lot in District 3

The Board approved the purchase of 316 N Broadway for $90,000 and accepted all vendors for FEMA grant management and disaster debris services. They also approved a $19,000 trailer purchase for District 3 and changes to McLoud ARPA funding for a water tower.

• Approved purchase of 316 N Broadway for $90,000 (3-0)
• Accepted all vendors for RFP #23-24-10 FEMA Grant Management (3-0)
• Accepted all vendors for RFP #23-24-11 disaster debris services (3-0)
• Approved $19,000 low bid from The Trailer Guys for District 3 gooseneck trailer (3-0)
• Approved changes to McLoud ARPA money for water tower (3-0)
• Approved payroll for March 1-15, including one sheriff's office raise (3-0)
• Approved indigent cremations for J Lanzo Jr. and A Baquera (3-0)
• Approved disposal of HP Laser Jet Enterprise printer as surplus (3-0)

Board of County Commissioners

The Board of County Commissioners will review bids for road work and consider the demolition of a building. The meeting includes discussions on county financials, payroll, and two executive sessions regarding property legal issues.

• Bid #23-24-8 for Brangus Road overlay from Bob Crouch Road to Hardesty Road
• Demolition of 719 N. Kickapoo
• Purchase of a 2024 Chevrolet 5900 dump truck using ARPA funds
• Contract for Roberts General Contracting for District 3
• Designation of a truck route for Brooksville Landfill services

The Board awarded a road overlay contract to Haskell Lemon Construction and approved the $90,000 purchase of property at 316 N Broadway. Other actions included approving a vehicle purchase for District 3 and a demolition contract for 715 N. Kickapoo.

• Awarded Brangus Road overlay bid to Haskell Lemon Construction for $594,274.25 (3-0)
• Approved $90,000 purchase price for property at 316 N Broadway (3-0)
• Approved demolition of 715 N. Kickapoo by McKeys Bobcat & Backhoe Service for $10,000 (3-0)
• Approved purchase of 2024 Chevrolet 5500 4WD dump truck for District 3 using ARPA funds (3-0)
• Approved designated truck route for Brooksville Landfill (3-0)
• Approved contract for District 3 with Roberts General Contracting (3-0)
• Donated 2009 Chevrolet Silverado to COEDD, RFD (3-0)
• Approved payroll for Feb 16-29, 2024, including four raises (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to award a bid for a District 3 breakroom renovation and office addition. The board will also discuss the application and remaining balance of ARPA funds. Other business includes a credit card processing agreement for the County Clerk's office.

• Awarding of Bid #23-24-9 for District 3 breakroom renovation and office addition
• PCDA ARPA funds application and remaining ARPA funds
• Service provider agreement between County Clerk’s office and Certified Payments
• Additional flooring work at the sheriff’s department
• Executive session regarding property at Highway 3 and Hardesty Road

The Board awarded a $221,983.45 contract to Robert’s General Contraction for District 3 breakroom renovations. Commissioners approved reallocating unused ARPA funds from the PCDA to the general fund and distributed remaining ARPA money to each district. The Board also approved a service provider agreement for credit card processing and authorized additional flooring work at the Sheriff’s Office.

• Awarded District 3 renovation contract to Robert’s General Contraction for $221,983.45 (3-0)
• Rejected First OnSite bid for not meeting requirements
• Approved transfer of $7,906.80 from capital outlay to M&O for Sheriff Serv Fee (3-0)
• Reallocated PCDA ARPA funds to general government fund (3-0)
• Approved distribution of remaining $343,990.28 ARPA funds to districts (3-0)
• Approved service provider agreement with Certified Payments for credit card processing (3-0)
• Approved $93,320.00 flooring work at Sheriff’s Office pending insurance check (3-0)
• Approved indigent cremation for J. Blazek in District 3 (3-0)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to address county financials, payroll, and purchase orders. The board will consider a proposal to designate March as Countywide Disability Awareness Month and review insurance liability amounts against appraisal values.

• Proposal to declare March as Countywide Disability Awareness Month
• Review of building insurance liability amounts versus ACCO appraisal values
• Action regarding Coleman Road over Unnamed Creek (J/P 35004)
• Use of road maintenance letter for county-wide inventory improvement
• Review of January 2024 county financials

The Board approved a District 3 ODOT project for Coleman Road over Unnamed Creek and authorized a road maintenance letter to improve county-wide inventory. The Board also approved payroll, January financials, and various purchase orders and claims.

• Approved District 3 ODOT project for Coleman Road over Unnamed Creek for $16,060.00 (3-0)
• Approved use of road maintenance letter for county-wide inventory (3-0)
• Approved payroll for February 1 thru February 15, 2024 (3-0)
• Approved county financials for January 2024 (3-0)
• Approved blanket purchase orders (3-0)
• Approved various purchase orders and claims (3-0)
• Approved minutes of February 13, 2024 (3-0)
• No action taken on Disability Awareness Month policy

Board of County Commissioners

The Board of County Commissioners will consider several property sales and surplus equipment disposals. The meeting includes updates from public safety and facilities maintenance, as well as requests for appropriations and purchase orders.

• Setting prices for property parcels including 708 N Main (Shawnee), 1205 E Oakland, and lots in Seminole Addition
• Approval for Pottawatomie County Health Department to bid for new furniture
• Purchase of three SaltDogg salt spreaders for District 2
• Notice of Violation for dilapidated county property at 715 N. Kickapoo in Shawnee
• Surplus declaration of vehicles and equipment including a 2009 Chevy Silverado and 2008 Volvo backhoe

The Board approved a comprehensive Cash Fund Estimate of Needs and various purchase orders. They authorized the purchase of three salt spreaders for District 2 and approved the disposal of a 300-gallon skid unit. No action was taken on several county-owned property price settings or health department furniture bids.

• Approved Cash Fund Estimate of Needs and Requests for Appropriations (AYE- Rush, Thompson)
• Approved $23,100.00 for three SaltDogg salt spreaders for District 2 (AYE- Rush, Thompson)
• Approved disposal of 300-gallon skid unit to Tribbey Rural FD for $4,000.00 (AYE- Rush, Thompson)
• Approved indigent cremation assistance for J. Files in District 2 (AYE- Rush, Thompson)
• Declared surplus a 300-gallon skid unit and several other vehicles/equipment for District 2 (AYE- Rush, Thompson)
• Approved transfer of $2,455.13 for Sheriff Service Fee from capital outlay to M & O (AYE- Rush, Thompson)
• Approved monthly reports for court clerk, county clerk, and treasurer (AYE- Rush, Thompson)
• Approved various purchase orders and claims (AYE- Rush, Thompson)

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to discuss several HVAC replacement projects and financial reports. The board will consider funding requests and ARPA award adjustments for the cities of Maud and McLoud.

• Request for $300,000.00 in assistance from AE Funeral Services for Economic Development
• Awarding of HVAC replacement systems for the county courthouse and Election Board
• Memorandum of Understanding between Citizen Potawatomi Nation and Pottawatomie County
• Utility relocation for JP-34469
• Surplus declaration and disposal of a 300-gallon skid unit and 8.5’ flatbed for City of Wanette fire department

The Board approved major HVAC replacement contracts for the county courthouse and Election Board. Other actions included approving a memorandum of understanding with the Citizen Potawatomi Nation and various equipment purchases.

• Awarded courthouse HVAC replacement to Lippert Brothers, Inc. for $2,800,326.00 (3-0)
• Awarded Election Board HVAC replacement to Lippert Brother, Inc. for $960,008.00 (3-0)
• Approved MOU between Citizen Potawatomi Nation and Pottawatomie County (3-0)
• Approved $29,000.00 utility relocation for JP-34469 in District 1 for ONG (3-0)
• Approved $10,411.77 for District Attorney's office computer equipment (3-0)
• Approved request for AE Funeral Services to seek $300,000.00 from Sales Tax Oversight Committee (2-1)
• Approved Kellpro proposal for District 3 for $3,162.00 (3-0)
• Declared surplus a 300-gallon skid unit and 8.5' flatbed for City of Wanette fire department (3-0)

Board of County Commissioners

The Board of County Commissioners is meeting to take action on a specific invoice payment and retroactive payroll raises for five employees.

• Payment of $16,450.00 to Belshe Trailer (PO 3642, Invoice #0075556)
• Retroactive payroll raises effective January 1, 2024, for Kash Bodkin, Wesley Fowler, Christopher Pontius, Adam Wilson, and Deborah Gamble

The Board of County Commissioners approved payroll raises for five employees retroactive to January 1, 2024. No action was taken on a special batch pay item for Belshe Trailer.

• Approved retroactive payroll raises for Kash Bodkin, Wesley Fowler, Christopher Pontius, Adam Wilson, and Deborah Gamble (3-0)
• No action taken on PO 3642, Belshe Trailer, Invoice #0075556 for $16,450.00

Board of County Commissioners

The Board of County Commissioners will meet to discuss the creation of a Medical Marijuana Department and changes to associated fee schedules. The body will also consider funding for a Dale Public Schools bus and property renovations for Clear Pond.

• Resolution to implement a Pottawatomie County Medical Marijuana Department
• Amendment to OMMA resolution 2023-013 to change the fee and add a fee schedule
• Approval for Dale Public Schools to use sales tax funds for a Holt Truck Center school bus
• Awarding of Clear Pond property renovation
• OMMA renewal for House of Cultivation-Grower

The Pottawatomie County Board of County Commissioners approved a resolution creating a Pottawatomie County Medical Marijuana Department, with an OMMA investigator to be hired to help enforce guidelines. Commissioners also approved an amended resolution changing the fee and adding a fee schedule to OMMA resolution 2023-013, and approved an OMMA renewal for House of Cultivation (grower). Dale Public Schools was approved to use a portion of its sales tax funds to buy a school bus from Holt Truck Center via state contract SW-110. No action was taken on awarding Clear Pond property renovation bids, and no transfers of appropriations were submitted.

• Approved resolution creating Pottawatomie County Medical Marijuana Department (3-0)
• Approved amended resolution changing fee and adding fee schedule to OMMA resolution 2023-013 (3-0)
• Approved Dale Public Schools use of sales tax funds to purchase school bus from Holt Truck Center via state contract SW-110 (3-0)
• Approved minutes of January 23, 2024 (3-0)
• Approved OMMA renewal for House of Cultivation, grower (3-0)
• Approved blanket purchase orders (3-0)
• Approved Free Fair Board Resolution; filing period February 12-16 in county clerk's office (3-0)
• No action taken on awarding Clear Pond property renovation bids

Board of County Commissioners

The Pottawatomie County Board of County Commissioners will meet to discuss property renovations, equipment purchases, and service agreements. The board will also consider applying for a 2024 Victims of Crime Act (VOCA) Grant and hiring an IT position in executive session.

• Awarding of Clear Pond property renovation
• Service agreement between County Clerk and Kellpro, Inc. for OK County Records website
• Application for 2024 Victims of Crime Act (VOCA) Grant
• Purchase of a 2000 Chevrolet 3500 pickup from Wanette Rural Fire Department
• Declaring surplus and disposal of District 3 equipment including a chip spreader and oil storage tank

The Board approved January payroll with across-the-board raises for District 1 and authorized the Sheriff's Office to apply for a 2024 VOCA grant. They also approved the disposal of several pieces of heavy equipment, including a chip spreader, distributor, and oil tank, transferring them to District 1 for a combined total of $159,349. Additionally, the Board approved a service agreement for county records and entered executive session to discuss hiring an IT position.

• Approved January 1-15 payroll with raises for District 1 (3-0)
• Approved Sheriff's Office application for 2024 VOCA Grant (3-0)
• Approved District 2 purchase of 2000 Chevrolet 3500 pickup for $8,500 (3-0)
• Approved Clerk service agreement with Kellpro, Inc. for OK County Records website (3-0)
• Approved disposal of 2000 Entyre chip spreader to District 1 for $79,399 (3-0)
• Approved disposal of 2004 Sterling distributor to District 1 for $19,500 (3-0)
• Approved disposal of 2017 7,000-gallon oil tank to District 1 for $60,450 (3-0)
• Approved disposal of 1979 GMC Pumper to Merrick Volunteer Fire Dept for $4,000 (3-0)

Board of County Commissioners

The Board of County Commissioners will review three DEQ equipment and collection event grant applications for District 2. The body is also deciding on the disposal of surplus assets, including a vehicle for the Wanette rural fire department and various health department equipment.

• District 2 DEQ equipment grant applications for a grapple attachment and mulcher attachment
• District 2 DEQ collection event grant application
• Surplus declaration and disposal of a 2000 Chevrolet 3500 pickup for Wanette rural fire department
• Surplus declaration and disposal of various health department furniture, electronics, and medical equipment
• Executive session regarding the hiring of an IT position

The Board approved three DEQ equipment and collection event grants for District 2. They also authorized the disposal of various surplus items, including a pickup truck and numerous health department office assets. Additionally, the Board voted to publish for an IT position following an executive session.

• Approved District 2 DEQ equipment grant for grapple attachment (AYE- Thompson, Rush)
• Approved District 2 DEQ equipment grant for mulcher attachment (AYE- Thompson, Rush)
• Approved District 2 DEQ collection event grant (AYE- Thompson, Rush)
• Approved CED auction policies (Aye- Rush, Thompson)
• Approved Greg Rush to continue as CED Board representative for 2024 (AYE- Thompson, Rush)
• Approved disposal of 2000 Chevrolet 3500 pickup for $8,500.00 (AYE- Thompson, Rush)
• Approved surplus and disposal of various health department furniture and electronics (AYE- Thompson, Rush)
• Approved publishing for an IT position (AYE- Thompson, Rush)

Board of County Commissioners

The Board of County Commissioners will meet to review administrative requests, payroll, and various county updates. The body will consider actions on disaster recovery services and infrastructure projects.

• Request for Proposal (RFP) for administrative services and debris removal per FEMA guidelines
• Construction plans for bridge #44 over S Deer Creek on Pecan Grove Road
• OMMA renewal for High End Weed, LLC
• Opioid Abatement Grant application by District Three Commissioner and A.D.A Stacey Bateman-Woods
• Bids for District Three breakroom renovations and an office addition

The Board of County Commissioners approved a Cash Fund Estimate of Needs and Requests for Appropriations totaling roughly $2.6 million across 24 funds, along with a lengthy list of purchase orders and claims. They also approved an OMMA license renewal for High End Weed, LLC due to a location change, December 16-31 payroll with five raises, and construction plans for a bridge over South Deer Creek on Pecan Grove Road. The board authorized going out on bid for District 3 breakroom renovations and an office addition, and approved a Request for Proposal for FEMA disaster recovery administrative services including debris removal. No transfers of appropriations were submitted.

• Approved OMMA renewal for High End Weed, LLC due to location change (3-0)
• Approved monthly reports of court clerk, county clerk, and election board (3-0)
• Approved payroll for Dec 16-31, 2023 with one raise in county clerk, three in District 2, one in sheriff's office (3-0)
• Approved Cash Fund Estimate of Needs and Requests for Appropriations across 24 funds (3-0)
• Approved blanket purchase orders (3-0)
• Approved payment of miscellaneous expenses for District Attorney's office (3-0)
• Approved District 3 commissioner and Stacey Bateman applying for Opioid Abatement Grant (3-0)
• Approved going out on bid for District 3 breakroom renovations and office addition (3-0)

Board of County Commissioners

The Board of County Commissioners will consider awarding bids for road hauling, miscellaneous services, and materials. The body will also review flood map revisions and the disposal of office furniture. Other items include updates from public safety and emergency management.

• Awarding crack seal and chip & seal portions for hauling and misc services bid 23-24-6
• Awarding six-month materials bid 23-24-5
• Approval of letter of flood map revision based on fill
• Disposal resolutions for desks, filing cabinets, and workstations
• Indigent application for E. Hale

The Board approved several vendor contracts for chip sealing, crack sealing, and a wide range of road materials. Other actions included approving budget transfers, disposal of office equipment, and a flood map revision.

• Awarded chip and crack seal bids to Zyzer (3-0)
• Awarded six-month materials bids to various vendors including Centerline Supply, Ada Aggregates, and others (3-0)
• Approved flood map revision letter based on fill (3-0)
• Approved transfers of appropriations including $25,000 from Court Clerk salaries to benefits (3-0)
• Approved disposal of office furniture and workstations (3-0)
• Approved indigent application for E. Hale in District 3 (3-0)
• Approved monthly reports for sheriff, health department, assessor, and treasurer (3-0)
• Approved various purchase orders and claims (2-0, 1 abstention)