Richmond Hill public meetings in 2025

Architectural Review Board

The Architectural Review Board will meet to decide on a new freestanding sign and exterior building modifications. These items affect two commercial properties located on Highway 17.

• Freestanding sign for Southern Shores Family Care at 2658 Hwy 17
• Exterior changes and addition for Royal ACE Hardware at 2415 Highway 17

The board approved the meeting agenda and the November 20, 2025 minutes, both carried by all members. It approved the freestanding sign base for Southern Shores Family Care at 2658 Hwy 17. It also approved the exterior changes and addition for Royal ACE Hardware at 2415 Highway 17, recommending the metal columns be painted white or black. All motions were carried unanimously.

• Approved December 18, 2025 agenda (carried by all)
• Approved November 20, 2025 meeting minutes (carried by all)
• Approved sign base material for Southern Shores Family Care at 2658 Hwy 17 (carried by all)
• Approved exterior changes and addition for Royal ACE Hardware at 2415 Highway 17 with recommendation to paint metal columns white or black (carried by all)

Historic Preservation Commission

The regularly scheduled meeting for December 20, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for Dec 20, 2025 was cancelled. The cancellation was due to a lack of agenda items. No decisions were made or actions taken.

Planning & Zoning Commission

The regular meeting scheduled for December 8, 2025, has been cancelled. The commission cited a lack of agenda items as the reason for the cancellation.

The Richmond Hill Planning & Zoning Commission regular meeting scheduled for Dec. 8, 2025 at 6:00 p.m. was cancelled because there were no agenda items. No actions were taken or votes recorded.

City Council

The Richmond Hill City Council will consider approval or disapproval of the fiscal year 2026 budget resolution. It will also act on several utility fee changes, including water, sewer, and refuse collection fees, as well as updates to permitting and inspection fees. Additional items include a retirement plan amendment, a budget amendment for specific funds, and planning actions on overlay districts and the Heartwood Pod 31 project.

• Base water service fee increase of $0.50 inside city and $0.75 outside city; usage fee increase of $0.30 (inside) and $0.45 (outside) effective Jan 1 2026
• Residential refuse collection fee increase from $21.50 to $28.00 and commercial fee increase from $25.00 to $28.00 effective Mar 1 2026
• Approval/Disapproval of the FY 2026 Budget Resolution
• Text amendment to Article 11 of the Unified Development Ordinance (Overlay Districts) – second reading/action
• Sketch plan approval/disapproval for Heartwood Pod 31, part of the Raydient 2025 Planned Unit Development

The council adopted the FY 2026 budget resolution and approved several revenue ordinance items, including utility fee increases for water, sewer, and refuse collection. They also approved a text amendment to the Overlay Districts, a sketch plan for Heartwood Pod 31, Phase 1 of Bottom Park, and cancelled the December 16 workshop.

• Approved Budget Resolution for FY 2026 (2-1)
• Approved utility fee increases for water, sewer, and refuse services (unanimous)
• Approved permitting and inspection fee changes (unanimous)
• Approved retirement plan amendment changing normal retirement age (unanimous)
• Approved text amendment to Article 11 Overlay Districts (2-1)
• Approved sketch plan for Heartwood Pod 31 (unanimous)
• Approved Phase 1 of Bottom Park (unanimous)
• Approved cancellation of the December 16, 2025 workshop (unanimous)

Architectural Review Board

The Architectural Review Board will consider approval or disapproval of exterior paint changes for Publix Super Markets at 12800 Hwy 144. It will also review the building elevations for a new Hupman Group commercial building at 2235 Hwy 17. Additionally, the board will vote on several sign proposals, including freestanding signs for Publix, a building sign for Durden Designs, a building sign for HotWorx, and a freestanding sign for Southern Shores Family Care.

• Exterior paint change for Publix Super Markets, 12800 Hwy 144
• Building elevations for new Hupman Group commercial building, 2235 Hwy 17
• Freestanding sign for Publix Super Markets, 12800 Hwy 144
• Building sign for Durden Designs, 10104 Ford Avenue
• Building sign for HotWorx, 60 Exchange St., Suites A3 & A4, and freestanding sign for Southern Shores Family Care, 2658 Hwy 17

The Architectural Review Board unanimously approved several design items. It accepted the Palette A2 exterior paint colors for Publix at 12800 Hwy 144 and the building elevations for the Hupman Group project at 2235 Hwy 17, permitting painted metal panels on the rear. The board also approved new signs for Publix, Durden Designs, HotWorx, and the top portion of the Southern Shores Family Care sign, with the latter’s base material to be reconsidered at a future meeting.

• Approved exterior paint colors (Palette A2) for Publix Super Markets, 12800 Hwy 144 (unanimous)
• Approved building elevations for Hupman Group commercial building, 2235 Hwy 17, allowing painted metal panels on rear (unanimous)
• Approved freestanding sign for Publix Super Markets, 12800 Hwy 144, using Palette A2 (unanimous)
• Approved building sign for Durden Designs, 10104 Ford Avenue (unanimous)
• Approved building sign for HotWorx, 60 Exchange St., Suites A3 & A4 (unanimous)
• Approved top portion of Southern Shores Family Care sign, 2658 Hwy 17, option “b” (unanimous); base material to be revisited at next ARB meeting

Historic Preservation Commission

The regularly scheduled meeting for November 20, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

City Council

The council will hold a public hearing on the 2026 proposed budget and conduct first readings of several revenue ordinance fee changes, including water, sewer, refuse collection, and building inspection fees. A first‑reading amendment to the GMEBS Defined Benefit Retirement Plan will change the normal retirement age and add a Rule of 70 benefit. The agenda also includes a second‑reading action on a text amendment to Article 11 of the Unified Development Ordinance overlay districts and a sketch‑plan review for Heartwood Pod 31 in the Raydient 2025 PUD. A Bottom Park community meeting follow‑up is listed for discussion.

• Water and sewer service fee increase: base fee +$0.50 (inside city) / +$0.75 (outside); usage fee +$0.30 (inside) / +$0.45 (outside) – first reading
• Refuse collection fee increase: residential from $21.50 to $28.00; commercial from $25.00 to $28.00 – first reading
• Building inspection and development review fee changes – first reading
• Retirement plan amendment to change normal retirement age and establish Rule of 70 – first reading
• Text amendment to Article 11 of the UDO overlay districts – second reading/action

The council reached consensus to place Phase One of the Bottom Park improvements on the December 2 agenda. Several revenue‑related fee changes and a retirement‑plan amendment received their first reading and will be voted on at the next meeting. The meeting was adjourned by a unanimous motion.

• Consensus to place Bottom Park Phase One improvements on Dec 2 agenda
• First reading of Utility Service Fees (water & sewer) changes – scheduled for second reading
• First reading of Refuse Collection and Disposal Fee changes – scheduled for second reading
• First reading of Permitting and Inspection Fees changes – scheduled for second reading
• First reading of Development and Review Fees changes – scheduled for second reading
• First reading of GMEBS Defined Benefit Retirement Plan amendment – scheduled for second reading
• Motion to adjourn meeting carried unanimously (motion by Scholar, seconded by Cox)

Planning & Zoning Commission

The Planning Commission is meeting to review and recommend approval for several initial site plans and a subdivision sketch plan. These items include commercial developments and residential amenity centers.

• Initial site plan for Mustang Court Commercial Development at 57 Mustang Court
• Initial site plan for Dogwood Offices at 10666 Ford Avenue
• Initial site plan and building elevations for Richmond Hill Plantation HOA pool cabana at 5 Richmond Walk Drive
• Initial site plan for Heartwood Pod 4, Phase 1 Amenity Center
• Sketch plan for Heartwood Pod 31, part of the Raydient 2025 PUD

The commission approved the meeting agenda and the consent agenda. It then approved initial site plans and building elevations for Mustang Court Commercial Development, Dogwood Offices, the Richmond Hill Plantation HOA pool cabana, and the Heartwood Pod 4 Phase 1 Amenity Center. The sketch plan for Heartwood Pod 31, part of the Raydient 2025 PUD, was also approved. All motions carried unanimously.

• Approved agenda (carried by all)
• Approved consent agenda (carried by all)
• Approved initial site plan for Mustang Court Commercial Development at 57 Mustang Court (carried by all)
• Approved initial site plan for Dogwood Offices at 10666 Ford Avenue (carried by all)
• Approved initial site plan and building elevations for Richmond Hill Plantation HOA pool cabana at 5 Richmond Walk Drive (carried by all)
• Approved initial site plan and building elevations for Heartwood Pod 4, Phase 1 Amenity Center (carried by all)
• Approved sketch plan for Heartwood Pod 31, part of Raydient 2025 PUD (carried by all)

City Council

The City Council will review the 2026 proposed budget and hold a public hearing on a text amendment to Overlay Districts. The body is also deciding on updates to personnel leave policies and UDO amendments regarding storm water management and the combined table of uses.

• Presentation of the 2026 Proposed Budget
• Public hearing and 1st reading of text amendment to Article 11 of the UDO (Overlay Districts)
• 2nd reading/action on UDO text amendments for Storm Water Management and Combined Table of Uses
• Approval of Anniversary Date and Bridging of Service, Personal Leave, and Vacation Leave policies
• Resolution to post national motto in city buildings

The council approved two text amendments to the Unified Development Ordinance—one updating the Combined Table of Uses and another addressing Storm Water Management. A public hearing was held on the first reading of an amendment to Article 11 (Overlay Districts) with no vote taken. Meredith Gibson was appointed to the Airport Authority despite one councilmember opposing. All other agenda and consent items were approved unanimously.

• Approved meeting agenda (unanimous)
• Approved consent agenda items (unanimous)
• Approved text amendment to Appendix A of the UDO, Combined Table of Uses (carried)
• Approved text amendment to Article 18 of the UDO, Storm Water Management (carried)
• Held public hearing on first reading of Article 11 amendment, Overlay Districts (no vote)
• Motion to table Airport Authority appointment failed (no second)
• Appointed Meredith Gibson to Airport Authority (carried, one opposition)
• Motion to adjourn passed (carried)

City Council

The Richmond Hill City Council will meet on October 23, 2025 at 6:00 p.m. for a public listening session about future plans for The Bottom Park. The session is open to constituents and will be held in the Council Chambers at City Hall, 40 Richard Davis Drive. No decisions are scheduled; the meeting is for gathering community input.

• Listening session on future plans for The Bottom Park

City Council

The Richmond Hill City Council will discuss the proposed 2026 city budget during a budget workshop. Council members will consider revisions to the Personal Leave and Vacation Leave policies. Two text amendments to the Unified Development Ordinance—one for Overlay Districts (Article 11) and one for Storm Water Management (Article 18)—will be voted on, with the first receiving a public hearing and first reading and the second a second reading/action. An update on the existing stormwater infrastructure inventory and maintenance strategy will also be presented.

• Discussion of 2026 Proposed Budgets
• Revision of Personal Leave Policy
• Revision of Vacation Leave Policy
• Approve/disapprove text amendment to Article 11 of the UDO, Overlay Districts (public hearing, 1st reading)
• Approve/disapprove text amendment to Article 18 of the UDO, Storm Water Management (2nd reading/action)

City Council

The Richmond Hill City Council will hold two workshops. In the 3:30 p.m. budget workshop, council members will discuss the proposed 2026 city budget. In the 6:00 p.m. workshop, they will review human‑resources policy updates and consider two zoning text amendments, including a second‑reading action on a Storm Water Management amendment to Article 18 of the Unified Development Ordinance.

• Discussion of the proposed 2026 city budget
• Revision of the Personal Leave and Vacation Leave policies
• Approval/disapproval of a text amendment to Article 11 (Overlay Districts) – public hearing and first reading
• Approval/disapproval of a text amendment to Article 18 (Storm Water Management) – second reading/action
• Information update on existing stormwater infrastructure inventory, assessment, and maintenance strategy

City Council

The council issued a public notice that the exterior renovation of City Hall is finished. All remaining 2025 council meetings and workshops will take place in the Council Chambers at 40 Richard Davis Drive. Agendas will be posted on the City Hall bulletin board and the city website.

Richmond Hill-Bryan County Airport Authority

The Richmond Hill‑Bryan County Airport Authority Board will approve the meeting agenda and the minutes from the August 18, 2025 meeting. The board will also hear updates and announcements related to the airport. Public comments will be accepted before adjournment.

• Approval of the October 20, 2025 agenda
• Approval of the August 18, 2025 minutes
• Updates and announcements on airport operations

Architectural Review Board

The Architectural Review Board will consider requests to approve or disapprove exterior paint changes for Torch’d at 4110 Hwy 17 and Publix Super Markets at 12800 Hwy 144. It will also review proposed exterior building elevations for AutoZone on a Publix outparcel (map & parcel #054-114), Parker’s #26 at 11416 Ford Ave., and The Way Station Food Pantry at 55 Buford Cook Drive. Additionally, the board will vote on building and freestanding sign proposals for Richmond Hill Karate (2453 U.S. Highway 17, Suite G), Torch’d (4110 Hwy 17), Publix Super Markets (12800 Hwy 144), and AutoZone (Publix outparcel, map & parcel #054-114).

• Exterior paint change approval for Torch’d at 4110 Hwy 17
• Exterior paint change approval for Publix Super Markets at 12800 Hwy 144
• Exterior building elevation approval for AutoZone on Publix outparcel (map & parcel #054-114)
• Building sign approval for Richmond Hill Karate at 2453 U.S. Highway 17, Suite G
• Freestanding sign approval for Publix Super Markets at 12800 Hwy 144

The Architectural Review Board approved the October 16 agenda and the August 28 meeting minutes. It tabled the exterior paint changes for Torch ’d and Publix Super Markets until the November meeting. The board approved the AutoZone building elevation with conditions, the Parker #26 elevation with conditions, and the Way Station Food Pantry elevations as submitted. It also approved the Torch ’d sign as submitted, approved one AutoZone building sign with a color condition, and amended the agenda to revisit the Publix signage later.

• Agenda approved (carried by all)
• August 28, 2025 minutes approved (carried by all)
• Exterior paint changes for Torch ’d tabled until November (carried by all)
• Exterior paint changes for Publix Super Markets tabled until November (carried by all)
• AutoZone exterior building elevation approved with conditions (Savannah Gray brick, 8‑lite windows) (carried by all)
• Parker #26 exterior building elevation approved with conditions (raised parapet walls, windows meet 4 x 2 lite requirement) (carried by all)
• The Way Station Food Pantry building elevations approved as submitted (carried by all)
• Torch ’d sign approved as submitted (carried by all)

Historic Preservation Commission

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for October 16, 2025 at 2:30 p.m. was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

Planning & Zoning Commission

The Planning Commission will consider recommendations for approval of five initial site plans for commercial and community projects. The body will also review a proposed text amendment to Article 11 of the Unified Development Ordinance regarding Overlay Districts.

• Site plan and building elevations for Hop Atomica Brewery at Heartwood Avenue and Doty Court
• Site plan for Hupman Hwy 17 Commercial Building at 2235 Hwy 17
• Site plan for Parker’s #26 at 11416 Ford Avenue
• Site plan for The Ways Station Food Pantry at 55 Buford Cook Drive
• Site plan for Auto Zone on Publix outparcel map & parcel # 054-114

The commission approved the meeting agenda and consent agenda without opposition. It approved initial site plans and building elevations for six projects, including Hop Atomica Brewery and Auto Zone. The commission voted to disapprove the text amendment to Article 11 of the UDO overlay district. The meeting was adjourned unanimously.

• Approved agenda (carried by all)
• Approved consent agenda (carried by all)
• Approved initial site plan for Hop Atomica Brewery (carried by all)
• Approved initial site plan for Hupman Hwy 17 Commercial Building (carried by all)
• Approved initial site plan for Parker’s #26 (carried by all)
• Approved initial site plan for The Ways Station Food Pantry (carried by all)
• Approved initial site plan for Auto Zone (carried by all)
• Disapproved text amendment to Article 11 of the UDO overlay district (carried by all)

City Council

The Richmond Hill City Council will consider several consent agenda items, including approval of minutes, an ordinance amendment, and three subdivision performance bonds totaling $9,846,377.80. A finance item will decide whether to purchase a 2025 Polaris Ranger Crew XP1000 using police department funds. The planning and zoning session includes a variance request, a conditional use application for a vehicle service station at 11416 Ford Avenue, and two text amendments to the Unified Development Ordinance.

• Acceptance of a $3,354,372.00 performance bond for Heartwood POD 4, Phase 1A
• Acceptance of a $4,149,017.54 performance bond for Heartwood POD 4, Phase 1B
• Acceptance of a $2,342,988.26 performance bond for ECI Ventures
• Purchase approval for a 2025 Polaris Ranger Crew XP1000 (Police Department budget)
• Conditional use application for a vehicle service station/gas station at 11416 Ford Avenue

Architectural Review Board

The City of Richmond Hill Architectural Review Board scheduled a regular meeting for September 18, 2025 at 2:30 p.m. The meeting was cancelled because there were no agenda items to discuss. No decisions or discussions will take place at this time.

Historic Preservation Commission

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for September 18, 2025 was cancelled. No agenda items were submitted, so no decisions or discussions will take place at this meeting.

City Council

The council workshop will consider several planning and zoning items slated for the September 7, 2025 City Council meeting. Items include two variance requests by First City Associates, LLP, a conditional use application for a vehicle service station at 11416 Ford Avenue, and text amendments to the Unified Development Ordinance on uses and storm‑water management. The agenda also includes a first‑reading of a Hydrant Flow testing ordinance amendment and a review of the Bryan County Emergency Operations Plan.

• Variance request to Article 11, Section 11.5.J.2.b, Overlay Districts (First City Associates, LLP)
• Variance request to Article 13, Section 13.7.K.6, Use Requirements (First City Associates, LLP)
• Conditional use application for a vehicle service station/gas station in C‑2 Downtown Commercial District at 11416 Ford Avenue (First City Associates, LLP)
• Text amendment to Appendix A of the UDO, Combined Table of Uses (first reading)
• Text amendment to Article 18 of the UDO, Storm Water Management (first reading)

Planning & Zoning Commission

The Planning & Zoning Commission will review text amendments to the Unified Development Ordinance and consider two variance requests and a conditional use application for a gas station.

• Text amendment to Appendix A (Combined Table of Uses)
• Text amendment to Article 18 (Storm Water Management)
• Variance request for First City Associates (Overlay Districts)
• Variance request for First City Associates (Use Requirements) - Recommendation of Denial
• Conditional use application for vehicle service station at 11416 Ford Avenue

The commission unanimously approved the Raydient 2025 PUD final concept plan. It approved a variance for First City Associates to Article 11, Section 11.5.J.2.b, and denied a variance to Article 13, Section 13.7.K.6. It also approved, with conditions, a vehicle service/gas station application at 11416 Ford Avenue, contingent on related variances being approved by city council.

• Approved PUD Final Concept Plan for Raydient 2025 (unanimous)
• Approved variance to Article 11, Section 11.5.J.2.b for First City Associates (unanimous)
• Denied variance to Article 13, Section 13.7.K.6 for First City Associates (unanimous)
• Approved conditional use for vehicle service station at 11416 Ford Avenue with conditions (unanimous)
• Approved initial site plan and building elevations for Ford Field & River Clubhouse Renovations (consent agenda, unanimous)
• Approved initial site plan for Heartwood Pod 15B, Lot 8 on Pine Bluff Drive (consent agenda, unanimous)
• Approved text amendment to Appendix A of the UDO, Combined Table of Uses (consent agenda, unanimous)
• Approved text amendment to Article 18 of the UDO, Storm Water Management (consent agenda, unanimous)

City Council

The City Council will hold a public hearing and vote on the 2025 millage rate. The body will also consider vehicle purchases and two rezoning requests. Other business includes the acceptance of bonds for Del Webb Heartwood Phase 2.

• Public hearing and approval of the 2025 millage rate
• Purchase of (3) 2025 Ford Broncos for Planning and Zoning not to exceed $92,846
• Annexation and rezoning of 0.77 acres on Brisbon Road (parcel# 054-066) to R-1 Estate Residential District
• Rezoning of Parker’s #26 adjacent parcel at Timber Trail and GA 144 (parcel# 0541-091) to C-2 Downtown Commercial District
• Acceptance of $431,000 maintenance bond and $144,000 sidewalk performance bond for Del Webb Heartwood Phase 2

The Richmond Hill City Council approved the annexation of 0.77 acres on Brisbon Road and rezoned it to the City’s R‑1 Estate Residential District. The council also approved a millage rate rollback to 3.981, a purchase of three 2025 Ford Broncos for Planning and Zoning up to $92,846, and several bond and vehicle lease items. All actions were adopted with unanimous votes.

• Approved meeting agenda (unanimous)
• Approved consent agenda: Hyundai EV lease/buy back $2; Maintenance Bond $431,000 for Del Webb Heartwood Phase 2; Sidewalk Performance Bond $144,000 for Del Webb Heartwood Phase 2 (unanimous)
• Approved rollback millage rate to 3.981 (unanimous)
• Approved purchase of three 2025 Ford Broncos for Planning and Zoning, not to exceed $92,846 (unanimous)
• Approved annexation of 0.77 acres on Brisbon Road, parcel #054-066 (unanimous)
• Approved rezoning of that parcel from RR‑1 to R‑1 Estate Residential District (unanimous)
• Approved rezoning of Parker’s #26 parcel #0541-091 from R‑3 Moderate Density Residential to C‑2 Downtown Commercial (unanimous)
• Adjourned meeting at 6:51 PM (unanimous)

Architectural Review Board

The Architectural Review Board will hold a special called meeting on August 28, 2025, at the Richmond Hill City Center. The meeting is open to the public, and the city will provide accommodations for individuals with disabilities.

• Special called meeting of the Architectural Review Board
• Meeting location: Richmond Hill City Center, 520 Cedar Street
• Public invited to attend
• ADA accommodations available upon request

The Architectural Review Board approved the August 28 agenda and the July 17 meeting minutes. It approved the building sign for Home on the Hill at 10471 Ford Avenue, Suite A. It approved the Camellia Row subdivision entrance sign on Ford Avenue, parcel #0461-162, with a thicker ivory mortar and a cleaner Monotype Corsiva font. It approved the Cadance Bank building sign at 9943 Ford Ave and the monument sign with design conditions, including matching brick or Savannah Grey, landscaping, and a lower‑profile style. All motions were carried unanimously.

• Approved August 28 agenda (unanimous)
• Approved July 17 meeting minutes (unanimous)
• Approved Home on the Hill building sign at 10471 Ford Ave, Suite A (unanimous)
• Approved Camellia Row subdivision entrance sign on Ford Ave, parcel #0461-162, with thicker ivory mortar and Monotype Corsiva font (unanimous)
• Approved Cadance Bank building sign at 9943 Ford Ave (unanimous)
• Approved Cadance Bank monument sign with design conditions (matching brick or Savannah Grey, landscaping, lower‑profile style) (unanimous)

Architectural Review Board

The Architectural Review Board will meet to decide on the approval or disapproval of three different signage projects. All requested signs are located on Ford Avenue.

• Building sign for Home on the Hill at 10471 Ford Avenue, Suite A
• Subdivision entrance sign for Camellia Row on Ford Avenue, parcel# 0461-162
• Building and freestanding signage for Cadence Bank at 9943 Ford Ave

The Architectural Review Board unanimously approved the meeting agenda and the July 17, 2025 meeting minutes. It approved the building sign for Home on the Hill at 10471 Ford Avenue, Suite A. It approved the Camellia Row subdivision entrance sign on Ford Avenue (parcel #0461-162) with conditions on mortar thickness and font. It approved the Cadance Bank building sign at 9943 Ford Avenue and the monument sign with design, material and landscaping conditions.

• Approved meeting agenda (unanimous)
• Approved July 17, 2025 meeting minutes (unanimous)
• Approved Home on the Hill building sign at 10471 Ford Ave, Suite A (unanimous)
• Approved Camellia Row subdivision entrance sign on Ford Ave, parcel #0461-162, with thicker ivory mortar and cleaner font (unanimous)
• Approved Cadance Bank building sign at 9943 Ford Ave (unanimous)
• Approved Cadance Bank monument sign with conditions on design, brick matching or Savannah Grey, landscaping and lower‑profile style (unanimous)
• Adjourned meeting (unanimous)

Architectural Review Board

The Richmond Hill Architectural Review Board's regular meeting scheduled for August 21, 2025 was cancelled because a quorum was not present. No agenda items were considered or decided.

Historic Preservation Commission

The regularly scheduled meeting for August 21, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

The Richmond Hill Historic Preservation Commission’s regular meeting scheduled for August 21, 2025 was cancelled because there were no agenda items. No decisions were made.

Richmond Hill-Bryan County Airport Authority

The Authority Board voted unanimously to appoint Trip Addison as chairman and Glen Willard as secretary/treasurer. The board also approved its agenda and set two future meeting dates (Oct. 20 and Dec. 15, 2025) at City Hall. An executive session was opened to discuss real‑estate matters and later closed, after which the meeting was adjourned.

• Approved meeting agenda (unanimous)
• Elected Trip Addison as chairman (unanimous)
• Elected Glen Willard as secretary/treasurer (unanimous)
• Set future meeting dates: Oct 20 and Dec 15 2025 at 3:30 p.m. City Hall (unanimous)
• Entered executive session to discuss real estate (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will meet to review and recommend approval for two initial site plans. The body will also approve minutes from the July 14, 2025 meeting.

• Initial site plan for a retail shopping center along Timber Trail (parcel 054-068-07)
• Initial site plan for LMS Cottages, Heartwood Pod 6 (portion of parcel 049-016)

The Planning & Zoning Commission unanimously approved a modified consent agenda, removing item 5B for further discussion. It then approved the initial site plan for a retail shopping center on Parcel 054-068-07 along Timber Trail. The commission also unanimously approved the initial site plan for LMS Cottages, Heartwood Pod 6 on Parcel 049-016. No other motions were taken.

• Approved modified consent agenda, removing item 5B (carried by all)
• Approved initial site plan for retail shopping center, Parcel 054-068-07 (carried by all)
• Approved initial site plan for LMS Cottages, Heartwood Pod 6, Parcel 049-016 (carried by all)

City Council

The council approved a $104,275 budget amendment and change orders for the City Hall Renovation Project. It also approved the K9 Marco resolution, accepted maintenance and performance bonds, and adopted several planning amendments. An agenda amendment removing Item #3 was adopted, and the consent agenda passed unanimously.

• Approved City Hall Renovation Project budget amendment $104,275 (3-1)
• Approved K9 Marco resolution (unanimous)
• Accepted Maintenance Bond $500,662.88 for Camellia Row (unanimous)
• Accepted Performance Bond $299,062.50 for Camellia Row (unanimous)
• Approved master plan revision to 2017 Belfast PUD (unanimous)
• Approved amendment to Appendix A – Combined Table of Uses (unanimous)
• Approved amendment to Article 11 – Overlay Districts (unanimous)
• Approved amendment to Appendix F – Residential Infill Development District (unanimous)

Architectural Review Board

The board unanimously approved the agenda and the April 17 minutes. It then approved the building and freestanding signage for 10 Federal Storage at 2990 U.S. Highway 17, and approved the building sign for Richmond Hill Karate at 2453 U.S. Highway 17 with a condition on the accessory pillbox. The meeting was adjourned at 3:17 p.m.

• Agenda approved (unanimous)
• April 17 minutes approved (unanimous)
• Signage for 10 Federal Storage approved (unanimous)
• Richmond Hill Karate sign approved with rounded‑edge pillbox condition (unanimous)
• Meeting adjourned (unanimous)

Historic Preservation Commission

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for July 17, 2025 was cancelled because there were no agenda items. No decisions were made or discussed.

Planning & Zoning Commission

The Planning & Zoning Commission approved a modified consent agenda after pulling two items for discussion. Commissioners approved the rezoning of parcel 0541-091 from R‑3/C‑2 to C‑2 (downtown commercial) with a unanimous vote. The commission also approved the initial site plan and building elevations for the Longwood Distillery, adding a condition to obtain a variance or wait for overlay changes.

• Approved modified consent agenda (all commissioners carried)
• Approved rezoning of parcel 0541-091 to C‑2 downtown commercial (all carried)
• Approved initial site plan and building elevations for Longwood Distillery with condition (all carried)

Architectural Review Board

The Richmond Hill Architectural Review Board's regular meeting on June 19, 2025 was cancelled because there were no agenda items. No decisions were made or voted on.

Historic Preservation Commission

The regular meeting scheduled for June 19, 2025 was cancelled. The cancellation was due to a lack of agenda items. No decisions were made or discussed.

Planning & Zoning Commission

The Planning & Zoning Commission approved a recommendation to amend Appendix A of the Unified Development Ordinance to permit micro‑breweries in the I‑1 zone. It also approved recommendations to amend the 2017 Belfast PUD, to grant a conditional use for Heartwood Pod 8‑A single‑family homes, and to approve preliminary plat and sketch plan submissions for Warren Hill Road Phase 1‑2 and Heartwood Pod 8‑A. The City Council meeting was cancelled, so gateway overlay amendments will be considered at the August meeting.

• Approved amendment to Appendix A allowing micro‑breweries in I‑1 zone – recommendation carried by all
• Approved amendment to the 2017 Belfast PUD – recommendation approved
• Approved conditional use application for Heartwood Pod 8‑A single‑family homes – recommendation approved
• Approved Warren Hill Road Phase 1‑2 preliminary plat – recommendation approved
• Approved Heartwood Pod 8‑A sketch plan with conditions – recommendation approved

Architectural Review Board

The regular meeting scheduled for May 15, 2025 was cancelled because there were no agenda items. No decisions were made or votes taken.

Planning & Zoning Commission

The commission unanimously approved a modified consent agenda and the meeting minutes. It also approved a variance request for 2235 U.S. Highway 17, several text amendments to the Unified Development Ordinance, and the Port Royal PUD Pod 1 preliminary plat.

• Approved modified consent agenda (carried by all)
• Approved meeting minutes (carried by all)
• Approved variance for 2235 U.S. Highway 17, parcel 0531-067 (carried by all)
• Approved text amendments to the Unified Development Ordinance (carried by all)
• Approved Port Royal PUD, Pod 1 preliminary plat (carried by all)

Architectural Review Board

The Architectural Review Board unanimously approved the minutes from the March 20 meeting, excluding item 5C. It also adopted the April 17 agenda with the addition of item 5C as item 3B. The board approved the building elevations for 10512 Ford Avenue, attaching ten specific conditions, and approved signage for Audio Nova and Jersey Mike’s Subs with size and lettering recommendations. All motions were carried unanimously.

• Approved March 20, 2025 minutes (excluding item 5C) – carried by all
• Approved April 17, 2025 agenda with item 5C added as item 3B – carried by all
• Approved building elevations for 10512 Ford Avenue with ten conditions – carried by all
• Approved Audio Nova signage at 2459 U.S. Highway 17, max 20 sq ft – carried by all
• Approved Jersey Mike’s Subs signage at 42 Thunderbird Drive with lettering recommendation – carried by all
• Adjourned meeting at 4:00 PM – carried by all

Historic Preservation Commission

The scheduled regular meeting of the Richmond Hill Historic Preservation Commission on April 17, 2025 was cancelled because there were no agenda items. No actions were approved, denied, or tabled.

Historic Preservation Commission

The Historic Preservation Commission approved the meeting agenda. It approved the COA application from Lynch Associates Architects to alter the historic structure at 10512 Ford Ave, excluding the color selection. The commission then adjourned the meeting.

• Agenda approved (carried by all)
• COA application approved with listed changes, color selection excluded (carried by all)
• Meeting adjourned (carried by all)

City Council

The council unanimously denied a $2,000,000 claim filed by Rodney and Sherae Howell from a fall on October 31, 2024 at 141 Cherokee Street. It also appointed Van Hunter and reappointed Steve Scholar to the Richmond Hill Public Facilities Authority, approved a water‑sewer agreement with Hoyer Investment Company pending specific language, entered a closed session for legal and real‑estate matters, and approved the Community House purpose based on architectural plans.

• Approved agenda (unanimous)
• Denied $2,000,000 claim by Rodney and Sherae Howell (unanimous)
• Appointed Van Hunter to Richmond Hill Public Facilities Authority (unanimous)
• Reappointed Steve Scholar to Richmond Hill Public Facilities Authority (unanimous)
• Approved water/sewer agreement with Hoyer Investment Company, contingent on specific language (unanimous)
• Entered closed session for legal and real‑estate matters (unanimous)
• Approved Community House purpose and exterior work per Lynch Associates Architects plans (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The regular meeting of the Richmond Hill Planning & Zoning Commission scheduled for Monday, April 14, 2025 at 6:00 p.m. was cancelled due to a lack of agenda items. No actions were approved, denied, or tabled.

City Council

The council voted 3-2 to approve a moratorium in the Overlay District. It also approved a City Hall renovation award to Parker Properties, LLC for a base bid of $221,770.00 and accepted two warranty/maintenance bonds totaling $499,492.90. Additional items, including the meeting agenda, consent agenda and revenue‑fee changes, were approved unanimously.

• Approved moratorium in the Overlay District (3-2 vote)
• Approved City Hall renovation award to Parker Properties, LLC for $221,770.00 (unanimous)
• Accepted Warranty/Maintenance Bond for Heartwood 6B-1B ($116,131.00) (unanimous)
• Accepted Warranty/Maintenance Bond for Twin Oaks, Ph. 1 ($383,361.90) (unanimous)
• Approved Revenue Ordinance Fee Changes for Planning and Zoning Department (unanimous)
• Approved Consent Agenda items, including pedestrian projects and alcohol licenses (unanimous)
• Approved Meeting Agenda (unanimous)
• Entered executive session for legal and real‑estate matters and later reopened open session (unanimous)

Architectural Review Board

The Architectural Review Board unanimously approved the agenda and prior meeting minutes. It approved the building sign for Dunkin' Donuts at 56 Thunderbird Drive and approved the building elevations for 11026 Ford Ave. It approved the existing elevations at 10512 Ford Ave but denied, in part, the chapel and hyphen additions, sending them for further discussion. The meeting was adjourned at 4:14 P.M.

• Approved March 20, 2025 agenda (carried by all)
• Approved October 17, 2024 minutes (carried by all)
• Approved Dunkin' Donuts sign at 56 Thunderbird Drive (carried by all)
• Approved existing and revised building elevations at 11026 Ford Ave (carried by all)
• Approved existing elevations at 10512 Ford Ave, denied chapel and hyphen portions (carried by all)
• Adjourned meeting at 4:14 P.M. (carried by all)