East Providence School District public meetings in 2022

East Providence School Committee

The East Providence School Committee meets to approve several contracts, including HVAC services for East Providence High School and a new Information Technology Coordinator. Members will also vote on a tentative agreement for paraprofessionals and decide whether to return care and control of the old Oldham School building to the City of East Providence. The agenda includes updates on school facilities, curriculum, and personnel changes.

• Vote to approve award of HVAC Services for EP High School
• Vote to return care and control of the Oldham Building on Bullocks Point Road to the City
• Vote to approve Paraprofessionals’ Final Tentative Agreement
• Vote to approve Contract for Information Technology Coordinator
• Vote to approve Riverside Middle School Window Replacement Project

The School Committee approved returning care and control of the old Oldham building to the City of East Providence. The board also approved a new K-1 ELA curriculum, a revised school calendar, and several construction-related invoices.

• Approved return of old Oldham building to the City (unanimous)
• Approved K-1 ELA curriculum transition to Wonders (unanimous)
• Approved amended 2022-2023 calendar: no school Jan 2, last day June 20 (unanimous)
• Approved Paraprofessionals’ Final Tentative Agreement (unanimous)
• Approved $332,224.50 Gilbane Construction Co. invoice (unanimous)
• Approved $59,000.00 Peregrine Group, LLC invoice (unanimous)
• Approved second read of Suicide Crisis Policy with grammatical edits (unanimous)
• Tabled HVAC services for EPHS and Riverside Middle School window replacement (unanimous)

East Providence School Committee - Building Committee

The East Providence Building Committee is meeting to review reports from the Owner's Project Manager (OPM) and Architect/Engineer (A/E). The committee will consider votes on a construction procurement approach and a contract for OPM services.

• Construction procurement approach overview and possible vote
• Vote to approve contract for OPM services
• Vote to approve invoices for services
• Acceptance of OPM and A/E reports

The East Providence Building Committee approved the use of a Construction Manager at Risk (CmaR) for both the Martin Middle School and Waddington Elementary School projects. The committee also approved the contract for the Owner Project Manager, Peregrine Group, LLC, pending legal review, and authorized November 2022 invoices.

• Approved CmaR for Martin Middle School (unanimous)
• Approved CmaR for Waddington Elementary School (unanimous)
• Approved Peregrine Group, LLC contract pending legal review (unanimous)
• Approved $7,000.00 in November 2022 invoices (unanimous)
• Approved November 14, 2022 meeting minutes (unanimous)
• Approved updated committee membership list (unanimous, 1 abstention)

East Providence School Committee

The East Providence School Committee will meet to discuss and vote on several personnel contracts, facility updates, and district policies. The agenda includes a mix of executive session discussions on misconduct and collective bargaining and open session votes on operational awards.

• Vote on Paraprofessionals’ Final Tentative Agreement
• Vote on contracts for a Staff Accountant and Ai3 Architects
• Vote on HVAC services for East Providence High School
• Vote on updated Green Building Standards Policy
• Vote on the 2023-2024 EPHS Program of Studies

The committee approved a virtual instructional day plan for inclement weather and applications for the RIDE Facility Equity Initiative. Other actions included approving the 2023-2024 EPHS Program of Studies and setting substitute pay at $16 per hour for specific roles.

• Approved virtual instructional day plan (unanimous)
• Approved Facility Equity Initiative applications (unanimous)
• Approved $16/hour substitute pay for paraprofessionals, admin assistants, and custodians (unanimous)
• Approved 2023-2024 EPHS Program of Studies with amendment (unanimous)
• Approved $76,380 ball field netting contract to R.A.D. Sports (unanimous)
• Approved $100,000 for band instruments via three vendors (unanimous)
• Approved $3,744,333.33 in total bill list vouchers (unanimous)
• Tabled revised 2022-2023 school calendar (unanimous)

East Providence School Committee - Building Committee

The committee approved the Facility Equity Initiative (FEI) FY23 application package for Waddington Elementary, Riverside Middle, and Martin Middle schools. The package seeks access to $30m in available funds with a project completion deadline of June 2024. The School Committee is scheduled to consider the package on November 15th.

• Approved Facility Equity Initiative package (unanimous)
• Approved October 2022 Peregrine Group, LLC invoice for $7,000.00 (unanimous)
• Approved October 10, 2022 minutes (unanimous)

East Providence School Committee - Building Committee

The East Providence Building Committee is meeting to discuss the Martin/Waddington projects. The committee will consider votes regarding project manager services, Stage III services for the AE Team, and the approval of service invoices.

• Vote to go forward on Stage III Services for the AE Team
• Vote to award Owners Project Manager Services
• Vote to approve invoices for services
• Acceptance of OPM Report

The committee awarded the Owners Project Manager services for district-wide improvements to Peregrine Group, LLC. Members approved Stage III services for the Ai3 architect/engineering team contingent on a November 8 bond vote. The committee also approved September 2022 invoices totaling $133,371.95.

• Accepted OPM report (unanimous)
• Approved Stage III services for Ai3 architect/engineering team contingent on Nov 8 bond pass (15-1)
• Awarded Owners Project Manager services for district-wide improvements to Peregrine Group, LLC (unanimous)
• Approved September 2022 invoices totaling $133,371.95 (unanimous)
• Approved September 19, 2022 minutes (unanimous)

East Providence School Committee

The East Providence School Committee will meet to discuss district strategic planning and IT department restructuring. The body will vote on several requests for proposals for high school maintenance and various service invoices.

• Vote on creation of an Attendance Officer position
• Vote on RFPs for HVAC and synthetic field maintenance at EPHS
• Vote on RFP for District Music/Band Equipment
• Vote on amendment to Staff/Student Relationships Policy
• Vote on reversal of employee termination

The Committee approved several million dollars in construction and service invoices for East Providence High School. Other actions included restructuring the IT department, creating a part-time attendance officer position, and reversing an employee termination.

• Approved $1,678,509.66 Gilbane Construction Co. August invoice (unanimous)
• Approved $1,757,100.49 EPHS construction invoices for August (unanimous)
• Approved restructure of the IT department (unanimous)
• Approved creation of a part-time attendance officer position (unanimous)
• Approved reversal of employee termination (unanimous)
• Approved RFPs for EPHS HVAC maintenance, synthetic field maintenance, and district music equipment (unanimous)
• Approved amendment to Staff/Student Relationships Policy (unanimous)
• Denied RFP for engineering/construction legal representation (failed for lack of second)

East Providence School Committee - Building Committee

The Building Committee approved several invoices for services rendered in August 2022. Members also discussed upcoming community outreach and presentations regarding a November bond election.

• Approved August 2022 invoices totaling $129,758.81 (unanimous)
• Approved September 1, 2022 minutes (unanimous)

East Providence School Committee - Building Committee

The East Providence Building Committee is meeting to consider the Stage II application for the Martin Middle/Waddington School renovation project. The committee will also review August invoices for services.

• Vote to approve Martin Middle/Waddington School Stage II Application Submittal
• Vote to approve August invoices for services
• Vote to approve August 8, 2022 meeting minutes

The committee approved the submission of the Stage II application to RIDE for the Martin Middle and Waddington Elementary School renovation project. The project involves a $148M bond set in February 2022 to update the schools to 21st century standards. Approval of invoices was tabled for the next meeting.

• Approved Stage II application submittal to RIDE for Martin/Waddington Schools renovation (unanimous)
• Tabled approval of invoices (unanimous)
• Approved August 8, 2022 minutes (unanimous)

East Providence School Committee

The East Providence School Committee will hold a budget workshop. The committee is scheduled to consider and vote to approve the FY23 School Budget.

• Vote to approve FY23 School Budget

The East Providence School Committee held a budget workshop and voted unanimously to approve the projected FY 2023 school budget of $93,870,446, which includes a request of $2,041,960 from the City. The committee also heard presentations regarding the district's employee list and grant-funded positions. The meeting concluded with announcements regarding upcoming meetings and adjournment.

• Approved projected FY 2023 school budget of $93,870,446 (unanimous consent)

East Providence School Committee - Building Committee

The Building Committee accepted the Owner's Project Manager's report and approved July 2022 invoices for construction and furniture, fixtures, and equipment. The OPM reported that construction is 95.9% complete, with various site work deadlines scheduled through October 13.

• Accepted Owner's Project Manager's Report (Unanimous)
• Approved July 2022 construction invoices totaling $2,050,843.78 (Unanimous; Mr. Oakland voted present on Gilbane invoice)
• Approved July 2022 Furniture, Fixtures & Equipment invoices totaling $244,186.94 (Unanimous)
• Approved July 11, 2022 minutes (Unanimous)

East Providence School Committee

The East Providence School Committee will hold a budget workshop and review several district policies. The body is scheduled to vote on a contract for the Whiteknact Elementary Principal and a recommendation for employee suspension and termination.

• Vote on contract for Whiteknact Elementary Principal
• Vote on employee suspension for 2022-2023 school year and subsequent termination
• Vote on Anti-Bullying and Challenged Materials policies
• Vote on stipends for EPHS Audio/Visual, Herd, and Fashion Design Club advisors
• Payment of invoices for Ai3, Peregrine, Gilbane, Stephen Turner, Inc., and Thielsch Engineering

The School Committee approved the contract for the new Whiteknact Elementary School principal and authorized various construction and service invoices for the district. Members also voted to uphold a superintendent's recommendation regarding an employee suspension and termination. Additionally, the committee approved a new policy on challenged materials while tabling a proposed anti-bullying policy for further review.

• Approved contract for Whiteknact Elementary School Principal (unanimous)
• Approved Challenged Materials Policy (unanimous)
• Tabled Anti-Bullying Policy (unanimous)
• Approved $2,708,921.20 in total bill vouchers (unanimous)
• Approved $2,559,603.12 in EPHS construction invoices (unanimous)
• Approved $25,045.25 in furniture and equipment invoices (unanimous)
• Upheld employee suspension and termination recommendation (4-1)
• Accepted resignations of five district staff members (unanimous)

East Providence School Committee

The East Providence School Committee will meet to discuss and vote on various employment contracts for school administrators and facility directors. The body will also consider invoices for construction and professional services, as well as updates to school policies and the 2022-2023 calendar.

• Contracts for Director of Facilities, Director of Teaching & Learning, and various principals/assistant principals
• Invoices for Gilbane, Stephen Turner, Inc., and Thielsch Engineering
• First readings of Anti-Bullying and Challenged Materials policies
• Vote on the Munis Financial Software Contract
• Proposal for EBCAP School Based Health Center

The Committee approved several administrative contracts, including the Director of Facilities and Director of Teaching and Learning. It authorized over $6 million in payments for EPHS construction, furniture, and professional services. The 2022-2023 school calendar was amended to add a professional development day and two half-days.

• Approved EPHS construction invoices for May 2022 ($2,202,400.13)
• Approved FF&E May 2022 invoices ($1,435,517.32)
• Approved Gilbane Construction Co. May 2022 invoice ($2,083,736.70)
• Approved MUNIS Financial Software Contract
• Approved Director of Facilities contract (4-1)
• Approved Director of Teaching and Learning contract (unanimous)
• Approved amended 2022-2023 school calendar
• Approved Arts Initiative MOA for $161,984.00

East Providence School Committee - Building Committee

The committee approved May 2022 construction invoices totaling $2,202,400.13 and furniture, fixtures, and equipment invoices totaling $1,435,517.32. Members also accepted an interim traffic light plan for Pawtucket Avenue and the Owner’s Project Manager's Report.

• Approved interim traffic light plan for Pawtucket Avenue (Unanimous)
• Accepted Owner’s Project Manager's Report (Unanimous)
• Approved May 2022 construction invoices totaling $2,202,400.13 (Unanimous; Mr. Oakland voted present on Gilbane invoice)
• Approved May 2022 Furniture, Fixtures & Equipment invoices totaling $1,435,517.32 (Unanimous)
• Approved May 9, 2022 minutes (Unanimous)

East Providence School Committee

The East Providence School Committee and City Council are holding a special joint meeting. The session is dedicated to a presentation regarding a potential construction project for Martin Middle School and Waddington Elementary School.

• Presentation on the potential Martin Middle School and Waddington Elementary School construction project

The East Providence School Committee and City Council held a joint meeting to review a presentation regarding potential construction projects for Martin Middle School and Waddington Elementary School. The presentation outlined a proposed project budget not to exceed $148,000,000 and the process for seeking a bond on the November 2022 ballot. No formal votes were taken on the project during this session.

• Adjourned meeting at 7:14 p.m. (unanimous)

East Providence School Committee - Building Committee

The committee approved a proposal to equip an empty space at the high school for video production and broadcasting. Members also approved several construction and equipment invoices and a trade allowance reconciliation.

• Approved $318,000 broadcasting studio proposal (unanimous)
• Approved ATP-0337 Trade Allowance Reconciliation for $140,000 (unanimous)
• Approved March 2022 construction invoices totaling $1,469,653.03 (unanimous)
• Approved March 2022 Furniture, Fixtures & Equipment invoices totaling $484,608.74 (unanimous)
• Accepted Owner’s Project Manager's Report (unanimous)
• Approved March 7, 2022 minutes (unanimous)

East Providence School Committee

The East Providence School Committee will meet in executive session to discuss personnel and collective bargaining. The committee will reconvene in open session to report any votes taken during the private session.

• Discussion regarding personnel
• Discussion regarding collective bargaining and related legal advice

The East Providence School Committee met in executive session to discuss personnel and collective bargaining. Following the closed session, the committee voted to seal the executive session minutes before adjourning the meeting.

• Moved into executive session (5-0)
• Voted to adjourn executive session and reconvene in public (5-0)
• Approved motion to seal executive session minutes (unanimous)
• Adjourned the meeting (unanimous)

East Providence School Committee

The East Providence School Committee will meet to approve the school calendar and academic programs for the 2022-2023 school year. The body will also review financial updates and vote on various service and construction invoices.

• Vote on 2022-2023 School Calendar
• Vote on 2022-2023 Middle School and High School Programs of Studies
• Vote on 2022 Building Committee Membership
• Vote on invoices for Ai3, Peregrine, Gilbane, Stephen Turner, Inc., and Thielsch Engineering
• Vote on construction invoices for EPHS and furniture, fixtures, and equipment

The East Providence School Committee approved the 2022-2023 school calendar, middle and high school programs of studies, and the updated building committee roster. They also approved several district warrants, HR personnel actions including resignations and a retirement, and multiple construction and service invoices for the high school building project. Additionally, the committee discussed student residency policies and a potential name for the high school stadium.

• Approved consent agenda including homeschool requests and past minutes (unanimous)
• Approved HR resignations, retirement, leave of absence, and non-renewals (unanimous)
• Approved warrant bill lists totaling $2,243,272.79 across multiple vouchers (unanimous)
• Approved updated Building Committee roster adding the new high school principal (unanimous)
• Approved the 2022-2023 school calendar (unanimous)
• Approved Martin and Riverside Middle Schools 2022-2023 Program of Studies (unanimous)
• Approved East Providence High School 2022-2023 Program of Studies (unanimous)
• Approved January 2022 project and construction invoices including $1,195,392.90 for Gilbane and $1,289,063.28 for EPHS construction (unanimous)

East Providence School Committee - Building Committee

The Building Committee approved the January 2022 construction and furniture, fixtures, and equipment (FF&E) invoices. The committee also accepted the Owner's Project Manager's report and approved the January 10, 2022 meeting minutes.

• Accepted Owner's Project Manager's Report (unanimous)
• Approved January 2022 construction invoices totaling $1,289,063.28 (unanimous)
• Approved January 2022 FF&E invoices totaling $77,222.07 (unanimous)
• Approved January 10, 2022 minutes (unanimous)

East Providence School Committee

The East Providence School Committee will meet to discuss and vote on employment contracts for the High School Principal and Martin Middle School Interim Principal. The body will also consider a contract for district designer services and various construction-related invoices.

• Vote on EP High School Principal Contract
• Vote on Martin Middle School Interim Principal Contract
• Vote on Proposal/Contract for District Designer Services
• Vote to bid window projects for Silver Spring, Orlo, and Riverside Middle Schools
• Vote on invoices for Ai3, Peregrine, Gilbane, Stephen Turner, Inc., and Thielsch Engineering

The committee approved a contract with Ai3 Architects to conduct a district-wide assessment of school buildings. The board also approved several high-value construction invoices and authorized bidding for window replacement projects at three schools.

• Approved contract for District designer services with Ai3 Architects (unanimous)
• Approved window replacement bids for Silver Spring, Orlo Avenue, and Riverside Middle Schools (unanimous)
• Approved $1,248,177.50 Gilbane Construction Co. December 2021 invoice (unanimous)
• Approved $1,352,132.92 EPHS construction invoices for December 2021 (unanimous)
• Approved contracts for EPHS Principal and Martin Middle School Interim Principal (unanimous)
• Approved addition of William Stringfellow’s name to the coaches’ recognition tower (unanimous)
• Approved $292,698.14 for furniture, fixtures & equipment December 2021 invoices (unanimous)
• Approved payment warrants totaling $2,327,102.59 (unanimous)