Salem public meetings in 2020

Urban Renewal Agency

The meeting is largely procedural, with the consent calendar including approval of draft minutes from November 9, 2020, and information reports on purchases approved administratively in September and October 2020. No public hearings or major action items are scheduled.

• Approval of November 9, 2020 draft Urban Renewal Agency minutes
• Info report: purchases approved administratively September 2020
• Info report: purchases approved administratively October 2020

The Urban Renewal Agency approved the consent calendar (8-0), which included the November 9, 2020 draft minutes. No resolutions, action items, or public hearings were considered. The meeting was procedural, with no substantive decisions made.

• Approved consent calendar including November 9, 2020 draft minutes (8-0)
• Received and filed two administrative purchase reports (September and October 2020)

City Council

The Salem City Council will decide whether to extend the COVID-19 emergency declaration to June 1, 2021, and modify restrictions on public gatherings. They will also hold a public hearing on Amendment #2 to the 2020 Housing and Community Development Annual Action Plan for HUD approval. Several consent items include reappointing a municipal judge and subordinating two federal HOME loans for a property at 1725 Evergreen Avenue NE.

• Extension of COVID-19 emergency declaration to June 1, 2021, with modified gathering restrictions (Resolution No. 2020-57)
• Public hearing on Amendment #2 to the 2020 Housing and Community Development Annual Action Plan
• Subordination of two federal HOME loans for a multi-family property at 1725 Evergreen Ave NE
• Reappointment of John B. Wilson as Municipal Judge Pro Tempore for a two-year term
• Information reports on stormwater rate credit expansion for single-family residences and community policing audit

The City Council voted 6-2 to extend the COVID-19 emergency declaration through June 1, 2021, and modify restrictions on public gatherings. It also unanimously approved an amendment to the 2020-2021 Housing and Community Development Annual Action Plan for submission to HUD. Other actions included reappointing a municipal judge pro tempore and authorizing subordination of two federal HOME loans for a multi-family property.

• Adopted Resolution 2020-57 extending COVID emergency through June 1, 2021, modifying gathering restrictions (6-2)
• Approved Amendment #2 to the 2020-2021 Annual Action Plan and directed staff to submit to HUD (unanimous)
• Reappointed John B. Wilson as Municipal Judge Pro Tempore for a two-year term (consent calendar)
• Authorized subordination of two federal HOME loans for Salem Self-Help Housing at 1725 Evergreen Ave NE (consent calendar)
• Approved consent calendar including minutes and above two actions (unanimous)
• Received and filed Planning Commission decision for off-street parking at Northwest Human Services (220 Kingwood Ave NW)
• Received and filed Hearing Officer decision for mixed-use building at 5775 Commercial St SE
• Received and filed Hearing Officer decision for conditional use/variance at 4195 Aumsville Hwy SE

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to discuss funding applications and contracting methods for housing projects. The body will consider resolutions for a grant from The Aspen Institute and a loan from Oregon Housing and Community Services.

• Resolution No. 2270: Grant application up to $150,000 from The Aspen Institute for the Family Self-Sufficiency program
• Resolution No. 2271: Operational loan application up to $10,000 from Oregon Housing and Community Services (OHCS) for Parkway Apartments
• Resolution No. 2269: Exemption from competitive bidding for the Sequoia Crossings affordable housing project
• Public hearing regarding the Construction Manager/General Contractor contracting method for Sequoia Crossings

The Housing Authority approved applications for a $150,000 grant from The Aspen Institute and a $10,000 operational loan from OHCS. The board also authorized an alternative contracting method for the Sequoia Crossings project.

• Approved November 23, 2020 draft minutes (6-0)
• Adopted Resolution No. 2270 to apply for up to $150,000 grant from The Aspen Institute for Family Self-Sufficiency program (6-0)
• Adopted Resolution No. 2271 to apply for up to $10,000 operational loan from Oregon Housing and Community Services for Parkway Apartments (6-0)
• Adopted Resolution No. 2269 to exempt Sequoia Crossings project from competitive bidding and use Construction Manager/General Contractor method (6-0)

City Council

The City Council will consider several action items including property tax exemptions for low-income housing and land acquisition for the Broadway Street NE Improvement Project. Additionally, a public hearing is scheduled regarding an $860,360 increase to the Community Renewal Fund.

• Property tax exemptions for eight non-profit low-income housing properties
• Land acquisition via eminent domain for Broadway Street NE Improvement Project
• Intergovernmental Agreement with Polk County for Mobile Crisis Response Team services
• Property purchase from Joe R. and Susan J. Schumacher for Geren Island Water Treatment Facility access road
• Public hearing for $860,360 increase to the Community Renewal Fund

The City Council approved several key actions including authorizing eminent domain for the Broadway Street NE improvement project (6-0-1, with Councilor Nordyke abstaining). They also approved property tax exemptions for eight low-income housing properties, a mobile crisis response team agreement with Polk County, and a $860,360 supplemental budget for the Community Renewal Fund. One councilor was absent throughout the meeting.

• Approved property tax exemptions for eight non-profit low-income housing properties (Resolution 2020-50) (7-0)
• Authorized acquisition of property for Broadway Street NE improvement, including eminent domain if needed (Resolutions 2020-51–54) (6-0-1 abstain)
• Approved intergovernmental agreement with Polk County for Mobile Crisis Response Team services (7-0)
• Adopted FY2021 Supplemental Budget 3, increasing Community Renewal Fund by $860,360 (7-0)
• Approved Amendment #1 to 2020-2021 Housing and Community Development Annual Action Plan (7-0)
• Adopted order modifying Planning Commission decision for 905/925 Cottage Street NE land-use case (6-1, Nanke no)
• Approved consent calendar including minutes and routine items (7-0, absent Leung)
• Received and filed informational reports on partition appeal and police station status

Housing Authority of the City of Salem

The Housing Authority will consider adopting Resolution No. 2268 to apply for and accept a grant of up to $200,000 from The Collins Foundation to fund a case manager for the Homeless Rental Assistance Program. The meeting also includes election of a vice chair, approval of October 26 minutes, and an information-only program management report.

• Resolution No. 2268: authorize application for $200,000 Collins Foundation grant for Homeless Rental Assistance Program case manager
• Election of Vice Chair
• Approval of draft minutes from October 26, 2020
• Program Management Report (information only) covering voucher lease-up, portfolio occupancy, client statistics

The Housing Authority approved a resolution to apply for and accept up to $200,000 from The Collins Foundation to fund a case manager for the Homeless Rental Assistance Program. The consent calendar, which also included approval of the October 26, 2020 meeting minutes, was passed unanimously. Election of a Vice Chair was postponed to the December 7 meeting.

• Approved Resolution No. 2268 authorizing $200K Collins Foundation grant for HRAP case manager (7-0)
• Approved October 26, 2020 draft minutes (7-0 on consent calendar)
• Postponed election of Vice Chair to December 7, 2020 meeting

City Council

The Salem City Council will hold a public hearing on an appeal of the Planning Commission's decision to approve a 19-unit multi-family complex at 905 and 925 Cottage Street NE. The consent calendar includes awards of a $50,000 wastewater pre-treatment grant to Oregon Fruit Products and a $66,389 Justice Assistance Grant to continue the Community Service Officer program. The council will also conduct a second reading of an ordinance revising Public Art Fund allocations. All items are being considered virtually due to the COVID-19 pandemic.

• Appeal of Planning Commission decision for 19-unit complex at 905/925 Cottage St NE
• $50,000 wastewater pre-treatment grant to Oregon Fruit Products (Ward 2)
• $66,389 Edward Byrne Memorial Justice Assistance Grant for Community Service Officer program
• Amendment to ground lease for Gerry Frank | Salem Rotary Amphitheater at Riverfront Park
• Second reading of Ordinance Bill 13-20 revising Public Art Fund allocations

The City Council voted 7-1 to affirm the Planning Commission's decision to allow a 19-unit multi-family complex at 905 and 925 Cottage Street NE, with an amendment limiting building height to 40 feet. The Council also approved a $50,000 wastewater pre-treatment grant to Oregon Fruit Products and authorized the City Manager to execute several routine agreements, including a commercial lease, an amphitheater ground-lease amendment, a federal Justice Assistance Grant, and a state telecommunications rights-of-way agreement. A public hearing on the Community Development Block Grant and HOME programs annual report was approved unanimously.

• Approved 19-unit apartment complex with 40-foot height limit at 905/925 Cottage St NE (7-1)
• Awarded $50,000 wastewater pre-treatment grant to Oregon Fruit Products (consent, 8-0)
• Authorized commercial lease with Pringle Place LLC for City supply storage (consent, 8-0)
• Approved amendment to Rotary Club amphitheater ground lease at Riverfront Park (consent, 8-0)
• Accepted $66,389 Justice Assistance Grant to continue Community Service Officer program (consent, 8-0)
• Authorized IGA with State of Oregon for telecommunications rights-of-way (consent, 8-0)
• Approved 2019-2020 CAPER for CDBG and HOME programs to HUD (8-0)
• Passed ordinance amending Public Art Trust Fund allocations (8-0)

City Council

The City Council is holding a work session to discuss priorities for the Strategic Plan update for 2020-2023. The session focuses on goals related to governance, environment, community safety, infrastructure, economy, and livability.

• Discussion of SPRAB Recommendation on Council Goals

The City Council conducted a virtual work session to discuss priorities for the 2020-2023 Strategic Plan update, facilitated by Moss Adams. No votes or decisions were made; the session was purely deliberative. The meeting adjourned at 7:31 p.m.

Urban Renewal Agency

The Urban Renewal Agency will consider authorizing the Executive Director to execute three leases and a management agreement for properties in the Northgate and CANDO neighborhoods, as well as a convention center agreement.

• Authorize lease for property at 2640 Portland Road NE
• Authorize purchase and ground lease for property at 615 Commercial Street NE
• Authorize retail lease for property at 311 Commercial Street NE
• Authorize Salem Convention Center Management Agreement and FY 2020-21 addendum
• Approve administrative purchases from August 2020

The Urban Renewal Agency approved three property transactions from the consent calendar after discussion: a lease at 2640 Portland Road NE with Mid-Willamette Valley Community Action Agency, a purchase and ground lease at 615 Commercial Street NE, and a retail lease at 311 Commercial Street NE to the City of Salem. Additionally, the Executive Director was authorized to execute the Salem Convention Center Management Agreement and FY 2020-21 marketing addendum using Transient Occupancy Tax revenues. All votes were 6-0.

• Approved lease with Mid-Willamette Valley Community Action Agency for 2640 Portland Road NE (6-0)
• Approved purchase and ground lease with Mid-Willamette Valley Community Action Agency for 615 Commercial Street NE (6-0)
• Approved retail lease of Agency-owned property at 311 Commercial Street NE to City of Salem (6-0)
• Authorized Executive Director to execute Convention Center Management Agreement and FY 2020-21 marketing addendum (consent calendar, 6-0)
• Approved consent calendar including minutes and administrative purchases (6-0)

City Council

The Salem City Council will consider a $1.4 million supplemental budget for COVID-19 relief, authorize the sale of city-owned land at the Salem Business Campus, and extend the emergency declaration for unsheltered residents.

• FY 2021 Supplemental Budget of $1,418,220 for pandemic expenses
• Sale of 2 acres at Salem Business Campus for $300,000
• Sale of 6 acres at Salem Business Campus for $888,624
• Extension of emergency declaration for unsheltered residents until October 2021
• Acceptance of Councilor Cara Kaser's resignation and appointment of Virginia Stapleton

The City Council accepted the resignation of Councilor Cara Kaser and appointed Councilor-nominee Virginia Stapleton as guest councilor for Ward 1. The body also approved a $1.4 million supplemental budget for COVID-19 expenses and authorized the sale of city land at the Salem Business Campus.

• Accepted resignation of Councilor Cara Kaser (6-0)
• Appointed Virginia Stapleton as guest councilor for Ward 1 (6-0)
• Adopted Resolution 2020-47 appropriating $1,418,220 for COVID-19 expenses (6-0)
• Authorized sale of 2 acres at Salem Business Campus for $300,000 (6-0)
• Authorized sale of 6 acres at Salem Business Campus for $888,624 (6-0)
• Authorized mobile response unit proposal (6-0)
• Extended emergency declaration until October 26, 2021 (6-0)
• Approved Kuebler Gateway Shopping Center site plan review (5-1)

Urban Renewal Agency

The Salem Urban Renewal Agency will meet virtually to approve modifications to the Riverfront Downtown Urban Renewal Area Capital Improvement Grant Program exception criteria and appoint members to the West Salem Redevelopment Advisory Board.

• Approve modifications to RDURA Capital Improvement Grant Program exception criteria
• Appoint candidates to West Salem Redevelopment Advisory Board
• Meeting conducted virtually due to COVID-19
• Public comments due by 5:00 p.m. on meeting day

The Urban Renewal Agency approved modifications to the exception criteria for the Riverfront Downtown Urban Renewal Area Capital Improvement Grant Program. The board also approved the minutes from the previous meeting and appointed three members to the West Salem Redevelopment Advisory Board.

• Approved 20-405 October 12, 2020 draft minutes (8-0)
• Appointed Britni Davison-Cruickshank to West Salem Redevelopment Advisory Board (8-0)
• Appointed Chris Wilhelm to West Salem Redevelopment Advisory Board (8-0)
• Appointed Michael Ryan to West Salem Redevelopment Advisory Board (8-0)
• Approved modifications to RDURA Capital Improvement Grant Program exception criteria (8-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will consider an intergovernmental agreement with the City of Salem to provide administrative services and property inspections for the fiscal year 2020-21. The meeting is being held virtually due to the COVID-19 pandemic.

• Approval of additions and deletions to the agenda
• Draft minutes from September 28, 2020
• Intergovernmental agreement with the City of Salem for administrative services
• Information reports on program management and project management
• Public comment period

The Housing Authority approved the consent calendar, which included the minutes of the September 28 meeting and an intergovernmental agreement with the City of Salem for FY 2020-21 administrative and inspection services. A program management report was received and filed. No other substantive decisions were made.

• Approved minutes of September 28, 2020 (7-0)
• Authorized Executive Director to execute IGA with City of Salem for administrative services (7-0)
• Received and filed Program Management Report

City Council

The City Council will decide on a resolution to borrow up to $3,463,000 from the utility fund for Civic Center Campus capital improvements. They will also consider action items including integrating the Sleepy Hollow water system, amending a property purchase agreement for the former Oregon State Hospital site, and authorizing grant applications for Geren Island water treatment upgrades. A public hearing is scheduled on a planning commission decision to reverse a zone change for property in the 2400 block of Commercial Street NE and Liberty Street NE. The meeting is conducted virtually due to the COVID-19 pandemic.

• Internal borrowing of $3,463,000 from Utility Fund to General Fund for Civic Center Campus improvements (Resolution 2020-46)
• Application for Safe Drinking Water Revolving Loan Fund to integrate Sleepy Hollow Phase I water system into City system
• Amendment to Purchase and Sale Agreement with State of Oregon for acquisition of former Oregon State Hospital site
• Authorize application for up to $400,000 in Energy Trust of Oregon grant funding for Geren Island Water Treatment Facility projects
• Council order to reverse Planning Commission decision for Comprehensive Plan, Neighborhood Plan, and Zone Change (Case CPC-NPC-ZC20-04) for 2400 block Commercial Street NE and Liberty Street NE

The City Council approved internal borrowing for campus improvements and authorized several infrastructure and property agreements. The Council also reversed a Planning Commission decision regarding a zone change on Commercial Street NE and amended rules for guest councilors.

• Approved internal borrowing up to $3,463,000 for Civic Center Campus improvements (8-0)
• Reversed Planning Commission decision for Comprehensive Plan, Neighborhood Plan, and Zone Change Case No. CPC-NPC-ZC20-04 (6-2)
• Approved amendment to Purchase and Sale Agreement for former Oregon State Hospital site
• Authorized application for funding to integrate Sleepy Hollow Phase I Water System into city system
• Authorized up to $400,000 grant application for Geren Island Water Treatment Facility projects
• Approved Cooperative Improvement Agreement with ODOT for Oregon Route 221 (Wallace Road NW) (8-0)
• Approved Intergovernmental Agreement with Marion County for Hollywood Drive NE improvements
• Amended Council Rule 21(a) to allow councilor-nominees or elects to serve as guest councilors multiple times (8-0)

City Council

The Salem City Council will hold a work session to discuss the city's tree management and related programs. The meeting is virtual due to the COVID-19 pandemic.

• Work session on Salem's City Trees and Programs
• Review of 2019 Tree Report and Urban Forestry Report
• Discussion on trees on city-owned property
• Public comments on agenda items

The City Council conducted a virtual work session to discuss Salem's city trees and programs. No substantive decisions or votes were recorded during the session.

• Suspended rules to allow Guest Councilor Gonzalez to participate in the work session

Urban Renewal Agency

The Salem Urban Renewal Agency will consider authorizing the Executive Director to negotiate financial terms for issuing up to $10,000,000 in debt to fund projects in the Riverfront Downtown Urban Renewal Plan. The meeting is being held virtually due to the COVID-19 pandemic.

• Approval of September 28, 2020 Urban Renewal Agency minutes
• Resolution authorizing up to $10,000,000 in debt for Riverfront Downtown projects
• Public comment deadline at 5:00 p.m. on the day of the meeting

The Urban Renewal Agency unanimously adopted Resolution No. 20-9 URA, authorizing the executive director to negotiate up to $10 million in taxable and tax-exempt debt for projects in the Riverfront Downtown Urban Renewal Area, including a debt service reserve account and reimbursement of capital expenditures. The consent calendar, which included approval of the September 28 draft minutes and the resolution, passed 9-0.

• Adopted Resolution No. 20-9 URA authorizing up to $10M in external borrowing for Riverfront Downtown Urban Renewal Area projects (9-0)
• Approved September 28, 2020 draft Urban Renewal Agency minutes (consent calendar, 9-0)

City Council

The Salem City Council will consider adopting new utility rates for water, wastewater, and stormwater effective January 1, 2021, and 2022. The body will also vote on a resolution to declare a state of emergency related to the Santiam Canyon wildfires.

• Utility rate increase proposal for water, wastewater, and stormwater
• Grant agreement for $55,000 with Continuum of Care
• Intergovernmental agreement with Western Oregon University for fiber network
• Intergovernmental agreement with Housing Authority for administrative services
• Declaration of state of emergency for Santiam Canyon wildfire response

The Council approved utility rate increases for water, wastewater, and stormwater effective January 1, 2021 and 2022 (8-1). It denied a comprehensive plan and zone change for a property in the 2400 block of Commercial Street NE (6-3). Council also adopted greenhouse gas reduction goals as part of the Climate Action Plan (7-2), declared a state of emergency for Santiam canyon wildfire response (8-1), expanded park ranger duties (9-0), and authorized a $55,000 grant to the Mid-Willamette Valley Homeless Alliance (9-0).

• Approved utility rate increases (water, wastewater, stormwater) effective Jan 1, 2021 and 2022 (8-1)
• Denied Comprehensive Plan, Neighborhood Plan, and Zone Change for 2400 block Commercial St NE (6-3)
• Adopted greenhouse gas reduction goals for Climate Action Plan: 50% by 2035, carbon neutral by 2050 (7-2)
• Declared state of emergency for Santiam canyon wildfires response (8-1)
• Approved expansion of Park Ranger duties and service area (9-0)
• Authorized $55,000 grant to Continuum of Care, Mid-Willamette Valley Homeless Alliance (9-0)
• Waived Council Rule 21(a) to allow councilor-elect as guest councilor through Dec 31, 2020 (9-0)

Urban Renewal Agency

The Salem Urban Renewal Agency will meet virtually to approve the minutes from the previous meeting and consider a revised development agreement for the Jory Apartments project.

• Approval of September 14, 2020 draft minutes
• Authorization to execute revised Jory Apartments Development Agreement
• Public comment deadline at 5:00 p.m.
• Meeting conducted virtually due to COVID-19

The Urban Renewal Agency approved the consent calendar, including minutes from September 14, 2020, and authorized the executive director to execute a revised development agreement for the Jory Apartments project with MWIC Jory Salem, LLC. No other substantive decisions were made; the meeting lasted six minutes.

• Approved consent calendar (9-0)
• Approved September 14, 2020 draft minutes
• Authorized execution of revised Jory Apartments Development Agreement

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will vote on adopting its fiscal year 2020-21 consolidated operating budgets and a revised Section 8 Housing Choice Voucher Program Administrative Plan. The meeting is being held virtually due to the COVID-19 pandemic.

• Adoption of FY 2020-21 operating budgets and HUD certification
• Adoption of Revised Section 8 Housing Choice Voucher Program Administrative Plan
• Approval of Resolution No. 2266 for FY 2020-21 consolidated budget
• Approval of Resolution No. 2267 for Section 8 Administrative Plan
• Approval of Resolution No. 2266 authorizing Chair to execute HUD Public Housing Budget Certification

The Housing Authority of the City of Salem approved its fiscal year 2020-21 operating budgets and a revised Section 8 administrative plan. The meeting was held virtually due to the COVID-19 pandemic.

• Approved consent calendar (8-0)
• Approved 2020-21 operating budgets (8-0)
• Authorized Chair to execute HUD budget certification
• Approved revised Section 8 administrative plan (8-0)

City Council

The City Council will deliberate on a remand of the Kuebler Gateway Shopping Center, including a Costco, fueling station, and retail shells. It will also hold a public hearing on amending the Stormwater Master Plan and consider several property sales at the Salem Business Campus. Routine consent items include a narcotics task force agreement and budget transfers.

• Sale of 3 acres to Tim Bush for $444,000 at Salem Business Campus
• Sale of 8.2 acres to Peninsula Truck Lines for $989,422 plus $942,000 for street improvements
• Public hearing and first reading of Ordinance Bill 11-20 amending the Stormwater Master Plan
• Council deliberation on remand of Kuebler Gateway Shopping Center (Costco, fueling station, retail shell buildings)
• Second reading of ordinance amending utility, stormwater, and floodplain codes

The City Council approved the site plan and driveway permits for the Kuebler Gateway Shopping Center, including a Costco. The council also authorized two land sales at the Salem Business Campus and approved amendments to the city's stormwater and floodplain codes.

• Approved site plan and driveway permits for Kuebler Gateway Shopping Center (8-1)
• Approved sale of 3 acres at Salem Business Campus to Tim Bush for $444,000
• Approved sale of 8.2 acres at Salem Business Campus to Peninsula Truck Lines, Inc. for $989,422
• Authorized $942,000 for Gaia Street cul-de-sac improvements
• Adopted Resolution No. 2020-45 to transfer funds for Willamette Valley Communications Center phone equipment
• Authorized IGA with DEA for narcotics task force operations in FY 20/21
• Adopted Resolution No. 2020-43 for Design Build contracting for Public Works Operations Building (9-0)
• Approved Engrossed Ordinance Bill No. 8-20 amending utility, stormwater, and floodplain codes (8-1)

City Council

The City Council and Planning Commission hold a joint work session to receive an update on the Our Salem project, a citywide planning effort. The agenda lists the item as information only, meaning no decisions will be made. Public comments were accepted virtually due to the COVID-19 pandemic.

• Discussion of the draft Our Salem Vision (Attachment 1) and written testimony

The Salem City Council and Planning Commission met jointly on September 23, 2020, to receive a presentation and discuss the Our Salem project, a long-range planning update. No formal decisions, approvals, or votes were taken during this work session.

City Council

The City Council will hold a work session regarding how the police respond to non-criminal issues. The discussion includes reviewing police program details and full-time equivalent (FTE) allocations.

• Work session on Police Response to Non-Criminal Issues
• Review of Police Program Details and FTE Allocation

The City Council held a work session to discuss police response to non-criminal activities. The session included remarks from the City Manager and a presentation by the Police Chief, followed by questions from councilors.

• Work session held on police response to non-criminal activities
• City Manager Powers provided opening remarks
• Police Chief Moore led discussion and presentation
• Councilors asked questions and provided comments

Urban Renewal Agency

The Urban Renewal Agency is meeting to review agency minutes and a specific grant exception. The board will consider allowing equipment purchased with North Gateway URA grant funds to be moved to the McGilchrist URA.

• Proposed addendum to agreement with Innovative Manufacturing and Design (IMD) to relocate equipment from North Gateway URA to McGilchrist URA
• Approval of August 24, 2020 draft URA minutes

The Urban Renewal Agency approved an exception to grant guidelines to move equipment purchased with North Gateway funds to the McGilchrist area. The vote was 7-0.

• Approved August 24, 2020 draft URA minutes (7-0)
• Authorized exception to North Gateway URA grant guidelines (7-0)
• Approved executing an addendum with Innovative Manufacturing and Design (IMD) to relocate equipment

City Council

The City Council will consider several action items including a $442,000 fund transfer for police audits and park security. The agenda also includes a real property acquisition at 1990 Wallace Road NW and various community grants.

• Transfer of $442,000 from General Fund contingency to pay for a Salem Police Department performance audit and park security
• Agreement with Ride Salem to operate bike-sharing stations on City property
• Intergovernmental Agreement with Bend Police Department for an evidence process audit
• Purchase and Sale Agreement for real property at 1990 Wallace Road NW
• Grant of $5,000 to Salem Main Street Association for holiday events

The City Council approved the purchase of real property at 1990 Wallace Road NW and authorized several grants and agreements. Council also approved a General Fund transfer of $442,000 and postponed a second reading of an ordinance regarding utilities and stormwater.

• Approved Purchase and Sale Agreement for property at 1990 Wallace Road NW (7-0)
• Adopted Resolution No. 2020-42 transferring $442,000 in General Fund from contingency to materials and services
• Authorized agreement with Ride Salem to operate bike-sharing stations and waive first-year fees
• Authorized IGA with Bend Police Department to audit Bend's evidence processes and room
• Approved $5,000 grant to Salem Main Street Association for holiday events
• Approved $5,000 grant to Mid-Willamette Valley Community Action Agency for volunteer recruitment
• Authorized lease amendment with Rudy's Steakhouse LLC
• Postponed second reading of Ordinance Bill No. 8-20 regarding utilities and stormwater (6-0)

Urban Renewal Agency

The Urban Renewal Agency will hold a virtual meeting to review agency business. The agenda includes the approval of July 27, 2020 minutes and an information report regarding administrative purchases from June 2020.

• Approval of July 27, 2020 Draft Urban Renewal Agency Minutes
• Information report on purchases approved administratively from June 1, 2020 through June 30, 2020

The Urban Renewal Agency approved the consent calendar, which included only the draft minutes from July 27, 2020. No other substantive decisions were made; the meeting was procedural and adjourned at 6:21 p.m.

• Approved consent calendar including July 27, 2020 draft minutes (8-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to discuss the acceptance of supplemental funding and program applications. The body will consider resolutions to address funding shortfalls and supportive housing initiatives.

• Resolution No. 2265: Application and acceptance of CARES Act supplemental funding for the Housing Choice Voucher Program
• Resolution No. 2264: Application for and acceptance of funds from the 2020-2021 Permanent Supportive Housing Institute
• Approval of July 27, 2020 draft minutes
• Program Management Report covering voucher lease up, portfolio occupancy, and client statistics

The Housing Authority adopted two resolutions to apply for and accept federal and state funding for its Housing Choice Voucher Program and the Permanent Supportive Housing Institute. The meeting was otherwise procedural.

• Approved July 27, 2020 draft minutes (7-0)
• Adopted Resolution 2265 to accept CARES Act supplemental funding for Housing Choice Vouchers
• Adopted Resolution 2264 to apply for and accept funding from the Oregon 2020-2021 Permanent Supportive Housing Institute

City Council

The City Council will consider a supplemental budget to increase funding for COVID-19 emergency business assistance. The agenda also includes requests for various street and sidewalk improvements through the Safe Routes to School program.

• Resolution 2020-41: $238,000 supplemental budget for COVID-19 Emergency Business Assistance
• Intergovernmental Agreement for Broadway Street NE at Pine Street NE improvements
• Application for Safe Routes to School funding for five local school projects
• Public hearing regarding amendments to Salem Revised Code Chapters 70, 71, and 601

The Salem City Council approved a supplemental budget for $238,000 to fund additional COVID-19 emergency business assistance grants. The council also authorized the city manager to accept $238,000 from Business Oregon to offer grants to small businesses and adopted an order affirming a site plan review decision for a property at 725 Market Street NE.

• Approved FY 2021 Supplemental Budget 1 ($238,000)
• Authorized City Manager to accept $238,000 from Business Oregon for small business COVID grants
• Authorized City Manager to apply for ODOT Safe Routes to School infrastructure funding
• Adopted order affirming Planning Administrator decision for 725 Market Street NE
• Advanced Ordinance Bill 8-20 to second reading (amending utilities, stormwater, floodplain codes)
• Authorized City Manager to execute ODOT agreement for Broadway Street NE improvements (without northbound right turn lane)

City Council

The City Council is meeting virtually to discuss extending emergency declarations for the COVID-19 pandemic and unsheltered residents through January 12, 2021. The body will also review a site plan appeal for 725 Market Street NE and manage delinquent utility accounts.

• Extension of COVID-19 state of emergency and unsheltered residents emergency declaration through January 12, 2021
• Public hearing for Class 3 Site Plan Review Case No. SPR20-19 at 725 Market Street NE
• Resolution 2020-40 to extend Emergency Utility Assistance Program changes through June 30, 2021
• 10-year intergovernmental agreement with State of Oregon for vehicle rental, fuel, and motor pool services
• Resolution 2020-38 to acquire easements for storm drainage between Madrona Avenue S and Camellia Drive S

The City Council approved extensions for the COVID-19 state of emergency and the unsheltered residents emergency declaration. Additionally, the council affirmed a site plan review decision and directed staff to report on potential pedestrian path connections.

• Approved July 27, 2020 draft City Council minutes
• Adopted Resolution 2020-38 for storm drainage easements (unvoted tally provided)
• Adopted Resolution 2020-39 for Springwood Avenue SE right-of-way dedication
• Authorized a 10-year intergovernmental agreement with the State of Oregon for vehicle services
• Affirmed Planning Administrator's decision for Case No. SPR20-19 (5-2)
• Extended COVID-19 state of emergency through January 12, 2021 (8-1)
• Extended unsheltered emergency declaration through January 12, 2021 (9-0)
• Directed staff to report on potential pedestrian paths between Candalaria and Fairmount (7-2)

Urban Renewal Agency

The Urban Renewal Agency will consider authorizing the Executive Director to execute a development agreement with MWIC Jory, LLC for the Jory Apartments, which includes an annual property tax rebate. The consent calendar also includes approval of the June 22, 2020 draft minutes. No public hearings or other substantive business are scheduled.

• Authorize development agreement between Urban Renewal Agency and MWIC Jory, LLC detailing conditions for annual property tax rebate on Jory Apartments

The Urban Renewal Agency approved the minutes from the June 22, 2020 meeting. The board authorized the Executive Director to execute a development agreement with MWIC Jory, LLC for the Jory Apartments project.

• Approved June 22, 2020 draft minutes (8-0)
• Authorized Executive Director to execute Jory Apartments development agreement (8-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will vote to approve its 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan for submission to HUD, and to accept the agency's 2019 Independent Financial Audit Report.

• Approval of 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan
• Acceptance of 2019 Independent Financial Audit Report
• Virtual meeting due to COVID-19
• Public comment deadline at 5:00 p.m.
• Program Management Report and Voucher Lease Up statistics

The Housing Authority approved the consent calendar unanimously, which included the June 22 draft minutes, Resolution 2261 adopting the 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan for HUD, and Resolution 2263 accepting the independent financial audit for FY ending September 30, 2019. A program management report was received and filed. The meeting was conducted virtually due to the COVID-19 pandemic.

• Approved June 22, 2020 draft minutes as part of consent calendar (7-0)
• Adopted Resolution 2261: 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan (consent calendar, 7-0)
• Adopted Resolution 2263: accepted independent financial audit for FY ending Sept 30, 2019 (consent calendar, 7-0)
• Received and filed Program Management Report (no vote required)

City Council

At this virtual meeting, the Salem City Council will conduct second readings of two ordinances: amending development fees (Ordinance Bill No. 9-20) and ratifying creation of an intergovernmental entity for the Mid-Willamette Valley Homeless Alliance. Consent calendar items include a budget transfer, property acquisition at 1440 Wallace Road NW, a grant application for an Urban Trails Implementation Plan, adoption of the Eagle's View Park Master Plan, and several other agreements. Several land use decisions are reported for information.

• Second reading of Ordinance Bill No. 9-20 amending Salem Revised Code Chapter 41 development fees
• Second reading of Ordinance Bill No. 10-20 ratifying Mid-Willamette Valley Homeless Alliance entity
• Authorize purchase of property at 1440 Wallace Road NW for $? (amount not specified)
• Adopt 2020 Eagle's View Park Master Plan in Ward 8
• Deny appeal of stormwater system development charge expenditure for 298 Taybin Road NW

The Salem City Council approved a transfer of 2021 General Fund budget appropriations, authorized a Memorandum of Understanding with the Salem Area Mass Transit District, and ratified the creation of an intergovernmental entity to support the Mid-Willamette Valley Homeless Alliance. The council also adopted the Eagle's View Park Master Plan and denied an appeal regarding stormwater System Development Charge expenditures.

• Approved transfer of FY 2021 General Fund budget appropriations (8-0)
• Authorized City Manager to sign MOU with Salem Area Mass Transit District (8-0)
• Authorized City Manager to execute Purchase and Sale Agreement for 1440 Wallace Road NW (8-0)
• Authorized City Manager to apply for 2020 Transportation and Growth Management Grant for Urban Trails Implementation Plan (8-0)
• Authorized City Manager to execute Intergovernmental Agreement with Marion County for fiber network use (8-0)
• Adopted 2020 Eagle's View Park Master Plan (8-0)
• Authorized City Manager to execute lease amendment for 960 Liberty Street SE clinic expansion (8-0)
• Denied appeal of System Development Charge Expenditure regarding 298 Taybin Road NW (8-0)

City Council

The City Council will consider several items including Planning Commission appointments and a collective bargaining agreement for the City Attorney's unit. The agenda also includes a public hearing regarding an appeal of a System Development Charge expenditure and discussions on legislative priorities.

• Planning Commission appointment for a partial-term position expiring December 31, 2020
• Resolution 2020-33 to initiate the Historic Preservation Plan Update and Historic Code Amendments
• Resolution 2020-34 to correct the FY 2021 City of Salem Budget regarding the Cultural / Tourism Fund
• Three-year collective bargaining agreement with the Salem City Attorney's Collective Bargaining Unit (SCABU)
• Public hearing on an appeal regarding Stormwater System Development Charge funds for 298 Taybin Road NW

The Salem City Council approved a budget correction, a three-year labor agreement with the city attorney's union, and initiated the process to rename Center Street and the bridge after Dr. Martin Luther King Jr. The council also denied an appeal regarding stormwater fees and voted to conduct a first reading on utility code amendments.

• Appointed Dan Augustyn to Planning Commission (partial term)
• Approved budget correction resolution 2020-34
• Approved 3-year collective bargaining agreement with SCABU
• Approved 4 legislative priorities for 2021 session
• Approved policy statements for interim and 2021 legislative session
• Denied appeal of System Development Charge expenditure (8-1)
• Directed staff to prepare resolution for renaming Center Street and Bridge
• Tabled expansion of Park Ranger duties for future review

Housing Authority of the City of Salem

The Salem Housing Authority will consider consent calendar items including appointments to the Housing Advisory Committee, a resolution to amend a partnership with CASA of Oregon for Individual Development Accounts, and a resolution to accept a HUD set-aside funding award for the Housing Choice Voucher program to increase rental assistance during COVID-19. A program management report is for information only.

• Appointments of Stacey Krys-Harrison and Ashley Carson Cottingham to the Salem Housing Advisory Committee
• Resolution 2260 to amend partnership with CASA of Oregon for Individual Development Account access
• Resolution 2262 to accept HUD set-aside funding award for Housing Choice Voucher program (no dollar amount specified)
• Program Management Report covering voucher lease-up, portfolio occupancy, and client statistics (information only)

The board approved the consent calendar unanimously (8-0). It appointed members to the Salem Housing Advisory Committee. The authority adopted a resolution to amend its partnership with CASA of Oregon to provide Individual Development Account funds. It also adopted a resolution to accept HUD set‑aside funding for the Housing Choice Voucher program.

• Approved consent calendar (8-0)
• Appointed members to Salem Housing Advisory Committee
• Adopted Resolution No. 2260 to amend partnership with CASA of Oregon
• Adopted Resolution No. 2262 to accept HUD set‑aside funding for Voucher program
• Filed Program Management Report (20-214)

Urban Renewal Agency

The Salem Urban Renewal Agency will vote on adopting the FY 2021 budget and authorizing $1.5 million for Union Street bicycle improvements. The meeting is virtual due to the COVID-19 pandemic.

• Adopt FY 2021 Urban Renewal Agency budget
• Authorize $1.5M for Union Street Bicycle Friendly Improvements
• Authorize amendment to Purchase and Sale Agreement for 2640 Portland Road NE
• Reappoint members to West Salem Redevelopment Advisory Board
• Approve administrative purchases from March 2020

The board approved the consent calendar unanimously. It adopted the FY 2021 Urban Renewal Agency budget and authorized $1.5 M of Riverfront‑Downtown funds for Union Street bicycle improvements. The board also reappointed members to the West Salem Redevelopment Advisory Board and approved an amendment to the purchase agreement for property at 2640 Portland Road NE.

• Approved consent calendar (9 aye, 0 nay, 0 abstain)
• Approved June 8, 2020 draft Urban Renewal Agency minutes
• Adopted FY 2021 Urban Renewal Agency budget (Resolution 20‑8)
• Authorized $1,500,000 Riverfront‑Downtown funds for Union Street Bicycle Friendly Improvements
• Reappointed and appointed members to the West Salem Redevelopment Advisory Board
• Authorized amendment to Purchase and Sale Agreement for 2640 Portland Road NE

City Council

The Salem City Council is scheduled to approve the FY 2021 budget, a new fee schedule, and a resolution extending the COVID-19 state of emergency through August 31, 2020. The meeting will also address the Downtown Parking District budget and various intergovernmental agreements.

• Adoption of FY 2021 City of Salem budget
• Resolution extending COVID-19 state of emergency through August 31, 2020
• Proposed FY 2021 Master Fee Schedule
• Adoption of Downtown Parking District FY 2020-21 budget
• Amendment to Intergovernmental Agreement with State Fire Marshal

The Salem City Council adopted the FY2021 city budget via Resolution 2020-31 as part of the consent calendar, with Councilor Leung voting no. The council also approved the 2020-2024 Consolidated Plan and removed $392,539 in HOME funds for a church-to-housing conversion (7-1-1), authorized $1.5 million in urban renewal funds for Union Street bicycle improvements, and scheduled work sessions on the School Resource Officer agreement and non-criminal police matters. The minutes are incomplete, cutting off before the final vote on a police performance audit.

• Adopted FY2021 budget (Resolution 2020-31) with one dissenting vote
• Adopted 2020-2024 Consolidated Plan, removing HOME funds for 902-925 Cottage Street church conversion (7-1-1)
• Authorized $1.5 million from Riverfront-Downtown Urban Renewal for Union Street bike improvements
• Authorized purchase of property at 3821 Ibex Street NE for Fisher Road Park
• Adopted Capital Improvement Plan for FY2021-2025
• Scheduled work session to review the Salem-Keizer School Resource Officer agreement
• Scheduled work session to discuss city funds for non-criminal police matters
• Approved appointments and reappointments to multiple city boards and commissions

Urban Renewal Agency

The Salem Urban Renewal Agency will consider using $82,000 of unallocated funds to complete the State Street Two-Way Conversion project. The board will also hold a public hearing on the FY 2021 budget.

• Authorize $82,000 for State Street Two-Way Conversion project
• Public hearing on FY 2021 Salem Urban Renewal Agency budget
• Direct staff to return with FY 2021 budget resolution on June 22

The Urban Renewal Agency approved using $82,000 of unallocated funds to complete the State Street Two-Way Conversion project. The board also directed staff to return on June 22, 2020, with a resolution to adopt the FY 2021 budget.

• Approved May 26, 2020 draft minutes (9-0)
• Authorized $82,000 for State Street Two-Way Conversion project (9-0)
• Directed staff to return June 22, 2020, with FY 2021 budget resolution (9-0)

City Council

The Salem City Council meets virtually due to COVID-19. Key actions include adopting the FY2021 Master Fee Schedule, closing the Civic Gifts and Memorial Fund, and adjusting municipal judge compensation. Public hearings are scheduled for state revenue sharing and the FY2021 budget. The council also receives information on land-use decisions including the YMCA redevelopment and a zone change.

• Proclamation recognizing and supporting peaceful assembly
• Adopt Resolution No. 2020-27 closing Civic Gifts and Memorial Fund, transferring balance to Public Art Fund
• Adopt Resolution No. 2020-26 setting FY2021 Master Fee Schedule
• Public hearing on FY2021 City of Salem budget; direction to staff for adoption on June 22
• Planning Commission approvals: YMCA redevelopment (685 Court St NE), zone change at 4423 Burright Lane SE, partition at 483 Idylwood Dr SE

The City Council approved weekend street closures on Court, State, and High streets to allow downtown restaurants expanded outdoor dining areas and waived right-of-way permit fees. The council also adopted the Municipal Judge's compensation plan and a resolution to receive state revenue sharing funds.

• Approved weekend street closures on Court, State, and High streets (9-0)
• Waived right-of-way use permit fees for participating businesses (9-0)
• Adopted Municipal Judicial Compensation plan (9-0)
• Adopted Resolution 2020-25 to receive state revenue sharing (9-0)
• Adopted Resolution 2020-27 closing Civic Gifts and Memorial Fund (9-0)
• Directed staff to return June 22 with FY 2021 budget resolution (7-2)
• Tabled proposed FY 2021 Master Fee Schedule until June 22 (5-4)
• Directed staff to develop diversity, equity, and inclusion training (9-0)

Urban Renewal Agency

The Urban Renewal Agency will consider adopting Resolution 2020-7 URA to create the Jory Apartments Tax Increment Financing District. Consent agenda includes approval of April 27, 2020 minutes. Action items include forgiving remaining loan balances for the Fairview Urban Renewal Area Small Business Forgivable Loan Program and closing it, and approving an exception to the maximum grant amount for a mixed-use housing project at 990 Broadway Street NE. An information report on COVID-19 impacts on the Salem Convention Center is also presented.

• Resolution 2020-7 URA creating Jory Apartments TIF District
• Forgiveness of remaining loan balances and closure of Fairview Urban Renewal Area Small Business Forgivable Loan Program
• Exception to maximum grant amount for 990 Broadway LLC mixed-use housing project at 990 Broadway Street NE
• Information report on COVID-19 impacts at Salem Convention Center

The Urban Renewal Agency approved the forgiveness of remaining loan balances for the Fairview Small Business Forgivable Loan Program and granted an exception to the grant cap for a mixed-use housing project at 990 Broadway Street NE. The meeting was conducted virtually due to the COVID-19 pandemic.

• Approved April 27, 2020 draft minutes (9-0)
• Approved addition to agenda changing ward numbers (9-0)
• Approved consent calendar (8-0)
• Forgave remaining loan balances for Fairview Small Business Program
• Approved exception to grant cap for 990 Broadway mixed-use project
• Received and filed COVID-19 impact report for Salem Convention Center

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will hold a virtual meeting to approve minutes and review program management reports, including voucher lease-ups and portfolio occupancy statistics.

• Approval of April 27, 2020 draft minutes
• Review of voucher lease-up and portfolio occupancy statistics
• Program Management Report for all wards and neighborhoods

The Housing Authority of the City of Salem met virtually on May 26, 2020, and approved the consent calendar, which included minutes from the April 27 meeting. No other action items, resolutions, or public hearings were conducted. The meeting was procedural with no substantive decisions made.

• Approved consent calendar including April 27 minutes (7-0)

City Council

The Salem City Council will consider authorizing a Small Business Grant Program with up to $198,000 in funding, approving salary increases for Fire and Police management, and adopting resolutions regarding public records and budget transfers.

• Authorize $198,000 grant agreement with Willamette Workforce Partnership
• Authorize salary increases for Police Lieutenants and Fire Chiefs
• Adopt resolution amending Public Records Policy
• Authorize purchase of real property at 1990 Wallace Road NW
• Authorize amendment to lease with Rudy's Steakhouse LLC

The City Council authorized the purchase of three properties on Wallace Road NW and approved salary range increases for police and fire management. The Council also adopted amendments to federal program action plans and updated the city's public records policy.

• Approved purchase of 1990 Wallace Road NW (8-0)
• Approved purchase of 1508 Wallace Road NW (8-0)
• Approved purchase of 1460 Wallace Road NW (8-0)
• Approved 5% salary range increase for Police Lieutenants, Deputy Police Chief, Deputy Fire Chief, and Assistant Fire Chief of Operations
• Adopted Resolution No. 2020-21 updating Public Records Policy
• Adopted Resolution No. 2020-23 dedicating public right-of-way on Four Point Street NE
• Authorized up to $45,000 IGA with Marion County for economic development, including a Coronavirus Business Grant Program
• Approved proclamation for National Gun Violence Awareness Day (7-1)

City Council

The City Council will hold a work session on affordable housing incentives. The item is listed for discussion only with no action expected. The session includes a map of the Jory Apartments TIF District. Due to the COVID-19 pandemic, the meeting is conducted virtually with no in-person attendance.

• Work session on affordable housing incentives — discussion only, no decision
• Jory Apartments TIF District Map included in agenda attachments
• Public comments accepted by email until 5:00 p.m. day of meeting
• Meeting held virtually due to COVID-19 pandemic

The City Council conducted a virtual work session focused on affordable housing incentives. The discussion included remarks from the City Manager and presentations by the Urban Development Director and the Salem Housing Authority.

• Held work session on Affordable Housing Incentives

City Council

The Salem City Council will meet virtually due to the COVID-19 pandemic to consider several items. The council will conduct a second reading of Ordinance Bill 7-20 to create the Jory Apartments Tax Increment Funding (TIF) District. They will also ratify a $247,044 grant from the U.S. Department of Justice for coronavirus emergency response. Information reports on land use decisions and a work session on affordable housing incentives are also on the agenda.

• Ratify $247,044 grant from DOJ Coronavirus Emergency Supplemental Funding Program
• Second reading of Ordinance Bill 7-20 creating Jory Apartments TIF District
• Land use decision on partition/adjustment at 1340-1380 Church St NE
• Land use decision on subdivision at 6994 Sunnyside Rd SE
• Work session on affordable housing incentives

The City Council approved the creation of the Jory Apartments Tax Increment Funding (TIF) District. The council also ratified the acceptance of a federal grant for coronavirus emergency funding.

• Approved Ordinance Bill No. 7-20 creating the Jory Apartments Tax Increment Funding (TIF) District (9-0)
• Ratified acceptance of $247,044 US Department of Justice FY20 Coronavirus Emergency Supplemental Funding Program Grant
• Approved April 27, 2020 Draft City Council Minutes (9-0)
• Approved addition of Community and Business Assistance and Homelessness Prevention Program report to agenda (9-0)

Housing Authority of the City of Salem

The Housing Authority is considering a resolution to revise the Public Housing Admissions and Continued Occupancy Policy. The meeting also includes an information report regarding program management, including voucher lease up, portfolio occupancy, and client statistics.

• Resolution No. 2259: Revision to the Public Housing Admissions and Continued Occupancy Policy
• Program Management Report: Voucher Lease Up, Portfolio Occupancy, and Client Statistics

The Salem Housing Authority Commission approved its consent calendar with an 8‑0 vote. The draft minutes from the February 24 meeting were approved. The board adopted Resolution No. 2259 to revise the Public Housing Admissions and Continued Occupancy Policy. An informational Program Management Report was received and filed.

• Approved consent calendar (8-0 vote)
• Approved draft minutes from Feb. 24, 2020 (item 2.1a)
• Adopted Resolution No. 2259 to revise admissions and occupancy policy
• Received and filed Program Management Report (item 5.a)

Urban Renewal Agency

The Urban Renewal Agency will decide on three action items at this virtual meeting: extending a lease at 2640 Portland Road NE through December 31, 2020; approving a fourth amendment to a development agreement with Salem LTC Properties, LLC; and granting an exception to allow a $30,000 Strategic Project Grant to the Mid-Willamette Valley Community Action Agency for adding storage for unsheltered persons. The meeting is held virtually due to the COVID-19 pandemic.

• Lease amendment to extend tenancy at 2640 Portland Road NE through end of 2020
• Fourth Amendment to Development Agreement with Salem LTC Properties, LLC
• Grant exception for $30,000 Strategic Project Grant to MWVCAA for unsheltered person storage
• Meeting conducted virtually with no in-person attendance due to COVID-19
• Approval of March 9, 2020 draft minutes on consent calendar

The Urban Renewal Agency Board approved a grant exception of up to $30,000 for the Mid‑Willamette Valley Community Action Agency to add storage for unsheltered persons. The Board also authorized the Executive Director to execute an amendment extending the lease at 2640 Portland Road NE through Dec. 31, 2020, and a fourth amendment to the development agreement with Salem LTC Properties, LLC. The consent calendar and the draft minutes (20‑121) were approved unanimously.

• Consent calendar approved (9‑0 vote)
• Draft Urban Renewal Agency Minutes (20‑121) approved
• Authorized execution of lease amendment for 2640 Portland Road NE (extend to Dec 31 2020)
• Authorized execution of Fourth Amendment to Development Agreement with Salem LTC Properties, LLC
• Approved grant exception up to $30,000 for MWVCAA storage project for unsheltered persons

City Council

The Salem City Council will consider extending the COVID-19 state of emergency through June 30, 2020, and adopt a resolution to increase utility assistance funding to $500,000. Other items include ratification of the police union contract, approval of the Battle Creek Park Master Plan, and creation of the Jory Apartments TIF District.

• Extend COVID-19 state of emergency through June 30, 2020
• Ratify $500K increase to Emergency Utility Assistance Program and other relief measures
• Approve four-year successor collective bargaining agreement with Salem Police Employees' Union
• Adopt 2020 Battle Creek Park Master Plan
• Advance creation of Jory Apartments Tax Increment Financing District

The Salem City Council extended the COVID-19 state of emergency through June 30, 2020, and approved $500,000 in utility relief for residents. It also approved a four-year police union contract, adopted the Jory Apartments TIF district, and ratified participation in the Mid-Willamette Valley Homeless Alliance. The Battle Creek Park Master Plan was approved after a substitute motion carried 8-1.

• Extended COVID-19 state of emergency through June 30, 2020 (8-1)
• Approved $500K utility relief program (9-0)
• Approved 4-year police union contract (9-0)
• Adopted Jory Apartments TIF district (9-0)
• Ratified homeless alliance IGA (consent, 9-0)
• Approved ASR project exemption from competitive bidding (9-0)
• Approved Battle Creek Park Master Plan (8-1)
• Directed staff to study trail connection between Rural and Hoyt Avenues (7-2)

City Council

The City Council will consider withdrawing the referral of Ordinance Bill No. 11-19 (creating an employee-based payroll tax) from the May 19, 2020 election. The council also has a second reading of an ordinance regulating sidewalk conduct, and will receive information on eviction protections for tenants during the pandemic. Consent items include a budget appropriation transfer, a ground lease at the Salem Municipal Airport, and acceptance of a $331,629 federal grant for the Domestic Violence Response Team.

• Resolution No. 2020-19 to withdraw the employee payroll tax ballot measure from the May 19, 2020 election
• Second reading of Ordinance Bill No. 6-20, creating Salem Revised Code 95.715 on sidewalk conduct, with an emergency clause
• Information report on protections against eviction for residential tenants, including an eviction moratorium ordinance
• Authorization of a ground lease with Valmont Industries, Inc. at the Salem Municipal Airport
• Acceptance of $331,629 in federal STOP Violence Against Women grant funds for the Domestic Violence Response Team

The City Council withdrew a proposed employee payroll tax from the May 2020 ballot and adopted an emergency ordinance regarding sidewalk conduct. The meeting also approved several budget transfers, airport leases, and grant funding.

• Withdrawn employee payroll tax ballot measure (9-0)
• Adopted emergency sidewalk conduct ordinance (8-1)
• Authorized transfer of FY 2020 General Fund budget appropriations (9-0)
• Authorized Salem Municipal Airport ground lease with Valmont Industries (9-0)
• Authorized subordination of CDBG loans for WestCare Foundation (9-0)
• Authorized acceptance of $331,629 STOP Violence Against Women grant (9-0)
• Approved administrative purchases from Feb 1-29, 2020
• Approved multiple Planning Administrator decisions for subdivisions and site plans

City Council

The City Council, Housing Authority, and Urban Renewal Agency are meeting jointly for an emergency session. They will consider adopting Resolution No. 2020-18 declaring a state of emergency due to the COVID-19 pandemic, and temporarily suspending meeting procedures to limit attendance to 25 people and suspend oral public comment.

• Adopt Resolution No. 2020-18 declaring a state of emergency in Salem related to the COVID-19 pandemic
• Suspend City Council Rules and adopt temporary procedures: limit public meeting attendance to 25 people and suspend oral public comment
• Accept written testimony but no oral comment; meeting available on CCTV and YouTube

The council approved the special meeting agenda unanimously. It adopted temporary rules suspending normal public‑meeting procedures, also by a 9‑0 vote. An amendment to the emergency resolution failed (1‑8). The resolution declaring a COVID‑19 state of emergency was then adopted unanimously.

• Approved special meeting agenda (9-0)
• Suspended City Council, URA, and SHA meeting rules (9-0)
• Amendment to emergency resolution failed (1-8)
• Adopted Resolution No. 2020-18 declaring COVID‑19 state of emergency (9-0)

City Council

The City Council holds a joint work session with the Urban Renewal Agency to discuss economic development and urban renewal. The session includes informational presentations on the Urban Renewal District Annual Report, Opportunity Zone and Enterprise Zone maps, the Jory Apartments TIF District map, and the Airport Business Plan. No decisions are scheduled; the item is for information only.

• Urban Renewal District Annual Report
• Opportunity Zone Map
• Enterprise Zone Map
• Jory Apartments TIF District Map
• Airport Business Plan

Urban Renewal Agency

The Salem Urban Renewal Agency will consider initiating a Tax Increment Financing (TIF) district for the Jory Apartments project on the former Oregon State Hospital North Campus. The meeting includes approval of prior minutes and a public comment period.

• Approval of February 24, 2020 Urban Renewal Agency minutes
• Initiate creation of the Jory Apartments TIF District on former Oregon State Hospital North Campus
• Public comment period
• Approval of agenda additions and deletions

The Urban Renewal Agency approved initiating a Tax Increment Financing (TIF) district for the Jory Apartments on the former Oregon State Hospital North Campus. The board also approved the consent calendar and the February 2020 draft minutes.

• Approved February 2020 draft minutes (7-0)
• Approved consent calendar (7-0)
• Initiated Jory Apartments TIF District (7-0)

City Council

The Salem City Council will decide on extending a declaration of emergency until August 25, 2020, to allow United Way's Safe Sleep Women's shelter to operate with expanded occupancy of 19 people and to continue the vehicle camping pilot program. The consent calendar includes seven resolutions dedicating properties as public right-of-way for development projects, an intergovernmental agreement with the Oregon Department of Corrections for police training, and a lease for the Willamette Valley Communications Center. The council will also conduct a first reading of an ordinance regulating conduct on sidewalks and a second reading of an annexation of a 4.94-acre property at the corner of Kuebler Blvd SE and 36th Ave SE.

• Extension of emergency declaration for Safe Sleep shelter and vehicle camping pilot
• First reading of Ordinance Bill No. 6-20 regulating conduct on sidewalks (Salem Revised Code 95.715)
• Second reading of petition-initiated annexation of 4.94 acres at Kuebler Blvd SE and 36th Ave SE
• Intergovernmental Agreement with ODOC for use of training facility/firearms range for Salem Police Department
• Lease with Deems, Inc. for property at 595 Cottage St NE to house Willamette Valley Communications Center

The City Council conducted the first reading of Ordinance Bill No. 6-20, creating Salem Revised Code 95.715 relating to conduct on sidewalks, passing it 7-1 with Councilor Leung opposed. The council also extended the declaration of emergency through August 25, 2020 to allow the Safe Sleep Women's shelter to operate at expanded capacity and continue the vehicle camping pilot program (8-0). Additionally, the council voted 7-1 to call up the South Salem High School site plan appeal for a public hearing rather than letting the Hearings Officer decide. Several right-of-way dedications, an intergovernmental agreement with Oregon Department of Corrections, and a lease for the Willamette Valley Communications Center were approved on the consent calendar (8-0).

• Approved consent calendar including minutes, 6 right-of-way resolutions, IGA with ODOC, and lease at 595 Cottage St NE (8-0)
• Adopted Resolution 2020-14 extending emergency declaration for Safe Sleep shelter and vehicle camping pilot through Aug 25, 2020 (8-0)
• Passed first reading of Ordinance Bill No. 6-20 (sidewalk conduct) creating SRC 95.715 (7-1)
• Voted to call up South Salem High School site plan appeal for Council public hearing (7-1)

Urban Renewal Agency

The Urban Renewal Agency is reviewing several action items including financial reports and infrastructure funding. The board will consider authorizing funds for the State Street Two-Way Conversion project and extending a management agreement for the Salem Convention Center.

• $80,000 for State Street Two-Way Conversion project
• FY 2018-19 Urban Renewal Agency Financial Report
• Lease assignments between Saffron Supply Company, Inc. and TV Saffron Supply, LLC
• Extension of the Salem Convention Center Management Agreement through September 3, 2020

The Urban Renewal Agency approved a motion to use $80,000 of unallocated funds to complete the State Street Two-Way Conversion project. The agency also approved the Fiscal Year 2018-19 financial report and authorized lease assignments for Saffron Supply Company.

• Approved FY 2018-19 Financial Report (8-0)
• Authorized $80,000 for State Street Two-Way Conversion (7-0, 1 abstain)
• Authorized lease assignments for Saffron Supply Company
• Authorized extension of Salem Convention Center Management Agreement

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will meet to approve draft minutes from January 27, 2020, and receive an information report on voucher lease-ups and portfolio occupancy.

• Approval of draft minutes for January 27, 2020
• Information report on Voucher Lease Up and Portfolio Occupancy

The Housing Authority of the City of Salem met to approve minutes and receive a program management report. No action items or resolutions were considered.

• Elected Commissioner Kaser as Vice Chair (7-0)
• Approved January 27, 2020 draft minutes (7-0)
• Received and filed Program Management Report

City Council

The Salem City Council will consider annexing a 4.94-acre property at the SE corner of Kuebler Blvd SE and 36th Ave SE, and will hold a public hearing on forming a reimbursement district for Gaffin Road SE. The council will also discuss updates to multifamily housing design standards.

• Annexation of 4.94-acre property at SE corner of Kuebler Blvd SE and 36th Ave SE
• Public hearing on formation of Gaffin Road Reimbursement District
• Second reading of Salem Revised Code updates to multifamily housing design standards
• Approval of Travel Salem 2020-2025 Strategic Plan
• Amendments to Transportation and Wastewater System Development Charge Eligible Project Lists

The City Council voted 7-1 to direct staff to bring back an ordinance regulating sitting and lying on public sidewalks, with the ordinance not taking effect until a protected day space and secured toilets are available, and a plan for permanent downtown restrooms is presented. The council also approved the consent calendar, adopted a resolution forming the Gaffin Road Reimbursement District, conducted first reading of an annexation, and gave second reading to multifamily housing design standards.

• Approved consent calendar (8-0) including minutes, resolution amending system development charge project lists, and Travel Salem 2020-2025 Strategic Plan
• Adopted Resolution No. 2020-5 forming Gaffin Road Reimbursement District (8-0)
• Directed staff to bring back sidewalk sit/lie ordinance with conditions (7-1)
• Conducted first reading of Ordinance Bill No. 5-20 for annexation at Kuebler Blvd & 36th Ave SE (8-0)
• Conducted second reading and approved Ordinance Bill No. 1-20 updating multifamily housing design standards (8-0)

City Council

The City Council will hold a work session to provide policy direction on issues to include in the 2020 Policy Agenda. They will review the 2019 Progress Report and discuss a corrected Climate Action Audit report. No formal votes are expected; this is a discussion to guide staff.

• Discussion of 2020 Policy Agenda priorities across all wards and neighborhoods
• Review of 2019 Progress Report on previous policy goals
• Consideration of a corrected Climate Action Audit report

The City Council approved additions to the agenda, which included the Climate Actions Audit report and its corrected version. The meeting consisted primarily of a work session discussing the 2020 Policy Agenda and public comments.

• Approved additions to the agenda (6-0)
• Discussed 2020 Policy Agenda
• Received public comment on Sobering Center
• Received public comment on terminology for goals
• Received public comment on Climate Action Plan Proposal

City Council

The Salem City Council will hold a second reading of an ordinance authorizing up to $60 million in utility revenue bonds for water and sewer capital projects. They will also hold a public hearing on the multifamily housing design project and receive an information-only report on revising camping restrictions. Additionally, the council will appoint two planning commissioners and receive updates on Riverfront Park construction, tree reports, and several land use decisions.

• Second reading of ordinance bill no. 4-20 to issue approximately $60 million in utility revenue bonds for water and sewer capital needs.
• Public hearing on the Multifamily Housing Design project with recommendation to refer ordinance bill back to staff with options.
• Information-only discussion on revising restrictions on camping (camping areas in downtown and surrounding area).
• Planning commission appointments: vote by ballot to appoint two applicants to full-term positions expiring December 31, 2023.
• Information report on 2020 construction projects in Riverfront Park, including the Gerry Frank | Salem Rotary Amphitheater and a new restroom in North Meadow.

The council approved a series of amendments to Ordinance Bill No. 1‑20, eliminating minimum parking requirements for multifamily housing in the Central Salem Development Program area, within a quarter‑mile of the Cherriots Core Network, and for room‑and‑board facilities, and also changed open‑space calculations and balcony railing rules. The combined motion was adopted unanimously (9‑0). The council also approved Planning Commission appointments, the consent calendar, corrected minutes, reconsidered the sit‑lie ordinance (5‑4), extended the meeting by ten minutes (7‑2), and authorized a work session on trees (9‑0).

• Appointed Lisa Heller and Michael Slater to Planning Commission (full term, exp Dec 31 2023)
• Approved agenda revision and corrected Jan 21 2020 minutes (9‑0)
• Approved consent calendar and routine minutes (9‑0)
• Adopted amendments to Ordinance Bill No 1‑20 eliminating parking minimums and other changes (9‑0)
• Reconsidered sit‑lie ordinance, motion carried (5‑4)
• Extended meeting by 10 minutes (7‑2)
• Approved work session on trees (9‑0)

Housing Authority of the City of Salem

The Housing Authority of Salem will meet to approve agenda additions, review draft minutes from December 9, 2019, and receive a program management report.

• Approval of additions and deletions to the agenda
• Review of draft minutes for December 9, 2019
• Program Management Report on Voucher Lease Up and Portfolio Occupancy

The Housing Authority approved the consent calendar, which included approving draft minutes from the December 9, 2019 meeting. The board also received and filed an informational report on program management.

• Approved consent calendar (8-0)
• Approved draft minutes for Dec 9, 2019 meeting
• Received and filed program management report

City Council

The council will hold public hearings on an annexation, a housing plan amendment, and an ordinance updating multifamily housing design standards. It will also vote on resolutions transferring funds for IT security and downtown cleaning, and discuss a possible camping ordinance change. Several land-use decisions and reports are on the agenda.

• Resolutions to transfer $63,160 for IT network security and $30,000 for downtown cleaning
• Public hearing on annexation at SE corner of Kuebler Blvd and 36th Ave
• Ordinance to update multifamily housing design standards (first reading)
• Authorize acceptance of $87,139 Edward Byrne Memorial Justice Assistance Grant
• Motion for speed limit review on 17th Street and 45th Street

The Salem City Council adopted Order No. 2020-1 ANX, annexing the territory at the southeast corner of Kuebler Boulevard SE and 36th Avenue SE and applying the General Industrial zoning. The council also approved a speed‑limit review for two streets, directed staff to develop a downtown camping‑ban proposal, and authorized the City Manager to accept an $87,139 DOJ grant. Additional actions included transferring $63,160 and $30,000 for IT and downtown cleaning, approving deferred street work at 1515 Boone Road SE, and ratifying a Memorandum of Understanding with the Confederated Tribes of Grand Ronde.

• Adopted annexation order for Kuebler Blvd & 36th Ave (9-0)
• Directed staff to initiate speed‑limit review for 17th St and 45th St (9-0)
• Directed staff to return with a downtown camping‑ban proposal (5-4)
• Authorized City Manager to accept DOJ grant of $87,139 (approved)
• Transferred $63,160 appropriation to Information Technology (adopted)
• Transferred $30,000 appropriation to downtown cleaning services (adopted)
• Approved construction of deferred street improvements at 1515 Boone Rd SE (approved)
• Approved Memorandum of Understanding with Confederated Tribes of Grand Ronde (approved)

City Council

The Salem City Council will consider declaring a state of emergency regarding unsheltered residents and transferring $213,000 to fund a temporary shelter at Pringle Community Hall. The meeting also includes a work session on the 2020 Policy Agenda.

• Declaration of emergency for unsheltered residents
• Transfer of $213,000 for temporary shelter at Pringle Community Hall
• Work session on 2020 Policy Agenda
• Approval of additions and deletions to the agenda
• Council and City Manager comments

The City Council adopted Resolution No. 2020-4 declaring a state of emergency regarding unsheltered residents. The resolution directs staff to explore zoning changes for low barrier shelters and the temporary lifting of camping bans in industrial zones. A proposal to use Pringle Hall as a temporary shelter was rejected.

• Adopted Resolution No. 2020-4 declaring a state of emergency for unsheltered residents (7-0)
• Denied substitute motion to use Pringle Hall as a temporary shelter for 10 weeks (3-4)
• Referred Resolution No. 2020-1 regarding funding for Pringle Community Hall back to staff (7-0)
• Tabled 2020 Policy Agenda work session

Urban Renewal Agency

The Salem Urban Renewal Agency will consider authorizing short-term borrowing of up to $12,350,000 across six urban renewal areas, including the Riverfront Downtown and North Gateway projects. The body will also reappoint members to redevelopment advisory boards and assign a capital improvement grant to a local nonprofit.

• Authorizes up to $7.5M in short-term borrowing for Riverfront Downtown Urban Renewal Area
• Authorizes up to $3.93M in short-term borrowing for North Gateway Urban Renewal Area
• Authorizes up to $1M in short-term borrowing for McGilchrist Urban Renewal Area
• Assigns Union Gospel Mission of Salem Capital Improvement Program Grant to Support Corporation
• Reappoints members to North Gateway Redevelopment Advisory Board and appoints to West Salem Redevelopment Advisory Board

The Urban Renewal Agency unanimously approved a consent calendar including resolutions authorizing short-term borrowing totaling $15,350,920 for six urban renewal areas. The board also approved the assignment of a Union Gospel Mission capital improvement grant and made reappointments to advisory boards.

• Approved consent calendar including minutes and resolutions (9-0)
• Adopted Resolution 20-1 authorizing up to $1M short-term bond for McGilchrist Urban Renewal Area (9-0)
• Adopted Resolution 20-2 authorizing up to $925,000 short-term bond for Mill Creek Industrial Park Urban Renewal Area (9-0)
• Adopted Resolution 20-3 authorizing up to $3,925,920 short-term bond for North Gateway Urban Renewal Area (9-0)
• Adopted Resolution 20-4 authorizing up to $7.5M short-term bond for Riverfront Downtown Urban Renewal Area (9-0)
• Adopted Resolution 20-5 authorizing up to $500,000 short-term bond for South Waterfront Urban Renewal Area (9-0)
• Adopted Resolution 20-6 authorizing up to $1.5M short-term bond for West Salem Urban Renewal Area (9-0)
• Approved assignment of Union Gospel Mission capital improvement grant to UGM Support Corporation and made advisory board reappointments (9-0)

City Council

The Salem City Council will discuss a temporary nighttime shelter and consider an emergency resolution to increase occupancy at the Safe Sleep shelter. The Council will also hold a public hearing on a tentative subdivision at 4700 Block of Battle Creek Road SE, and conduct first readings on annexations and updates to multifamily housing design standards.

• Public hearing on tentative subdivision and class 2 adjustment at 4700 Block of Battle Creek Road SE
• First reading of ordinance to annex 1096 Hoffman Road NE with RA zoning
• First reading of ordinance to annex 4696 Center Street NE/592 Hile Lane NE with RM-II zoning
• First reading of ordinance updating Salem Revised Code multifamily housing design standards
• Second reading of ordinance amending Salem Transportation System Plan for Greencrest Street NE extension

The City Council directed staff to prepare emergency declarations to increase capacity at the Safe Sleep Shelter and allow the use of Pringle Hall as a temporary overnight shelter. Council also moved to develop a program for vehicle camping on private property. Additionally, Councilor Hoy was elected Council President.

• Elected Councilor Hoy as Council President (9-0)
• Approved emergency declaration to increase Safe Sleep Shelter capacity to 19 (unanimous)
• Approved use of Pringle Hall as a temporary overnight shelter (unanimous)
• Directed staff to present a program for vehicle camping on private property (9-0)
• Modified and approved Planning Administrator's decision for subdivision at 4700 Block of Battle Creek Road SE (9-0)
• Authorized City Manager to execute Motor Carrier Safety Assistance Program IGA amendment with ODOT (9-0)
• Approved appointments and reappointments to multiple citizen boards and commissions (9-0)
• Conducted first reading of Ordinance Bill No. 2-20 for annexation of 1096 Hoffman Road NE