Richmond Hill public meetings in 2025

Historic Preservation Commission

The regularly scheduled meeting for December 20, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for Dec 20, 2025 was cancelled. The cancellation was due to a lack of agenda items. No decisions were made or actions taken.

Architectural Review Board

The Architectural Review Board will meet to decide on a new freestanding sign and exterior building modifications. These items affect two commercial properties located on Highway 17.

• Freestanding sign for Southern Shores Family Care at 2658 Hwy 17
• Exterior changes and addition for Royal ACE Hardware at 2415 Highway 17

The board approved the meeting agenda and the November 20, 2025 minutes, both carried by all members. It approved the freestanding sign base for Southern Shores Family Care at 2658 Hwy 17. It also approved the exterior changes and addition for Royal ACE Hardware at 2415 Highway 17, recommending the metal columns be painted white or black. All motions were carried unanimously.

• Approved December 18, 2025 agenda (carried by all)
• Approved November 20, 2025 meeting minutes (carried by all)
• Approved sign base material for Southern Shores Family Care at 2658 Hwy 17 (carried by all)
• Approved exterior changes and addition for Royal ACE Hardware at 2415 Highway 17 with recommendation to paint metal columns white or black (carried by all)

Planning & Zoning Commission

The regular meeting scheduled for December 8, 2025, has been cancelled. The commission cited a lack of agenda items as the reason for the cancellation.

The Richmond Hill Planning & Zoning Commission regular meeting scheduled for Dec. 8, 2025 at 6:00 p.m. was cancelled because there were no agenda items. No actions were taken or votes recorded.

City Council

The Richmond Hill City Council will consider approval or disapproval of the fiscal year 2026 budget resolution. It will also act on several utility fee changes, including water, sewer, and refuse collection fees, as well as updates to permitting and inspection fees. Additional items include a retirement plan amendment, a budget amendment for specific funds, and planning actions on overlay districts and the Heartwood Pod 31 project.

• Base water service fee increase of $0.50 inside city and $0.75 outside city; usage fee increase of $0.30 (inside) and $0.45 (outside) effective Jan 1 2026
• Residential refuse collection fee increase from $21.50 to $28.00 and commercial fee increase from $25.00 to $28.00 effective Mar 1 2026
• Approval/Disapproval of the FY 2026 Budget Resolution
• Text amendment to Article 11 of the Unified Development Ordinance (Overlay Districts) – second reading/action
• Sketch plan approval/disapproval for Heartwood Pod 31, part of the Raydient 2025 Planned Unit Development

The council adopted the FY 2026 budget resolution and approved several revenue ordinance items, including utility fee increases for water, sewer, and refuse collection. They also approved a text amendment to the Overlay Districts, a sketch plan for Heartwood Pod 31, Phase 1 of Bottom Park, and cancelled the December 16 workshop.

• Approved Budget Resolution for FY 2026 (2-1)
• Approved utility fee increases for water, sewer, and refuse services (unanimous)
• Approved permitting and inspection fee changes (unanimous)
• Approved retirement plan amendment changing normal retirement age (unanimous)
• Approved text amendment to Article 11 Overlay Districts (2-1)
• Approved sketch plan for Heartwood Pod 31 (unanimous)
• Approved Phase 1 of Bottom Park (unanimous)
• Approved cancellation of the December 16, 2025 workshop (unanimous)

Architectural Review Board

The Architectural Review Board will consider approval or disapproval of exterior paint changes for Publix Super Markets at 12800 Hwy 144. It will also review the building elevations for a new Hupman Group commercial building at 2235 Hwy 17. Additionally, the board will vote on several sign proposals, including freestanding signs for Publix, a building sign for Durden Designs, a building sign for HotWorx, and a freestanding sign for Southern Shores Family Care.

• Exterior paint change for Publix Super Markets, 12800 Hwy 144
• Building elevations for new Hupman Group commercial building, 2235 Hwy 17
• Freestanding sign for Publix Super Markets, 12800 Hwy 144
• Building sign for Durden Designs, 10104 Ford Avenue
• Building sign for HotWorx, 60 Exchange St., Suites A3 & A4, and freestanding sign for Southern Shores Family Care, 2658 Hwy 17

The Architectural Review Board unanimously approved several design items. It accepted the Palette A2 exterior paint colors for Publix at 12800 Hwy 144 and the building elevations for the Hupman Group project at 2235 Hwy 17, permitting painted metal panels on the rear. The board also approved new signs for Publix, Durden Designs, HotWorx, and the top portion of the Southern Shores Family Care sign, with the latter’s base material to be reconsidered at a future meeting.

• Approved exterior paint colors (Palette A2) for Publix Super Markets, 12800 Hwy 144 (unanimous)
• Approved building elevations for Hupman Group commercial building, 2235 Hwy 17, allowing painted metal panels on rear (unanimous)
• Approved freestanding sign for Publix Super Markets, 12800 Hwy 144, using Palette A2 (unanimous)
• Approved building sign for Durden Designs, 10104 Ford Avenue (unanimous)
• Approved building sign for HotWorx, 60 Exchange St., Suites A3 & A4 (unanimous)
• Approved top portion of Southern Shores Family Care sign, 2658 Hwy 17, option “b” (unanimous); base material to be revisited at next ARB meeting

Historic Preservation Commission

The regularly scheduled meeting for November 20, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

City Council

The council will hold a public hearing on the 2026 proposed budget and conduct first readings of several revenue ordinance fee changes, including water, sewer, refuse collection, and building inspection fees. A first‑reading amendment to the GMEBS Defined Benefit Retirement Plan will change the normal retirement age and add a Rule of 70 benefit. The agenda also includes a second‑reading action on a text amendment to Article 11 of the Unified Development Ordinance overlay districts and a sketch‑plan review for Heartwood Pod 31 in the Raydient 2025 PUD. A Bottom Park community meeting follow‑up is listed for discussion.

• Water and sewer service fee increase: base fee +$0.50 (inside city) / +$0.75 (outside); usage fee +$0.30 (inside) / +$0.45 (outside) – first reading
• Refuse collection fee increase: residential from $21.50 to $28.00; commercial from $25.00 to $28.00 – first reading
• Building inspection and development review fee changes – first reading
• Retirement plan amendment to change normal retirement age and establish Rule of 70 – first reading
• Text amendment to Article 11 of the UDO overlay districts – second reading/action

The council reached consensus to place Phase One of the Bottom Park improvements on the December 2 agenda. Several revenue‑related fee changes and a retirement‑plan amendment received their first reading and will be voted on at the next meeting. The meeting was adjourned by a unanimous motion.

• Consensus to place Bottom Park Phase One improvements on Dec 2 agenda
• First reading of Utility Service Fees (water & sewer) changes – scheduled for second reading
• First reading of Refuse Collection and Disposal Fee changes – scheduled for second reading
• First reading of Permitting and Inspection Fees changes – scheduled for second reading
• First reading of Development and Review Fees changes – scheduled for second reading
• First reading of GMEBS Defined Benefit Retirement Plan amendment – scheduled for second reading
• Motion to adjourn meeting carried unanimously (motion by Scholar, seconded by Cox)

Planning & Zoning Commission

The Planning Commission is meeting to review and recommend approval for several initial site plans and a subdivision sketch plan. These items include commercial developments and residential amenity centers.

• Initial site plan for Mustang Court Commercial Development at 57 Mustang Court
• Initial site plan for Dogwood Offices at 10666 Ford Avenue
• Initial site plan and building elevations for Richmond Hill Plantation HOA pool cabana at 5 Richmond Walk Drive
• Initial site plan for Heartwood Pod 4, Phase 1 Amenity Center
• Sketch plan for Heartwood Pod 31, part of the Raydient 2025 PUD

The commission approved the meeting agenda and the consent agenda. It then approved initial site plans and building elevations for Mustang Court Commercial Development, Dogwood Offices, the Richmond Hill Plantation HOA pool cabana, and the Heartwood Pod 4 Phase 1 Amenity Center. The sketch plan for Heartwood Pod 31, part of the Raydient 2025 PUD, was also approved. All motions carried unanimously.

• Approved agenda (carried by all)
• Approved consent agenda (carried by all)
• Approved initial site plan for Mustang Court Commercial Development at 57 Mustang Court (carried by all)
• Approved initial site plan for Dogwood Offices at 10666 Ford Avenue (carried by all)
• Approved initial site plan and building elevations for Richmond Hill Plantation HOA pool cabana at 5 Richmond Walk Drive (carried by all)
• Approved initial site plan and building elevations for Heartwood Pod 4, Phase 1 Amenity Center (carried by all)
• Approved sketch plan for Heartwood Pod 31, part of Raydient 2025 PUD (carried by all)

City Council

The City Council will review the 2026 proposed budget and hold a public hearing on a text amendment to Overlay Districts. The body is also deciding on updates to personnel leave policies and UDO amendments regarding storm water management and the combined table of uses.

• Presentation of the 2026 Proposed Budget
• Public hearing and 1st reading of text amendment to Article 11 of the UDO (Overlay Districts)
• 2nd reading/action on UDO text amendments for Storm Water Management and Combined Table of Uses
• Approval of Anniversary Date and Bridging of Service, Personal Leave, and Vacation Leave policies
• Resolution to post national motto in city buildings

The council approved two text amendments to the Unified Development Ordinance—one updating the Combined Table of Uses and another addressing Storm Water Management. A public hearing was held on the first reading of an amendment to Article 11 (Overlay Districts) with no vote taken. Meredith Gibson was appointed to the Airport Authority despite one councilmember opposing. All other agenda and consent items were approved unanimously.

• Approved meeting agenda (unanimous)
• Approved consent agenda items (unanimous)
• Approved text amendment to Appendix A of the UDO, Combined Table of Uses (carried)
• Approved text amendment to Article 18 of the UDO, Storm Water Management (carried)
• Held public hearing on first reading of Article 11 amendment, Overlay Districts (no vote)
• Motion to table Airport Authority appointment failed (no second)
• Appointed Meredith Gibson to Airport Authority (carried, one opposition)
• Motion to adjourn passed (carried)

City Council

The Richmond Hill City Council will meet on October 23, 2025 at 6:00 p.m. for a public listening session about future plans for The Bottom Park. The session is open to constituents and will be held in the Council Chambers at City Hall, 40 Richard Davis Drive. No decisions are scheduled; the meeting is for gathering community input.

• Listening session on future plans for The Bottom Park

City Council

The Richmond Hill City Council will discuss the proposed 2026 city budget during a budget workshop. Council members will consider revisions to the Personal Leave and Vacation Leave policies. Two text amendments to the Unified Development Ordinance—one for Overlay Districts (Article 11) and one for Storm Water Management (Article 18)—will be voted on, with the first receiving a public hearing and first reading and the second a second reading/action. An update on the existing stormwater infrastructure inventory and maintenance strategy will also be presented.

• Discussion of 2026 Proposed Budgets
• Revision of Personal Leave Policy
• Revision of Vacation Leave Policy
• Approve/disapprove text amendment to Article 11 of the UDO, Overlay Districts (public hearing, 1st reading)
• Approve/disapprove text amendment to Article 18 of the UDO, Storm Water Management (2nd reading/action)

City Council

The Richmond Hill City Council will hold two workshops. In the 3:30 p.m. budget workshop, council members will discuss the proposed 2026 city budget. In the 6:00 p.m. workshop, they will review human‑resources policy updates and consider two zoning text amendments, including a second‑reading action on a Storm Water Management amendment to Article 18 of the Unified Development Ordinance.

• Discussion of the proposed 2026 city budget
• Revision of the Personal Leave and Vacation Leave policies
• Approval/disapproval of a text amendment to Article 11 (Overlay Districts) – public hearing and first reading
• Approval/disapproval of a text amendment to Article 18 (Storm Water Management) – second reading/action
• Information update on existing stormwater infrastructure inventory, assessment, and maintenance strategy

City Council

The council issued a public notice that the exterior renovation of City Hall is finished. All remaining 2025 council meetings and workshops will take place in the Council Chambers at 40 Richard Davis Drive. Agendas will be posted on the City Hall bulletin board and the city website.

Richmond Hill-Bryan County Airport Authority

The Richmond Hill‑Bryan County Airport Authority Board will approve the meeting agenda and the minutes from the August 18, 2025 meeting. The board will also hear updates and announcements related to the airport. Public comments will be accepted before adjournment.

• Approval of the October 20, 2025 agenda
• Approval of the August 18, 2025 minutes
• Updates and announcements on airport operations

Architectural Review Board

The Architectural Review Board will consider requests to approve or disapprove exterior paint changes for Torch’d at 4110 Hwy 17 and Publix Super Markets at 12800 Hwy 144. It will also review proposed exterior building elevations for AutoZone on a Publix outparcel (map & parcel #054-114), Parker’s #26 at 11416 Ford Ave., and The Way Station Food Pantry at 55 Buford Cook Drive. Additionally, the board will vote on building and freestanding sign proposals for Richmond Hill Karate (2453 U.S. Highway 17, Suite G), Torch’d (4110 Hwy 17), Publix Super Markets (12800 Hwy 144), and AutoZone (Publix outparcel, map & parcel #054-114).

• Exterior paint change approval for Torch’d at 4110 Hwy 17
• Exterior paint change approval for Publix Super Markets at 12800 Hwy 144
• Exterior building elevation approval for AutoZone on Publix outparcel (map & parcel #054-114)
• Building sign approval for Richmond Hill Karate at 2453 U.S. Highway 17, Suite G
• Freestanding sign approval for Publix Super Markets at 12800 Hwy 144

The Architectural Review Board approved the October 16 agenda and the August 28 meeting minutes. It tabled the exterior paint changes for Torch ’d and Publix Super Markets until the November meeting. The board approved the AutoZone building elevation with conditions, the Parker #26 elevation with conditions, and the Way Station Food Pantry elevations as submitted. It also approved the Torch ’d sign as submitted, approved one AutoZone building sign with a color condition, and amended the agenda to revisit the Publix signage later.

• Agenda approved (carried by all)
• August 28, 2025 minutes approved (carried by all)
• Exterior paint changes for Torch ’d tabled until November (carried by all)
• Exterior paint changes for Publix Super Markets tabled until November (carried by all)
• AutoZone exterior building elevation approved with conditions (Savannah Gray brick, 8‑lite windows) (carried by all)
• Parker #26 exterior building elevation approved with conditions (raised parapet walls, windows meet 4 x 2 lite requirement) (carried by all)
• The Way Station Food Pantry building elevations approved as submitted (carried by all)
• Torch ’d sign approved as submitted (carried by all)

Historic Preservation Commission

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for October 16, 2025 at 2:30 p.m. was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

Planning & Zoning Commission

The Planning Commission will consider recommendations for approval of five initial site plans for commercial and community projects. The body will also review a proposed text amendment to Article 11 of the Unified Development Ordinance regarding Overlay Districts.

• Site plan and building elevations for Hop Atomica Brewery at Heartwood Avenue and Doty Court
• Site plan for Hupman Hwy 17 Commercial Building at 2235 Hwy 17
• Site plan for Parker’s #26 at 11416 Ford Avenue
• Site plan for The Ways Station Food Pantry at 55 Buford Cook Drive
• Site plan for Auto Zone on Publix outparcel map & parcel # 054-114

The commission approved the meeting agenda and consent agenda without opposition. It approved initial site plans and building elevations for six projects, including Hop Atomica Brewery and Auto Zone. The commission voted to disapprove the text amendment to Article 11 of the UDO overlay district. The meeting was adjourned unanimously.

• Approved agenda (carried by all)
• Approved consent agenda (carried by all)
• Approved initial site plan for Hop Atomica Brewery (carried by all)
• Approved initial site plan for Hupman Hwy 17 Commercial Building (carried by all)
• Approved initial site plan for Parker’s #26 (carried by all)
• Approved initial site plan for The Ways Station Food Pantry (carried by all)
• Approved initial site plan for Auto Zone (carried by all)
• Disapproved text amendment to Article 11 of the UDO overlay district (carried by all)

City Council

The Richmond Hill City Council will consider several consent agenda items, including approval of minutes, an ordinance amendment, and three subdivision performance bonds totaling $9,846,377.80. A finance item will decide whether to purchase a 2025 Polaris Ranger Crew XP1000 using police department funds. The planning and zoning session includes a variance request, a conditional use application for a vehicle service station at 11416 Ford Avenue, and two text amendments to the Unified Development Ordinance.

• Acceptance of a $3,354,372.00 performance bond for Heartwood POD 4, Phase 1A
• Acceptance of a $4,149,017.54 performance bond for Heartwood POD 4, Phase 1B
• Acceptance of a $2,342,988.26 performance bond for ECI Ventures
• Purchase approval for a 2025 Polaris Ranger Crew XP1000 (Police Department budget)
• Conditional use application for a vehicle service station/gas station at 11416 Ford Avenue

Architectural Review Board

The City of Richmond Hill Architectural Review Board scheduled a regular meeting for September 18, 2025 at 2:30 p.m. The meeting was cancelled because there were no agenda items to discuss. No decisions or discussions will take place at this time.

Historic Preservation Commission

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for September 18, 2025 was cancelled. No agenda items were submitted, so no decisions or discussions will take place at this meeting.

City Council

The council workshop will consider several planning and zoning items slated for the September 7, 2025 City Council meeting. Items include two variance requests by First City Associates, LLP, a conditional use application for a vehicle service station at 11416 Ford Avenue, and text amendments to the Unified Development Ordinance on uses and storm‑water management. The agenda also includes a first‑reading of a Hydrant Flow testing ordinance amendment and a review of the Bryan County Emergency Operations Plan.

• Variance request to Article 11, Section 11.5.J.2.b, Overlay Districts (First City Associates, LLP)
• Variance request to Article 13, Section 13.7.K.6, Use Requirements (First City Associates, LLP)
• Conditional use application for a vehicle service station/gas station in C‑2 Downtown Commercial District at 11416 Ford Avenue (First City Associates, LLP)
• Text amendment to Appendix A of the UDO, Combined Table of Uses (first reading)
• Text amendment to Article 18 of the UDO, Storm Water Management (first reading)

Planning & Zoning Commission

The Planning & Zoning Commission will review text amendments to the Unified Development Ordinance and consider two variance requests and a conditional use application for a gas station.

• Text amendment to Appendix A (Combined Table of Uses)
• Text amendment to Article 18 (Storm Water Management)
• Variance request for First City Associates (Overlay Districts)
• Variance request for First City Associates (Use Requirements) - Recommendation of Denial
• Conditional use application for vehicle service station at 11416 Ford Avenue

The commission unanimously approved the Raydient 2025 PUD final concept plan. It approved a variance for First City Associates to Article 11, Section 11.5.J.2.b, and denied a variance to Article 13, Section 13.7.K.6. It also approved, with conditions, a vehicle service/gas station application at 11416 Ford Avenue, contingent on related variances being approved by city council.

• Approved PUD Final Concept Plan for Raydient 2025 (unanimous)
• Approved variance to Article 11, Section 11.5.J.2.b for First City Associates (unanimous)
• Denied variance to Article 13, Section 13.7.K.6 for First City Associates (unanimous)
• Approved conditional use for vehicle service station at 11416 Ford Avenue with conditions (unanimous)
• Approved initial site plan and building elevations for Ford Field & River Clubhouse Renovations (consent agenda, unanimous)
• Approved initial site plan for Heartwood Pod 15B, Lot 8 on Pine Bluff Drive (consent agenda, unanimous)
• Approved text amendment to Appendix A of the UDO, Combined Table of Uses (consent agenda, unanimous)
• Approved text amendment to Article 18 of the UDO, Storm Water Management (consent agenda, unanimous)

Downtown Development Authority

The Downtown Development Authority will meet to discuss the DDA 2026 Workplan. The meeting also includes the approval of the current agenda and previous meeting minutes.

• Discussion of DDA 2026 Workplan

City Council

The City Council will hold a public hearing and vote on the 2025 millage rate. The body will also consider vehicle purchases and two rezoning requests. Other business includes the acceptance of bonds for Del Webb Heartwood Phase 2.

• Public hearing and approval of the 2025 millage rate
• Purchase of (3) 2025 Ford Broncos for Planning and Zoning not to exceed $92,846
• Annexation and rezoning of 0.77 acres on Brisbon Road (parcel# 054-066) to R-1 Estate Residential District
• Rezoning of Parker’s #26 adjacent parcel at Timber Trail and GA 144 (parcel# 0541-091) to C-2 Downtown Commercial District
• Acceptance of $431,000 maintenance bond and $144,000 sidewalk performance bond for Del Webb Heartwood Phase 2

The Richmond Hill City Council approved the annexation of 0.77 acres on Brisbon Road and rezoned it to the City’s R‑1 Estate Residential District. The council also approved a millage rate rollback to 3.981, a purchase of three 2025 Ford Broncos for Planning and Zoning up to $92,846, and several bond and vehicle lease items. All actions were adopted with unanimous votes.

• Approved meeting agenda (unanimous)
• Approved consent agenda: Hyundai EV lease/buy back $2; Maintenance Bond $431,000 for Del Webb Heartwood Phase 2; Sidewalk Performance Bond $144,000 for Del Webb Heartwood Phase 2 (unanimous)
• Approved rollback millage rate to 3.981 (unanimous)
• Approved purchase of three 2025 Ford Broncos for Planning and Zoning, not to exceed $92,846 (unanimous)
• Approved annexation of 0.77 acres on Brisbon Road, parcel #054-066 (unanimous)
• Approved rezoning of that parcel from RR‑1 to R‑1 Estate Residential District (unanimous)
• Approved rezoning of Parker’s #26 parcel #0541-091 from R‑3 Moderate Density Residential to C‑2 Downtown Commercial (unanimous)
• Adjourned meeting at 6:51 PM (unanimous)

Architectural Review Board

The Architectural Review Board will hold a special called meeting on August 28, 2025, at the Richmond Hill City Center. The meeting is open to the public, and the city will provide accommodations for individuals with disabilities.

• Special called meeting of the Architectural Review Board
• Meeting location: Richmond Hill City Center, 520 Cedar Street
• Public invited to attend
• ADA accommodations available upon request

The Architectural Review Board approved the August 28 agenda and the July 17 meeting minutes. It approved the building sign for Home on the Hill at 10471 Ford Avenue, Suite A. It approved the Camellia Row subdivision entrance sign on Ford Avenue, parcel #0461-162, with a thicker ivory mortar and a cleaner Monotype Corsiva font. It approved the Cadance Bank building sign at 9943 Ford Ave and the monument sign with design conditions, including matching brick or Savannah Grey, landscaping, and a lower‑profile style. All motions were carried unanimously.

• Approved August 28 agenda (unanimous)
• Approved July 17 meeting minutes (unanimous)
• Approved Home on the Hill building sign at 10471 Ford Ave, Suite A (unanimous)
• Approved Camellia Row subdivision entrance sign on Ford Ave, parcel #0461-162, with thicker ivory mortar and Monotype Corsiva font (unanimous)
• Approved Cadance Bank building sign at 9943 Ford Ave (unanimous)
• Approved Cadance Bank monument sign with design conditions (matching brick or Savannah Grey, landscaping, lower‑profile style) (unanimous)

Architectural Review Board

The Architectural Review Board will meet to decide on the approval or disapproval of three different signage projects. All requested signs are located on Ford Avenue.

• Building sign for Home on the Hill at 10471 Ford Avenue, Suite A
• Subdivision entrance sign for Camellia Row on Ford Avenue, parcel# 0461-162
• Building and freestanding signage for Cadence Bank at 9943 Ford Ave

The Architectural Review Board unanimously approved the meeting agenda and the July 17, 2025 meeting minutes. It approved the building sign for Home on the Hill at 10471 Ford Avenue, Suite A. It approved the Camellia Row subdivision entrance sign on Ford Avenue (parcel #0461-162) with conditions on mortar thickness and font. It approved the Cadance Bank building sign at 9943 Ford Avenue and the monument sign with design, material and landscaping conditions.

• Approved meeting agenda (unanimous)
• Approved July 17, 2025 meeting minutes (unanimous)
• Approved Home on the Hill building sign at 10471 Ford Ave, Suite A (unanimous)
• Approved Camellia Row subdivision entrance sign on Ford Ave, parcel #0461-162, with thicker ivory mortar and cleaner font (unanimous)
• Approved Cadance Bank building sign at 9943 Ford Ave (unanimous)
• Approved Cadance Bank monument sign with conditions on design, brick matching or Savannah Grey, landscaping and lower‑profile style (unanimous)
• Adjourned meeting (unanimous)

Architectural Review Board

The Architectural Review Board will meet to decide on the approval or disapproval of three different signs. All requests are for locations on Ford Avenue.

• Building sign for Home on the Hill at 10471 Ford Avenue, Suite A
• Subdivision entrance sign for Camellia Row on Ford Avenue, parcel# 0461-162
• Building and freestanding signage for Cadance Bank at 9943 Ford Ave

Architectural Review Board

The regularly scheduled meeting of the City of Richmond Hill Architectural Review Board for August 21, 2025, was cancelled due to a lack of quorum.

The Richmond Hill Architectural Review Board's regular meeting scheduled for August 21, 2025 was cancelled because a quorum was not present. No agenda items were considered or decided.

Historic Preservation Commission

The regularly scheduled meeting for August 21, 2025, has been cancelled. The notice states the cancellation is due to a lack of agenda items.

The Richmond Hill Historic Preservation Commission’s regular meeting scheduled for August 21, 2025 was cancelled because there were no agenda items. No decisions were made.

City Council

The City Council will hold a workshop and special called meeting to discuss city operations and finance. The body will vote on funding for wet well repairs at the Main Street Lift Station. Other discussions include vehicle purchases and upcoming zoning decisions.

• Vote on $88,825 for Main Street Lift Station Wet Well Repairs (LS-30)
• Proposed purchase of (3) 2025 Ford Broncos for Planning and Zoning for approximately $94,000
• Discussion of John Usher annexation and zoning of 0.77 acres on Brisbon Road to R-1
• Discussion of Parker’s #26 parcel at Timber Trail and GA 144 rezoning from R-3 to C-2
• Hydrant Flow testing ordinance amendment

Downtown Development Authority

The Downtown Development Authority is holding a special called workshop. The session is focused on purpose setting, idea generation, and action planning.

• Purpose setting and idea harvest
• Theme clustering and small group deep dives
• Targeting and prioritization discussion
• Action planning

Richmond Hill-Bryan County Airport Authority

The Richmond Hill-Bryan County Airport Authority will meet to swear in board members and nominate officers. The board will also discuss meeting schedules and a timeline of events. An executive session is scheduled to discuss real estate.

• Swearing in of Airport Authority Board Members by Judge Reynolds
• Officer nominations
• Executive session regarding real estate

The Authority Board voted unanimously to appoint Trip Addison as chairman and Glen Willard as secretary/treasurer. The board also approved its agenda and set two future meeting dates (Oct. 20 and Dec. 15, 2025) at City Hall. An executive session was opened to discuss real‑estate matters and later closed, after which the meeting was adjourned.

• Approved meeting agenda (unanimous)
• Elected Trip Addison as chairman (unanimous)
• Elected Glen Willard as secretary/treasurer (unanimous)
• Set future meeting dates: Oct 20 and Dec 15 2025 at 3:30 p.m. City Hall (unanimous)
• Entered executive session to discuss real estate (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will meet to review and recommend approval for two initial site plans. The body will also approve minutes from the July 14, 2025 meeting.

• Initial site plan for a retail shopping center along Timber Trail (parcel 054-068-07)
• Initial site plan for LMS Cottages, Heartwood Pod 6 (portion of parcel 049-016)

The Planning & Zoning Commission unanimously approved a modified consent agenda, removing item 5B for further discussion. It then approved the initial site plan for a retail shopping center on Parcel 054-068-07 along Timber Trail. The commission also unanimously approved the initial site plan for LMS Cottages, Heartwood Pod 6 on Parcel 049-016. No other motions were taken.

• Approved modified consent agenda, removing item 5B (carried by all)
• Approved initial site plan for retail shopping center, Parcel 054-068-07 (carried by all)
• Approved initial site plan for LMS Cottages, Heartwood Pod 6, Parcel 049-016 (carried by all)

City Council

The City Council will consider several zoning amendments and two specific rezoning requests. The body is also reviewing budget amendments for the City Hall Renovation Project and bond acceptances for Camellia Row.

• Public hearing for annexation and rezoning of 0.77 acres on Brisbon Road to R-1
• Public hearing for rezoning parcel at Timber Trail and GA 144 from R-3 to C-2
• City Hall Renovation Project budget amendment of $104,275
• Maintenance Bond of $500,662.88 and Performance Bond of $299,062.50 for Camellia Row
• 2nd readings for master plan revision to 2017 Belfast PUD and three other zoning amendments

The council approved a $104,275 budget amendment and change orders for the City Hall Renovation Project. It also approved the K9 Marco resolution, accepted maintenance and performance bonds, and adopted several planning amendments. An agenda amendment removing Item #3 was adopted, and the consent agenda passed unanimously.

• Approved City Hall Renovation Project budget amendment $104,275 (3-1)
• Approved K9 Marco resolution (unanimous)
• Accepted Maintenance Bond $500,662.88 for Camellia Row (unanimous)
• Accepted Performance Bond $299,062.50 for Camellia Row (unanimous)
• Approved master plan revision to 2017 Belfast PUD (unanimous)
• Approved amendment to Appendix A – Combined Table of Uses (unanimous)
• Approved amendment to Article 11 – Overlay Districts (unanimous)
• Approved amendment to Appendix F – Residential Infill Development District (unanimous)

Downtown Development Authority

The Downtown Development Authority will meet to review updates regarding landscaping at Exit 87. The remainder of the meeting consists of procedural items.

• Exit 87 Landscape Updates

Architectural Review Board

The Architectural Review Board will meet to decide on the approval of building and freestanding signs for two businesses. The board will also review the meeting minutes from April 17, 2025.

• Building and freestanding signage for 10 Federal Storage at 2990 U.S. Highway 17
• Building sign for Richmond Hill Karate at 453 U.S. Highway 17, Suite G

The board unanimously approved the agenda and the April 17 minutes. It then approved the building and freestanding signage for 10 Federal Storage at 2990 U.S. Highway 17, and approved the building sign for Richmond Hill Karate at 2453 U.S. Highway 17 with a condition on the accessory pillbox. The meeting was adjourned at 3:17 p.m.

• Agenda approved (unanimous)
• April 17 minutes approved (unanimous)
• Signage for 10 Federal Storage approved (unanimous)
• Richmond Hill Karate sign approved with rounded‑edge pillbox condition (unanimous)
• Meeting adjourned (unanimous)

Historic Preservation Commission

The regular meeting scheduled for July 17, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

The Richmond Hill Historic Preservation Commission's regular meeting scheduled for July 17, 2025 was cancelled because there were no agenda items. No decisions were made or discussed.

City Council

The City Council will hold a workshop and special called meeting to discuss financial and zoning matters. The body is deciding on the revised Community House architectural design and a Floating Local Option Sales Tax (FLOST) intergovernmental agreement.

• City Hall Renovation Project budget amendment of $104,275
• Rezoning of Parker’s #26 parcel at Timber Trail and GA 144 from R-3 to C-2
• Annexation and zoning of 0.77 acres on Brisbon Road to R-1
• Discussion of the 2025 Tax Year millage rate
• Master plan revision to the 2017 Belfast PUD

Planning & Zoning Commission

The Planning Commission will review recommendations for two property rezonings and two initial site plans. The body is evaluating changes to land use designations and building elevations for commercial projects.

• Rezoning of parcel 0541-091 from R-3/C-2 to C-2 (Downtown Commercial)
• Rezoning of parcel 054-066 from Unincorporated Bryan County to R-1 (Estate Residential)
• Initial site plan for Thunderbird Drive Commercial
• Initial site plan and building elevations for Longwood Distillery

The Planning & Zoning Commission approved a modified consent agenda after pulling two items for discussion. Commissioners approved the rezoning of parcel 0541-091 from R‑3/C‑2 to C‑2 (downtown commercial) with a unanimous vote. The commission also approved the initial site plan and building elevations for the Longwood Distillery, adding a condition to obtain a variance or wait for overlay changes.

• Approved modified consent agenda (all commissioners carried)
• Approved rezoning of parcel 0541-091 to C‑2 downtown commercial (all carried)
• Approved initial site plan and building elevations for Longwood Distillery with condition (all carried)

City Council

The City Council is holding a special called workshop to discuss the Community House. No other substantive items are listed on the agenda.

• Discussion regarding the Community House

City Council

The City Council will hold public hearings on several Unified Development Ordinance amendments and land use requests. The body is also reviewing multiple alcohol license applications and city equipment purchases.

• Variance request for landscaped greenway depth at 2235 U.S. Highway 17
• Conditional use approval for single family detached units in Heartwood Pod 8A
• Purchase of City Center A/V System Update from Sight and Sound for $64,667
• Purchase of fire department radio upgrades and replacements from Motorola for $61,043.01
• Alcohol license applications for The Ford Field & River Club, Bubba’s Bistro, and Chu’s Convenience Mart

City Council

The City Council will meet to decide on a fencing purchase for the Community House and review appointments for the Airport Authority. The meeting includes an executive session for legal matters.

• Approval or disapproval of Community House fencing purchase
• Approval or disapproval of Airport Authority appointments
• Executive session for legal matters

Architectural Review Board

The regularly scheduled meeting of the City of Richmond Hill Architectural Review Board has been cancelled. The cancellation is due to a lack of agenda items.

The Richmond Hill Architectural Review Board's regular meeting on June 19, 2025 was cancelled because there were no agenda items. No decisions were made or voted on.

Historic Preservation Commission

The regular meeting scheduled for June 19, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

The regular meeting scheduled for June 19, 2025 was cancelled. The cancellation was due to a lack of agenda items. No decisions were made or discussed.

City Council

The City Council will hold a workshop and special called meeting to discuss finance, planning, and zoning items. The body is reviewing several Unified Development Ordinance amendments and land use petitions for upcoming action. The meeting includes decisions on bonds, budget amendments, and city infrastructure projects.

• Proposed $64,667 contract with Sight and Sound for City Center A/V System Update
• Variance request for landscaped greenway depth at 2235 U.S. Highway 17
• Conditional use request for single family detached units in Heartwood Pod 8A
• Acceptance of a $5,443,000.00 Performance Bond for Del Web Phase 2
• Acceptance of a $71,600.00 Tree Mitigation Payment for Sterling Way Multifamily

Planning & Zoning Commission

The Planning Commission will consider recommendations for amendments to the Unified Development Ordinance and the 2017 Belfast PUD. The body will also review a conditional use application and preliminary plans for residential developments.

• Amendment to Appendix A – Combined Table of Uses of the Unified Development Ordinance
• Amendment to the 2017 Belfast PUD
• Conditional use application for Heartwood Pod 8-A for single family detached homes
• Warren Hill Road, Phase 1&2 Preliminary Plat
• Heartwood Pod 8-A Sketch Plan

The Planning & Zoning Commission approved a recommendation to amend Appendix A of the Unified Development Ordinance to permit micro‑breweries in the I‑1 zone. It also approved recommendations to amend the 2017 Belfast PUD, to grant a conditional use for Heartwood Pod 8‑A single‑family homes, and to approve preliminary plat and sketch plan submissions for Warren Hill Road Phase 1‑2 and Heartwood Pod 8‑A. The City Council meeting was cancelled, so gateway overlay amendments will be considered at the August meeting.

• Approved amendment to Appendix A allowing micro‑breweries in I‑1 zone – recommendation carried by all
• Approved amendment to the 2017 Belfast PUD – recommendation approved
• Approved conditional use application for Heartwood Pod 8‑A single‑family homes – recommendation approved
• Approved Warren Hill Road Phase 1‑2 preliminary plat – recommendation approved
• Approved Heartwood Pod 8‑A sketch plan with conditions – recommendation approved

City Council

The City of Richmond Hill Mayor and Council will not meet on June 3, 2025. The meeting was cancelled due to a lack of quorum.

City Council

The Bryan County Board of Commissioners, City of Richmond Hill, and Development Authority of Bryan County are meeting for project updates regarding a proposed airport. The session includes updates from Tripp Addison, Ralph Forbes, and Ryan Purvis, as well as a report from Holt Consulting Company, LLC.

• Project update for proposed Airport
• HB 763 Act 61 Airport Authority appointments
• Project update by Holt Consulting Company, LLC

City Council

The City Council will hold a workshop and special called meeting to discuss budget amendments and zoning recommendations. The body will vote on a police vehicle lease and two infrastructure projects totaling $32,000.

• Purchase of (11) 2025 Ford police interceptors via 5-year capital lease with Enterprise Fleet Management
• Mulberry entrance curb replacement for $17,000
• Sterling Creek Park electric gate installation for $15,000
• Zoning variance request for 2235 U.S. Highway 17 regarding landscaped greenway depth
• Proposed UDO amendments for vehicle service stations, overlay districts, and residential infill

Architectural Review Board

The regularly scheduled meeting of the City of Richmond Hill Architectural Review Board on May 15, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

The regular meeting scheduled for May 15, 2025 was cancelled because there were no agenda items. No decisions were made or votes taken.

Historic Preservation Commission

The regularly scheduled meeting of the Richmond Hill Historic Preservation Commission on May 15, 2025, has been cancelled due to a lack of agenda items. No business will be conducted.

The Richmond Hill Historic Preservation Commission cancelled its regular meeting scheduled for May 15, 2025, at 2:30 p.m. because there were no agenda items. No decisions were made or actions taken.

Planning & Zoning Commission

The Planning & Zoning Commission will consider recommendations for three text amendments to the Unified Development Ordinance (UDO) and one zoning variance. The body will also review a preliminary plat for the Port Royal PUD, Pod 1.

• Variance request for landscaped greenway depth at 2235 U.S. Highway 17
• UDO amendment regarding vehicle service station use permissions
• UDO amendment to Article 11 – Overlay Districts
• UDO amendment to Appendix F – Residential Infill Development District
• Preliminary plat for Port Royal PUD, Pod 1

The commission unanimously approved a modified consent agenda and the meeting minutes. It also approved a variance request for 2235 U.S. Highway 17, several text amendments to the Unified Development Ordinance, and the Port Royal PUD Pod 1 preliminary plat.

• Approved modified consent agenda (carried by all)
• Approved meeting minutes (carried by all)
• Approved variance for 2235 U.S. Highway 17, parcel 0531-067 (carried by all)
• Approved text amendments to the Unified Development Ordinance (carried by all)
• Approved Port Royal PUD, Pod 1 preliminary plat (carried by all)

City Council

The City Council will vote on a consent agenda including a $421,397 property insurance purchase, a $231,532 road paving amendment, and a $230,637 loader purchase. They will also hear a second reading of ordinance revisions for board ethical conduct, discuss City Hall renovation, and hold an executive session for legal and real estate matters.

• $421,397 property and liability insurance purchase through GIRMA
• $231,532 amendment to Longwood Drive paving project with Blue Inc.
• $230,637 Caterpillar 930 Loader purchase for Streets Department
• Alcohol license for Jeff Dekruif at Ford Field & River Club (on-premises beer, wine, liquor)
• Second reading of ordinance revisions for Chapter 2 – Administration, Article III (attendance, service, ethical conduct)

Downtown Development Authority

The Downtown Development Authority will approve its agenda, April meeting minutes, and financial report. They will then hear a presentation from Planning and Zoning Director Brian Crooks on a possible moratorium for the Gateway Commercial Overlay district and receive updates on landscaping at Exit 87. The moratorium could temporarily halt certain development in that area.

• Approval of April 1, 2025 meeting minutes
• Approval of DDA financial report
• Presentation and discussion of Gateway Commercial Overlay Moratorium by P&Z Director Brian Crooks
• Updates on Exit 87 landscaping
• Public comment period

Architectural Review Board

The Architectural Review Board will consider approving building signs for two businesses: Audio Nova at 2459 U.S. Highway 17 and Jersey Mike's Subs at 42 Thunderbird Drive. The meeting also includes approval of the agenda and previous meeting minutes.

• Approval/disapproval of building sign for Audio Nova at 2459 U.S. Highway 17
• Approval/disapproval of building signs for Jersey Mike's Subs at 42 Thunderbird Drive

The Architectural Review Board unanimously approved the minutes from the March 20 meeting, excluding item 5C. It also adopted the April 17 agenda with the addition of item 5C as item 3B. The board approved the building elevations for 10512 Ford Avenue, attaching ten specific conditions, and approved signage for Audio Nova and Jersey Mike’s Subs with size and lettering recommendations. All motions were carried unanimously.

• Approved March 20, 2025 minutes (excluding item 5C) – carried by all
• Approved April 17, 2025 agenda with item 5C added as item 3B – carried by all
• Approved building elevations for 10512 Ford Avenue with ten conditions – carried by all
• Approved Audio Nova signage at 2459 U.S. Highway 17, max 20 sq ft – carried by all
• Approved Jersey Mike’s Subs signage at 42 Thunderbird Drive with lettering recommendation – carried by all
• Adjourned meeting at 4:00 PM – carried by all

Historic Preservation Commission

The April 17, 2025 regular meeting of the Richmond Hill Historic Preservation Commission has been cancelled because no items were submitted for consideration. No business will be conducted.

The scheduled regular meeting of the Richmond Hill Historic Preservation Commission on April 17, 2025 was cancelled because there were no agenda items. No actions were approved, denied, or tabled.

Historic Preservation Commission

The Historic Preservation Commission holds a special called meeting to consider a Certificate of Appropriateness (COA) application from Lynch Associates Architects for alterations to an existing historic structure at 10512 Ford Avenue. The commission will decide on approval or disapproval. Other items for discussion may also be addressed.

• COA application by Lynch Associates Architects for alterations to historic structure at 10512 Ford Avenue

The Historic Preservation Commission approved the meeting agenda. It approved the COA application from Lynch Associates Architects to alter the historic structure at 10512 Ford Ave, excluding the color selection. The commission then adjourned the meeting.

• Agenda approved (carried by all)
• COA application approved with listed changes, color selection excluded (carried by all)
• Meeting adjourned (carried by all)

City Council

The City Council holds a workshop and special called meeting to discuss finance items including a $230,637 loader purchase, property/liability insurance for $421,397, and a tax collection contract with Bryan County. The special called meeting includes a vote on denying a $2,000,000 claim, appointing Van Hunter and reappointing Steve Scholar to the Public Facilities Authority, and approving a water/sewer agreement with Hoyer Investment Company.

• Denial of Rodney and Sherae Howell's $2,000,000 claim for a fall at 141 Cherokee Street
• Purchase of Caterpillar 930 Loader for Streets Dept. for $230,637 from SPLOST funds
• Property and liability insurance purchase for $421,397 through GIRMA
• Contract with Bryan County to assess and collect city property taxes at $1.50 per parcel
• Water/sewer agreement with Hoyer Investment Company

The council unanimously denied a $2,000,000 claim filed by Rodney and Sherae Howell from a fall on October 31, 2024 at 141 Cherokee Street. It also appointed Van Hunter and reappointed Steve Scholar to the Richmond Hill Public Facilities Authority, approved a water‑sewer agreement with Hoyer Investment Company pending specific language, entered a closed session for legal and real‑estate matters, and approved the Community House purpose based on architectural plans.

• Approved agenda (unanimous)
• Denied $2,000,000 claim by Rodney and Sherae Howell (unanimous)
• Appointed Van Hunter to Richmond Hill Public Facilities Authority (unanimous)
• Reappointed Steve Scholar to Richmond Hill Public Facilities Authority (unanimous)
• Approved water/sewer agreement with Hoyer Investment Company, contingent on specific language (unanimous)
• Entered closed session for legal and real‑estate matters (unanimous)
• Approved Community House purpose and exterior work per Lynch Associates Architects plans (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The regularly scheduled meeting of the Richmond Hill Planning Commission for April 14, 2025, has been cancelled due to a lack of agenda items.

• Meeting cancelled; no items were scheduled for consideration.

The regular meeting of the Richmond Hill Planning & Zoning Commission scheduled for Monday, April 14, 2025 at 6:00 p.m. was cancelled due to a lack of agenda items. No actions were approved, denied, or tabled.

Downtown Development Authority

The Richmond Hill Downtown Development Authority meets to consider a sign/façade grant application from C+H Precession at 55 Mustang Court. The board will also discuss Exit 87 landscape updates. Routine approvals of minutes and financial report are on the agenda.

• Sign/Façade Grant Application: C+H Precession (55 Mustang Court)
• Exit 87 Landscape Updates
• Approval of January 7 and March 4, 2025 meeting minutes
• DDA Financial Report

City Council

The City Council will hold a public hearing and first reading on a map amendment to rezone 6.45 acres from C-2 and R-3 to C-1 at the intersection of GA 144 and Timber Trail. The consent agenda includes approval of several pedestrian infrastructure projects (Ivey Street, Timber Trail, Piercefield) and a fire station parking lot repaving. The City Manager recommends awarding a City Hall renovation contract for $221,770 and discussing a moratorium in the Overlay District.

• Rezoning 6.45 acres at GA 144 and Timber Trail from C-2/R-3 to C-1 (Public Hearing & 1st Reading)
• Approval of City Hall renovation award to Parker Properties for $221,770 (base bid)
• Pedestrian infrastructure improvements: Ivey Street ($9,967.27), Timber Trail ($26,589.32), Piercefield subdivision ($7,925.00)
• Fire Station #2 (Timber Trail) parking lot repaving for $98,687.00 to Blue Inc.
• Alcohol license for OHM SAI 11 Inc dba Raceway at 4014 Highway 17 (off-premises beer/wine)

The council voted 3-2 to approve a moratorium in the Overlay District. It also approved a City Hall renovation award to Parker Properties, LLC for a base bid of $221,770.00 and accepted two warranty/maintenance bonds totaling $499,492.90. Additional items, including the meeting agenda, consent agenda and revenue‑fee changes, were approved unanimously.

• Approved moratorium in the Overlay District (3-2 vote)
• Approved City Hall renovation award to Parker Properties, LLC for $221,770.00 (unanimous)
• Accepted Warranty/Maintenance Bond for Heartwood 6B-1B ($116,131.00) (unanimous)
• Accepted Warranty/Maintenance Bond for Twin Oaks, Ph. 1 ($383,361.90) (unanimous)
• Approved Revenue Ordinance Fee Changes for Planning and Zoning Department (unanimous)
• Approved Consent Agenda items, including pedestrian projects and alcohol licenses (unanimous)
• Approved Meeting Agenda (unanimous)
• Entered executive session for legal and real‑estate matters and later reopened open session (unanimous)

Architectural Review Board

The Architectural Review Board will vote on signage for a new Dunkin Donuts at 56 Thunderbird Drive and consider building elevations for three properties on Ford Avenue. Two submissions relate to 11026 Ford Ave—one for an existing structure and one for a new construction—and one for the existing structure at 10512 Ford Ave. The board will also approve minutes from October 2024 and discuss other items.

• Signage approval for Dunkin Donuts at 56 Thunderbird Drive
• Building elevations for existing structure at 11026 Ford Ave by David Rotter
• Revised building elevations for new construction at 11026 Ford Ave by David Rotter
• Building elevations for existing structure at 10512 Ford Ave by Lynch Associates Architects

The Architectural Review Board unanimously approved the agenda and prior meeting minutes. It approved the building sign for Dunkin' Donuts at 56 Thunderbird Drive and approved the building elevations for 11026 Ford Ave. It approved the existing elevations at 10512 Ford Ave but denied, in part, the chapel and hyphen additions, sending them for further discussion. The meeting was adjourned at 4:14 P.M.

• Approved March 20, 2025 agenda (carried by all)
• Approved October 17, 2024 minutes (carried by all)
• Approved Dunkin' Donuts sign at 56 Thunderbird Drive (carried by all)
• Approved existing and revised building elevations at 11026 Ford Ave (carried by all)
• Approved existing elevations at 10512 Ford Ave, denied chapel and hyphen portions (carried by all)
• Adjourned meeting at 4:14 P.M. (carried by all)

Historic Preservation Commission

The Historic Preservation Commission will decide on three Certificate of Appropriateness (COA) applications. Two involve David Rotter at 11026 Ford Avenue: alterations to a contributing historic structure and approval of revised plans for a new building. One is from Lynch Associates Architects for alterations at 10512 Ford Avenue, also a contributing historic structure. The commission will also approve the September 2024 meeting minutes and handle routine procedural items.

• COA application by David Rotter for alterations to a contributing historic structure at 11026 Ford Avenue
• COA application by David Rotter for revised plans for a new construction building at 11026 Ford Avenue
• COA application by Lynch Associates Architects for alterations to a contributing historic structure at 10512 Ford Avenue

City Council

The City Council will hold a workshop to discuss upcoming agenda items, including a City Center presentation and planning and zoning updates. The body will also review pedestrian infrastructure improvements and a City Hall renovation bid recommendation.

• Proposed rezoning of 6.45 acres from C-2 and R-3 to C-1 at GA 144 and Timber Trail
• Revenue Ordinance Fee Changes for Planning and Zoning Department
• Warranty/Maintenance Bonds for Heartwood 6B-1B ($116,131.00) and Twin Oaks, Ph. 1 ($383,361.90)
• Ordinance revisions for Chapter 2 regarding Board attendance and ethical conduct
• Pedestrian improvements for Ivy Street, Timber Trail, and Piercefield

The workshop and special called meeting were procedural, with no formal votes or decisions made. The council reviewed upcoming agenda items for the April 1 meeting, including warranty bonds, a rezoning request, and fee changes, and received updates on various projects. The special called meeting consisted solely of entering and exiting an executive session for legal matters.

• No formal decisions made during workshop; items were reviewed for future action
• Special called meeting: motion to enter executive session for legal matters carried unanimously
• Special called meeting: motion to return to open session carried unanimously
• Special called meeting: motion to adjourn carried unanimously

Planning & Zoning Commission

The Planning & Zoning Commission will meet to review a rezoning request for two parcels of land. The body has issued a recommendation of denial for the request.

• Request by First City Associates to rezone 6.45 acres at the corner of Ford Ave & Timber Trail to C-1 General Commercial

The Planning Commission voted to recommend approval of a rezoning request by First City Associates for two parcels at Ford Ave & Timber Trail, with conditions. The motion, made by Commissioner Raiford, limits one parcel to a convenience store with gas pumps and C-2 uses, while the other parcel would be rezoned to C-2. The recommendation will go to the City Council for final decision.

• Approved agenda (unanimous)
• Approved February 10, 2025 meeting minutes (unanimous)
• Recommended approval of rezoning for 6.45 acres at Ford Ave & Timber Trail, with conditions (unanimous)

Downtown Development Authority

The Downtown Development Authority will meet to review a presentation on the Exit 87 Landscape Project. The board will also review the DDA financial report and provide project updates.

• Presentation of Exit 87 Landscape Project
• DDA Financial Report

City Council

The City Council will consider a second reading and approval to amend the Revenue Ordinance, changing water and sewer service fees effective the first billing cycle after March 1. The consent agenda includes approval of 14 alcohol licenses for various establishments. Planning and zoning items include acceptance of a $79,320 sidewalk performance bond for Heartwood 6B-1B and review of a sketch plan for Heartwood POD 4 and a preliminary plat for Wiley Woods, Phase 2.

• Second reading to amend Revenue Ordinance water and sewer service fees with effective date first billing cycle after March 1
• Acceptance of $79,320 sidewalk performance bond for Heartwood 6B-1B
• Approval/disapproval of sketch plan for Heartwood POD 4
• Approval/disapproval of preliminary plat for Wiley Woods, Phase 2
• Approval of alcohol licenses for Philly’s on The Hill, Kroger #688, Flacos House Bar & Grill, and others

City Council

This City Council workshop and special called meeting includes discussion of a draft opioid antagonist policy, a $136,430 turnout gear purchase for 35 firefighters, and multiple planning and zoning items such as a sidewalk bond and plats. The special called meeting will vote on the gear purchase and a joint resolution supporting the Airport Authority.

• Opioid antagonist administration and training policy (draft)
• Purchase of turnout gear for 35 firefighters at $136,430 from NAFECO, budgeted in SPLOST 24-30 Fund
• Acceptance of a $79,320 sidewalk performance bond for Heartwood 6B-1B
• Sketch plan for Heartwood POD 4 and preliminary plat for Wiley Woods, Ph. 2
• Joint resolution of support for Airport Authority

The City Council held a special called meeting and a workshop on February 18, 2025. In the special called meeting, the council unanimously approved the agenda, a joint resolution supporting the Airport Authority, and the purchase of turnout gear for 30 firefighters at a cost of $116,940 from NAFECO, funded by the SPLOST 24-30 Fund. The workshop included discussions on a Narcan policy, upcoming planning and zoning items, the White Oak Drive FEMA reimbursement, and the Hyundai water source issue, but no formal decisions were made during the workshop.

• Approved agenda (unanimous)
• Approved joint resolution of support for Airport Authority (unanimous)
• Approved $116,940 turnout gear purchase for 30 firefighters from NAFECO (unanimous)

Planning & Zoning Commission

The Richmond Hill Planning & Zoning Commission will consider a consent agenda including approval of minutes, preliminary plats, sketch plans, and initial site plans. Notable items include a Starbucks Coffee at 4720 S US Highway 17 and a golf cart sales/repair facility at 276 Mulberry Commercial Park. All consent items carry staff recommendations of approval.

• Initial site plan for a Starbucks Coffee at 4720 S US Highway 17
• Initial site plan for golf cart sales and repair at 276 Mulberry Commercial Park
• Preliminary plat for Wiley Woods Phase 2 subdivision
• Sketch plan for Heartwood POD 4 subdivision

The Planning and Zoning Commission approved the consent agenda, which included recommendations for preliminary plat approval for Wiley Woods Phase 2, a sketch plan for Heartwood POD 4, and initial site plans for a golf cart sales and repair business at 276 Mulberry Commercial Park and a Starbucks Coffee at 4720 S US Highway 17. The commission also approved the January 13, 2025 meeting minutes. No other substantive items were discussed.

• Approved consent agenda including Wiley Woods Phase 2 preliminary plat (all in favor)
• Approved Heartwood POD 4 sketch plan (all in favor)
• Approved initial site plan for 276 Mulberry Commercial Park golf cart sales and repair (all in favor)
• Approved initial site plan for 4720 S US Highway 17 Starbucks Coffee (all in favor)
• Approved January 13, 2025 meeting minutes (all in favor)

City Council

The City Council will hold a first reading to amend water and sewer service fees, with an effective date after March 1, 2025. Members will also vote on a $136,350 change order for the elevated water tank project at Exit 82, and decide whether to deny a $100,000 claim from a resident involving a police officer. Other business includes resolutions to retire a police K9, variances for a medical office, and a conditional use for a golf cart sales facility.

• Amend utility fees (water & sewer) effective after March 1, 2025
• Change order for elevated water tank project at Exit 82: +$136,350 to $6,701,647
• Variance for buffer reduction at 2658 US Highway 17 (Southern Shores Medical Office)
• Conditional use for golf cart sales/repair at 276 Mulberry Commercial Park
• Denial of $100,000 claim from Lauren McDonald over July 2023 accident with police

The Richmond Hill City Council approved a change order with Phoenix Fabricators & Erectors, LLC, increasing the elevated water tank project contract by $136,350 to a total of $6,701,647. They also approved a variance for a medical office buffer reduction, a conditional use for a golf cart facility, and denied a $100,000 claim from Lauren McDonald. All votes were unanimous.

• Approved change order for water tank project, increasing contract to $6,701,647 (all in favor)
• Approved variance for buffer reduction at 2658 US Highway 17 for Southern Shores Medical Office (all in favor)
• Approved conditional use for golf cart sales/repair at 276 Mulberry Commercial Park (all in favor)
• Denied $100,000 claim from Lauren McDonald (all in favor)
• Approved consent agenda including mower purchase and alcohol permits (all in favor)
• Approved resolution to retire RHPD K9 Officer Milan (all in favor)
• Accepted sidewalk performance bond of $261,072 for Heartwood 1C Phase 2 (all in favor)

Architectural Review Board

The regularly scheduled meeting for January 16, 2025, was cancelled. The cancellation is due to a lack of agenda items.

The Architectural Review Board's regular meeting scheduled for January 16, 2025, was cancelled due to no agenda items. No decisions were made.

Historic Preservation Commission

The regularly scheduled meeting of the Richmond Hill Historic Preservation Commission on January 16, 2025, has been cancelled because there were no agenda items to discuss.

Planning & Zoning Commission

The Planning & Zoning Commission will elect a chair, approve minutes, and vote on two consent agenda items: a variance to reduce a required zoning buffer by 20 feet for the Southern Shores Medical Office, and a conditional use request to allow a golf cart sales and repair business at 276 Mulberry Commercial Park. Both items carry recommendations for approval.

• Variance: reduce buffer between C-1 and R-2 districts by 20' at 2658 US Highway 17 (Southern Shores Medical Office) – recommendation of approval with conditions
• Conditional Use: establish golf cart sales and repair at 276 Mulberry Commercial Park – recommendation of approval
• Election of Commission Chair
• Approval of December 9, 2024 meeting minutes

The Planning and Zoning Commission re-elected Billy Albritton as chairman and Lloyd 'Triple' Cooper as vice chairman, and approved the consent agenda, which included the December 9, 2024 minutes, a zoning buffer variance, and a conditional use for a golf cart business. All votes were unanimous.

• Re-elected Billy Albritton as Chairman and Lloyd 'Triple' Cooper as Vice Chairman (unanimous)
• Approved consent agenda (unanimous)
• Approved December 9, 2024 meeting minutes (unanimous)
• Approved variance to reduce zoning buffer by 20' at 2658 US Highway 17 (unanimous, with conditions)
• Approved conditional use for golf cart sales and repair at 276 Mulberry Commercial Park (unanimous)

City Council

The City Council will consider a consent agenda including a stormwater fee increase from $4.75 to $6.50, approval of 2025 qualifying fees and a 2024 budget amendment, and the purchase of a John Deere backhoe loader for $115,500. Separate items include annexation and rezoning of 4,557 acres for the Raydient 2025 PUD, a master plan revision for Port Royal PUD, and declaring two surplus vehicles for fire department training. The meeting also includes a communication on HB 581 – Floating Homestead Exemption.

• Stormwater fee increase from $4.75 to $6.50 via resolution
• Purchase of John Deere 410P Backhoe Loader for $115,500 from SPLOST fund
• Annexation and rezoning of 4,557 acres for Raydient 2025 PUD (2nd reading)
• Master plan revision to Port Royal PUD (2nd reading)
• Declaration of surplus vehicles: 2006 Dodge Charger and 2017 Ford Explorer for fire training

The council unanimously approved a consent agenda including the 2025 qualifying fees, a 2024 budget amendment, a stormwater fee increase from $4.75 to $6.50, a $115,500 backhoe purchase, and two job descriptions. It also approved declaring two surplus vehicles for fire training, a master plan revision for Port Royal PUD, and the annexation and rezoning of 4,557 acres for the Raydient 2025 PUD. The council agreed not to opt out of HB 581, the floating homestead exemption.

• Approved consent agenda including stormwater fee increase to $6.50 (unanimous)
• Approved $115,500 John Deere 410P Backhoe purchase (unanimous)
• Declared two surplus vehicles for fire training (unanimous)
• Approved Port Royal PUD master plan revision (unanimous)
• Approved annexation of 4,557 acres for Raydient 2025 PUD (unanimous)
• Approved rezoning of 4,557 acres to PUD (unanimous)
• Agreed not to opt out of HB 581 (unanimous)