Mayville public meetings in 2025

Library Board

The Library Board will review financial reports and bills for October and November 2025. The body will also consider several new items, including IT projects and a maintenance service agreement.

• AT&T bill for $3,277.82
• Monarch New IT & ILS Projects - Appendix F
• Quality Controls Service Planned Maintenance Service Agreement for 2025-2026
• Creation of a donor wall for library donations
• Usage of the lower level by the Marais Players

The Library Board approved several routine reports and financial items, including the October 2025 city budget report, November 2025 bill payments, and the Treasurer and Director reports. It also approved the AT&T bill for $3,277.82, the Monarch IT & ILS Appendix F, a Quality Controls Service maintenance agreement for 2025‑2026, and $1,300 for staff holiday gifts and party supplies. Three agenda items—donor wall, city‑issued phone, and lower‑level use by the Marais Players—were tabled for the next meeting. The meeting adjourned at 7:26 PM.

• Approved City budget report for October 2025 (5 ayes, 0 nays)
• Approved payment of November 2025 bills (5 ayes, 0 nays)
• Approved Library Treasurer's report for November 2025 (5 ayes, 0 nays)
• Approved Library Director's report for November 2025 (5 ayes, 0 nays)
• Approved AT&T bill $3,277.82 (5 ayes, 0 nays)
• Approved Monarch new IT & ILS Projects – Appendix F (5 ayes, 0 nays)
• Approved Quality Controls Service planned maintenance agreement for 2025‑2026 (5 ayes, 0 nays)
• Approved $1,300 for staff holiday gifts and party supplies (5 ayes, 0 nays)

Special Plan Commission

The Mayville Special Plan Commission will meet to discuss a Certified Survey Map for a property at 529 Furnace Street. The applicant is United Cooperative. The meeting is scheduled for December 8, 2025.

• Review Certified Survey Map for Parcel No. 251-1216-1444-039
• Location: 529 Furnace Street
• Applicant: United Cooperative
• Next meeting: January 28, 2026 at 4:00 PM

The Special Plan Commission voted to recommend that the Common Council approve the certified survey map for parcel 251-1216-1444-039. The motion was made by Andy Shoemaker, seconded by James Baron, and passed unanimously with six ayes and no nays. The map shows the lot split and retains the railroad spur, with the new parcel’s address to be on Kekoskee Street. No other actions were taken.

• Recommend Common Council approve certified survey map for parcel 251-1216-1444-039 (6-0)

Special Personnel Committee

The Mayville Special Personnel Committee will meet to discuss the job description and wage range for a part-time recreation director. The meeting is scheduled for December 8, 2025, at 6:00 PM at City Hall.

• Discuss part-time recreation director job description and wage range
• Citizen comment period (max 5 minutes per speaker)
• Meeting at Mayville City Hall, 15 S School Street

Common Council

The Mayville Common Council will consider adopting the 2025-2045 Comprehensive Plan, establishing 2026 garbage and recycling rates, and approving payments for the 2025 Asphalt Paving/Milling project. The meeting also includes a public hearing on special assessments for the Muzzy and Allen Streets project.

• Public hearing on special assessment powers for Muzzy and Allen Streets project
• Ordinance 1153-2025 to adopt 2025-2045 Comprehensive Plan
• Resolution 6027-2025 to establish 2026 Garbage and Recycling Rates
• Payment request #3 for 2025 Asphalt Paving/Milling project ($36,821.22)
• Payment request #2 and #3 for Wells 2, 3, and 5 project ($182,350.00)

The council approved a proposal from CivicPlus to provide website design services and to bundle the agenda‑and‑minute software at no cost for 2026. It also adopted the 2026 fee schedule, garbage and recycling rates, and a preliminary resolution to use special assessment powers for the 2026 Muzzy and Allen Streets project. Additional actions included approving several payment requests, creating a part‑time recreation director position, and restructuring City Hall staff roles.

• Approved CivicPlus website services and bundled agenda/minute module (6‑0)
• Approved Resolution 6022-2025 establishing 2026 fee schedule (6‑0)
• Approved Resolution 6027-2025 establishing 2026 garbage and recycling rates (6‑0)
• Approved Resolution 6029-2025 preliminary special assessment for Muzzy and Allen Streets project (6‑0)
• Approved Payment Request #3 – Final for 2025 Asphalt Paving/Milling Project, $36,821.22 (6‑0)
• Approved Pay Request #2 to Cardinal Construction, $82,650.00 (6‑0)
• Approved part‑time recreation director position, up to $25/hour (6‑0)
• Approved City Hall restructuring of clerk and deputy clerk positions (6‑0)

Public Safety Committee

The Mayville Public Safety Committee will approve the minutes from the October 27, 2025 meeting. It will receive monthly reports from the Police Department, EMS, and Fire Department. The committee will discuss possible recommendations for updates to the city archery range, including a mock‑up and shelter picture.

• Approve minutes of the October 27, 2025 Public Safety Committee meeting
• Monthly Police Department report
• Monthly EMS report
• Monthly Fire Department report
• Discuss archery range updates (mock‑up and shelter picture)

The committee approved the minutes from the October 27, 2025 meeting. It heard monthly reports from police and EMS and noted potential overtime costs. The committee voted unanimously to recommend that the Common Council approve the archery range project, which is funded by a $10,000 donation from the Mayville Rotary Club. The meeting was then adjourned.

• Approved October 27, 2025 meeting minutes (3 ayes, 0 nays)
• Recommended Common Council approve Archery Range Project (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Personnel Committee

The Mayville Personnel Committee will approve minutes from the October 27, 2025 meeting, then discuss three items. Members will review the proposed update to the City employee handbook and consider a recommendation. They will also consider a separation payout for the City Administrator and discuss restructuring of the Mayor's Office and City Hall, including new job descriptions and wage considerations.

• Discuss, with possible recommendation, the City of Mayville Employee Handbook Update Process
• Discuss, with possible action, Separation Payout for City Administrator
• Discuss, with possible recommendation, Assistance to the Mayor's Office/City Hall restructuring, job descriptions, and wages

The Personnel Committee approved the minutes from the October 27 meeting unanimously. It also approved a $3,812.27 separation payout for the former City Administrator with a 2‑0 vote. Finally, the committee recommended that the Common Council approve the proposed restructuring of City Hall and the new job descriptions for several positions, again by a 2‑0 vote.

• Approved October 27, 2025 Personnel Committee minutes (2-0)
• Approved $3,812.27 separation payout for former City Administrator (2-0)
• Recommended Common Council approve City Hall restructuring and job descriptions for Clerk/Executive Assistant, Comptroller/Treasurer, Deputy Clerk I, Deputy Clerk II (2-0)

Public Works Committee

The Mayville Public Works Committee will consider approval of the October 27, 2025 meeting minutes. The committee will hear monthly reports from the TAG Center, the Department of Public Works, and the Parks Department. No other actions or decisions are listed on the agenda.

• Approval of minutes from the October 27, 2025 Public Works Committee meeting
• Monthly TAG Center report to the Public Works Committee
• Monthly Department of Public Works report to the Public Works Committee
• Monthly Parks Department report to the Public Works Committee
• Citizen comment period (up to five minutes per speaker)

The Public Works Committee approved the minutes from the October 27, 2025 meeting with a 3‑aye, 0‑nay vote. A motion to adjourn the November 24 meeting was also passed unanimously. No citizen comments were recorded.

• Approved October 27 minutes (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Utility Commission

The Mayville Utilities Commission will approve water and wastewater bills from October 2025 and discuss reports on the well and sewer systems. The body will also consider a pay request to Cardinal Construction and a financial assistance disbursement.

• Approval of October 2025 water and wastewater bills
• Discuss pay request #2 to Cardinal Construction ($82,650.00)
• Discuss financial assistance disbursement ($102,162.20)
• Discuss well and distribution system report
• Discuss sewer system report

Finance Committee

The Finance Committee will consider resolutions to establish the city's 2026 fee schedule and garbage and recycling rates. The committee will also discuss a non-compliance advisory from the Wisconsin Department of Revenue.

• Resolution 6022-2025: Establishing 2026 Fees
• Resolution 6027-2025: Establishing 2026 Garbage and Recycling Rates
• Wisconsin Dept. of Revenue Non-Compliance Advisory

The committee approved the minutes from its October 27, 2025 meeting. It voted to recommend that the Common Council adopt Resolution 6022-2025 establishing the 2026 fee schedule and Resolution 6027-2025 establishing 2026 garbage and recycling rates. It also recommended approval of payment request #3 for the 2025 asphalt paving/milling project in the amount of $36,821.22. All votes were 2‑aye, 0‑nay.

• Approved minutes of Oct 27, 2025 Finance Committee meeting (2-0)
• Recommended Common Council approve Resolution 6022-2025 (2026 fee schedule) (2-0)
• Recommended Common Council approve Resolution 6027-2025 (2026 garbage and recycling rates) (2-0)
• Recommended Common Council approve payment request #3 for asphalt paving ($36,821.22) (2-0)

Special Common Council

The Special Common Council will consider ambulance service agreements with the Village of Lomira and the Village of Theresa. The body will also discuss the employee structure, job description, and posting options for the TAG Center Director position.

• Ambulance Service Agreements with the Village of Lomira and the Village of Theresa
• Employee structure at the TAG Center
• TAG Center Director job description
• Options for posting the TAG Center Director position

The council unanimously approved the minutes from the November 10 common and special council meetings. It also approved ambulance service agreements with the Villages of Lomira and Theresa. The council adopted a new employee structure separating the Recreation Director from the TAG Director, approved the revised TAG Director job description, and authorized posting the TAG Director position on specified platforms with a cost limit of $100.

• Approved minutes of Nov 10, 2025 Common Council meeting (5 ayes, 0 nays)
• Approved minutes of Nov 10, 2025 Special Common Council meeting (5 ayes, 0 nays)
• Approved ambulance service agreements with Village of Lomira and Village of Theresa (5 ayes, 0 nays)
• Approved separation of Recreation Director and TAG Director positions (5 ayes, 0 nays)
• Approved revised TAG Director job description (5 ayes, 0 nays)
• Approved posting TAG Director position on city website, LWMA, social media, internal posting, and Indeed, not to exceed $100 (5 ayes, 0 nays)

Plan Commission

The Mayville Plan Commission will approve the minutes from its October 22, 2025 meeting. It will then discuss, with possible action, the City of Mayville Zoning Code §430 concerning commercial zoning. The commission will also set its next meeting for December 17, 2025 at 4:00 PM.

• Approve minutes of the October 22, 2025 Plan Commission meeting
• Discuss, with possible action, City of Mayville Zoning Code §430 – Commercial Zoning
• Set next meeting date: December 17, 2025 at 4:00 PM
• Citizen comment period (max five minutes per speaker)
• Call to order and roll call

The commission approved the minutes from the October 22, 2025 meeting by a 4‑0 vote. It then voted 4‑0 to table the discussion of City of Mayville Zoning Code §430‑Commercial Zoning to the next meeting. The meeting was adjourned by a 4‑0 vote.

• Approved October 22, 2025 minutes (4 ayes, 0 nays)
• Tabled Commercial Zoning Code §430 discussion to next meeting (4 ayes, 0 nays)
• Adjourned meeting (4 ayes, 0 nays)

Community Development Authority - Enhancements Committee

The Community Development Authority/Enhancements Committee will discuss CDA fund balances and review proposals for City of Mayville website design services. The meeting will also include a public comment period and the approval of prior meeting minutes.

• Discuss CDA fund balances and facade grant status
• Review proposals for City of Mayville website design services
• Approve minutes from October 22, 2025 meeting
• Public comment period (max 5 minutes per speaker)
• Next meeting scheduled for December 17, 2025 at 5:00 PM

Health & Medical Advisory Committee

The committee will hear a presentation from Nexus Health Connect co-founder Rodney Clark. Members will discuss and potentially take action on a draft community health survey and grant opportunities for health initiatives.

• Presentation by Rodney Clark of Nexus Health Connect
• Draft Community Health Survey
• Grant opportunities for community health initiatives
• Outreach to medical professionals and services
• Committee objectives and meeting schedule

The Health & Medical Advisory Committee approved the minutes from the October 28, 2025 meeting (3 ayes, 0 nays). It approved the draft community health survey, adding an explanatory line to the "no" insurance response. The next regular meeting was set for January 6, 2025 at 4:00 PM. The meeting was adjourned with a unanimous vote.

• Approved October 28, 2025 meeting minutes (3‑0)
• Approved draft community health survey (no vote recorded)
• Scheduled next regular meeting for Jan 6, 2025 at 4:00 PM
• Motion to adjourn carried (3‑0)

Police & Fire Commission

The Mayville Police & Fire Commission will discuss the performance of fire department members currently on probation and consider recommendations to update the standard probationary period. It will also review a draft dual‑affiliation policy for fire personnel, receive departmental updates from both the fire and police departments, and consider changes to first‑responder interview questions. The meeting includes a closed‑session portion on employee performance data, followed by open‑session discussion and possible actions.

• Review performance of fire department members on probation (possible action)
• Consider updating the standard probationary period for new fire members
• Evaluate draft "2‑Hat" dual affiliation policy for fire personnel
• Receive departmental updates from the fire and police departments
• Discuss process for updating first‑responder interview questions

The Mayville Police & Fire Commission voted 4‑0 to enter and later resume closed session. It formally decided not to move forward with a dual‑affiliation policy for volunteer fire departments. The commission expressed support for extending first‑responder probation to one year and will work on updating interview questions in early 2026.

• Motion to enter closed session carried (4 ayes, 0 nays)
• Motion to resume open session carried (4 ayes, 0 nays)
• Decision: Do not pursue dual‑affiliation policy for volunteer fire companies
• Support expressed for extending first‑responder probation to one year
• Commission will work on updating interview questions in early 2026

EMS Commission

The Mayville EMS Commission will hold a closed session to interview applicants for Advanced Emergency Medical Technician and Lead EMS Instructor roles, followed by a possible open session to discuss hiring.

• Approval of October 14, 2025, EMS Commission minutes
• Closed session for employee interviews
• Discussion on hiring AEMT and Lead EMS Instructor positions
• Departmental update from EMS to the Commission

The commission approved the October 14 minutes (4-0). It voted to enter and later exit closed session (each 4-0). It then approved hiring Nick MacNeill and Roy Smalley for the advanced EMT and lead instructor positions, effective Jan. 1 2026 (4-0). The meeting was adjourned (4-0).

• Approved Oct. 14 minutes (4 ayes, 0 nays)
• Entered closed session (4 ayes, 0 nays)
• Returned to open session (4 ayes, 0 nays)
• Hired Nick MacNeill and Roy Smalley, start Jan 1 2026 (4 ayes, 0 nays)
• Adjourned meeting (4 ayes, 0 nays)

Library Board

The Library Board will review September and October financial reports and payables. The board is also considering several operational updates, including equipment purchases and facility maintenance agreements.

• Official holiday closed dates for 2026
• Sure-Fire inspection and maintenance contract proposal
• Boiler maintenance agreement
• Purchase of a Windows laptop for programming and room rentals
• Proposed creation of a donor wall

The Library Board approved several routine items, including the October meeting minutes, the September 2025 city budget report, and payment of October bills. It also approved the director’s report and an AT&T bill of $3,277.82, purchased a Dell laptop, and set the library’s 2026 holiday closure dates. The proposal for a donor wall was tabled for the next meeting.

• Approved October meeting minutes (4 ayes, 0 nays)
• Approved City budget report for September 2025 (4 ayes, 0 nays)
• Approved payment of October 2025 bills (4 ayes, 0 nays)
• Approved AT&T bill payment of $3,277.82 (4 ayes, 0 nays)
• Tabled donor wall proposal to next meeting (4 ayes, 0 nays)
• Approved purchase of Dell Pro 14 laptop (4 ayes, 0 nays)
• Approved 2026 library holiday closure dates (4 ayes, 0 nays)
• Approved Sure-Fire inspection and maintenance contract (4 ayes, 0 nays)

Common Council

The Common Council will hold a public hearing on the 2026 operating budget and then consider resolutions to adopt the 2026 budget and the 2025 tax levy for the 2026 fiscal year. The meeting also includes discussion of several Class B liquor license applications, a change order for the Water Wastewater Treatment Facility upgrade, and a pay application of $1,231,520.96 for the same project. Additional items include insurance renewal approval and quotes for a new public works chipper.

• Public hearing on the 2026 operating budget
• Resolution 6023-2025 to adopt the 2026 budget
• Resolution 6024-2025 to adopt the 2025 tax levy for FY 2026
• Pay Application #5 to CD Smith for $1,231,520.96 for WWTF upgrade
• Class B liquor license approvals for 40 S Main (Will James) and 15 S Main (Underground Sports Bar)

The council approved the City of Mayville's fiscal year 2026 budget and the accompanying levy. It also adopted an ordinance changing mobile food vendor permits and approved several licensing and infrastructure items. All motions passed unanimously with five ayes and no nays.

• Adopted Resolution 6023-2025 to adopt FY 2026 budget (5 ayes, 0 nays)
• Adopted Resolution 6024-2025 to adopt the levy for FY 2026 budget (5 ayes, 0 nays)
• Approved Ordinance 1152-2025 repealing and replacing mobile food vendor permits (5 ayes, 0 nays)
• Approved Class "B" fermented malt beverage license for James Kinnard, DBA Will James (5 ayes, 0 nays)
• Approved Class "B" fermented malt beverage license for Underground Sports Bar, LLC (5 ayes, 0 nays)
• Denied operator license application for Bruce Schonscheck (5 ayes, 0 nays)
• Approved payment of $2,500 deductible for ladder truck insurance claim from contingency fund (5 ayes, 0 nays)
• Approved Change Order No. 1 increasing contract price by $407,488.26 for Water Wastewater Treatment Facility Upgrade (5 ayes, 0 nays)

Special Common Council

The Special Common Council will discuss possible actions on emergency repairs to a broken culvert at Forest and Green Bay Drives. It will also review the employee structure, job description, and posting options for the TAG Center Director. No decisions are recorded at this time.

• Emergency repairs to a broken culvert at Forest and Green Bay Drives
• Employee structure at the TAG Center
• TAG Center Director job description
• Options for posting the TAG Center Director position

The council approved a $5,801.88 quote from Town & Country to repair the culvert at Forest and Green Bay Drives, funding it from the DPW contracted services GL account. A motion was also passed to table the discussion of the TAG Center employee structure and related job descriptions to the November 24 special Common Council meeting. Both motions passed unanimously with five ayes and no nays.

• Approved $5,801.88 culvert repair quote (5-0)
• Tabled TAG Center employee structure to Nov 24 meeting (5-0)

Special Library Board

The Mayville Library Board will meet on November 6, 2025 at the Ted & Grace Bachhuber Memorial Library. The agenda includes a discussion and possible adoption of the proposed 2026 Library Budget, referenced in the attached 2026 Library Fund.pdf. The board will also set the next meeting date for November 13, 2025 at 6:00 PM. No other substantive items are listed.

• Discussion and possible adoption of the proposed 2026 Library Budget (attachment: 2026 Library Fund.pdf)
• Set next meeting date: November 13, 2025 at 6:00 PM

The board voted to adopt the proposed 2026 library budget after discussion of staffing and maintenance funding. The motion was made by Tracy Heron, seconded by Lisa Neumann, and carried unanimously (5 ayes, 0 nays). The meeting was then adjourned.

• Adopted proposed 2026 library budget (5 ayes, 0 nays)
• Adjourned meeting (5 ayes, 0 nays)

Health & Medical Advisory Committee

The Mayville Health & Medical Advisory Committee will discuss and possibly act on four items: electing a chairperson, reviewing community healthcare needs, setting initial committee objectives, and establishing regular meeting dates and times. Citizen comments are allowed up to five minutes per speaker. The meeting will conclude with adjournment.

• Election of chairperson
• Discussion of community healthcare needs
• Discussion of initial committee objectives
• Discussion of regular meeting dates and times

The Health & Medical Advisory Committee elected Alan Williams as chairperson by a 4‑aye vote. The next meeting was scheduled for November 18, 2025 at 4 PM. Clerk Anastasia Gonstead will draft a short community medical survey for inclusion in tax bill mailings; Alan Williams will compile a list of potential healthcare speakers; Julie Allison will research grant opportunities.

• Elected Alan Williams as Chairperson (4 ayes, 0 nays)
• Scheduled next meeting for November 18, 2025 at 4 PM
• Clerk Anastasia Gonstead assigned to draft community medical survey
• Alan Williams assigned to compile list of healthcare speakers
• Julie Allison assigned to research grant opportunities

Finance Committee

The Mayville Finance Committee will approve the September 22, 2025 meeting minutes and hear citizen comments. It will discuss possible recommendations on the Aquatic Coordinator position, posting the TAG Center Director position, a $79,150.84 payment request for the 2025 Asphalt Paving/Milling Project, Resolution 6022-2025 establishing the 2026 fee schedule, the City’s property insurance renewal effective Jan 1 2026, the purchase of a new EMS ambulance under the 2026 Capital Improvement Plan, and the funding source for the ladder‑truck insurance deductible.

• Pay Request #2 for 2025 Asphalt Paving/Milling Project – $79,150.84
• Resolution 6022-2025 establishing the 2026 fee schedule
• Property insurance renewal for the City of Mayville (effective Jan 1 2026)
• Purchase of a new EMS ambulance (Capital Improvement Plan 2026)
• Funding source discussion for the ladder‑truck insurance deductible

Public Works Committee

The Mayville Public Works Committee will approve the September 22, 2025 meeting minutes. The agenda includes a citizen comment period limited to five minutes per speaker. Monthly reports from the TAG Center, the Department of Public Works, and the Parks Department will be discussed. The meeting will conclude with adjournment.

• Approval of minutes from the September 22, 2025 Public Works Committee meeting
• Citizen comment period (max five minutes per speaker)
• Monthly TAG Center report to the Public Works Committee
• Monthly Department of Public Works report to the Public Works Committee
• Monthly Parks Department report to the Public Works Committee

Utility Commission

The Mayville Utilities Commission will approve September 2025 water and wastewater utility bills, review system reports, and consider several actions related to the Water Wastewater Treatment Facility upgrade, including a $1,231,520.96 pay application to CD Smith. The meeting also includes discussion of disputed high water usage at 307 S. Main Street and 529 Grove Street, a change order, secondary employment for the Utilities Director, and a DNR sanitary compliance inspection. A closed session will address leachate PFAS/PFOS findings, with a follow‑up discussion in open session.

• Approval of September 2025 water and wastewater utility bills
• Discuss, with possible action, disputed high water usage at 307 S. Main Street
• Discuss, with possible action, disputed high water usage at 529 Grove Street
• Consider Pay Application #5 to CD Smith for $1,231,520.96 for the WWTF upgrade
• Discuss, with possible recommendation, Change Order No. 1 for the WWTF upgrade

Public Safety Committee

The Public Safety Committee will review monthly reports from the police, fire, and EMS departments. The committee will also discuss and possibly recommend action on two liquor license applications for businesses on S. Main Street.

• Liquor license application for James Kinnard DBA Will James at 40 S. Main Street
• Liquor license application for Underground Sports Bar, LLC at 15 S. Main Street
• Monthly Police Department Report
• Monthly EMS Report
• Monthly Fire Department Report

Plan Commission

The Plan Commission will hold public hearings regarding the City of Mayville Comprehensive Plan and a conditional use application for a business. The body will also discuss potential revisions to commercial zoning and sign ordinances.

• Public hearing and possible action on the City of Mayville Comprehensive Plan update
• Public hearing and possible action on a conditional use application for Hometown Building, LLC at 220 Breckenridge Street for a flooring showroom, woodworking, warehouse, and storage
• Discussion and possible action on Resolution 6021-2025 recommending approval of the Comprehensive Plan
• Discussion and possible action on Zoning Code §430 Commercial Zoning usage lists
• Discussion and possible action on revisions to Zoning Code §430, Article XI regarding signs

The commission voted 5‑0 to recommend the Common Council approve the conditional use application for Hometown Building, LLC at 220 Breckenridge Street. It also approved Resolution 6021‑2025 recommending approval of the City of Mayville Comprehensive Plan. Two zoning‑code items were tabled until the November meeting, and the meeting was adjourned at 6:44 PM.

• Recommended Common Council approve Butler conditional use (5 ayes, 0 nays)
• Approved Resolution 6021‑2025, recommending Comprehensive Plan approval (5 ayes, 0 nays)
• Closed public hearing on Comprehensive Plan update (5 ayes, 0 nays)
• Closed public hearing on Butler conditional use application (5 ayes, 0 nays)
• Approved minutes of September 24, 2025 meeting (5 ayes, 0 nays)
• Tabled discussion on Zoning Code §430‑Commercial zoning to November meeting (5 ayes, 0 nays)
• Tabled discussion on Zoning Code §430‑Signs revision until after code update (5 ayes, 0 nays)
• Adjourned meeting (5 ayes, 0 nays)

Community Development Authority - Enhancements Committee

The Mayville Community Development Authority Enhancements Committee will review its September financials and facade grant balance. It will consider approval of the September 24, 2025 meeting minutes and discuss proposals for a new city website design. The committee will also hear applications for donated tornado‑relief funds and a community art project.

• Approval of September 24, 2025 Enhancements Committee minutes
• Review of monthly facade grant balance (September financials)
• Discussion of proposals for City of Mayville website design services
• Discussion of applications to donated funds for tornado relief
• Discussion of a community art project

The Enhancements Committee approved the monthly facade grant balance and the September meeting minutes, both unanimously. It also approved the allocation of donated tornado‑relief funds as presented in the staff spreadsheet. The items on website design services and the community art project were tabled to the November 19 meeting. All motions passed with a 4‑aye, 0‑nay vote.

• Approved monthly facade grant balance (4 ayes, 0 nays)
• Approved September 24 minutes (4 ayes, 0 nays)
• Tabled website design services request to Nov 19 (4 ayes, 0 nays)
• Approved tornado‑relief fund applications and amounts (4 ayes, 0 nays)
• Tabled community art project to Nov meeting (4 ayes, 0 nays)

EMS Commission

The Mayville EMS Commission will meet to approve minutes from August 13, 2025, and discuss hiring an EMS candidate following a closed session. The meeting is scheduled for October 14, 2025, at 6:00 PM at Mayville City Hall.

• Approval of August 13, 2025, EMS Commission minutes
• Approval of August 13, 2025, Police and Fire Commission minutes
• Closed session to interview an EMS candidate
• Possible action to hire the interviewed EMS candidate

The commission approved the minutes from the August 13, 2025 EMS and Police/Fire meetings. After a closed‑session discussion, the commission voted to hire Easton Meier for EMS. The meeting was then adjourned.

• Approved minutes of Aug 13, 2025 EMS & Police/Fire meetings (5-0)
• Authorized closed session under Wis. Stat. §19.85(1)(c) (5-0)
• Reopened meeting in open session (5-0)
• Hired Easton Meier for EMS (5-0)
• Adjourned meeting (5-0)

Common Council

The Mayville Common Council will discuss several items, including winter parking regulations, a mobile food vendor permit ordinance, and an archery range in public parks. A major agenda item is Resolution 6015-2025, which would authorize the issuance and sale of up to $26,490,832 in sewerage system revenue bonds for the Water Wastewater Treatment Facility Upgrade. Additional items include resolutions on TAG Center passes, tornado relief fund distribution, and a proposed 2026 911 Joint Powers Agreement with the Dodge County Sheriff's Office.

• Ordinance 1151-2025 – repeal and replace Section 397‑7O (winter parking regulations)
• Ordinance 1152-2025 – repeal and replace Section 195‑3C (mobile food vendor permits)
• Resolution 6015-2025 – authorize issuance of up to $26,490,832 sewerage bonds, Series 2025
• Resolution 6016-2025 – appoint the Community Development Authority to distribute donated tornado relief funds
• Proposed 2026 Dodge County Sheriff's Office 911 Joint Powers Agreement

The Common Council approved a $50 winter street‑parking permit fee and repealed the prior winter parking ordinance. It authorized the issuance and sale of up to $26,490,832 in sewerage system revenue bonds and accepted a Wisconsin Clean Water Fund assistance agreement with principal forgiveness. The body also set a $400 land‑management plan fee, approved several city agreements ranging from $5,000 to $21,000, and selected a portion of Theiler Park as the proposed site for a future EMS building pending legal review.

• Approved Ordinance 1151-2025 repealing winter parking regulations (4 ayes, 0 nays)
• Approved winter street‑parking permit fee of $50 (4 ayes, 0 nays)
• Authorized issuance of up to $26,490,832 sewerage system revenue bonds (4 ayes, 0 nays)
• Approved Wisconsin Clean Water Fund financial assistance with principal forgiveness (4 ayes, 0 nays)
• Set land‑management plan application fee at $400 (4 ayes, 0 nays)
• Approved 2026 city agreement with Marsh Area Chamber of Commerce for $5,000 (4 ayes, 0 nays)
• Approved 2026 city agreement with Main Street Mayville for $10,000 (4 ayes, 0 nays)
• Approved location in Theiler Park for future EMS building, pending legal guidance (3 ayes, 0 nays, 1 abstain)

Finance Committee of the Whole

The Finance Committee of the Whole will meet to approve minutes from September and October, discuss the proposed 2026 General Administration Budget, and review the draft 2026 City of Mayville Budget. The committee will also consider deferred budget items for the Police Department, TAG Center and Recreation, and the Library.

• Approval of September and October 2025 Finance Committee minutes
• Review of Proposed 2026 General Administration Budget
• Review of Draft 2026 City of Mayville Budget
• Deferred budget items for Police Department and TAG Center
• Library wage budget review

The committee approved the minutes from three prior meetings. It reduced the city administrator wage line by $40,000 and approved the general administration budget. It added $5,000 to the police department operating supplies, moved non‑enterprise phone and internet costs to the general administration budget, added $10,000 for TAG Center maintenance wages, approved moving recreation expenses to Fund 10, and recommended the Common Council approve the 2026 city budget.

• Reduced city administrator wages and benefits by $40,000; vote 2 ayes, 1 nay, 1 abstain (Mayor broke tie, motion carried)
• Added $5,000 to Police Department operating supplies budget; vote 4 ayes, 0 nays (motion carried)
• Moved non‑enterprise department phone and internet expenses to general administration budget; vote 4 ayes, 0 nays (motion carried)
• Added $10,000 to TAG Center maintenance wages budget line; vote 4 ayes, 0 nays (motion carried)
• Approved moving recreation expenses and revenues into Fund 10, pending legal confirmation; vote 4 ayes, 0 nays (motion carried)
• Recommended Common Council approve the 2026 City of Mayville budget; vote 4 ayes, 0 nays (motion carried)

Library Board

The Mayville Library Board will discuss the appointment of a new director and the 2026 library budget. The board will also review financial reports from August and September 2025 and consider a tax exemption request from Dodge County.

• Appointment of a new Library Director
• Discussion on 2026 Library Budget
• 2025 Request for Exemption from Dodge County Library Tax
• Purchase of a Windows laptop for programming and room rentals
• Implementing Deaccession, Sale, Disposal Policy for Reference and Local History Collections

The board appointed Bradford Ney as the new library director, effective October 31, 2025, with a unanimous 6‑aye vote. The board also recommended that the Common Council approve the 2025 exemption from the Dodge County library tax, again unanimously. The board tabled the creation of a donor wall to the November 13 meeting and approved continued interim director compensation through January 2026, both with unanimous votes.

• Appointed Bradford Ney as library director (6 ayes, 0 nays)
• Recommended Common Council approve 2025 Dodge County library tax exemption (6 ayes, 0 nays)
• Tabled creation of donor wall (to be considered Nov 13) (6 ayes, 0 nays)
• Approved continuation of interim director compensation through Jan 2026 (6 ayes, 0 nays)
• Approved City budget report for August 2025 (6 ayes, 0 nays)
• Approved payment of September 2025 bills (6 ayes, 0 nays)
• Approved library treasurer's report for September 2025 (6 ayes, 0 nays)
• Approved September 11, 2025 meeting minutes (6 ayes, 0 nays)

Finance Committee of the Whole

The Mayville Finance Committee of the Whole will meet on October 6, 2025 at 6:00 PM in City Hall (15 S School Street). The committee will discuss and consider possible action on the proposed 2026 budgets for the City Clerk & Elections, Treasurer, Public Library, and Water & Wastewater utilities. A citizen comment period is provided before the budget reviews.

• Review of proposed 2026 City Clerk and Elections budgets
• Review of proposed 2026 Treasurer's budget
• Review of proposed 2026 Public Library budget
• Review of proposed 2026 Water utilities budget
• Review of proposed 2026 Wastewater utilities budget

The Finance Committee of the Whole recommended and approved the 2026 Clerk and Elections budget, the 2026 Treasurer budget, the 2026 Library budget (including a $31,000 wages line item placed on the parking lot), the 2026 Water budget, and the 2026 Wastewater budget. Each motion passed with a roll vote of 5 ayes and 0 nays. Mayor Boelk noted that about $78,000 still needs to be cut and the city is considering a 5% overall budget increase.

• Approved 2026 Clerk and Elections budgets (5 ayes, 0 nays)
• Approved 2026 Treasurer budget (5 ayes, 0 nays)
• Approved 2026 Library budget and $31,000 wages line item on parking lot (5 ayes, 0 nays)
• Approved 2026 Water budget (5 ayes, 0 nays)
• Approved 2026 Wastewater budget (5 ayes, 0 nays)
• Motion to adjourn meeting carried (5 ayes, 0 nays)

Park and Recreation Commission

The Mayville Park and Recreation Commission will hear monthly reports from the park, recreation and TAG Center directors. It will consider approval of the September 3, 2025 meeting minutes. The commission will discuss a possible outdoor fitness course, which may lead to action.

• Approval of minutes from the September 3, 2025 Park and Recreation Commission meeting
• Park Director monthly report
• Recreation Director monthly report
• TAG Center Director monthly report
• Discussion, with possible action, on the possibility of an outdoor fitness course

Special Common Council

The Common Council will meet to confer with legal counsel regarding a claim filed by an employee against the City. The body may take action on the matter after reconvening in open session.

• Closed session to discuss legal strategy regarding an employee claim

The Special Common Council moved to continue the September 29 meeting in closed session under Wis. Stat. §19.85(1)(G). Ald. Jesse Liebenow made the motion, Ald. Tony DeBaker seconded, and a roll vote recorded five ayes and zero nays, so the motion carried. The council will reconvene in open session at the October 13, 2025 Common Council meeting. No other actions were taken.

• Closed session motion approved (5 ayes, 0 nays)

Finance Committee of the Whole

The Finance Committee of the Whole will discuss possible actions on the proposed 2026 budgets for the TAG Center and Recreation, the Department of Public Works, the Parks Department, and the Fire Department. No decisions are recorded in the agenda; the items are listed for review.

• Review of Proposed 2026 TAG Center and Recreation Budget
• Review of Proposed 2026 Department of Public Works Budget
• Review of Proposed 2026 Parks Department Budget
• Review of Proposed 2026 Fire Department Budget

The Finance Committee of the Whole voted to recommend that the Common Council approve the 2026 budgets for the TAG Center and Recreation, Public Works and Parks, and Fire departments. The committee noted a need to remove $41,035 from the TAG budget to stay within levy limits and discussed wage cuts and depreciation items. All three recommendations passed unanimously. The meeting was then adjourned.

• Recommended Common Council approve 2026 TAG Center and Recreation budget (5 ayes, 0 nays)
• Recommended Common Council approve 2026 Public Works and Parks Department budget (5 ayes, 0 nays)
• Recommended Common Council approve 2026 Fire Department budget (5 ayes, 0 nays)
• Motion to adjourn the meeting carried (5 ayes, 0 nays)

Plan Commission

The Mayville Plan Commission will approve minutes from the August 27, 2025 meeting. It will discuss possible actions on a land management plan application, commercial zoning code §430, revisions to the signs ordinance, and an extension of the outdoor dining zone. The commission will also consider changing the meeting dates for the November and December 2025 sessions. The next regular meeting is set for October 22, 2025 at 4:00 PM.

• Discuss possible action on Land Management Plan Application
• Discuss possible action on City of Mayville Zoning Code §430 – Commercial Zoning
• Discuss possible action on revising Zoning Code §430 Article XI – Signs
• Discuss possible action on extending the Main Street Outdoor Dining Zone
• Discuss changing meeting dates for November and December Plan Commission meetings

The Mayville Plan Commission approved the Land Management Plan application with a 7‑0 vote. It also approved the August 27, 2025 meeting minutes (7‑0) and postponed a decision on signage code changes to the October 22 meeting (7‑0). The commission changed the November and December meeting dates and decided no action is needed on the outdoor dining zone request.

• Approved August 27, 2025 meeting minutes (7 ayes, 0 nays)
• Approved Land Management Plan application (7 ayes, 0 nays)
• Postponed decision on Zoning Code §430, Article XI – Signs to Oct 22, 2025 meeting (7 ayes, 0 nays)
• Consensused to revisit B-1 Central Business District suggestions at Oct 22, 2025 meeting
• Determined no action needed on extending outdoor dining zone
• Changed November meeting to Nov 19, 2025 at 6:00 PM
• Changed December meeting to Dec 17, 2025 at 4:00 PM

Community Development Authority - Enhancements Committee

The Enhancements Committee will review the August 2025 financial documents and the current Facade Grant balance. It will approve the minutes from the August 27, 2025 meeting and consider the Facade Improvement Program application submitted by Adam Persha & 42 South Main Street LLC for 42 S Main St. The committee will also evaluate proposals for a new city website design and discuss a community art project, future agenda items, and possible changes to meeting dates.

• Approval of minutes from the August 27, 2025 Enhancements Committee meeting
• Review of August 2025 Facade Grant balance (August Financials.pdf, August Trial Balance.pdf)
• Consideration of Facade Improvement Program application for 42 S Main St (Applicant: Adam Persha & 42 South Main Street LLC)
• Evaluation of proposals received for Mayville city website design services
• Discussion of a community art project and potential changes to future meeting dates

The committee approved the minutes of the August 27, 2025 meeting by a 7‑0 vote. It also approved the facade improvement program application for the property at 42 S. Main Street by a 5‑0 vote, using the remaining $5,000 facade grant. The city’s website redesign vendor selection was postponed to the October meeting, and the November and December meeting dates were changed by consensus.

• Approved minutes of Aug 27, 2025 meeting (7 ayes, 0 nays)
• Approved facade improvement program for 42 S. Main St (5 ayes, 0 nays)
• Postponed decision on website design services vendor to Oct meeting
• Changed November meeting to Nov 19, 2025 (consensus)
• Changed December meeting to Dec 17, 2025 (consensus)

Special Library Board

The Library Board is holding a special meeting to interview candidates for the Library Director position. The board will discuss the candidates and may take action to make an employment offer.

• Interviews for Library Director position
• Discussion and possible action on employment offer for Library Director

The board voted 6‑0 to enter a closed session, then voted 6‑0 to return to an open session, and finally voted 6‑0 to adjourn the meeting. No other actions were decided; the board only discussed candidates for the Library Director position.

• Closed session motion carried (6 ayes, 0 nays)
• Reopen meeting in open session motion carried (6 ayes, 0 nays)
• Adjournment motion carried (6 ayes, 0 nays)

Personnel Committee

The Personnel Committee will approve the September 22, 2025 meeting minutes, allow brief citizen comments, and discuss several personnel matters with possible recommendations. Items include reviewing the TAG Center Director job description, the Advanced Emergency Medical Technician and Lead EMS Instructor job description, proposing a weekend‑incentive pay structure, and adopting updated complaint policies for employees and the public. No decisions are recorded in the agenda.

• Review and possibly recommend the updated TAG Center Director job description.
• Review and possibly recommend the Advanced Emergency Medical Technician & Lead EMS Instructor job description.
• Discuss and possibly recommend creating a "Weekend Incentive" pay policy.
• Discuss and possibly recommend adopting updated employee and public complaint policies.
• Approve minutes from the September 22, 2025 Personnel Committee meeting.

The committee approved the minutes from the September 22, 2025 meeting. It tabled the TAG Center Director job description until the November meeting. It approved the recommendation to adopt the Advanced Emergency Medical Technician and Lead EMS Instructor job description. It also tabled the weekend incentive pay item to January and discharged the proposed complaint policy.

• Approved September 22, 2025 Personnel Committee minutes (3-0)
• Tabled TAG Center Director job description to November Personnel Committee (3-0)
• Approved recommendation for Advanced Emergency Medical Technician & Lead EMS Instructor job description (3-0)
• Tabled "Weekend Incentive" pay item to January Personnel Committee (3-0)
• Discharged complaint policy for public and city employees (3-0)

Public Safety Committee

The Public Safety Committee will approve the August 25, 2025 meeting minutes, hear brief citizen comments, and receive monthly reports from the Police, EMS, and Fire Departments. The committee will discuss possible recommendations on three matters: changing the Alcohol Beverage Appointed Agent for Audubon Inn WI LLC at 45 N. Main Street, Ordinance 1152-2025 to repeal and replace Section 195‑3c of the municipal code on mobile food vendor permits, and the proposed 2026 Dodge County Sheriff's Office 911 Joint Powers Agreement.

• Change of Alcohol Beverage Appointed Agent for Audubon Inn WI LLC, 45 N. Main Street
• Ordinance 1152-2025 – repeal and replace Section 195‑3c (mobile food vendor permits)
• Proposed 2026 Dodge County Sheriff's Office 911 Joint Powers Agreement
• Monthly Police Department Report to the Public Safety Committee
• Monthly EMS Report to the Public Safety Committee

Personnel Committee

The Mayville Personnel Committee will meet to discuss and possibly act on separation pay for Department of Public Works Director Jack Hurst and employee John Strook, both retiring on September 2, 2025.

• Approval of August 25, 2025, Personnel Committee minutes
• Discuss separation pay for DPW Director Jack Hurst
• Discuss separation pay for DPW employee John Strook

Utility Commission

The Utility Commission will review water and wastewater reports and the progress of the Wastewater Treatment Facility Upgrade. The body will consider actions regarding disputed water usage and a partnership with HomeServe USA. A closed session is scheduled to discuss a market rate adjustment for the Utilities Director position.

• Proposed implementation of chloride fees for industrial discharges
• Disputed high water usage at 307 S. Main Street and Graceland Cemetery (400 S. John Street)
• Possible action on a lateral insurance partnership with HomeServe USA
• Construction update on the Wastewater Treatment Facility Upgrade
• Market rate adjustment for the Utilities Director position

Finance Committee of the Whole

The Finance Committee will review proposed 2026 budgets for the Police, Fire, and EMS departments. The committee will also discuss potential EMS services contracts with the Village of Lomira and other surrounding communities.

• Proposed 2026 Police Department and Emergency Management budgets
• Proposed 2026 Fire Department budget
• Proposed 2026 EMS budget
• Potential EMS services contract with the Village of Lomira
• Potential EMS services contracts with other surrounding communities

The committee recommended the Common Council approve the 2026 police budget while placing operating supplies and telephone‑internet line items in the parking lot. It tabled the 2026 fire department budget and approved the 2026 EMS budget. It also authorized the City Administrator, EMS Director, and Assistant EMS Director to negotiate an EMS services contract with the Village of Lomira and with other surrounding communities. All motions passed unanimously.

• Recommended Common Council approve 2026 Police Department budget, parking lot items (6 ayes)
• Tabled 2026 Fire Department budget to next Finance Committee meeting (6 ayes)
• Recommended Common Council approve 2026 EMS budget (6 ayes)
• Authorized negotiation of EMS services contract with Village of Lomira (6 ayes)
• Authorized negotiation of EMS services contracts with other surrounding communities (6 ayes)
• Moved to closed session under Wis. Stat. §19.85(1)(E) (6 ayes)
• Moved meeting back to open session (6 ayes)
• Adjourned meeting (6 ayes)

Special Common Council

The Mayville Special Common Council will approve the minutes from the September 8, 2025 meeting and discuss several resolutions. Items include appointing a designated officer for judicial privacy protection requests, a resolution to amend the 2025 budget, guidelines for allocating the donated tornado relief fund, and an IT upgrade that covers a Microsoft invoice and the current Spectrum phone and internet contract.

• Approve the minutes of the September 8, 2025 Common Council meeting
• Resolution 6013-2025: appoint a designated officer for judicial privacy protection requests
• Resolution 6014-2025: 2025 budget amendment
• Allocation guidelines for the donated tornado relief fund
• IT upgrade discussion, including Microsoft invoice and Spectrum phone/internet contract

The council approved the September 8 meeting minutes and appointed the City Clerk as the designated officer for judicial privacy protection requests. It also adopted the 2025 budget amendment, established allocation guidelines for the donated tornado relief fund, and approved both the Microsoft invoice and the existing Spectrum phone and internet contract. All motions passed unanimously with six ayes and no nays.

• Approved September 8, 2025 meeting minutes (6 ayes, 0 nays)
• Approved Resolution 6013-2025 appointing City Clerk as designated officer for judicial privacy protection (6 ayes, 0 nays)
• Approved Resolution 2014-2025 (2025 Budget Amendment) (6 ayes, 0 nays)
• Established tornado relief fund allocation guidelines: 20% tree removal, 60% insurance deductibles, 20% household loss; only applications from designated area with proof of loss required (6 ayes, 0 nays)
• Approved Microsoft invoice (6 ayes, 0 nays)
• Approved current Spectrum phone and internet contract (6 ayes, 0 nays)

Public Works Committee

The Mayville Public Works Committee will approve the minutes from the August 25, 2025 meeting. The committee will hear citizen comments limited to five minutes per speaker. Monthly reports from the TAG Center, the Department of Public Works, and the Parks Department will be presented. The meeting will conclude with adjournment.

• Approval of minutes from the August 25, 2025 Public Works Committee meeting
• Citizen comment period (max five minutes per speaker)
• Monthly TAG Center report to the committee
• Monthly Department of Public Works report to the committee
• Monthly Parks Department report to the committee

Finance Committee

The Mayville Finance Committee will meet to approve minutes, discuss potential agreements with the Chamber of Commerce and Main Street Mayville, and consider action on wetland delineation expenses and IT system upgrades.

• Approval of August 25 and September 8 Finance Committee minutes
• Discussion of 2026 agreements with Mayville Chamber of Commerce and Main Street Mayville
• Discussion of 2026 agreement with Dodge County Humane Society
• Discussion of complimentary TAG Center passes for taxpayers
• Discussion of IT upgrades, including Windows 11 migration and Spectrum contract

Special Library Board

The City of Mayville Library Board is holding a special meeting to interview candidates for the Library Director position. The board will discuss the candidates and may take action regarding an employment offer.

• Interviews for Library Director position
• Discussion and possible action on employment offer for Library Director

The Library Board approved a motion (5-0) to go into closed session under Wis. Stat. §19.85(1)(C). Afterward, the board voted (5-0) to reconvene in open session at 9:29 PM and discussed candidates for the Library Director position. The meeting was then adjourned by a 5-0 vote, with the next meeting set for October 9, 2025 at 6:00 PM.

• Closed‑session motion carried (5‑0)
• Reopen in open session at 9:29 PM motion carried (5‑0)
• Adjournment motion carried (5‑0)

Library Board

The Mayville Library Board will review the July 2025 city budget report and the August 2025 bill payments. It will hear the Treasurer's and Director's reports for August 2025. New business includes updates on the library director search, interview process, Dodge County Library Planning Committee, the 2026 library budget process, the OMNI Tech fire alarm inspection contract, and the purchase of shelving units for maintenance equipment.

• Discuss, with possible action, the city budget report for July 2025
• Discuss, with possible action, the payment of bills for August 2025
• Discuss, with possible action, OMNI Tech fire alarm inspection contract
• Discuss, with possible action, purchase of shelving units for maintenance equipment
• Update on library director search and interview process

The Library Board approved the minutes from the August 14, 2025 meeting, the July 2025 city budget report, and August 2025 bill payments, treasurer and director reports. It also approved a three‑year fire‑alarm inspection contract with OMNI Tech at $1,030 per year and the purchase of shelving units for maintenance equipment. All motions passed unanimously. The board set interview dates for the Library Director search and noted a $30,000 donation and upcoming $99,302.58 county funding.

• Approved August 14, 2025 Board minutes (6 ayes, 0 nays)
• Approved City budget report for July 2025 (6 ayes, 0 nays)
• Approved payment of August 2025 bills (6 ayes, 0 nays)
• Approved Library Treasurer's report for August 2025 (6 ayes, 0 nays)
• Approved Library Director's report for August 2025 (6 ayes, 0 nays)
• Approved three‑year fire‑alarm inspection contract with OMNI Tech (6 ayes, 0 nays)
• Approved purchase of shelving units for maintenance equipment (6 ayes, 0 nays)
• Approved adjournment of the meeting (6 ayes, 0 nays)

Common Council

The Common Council will present the proposed 2026 budget and the 2026-2030 5-Year Capital Improvement Plan. The body will also consider updates to winter parking regulations and a property purchase at 102 S. Main Street.

• Proposed 2026 Budget and 2026-2030 5-Year Capital Improvement Plan
• Ordinance 1151-2025 to repeal and replace winter parking regulations and establish a permit fee
• Resolution 6010-2025 to increase sanitary sewer service fees
• Lunda Construction invoice for $13,905.24 for lower dam repairs
• Resolution 6008-2025 for Class B liquor licenses for Tom Cats at 111 S Main St

The Common Council adopted the consent agenda and approved the July 2025 check register. It voted 5‑0 to adopt the 2026 capital improvement plan and 4‑1 to increase sanitary sewer service fees. The council also accepted a $913,572.22 bid for the River Knoll Drive street and utility extension and tabled the winter parking ordinance until October.

• Approved consent agenda (5 ayes, 0 nays)
• Approved July 2025 monthly check register (5 ayes, 0 nays)
• Approved 2026 capital improvement plan (5 ayes, 0 nays)
• Approved Resolution 6010-2025 to increase sanitary sewer service fees (4 ayes, 1 nay)
• Approved bid from Kartechner Brothers, LLC for River Knoll Drive project, not to exceed $913,572.22 (5 ayes, 0 nays)
• Approved invoice from Lunda Construction for lower dam repairs, $13,905.24 (5 ayes, 0 nays)
• Tabled Ordinance 1151-2025 on winter parking regulations to October meeting (5 ayes, 0 nays)
• Approved Resolution 6008-2025 for Class B fermented malt beverage license for Tom Cats (5 ayes, 0 nays)

Special Finance Committee

The Special Finance Committee will discuss two items: bids for the 2025 River Knoll Drive Street and utility extension, and an invoice from Lunda Construction for $13,905.24 for lower dam repairs. Both items include attached documents for review. The meeting also includes standard procedural items such as call to order, roll call, citizen comments, and adjournment.

• Review bids for the 2025 River Knoll Drive Street and utility extension
• Consider invoice of $13,905.24 from Lunda Construction for lower dam repairs

The committee voted to recommend that the Common Council accept the lowest bid from Kartechner Brothers, LLC for the River Knoll Drive Street & Utility Extension project, not to exceed $913,572.22. It also recommended approval of a $13,905.24 invoice from Lunda Construction for emergency lower‑dam repairs. Both motions passed unanimously and the meeting was adjourned.

• Recommend Common Council accept Kartechner Brothers bid for River Knoll Drive Street & Utility Extension, up to $913,572.22 (2 ayes, 0 nays, motion carried)
• Recommend Common Council approve Lunda Construction invoice for lower dam repairs, $13,905.24 (2 ayes, 0 nays, motion carried)
• Adjourn meeting (2 ayes, 0 nays, motion carried)

Park and Recreation Commission

The Mayville Park and Recreation Commission will approve the minutes from its August 6, 2025 meeting and hear monthly reports from the Park Director, Recreation Director, and TAG Center Director. The commission will then discuss, with possible action, the establishment of an archery range in public parks, reviewing a memo, a policy framework, and signage examples. The meeting will conclude with setting the next meeting date for October 1, 2025.

• Approval of minutes from the August 6, 2025 Park and Recreation Commission meeting
• Park Director monthly report
• Recreation Director monthly report
• TAG Center Director monthly report
• Discussion with possible action on an archery range in public parks (memo, policy framework, signage examples)

The commission approved the minutes from the August 6, 2025 meeting by a 7‑0 vote. It also voted unanimously to move forward with planning and grant writing for an archery range in a public park. Both motions passed with 7 ayes and 0 nays.

• Approved August 6, 2025 minutes (7 ayes, 0 nays)
• Approved planning and grant writing for archery range (7 ayes, 0 nays)

Community Development Authority - Enhancements Committee

The Enhancements Committee will meet on August 27, 2025 at 5 PM in Mayville City Hall. The agenda includes discussion of CDA fund balances for the June and July 2025 facade grants. The committee will consider approval of the July 23, 2025 meeting minutes, a community art project, the mayor’s 2025 Beautification Award nominees, and proposals for website design services. In a closed session and a subsequent open session, members will discuss and possibly act on the purchase of land at 102 S. Main Street for public use.

• Discuss June 2025 Facade Grant balance (financials attached)
• Discuss July 2025 Facade Grant balance (financials attached)
• Approve minutes of the July 23, 2025 Enhancements Committee meeting
• Discuss community art project (possible action)
• Discuss purchase of land at 102 S. Main Street for public use (closed and open session)

The committee approved the minutes of the July 23, 2025 meeting (5-0). It authorized a closed‑session under Wis. Stat. §19.85(1)(E) (5-0) and then returned to open session (5-0). The committee voted to use $15,000 of CDA funds to purchase land at 102 S. Main Street and to recommend the purchase to the Common Council (5-0). It also decided to invite the three top website‑design proposals—Revise, CivicPlus, and GHD Digital—to present at the September meeting.

• Approved July 23, 2025 minutes (5 ayes, 0 nays)
• Authorized closed session per Wis. Stat. §19.85(1)(E) (5 ayes, 0 nays)
• Returned to open session (5 ayes, 0 nays)
• Approved use of $15,000 for purchase of 102 S. Main St and recommendation to council (5 ayes, 0 nays)
• Invited top three website design firms (Revise, CivicPlus, GHD Digital) to present at September meeting

Plan Commission

The Plan Commission will discuss potential revisions to the city's sign ordinance and the Central Business District zoning code. The body will also consider requests for parcel division and combination.

• Parcel division request for 546 N. Main Street #1
• Parcel combination request for 407 Seitz Avenue
• Review of options for revising Zoning Code §430, Article XI - Signs with Joseph Lawniczak
• Discussion of Zoning Code §430-40 B-1 Central Business District

The Plan Commission approved the minutes from the June 23, 2025 meeting by a 6‑0 vote. It then voted unanimously to recommend that the Common Council approve the certified survey map request for parcel 251‑1216‑1444‑010 at 546 N. Main Street #1, and also to recommend approval for parcel 251‑1216‑2343‑063 at 407 Seitz Avenue. The commission agreed to defer discussion of proposed signage code revisions and the Central Business District zoning amendment to the September meeting.

• Approved June 23, 2025 minutes (6-0)
• Recommended Common Council approve parcel 251‑1216‑1444‑010 survey map (6-0)
• Recommended Common Council approve parcel 251‑1216‑2343‑063 survey map (6-0)
• Deferred signage code revision discussion to September meeting
• Deferred Central Business District zoning amendment discussion to September meeting

Utility Commission

The Mayville Utilities Commission will consider approval of the August 2025 water and wastewater utility bills. It will also discuss reports on the well and distribution system, the sewer system, and an update on the wastewater treatment facility upgrade. Additional topics include leachate findings and possible recommendations for 2026 utility wages and budget.

• Approval of the Water Utility Bills and Wastewater Utility Bills of August 2025
• Well & Distribution System Report Discussion
• Sewer System Report Discussion
• Construction Update on the Wastewater Treatment Facility Upgrade
• Discussion of 2026 Water/Wastewater Utilities Wages and Budget

The commission approved the July 28 minutes (4‑0) and the August water and wastewater utility bills (4‑0). Commissioners reached a consensus to move the start time of next month's meeting to 5:00 PM. The next meeting is scheduled for September 22, 2025 at the new start time.

• Approved July 28 minutes (4-0)
• Approved August water and wastewater utility bills (4-0)
• Consensus to change future meeting start time to 5:00 PM
• Scheduled next meeting for September 22, 2025 at 5:00 PM

Public Works Committee

The Mayville Public Works Committee will meet on August 25, 2025 at 6 PM in City Hall. The agenda includes approval of the July 28, 2025 meeting minutes, a period for citizen comments, and monthly reports from the Public Works, TAG Center, and Parks departments. The committee will also discuss a possible recommendation on a property damage claim filed by Jeff Trepanier for 105 N. School Street.

• Approval of minutes from the July 28, 2025 Public Works Committee meeting
• Monthly Public Works Department report
• Monthly TAG Center report
• Monthly Parks Department report
• Discussion of property damage claim by Jeff Trepanier for 105 N. School Street

The committee approved the minutes from the July 28, 2025 meeting by a 2‑aye vote. It then denied the property damage claim filed by Jeff Trepanier of 105 N. School Street, also by a 2‑aye vote. The meeting was adjourned at 6:29 PM.

• Approved July 28, 2025 Public Works minutes (2 ayes, 0 nays)
• Denied Jeff Trepanier property damage claim (2 ayes, 0 nays)
• Adjourned meeting (2 ayes, 0 nays)

Public Safety Committee

The Public Safety Committee will approve the July 28 minutes, hear citizen comments, and receive monthly reports from the police, EMS, and fire departments. It will discuss, with possible recommendation, a change of the alcohol beverage appointed agent for Kwik Trip #336 at 121 N. Main Street. It will also consider the application for a Class B fermented malt beverage and intoxicating liquor license for Tom Cats LLC at 111 S Main Street and a Winter Street parking permit.

• Discuss change of Alcohol Beverage Appointed Agent for Kwik Trip #336, 121 N. Main Street (Agent: Derek Stahmann)
• Discuss application for Class "B" Fermented Malt Beverage and "Class B" Intoxicating Liquor license for Tom Cats LLC, 111 S Main Street (Registered Agent: Thomas Weinberger)
• Discuss Mayville Winter Street Parking Permit
• Monthly Police Department Report to the Public Safety Committee
• Monthly EMS Report to the Public Safety Committee

The Public Safety Committee approved the minutes from the July 28 meeting. It voted unanimously to recommend the Common Council approve a new alcohol beverage appointed agent for Kwik Trip #336 at 121 N. Main Street, to approve a Class B fermented malt beverage and intoxicating liquor license for Tom Cats LLC at 111 S. Main Street, and to approve a winter parking permit program. All three motions passed with a 3‑aye, 0‑nay vote.

• Approved July 28 minutes (3 ayes, 0 nays)
• Recommended Common Council approve Derek Stahmann as alcohol beverage appointed agent for Kwik Trip #336, 121 N. Main St (3 ayes, 0 nays)
• Recommended Common Council approve Class B fermented malt beverage and Class B intoxicating liquor license for Tom Cats LLC, 111 S. Main St (3 ayes, 0 nays)
• Recommended Common Council approve a winter parking permit program (3 ayes, 0 nays)

Personnel Committee

The Personnel Committee will meet to discuss and potentially recommend actions on city employment and policy matters. Key topics include job descriptions, pay incentives, and formal complaint procedures.

• Job description for the Department of Public Works Working Foreman position
• Creation of a "Weekend Incentive" pay
• Adoption of a complaint policy for city employees
• Adoption of a complaint policy for members of the public

The committee approved the minutes from the June 23, 2025 meeting. It recommended the Common Council approve the draft job description for the Department of Public Works working foreman position. The committee tabled the proposed weekend incentive pay and the adoption of a complaint policy, moving both to the September meeting and requesting the city labor attorney and city attorney to be present.

• Approved June 23, 2025 Personnel Committee minutes (2 ayes, 0 nays)
• Recommended Common Council approve Public Works working foreman job description (2 ayes, 0 nays)
• Tabled weekend incentive pay proposal to September meeting, request labor attorney (2 ayes, 0 nays)
• Tabled complaint policy adoption to September meeting, request city attorney (2 ayes, 0 nays)

Finance Committee

The Finance Committee will meet to discuss and potentially make recommendations on the city's long-term capital spending plan. The committee will also review bids for a specific street and utility project.

• Proposed 2026-2030 5-Year Capital Improvement Plan
• Bids for the 2025 River Knoll Drive Street and Utility Extension

The committee approved the minutes from the July 28, 2025 meeting. It voted to recommend that the Common Council approve the 2026‑2030 five‑year capital improvement plan with three specified changes. The committee also voted to table the River Knoll Drive Street and Utility Extension bid discussion until the September 8 special meeting. The meeting was adjourned.

• Approved July 28, 2025 Finance Committee minutes (3 ayes, 0 nays)
• Recommended Common Council approve 2026‑2030 capital improvement plan with three changes (3 ayes, 0 nays)
• Tabled River Knoll Drive Street and Utility Extension bid discussion to Sep 8, 2025 meeting (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Joint Review Board

The Mayville Joint Review Board will meet to review the performance status of Tax Incremental Districts 4, 5, and 6, and to discuss a resolution acknowledging the filing of annual reports.

• Review 2025 Annual Reports for TID 4, 5, and 6
• Discuss Resolution 6009-2025 regarding annual report filings
• Approval of September 25, 2024, Joint Review Board minutes

Library Board

The Mayville Library Board will review the June 2025 city budget report and July 2025 bill payments. It will hear the Treasurer's and Director's reports for July 2025. New business includes discussion of the draft 2026 library budget, equipment purchases, staffing changes, and community programs.

• Discuss, with possible action, the draft 2026 Library Budget
• Discuss, with possible action, purchase of a Bulletin Board
• Discuss, with possible action, purchase of a Bench for Library Entryway
• Discuss, with possible action, quote from Streamline Jacks for updating the Library Website
• Discuss, with possible action, resignation of Library Maintenance Technician and options for replacement

The Library Board unanimously approved routine reports, elected Katie Spear as secretary, and adopted a patron Code of Conduct. It accepted the resignation of Maintenance Technician Adam Bailey and hired Dan Tinsley, removed the treasurer bond from the draft 2026 budget, approved purchases of a bulletin board and a bench, denied a website update quote, and agreed to join the 2025 Giving Tree program.

• Approved July 10, 2025 minutes (7 ayes, 0 nays)
• Approved City budget report for June 2025 (7 ayes, 0 nays)
• Approved payment of July 2025 bills (7 ayes, 0 nays)
• Elected Katie Spear as Library Board Secretary (7 ayes, 0 nays)
• Approved Code of Conduct policy for patrons (7 ayes, 0 nays)
• Accepted resignation of Maintenance Technician Adam Bailey and hired Dan Tinsley (7 ayes, 0 nays)
• Removed bond for Library Board Treasurer from draft 2026 budget (7 ayes, 0 nays)
• Denied quote from Streamline Jacks for website updates (7 ayes, 0 nays)

Police & Fire Commission

The Mayville Police & Fire Commission will meet on August 13, 2025 at 6:00 PM in City Hall. The agenda includes approval of the July 8, 2025 meeting minutes and a discussion to appoint an Assistant Fire Chief, followed by an oath of office for that position. The meeting also provides a brief citizen comment period before adjourning.

• Approval of minutes from the July 8, 2025 Police & Fire Commission meeting
• Discussion and appointment of an Assistant Fire Chief
• Oath of Office for the newly appointed Assistant Fire Chief
• Citizen comment period (maximum five minutes per speaker)
• Call to order, roll call, and adjournment

The Police & Fire Commission approved the minutes from the July 8, 2025 meeting. It appointed Mike Thoreson as Assistant Fire Chief, effective Jan 1 2026, pending required background checks. The commission also voted to enter closed session to discuss fire department employee discipline options. All three motions passed unanimously (3‑0).

• Approved July 8, 2025 meeting minutes (3‑0)
• Appointed Mike Thoreson as Assistant Fire Chief, effective Jan 1 2026, pending background check (3‑0)
• Moved to closed session to discuss fire department employee discipline options (3‑0)

EMS Commission

The EMS Commission will meet to approve minutes from the July 8, 2025 meeting. The commission will also discuss and potentially take action regarding a retirement plaque for EMS Director Christine Churchill.

• Presentation of retirement plaque to EMS Director Christine Churchill

The EMS Commission approved the minutes from its July 8, 2025 meeting. The motion was made by Melanie Siegel, seconded by Dennis Walston, and passed unanimously with three ayes and no nays. The commission then adjourned the meeting after a motion by Siegel, seconded by Walston, also passing 3‑0.

• Approved July 8, 2025 minutes (3‑0)
• Adjourned meeting (3‑0)

Common Council

The Mayville Common Council will discuss approving a site plan for Old Fashioned Foods, a $620,452.28 asphalt paving payment, and accepting land from the Village of Kekoskee. The meeting also includes reports on committee schedules and the approval of bills.

• Approve site plan for Old Fashioned Foods at 650 Furnace Street
• Pay Request #1 from Northeast Asphalt for $620,452.28
• Ordinance to accept land attachment from Village of Kekoskee
• Approve June 2025 bills and check register
• Retirement resolutions for J Hurst and J Strook

The council approved the second reading of Ordinance 1150‑2025 to accept parcels from the Village of Kekoskee. It also approved the site‑plan review for Bayland Buildings at 650 Furnace Street, the purchase of an additional tornado siren for up to $14,287 with funding from the Emergency Management and contingency funds, and a $620,452.28 payment to Northeast Asphalt for the 2025 paving and milling project. All motions passed unanimously (5‑0).

• Approved second reading of Ordinance 1150‑2025 (5 ayes, 0 nays)
• Approved site‑plan review application for Bayland Buildings at 650 Furnace St (5 ayes, 0 nays)
• Approved purchase of additional tornado siren, not to exceed $14,287 (5 ayes, 0 nays)
• Approved funding sources for siren: $7,000 from Emergency Management budget and balance from contingency fund (5 ayes, 0 nays)
• Approved pay request #1 to Northeast Asphalt for $620,452.28 for 2025 Asphalt Paving/Milling Project (5 ayes, 0 nays)
• Approved Resolution 6006‑2025 honoring retiring Public Works Director Jack Hurst (5 ayes, 0 nays)
• Approved Resolution 6007‑2025 honoring retiring Public Works employee John Strook (5 ayes, 0 nays)
• Approved June 2025 check register and bills (5 ayes, 0 nays)

Park and Recreation Commission

The Park and Recreation Commission will review monthly reports from the park, recreation, and TAG center directors. The body will discuss the outcome of bids for resurfacing the TAG Center and review capital improvement plan requests for 2026-2030.

• Outcome of TAG Center resurfacing bids
• Review of TAG Center 2026-2030 Capital Improvement Plan (CIP) requests

The Park and Recreation Commission approved the minutes of the July 9, 2025 meeting with a 6‑aye, 0‑nay vote. No other motions were adopted; the remainder of the meeting consisted of reports and discussion.

• Approved July 9, 2025 minutes (6 ayes, 0 nays)

Special Finance Committee - Ambulance Advisory Committee

The Special Finance Committee's Ambulance Advisory Board will review ambulance rates, current municipal contracts, equipment replacement accounts, statistical and COVID-19 reports, and fundraising efforts. The meeting includes a citizen comment period and will conclude with an adjournment.

• Ambulance rates and current municipality contracts discussion
• Statistical report
• Ambulance equipment replacement account report
• Medical control discussion
• Fundraising discussion

Public Safety Committee

The Public Safety Committee will receive monthly reports from the Police, EMS, and Fire Departments. It will also discuss the recent tornado siren failure and consider options for extending siren coverage, with possible action on each item. The meeting includes a citizen comment period and standard procedural items.

• Monthly Police Department Report to the Committee
• Discussion with possible action on Tornado Siren Failure
• Discussion with possible action on Options for Extended Tornado Siren Coverage
• Monthly EMS Report to the Committee
• Monthly Fire Department Report to the Committee

The Public Safety Committee approved its June 23 minutes unanimously. It then voted 3‑0 to recommend the Common Council approve reusing an existing tornado siren, including a new pole and radio, at an estimated cost of $15,000. The meeting was adjourned after a unanimous vote.

• Approved June 23 minutes (3 ayes, 0 nays)
• Recommended Common Council approve siren reuse option ($15,000) (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Finance Committee

The Finance Committee will review the city's proposed 5-year Capital Improvement Plan and consider a payment for asphalt work. The body will also discuss bids for seal coating and set salaries for two EMS director positions.

• Review of the Proposed 5-Year Capital Improvement Plan
• Pay Request #1 from Northeast Asphalt for $620,452.28 for the 2025 Asphalt Paving/Milling Project
• Bids for seal coating the TAG Center Parking Lot
• Establishing salary for incoming EMS Director
• Establishing salary for incoming Assistant EMS Director

The committee unanimously approved a $620,452.28 pay request to Northeast Asphalt for the 2025 asphalt paving and milling project. It also approved the American Pavement Solutions bid to seal‑coat the TAG Center parking lot, and approved $4.00‑per‑hour salary increases with $5,000 bonuses and stipends for the incoming EMS Director and Assistant EMS Director. All motions passed with a 2‑aye, 0‑nay vote.

• Approved $620,452.28 pay request to Northeast Asphalt for 2025 asphalt paving/milling (2 ayes, 0 nays)
• Approved American Pavement Solutions bid for seal coating TAG Center parking lot (2 ayes, 0 nays)
• Approved $4.00/hr salary increase, $5,000 yearly bonus and $5,000 stipend for incoming EMS Director (2 ayes, 0 nays)
• Approved $4.00/hr salary increase, $5,000 yearly bonus and $5,000 stipend for incoming Assistant EMS Director (2 ayes, 0 nays)

Special Common Council

The Special Common Council will consider a request to deny the operator license for Erik Meyer of 1604 Mapledale Rd., West Bend. It will also review the original operator license application, bids to seal coat the TAG Center parking lot, and proposals to set salaries for a new EMS Director and Assistant EMS Director. In addition, the council will discuss how to allocate donated disaster‑relief funds for Mayville residents. The meeting includes the usual call to order, citizen comment period, and adjournment.

• Reconsideration, with possible action, denial of operator license for Erik Meyer, 1604 Mapledale Rd., West Bend
• Discussion, with possible action, operator license application for Erik Meyer, 1604 Mapledale Rd., West Bend
• Discussion, with possible action, bids for seal coating the TAG Center parking lot
• Discussion, with possible action, establishing salary for incoming EMS Director
• Discussion, with possible action, process for delegating donated funds for Mayville disaster relief

The Special Common Council approved a draft application form for the Donated Tornado Relief Fund, allowing up to $500 per household with a deadline of Oct. 15, 2025. It also approved the operator license for Erik Meyer, a seal‑coating contract for the TAG Center lot, and salary packages for the incoming EMS Director and Assistant EMS Director. All motions carried with the recorded vote totals.

• Approved disaster relief fund application form (5 ayes, 0 nays)
• Approved Operator License for Erik Meyer, 1604 Mapledale Rd. (3 ayes, 2 nays)
• Approved American Pavement Solutions seal‑coating bid for TAG Center lot (5 ayes, 0 nays)
• Approved $4/hr salary increase + $5,000 bonus + $5,000 stipend for incoming EMS Director (5 ayes, 0 nays)
• Approved $4/hr salary increase + $5,000 bonus + $5,000 stipend for incoming Assistant EMS Director (5 ayes, 0 nays)

Public Works Committee

The Public Works Committee will meet to review monthly reports from the Department of Public Works, the TAG Center, and the Parks Department. The committee will also consider the approval of minutes from the June 23, 2025, meeting.

• Approval of June 23, 2025 meeting minutes
• Monthly Department of Public Works Report
• Monthly TAG Center Report
• Monthly Parks Department Report

The committee approved the minutes from the June 23, 2025 meeting with a 3‑aye, 0‑nay vote. A motion to adjourn the July 28 meeting was also carried unanimously with a 3‑aye, 0‑nay vote.

• Approved June 23, 2025 minutes (3-0)
• Adjourned meeting (3-0)

Utility Commission

The Mayville Utilities Commission will approve the water and wastewater utility bills for June and July 2025. It will discuss reports on the well and distribution system and on the sewer system. Four items will be discussed with possible action: repayment for lawn‑care supplies, a water bill issue caused by a meter replacement, acceptance of landfill leachate into the wastewater treatment facilities, and remediation costs for wastewater‑treatment damages.

• Approval of June 2025 water and wastewater utility bills
• Approval of July 2025 water and wastewater utility bills
• Discussion of accepting landfill leachate to wastewater treatment facilities (Leachate.pdf)
• Discussion of remediation costs for wastewater‑treatment damages (06122025 Aquafix Invoice.pdf)
• Discussion of water bill issue due to meter replacement (requestor Mike Hansen, 876 Green Bay Drive)

The commission approved the minutes from the June 3 meeting and the water and wastewater utility bills for June and July 2025. A resident's request for $165 reimbursement was denied, while a $75 credit to another residence was approved. The commission also tabled discussion of landfill leachate treatment and approved billing to Old Fashion Foods for cleanup services.

• Approved minutes of June 3, 2025 meeting (7-0)
• Approved June 2025 water and wastewater utility bills (7-0)
• Approved July 2025 water and wastewater utility bills (7-0)
• Denied $165 reimbursement request for flower garden (2 ayes, 5 nays)
• Approved $75 credit to residence (5 yay, 2 no)
• Tabled landfill leachate acceptance discussion (7-0)
• Approved billing to Old Fashion Foods for Aquafix cleanup invoice (7-0)

Personnel Committee

The Personnel Committee agenda for May 28, 2025 contains no listed items. No specific decisions, proposals, or contracts are detailed in the agenda. The meeting will proceed with standard personnel business as usual.

Plan Commission

The Plan Commission will discuss a site plan review application for Bayland Buildings Inc. and Old Fashioned Foods Inc. The body will also consider possible actions regarding the Central Business District and sign-related zoning codes.

• Site Plan Review Application for 650 Furnace Street (Old Fashioned Foods Inc.)
• Discussion of Zoning Code §430-40 B-1 Central Business District
• Discussion of Zoning Code §430, Article XI - Signs

The commission approved the June 25 meeting minutes by a 6‑0 vote. It recommended that the Common Council approve Bayland Buildings' site plan addition at 650 Furnace Street, also by a 6‑0 vote. The commission voted to table the proposed signage ordinance until the August meeting, again 6‑0. The meeting was then adjourned.

• Approved June 25 minutes (6 ayes, 0 nays)
• Recommended Common Council approve Bayland Buildings site plan at 650 Furnace St (6 ayes, 0 nays)
• Tabled City of Mayville signage ordinance discussion to August meeting (6 ayes, 0 nays)
• Adjourned meeting (6 ayes, 0 nays)

Community Development Authority - Enhancements Committee

The Community Development Authority Enhancements Committee will review monthly facade grant balances and May financials. The committee may take action on a community art project and the establishment of a Mayor's Beautification Award.

• Discussion of monthly facade grant balance
• Possible action on Community Art Project
• Possible action on establishment of a Mayor's Beautification Award

The committee approved the minutes from the June 25, 2025 meeting with a 5‑0 vote. It agreed to review twenty website design proposals over the next month and report the results at the August meeting. The group decided to continue discussion of the community art project at the August meeting. Finally, it established a Mayor's Beautification Award, funding the signage up to $800, with a 5‑0 vote.

• Approved minutes of June 25, 2025 meeting (5 ayes, 0 nays)
• Committee will review 20 website design proposals and report in August meeting
• Decided to discuss community art project further at August meeting
• Established Mayor's Beautification Award, funded up to $800 (5 ayes, 0 nays)

Common Council

The Common Council will hold a public hearing on the Mayville Disaster Relief Fund and consider several resolutions and ordinances. Items include a repeal and replacement of Section 38‑2A of the municipal code, denial of several operator license applications, and authorizing a WEDC grant for 125 S Main St. The council will also meet in closed session to discuss a purchase option for the property at 105 S Main St.

• Public hearing on designation and policies for the Mayville Disaster Relief Fund
• Ordinance 1149‑2025 to repeal and replace Section 38‑2A of the Municipal Code
• Denial of operator license applications for Sidney Wyclendt, Brook Scherf‑Hetchler, and Erik Meyer
• Resolution 6000‑2025 authorizing a WEDC grant for 125 S Main St
• Closed‑session discussion of a purchase option for the property at 105 S Main St

The Common Council approved a WEDC grant for 125 S. Main LLC and set the starting salary for the new Public Works Director at $70,000. It also changed council meeting start time to 6:00 PM, tabled further discussion of the Disaster Relief Fund, and denied three operator‑license applications. Additional actions included honoring the retiring EMS Director, adopting official city colors, and supporting Social Security benefits.

• Approved Resolution 6000-2025 authorizing a WEDC grant for 125 S. Main LLC (5-0)
• Denied operator license for Sidney Wyclendt (5-0)
• Denied operator license for Brook Scherf‑Hetchler (5-0)
• Denied operator license for Erik Meyer (3-2)
• Set starting salary for Public Works Director Jake Schellpfeffer at $70,000 (5-0)
• Approved Ordinance 1149-2025 changing council meeting start time to 6:00 PM (5-0)
• Tabled further discussion of the Mayville Disaster Relief Fund (5-0)
• Approved city branding colors for the City of Mayville logo (5-0)

Library Board

The Mayville Library Board will discuss the city budget report for May 2025, payment of June 2025 bills, and the treasurer’s and director’s reports for June 2025. It will also address unfinished business such as the Chromebook contract and the purchase of 2026 Battle of the Books titles, and consider new business items including a resolution to appoint authorized signers for the library’s bank account, budget planning for 2026, an Alliant Energy bill, and a code of conduct policy for patrons. The board will elect officers and set the next meeting date.

• Resolution 6005-2025: appoint authorized signers for the library board MSB account
• Library budget planning for 2026
• Discussion on Alliant Energy bill
• Establishing a code of conduct policy for patrons
• Election of officers (president, vice president, treasurer, secretary)

The Mayville Library Board approved the June 12 meeting minutes, the May 2025 city budget report, and payments for June 2025 bills. It authorized a Chromebook contract, purchased Battle of the Books titles under $400, and adopted a resolution expanding authorized signers on the library bank account. The board also elected Becky LeBouton as president, re‑elected Lisa Neumann as vice president and Sue Smith as treasurer, and tabled a patron code of conduct for the next meeting.

• Approved minutes of June 12, 2025 meeting (5 ayes, 0 nays)
• Approved City budget report for May 2025 (5 ayes, 0 nays)
• Approved payment of bills for June 2025 (5 ayes, 0 nays)
• Approved Chromebook protocol and contract modification (5 ayes, 0 nays)
• Approved purchase of 2026 Battle of the Books titles, not to exceed $400 (5 ayes, 0 nays)
• Approved Resolution 6005-2025 expanding authorized signers to three (5 ayes, 0 nays)
• Elected Becky LeBouton as Library Board President (5 ayes, 0 nays)
• Re‑elected Lisa Neumann as Vice President and Sue Smith as Treasurer (5 ayes, 0 nays)

Park and Recreation Commission

The Mayville Park and Recreation Commission will hold its regular meeting with citizen comments, approval of the May 7 minutes, and monthly reports from the Park, Recreation, and TAG Center directors. The commission will discuss, with possible action, the bid process for seal coating the TAG Center parking lot. The meeting will also set the next meeting date for August 6, 2025.

• Approval of minutes from the May 7, 2025 meeting
• Park Director monthly report
• Recreation Director monthly report
• TAG Center Director monthly report
• Discuss bid process for seal coating the TAG Center parking lot

The commission approved the minutes from the May 7, 2025 meeting by a 5‑0 vote. It then moved the sealcoating bid for the TAG Center parking lot to the Finance Committee for discussion with possible action, also by a 5‑0 vote. No citizen comments were recorded. The next meeting is scheduled for August 6, 2025 at 3:30 PM.

• Approved May 7 minutes (5-0)
• Referred sealcoating bid for TAG Center parking lot to Finance Committee (5-0)
• Adjourned meeting (5-0)

Police & Fire Commission

The Mayville Police and Fire Commission will first approve the minutes from its June 10, 2025 meeting. It will recognize outgoing Fire Chief Brad Marx for his service. In a closed session, the commission will interview firefighter candidates and evaluate applications for the Assistant Fire Chief position, then reconvene in open session to discuss and set interview schedules for the applicants.

• Approve minutes of June 10, 2025 Police & Fire Commission meeting
• Appreciation of service for outgoing Fire Chief Brad Marx
• Closed‑session interview and evaluation of Assistant Fire Chief candidates
• Discussion and possible action on interview schedule for Assistant Fire Chief applicants

The commission approved the June 10, 2025 meeting minutes (5‑0). After a closed‑session under Wis. Stat. §19.85(1)(C), the commission returned to open session (5‑0) and unanimously approved hiring firefighter candidate Andrew Gerth, pending physical and background checks (5‑0). The commission also set the Assistant Fire Chief interview date for July 16, 2025, and adjourned the meeting (5‑0).

• Approved June 10, 2025 minutes (5 ayes, 0 nays)
• Entered closed session per Wis. Stat. §19.85(1)(C) (5 ayes, 0 nays)
• Returned to open session (5 ayes, 0 nays)
• Approved hiring of firefighter Andrew Gerth, contingent on checks (5 ayes, 0 nays)
• Scheduled Assistant Fire Chief interviews for July 16, 2025 (consensus)
• Adjourned meeting (5 ayes, 0 nays)

EMS Commission

The Mayville EMS Commission will open with a call to order and roll call, then allow citizen comments. It will approve the minutes from the June 10, 2025 Police & Fire Commission meeting. The commission will adopt a resolution to recognize the service of outgoing EMS Director Christine Churchill before adjourning.

• Approval of minutes from the June 10, 2025 Police & Fire Commission meeting
• Appreciation of service for outgoing EMS Director Christine Churchill

The EMS Commission approved the minutes from the June 10, 2025 meeting with a 5‑0 vote. The commission then adjourned the meeting, also by a 5‑0 vote. No other substantive actions were taken.

• Approved June 10, 2025 EMS minutes (5-0)
• Adjourned meeting (5-0)

Community Development Authority - Enhancements Committee

The Mayville Community Development Authority Enhancements Committee will review its current fund balances and approve the minutes from the May 28 meeting. It will discuss a facade grant payment for historic restoration at 20 N Main St and consider authorizing a WEDC grant for a project at 125 S Main St. The committee will also evaluate a new city signage design policy and proposals for downtown directional signage, a mayor's beautification award, a community art project, and city branding.

• Approval of minutes from the May 28, 2025 meeting
• Certificate of Completion and request for facade grant payment for historic restoration at 20 N Main St
• Resolution 6000-2025 authorizing a WEDC grant for 125 S Main St
• Policy proposal for City of Mayville signage design
• Discussion of downtown Mayville directional signage

The Enhancements Committee unanimously approved the minutes from the May 28 meeting. It awarded Historic Restorations, LLC a $5,000 facade grant for 20 N. Main Street. The committee recommended the Common Council approve a WEDC grant for 125 S. Main Street and adopt the official city colors. It also directed the City Administrator to work with a WEDC representative on revising the city sign ordinance.

• Approved May 28 meeting minutes (5 ayes, 0 nays)
• Awarded $5,000 facade grant to Historic Restorations, LLC (5 ayes, 0 nays)
• Recommended Common Council approve Resolution 6000-2025 WEDC grant (5 ayes, 0 nays)
• Directed City Administrator to review sign ordinance with WEDC (5 ayes, 0 nays)
• Recommended Common Council adopt official city colors (5 ayes, 0 nays)

Plan Commission

The Plan Commission will hold a public hearing and consider a conditional use permit for Armando Delgado and Dodge County Holdings LLC. The body will also discuss zoning options for a property on Kekoskee Street and review several sections of the City of Mayville Zoning Code.

• Public hearing and possible action on a Conditional Use Permit for 2 N. Main Street
• Discussion on zoning options for 316 Kekoskee Street
• Discussion and possible action on Zoning Code sections §430-40 through §430-45 regarding business and manufacturing districts

The commission approved the meeting minutes from May 28, 2025 with a 6‑0 vote. It denied the conditional use permit application for a worship center at 2 N. Main Street, voting 2‑4 against approval. The commission also concluded that an accessory dwelling structure at 316 Kekoskee Street must be converted back to a garage to comply with code. Members agreed to review neighboring cities’ commercial zoning and begin revisions to the downtown business district at the next meeting.

• Approved May 28, 2025 meeting minutes (6 ayes, 0 nays)
• Closed public hearing on conditional use application (6 ayes, 0 nays)
• Denied conditional use permit for worship center at 2 N. Main St. (2 ayes, 4 nays)
• Determined accessory dwelling at 316 Kekoskee St. must be converted back to a garage (no vote)
• Agreed to review West Bend and Beaver Dam commercial zoning examples (no vote)
• Planned to start revisions to downtown business commercial zoning at next meeting (no vote)

Personnel Committee

The Personnel Committee will meet to discuss and potentially act on a resolution regarding Social Security benefits. The committee will also receive an update on the revision process for the City of Mayville Employee Handbook.

• Resolution 6002-2025: Support for Preservation of Social Security Benefits
• Update on City of Mayville Employee Handbook Revision Process

Special Common Council

The Special Common Council will meet to discuss and potentially take action on Resolution 6003-2025. This resolution proposes an amendment to the City of Mayville's 2025 adopted budget.

• Resolution 6003-2025: Amendment to 2025 Adopted Budget
• Discussion of EMS budget amendment and ambulance fleet

The council voted to move into a closed session to discuss purchasing the Pardeeville 2022 ambulance for EMS. The motion was made by Ald. Smith, seconded by Ald. DeBaker, and passed unanimously with five ayes and zero nays. No other actions were taken.

• Approved closed session to discuss purchase of Pardeeville 2022 ambulance (5-0)

Public Safety Committee

The Mayville Public Safety Committee will approve the minutes from the May 27, 2025 meeting. It will receive monthly reports from the Police, EMS, and Fire Departments. The committee will discuss and potentially act on Resolution 6001-2025, which proposes a six‑month Class B fermented malt beverage license for Main Street Mayville at Allen Street Park.

• Approval of minutes from the May 27, 2025 Public Safety Committee meeting
• Monthly Police Department report to the Public Safety Committee
• Monthly EMS report to the Public Safety Committee
• Monthly Fire Department report to the Public Safety Committee
• Resolution 6001-2025: 6‑month Class B fermented malt beverage license for Main St at Allen St Park

The Public Safety Committee approved the minutes from the May 27 meeting. The committee heard monthly reports from police, EMS, fire and other departments. It voted to recommend Resolution 6001-2025, which would grant a six‑month Class B fermented malt beverage license for Main Street Mayville in Allen Street Park. The meeting was then adjourned.

• Approved minutes of May 27, 2025 meeting (3-0)
• Recommended Resolution 6001-2025 for 6‑month Class B malt beverage license (2-1)
• Adjourned meeting (3-0)

Public Works Committee

The Public Works Committee will review monthly reports from the Department of Public Works, TAG Center, and Parks Department. The body will also receive an update on 2025 road projects and consider requests regarding specific parking spot designations.

• Designation of business parking spots in the Williams Street and Main Street municipal lot
• Designation of a handicap parking spot in front of 111 N Main Street
• Update on 2025 Road Projects

The Public Works Committee approved the minutes from the May 27, 2025 meeting. It voted to table the request to designate eight business parking stalls and a handicap parking spot at 111 N. Main Street, sending both items to the July Public Works Committee meeting. The committee then adjourned the meeting.

• Approved May 27 Public Works Committee minutes (3 ayes, 0 nays)
• Tabled designation of eight business parking stalls at 111 N. Main St. to July meeting (3 ayes, 0 nays)
• Tabled designation of a handicap parking spot in front of 111 N. Main St. to July meeting (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Finance Committee

The Finance Committee will meet to discuss and potentially take action on a resolution to amend the 2025 adopted budget. The discussion focuses on EMS and the ambulance fleet.

• Resolution 6003-2025: Amendment to the 2025 Adopted Budget

The committee approved the minutes from its May 27 meeting by a 2‑0 vote. It then recommended that the Common Council amend the 2025 budget to purchase a 2022 ambulance from Pardeeville, also passing by a 2‑0 vote. The meeting was adjourned unanimously.

• Approved minutes of May 27, 2025 Finance Committee meeting (2 ayes, 0 nays)
• Recommended Common Council amend 2025 budget to purchase 2022 Pardeeville ambulance (2 ayes, 0 nays)
• Adjourned meeting (2 ayes, 0 nays)

Library Board

The Mayville Library Board will review April and May financial reports and consider purchasing a tech cart for Chromebooks. The meeting includes a closed session to interview a Library Director candidate.

• Approval of May 15, 2025 Library Board minutes
• Discuss April 2025 City Budget Report
• Discuss May 2025 bill payments
• Discuss purchase of a Tech Cart for Chromebooks
• Closed session to interview Library Director candidate

The Library Board approved the minutes from May 15, the April 2025 city budget report, May 2025 bill payments, and the Treasurer's and Director's reports, each by a 6‑0 vote. It also approved a motion to modify protocol for Chromebooks and to purchase remaining Battle of the Books titles up to $400, both to be revisited in July. The board voted 6‑0 to purchase a tech cart for Chromebooks using Fund 73.

• Approved May 15 minutes (6 ayes, 0 nays)
• Approved City Budget report for April 2025 (6 ayes, 0 nays)
• Approved payment of bills for May 2025 (6 ayes, 0 nays)
• Approved Library Treasurer's report for May 2025 (6 ayes, 0 nays)
• Approved Library Director's report for May 2025 (6 ayes, 0 nays)
• Approved protocol/contract modification for Chromebooks (6 ayes, 0 nays) – to return July
• Approved purchase of remaining 2026 Battle of the Books titles up to $400 (6 ayes, 0 nays) – to return July
• Approved purchase of tech cart for Chromebooks from Fund 73 (6 ayes, 0 nays)

Police & Fire Commission

The Police & Fire Commission will meet to discuss the timeline and process for appointing an Assistant Fire Chief. The body will also consider an appreciation of service for outgoing Fire Chief Brad Marx.

• Appointment process and timeline for Assistant Fire Chief
• Appreciation of service for outgoing Fire Chief Brad Marx

The commission approved the minutes from the May 13, 2025 meeting and tabled the appreciation of outgoing Fire Chief Brad Marx until July 8, 2025. It reached consensus on a timeline for hiring a new Assistant Fire Chief, opening the position to internal candidates with applications from June 23 to July 6, 2025, reviewing applicants on July 8, and appointing the new chief on August 12, 2025. The meeting was adjourned at 6:21 PM.

• Approved minutes of May 13, 2025 meeting (5 ayes, 0 nays)
• Tabled appreciation of outgoing Fire Chief Brad Marx to July 8, 2025 (5 ayes, 0 nays)
• Established timeline for new Assistant Fire Chief appointment (consensus)
• Opened Assistant Fire Chief position to internal candidates; applications June 23–July 6, 2025
• Scheduled applicant review at July 8, 2025 meeting
• Scheduled appointment at August 12, 2025 meeting
• Adjourned meeting (5 ayes, 0 nays)

EMS Commission

The Mayville EMS Commission will meet to approve prior minutes and interview candidates for an EMS position in a closed session.

• Approval of May 13, 2025 EMS Commission minutes
• Closed session to interview candidates for EMS position
• Citizen comments limited to five minutes per speaker

The commission approved the minutes from its May 13, 2025 meeting by a 5‑0 vote. It also voted 5‑0 to hire Jaelyn Klatt for an EMS position and 5‑0 to hire Joseph Dobbratz for an EMS position. All motions were carried unanimously.

• Approved minutes of May 13, 2025 EMS Commission meeting (5-0)
• Approved hiring of Jaelyn Klatt for EMS position (5-0)
• Approved hiring of Joseph Dobbratz for EMS position (5-0)

Common Council

The Mayville Common Council will consider several resolutions and ordinances, including the renewal of liquor and fermented malt beverage licenses for 2025-2026. Other items include authorizing municipal employees to sell beer in city parks, creating a Weights & Measures chapter in the municipal code, and appointing new members to the Library Board. The council will also discuss updates to meeting time regulations and other administrative matters.

• Resolution 5999-2025: renew 2025-2026 liquor and fermented malt beverage licenses
• Resolution 5996-2025: authorize municipal employees to sell beer in city parks
• Ordinance 1148-2025: create Chapter 194, Weights & Measures, of the municipal code
• Ordinance 1149-2025: repeal and replace Section 38-2A on regular council meeting times
• Resolution 5998-2025: appointments to the Library Board

The Common Council approved a series of resolutions, ordinances, and contracts covering public works, licensing, and disaster‑relief funding. Two proposals – ending live‑streaming of meetings and extending TAG Center access to minors – were rejected. Several items were tabled for future consideration.

• Approved Resolution 5993-2025 honoring Fire Chief Brad Marx (6‑0)
• Approved Ordinance 1148-2025 creating a Weights & Measures chapter (6‑0)
• Approved Public Works Department restructure with new lead position (6‑0)
• Approved DPW laborer wage scale effective July 1 2025 (6‑0)
• Approved work‑change directive authority up to $100,000 for wastewater upgrade (5‑1)
• Approved elevator and sprinkler exemptions for 125 S. Main Street project (6‑0)
• Approved operator license applications en masse (6‑0)
• Rejected motion to cease live‑streaming meetings in favor of YouTube uploads (3‑3, mayor tie‑breaker NAY)

Board of Review

The Mayville Board of Review will elect a chairperson and a vice‑chairperson. It will confirm that required public notices have been posted and verify members' mandatory training. The board will approve minutes from its June 6 and June 11, 2024 meetings, review 2024 assessment objections under Wis. Stat. §70, and certify the assessment roll.

• Election of Chairperson
• Election of Vice‑Chairperson
• Approval of June 6, 2024 Board of Review minutes
• Approval of June 11, 2024 Board of Review minutes
• Review of 2024 assessment objections (Wis. Stat. §70) and certification of assessment roll

Utility Commission

The Utility Commission will review water and wastewater system reports and approve May 2025 utility bills. The body will consider action on a compliance maintenance report and the acceptance of landfill leachate into wastewater facilities.

• Resolution 5995-2025 to approve Electronic Compliance Maintenance Annual Report
• Discussion on acceptance of landfill leachate to wastewater treatment facilities
• Manhole rehabilitation quote from Summit Infrastructure
• Approval of May 2025 Water and Wastewater Utility Bills
• Closed session regarding the termination of contracts

The Mayville Utilities Commission approved the May 6 meeting minutes and the May water and wastewater bills unanimously. It also approved a resolution (5995‑2025) and a manhole‑rehabilitation quote from Summit Infrastructure with 7‑0 votes. A motion to invite GFL to discuss landfill leachate passed 6‑1, and a contract was cancelled due to lack of communication with a 7‑0 vote.

• Approved May 6, 2025 meeting minutes (7‑0)
• Approved May water and wastewater utility bills (7‑0)
• Approved Resolution 5995‑2025 discussion (7‑0)
• Approved Summit Infrastructure manhole rehabilitation quote (7‑0)
• Approved invitation to GFL for next meeting on leachate (6‑1)
• Approved cancellation of contract due to lack of communication (7‑0)
• Approved closed‑session entry (7‑0)
• Adjourned meeting (motion passed)

Community Development Authority - Enhancements Committee

The Community Development Authority Enhancements Committee will review CDA fund balances and facade grant financials. The body will also consider actions regarding city branding, a community art project, and a request for proposals for the city website.

• Possible action on restricting storage in B-1 Central Business District for commercial purposes
• Possible action on issuing a Request for Proposals for the City of Mayville website
• Discussion of Monthly Facade Grant Balance and March financials
• Possible action on a Community Art Project
• Possible action on City Branding

The committee approved the minutes from the April 23, 2025 meeting unanimously. It also approved posting a Request for Proposal to redesign the City of Mayville website, including language on content migration for the current 150 pages, with a 7‑aye, 0‑nay vote. The community art project was tabled to the June meeting. Discussions on restricting storage in the B‑1 central business district concluded no actionable measures, and the committee agreed Ald. Henkel will contact the logo artist for city‑branding details.

• Approved April 23, 2025 meeting minutes (7 ayes, 0 nays)
• Approved posting RFP for City website with content migration language (7 ayes, 0 nays)
• Tabled community art project to June 2025 meeting (consensus)
• Concluded no actionable measures to restrict storage in B‑1 district (no vote)
• Ald. Henkel will contact logo artist for branding details (no vote)

Plan Commission

The Mayville Plan Commission will consider a proposed Wisconsin Economic Development Corporation (WEDC) grant for the property at 125 S. Main Street and any support or exemptions requested by the owners. The commission will also review site‑plan review procedures, discuss updates to the City Zoning Code (Chapter 430), and approve the minutes from the April 23, 2025 meeting. A citizen comment period is scheduled before adjournment.

• Discussion of proposed WEDC grant for 125 S. Main Street
• Review of site‑plan review procedures and policies
• Discussion of City of Mayville Zoning Code, Chapter 430
• Approval of minutes from the April 23, 2025 meeting
• Citizen comment period (max five minutes per speaker)

The Plan Commission approved the minutes from the April 23, 2025 meeting by a 6‑0 vote. It recommended that the Common Council approve exemptions for the fire‑sprinkler system and elevator at 125 S. Main Street, also by a 6‑0 vote. The commission voted to add an affidavit requirement to the site‑plan review checklist, again 6‑0. Members agreed to discuss the commercial portion of the City of Mayville Zoning Code Chapter 430 at the June 25, 2025 meeting.

• Approved April 23, 2025 minutes (6 ayes, 0 nays)
• Recommended Common Council approve sprinkler and elevator exemptions for 125 S. Main Street (6 ayes, 0 nays)
• Recommended adding affidavit requirement to site‑plan review checklist (6 ayes, 0 nays)
• Consensus to address commercial zoning code Chapter 430 at June 25, 2025 meeting

Public Safety Committee

The Public Safety Committee will review monthly reports from police, fire, and EMS departments. Members will discuss a resolution regarding beer sales in city parks and review numerous liquor license renewals and operator applications.

• Resolution 5996-2025: Authorizing municipal employees to sell beer in public parks
• Liquor and Fermented Malt Beverage License renewals for July 1, 2025-June 30, 2026
• Review of 11 new and 46 renewal Operator License applications
• Monthly Police Department Report
• Monthly EMS and Fire Department Reports

The Public Safety Committee approved the minutes from the April 28 meeting. It unanimously recommended that the Common Council approve Resolution 5996-2025, allowing municipal employees to sell beer in city‑operated parks. The committee also recommended approval of the listed liquor‑license renewals and operator‑license applications for the upcoming year.

• Approved minutes of April 28, 2025 meeting (3 ayes, 0 nays)
• Recommended Common Council approve Resolution 5996-2025 authorizing municipal employees to sell beer in city parks (3 ayes, 0 nays)
• Recommended Common Council approve listed liquor license renewals for July 1, 2025‑June 30, 2026 (3 ayes, 0 nays)
• Recommended Common Council approve listed operator license applications (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Finance Committee

The Mayville Finance Committee will discuss possible actions on the wage for the Department of Public Works (DPW) Director and the wage scale for DPW laborers. It will review received Requests for Proposal for auditing services and consider recommendations for the 2025 music contracts listed in the agenda. The committee will also examine the Mayville Disaster Relief Fund budget.

• Discuss wage for DPW Director position (possible action)
• Discuss wage scale for DPW laborers (possible action)
• Review received Requests for Proposal for auditing services
• Consider recommendations for 2025 music contracts (multiple band contracts)
• Examine Mayville Disaster Relief Fund budget

The committee approved the minutes from the April 28 meeting. It recommended that the Common Council approve Clifton Larson Allen for auditing services for 2025‑2029. It also recommended a six‑month wage scale for DPW laborers and approved the Disaster Relief Fund. Additional recommendations included the 2025 music contracts for Rock 'N Boom.

• Approved April 28 Finance Committee minutes (3 ayes, 0 nays)
• Recommended Common Council approve Clifton Larson Allen auditing contract (2025‑2029) (3 ayes, 0 nays)
• Recommended Common Council approve DPW laborer wage scale in 6‑month increments (2 ayes, 1 nay)
• Recommended Common Council approve 2025 music contracts for Rock 'N Boom (3 ayes, 0 nays)
• Recommended Common Council approve Disaster Relief Fund (3 ayes, 0 nays)
• Recommended Common Council table DPW Director wage discussion to June meeting (3 ayes, 0 nays)

Personnel Committee

The Personnel Committee will approve the minutes from its April 28 meeting and take brief citizen comments. It will discuss, with possible action, the hiring process for the Department of Public Works Director position and the department’s organizational structure, and will review Section 5.06 of the draft City of Mayville Employee Handbook on grievance procedures. A closed‑session interview with a DPW Director candidate will be held, followed by a reconvened open session on related matters.

• Approval of April 28, 2025 Personnel Committee minutes
• Discussion of hiring process and organizational structure for the Department of Public Works Director (see Proposed DPW Structures.pdf)
• Review of Section 5.06 Grievance Procedure in the Draft City of Mayville Employee Handbook (see attached handbook draft)
• Closed‑session interview of DPW Director candidate per Wis. Stat. §19.85(1)(C)
• Citizen comment period (max five minutes per speaker)

The Personnel Committee approved the minutes from April 28, 2025, and adopted the grievance‑procedure section of the draft employee handbook. It voted to adopt a Public Works structure consisting of a director and a foreman. The committee then recommended that the Common Council hire Jake Schellpfeffer as Department of Public Works Director, effective upon the current director’s retirement. All votes were unanimous (3‑0).

• Approved April 28, 2025 Personnel Committee minutes (3 ayes, 0 nays)
• Approved draft Section 5.06 grievance procedure of employee handbook (3 ayes, 0 nays)
• Recommended Public Works structure: Director with foreman (3 ayes, 0 nays)
• Recommended Common Council hire Jake Schellpfeffer as DPW Director (3 ayes, 0 nays)
• Moved to closed session pursuant to Wis. Stat. §19.85(1)(c) (3 ayes, 0 nays)
• Moved to reconvene in open session (3 ayes, 0 nays)
• Adopted motion to adjourn the meeting (3 ayes, 0 nays)

Special Common Council

The Special Common Council will consider several actions, including a disaster declaration, a resolution to sell Series 2025A General Obligation promissory notes, and the appointment of a new Director of Public Works. It will also review work change directives for the wastewater treatment facility upgrade and an overtime policy amendment. Closed‑session discussions will address annual evaluations of the City Comptroller/Treasurer and City Administrator, as well as legal advice on a sewer service connection.

• Resolution 5997-2025 approving sale of General Obligation Promissory Notes, Series 2025A
• Discussion of May 15, 2025 Disaster Declaration
• Discussion and possible appointment of DPW Director
• Work Change Directive No. 3 for excess rubble removal for Wastewater Treatment Facility Upgrade
• Work Change Directive No. 4 for over‑excavation for Wastewater Treatment Facility Upgrade

The council unanimously approved the May 15, 2025 disaster declaration and a resolution to sell General Obligation Promissory Notes series 2025A. They also unanimously appointed Jake Schellpfeffer as the new Director of Public Works. Additional actions included approving two work change directives for the wastewater treatment upgrade, increasing the comptroller’s salary by 10%, and granting an extra week of vacation to the city administrator. The overtime handbook issue was tabled for further review.

• Disaster Declaration approved (6-0)
• Resolution 5997-2025 sale of GO promissory notes approved (6-0)
• Jake Schellpfeffer appointed DPW Director (6-0)
• Work Change Directive No. 3 (excess rubble) approved (5-1)
• Work Change Directive No. 4 (over-excavation) approved (4-0)
• Overtime handbook matter tabled to June meeting (5-1)
• Comptroller/Treasurer DeBaker salary increased 10% (5-0, 1 abstain)
• Administrator Justmann granted additional week of vacation (6-0)

Public Works Committee

The Public Works Committee will first approve the minutes from the April 28, 2025 meeting. It will then hear monthly reports from the Public Works, TAG Center and Parks departments. The committee will discuss, with possible action, asphalt repairs to water and sewer mains and laterals. A brief citizen comment period is also scheduled.

• Approval of minutes from the April 28, 2025 Public Works Committee meeting
• Monthly Public Works Department report
• Monthly TAG Center report
• Monthly Parks Department report
• Discussion, with possible action, on water/sewer main and laterals asphalt repairs

The Public Works Committee approved the minutes from the April 28, 2025 meeting by a 3‑0 vote. It also passed a recommendation for the Common Council to adopt specifications for water and sewer main and lateral asphalt repairs, requiring curb‑to‑center‑line work and curb‑to‑curb when crossing the center line, also by a 3‑0 vote. No citizen comments were recorded.

• Approved April 28, 2025 Public Works minutes (3-0)
• Recommended Common Council adopt water/sewer asphalt repair specifications (3-0)
• Adjourned meeting (3-0)

EMS Commission

The Mayville EMS Commission meeting will review the resignation of the current EMS Director and discuss appointing a new EMS Director. The commission will also consider appointing an Assistant EMS Director and administer oaths of office for both positions. Citizen comments and approval of prior meeting minutes are also on the agenda.

• Accept resignation/retirement of EMS Director
• Discuss and appoint EMS Director
• Oath of Office for EMS Director
• Discuss and appoint Assistant EMS Director
• Oath of Office for Assistant EMS Director

The commission approved the April 21 minutes (3‑0). It accepted the resignation of EMS Director Christine Churchill (3‑0) and appointed Julie Staffin as the new EMS Director (3‑0) and Devin Sellnow as Assistant EMS Director (3‑0). Oaths of office were administered to both appointees. The meeting adjourned at 6:16 PM (3‑0).

• Approved April 21 minutes (3 ayes, 0 nays)
• Accepted resignation of EMS Director Christine Churchill (3 ayes, 0 nays)
• Appointed Julie Staffin as EMS Director, effective Aug 2 2025 (3 ayes, 0 nays)
• Appointed Devin Sellnow as Assistant EMS Director, effective Aug 2 2025 (3 ayes, 0 nays)
• Administered oath of office to EMS Director Julie Staffin
• Administered oath of office to Assistant EMS Director Devin Sellnow
• Adjourned meeting at 6:16 PM (3 ayes, 0 nays)

Police & Fire Commission

The Police & Fire Commission will meet to discuss and appoint a Fire Chief and administer the Oath of Office. The commission will also hold a closed session to interview a candidate for a firefighter position.

• Appointment of Fire Chief
• Oath of Office for Fire Chief
• Interview for Firefighter position (closed session)

The commission approved the April 21, 2025 minutes and appointed Geoffrey Engel as Fire Chief effective June 1, 2025. The board also hired William Yankus as a firefighter. All motions passed unanimously (3‑0) and the meeting adjourned at 6:07 PM.

• Approved April 21, 2025 minutes (3 ayes, 0 nays)
• Appointed Geoffrey Engel as Fire Chief, effective June 1, 2025 (3 ayes, 0 nays)
• Administered oath of office to Fire Chief Geoffrey Engel
• Moved to closed session under Wis. Stat. §19.85(1)(c) (3 ayes, 0 nays)
• Returned to open session (3 ayes, 0 nays)
• Hired William Yankus as firefighter (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Common Council

The Common Council will receive a presentation on the 2024 annual audit and consider several resolutions regarding loan reimbursements for water projects. The body will also discuss municipal code updates and personnel matters.

• Ordinance 1148-2025 to create Chapter 194 (Weights & Measures) of the Municipal Code
• Resolutions 5989-2025 through 5992-2025 regarding loan reimbursements for Grove St and Muzzy & Allen St projects
• Resolution 5988-2025 for the Mayville Comprehensive Plan Update public participation plan
• Project proposal for land brokerage services at River Knoll Industrial Park
• Proposed separation payment for Library Director Leslie Schultz

The Common Council approved changing the regular meeting time to 6:00 PM on the second Tuesday of each month and directed drafting an ordinance to reflect the change. It also adopted several resolutions authorizing reimbursements for city projects, accepted a $4,500 land‑brokerage contract for the River Knoll Industrial Park, and approved the Public Works Director job description. The council tabled the proposal to extend 24/7 TAG Center access for minors and the motion to replace live‑streaming with YouTube video uploads.

• Move regular meeting time to 6:00 PM on second Tuesdays – Approved (5 ayes, 0 nays)
• Adopt Resolution 5988-2025 (Public Participation Plan) – Approved (6 ayes, 0 nays)
• Adopt Resolution 5989-2025 (Grove Street Project Clean Water Fund Loan) – Approved (6 ayes, 0 nays)
• Adopt Resolution 5990-2025 (Grove Street Project Safe Drinking Water Fund Loan) – Approved (6 ayes, 0 nays)
• Accept land brokerage services proposal ($4,500 flat fee) – Approved (6 ayes, 0 nays)
• Approve Public Works Director job description – Approved (6 ayes, 0 nays)
• Table TAG Center 24/7 access proposal for minors – Approved (4 ayes, 1 nay)
• Table motion to upload meeting video to YouTube instead of live‑streaming – Tabled (3 ayes, 3 nays; Mayor tie‑breaker)

Library Board

The Mayville Library Board will approve minutes from April meetings, discuss the March 2025 city budget report, review April 2025 bill payments, hear the treasurer's and director's reports, and consider a new invoice for a humidifier. A closed session will be held to interview candidates for Library Director, followed by a reconvened open session.

• Approve minutes of the April 10, 2025 Library Board meeting
• Approve minutes of the April 16, 2025 Special Library Board meeting
• Discuss the City budget report for March 2025
• Discuss payment of bills for April 2025
• Discuss, with possible action, Sure-Fire invoice for humidifier

The Library Board approved the April 2025 payment of $5,000.00 for a Sure‑Fire humidifier invoice. It also approved the minutes from the April 10 and April 16 meetings, the March 2025 city budget report, the April 2025 payment of bills, the Treasurer’s and Director’s reports, and moved into and out of a closed session. All motions passed with a 5‑aye, 0‑nay vote.

• Approved minutes of April 10, 2025 meeting (5-0)
• Approved minutes of April 16, 2025 special meeting (5-0)
• Approved City Budget report for March 2025 (5-0)
• Approved payment of bills for April 2025 (5-0)
• Approved Library Treasurer's report for April 2025 (5-0)
• Approved Library Director's report for April 2025 (5-0)
• Approved $5,000.00 Sure‑Fire humidifier invoice from Account Fund 73 (5-0)
• Approved motion to convene closed session and later reconvene open session (5-0 each)

Park and Recreation Commission

The Commission will approve minutes from the March 5 and April 2, 2025 meetings and hear monthly reports from the Park, Recreation and TAG Center directors. It will discuss possible actions on the regular meeting schedule, waiving the rental fee for a September 6, 2025 cancer fundraising event at the Mayville Pavilion, and options to increase revenue for the TAG Center.

• Approve minutes of the March 5, 2025 Park and Recreation Commission meeting
• Approve minutes of the April 2, 2025 Park and Recreation Commission meeting
• Waive rental fee for cancer fundraising event at the Mayville Pavilion on September 6, 2025
• Discuss options and opportunities to increase revenue for the TAG Center
• Discuss regular meeting date and time for the Park and Recreation Commission

The commission approved the minutes from the March 5 and April 2 meetings unanimously. It voted 5‑0 to waive the rental fee for a cancer fundraising event scheduled for September 6, 2025 at the Mayville Pavilion. The commission confirmed that the regular meeting will continue on the first Wednesday of each month at 3:30 pm. The meeting was adjourned at 4:15 pm after a unanimous vote.

• Approved March 5, 2025 minutes (5 ayes, 0 nays)
• Approved April 2, 2025 minutes (5 ayes, 0 nays)
• Waived rental fee for September 6 cancer fundraiser at Mayville Pavilion (5 ayes, 0 nays)
• Retained regular meeting date: first Wednesday of the month at 3:30 pm (no vote recorded)
• Set next meeting for June 4, 2025 at 3:30 pm
• Adjourned meeting (5 ayes, 0 nays)

Utility Commission

The Utility Commission will discuss the 2024 annual utilities audit presented by Baker Tilly. The body will also consider actions regarding sewer service connections and municipal code violations.

• Presentation on the 2024 City of Mayville Annual Utilities Audit by Baker Tilly
• Discussion of chemical usage violations at Old Fashioned Foods (331 Main Street) regarding Municipal Code §355-26(C) and §355-25(C)
• Contractual agreements with Utility Services Group (USG) for well maintenance and iron filter agreements
• Sewer service connection for property at N8667 N German Street
• Approval of April 2025 Water and Wastewater Utility Bills

The commission approved the April 2025 water and wastewater utility bills and the minutes from the April 1 meeting, each by a 7‑0 vote. It adopted a new meeting time of 5:30 PM on the fourth Monday of each month starting July 2025, also by 7‑0. The commission voted to bill Old Fashion Foods $2,008 for a chemical‑usage violation and to cancel the contract with Utility Services Group for well maintenance, both with unanimous support. It also approved sending a request to connect a property at N8667 N German Street to the city sewer system to the council for further review.

• Approved April 2025 water utility bills (7-0)
• Approved April 2025 wastewater utility bills (7-0)
• Approved minutes of the April 1, 2025 meeting (7-0)
• Changed meeting time to 5:30 PM on fourth Monday, starting July 2025 (7-0)
• Approved billing Old Fashion Foods $2,008 for chemical‑usage violation (7-0)
• Cancelled contract with Utility Services Group for well maintenance (7-0)
• Referred connection request for property N8667 N German Street to city council (7-0)

Personnel Committee

The Personnel Committee will first approve the minutes from the Mach 24, 2025 meeting. It will then hear brief citizen comments. The committee will discuss possible actions on the hiring process and organizational structure for the Department of Public Works director, the director’s job description, and the separation payment for Library Director Leslie Schultz.

• Approve minutes of the Mach 24, 2025 Personnel Committee meeting
• Discuss hiring process for Department of Public Works director
• Discuss Department of Public Works organizational structure
• Discuss Department of Public Works director job description
• Discuss separation payment for Library Director Leslie Schultz

The committee approved the March 24 minutes unanimously. It tabled discussion of the Public Works Director hiring until the next meeting. It recommended that the Common Council approve the Public Works Director job description and post the position internally for two weeks. It also recommended that the Common Council approve a separation payment for Library Director Leslie Schultz.

• Approved March 24 minutes (2-0 ayes)
• Tabled Public Works Director hiring discussion to next meeting (2-0 ayes)
• Recommended Common Council approve Public Works Director job description and internal posting (2-0 ayes)
• Recommended Common Council approve separation payment for Library Director Leslie Schultz (2-0 ayes)
• Adjourned meeting (2-0 ayes)

Public Works Committee

The Public Works Committee will meet to review monthly reports from the Department of Public Works, TAG Center, and Parks Department. The body will discuss possible actions regarding asphalt repairs for water/sewer mains and laterals, as well as amendments to the city's assessment code.

• Proposed amendments to Chapter 13, Assessments, of the City of Mayville Municipal Code
• Discussion of water/sewer main and laterals asphalt repairs

The committee approved the March 24, 2025 Public Works minutes (2‑0). It voted to table the proposed amendment to Chapter 13, Assessments of the City of Mayville municipal code (2‑0). It also approved moving forward with a draft resolution that would require road patching after water and sewer main repairs to be done from center line to curb or curb to curb (2‑0). No other actions were taken.

• Approved March 24, 2025 Public Works minutes (2 ayes, 0 nays)
• Tabled amendment to Chapter 13, Assessments of the municipal code (2 ayes, 0 nays)
• Approved preparation of a resolution for road‑patching policy after water/sewer repairs (2 ayes, 0 nays)

Finance Committee

The Finance Committee will meet to discuss the creation of a new municipal code chapter regarding Weights & Measures. The body will also review a 2024 landfill invoice and a pump replacement at Theiler Park.

• Ordinance 1148-2025 to create Chapter 194 (Weights & Measures) of the Municipal Code
• 2024 invoice for Land & Gas Reclamation Landfill from GFL Environmental
• Replacement of grinder pump at Theiler Park

The committee approved the March 24, 2025 Finance Committee minutes unanimously. It recommended the Common Council adopt Ordinance 1148-2025 to create a weights and measures code, with a 3‑aye vote. It also recommended approval of the 2024 landfill invoice to GFL Environmental and the replacement of the Theiler Park grinder pump, each passing 3‑aye. The meeting was adjourned by a unanimous vote.

• Approved March 24, 2025 Finance Committee minutes (3 ayes, 0 nays)
• Recommended Common Council approve Ordinance 1148-2025 (weights & measures) (3 ayes, 0 nays)
• Recommended Common Council approve 2024 landfill invoice to GFL Environmental (3 ayes, 0 nays)
• Recommended Common Council approve replacement of Theiler Park grinder pump, not to exceed $7,500 (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Personnel & Finance Committees of the Whole

The Mayville Personnel & Finance Committee of the Whole will meet on April 28, 2025 at 6 PM in City Hall. After a brief citizen comment period, the committee will discuss, with possible action, Section 5.4 of the City of Mayville Employee Handbook concerning overtime and worked hours. No other agenda items are listed.

• Discuss possible action on Section 5.4 Overtime/Compensatory Time of the Employee Handbook

The Personnel & Finance Committees of the Whole voted to postpone discussion of Section 5.4 on overtime and compensatory time in the employee handbook. The motion to table the matter to the May 27, 2025 meeting was made by Ald. Olson, seconded by Ald. DeBaker, and carried unanimously with a 5‑0 vote. No other actions were taken.

• Tabled overtime handbook discussion to May 27, 2025 (5-0)

Public Safety Committee

The Public Safety Committee will review monthly reports from the police, fire, and EMS departments. The body will also discuss and potentially take action on uploading meeting videos to YouTube instead of live-streaming.

• Discussion on uploading meeting videos to YouTube in lieu of live-streaming
• Monthly Police Department Report
• Monthly EMS Report
• Monthly Fire Department Report

The committee approved the March 24, 2025 Public Safety Committee minutes (2‑0). It voted to recommend that the Common Council allow meetings to be recorded via Zoom and later uploaded to YouTube (2‑0). The meeting was then adjourned (2‑0).

• Approved March 24, 2025 minutes (2 ayes, 0 nays)
• Recommended Common Council approve Zoom recording and YouTube upload (2 ayes, 0 nays)
• Adjourned meeting (2 ayes, 0 nays)

Plan Commission

The Plan Commission will discuss potential updates to single-family, two-family, and multi-family zoning districts. The body will also consider a resolution regarding the public participation plan for the city's comprehensive plan update.

• Resolution 5988-2025: Adoption of Public Participation Plan for Mayville Comp Plan Update
• Updates to Single-Family Zoning (R-1 and Combined R-AA R-A R-B districts)
• Updates to Two-Family and Multi-Family Zoning (R-C Two-Family District)
• Site Plan Review Procedures and Policies

The commission approved the draft single‑family zoning amendment and the draft two‑family and multi‑family zoning amendments, including a 50‑foot height limit and a 25‑foot rear setback for multi‑family units. It also recommended that the Common Council adopt Resolution 5988‑2025, a public‑participation plan for the Comprehensive Plan update. The commission kept its regular meeting schedule for the fourth Wednesday of each month. Discussion on site‑plan review policies was postponed to the May meeting.

• Approved minutes of March 26 2025 Plan Commission meeting (6 ayes, 0 nays)
• Recommended Common Council adopt Resolution 5988‑2025 public participation plan (5 ayes, 0 nays, 1 abstain)
• Approved draft single‑family zoning amendment (7 ayes, 0 nays)
• Approved 50‑foot height limit for multi‑family zoning (7 ayes, 0 nays)
• Approved 25‑foot rear setback for multi‑family zoning (7 ayes, 0 nays)
• Approved draft two‑family and multi‑family zoning amendments (7 ayes, 0 nays)
• Kept Plan Commission meeting time as fourth Wednesday of each month (consensus)
• Deferred further discussion on site‑plan review procedures to May meeting (consensus)

Community Development Authority - Enhancements Committee

The Enhancements Committee will discuss the monthly facade grant balance and approve the March 26, 2025 meeting minutes. It will review a draft request for proposal for a new city website. The committee will consider a facade improvement program application for 20 N Main Street and a proposal to restrict storage in the B‑1 Central Business District. The meeting also sets the next meeting date for May 28, 2025.

• Facade Improvement Program application – 20 N Main St (Applicant: Kelly Rowell and Historic Restorations LLC)
• Proposal to restrict storage in B‑1 Central Business District for commercial purposes
• Review draft Request for Proposal for City website
• Approval of minutes from the March 26, 2025 Enhancements Committee meeting
• Discussion of monthly facade grant balance

EMS Commission

The Mayville EMS Commission meeting will approve the minutes from the March 17, 2025 meeting, discuss possible actions on leadership transition planning for EMS, and consider the regular meeting date and time. A closed‑session interview of an EMS candidate will be held, followed by an open‑session discussion of that interview.

• Approve minutes of the March 17, 2025 EMS Commission meeting
• Discuss possible action on leadership transition planning for EMS
• Discuss possible action on the regular meeting date and time for the EMS Commission
• Closed‑session interview of an EMS candidate (per Wis. Stat. §19.85(1)(C))
• Re‑convene in open session to address matters from the closed session

The commission approved the March 17 minutes (4‑0). It agreed to add EMS Director and Deputy Director appointments to the agenda and to move meetings to the second Tuesday of each month. The body entered closed session (4‑0), reconvened in open session (4‑0), and voted to hire Lance Thomas for the EMS position (4‑0).

• Approved March 17 minutes (4 ayes, 0 nays)
• Consensus to add EMS Director and Deputy Director appointments to agenda
• Consensus to move meetings to second Tuesday each month at 6 PM
• Closed session approved (4 ayes, 0 nays)
• Open session reconvened (4 ayes, 0 nays)
• Hired Lance Thomas for EMS position (4 ayes, 0 nays)

Police & Fire Commission

The Mayville Police & Fire Commission will meet on April 21, 2025 at City Hall. The commission will approve minutes from three prior meetings, hold a closed‑session to consider fire chief hiring information, and discuss the interview schedule and future meeting dates.

• Approve minutes of the March 17, 2025 Police & Fire Commission meeting
• Approve minutes of the March 27, 2025 Special Police & Fire Commission meeting
• Approve minutes of the April 9, 2025 Special Police & Fire Commission meeting
• Closed session to finalize fire chief interview questions and evaluate applicant materials
• Discuss possible actions on fire chief interview schedule and regular commission meeting timing

The commission approved the minutes from the March 17, March 27 and April 9 meetings (4‑0). It authorized a closed‑session meeting (4‑0) and then reconvened in open session (4‑0). The commission scheduled fire chief applicant interviews for May 3, 2025 and moved future commission meetings to the second Tuesday of each month at 6 PM.

• Approved March 17, March 27 and April 9 minutes (4 ayes, 0 nays)
• Authorized closed‑session meeting under Wis. Stat. §19.85(1)(c) (4 ayes, 0 nays)
• Reopened meeting in open session (4 ayes, 0 nays)
• Scheduled fire chief interviews for May 3, 2025 at 9:00 AM
• Moved commission meetings to second Tuesday of each month at 6 PM
• Adjourned meeting (4 ayes, 0 nays)

Special Library Board

The Mayville Library Board will hold a closed session to evaluate applications for the Library Director position and conduct candidate interviews. After the closed session, the board will reconvene in open session to consider possible actions on the director selection. The meeting also includes routine items such as public comment and setting the next meeting date for May 8, 2025.

• Closed session to evaluate Library Director applications
• Candidate interviews for Library Director position
• Open session reconvened for possible action on director selection
• Public comment period
• Next meeting scheduled for May 8, 2025 at 6:00 PM

The Library Board entered closed session unanimously and later reconvened in open session. The board voted to increase the Library Director job posting salary range from $50,000‑$60,000 to $50,000‑$70,000. The meeting was adjourned after all motions were carried.

• Closed session convened under Wis. Stat. §19.85(1)(c) (7 ayes, 0 nays)
• Reopened in open session (7 ayes, 0 nays)
• Increase Library Director salary range to $50,000‑$70,000 (7 ayes, 0 nays)
• Adjourn meeting (7 ayes, 0 nays)

Common Council - Annual Organizational Meeting

The Common Council is meeting to swear in new members and elect leadership positions. The body will appoint members to standing committees, boards, and commissions, and pass resolutions regarding city operations.

• Oath of office for Anthony DeBaker (Ward 1), Molly Henkel (Ward 3), and Kenneth Neumann (Ward 5)
• Election of Council President and Plan Commission representative
• Resolution 5976-2025: Naming the Official Newspaper
• Resolution 5977-2025: Naming the Official Depositories
• Resolution 5979-2025: Setting the 2025 Board of Review date and time

The Common Council voted 6‑0 to elect Ald. Bob Smith as Council President and Ald. Kim Olson as the city’s representative on the Plan Commission. The Council also approved the official newspaper, official depositories, a weed commissioner appointment, and set the 2025 Board of Review date. Mayor Boelk appointed chairpersons for the Finance, Personnel, Public Safety, and Public Works committees. A series of annual appointments were confirmed for the Plan Commission, Zoning Board of Appeals, Administrative Review Appeals Board, Utility Commission, Park and Recreation Commission, Library Board, and Community Development Authority.

• Ald. Bob Smith elected Common Council President (6 ayes, 0 nays)
• Ald. Kim Olson elected Council representative on Plan Commission (6 ayes, 0 nays)
• Resolution 5976-2025 approved Dodge County Pioneer as official newspaper (6 ayes, 0 nays)
• Resolution 5977-2025 approved six banks and investment entities as official depositories (6 ayes, 0 nays)
• Resolution 5978-2025 appointed Parks Director Jake Schellpfeffer as weed commissioner (6 ayes, 0 nays)
• Resolution 5979-2025 set 2025 Board of Review meeting for June 5, 2025, 4:00‑6:00 PM (6 ayes, 0 nays)
• Resolution 5980-2025 reappointed Larry Liebenow and James Baron to Plan Commission (6 ayes, 0 nays)
• Resolution 5981-2025 appointed Ald. DeBaker and Ald. Smith to Zoning Board of Appeals (6 ayes, 0 nays)

Common Council

The Common Council will discuss funding and bond issuance for water treatment upgrades to wells 2, 3, and 5. The meeting also includes votes on municipal code ordinances, a 2024 budget amendment, and various infrastructure project bids.

• Financial assistance agreement and revenue bonds of $4,438,350 for Safe Drinking Water Loan Project No. 5443-15
• Ordinances 1146-2025 and 1147-2025 to repeal and replace sections of the Municipal Code
• 2025 Asphalt Paving/Milling Project for Easy Street, North High Street, Iron Lane, River Drive, and Tower Drive
• Resolution 5974-2025 regarding a 2024 Budget Amendment
• Engineering services agreement with Kunkel Engineering Group for 2026 Grove Street and Muzzy and Allen Streets projects

The Common Council approved a $4,438,350 issuance of Water System Revenue Bonds and a matching Safe Drinking Water Loan. It also adopted Ordinances 1146‑2025 and 1147‑2025, and approved several procurement bids and a senior accountant job description. All motions passed unanimously.

• Approved $4,438,350 Water System Revenue Bonds, Series 2025 (6 ayes, 0 nays)
• Approved $4,438,350 Safe Drinking Water Loan (6 ayes, 0 nays)
• Approved Ordinance 1146‑2025 repealing/replacing municipal code sections (6 ayes, 0 nays)
• Approved Ordinance 1147‑2025 repealing municipal code sections (6 ayes, 0 nays)
• Approved February 2025 monthly check register and bills (6 ayes, 0 nays)
• Approved bid from BRH Enterprises, not to exceed $53,350, for parks shelter maintenance (6 ayes, 0 nays)
• Approved bid from Northeast Asphalt, Inc., not to exceed $841,369.25, for asphalt paving project (6 ayes, 0 nays)
• Approved senior level accountant job description (6 ayes, 0 nays)

Library Board

The Library Board will discuss and accept the resignation of the Library Director. The board will also consider the hiring process for a new director and the appointment of an interim director.

• Resignation of Library Director
• Hiring process and appointment of an interim Library Director
• Quote for Circulation Wall/Window
• Payment of bills for March 2025
• City budget report for February 2025

The board unanimously approved routine reports and budget items. It accepted the resignation of Library Director Leslie Schultz and appointed Kendal Lee as interim director, approving a temporary wage increase for him. The board also tabled a quote for a circulation wall/window until a new director is hired. The meeting adjourned at 7:14 PM.

• Approved March 13, 2025 meeting minutes (7 ayes, 0 nays)
• Approved February 2025 city budget report (7 ayes, 0 nays)
• Approved payment of March 2025 bills (7 ayes, 0 nays)
• Approved Library Treasurer's March 2025 report (7 ayes, 0 nays)
• Approved Library Director's March 2025 report (7 ayes, 0 nays)
• Accepted resignation of Library Director Leslie Schultz
• Approved temporary wage increase for interim director Kendal Lee (7 ayes, 0 nays)
• Tabled quote for circulation wall/window (7 ayes, 0 nays)

Special Police & Fire Commission

The Special Police & Fire Commission will call the meeting to order, allow citizen comments, and hold a discussion with possible action on the fire chief interview process. The agenda includes reviewing several sample fire chief interview question documents. No decisions are recorded on the agenda.

• Discuss, with possible action, the fire chief interview process
• Review attached sample fire chief interview question PDFs

The Police & Fire Commission agreed to use a simplified fire‑call scenario with a slide show for fire chief candidates. It approved the proposed interview format, rating system and a set of uniform questions. The commission scheduled a follow‑up meeting on April 21, 2025 to finalize interview questions, select candidates, and set an interview schedule. The meeting was adjourned by a 5‑aye vote.

• Adopted simplified fire‑call scenario with slide show for candidates (consensus)
• Approved proposed interview format and rating system (consensus)
• Agreed to ask the same interview questions of each candidate (consensus)
• Scheduled April 21, 2025 meeting to finalize interview questions, select candidates, and set interview schedule (consensus)
• Motion to adjourn carried: 5 ayes, 0 nays

Park and Recreation Commission

The Parks/Rec/TAG Center Commission will meet to review director reports and discuss several maintenance and policy items. The body may make recommendations regarding park facility upkeep and fundraising efforts.

• Awarding Parks Shelter Maintenance Bid
• Use of fertilizer and pesticide at baseball/softball facilities
• Fundraising sign campaign at City of Mayville baseball fields
• Dog waste in city parks

The Mayville Park and Recreation Commission unanimously approved three recommendations: a $1,212 fertilizer and pesticide service for baseball/softball facilities, a $53,350 bid from BRH Enterprises for park shelter maintenance, and a fundraising sign campaign at city baseball fields. The meeting also approved the February 5 minutes with a 4‑0 vote. All actions were carried by a vote of four ayes and zero nays.

• Approved minutes of February 5, 2025 meeting (4-0)
• Approved $1,212 fertilizer/pesticide quote from Fox Den Nursery (4-0)
• Approved $53,350 shelter maintenance bid from BRH Enterprises (4-0)
• Approved fundraising sign campaign at city baseball fields (4-0)

Utility Commission

The Mayville Utilities Commission meeting on April 1, 2025 will consider approval of the March 2025 water and wastewater utility bills. The commission will also discuss a well and distribution system report and a sewer system report. Additional agenda items include a request to reduce a utility bill due to a leak and a discussion of chemical usage violations by Old Fashioned Foods.

• Approval of the Water Utility Bills and Wastewater Utility Bills of March 2025 (Item 4.a)
• Well & Distribution System Report Discussion (Item 5.a)
• Sewer System Report Discussion (Item 6.a)
• Request for Reduction in Utilities Bill Due to Leak – 119 S Main Street, requestor Debra Rash (Item 7.a)
• Discussion of Chemical Usage violation – Old Fashioned Foods, 331 Main Street, citing Municipal Code §§355-26(C) and 355-25(C) (Item 7.b)

The Mayville Utilities Commission unanimously approved the March 2025 water and wastewater utility bills and the minutes from the March 4 meeting. It also approved a $573.48 sewer credit for 119 S Main Street and a $42,559.92 bill to Old Fashion Foods for chemical violations. The commission adopted a Chloride Reduction Partnership with Bernhard Plumbing.

• Approved minutes of March 4, 2025 meeting (5-0)
• Approved March 2025 water and wastewater utility bills (5-0)
• Issued $573.48 sewer credit to 119 S Main Street (5-0)
• Billed Old Fashion Foods $42,559.92 for chemical‑usage violation (5-0)
• Approved Chloride Reduction Partnership with Bernhard Plumbing (5-0)

Special Police & Fire Commission

The Special Police & Fire Commission will open with a call to order and a citizen comment period limited to five minutes per speaker. The primary agenda item is a discussion, with possible action, on recruiting a new Fire Chief. Materials include a draft job description, pay information, and interview guides. The commission may decide on the job posting, hiring timeline, and related actions.

• Discuss fire chief recruitment with possible action
• Review draft fire chief job description
• Consider job posting and dissemination plan
• Set timeline for the hiring process
• Citizen comment period (max 5 minutes per speaker)

The commission approved the draft Fire Chief job description and added three pieces of verbiage. It also approved an internal posting of the position for 14 days beginning March 31, 2025, with external posting if no applicants are received. A follow‑up meeting was scheduled for April 9, 2025, to set the interview process.

• Approved Fire Chief job description with added verbiage (4 ayes, 0 nays)
• Approved internal posting of Fire Chief position for 14 days, March 31‑April 13, 2025, with external posting if no applicants (4 ayes, 0 nays)
• Scheduled follow‑up meeting on April 9, 2025 at 6 PM to set interview process (4 ayes, 0 nays)
• Adjourned the meeting (4 ayes, 0 nays)

Community Development Authority - Enhancements Committee

The Mayville Community Development Authority Enhancements Committee will review the CDA's monthly facade grant balance and discuss several agenda items. It will consider approving the minutes from the November 13, 2024 and February 26, 2025 meetings. Additional topics include promotional advertisements, a proposed room tax, EMS site development, potential future housing locations, and website improvements.

• Monthly Facade Grant Balance review
• Approval of Minutes of the November 13, 2024 CDA meeting
• Approval of Minutes of the February 26, 2025 CDA/Enhancements Committee meeting
• Discussion of a Room Tax in the City of Mayville
• Mayville EMS Site Development

The Enhancements Committee approved the minutes from the November 13, 2024 and February 26, 2025 meetings, each by a 6‑0 vote. The committee agreed to move forward with a city room tax, noting it will require a Wisconsin Department of Revenue registration and a draft ordinance. It also supported the redevelopment of 102 S. Main Street for a new Main Street Square and approved pursuing a new city website funded by the CDA, with a request for proposals to be prepared.

• Approved minutes of Nov 13, 2024 meeting (6 ayes, 0 nays)
• Approved minutes of Feb 26, 2025 meeting (6 ayes, 0 nays)
• Agreed to proceed with a city room tax, pending ordinance draft and state registration
• Supported redevelopment of 102 S. Main Street for Main Street Square and riverfront access
• Approved pursuit of a new city website, to be funded by CDA and initiated via RFP
• Decided to address agenda item 5g (city website) regarding promotional advertisements

Plan Commission

The Mayville Plan Commission will discuss possible action on a land division and development of a parcel on Easy Street (Parcel No. 251-1216-1333-064, owned by Brocnathan Fleischer and Justin Glanz). The commission will also consider updates to single‑family, two‑family, and multi‑family zoning districts. The meeting includes approval of the February 26, 2025 minutes and a citizen comment period.

• Discussion of proposed land division and development of parcel on Easy Street (Parcel No. 251-1216-1333-064; owners Brocnathan Fleischer and Justin Glanz)
• Discussion of updates to Single‑Family Zoning (R‑1 Single‑Family Zoning District)
• Discussion of updates to Two‑Family and Multi‑Family Zoning (R‑C Two‑Family District)
• Approval of minutes from the February 26, 2025 Plan Commission meeting
• Citizen comment period (maximum five minutes per speaker)

The commission approved the February 26, 2025 meeting minutes by a 7‑0 vote. It reached consensus not to require basements in single‑family zoning, to set a minimum home size of 500 sq ft, and to keep the building height limit at 35 ft with a conditional‑use permit needed for taller structures. The commission also agreed to invite Building Inspector Rob Froh and Building Director Rob Froh to the next meeting to discuss zoning changes.

• Approved minutes of Feb 26, 2025 meeting (7 ayes, 0 nays)
• Decided not to require basements in single‑family zoning (consensus)
• Set minimum single‑family home size at 500 sq ft (consensus)
• Retained building height limit at 35 ft; conditional‑use permit required to exceed (consensus)
• Invited Building Inspector Rob Froh to next meeting (consensus)
• Invited Building Director Rob Froh to next meeting for two‑family/multi‑family zoning discussion (consensus)

Public Works Committee

The Mayville Public Works Committee will receive monthly reports from the Public Works Department, TAG Center, and Parks Department. It will discuss possible actions on amending Chapter 13 assessments and Section 368-8 sidewalk construction and repair of the municipal code. The committee will also consider an engineering services agreement for the 2026 Grove Street Reconstruction Project and the 2026 Muzzy and Allen Streets Reconstruction Project.

• Amend Chapter 13 Assessments of the City of Mayville Municipal Code
• Amend Section 368-8 Sidewalk Construction and Repair of the Municipal Code
• Engineering Services Agreement for the 2026 Grove Street Reconstruction Project (Kunkel Engineering Group)
• Engineering Services Agreement for the 2026 Muzzy and Allen Streets Reconstruction Project (Kunkel Engineering Group)
• Monthly reports from Public Works, TAG Center, and Parks Department

The Public Works Committee approved the minutes from the February 24, 2025 meeting (3‑0). It voted to table two code amendment items to the April 28, 2025 meeting (each 3‑0). It also approved the recommendation for the Common Council to approve Kunkel Engineering Group's Engineering Services Agreements for the 2026 Grove Street reconstruction project and the 2026 Street and Utilities reconstruction project on Muzzy and Allen Streets (3‑0).

• Approved February 24, 2025 meeting minutes (3 ayes, 0 nays)
• Tabled amendment to Chapter 13, Assessments to April 28, 2025 (3 ayes, 0 nays)
• Tabled amendment to Section 368-8, Sidewalk Construction and Repair to April 28, 2025 (3 ayes, 0 nays)
• Recommended Common Council approve Kunkel Engineering Group's Engineering Services Agreements for 2026 Grove Street and 2026 Street and Utilities projects (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Finance Committee

The Mayville Finance Committee will meet to approve the minutes from the February 24, 2025 meeting, allow brief citizen comments, and discuss the 2025 audit engagement contract with Baker Tilly, with possible action. The meeting will conclude with adjournment.

• Approval of minutes from the February 24, 2025 Finance Committee meeting
• Citizen comment period (maximum five minutes per speaker)
• Discussion and possible action on the 2025 audit engagement contract with Baker Tilly

The committee approved the minutes from the February 24, 2025 meeting by a 3‑aye vote. It then authorized City Administrator Stephanie Justmann to solicit proposals for the 2025 audit engagement contract, also by a 3‑aye vote. The meeting was adjourned with a unanimous 3‑aye vote.

• Approved February 24, 2025 Finance Committee minutes (3 ayes, 0 nays)
• Authorized admin to seek audit service proposals (3 ayes, 0 nays)
• Adjourned meeting (3 ayes, 0 nays)

Public Safety Committee

The Mayville Public Safety Committee will approve the minutes from the February 24, 2025 meeting, hear monthly reports from the Police, EMS, and Fire departments, and allow limited citizen comments. No decisions beyond routine approvals are scheduled.

• Approval of February 24, 2025 Public Safety Committee minutes
• Monthly Police Department Report to the committee
• Monthly EMS Report to the committee
• Monthly Fire Department Report (2024 Year End Report attached)
• Citizen comment period (max five minutes per speaker)

The Public Safety Committee approved the February 24, 2025 meeting minutes by a 3‑0 vote. After hearing reports from police, EMS and fire officials, the committee reached consensus to place the disposition of the 1991 ladder truck on the April Common Council agenda. The meeting was then adjourned by a 3‑0 vote.

• Approved February 24, 2025 meeting minutes (3 ayes, 0 nays)
• Consensus to put old ladder truck disposition on April Common Council agenda
• Adjourned meeting (3 ayes, 0 nays)

Personnel Committee

The Personnel Committee will review several sections of the draft Employee Handbook, including military leave and grievance procedures. The body will also discuss the hiring process and organizational structure for the Department of Public Works Director.

• Review of Draft Employee Handbook Section 3.05 (Military Leave)
• Review of Draft Employee Handbook Section 5.06 (Grievance Procedure) and 5.07 (Harassment and Discrimination)
• Discussion of hiring process and organizational structure for Department of Public Works Director
• Recommendation on Senior Level Accountant job description
• Recommendation on hiring Eileen Lifke as Part-Time Senior Level Accountant

The Personnel Committee approved several draft employee‑handbook sections and posted an internal Department of Public Works/Parks Director position. It also recommended the Common Council approve a senior‑level accountant job description and hire Eileen Lifke part‑time at $40 per hour. All motions passed unanimously (3‑0).

• Approved minutes of Feb 24, 2025 Personnel Committee meeting (3‑0)
• Approved revised Section 3.05 Military Leave in draft handbook (3‑0)
• Tabled Section 5.06 Grievance Procedure to April 28 meeting (3‑0)
• Recommended Common Council adopt Section 5.07 Harassment and Discrimination (3‑0)
• Approved posting internal DPW/Parks Director position for 30 days (3‑0)
• Tabled DPW organizational structure to April 28 meeting (3‑0)
• Recommended Common Council approve senior level accountant job description (3‑0)
• Recommended Common Council hire Eileen Lifke as part‑time senior accountant, $40/hr (3‑0)

Police & Fire Commission

The Mayville Police & Fire Commission will discuss possible actions on the resignation or retirement of the Fire Chief and the Assistant Fire Chief. It will also consider recruitment for a new Fire Chief and the promotion process for the Assistant Fire Chief. A closed‑session interview with a fire department candidate will be held under Wisconsin Statute §19.85(1)(C). The commission will reconvene in open session to address outcomes from the closed session.

• Discuss possible action on Fire Chief resignation/retirement
• Discuss possible action on Fire Chief recruitment
• Discuss possible action on Assistant Fire Chief resignation/retirement
• Discuss possible action on promotion process for Assistant Fire Chief
• Closed‑session interview of fire department candidate per Wis. Stat. §19.85(1)(C)

EMS Commission

The EMS Commission will meet to conduct a closed session for an employment interview. The body may reconvene in open session to take action regarding the candidate.

• Interview for EMS Position (Closed Session)

Library Board

The Mayville Library Board will approve minutes from its February 13 and February 20 meetings. It will discuss the city budget report for January 2025, February 2025 bill payments, the treasurer's and director's reports, and new business items including a foundation donation and a security camera quote.

• Approve minutes of the February 13, 2025 Library Board meeting
• Approve minutes of the February 20, 2025 Special Library Board meeting
• Discuss the city budget report for January 2025
• Discuss payment of February 2025 bills
• Discuss the Dr. R.G. and Sarah Raymond Foundation donation

Common Council

The Common Council will discuss the issuance of promissory notes and several municipal code ordinances. The meeting includes reviews of land use requests, farm leases, and a potential property purchase at 105 S. Main Street.

• Resolution 5973-2025: Sale of General Obligation Promissory Notes, Series 2025, not to exceed $3,295,000
• Ordinance 1145-2025: Amending Utility Commission powers and duties
• Ordinances 1146-2025 and 1147-2025: Repealing and replacing various sections of the Municipal Code
• Farm leases with Fink Farms for TAG Center Land and Hilltop Drive
• Request for additional accessory structure at 373 N Walnut Street

Park and Recreation Commission

The commission will first approve the minutes from the February 5 meeting. It will then hear monthly reports from the park, recreation, and TAG Center directors, and discuss possible actions on dog waste in city parks and a fundraising sign campaign at the city baseball fields.

• Approval of minutes of the February 5, 2025 Parks/Rec/TAG Center Commission meeting
• Park Director monthly report
• Rec Director monthly report
• Discuss possible action on dog waste in city parks
• Discuss possible action on fundraising sign campaign at city baseball fields

Utility Commission

The Utility Commission will review water and wastewater system reports and approve February 2025 bills. The body will also discuss possible action regarding chemical usage violations at Old Fashioned Foods, located at 331 Main Street.

• Discussion of chemical usage violations at Old Fashioned Foods (331 Main Street) regarding Municipal Code §355-26(C) and §355-25(C)
• Approval of February 2025 Water and Wastewater Utility bills
• Appointment of Utility Commission officers
• Well & Distribution System Report discussion
• Sewer System Report discussion

Plan Commission

The Mayville Plan Commission will hold citizen comment, approve the minutes from the January 22, 2025 meeting, and discuss several items with possible action. Items include a modification request for an additional accessory structure at 373 N Walnut Street, certified survey maps for Integris, LLC and for Mark Yurick, and updates to single‑family and two‑family/multi‑family zoning districts.

• Modification request for additional accessory structure – 373 N Walnut St, applicant Steven & Tanya Pliner
• Certified Survey Map for Integris, LLC – Lot 4, Parcel No. 251-1216-2333-003, current zoning R-B Single Family
• Certified Survey Map for Mark Yurick – Lots 2 & 3, Parcel Nos. 251-1216-2332-016 and 251-1216-2332-017, current zoning R-B Single Family
• Updates to Single‑Family Zoning – Combined R-AA, R-A, R-B Single‑Family District
• Updates to Two‑Family and Multi‑Family Zoning – City of Mayville, WI R-C Two‑Family District

Community Development Authority - Enhancements Committee

The Enhancements Committee will review the Community Development Authority's fund balances, including the monthly façade grant. It will consider approving the minutes from the November 13, 2024 CDA meeting and discuss several proposals such as promotional advertisements, a possible room tax, EMS site development, future housing locations, and website improvements.

• Review CDA monthly façade grant balance
• Approve minutes from the November 13, 2024 CDA meeting
• Consider a room tax for the City of Mayville
• Discuss development of a Mayville EMS site
• Explore potential future housing locations

Finance Committee

The Mayville Finance Committee will call the meeting to order, consider and approve the minutes from its January 27, 2025 session, allow up to five minutes of citizen comment per speaker, and then adjourn. No other agenda items are listed.

• Approval of minutes of the January 27, 2025 Finance Committee meeting

Public Works Committee

The Mayville Public Works Committee will approve the minutes from the January 27, 2025 meeting, hear citizen comments, and receive monthly reports from the Public Works Department, TAG Center, and Parks Department. The committee will also discuss a possible amendment to Chapter 13, Assessments, of the City of Mayville Municipal Code.

• Approve minutes of the January 27, 2025 Public Works Committee meeting
• Citizen comment period (maximum five minutes per speaker)
• Monthly Public Works Department report
• Monthly TAG Center report
• Discussion of possible amendment to Chapter 13, Assessments, of the municipal code

Special Common Council

The Special Common Council will discuss and possibly act on two appointments: one to the Community Development Authority/Enhancements Committee (Resolution 5969-2025) and another to the Police, Fire & EMS Commissions (Resolution 5972-2025). A closed session will address a lawsuit filed by BPY, LLC concerning the former Shopko property and the status of revolving loans with the city. The council will reconvene in open session to consider any actions related to the closed‑session topics.

• Resolution 5969-2025 – appointment to the Community Development Authority/Enhancements Committee
• Resolution 5972-2025 – appointment to the Police, Fire & EMS Commissions
• Closed session to discuss BPY, LLC lawsuit over former Shopko property
• Closed session to discuss status of revolving loans with the City of Mayville

Personnel Committee

The Mayville Personnel Committee will approve the minutes from its January 27 meeting, allow brief citizen comments, and discuss possible actions on Sections 3.05 (Military Leave) and 3.07 (Holidays) of the draft employee handbook. The meeting will conclude with adjournment.

• Approve minutes of the January 27, 2025 Personnel Committee meeting
• Citizen comment period (max five minutes per speaker)
• Review Section 3.05 – Military Leave of the draft employee handbook
• Review Section 3.07 – Holidays of the draft employee handbook
• Adjournment

Public Safety Committee

The Mayville Public Safety Committee will review monthly reports from the police, fire, and emergency medical services departments. The committee will also discuss a request to change the agent for a Kwik Trip liquor license.

• Approval of January 27, 2025 Public Safety Committee minutes
• Monthly Police Department Report
• Monthly Fire Department Report
• Monthly EMS Report
• Change of Agent Request for Kwik Trip #336 at 121 N Main Street

Special Library Board

The Mayville Library Board is holding a special meeting to discuss and potentially take action on the 2024 Library Annual Report.

• Discussion and possible action on the 2024 Library Annual Report

Library Board

The Mayville Library Board will review the December 2024 budget report, consider payment of January 2025 bills, and hear the treasurer's and director's reports for January 2025. Citizen comments are limited to five minutes per speaker. New business includes an update from Friends of the Mayville Library and discussion of handbook chapters on board organization and meeting effectiveness.

• Discuss, with possible action, the city budget report for December 2024
• Discuss, with possible action, the payment of bills for January 2025
• Discuss, with possible action, the library treasurer's report for January 2025
• Discuss, with possible action, the library director's report for January 2025
• New business: Friends of the Mayville Library update

Common Council

The Mayville Common Council will discuss several resolutions and an ordinance, including a budget amendment and new sewer rates intended to cover revenue bonds. It will also consider appointments to the Planning, Police & Fire, and Utilities commissions, review operator license applications, and evaluate a Ventrac equipment quote for the Parks Department. The council will approve the minutes from the January meetings.

• Resolution 5970-2025 – Establishing sewer rates to close on revenue bonds
• Resolution 5960-2025 – Amendment to the 2024 budget
• Ordinance 1145-2025 – Amend §22-9(B) of the Municipal Code for Utility Commission powers and duties
• Operator license applications for Takkar Khadka, Mariah Ann Ripple, and Chris Ann Baier
• Ventrac quotes for the Parks Department Capital Improvement Plan project

Park and Recreation Commission

The Parks/Rec/TAG Center Commission will review director reports and discuss several items with possible action. Key topics include park renovations, facility use, and the 2025 budget and capital improvement plan.

• Renovation of Fireman's Park Grandstand (Mayville Cares Project)
• Future use of Ewald Park
• Request to waive rental fee for Bo's Heavenly Clubhouse at Mayville Park Pavilion
• Use of free TAG Center passes as a marketing tool
• 2025 Parks Budget and 5-Year Capital Improvement Plan

Utility Commission

The Mayville Utilities Commission will approve the minutes from the January 7, 2025 meeting and adopt the water and wastewater utility bills for January 2025. It will hear reports on the well and distribution system and on the sewer system. The commission will discuss, with possible action, Change Order No. 1 for Well #4 (issued December 5, 2024 by contractor CD Smith) and will consider a vendor for the Chloride Reduction Program. The next meeting is scheduled for March 4, 2025 at 6:00 PM.

• Approve minutes of the January 7, 2025 Utilities Commission meeting
• Approve the Water Utility and Wastewater Utility Bills of January 2025
• Discuss, with possible action, Change Order No. 1 for Well #4 (Contractor: CD Smith; issued Dec 5 2024)
• Discuss, with possible action, vendor for the Chloride Reduction Program
• Set next meeting date: March 4, 2025 at 6:00 PM

Personnel Committee

The Personnel Committee will meet to discuss possible actions regarding the City of Mayville Employee Handbook. The focus of the discussion is on sections related to funeral and vacation leave.

• Discussion and possible action on Employee Handbook Section 3.04 (Funeral Leave)
• Discussion and possible action on Employee Handbook Section 3.14 (Vacation)

Public Works Committee

The Public Works Committee will review its monthly reports from the Public Works, TAG Center, and Parks departments. It will also discuss the planned 2025 road projects as outlined in the attached Mayville Quantities document. No formal actions are listed on the agenda.

• Approval of minutes from the November 25, 2024 Public Works Committee meeting
• Citizen comment period (maximum five minutes per speaker)
• Monthly Public Works Department report to the committee
• Monthly TAG Center report to the committee
• Discussion of 2025 road projects (attachment: Mayville Quantities_1-21-25.pdf)

Special Common Council

The Common Council will consider a use of funds agreement with Audubon Days. The body will also review a quote from MSA Professional Services and discuss issuing a request for proposals for construction management of the Water/Wastewater Treatment Plant Upgrade Project.

• City of Mayville and Audubon Days Use of Funds Agreement
• Review of MSA Professional Services quote for Water/Wastewater Treatment Plant Upgrade Project
• Possible issuance of a Request for Proposals (RFP) for construction management services

Finance Committee

The Finance Committee will meet to discuss and potentially take action on equipment quotes for the Parks Department Capital Improvement Plan. The committee will also discuss TAG Center passes included with tax bills for levy contributions to the center's deficit.

• Ventrac quotes for Parks Dept. Capital Improvement Plan Project
• TAG Center passes included with tax bills for levy contributions to the TAG Center deficit

Public Safety Committee

The Mayville Public Safety Committee will approve the minutes from the November 25, 2024 meeting. It will hear monthly reports from the Police, EMS, and Fire Departments. A citizen comment period is scheduled, limited to five minutes per speaker. No other actions are listed.

• Approval of November 25, 2024 Public Safety Committee minutes
• Monthly Police Department report
• Monthly EMS report
• Monthly Fire Department report
• Citizen comment period (max 5 minutes per speaker)

Plan Commission

The Mayville Plan Commission will consider possible updates to the city’s zoning code. The commission will also discuss zoning changes and locations that could permit buildings up to four stories tall. The meeting includes routine items such as approval of the December 18, 2024 minutes and setting the next meeting date.

• Discuss possible updates to the City of Mayville Zoning Code
• Discuss zoning and locations to allow for up to 4‑story buildings
• Approval of minutes from the December 18, 2024 Plan Commission meeting
• Set next meeting date for February 26, 2025 at 5:00 PM

Police & Fire Commission

The Mayville Police & Fire Commission will approve the minutes from its October 21, 2024 meeting. Commissioners will discuss the possible resignation or retirement of the fire chief. A closed‑session interview will be held for a fire department candidate, after which the commission will reconvene in open session to consider any related actions. The meeting also includes a citizen comment period and standard procedural items.

• Approval of October 21, 2024 Police & Fire Commission meeting minutes
• Discussion of possible resignation or retirement of the fire chief
• Closed‑session interview of a fire department candidate (Wis. Stat. §19.85(1)(C))
• Open‑session follow‑up action related to the closed session
• Citizen comment period (max five minutes per speaker)

Common Council

The Mayville Common Council will discuss establishing new garbage and recycling rates for 2025, approve construction contracts for water and wastewater facility upgrades, and consider appointing members to the Zoning Board of Appeals.

• Approval of 2025 Garbage and Recycling Rates
• Construction Management Services RFP for Water/Wastewater Plant
• Appointments to Zoning Board of Appeals
• Pay Request #2 for Dayton Street Asphalt Paving ($2,967.97)
• Ordinance to repeal and replace utilities commission membership section

Library Board

The Library Board will meet to review financial reports and approve payments for late 2024. The board will also discuss a cost recap for a new building and review trustee handbook chapters regarding job descriptions and library management.

• New Building Cost Recap
• Payment of bills for December 2024
• City budget report for November 2024
• Review of 2020 WI DPI Trustee Essentials Handbook Chapters 1 and 2

Utility Commission

The Mayville Utilities Commission will discuss a sewer rate study and the award of a construction contract to C.D. Smith for the Wastewater Treatment Plant facility upgrade. The body will also review bids for water well upgrades and discuss Clean Water Funds administration.

• Discussion of sewer rate study and wastewater plant construction award to C.D. Smith
• Review of bids for water well upgrades at Wells 2, 3, and 5
• Discussion regarding Clean Water Funds administration contracts with MSA Professional Services
• Approval of December 2024 water and wastewater bills
• Review of water and sewer system reports