Salem public meetings in 2021

Housing Authority of the City of Salem

The board will consider authorizing an intergovernmental agreement for the Salem Housing Authority to provide property management services at three single-family homes at 1440, 1460, and 1508 Wallace Road NW, acquired by the City for a street improvement project. The meeting also includes approval of previous minutes, a public comment period, and a program management report update. Due to the COVID-19 pandemic, the meeting is held virtually with no in-person attendance.

• Intergovernmental Agreement for property management at 1440, 1460, and 1508 Wallace Road NW
• Approval of November 22, 2021 draft minutes
• Public comment period with remote participation options
• Monthly Program Management Report on voucher lease-up, portfolio occupancy, and client statistics

The Commission approved the November 22, 2021, draft minutes and an intergovernmental agreement. This agreement authorizes the Executive Director to manage City-owned properties at 1440, 1460, and 1508 Wallace Road NW.

• Approved November 22, 2021, draft minutes (6-0)
• Authorized property management agreement for 1440, 1460, and 1508 Wallace Road NW (7-0)

City Council

The Salem City Council will hold public hearings on annexing the Ash Grove Subdivision and on proposed solid waste rate increases (no change in 2022, 4.2% for roll cart in 2023). They will also vote on several consent items, including the purchase of wetland credits for the Salem Business Campus, grant agreements for housing assistance, and approval of the city's 2022 legislative priorities. A continued public hearing is scheduled for the Unified Development Code update to comply with state law.

• Public hearing to adopt Resolution 2021-49 establishing solid waste rate increases: 0% in 2022 and 4.2% for roll cart services in 2023 (Marion County)
• Public hearing on petitioner-initiated annexation of Ash Grove Subdivision (3.30 acres) near Hollywood Drive NE, with City zoning of RS (Single Family Residential)
• Authorize purchase of 2.72 acres of wetland credits from Mud Slough Wetland Mitigation Bank for Salem Business Campus, up to $340,000
• Authorize grant agreements with Salem Housing Authority (voucher outreach, rental assistance) and Mid-Willamette Community Action Agency (motel renovation for temporary shelter) using state funds
• Continued public hearing on Ordinance Bill 13-21 to update Unified Development Code per state law (HB 2001) and rezone downtown properties to CB

The City Council approved a solid waste rate increase for 2022 only, after an amendment removed the 95-gallon cart option and the 2023 rate increase. The council also approved a petitioner-initiated annexation near Hollywood Drive NE and adopted the city's state legislative priorities. Several board appointments were made, and the public hearing on the Unified Development Code update was continued.

• Approved 2022 solid waste rates only, no 95-gallon carts (6-2, after amendment 5-3)
• Approved annexation of Ash Grove Subdivision and adjacent lands (8-0)
• Adopted 2022 Oregon Legislative Session priorities (unanimous on consent)
• Authorized purchase of 2.72 acres of wetland credits for Salem Business Campus ($340,000)
• Authorized intergovernmental agreement with Salem Housing Authority for property management at 1440-1508 Wallace Rd NW
• Approved appointments to Citizen Budget Committee, Traffic Commission, Downtown Advisory Board, Cultural & Tourism Board, Parks Board, and Public Art Commission
• Approved update to Civil Rights Act Title VI Plan (Resolution 2021-51)
• Approved December 6, 2021 draft minutes

Urban Renewal Agency

The Urban Renewal Agency will consider approving an exception to strategic project grant rules to allow a $26,000 grant to the Mid-Willamette Valley Community Action Agency for purchasing storage lockers. The consent calendar also includes approval of minutes from November 22. No other major actions are scheduled.

• Approve exception to non-profit eligibility restriction and authorize up to $26,000 grant to Mid-Willamette Valley Community Action Agency for 10 storage units (Ward 1, CANDO neighborhood)

The Urban Renewal Agency approved an exception to grant eligibility rules, allowing the Urban Development Director to execute a grant of up to $26,000 to the Mid-Willamette Valley Community Action Agency for storage lockers. The meeting was held virtually due to the COVID-19 pandemic.

• Approved consent calendar (7-0)
• Approved $26,000 grant exception for MWVCAA storage lockers (7-0)

City Council

The Salem City Council will consider extending the COVID-19 emergency declaration and approving a zoning change for downtown properties. The body will also discuss homelessness response strategies and a comprehensive plan update.

• Extend COVID-19 emergency declaration until June 22, 2022
• Approve zoning change from RH/CO/CR to CB in downtown Salem
• Authorize donation of property adjacent to Fairview Park
• Approve tax exemption for 2-unit apartment at 227-229 Commercial Street NE
• Apply for federal grant for commercial air service at Salem Municipal Airport

The Council approved funding for homelessness services, including a warming center and shelter expansion. They also initiated updates to the Salem Area Comprehensive Plan and extended the COVID-19 emergency declaration. A public hearing on the Unified Development Code update was continued to December 13, 2021.

• Approved investments for homelessness emergency, including warming center and SafeSleep United shelter expansion (7-0)
• Extended COVID-19 emergency declaration until June 22, 2022 (7-0)
• Adopted Resolution No. 2021-48 to update Salem Area Comprehensive Plan and Housing Needs Analysis (7-0)
• Approved five-year property tax exemption for SAMAX, LLC 2-unit apartment development (7-0)
• Authorized acceptance of property donation adjacent to Fairview Park (7-0)
• Authorized application for US DOT Small Community Air Service Development grant (7-0)
• Authorized 10-year ground lease rent waiver for electric charging stations at Salem Municipal Airport (7-0)
• Authorized sale of property at 4730 Liberty Road S. to Brendan McMullen (7-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will consider Resolution No. 2282 to revise the Section 8 Housing Choice Voucher Program Administrative Plan. The proposed changes include new subsidy standards, inspection criteria, and a lottery method for Southfair Apartments. A monthly Program Management Report will also be presented.

• Resolution No. 2282: Revised Section 8 Administrative Plan
• Lottery application method for Project-Based Voucher units at Southfair Apartments
• Referral mechanism to Redwood Crossings from homeless service providers
• Program Management Report covering voucher lease-up, portfolio occupancy, and client statistics

The Housing Authority approved a revised Section 8 Administrative Plan modifying subsidy standards, inspection criteria, conflicts of interest, homeless referral mechanism, and lottery application method for Project-Based Voucher units, effective December 1, 2021. Minutes from October 25, 2021 were also approved. The meeting was conducted virtually due to COVID-19.

• Approved consent calendar (7-0)
• Approved October 25, 2021 draft minutes
• Adopted Resolution No. 2282 approving revised Section 8 Administrative Plan

Urban Renewal Agency

The Salem Urban Renewal Agency will hold a virtual meeting on November 22, 2021, to approve the draft minutes from October 25 and consider resolutions. The meeting is conducted remotely due to the COVID-19 pandemic.

• Approval of October 25, 2021 Draft Urban Renewal Agency Minutes
• Consideration of resolutions
• Public comment period available before 5:00 p.m.
• Meeting held at 555 Liberty St SE, Salem, OR 97301

The Urban Renewal Agency met virtually and approved the consent calendar. The only substantive action taken was the approval of the October 25, 2021, draft minutes.

• Approved October 25, 2021 Draft Urban Renewal Agency Minutes (8-0)

City Council

The council will select one of three ward boundary scenarios to equalize population across eight wards following the 2020 Census. They will also vote on two property tax exemptions for downtown housing developments, annexations for sewer service and future development, and receive a policing update on trust-building and staffing.

• Adoption of new City Council ward boundaries (select from three alternative scenarios)
• 10-year tax exemption for 157-unit City Center Apartments at 420 Center St NE (Resolution 2021-46)
• 10-year tax exemption for 2 residential units at 227-229 Commercial St NE (Resolution 2021-47)
• Annexation of 1.18 acres at 6565 Sunnyside Rd SE for city sewer services (Case C-729)
• Annexation of 4.35 acres at 4120 Fisher Rd NE for future development (Case C-740)

The City Council approved a 10-year property tax exemption for a 157-unit apartment complex at 420 Center Street NE. They denied a similar exemption for a 2-unit apartment development at 227-229 Commercial Street NE. The Council also adopted new ward boundaries.

• Approved 10-year property tax exemption for 157-unit apartment at 420 Center Street NE (8-0)
• Denied 10-year property tax exemption for 2-unit apartment at 227-229 Commercial Street NE (8-0)
• Adopted Alternative 3 for new City Council ward boundaries (7-1)
• Approved Intergovernmental Agreement with Marion County for stormwater maintenance (8-0)
• Approved minutes for November 8 and 15, 2021 (8-0)

City Council

This is a work session where the Salem City Council reviews progress on the 2021 policy agenda and major citywide initiatives, receives community feedback from the Satisfaction Survey, and begins identifying priorities for 2022. No formal votes or decisions are scheduled; the session is informational and sets the stage for budget alignment in the coming months.

• Discussion of 2022 Council Policy Agenda, including progress on 2021 priorities and major initiatives
• Review of Community Satisfaction Survey results
• Start of priority-setting for the next year's budget cycle

The City Council held a work session to review a progress report on the 2021 Policy Agenda and major citywide initiatives. No substantive policy decisions or votes were recorded other than the approval of the meeting agenda.

• Approved special meeting agenda (9-0)

City Council

The Salem City Council will consider approving $13.1 million in state grants for police body cameras, sheltering, and housing, as well as authorizing a water pump station in Turner and amending housing tax incentive guidelines.

• Authorize $13,116,000 in state grant funding
• Authorize water pump station in Turner
• Amend housing tax incentive program guidelines
• Approve Police Management compensation benefits
• Public hearing on ward boundary scenarios

The City Council approved a consent calendar with nine items, including revisions to the Multiple Unit Housing Tax Incentive Program and a $12.3 million supplemental budget for state funds. A major decision was accepting four state grants totaling $13,116,000 for various infrastructure and community programs. The council also approved police management compensation increases and set a public hearing on ward reapportionment.

• Approved consent calendar with 9 items (9-0)
• Adopted Resolution 2021-44 updating Multiple Unit Housing Tax Incentive Program (9-0)
• Authorized IGA with USGS for extended water quality monitoring in North Santiam Basin (9-0)
• Authorized IGA with City of Turner for new water pump station (9-0)
• Accepted $13,116,000 in state grants for 2021 legislative session (9-0)
• Approved police management compensation changes including 5% lieutenant pay increase (9-0)
• Reappointed Lynda Olson as Municipal Judge Pro Tempore (9-0)
• Adopted $12,300,000 supplemental budget for state funds (9-0)

City Council

The City Council will discuss a proposed comprehensive bonding strategy for up to $300 million in general obligation bonds to address about $2 billion in infrastructure needs. The council may vote to direct staff to begin community outreach, transfer funds for engagement, and appoint a steering committee. The bond would not increase the current tax levy rate of $1.28 per $1,000 assessed value. The most urgent need identified is replacing fire trucks and apparatus.

• Discussion of a $300M general obligation bond for November 2022 ballot
• Most urgent need: replacement of fire trucks and apparatus
• Other project categories: streets, bridges, sidewalks; parks; affordable housing; public facilities and IT
• Finance Committee recommends a comprehensive bonding strategy and community engagement plan
• Council may direct staff to begin outreach and appoint a steering committee

The City Council held a work session to discuss the 21-471 Infrastructure Bond. The meeting included opening remarks from City Manager Steve Powers and Councilor Andersen, and was facilitated by John Horvick with DHM Research. Councilors asked questions and provided comments during the session.

• Approved special meeting agenda (9-0)
• Held work session on infrastructure bond
• No substantive decisions made

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is considering an agreement for administrative services with the City. The board will also review a resolution regarding project financing for housing rehabilitations.

• Intergovernmental Agreement with the City of Salem for administrative services and property inspection/wage interview services
• Resolution No. 2281 to close on project financing for Yaquina and Southfair multi-family rental housing rehabilitation
• Program Management Report covering voucher lease-up, portfolio occupancy, and client statistics

The Housing Authority approved the consent calendar, including approval of prior meeting minutes and an intergovernmental agreement allowing the City to provide administrative services to the Authority. The Authority also adopted a resolution to authorize the Executive Director to close on financing for the Yaquina-Southfair affordable housing project.

• Approved September 27, 2021 draft minutes (8-0)
• Authorized IGA with City of Salem for administrative services (8-0)
• Adopted Resolution 2281 for Yaquina-Southfair project financing (8-0)

Urban Renewal Agency

The agency will consider three consent items: updating real estate disposition procedures, adopting a $600,000 grant program for the Fairview Urban Renewal Area, and authorizing purchase of property at 263 Chemeketa Street NE. A report on administrative purchases from August 2021 is also provided for information.

• Resolution No. 21-9 URA updating real estate disposition procedures
• Resolution No. 21-10 URA implementing Fairview Urban Renewal Area grant program with $600,000
• Purchase and Sale Agreement for 263 Chemeketa Street NE from Chassman Family Trust
• Administrative purchases report for August 2021

The Salem Urban Renewal Agency approved a resolution to implement a grant program and authorized the use of $600,000 in FY 21-22 funds. The agency also approved the purchase of a property at 263 Chemeketa Street NE.

• Approved minutes for September 13, 2021
• Adopted Resolution 21-9 URA updating real estate disposition procedures
• Authorized purchase of property at 263 Chemeketa Street NE
• Adopted Resolution 21-10 URA to implement Fairview Urban Renewal Area grant program
• Authorized use of $600,000 in FY 21-22 FURA funds for the grant program

City Council

The City Council is discussing a recommendation to develop a ballot measure for a bond of up to $300 million for infrastructure maintenance. The body is also considering property tax exemptions for nonprofit affordable housing and water system improvements for Sleepy Hollow Phase I.

• Proposed $300 million infrastructure bond measure for the November 2022 general election
• Property tax exemptions for 11 applications owned by nonprofit affordable housing owners
• Public hearing for Sleepy Hollow Phase I Water System improvements to connect homeowners to City water
• Ordinance to reduce interest rates from 9.5% to 0% for certain infrastructure assessments
• Vacating public right-of-way at the intersection of Liberty Road S and Pembrook Street SE

The Salem City Council approved property tax exemptions for nonprofit affordable housing owners and authorized the development of a November 2022 ballot measure for up to $300 million in infrastructure bonds. The council also approved two ordinances and a resolution transferring general fund appropriations.

• Approved property tax exemptions for 11 nonprofit affordable housing owners (9-0)
• Authorized development of November 2022 infrastructure bond measure up to $300M (9-0)
• Approved transfer of FY 2022 General Fund appropriations (9-0)
• Approved Economic Development Strategy update (9-0)
• Approved Second Reading of ordinance amending General Assessment Procedures (9-0)
• Approved Second Reading of ordinance vacating public right-of-way at Liberty Rd S & Pembrook St SE (9-0)
• Approved disconnecting homeowners from Sleepy Hollow Phase I Water System (9-0)
• Approved creating two parcels at 892 Edina Ln NE (Approved)

City Council

The City Council and Planning Commission will hold a joint work session to discuss the draft Our Salem project, which includes an updated Salem Area Comprehensive Plan, proposed changes to the Comprehensive Plan Map, zoning map, and zoning code. This is an information-only discussion; the adoption process is planned to start by the end of the year. No votes or decisions will be taken at this meeting.

• Draft Salem Area Comprehensive Plan update presented for discussion
• Proposed changes to the Comprehensive Plan Map, zoning map, and zoning code
• Correction: original Proposed Zoning Map attachment was actually the Existing Zoning Map; correct map added
• Public comments accepted via email until 5:00 p.m. on meeting day

The City Council and Planning Commission held a joint work session to receive an update on the Our Salem project. No substantive decisions were made; the only votes were to approve the meeting agenda and a corrected zoning map attachment, both passing unanimously.

• Approved special meeting agenda (8-0, one absent)
• Approved addition of corrected Proposed Zoning Map to agenda (8-0, one absent)

City Council

The City Council will consider several consent and action items, including a $1,132,810 loan from the Safe Drinking Water Revolving Fund to connect the private Sleepy Hollow water system to city water due to arsenic levels. Other items include modifying 38 Public Works and Community Development fees, transferring budget funds for council chambers AV equipment and a new amphitheater position, and authorizing a $7,500 hiring bonus for lateral police officers. Action items also cover three property acquisitions for the Marine Drive NW project, a lease with The Pentacle Theatre, and intergovernmental agreements for wastewater services.

• Adopt Resolution 2021-38 accepting a $1,132,810 loan for Sleepy Hollow water system integration (Ward 6)
• Modify or add 38 fees in Public Works and Community Development via Resolution 2021-39
• Authorize $7,500 hiring bonus per hire for police lateral transfers and difficult-to-fill positions
• Authorize purchase-and-sale agreements for three properties at 1440, 1508, and 1460 Wallace Road NW for Marine Drive NW project
• Lease with The Pentacle Theatre for city-owned retail space at 197 Liberty Street SE

The City Council approved a $7,500 hiring bonus for police officers and extended an emergency declaration for unsheltered residents. The council also approved a right-of-way vacation and several intergovernmental agreements. A motion to reconsider a decision regarding a managed temporary camp failed.

• Approved Police Officer Lateral Transfer Hiring Bonus Program ($7,500 per hire)
• Extended emergency declaration for unsheltered residents through June 28, 2022
• Approved vacation of public right-of-way at Liberty Road S and Pembrook Street SE
• Authorized intergovernmental agreements with East Salem Service District and Labish Village Sewage and Drainage District
• Authorized lease with The Pentacle Theatre for Liberty Parkade retail space
• Initiated property assessments for Sleepy Hollow Phase I Water System
• Approved modification of Public Works and Community Development Department fees
• Motion to reconsider temporary camp decision failed (3-5)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will vote on a three-year collective bargaining agreement with AFSCME, adopt the fiscal year 2021-22 operating budgets, and authorize the conveyance of Southfair Apartments to a partnership for renovation and new construction.

• Approve 3-year collective bargaining agreement with AFSCME (July 1, 2021 – June 30, 2024)
• Adopt FY 2021-22 operating budgets for 3,700 households
• Authorize conveyance of Southfair Apartments to Yaquina Southfair Housing Limited Partnership
• Approve Resolution No. 2278 adopting City of Salem real estate disposition procedures
• Approve Resolution No. 2279 authorizing closure on Southfair Apartments conveyance

The Housing Authority voted 7-0 to approve a consent calendar containing a collective bargaining agreement with AFSCME, a resolution applying the city's real estate disposition procedures, a resolution authorizing the sale of Southfair Apartments and transfer of its HAP contract, and adoption of the FY 2021-22 operating budgets and HUD certification. Commissioner Nordyke was absent and did not vote. No public comment was received. The meeting lasted about eight minutes.

• Approved consent calendar including minutes from August 23, 2021 (7-0)
• Approved three-year collective bargaining agreement with AFSCME for July 2021 through June 2024 (on consent)
• Adopted Resolution 2278 applying City of Salem real estate disposition procedures to the Housing Authority (on consent)
• Adopted Resolution 2279 authorizing conveyance of Southfair Apartments and transfer of HAP contract to Yaquina Southfair Housing Limited Partnership (on consent)
• Adopted Resolution 2280 approving FY 2021-22 consolidated operating budgets and authorizing HUD budget certification (on consent)

City Council

The Salem City Council will consider approving a $50,000 transfer for an airport security system, extending emergency utility assistance, and authorizing a fee for outdoor dining platforms. The meeting is virtual due to the COVID-19 pandemic.

• Authorize $50,000 transfer for Salem Municipal Airport security system
• Extend Emergency Utility Assistance Program to December 2022
• Authorize fee for on-street parking for outdoor dining platforms
• Authorize managed temporary camping at 2700 Wallace Road NW
• Approve lease amendment for City Employee Health Hub at 960 Liberty Street SE

Council authorized the City Manager to establish a managed temporary camp for homeless individuals at the city-owned parcel at 2700 Wallace Road NW, following a substitute motion. Also extended the Emergency Utility Assistance Program and approved a partnership to provide water utility relief to low-income households. A motion to require emergency power supply for multifamily developments was withdrawn from the agenda.

• Authorized City Manager to establish managed temporary camp at 2700 Wallace Road NW (9-0)
• Extended Emergency Utility Assistance Program and expanded qualification criteria via Resolution 2021-36 (9-0)
• Authorized partnership with Mid-Willamette Valley Community Action Agency for Low-Income Household Water Assistance program (9-0)
• Created fee for on-street parking space use for outdoor dining platforms in Downtown Parking District (9-0)
• Approved consent calendar including lease amendments, .5 FTE hire, airport security system transfer, and other routine items (9-0)
• Deleted item requiring multifamily emergency power supply from agenda (8-0, Leung absent)
• Approved 2020-2021 CAPER for CDBG and HOME programs (9-0)
• Approved minutes for September 13 and 20 meetings (9-0)

City Council

The City Council holds a virtual work session to discuss the Salem Climate Action Plan, including project approach, progress to date, and implementation strategies to meet the City's greenhouse gas reduction goals. No binding decisions are scheduled; this is an information-only discussion.

• Discussion of Salem Climate Action Plan progress and implementation strategies
• Review of attached documents: Task Force report, strategies v16, benefit-cost analyses, presentation, and public comments
• All wards and neighborhoods covered
• Public comments accepted until 5:00 p.m. on meeting day

The City Council held a work session to discuss the Salem Climate Action Plan. No votes or formal decisions were taken on the plan itself. The only actions were procedural approvals of the meeting agenda and a presentation slide addition.

• Approved special meeting agenda (8-0, Leung absent)
• Approved addition of presentation slide show to agenda (8-0, Leung absent)

Urban Renewal Agency

The Salem Urban Renewal Agency will meet virtually to approve minutes, appoint a member to the West Salem Redevelopment Advisory Board, and review updates on the UGM/Saffron site redevelopment and McGilchrist Street project funding.

• Appointment of Jason Staats to West Salem Redevelopment Advisory Board
• Approval of August 9, 2021 Draft Urban Renewal Agency Minutes
• UGM/Saffron Site Redevelopment Update
• Reallocation of $437,000 for McGilchrist Street Improvement Project design
• Strategic Project Grant Update

The Urban Renewal Agency approved the consent calendar unanimously (8-0), which included the August 9, 2021 draft minutes and the appointment of Jason Staats to the West Salem Redevelopment Advisory Board. No other substantive decisions were made; the meeting received informational reports and adjourned after 16 minutes.

• Approved consent calendar (8-0)
• Approved August 9, 2021 draft minutes
• Appointed Jason Staats to West Salem Redevelopment Advisory Board

City Council

The Salem City Council will hold a public hearing on a petitioner-initiated annexation of an 18.05-acre parcel at 681 Rees Hill Road SE for development of a city park, including plan and zoning changes. The council also considers a $480,000 supplemental budget for winter storm expenses, a three-year AFSCME collective bargaining agreement, and an intergovernmental agreement with the DEA for narcotics task force operations. Other action items include right-of-way vacation at former Fire Station No. 7, a grant application for airport master plan update, and sewer/water service extension to a property at 3480 Blossom Drive NE.

• Public hearing on annexation and rezoning of 681 Rees Hill Road SE for a park (18.05 acres)
• Resolution 2021-35: supplemental budget of $480,000 for winter storm recovery expenses
• Approval of three-year AFSCME collective bargaining agreement (July 2021–June 2024)
• Authorize IGA with DEA for narcotics task force operations in FY 2021/22
• Resolution 2021-34: initiate vacation of right-of-way at former Fire Station No. 7 (Liberty Road S & Pembrook Street SE)

The Salem City Council approved an annexation of 681 Rees Hill Road SE, a supplemental budget of $480,000 for winter storm expenses, and a three-year labor agreement with AFSCME. The council also authorized a narcotics task force agreement with the DEA and authorized the City Manager to apply for a grant for the Salem Municipal Airport master plan.

• Approved annexation of 681 Rees Hill Road SE (8-0)
• Adopted $480,000 General Fund supplemental budget (8-0)
• Approved three-year AFSCME collective bargaining agreement (8-0)
• Authorized City Manager to apply for COAR grant for airport master plan (8-0)
• Authorized City Manager to execute DEA narcotics task force IGA (8-0)
• Authorized City Manager to execute Reed Road SE street improvements project (8-0)
• Appointed members to Citizen Budget Committee, Community Police Review Board, and Salem Planning Commission (8-0)
• Reordered agenda to move PGE presentation after public comment (8-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will consider adopting amendments to its 2021-2025 Public Housing Agency Plan and Annual Capital Fund Plan, as well as a revised Section 8 Housing Choice Voucher Program Administrative Plan.

• Adoption of Resolution No. 2276 for 2021-2025 Public Housing Agency Plan
• Adoption of Resolution No. 2277 for Revised Section 8 Administrative Plan
• Approval of July 26, 2021 Draft Salem Housing Authority Minutes
• Information Report on Program Management and Voucher Lease Up

The Housing Authority approved amendments to its 2021-2025 Public Housing Agency Plan and Annual Capital Fund Plan. The board also adopted a revised Section 8 Housing Choice Voucher Program Administrative Plan.

• Approved July 26, 2021 draft minutes
• Adopted Resolution No. 2276 approving amendments to the 2021-25 Public Housing Agency Plan and Annual Capital Fund Plan (8-0)
• Adopted Resolution No. 2277 approving the Revised Section 8 Housing Choice Voucher Program Administrative Plan effective August 1, 2021 (8-0)

City Council

The City Council will consider the sale of surplus city property on 12th Street SE. They will also discuss authorizing federal funds to reimburse costs from the February 2021 ice storm.

• Purchase and Sale Agreement with Chans LLC for 2793-2797 12th Street SE
• FEMA assistance grant for February 2021 ice storm expenses
• Land use decision: Partition of 4572 Swegle Rd NE
• Park Ranger Enforcement Protocol report
• July 2021 administrative purchase report

The Salem City Council approved the sale of surplus property at 2793-2797 12th Street SE and authorized the acceptance of a FEMA grant for February 2021 ice storm costs. The council also approved the consent calendar, which included the approval of minutes and administrative purchases.

• Approved sale of surplus property at 2793-2797 12th Street SE (9-0)
• Authorized acceptance of FEMA Public Assistance Grant for February 2021 ice storm (9-0)
• Approved consent calendar including minutes and administrative purchases (9-0)
• Approved Planning Administrator decision for partition case PAR21-11 (9-0)

Urban Renewal Agency

The agenda consists of procedural boilerplate. The only listed action item is the approval of the July 26, 2021 draft minutes.

• Approval of July 26, 2021 Draft Urban Renewal Agency Minutes

The Urban Renewal Agency approved the minutes from its July 26, 2021 meeting. The meeting was called to order at 6:00 p.m. and adjourned at 6:05 p.m. with no other substantive actions taken.

• Approved July 26, 2021 draft minutes (9-0)
• Called to order at 6:00 p.m.
• Adjourned at 6:05 p.m.

City Council

The Salem City Council will consider selling two parcels of land at the Salem Business Campus to Peninsula Truck Lines and Discount Nursery Supplies, and will vote on amending the eligible project lists for system development charges. The meeting is hybrid due to COVID-19.

• Authorize sale of 8.24 acres to Peninsula Truck Lines for $1,064,422
• Authorize sale of 2.53 acres to Discount Nursery Supplies for $374,703
• Amend Parks, Water, and Wastewater System Development Charge Eligible Project Lists
• Vote to amend Council Rules for virtual participation per HB 2560
• Vacate alley and right-of-way for North Salem High School tennis courts

The council approved a consent calendar including amendments to system development charge eligible project lists, council rules for virtual participation, and land sales at Salem Business Campus. Council also waived a $1,150 facility use fee for the Riverfront Park Amphitheater for a Salem Capitol Pride event (8-1). Two ordinance bills vacating portions of rights-of-way were approved.

• Approved consent calendar including resolutions and action items (9-0)
• Waived $1,150 facility use fee for Salem Capitol Pride event (8-1)
• Approved first amendment to land sale with Peninsula Truck Lines, increasing price to $1,064,422
• Approved third addendum to land sale with Discount Nursery Supplies, increasing price to $374,703
• Adopted Resolution 2021-33 amending council rules for virtual participation
• Approved Ordinance Bill 8-21 vacating alley and right-of-way near 12th Street NE
• Approved Ordinance Bill 9-21 vacating easement over George Street NW
• Received and filed multiple planning administrator decisions

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to review administrative updates. The body will consider the June 28, 2021 meeting minutes and receive a program management report.

• Approval of June 28, 2021 draft minutes
• Program Management Report covering voucher lease up, portfolio occupancy, and client/applicant statistics

The Housing Authority of the City of Salem approved the consent calendar unanimously, including the June 28, 2021 draft minutes. Commissioners also received and filed a Program Management Report. No other substantive decisions were made; the meeting was procedural only.

• Approved consent calendar (8-0)
• Approved June 28, 2021 draft Salem Housing Authority Minutes (8-0)
• Received and filed Program Management Report (informational)

Urban Renewal Agency

The Urban Renewal Agency will consider approving a new 'Open for Business' Grant Program, reallocating $500,000 from the Riverfront Downtown Urban Renewal Area's Capital Improvement Grant Program to support businesses and property owners with COVID-19 public health improvements. The meeting also includes approval of draft minutes from June 28, 2021, and routine consent calendar items.

• Approve new 'Open for Business' Grant Program with $500,000 reallocation from RDURA Capital Improvement Grant Program
• Approve draft minutes from June 28, 2021 Urban Renewal Agency meeting

The Urban Renewal Agency approved a new grant program and reallocated $500,000 in funding for the Riverfront Downtown Urban Renewal Area. The meeting was held virtually due to the COVID-19 pandemic.

• Approved minutes for June 28, 2021 (9-0)
• Approved new 'Open for Business' Grant Program (9-0)
• Reallocated $500,000 from RDURA Capital Improvement Grant Program to new grant program (9-0)

City Council

The Salem City Council will consider approving updates to the Geer Park and Bush's Pasture Park master plans, along with several intergovernmental agreements for transportation and water projects. The meeting is being held virtually due to the COVID-19 pandemic.

• Approval of Geer Park Master Plan update
• Approval of Bush's Pasture Park Cultural Landscape Management Plan
• Intergovernmental Agreement with Marion County for Mobile Crisis Response Team services
• Local Agency Agreement with ODOT for State Street and 25th Street SE intersection improvements
• Local Agency Agreement with ODOT for traffic signal upgrades on Commercial Street SE

The Salem City Council approved the Geer Park Master Plan update, the Bush's Pasture Park management plan, and authorized several intergovernmental agreements with the Oregon Department of Transportation for road and signal improvements. The council also adopted an amendment to the Community Development Block Grant plan and advanced a new real estate transaction ordinance to second reading.

• Approved revised Geer Park Master Plan (8-1)
• Approved Bush's Pasture Park management plan (9-0)
• Authorized Marion County Mobile Crisis Response Team IGA (9-0)
• Authorized City lease of storage space in Turner (9-0)
• Reappointed Ronald Hellewell as Municipal Court Judge (9-0)
• Authorized ODOT agreement for State St & 25th St SE intersection (9-0)
• Authorized ODOT agreement for Commercial St SE traffic signals (9-0)
• Authorized ODOT agreement for Downtown traffic signal improvements (9-0)

City Council

The City Council adopted a resolution declaring healthcare a fundamental right. They also authorized multiple agreements including property acquisitions, lease amendments, and telecommunications rights.

• Adopted FY 2021-22 budget and Downtown Parking District parking tax (Resolution 2021-29)
• Authorized property purchase from Dragonfist LLC at 5669 Commercial Street SE
• Authorized lease amendment for Salem Cryo LLC at 365 Ferry Street SE
• Authorized Hunter Communications & Technologies telecommunications franchise agreement
• Authorized ODOT Intergovernmental Agreement for Regional Traffic Control Center
• Adopted resolution declaring healthcare a fundamental right (9-0)
• Directed City Manager to schedule work session regarding fireworks regulation (9-0)
• Approved Ordinance Bill No. 7-21 regarding Old Strong Road SE (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will hold a virtual meeting on June 28, 2021, to approve agenda additions, review draft minutes from May 24, and receive a monthly program management report.

• Approval of additions and deletions to the agenda
• Review of draft May 24 Salem Housing Authority minutes
• Monthly program management report on voucher lease-up and portfolio occupancy

The Commission approved the draft minutes from the May 24 meeting. The Salem Housing Authority Monthly Program Management Report was received and filed.

• Approved May 24 Draft Salem Housing Authority Minutes (6-0)
• Received and filed Salem Housing Authority Monthly Program Management Report

Urban Renewal Agency

The Urban Renewal Agency will consider two $749,999 grant exceptions for redevelopment projects: a mixed-use housing project at the former Nordstrom building and a 129-room hotel at the former Marion Garage site. The board also will adopt the FY 2022 budget and make appointments to advisory boards.

• $749,999 grant exception for mixed-use housing at 420 Center Street (former Nordstrom) by DD Salem Center Two, LLC
• $749,999 grant exception for 129-room hotel at 195-197 Commercial Street SE (former Marion Garage) by Salem Opportunity, LLC
• Adoption of Resolution No. 21-8 URA approving the FY 2022 Urban Renewal Agency budget
• Appointments and reappointments to the Downtown Advisory Board and West Salem Redevelopment Advisory Board
• Information report on sewer line replacement at 2640 Portland Road

The Urban Renewal Agency approved two $749,999 grant exceptions under the Riverfront-Downtown Urban Renewal Capital Improvement Grant Program: one for a mixed-use housing project at the former Nordstrom building (420 Center Street) and one for a 129-room hotel at the former Marion Garage site (195-197 Commercial Street SE). Both were approved unanimously 7-0. The board also adopted the FY2022 budget and appointed candidates to the Downtown Advisory Board and West Salem Redevelopment Advisory Board.

• Approved $749,999 grant exception for mixed-use housing at former Nordstrom building (420 Center Street) (7-0)
• Approved $749,999 grant exception for 129-room hotel at former Marion Garage site (195-197 Commercial Street SE) (7-0)
• Adopted FY2022 Urban Renewal Agency budget (Resolution No. 21-8 URA) (7-0)
• Appointed and reappointed candidates to Downtown Advisory Board and West Salem Redevelopment Advisory Board (7-0)
• Approved consent calendar including June 14, 2021 minutes (7-0)

City Council

The Salem City Council will vote on adopting the FY 2022 city budget and consider accepting a $5 million state grant to establish a navigation center. Other actions include approving land sales at the Salem Business Campus, appointing a municipal court judge, and holding public hearings on street and alley vacations.

• Adoption of FY 2022 city budget (Resolution No. 2021-27)
• Accept $5,000,000 state grant for a navigation center
• Buy property at 1185 22nd St SE for navigation center
• Sell 4.65 acres at Salem Business Campus to Rick Bush for $637,406
• Reappoint Deborah Wilson as Municipal Court Judge for two-year term

The Salem City Council approved the FY 2022 budget and Capital Improvement Plan, authorized the purchase of a property for a navigation center, and accepted a $5 million state grant for the center. The council also approved the vacation of two right-of-ways and authorized several intergovernmental agreements.

• Adopted FY 2022 City budget (7-0)
• Adopted Capital Improvement Plan FY 2022-2026 (7-0)
• Authorized purchase of 1185 22nd Street SE for navigation center (7-0)
• Accepted $5,000,000 state grant for navigation center (7-0)
• Authorized IGA with Marion County for wildfire response support (7-0)
• Authorized IGA with Polk County for Mobile Crisis Response Team (7-0)
• Vacated alley and right-of-way for 12th Street NE (7-0)
• Vacated easement over George Street NW (7-0)

City Council

The City Council holds a work session to discuss House Bill 2001, which requires new zone code amendments and incentives to encourage middle housing options. This is an informational preview only; no votes or decisions are scheduled.

• Discussion of House Bill 2001 and its impact on Salem's zone code
• Preview of draft Middle Housing Incentives report
• Review of Salem Housing Authority Tax Exempt Program Guidelines
• Public comments accepted via email until 5:00 PM on meeting day

This was a work session with no votes or decisions. The council heard a staff presentation on House Bill 2001, which encourages middle housing options, and discussed potential zone code amendments and incentives. No action was taken.

City Council

This is a work session for the Salem City Council to discuss solid waste management, including recycling and collection. The agenda is informational only, with no votes or decisions scheduled. Items for discussion include the 2019 DEQ Material Recovery and Waste Generation Summary, recycling guides, and current solid waste rates.

• Discussion of 2019 DEQ Material Recovery and Waste Generation Summary
• Review of Recycle Right Mixed Recycling Guide and Curbside Recycling Poster
• Current Solid Waste Rates (Resolution 2019-52 Exhibit B) mentioned
• Written testimony from the public accepted

The City Council held a work session on solid waste management, including recycling and collection. No actions were taken; the session was purely informational and discussion-based.

Urban Renewal Agency

The Urban Renewal Agency is conducting a public hearing regarding the FY 2022 budget. Staff are recommended to return on June 28, 2021, with a resolution to adopt the Budget Committee's recommendations.

• Public hearing on the FY 2022 Salem Urban Renewal Agency budget
• Review of administratively approved purchases from April 1, 2021 through April 30, 2021
• Approval of May 10, 2021 draft minutes

The Urban Renewal Agency approved the minutes from the May 10, 2021 meeting. The board directed staff to return on June 28, 2021 with a resolution to adopt the FY 2022 budget.

• Approved May 10, 2021 draft minutes (9-0)
• Directed staff to return June 28 with FY 2022 budget resolution (9-0)
• Filed administrative purchases report for April 2021

City Council

The Salem City Council will consider adopting a new fee schedule for fiscal year 2022 and a supplemental budget of $450,000 for winter storm expenses. The meeting includes public hearings on state revenue sharing and the FY 2022 budget, as well as authorizing various leases and intergovernmental agreements.

• Adopt FY 2022 Master Fee Schedule
• Authorize $450,000 General Fund Supplemental Budget
• Authorize water service connection for 4929 Auburn Road NE
• Authorize lease with Allelu Beauty LLC at 195 Liberty Street SE
• Authorize IGA with SAMTD for police services at Downtown Transit Center

The Salem City Council voted 9-0 to direct staff to return on June 28 with a resolution to adopt the Budget Committee's recommended FY 2022 budget. The council also approved consent calendar items including a $450,000 supplemental budget for winter storm expenses, a Master Fee Schedule, leases, and intergovernmental agreements. A six-month update from Police Chief Womack was presented.

• Adopted FY 2022 Master Fee Schedule (Resolution 2021-22) (9-0)
• Adopted $450,000 supplemental budget for winter storm (Resolution 2021-26) (9-0)
• Authorized lease with Allelu Beauty LLC for retail space at 195 Liberty St SE (9-0)
• Approved farm lease with Weeks Berry Nursery for city-owned property (9-0)
• Approved quitclaim deed for alley portion abutting Pioneer Cemetery (9-0)
• Authorized IGA with Salem Area Mass Transit District for police services at Downtown Transit Center (9-0)
• Directed staff to return June 28 with FY 2022 budget adoption resolution (9-0)
• Elected to receive state revenue sharing funds (Resolution 2021-23) (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will hold a virtual meeting to approve draft minutes from April 26, 2021, and review monthly program management reports.

• Approval of April 26, 2021 draft minutes
• Review of monthly program management report
• Meeting conducted virtually due to COVID-19

The Housing Authority of the City of Salem approved the consent calendar, which included only the draft minutes from the April 26, 2021 meeting. The motion carried with zero votes recorded for or against and one commissioner absent. An informational program management report was received and filed. No other substantive decisions were made.

• Approved consent calendar including April 26, 2021 draft minutes (0 aye, 0 nay, 1 absent)

City Council

The Salem City Council will consider adopting the 2021 Geer Park Master Plan, approving annexations for properties on Robins Lane SE and Croisan Creek Road South, and extending the COVID-19 emergency declaration. The meeting is held virtually due to the pandemic.

• Adoption of the 2021 Geer Park Master Plan
• Annexation of 47.23 acres at 2527 and 2547 Robins Lane SE
• Annexation of territory at 3880 Croisan Creek Road South
• Extension of COVID-19 emergency declaration until December 13, 2021
• Approval of a contract with a city employee-owned business for street excavation

The council voted 8-0 to extend the COVID-19 emergency declaration through December 13, 2021, and rescind allowances for unmanaged camping at Cascades Gateway and Wallace Marine parks. It also approved the 2021-2022 Housing and Community Development Annual Action Plan for CDBG and HOME funding (8-0), and authorized a non-competitive contracting method for the Geren Island Water Treatment Plant Filter No. 2 reconstruction (8-0). The Geer Park Master Plan was not adopted; a motion to return it to staff for further work passed 8-0 after an earlier amendment failed 3-5.

• Extended COVID-19 emergency declaration through Dec 13, 2021 and ended unmanaged camping at two parks (8-0)
• Adopted the 2021-2022 Housing and Community Development Annual Action Plan for CDBG and HOME funding (8-0)
• Authorized exemption from competitive bidding and CM/GC contracting method for Geren Island Water Treatment Plant filter reconstruction (8-0)
• Approved consent calendar including dedication of rights-of-way, alley vacations, and intergovernmental agreement (8-0)
• Sent Geer Park Master Plan back to staff for further work after amendment to approve without parking failed 3-5 (8-0 to return)
• Accepted petitions to vacate alley/right-of-way on 12th St NE and easement on George St NW, set public hearings

City Council

The Salem City Council will hold a virtual work session to discuss initiatives to reduce homelessness and increase sheltering. The meeting will include a recommendation for information only regarding sheltering status updates.

• Discussion on initiatives to reduce homelessness and increase sheltering
• Sheltering status update presentation
• Recommendation for information only on sheltering initiatives
• Public comments due by 5:00 p.m. on May 17, 2021
• Meeting conducted virtually due to COVID-19

The City Council held a work session to discuss initiatives to reduce homelessness and increase sheltering. The meeting included presentations from the Mid-Willamette Valley Homeless Alliance and City staff. No final decisions were made.

• Held work session on homelessness and sheltering initiatives
• Mid-Willamette Valley Homeless Alliance provided update and presentation
• City Planner Bryce Bishop presented on initiatives

Urban Renewal Agency

The Salem Urban Renewal Agency will consider approving a reallocation of $100,000 from the Riverfront-Downtown Urban Renewal Area Capital Improvement Grant Program to a Strategic Project Grant Program. The meeting is being held virtually due to the COVID-19 pandemic.

• Approval of April 26, 2021 Urban Renewal Agency minutes
• Recommendation to approve $100,000 reallocation to Strategic Grant Program
• Public comment period available before and during the meeting
• Meeting conducted virtually via CC:Media YouTube and Comcast Channel 21

The Urban Renewal Agency approved a reallocation of $100,000 from the Riverfront-Downtown Urban Renewal Area Capital Improvement Grant Program to the Strategic Project Grant Program. The meeting was held virtually due to the COVID-19 pandemic. No other substantive actions were taken.

• Approved April 26, 2021 draft minutes (8-0)
• Approved $100,000 reallocation to Strategic Grant Program (8-0)

City Council

The City Council is meeting to discuss a supplemental budget for ice storm recovery and the adoption of the Woodmansee Park 2021 Master Plan Update. The body will also consider two property annexations and the selection of a financial auditor.

• Resolution No. 2021-16 to increase General Fund expenditure authority by $1,400,000 for ice storm expenses
• Adoption of the Woodmansee Park 2021 Master Plan Update
• Contract award for financial auditing services to Grove, Mueller & Swank, P.C.
• First reading of Ordinance Bill No. 4-21 to annex 47.23 acres at 2527 and 2547 Robins Lane SE
• First reading of Ordinance Bill No. 5-21 to annex 2.65 acres at 3880 Croisan Creek Road South

The City Council approved a $1.4 million increase to the General Fund to cover unanticipated expenses from a February ice storm. The Council also dedicated several city-owned properties as public right-of-way and updated the Woodmansee Park Master Plan.

• Approved $1.4M General Fund supplemental budget for ice storm expenses (9-0)
• Directed Parks and Recreation Advisory Board to develop event permitting recommendations (9-0)
• Adopted Woodmansee Park 2021 Master Plan Update
• Awarded financial auditing contract to Grove, Mueller & Swank, P.C.
• Adopted Resolution No. 2021-13 dedicating property along 27th Avenue SE as public right-of-way
• Adopted Resolution No. 2021-14 dedicating property on Kitsap Street NW as public right-of-way
• Adopted Resolution No. 2021-15 dedicating property on Mildred Lane SE as public right-of-way
• Conducted first reading of Ordinance Bill No. 4-21 to annex 47.23 acres at 2527 and 2547 Robins Lane SE

Housing Authority of the City of Salem

The Housing Authority will consider approving the draft minutes from its March 22, 2021 meeting. The meeting is virtual due to the COVID-19 pandemic. Commissioners will also receive program management and project management reports for information only. No other action items, resolutions, or public hearings are scheduled.

• Approval of March 22, 2021 draft minutes
• Program Management Report (information only)
• Project Management Report (information only)

The Housing Authority of the City of Salem approved the draft minutes from its March 22, 2021 meeting. The meeting was conducted virtually due to the COVID-19 pandemic. No other substantive actions were taken.

• Approved March 22, 2021 draft minutes (8-0)
• Approved consent calendar items (8-0)
• Received and filed Program Management Report

Urban Renewal Agency

The Salem Urban Renewal Agency will meet virtually to reappoint members to three redevelopment advisory boards and ratify an affordable housing agreement with MWIC Jory Salem, LLC. The meeting will also include administrative purchase approvals and public comment.

• Reappointments to Downtown, North Gateway, and West Salem Redevelopment Advisory Boards
• Ratification of Affordable Housing Agreement with MWIC Jory Salem, LLC
• Administrative purchase approvals for February and March 2021

The Urban Renewal Agency approved reappointments to three advisory boards and ratified agreements for the Jory Apartments affordable housing project. The meeting was held virtually due to the COVID-19 pandemic.

• Approved March 2021 administrative purchases
• Approved February 2021 administrative purchases
• Reappointed Tyson Giza to Downtown Advisory Board
• Reappointed Mark Adams, Mike Alley, and Mike White to North Gateway Redevelopment Advisory Board
• Appointed Sean Enbom to West Salem Redevelopment Advisory Board
• Ratified Affordable Housing Agreement with MWIC Jory Salem, LLC
• Ratified Collateral Assignment with MWIC Jory Salem, LLC
• Ratified Subordination Agreement with Washington Federal Bank

City Council

The City Council will hold public hearings on two annexation petitions, consider a tax exemption for a 23-unit apartment development, and discuss motions on a youth jobs program and temporary street closures. The meeting includes proclamations and a consent calendar with routine items.

• 10-year property tax exemption for 990 Broadway LLC’s 23-unit apartment at 990 Broadway St NE (Resolution 2021-12)
• Annexation of 2527 and 2547 Robins Lane SE (Case C-730) with conditions including $15,000 to tree fund
• Annexation of 3880 Croisan Creek Road South and city-owned land (Case C-738)
• Motion from Councilor Stapleton on temporary Saturday closure of Union St and Winter St for Saturday Market
• Motion from Councilor Stapleton regarding the Carecorps youth jobs program

The City Council voted 9-0 to approve two petitioner-initiated annexations: one at 2527/2547 Robins Lane SE and one at 3880 Croisan Creek Road South, both to be zoned Residential Agriculture. The consent calendar was approved, including minutes and the appointment of Councilor Phillips as chair of the Mid-Willamette Valley Cable Regulatory Commission. Council also directed staff to study expanding the CAREcorps youth jobs program and the feasibility of closing Union and Winter streets on Saturdays for the Saturday Market. The Multiple Unit Housing Tax Incentive application for 990 Broadway LLC was pulled from the consent calendar but no vote on it is recorded in the provided minutes.

• Approved annexation at 2527/2547 Robins Lane SE, rezoned to RA (9-0)
• Approved annexation at 3880 Croisan Creek Road South, rezoned to RA (9-0)
• Approved consent calendar including April 12 and April 19 draft minutes (9-0)
• Appointed Councilor Trevor Phillips as chair of Mid-Willamette Valley Cable Regulatory Commission (consent)
• Directed staff to report on expanding CAREcorps youth jobs program (9-0)
• Directed staff to study feasibility of Saturday street closure of Union and Winter streets for Saturday Market (9-0)
• Multiple Unit Housing Tax Incentive for 990 Broadway LLC pulled from consent; no decision recorded in minutes

City Council

The City Council will hold a work session regarding economic development and infrastructure improvements for the Salem Municipal Airport. This item is for information only and includes a review of the Salem Airport Strategic Business Plan 2019.

• Salem Municipal Airport Economic Development and Infrastructure Improvements discussion

The City Council met virtually to discuss the Salem Municipal Airport's strategic business plan and infrastructure improvements. No formal decisions were made during the session.

• Met virtually due to COVID-19 pandemic
• Discussed long-term airport economic development and infrastructure improvements
• Heard presentation from Airport Administrator John Paskell and consultant Mitch Hooper

City Council

The City Council will review several infrastructure project requests and speed limit recommendations. The agenda also includes a proposed salary adjustment for Police Sergeants and legislative positions.

• Speed limit changes on 17th Street SE and 45th Street NE
• Donation of a van to support Senior Outreach Services
• Design activities for Turner Water Pump Station
• Design activities for Geren Island Filter No. 2 Reconstruction
• 5% salary range adjustment for Police Sergeant classification

The City Council approved several new water and wastewater design projects and a salary adjustment for police sergeants. The Council also voted on specific speed limit changes for 17th Street and 45th Street NE and approved the city's positions on 2021 legislative bills.

• Approved 5% salary range adjustment for Police Sergeants retroactive to July 1, 2020 (9-0)
• Rejected ODOT recommendation to increase speed limit on 17th Street SE from 25 to 30 mph (8-0)
• Approved reducing speed limit on 45th Street NE from 35 to 30 mph (8-0)
• Directed staff to appeal ODOT's 30 mph limit on 17th Street NE to request 25 mph (8-0)
• Approved City positions on 2021 Oregon Legislative Session bills (7-2)
• Authorized design for Turner Water Pump Station, Geren Island Filter No. 2, and Sleepy Hollow Waterline (9-0)
• Authorized design for Boone Road SE Sewer Extension (9-0)
• Approved Ordinance Bill No. 2-21 amending Wastewater Pretreatment Provisions (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will consider adopting a resolution to apply for up to $100,000 in HOME funding to develop the Sequoia Crossings affordable housing project. Also up for approval are amendments to the 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan for submission to HUD.

• Authorize application for up to $100,000 HOME funds for Sequoia Crossings affordable housing project (Resolution 2275)
• Approve amendments to 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan (Resolution 2273)
• Consent calendar includes approval of March 8, 2021 draft minutes
• Information reports on program and project management, voucher lease-up, and portfolio occupancy

The Commission approved the consent calendar, including previous meeting minutes. They adopted resolutions to authorize a $100,000 HOME program application for Sequoia Crossings and to amend the 2020-21 Public Housing Agency and Annual Capital Fund Plans.

• Approved March 8, 2021 draft minutes (7-0)
• Adopted Resolution No. 2275 to authorize a $100,000 HOME program application for Sequoia Crossings
• Adopted Resolution No. 2273 to amend the 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan
• Received and filed Program Management Report

City Council

The Salem City Council will consider waiving rent for Capital Community Television through July 2022, adjusting fees for the Trelstad Reimbursement District, and amending floodplain regulations to improve FEMA ratings. The meeting is virtual due to the COVID-19 pandemic.

• Waive rent for Capital Community Television through July 31, 2022
• Adjust Trelstad Reimbursement District fees based on construction costs
• Amend floodplain overlay zone to improve FEMA Community Rating System rating
• Authorize purchase of property at 1370 Wallace Road NW for Marine Drive alignment
• Approve appointments to advisory boards and commissions

The Salem City Council approved a policy for free library parking, extended emergency utility assistance, and amended emergency declarations to allow a managed outdoor camp. They also authorized the purchase of property for a road alignment and adopted positions on state legislation.

• Approved free library parking policy (8-0)
• Extended emergency utility assistance (8-0)
• Amended emergency declaration for outdoor camp (8-0)
• Authorized property purchase for Marine Drive NW alignment (8-0)
• Adopted positions on 2021 Oregon legislative bills (8-0)
• Approved amendments to Floodplain Overlay Zone (8-0)
• Approved Trelstad Reimbursement District fee adjustment (8-0)
• Approved amendments to Capital Community Television lease (8-0)

City Council

The Salem City Council and Community Engagement Audit Steering Committee hold a joint work session to discuss findings and recommendations from an independent performance audit of the Salem Police Department's policies, procedures, and operations. The Hillard Heintze Report is the focus, with public comment accepted until 5 p.m. before the meeting. No vote is scheduled; this is an information-only discussion.

• Discussion of the Hillard Heintze Report on Salem Police Department policies, procedures, and operations (Performance Audit)
• Joint work session with the Community Engagement Audit Steering Committee
• Public comment deadline: 5 p.m. on March 15, 2021
• Meeting held virtually due to COVID-19 pandemic
• Agenda includes potential additions/deletions and written testimony

The City Council and Community Engagement Audit Steering Committee held a work session to review audit findings and recommendations regarding the Salem Police Department’s policies, procedures, and operations. The informational report was received and filed.

• Received and filed Informational Report 21-96 regarding Salem Police Department's policies, procedures, and operations

Urban Renewal Agency

The Urban Renewal Agency will conduct a virtual meeting to review agency business. The agenda includes the approval of February 8, 2021 minutes and an information report regarding administrative purchases made between January 1 and January 31, 2021.

• Approval of February 8, 2021 Draft Urban Renewal Agency Minutes
• Information report on purchases approved administratively from January 1, 2021 through January 31, 2021

The Urban Renewal Agency approved the consent calendar, which included approving the minutes from the February 8, 2021 meeting. The agency also received and filed an informational report on administrative purchases made between January 1 and January 31, 2021.

• Approved consent calendar (8-0)
• Approved February 8, 2021 draft minutes (8-0)
• Filed informational report on administrative purchases (Jan 1-31, 2021)

Housing Authority of the City of Salem

The Housing Authority will consider authorizing the Executive Director to apply for funding from Oregon Housing and Community Services and other sources for the Sequoia Crossings affordable housing project (approx. 60 units). Also up for action is an intergovernmental agreement to administer a landlord compensation fund program. The meeting includes approval of prior minutes and public comment.

• Resolution No. 2274 to apply for funding for Sequoia Crossings (60 units of affordable housing)
• Intergovernmental Agreement with Oregon Housing and Community Services to administer a Landlord Compensation Fund Program
• Approval of February 22, 2021 draft minutes

The Housing Authority authorized the Executive Director to apply for public and private funding to develop approximately 60 affordable housing units at Sequoia Crossings. The board also approved an agreement to administer a landlord compensation fund program with the State of Oregon.

• Approved Resolution No. 2274 to apply for funding for Sequoia Crossings affordable housing (7-0)
• Approved Intergovernmental Agreement with Oregon Housing and Community Services to administer landlord compensation fund (7-0)
• Approved February 22, 2021 draft minutes (8-0)

City Council

The City Council is meeting to decide on several infrastructure projects, including a water treatment plant filter replacement and speed limit changes. The body will also consider adopting the 2021-2026 Strategic Plan Update and the Our Salem Vision.

• Funding agreement for $20 million in state bond proceeds for Roughing Filter No. 2 at Geren Island Water Treatment Plant
• Transfer of $200,000 in the General Fund for security and cleaning in City parkades
• Speed limit review for 17th Street SE/NE and 45th Street NE
• Purchase and Sale Agreement with Sage Properties, LLC for real property acquisition
• Proposed adoption of the City of Salem Strategic Plan Update for 2021-2026

Council accepted the 'Our Salem Vision' plan to reduce greenhouse gas emissions and formed a subcommittee to recommend six zoning changes. It also adopted the 2021–2026 Strategic Plan update and approved $20 million in state funding for water treatment plant improvements. Other actions included transferring $200,000 for parkade security, denying a YMCA parking fee waiver, and tabling a speed limit reduction on 17th Street. All votes were 9-0 except as noted.

• Accepted 'Our Salem Vision' and formed subcommittee for zoning changes (9-0)
• Adopted City of Salem Strategic Plan 2021–2026 (9-0)
• Authorized $20M funding agreement for Geren Island water treatment plant filter replacement (consent)
• Transferred $200K from contingency for parkade security and cleaning (9-0)
• Denied YMCA request to waive parking permit fees (consent)
• Tabled decision on 17th Street NE speed limit reduction to 25 mph
• Approved legislative priority positions for 2021 Oregon session (consent)
• Authorized property acquisition from Sage Properties LLC (consent)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will hold a virtual meeting to approve draft minutes from February 8, 2021, and receive information reports on program management and voucher lease-ups.

• Approval of draft February 8, 2021 minutes
• Program Management Report
• Voucher Lease Up and Portfolio Occupancy reports

The Housing Authority of Salem approved the minutes from its February 8, 2021 meeting and received a program management report. No action items or resolutions were decided.

• Approved minutes from Feb 8, 2021 meeting (8-0)
• Received and filed Program Management Report

City Council

This meeting includes first reading of an ordinance to amend Salem's floodplain overlay zone code, as well as several consent-calendar actions: authorizing refunding of general obligation bonds, dedicating a right-of-way at 12th and Fairview, waiving airport site development fees for five years, and ratifying the city manager's emergency order from the February 13 storm. Council will also discuss library parking policy and accept the Our Salem Vision document.

• First reading of Ordinance Bill No. 1-21 amending Chapter 601 (Floodplain Overlay Zone) of the Salem Revised Code
• Resolution No. 2021-5 authorizing refunding of 2012 and 2013 Streets and Bridges general obligation bonds
• Resolution No. 2021-4 dedicating the northwest corner of 12th Street SE and Fairview Avenue SE as public right-of-way
• Authorization to waive Airport Site Development Fee for five years starting March 1, 2021
• Ratification of the City Manager's Emergency Order relating to the February 13, 2021 ice storm

The City Council authorized a five-year site development fee waiver for the Salem Municipal Airport and approved the issuance of general obligation refunding bonds for streets and bridges. Council also directed staff to create a policy providing three hours of free parking at the Main Library Parkade.

• Approved five-year Airport Site Development Fee waiver effective March 1, 2021 (9-0)
• Adopted Resolution No. 2021-5 for general obligation refunding bonds for 2012 and 2013 Streets and Bridges (9-0)
• Directed staff to prepare a resolution for three hours of free parking at Main Library Parkade (9-0)
• Adopted Resolution No. 2021-4 dedicating land at 12th St SE and Fairview Ave SE as public right-of-way (9-0)
• Authorized Intergovernmental Agreement with Marion County for ORMAP project survey control points (9-0)
• Ratified City Manager’s Emergency Order for the February 13, 2021 storm event (9-0)
• Approved city positions on 8 House Bills and 2 Senate Bills for 2021 Legislative Session (9-0)
• Conducted first reading of Ordinance Bill No. 1-21 regarding Floodplain Overlay Zone (9-0)

City Council

The City Council is meeting for a work session to discuss long-term planning for the Salem Municipal Airport. The discussion focuses on economic development and infrastructure improvements.

• Discussion of Salem Municipal Airport Economic Development and Infrastructure Improvements
• Review of Salem Airport Strategic Business Plan 2019

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting virtually to decide on Resolution No. 2272, which would authorize the disposition of land at 3112-3120 Broadway Ave NE for the development of affordable housing named Sequoia Crossings. The agenda also includes approval of January 25 minutes and election of a vice chair.

• Resolution No. 2272: authorizing disposition of land at 3112-3120 Broadway Ave NE for affordable housing development named Sequoia Crossings
• Election of Vice Chair for the Housing Authority
• Approval of draft minutes from January 25, 2021 meeting
• Public comment accepted via Zoom and email before 5 p.m. on meeting day

The Housing Authority of Salem adopted Resolution 2272 to sell and develop the 3112-3120 Broadway Ave NE property into affordable housing named Sequoia Crossings. The meeting was held virtually due to the COVID-19 pandemic.

• Elected Commissioner Stapleton as Vice Chair (8-0)
• Approved January 25, 2021 draft minutes (8-0)
• Adopted Resolution 2272 for 3112-3120 Broadway Ave NE development (8-0)

Urban Renewal Agency

The Salem Urban Renewal Agency will meet virtually to approve minutes from January 25 and consider a minor amendment to the Jory Apartments Tax Increment Financing (TIF) District Plan. The amendment updates the district's area boundary and legal description.

• Approval of January 25, 2021 Urban Renewal Agency minutes
• Resolution to amend Jory Apartments TIF District Plan boundary and legal description

The Urban Renewal Agency approved the January 25, 2021 minutes and a minor amendment to the Jory Apartments TIF District Plan. The amendment updates the district area boundary figure and legal description.

• Approved January 25, 2021 draft minutes (9-0)
• Adopted Resolution No. 21-7 URA to amend Jory Apartments TIF District Plan boundary and legal description

City Council

The Salem City Council meets virtually to approve consent calendar items, including an intergovernmental agreement with Marion County for a transportation study and management plan for the Cordon/Kuebler Corridor, funded with Transportation System Development Charges. Other consent items include modifications to retail leases due to COVID-19, an amendment to a land sale at Salem Business Campus, subordination of a federal HOME loan, and approval of priority bills for the 2021 Oregon legislative session. Council will also hear information reports on interim flood hazard areas and recent land use decisions.

• Authorize IGA with Marion County for Cordon/Kuebler Corridor study (funded by TSDC)
• Authorize modifications to city retail leases due to COVID-19 impacts
• Ratify purchase and sale agreement amendment with HD Fowler Co. for 6 acres at Salem Business Campus
• Subordinate federal HOME loan for property at 930 Imperial Dr NE
• Approve city positions on priority bills for 2021 Oregon legislative session

The council unanimously approved modifying city retail leases to help tenants affected by the COVID-19 pandemic. It also authorized a transportation planning study for the Cordon/Kuebler corridor, ratified a land sale amendment, subordinated a federal HOME loan, and took a position on a water-use bill. A proclamation recognizing Black History Month was presented.

• Approved modifications to retail leases due to COVID-19 (9-0)
• Authorized creation of Cordon/Kuebler Corridor Study and IGA with Marion County
• Ratified Purchase and Sale Agreement amendment with HD Fowler Co., Inc.
• Authorized subordination of federal HOME loan for 930 Imperial Drive NE
• Approved City of Salem's position on House Bill 3103 relating to water uses
• Approved minutes of January 25, 2021

Urban Renewal Agency

The Urban Renewal Agency will vote on resolutions authorizing short-term bonds for five urban renewal areas, with amounts ranging from $500,000 to $6,000,000, plus a separate resolution for the McGilchrist area (amount not specified). The board will also consider approving and forwarding the FY 2019-20 financial report to City Council. The meeting is held virtually due to COVID-19.

• Resolution 21-2 URA: short-term bond up to $500,000 for Mill Creek Industrial Park Urban Renewal Area
• Resolution 21-3 URA: short-term bond up to $4,500,000 for North Gateway Urban Renewal Area
• Resolution 21-4 URA: short-term bond up to $6,000,000 for Riverfront-Downtown Urban Renewal Area
• Resolution 21-5 URA: short-term bond up to $500,000 for South Waterfront Urban Renewal Area
• Resolution 21-6 URA: short-term bond up to $2,000,000 for West Salem Urban Renewal Area

The Urban Renewal Agency approved a consent calendar that included six resolutions authorizing short-term borrowing for urban renewal projects across various areas, totaling up to $14.4 million. The agency also approved and forwarded the FY 2019-20 financial report to City Council. All actions passed unanimously (8-0) with one member absent.

• Approved Jan 11, 2021 draft minutes (consent calendar)
• Adopted Resolution 21-1 URA: short-term borrowing up to $900,000 for McGilchrist Urban Renewal Area
• Adopted Resolution 21-2 URA: short-term borrowing up to $500,000 for Mill Creek Industrial Park Urban Renewal Area
• Adopted Resolution 21-3 URA: short-term borrowing up to $4,500,000 for North Gateway Urban Renewal Area
• Adopted Resolution 21-4 URA: short-term borrowing up to $6,000,000 for Riverfront-Downtown Urban Renewal Area
• Adopted Resolution 21-5 URA: short-term borrowing up to $500,000 for South Waterfront Urban Renewal Area
• Adopted Resolution 21-6 URA: short-term borrowing up to $2,000,000 for West Salem Urban Renewal Area
• Approved and forwarded FY 2019-20 Urban Renewal Agency Financial Report to City Council

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting virtually to review administrative reports and approve previous meeting minutes. The session includes updates on voucher lease-ups and portfolio occupancy.

• Approval of December 7, 2020 draft minutes
• Program Management Report
• Project Management Report
• Voucher Lease Up updates
• Portfolio Occupancy and Client/Applicant Statistics

The Housing Authority approved the consent calendar with no debate, which included the December 7, 2020 draft minutes. No other substantive decisions were made; an informational report on program management was received and filed.

• Approved consent calendar (7-0), including approval of December 7, 2020 draft minutes

City Council

The City Council will consider several action items including a bridge maintenance agreement with ODOT and a grant application for the Pringle Creek Path. The agenda also includes resolutions regarding racism and a memorandum of understanding with the Confederated Tribes of the Siletz Indians of Oregon.

• Agreement with ODOT to plow and sand Center and Marion Street Bridges
• Grant application for Pringle Creek Path construction near Commercial Street SE
• Resolution condemning racism and white supremacy
• Resolution affirming racism as a public health crisis
• Memorandum of Understanding with the Confederated Tribes of the Siletz Indians of Oregon

The City Council approved two resolutions regarding racism and white supremacy. The council also authorized agreements for bridge maintenance, personal protective equipment, and a path construction grant application.

• Adopted Resolution No. 2021-2 condemning racism and white supremacy (8-0)
• Adopted Resolution No. 21-3 affirming racism as a public health crisis (8-0)
• Approved Memorandum of Understanding with Confederated Tribes of the Siletz Indians of Oregon
• Authorized IGA with ODOT to plow and sand Center and Marion Street Bridges (6-0)
• Authorized grant application to Oregon Community Paths Program for Pringle Creek Path (6-0)
• Ratified IGA with Oregon Business Development Department for personal protective equipment (6-0)
• Approved City positions on 2021 Oregon Legislative Session priority bills (6-1)
• Approved January 11 and January 19, 2021 draft minutes

City Council

The City Council holds a work session to review the draft Strategic Plan and Policy Agenda. They will also discuss two draft resolutions: one denouncing white supremacy and acts of racism, and another declaring racism a public health crisis. These items are for information only and no final action is expected at this meeting.

• Review of Strategic Plan Draft and Policy Agenda
• Draft Resolution Denouncing White Supremacy and Acts of Racism
• Draft Resolution Declaring Racism a Public Health Crisis

The City Council held a work session to review key questions and year one activities for the Strategic Plan update. The discussion included an overview from the City Manager's Office and was facilitated by Moss Adams staff. No substantive actions or votes were taken during this meeting.

• Reviewed Strategic Plan draft (Information Only)

Urban Renewal Agency

The Urban Renewal Agency will consider authorizing the Executive Director to execute the Fifth Amendment to the Development Agreement with Salem LTC Properties, LLC. The consent calendar also includes approval of minutes from December 14, 2020. No public hearings are scheduled. The meeting is virtual due to COVID-19.

• Authorize Executive Director to execute Fifth Amendment to Development Agreement with Salem LTC Properties, LLC (Ward 1, CANDO neighborhood)
• Approval of draft Urban Renewal Agency minutes from December 14, 2020

The Urban Renewal Agency approved the consent calendar and a development agreement amendment. The board authorized the Executive Director to execute the Fifth Amendment to the Development Agreement with Salem LTC Properties, LLC.

• Approved December 14, 2020 draft minutes (9-0)
• Authorized execution of Fifth Amendment to Development Agreement with Salem LTC Properties, LLC

City Council

This meeting includes the swearing-in of new councilors and election of a council president. The council will consider motions on community inclusion and declaring racism a public health crisis, and receive information reports on a pedestrian path, sheltering in parks, and the police department's approach to protests. Consent items include dedicating right-of-way on Park Avenue NE and amending system development charge eligible project lists.

• Election of council president
• Motion declaring racism a public health crisis
• Report on police strategic approach to protests, assemblies, and marches
• Addendum to purchase agreement for 3 acres at Salem Business Campus, extending closing to June 1, 2021
• Dedication of city property as public right-of-way along Park Avenue NE

Council unanimously approved a motion condemning white supremacy and institutional racism, directing the Human Rights Commission to report on promoting diversity. It also voted 9-0 to direct staff to prepare a resolution declaring racism a public health crisis for a future meeting. Routine consent calendar items were approved, including a land dedication and extensions, and council re-elected Councilor Hoy as president by acclamation.

• Re-elected Councilor Hoy as Council President by acclamation
• Approved consent calendar including dedication of right-of-way along Park Ave NE (Resolution 2020-55) and amendments to system development charge eligible project lists (Resolution 2021-1) (9-0)
• Authorized addendum to land sale agreement at Salem Business Campus extending closing to June 1, 2021 (9-0)
• Adopted motion condemning white supremacy and institutional racism and requesting Human Rights Commission diversity report (9-0)
• Directed staff to prepare a resolution declaring racism a public health crisis for January 25, 2021 meeting (9-0, after suspending Council Rule 5(j) by 9-0)